25 - December 11, 2025 County Council Agenda PackageEl m ou sty
Elgin County Council
Regular Council Meeting
Orders of the Day
Thursday, December 11, 2025, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the meeting:
https://video.isilive.ca/elgincounty/live.html
Accessible formats available upon request.
Pages
1.
Meeting Call to Order
2.
Approval of Agenda
3.
Introductions, Recognitions, Memorials
4.
Adoption of Minutes
3
5.
Disclosure of Pecuniary Interest and the General Nature Thereof
6.
Presenting Petitions, Presentations and Delegations
6.1 Bernie Schuit - Road Safety Concerns at John Wise Line and Fairview
8
Road Intersection and Sunset Road in the Municipality of Central Elgin
7.
Motion to Adopt Recommendations from the Committee of the Whole
7.1 Recommendations from the Committee of the Whole - November 25,
10
2025
8.
Committee Recommendations
9.
Reports for Information and Immediate Consideration
9.1 Grant Jones, 2025 Warden - Warden's Activity Report (November and
20
December 2025)
9.2 Tom Marks, Committee Chair - Elgin County Land Division Activities for
22
2025
9.3 Tom Marks, Committee Chair - 2025 Annual Council Committee Update 27
— Elgin -Central Elgin Joint Accessibility Advisory Committee
9.4 Dominique Giguere, Committee Chair - 2025 Annual Committee Report - 30
Terrace Lodge Redevelopment Fundraising Committee
9.5 Grant Jones, 2025 Committee Chair - 2025 Annual Committee Report — 46
10.
15.
Finance Committee
9.6 Grant Jones, 2025 Committee Chair - 2025 Annual Committee Report —
50
Growth Planning Steering Committee
9.7 Grant Jones, 2025 Committee Chair - 2025 Annual Committee Report -
53
Human Resources Committee
9.8 Grant Jones, 2025 Committee Chair - 2025 Annual Committee Report -
55
Rural Initiatives and Planning Advisory Committee
9.9 Museum Curator - Elgin County Museum 2025 Annual Report
58
9.10 Director of Planning and Development - Bill 60, the Fighting Delays,
68
Building Faster Act
Council Correspondence
10.1 Invitation from Hi-Ro Shrine Club inviting Council to attend a New Years
77
Day Levee on January 1, 2026.
10.2 South Central Ontario Region Economic Development Corporation
79
(SCOR EDC) September 25, 2025 Board Meeting Minutes and staff
reports
10.3 Resolution from the Corporation of the Municipality of Calvin regarding
88
Strengthening Self -Defence Protections and Addressing Rising Home
Invasions in Ontario
10.4 Resolution from Kettle Creek Conservation Authority regarding Bill 68
92
and Environmental Registry Notice No. 025-1257
10.5 Resolution from the City of Windsor regarding the amendments to the
94
Conservation Authorities Act through Bill 68
10.6 Letter from the Mayor of the City of Welland with a Call to Action to
97
Stand Together for Justice and Protection of Canada's Children
10.7 Western Ontario Wardens' Caucus December 2025 Newsletter
99
10.8 Letter from Hon. Robert J. Flack, Minister of Municipal Affairs and
106
Housing regarding recent announcements under Bill 17 to amend
Ontario Regulation 545/06.
Statements/Inquiries by Members
Closed Meeting Items
12.1 Closed Meeting Minutes - November 25, 2025
Motion to Rise and Report
Consideration of By -Laws
14.1 By -Law No. 25-39 Confirmation
108
Adjournment
Page 2 of 108
Elgin County Council
Regular Council Meeting
Minutes
November 25, 2025, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
Meeting Call to Order
The meeting was called to order at 9:00 a.m. with Warden Jones in the chair.
2. Approval of Agenda
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT the agenda for the November 25, 2025 County Council
Meeting be approved as presented.
Motion Carried.
3. Introductions, Recognitions, Memorials
3.1 Retirement Recognition - Director of Homes and Seniors Services
Warden Jones presented Michele Harris, Director of Homes and Seniors
Services with a retirement certificate and thanked her for her 33 years of
service with the County of Elgin.
4. Adoption of Minutes
Page 3 of 108
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meeting held on November 12, 2025 be
adopted.
Motion Carried.
5. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
6. Presenting Petitions, Presentations and Delegations
6.1 Heather Sheridan, Director of Social Services - St. Thomas -Elgin
Social Services Service Review Presentation
Representatives from St. Thomas - Elgin Social Services provided a
presentation to Council reviewing the 2025 activities of Ontario Works,
Housing Stability Services, and Children's Services.
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Sloan
RESOLVED THAT the presentation from St. Thomas - Elgin Social
Services be received and filed.
Motion Carried.
6.2 Karen Davies, President & CEO, St. Thomas - Elgin General Hospital
- 2025 Annual Review & Strategic Update Presentation
Karen Davies, President & CEO of St. Thomas - Elgin General Hospital
provided a presentation detailing the Hospital's strategic priorities and
progress to date and goals for the year ahead.
Moved by: Councillor Couckuyt
Seconded by: Councillor Giguere
RESOLVED THAT the presentation from St. Thomas - Elgin General
Hospital be received and filed.
Motion Carried.
7. Motion to Adopt Recommendations from the Committee of the Whole
7.1 Recommendations from the Committee of the Whole - November 12,
2025
Moved by: Councillor Widner
Seconded by: Councillor Leatham
RESOLVED THAT the items CW25-88 - CW25-94 from the Committee of
the Whole meeting dated November 12, 2025 and the recommendations
therein be adopted.
Motion Carried.
8. Committee Recommendations
None.
9. Reports for Information and Immediate Consideration
None.
10. Council Correspondence
E
Page 4 of 108
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT Correspondence Items 10.1 - 10.2 and 10.4 be received and
filed.
Motion Carried.
10.1 Resolution from the Town of LaSalle regarding a request for
Equitable Provincial Support for Municipally Policed Communities
10.2 Letter from the Ministry of Emergency Preparedness and Response
regarding the recent Federal -Provincial -Territorial Ministers meeting
on Emergency Management
10.3 Resolution from the United Counties of Stormont, Dundas &
Glengarry calling on the provincial government to maintain
municipally governed conservation authorities
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Leatham
RESOLVED THAT County of the Elgin support the resolution from the
United Counties of Stormont, Dundas & Glengarry calling on the provincial
government to maintain municipally governed conversation authorities and
to request that the Province reconsider the size of proposed conservation
areas to ensure that local needs continue to be met.
Motion Carried.
10.4 Western Ontario Wardens' Caucus (WOWC) Press Release -Western
Ontario Fall Funders Forum Series Connect Local Organizations with
Funding Opportunities
11. Statements/Inquiries by Members
11.1 Warden Jones -Term of Warden
Warden Jones made comments regarding the future of the length of term
of the Elgin County Warden and recommended that Council consider
extending the term of Warden to two years beginning in the next term of
Council. Warden Jones indicated that he plans to bring this forward at a
future meeting of Council for further discussion and consideration.
11.2 Chief Administrative Officer/Clerk - Recruitment of Director of Homes
and Seniors Services
The Chief Administrative Officer/Clerk provided an update on the
recruitment process for the new Director of Homes and Seniors Services
and announced that Joe Anne Holloway will be fulfilling the role beginning
on January 12, 2026.
12. Closed Meeting Items
Moved by: Councillor Hentz
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meetinq Item #1 -Whites Station Update
(c) a proposed or pending acquisition or disposition of land by the municipality or
local board; and (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose.
Page 5 of 108
Closed Meeting Item #2 - Chief Administrative Officer/Clerk Performance
Appraisal
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
12.1 Director of Legal Services - LS 25-7 Whites Station Update
12.2 Chief Administrative Officer/Clerk Performance Appraisal
13. Motion to Rise and Report
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - LS25-7 Whites Station Update
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the report titled "LS25-7 Whites Station" dated November 25,
2025 from the Director of Legal Services and the Director of Engineering
Services be received and filed for information; and
THAT Council direct staff to draft a lease of up to 18 months with the Corporation
of the Municipality of Central Elgin for consideration by County Council; and
THAT staff proceed to market the property for sale as of July 1, 2026 including
taking any steps necessary to procure a sales agent.
Motion Carried.
Closed Meetinq Item #2 - Chief Administrative Officer/Clerk Performance
Appraisal
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT the Warden and Director of People and Culture proceed as
directed.
Motion Carried.
14. Consideration of By -Laws
14.1 By -Law No. 25-38 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the November 25, 2025 Meeting.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT By -Law No. 25-38 be now read a first, second, and
third time and finally passed.
Motion Carried.
15. Adjournment
Page 6 of 108
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 12:03 p.m. to meet again on December
9, 2025 at 7:00 p.m.
Motion Carried.
Blaine Parkin,
Chief Administrative Officer/Clerk. Warden.
Page 7 of 108
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Agenda Number:
Resolution Number
Title:
Date:
Moved by:
Seconded by:
Resolution Page
Committee of the Whole Meeting
2.
CW25-95
Approval of Agenda
Tuesday, November 25, 2025
Councillor Hentz
Councillor Leatham
D,
ElginCounty
RESOLVED THAT the agenda for the November 25, 2025 Committee of the Whole Meeting be
approved as presented.
Motion Carried.
Page 10 of 108
Agenda Number:
Resolution Number
Title:
Date:
Moved by:
Seconded by:
Resolution Page
Committee of the Whole Meeting
3.
CW25-96
Adoption of Minutes
Tuesday, November 25, 2025
Councillor Giguere
Councillor Noble
RESOLVED THAT the minutes of the meeting held on November 12, 2025 be adopted.
Motion Carried.
D,
ElginCounty
Page 11 of 108
Agenda Number:
Resolution Number
Title:
Date:
Resolution Page
Committee of the Whole Meeting
D,
ElginCounty
6.1.
CW25-97
Manager of Procurement & Risk - General Insurance and Risk
Management Services Program for 2026
Tuesday, November 25, 2025
Moved by: Councillor Leatham
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the General Insurance and Risk Management Services Program proposed by
Marsh Canada Limited ("Marsh") be approved at the annual premium cost of $620,684 plus taxes (8%
PST) commencing December 15, 2025 and expiring on December 15, 2026; and
THAT the Manager of Procurement & Risk and Director of Financial Services/Treasurer be authorized
to renew the policy.
Motion Carried.
Page 12 of 108
Agenda Number:
Resolution Number
Title:
Date:
Moved by:
Seconded by:
Resolution Page
Committee of the Whole Meeting
6.2.
CW25-98
D,
ElginCounty
Director of Planning and Development - County Planning Update
Tuesday, November 25, 2025
Councillor Hentz
Councillor Leatham
RESOLVED THAT the report titled "County Planning Update" from the Director of Planning and
Development dated November 25, 2025 be received and filed; and
THAT County Council direct planning staff to proceed with hiring a new Planner FTE to increase the
County's planning staff complement to provide planning services to West Elgin and Bayham.
Motion Carried.
Page 13 of 108
Agenda Number:
Resolution Number
Title:
Date:
Resolution Page
Committee of the Whole Meeting
D,
ElginCounty
6.3.
CW25-99
Director of Financial Services/Treasurer - Elgin County Grant Funding
Requests
Tuesday, November 25, 2025
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT County Council provide funding in the amount of $12,000 for the South Dorchester
Home & School Association.
Motion Carried.
Page 14 of 108
Agenda Number:
Resolution Number
Title:
Date:
Moved by:
Seconded by:
Resolution Page
Committee of the Whole Meeting
D,
ElginCounty
6.3.
CW25-100
Director of Financial Services/Treasurer - Elgin County Grant Funding
Requests
Tuesday, November 25, 2025
Councillor Hentz
Councillor Noble
RESOLVED THAT County Council provide funding in the amount of $2000 to the Port Burwell Home &
School Association.
Motion Carried.
Page 15 of 108
Agenda Number:
Resolution Number
Title:
Date:
Resolution Page
Committee of the Whole Meeting
D,
ElginCounty
6.3.
CW25-101
Director of Financial Services/Treasurer - Elgin County Grant Funding
Requests
Tuesday, November 25, 2025
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT County Council provide funding in the amount of $220,000 in 2025 to the Hospice
of Elgin.
Defeated.
Page 16 of 108
Agenda Number:
Resolution Number
Title:
Date:
Moved by:
Seconded by:
Resolution Page
Committee of the Whole Meeting
MI
CW25-102
D,
ElginCounty
Director of Legal Services - LS 25-313 — County Shared Services
Tuesday, November 25, 2025
Deputy Warden Ketchabaw
Councillor Hentz
RESOLVED THAT the report titled "LS 25-313 — County Shared Services" from the Director of Legal
Services dated November 25, 2025 be received and filed; and
THAT Council for the County of Elgin endorse the County Contracted Services Policy attached to this
report as "Appendix "A""; and
THAT Council for the County of Elgin direct staff to create a standardized set of terms and conditions
for the delivery of contracted services by the County that conforms to the County Contracted Services
Policy.
Motion Carried.
Page 17 of 108
Agenda Number:
Resolution Number
Title:
Date:
Resolution Page
Committee of the Whole Meeting
D,
ElginCounty
6.5.
CW25-103
Director of Engineering Services - Transportation Master Plan — Final
Report Adoption
Tuesday, November 25, 2025
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "Transportation Master Plan — Final Report Adoption" from the
Director of Engineering Services dated November 25, 2025 be received and filed; and
THAT the attached "Transportation Master Plan Final Draft Report", and "Engagement Summary
Report" be approved for a final 30-day Public Review Period to conclude the project.
Motion Carried.
Page 18 of 108
Agenda Number:
Resolution Number
Title:
Date:
Moved by:
Seconded by:
Resolution Page
Committee of the Whole Meeting
7.
CW25-104
Adjournment
Tuesday, November 25, 2025
Councillor Widner
Councillor Leatham
D,
ElginCounty
RESOLVED THAT we do now adjourn at 2:10 p.m. to meet again on December 11, 2025 at 9:30 a.m.
Motion Carried.
Page 19 of 108
Report to County Council
From: Grant Jones, Deputy Warden
Date: December 11, 2025
Subject: Warden's Activity Report (November and December 2025)
Recommendation(s):
THAT the report titled "Warden's Activity Report (November and December 2025)"
dated December 11, 2025, from Deputy Warden Jones be received and filed.
Introduction:
The purpose of this report is to provide a high-level summary of the meetings and
official functions I have attended during the month of November and early December as
Elgin County Warden.
Background and Discussion:
Events/Meetings Attended by Warden:
November 2025:
Mandatory Joint Compliance Emergency Exercise (November 4)
Human Resources Committee (November 6)
Southwold Remembrance Day Ceremony (November 9)
Health Recruitment Partnership (November 10)
Dutton Dunwich Remembrance Day Ceremony (November 11)
Royal Canadian Legion Lord Elgin Branch Remembrance Day Ceremony (November
11) — attended by Deputy Warden Ed Ketchabaw
Elgin County Council/Committee of the Whole (November 12)
Warden's Banquet (November 15)
Health Recruitment Partnership (November 17)
Meeting with Elgin Primary Water (November 17)
Finance Committee (November 18)
Elgin County Council/Committee of the Whole (November 25)
Annual Staff Service Recognition Luncheon (November 25)
Homes Committee of Management (November 23)
Page 20 of 108
Port Stanley Dicken's Day Parade (November 28)
December 2025:
Finance Committee (December 2)
Health Recruitment Partnership (December 8)
Elgin County Annual Warden's Election (December 9)
Financial Implications:
None.
Advancement of the Strategic Plan:
Local Municipal Partner Impact:
Elgin County continues to work with and find ways to collaborate with Elgin's municipal
partners.
Communication Requirements:
None.
Conclusion:
This marks my final activity report as Warden of the County of Elgin. Serving the
residents of our remarkable County throughout 2025 has been a truly rewarding
experience. Travelling from east to west, I have had the privilege of meeting countless
wonderful residents, dedicated volunteers, and hardworking business owners. I have
also been honoured to participate in advocacy efforts, both locally and regionally, to
ensure that the needs and priorities of our communities are recognized by the Provincial
government.
As I step back from this role, I do so with deep gratitude and confidence in the
continued progress of the County of Elgin under the leadership of the incoming Warden
and alongside my colleagues on County Council. It has been an honour to serve, and
look forward to supporting the county's ongoing work in the years ahead.
All of which is Respectfully Submitted
Grant Jones
Deputy Warden
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 21 of 108
Report to County Council
From: Tom Marks, Chairman
Elgin County Land Division Committee
Paul Clarke, Secretary -Treasurer
Date: December 11, 2025
Subject: Elgin County Land Division Activities for 2025
Recommendation(s):
THAT the report titled "Elgin County Land Division Activities for 2025" from the Elgin
County Land Division Committee Chairman and the Secretary -Treasurer, dated
December 11, 2025 be received and filed.
Introduction:
The Elgin County Land Division Committee has been the consent -granting authority for
the County of Elgin since 1971, and its purpose is to authorize the separation of parcels
of land where a plan of subdivision is deemed unnecessary. When deciding on an
application for consent, the approval authority shall have regard to the requirements of
the Planning Act, the Provincial Planning Statement (2024), the policies of the Elgin
County Official Plan, local municipal Official Plans, Ministry and Agency comments, and
input from the public. In making sound planning decisions the Committee carefully
reviews all information received in its deliberations. The Land Division Committee acts as
a quasi-judicial body, similar to a minor court of law. It must be unbiased and has a duty
to act fairly. Ideally it operates at arm's length and free from political interference.
Background and Discussion:
The Elgin County Land Division Committee is in its 3rd year of its 4-year term in 2025
meeting a total of 12 times, once per month on the 4t" Wednesday of every month. The
Land Division Committee continues to hold all meetings in a hybrid in -person and virtual
format and has received comments from applicants that this is the preferred method for
holding meetings as it makes it easier for applicants and agents who are working to
attend meetings.
This year marked a significant change in the planning framework under which the Land
Division Committee and planning more generally operate in Elgin County. The Ministry
of Municipal Affairs and Housing's approval of the new County Official Plan allowed the
LDC to take into consideration the 2024 Official Plan policies when making its decisions
Page 22 of 108
upon their coming into full force and effect. Another significant operational change which
occurred this year is the onboarding of the Township of Southwold and Municipality of
Dutton Dunwich to the County's Planning Department, which has allowed for a one -stop
planning system for applicants in these municipalities and simplified the process for
consent applications while ensuring the continued delivery of a high level of service.
Lastly, 2025 was the first year that the LDC was able to obtain the help of a planning
student, Evan McKinstry of Fanshawe College in London, who wrote and presented
planning reports to LDC from May through August. The Land Division Committee and
planning staff are greatly appreciative of Mr. McKinstry's efforts and excellent report
drafting and presentations, and the Committee wishes him luck as he returns to
Fanshawe to complete his studies.
A total of 70 consent applications were received in 2025; 2 applications were deferred
or withdrawn at the applicant's request. The creation of new lots (excluding surplus farm
dwellings) accounts for 48% of the total applications received, which were not
withdrawn or deferred, and surplus dwellings account for a further 39%. We continue to
see an ongoing shift in application types where creation of new lots is seeing a larger
year -over -year increase in total application share. In 2024, new lot creation accounted
for 44% of all approved applications, in 2023 it was 45%. Of the applications granted
provisional consent in 2025, 25% have received final consent, with the transfers having
been returned to applicants' lawyers for registration. Of the consents which received a
decision in Q1 2025, 55% have been finalized.
There are seven members on the Land Division Committee which were appointed by
County Council for the term January 1, 2023 to December 31, 2026. The current
members include:
Tom Marks — Chairman, responsible for the Municipality of Central Elgin
Bill Ungar — responsible for the Town of Aylmer
John "Ian" Fleck - responsible for the Municipality of Dutton/Dunwich
Dugald Aldred Vice Chair — responsible for the Municipality of West Elgin
John Andrews - responsible for the Township of Southwold
Dave Jenkins - responsible for the Township of Malahide
John Seldon - responsible for the Municipality of Bayham
Appendix A and B Land Division Committee Report — Statistics for 2025 indicate the
numbers and types of severances that the Committee heard from January 1, 2025 to
December 10, 2025, as well as the number of hearings held.
Financial Implications:
None.
Advancement of the Strateaic Plan:
Collaborative Engagement and Communication: The LDS is a council appointed
committee who makes land use decisions on matters of consent across the County.
Page 23 of 108
They have regular formal monthly meetings which are collaborative in nature, which
engage with the public to seek the public's interest in land use matters.
Local Municipal Partner Impact:
This applies to all of the local municipalities.
Communication Requirements:
This information report should be circulated to all of the local municipalities.
Conclusion:
The Land Division Committee continues to receive a high number of new applications
as well as amendments to previous applications.
It has been a pleasure serving as Chairman and working with such a committed group
of individuals over the past year.
All of which is Respectfully Submitted
Tom Marks, Chair
Elgin County Land Division Committee
Mat Vaughan
Director of Planning and Development
Approved for Submission
Blaine Parkin,
Chief Administrative Officer/Clerk
Page 24 of 108
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Report to County Council
From: Tom Marks, 2025 Committee Chair
Date: December 11, 2025
Subject: 2025 Annual Council Committee Update — Elgin -Central Elgin Joint
Accessibility Advisory Committee
Recommendation(s):
THAT the report titled "2025 Annual Council Committee Update — Elgin — Central Elgin
Joint Accessibility Advisory Committee" from the Committee Chair dated December 11,
2025, be received and filed.
Introduction:
Pursuant to Section 14 of the County of Elgin Committee By -Law No. 25-13,
Committees shall report to Council annually respecting the following matters:
(i) a concise summary of the activities and accomplishments of the Committee
during the current year;
(ii) a summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) any recommendations respecting proposed changes to the Committee
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Joint
Accessibility Advisory Committee's activities throughout 2025.
Background and Discussion:
The Accessibility for Ontarians with Disabilities Act (AODA) of 2005 requires
municipalities with at least 10,000 residents to establish an Accessibility Advisory
Committee (AAC). The County of Elgin and the Municipality of Central Elgin have
established a Joint Accessibility Advisory Committee (JAAC).
The JAAC provides advice to County Council and its Local Municipal Partners on the
identification, elimination, and prevention of barriers faced by people with disabilities,
and liaises with the community to improve accessibility and inclusivity throughout Elgin
County.
Page 27 of 108
The responsibilities of the Joint Accessibility Advisory Committee include:
Legislated Duties
• Advise Councils, regarding the preparation, implementation and effectiveness of
the multi -year accessibility plans of the participating municipalities.
• Advise participating municipalities on the accessibility of buildings, structures or
premises that the municipalities lease, purchase, construct or significantly
renovate.
• Review and advise municipalities on the accessibility of site plans and drawings
described in Section 41 of the Planning Act that the committee selects.
• Advise Councils about the requirements and implementation of accessibility
standards and the preparation of accessibility reports and such other matters for
which the Councils may seek its advice.
• Perform all other functions specified in the Accessibility for Ontarians with
Disabilities Act.
The JAAC is comprised of County Councillor/Central Elgin Deputy Mayor Todd Noble,
Central Elgin Councillor Dave Baughman, Tom Marks, Jen Salverda, and Carleen
Green.
Activities for 2025:
• The Joint Accessibility Advisory Committee met on May 29 ,2025 and October
14, 2025.
Elgin County and its Local Municipal Partners are required to collaboratively
prepare an annual accessibility status report on the progress of measures taken
to implement the goals outlined in the Joint Multi -Year Accessibility Plan. The
status report must be approved by Council and posted on the County and Local
Municipal Partner websites for the public as per the Integrated Accessibility
Standards Regulation (IASR). The Committee reviewed and approved this report
in advance of its approval by Elgin County Council.
• The Manager of Human Resources updated the Committee about a desk audit
received from the province in 2025. This audit sought clarification and additional
documentation regarding activities that were included in the 2023 mandatory
compliance reporting. This additional documentation was submitted as
requested.
• The County of Elgin partnered with the City of St. Thomas to host an Accessibility
Open House on September 26, 2025. The event took place at the Joe Thornton
Community Centre and featured accessibility related vendors and exhibits. A
Page 28 of 108
highlight from the 2025 event was the three -on -three wheelchair basketball game
that Elgin County Warden Grant Jones and St. Thomas Mayor Joe Preston took
part in.
At its October meeting, the Committee received delegations from two Central
Elgin residents. One expressing a desire for sidewalks on St. George St., and
another presenting an idea for signage for the visually impaired at historical
locations in Central Elgin.
• The Committee reviewed the mandatory bi-annual Accessibility Compliance
Report and recommended its approval by County Council. This report must be
submitted by the end of 2025 in order for Elgin County to remain compliant. This
report confirms Elgin's compliance with accessibility standards under the
Accessibility for Ontarians with Disabilities Act.
Financial Implications:
None.
Alignment with Strategic Priorities:
Local Municipal Partner Impact:
None.
Communication Requirements:
A copy of this report will be sent to Central Elgin Council for information.
Conclusion:
The JAAC plays a vital role in advising County Council and its Local Municipal Partners
on identifying, eliminating, and preventing barriers for people with disabilities. The
Committee works to enhance accessibility and inclusivity across Elgin County. One
such initiative was the partnership with the City of St. Thomas to host an event, offering
the community valuable information on accessibility resources and recruiting new
members to represent diverse perspectives.
All of which is Respectfully Submitted
Tom Marks
Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 29 of 108
Report to County Council
From: Councillor Dominique Giguere, Chair of the Terrace Lodge Redevelopment
Fundraising Committee
Date: December 11, 2025
Subject: 2025 Annual Committee Report - Terrace Lodge Redevelopment Fundraising
Committee
Recommendation(s):
THAT the report titled "2025 Annual Committee Report - Terrace Lodge Redevelopment
Fundraising Committee" from the Chair of the Terrace Lodge Redevelopment
Fundraising Committee dated December 11, 2025, be received and filed.
Introduction:
Pursuant to Section 14 of the County of Elgin Committee By -Law No. 25-13,
Committees shall report to Council annually respecting the following matters:
(i) a concise summary of the activities and accomplishments of the Committee
during the current year;
(ii) a summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) any recommendations respecting proposed changes to the Committee
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Terrace
Lodge Redevelopment Fundraising Committee's activities throughout 2025.
Discussion:
The mandate of the Terrace Lodge Redevelopment Fundraising Committee is as
follows:
• The Terrace Lodge Redevelopment Fundraising Committee will provide oversight
and governance, providing guiding principles to County staff as they undertake
the process of purchasing identified catalogue items using funds raised during
the campaign.
Page 30 of 108
The Committee will review progress of purchasing items and staff decisions
through quarterly reports.
The Committee will meet, as required, to provide guidance related to changes in
item, amount, and/or recognition that are required for donations of $5,000 and
above. In this situation, the Committee would be responsible for contacting
donors to advise them of the proposed change.
The Committee will engage in donor relations activities such as the distribution of
a semi-annual update newsletter to past donors, organizing photo opportunities
for donor, and producing an annual report in 2026, and 2027 showcasing
campaign items that have been purchased.
The 2025 County Council appointee was Councillor Dominique Giguere.
2025 Activities:
The Committee did not meet formally in 2025 as there were no changes in item, amount
and/or recognition for donations of $5,000 or above.
The Committee remained engaged throughout the year, receiving regular updates and
helping to plan a donor recognition event in September. This event provided tours to
donors, thanked them for their contributions, and unveiled a donor recognition wall.
A 2025 Terrace Lodge Fundraising Campaign report has been created which details the
activities of the Committee in 2025 and lists the items that have been purchased to -date
using campaign funds. This report is attached as Appendix `A'.
Financial Implications:
None.
Alignment with Strategic Priorities:
In Southern Ontario, every single and upper -tier municipality is required under the
Fixing Long -Term Care Act, 2021 to operate at least one municipal long-term care
home. Elgin County operates three — Bobier Villa, Elgin Manor, and Terrace Lodge.
Terrace Lodge in Malahide recently completed a major redevelopment that began in
2021. To support this project, the Terrace Lodge Redevelopment Fundraising
Committee, established as a subcommittee of the Terrace Lodge Redevelopment
Building Committee, was created to raise funds for items that would bring added
comfort and a true sense of home to residents in the newly redeveloped facility
Local Municipal Partner Impact:
None.
Page 31 of 108
Communication Requirements:
The 2025 Terrace Lodge Fundraising Campaign Report will be posted on the
Fundraising Campaign website and share through social media.
Conclusion:
The Terrace Lodge Redevelopment Fundraising Campaign has reached its fundraising
goal and is now providing oversight and governance related to purchasing items for
Terrace Lodge using campaign funds.
All of which is Respectfully Submitted
Dominique Giguere
Chair, Terrace Lodge Redevelopment Fundraising Campaign
Page 32 of 108
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70
Report to County Council
From: Grant Jones, 2025 Committee Chair
Date: December 11, 2025
Subject: 2025 Annual Committee Report — Finance Committee
Recommendation(s):
THAT the report titled "2025 Annual Committee Report — Finance Committee" from the
Committee Chair dated December 11, 2025 be received and filed.
Introduction:
Pursuant to Section 14 of the County of Elgin Committee By -Law No. 25-13,
Committees shall report to Council annually respecting the following matters:
(i) a concise summary of the activities and accomplishments of the Committee
during the current year;
(ii) a summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) any recommendations respecting proposed changes to the Committee
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Finance
Committee's activities throughout 2025.
Background and Discussion:
The objectives of the Finance Committee include:
Financial Strategy and Policy Direction
• In conjunction with staff, reviewing and making recommendations to Council
respecting existing and proposed new financial and fiscal policies, practices and
procedures.
• Reviewing and recommending a long-range financial plan for the County
including its ongoing updating.
• Reviewing any significant proposed changes to financial reporting and
accounting policies to be adopted by the County.
Page 46 of 108
Internal Control and Compliance
• Monitor the integrity of the County's financial reporting process and system of
internal controls regarding financial reporting and accounting compliance for
safeguarding County assets, including the review of financial policies and
procedures.
• Reviewing financial and fiscal policies, practices and procedures to ensure
compliance with legislation, regulations, corporate objectives, policies and ethics.
External Audit Function
Making recommendations to Council, in conjunction with staff, with respect to
selecting and dismissal of the External Auditor.
Directing and reviewing the performance evaluation process for the external
auditor and reviewing the external auditor's proposed terms of engagement, audit
scope and approach.
Review the results of the audit, including reports and the letter to Management,
with the external auditors and management ensuring that the County's financial
reporting practices are assessed objectively, financial statements are properly
audited, any problems identified in the audit are satisfactorily resolved and any
external auditor recommendations to management are followed up.
Annual Business Plan and Budget
• Determining the annual schedule for Business Plan and Budget preparation and
presentations.
• In conjunction with staff, identify the financial pressures that the County is
experiencing and options to address them through the Business Plan
development process.
• Review and assess budget principles, allocations and related financials,
providing advice to the Chief Administrative Officer and Director of Financial
Services/Treasurer on the annual budget.
• To receive presentations from each department, as required, on financial
matters.
• To evaluate the budgetary implications of proposals for new and substantially
revised programs and serves in advance of Council's budget deliberations.
Asset Management
• Provide recommendations on strategy, policy and procedural development
surrounding the County's approach to effective asset management.
• Review the Asset Management Plan and make recommendations to Council.
• Act in an advisory capacity to Council on issues specific to asset management.
Committee Composition
The Finance Committee is comprised of members of the Committee of the Whole.
Page 47 of 108
Activities for 2025:
In 2025, the Finance Committee met on January 28, February 4, February 11,
September 9, November 18 and December 2. A Finance Committee meeting is
scheduled for December 16, 2025.
At the meetings held on January 28t" and February 4, 2025, the Finance Committee
received presentations from each department head regarding their proposed budgets
for 2025. This included base level operating changes as well as additional budget items
for 2025. The Director of Financial Services provided a corporate overview and options
for debt financing of the Terrace Lodge Redevelopment. Staff were asked to provide
additional information on a number of budget requests including the hiring of a second
FTE in Communications and a funding ask from Hospice of Elgin.
At the meeting held on February 11, 2025, the Committee received additional
information regarding the following items:
• Homes review of wages/benefits and an updated 2024 forecast of revenue and
costs.
• Total cost per long term care bed
• Format of budget presentations
• Terrace Lodge Redevelopment Debt Financing
• Total FTEs in 2024 and proposed FTEs in 2025 and related costs
• Shared Services
• Efficiencies, reductions, reprioritizations
• Use if 2023 Surplus
• Hiring of an IT Manager
• Hiring of an additional Communications employee
• Economic Development strategy and study
• Request from Hospice of Elgin
• List of Memberships
• Summary of Reserves
• POA Transfer Agreement with LMPs
The Committee recommended the budget as presented, the 2026-2034 10-year plan in
principle, and that the budget be compiled into a budget booklet for online public
engagement. They then recommended that this feedback be provided to Council at the
February 25, 2025 meeting of County Council and that the 2025 Budget be considered
for adoption at that meeting.
At the September 9, 2025 Finance Committee meeting, the Committee approved the
schedule and format for the 2026 Business Plan and Budget process.
At the meeting held on November 18, 2025, the Committee received presentations from
each department head about their proposed base level operating budgets for 2026. A
base level operating budget includes the costs associated with providing existing
programs and services without service level changes or capital projects.
Page 48 of 108
At the meeting held on December 2, 2025, the Finance Committee considered service
level change requests and proposed capital projects for 2026.
From December 3 until December 11, 2025, the County of Elgin will receive feedback
online from residents regarding the proposed 2026 Business Plan and Budget. On
December 16, 2025, the Finance Committee will hold a meeting where they will receive
the feedback from this public consultation. Additionally, members of the public who are
interested in providing feedback in person will be able to attend and give comment.
Activities for 2026:
In 2026, the Finance Committee will continue to work on the evolution of the business
planning and budget process, and review the County's long range financial needs that
support our Asset Management Plan Requirements and other long range studies that
have been done across the County.
Financial Implications:
None.
Alignment with Strategic Priorities:
Council committees are either established under provincial legislation or created by
County Council to support key strategic priorities. The Finance Committee ensures that
the County is committed to sound financial management and fiscal responsibility.
Local Municipal Partner Impact:
Communication Requirements:
•Cm
Conclusion:
In 2025, the Finance Committee oversaw the development and adoption of the 2025
budget and the development of the 2026 business plan.
All of which is Respectfully Submitted
Grant Jones
2025 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 49 of 108
Report to County Council
From: Grant Jones, 2025 Committee Chair
Date: December 11, 2025
Subject: 2025 Annual Committee Report — Growth Planning Steering Committee
Recommendation(s):
THAT the report titled "2025 Annual Committee Report — Growth Planning Steering
Committee" from the Committee Chair dated December 11, 2025, be received and filed.
Introduction:
Pursuant to Section 14 of the County of Elgin Committee By -Law No. 25-13,
Committees shall report to Council annually respecting the following matters:
(i) a concise summary of the activities and accomplishments of the Committee
during the current year;
(ii) a summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) any recommendations respecting proposed changes to the Committee
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Growth
Planning Steering Committee's (GPSC) activities throughout 2025.
Background and Discussion:
The Growth Planning Steering Committee (GPSC) has a mandate "to establish and
implement a strategy to support growth throughout Elgin County". The Terms of
Reference for the Committee are as follows:
Examine issues, challenges and opportunities resulting from the Province's
strategic investments in the region.
Develop a strategy for managing growth throughout the County, which includes
managing the challenges and leveraging the benefits associated with that
growth.
Identify key infrastructure needs in the region to facilitate growth.
Page 50 of 108
• Work to ensure that the County, the Local Municipal Partners, the City of St.
Thomas as well as the Provincial and Federal governments work collectively for
the benefit of the region and all its residents and businesses.
• Promote a holistic view to the planning and coordination of growth through the
County.
• Demonstrate County Council's commitment to responsible and sustainable
growth that considers financial and environmental factors.
• Work to ensure that investment in growth is proportional to the benefit derived
from growth and, conversely, that those who benefit from growth proportionally
invest.
Warden Jones, Deputy Warden Ketchabaw, Councillor Giguere, and Councillor Noble
were appointed to the Committee for 2025.
Activities in 2025:
The Committee held meetings on January 24, February 25, and May 13, 2025.
The Growth Planning Steering Committee provided feedback regarding the contents of
a letter to be submitted to the Province during the pre -budget consultation process.
The Committee also received an updated growth forecast and land needs assessment
from Hemson Consulting. The Committee recommended to County Council that they
direct staff to update the County's Official Plan with the new population and employment
projections and bring the Official Plan back to Council for review.
Additionally, the Committee continued its work with local partners and the Province to
ensure the efficient and sustainable development and growth of the region.
Activities in 2026:
The GPSC will continue to meet to execute its mandate and ensure that the County's
strategy for managing growth addresses the challenges and leverages the benefits
associated with the growth in and around the County.
Financial Implications:
None.
Alignment with Strategic Priorities:
Council committees are either established under provincial legislation or created by
County Council to support key strategic priorities. The Growth Planning Steering
Committee supports the achievement of Strategic Plan Strategy 4: Sustainable
Community Growth.
Page 51 of 108
Local Municipal Partner Impact:
Elgin County will continue to work collaboratively with its Local Municipal Partners to
ensure that the strategy for managing growth throughout the region benefits all
residents and businesses.
Communication Requirements:
None.
Conclusion:
The Growth Planning Steering Committee will continue to meet as required to provide
guidance regarding Council's commitment to responsible and sustainable growth.
All of which is Respectfully Submitted
Grant Jones
2025 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 52 of 108
Report to County Council
From: Grant Jones, 2025 Committee Chair
Date: December 11, 2025
Subject: 2025 Annual Committee Report - Human Resources Committee
Recommendation(s):
THAT the report titled "2025 Annual Committee Report - Human Resources Committee"
from the Human Resources Committee Chair dated December 11, 2025 be received
and filed.
Introduction:
Pursuant to Section 14 of By -Law No. 25-13 "Being a By -Law to Define the Mandate
and Meeting Procedures for Committees Established by the Corporation of the County
of Elgin", all Committees shall report to Council annually by the end of each calendar
year respecting the following matters:
A concise summary of the activities and accomplishments of the Committee
during the current year.
A summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives.
Any recommendations respecting proposed changes to the Committee's
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the activities
of the Human Resources Committee in 2025.
Background and Discussion:
The mandate of the Human Resources Committee is to assist Council in fulfilling
obligations related to vacancies in senior level positions (CAO/Clerk and Directors). The
Human Resources Committee reviews the recruitment process, is included on the hiring
panel, and recommends a final candidate for Council's consideration.
In 2025, the following members of Council served on the Committee:
- Warden Jones (Chair)
Page 53 of 108
- Deputy Warden Ketchabaw
- Councillor Widner
- Councillor Sloan
Activities for 2025:
The Human Resources Committee met on January 24, 2025 to support the recruitment
process for the Director of People and Culture position. The Committee also convened
on October 7 and November 6, 2025 to recruit for the Director of Homes and Seniors
Services position.
The Human Resources Committee will continue to meet on an as needed basis to
support recruitment for any senior level vacancies.
Financial Implications:
None.
Advancement of the Strategic Plan:
Council committees are either established under provincial legislation or created by
County Council to support key strategic priorities. The Human Resources Committee is
responsible for ensuring that the County has the people, systems, and supports needed
to fulfill Strategy 2: Organizational Culture and Workforce Development.
Local Municipal Partner Impact:
None.
Communication Requirements:
None.
Conclusion:
The Human Resources Committee fulfilled its mandate in 2025 by supporting the
recruitment of senior leadership positions and ensuring that hiring processes were
conducted in a thorough, transparent, and timely manner. With meetings convened as
required to address emerging vacancies, the Committee remained responsive to
organizational needs. The Committee will continue to meet on an as -needed basis to
assist with future senior -level recruitment processes.
All of which is Respectfully Submitted
Grant Jones
2025 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 54 of 108
Report to County Council
From: Grant Jones, 2025 Committee Chair
Date: December 11, 2025
Subject: 2025 Annual Committee Report - Rural Initiatives and Planning Advisory
Committee
Recommendation(s):
THAT the report titled "2025 Annual Committee Report - Rural Initiatives and Planning
Advisory Committee" from the 2025 Committee Chair dated December 11, 2025 be
received and filed.
Introduction:
Pursuant to Section 14 of By -Law No. 25-13 "Being a By -Law to Define the Mandate
and Meeting Procedures for Committees Established by the Corporation of the County
of Elgin", all Committees shall report to Council annually by the end of each calendar
year respecting the following matters:
A concise summary of the activities and accomplishments of the Committee
during the current year.
A summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives.
Any recommendations respecting proposed changes to the Committee's
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the activities
and accomplishments of the Rural Initiatives and Planning Advisory Committee (RIPA)
for 2025.
Background and Discussion:
The Rural Initiatives Committee was originally established to promote the viability of
agriculture and rural affairs in Elgin County. In 2016, its mandate was expanded when it
became the Rural Initiatives and Planning Advisory Committee, thereby fulfilling the
requirements under the Planning Act that each upper -tier municipality maintain a
Planning Advisory Committee with at least one public appointee.
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The mandate of the Rural Initiatives and Planning Advisory Committee (RIPA) is to:
• Promote the viability of agriculture and rural affairs in the County and throughout
the Province.
• Examine issues such as, but not limited to, the challenges of the global economy
on local agricultural practices, the viability of schools in rural communities, and
alternate sources of economic development in rural areas.
• Develop goals and objectives to improve and promote rural life.
• Demonstrate County Council's commitment to delivering services to rural
communities by recommending a budget to Council that will accomplish identified
goals.
• Act as a Planning Advisory Committee by:
o Providing information, perspective and recommendations to County
Council on broad planning matters that may have an effect on the County
and/or its local municipalities, as required from time to time.
o To review from time to time the provisions of the Official Plan and related
policy and recommend to Council general amendments thereto which
would be in the best interests of the County of Elgin, including five-year
reviews of the Official Plan.
o To advise County Council on general planning and development issues of
Council and/or local municipal significance.
o To report to County Council on proposed land use policy changes as
introduced by the Province of Ontario.
o To review and report on specific aspects of a submitted application.
In 2025, the following members served on the Committee:
• Warden Jones (Chair)
• Deputy Warden Ketchabaw (Vice Chair)
• Councillor Leatham
• Councillor Widner
• Donna Lunn, Elgin Federation of Agriculture Representative
Activities for 2025:
In 2025, the Committee focused its efforts on supporting rural safety and strengthening
collaboration with agricultural stakeholders. On April 22, 2025, the RIPA Committee met
with representatives of the Elgin Federation of Agriculture (EFA) to explore ways the
County can enhance public education and communications related to road safety
throughout the planting and harvesting seasons - periods that represent significant
interactions between agricultural machinery and the traveling public.
To reinforce these efforts, members of RIPA and County Council participated in a flag -
raising ceremony on September 15, 2025, marking Harvest Season Road Safety Week.
This event highlighted the County's ongoing commitment to promoting road safety,
supporting its agricultural community, and raising public awareness about the role
farming plays in Elgin County's economic and cultural landscape.
Page 56 of 108
Financial Implications:
rem
Advancement of the Strategic Plan:
Council committees are either established under provincial legislation or created by
County Council to advance key strategic priorities. Under the requirements of the
Planning Act, municipalities must have a Planning Advisory Committee, and in Elgin
County this role is fulfilled by the Rural Initiatives and Planning Advisory Committee.
The Committee supports the County in achieving the objectives of Strategy 4:
Sustainable Community Growth —particularly Goal 1: Promoting economic development
while respecting our rural heritage.
Local Municipal Partner Impact:
None.
Communication Requirements:
None.
Conclusion:
Throughout 2025, the Rural Initiatives and Planning Advisory Committee continued to
play a vital role in supporting Elgin County's rural communities and agricultural
stakeholders while fulfilling its legislated responsibilities under the Planning Act. The
Committee's work, particularly its collaboration with the Elgin Federation of Agriculture
and its efforts to enhance road safety awareness, demonstrates its commitment to
strengthening rural life and promoting safe and sustainable community growth. As the
Committee looks ahead to 2026, it will continue to support Council in advancing
strategic objectives, fostering partnerships, and ensuring that planning and policy
decisions reflect the unique needs and heritage of Elgin County's rural areas.
All of which is Respectfully Submitted
Grant Jones
2025 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 57 of 108
Report to County Council
From: Madeleine Howard, Curator
Date: December 11, 2025
Subject: Elgin County Museum 2025 Annual Report
Recommendation(s):
THAT the report titled "Elgin County Museum 2025 Annual Report" from the Museum
Curator dated December 11, 2025, be received and filed.
Introduction:
At the December 12, 2024, meeting Elgin County Council dissolved the Elgin County
Museum Advisory Committee with direction that the Curator continue the practice of
submitting an annual report for County Council's information. This report fulfils this
direction for 2025.
Background and Discussion:
Staffinq
The museum employed Emilie Fagan as a summer student funded in part by the
Government of Canada's Young Canada Works in Heritage Organizations program.
She was a returning summer student. Much of the work involved on -going cataloguing
and preparing archival material for transfer. In the winter, a museum collections
assistant, Brianna McArdle, was employed on a year -long temporary contract to
continue conducting the collections review and identify artifacts for deaccession.
Colin Craig, a grade 12 student at Parkside Collegiate Institute, volunteered at the
museum as part of his co-op program. He assisted museum staff with moving artifacts,
building storage units, and processing artifacts.
Page 58 of 108
2025 Exhibitions
Through the Lens: Photography in Elgin County (Appendix 1)
January 20, 2025 — June 14, 2025
This exhibition highlighted the history of photography in Elgin County, illustrated through
original artifacts in the museum collection, and showcased photographs and
photographers from the Elgin County Archives. It included historic cameras, including
the Brownie Camera, developed by Vienna -born Frank Brownell, and the camera used
by T.H. Scott to take the famous photo of Jumbo after he was killed in St. Thomas,
1885. Through the Lens featured photographs from studios, including the Scott Studio
and the Stollery Studio, private collectors, newspaper articles, and family photo albums.
Jumbomania (Appendix 2)
July 2, 2025 — March 20, 2026
This exhibition commemorates the 140t" anniversary of the death of Jumbo, the Great
African Elephant, who was killed in St. Thomas, September 15, 1885. With guest
exhibition curator, Dariusz Korbiel, the exhibit explores the craze that swept London
during the Victorian Period and looks at what made Jumbo such an enduring legacy.
Jumbomania features original artifacts, photographs, illustrations, and newspapers to
showcase the legacy of the first animal superstar.
The exhibition poster (appendix 2) is original artwork for the exhibit, created by Scott
McKowen. The exhibition also received a generous donation of $5000 from Doug Tarry
Homes for exhibition development.
News Coverage
With the opening of Jumbomania, the exhibition garnered much interest across news
outlets. The exhibition and the Elgin County Museum were featured in:
CBC London, radio interview and article
Rogers London, TV interview
CTV London, TV interview and article
London Free Press, article
CFPL 980, live radio interview
MyFM, radio interview and article
St. Thomas Times- Journal, article
Aylmer Express, article
Jumbomania was also featured on From the Beehive with Mike Kerkvilet, and museum
curator Madeleine Howard and local historian Steve Peters were interviewed for a
podcast by Accessible Media Inc. (AMI).
Page 59 of 108
Off -Site Exhibitions
The Elgin County Museum loaned out six quilts from the collection to Waterford
Heritage and Agricultural Museum for an exhibition on quilting.
Three displays were set-up at the Shedden library, showcasing items from the
museums collection, including cameras, hats and handbags, and agricultural ephemera.
Programmes
Family Day- February 17 (27 attended)
Elgin Historical Society, Alma College- February 26 (53 attended)
Steve Peters, tour of Through the Lens- March 19 (17 attended)
March Break, green screen and crafts- March 8 to March 15
Women's Institute Executive- March 24 (8 attended)
Elgin Historical Society, meet and greet- March 26 (19 attended)
Pete Sheridan, 13t" Annual Vimy Lecture- April 9 (22 attended)
Dedication of the Mess to Lance Sergeant Ellis Wellwood Sifton, Essex and Kent
Scottish Regiment in Windsor- May 3 (81 attended)
Mark Richardson, Colonel Richard Airey, Thomas Talbot and the Charge of the Light
Brigade- May 10 (22 attended)
Jumbo Anniversary Event- September 20 (40 attended)
Steve Peters, Elgin Historical Society, Jumbo Lecture- September 24 (100 attended)
Elgin Historical Society- October 22 (24 attended)
Tour bookings
Three tours of Through the Lens were booked, mainly by heritage organizations.
Seven tours of Jumbomania were booked, mainly by heritage organizations.
Schools
A total of 2 schools booked the Grade Four Medieval program this year bringing 136
students and attendants to the Heritage Centre. The school program is almost entirely
staffed by volunteers many of whom have been with the museum for many years.
Museum staff were invited to give a presentation on Jumbo to 200 students (Grade 3-8)
at South Dorchester Public School.
Facility Bookings
Several community groups book space regularly at the museum for meetings
Page 60 of 108
Elgin Historical Society
Women's Institute Elgin County Executive
The museum's rug hooking group meets regularly in the Heritage Centre in the spring,
fall and winter
Elgin -St. Thomas Community Foundation- hosted a board meeting and tour of
Jumbomania
Events
Family Day- February 17
The Elgin County Museum opened to the public for Family Day. Visitors participated in
various crafts, including designing their own picture frames, and participated in a
museum wide scavenger hunt related to Through the Lens. The highlight was the green
screen program. Visitors chose from historic photographs in the archives collection and
were able to take home a physical copy of their time -travelling adventures.
Mark Richardson, Colonel Richard Airey, Thomas Talbot, and the Charge of the
Light Brigade- May 10
Mark Richardson presented on the life of Colonel Richard Airey, and his relationship
with his uncle Thomas Talbot. On display for the lecture was an original Airey painting
of Thomas Talbot in "The Den", as well as a baby cradle used by the Airey family during
their time in Elgin County.
Steve Peters, tour of Jumbomania- September 24 (Appendix 3)
Steve Peters was a guest speaker for the Elgin Historical Society and gave a talk on
Jumbo. This event was well received, with 100 people in attendance. He discussed
Jumbo's life, legacy, and shared additional stories on a variety of images and artifacts
on display.
Elgin County Museum Symposium- November 26
The Elgin County Museum hosted representatives from museums across Elgin County
to update and discuss current projects and events happening at these institutions. Elgin
County Archivist, Gina Elias, also gave a presentation regarding museum database
entries.
Outreach
Business After 5- April 16
The Elgin County Museum was invited to host the green screen activity at RIVA in Port
Stanley for Business After 5. Visitors were able to choose from historic photos of Port
Stanley to be edited in to and were able to take a physical copy of the photograph.
Page 61 of 108
Dedication of the Mess to Lance Sergeant Ellis Wellwood Sifton in Windsor- May
3
The Essex and Kent Scottish Regiment in Windsor hosted an event dedicating their
mess to Lance Sergeant Ellis Wellwood Sifton. The Elgin County Museum participated
and displayed Ellis Sifton's Victoria Cross in Windsor for the event, along with Brent and
Georgia Sifton, on behalf of the Sifton family.
Jumbomania Talks- Elgin County Libraries
Throughout October and November, curator Madeleine Howard went to several Elgin
County Libraries (including Belmont, West Lorne and Straffordville) to give
presentations on Jumbo the elephant. These talks were generally forty-five minutes in
length, and included a Q&A, and included original artifacts from the Jumbomania
exhibition.
Visitor Statistics
Attendance has rebounded this year to near pre -pandemic levels. Attendance to date
(October 31) is just over 3100, a significant increase from last year. However, it was
anticipated to be a busier year, due to the Jumbomania exhibition.
2025 Attendance
Walk-in exhibit attendance (to October 31) — 2,441
Programs and Tours - (to October 31) - 737
Total Attendance for the full year — 3,178
Permanent Collection
The museum processed 29 donations in 2025.
Social Media
Facebook followers — 1,243
Instagram followers- 469
Follower count increased across all social media platforms from the previous year.
Gift Shop
2024 net income $1,609.31 (to Nov. 13)
2025 net income $ 1,584.87 (to Oct. 31)
Admissions
Page 62 of 108
2024 Admission donations $767.23 (to Nov. 13)
2025 Admission donations $3,459.21 (to Oct. 31)
Collections Review and Storage Consolidation
The collections review and storage consolidation continues on the fourth floor. Artifacts
have been identified for deaccession through a set of strict criteria. They will be offered
to other museums first in a disposal process.
The transfer of archival material to the Elgin County Archives is still ongoing.
Construction was completed on the fourth floor to prepare for the move of archival
services.
Financial Implications:
Not applicable.
Advancement of the Strategic Plan:
Strategy #1 — Collaborative Engagement and Communication
Goal 2: Museum exhibits and programs expand public engagement by highlighting the
history of communities across the County.
Local Municipal Partner Impact:
Not applicable.
Communication Requirements:
Not applicable..
Conclusion:
Outlook for 2026
Jumbomania will run until March 20, 2026. Eyes on the Skies opens April 20, 2026. This
exhibition is a travelling exhibition from Ingenium and explores air traffic control in
Canada. In the fall, guest curator Paul Baldwin will be presenting an exhibition focusing
on Neil Darrach, an architect from St. Thomas, and the buildings he designed across
Elgin County. A semi -permanent exhibition will be mounted in the back section of the
museum, drawn from the permanent collection. Selections will be made to highlight
aspects of the County's history and to represent, where possible, the individual
municipalities. Collections work will focus on continuing the collections review and
identifying items for transfer or deaccession and updating records and photographs in
the online database.
Page 63 of 108
All of which is Respectfully Submitted
Madeleine Howard
Curator
Brian Masschaele
Director of Community and Cultural Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 64 of 108
Appendix 1
460 SUNSET DRIVE, ST. THOMAS
P6otog, phs—,tesy M lhn El in U-ty Arclllve�s ,,,�' lginilxr„tU ni[� u
519.631.1460 EXT. 193 1 W elgwcaunty.ca/muiseum m� —
Through the Lens poster.
Entry to Through the Lens.
Page 65 of 108
Appendix 2
,JVNBOMANIA
E6GIN COUNTY MUSEUM • J06Y 2, 2D2S to MARCH 2O.2026
Jumbomania poster, original artwork by Scott McKowen.
Jumbomania entrance.
Page 66 of 108
Appendix 3
Attendees for Steve Peters talk about Jumbo's life and legacy, September 20.
Page 67 of 108
Report to County Council
From: Mat Vaughan, Director of Planning and Development
Date: December 11, 2025
Subject: Bill 60, the Fighting Delays, Building Faster Act
Recommendation(s):
THAT the report titled "Bill 60, the Fighting Delays, Building Faster Act" from the
Director of Planning and Development dated December 11, 2025 be received and filed;
and
THAT staff be directed to issue a letter to the Ministry of Municipal Affairs and Housing
outlining the County's concerns with the changes imposed by Bill 60 (attached to this
report as Appendix A).
Introduction:
On October 23, 2025, the Province introduced Bill 60, the Fighting Delays, Building
Faster Act, proposing amendments across sixteen statutes. The most significant
changes for municipalities relate to the Planning Act.
In addition to Bill 60, the Province is consulting on several related initiatives, including:
• Potential removal or reduction of minimum lot size requirements for urban
residential parcels.
• Standardized, enhanced development standards at the lot level.
• Standardization and streamlining of Official Plans.
• Implementation details for the new Special Economic Zones (SEZs) framework.
i. This report provides Council with an overview of the Province's proposals and
summarizes staff comments submitted through the Environmental Registry of
Ontario (ERO).
On November 25, 2025, Bill 60 passed third reading and received Royal Assent on
November 27, 2025. That shifts our County and local municipalities from "preparing for
potential change" to "planning for implementation."
Page 68 of 108
Background and Discussion:
Planning Act Reforms
Key components include:
• As -of -right minor variances for prescribed performance standards, setbacks on
urban residential lands at the moment, but height, and coverage are to the
reviewed next.
• Provincial policy statements no longer apply to decisions made by the Minister
under the Planning Act, subject to a new oversight framework.
• Minister's Zoning Orders (MZOs) shift from regulatory instruments to non -
regulatory orders posted online, enabling faster issuance.
• Delegation of authority allowing certain municipal agreements to be executed by
designated staff or agents, with Minister -imposed timelines.
• Expanded Community Improvement Plan (CIP) powers, including the ability for
upper -tier municipalities to create regional CIPs and fund lower -tier CIPs.
Consultations on:
• Standardized/streamlined Official Plans
• Reduced or eliminated minimum lot sizes for urban residential land
• Standardized enhanced development standards at the lot level
Potential Implications for Municipalities
Official Plan Standardization
Standardization may offer consistency across municipalities but may limit the ability of
Elgin County and local municipalities to address rural and context -specific planning
matters. Overly prescriptive land use schedules may increase the need for site -specific
amendments and reduce policy flexibility. A clearly defined transition framework starting
with upper -tier plans will be essential.
Limitations on Zoning Standards
Reduced or simplified OP and zoning permissions may hinder municipality's ability to
clearly articulate Council's long-term planning direction. Without detailed policies,
interpretation challenges may arise.
As -of -Right Variances
While intended to reduce administrative burden, this approach may increase
enforcement challenges and reactive by-law management, especially for municipalities
with limited staffing.
MZOs and Provincial Planning Statement Applicability
Expanding the Minister's authority and exempting decisions from the provincial planning
Page 69 of 108
statement could diminish municipal certainty, reduce local input, and result in
inconsistent provincial decision -making.
Community Improvement Plans
Proposed CIP changes provide useful flexibility. Enabling upper -tier CIPs and funding
streams may support local revitalization and economic development initiatives.
Minimum Lot Size Changes
Staff acknowledge that rigid minimum lot sizes may constrain gentle density.
However, any reduction must be paired with complementary standards to
protect public health, safety, and infrastructure needs particularly where private
services or hazard lands are involved.
Special Economic Zones (SEZs)
Ontario does not currently have any designated Special Economic Zones (SEZs), but
the province passed the Special Economic Zones Act, 2025 in June 2025 to create a
framework for them. The government is developing the specific criteria for designating
zones, projects, and proponents, with a draft regulation released for public consultation
in October 2025. Once finalized, these regulations will allow for exemptions from certain
provincial acts, regulations, and by-laws for designated projects to accelerate economic
development.
Key Concerns:
• Vague criteria for identifying SEZs, eligible projects, and "trusted proponents.
• Insufficiently detailed safeguards to ensure transparent, responsible decision -
making.
• Potential municipal impact if exemptions affect revenue tools, infrastructure
planning, housing, or economic development discretion.
• Risk of uneven regional benefits without clear locational criteria.
• Municipalities may face increased infrastructure obligations without additional
revenue supports if SEZ development proceeds without coordinated planning.
Financial Implications:
Ongoing provincial changes to the land use planning system continue to place
cumulative pressure on staffing capacity. The full impact of Bill 60 will depend on
forthcoming regulations, many of which have not yet been reviewed.
Advancement of the Strategic Plan:
The proposed changes intersect with several County strategic priorities, including:
• Economic Development: supporting serviced land, diverse land uses, and local
business growth.
• Collaboration: enhancing coordination with municipal, and regional partners.
• Sustainable Development: planning long-term, resilient growth.
Page 70 of 108
• Adaptability: modernizing processes, improving service delivery, and supporting
evidence -based decision -making.
Local Municipal Partner Impact:
Bill 60 is now effectively law, meaning the changes will start coming into force now that
Royal Assent has been received (and relevant Schedules commence). That shifts
municipal priority from "preparing for potential change" to "planning for implementation."
Additionally, land -use / planning & infrastructure changes are now more certain. Key
tools such as zoning, development charges, and municipal infrastructure approvals may
now operate under the amended regime. This could affect our long-term Official Plan
and zoning by-law strategies.
There may be some transportation and active -transportation impacts. Bill 60 prohibits
reduction of vehicle lanes when installing cycling infrastructure (or at least constrains
that option), our ability to expand safe cycling lanes, if this requires road reconfiguration,
may be curtailed. This limits a potential tool for sustainable transportation planning.
There are changes to the rental housing landlord -tenant rules to consider. The changes
to the Residential Tenancies Act may influence local rental markets, housing stability,
and municipal housing strategy, requiring municipalities to consider implications for
tenants, affordable housing, and social services, especially in light of concerns from
advocacy groups and service providers.
There is going to be greater uncertainty and risk management considerations. Given the
scale and range of reforms (planning, water/wastewater services, transit, landlord -
tenant), there may be unintended consequences for smaller municipalities like our
LMPs, including on enforcement resources, community consultation processes, and
infrastructure financing.
Communication Requirements:
This report along with its attachment will be circulated to our LMPs.
Conclusion:
Bill 60 represents a significant shift in Ontario's planning, housing, and infrastructure
landscape, with several amendments now approved by the Province. As the legislation
moves toward full implementation, municipalities will be required to adapt to new
processes, revised authorities, and emerging regulatory frameworks. While some
changes may support streamlined development and regional economic priorities, others
introduce constraints that may limit local decision -making or increase administrative and
enforcement pressures. Continued monitoring of forthcoming regulations, combined
with a proactive assessment of local impacts, will be essential to ensure that Elgin
County and its local municipalities can respond effectively, safeguard community
interests, and maintain alignment with long-term planning and infrastructure goals.
Page 71 of 108
All of which is Respectfully Submitted Approved for Submission
Mat Vaughan Blaine Parkin
Director of Planning and Development Chief Administrative Officer/Clerk
Appendix A — Elgin County Concerns regarding changes caused by Bill 60
Page 72 of 108
December 11, 2025
The Honourable Rob Flack
Minister of Municipal Affairs and Housing
Ministry of Municipal Affairs and Housing
777 Bay St., 14t" Floor
Toronto, ON M7A 2J3
Dear Minister Flack,
Re: Elgin County Council Concerns Regarding Bill 60 — Fighting Delays, Building
FasterAct, 2025
Elgin County Council is writing to express significant concerns regarding Bill 60, the
Fighting Delays, Building FasterAct, which received Royal Assent on November 27,
2025. As municipalities move from preparing for potential changes to actively planning
for implementation, Council is increasingly aware of the substantial implications the Bill,
along with several parallel provincial consultations, will have on local planning authority,
infrastructure management, fiscal stability, and long-term strategic objectives.
We acknowledge the Province's stated aim of accelerating development and reducing
procedural delays. However, Bill 60 introduces a series of structural changes to the land
use planning system that raise serious issues for municipalities, particularly rural and
agricultural counties such as ours.
Plannina Act Reforms and Local Decision-Makina Authoritv
a. Standardized or Streamlined Official Plans
The Province's proposal to standardize Official Plans may yield consistency but risks
limiting our ability to address rural and context -specific issues. Prescriptive land use
designations or schedules could reduce policy flexibility, increase the need for site -
specific amendments, and diminish the effectiveness of our upper -tier -led planning
framework. A clear and workable transition plan, beginning with upper -tier plans, is
essential.
b. Limitations on Municipal Zoning Standards
Simplified or reduced zoning permissions may impede our local Council's ability to
articulate long-term planning direction. Less detailed policies could increase
interpretation challenges, undermine planning clarity, and constrain the ability to plan for
growth, natural heritage, agriculture, and settlement structure in a coordinated manner.
c. As -of -Right Minor Variances
While intended to ease administrative burdens, as -of -right variances for prescribed
performance standards may increase enforcement demands and reactive by-law
management. Our local municipal partners with constrained staffing may face new
pressures to respond to compliance issues.
d. Ministerial Decision -Making and MZOs
Expanding the Minister's authority and exempting decisions from the Provincial
Planning Statement creates uncertainty for municipalities. The shift of Minister's Zoning
Orders from regulatory to non -regulatory instruments may accelerate approvals but
further reduces opportunities for municipal and public input. This raises concerns about
transparency, consistency, and alignment with local Official Plans and infrastructure
planning.
Provincial Consultations with Maior Local Implications
County Council also raises concerns regarding several concurrent provincial initiatives:
a. Reduced or Eliminated Minimum Lot Sizes
While supporting gentle density is important, minimum lot size reductions must be
paired with safeguards related to water, wastewater, hazard lands, and public health.
Counties with significant private servicing rely on predictable lot sizing standards to
manage risk and protect infrastructure capacity.
b. Enhanced, Standardized Development Standards
Uniform lot -level standards may not account for local servicing constraints, agricultural
interfaces, or rural community form, potentially creating conflicts with local design
objectives.
c. Standardized Official Plans
Beyond the concerns noted above, a uniform policy structure may undermine the ability
of rural municipalities to manage agricultural land preservation, severance policies, local
character, and rural servicing strategies.
Special Economic Zones (SEZs)
While SEZs may support regional economic growth, Elgin County Council has concerns
regarding the Province's draft regulatory framework. The criteria for identifying SEZ
locations, determining eligible projects, and selecting "trusted proponents" remain
vague, creating uncertainty around how zones will be designated and governed. Council
is also concerned about the lack of clear safeguards to ensure transparent decision -
making and adequate municipal involvement. The possibility that provincial exemptions
could override local by-laws or long-range planning strategies raises additional risks,
potentially affecting municipal revenue tools, infrastructure obligations, and planning
discretion. Moreover, without clear locational criteria, SEZs could produce uneven
regional benefits, concentrating economic advantages in certain areas while bypassing
others. There is also the risk that municipalities could be required to provide
infrastructure and servicing support without receiving the necessary financial
mechanisms to do so. County Council strongly urges the Province to adopt a more
detailed and transparent regulatory framework that ensures municipal coordination,
revenue stability, and clear designation criteria.
Transportation, Housing, and Other Municipal Impacts
Bill 60 introduces a range of implications that extend well beyond land use planning. In
transportation, new limitations on reducing vehicle lanes to install cycling infrastructure
may hinder the County's ability to expand safe active transportation networks. This
constraint runs counter to local sustainability, climate action, and mobility goals that rely
on multimodal transportation planning.
In the housing sector, amendments to the Residential Tenancies Act could influence
rental market stability and availability. These shifts may have downstream impacts on
social services, municipal housing strategies, and broader affordability initiatives,
particularly in communities where rental supply is already strained
Furthermore, the cumulative reforms enacted through Bill 60, affecting planning, water
and wastewater services, transit oversight, and landlord -tenant relations, introduce
significant administrative and enforcement pressures. Our local municipalities, in
particular, may face heightened uncertainty and increased workloads at a time when
many already struggle with limited staffing capacity.
Financial and Strategic Implications
Bill 60 and the associated regulatory changes bring forward a number of financial and
strategic challenges for municipalities. Increased staffing and administrative demands
are expected as municipalities adjust to new processes, reporting requirements, and
approval structures. These changes also create uncertainty around long-term
infrastructure financing and servicing strategies, making it more difficult to plan and
invest responsibly for the future.
Additionally, several elements of the County's Strategic Plan may be affected, including
priorities related to economic development, sustainable growth, inter -municipal
collaboration, and the advancement of evidence -based decision -making. Since many of
the detailed regulations accompanying Bill 60 have yet to be released, the full financial
impact is not yet known, but the cumulative effect of these reforms is anticipated to be
significant.
Conclusion
Elgin County Council urges the Province to work collaboratively with upper -tier and
lower -tier municipalities to clarify implementation pathways, ensure transparent
decision -making, and respect the essential role of local planning frameworks. While we
support efforts to expedite development and economic growth, the changes introduced
through Bill 60 and related initiatives must not compromise long-term planning stability,
infrastructure sustainability, public health, and meaningful community engagement.
We respectfully request continued dialogue, full clarity on upcoming regulations, and
opportunities for municipalities to participate meaningfully in the development of
implementation tools, particularly where provincial decisions may directly affect
municipal responsibilities or financial risk.
Thank you for your attention to these important matters
Sincerely,
Elgin County Warden
c a..
Hi-Ro Shrine Club
42703 Fruit Ridge Line
St. Thomas, Ontario
November24th, 2025
To Our Honoured Guest
To the Mayors and Council Members of the County of Elgin, Central
Elgin, St. Thomas and all other surrounding Communities
To our MP, MPP, Warden and Staff
We have met with the representatives of (Thr Elgins) and will be
attending their Levee on Thursday, January 1st, 2026, beginning at
10am-12 noon at the St. Thomas Armoury.
The President, Officer and Members of the Hi-Ro Shrine Club would
like to invite you to a New Years Day Levee at the Masonic Centre from
12 noon to 2pm. A light lunch will be available and we hope that you
can join us to celebrate the New Year.
We have been in contact with the Knights of Columbus who will also
like to see you and we hope you will have time to drop in to greet them
after your lunch.
The Port Stanley Legion is also another location to visit and we hope to
see you at some of these other venues.
DRESS:
Business suit
Donations for Lunch are gratefully appreciate.
Contact: Grant Hughson
Vice President Hi-Ro Shrine Club
519-631-0740
ukuh—sona,hotm ai➢.co
Page 77 of 108
The Commanding Officer
and
The President of the Regimental Association
of
31 Combat Engineer Regiment (The Elgins)
request the pleasure of your company at
our New Year's Day Levee
Thursday, 1 Jan 2026 at the St Thomas Armoury
10:00 a.m. to 12:00 p.m.
Dress
• Military
o DEU with medals
• Veterans
o Mufti with medals
• Civilian
o Business Suit
Page 78 of 108
IWIPp %uw %ice%%y
own
SOUTH CENTRAL ONTARIO REGION ECONOMIC DEVELOPMENT CORPORATION
Meeting of the Board of Directors
Date: September 25, 2025
Location: Waterford Public Library 15 Main Street South Waterford ON
Microsoft Teams Need help?
Join t e eeti o
Meeting ID: 260 902 843 558 6
Passcode: XC3bB75M
Present: E Ketchabaw, Chris Van Paassen, A Martin,
Virtual: D Bailey, B Martin, S McMillan, T Noble, J Kyle, D Gilvesy
Regrets: M Smibert
Guests: Tracey Arts - OFA
ISSUE
ACTION
Assigned
to:
1. Call to
E Ketchabaw calls the meeting to order at 9:03 am
Order
2. Declaration of
None Declared
Pecuniary
Interests
3. Adoption of
E Ketchabaw, calls for the adoption of the agenda as presented.
Agenda
MOTION 2025-27
Moved by C Van Paassen and seconded by D Bailey:
"RESOLVED THAT the agenda be adopted as presented "
CARRIED
4. Approval of
E Ketchabaw calls for approval of the July 31, 2025, minutes.
Previous
Minutes
MOTION 2025-28
Moved by S McMillan and seconded A Martin:
CARRIED
5. Correspondence
E Ketchabaw calls for a motion to receive the correspondence as
information.
MOTION 2025-29
Moved by D Gilvesy and seconded S McMillan:
CARRIED
6. Delegation /
Delegation / Guests / Partners
Guests /
Partners
T Arts provides updates on OFA
• Update on business risk management program advocacy continues
• Trespassing on farm properties also remains high priority for advocacy
• Request to consult on round -about construction, large farm equipment
have special needs that require consultation, thought and planning
• TFWP and SAWP discussion of impact on agricultural sector
• Micro -credentials discussion related to agriculture
Page 79 of 108
SCOR BOARD OF DIRECTOR'S MEETING MINUTES
ISSUE
ACTION
Assigned
to:
7. Committee &
K Earls provides staff report.
Staff Reports
E Ketchabaw calls for motion to receive staff report as presented.
MOTION 2025-30
Moved by C Van Paassen and seconded by J Kyle:
CARRIED
8. Ongoing
a)SCT
Business
o Discussion of SCT inter -community transit
b) Rail
• Update on funding
•Yarmouth yards discussion and overall logistics plan for region to
encourage strong supply chain.
c) AMO Follow up
o Discussion on AMO delegations, and ministry follow- up
d) ROMA planning and general Advocacy planning
o focus less on conferences and more on regional meetings with targeted
purpose
d) Oxford County local tier delegations
• Most delegations complete. East Zorra Tavistock scheduled for October
15h
• Discussion continues regarding continued and consistent
communication with partners.
e) Partner delegations.
o Discussion of partner delegations and preparation
9. New Business
a)Thames Centre representative: Deferred
b) Trade Impacted Communities Application
• Discussion ensues regarding Resource Advisory Committee
application to Trade Impacted Communities Fund.
• Board supportive of application and coordination of Resource Advisory
Committee members
c) ERO Updated Planning Submission Guidance — ERO 025-0844
Overview of ERO Ministry of Municipal Affairs and Housing has released
proposed updates to the Projection Methodology Guideline to support
implementation of the Provincial Planning Statement, 2024 (PPS, 2024).
Discussion ensues.
d)CIRRO
C Community Immigrant Retention in Rural Ontario.
Discussion ensues regarding potential SCOR EDC partnership with
Fanshawe College.
Members discuss other organizations such as Welcome Wagon / TNO CES
Library
C Van Passen comments it would be worthwhile for SCOR EDC to undertake
from a coordination perspective.
E Ketchabaw calls for a motion to provide direction to the Executive Director
to pursue this opportunity with Fanshawe College:
Page 80 of 108
SCOR BOARD OF DIRECTOR'S MEETING MINUTES
ISSUE
ACTION
Assigned
to:
MOTION 2025-31
Moved by A Martin and seconded by S McMillan:
CARRIED
10. County Updates
BRANT
D Bailey
• Big Dig in Paris on going
• Salute to Brant Business
J Kyle
• Strategic planning in County
• Growth focused in settlement areas: St George, Paris and Burford
• Economic development continues steadily
• St George waste water treatment facility planning
ELGIN
T Noble
• Planning underway for psychiatric hospital lands in Elgin
E Ketchabaw-
Round-about with hard edge providing issues for agricultural
equipment
THAMES CENTRE
S McMillan
• new CAO recruitment for Thames Centre
• Water and waste -water requirements for building
NORFOLK
A Martin
• Some reporting structure changes for staff at county
C Van Paassen
• Norfolk road upgrades underway in Port Dover, Simcoe and Delhi
• Moving into pre -budget considerations soon
OXFORD
D Gilvesy
• Hydro, building and other infrastructure remain priority for Town
• Marwood Fire: D Gilvesy sincerely thanks Norfolk fire and emergency
services for aid.
11. In -camera
E Ketchabaw calls for a motion to move in -camera session
MOTION 2025-32
Moved by A Martin and seconded by C Van Paassen:
CARRIED
Board returns to open session
MOTION 2025-33
Moved by T Noble and seconded by C Van Paassen:
CARRIED
12. Adjournment
E Ketchabaw calls for a motion to adjourn the meeting at 10:45am
MOTION 2025-34
Moved by S McMillan and seconded by J Kyle:
CARRIED
Page 81 of 108
To: SCOR EDC Board of Directors
From: Kimberly Earls, Executive Director, SCOR EDC
Date: September 25, 2025
Subject: Operations Report # 2025-09
The staff report is submitted to SCOR EDC Board of Directors to report on initiatives and issues supporting our
regional strategic priorities which are:
1. Infrastructure supporting economic development
2. Human capital supporting economic development
3. Sector development (agriculture, food, manufacturing)
It is Recommended that the Board of Directors, Receive this report for information.
1. Infrastructure
1.1 Rural Transit
• SCOR EDC's rural transit strategy and the SCT model, is moving forward. The province may require
further information or supporting documents for the application.
The SCOR EDC model aligns with provincial priorities, supports rural transit model for SCT as a
scalable and regionally responsive solution. It is a data -driven approach based on Dillon Consulting
Needs Analysis Report and increasing and on -going ridership reports from each system that
underpins its phased, node -based expansion strategy. This overview is intended to inform the
Board's discussion and provide an evidence information for decision for next steps for municipal
partners.
• Executive Director invited to speak on Province wide transit panel at Toronto Metropolitan
University Ted Rogers School of Management on Transit funding. The event attracted about 125
in person attendees with various Ministry representatives in attendance. There were also
approximately 50 on-line attendees.
• WOWC Executive Director mentioned at recent WOWC Economic Development Committee that
she is working towards supporting transit likely to be completed in the first quarter of 2026.
1.2 Short line Rail Expansion — NTCF Application Update
• SCOR EDC is waiting for confirmation from federal staff on the status of the updated
information sent supporting the initial NTCF application.
2. Human capital
2.1 Workforce Planning and Development Board of Grand Erie and The Business Resource Toolkit
• The Business Resource Toolkit is a digital tool that you can access at
https://workforceplanninboard.or/business-resource-toolkit/ .
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333
www.scorregion.com www.scorusinessportal.co
Page 82 of 108
The toolkit helps build resilience and sustainability into the local economy by connecting
businesses with other local, resources for businesses. Supporting Canadian -owned businesses
not only keeps money circulating locally but also strengthens community ties and reduces
reliance on international services that may be costlier or vulnerable to external pressures.
The project is funded in part by OMAFRA's (formerly known as the) Rural Economic
Development (RED) program and the Government of Ontario.
This project is in partnership with the Workforce Planning Board of Grand Erie (WPBGE), Elgin,
Middlesex, Oxford Workforce Planning and Development Board (EMO WPDB) and South
Central Ontario Region Economic Development Corporation (SCOR EDC).
The design and implementation were supported by students from Wilfrid Laurier University
Brantford's User Experience Design and Business Technology Management programs,
Conestoga College's Human Resource Management program, and the Marketing Management
program at the University of Guelph.
2.2 Post -Secondary Institutions and Regional Workforce Impact
• Within the SCOR EDC region, four counties are served by Fanshawe College campuses, while
Brant County is home to Conestoga College and Wilfrid Laurier University. Western University
in London and Six Nations Polytechnic also contribute significantly to the educational and
workforce development landscape.
In our meeting with Minister Quinn at AMO he indicated that the ministry was undertaking a
review of funding of colleges and universities. SCOR EDC Chair has reached out to Peter Devlin,
President of Fanshawe College and he and the Executive Director will be meeting with the
President and Dean of Simcoe Campus or Woodstock Campus at an upcoming meeting.
2.3 Community Immigrant Retention in Rural Ontario program (CIRRO)
• CIRRO is a program offered by the Ministry of Rural Affairs. Although the names indicates
retention in rural areas for newcomers it is really more of an integration platform. The
Executive Director has reached out to college campuses in the region and other community
stakeholders to see if there is interest in partnering on how to better integrate and plan for
newcomers to our region. We are in early stages of this planning but the response from
colleges, and other stakeholders has been positive.
3. Sector development
• The Executive Director attended the Canadas Outdoor Farm Show in Woodstock on September
11, 2025. The show was very well attended. Notably there were many businesses represented
serving the agricultural sector along with primary agriculture representation. Rural Oxford had
a large booth at the show, as did Titan Trailers, Cadmans, Dubois Irrigation and others.
The Rural Oxford booth was excellent!
• Agricultural Sector — Workforce, Capacity, and Engagement
SCOR EDC staff participated in several agricultural -focused tours this month, visiting a range of
farm operations across the region. These site visits provided valuable insights into the current
state of the sector and the challenges producers are facing.
A consistent theme across all visits was the ongoing shortage of agricultural labour. Producers
continue to report difficulties in recruiting and retaining workers, which is impacting
4 Elm Street, Tillsonburg, ON N4G OC4
Page 83 of 108
productivity and long-term planning. This challenge is particularly acute for operations requiring
specialized or seasonal labour and reflects broader workforce pressures across rural industries.
In addition to workforce concerns, there is a growing emphasis on building local agricultural
capacity. Producers are exploring ways to strengthen regional supply chains, improve access to
processing and logistics infrastructure, and enhance the sustainability and competitiveness of
their operations.
SCOR EDC continues to participate in the Ontario Federation of Agriculture (OFA) and OMAFRA-
led Communities of Practice, which provide a forum for sharing intelligence, identifying policy
gaps, and advancing collaborative solutions. These engagements ensure that SCOR EDC remains
aligned with sector -wide priorities and can advocate effectively for the needs of agricultural
stakeholders in the region.
4. Internal Operations
4.1 SCOR EDC continues to strengthen internal systems and prepare for upcoming strategic
engagements. Staff are currently updating the organization's records management system to
improve efficiency, ensure compliance, and support better access to historical and operational
data.
4.2 In collaboration with the Treasurer and external auditor, work has also begun on the development
of the 2026 budget. This process includes a review of current financial performance, anticipated
funding streams, and alignment with strategic priorities. The goal is to ensure a fiscally responsible
and forward -looking budget that supports SCOR EDC's operational and advocacy goals.
4.3 SCOR EDC Chair and Vice Chair with support of the Executive Director have completed delegations
to all but one local municipality in Oxford County. All delegations seemed well -received. East Zorra
Tavistock is the remaining delegation in Oxford.
4.4 Additionally, SCOR EDC is preparing materials and background support for partner delegations at
the County level. These efforts are intended to ensure consistency in regional advocacy and to
support partners in presenting a unified voice on shared priorities.
S. Other information
• Expansion of Natural Gas Program continues. ERO 025-0923 was submitted. This has been an
issue that SCOR EDC has supported since 2014. In 2018 SCOR EDC was asked to present to
Standing Committee on General Government. In 2024 SCOR EDC presented to the Standing
Committee of the Interior. Additionally the corporation has provided several letters of support
and submissions on this topic of energy infrastructure.
• Rural Oxford Strategic Planning Meeting — Leaping Deer
• Salute to Brant Business — Business Awards
Will be held on September 25, 2025 in Cainsville at the TF Warren Group Cainsville Community
Centre. This is a long standing event in County of Brant in which SCOR EDC always participates
and attends
• Elgin -St. Thomas Workforce Development Committee Meeting
Regional Workforce Representatives focusing on workforce and training issues
4 Elm Street, Tillsonburg, ON N4G OC4
Page 84 of 108
To: SCOR EDC Board of Directors
From: Kimberly Earls, Executive Director, SCOR EDC
Date: November 27, 2025
Subject: Operations Report # 2025-11
The staff report is submitted to SCOR EDC Board of Directors to report on initiatives and issues supporting our
regional strategic priorities which are:
1. Infrastructure supporting economic development
2. Human capital supporting economic development
3. Sector development (agriculture, food, manufacturing)
It is Recommended that the Board of Directors, Receive this report for information.
1. Infrastructure
1.1 Rural Transit: Discussion with WOWC Regarding Transit
• During a recent meeting, with the SCOR EDC Chair and WOWC Chair and the Executive Director of
WOWC, the Executive Director at WOWC requested access to SCOR EDC's business plan for inter -
community rural transit, which was developed with by Dillon Consulting to ensure a
comprehensive and actionable strategy was in place for SCT. This plan represents a significant
investment by SCOR EDC and is a key component of the region's long-term transit approach.
• While WOWC has expressed interest in taking a leadership role in transit planning, this is a
relatively new area for them compared to organizations such as SCOR EDC, the Rural Ontario
Institute, which have been advancing this file since 2011 and municipalities themselves who have
been invested in transit for some time.
• Board Decision Required: Direction on sharing of SCOR EDC inter -community transit business plan
with WOWC.
1.2 Short line Rail Expansion
• Economic investment inquiries related to shortline rail have increased, driven by changes in
tariffs and trading partners. As trade expands with European and other international markets,
the importance of ports, and by extension, freight rail, has grown significantly to support
evolving logistics and supply chain needs. To better understand business impacts, the Executive
Director has been meeting with Railway Association of Canada (RAC) members and businesses
along the current shortline. SCOR will also administer another economic impact survey and
update our rail land inventory database to ensure accurate, actionable information for future
planning.
2. Human capital
2.1 Workforce Planning and Development Board of Grand Erie and The Business Resource Toolkit
• The Business Resource Toolkit is a digital tool kit created by Workforce Planning Board of Grand
Erie, Elgin Middlesex Oxford Workforce Planning and Development board and SCOR EDC
https://workforceplanninboard.or/business-resource-toolkit/
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333
www.scorregion.com www.scorusinessportal.co
Page 85 of 108
2.2 Strategic Partnerships with Dr. Tara Vinodrai and Team at Communities of Schools and the
Workforce Planning Boards
• SCOR EDC continues to strengthen its relationship with Dr. Tara Vinodrai and Karen Chapple at
Communities of Schools. Dr. Vinodrai, formerly a professor at the University of Waterloo and a
key contributor to the Masters of Economic Development and Innovation program now leads
an expert team at the University of Toronto.
This collaboration focuses on enhancing a tariffs mapping tool developed by Dr. Vinodrai's
team. SCOR EDC will contribute additional regional data to improve the tool's accuracy and
usability. In addition, we are bringing in regional Workforce Planning Boards to leverage the
Employer One Survey data. This ensures we avoid duplicating efforts while creating strong
partnerships that complement each other's work.
By combining university expertise with workforce insights, SCOR EDC and its members gain
actionable data that will deliver significant value to our organization and stakeholders. This
integrated approach supports informed decision -making, strengthens advocacy, and reinforces
SCOR EDC's commitment to collaborative, efficient solutions.
2.3 Follow up with MCU and Fanshawe College
In the SCOR EDC meeting with Minister Quinn at AMO he indicated that the ministry was
undertaking a review of funding of colleges and universities. SCOR EDC Chair has reached out to
Peter Devlin and he and the Executive Director will be meeting with the President and Dean of
Simcoe Campus or Woodstock Campus at an upcoming meeting. Coordination continues on
this meeting and follow up.
2.4 Community Immigrant Retention in Rural Ontario program (CIRRO)
• CIRRO coordination and planning is progressing across region. SCOR EDC expects to have a full
update at our next meeting. As a reminder this is a program offered by the Ministry of Rural
Affairs. Although the names indicates retention in rural areas for newcomers it is really more
of an integration platform.
2.5 Skilled Trades Week
SCOR EDC participated in Skilled Trades Week by attending several regional events, promoting
additional activities across the area, and connecting with Skilled Trades Ontario. These
engagements provided valuable opportunities to strengthen relationships and highlight the
importance of skilled trades to our regional economy, particularly as many large employers rely
heavily on these professions to maintain operations and growth
3. Sector development
3.1 Trade Impacted Community Fund
SCOR EDC submitted an application to the Trade Impacted Communities Program to secure funding
that supports economic resilience and diversification in our region. This program is designed to
assist communities affected by shifts in trade patterns, helping them adapt through workforce
development, infrastructure improvements, and business support initiatives.
The application emphasizes SCOR EDC's strategic focus on agri-food and manufacturing sectors,
aligning with provincial priorities and leveraging our strong regional networks. If successful, this
funding will enable us to implement projects that strengthen supply chains, create new market
opportunities, and enhance competitiveness for local businesses.
3.2 Excellence in Manufacturing Consortium
4 Elm Street, Tillsonburg, ON N4G OC4
Page 86 of 108
The Resource Advisory Committee Chair Zach Gable and I met with the Vice President of the Excellence
in Manufacturing Consortium to explore partnership opportunities. Beginning in the new year, SCOR
EDC will undertake collaborative roles to support manufacturing and supply chain initiatives across the
region, strengthening our ability to address workforce needs and enhance competitiveness.
3.3 Employer One
Employer One meeting EMO and GE. The EmployerOne survey will have a soft launch in select areas
this December, with a full regional rollout scheduled for January 2026.
4. Internal Operations
4.1 Over the past four weeks, the Executive Director participated in the Cyber Integration for Business
Bootcamp, a program designed to strengthen organizational cybersecurity practices. It is important
that we adopt best practices to safeguard sensitive information and maintain compliance.
The bootcamp included approximately 100 participants and covered topics ranging from
foundational cybersecurity principles to advanced integration strategies. Key areas included data
protection, risk management, and secure communication protocols. The program also provided
ongoing resources such as slide decks and video follow-ups, which will serve as reference material
for implementing improvements within SCOR.
S. Other information
• The Executive Director was invited to speak at the Thames Centre Chamber of Commerce event
alongside Kapil Lakhotia (London Economic Development Corporation) and Cara Finn
(Middlesex County). This opportunity allowed SCOR EDC to share regional priorities and
highlight collaborative efforts to strengthen economic development across the region.
• SCOR EDC continues to participate in the Oxford County economic development group.
Comprised of SCOR EDC, CF Oxford, Oxford Small Business Centre, EDO's from Tillsonburg,
Ingersoll, Woodstock and Rural Oxford. At the most recent meeting SCOR EDC provided its Lead
Handling Protocol to the Oxford Group for review and adoption if they so choose.
• SCOR EDC Chair, Vice Chair and Executive Director have completed most deputations for
partner counties and lower tiers in Oxford. Remaining is Oxford County later in November
• October 20t" met with Current Oxford County Warden, B Martin, J Kyle, E Ketchabaw, to discuss
Oxford County economic development
• The Executive Director attended a series of training meetings entitled "understanding CUSMA
and other changes in trade agreements". The training sessions focused on understanding
CUSMA and recent changes in trade agreements. These sessions provided insights into how
evolving trade frameworks impact regional economic development, supply chains, and market
access, ensuring SCOR EDC remains informed and prepared to support businesses navigating
these changes.
Visit to Power Co site. The Resource Advisory Committee meeting included a tour of the Power
Co site. Rail was one of the factors in Power Co's location decision, and as part of our ongoing
regional infrastructure work, we periodically tour the site to maintain strong relationships and
ensure alignment with rail and economic development initiatives. Thanks to Elgin County
Manager of Economic Development C Krahn for coordination on this event.
Provided Letter of Support for County of Brant funding application related to manufacturing
sector supply chain.
4 Elm Street, Tillsonburg, ON N4G OC4
Page 87 of 108
Strengthening Self -Defence Protections and Addressing Rising Home Invasions
in Ontario
Resolution Number: 2025-345
Moved By: Mayor Gould
Seconded By: Councillor Manson
WHEREAS violent home invasions have increased in several regions of Ontario, creating growing fear
and frustration among residents;
AND WHEREAS Ontario, homeowners increasingly believe that current self-defence laws do not provide
sufficient orclear protection for individuals who lawfully defend themselves and their families during
violent intrusions;
AND WHEREAS rural residents often experience police response times that can exceed 30 minutes or
more, leaving citizens without immediate protection when confronted with life -threatening emergencies;
AND WHEREAS the absence of "home invasion" as a distinct offence in the national Uniform Crime
Reporting system prevents governments from understanding the true scale ufthis crime and responding
appropriately;
AND WHEREAS the Province of Ontario has repeatedly called for strengthened homeowner protections,
including consideration of castle -law -style provisions, and for the federal government to act�
AND WHEREAS residents expect all levels of government to take decisive action to address gaps that
leave families vulnerable in their own homes;
NOW THEREFORE BE|TRESOLVED THAT:
1. The Municipality of Calvin strongly supports the Province of Ontario's call for strengthened
homeowner self-defence protections, including the adoption ofclear and robust "castle |a«"-tYpe
provisions to ensure that law-abiding residents can protect themselves without fear ofunjust
prosecution.
2. Council calls onthe Government ofCanada toimmediately prioritizensfonmmtotheChOin@|Code
that strengthen and clarify the rightsofbomeownenavvhoactin|egitimahsseM-dehsncaduhng
violent home invasions.
3. Council demands that the federal government amend the Uniform Crime Reporting system to
classify "home invasion" as distinct criminal offenne, allowing for accurate tracking, targeted
enforcement, and informed public policy.
4. Council urges the Province ofOntario totake stronger action tomonitor, publish, and improve
police response times in rural and northern communities, and to ensure that residents are not left
unprotected due toresourcimQshortages.
6. Council encourages all Ontario municipalities to adopt similar resolutions to demonstrate aumified
municipal voice calling for urgent reforms that protect citizens in their homes.
Page 88 of 108
BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to:
The Prime Minister of Canada, The Minister of Justice and Attorney General of Canada.
The Premier of Ontario, The Attorney General of Ontario, The Solicitor General of Ontario,
UPP Vic Fedeli, and all Ontario municipalities.
CERTIFIED to be a true copy of
Resolution No, 2025-345 passed by the
Council for the Corporation of the Municipality of Calvin
on the 25th day of November 2025.
Trish Araujo
Deputy Clerk
Results: Carried
Page 89 of 108
Strengthening Self -Defence Protections and Addressing Rising Home invasions in Ontario
Agenda Item: Resolution — Background Report (Submitted by Mayor Gould)
Ontario Premier Doug Ford has repeatedly called for a review or adoption of "castle laws" in Canada,
beginning June 16, 2025, and continuing in August and October of 2025. Premier Ford has emphasized
that Ontario families must feel safe in their homes and that law-abiding residents should not face legal
uncertainty when legitimately defending themselves from violent intruders.
Several urban and suburban regions, including York and Peel, have experienced a documented rise in
violent home invasions and have established dedicated task forces to address this trend, In contrast, rural
communities lack reliable statistics because "home invasion" is not recognized as a distinct offence under
the national Uniform Crime Reporting (UCR) system. As a result, these incidents are recorded under
broader categories such as break -and -enter or assault, making It difficult to assess the true scale of the
problem outside major urban centres.
Rural residents face additional vulnerabilities due to limited policing resources and significantly longer
emergency response times, which can leave homeowners without immediate protection during life -
threatening situations. These conditions highlight the need for clearer legal protections for homeowners,
improved crime -tracking practices, and'decisive action from both provincial and federal governments to
enhance public safety.
Resolution: Strengthening Self -Defence Protections and Addressing Rising Home Invasions in Ontario
WHEREAS violent home invasions have increased in several regions of Ontario, creating growing fear
and frustration among residents;
AND WHEREAS Ontario homeowners increasingly believe that current self-defence laws do not provide
sufficient or clear protection for individuals who lawfully defend themselves and their families during
violent intrusions;
AND WHEREAS rural residents often experience police response times that can exceed 30 minutes or
more, leaving citizens without immediate protection when confronted with life -threatening emergencies;
AND WHEREAS the absence of 'home invasion" as a distinct offence in the national Uniform Crime
Reporting system prevents governments from understanding the true scale of this crime and responding
appropriately;
AND WHEREAS the Province of Ontario has repeatedly called for strengthened homeowner protections,
including consideration of castle -law -style provisions, and for the federal government to act;
AND WHEREAS residents expect all levels of government to take decisive action to address gaps that
leave families vulnerable in their own homes;
NOWTHEREFORE, BE IT RESOLVED THAT:
I. The Municipality of Calvin strongly supports the Province of Ontario's call for strengthened
homeowner self-defence protections, including, the adoption of clear and robust "castle law%type
provisions to ensure that law-abiding residents can protect themselves without fear of unjust
prosecution.
2. Council calls on the Government of Canada to immediately prioritize reforms to the Criminal Code
that strengthen and clarify the rights of homeowners who act in legitimate self-defence during
Violent home invasions.
3. Council demands that the federal government amend the Uniform Crime Reporting system to
classify "home invasion" as a distinct criminal offence, allowing for accurate tracking, targeted
enforcement, and informed public policy,
4. Council urges the Province of Ontario to take stronger action to monitor, publish, and improve
police response times in rural and northern communities, and to ensure that residents are not left
unprotected due to resourcing shortages.
Page 90 of 108
5. Council encourages all Ontario municipalities to adopt similar resolutions to demonstrate a unified
municipal voice calling for urgent reforms that protect citizens in their homes.
BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to:
The Prime Minister of Canada, The Minister of Justice and Attorney General of Canada.
The Premier of Ontario, The Attorney General of Ontario, The Solicitor General of Ontario,
MPP Vic Fedell, and all Ontario municipalities.
Page 91 of 108
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November 19, 2025
Re: KCCA Board Resolution Re: Bill 68 and ERO Posting 025-1257
On October 31, 2025 the Ontario government announced plans to create a provincial board -governed
agency, the Ontario Provincial Conservation Agency (OPCA), to provide leadership, governance and
strategic direction to Conservation Authorities. On November 6, Bill 68 "Plan to Protect Ontario Act" was
released including Schedule 3 which outlines changes to the Conservation Authorities Act to establish
the OPCA. The Bill is currently in 3rd reading.
In addition, the Province is currently consulting on a proposal to consolidate 36 Conservation Authorities
into 7 Regional CAs. The "Proposed Boundaries for Regional Consolidation of Ontario's Conservation
Authorities" (ERO #025-1257) is open for public consultation until December 22, 2025. Under this
proposal Kettle Creek Conservation Authority (KCCA) would be consolidated into the Lake Erie Regional
Conservation Authority together with seven other CAs and encompass 81 municipalities. The new
governance structure is proposed to be effective following the municipal elections in 2026.
KCCA's Board of Directors considered the formation of the OPCA and regional CAs at its November 19,
2025 meeting and passed the attached motion.
The KCCA Board of Directors strongly encourages our member municipalities and partners to carefully
evaluate the province's proposal. The CA network was built on local resources, local knowledge and
local decisions.
Local watershed management decisions and resources need to stay in the hands of local decision -
makers.
Stakeholders are encouraged to provide comments through the posting IFI ¢ !.t2.!', !', „Il is „Ip
b0L.:ir:ci a a"lies fiou. ii"e lioir: a.1 coir:sollliA a tlioir:s ofi Or:t a a"lio" Coir:sei"v a tlioir: AL:tlholl"litlies well in advance of the
closing date December 22, 2025.
Sincerely,
Todd Noble
Chair, Kettle Creek Conservation Authority
Attached: KCCA Board Resolution, November 19, 2025
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RESOLUTION RE: Conservation Authority Consolidation
Date:
November 19, 2025
Resolution:
FA112/2025
Moved by:
Sam Trosow
Seconded by:
Jim Herbert
WHEREAS the Ministry of the Environment, Conservation and Parks has posted Environmental Registry
Notice No. 025-1257 ("Proposed Boundaries for the Regional Consolidation of Conservation
Authorities"), proposing to reduce Ontario's 36 conservation authorities to 7 regional entities as part of
a broader restructuring that would create a new Ontario Provincial Conservation Agency to provide
centralized oversight and direction under the Conservation Authorities Act; and
AND WHEREAS under this proposal, the Kettle Creek Conservation Authority (KCCA) would be merged
into a new "Lake Erie Regional Conservation Authority" together with the: Essex Region, Lower Thames
Valley CA, St. Clair Region CA, Upper Thames River CA, Catfish Creek CA, Long Point Region CA, and
Grand River CA, forming a single organization stretching from Windsor, through London, Brantford and
north of Waterloo region;
AND WHEREAS the Board acknowledges and supports the Province's goals of improved efficiency,
consistency and fiscal responsibility in conservation delivery, but find that the proposed "Lake Erie
Region" configuration would create a geographically vast and administratively complex entity; dilute
local accountability and municipal partnership; generate substantial transition costs, including human -
resources integration, governance restructuring, IT migration and policy harmonization that would
divert resources from the front-line service delivery making it hard for applicants to obtain timely local
advice, resolve issues or expedite housing and infrastructure approvals that support the Province's
goals;
AND WHEREAS KCCA has always worked with its member municipalities, the province and partners to
be fiscally responsible while ensuring the conservation, restoration, development and management of
natural resources within the Kettle Creek watershed including modernizing its programs and services
and aligning them with provincial guidance and neighbouring CAs and will continue to do so;
THEREFORE BE IT RESOLVED THAT KCCA Board of Directors does not support the proposed "Lake Erie
Regional Conservation Authority" boundary configuration outlined in the Environment Registry Notice
02-1257; and the Board instead requests that the Ministry engage directly with affected municipalities
and conservation authorities to evaluate a reduced geographic scope for consolidation that better
reflects established relationships and enhances cost-efficient delivery of integrated watershed
management, grassroots connections and local understanding;
AND FINALLY THAT this resolution, be forwarded to the Ministry of Environment Conservation Parks,
local members of Provincial Parliament, Association of Municipalities of Ontario, Rural Ontario
Municipalities Association, Federation of Canadian Municipalities, all municipalities and CAs within the
proposed Lake Erie Regional Conservation Authority and Conservation Ontario.
Carried
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OFFICE OF THE
CITY CLERK
IN REPLY, PLEASE REFER
TO OUR FILE NO.,
November 28, 2025
Honourable Doug Ford
Premier of Ontario
Premier's Office
Room 281, Legislative Building, Queen's Park
Toronto, ON M7A IM
Dear Premier Ford,
Windsor City Council, at its meeting held November 24, 2025, adopted the following
resolution.
Decision Number: CR481/2025
WHEREAS Ontario's Conservation Authorities play a critical role in watershed
management, environmental protection, flood mitigation, and public safety across the
province; and,
WHEREAS the Province of Ontario has introduced Bill 68, which contains significant and
far-reaching amendments to the Conservation Authorities Act that would alter governance
structures, decision -making authorities, and municipal participation in conservation
authority oversight; and,
WHEREAS the proposed changes were introduced within an omnibus bill 'without the
benefit of a standalone legislative process that would allow for comprehensive public
input, stakeholder consultation, or sufficient scrutiny regarding their long-term
environmental, financial, and public safety implications; and,
WHEREAS municipalities are key partners in watershed management and must retain a
strong, meaningful, voice in any new governance model to ensure that local knowledge,
local priorities, and local risks are fully considered in provincial decision -making; and,
WHEREAS the potential impacts of the proposed' amendments may increase risks to the
public related to flooding, erosion, natural heritage loss, and environmental degradation
if not properly analyzed and addressed through an open and, transparent legislative
process; and,
City of Windsor 1350 City Hall Square West, Suite 5301 Windsor, ON N9A 6S1
www.citywindlsonca I clerks@citywindsonca I Tel: (519) 255-6100 ext. 6285 Fax: (519) 255-6868
Page 94 of 108
THEREFORE, BE IT' RESOLVED THAT the Council of the City of Windsor strongly urge
the Provincial Government of Ontario to withdraw all sections of Bill 68 related to
amendments to the Conservation Authorities Act; and,
BE IT FURTHER RESOLVED THAT the Province be requested to re -introduce any
proposed changes as a standalone bill, to proceed through the full and regular legislative
process —including First and, Second Readings, Committee review, stakeholder
submissions, and public consultation —to ensure that the impacts on watershed
management, environmental protection, and public safety are fully and transparently
considered; and,
BE IT FURTHER RESOLVED 'THAT the Province ensure that any future governance
framework for Ontario's Conservation Authorities incliudes robust and clearly defined
municipal representation, recognizing municipalities as essential partners in protecting
watersheds and mitigating environmental risks; and,
BE IT FINALLY RESOLVED THAT a copy of this motion be forwarded to the Premier of
Ontario, the Minister of the Environment, Conservation and Parks, local Members of
Provincial Parliament, the Association of Municipalities of Ontario (AMO), the Essex
Region Conservation Authority (ERCA), and all Ontario municipalities and Conservation
Authorities for their, information and support.
Your consideration to Windsor City Council's resolution would be most
appreciated.
Sincerely,
Anna Ciacelli
Deputy City Clerk and Supervisor of Council Services
AC/lh
cc: Mr. Todd McCarthy, the Minister of the Environment, Conservation and Parks
Mr. Harb Gill, Member of Parliament, Windsor West
Ms. Kathy Borrelli, Member of Parliament, Windsor -Tecumseh -Lakeshore
Mr, Andrew Dowie,, Member of Provincial Parliament, Windsor -Tecumseh
Ms. Lisa Gretzky, Member of Provincial Parliament, Windsor West
Association of Municipalities of Ontario (AMO)
Page 95 of 108
Tim Byrne, Chief Administrative Officer & Secretary Treasurer, Board of
Directors, Essex Region Conservation Authority (ERCA)
Nicole Kupnicki, Manager, Human Resources & Council Services of the,
Essex Region Conservation Authority
All Ontario municipalities and Conservation Authorities
Page 96 of 108
OFFICE OF THE MAYOR
FRANK CAMPION
60 East Main Street
Welland, Ontario
L3B 3X4
Phone: 905-735-1700
Fax: 905-735-1543
December 2, 2025
Subject: A Call to Action: Standing Together for Justice and the Protection of Canada's Children
Dear Fellow Mayors,
I write to you today not only as the Mayor of Welland, but as a member of a community that has been deeply
shaken by an unthinkable act in August 2025: the brutal sexual assault of a three -year -old child. This tragedy
has horrified our residents, leaving families in grief and disbelief, and compelling us as leaders to confront the
uncomfortable truth that our justice system is failing to adequately protect our most vulnerable.
While no policy can erase the trauma this child and their family will endure, we have a moral obligation to act.
This moment demands leadership from all of us, to raise our collective voices and ensure that meaningful
reform takes place.
I urge you to join me in calling on provincial and federal governments to take immediate and decisive action by
advancing the following measures:
• The full and expedited implementation of recent federal bail and sentencing reforms, so that new
provisions designed to protect the public —particularly victims of violent sexual crimes —are applied
swiftly and consistently across all jurisdictions.
• Strengthening bail and sentencing provisions so that individuals charged with, or convicted of, violent
sexual crimes face the strictest possible conditions, including limits on early release in cases of extreme
brutality.
• That parole eligibility for sexual offences against children reflects the full gravity of these crimes, limiting
conditional or early release for offenders who pose ongoing risks to community safety.
• Strengthening the National Sex Offender Registry, providing communities and police with timely,
accurate information and effective tools to safeguard residents.
Canadians must be able to trust that our justice system prioritizes public safety —especially the safety of
children —above all else. Communities like ours cannot bear the weight of knowing that legislative gaps may
allow dangerous offenders to harm again.
I am calling on you, my colleagues in municipalities across Canada, to:
1. Pass council resolutions urging your respective provincial governments to review and strengthen laws
protecting children from violent offenders.
2. Collaborate through FCM and provincial municipal associations to bring a united municipal voice to
Ottawa and all legislatures across the country, advocating for the timely implementation and continued
enhancement of justice reforms.
3. Engage your local MPs, MPPs/MLAs, and their governments to advocate for continued legislative and
judicial reform.
Page 97 of 108
4. Support awareness and prevention efforts within your communities to reinforce the safety and well-
being of every child.
Together, we can create a wave of leadership that demands justice and refuses complacency. The protection
of children transcends politics and geography; it is a shared duty that defines who we are as a nation.
Thank you for standing with us in this urgent cause. I would welcome the opportunity to coordinate efforts with
you and your councils to move this national call forward.
With respect and solidarity,
Frank Campion
Mayor of Welland
Page 98 of 108
0" Outlook
Western Ontario Wardens' Caucus December 2025 Newsletter
From Western Ontario Wardens Caucus <info@wowc.ca>
Date Wed 12/3/2025 3:53 PM
To Jenna Fentie <jfentie@ELGIN.ca>
E R PN 01 IN T A R � C
U
Ybur man'thly �news & updaltes
Western Ontario Wardens' Meet with Premier Ford
Page 99 of 108
Ming I3]MMWTA MAMNIM3,19MIRINIUM o9l MoMiga
WOWC Participates in Federal Rural Development Roundtable
Page 100 of 108
highlighting what works on the ground. From in st cture to local innovation, its clear that collaboration
between all levels of government, industry, and local partners is key to building stronger, more resilient rural
w.mmmunities.
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Western Ontario.
WOWC Submissions to the Province on Legislation
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Page 102 of 108
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Chatham -Kent Council Approves Purchase of Former St. Ursula School
Property for Future Affordable Housing
The Municipality of Chatham -Kent has finalized an
agreement to purchase the former St. Ursula
Catholic School property at 426 Lacroix Street in
Chatham, securing more than 4.4 acres of centrally
`00 /
located land to support future affordable and
attainable housing development.
The property, which will be purchased from the St.
Clair Catholic District School Board for $1,699,999,
will be funded entirely through the Municipality's Affordable Housing Reserve using dollars received from
the Canada Mortgage and Housing Corporation (CMHC) Housing Accelerator Fund.
'This acquisition positions Chatham -Kent to take real, concrete steps toward expanding our supply of
affordable housingsaid Mayor Darrin Canniff. "Having shovel -ready sites is essential as we compete for
federal and provincial funding opportunities. This investment allows us to move forward with purpose and
urgency..
Th A in h I il in whii h i r ni v n will m Ii h A n i )n 1 11
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Page 103 of 108
Ontario Q
Ontario Launches Pothole Prevention and
Repair Program
Funding will support critical road
maintenance in smaller communities
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Applications for the FloP',raq
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municipalities can apply until December 12,
2025.
Canada Summer Jobs Wage Subsidy
Now Open for Applications
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BizLink Tm Ready to Launch in Lambton County
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program to help smaff business owners move successfully through retirement Photo by Paul Morden 11-he Observer
that might otherwise stay hidden.
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Community Development Corp. (Orillia Area CDC) to make the BizLinkTm Program available for delivery
through the network of 21 community futures offices located across Western Ontario, from
Sarnia/Windsor, up to Orillia and down to Niagara Falls.
We're proud to see Community Futures Lambton assuming a leadership role in bringing BizLinkTm
Page 104 of 108
business.
Western Oiritailo Wairdeiris Caucus 11 '789 Broadway Street, IBox::3000 11 Wyor'nilirig, ON IIYOIIq FIFO
CA
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Page 105 of 108
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17h Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
November 25, 2025
Dear Head of Council:
Ministere des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e etage
Toronto (Ontario) M7A 2J3
Tel.: 416 585-7000
�®r
Ontario
234-2025-4982
Through the Protect Ontario by Building Faster and Smarter Act, 2025 (Bill 17), whicr
received Royal Assent on June 5, 2025, changes were made to the Planning Act that
will help streamline and standardize municipal development processes.
This includes changes that enable the Minister of Municipal Affairs and Housing, by
regulation, to permit variation from a zoning by-law "as of right" if a proposal is within a
prescribed percentage of the required setback (the minimum distance a building or
structure must be from a property line) on specified lands. This new authority was
intended to reduce planning applications for minor variances.
Today, our government announced further action to streamline planning approvals by
exercising my authority established under Bill 17 to amend Ontario Regulation 545/06
(Zoning By-laws, Holding By-laws nd Interim Control y-I ws) to allow variations to be
permitted "as -of -right" if a proposal is within 10% of setback requirements applicable to
specified lands. Specified lands include any parcel of urban residential lands outside of
the Greenbelt Area, and exclude areas such as hazardous lands, and lands near
shorelines and railways. These changes in Ontario Re /25 were filed on
November 21, 2025 and took effect upon filing.
Any variances sought beyond the prescribed percentage of the setback requirement
would be subject to the usual minor variance or rezoning approval process and other
zoning standards (e.g., height limits, etc.) would continue to apply, helping to mitigate
potential land use compatibility issues.
This "as -of -right" permission is intended to remove the need for certain variances that
are the most minor in nature, resulting in fewer applications submitted and fewer
hearings for minor variances before a municipal committee of adjustment for these
proposals.
The proposed regulation works with the Additional Residential nits rel tion (Ontario
Regulation 299/19) to help create additional residential units, such as basement suites,
by eliminating additional barriers related to setbacks.
... /2
Page 106 of 108
-2-
We look forward to continued collaboration with our municipal partners as we work
together to achieve our goal of building the homes that Ontarians need.
Sincerely,
4
Hon. Robert J. Flack
Minister of Municipal Affairs and Housing
C. Robert Dodd, Chief of Staff, Municipal Affairs and Housing (MMAH)
Martha Greenberg, Deputy Minister, MMAH
David McLean, Assistant Deputy Minister, Housing Planning and Policy Division,
MMAH
Municipal Chief Administrative Officer
Page 107 of 108
COUNTY OF ELGIN
By -Law No. 25-39
"BEING A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
DECEMBER 9 AND 11, 2025 MEETINGS"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meetings held on December 9 and December 11, 2025
be hereby adopted and confirmed as if all such proceedings were expressly embodied
in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11T" DAY OF
DECEMBER 2025.
Blaine Parkin,
Chief Administrative Officer/Clerk. Warden.
Page 108 of 108