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ElginCounty
Elgin County Council
Committee of the Whole Meeting
Minutes
October 28, 2025, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Andrew Sloan (with notice)
Councillor Todd Noble (with notice)
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Mike Hoogstra, Manager of Purchasing and Risk
Jason Warren, Manager of IT
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Meeting Call to Order
The meeting was called to order at 10:07 a.m. with Warden Jones in the chair.
2. Approval of Agenda
Resolution Number: CW25-81
Moved by: Councillor Couckuyt
Seconded by: Councillor Leatham
RESOLVED THAT the agenda for the October 28, 2025 Committee of the Whole
Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW25-82
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the minutes of the meeting held on October 14, 2025 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Manager of Information Technology - Phone System Replacement
and Nurse Call System Upgrade at Bobier Villa and Elgin Manor —
Single Source Contract Award
The Manager of Information Technology presented the report seeking
Council's approval for a single source contract award for phone system
upgrades at the Bobier Villa and Elgin Manor Long -Term Care Homes.
Resolution Number: CW25-83
Moved by: Councillor Widner
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT Council approve the single source purchase of Mitel
phone system hardware and services from Kelcom — Revolution IP in the
amount of $72,959.00 (plus HST) in accordance with section 4.7(c)(iii) of
the Procurement Policy, and;
THAT Council approve the single source purchase of a nurse call server
and software upgrade from KR Communications in the amount of
$51,310.00 (plus HST) in accordance with section 4.7(c)(iii) of the
Procurement Policy, and;
THAT the Manager of Procurement & Risk be authorized to issue
purchase orders to Kelcom — Revolution IP and KR Communications for
this project.
Motion Carried.
6.2 Director of Legal Services - LS 25-5 — Parts III and IX POA Interim
Transfer Agreement Extension
The Director of Legal Services presented the report recommending that
Council authorize the extension of the Parts III and IX POA Interim
Transfer Agreement, extending the transfer of responsibility for Parts III
and IX prosecutions to January 4, 2028.
Resolution Number: CW25-84
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "Parts III and IX POA Interim Transfer
Agreement Extension" dated October 28, 2025 from the Director of Legal
Services be received and filed; and
THAT Council of the County of Elgin authorize the Warden and CAO to
execute the Parts III and IX Provincial Offences Act Interim Transfer
Agreement Extension, attached to this report as Appendix "A", for a term
ending on January 4, 2028.
Motion Carried.
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6.3 Manager of Administrative Services/Deputy Clerk - Council and
Committee of the Whole Meeting Schedule 2026
The Manager of Administrative Services/Deputy Clerk presented the
report seeking approval for the 2026 County Council and Committee of the
Whole meeting schedule.
Resolution Number: CW25-85
Moved by: Councillor Giguere
Seconded by: Councillor Hentz
RESOLVED THAT Council approve the proposed Council and Committee
of the Whole Schedule for 2026.
Motion Carried.
6.4 Manager of Administrative Services/Deputy Clerk - ROMA Delegation
Requests 2026
The Manager of Administrative Services/Deputy Clerk presented the
report seeking feedback on proposed ministry delegation requests at the
2026 Rural Ontario Municipal Association (ROMA) conference.
Resolution Number: CW25-86
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Widner
RESOLVED THAT staff be directed to incorporate Council's feedback and
proceed with submitting delegation requests to the appropriate ministries
for the 2026 Rural Ontario Municipal Association (ROMA) Conference in
alignment with identified County priorities.
Motion Carried.
7. Adjournment
Resolution Number: CW25-87
Moved by: Councillor Couckuyt
Seconded by: Councillor Leatham
RESOLVED THAT we do now adjourn at 10:34 a.m. to meet again on November
12, 2025 at 9:30 a.m.
Motion Carried.
B ain arkin,
Chief Administrative Officer/Clerk.
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