11 - October 14, 2025 Committee of the Whole MinutesElgin County Council
Committee of the Whole Meeting
Minutes
October 14, 2025, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Jeff Brooks, Manager of Emergency Management
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Meeting Call to Order
The meeting was called to order at 10:45 a.m. with Warden Jones in the chair.
2. Approval of Agenda
Resolution Number: CW25-74
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the agenda for the October 14, 2025 Committee of the Whole
Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW25-75
Moved by: Councillor Sloan
Seconded by: Councillor Hentz
RESOLVED THAT the minutes of the meeting held on September 23, 2025 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Director of Engineering Services -Asset Management Plan - Levels
of Service
The Director of Engineering Services presented the report that continues
to advance the County's asset management efforts and proposes a level
of service (LOS) framework for Council's consideration.
Resolution Number: CW25-76
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Asset Management Plan — Levels of
Service" from the Director of Engineering Services dated October 14,
2025 be received and filed; and
THAT the Levels of Service presented be included as part of the County's
Asset Management Plan to guide asset investment planning decisions.
Motion Carried.
6.2 Manager of Emergency Management - Emergency Evacuation Site
for King's Academy
The Manager of Emergency Management presented the report outlining
the request from King's Academy at 410 Sunset Drive for permission to
include the County of Elgin Administration Building as an Emergency
Evacuation location in the event there is a need to evacuate their facility
during normal school hours.
Resolution Number: CW25-77
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT Council accepts the recommendation to allow King's
Academy to designate the County of Elgin Administration Building as an
Emergency Evacuation Site for their students and staff; and
THAT Council directs staff to develop a Letter of Understanding between
King's Academy and the County of Elgin outlining the roles and
responsibilities of each party.
Motion Carried.
6.3 Manager of Economic Development, Tourism & Strategic Initiatives -
Port Stanley Visitor Centre Lease Renewal
The Manager of Economic Development, Tourism & Strategic Initiatives
presented the report outlining an updated agreement provided by the
Municipality of Central Elgin for the County's lease of space at 199 Carlow
Road in Port Stanley for the County's Visitor and Tourism Information
Centre.
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Resolution Number: CW25-78
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the Chief Administrative Officer be directed to sign the
lease agreement between the Corporation of the County of Elgin and the
Municipality of Central Elgin for the purposes of operating a Tourism
Information Centre at 199 Carlow Road, Port Stanley, for the term of June
1, 2023 to May 31, 2033, at a cost of $4,254.49 plus HST annually, subject
to annual CPI increases, according to the terms and conditions described
in this report.
Motion Carried.
6.4 Director of Homes and Seniors Services - Registered Dietitian
Services at Elgin County Homes - Contract Award
The Director of Homes and Seniors Services presented the report
providing details on the Request for Proposal (RFP) for Registered
Dietician Services at the County's three (3) Long -Term Care Homes
(LTCH's) for Council's approval.
Resolution Number: CW25-79
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT the contract for Registered Dietitian Services at Elgin
County Homes be awarded to Urbshott Faulds Dietetics Professional
Corporation for a three-year term; and
THAT staff be authorized to extend the contract for an additional two-year
term in accordance with section 7.6 of the Procurement Policy, subject to
satisfactory performance during the initial three-year contract term; and
THAT the Warden and Chief Administrative Officer be authorized to sign
the contract.
Motion Carried.
7. Adjournment
Resolution Number: CW25-80
Moved by: Councillor Widner
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT we do now adjourn at 11:19 a.m. to meet again on October
28, 2025 at 9:30 a.m.
Motion Carried.
11 Btaine Parkin,
Chief Administrative Officer/Clerk.
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