13 - November 12, 2025 Committee of the Whole MinutesElginCounty
Elgin County Council
Committee of the Whole Meeting
Minutes
November 12, 2025, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan (virtual)
Councillor Todd Noble
Councillor Mike Hentz (virtual)
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jeff Brooks, Manager of Emergency Management (virtual)
Diana Morris, Senior Planner
Madeleine Howard, Curator
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Meeting Call to Order
The meeting was called to order at 9:48 a.m. with Warden Jones in the chair.
2. Approval of Agenda
Resolution Number: CW25-88
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT the agenda for the November 12, 2025 Committee of the
Whole Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW25-89
Moved by: Councillor Couckuyt
Seconded by: Councillor Hentz
RESOLVED THAT the minutes of the meeting held on October 28, 2025 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Senior Planner - Draft Plan of Subdivision 34T-BA2501, Municipality
of Bayham
The Senior Planner presented the report seeking Council's approval for
the Draft Plan of Subdivision 34T BA2501 in the Municipality of Bayham
Resolution Number: CW25-90
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Couckuyt
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants draft plan approval to Draft Plan of Subdivision 34T BA2501,
Municipality of Bayham, by Strik, Baldinelli, Moniz Ltd. on behalf of
Countryside Communities Inc., dated January 6, 2025; and
THAT staff be directed to provide notice of decision subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
6.2 Director of Engineering Services - Glen Erie Line (CR42) Slope
Rehabilitation — Contract Award
The Director of Engineering Services presented the report seeking
approval to award the contract for the Glen Erie Line (CR42) Slope
Rehabilitation Project to Robert M Simon Construction Ltd.
Resolution Number: CW25-91
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT Robert M Simon Construction Ltd. be selected to
complete the Glen Erie Line (CR42) Slope Rehabilitation project, Tender
No. 2025-T40 at a total price of $1,673,196.06 inclusive of a $200,000
contingency allowance and exclusive of HST; and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
6.3 Director of Community and Cultural Services - Elgin County Museum
Gift Shop and Exhibition Policy Approval
The Director of Community and Cultural Services presented the report
seeking approval for revisions to the Elgin County Museum Gift Shop and
Exhibition Policy.
Resolution Number: CW25-92
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Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "Elgin County Museum Gift Shop and
Exhibition Policy Approval" be deferred to a future meeting of Committee
of the Whole to allow for revisions to be made to the policy prior to its
reconsideration.
Motion Carried.
6.4 Director of Legal Services - LS 25-6 - Assistant Prosecutor
The Director of Legal Services presented the report seeking authorization
to convert the part-time Solicitor/Prosecutor position to a full-time Assistant
Prosecutor position commencing in the 2026 budget year.
Resolution Number: CW25-93
Moved by: Councillor Sloan
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the report titled "LS 25-6 -Assistant Prosecutor" from
the Director of Legal Services dated November 12, 2025 be received and
filed; and
THAT Council approve a change in the structure of the legal services
department to end the part-time Solicitor/Prosecutor position and replace it
with a full-time Assistant Prosecutor position commencing in the 2026
budget year.
Motion Carried.
7. Adjournment
Resolution Number: CW25-94
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 10:18 a.m. to meet again on November
25, 2025 at 9:30 a.m.
Motion Carried.
`1031aine' Par in,
Chief Administrative Officer/Clerk.
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