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05 - November 18, 2025 Finance Committee MinutesFinance Committee Minutes November 18, 2025, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Grant Jones, Chair Deputy Warden Ed Ketchabaw Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt (virtual) Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Jennifer Ford, Director of Financial Services/Treasurer Nicholas Loeb, Director of Legal Services Peter Dutchak, Director of Engineering Services Brian Masschaele, Director of Community and Cultural Services Michele Harris, Director of Homes and Seniors Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Jeff Brooks, Manager of Emergency Management Jason Warren, Manager of IT Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 9:00 a.m. with Warden Jones in the chair. 2. Approval of Agenda Resolution Number: FC25-05 Moved by: Councillor Hentz Seconded by: Councillor Sloan RESOLVED THAT the agenda for the November 18, 2025 Finance Committee meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: FC25-06 Moved by: Councillor Leatham Seconded by: Councillor Widner RESOLVED THAT the minutes of the Finance Committee meeting held on September 9, 2025 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Delegations None, 6. Reports/Briefings 6.1 Director of Financial Services/Treasurer - Q3 Procurement Review and Q4 Forecasted Overview The Director of Financial Services/Treasurer presented the report reviewing a summary of the results of the forecast for year end and the Procurement activity from July 2, 2025 to September 30, 2025. Resolution Number: FC25-07 Moved by: Councillor Hentz Seconded by: Councillor Sloan RESOLVED THAT the report titled "Q3 Procurement Review and Q4 Forecasted Overview" from the Director of Financial Services/Treasurer dated November 18, 2025 be received and filed. Motion Carried. 6.2 Director of Financial Services/Treasurer - Budget 2026 - Operating The Chief Administrative Officer/Clerk provided introductory comments overviewing the business planning approach and philosophy to the 2026 budget. The Director of Financial Services/Treasurer presented the report on the base operational plan. 6.3 Manager of Administrative Services - Administrative Services 2026 Performance Plan The Manager of Administrative Services provided a presentation on the 2026 Performance Plan for Administrative Services. 6.4 Director of Community and Cultural Services - Community and Cultural Services 2026 Performance Plan The Director of Community and Cultural Services provided a presentation on the 2026 Community and Cultural Services Performance Plan. 6.6 Manager of Economic Development, Tourism & Strategic Initiatives - Economic Development & Tourism 2026 Performance Plan The Manager of Economic Development, Tourism & Strategic Initiatives provided a presentation on the 2026 Performance Plan for Economic Development and Tourism. Council recessed for a break at 10:27 a.m. and reconvened at 10:40 a.m. 6.6 Manager of Emergency Management - Emergency Measures 2026 Performance Plan The Manager of Emergency Management provided a presentation on the 2026 Emergency Measures Performance Plan. 6.7 Director of Engineering Services - Engineering Services 2026 Performance Plan The Director of Engineering Services provided a presentation on the 2026 Performance Plan for Engineering Services. 6.8 Director of Financial Services/Treasurer - Financial Services 2026 Performance Plan The Director of Financial Services/Treasurer provided a presentation on the 2026 Financial Services Performance Plan. The Manager of Information Technology provided a presentation on the 2026 Information Technology Performance Plan. 6.9 Director of Homes and Seniors Services - Homes and Seniors Services 2026 Performance Plan The Warden directed the Committee to receive Items 6.10 and 6.11 before Item 6.9 in order to accommodate lunch timelines. Council recessed at 12:04 p.m. for lunch and reconvened at 12:47 p.m. 3 The Director of Homes and Seniors Services provided a presentation on the 2026 Homes and Seniors Services Performance Plan. 6.10 Director of Financial Services/Treasurer - Land Ambulance and Community Paramedicine Services 2026 Performance Plan The Director of Financial Services/Treasurer provided a presentation on the 2026 Land Ambulance and Community Paramedicine Services Performance Plan. 6.11 Director of Legal Services - Legal Services 2026 Performance Plan The Director of Legal Services provided a presentation on the 2026 Legal Services Performance Plan. 6.12 Director of People and Culture - People and Culture 2026 Performance Plan The Director of People and Culture provided a presentation on the 2026 People and Culture Performance Plan. 6.13 Director of Planning and Development - Planning and Development 2026 Performance Plan The Director of Planning and Development provided a presentation on the 2026 Planning and Development Performance Plan. 6.14 Director of Legal Services - Provincial Offenses Court Services 2026 Performance Plan The Director of Legal Services provided a presentation on the 2026 Provincial Offenses Court Services 2026 Performance Plan. 6.15 Director of Financial Services/Treasurer - Corporate Services and Corporate Activities 2026 Performance Plan The Director of Financial Services/Treasurer provided a presentation on the 2026 Corporate Services and Corporate Activities Performance Plan. Councillor Noble left the meeting at 2:00 p.m. Councillor Couckuyt left the meeting at 2:03 p.m. 6.16 Department Detailed Summaries Resolution Number: FC25-08 Moved by: Deputy Warden Ketchabaw Seconded by: Councillor Hentz RESOLVED THAT the report titled "Business Plan 2026 - Operating" from the Director of Financial Services/Treasurer dated November 18, 2025 be received and filed; and CI THAT the Finance Committee approve the departmental base level operating budgets to be incorporated into the existing operational plan in preparation for the public consultation. Motion Carried. 7. Other Business None. 8. Correspondence None. 9. Closed Meeting Items None, 10. Motion to Rise and Report None. 11. Date of Next Meeting The Finance Committee will meet again on December 2, 2025. 12. Adjournment Resolution Number: FC25-09 Moved by: Councillor Sloan Seconded by: Councillor Widner RESOLVED THAT we do now adjourn at 2:11 p.m. to meet again on December 2, 2025 at 9:00 a.m. Motion Carried. e Blaine Parkin, Chief Administrative Officer/Clerk. 5 War rant Jones, Chair.