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01 - January 13, 2026 Committee of the Whole Agenda PackageElgmCounty Elgin County Council Committee of the Whole Meeting Orders of the Day Tuesday, January 13, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Note for Members of the Public: Please click the link below to watch the meeting: https://video.isilive.ca/elgincounty/live.html Accessible formats available upon request. Pages 1. Meeting Call to Order 2. Approval of Agenda 3. Adoption of Minutes 2 4. Disclosure of Pecuniary Interest and the General Nature Thereof 5. Members' Motions 6. Reports of Council, Staff or Outside Boards 6.1 Manager of Procurement and Risk - HSS 26-01 Physiotherapy Services 5 at Elgin County Homes — Contract Award 6.2 Manager of Administrative Services/Deputy Clerk - ADM 26-03 Approval 39 of Fees and Charges 2026 6.3 Director of Engineering Services - ENG 26-01 Administration Building 50 Exterior Renovation Project — Energy Savings Opportunity 6.4 Director of Engineering Services - ENG 26-02 Reduced Speed Zones 55 7. Adjournment M"' Elgin County Council Committee of the Whole Meeting Minutes December 11, 2025, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Mike Hentz Councillor Richard Leatham Members Absent: Councillor Todd Noble Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Katherine Thompson, Manager of Administrative Services/Deputy Clerk Natalie Marlowe, Manager of Library Services Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator Meeting Call to Order The meeting was called to order at 10:18 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Resolution Number: CW25-105 Moved by: Deputy Warden Jones Seconded by: Councillor Leatham RESOLVED THAT the agenda for the December 11, 2025 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW25-106 Moved by: Councillor Sloan Seconded by: Councillor Hentz Page 2 of 71 RESOLVED THAT the minutes of the meeting held on November 25, 2025 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Manager of Library Services - Elgin County Library Internet Use Policy Approval The Manager of Library Services presented the report recommending revisions to the Elgin County Library's On -Line Services Policy & Procedure to add clarification to the technology language used and the guidelines for acceptable and responsible use. Resolution Number: CW25-107 Moved by: Councillor Couckuyt Seconded by: Councillor Ketchabaw RESOLVED THAT Elgin County Library's Internet Use Policy as attached as Appendix A to the December 11, 2025 report titled Elgin County Library Internet Use Policy Approval be hereby approved. Motion Carried. 6.2 Manager of Economic Development, Tourism & Strategic Initiatives - Economic Development and Tourism Strategy 2025 The Manager of Economic Development, Tourism & Strategic Initiatives and Nancy Johnston from McSweeney & Associates Consulting Inc. presented the new Economic Development and Tourism Strategy for adoption. Resolution Number: CW25-108 Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT the Elgin County Economic Development and Tourism Plan 2025-2030 be approved and adopted. Motion Carried. 6.3 Director of Engineering Services - 2025 Asset Management Plan The Director of Engineering Services and Daryush Esmaili from Aspire Consulting presented the completed Elgin County Asset Management Plan for adoption. Resolution Number: CW25-109 Moved by: Councillor Sloan Seconded by: Councillor Hentz RESOLVED THAT the report titled "2025 Asset Management Plan" from the Director of Engineering Services dated December 11, 2025 be received and filed; and THAT the 2025 Asset Management Plan accompanying this report be adopted. Page 3 of 71 Motion Carried. 7. Adjournment Resolution Number: CW25-110 Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT we do now adjourn at 11:42 a.m. to meet again on January 13, 2026 at 9:30 a.m. Motion Carried. Blaine Parkin, Dominique Giguere, Chief Administrative Officer/Clerk. Warden. Page 4 of 71 Report to Committee of the Whole From: Mike Hoogstra, Manager of Procurement & Risk Ashley Temple, Administrator (Terrace Lodge) Terri Benwell, Administrator (Bobier Villa and Elgin Manor) Date: January 13, 2026 Subject: HSS 26-01 Physiotherapy Services at Elgin County Homes — Contract Award Recommendation(s): THAT the contract for Physiotherapy Services at Elgin County Homes be awarded to Lifemark Health Group for a three-year term; and, THAT staff be authorized to extend the contract for an additional two-year term in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance during the initial three-year contract term; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. Introduction: This report provides details on the Request for Proposal (RFP) for Physiotherapy Services at the County's three (3) Long -Term Care Homes (LTCH's) and seeks Council's approval to award the contract. Background and Discussion: The Fixing Long -Term Care Act (FLTCA), 2021 and Ontario Regulation 246/22 requires that every LTCH arranges for on -site physiotherapy services for residents on an individualized and/or a group setting basis, by qualified therapists. The current contract for Physiotherapy Services is expiring, and a new RFP was recently issued. The RFP document is attached to this report as Attachment 1. Information that was advertised and posted on the County's Bid Portal page «ii,in,t I[)qd �i�� dti�u�N��p � e�;�M. including RFP dates, proposals submitted and a complete plan takers list is attached to this report as Attachment 2. Page 5of71 The Evaluation Committee (refer to Attachment 3) scored each proposal based on the following criteria: i) Understanding of Project Requirements / Services ii) Company Background and Qualifications iii) Experience of Firm iv) Number of Hours residents would receive per week of Physiotherapist, PTA, Occupational Therapist, etc. v) Client References Once the proposal evaluations were completed, the evaluation committee decided that the two highest scoring Proponents would be invited to provide a presentation. Presentations were conducted virtually on December 9, 2025. The evaluation committee met after the presentations to review the final scores and confirm the decision. The firm selected by the evaluation committee is Lifemark Heath Group. The proposal submitted by Lifemark Health Group was the highest scoring, qualified proposal and thus represented the best complete quality submission. All Proponents that submitted a proposal to the County will be advised of the contract award and will be offered a debriefing of their individual proposal submission. Financial Implications: There is no cost to the County for this service as it is completely funded by the Ministry of Long -Term Care (MOLTC). Each Home will receive a set number of hours each week for the services of a Physiotherapist, Physiotherapist Assistant and Occupational Therapist. Advancement of the Strategic Plan: The award of the physiotherapy services service contract aligns with the strategic plan priority "Service Excellence and Efficiency". Staff look forward to continuing to enhance physiotherapy services through collaboration with the interdisciplinary team to ensure consistency in care and resident participation in programs. Local Municipal Partner Impact: None Communication Requirements: None Conclusion: Registered Physiotherapists, Physiotherapy Assistants and Occupational Therapists to oversee therapy services for LTCH's is a requirement under the FLTCA, 2021 and Ontario Regulation 246/22, and a necessity for the provision of resident centered care. Page 6of71 As detailed above, the Evaluation Committee completed an evaluation and selection process in accordance with Request for Proposal No. 2025-P38 and subsequently the proposal submission from Lifemark Health Group was deemed the successful qualified proponent and is recommended for award. All of which is Respectfully Submitted Mike Hoogstra Manager of Procurement & Risk Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 7of71 ttaclhrn nt 1 ElgunlCaun PHYSIOTHERAPY SERVICES REQUEST FOR PROPOSAL No. 2025-P38 IIII IIII IIII IIII IIIL° IIII IIIII IIILIII' IIII' IIIII IIIII IIII IIII IIIL Proposals shall be received by the Bidding System no later than: October 3, 2025 @ 3:00 p.m. (local time) Issue Date: September 10, 2025 Documents are available in accessible format and/or with communication supports upon request. ttachhrn nt 1 E�r°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES INDEX DEFINITIONS AND INTERPRETATIONS............................................................................3 SECTION 1.0 - INFORMATION TO PROPONENTS............................................................4 1.1 Introduction and Background...........................................................................4 1.2 Proposal Format and Delivery.........................................................................4 1.3 Designated Official...........................................................................................5 1.4 Questions / Inquiries........................................................................................5 1.5 Addenda...........................................................................................................6 1.6 RFP Schedule..................................................................................................6 1.7 Proponent Communications............................................................................6 1.8 Proponent Investigations.................................................................................7 1.9 Notice of No Response....................................................................................7 SECTION 2.0 - TERMS OF REFERENCE............................................................................8 2.1 Introduction......................................................................................................8 2.2 Term of Contract..............................................................................................8 2.3 Scope of Services............................................................................................8 2.4 Education.........................................................................................................9 2.5 Evaluations and Service Requirements..........................................................9 2.6 Qualifications..................................................................................................10 2.7 Payment Arrangements.................................................................................10 2.8 Pandemic and Other Requirements..............................................................10 SECTION 3.0 - PROPOSAL REQUIREMENTS.................................................................11 3.1 Proposal Submissions...................................................................................11 3.2 Proposal Submission Requirements.............................................................11 3.3 Evaluation Process........................................................................................12 3.4 Evaluation Criteria..........................................................................................13 3.5 Ratings...........................................................................................................13 3.6 Presentation and Interview............................................................................14 SECTION 4.0 - GENERAL CONDITIONS...........................................................................15 4.1 Rights of the County......................................................................................15 4.2 Conflict of Interest..........................................................................................15 4.3 Modified Proposals........................................................................................16 4.4 Disqualification of Proponents.......................................................................16 4.5 Confidentiality.................................................................................................16 4.6 Proposal Assignments...................................................................................16 4.7 Purchasing Policy..........................................................................................17 4.8 Failure to Perform..........................................................................................17 4.9 Award and Agreement...................................................................................17 4.10 Insurance Requirements................................................................................17 4.11 Indem nification...............................................................................................18 1 Page 9of71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 4.12 WSIB Requirements......................................................................................18 4.13 Compliance with the Accessibility for Ontario with Disabilities Act 2005 ......18 4.14 Disqualification...............................................................................................19 4.15 Record and Reputation..................................................................................19 4.16 Proponent's Costs..........................................................................................20 4.17 Legal Matters and Rights of the County........................................................20 4.18 Human Rights, Harassment and Occupational Health and Safety...............21 4.19 Pandem ics.....................................................................................................21 4.20 Clarification....................................................................................................21 4.21 Supplementary Information............................................................................21 4.22 Default / Non-Performance............................................................................21 APPENDIX A - SAMPLE AGREEMENT.............................................................................23 E Page 10 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES DEFINITIONS AND INTERPRETATIONS The following definitions apply to the interpretation of the Request for Proposal Documents; 1. "Addenda or Addendum" means such further additions, deletions, modifications or other changes to any Request for Proposal Documents. 2. "Authorized Person" means; i. For a Proponent who is an individual or sole proprietor that person. ii. For a Proponent which is a partnership, any authorized partner of the Proponent. iii. For a Proponent which is a corporation: a) any officer of director of the corporation; and b) any person whose name and signature has been entered on the document submitted with the Request for Proposal, as having been authorized to participate in the completion, correction, revision, execution, or withdrawal of the submission, whether that person is or is not an officer or director. iv. For a Proponent that is a joint venture, the submission shall be signed by a person for and on behalf of each joint venture or, if they warrant that they have the authority vested in them to do so, one person so authorized may sign on behalf of all joint venture's. 3. "Bidding System" means the County's bid portal website operated by bids&tendersTm and posted as https:Helgincounty.bidsandtenders.ca/Module/Tenders/en 4. "County" refers to the Corporation of the County of Elgin. 5. "Designated Official" refers to the Manager of Procurement & Risk for the County of Elgin. 6. "Proposal" means the Response in the form prescribed by this Request for Proposal Documentand completed and submitted by a Proponent in response to and in compliance with the Request for Proposal. 7. "Proponent" means the legal entity submitting a Proposal. 8. "Request for Proposal (RFP)" means the document issued by the County in response to which Proponents are invited to submit a Proposal that will result in the satisfaction of the County's objectives in a cost-effective manner. 9. "Successful Proponent" and/or "Service Provider" means the Proponent whose Proposal has been approved by the County. c Page 11 of 71 tta lh rn nt t E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES SECTION 1.0 - INFORMATION TO PROPONENTS 1.1 Introduction and Background The County of Elgin is situated in the heart of southwestern Ontario along the north shore of Lake Erie and due south of Highway 401 in what can be best described as a rich agricultural zone complemented by industry. The County is an upper -tier municipality comprised of seven local municipalities covering an area of 460,000 acres, with a population of approximately 50,000 people. The County of Elgin is inviting proposals from qualified service providers to provide Physiotherapy Services and applicable supports for residents who reside at Bobier Villa, Elgin Manor and Terrace Lodge that will meet the requirements of the County as outlined in this Request for Proposal. The requirement of the Ministry of Long -Term Care is that the Elgin County Homes select and enter into a service contract with a physiotherapy service provider that is a member in good standing of the College of Physiotherapists of Ontario and can carry out services in accordance with the stands of the College. Further information regarding the scope of work is included in Section 2.0 1.2 Proposal Format and Delivery Y III IIII'° S SU�IIIItIII IIISSIII I1 S IY III , shall be received by the Bidding System. Hardcopy subm issions not permitted. All Proponents shall have a Bidding System Vendor account with bids&tendersTm and be registered as a Plan Taker for this RFP opportunity, which will enable the Proponent to download the Request for Proposal document, download Addendums, receive email notifications pertaining to this RFP and to submit their Proposal electronically through the Bidding System. Proponents are cautioned that the timing of their Proposal Submission is based on when the Proposal is RECEIVED by the Bidding System, not when a Proposal is submitted, as Proposal transmission can be delayed due to file transfer size, transmission speed, etc. For the above reasons, it is recommended that sufficient time be allocated to complete your proposal submission and attachment(s) (if applicable) and resolve any issues that may arise. The closing time and date shall be determined by the Bidding System's web clock. Proponents should contact bids&tenders TM support listed below, at least twenty-four (24) hours prior to the closing time and date, if they encounter any problems. The Bidding System will send a confirmation email to the Proponent advising that their Proposal was submitted successfully. If you do not receive a confirmation email, contact bids&tenders TM support at support bidsandtenders.ca. Late Proposals are not permitted by the Bidding System. E Page 12 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES To ensure receipt of the latest information and updates via email regarding this RFP, or if a Proponent has obtained this RFP document from a third party, the onus is on the Proponent to create a Bidding System Vendor account and register as a Plan Taker for the RFP opportunity. Proponents may edit or withdraw their Proposal submission prior to the closing time and date. However, the Proponent is solely responsible to ensure the re -submitted Proposal is received by the Bidding System no later than the stated closing time and date. The onus unequivocally remains with the Proponent to ensure that the Proposal is submitted electronically prior to the deadline and in accordance with the submission instructions. The County, its elected officials, employees and agents shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Proponent, prior or subsequent to, or by reason of the acceptance, or non -acceptance by the County of any Proposal, or by reason of any delay in the acceptance of any Proposal. The County shall not be liable for any cost of preparation or presentation of Proposals, and all Proposals and accompanying documents submitted by the Proponent become the property of the County and will not be returned. There will be no payment to Proponents for work related to, and materials supplied in the preparation, presentation and evaluation of any Proposal, nor for the Contract negotiations whether they are successful or unsuccessful. 1.3 Designated Official For the purpose of this contract Mike Hoogstra, Manager of Procurement & Risk for the County is the "Designated Official" and shall perform the following functions: releasing, recording, and receiving Proposals, recording and checking of submissions; answering queries from perspective proponents, considering extensions of time, reviewing Proposals received, ruling on those not completing meeting requirements and coordinating the evaluation of the responses. 1.4 Questions / Inquiries All inquiries regarding this RFP shall be directed through the Bidding System online by clicking on the "Submit a Question" button for this bid opportunity. Questions submitted through the Bidding System are directed to the Designated Official. The deadline for submitting questions is noted in Section 1.7 If during the period prior to submission of Proposals, the County determines, in its sole and unfettered discretion, that part of the RFP requires formal amendment or clarification, written Addenda to this RFP will be distributed to all registered Proponents. No clarification requests will be accepted by telephone, fax or in -person meeting. Responses to clarification requests will be provided to all interested parties. Inquiries must not be directed to other County employees or elected officials. Directing inquiries to other than the Designated Official may result in your submission being rejected. Page 13 of 71 ttn himent t E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 1.5 Addenda The County, may at its discretion, amend or supplement the RFP documents by Addendum at any time prior to the closing date. Changes to the RFP documents shall be made by Addendum only. Such changes made by Addendum shall be supplementary to and form an integral part of the RFP documents and should be allowed for in arriving at the total cost. The County will make every effort to issue all Addenda no later than three (3) days prior to the closing date. Proponents shall acknowledge receipt of any Addenda through the Bidding System by checking a box for each Addendum and any applicable attachment. It is the sole responsibility of the Proponent to have received all Addenda that are issued. Proponents should check online at https://eigincounty.bidsandtenders.ca/Module/Tenders/en prior to submitting their Proposal and up until the RFP closing time and date in the event additional Addenda are issued. If a Proponent submits their Proposal prior to the RFP closing time and date and an Addendum has been issued, the Bidding System shall WITHDRAW the Proposal submission and the bid status will change to an INCOMPLETE STATUS and Withdraw the Proposal. The Proponent can view this status change in the "MY BIDS" section of the Bidding System. The Proponent is solely responsible to: • make any required adjustments to their Proposal; and • acknowledge the Addenda; and Ensure the re -submitted Proposal is RECEIVED by the Bidding System no later than the stated RFP closing time and date. The Proponent shall not rely on any information or instructions from the County or a County Representative except the RFP Documents and any Addenda issued pursuant to this section. 1.6 RFP Schedule The RFP process will be governed according to the following schedule. Although every attempt will be made to meet all dates, the County reserves the right to modify or alter any or all dates at its sole discretion by notifying all Proponents through the Bidding System. Issue RFP: Last Date for Questions: RFP Close: September 10, 2025 September 26, 2025 October 3, 2025 Interviews/Presentations: TBA Award of Contract: October 2025* *Dates noted above are an approximation only and are subject to change. 1.7 Proponent Communications Each Proponent is solely responsible to ensure that all contact information for the Proponent is accurate and updated at all times during the RFP process. Page 14 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES Proponents may update or revise their contact information in their Bidding System Vendor account. All correspondence from the County to a Proponent will be issued through the Bidding System. 1.8 Proponent Investigations Each Proponent is solely responsible, at its own cost and expense, to carry out its own independent research, due diligence or to perform any other investigations, including seeking independent advice, considered necessary by the Proponent to satisfy itself as to all existing conditions affecting the Proposal for this RFP. The Proponents' obligations set out in this RFP apply irrespective of any background information provided by the County or information contained in the RFP Documents or in responses to questions. The County does not represent or warrant the accuracy or completeness of any information set out in the RFP Documents or made available to Proponents. The Proponents shall make such independent assessments as they consider necessary to verify and confirm the accuracy and completeness of all such information as any use of or reliance by Proponents an any and all such information shall be at the Proponent's sole risk and without recourse against the County. 1.9 Notice of No Response If you are unable, or do not wish to provide a Proposal, please complete a notice of no response form in the Bidding System. It is important to the County to receive a reply from all Proponents. Page 15 of 71 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES SECTION 2.0 - TERMS OF REFERENCE 2.1 Introduction The County is seeking a service provider for the services of a Ministry of Long -Term Care funded Physiotherapy provider for Elgin County Homes. The proposal will include services to the residents of Elgin Manor, Terrace Lodge, and Bobier Villa. Bobier Villa is a 57-bed long-term care home located in Dutton, Elgin Manor is a 90-bed long- term care home located just outside St. Thomas and Terrace Lodge is a 100-bed long-term care home located in Aylmer. The resident population is primarily a geriatric population and includes special memory care units for people with dementia. The County utilizes Point Click Care software in all three Long Term Care Homes for documentation. 2.2 Term of Contract The term of contract is for a three-year term, commencing on or about January 1, 2026 to December 31, 2028. The County at its discretion may extend the contract up to an additional two (2) years upon mutual agreement between both parties. 2.3 Scope of Services The Physiotherapy service provider agrees to: a) Provide on -site professional services of a registered Physiotherapist, Occupational Therapist and Physiotherapist Support Personnel for the residents for the three county hom es. b) Proposal will not include exercise program related to the additional Ministry of Long - Term Care funding. c) At the end of each month, invoices itemizing all services (including the resident's name) to be provided to County of Elgin Homes in accordance with an established fee schedule by the Ministry of Health and Long -Term Care. d) Not impose on any resident of County of Elgin Municipal Long-term care home any fee for any services rendered and shall only be entitled to receive the remuneration set out in the final agreement (as per Ministry of Long -Term Care "LTCH Financial Policy- LOC per diem Funding Summary" subject to the eligibility conditions of the Program and Support Services envelope as set out in the "Eligible Expenditures for LTC Homes Policy" and the "Guidelines for Eligible Expenditures for LTC Homes") . e) Assess and maintain a profile on each resident. All documentation to be maintained in the resident's permanent record and recorded in the assessments (including post fall), multi -disciplinary progress notes and updated in the resident care plan. Must have Page 16 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES complete working knowledge of interRAl LTCF assessments, coding and care plan documentation. f) Purchase all necessary equipment used in the delivery of physiotherapy services, which shall remain the property of the physiotherapy service provider. g) Provide a system of labeling equipment supplied. h) Meet the training requirements for interRAl LTCF, therapy section. i) Participate as Ad Hoc member to Continuous Quality Improvement Team, i.e., annual Quality Improvement Plan (QIP), Falls/Restraint Team, Skin and Wound, Professional Advisory Committee (PAC) etc. j) Provide monthly reports including, but not limited to, falls and physiotherapy statistics. 2.4 Education The Physiotherapy service provider agrees to provide the following education items: a) Provide educational sessions to resident's and/or families on therapeutic benefits, equipment, restraints, and other related topics as requested. b) Provide information and consultation to nursing and medical staff. c) Provide yearly in -services on physiotherapy matters to staff based on staff's preference and need (e.g. back care, safe lifting/transferring techniques, physical restraints, equipment use, etc). d) Provide an Integrated Restorative Training Program to staff. 2.5 Evaluations and Service Requirements a) Carry out physiotherapy assessments and evaluation studies on a regular basis. b) Carry out regular audits as part of a quality assurance program, which includes an annual physiotherapy services evaluation. c) Be a member in good standing of the College of Physiotherapists of Ontario and carry out the services in accordance with the standards of the College. d) Ensure that all services provided comply with CCHSA standards and MLTC program standards. e) Submit monthly physiotherapy statistics as per MLTC requirements. 9 Page 17 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 2.6 Qualifications The Physiotherapy service provider will: a) be able to provide funded Physiotherapy to all residents; b) employ a registered Physiotherapist to provide assessments and consultation; c) have experience in providing Physiotherapy services in a Long -Term Care Home setting; d) provide referral based seating assessments as per Occupational Therapy, Assistive Devices Program and MLTC requirements. 2.7 Payment Arrangements The payment arrangements for this service agreement are summarized below: a) As a result of this agreement, the physiotherapy service provider will submit at the end of each month, an itemized invoice and accounting of services provided to residents as per Ministry of Long -Term Care reporting requirements. The service provider will not impose on any resident of the County of Elgin Homes any fee for any services rendered and shall only be entitled to receive the remuneration set out in the agreement. b) Invoicing cannot exceed MLTC set funding amount. 2.8 Pandemic and Other Requirements The Physiotherapy service provider shall comply with all current Pandemic health and safety measures in place during the term of this contract, if any, as per public health and Ministry of Long -Term Care and County of Elgin policy. The service provider will: a) Maintain confidentiality relating to Resident and home information as per legislative requirements and sign a Home's Confidentiality Agreement. b) Provide satisfactory criminal reference checks (inclusive of Vulnerable Sector and Sexual Offender Database) for all physiotherapy and occupational therapy professionals with the cost to be borne by the service provider. c) Ensure that all the physiotherapy and occupational therapy professionals receive the influenza vaccine annually and provide proof of vaccination by November 30th of each year. d) Provide documentation of TB skin testing that aligns with public health and ministry requirements. e) Comply with the County's quality and risk management expectations including, but not limited to, infection control standards. Complete all required online education as required by Ministry of Long -Term Care legislation (e.g. resident abuse, Resident's Bill of Rights, IPAC, etc.). 10 Page 18 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES SECTION 3.0 - PROPOSAL REQUIREMENTS 3.1 Proposal Submissions YIII IIII'° S SUIIIIIIIUIIISSIII IYS IYIII , shall be received by the Bidding System. The Proposal Submission shall comprise of one (1) proposal submission file as detailed in section 3.2 Hardcopy subm issions not permitted. Failure to include the submission requirements may result in your proposal being disqualified. 3.2 Proposal Submission Requirements Proponents shall upload a PDF Proposal Submission to the Bidding System. The submission shall be no longer than fifteen (15) single sided pages (Arial 12 font or equivalent), excluding the Curricula Vitae. The submission should include all of the information listed in this Technical Proposal Requirements section. Each response to a request should clearly identify the section of this RFP to which it is responding (by number and heading). The Proponent should provide information of sufficient scope and depth to demonstrate the ability of the Proponent to deliver the services described in this RFP. Information submitted is subject to verification, and further pertinent information may be obtained from references. The Proposal submissions must include at a minimum the following information and shall be submitted in the same sequence in order to be considered responsive. a) Section 1: Overview A narrative demonstrating the firm's understanding of the full scope of services, brief summary of your company, reasons why the Proponent is interested in taking on this project, and its familiarity with the County of Elgin. b) Section 2: Work Program A detailed description of the range of services offered to the county including, as a minimum the following: ➢ resident services ➢ quality assurance program ➢ documentation process — (complete working knowledge of interRAI LTCF documentation) ➢ assistive devices program ➢ communication and integration of staff ➢ additional professional services available to the County of Elgin, ie. Integrated Restorative Care Training Program to staff. 11 Page 19 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES ➢ Include the total number of hours residents would receive per week of physiotherapist services (physiotherapist, occupational therapist, physiotherapist support personnel). c) Section 3: Project Team Identify the Physiotherapy Team and their roles, background, education, and experience. d) Section 4: Equipment Provide an outline of any therapeutic equipment that could be provided for use by county residents (based on their clinical needs) as part of their exercise plan such as weights, therabands, transfer discs, etc. e) Section 5: Client References Provide at least three (3) references the County may contact. References should be from long-term care home facilities who you are currently providing Physiotherapy services. References must include the name of the organization, contact person, phone/fax numbers, email address. 3.3 Evaluation Process Each proposal will be evaluated on its clarity and the demonstrated understanding of the Project requirements, the services proposed and timeframes, as well as the proponent's experience and the anticipated benefit to Elgin County. A short list of firms may be created for purposes of an interview or presentation, should this be required. Proponents may be contacted to explain or clarify their proposals; however, they will not be permitted to alter information as submitted. An Evaluation Committee will be established from members of the County or any others as deemed necessary. Proposals will be evaluated on the basis of all information provided by the Proponent. Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the RFP. Failure to comply with these requirements may deem the proposal non -responsive. Selection of a proposal will be based on (but not solely limited to) the following criteria and any other relevant information provided by the Proponent at the time of submission as well as any additional information provided during subsequent meetings with the Proponent. In recognition of the importance of the procedure by which a Proponent may be selected, the following criterion outlines the primary considerations to be used in the evaluation and consequent awarding of this project (not in any order). The County reserves the right to evaluate and rank each submission using criterion noted. Actual scores will be confidential. The County reserves the right to request confidential references for any of the proponent's projects listed, as well as any of the proponent's other projects, and factor the ratings from all references, whether completed or in progress. 12 Page 20 of 71 ttachhrn nt 1 E�r°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 3.4 Evaluation Criteria Submissions will be evaluated by an evaluation committee based on the following categories. The disclosure of the allocated weightings for each category is provided to assist in preparing a proposal that best meets the requirements of the County. By responding to this RFP, Proponents agree to accept the decision of the evaluation committee as final. Proposals will be evaluated based on the following weighted evaluation factors: Rated Criteria Maximum Weight Points Understanding of Project Requirements/Service 20 Company Background & Qualifications 20 Experience of Firm 30 Number of Hours residents would receive per week of physiotherapist, PTA, Occupational Therapist, etc. 30 Client References Pass / Fail III IIL......., U IIIU U! IIIA S 100 I'°° II II I "'III'""' S 3.5 Ratings For consistency, the following table describes the characteristics attributable to particular scores between 0-10. 0 Unacceptable Did not submit information 1-2 Very Unsatisfactory Very poor to unsatisfactory 3 Unsatisfactory Minimally addresses some, but not all of the requirement of the criteria. Lacking in critical areas 4 Somewhat Unsatisfactor Addresses most of the requirements of the criteria to the minimum acceptable level. Lacking in critical areas. Somewhat Addresses most, but not all, of the requirements of the criteria to the 5 Satisfactory minimum acceptable level. May be lacking in some areas that are not critical. 6 Satisfactory Adequately meets most of the requirements of the criteria. May be lackingin some areas that are not critical. 13 Page 21 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 7 Good Meets all requirements of the criteria. 8 Very Good Somewhat exceeds the requirements of the criteria. 9 Excellent Exceeds the requirements of the criteria in ways that are beneficial. 10 Outstanding Proposal exceeds the requirements of the criteria in superlative ways / very desirable. All qualified proposal submissions will be reviewed and evaluated. Additional information may be requested if necessary. Only the proposal response and Curricula Vitae requested will be evaluated. Proponents must include all relevant information in the required page limit restriction identified in section 3.2. 3.6 Presentation and Interview The County may have the two highest scoring Proponents attend an interview to present the evaluation team with additional insight into the Proponent's ability to meet the requirements as requested in the RFP. The County reserves the right to interview more or fewer than two Proponents based on the scoring results. The interviews would be conducted by the representatives of the Evaluation Committee at the County Administration Building, 450 Sunset Drive, St. Thomas, Ontario N5R 5V1. Senior staff members to be assigned to this contract must attend the interview. Presentations shall follow this general format: ➢ Introduction of Proponents Project Team (5 minutes) ➢ Proponent Presentation of the Proposal (20 minutes) ➢ Q&A Session (5 minutes) The Proponents will be notified of the final format and exact date and time for interviews / presentations in advance. For the interview portion of the evaluation (if required), the County of Elgin will be using the rating criteria shown below and will evaluate each short-listed Proponent only. Interview Criteria and Weighting (Second Stage if required): Criteria Category Weighted Points Presentation 25 Response to Questions 10 Total Weighted Points 35 The score from the proposal evaluations and the Interview will be combined to determine an overall score. 14 Page 22 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES SECTION 4.0 - GENERAL CONDITIONS 4.1 Rights of the County The County is not liable for any costs incurred by the Proponent in the preparation of their response to the RFP or selection interviews, if required. Furthermore, the County shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Proponent, prior or subsequent to, or by reason of the acceptance, or non -acceptance by the County of any proposal or by reason of any delay in the award of the contract. The County reserves the right to accept any proposal, in whole or in part, that it feels most fully meets the selection criteria. Therefore, the lowest cost proposal, or any proposal may not necessarily be accepted. County staff shall evaluate all compliant proposals received by the closing time and make evaluations and recommendations for acceptance. The County reserves the right to request specific requirements not adequately covered in their initial submission and clarify information contained in the Request for Proposal. The County reserves the right to modify any and all requirements stated in the Request for Proposal at any time prior to the possible awarding of the contract. The County reserves the right to cancel this Request for Proposal at any time, without penalty or cost to the County. This Request for Proposal should not be considered a commitment by the County to enter into any contract. The County reserves the right to enter into negotiations with the selected Proponent. If these negotiations are not successfully concluded, the County reserves the right to begin negotiations with the next selected Proponent. Proposals shall remain open and subject to acceptance for a period of ninety (90) days from closing date. In the event of any disagreement between the County and the Proponent regarding the interpretation of the provisions of the Request for Proposal, the Director of Financial Services or an individual acting in that capacity, shall make the final determination as to interpretation. No proposal shall be accepted from any person or Proponent who, has a claim or has instituted a legal proceeding against the County or against whom the County has a claim or has instituted a legal proceeding, without the prior approval of County Council. This applies whether the legal proceeding is related or unrelated to the subject matter of this RFP. 4.2 Conflict of Interest The Proponent declares that no person, firm or corporation with whom or which the Proponent has an interest, has any interest in this RFP or in the proposed contract for which this proposal is made. 15 Page 23 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES The Proponent further declares that no member of the Council of the County and no officer or employee of the County will become interested directly or indirectly as a contracting party, partner, shareholder, surety, or otherwise in or in the performance of the Contract or in the supplies, work or business to which it relates, or in any portion of the profits thereof, or in any of the money to be derived therefrom. Should the Proponent feel that a conflict of interest or potential conflict of interest exists; the Proponent must disclose this information to the County prior to the submission of a proposal. The County may, at its discretion, delay any evaluation or award until the matter is resolved to the County's satisfaction. The County may allow a conflict of interest or potential conflict of interest to exist if it is satisfied that there are adequate safeguards in place and if the County determines that it is in its best interests to do so. The County reserves the right to disqualify a proposal where the County believes a conflict of interest or potential conflict of interest exists. 4.3 Modified Proposals In the event that a preferred proposal does not entirely meet the requirements of the County, the County reserves the right to enter into negotiations with the selected Proponent, to arrive at a mutually satisfactory arrangement and to make any modifications to the proposal as are in the best interests of the County. 4.4 Disqualification of Proponents More than one Proposal from an individual firm, partnership, corporation or association under the same or different names will not be considered. A Proponent shall not discuss or communicate, directly or indirectly with any other Proponent, any information whatsoever regarding the preparation of its own Proposal or the Proposal of the other Proponent. Proponents shall prepare and submit Proposals independently and without any connection, knowledge, comparison of information or arrangement, direct or indirect with any other Proponent. Collusion between Proponents will be sufficient for rejection of any Proposals so affected. 4.5 Confidentiality The proposal must not be restricted by any statement, covering letter or alteration by the Proponent in respect of confidential or proprietary information. The County will treat all proposals as confidential. The County will comply with the Municipal Freedom of Information and Protection of Privacy Act, and its retention by-law pursuant to the Municipal Act, in respect of all proposals. All Public Reports approved by the Council of the County will become public information. 4.6 Proposal Assignments The successful Proponent will not be permitted to assign or transfer any portion of the proposal as submitted or the subsequent agreement without prior written approval from the County. 16 Page 24 of 71 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 4.7 Purchasing Policy Submissions will be solicited, received, evaluated, accepted and processed in accordance with the County's Purchasing Policy as amended from time to time. In submitting a proposal in response to this RFP, the Proponent agrees and acknowledges that it has read and will be bound by the terms and conditions of the County's Purchasing Policy. The Purchasing Policy can be viewed on the County's website, www.elgincounty.ca 4.8 Failure to Perform Failure to comply with all terms and conditions of this proposal, and failure to supply all documentation, as required herein, shall be just cause for cancellation of the award. The County shall then have the right to award this contract to any other Proponent or to re -issue this RFP. 4.9 Award and Aareement The Proponent that fully meets the requirements and scores the highest based on the evaluation criteria, will be recommended for award. Once the award is made and approved by the County or County Council, the report recommending such award including the total cost of the awarded project shall be a matter of public record, unless otherwise determined by Council. A written agreement, prepared by the County shall be executed by the County and the successful Service Provider. The complete proposal package submitted by the successful proponent, together with the entire Request for Proposal documents prepared by the County of Elgin, shall form part of the Agreement (see attached sample of agreement in Appendix A). 4.10 Insurance Requirements Any agreement resulting from this RFP will contain the following insurance requirements: a) Comprehensive general liability insurance including bodily injury, property damage liability, personal injury liability, completed operations liability, blanket contractual liability, non -owned automobile and shall contain a severability of interest and cross liability clause to a limit of no less than five million ($ 5,000,000) dollars in respect to any one occurrence. The above -mentioned policy shall be endorsed to include the County of Elgin as an Additional Insured. b) Non -owned Automobile liability policy to a limit of no less than two million ($2,000,000) dollars. c) Medical Malpractice Liability insurance for errors and omissions covering all activities as described in the Proponent's proposal to a limit of not less than five million ($5,000,000) dollars per claim and in the aggregate. d) The aforementioned policies of insurance shall contain or shall be subject to the following terms and conditions: ➢ be written with an insurer licensed to do business in Ontario; ➢ be non-contributing with, and will apply only as primary and not excess to any other 17 Page 25 of 71 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES insurance or self-insurance available to Elgin County; ➢ contain an undertaking by the insurer to notify the County in writing not less than sixty (60) days before any material change in risk or cancellation of coverage. ➢ any deductible amounts shall be borne by the Proponent. ➢ Prior to the execution of the Agreement and within fifteen (15) business days of the placement, renewal, amendment, or extension of all or any part of the insurance, the Proponent shall promptly provide Elgin County with confirmation of coverage insurance and, if required, a certified true copy(s) of the policy(s) certified by an authorized representative of the insurer together with copies of any amending endorsements applicable to the Agreement. 4.11 Indemnification The successful Proponent shall indemnify and hold harmless the County of Elgin, its officers, County Council, Employees and volunteers from and against any liabilities, claims, expenses, demands, loss, cost, damages, suits or proceedings by whomsoever made, directly or indirectly arising directly or indirectly by reason of a requirements of this agreement save and except for damage caused by the negligence of the County or their employees. 4.12 WSIB Requirements The successful Proponent shall furnish a WSIB Clearance Certificate rp for to commencement of work and agrees to maintain their WSIB account in good standing throughout the contract period. If the successful Proponent is a self-employed individual, partner or executive officer who does not pay WSIB premium and is recognized by WSIB as an "independent operator" a letter from WSIB acknowledging independent contractor status and confirming that WSIB coverage is not required must be provided to the County of Elgin prior to commencement of work. 4.13 Compliance with the Accessibility for Ontario with Disabilities Act 2005 The Proponent shall ensure that all its employees and agents receive training regarding the requirements as outlined in the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11) as well as the Ontario Human Rights Code. The Proponent is responsible to ensure that all of its employees, volunteers and others for which the Proponent is responsible are adequately trained. In accordance with the Accessibility for Ontarians with Disabilities Act, 20051ntegrated Accessibility Standards Regulation (Ontario Regulation 191111), the County requires content created for the municipality that is to be posted on our website to be provided in a format which is compliant with WCAG 2.0 Level AA requirements. As required under Section 14 of the regulation, any content published on our website after January 1, 2012 needs to be compliant with the WCAG requirements by the timelines set out in the Regulation. It is the successful Proponent's responsibility to produce the required documents in an accessible format 18 Page 26 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 4.14 Disqualification The County may, in its sole discretion, disqualify a proposal or cancel its decision to make an award under this RFP, at any time prior to the execution of the Agreement by the county, if, ➢ the Proponent fails to cooperate in any attempt by the County to verify any information provided by the Proponent in its proposal; ➢ the Proponent contravenes one proposal per Person or Entity; ➢ the Proponent fails to comply with the laws of Ontario or of Canada, as applicable; ➢ the Proposal contains false or misleading information; ➢ the Proposal, in the opinion of the County, reveals a material conflict of interest; ➢ the Proponent misrepresents any information contained in its proposal. 4.15 Record and Reputation Without limiting or restricting any other right or privilege of the County and regardless of whether or not a proposal or a Proponent otherwise satisfies the requirements of this RFP, the County may disqualify any proposal from any Proponent, where; ➢ In the opinion of the County Solicitor or the Purchasing Coordinator for the County, the commercial relationship between the Corporation of the County of Elgin and the Proponent has been impaired by the prior and/or current act(s) or omission(s) of each Proponent, including but not limited to: a) Litigation with the County; b) The failure of the Proponent to pay, in full, all outstanding accounts due to the County by the Proponent after the County has made demand for payment; c) The refusal to follow reasonable directions of the County or to cure a default under a contract with the County as and when required by the County or it's representatives; d) The Proponent has previously refused to enter into an Agreement with the County after the Proponent's proposal was accepted by the County; e) The Proponent has previously refused to perform or to complete performance of contracted work with the County after the Proponent was awarded the contract; f) Act(s) or omission(s) of the Proponent has resulted in a claim by the County under a bid bond, a performance bond, a warranty bond or any other security required to be submitted by the Proponent on an RFP within the previous five years. ➢ In the opinion of County Council or the Chief Administrative Officer, or their designate, there are reasonable grounds to believe that it would not be in the best interests of the County to enter into an Agreement with the Proponent, for reasons including but not limited to the conviction or finding of liability of or against the Proponent or its officers or directors and any associated entities under any taxation legislation in Canada, any criminal or civil law relating to fraud, theft, extortion, threatening, influence peddling and fraudulent misrepresentation, the Environmental Protection Act or corresponding legislation in other jurisdictions, any law regarding occupational health or safety or the Securities Act or related legislation. 19 Page 27 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES 4.16 Proponent's Costs The Proponent shall bear all costs and expenses incurred by the Proponent relating to any aspect of its participation in this RFP process, including all costs and expenses related to the Proponent's involvement in; ➢ the preparation, presentation and submission of its proposal; ➢ the Proponent's attendance at the Proponent's meeting; ➢ due diligence and information gathering processes; ➢ site visits and interviews; ➢ preparation of responses to questions or requests for clarification from the County; ➢ preparation of the Proponent's own questions during the clarification process; and, ➢ agreement discussions. The County is not liable to pay such costs and expenses or to reimburse or compensate a Proponent under any circumstances, regardless of the conduct or outcome of the RFP Process, including the rejection of all proposals or the cancellation of the RFP, and including any negligence of the County in the conduct of the RFP process. 4.17 Legal Matters and Rights of the County This RFP is not an offer to enter into either a bidding contract (often referred to as "Contract A") or a contract to carry out the project (often referred to as "Contract B"). Neither this RFP nor the submission of a proposal by a Proponent shall create any contractual rights or obligations whatsoever on either the Proponent or the County. The County may at its sole discretion change or discontinue this RFP process at any time whatsoever. The County may in its sole discretion enter into negotiations with any person, whether or not that person is a Proponent or a Short -Listed Proponent with respect to the work that is the subject of this RFP. The County may at its sole discretion decline to evaluate any proposal that in the County's opinion is incomplete, obscure or does not contain sufficient information to carry out a reasonable evaluation. Without limiting the generality of the RFP, the County may at its sole discretion and at any time during the RFP process; ➢ reject any or all of the Proposals; ➢ accept any Proposal; ➢ if only one Proposal is received, elect to accept or reject it; ➢ elect not to proceed with the RFP; ➢ alter the timetable, the RFP process or any other aspect of this RFP; and ➢ cancel this RFP and subsequently advertise or call for new Proposals for the subject matter of this RFP. In addition to and notwithstanding any other term of this RFP, the County shall not be liable for any damages resulting from any claim or cause of action, whether based upon an action or 20 Page 28 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES claim in contract, warranty, equity negligence, intended conduct or otherwise, including any action or claim arising from the acts or omissions, negligent or otherwise of the County and including any claim for direct, indirect or consequential damages, including but not limited to damages for loss of profit, loss of reputation, injury to property and bodily injury that results from the Proponents' participation in the RFP process, including but not limited to; ➢ the disclosure of a Proponent's confidential information; ➢ the costs of preparation of a Proponents Proposal, whether it is accepted, disqualified or rejected; ➢ any delays, or any costs associated with such delays, in the RFP process; ➢ any errors in any information supplied by the County to the Proponents; ➢ the cancellation of the RFP; and ➢ the award of the contract to a Proponent other than the Proponent recommended by the Proposal Review Committee. 4.18 Human Rights, Harassment and Occupational Health and Safety The successful Proponent shall be required to comply with the County's policies regarding Human Rights, Harassment in the Workplace and Occupational Health and Safety as well as all Provincial and Federal laws, regulations and guidelines regarding Human Rights, Harassment in the Workplace and Occupational Health and Safety. 4.19 Pandemics Refer to Section 2.8 4.20 Clarification The County may require the Proponent to clarify the contents of its proposal, including by the submission of supplementary documentation, or seek a Proponent's acknowledgement of the County's interpretation of the Proponent's proposal. The County is not obliged to seek clarification of any aspect of a proposal. 4.21 Supplementary Information The County may, in its sole discretion, request any supplementary information whatsoever from a Proponent after the submission deadline including information that the Proponent could or should have submitted in its proposal prior to the submission deadline. The County is not obliged to request supplementary information from a Proponent. 4.22 Default / Non -Performance The County will reserve the right to determine "non-performance" or "poor quality" of service and further reserves the right to cancel any or all of this contract at any time should the Proponent's performance not meet the terms and conditions of the RFP upon 30 days written notification to the Proponent. 21 Page 29 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES "Non-performance" shall mean the failure to meet the complete terms and conditions of this Contract including, but not limited to, the response time. In the event of such cancellation, the County retains the right to claim damages as a result of such default. If the County terminates the Contract, it is entitled to: a) withhold any furtherpaymentto the Proponent until the completion ofthe workand the expiry of all obligations under the Contract; and b) recover from the Proponent any loss, damage and expense incurred by the County by reason of the default (which may be deducted from any monies due or becoming due to the Proponent). 22 Page 30 of 71 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES APPENDIX A - SAMPLE AGREEMENT THIS AGREEMENT made effective this XXXX day of XXXXXXX, 2025. BETWEEN: -AND - CORPORATION OF THE COUNTY OF ELGIN (hereinafter called "County") (hereinafter called "Service Provider") OF THE FIRST PART OF THE SECOND PART WHEREAS on <Insert Date>, the County issued Request for Proposal No. 2025-P38 and Addendum No. <X> dated <Insert Date> for Physiotherapy Services for the County of Elgin (the "RFP"); AND WHEREAS on <Insert Date> the Service Provider submitted a Proposal in response to the RFP (the "Proposal"); AND WHEREAS the County wishes to enter into an agreement with the Service Provider for the services, as more particularly described in the RFP Terms of Reference, attached hereto as Schedule A forming part of this Agreement (the "Services"); NOWTHEREFORE, inconsideration ofthe sum of ONE DOLLAR($1.00) now paid bythe Service Provider to the County and performance of the promises, obligations and covenants herein contained, the receipt and sufficiency of which consideration is hereby irrevocably acknowledged, the Parties hereto covenant and agree as follows: ARTICLE 1 The Service Provider shall provide the Services set forth in Schedule 1" hereto, including but not limited to satisfaction of all qualifications and requirements as set forth therein; provided that, if there should be any conflict between the text of this Agreement and the provisions of the said Schedule 1", the text of this Agreement shall prevail. ARTICLE 2 The County covenants with the Service Provider that the Service Provider, having in all respects complied with the provisions of this Agreement, will be paid for and in respect of all the work, at the quoted prices or lump sum amount as detailed in Schedule <#>. 23 Page 31 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES ARTICLE 3 The Term of this Agreement is fora three-year term, deemed to commence on or about <Insert Date> and expire on <Insert Date>; provided further that the County, in its unfettered discretion, may extend the within Agreement up to an additional XXX (X) years upon mutual agreement between both Parties. ARTICLE 4 A copy of each of the Terms of Reference (as Schedule 1) and Addendum No. 1 (as Schedule 2) are hereto annexed and together with the Service Provider Proposal, General Conditions, Proposal Requirements and Information for Proponents relating to the work contemplated herein, even though not attached, all as listed in the RFP document, form part of and are deemed to be incorporated into this Agreement. ARTICLE 5 In case of any inconsistency or conflict between the provisions of this Agreement and the Terms of Reference or General Conditions or RFP or any other document or writing, the provisions of such documents shall take precedence and govern in the following order, namely: a) Agreement; b) Addenda; c) Terms of Reference- d) Service Provider Proposal; e) General Conditions; f) Proposal Requirements; g) Information to Proponents. ARTICLE 6 Either Party may terminate this Agreement at any time, without notice or creation of any right to compensation or damages, forjust cause, which shall include, without limitation, dishonesty, fraud, willful deceit or failure to properly fulfill the obligations hereunder where such failure is not remedied within ten (10) days after notice of same is given. Notwithstanding that set forth immediately above, either Party hereto may terminate this Agreement, for convenience and without creating any right to compensation or damages, upon giving at least ninety (90) days written notice to the other Party. ARTICLE 7 The Service Provider shall indemnify and save harmless the County, including it elected officials, officers, employees and agents and further including their respective heirs, executors, administrators, and assigns (hereinafter collectively the "Releasees") from and against any and all claims of any nature, actions, causes of action, losses, expenses, fines, costs (including legal costs as between a solicitor and his or her own client), interest, or damages of every nature and 24 Page 32 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES kind whatsoever as arising from the negligence, errors, omissions, fraud, or willful misconduct of the Service Provider, including its officers, employees, servants, agents, and consultants or sub - consultants, or any one or combination of them, as attributable or connected with the performance, non-performance, or purported performance by the Service Provider of any promise, obligation, or covenant as contemplated by this Agreement, save and except to the extent that same is attributable to or caused by the negligence of the County, its officers, employees, servants, agents, or consultants or sub -consultants, or any one or combination of them. Furthermore, this indemnity shall survive the expiration or termination of this Agreement and continue thereafter in full force and effect. ARTICLE 8 This Agreement together with its Schedule constitutes the entire understanding between the Parties. Any change, addition to, or waiver of the terms hereof m ust be specifically agreed upon, in writing, and signed by both Parties. Failure on the part of either Party to insist upon the strict observance of any of the terms and/or conditions herein shall not operate as a waiver of such Party's right to require the future observance of any such terms or conditions. ARTICLE 9 The Service Provider declares that it has either investigated for itself the character of the work and all local conditions that might affect the Proposal or acceptance of the work, or that not having so investigated, it is willing to assume and does hereby assume all risk of conditions arising or developing in the course of the work which might or could makethe work, or any items thereof, more expensive in character or more onerous to fulfill, than was contemplated or known when the Proposal was made of the Contract signed. The Service Provider also declares that it did not and does not rely upon information furnished by any methods whatsoever, by the County or its officers or employees, being aware that any information from such sources was and is approximate and speculative only, and was not in any manner warranted or guaranteed by the County. ARTICLE 10 Where any notice, direction or other communication is required to be or may be given or made by one of the parties hereto to the other, it shall be deemed sufficiently given or made if mailed or delivered in writing to such party at the following addresses: COUNTY: Corporation of the County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 SERVICE PROVIDER: 25 Page 33 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES Either Party may from time to time change its address for service by notice to the other Party as previously set out. For the purposes immediately set forth above, Notices which are served in the manner as set out above shall be deemed sufficiently given for all purposes of this Agreement, in the case of those personally served directly upon the Party to be deemed to have been completed upon the date of service, and in the case of registered mail, on the third postal delivery day following the mailing of the Notice. Should normal service of mail be interrupted by strikes, slowdown or other cause, then the Party sending the Notice shall use any similar service which is not been so interrupted in order to secure prompt receipt of the Notice and for purposes of this Agreement such service shall be deemed to be personal service. ARTICLE 11 This Agreement shall not be assigned, in whole or in part, by either Party hereto without the prior written consent of the other Party. ARTICLE 12 This Agreement shall be construed and interpreted in accordance with the laws of the Province of Ontario and, when applicable, the Dominion of Canada. ARTICLE 13 All obligations under this Agreement shall be considered a separate covenant and any declaration of invalidity of any such covenant shall not invalidate any other such covenant. ARTICLE 14 The Contract shall apply to and be binding on the parties hereto, their heirs, executors, successors, administrators, and assigns jointly and severally. (Balance of Page Left Blank Intentionally) 26 Page 34 of 71 ttachhrn nt 1 E��°r„ REQUEST FOR PROPOSAL NO.2025-P38 PHYSIOTHERAPY SERVICES ARTICLE 15 This Agreement may be executed in several counterparts, each of which, when so executed, shall constitute but one and the same document. This Agreement may also be signed in paper form, by facsimile signature or by electronic signature in accordance with section 11 of the Electronic Commerce Act, 2000 (Ontario). It may also be signed, whether or not in counterpart, scanned to Adobe® Portable Document Format (PDF) and delivered by way of electronic mail. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals on the day and at the location indicated below or otherwise caused their corporate seals to be affixed, attested by the signature of their proper officers, as the case may be. Date: Location Date: Corporation of the County of Elgin Per: Name: Grant Jones Position: Warden Per: Name: Blaine Parkin Position: Chief Administrative Officer / Clerk We have the authority to bind the Corporation III III' S ° IIII'° III III' III'' Per: Name: Position: Location ) I have the authority to bind the Corporation 27 Page 35 of 71 Frangais I I r-i t III IIIIkls g I & Bids Homepage (/Module/Tenders/en/Home/BidsHomepage), Find more bids (https://www.bidsandtenders.ca/bid-opportunitiesZ) Create Account (/Module/Tenders/en/Vendor/Create/548ee837-9b6a-4dOd-b968-5fa2b8a2bOde). Login (/Module/Tenders/en/Login/Index/548ee837-9b6a-4dOd- b968-5fa2 b8a2 bOd e) View Details Return to the Bids Homepage(https://elgincounty.bidsandtenders.ca/Module/Tenders/en), Bid Details Bid Classification: Services Bid Type: Request For Proposal Bid Number: 2025-P38 Bid Name: Physiotherapy Services Bid Status: Closed Published Date: Wed Sep 10, 2025 3:00:59 PM (EDT) Bid Closing Date: Wed Oct 8, 2025 3:00:59 PM (EDT) Question Deadline: Fri Sep 26, 2025 4:00:00 PM (EDT) Electronic Auctions: Not Applicable Language for Bid Submissions: English unless specified in the bid document Submission Type: Online Submissions Only Submission Address: Online Submissions Only Public Opening: No Description: The County of Elgin is inviting proposals from qualified service providers to provide Physiotherapy Services and applicable supports for residents who reside at Bobier Villa, Elgin Manor and Terrace Lodge that will meet the requirements of the County as outlined in this Request for Proposal. Bid Document Access: Bid document preview, bid opportunity, and award notices are available on the site free of charge. Suppliers are not required to register for a bid opportunity prior to previewing unsecured bid documents. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. To obtain an unsecured version of the bid document and/or to participate in this opportunity, an annual or a per bid fee must be paid (annual fee - $461.90, per bid fee - $138.64). Categories: Show Categories [±] rtegisterforthis Bid Download Bid Documents Documents File Name RFP Document Wednesday September 10, 2025 02:40 PM Bid Forms (Viewing Copy Only) Wednesday September 10, 2025 02:40 PM Addenda File Name Addendum No. 1 Thursday September 25, 2025 04:19 PM Addendum No. 2 Tuesday September 30, 2025 04:38 PM Addendum No. 3 Wednesday October 1, 2025 11:17 AM Purchasing Representatives Employee Page 36 of 71 Robertson, Brandon Bids Submitted The following are the unofficial bid results Company Contact Results Reppas, Toula Achieva Health 355 Eglinton Avenue East, Toronto Ontario, Canada M4P 1 M5 Nathani, Bharti Empower People Talent Inc. 500-7030 Woodbine Ave, Markham ontario, canada L3R6G2 Singh, Sherian Lifemark Health Corp. 243 Consumers Rd, 12th floor, North York Ontario, Canada M2J 4W8 Zambuko, Taffy Nova keys Corp 1455 Williamsport Drive , Mississauga Ontario, Canada L4X2T5 Mattacchione, Emily Novo Healthnet Limited 3905 Major Mackenzie Drive, Vaughan Ontario, Canada L4H 4J9 Plan Takers The following are the plan takers for the bid: Company Achieva Health Bayshore HealthCare Ltd Closing the Gap Healthcare Group Empower People Talent Inc. EUROWORLD CORPORATION Lifemark Health Corp. Nova keys Corp Novo Healthnet Limited Contact Reppas, Toula 355 Eglinton Avenue East, Toronto Ontario, Canada M4P 1 M5 Cottrelle, Stuart 2101 Hadwen Road, Mississauga Ontario, Canada L5K2L3 Soumalias , Yianni 2810 Matheson Blvd E., Mississauga Ontario, Canada L4W 4X7 Nathani, Bharti 500-7030 Woodbine Ave, Markham ontario, canada L3R6G2 Estimation, Clerk 1425 Dundas St E, , Mississauga Ontario, Canada L4X 2W4 Singh, Sherian 243 Consumers Rd, 12th floor, North York Ontario, Canada M2J 4W8 Zambuko, Taffy 1455 Williamsport Drive , Mississauga Ontario, Canada L4X2T5 Mattacchione, Emily 3905 Major Mackenzie Drive, Vaughan Ontario, Canada L4H 4J9 Page 37 of 71 Physiotherapy Services at Elgin County Homes Evaluation Committee RFP No. 2025-P38 Evaluation Team Member Position Conflict of Interest Ashley Temple Administrator, Terrace Lodge No Terri Benwell Administrator, Bobier Villa and Elgin Manor No Michele Harris Director of Homes and Seniors Services No Dave MacPherson Manager of Resident Care - Elgin Manor No Bev Drouillard Manager of Resident Care - Bobier Villa No Page 38 of 71 Report to County Council From: Katherine Thompson, Manager of Administrative Services/Deputy Clerk Date: January 13, 2026 Subject: ADM 26-03 Approval of Fees and Charges 2026 Recommendation(s): THAT the changes to fees and charges identified in "Schedule A" of the report titled "ADM 26-03 Approval of Fees and Charges 2026" be approved and imposed to commence on January 27, 2026; and, THAT the corresponding By-law be considered for approval by Council. Introduction: The County of Elgin Executive Leadership Team and County staff annually review the fees and charges levied for administrative activities within each department to reflect cost recovery for materials, activities, and services. The attached by-law "Schedule A" reflects changes to fees and charges as recommended by the Management Team. Background and Discussion: Relevant Legislation: • Subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipal power shall be exercised by by-law; and • Section 9 of the Municipal Act, 2001 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and • Section 10(1) of the Municipal Act, 2001 provides that a municipality may provide any service or thing that the municipality considers necessary or desirable for the public; and • Section 10(2) of the Municipal Act, 2001 provides that a municipality may pass by-laws respecting: in paragraph 7, Services and things that the municipality is authorized to provide under subsection (1); and • Section 391(1) of the Municipal Act, 2001 provides that a municipality may impose fees or charges on persons: (a) for services and activities provided or done by or on behalf of it; (b) for costs payable by it for services and activities Page 39 of 71 provided or done by or on behalf of any other municipality or local board; and (c) for the use of its property including property under its control; and • Section 69 of the Planning Act, R.S.O. 1990, c.P.13, as amended, provides that a council of a municipality may by by-law, establish a tariff or fees for the processing of applications made in respect to planning matters. Proposed Changes: Community and Cultural Services The Museum has added a room rental fee of $25.00, consistent with the fee that library branches charge for room rentals. The Museum has also pro -rated fees for programming so that it can charge less if a program is only an hour or two. The fee for a full day remains at $9.00/participant. Fines were removed as part of a Fine Free Program that was phased in over several years ending in 2024. This section of the By-law will be removed. Planning In November of 2024, Council approved increases to Planning fees that would be implemented as a three-year phased in approach. These increases are to be implemented annually to coincide with the adoption of an updated Fees and Charges By-law. The 2026 year represents year -two of the phase -in. Planning has also added a Request to Register (Subdivision/Condominium) fee to recover the costs associated with the assembly, review and time required to ensure all conditions of approval have been finalized. Homes and Senior Services Updated Meals on Wheels contracts with the VON and West Elgin Community Health Centre have increased the prices of single portion meals from $8.00 to $9.00 and double portions from $4.00 to $4.50. Financial Implications: Fees and charges are imposed through the Fees and Charges By-law are on a cost recovery basis. Advancement of the Strategic Plan: Although the subject of this report does not directly relate to advancing a specific priority in Council's Strategic Plan and relates more to general operations of the corporation, it does directly relate to ensuring responsible and sustainable financial management for the County. Page 40 of 71 Local Municipal Partner Impact: None. Communication Requirements: A copy of the approved by-law will be posted on the County of Elgin website and circulated to all departments. Conclusion: This report recommends that the increases to fees and charges requested by departments be implemented, and that the County's Fees and Charges By-law be amended to reflect cost recovery. All of which is Respectfully Submitted Approved for Submission Katherine Thompson Blaine Parkin Manager of Administrative Services/Deputy Clerk Chief Administrative Officer/Clerk Page 41 of 71 COUNTY OF ELGIN By -Law No. 26-?? "BEING A BY-LAW TO PROVIDE A SCHEDULE OF SERVICES AND ACTIVITIES SUBJECT TO FEES AND CHARGES BY THE COUNTY OF ELGIN AND TO REPEAL BY-LAW NO. 25-20" WHEREAS, by virtue of s.9 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under that or any other Act; AND WHEREAS, by virtue of s.11 of the said Municipal Act, 2001, S.O. 2001, c.25, as amended, an upper tier municipality may enact a by-law respecting, among other things, public assets of the municipality acquired for purpose of exercising its statutory authorities, economic well-being of the municipality, services and things that the municipality is otherwise authorized to provide, and protection of persons and property; AND WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that a municipality and a local board may pass by-laws imposing fees or charges on persons for services or activities provided or done for persons; AND WHEREAS the Corporation of the County of Elgin did pass By -Law No. 25-20 imposing fees or charges on services or activities provided to persons by the County of Elgin's various departments; AND WHEREAS the Corporation of the County of Elgin has deemed it advisable to amend the fees and charges applicable to some of its services or activities, and to make provision for the addition of taxes where appropriate. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule "A" attached hereto and forming part of this by-law setting out services and activities which are subject to fees and charges, and taxes where applicable, and the amount of such fees or charges be and is hereby adopted. 2. THAT By -Law No. 25-20, and any by-law that is contrary to this one be and is hereby repealed. 3. THAT this by-law shall come into force and take effect upon its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF JANUARY 2026. Blaine Parkin, Dominique Giguere, Chief Administrative Officer/Clerk. Warden. Page 42 of 71 Rio] a:11Bill 111:1111111elti By -Law No. 26-?? The Corporation of the County of Elgin has deemed it advisable to provide activities and services that are subject to fees and charges. The following list details such activities and services and the fees and charges that will apply: Please note that the fees and charges below include taxes, where applicable. General (authority under the Municipal Actl Photocopies for the public throuahout all Countv of Elain Departments: Copy charge per printed page - per printed side (black & white) $0.25 - per printed side (colour) $1.00 Document Commissioning Fee: $25.00 inclusive of HST Financial Services (authority under the Municipal Act) Late payment of County Levy 15%/year (i.e. - installment due on the 15th and not received until the 16th, one day of interest would be charged) Community & Cultural Services — Archives (authority under the Municipal Act) Long -Distance Research $40.00 per hour Photocopying/Internet Printing Letter/Legal $0.25 11 x 17 $0.50 Microfilm Reader -Printer: Letter/Legal — per page $0.50 11 x 17 — per page $0.75 Scans $0.25 Photograph Prints: 4 x 6 $17.00 4 x 6 — additional print $10.00 5 x 7 $20.00 5 x 7 — additional print $12.00 8 x 10 $30.00 8 x 10 —additional print $17.00 11 x 14 $40.00 11 x 14 —additional print $30.00 Larger Sizes On a case by case basis Digital photo/document files for personal use $10.00 Digital photo/document files for $20.00 publication/exhibition/display/commercial use Photo/document image scanning $10.00 Scanning: Document scanning as PDF $5.00 Recordable CD $2.50 Supplies: Acid -free storage box $25.00 Newspaper storage box $60.00 Acid -free file folders $2.00 General archival supplies Market value Page 43 of 71 Shipping Actual cost with a $5.00 minimum cost Community & Cultural Services - Libraries (authority under the Public Libraries Actl WbfafY-E,2M...... V :.i les aFe. uuullgjeoi to E Il g iiwu GouuwIty 1 wll9u aFy'u fi le...#ee Ilgllau a to eliiFRuii uio ooeu dine fi hies ouu alll lubwaFy u. ,. Fax Machine: Sending: First Page $1.50 - Each Additional Page $0.50 Receiving Per Page $0.50 Interlibrary Loan — Borrowing: Canadian Library or University — plus shipping (if they charge) Discretion of Loaning Library U.S. Library or University — plus shipping (if they charge) Discretion of Loaning Library Microfilm — plus shipping (where applicable) $4.00 Printinq: Black & White/Colour — per printed side $0.25 Lost or Damaged Materials: All Material Types Actual Cost plus $5.00 Processing Bag of Books $160.00 If actual cost is unknown, the following rates are charged: Other Materials — Lost or Damaged: DVDs/Videos $20.00 Playaways $80.00 Wonderbooks $70.00 Microfilms $30.00 Music CDs $20.00 Puzzles/Games $20.00 Program Kits $20.00 Computer Kits $80.00 Park Permits $100.00 Yoto Bundles $210.00 - $265.00 Yoto Cards $10.00 Library Card Replacement $1.00 Healthy Brain Kits $150 - $350 Books — Lost or Damaged: Hardcover $30.00 Magazines $5.00 Paperbacks $10.00 Audio Books $50.00 Reference Books $50.00 Room Rentals (no charge for non-profit group) $25.00 Library Fine Threshold $20.00 Fines are subject to Elgin County Library's fine -free plan to eliminate overdue fines on all library materials. Page 44 of 71 3D Printing Filament $0.10/g ram Exam Proctoring Donation basis Book, Magazine & DVD/CD Discards Donation basis Community & Cultural Services — Museum (authority under the Municipal Actl Admission Donation basis Programs Delivered: Adult off -site programming (edu-kits) $30.00 plus travel paid at the rate established by the County for use of personal vehicles School tours and children's group tours (designed for children under the age of 14) $9.00 per child - Chaperones are no charge School programs offered in -school (designed for children under the age of 14) — including rented teacher's $9.00 per child kit . to i acc umay be IlDuc uawated Iloawased on Ileingtlh of Diogi am Iigoamm Iiq mall „ (no clhawauOc tcu a on Il uctfit 5ucups) $25.00 Il an. Ilucuu. Engineering Services (authority under the Municipal Actl County Road Maps $5.00 Meeting Room Rental Rates: (authority under the Municipal Act) For use of meeting rooms in the County Administration Building by outside groups: Central Elgin Boardroom (Suite #25) $75 for 3-hour minimum inclusive; $25 per hour thereafter West Elgin Boardroom (Suite #138) $65 for 3-hour minimum inclusive; $25 per hour thereafter Electric Vehicle Charging Station Fee: $2.40/hr Oversize/Overweight Movinq Permit: (authority under the Highway Traffic Act) Permit for moving heavy vehicles, loads, objects or structure in excess of dimensional & weight limits set out in the Highway Traffic Act: Single Move Fee (if action is requested with greater than 10 business days' notice) $200.00 Single Move Fee (if action is requested with less than 10 business days' notice) $400.00 Single Move Fee - Overweight, greater than 63,500 kg (approval requires a $1,300.00 minimum of 10 business days' notice) Annual Oversize Moving Permit Fee $500.00 Preparation of Road User Agreement / Telecommunication Equipment (Where Applicable by Agreement) Consent and Road User Agreement Road User Agreements (authority under the Municipal Act) $1,000.00 Annual fees shall be a minimum of $500 with no upset limit. Project type and the amount of road property affected shall dictate the annual fee and associated encumbrances. Taxes not applicable and fees may be added to the property tax roll for collection, on behalf of the County, by a local municipality. Page 45 of 71 Telecommunication Equipment Consent and Road User Agreement Permit Fee $200.00 base fee plus $0.25/m (Applicable to each approved telecommunications equipment installation location) Contract Administration Fee $100.00 (Where applicable by Agreement per year for each year of term of Agreement) Road Occupancy Permit (authority under Public Highway & Transportation Improvement Act) To regulate the construction or alteration of any entranceway, private road or other facility that permits access to County Roads: Request greater than 5 days notice $200.00 Request less than 5 days notice $400.00 Tender Documents (Hard Copy) (authority under the Municipal Act) $50.00 Cost Recovery Damage to Public Property Caused During a Collision Actual Cost (authority under the Municipal Act) Lona-Term Care Homes (authoritv under the Fixina Lona-Term Care Act, 2021 Adult Day Programs Fees as set by the Province Barber/Hairdresser (Terrace Lodge): effective August 1, 2024 Shampoo Only $7.00 Shampoo/Blowout $26.00 Conditioning Treatment $10.00 Ladies Cut only $23.00 Ladies Cut/Dry $24.00 Men's Cut $20.00 Men's Cut/Dry $21.00 Bang Trim $5.00 Beard Trim $7.00 Beard/Ears/Eyebrows/Nose $10.00 Set only (no shampoo) $23.50 Shampoo and set $26.00 Cut and set (no shampoo) $36.00 Comb Out & Curl with Iron $22.50 Shampoo/Perm/Set $67.50 Shampoo/Colour/Set $52.00 Foils (1/2 head) $42.50 Cut/Set/Curl $45.00 Shampoo/Cut/Set $40.00 Shampoo/Cut/Set/Curl $47.50 Shampoo/Colour/Cut/Set $62.50 Shampoo/Perm/Cut $70.00 Shampoo/Perm/Cut/Set $80.00 Braids/Updo $10.00 Bobier Villa & Elgin Manor As per Contracted Service Provider Cable TV/Internet Market Rate Foot Care through Contract Provider Market Rate Dental Care Services through Contract Provider Market Rate Optometry Care Services through Contract Market Rate Provider Wheelchair Seating Assessment Feelgage 46 of 71 Wheelchair and mobility equipment repair fees (Contract Provider) Guest Room Accommodation — 1 Guest Maximum - per night including breakfast at Elgin Manor, Bobier Villa, and/or Terrace Lodge Meals on Wheels for Community Clients: - per meal VON fDoube Il cu flons WECHC DoubIl cu flons Medication not Covered by Health Card 65 & Non-prescription Drugs Newspaper Preferred Accommodation Rate Upon Admission: Market Rate $60 Cost of drug plus $2.00 - ODB co - payment Market Rate Resident fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. Purchases Services Resident requested sundry products, therapy services, supplies, etc. Market Rate Resident Basic Accommodation Rate: Resident Fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. Note: Residents may apply for a rate reduction based on annual income Resident and Staff — Replacement Key, Staff Replacement Name Tags Room Rental Determined by Homes' Director Loss/Replacement of Fob Transportation/Accompaniment of Staff Valet (mending or clothing) Visitor Meals: Full Course Meals (lunch) Full Course Meals (supper and breakfast) Under the age of 5 years Volunteers actual replacement cost ranges from $10 - $30 $9.00 $42.50 - minimum fee may apply $12.00 Market transportation rate, plus, if accompanied by staff the employee's hourly rate of pay times the length of absence from the workplace, plus benefits if applicable. (Minimum of 4 hours may apply) Market Rate As Available $12.00 $8.00 $4 $6.50 Page 47 of 71 Special Event Meals Under the age of 5 years Volunteers Diner's Club for Community Seniors -per meal (including HST) (January 5, 2024 — January 4, 2025) Double portions (January 5, 2025 — September 30, 2025) Double portions Wander Guard System — Replacement Strap/Tag Human Resources (authority under the Municipal Act) County Sponsored Training Programs: $17.50 $6.00 $7.50 $7.75 $3.75 $8 $4 Market Rate Participation by Public Partners Cost Recovery Basis Accessibility Training Services Cost Recovery Basis Identification Badge Photo: Loss of Employee Identification Badge $5.00 Research Responding to Professional Service Requests Cost Recovery Land Division (authority under the Planning Act) Application for Consent $1,350 ,$ , 4 0 Application for Validation Title $300.00 Stamping of Deed $300.00 Validation Certification $300.00 If an Application for Consent/Validation is: (i) withdrawn at least fourteen (14) days prior to the hearing date $50.00 will be retained. If amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will be charged. (i i) withdrawn after the time limit set in (i), the entire fee will be retained. 4 as ..eJ after clue time flirRii set aau.. u (iii) requested to be reconsidered once consent has been granted, in order to alter the original decision in a minor way, it will be treated as if it were a new application, and a fee of $300.00 must accompany the letter explaining the reason for the change. (iv) requested to be deferred from having action taken on it, by the applicant, in writing, whether after or before a hearing date has been set, a fee of $300.00 must accompany the request for deferral. (v) arnended eu ue ulbrnm Tied afieu the iiinufle sulbrnm s§on dine to iincornllNeie eu iin aeeu ii ate infoi n aflon, a uevulbrnm s§on fee of $ 75 is 0 Wl1 appy Planning Application Fees (authority under the Planning Act) Pre -submission consultation meeting (OPA/ Draft Plan of $25(:).(X) Subdivision) f 5.i:i'0 Pre -submission consultation meeting (consents & minor applications) $uX).(X:) Consent (new lot, boundary adjustment, easement) $27 .,iii:i , 4 0 is 0 Plan of Subdivision or Vacant Land Condominium $1 $1 000 Extension to Draft Plan Approval Page 48 of 71 $750 00 Draft Plan Amendment (Redline revision) $1 250:(X:) 1, 7 .(:M Plans of Condominium (excluding vacant land) $9 250:(g) $11,62500 Condominium Exemption $1 750:(:) , 0 7 . 00 County Official Plan Amendment 8,500.00 Local Official Plan Amendment: (municipally — initiated Official Plan $°..., :)... . Amendment exempt) $2,50000 Part Lot Control Exemption $ 5(:):(X) Area studies, Block Plans, or Expansions to Settlement Boundaries $10,000.00 Resubmission Fee $, 5(:):( ) 75.00 Site Plan Control application review $25().(X) 75.(:M OLT appeal1��.,��: [: cequc i to [�cegist a (SuAllodiviissioiii/C iiid iinriuiii Aii ) $1 000.00 The applicant seeking approval in support of any development matter shall be required to reimburse the County for the fees and expenses, if any, of the County's peer review professionals related to technical studies/reports determined necessary by the Director of Planning and Development, or his/her designate. Technical studies/reports include but are not limited to: address planning matters such as a planning justification report, relating to environmental and natural matters such as a development assessment report or a hydrogeology study, to address transportation matters such as a traffic impact assessment, to address servicing and infrastructure matters such as a functional servicing report, and to address nuisance and hazard matters such as a noise assessment study. Provincial Offences (authority under the Provincial Offences Act) Photocopies $1.00 Certified Copies $3.50 - per certification Transcripts - per page for first copy (paper) $8.70 - per page for first copy (electronic) $6.30 - per page for first copy (paper) RUSH 5 days $9.60 - per page for first copy (electronic) RUSH 5 days $8.80 - per page for first copy (paper) RUSH 24 hrs $12.55 - per page for first copy (electronic) RUSH 24 hrs $11.75 - per page for additional copies $0.80 Note: The above items are not applicable to Judiciary and County Prosecutor. NSF Cheques $40.00 Cost of Collection Cost of Collecting Delinquent Fines to be charged back to the Defendant as a percentage of the Fine. A range of 10% to 45% for Collection Agents. All other costs of enforcement as incurred. Note: Fees for copies and transcripts are set by the Ministry. 25% of the fine amount Page 49 of 71 Report to Committee of the Whole From: Peter Dutchak, Director of Engineering Services Date: January 13, 2026 Subject: ENG 26-01 Administration Building Exterior Renovation Project — Energy Savings Opportunity Recommendation(s): THAT the Administration Building Exterior Renovation project (2660-09) scope be expanded to include the installation of insulation at a total cost of $350,000 plus HST; and THAT the anticipated project surplus of $1,060,364.79 be transferred to the Capital Project Reserve in accordance with the County's Reserve Policy. Introduction: At their February 25, 2025 meeting, County Council directed staff to proceed with the Administration Building Exterior Renovation project that included over -cladding the exterior brick with composite aluminum panels. At the July 8 meeting, County Council awarded the Administration Building Cladding, Window and Door Replacement project to Alpeza General Contracting Inc. This report seeks Council's approval to enhance the project scope to include insulation installed behind the aluminium composite panels to achieve energy efficiency and savings over time. Backaround and Discussion: Fishburn Sheridan, the project engineer, was requested to analyze the option of including mineral wool insultation between the air barrier and the aluminium composite panels (ACP) within the wall system (attached). The resulting thermal retrofit study concluded that both a 38mm and 76mm thick insulation, installed behind the ACPs would yield annual cost savings for heating and cooling. The project engineer has concluded that the 76mm thick mineral wool option provides a superior thermal performance with a 75% reduction in wall heat flow, generating approximately $19,080 in annual energy savings. The cost to install the insulation is $350,000 plus HST as provided by the contractor and delivers a simple `return on investment' payback period of 18 years 4 months. The service life of the exterior Page 50 of 71 renovation cladding and windows is expected to have a 40-year lifecycle, and therefore, staff recommends incorporating the 76mm mineral wool insulation in the project as a value investment. It is hoped that the thermal energy savings realized will translate into other tangible benefits as well, such as reducing heat pump cycles and reduced operational costs. Financial Imalications: The table below identifies awarded and anticipated project costs and has included the cost of including the recommended insulation, resulting in an anticipated project surplus of approximately $1.06M. Awarded Contract Costs $ 3,285,310.00 Project Engineer Design and Administration $ 108,175.00 Addition of Insulation (including net HST - 1.76%) $ 356,160.00 Sub -total $ 3,749,645.00 Project Contingency (10%) $ 375,000.00 Total Project Cost $ 4,124,645.00 Remaining Project Budget (2660-09) $ 5,185,009.79 Anticipated Project Surplus $ 1,060,364.79 It is recommended that the anticipated project surplus be transferred to the Capital Project Reserve in accordance with the County's Reserve Policy. Staff has applied for partial funding of this project under FCM's — Green Municipal Fund - GHG Impact Retrofit Capital Project grant program and will update Council should the County be successful. Advancement of the Strategic Plan: This initiative supports the responsible maintenance and management of County assets as laid out in the Asset Management Plan. This work reflects the County's ongoing commitment to maintaining safe, functional, and efficient facilities and infrastructure. Local Municipal Partner Impact: None. Communication Requirements: None. Conclusion: The Administration Building Renovation project has begun and there is an opportunity to enhance the project scope to include 76mm thick mineral wool insulation, installed behind the aluminum composite panels. Staff requested the project engineer to complete a thermal retrofit feasibility study to determine the effectiveness of insulation options and calculate a return on investment period. The resulting study determined that Page 51 of 71 installing 76mm thick insulation would yield an annual energy savings of $19,080 with a return on investment of 18 years, 4 months. Considering the lifecycle of the project improvements, adding insulation at this time is recommended. All of which is Respectfully Submitted Peter Dutchak Director of Engineering Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 52 of 71 Fishbur London 2025-12-04 Summary of Thermal Retrofit Feasibility Study FSA Project #: 24196DL It was requested by Elgin County for FSA to analyze the option of including 1.5" (38 mm) of mineral wool insulation or 3.0" (76 mm) of mineral wool insulation between the air barrier and the aluminum composite panel (ACP) within the wall system of 450 Sunset Drive, St Thomas, Ontario. The objective of the analysis is to estimate the annual energy savings for the heating and cooling seasons and a simple ROI (payback) for each option comparing with the base case wall assembly. Below is an outline of the input data used in the analyses: Wall ,As embl (Listed - Interior to Exterior) Base Case Option A Option B • 5/8" (16 mm) plaster • 5/8" (16 mm) plaster • 5/8" (16 mm) plaster (interior) • 8" (203 mm) structural clay tile • 8" (203 mm) structural clay tile • 8" (203 mm) structural clay tile infill infill infill • 1" (25 mm) airspace • 1" (25 mm) airspace • 1" (25 mm) airspace • 4" (102 mm) clay brick • 4" (102 mm) clay brick • 4" (102 mm) clay brick • air barrier • air barrier • air barrier • aluminum composite panel (ACP) • 1.5" (38 mm) mineral wool • 3.0" (76 mm) mineral wool insulation insulation • aluminum composite panel ACP • aluminum composite panel ACP Thermal Properties, Base Case Option A— 1.5" Mineral Wool Option B — 3.0" Mineral Wool U-factor = 1.511 W/m2. K U-factor = 0.646 W/m2. K U-factor = 0.382 W/m2. K Thermal Demand — Base Case Season Degree Days Energy Loss Heating Loss 4,009 °C-days @ 18°C 1,634 GJ/ ear Cooling (Gain) 1,078 °C-days @ 10°C 439 GJ/year Total Annual Thermal Energy Loss = 2,073 GJ/ ear Thermal Demand — Option A Season Degree Days Energy Loss Heating Loss 4,009 °C-days @ 180C 699 GJ/ ear Cooling Gain 1,078 °C-days @ 100C 188 GJ/ ear Total Annual Thermal Energy Loss = 887 GJ/ ear Thermal Demand — Option B Season Degree Days Energy Loss Heating Loss 4,009 °C-days @ 180C 413 GJ/ ear Cooling (Gain) 1,078 °C-days @ 100C 111 GJ/year Total Annual Thermal Energy Loss = 524 GJ/year 11: 1I.844.8941 1951 [ 4I.1I385 North Ilac utllardge Il airlk 0 51I 9.601I 1120 [ Il, of n oin Oi nt:rxiHo Page 53 of 71 WWW15aeng,colm I IN611 II !' 1N5 Elgin County Admin - Cladding, Window & Door Replacement 7 Elgin Administration Building 450 Sunset Drive, St Thomas, Ontario A Annual Energy Cost Savings Metric Option A — 1.5" Mineral Wool Option B — 3.0" Mineral Wool Heating Savings = $11,005 $14,363 Cooling Savings = $3,614 $4,717 Total Annual Savings = $14,619 $19,080 Financial Performance Indicator Metric Option A — 1.5" Mineral Wool Option B — 3.0" Mineral Wool Initial Capital Cost = $315,000 $350,000 Annual Savings = $14,619 $19,080 Simply ROI) Payback = 21 years 6 months 18 years 4 months Difference Between Option A vs Option B • Option B — 3.0" Mineral Wool has an additional initial capital cost of $35,000. • Option B — 3.0" Mineral Wool has an additional annual energy savings of $4,461. • Incremental Payback is 7 years 8 months. Conclusion and Recommendation Between the two options, FSA recommends proceeding with Option B — 3.0" Mineral Wool Insulation. While Option B requires a higher initial investment ($350,000 vs. $315,000 for Option A), it is the more financially prudent choice for maximizing long-term asset value. Option B's superior thermal performance achieves a 74.7% reduction in wall heat flow, generating approximately $19,080 in annual energy savings. The incremental investment of $35,000 between the two options is recovered in 7 years 8 months through additional savings, making Option B the fastest path to net profitability. Overall, Option B delivers a simple (ROI) payback period of 18 years 4 months, which is 3 years 2 months shorter than Option A, while also improving long-term operational cost efficiency. Yours Truly, L i shburn T,, Sheridan .� %' London Eiric:., Prepared by 5tm� aii'in Ilfff'LlEIln, IPJ:::i g,, RIRO Riroject IE::i ng i neeir„ Il'Nrectoir Page 54 of 71 ::SA Il ir*cV ff. 2411961DIL. [ gage 2 of 2 Report to Committee of the Whole From: Peter Dutchak, Director of Engineering Services Date: January 13, 2026 Subject: ENG 26-02 Reduced Speed Zones Recommendation(s): THAT revisions to speed zones as recommended in the report titled "ENG 26-02 Reduced Speed Zones" be approved; and THAT these revisions and previous amendments to By-law 24-19 Being a By-law to Authorize Speed Limits be incorporated into a new consolidated by-law and hereby adopted. Introduction: A number of revisions are recommended to the reduced speed zone By -Law to address concerns received from residents, to conform to the guidelines of the Transportation Association of Canada (TAC) and to correspond with settlement boundary limits. Backaround and Discussion: Paynes Milles (Talbot Line) Talbot Line (CR 3) through the settlement of Paynes Mills, within the Township of Southwold, has been reviewed after requests from local residents to reduce the posted speed limit were received. The number of existing entrances, lack of cycling facility and roadway classification contributed to this area qualifying for a reduced speed limit of 60km/h when applying Transportation Association of Canada (TAC) Guidelines for establishing posted speed limits. The recommended 60km/h zone will be implemented: from 500m Northeast of John Wise Line to 50m Northeast of Lyle Road, being a total length of 1.6km and coinciding with the settlement area in the County Official Plan. A map showing this new reduced speed zone is attached. Sunset Road The area along Sunset Road, south of East Road was reviewed after receiving a request at the County Council meeting on December 11t". This area has been reviewed Page 55 of 71 following TAC guidelines and qualifies for a reduced speed limit of 70km/h when classifying this as an urban area, and acknowledging this section of road is within the Village of Port Stanley's settlement area. The recommended reduced speed zone along Sunset Road (CR4) will be from the existing 50km/h limit (580m north of Warren Street) northerly to 90m north of East Road for a total distance of 1.33km. Port Talbot Hill (Fingal Line) In 2025, a section of Fingal Line (CR 16) was reconstructed at Talbot Creek in the Municipality of Dutton Dunwich. It was not cost effective to improve the road geometry to support a 100 km/h design speed and therefore a regulatory speed reduction is recommended to ensure adequate safe stopping distance sightlines are available and to remain compliant with TAC's guidance. The recommended 70km/h reduced speed zone is on Fingal Line (CR16), beginning 8.2km east of Currie Road to 9.7km east of Currie Road for a total distance of 1.5km. A map depicting this reduced speed zone is attached. Village of Fingal The Village of Fingal is being reconstructed in partnership with the Township of Southwold. New gateway features will define the settlement boundaries and convey to motorists they are entering an urban area. To support this and have reduced speed limits extend to village boundaries, existing reduced speed zones require adjustment. It is recommended that a reduced 50km/h speed zones be established to coincide with the village limits and as follows: Fingal Line (CR16) from 700m southwest of Union Road to 450m northeast of Union Road and Union Road (CR20) from 850m northwest of Fingal Line to 600m southeast of Fingal Line. A map depicting this reduced speed zone is attached. Hamlet of Avon Concerns have been received from residents of the Hamlet of Avon regarding speeding vehicles. Staff recommends extending the reduced speed zone southerly along Putnam Road to encompass existing development and to coincide with the hamlet's boundary limits. It is recommended that the existing 50km/h reduced speed zone along Putnam Road (CR 47) be established from Avon Drive southerly for 550m and as illustrated on the attached map. Union Road Union Road (CR 20) currently transitions from 80km/h to 40km/h just north of Warren Street (CR 21). In order to provide a gradual speed transition as recommended by TAC, Page 56 of 71 a 500m long, 60km/h reduced speed zone north of Warren Street (CR 21) is recommended. A map illustrating the new 60km/h zone is attached for reference. Financial Implications: The cost of road signage is contained within the Engineering Services operating budget Advancement of the Strategic Plan: The recommendations support a consistent implementation of reduced speed zones that adhere to engineering guidelines and support safe movement of vehicles through settlement areas. Local Municipal Partner Impact: The installation of the signage will be requested to be completed by the local LMP and at the County's cost. Communication Requirements: Once implemented, the OPP will be notified of these changes. Conclusion: A number of revisions are recommended to the reduced speed zone By -Law to address concerns received from residents, to conform to the guidelines of the Transportation Association of Canada (TAC) and to correspond with settlement boundary limits. A new By -Law has been created to include these changes as well as incorporating previous Council approved amendments. All of which is Respectfully Submitted Peter Dutchak Director of Engineering Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 57 of 71 Speed Reduction Flap — 3�� 5 a �d7) 48 �51� �yo.s"`d 48 30) 74 r is }Vl i29� -18 ,r r fr � �..,i ,��,n. .w� i8 56 '(Yd'"s' �.. W.. , 173� r 57 Port Talbot Hill defined as Fingal Line (CR16) 6.2km east of Currie Road f is to 9.7krn east of Currie Road or a distance of .Skm will be reduced from as SOkm/h to 70km/h posted speed limit 14 4 7 O The Village of Fingal defined as Fingal Line (1116) from 700m SW of Union Road to 450m NE of Union Road and Union Road (CR20) from 20 L 850rn NVV of Fingal Line to 600rn 5E of Fingal Lone will have the existwng d� 50kmlh zones extended to match the settlement area as defined by the 3 `I' County OF ry Payroes Milis def ad ... Talbot Line (CR8) 500m NE of John Wise Line f ----� 24 1,7km to 50m NE of Lyle Road coinciding with the settfement area in the County OF will be reduced from an 80kmlh to 6O1kmlh posted speed limit S—of Road (CR4) from 90m north of East Road for a distance of 1.33km to the existing 50krn/h zone SW of East Road will be reduced from an 80kmlh to 70km/h posted speed limd .--,.. �„"� The Hamlet of Avon de-inetl as Putnam. Road CR47 will have the existing /��/j�jjj 50kmlh zone extended to 550m south of Avon Drive COUNTY OF ELGIN By -Law No. 26-?? "BEING A BY-LAW TO AUTHORIZE SPEED LIMITS" WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, the council of a municipality may by by-law prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction than is prescribed in Section 128(1a); and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be different from the rate as set out in said Subsection (1.a). NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT when any highway or portion of highway set out in Schedules "A", "B", "C", "D", "E" and "F" appended hereto, is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 2. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply to offences against this by-law. 3. THAT this By -Law shall become effective once signage setting out the speed limit has been duly posted. 4. THAT By -Law No. 24-19, 25-04,-25-24, 25-34 and any by-law inconsistent with this by-law be and the same are hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF JANUARY 2026. Blaine Parkin, Dominique Giguere, Chief Administrative Officer Warden Page 64 of 71 SCHEDULE"A" By -Law No. 26-?? MAXIMUM RATE OF SPEED 40 KILOMETRES PER HOUR Road Section Description 15 A From the West property limits of John Street for a distance of 360 metres west. 19 A From the south property limits of Heritage Line for a distance of 475 metres south. 19 B From 35 metres north of the north property limits of Jackson Line for a distance of 350 metres south. 20 A From 40 metres north of the north property limits of Warren Street for a distance of 470 metres south. 23 B From the east property line of County Road 4 to the east property line of County Road 23 being a total distance of 280 metres 27 B Starting 905 metres from the south west property limits of Quaker Road for a distance of 470 metres west. 29 A From the north property limits of County Road #52 for a distance of 755 metres. 42 A From the east property limits of Robinson Street for a distance of 517 metres east. 43 B From the north property limits of Calton Line for a distance of 245m northerly. 44 A From the west property limits of Highway #3 for a distance of 590 metres west. 50 A From the south property limits of Plank Road for a distance of 360 metres south. 73 C From 175 metres south of the south property limits of Highway #3 for a distance of 380m south. 74 A From the northern property limits of Highway #3 for a distance of 520 metres north. Page 65 of 71 -3- SCHEDULE "B" By -Law No. 26-?? MAXIMUM RATE OF SPEED 50 KILOMETRES PER HOUR Road Section I Description 2 A From 1250 metres east of the south west property line of County Road 76 1827 metres west of the south east property line of County Road 76. 3 A From the west property line of Highway 4 west 432 metres. 3 A From 550 metres east of the east property line of County Road 20 to 508 metres west of the east property line of County Road 20. 3 A From 610 metres east of the east property line of County Road 8 to 730 metres west of the east property line of County Road 8. 4 A From the south property limits of Bridge Street to 1692 metres north. 4 B From the west property line of County Road 20 to the west property line of County Road 4. 8 A From 384 metres south of the north property line of County Road 13 to 1285 metres north of the north property line of County Road 13. 8 B From 814 metres south of the south property line of County Road 3 to 437 metres north of the south property line of County Road 3. 13 A From the east property line of County Road 8 to 1264 metres east. 14 A From 150 metres north of the south west property line of County Road 3 to 800 metres south of the south west property line of County Road 3. 14 B From 725 metres north of the north property line of Sixth Line to 32 metres south of the north property line of Sixth Line. 15 A From County Road 8 to John Street. 15 B From 360 metres west of John Street, west to County Road 2. 16 A From 700 metres west of the west property line of County Road 20 to 450 metres east of the west centre line of County Road 20. 16 B From 64 metres east of the east property line of Lyle Road to 716 metres east of the east property line of Lyle Road. 18 A From 630 metres east of the east property line of Lawrence Road to 203 metres east of the east property line of Lawrence Road. 19 A From 880 metres south of the north property line of County Road 44 to 565 metres north of the north property line of County Road 44. 19 B From the south property limits of County Road 38 for a distance of 866 metres north. 19 C From 475 metres south of the south property line of County Road 38 for a distance of 353 metres southerly. 19 C From 1100 metres south of the south property line of County Road 41 to 766 metres north of the south property line of County Road 41. 19 D From the south property line of County Road 142 to the west property line of County Road 19. 20 A From 933 metres north of the north property line of County Road 3 to 360 metres south of the north property line of County Road 3. 20 B From 850 metres north of the north centre line of County Road 16 to 600 metres south of the north property line of County Road 16. 20 C From the north property limits of County Road 4 to 470 metres south of the north pro erty limits of County Road 21. 21 A From the east property line of County Road 20 to the west property line of County Road 4. 23 A From the east property limit of County Road 4 southerly to the north ro ert it of Joseph Street being a distance of 2078m. 24 A From the north property line of Hale Street to the west property line of County Road 24. 24 B From the north limits of Hale Street to the west limit of Dexter Line. 24 C From the north limits of Colin Street to the South limits of Catfish Creek. 24 D From the west property line of County Road 73 to 825 metres west. Page 66 of 71 -4- Road Section I Description 25 A From the City of St. Thomas limits to the south property limits of Highway 3. 26 A From the east property line of County Road 25 to the City of St. Thomas limits. 27 A From the west property line of County Road 36 (south side) to 905 metres west. 28 A From the north property line of County Road 56 to the south property line of Highway 3. 34 A From the west property line of County Road 74 to 816 metres west. 36 A From 665 metres north of south property line of County Road 36 to 395 metres south of the south property line of County Road 36. 37 A From the east property line of County Road 74 to 640 metres east. 37 B From the southeast property line of County Road 47 to 493 metres east. 37 C From the southwest property line of County Road 47 to 436m west. 38 A From 1815 metres east of the east property line of County Road 19 to 850 metres west of the east property line of County Road 19. 38 B From 495 metres west of the east property line of County Road 43 to 127 metres east of the east property line of County Road 43. 39 A From south property line of County Road 42 to the southern limits. 40 A From 688 metres south of the south property line of County Road 45 to 408 metres south of the south property line of County Road 45. 40 A From 40 metres south of the south property line of County Road 45 to 537 metres north of the south property line of County Road 45. 40 B From the south property line of County Road 52 to 1100 metres south. 41 A From the north property line of Front Street northerly 183 metres and from the west roperty line of Main Street westerly 492 metres. 42 A From east property line of County Road 19 to 760 metres east. 43 A From 531 metres north of the north property line of County Road 45 for a distance of 286 metres south. 43 B From the north property limits of County Road 45 for a distance of 390 metres south. 43 C From the south property line of County Road 38 to 440 metres south. 44 A From 590 metres west of the west property limits of Highway #3, west to County Road 46. 45 A From 647 metres west of the west property line of County Road 43 to 300 metres east of the west property line of County Road 43. 45 B From the east property line of County Road 40 to 959 meters east. 47 A From the centre line of County Road 37 to 550 metres south. 48 A From the east property line of County Road 25 to 625 metres east. 49 A From the north property line of County Road 52 northerly a distance of 814 meters. 50 A From 360 metres south of the south property line of County Road 19 to the north pro erty line of County Road 142. 52 A From 1096 metres west of the east property line of County Road 40 to 512 metres east of the east property line of County Road 40. 53 A From the west property line of County Road 73 to the west property line of Elm Street. 53 B From the north property line of Highway 3 to the north property line to Beech Street. 56 A From the south property line of the City of St. Thomas limits to 855 metres east. 73 A From the north property line of County Road 53 northerly to 700 metres. 73 B From the west property line of Levi Street to 1090 metres north of the north ro ert line of County Road 24. 73 C From 530 metres south of the south property line of County Road 42 to 517 meters north of the south property line of County Road 42. 73 D From the south property line of Highway #3 to 175 metres south. 73 E From 555 metres south of the south property limits of Highway #3 for a distance of 1112 metres south. 73 E From the north property limits of Highway #3 to 1500 metres north. Page 67 of 71 -5- Road section I Description 74 A From 520 metres north of the north property limits of Highway #3 to 320 metres north. 74 B From 91 metres south of the south property limits of County Road 34 to 1529 meters north. 76 A From the south property line of County Road 2, 1650 meters south, to the north limits of Marsh Line. 76 B From the north property line of County Road 2 to 708 metres north. 103 A From 1493 metres north of the south property line of County Road 104 to 2037 metres south of the south property line of County Road 104. 103 B From 117 metres south of the south property line of Gray Line. 104 A From west property line of County Road 103 to 610 metres west. Page 68 of 71 SCHEDULE"C" By -Law No. 26-?? MAXIMUM RATE OF SPEED 60 KILOMETRES PER HOUR Road Section I Description 2 A From north-east property line of County Road 103 to 606 metres east. 2 B From the west property line of County Road 8 westerly 870 metres. 3 A From 337 metres west of the west property line of County Road 76 to 338 metres east of the west property line of County Road 76. 3 A From 500 metres North East of County Road 45 to 50 meters North East of Lyle Road. 4 A From 140 metres south of south property line to County Road 45 to south of City of St. Thomas limits. 4 B From the south property line of Highway 3 to 400 metres south. 7 A From the south property line of County Road 6 to 154 metres south. 7 B From the south property line of County Road 6 to 332 metres north. 18 B From 1,465 metres west of the centreline of Southdel Drive to 690 metres east of the centreline of Southdel Drive, being a total distance of 2,155 metres. 19 A From 35 metres north of the north property limits of Jackson Line for a distance of 300 metres north. 19 B From 315 metres south of the north property limits of Jackson Line for a distance of 300 metres south. 19 C From 755 metres south of the north property line of Light Line to 200 metres north of the north property line of Light Line. 20 A From 360 metres south of the south property line of Talbot Line (County Road 3), r a distance of 550 metres south. 20 B From 40 meters North of property line of Warren St to 540 meters North of roperty line of Warren St. 22 A From the south property line of County Road 27 to 770 metres south. 24 A From the east property limits of County Road 23 to 400 metres east. 27 A From 744 metres east of the east property line of County Road 4 to 3326 metres west of the east property line of County Road 4. 27 B From 70 metres east of the south-west property line of County Road 22 westerly 259 metres. 27 C From 1375 metres west of the south-west property limits of County Road 36 south side for a distance of 300 metres west. 28 A From the south property line of County Road 56 to 810 metres south. 35 B From 517 metres north of the property line of Glencolin Line to 923 metres north of the north property line of Glencolin Line. 35 B From the north-east property line of Highway 3 to 902 metres north. 35 A From the south property line of Highway 3 to 752 metres south. 35 A From the south property limits of Conservation Line to a point 300 metres south of the south property limits of Southdale Line being a distance of 795 metres. 37 A From 578 metres east of the east property line of County Road 73 to 450 metres east. 40 A From south property line of Highway 3 to 400 metres south. 40 B From the west property limits of Springfield Road to the east property limits of Springfield Road being a total distance of 126m. 42 A From east property line of County Road 73 to 445 metres east. 44 A From west property line of County Road 19 to 784 metres west. 45 A From 223 metres south east of the east property line of Springwater Road to 294 metres west of the east property line of S rin water Road. 45 B From the east property line of County Road 40 to 959 metres east. 45 C From 177 metres west of the west property line of County Road 43 to 2450 metres east of the west property line of County Road 43. 45 D From the west property line of County Road 4 to 637 metres west of County Road 4. Page 69 of 71 Road Section Description 46 A From 500 metres south of the south property line of Best Line to 235 metres north of the south property line of Best Line. 46 B From 100 metres south of the south property limits of County Road 44 to 400 metres north of the north property limits of County Road 44. 48 A From 317 metres east of the east property line of County Road 73 to 335 metres west of the east property line of County Road 73. 48 B From the southwest property line of County Road 25 to 601 metres west. 52 A From 225 metres west of the north west property limits of County Road 35 to 517 metres east. 52 A From 285 metres west of the west property limit of Springwater Road, easterlyfor a distance of 1025 metres. 57 A From the east property line of County Road 4 to the City of St. Thomas limits. 73 A From 270 metres south of the north property line of County Road 48 to 691 metres north of the north property line of County Road 48. 73 A From 408 metres east of the east property line of County Road 73 to 335 metres west of the east property line of County Road 73. 73 B From 326 metres south of the south property line of County Road 42 to 317 metres north of the south property line of County Road 42. 73 C From the south limits of the Town of Aylmer, being 1,667 metres south of Talbot Line, for a distance of 1,216 metres south. 74 A From 169 metres south of the south east property line of Mapleton Line to 778 metres north of the south east property line of Mapleton Line. 76 A From the north limits of Marsh Line, south 1,049 metres. 103 A From 237m south of the south property limits of Johnston Line and extending north along Furnival Road for 420m. Page 70 of 71 -8- SCHEDULE "D" By -Law No. 26-?? MAXIMUM RATE OF SPEED 40 KILOMETRES PER HOUR Rb-6a School Zone Maximum Speed When Flashing Zones Road Active Times During Description Days when School is in Session 40 7:55 to 8:35 a.m. From 40m south of the south property limits of Calton Line to And a distance of 378 metres southerly. 3:15 to 3:50 p.m. SCHEDULE "E" By -Law No. 26-?? MAXIMUM RATE OF SPEED 30 KILOMETRES PER HOUR Road Section Descri tion 26 A From 50m north of Independent Street to 50m northwest of Hydro Road for a total distance of 460m. 23 B From the east property line of County Road 4 (Colbourne Street) to the east property line of County Road 23 (East Road). SCHEDULE "F" By -Law No. 26-?? MAXIMUM RATE OF SPEED 70 KILOMETRES PER HOUR Road Section Descri tion 16 A From 8200 meters East of Currie Road to 9700 meters East of Currie Road for a distance of 1500m 4 B From 90 meters North East of centre line of East Road to 1330 meters South West to existing 50km\h zone. 52 B From County Road 30 to 450 meters West of County Road 31 centre line. Page 71 of 71