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05 - March 10, 2026 Committee of the Whole Agenda PackageElginCounty Elgin County Council Committee of the Whole Meeting Orders of the Day Tuesday, March 10, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Note for Members of the Public: Please click the link below to watch the meeting livestream: https://video.isilive.ca/elgincounty/live.html Accessible formats available upon request. Pages 1. Meeting Call to Order 2. Approval of Agenda 3. Adoption of Minutes 2 4. Disclosure of Pecuniary Interest and the General Nature Thereof 5. Members' Motions 6. Reports of Council, Staff or Outside Boards 6.1 Legislative Services Coordinator - ADM 26-09 2026 Sponsorship 5 Application Submissions 6.2 Legislative Services Coordinator - ADM 26-10 2026 Grant Application 367 Submission — Menno Lodge of Aylmer 6.3 Director of Engineering Services - ENG 26-05 County Road By -Law 437 Updates 6.4 Director of Engineering Services - ENG 26-06 County Asset Transfer 469 Protocol 7. Adjournment l g i n t,, 0UIITY Elgin County Council Committee of the Whole Meeting Minutes February 24, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Andrew Sloan Councillor Mike Hentz Councillor Richard Leatham Members Absent: Councillor Jack Couckuyt (with notice) Councillor Todd Noble (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer (virtual) Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, Manager of Administrative Services/Deputy Clerk Diana Morris, Senior Planner Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator Candace Bill, Employee Rewards and Systems Advisor Meeting Call to Order The meeting was called to order at 9.35 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Resolution Number: CW26-18 Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the agenda for the February 24, 2026 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW26-19 Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof I101rem 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Senior Planner - PLN 26-03 Official Plan Amendment No. 27 in the Town of Aylmer 516 John Street North The Senior Planner presented the report that recommends approval of Official Plan Amendment No. 27 to the Official Plan of the Town of Aylmer. Resolution Number: CW26-20 Moved by: Councillor Hentz Seconded by: Councillor Ketchabaw RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 27 to the Official Plan of the Town of Aylmer; and THAT staff be directed to provide Notice of this Decision in accordance with the requirements of the Planning Act. Motion Carried. 6.2 Manager of Administrative Services/Deputy Clerk - ADM 26-07 Recommendations for Council Learning Sessions The Manager of Administrative Services/Deputy Clerk presented the report that provides a list of potential learning session topics for Council as suggested by Councillors and members of the Executive Leadership Team for the Committee's consideration. Resolution Number: CW26-21 Moved by: Councillor Ketchabaw Seconded by: Deputy Warden Jones RESOLVED THAT the learning session topics identified in the report titled "ADM 26-07 Recommendations for Council Learning Sessions", with the addition of Municipal Servicing Corporations and Transportation Assets, be endorsed; and THAT Council approve a list of prioritized learning session topics based on Committee Member input. Motion Carried. 7. Adjournment Resolution Number: CW26-22 Moved by: Councillor Widner Seconded by: Councillor Hentz RESOLVED THAT we do now adjourn at 9.49 a.m. to meet again on March 10, Blaine Parkin, Dominique Giguere, Chief Administrative Officer/Clerk. Warden. Report to Committee of the Whole From: Jenna Fentie, Legislative Services Coordinator Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jennifer Ford, Director of Financial Services/Treasurer Date: March 10, 2026 Subject: ADM 26-08 2026 Sponsorship Application Submissions Recommendation(s): THAT Option be selected as the preferred funding allocation method for the sponsorships stream of the Elgin County Grants and Sponsorships Program for 2026. Introduction: In 2024, County Council approved a new and simplified Grant and Sponsorship policy to ensure that all funding requests are handled in a consistent, fair and equitable manner. Through this program, the County of Elgin allocates grants and sponsorships to eligible organizations and initiatives that support the County's current Mission, Vision and Values, and Council's Strategic Plan. The purpose of this report is to present the sponsorship application submissions for 2026 and to seek authorization to award funding to the eligible applicants. Background and Discussion: Under the Elgin County Grant and Sponsorship Policy, Council will consider requests for funding that fall under one of two streams: Sponsorships Eligible applicants under the sponsorships stream can receive up to $2,000 towards the following: a. Community Programs/Services Eligible organizations can apply for funding for their program or service that engages in cultural and heritage conservation, public education, health and/or welfare of all people within the Elgin County community; or b. Fairs, Festivals or Events Eligible organizations can apply for funding for a fair, festival, or event that provides a significant benefit to the community; or Page 5 of 504 c. Small Grants Eligible organizations can apply for a small capital project under $5,000. Funding for small capital grants will only be considered if funds remain after allocations have been made to programs, services, and events pursuant to Schedule C of the policy. 2. Grants Grants are awarded by County Council for a significant capital project over $5,001 that aligns with the objectives of the County's Strategic Plan and additionally provides a significant economic benefit to the community outside of the scope of Sponsorships. Eligible applicants can receive up to 10% of their total project budget, not to exceed one half of one percent of the prior year's county levy. County Council has allocated $78,184 towards sponsorships in 2026. The 2026 application period opened September 1, 2025 and closed on February 1, 2026. A total of 50 sponsorship applications were received, totalling $110,025 in funding requests. Of these, two applications were deemed ineligible, resulting in 48 eligible applications with funding requests totalling $99,625, exceeding the approved budget by $21,441. All applications were reviewed and evaluated using the approved evaluation checklist attached to the policy as Schedule B (Appendix IV). Appendix I details the funding requests received and recommends the following funding options for consideration: Option A: Funding Based on First Come First Served The Grant and Sponsorship Policy states that where funding requests exceed the approved budget, applications will be funded in the order they are received. By awarding full funding to the groups in order of submission date from earliest to latest, all groups up to and including St. Thomas -Elgin Second Stage Transitional Residence would receive funding (St. Thomas -Elgin Second Stage Transitional Residence would only receive partial funding in the amount of $1559). This would exhaust the funding budget and would leave the remaining groups that applied closer to the submission deadline with zero funding. In addition, the applications submitted by the Belmont Historical Society for signage installation and Aylmer Minor Baseball for capital purchases were determined to fall within the Small Grants category, as outlined in Schedule C of the Policy. Small Grants under $5,000 are considered only after funding has been allocated to eligible programs, fairs, festivals, and events. Since the funding requests have significantly exceeded the amount available for sponsorship funding for 2026, choosing Option A would also result in no funding for these groups. Wallacetown Agricultural Society has applied for both sponsorship and capital grant funding in the amount of $10,000. Wallacetown Agricultural Society received $ 5,727.79 in capital grant funding in 2025 to support their office building project which remains ongoing. As the capital grants stream provides one-time funding for capital projects, the group is not eligible for additional capital funding for the same project. However, the Wallacetown Agricultural Society remains eligible to apply for funding under the Page 6 of 504 sponsorship stream. Accordingly, Appendix I reflects a recommended allocation of $2,000 to support the operation of the 2026 Wallacetown Fair. Option B: Pro -Rated Distribution of Funding An alternative option for Council's consideration is to allocate funding to all eligible applicants by proportionally distributing the total budgeted amount. Under this approach, the four (4) applicants who requested less than the maximum $2,000 would receive their full requested amounts, as outlined in Appendix I. The remaining applicants, each of whom requested the maximum $2,000, would receive $1,683.16. This option remains consistent with the applicable policy, which provides that eligible groups may receive up to $2,000 toward an approved project, but does not guarantee funding at the maximum level. Furthermore, this option ensures that total allocations remain within the approved 2026 budget. Ineligible Applications The applications received from Love Yourself Canada and Kettle Creek Conservation Authority were deemed ineligible based on the eligibility criteria in the policy. The Love Yourself Canada event is not an event occurring within Elgin County and does not demonstrate a direct benefit to the residents of Elgin County. The application from Kettle Creek Conservation Authority is not eligible for funding because Conservation Authorities are boards of government agencies and are already funded by municipalities. According to the policy, applications submitted by other government agencies are not eligible for funding through this program. Financial Implications: County Council has allocated $78,184 in the 2026 towards Sponsorship funding. Awarding funding based on Option A or B would exhaust the funding for 2026. Advancement of the Strategic Plan: Awarding funding to the recommended organizations in Appendix I would achieve the following priorities: Strategy 4: Sustainable Community Growth Goal 1: Promote Economic Development while Respecting Rural Heritage Tactic 4.4: Promote tourism related activities and festivals Strategy 5: Community Well -Being and Inclusivity Goal 2: Provide Specialized Services for Youth, Seniors, and Diverse Populations Tactic 5.1: Enhance access to health and social service information to diverse populations, using existing physical and online infrastructure. Page 7 of 504 Local Municipal Partner Impact: �m Communication Requirements: Communications detailing funding decisions will be sent to all organizations who have applied for funding in 2026. Conclusion: The 2026 Sponsorship Program is oversubscribed, with eligible funding requests exceeding the approved budget of $78,184. As both Option A (first come, first served) and Option B (pro -rated distribution) comply with the Grant and Sponsorship Policy and remain within budget, staff are seeking Council's direction on the preferred funding allocation method. All of which is Respectfully Submitted Approved for Submission Jenna Fentie Blaine Parkin Legislative Services Coordinator Chief Administrative Officer/Clerk Katherine Thompson Manager of Administrative Services/Deputy Clerk Jennifer Ford Director of Financial Services/Treasurer Page 8 of 504 V D O V O V O V O V O V O V O V O V O V O V O V O V O V O V O V O V O V O V O V O u! N V O V O V O V O V O V O V O V O V O V O V O V O V O V O V O V O u! 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G Co > -0 co Q U- Q co cn 0 N E ,� cn o: : CB m .O Q c6 O = N Ll6 OG G O cn '� Ur c.�6 cn E •� °� N G c6 � n 6 vim_— O c6 L!' W W C.� N nn W + = O � Q = ¢ r m ElginCourity Schedule A County of Elgin Contact Information Narne of Organfzation Frid,gie Dolor Live Theatre Company aNnie of �9 Tgrar' J 'yen /Pro ec m. MLl Produdnw a'A C'awrwpce! Slakm AjTRwicalo Anhm-n�, f JagOy E,rie Contact Narne Len Cuthbert Position Executive Artistic Director A"-ddress 505 Pamela Drive, MOUnt Brydges, OVIOL 1W0 lori,e Number - ---- -- - -- - - --------- 519-495-7305 rrnall . . ... ....................... ... .. . ...... . ... ... . . ...... . ........................ ...... .. . .. . . .... . ..... .. . . . . .......... .. . lencuthbert@hotmail,com Which stream does YOUr request fall under"? Rease review Gran't and Sponsorship Poky for more inforn-ration abOLA each strearn, V Sponsorship * I'M out Sectioris 1 & 4 orily * Application deatfline, February I -1 Grants Fill out all section For caf',)ital projects where grant requested is above $2,001, u7'ieefing 10% of capital project need, Applicabon deadfine: No less than one year before "ie date of need, Total Amount Requested- 2000,00 Section 1 . Aboul Your Proect is your grOlUp blased in the County of Elgin? Yes * No Is, your group a chadtly, not -for -profit or volunteer organizaUon? yes [. J No Is your group affiflated willi another organuzafion? 1es * No If yes, pfease identify the group or organization, Page 10 of 504 How rnarsy years ties your grow plorganlzatiorn t,reen in operation? 20 Please descfte what servicies your gr'OUP/Organization provides to the residents of the County of Elgin, Fridge Door Uve Theatre Cornpany will, be producing the musical very: on of the Production of "Lawrence Statiom American Airlines Flagshnp Ede Crash," at the Keystone Complex in Shedden, ON, on the 85th anniversary in October, 2026, On October 30, '194 1, Arne6can Airlines 'I /AM'7 was enrWte from NYC to Cl')icago, Durk-9 the leg frorn Buffalo to Detroit, it crashed 0 a farmer's fief in Lawrence StaUori, ON, in Elgin County, It was the worst aviation disaster in-i Canada at its firrie, This new original nIUSiCat play is about the He stories that were instantly afteredi by the final flight of the Flagship Erie and the loss of 17 passengers and, 3 crew Members, Outline where this project, progranot servuce, or event MI take place, If you are applying for event fundingi, please ind�ica,te the anticdpacted event attendance, If you are applying for program/service fUnding, 1.,&-ase m6cate how rnany people from the County of Elgin use this service, In collaboration with the Township of Southwold and the SOUUMOld Hstory Corurnittee, the production M11 be staged at the Keystone Complex from October 30 - November 1, 2026, on the 85th,,anniversnary of the crash event. Based on previous producfions, we anUcipate 6004 audience rrwrnbers to attend. Page 11 of 504 Please provide a cBear descrlpfion of the roject, event, or program/service and detail how the funds will be used, Please include key dates of schedule d activities and the target aUdience, Prior to,fime 2026, Lon Cuffibert, a kwal ptaywfigl1, will iewritp the play, Lawrenco Slofifon, and anti; lliaborate wid'f composer Fyrin Cufl'ubef-A, to create OT1 musical, The productkxi will target alp aqes in ElgO County Arid! lwpelfully draw w,u(Jierfce mombers, fif-ort"i sunrounding are as well 11 M E" L V'] E Primary leadership (da'ectof, tech, stage managemant, voiun[eer coordinator assembled by Spring 2026, Markefing and kkOnq begins fri June 2026, Audlfio6nq & Casting in June 2026 Set, prop, coMume creaticin begins in July 2026 RehearsWs beyin art Augusk 2026 Tech, sound design in S(,iplernber 2026 Live Of,"ire pruducAilf"m sll�-"Igedl (Di',Aober 30 - Ncfvmreber 1, 2026 Funds III be used to offset set, props, tedi, costurnes and markeUng expenses How dor es your project, event, or program/service fill a need w0in the cornrruunm ty? Please desicrite how YOUr project, event, or programlservice enhances the commUnity to achieve all positive Impact, 1, G e,) I ing urito If,,, Gani&m svidoi I,y i.li,arnmvirr(j a te,;t�er*qxwn Im I % sIgNfKaW C"Wuml,in Imal evw%, T-f� e Im'q plarre aaO aorl peop[u is bmuqnk to Iffe, m the cornmumOus ae0fer'Au"J, r vl", ed ",I# and rfx5fms a deaper tx)nnu0x,m ft" Carlldwn (da,My Mho Bjm C(Al iW, Makwu Owatra, accessqbW nu sma[tur cumoflunifia by rmachung tx'Ah ikuM 'miij uiban ,Afienc,AVs in DfiirCcmmy, it rnavodes rut five thealre, cuiturat em9agemow NnVomd 4m9o, (A"/ r,emry':S, '3, crewes Col'ilf'olunif'ris for elrlefqmmj arils'ts 0101h Me onilmavia.rt or rumaic a(Aw'; arsl Idwal t'rew and Weave ari.i,,,As,, itivs pciduckm Serve's as as TAalfc5ml rCn ewer ing Camadjorl arOstr' to cfam prvfe<",'Jtminl experviu?, btAd mhuu pcmtfohos, and connect, Wilh zwdlences- 4 TIvs a,Osmi,K;W fidIon rnurcW bieodt, Nimory Mh crenliNe expe:'wm This audjenc;P5 ro appll�ckaft'W h,r)w the Pe41r)m1Rnt'-I arm Cam bee Wh edim;Ml onal amlj pryN.Jucflon Ouilds C"C"T101imay "Irour 'Ih d,TcnyteQffq b,, focuidnq cirr 1ho psmsanaE Oipi'uo nt tl;ison Uie yiowny,, I`Hnmhe,, 14)"uat wifnovA"'�; an�'J WcA rosidoilks O'fin' "IuswM buirwi resmhwiu"J Ind vorrmimy ra,,purise, and fosters euwqmlhy. It v,; WSO YO WlDiher oxample of how Cinadmns mways sWpimd up q(j tiissst om Anuxicarl m'arghhwrs whan needw'i 6t'hs is and npf*rlumy Ira parmeMh the tcsvnrshp of SciukhwNd ',md diie Soigi,jwynld J-ugory Comur,ttae to pffavimje as perforryung adexpefienc,,e 8Lhiayl "i JCii,jai eveiV W Bq,n Counly iesitlkvlis Page 12 of 504 If this is not a new project, event, or prograrn/service, please explain how County support will help enhance your existing initiative to boost parficipation and/or volunteer involvernent. 'rhe grant support not, only provides crucial financial assistance to cover production expenses, but aiso piays a key role in raising the profile of the produchon, AddilloriMly, it serves as, a strong source of er)COUragernent and validation for the production tearri, reinforcing their creative efforts and commitment 'to the project, With the Counties, visible support, we anticipate a, strong interest in local volunteers helping rnake the event SUGCeSSfUf Please desc6be the financial need of your organization and the reasons, for requesting this support, Indicate other forms of sponsorships/funding that have been applied for or received. Production expenses consistently exceed the revenue generated through ticket capes, making,external Support essentral, to the success of any show. The generosity of, Supporting organizations, foundations, arks counc4s, and OdMdUaf donors plays a vital role in making these productions, possible, SUPPOrt, from Elgin County wM significantly help offset the high costs associated with staging a musical, In addition to ttfls request, we have applied for funding from the Canada Coun6lt for the Arts, thew right: Foundation, and WaIrnart Canada, and we intend to, apply to the OrItario Arts Couricil as soon as a suitable project grant opportunity beconies available. We are also, solic4inq funds from individuals who support the work of Fridge Door Live Th(:,,�atre company. Page 13 of 504 Section : Acknow,liedge Privacy, Statement, Report Back Reguirements, and A22ltoutporr �l n� Personal mformation as identified bythe County Freedorn of Information and Protection of Privacy Act (MRPPA) including narne, address, telephone number and email addiress, is collected Under the authority of the County of Elgin 's Access to Inforrnation and Privacy Policy and the Municipal Freedorn of Inforr nation and Protection of Privacy Act (M F f P PA), t, the undersjgrred, have read and understand the reqUirements, to report back, as per Section 10: Accountability and Recognitk,)n of the Grant and Sponsorship Policy, the reSLJIItS of the event/project to the County of Dgin after, the even't1project has concluded. l understand that the grant or spionsor!ship provided is not trainsferrable to another grOLAp/organizatiom, If the event is cancelled, or fails to occur, 11 understraid thal the funds granted wHI be ow Og back to the COUnty of Eligini. 1, the undersigned, certify the inform aLion in this application is, to the best Of MY knowledge, true, correct, and compete, I understand that I will be notified of a decision regardingthis appHcafion once approved or denied, I have attached all relevant docurnents/information based on the type of support our application category requires as chosen above. ....... ... Page 14 of 504 1H- ElginICOU 1, Schedule A County of Elgin Grant and Sponsorship Application Form C.nntar_t Infnrm; inn Name of Organization STEAM Education Centres Inc Name of Program/Event/Project Closing the digital equity gap Contact Name Denise Love Position Programs and Fundraising Director Mailing Address 745 Talbot St Phone Number 226-212-0048 Email denise@steam education.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: Section 1: About Your Project $2, 000 Is your group based in the County of Elgin? ❑ Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? ❑ Yes ❑ No Page 15 of 504 Is your group affiliated with another organization? ❑ Yes ❑ No If yes, please identify the group or organization: How many years has your group/organization been in operation? _9 years Please describe what services your group/organization provides to the residents of the l;ounty of ton. Since 2016, our organization has provided thousands of students in County of Elgin with educational skill building in science, technology, engineering, art and math while supporting digital equality to many community members through the provision of hundreds of refurbished computers. Our community impact program has also assisted in supporting projects such as building trail signs for newcomers, painting murals and hosting Outdoor art experiences. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. This project involves providing refurbished laptop computers to people in need to help get them learning and working. It will take place through County of Elgin local schools and organizations serving low income individuals, Indigenous populations and newcomers so that we may help close the digital equity gap. With $2000 we would be able to provide 30 refurbished laptop computers to people in need with the average impact of 90 individuals benefitting with our average 3:1 ration of household users. Page 16 of 504 Please provide a clear description of the project, event, or program/service and detail how the tunas wiii be usea. mease incivae Key Gates of scneauiea activities ana the target auaiei This project will reach out to youth, Indigenous and newcomer populations and low socio-economic individuals and families through contacting our school and County of Elgin charitable partners. Individuals use an online form to apply for a computer and only one per household every three years is allotted due to demand. If approved due to need the individual will be offered a time to pick up the computer and it becomes theirs to keep for use of homework completion, online employment or school training and for accessing vital community services like health care. This project also removes about 600lbs of e-waste from the local landfill as all units are donated to us for refurbishment. Monies spent go directly to parts and labour to restore the units. The majority of computers will be given for the start of the school year to help students make the transition to next level learning. Key timelines: Month 1 &2 build relationships with local businesses and gather donated computers Month 3&4 refurbish 30 computers and get clients to apply Month 5&6 arrange for pick up/drop off of computers to clients in need ice. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a itive im As a supporter of this program since the beginning, working with the County of Elgin to support individuals to get back to learning and working has made a transformational difference in so many local lives. We have seen students who were able to save hours waiting for library computers, now be able to complete homework in their own home and newcomers gain access to important job certifications. With over 20 people on the waitlist every month this program shows us that the need continues as technology becomes even more pervasive in our lives for everything from banking to healthcare to employment training. We know that with equal access to technology residents in need in the County of Elgin will be able to have equal opportunities to education and employment empowering them to effectively feel connected to their communities and to be able to contribute. If this is not a new project, event, or program/service, please explain how County support will Page 17 of 504 neap ennance your existing initiative to 000st participation anaior volunteer involvement. While this is not a new initiative in the past this was exclusively a desktop giving program. We have learned through prior County support of our last projects that there is a growing need for individuals to be portable and with the costs of internet connection being able to bring your device to access free public wifi options can make all the difference. From a transportation perspective many of our applicants also take public transportation making picking up the device difficult. We noticed in our last round of funding that while the need for a computer was great that participation was slow due to these size and limitations of the offering. This grant will help us provide laptops which will solve this issue and help boost participation. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. We have received funds to support Oxford County (United Way) and London -Middlesex (London Community Foundation) specific clients but currently not County of Elgin. However as an in kind annual sponsorship of space rental for working on and storing the computers (Steelway Building Systems) will benefit all geographic areas. We would like to be able to continue to support those in need in County of Elgin and with our $2000 another 30 individuals and their families will be supported. Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and Page 18 of 504 clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program in more detail to this aiDincation. Revenue Secured I Budget I Amount Received to Date Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial — Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Page 19 of 504 Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Denise Love Applicant Signature Schedule B COUNTY OF ELGIN Grant or Sponsorship Application Evaluation Checklist (for Staff use only) Date Application Received Group/Organization Applying Acknowledged Receipt on Date: Application is Scored Application is Eligible/Ineligible If Ineligible provide Reason below: Amount being requested. Under which Priority Area/Category is your request applicable (choose only one): a) Sponsorship (Fill out Sections 1, & 4) b) Grants (All Sections are to be completed) Page 20 of 504 ElginCour''ity Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization St. Thomas & District Chamber of Commerce Name of Program/Event/Project Business After 5: ElevateHer Expo p Contact Name Paul Jenkins Position CEO Mailing Address 101-750 Talbot Street, St. Thomas, ON, N51P 1 E2 Phone Number 519-631-1981 Email pawl@stthomaschamber.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? ❑ Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? ❑ Yes ❑ No Is your group affiliated with another organization? ❑ Yes ❑ No If yes, please identify the group or organization: Page 21 of 504 How many years has your group/organization been in operation? owe, Please describe what services your group/organization provides to the residents of the County of Elgin. The St. Thomas & District Chamber of Commerce officially serves the communities of the Municipality of Central Elgin, Township of Southwold, and City of St. Thomas. Moreover, we have member businesses in the Municipality of Bayham, Township of Malahide, Town of Aylmer, Municipality of Dutton-Dunwich, and Municipality of West Elgin. The Chamber is a voluntary, non-profit organization that serves as the voice of businesses in our community. We support local businesses through economic development and creating and retaining jobs within Central Elgin, Southwold, St. Thomas, and throughout Elgin County. The Chamber provides networking and educational opportunities for our members and the wider community. We act as an information and communication network, maintaining an online searchable database of our members in addition to sharing member news and initiatives through our networks (newsletter, social media, Business Beat publication, etc.) Additionally, we act as an advocate for the needs of business. Since we are part of a provincial, national, and international network of Chambers of Commerce/Boards of Trade, we are able to effectively contribute to advocacy efforts at all levels, local to national. We currently have more than 600 member businesses, non -profits, and charities, which represent over 1200 individual voting representatives throughout Elgin County and St. Thomas. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Business After 5: ElevateHer Expo will take place on Wednesday, March 18, 2026 at St. Anne's Centre, 40 Morrison Drive, St. Thomas. This will be an 'enhanced' Business After 5 that is open to the public and will feature women -led businesses as vendors/booths to showcase the many successful female business leaders in our community, in addition to the networking opportunities that our Business After 5 event series typically offers. This event will give visibility to women -led businesses, which will ultimately help them grow and succeed. Based on similar events in previous years, we anticipate attendance of more than 400 attendees. Page 22 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Business After 5: ElevateHer Expo will take place on Wednesday, March 18, 2026 at St. Anne's Centre, 40 Morrison Drive, St. Thomas. It will feature 55 women -led businesses as vendors/booths. In addition to open time to network and visit the booths, we will have a short presentation to highlight Women's Day, thank the vendors, and draw door prizes. The funds will be used to cover the cost of the room rental, catering, and promotion. The target audience for attendees of this event is the local business community in Elgin County and St. Thomas. A secondary audience is the local general public, who would be interested in learning about and supporting women -led businesses. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Women are still underrepresented and overlooked as business leaders. This event will help address this issue by highlighting local women -led businesses. By leveraging an existing event model (Business After 5) and adapting it specifically for Women's Day, we will bring in both existing and new audiences to learn about women -led businesses in our community, raising their profile and driving new business and opportunities to them. Page 23 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. While the Business After 5 is an existing event model, this Business After 5. ElevateHer Expo, featuring women -led business vendors, is a new event this year. Typically, with other Business After 5 events, a member business will sponsor the event. Since the focus of this Business After 5 is Women's Day, not a specific local business, we do not have the same opportunities for member sponsorship. This grant from Elgin County would allow us to cover incidental costs while specifically spotlighting Women's Day and women -led businesses. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. As a Chamber of Commerce, we are a non-profit organization that is almost entirely funded by our own means (membership fees and fundraising). We do not receive ongoing funding from any large funders. This means we are often constrained in how many events and opportunities we can offer our members and the wider community. Particularly an event like Women's Day is difficult to run without financial support because it is harder to attract business sponsors compared to a regular Business After 5 event, where a sponsor would be the main focal point of the event. We will be exploring additional means of funding, including sponsorship from local businesses. We have not received any additional funding yet. Page 24 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 25 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Fiona Murray Applicant Signature Page 26 of 504 11�& ElginCaunty Schedule A County of Elgini Grant and Sponsorship Ap,plicatioorm. Which stream does Your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 oraly • Appk8trion deadline: February 1 HEMERM-0 * R11 out all secbons * For capital projects where girant requested is above $2,01011, meeting 10% of capital project need. * .pp fication deadline: No less than one year before the date of need, Total Amount Requested: $2$!000.001 Is your group based in the County of Elgin? R 'Yes El No Is your group a charity, not -for -profit or volunteer, organization? * Yes No Is, your group affiliated with another organization? I .. .. . .. . .. . .. . .. . :i Yes *5 No If yes, please identify the giroup or organization: Page 27 of 504 How many years has your group/organization been in operation? 14 P1ease describe what services your groupiorganizartion provides to, the resident's of the County of Eigir, Port Burwel$ Periscope Playhouse Ussion Staterneft We are a not -for -profit organization, with charitable status, dedicated to promoting and facilitating local theatre performances and Gultura] activities that enrich our community. We are comrnittedi to supporfing and empowering community irnvolvement and engagement in a positive„ innovative, and inclusive manner, Our proven track record demonstrates our ability to offer a diverse range of events to all rrierri,bers of the cornrriunity and Ellgin Courity as, a, whole, These include two theatre productions each season, featuring seven performances- an outdoor summer concert series showcasing musical guests frown a variety of genrese and hositing a variety of community events such as birthday parties, exercise classes, and music lessons. We, also proudly support cuftural� celebrations like, Robbie BUrns Night, the Luck of the Irish, and more recently, hawse provided a free venue for ail exhibitions and hosted everits such as a Super Bowl party with complimentary snacks. Outlirie where this, project, program/service, or, event will take place. If you are applying for event fUnding, please iindicate the anti6pated event attendance. If you are apply'Mg for prograrn/service fundinig, please indicate how many people from the County of"Elgin use this service, For the past five years, the Periscope Playhouse has Successfully, hosted anoutdoor sunirnerconcert series,foir residents of Elgin County and visitors to, Port Burwell, We are excited to continue this tradition in 2026, with six conceirts, scheduled be-tween July and September. One of these concerts will be part of the larger community event held over the clivic long weekendi commonly known a,s Beacfifest. Based on our 2026, patron data —where three, out of six concerts sold out —We anticipate similarly strong attendance Iir 2026. This inClUdes the planned civic Iongi weekend event, which is expected to drawl both local residents and'Jourists to, Port Burwell and the surrounding area. Overall, we anticipate attraefing over 1,000, attendees to the, surnmer concert series [n 2026, Mth an additional estirnated 5,00+ visitors expected for the civic long weekend Page 28 of 504 Please provideclear description of the project, event, or prograrn/service and detail how the funds willl be Used. Please include key dates of scheduled activities and the target audience, Funding received will be utilized towards the rost of facillitabing the outdoor surnmer ooncert seriesevent�s., Namely cosis assod�ated to advertising,, OUtdooirwashroroms, outdoor venue maintenance and show set uip, The following key dateslevents are scheduled for 2026; July 4 - Early Elton - A tribuite, to early Elton John MUS�G July 18 - Fiddlesfix Aug 1I - Lucky Dusky,Event with Thompson Road l and playing the post event music (Beachfiest Weekend), Aug 15, - ThunderstrUck - AC/DC Aug 29 - Pure Vintage Sept 12 - Full Petty Fever Our target audience will be residents of all ages and demographic of'Elgin County, and visitors (touflism) to Port Burwell and Surrounding area, incluldi,ing those visAing the, Port 130trweH Provinciall Park.. �How does your project, event, or program/service fill a need within the Community? Please describe: how your project, event, or program/service enhances the community to achieve a positive impact. As part of our seasanaii pilanning, we Strive 10 make as PUS,Mve hapaO or) the, {oniruunity by offering quaHly, affordable, enterlaininient that residents would othorwise need to travel long 6stances to experlienice—o-ten at a higher cast,., The Playhouse also serves a signAcanI locoill population ofseinlorr, C ,[fterjS WrIo are unable In travel to nearby 6files for cultural activities. We support this gr'Otlip by providing low —Gos,t fickets, and convenient proxi�miiity to, their hornes, Additilanally,we recognize and support socioeconomically disadvantaged COITIOV1.1111ty IAeTIUP(,% WhU IhAVo bewiefilted from our scheduled events and other activities throughout the year. By encouraging their participlati0ii tbrough voliuntee6nq and invoilverrmn't rn our plays and events, we have been able to enrich their fiveia rrr-,,!aiftig(uHy. The Pariscope Hayhouse is especlafly prouid to incilude YOUng people with, tearWnq diisabOities in our volunteer arld participant prograrris. For example, one young man has inade significant contributions to our lightingi and sound operations, while a yolung woman toa, qTeat prWer in yollunteefing at the entrance and snack shack. The ongoing success of the Playhouse ensore% that wo con oontiri "ieeling this impmtary community need. Many cmvviuriiily ni)Probem hove expressed, their 4efight in seeing the Periscope Playhouse Theatre andi Cultural Centro lipeoome a chwished hidden gent within Ell in County, With the addiitlor, of an outdoor venue and pa need concerts W 2026, the Pilayrrouse WHI undoubledily confinue, to make the Port Burwell: area a source of pride and provide lasting benefits to the entire community for years to clonie. Page 29 of 504 If tNs is not a new project, event, or progirarn/service, please explain how County support willl help enhance your existing initiative to boost participation and/or volunteer involvement, Sopport from Elgin County for our planned 2026 events afigns rlosely with t,wo ofthe CDupty's Strategic Priorities and their associated goals: 1), Strategy #4 — Sustainable C=Mnify' Growth, spaclfjcally GoA #1 — to prornate tourism-ralated activities and festivals, 2), Strategy #5 — Cam rn unity Well-being and finctusivity Strategy #5, highBghts flie, importance of cornimunity involvernent, which is reflected in Our reliance on over 20 local and area volunteers,who are essential tau the success Of OUr events and shows. As a fUly volunteer -run organvalion, these individuals are the baukoarit', ut out uperation, Notably, we have welcomed approximately five now volunteem who have recently relocated to Elgin County (Port Burwell')and are eager to contribute to our Cornrntinity "Theatre and the upcorning 2026 salnr rner events., Graiit funding fram'Elgl,n Counly would demonstrate the County"s cornmitment to supporting tourism and faster ring comol(inity iji,rlosivity through active parti6pation and volunteer ongoquinienL Please describe the financial need of your organiza'don and the reasons for, requesting this support.. Indicate rather forms of sponsorships/funding that have been applied for or received. Based on previous years' experience and our approved 2026 budget,, the, summer concert series is expected to cost I approximately $25,00,0 to produce. As a n�ot-for-profit corporation with chaMaWe status, the Port Burwefl Periscope Playhouse relies on grants, private dotriations, event sponsorships, and fUndraising efforts to support its operations, This diverse funding allows us to keep ticket prices affordable for community members and area residents, Additionally, we raise funds through licensed 50150 draws h0d at eachi event. Proceeds from these draws go directly toward expenses such as theatre set. construction, props,, ccstumcs, scripts, and theatre/music royalties, Page 30 of 504 Applicants rnust provide a budget for the project, event, or prograrni/service that easily and clearly outlines financial information about the specific project, event, or prograWservice for which the, funding is being reqUested and must accurately disclose the fulI value of any, pledges outstanding or funding received for the project, event or program/service at the time of submission, •i , Inrill illm lor r villyllillori IIIII]m Please attach the following docurnentafion related to your projectu LI Yoour orgainiza,tion's prior year financial!, statements. E Outfine all areas of fu,ndraising that have been explored. El Ensure that Section 2 above is provided in detafl and include quotes, or tender, docurnents to support, your buidget and that demonstrate responsible procurement prackes. El Detail why'you consider County participation in your project necessary. El Detail whatother government funding has been Obtained/applied for to support the project. Provide current funder decision of the support and the reason for their ded"Slorl. C How 011 this project directly benefit the ratepayers of the County of Elgin? 11 Provide consultant reports, including statistics,, to support the above,. Initial — Acl nowledgernent that approvals of large grants may be subject to the signing of an agreement with the County of FlgIn (sample Schedule D iln the Grants and Sponsorships Policy). Page 31 of 504 .7 Amlication Siggn 0 Personall informatiion as identified bly the County Fireeclorn of lnformation and Protection of Privacy Act (MFIPPA), including rjarne, address, telephone nUmber and email address is collected: under the aUthority, of the County of Elg4i's, Access to, Information and Privacy Policy and "the M,u nicipa I Freedom of'l nformation and Protection of Privacy Act (M F I P PA). 1, the undersigned, have read and understand the requirements to report, back, as per Section 10: Accountability and Recognition of the Grant arndl Sponsorship Policy, the results of the even,41project to the Courity of Elgin after the event/project has concluded, I understand that the grant or sponsorship provided is not transferraWe to another group/organization. IIf the ovent is cancelled or falils, to occur, I understand that Ithe funds granted willi be owing back to the County of Elgin. 1, the Undersigned, ceffify thie information in this application is,to the best of my knowledge, true, correct, and complete, l understand that I will be notified of a decision regardlingthis applitatiorl once approved or denied. I have attached all relevant documents/Information based on the type of support our application category requires as chosen above., . .... - ---- on Representative: Nan -lKaren Becharld Organizat! Applicant Signature BeC[lard BVIJWlrd KA (M) DwAw VMID,22 Page 32 of 504 11 00005 Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Belmont Skating Club Name of Program/Event/Project Belmont Skating Club End of Season Ice Show g Contact Name Maggie Dunford Position President Mailing Address 14020 Belmont Road, PO Box 394, Belmont ON NOL 1 BO Phone Number 226-545-1911 Email belmontskatingclub@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? M Yes ❑ No If yes, please identify the group or organization: Skate Canada Page 33 of 504 How many years has your group/organization been in operation? 64 Please describe what services your group/organization provides to the residents of the County of Elgin. The Belmont Skating Club is a non-profit volunteer run organization that provides learn to skate (CanSkate) and advanced (StarSkate) skating programs to residents of Belmont and surrounding communities, including Aylmer and St Thomas. Our main focus is on providing affordable opportunities for youth as young as 3 years old up to the teen years. We also offer one adult/teen learn to skate session. We feel learning to skate is excellent excercise and is an important part of being Canadian. Many youth begin in CanSkate, and take their skating skills on to Hockey or Ringette, while others choose to stay with the Belmont Skating Club and continue developing their Figure Skating skills. We have been providing cost-effective programs teaching skills technique, and sportsmanship to all levels of skaters in our community for over 60 years. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Our End of Season Ice Show takes place at the Belmont Arena (which is where all of our programming takes place as well) at the end of the skating season - this year it will be held on March 27, 2026. The Belmont Ice Show has been an event that brings the entire community together to watch our skaters showcase the skills and talent learned that year at the Belmont Skating Club. Many volunteers come to together in creativity and hard work to make this show possible. Last year's Ice Show sold over 300 admissions tickets and we expect similar numbers this year. There are over 90 skaters from Elgin County who will participate in the Belmont Skating Club Ice Show. Page 34 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Belmont Skating Club Ice Show will take place on March 27, 2026 at 6pm. The funds will be used to rent the ice for the dress rehearsals and practices leading up to the Ice Show (on Saturday March 21, Tuesday March 24, and Thursday March 26), rent the hall for ice show pictures to be included in the program (on March 12th), and to rent the ice from 12pm-9pm on the day of the ice show (March 27th). It takes a few hours to fully decorate (and then tear down) the rink and lobby and the skaters do last minute practicing so we require full use of the arena for the entire day of the ice show. We are looking to have some financial assistance to continue to make this show possible while not increasing our ticket prices for attendees (which include residents of Belmont and surrounding areas, skaters' teachers, friends, family, etc). How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The community needs programming for children that is affordable and brings a positive impact to the residents of Elgin County, and the Belmont Skating Club provides this with their skating programs and the end of year Ice Show that celebrates a season of significant growth. Many community members who do not even have relatives skating it the Ice Show do not miss this special event to bring the community together (including teachers and family friends). This event brings the entire community together and is always such a fun and exciting night for everyone involved! The skaters feel like stars foi the night and gain confidence from performing for an audience. Your assistance would be greatly appreciated to bring this to fruition. Page 35 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. To keep our ticket costs low for attendees (so as to not limit any guest from attending), we are seeking assistance from the County of Elgin to help offset the costs of the ice rentals required to put on this highly entertaining community event. We hope by not having to increase our ticket rates, we can boost audience attendance and alloy all community members who want to, be able to come see the show. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Our Ice and hall rental costs directly related to the Ice show itself and the final practices & dress rehearsals in the two weeks leading up to the event will total $4235. Our decorations, printing, costumes, photography, videography, and lighting equipment renta expenses are rightly budgeted to be $2460. The coaching costs for the on ice practices it the two weeks leading up to the event are estimated to be $960. The total amount of financial need to put the ice show on is over $7600. We do not hire or pay an Ice Show Coordinator - planning, decorating, crafting etc is ALL done completely by dedicated coaches and board members volunteering their time and energy. Getting financial assistance to help cover some of the costs would relieve some of the financial burden of the club and volunteers' stress of putting on the show. We usually ask Belmont businesses to sponsor the Ice show for $100 each to be included in our Ice Show program as an advertising opportunity. We also ask local community organizations (sucf as Belmont Swans, South Dorchester optimists Club, OldTimers Hockey Club, and Belmont Fire Department) for club and ice show sponsorships and we usually we get approximately $2000 to $3000 total association donations each season. We are requesting this support to put on another exciting Ice show while not having to raise ticket prices for attendees. Page 36 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expense Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 37 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Maggie DunfOrd Applicant Signature Page 38 of 504 EllginCounty' SCrledUle A .- a tso rsi Iw 7t� I i c atio -t! Fo rtt� Contact Information FN—a i —Tie of ............. 0 .......... r g—a n- -i z-- a —ti, o _n ............ . . ... Port Burwell Historical Society — - ---- — - ----------- - Name of Canada Day 2026, PLqgrarn/Event/Pro1ec1: Contact lame Roy Sullivan . ..... . . . ............................................................................... . .... Position Secretary/Treasurer aifing Address P.O. Box 10, Port Burwel],ON, NOATO Phone, Number 4,116-407-8441 1"mail - ­- - ­­ - ­ . pblhistorical's,ocegmaii ............... . .......... . ........................................................... . ...................................... . ........ . .. . ....... . ........ . ............. . .. . .. . .. . ... . . . . . ....... . .. . .... . ........ . ...... . .. . .. . ............. . .. . ............. . .. . ... . . . . . . . ........... . ... . ... . ... . . . . ................ . .......... . . . i'ty@.com . ......................................................................................................................... . . . . . .... . ................. . . ............... ........... __.. _ _ _ .... . ..... . ........ . .. . .... Which strearn does your request fall Under? Please review the Grant and Sponsorship Policy for, more information about each strearn, Sponsorship • Fill out Sections 1 & 4 only • Appl'ication deadline,-' February 1 samore-17-IM • Fill out all seGficins • For capital projects, where grant requested is above $2,001, rneefing 10% of capital project need, • Application deadline.- No, less than one year Ibefore the date of need,. Total, Amount Requested: 2 1, 000.00 6-M M M zu I # r -r Is your group based in the County of Elgin? W Yes 11 No Is your group a charity, not -for -profit or volunteer organization? * Yes U No Is your group affiliated with another organization? 0 Yes R No, If yes, please identify the group or organization, Page 39 of 504 How many years has your group/organization been in operation'? 3O Please describe what services, your group/organization provides, to the residents of the County of Elgin, 1, To promote and foster community interest in heritage, and historical preservation in and around the Port Burwell area,. 2, To develop programs to support heritage preservation for the benefit of the residents of the Port Burwell a,rea, tourists and citizens of Ontario. 3., To develop, heritage edUcatilon programs, for the benefit of the Port Burwell area cornmunity. 4. To support the operation and maintenance of the Port, Burwell Marine Museum, the Historic 1,840 Lighthouse, stewardship of significant marine heritage artifacts and support of other historical issues within the, Port Burwell area 5. To, inlifiate anid cultivate economic development program that will build and strengthen the area's, tourism sector focusing on the heritage and history of the Port BuIrweill GOMMUnity. Outline where this, project, prograrn/servilce, or event will take place. If you are applying for event fundiing,, please indicate, the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The, Port, Burvie11 Historical Society ins, the proud organizer and primary sponsor ofthe annual July 1st, Canada Day Festivities in Port, Burwell. OUr celebrations , kIck off with a parade through the streets of Port Durcell, followed by children's activities, speeches by dignitaries represeriting, all f'G,Ljr level s of government, a ceremonial cake cutting, a, flyover of WWII vintage Harvard aircraft, musical entertainment, free refreshments, a Community Information Village for community grolips to interact with the residents of Port Burwell and the surrounding area and lets I of community fellowship. For additional information please refer to our webloage at, https,://pbhistoricalsoc'u'ety.calcariiada-day-festivlties Page 40 of 504 Please provide a clear description of the project, event, or program/'service and detail how the funds will! be used. Please include key dates of scheduled activities am the target audience. 'The Port Burwelli Historical Society is the proud organizer and primary sponsor of the annual JUIV 1 St, Canada, Day Festivities 41 Port Burwell., Our celebrations kick offwith a parade through the streets of Port Burwell, followed by children's, activites, speeches by dlignAarjes rerpresenting all four levels of government, a cereimuniall cake cutting, a flyover of M11 vintage Harvard aircraft, musical entertainment:, free refreshments, a Commu!nity rriformation ViRa,ge for cornmunity groups to interact with the residents of Port, Borwelf and the sorroundOq area and (lots of community ferorwsNp,. We are looklol for funding to assist with the clh!Hdren's activities, ceremonia] cake, the flyover by the Canadian Harvard Aircraft Association, refreshments (,hot doges, drinks, cupcakes, condiments, etc.) and the musical entertainment, In our dRion there are some admllnistrative casts that we must cover, Such as Liability Ins,urance requested by various funding organizations (Heritage Canada, Elgin Courty and the Municipality of Bayharn), aidvertisiing, portable washroorns and signage. For addifioriai informaloni please refer to our,webloage ar httP5_ppbhJ$t0rLIC,aJ$ocietY'r a)canada-day-festivifies How does your project, event, or program/service, fill a need within the community'? Please describe homi YOUr project, event, or program/service enhallces the Community to achieve a, positive impact. our festivities cel',ebrate the posfves of diversity, and inclusion of the community, buillit around the celebration of Canada. It has provided a plattornn for interaction of community groups (Vienna Swans, Port Burwell Horticultural Society, Vienna Lions, Beachfost, Periscope Playhouse, etc.) with the residents of Bayham and to deliver their positive mes,sages as to how they make the COMITTunity a better place to live. Page 41 of 504 If this is, not a new project, event, or prograrn/service, please explain how County support willhelp enhance Your existing initiatlive to boost participation and/or volunteer involvement. Each year the Port Burwell Historical Society looks, to add rew programs and services to our oelebrafioirj. But, these sometimes require additional funding to initiate and stiill maihtain the events that the community has come to expect. This year, we, are looking bring, in sortie additiunal entertainment geared to children. Something that will educate as well,as entertain, One suggestion has been an interactive Birds of Prey demonstration But, these typically require a donation tow the' non-profit to cover, at a minimum, their transportation costs for travel to Port Burwell Please describe the financ4l need of your organization and the reasons for requesting this support, hAicate other forms of sponsorshipsifunding that have been applied for or received,. Our oosts,for 2025 were around $6,500.00 This funded the children's activities, ceremonial cake, the f'lyover by the Canadian Harvard Aircraft Association, refreshments (hot dogs, drinks, cupcokes, condiments, etc.) and the, Musical' entertainnient, In addition there are some administratilve costs that we must cover, such as, Liability Insurance, adverjsinq, portable washrooms and Sig nage� In. 2025 we received support from vadious funding organizafions. Heritage Canada, and the Municipality of Bayham were government Ileve[s who contributed., In additon we received some donations from the Vienna Lions and the Vienna Swans. We aliso, conducted flUndraising acbvities, and accepted donations from the pu Nit, We will be requesting funding frorn Hierifiage Canada and the Municipality of Bayham again this year. We will also be reaching OUt to the various COMMUnity organizations iband the general publiefor donations. Page 42 of 504 Applicants must pTovide, a budget for the project, event, or program/serOce that easily and clearly outlines financial information about the specific project,, event, or prograrniservice for which the funding is being requested and MUst accurateli'y disclose the full value of any pledges outstanding or funding received for the project, event or program iservice at the time of submission. A brief sample budget cuffine is provided below, Please attach your ftril project event/prograrn budget in more detail to this application, . . . . ......... . ........... .. . .......... .... . ................... . . . . ........ - . . ...... . ... ........... . . . . .......... . ..... .. . . . . . . .................................... .. . ....... ..... . ....... ... Revenue Needed Budgek Amounit Receivedto Date . . . . . . . . . .. . . .. . . . ............................ .................... . .... . .M. InClUde Pled s --, . 9,ell-11-1- . ............. -- . . . . . . . .................. . Include other tp!Of_p19jected other revenue .............. . . . . ........... . ........ . . . . . .............. . . Bud Amount S to Incliude advertising pps .......... ............................................................ . ................ . ..... . TotalRevenue less Ex i,se ...................... . .............................. . .... ........... . .... . ...- . ....................................................... . P n.... ...... . ........... Section 3: Detailed, Proiect tline and Financial Statements Please attach the fol lowing documentation related to your projecL 46 Your organization's prior year finan6al statements. Outfine a,ll areas of fundraising thett have been expiored. Ensure that Section 2 above is provided in detail and include quotes or tender documents to, support your budget and that dernonstrate responsible procurement practices., Detail. why YOU consider County participation in your project necessary. Detai[ what other government funding has been obtainedJap, plied forte support the project. Provlide current fonder decision of the support and the reason for their decision. 16 How, will thiis project directly benefit the ratepayers of the County of Elgin? El Provide consultant reports, including statistics, to support the above. RAS Wtial -Acknowledgement that approvals of Marge grants may be subject to the signing of an agreement with the County ofEl'gin (sample Schedule D in the Grants and Sponsorships Policy). Page 43 of 504 I'Mao =1151--mill, i A,pp.heation Sign Oiff Personal information as, identified by the County Freedom of lnforrnati o,n and Protection of Privacy Act (M FI P PA) including narne, address,,, telephone inumber and ernail address, is collected under the authority of the County of Elg4i's Accessto Information and Privacy Policy and the D'' rinicipal Freedom of Information and Protection of Privacy Act (MFIPPA). 1, the undersigned, have read and understand the requirements to repcift back, as, per Section 10: Accountability and Reclognition, of the Grant and Sponsorship Policy, the results of the event/project to the GoUnty of' Agin after, the event/project has concluded I Understand that the grant or sponsorship provided is not transferrable to another group/organizafion. If the event is cancelled or fails to oc,cur, I understand that the funds granted will be owing back to the County of Agin, 1, the undersigned, certify the information in this, application is, to the best of try knowledge, true, correct, and complete, I understand that 1will be notified of a decision regarding this application once approved or denied. 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x W L U C 0 U b.0 C L LL LL t N r-I t U L c� C L 0 lH vi Y U Ol r-I Sri 00 N m 0 w 0 0 O Ln U Z W U D O V) u: v Z O +, a 0 a U V w N W U Q N 00 N w m z z z oCF) z U e e m m o p e < \ % § % \ \ ¢ < e e e e CO CL / _ $ $ 2 7 u \ CO 3 & e 2 E � E 2 co§ _ , y CL e • _r_ t / .0 2 \ ° £ \ i \ � j 7 cm: \ \ LU < \ G o > o > < LU » o o e m O 0) I o » e < \ \ \ / LU % ƒ LULU \ q 7 5 / LU 0 0 Ln -i $ z < qj)- U U Lu \ a- I 2 4 k > / E z / 2 / E E 3 3 a � / $ / LO / \ \ / 0 ) 2 / / / / \ 2 E 2 t 2 / U \ \ / 6 r,4 � ^ ^ ^ f f LU to u\/ < / / q \ \ \ \ q \ 'IT O 2 0 'IT m ¢ 2 n � PORT BURWELL HISTORICAL SOCIETY Canada Day Festivities 2026 Budget DESCRIPTION INCOME EXPENSE Notes Heritage Canada Grant $ 2,500.00 Maximum Allowed Municipality of Bayham $ 2,000.00 Maximum Allowed Vienna Lions $ 400.00 Vienna Swans $ 2,000.00 Elgin County $ 2,000.00 Maximum Allowed Refreshments $ 75.00 Canada Day Cake Refreshments $ 130.00 Gatorade Refreshments $ 150.00 Hot Dogs Refreshments $ 125.00 Buns and Condiments Refreshments $ 15.00 Napkins Refreshments $ 150.00 Water and Juice Refreshments $ 300.00 Cupcakes Entertainment $ 500.00 Aylmer Shiners Entertainment $ 450.00 Tillsonburg Shriners Entertainment $ 750.00 Band Entertainment $ 500.00 Children's Entertainment Canadian Harvard Aircraft Assoc Entertainment $ 3,000.00 Fly -over Equipment Rental $ 750.00 Portable Washrooms Equipment Rental $ 450.00 Tent Rental Equipment Rental $ 500.00 Sound System Advertising $ 225.00 Aylmer Express Advertising $ 350.00 Signage General Liability Insurance $ 650.00 McFarlan Rowlands Shortfolls ore covered by the Totals $ 8,900.00 $ 9,070.00 Port Burwell Historical Society Page 55 of 504 ElginCou my Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Name of Program/Event/Project On C 0 W) C ( r, YA 546d GJ t on 0 i J (On s Contact Name 50Y)G( �IICCs Position ch Mailing Address 7) a S�mv10 ccl �c-lmoi Phone Number Email g Q k i r, s ryka I I coov Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. U Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 4 � oQ 6, Section 1: About Your Project Is your group based in the County of Elgin? Vv Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0"Yes ❑ No Is your group affiliated with another organization? ❑ Yes 2--'No If yes, please identify the group or organization: Page 56 of 504 2 How many years has your group/organization been in operation? I ec� 5 Please describe what services your group/organization provides to the residents of the County of Elgin. The Belmont Historical Society provides the residents of Elgin County with information about the history of the village of Belmont mainly through signs placed along sidewalks and trails. Anyone living in Elgin orvisitingthe county can enjoy these signs. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. For three years we have been researching the history of properties with historical significance to the village and have been posting signs on the properties with the permission and support of the owners, and the municipality, to share the information with the public to save and share our rich rural heritage. This project is ongoing, and we hope to continue until the history of the core of the old village is saved and shared. Page 57 of 504 I Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. History signs are being installed about properties, people, service clubs and significant events in the development of the village of Belmont and the surrounding areas. This is an ongoing project. Funds received are used to pay for the signs, their installation and the insurance required to carry on our project. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. We research, record and share the details of our rich rural heritage. It provides important information necessary for decision making on votes on development, especially for those who are new to the village or those who are unaware of the historic significance of questions under consideration. It makes evident the passion with which the former residents of the village and surrounding area worked to achieve their goals for the community. The placement of the signs along the sidewalks and trails also promotes a healthy lifestyle by encouraging walking in the fresh air. Hopefully the historic signs will help urbanites moving into the area understand the commitment of our rural ancestors to the good of the community by working together to achieve community Elgin Grant goals. Page 58 of 504 y If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The signs we have installed so far vary in price depending on the size and presentation method. Small signs are currently $300, installed. Table signs are around $1000. The Largest sign we have done so far cost $3500. The picture project for the agricultural heritage has not yet been priced out but will be the largest we have yet done and could be over $5000. in price and depends on whether we can get the cooperation of the business involved. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. So far money for the signs has come mostly from property owners. We have had one Large grant from the Township of Central Elgin. We have had two small donations from service groups and a good donation from a local business who had no property involved. We are asking for $2000. from the County of Elgin to help us in our ongoing efforts to preserve and share our rural heritage. Page 59 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Aylmer & East Elgin Agricultural Society Name of Program/Event/Project Aylmer Fair y Contact Name Chelsey Hope / Nicole Laur Position current secretary/ director Mailing Address 139 Pine St. E. po box 192. Aylmer On. N5H 1 N5 Phone Number 5197733445 Email aylmerfair1846@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 60 of 504 How many years has your group/organization been in operation? 178 Please describe what services your group/organization provides to the residents of the County of Elgin. The Aylmer and East Elgin Agricultural Society is now entering its 178th year! Our mission is to encourage community involvement, promote and educate about the past, present and future of agricultural in our area, and increase the quality of life of the persons living in the surrounding communities. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. We will be holding 3 events in 2026, our 9th Annual Truck N' Tractor Pull, out third annual Swap Meet and Car Show, and out 178th Aylmer Fair The dates events are below: Truck N Tractor Pull - June 26 and 27 expected attendance 9000 Swap Meet & Car show - July 11 expected attendance 1000 Aylmer Fair - August 7, 8 and 9.expected attendance 10,000 Page 61 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. In 2026 we plan to grow upon our sucesses of 2025, again focusing on growing our volunteer base, increasing attractions and ctreating a more family focused atmospere at the fair. As a repeat from last year this is howwe plan to work towards that goal Increase our volunteer base, this will also have some associated costs (advertising, swag, t-shirts for "uniforms", provided lunches and water etc.) For the truck N' Tractor pull we are looking for entertainment to help fill the gap we have during show times. Filling this time will help keep attendees here longer. One major area we need to improve on is our amenities and free attractions for kids and families, this includes a larger tented seating area for families to eat, and take a break, and free kids activities to help alleviate some of the financial burden on families. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. We belive that we are an important part of summer in Elgin County, especially our fair that will be celebrating its 178th year. Our fair is a place where small town, rural and urban can come together, gives a place for local 4-H kids to show the skills they learned, a place to show the value of our areas deep agricultural heritage, and to have fun. Our Truck N' Tractor pull grows in popularity each year, and pulls attendees and participants from all over Ontario, but also gives our local farmers and truckers a place to come put on a show. Our events bring tourist to the area, while still serving our local community. Page 62 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. In 2026 we will continue to focus on increasing our volunteer base and our members base. We are thankful for the members and volunteers we do have but there is not many of them, and we understand the pressure and stress they deal with during our event season. This initiative to boost volunteer involvement includes: -holding monthly "meet & greets" where interested individuals can come to the fair board office and learn about the volunteer opportunities and meet the team, have a coffee and a treat and talk about our events. We held these in 2025 and had a great turn out to soem of the meetings and gained more volunteers. -ensure our current volunteers feel appreciated -giving our "volunteer swag" to our high school volunteers -encouraging youth volunteers by including those interested to join us, and give them some autonomy to bring their ideas to life -ordering volunteer shirts, giving our volunteers a "uniform" to help make them feel apart of a team Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. We are a not -for -profit organization, and although our events draw big crowds they do not come without big expenses, these expenses are also always increasing. Ww have made many expensive improvements to our grounds and buildings in the last few years, such as increased lighting on our track, updating hydro outside and in buildings, repairing curling club roof and putting a new roof on the cattle barn. Financial assistance such as tis grant helps us keep going, it helps us put the little extra "sparkle" on top of our events, It allows us to focus on the long term goals knowing that the funds are there to help us with this years events. Page 63 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 64 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Chelsey Hope Applicant Signature Page 65 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization North America Railway Hall of Fame Name of Program/Event/Project 10th Annual Dancing with the Stars for the CASO Station Contact Name Ashley Mason Position Events & Hospitality Manager Mailing Address 750 Talbot Street, Suite 104, St. Thomas, ON, N5P 1 E2 Phone Number 519.633.2535 Email ashley@railworks.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? 0 Yes ❑ No Railworks Coalition (ECRM, NARHF, STEP) If yes, please identify the group or organization. Page 66 of 504 How many years has your group/organization been in operation? 29 Please describe what services your group/organization provides to the residents of the County of Elgin. The North America Railway Hall of Fame (NARHF) provides cultural, educational, and community - building services to residents of the County of Elgin by preserving and celebrating North America's railway heritage. Through public events, inductions, and fundraising initiatives, NARHF promotes awareness of the railway industry's historical, economic, and social impact on St. Thomas and the surrounding region. NARHF activities support local tourism, foster community pride, and create opportunities for residents to engage with local history through accessible, entertaining, and educational programming. Fundraising events also help sustain the long-term preservation and promotion of railway heritage for future generations. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Event name: Dancing with the Stars for the CASO Station Event location: CASO Station 750 Talbot Street, St. Thomas Anticipated attendance: 250 - This is a ticketed event with a maximum capacity Page 67 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Dancing with the Stars for the CASO Station is a community fundraising event that pairs local participants with professional dance coaches for a live performance competition. The event is designed to engage the public in a high-energy, entertaining evening while raising funds to support the ongoing work and mission of the North America Railway Hall of Fame. Funds received through this grant will be used to support eligible event -related expenses such as Audio/Visual and staging costs, event production and technical services, marketing and promotional materials, and accessiblity and guest enhancements. The planned date is Friday, September 11th, 2026. The targeted audiences are: Residents of the County of Elgin, Supporters of arts, culture, and heritage initiatives, Community members interested in live entertainment and local fundraising events, and Adults and families. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Dancing with the Stars fills a community need by providing an accessible, inclusive fundraising and cultural event that brings residents together in support of local heritage preservation. Community -based events that combine entertainment, volunteer participation, and philanthropy create meaningful opportunities for residents to engage with local organizations beyond traditional museum or fundraising models. This event offers a platform for community members to actively participate as performers, supporters, and attendees, strengthening connections between residents, local leaders, and cultural institutions. It also supports the ongoing sustainability of the North America Railway Hall of Fame, ensuring that an important part of Elgin County's identity and history continues to be preserved and celebrated. It enhances the community by fostering civic pride, encouraging local participation, and creating a shared cultural experience that supports a recognized heritage organization. By involving local participants and drawing an audience from across the County of Elgin, the event strengthens social connections and promotes community engagement through arts and entertainment. Proceeds from the event help ensure the continued operation and visibility of the North America Railway Hall of Fame, creating long-term positive impact by preserving regional history while delivering a memorable, community -driven experience. Page 68 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Dancing with the Stars is an established fundraising event, and County of Elgin support would play a key role in enhancing its reach, participation, and volunteer involvement. Funding support would allow the organizing team to invest in improved event production and promotion, helping attract a broader audience from across the county. County support would also help strengthen volunteer engagement by enabling better coordination, training, and recognition of volunteers who contribute to the success of the event. With additional resources, the event can offer a more polished and inclusive experience for participants and attendees, encouraging repeat participation and long-term volunteer commitment. By enhancing visibility, improving the overall guest experience, and supporting volunteer involvement, County funding would help the event grow sustainably while deepening community connection to the North America Railway Hall of Fame and its mission. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The North America Railway Hall of Fame relies on a combination of fundraising events, sponsorships, and community support to sustain its operations and programming. As a non-profit organization dedicated to preserving and promoting railway heritage, the Hall of Fame faces ongoing financial pressures related to event production costs, organizational sustainability, and the delivery of engaging public programming. The Dancing with the Stars event requires upfront investment to ensure a high -quality, accessible experience for participants, volunteers, and attendees. Rising costs associated with technical production, marketing, and event logistics have increased the financial demands of delivering the event at a level that meets community expectations and supports long-term fundraising goals. County of Elgin funding is being requested to help offset eligible event -related expenses and reduce financial risk to the organization, allowing the event to grow participation while maintaining affordability and accessibility. This support would also help ensure that volunteer and participant efforts translate into maximum benefit for the Hall of Fame's mission. In addition to this request, the North America Railway Hall of Fame actively seeks funding through event ticket sales, individual donations, and local business sponsorships. Additional sponsorships and fundraising initiatives are pursued annually to support both this event and the organization's broader activities. Page 69 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 70 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Lin sey Massecar Applicant Signature V' Page 71 of 504 00006 ElginCounty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Junior Achievement South Western Ontario Name of Program/Event/Project JA Youth Learning Experiences in Elgin County Contact Name Bobbi-Jo Gardiner, CFRE Position Director, Philanthropy Mailing Address 15 Wharncliffe Road North London, ON, N6H 2A1 Phone Number 519-439-4201 Email bgardiner@jaswo.org Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000 Section 1: About Your Proiect Is your group based in the County of Elgin? ❑ Yes B No Is your group a charity, not -for -profit or volunteer organization? ® Yes O No Is your group affiliated with another organization? B Yes ❑ No If yes, please identify the group or organization: Junior Achievement Canada Page 72 of 504 rAorlhl Lin Please describe what servicesyour group/organization provides to the residents of the County of r r i t .. t t �. f ' t 1 1 1 t � t �� I t ,i i' 1 +• A provide:JA programs ", t ti". f flit !' } ,1' M., � �• • t i, t 1 � 11 . .I "Iwoi t ^ ' I,;"- ^ ,., ! i 't 111,41 ! 11 t t I. 1 M / 0 t i,' 1 ' it ! ` t I ►Y � 1 � 1M Y. i1 ` t . ^ 1 ♦ 10' t i 1t I t 1 . ' r,N t �. � t t iP �FIL VMI ARB-4PRn,flit 4.T ♦ "4 t«, `fi tt W t t 1 1 [ �r .UMI• . TUTWORMIll programiservice Tunuing, plea5e Irl"11cale Flo, Mr-M r-. �- r � •r r- •� �• •- • - • r +�� r •- • • r� -ram �r - • :• • •,, - •� �• - - ��rrr r: r -r� • - � r. r -r r • r• r ► � -r _ • rr.; • r r -r'r- - • � • r 1' . .rr r - R �; Page 73 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. JASWO invites the county of Elgin to partner with us in delivering two high -impact programs to approximately 50 students in grades 4-12 across the community. These experiences will provide students with engaging, curriculum -connected programs focused on financial health, work readiness, and entrepreneurship, equipping them with practical skills and the confidence to succeed in school, work, and life. JA learning experiences are provided through several delivery models: volunteer -led, teacher -led, or self -directed. All JA learning experiences are offered free of charge to students and schools, making them accessible to youth from all socioeconomic backgrounds. JA offers a variety of interactive programs between grades 4-12, and will deliver the programs most in demand locally, ensuring they are relevant and impactful to students in Elgin County. A significant portion of JA learning experience is delivered by trained community volunteers who share their fife, academic and career experiences with local youth. This real -world perspective helps students connect classroom learning with future opportunities, providing both inspiration and practical knowledge. JA programs typically run across the academic year, with program delivery coordinated alongside school schedules to maximize participation and engagement. In the fall (September —November), JA staff identify participating schools, recruit and train volunteers, and finalize session schedules. During the winter and spring (December —tune), approximately 2 programs will be delivered across partner schools. Post -program activities (May —tune) include celebrating student participation, collecting feedback from teachers, volunteers, and students, and evaluating knowledge gains, skill development, and overall program impact. In today's increasingly complex and competitive world, JRs proven model provides timely guidance and support, empowering youth to envision and take steps toward a successful future. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. 1 in 5 children in Ontario live in poverty (Ontario Campaign 2000, 2023), with The impact of JA learning experiences is evident. Independent research from Bo 75% of students say JA significantly improved their financial literacy and decision-mak • 65% said 1A influenced their decision to stay in school and pursue post -secondary ed • JA alumni are five times less likely to be jobless and 50% more likely to start a busine! • Every $1 invested in JA yields an estimated $45 return to society • JA contributes $105 million in annual economic impact in Canada your support, we can proactively empower local youth with the tools they need to Page 74 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Rill 01 W.-ROM11914ARNI&I [Nis II S AW UT 111S1 _t.At as many experiences as possible, though some requests may need to be delayed and fewer students reached. Even partial support ensures that students continue to benefit from these transformative, hands-on programs, gaining essential financial health, work readiness, and entrepreneurship skills. We are grateful to key supporters, including TID and Canada Life whose generosity allows us to deliver transformative learning experiences for youth and expand our reach across Southwestern Ontario. In addition to financial support, partners contribute valuable in -kind resources, such as volunteer time, mentorship, and professional expertise, which directly enhances program quality and student engagement. Page 75 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 76 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign 0 Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). 1, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountabty and Recognon of the Grant and Sponsorship Policy, the results of the event1project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. 1, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. -- . . ........ .. ... . . . . ....... 11 . . . . .. ........................... Tirganization Representative Name (print) Bobbi-Jo Gardiner, CFRE Page 77 of 504 1 in 5 children in Ontario live in poverty (Ontario Campaign 2000, 2023), with 70% of parents not feeling prepared to support their children's financial literacy learning at home JD Bank Group Report, 2023). JASWO is working to address these inequalities by equipping young people through proven programs that build essential lifelong skills for success in a global economy. JA learning experiences are both impactful and accessible, meeting students where they are by embedding real -world skill -building directly into classrooms, reaching a broad and diverse range of youth including the BIPOC community, newcomers, youth in underserved communities and youth from a wide range of backgrounds, without barriers like cost or transportation. The impact of JA learning experiences is evident. Independent research from Boston Consulting Group confirms: • 75% of students say JA significantly improved their financial literacy and decision - making skills • 65% said JA influenced their decision to stay in school and pursue post -secondary education • JA alumni are five times less likely to be jobless and 50% more likely to start a business, driving local innovation, employment, and economic growth • Every$1 invested in JAyields an estimated $45 return to society • JA contributes $105 million in annual economic impact in Canada With your support, we can proactively empower local youth with the tools they need to stay out of the cycle of poverty and help shape a brighter, more resilient future for Elgin County. Page 78 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Rodney-Aldborough Agricultural Society Name of Program/Event/Project 2026 RodneyFair Contact Name Elizabeth Sebestyen Position Treasurer Mailing Address P.O. Box 130, Rodney, ON NOL 2CO Phone Number 519-694-3303 Email elizabeth.sebestyen@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000.00 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 79 of 504 How many years has your group/organization been in operation? 172 years Please describe what services your group/organization provides to the residents of the County of Elgin. Rodney-Aldborough Agricultural Society plans, fund -raises, organizes, and stages the annual Rodney Fair each September. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Rodney Fair takes place at Rodney Park, a municipally -owned facility in Rodney (West Elgin). Over the course of the Fair, between 2,500 and 3,000 people attend. Most attendees are residents of Elgin County, particularly from the Municipality of West Elgin. Page 80 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. County Sponsorship funds will be used to help pay for operating costs to stage the 2026 Rodney Fair from September 18-20, 2026. The Fair provides a range of activities for all ages including competitions for the best field crops, fruits and vegetables, art, crafts, baking, the Fair Ambassador contest, student entries from local schools, and other competitions. A cattle show is also a popular mainstay of the Fair. Entertainment varies from year to year and may include magician shows, jugglers, petting zoos, and there will always be midway rides, a parade, and a truck/tractor pull. The target audience is the local community of West Elgin and surrounding area, although many out-of-town former residents and family members also attend. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Rodney Fair helps bring residents together to build community spirit and a sense of togetherness. It is an outlet for fun and entertainment which is close to home and affordable. Being a small rural community, it is important to reinforce pride in agriculture and rural living and the Rodney Fair helps to do that. It is an opportunity for local residents to showcase their achievements by entering products in various competitions, a tradition that has continued since 1854. Page 81 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support will help provide funds needed to book adequate entertainment to draw attendees and to promote the Fair widely. Dozens of local residents volunteer during the course of Fair, in fact the entire operation is managed by volunteers, from the Board of Directors to the high school students helping with the inflatable midway rides. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Rodney-Aldborough Agricultural Society is incorporated as an Agricultural Society under the provincial Agricultural and Horticultural Organizations Act. As such, annual filing is required in order to remain in good standing and to receive $3,000 in provincial grant funding annually. The County's grant of $2,000 is very much appreciated as it helps alleviate the pressure of local fund-raising from local individuals and businesses. The Society tries to maintain an opening bank balance of at least one year's average operating costs to be able to continue hosting the Fair each year. Page 82 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 83 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Elizabeth SebeStyen Applicant Signature �> Page 84 of 504 34 Elm S�t,S�t,, Thomas,, Awl ay1mercommunlit'yt i estilvlal I A request f6II under? Pleasel revil"ew the, G on about each siltream, ..tions 1 & 4 only 0 i deadli i ne: Flebruary 1 !,Iections )uiaoor panicipation, active iwiny, dl lu W11 I1111 Iml I' I I. �' lw W�' ,,*,,h (March A 'A* �� nation,, and a safer, more orgaa'I'zed event, environi d ram' "ty, ev s, local partnerships, r "ttee, I'S' COM 'litted to dellivering a COMMI rn higih-qual' Oil I wit: Cvur it i� c:ar ic:�nmU of TallS to OCGUf, I Ufl( back tio the County of Elgin. infiormation� in this, aPplicatio�n �,irk, 11114��� I * ,Ojon once approved ori denlied, Jevant documents/Infidrmaltion bIaseid ion �ory requires as ichos,en above., cientative Na�me (prilint) I "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Roots & Revival Festival Name of Program/Event/Project Roots & Revival Festival Contact Name Amy Sousa Position Chairperson - Organizer Mailing Address 169 Elm Street, West Lorne, ON NOL 2P0 Phone Number 226-926-9230 Email info@rootsrevival.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000.00 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 91 of 504 How many years has your group/organization been in operation? 2 years Please describe what services your group/organization provides to the residents of the County of Elgin. The Roots and Revival Festival is a community -driven event that celebrates the heritage, culture, and arts of the County of Elgin. Throughout the festival, local artists, musicians, craftspeople, and businesses come together to offer residents and visitors an immersive experience that showcases the unique character, history, and traditions of our area. In addition to celebrating the arts, the festival places a strong emphasis on local agriculture, providing farmers with the opportunity to connect directly with the community and highlight their vital contributions to our local economy and way of life. The festival also collaborates with community non-profit organizations, offering them opportunities to engage with the public, raise awareness of their missions, and build meaningful connections across the county. Through these collective efforts, the Roots and Revival Festival not only entertains but also strengthens community ties, supports local businesses and farmers, and helps ensure that our heritage and traditions continue to thrive for future generations. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. This year marks the third time the Roots & Revival Festival will take place in West Elgin. As promised, we are continuing to rotate the festival throughout the municipality and are pleased to host the event in Port Glasgow during the July 10-12 weekend. We anticipate attendance of over 1,500 people, including local residents as well as visitors and tourists from surrounding communities. The Roots & Revival Festival has become a much -cherished annual event that continues to grow each year, leaving a positive and lasting impact on our community, local artists, businesses, and community organizations. Page 92 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. This year, we are building on the success of our previous festivals by offering a similar lineup of well -received activities and showcases, along with several new additions that are currently being secured. Returning favourites include farm tours, a vendor market, pony rides, carnival games, live music, a youth open mic, art galleries, and our popular blueberry baking competition. We are also working to introduce additional activities, including workshops that support and feature local businesses while incorporating participation from our surrounding Indigenous community. Workshops and art galleries will take place during the daytime at Memorial Park in Port Glasgow, while live music, the vendor market, and food trucks will run throughout the entire weekend on the Port Glasgow Yacht Club grounds, concluding Sunday evening at 9:00 p.m. This comprehensive festival is designed to attract a wide audience, celebrate our community's heritage, and promote tourism. Running from Friday through Sunday, it offers a diverse range of activities appealing to residents and visitors of all ages. With continued support, we can deliver another successful event and continue to make a meaningful and lasting impact within our community. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Roots and Revival Festival fills a vital need in our community by celebrating the heritage, arts, and culture of West Elgin while highlighting the unique charm of Port Glasgow and its scenic waterfront. By hosting the festival at both the Port Glasgow Yacht Club and Memorial Park —an inviting public space overlooking Lake Erie —the event showcases key community assets and promotes these facilities as vibrant, accessible venues for residents and visitors alike. The festival attracts visitors from across the region, encouraging them to return year after year. This increased tourism supports local businesses, inspires new enterprises to open in the community, and drives economic growth. Activities such as live music, art galleries, farm tours, and culinary showcases offer memorable experiences that highlight local talent while connecting residents and visitors to Port Glasgow's waterfront and community spaces, fostering long-term prosperity for the municipality. Page 93 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The Roots and Revival Festival is a growing community event that celebrates West Elgin's heritage, arts, and local organizations. This year, with the festival moving to Port Glasgow and taking place at both the Yacht Club and Memorial Park, County support would help us expand participation, engage volunteers, and strengthen the festival's impact. Funding would allow us to: Attract more visitors: Enhance programming with workshops, live music, and interactive activities to draw residents and tourists to experience the waterfront and festival grounds. Engage volunteers: Provide resources and support to build a strong volunteer base, fostering community pride and connection. Support local businesses and organizations: Increased attendance helps local vendors, artists, and groups showcase their offerings, driving economic growth. Promote Port Glasgow and Memorial Park: Highlight these spaces as vibrant, accessible community destinations, encouraging repeat visits and tourism. With County support, the Roots and Revival Festival can grow as a cornerstone event that boosts tourism Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Roots and Revival Festival is facing a significant financial challenge this year as we transition to an incorporated non-profit organization, established in January. While incorporation strengthens our structure and long-term sustainability, it has also limited our access to funding, leaving us with only one grant opportunity, which we have applied for but is not guaranteed and relies heavily on local support, including from Elgin County. Although we have some legacy resources from previous festivals, such as sound equipment and a developed webpage, we still require funding to cover essential expenses, including infrastructure, performers, a muralist, and marketing to attract both residents and visitors. County support will be instrumental in enabling us to deliver high -quality arts experiences, including live music, interactive workshops, and heritage displays that celebrate our community and local talent. By fostering tourism, supporting local businesses, and providing fundraising opportunities for community groups, this support is crucial to ensuring the festival's success and creating lasting cultural and economic benefits for West Elgin. Page 94 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 95 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Amy Sousa Applicant Signature . (. Page 96 of 504 E f g f n o u my Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Quad County Support Services Name of Pro ram/Event/Pro'ect youransro g Quad Count Youth Transition Program Contact Name Darlene Hoover Position Community Facilitator Mailing Address P.O. Box 65, 195 Wellington St., Wardsville, On, NOL 2N0 Phone Number 519-693-4812 Email d.hoover a@quadcounty.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? B Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 8 Yes ❑ No Is your group affiliated with another organization? ❑ Yes ® No If yes, please identify the group or organization: Page 97 of 504 How many years has your group/organization been in operation? LM Please describe what services your group/organization provides to the residents of the County of Elgin. Quad County Support Services provides supports and services to adults with developmental disabilities living in the County of Elgin, including West Elgin and Dutton-Dunwich. Services include individualized planning, community participation and inclusion supports, skill development for daily living, employment and volunteer exploration, social and recreational programming, and support with building natural community connections. Quad County works closely with individuals, families, and community partners to support independence, meaningful participation, and valued roles in the community, guided by individual choice and personal goals. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Youth Transition Program is a summer program designed to support high school students aged 16 - 21 with developmental disabilities as they transition from school to adulthood. The program will run from June to August 2026 and will serve up to 10 students from Quad County's catchment area. Page 98 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. With the support of Canada Summer Jobs federal funding, Quad County plans to hire two students to support the delivery of the Youth Transition Program from June to August 2026. These students will work closely with high school students with developmental disabilities to identify individual interests and explore connections and opportunities within their home communities. Each student will participate in a supported work placement, providing valuable hands-on experience in a real work setting. In addition, weekly skill -building sessions, known as Working Wednesdays, will offer opportunities for students to work alongside community members and develop employment and life skills. Fun Fridays will focus on community participation through recreational and social activities. Funding will be used to cover transportation costs for students to attend work placements, Working Wednesdays, and Fun Fridays. Funds will also help cover costs associated with guest speakers and offset program -related fees. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Youth Transition Program fills a gap in supports for high school students with developmental disabilities as they transition from school to adulthood. Once students leave the school system, there are limited structured opportunities to help them explore employment, build life skills, and form meaningful connections within their home communities. This program provides early, hands-on support during a critical transition period, helping students prepare for adult life in a practical and supported way. The program enhances the community by strengthening connections between youth, local businesses, agencies, and community members. Through supported work placements, skill -building activities, and community participation, students take on valued roles and contribute to their communities. At the same time, community partners gain experience working alongside youth with developmental disabilities, helping to increase understanding, inclusion, and long-term welcoming opportunities. This creates positive outcomes not only for the students involved, but also for the broader community by fostering inclusion, awareness, and shared responsibility. Page 99 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The Youth Transition Program is an existing initiative that has demonstrated positive outcomes for students and the community. County funding will enhance the program by strengthening community connections and expanding relationships with local businesses, creating more opportunities for student participation and volunteer involvement. Additional support will help reduce barriers such as transportation costs, allowing students to more easily access work placements, skill -building sessions, and community activities. Funding will also support Quad County Support Services in expanding partnerships with local businesses, agencies, and community members who contribute their time and expertise through supported work placements, Working Wednesdays, and Fun Fridays. Increased resources will allow for more consistent engagement with volunteers and better coordination of meaningful roles for both students and community partners. In addition, the Ontario government has directed the Regional Assessment and Resource Centre to develop a provincial website for youth, families, and educators. Through the Youth Transition Program, Quad County Support Services was invited to participate in the Community Working Group to provide input into the development of this resource. Quad County will be one of the first agencies to access and use the website within the Youth Transition Program to support planning and informed transitions to adulthood, further enhancing the program' s impact and community reach. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. County funding will enhance the Quad County Youth Transition Program by strengthening community connections and expanding relationships with local businesses, increasing opportunities for student participation and volunteer involvement. Additional support will help reduce barriers such as transportation, allowing students to more easily access work placements and community -based activities. The Ontario government has directed the Regional Assessment and Resource Centre to develop a provincial website for youth, families, and educators. Through the Youth Transition Program, Quad County Support Services was invited to participate in the Community Working Group to provide input into this resource. Quad County will be one of the first agencies to access and use the website within the Youth Transition Program to support planning and informed transitions to adulthood. Page 100 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges 0 Include other funding 4000 0 Include projected other revenue 10759.00 0 Expenses Budget Amount Spent to Date Include advertising costs $24,785.00 0 Total Revenue less Expenses -14,026 Section 3: Detailed Proiect Outline and Financial Statements Please attach the following documentation related to your project: 9 Your organization's prior year financial statements. W Outline all areas of fundraising that have been explored. V Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. Detail why you consider County participation in your project necessary. Q' Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. V1 How will this project directly benefit the ratepayers of the County of Elgin? V Provide consultant reports, including statistics, to support the above. DH Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 101 of 504 Section_ 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sian Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Darlene Hoover Applicant Signature X&AIL4,0 ffooi/� Submit completed application packages to communitygrants@elgin.ca Page 102 of 504 Benefits to the Ratepayers of the County of Elgin The Youth Transition Program benefits County of Elgin ratepayers by supporting local high school students with developmental disabilities to build skills, independence, and community connections early. By investing in transition supports at this stage, the program helps reduce the need for more intensive and costly supports later in adulthood. The program also strengthens the local workforce and volunteer base by connecting students with local businesses and community organizations, creating long-term value for individuals, families, and the community. Page 103 of 504 Areas of fundraising that have been explored: Quad County Support Services has explored and accessed multiple funding sources to support programs and services. These include federal funding such as Canada Summer Jobs, which supports seasonal staffing, as well as municipal and county grant opportunities that align with specific program goals. Where appropriate, nominal program fees are collected to help offset direct program costs. In addition to grant funding, Quad County develops partnerships with local businesses and community organizations that contribute through in -kind support, such as shared space, collaboration opportunities, and community -based experiences. These combined funding and partnership efforts help sustain programming while keeping services accessible to participants. Page 104 of 504 Importance of County Participation County participation is necessary to ensure the Youth Transition Program is accessible to students living in rural communities, where transportation, limited local services, and fewer opportunities can create significant barriers to participation. County support helps offset costs related to transportation, staffing, and program delivery, allowing students to take part in supported work placements, skill -building activities, and community participation within their home communities. County involvement also supports long-term impact by strengthening local partnerships and helping youth build sustainable connections to employment, volunteer opportunities, and community networks that extend beyond the program. Supporting the youth sets them up for greater independence and keeps them connected in their communities over the long term. Page 105 of 504 Other Funding Sources: To support the Youth Transition Program, Quad County Support Services has applied for federal funding through the Canada Summer Jobs program to support the hiring of two summer students. In addition, Quad County Support Services has applied for municipal funding in West Elgin and Southwest Middlesex to support program delivery and accessibility. At this time, no funding has been confirmed for the program. Page 106 of 504 Program Evidence: Quad County Support Services has drawn on program experience, sector knowledge, and established best practices to inform the Youth Transition Program. Through direct workwith youth, families, schools, and community partners, Quad County has seen that students with developmental disabilities often face limited opportunities for employment, volunteering, and community involvement once they leave high school, particularly in rural areas. Experience shows that when students are given early opportunities to explore work, build skills, and form local connections, they are more likely to gain confidence, develop independence, and remain engaged in their communities. Without this support, many individuals require more intensive and costly services later in adulthood. Rural students face additional challenges related to transportation and access to opportunities, further highlighting the need for community -based transition supports. These observations support the Youth Transition Program's focus on early, locally delivered transition planning as a practical and cost-effective approach that benefits individuals, families, and the broader community. Page 107 of 504 cv bO O d c O a-+ N fB H t a-+ O L E Ln cV O cV E O Li- 4- Co C O E 0 Sri 00 N O N 0 o O N cI 0 6 O M M c 4J N N co O 4- E 4 _ 44 Z 4J — m an 4J LL � V) 4J _ N � vi C 4J G x =5 N w E N O E 0- C 0 O w N U i w O vi C Q QJ L vi Lill Lill � C 0 d m �- O O Lri 00 r- d' N u: O LO 4- 0 co O O O Ln ll�0 u: ElginGlourity Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Our Place Respite Name of Program/Event/Project Spring Gala p g Contact Name Julia Margetts Position Co -Director Mailing Address 135 Wellington St. St. Thomas, Ont, N5R 2R7 Phone Number 226-268-0381 Email julia.sam@ourplacerespite.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 110 of 504 How many years has your group/organization been in operation? 7 years Please describe what services your group/organization provides to the residents of the County of Elgin. Our Place Respite is a not -for -profit day program dedicated to supporting adults with disabilities who live in the county of Elgin and surrounding areas. We provide much -needed services that promote inclusion, independence, and a safe and welcoming space for the members that attend. Our Place Respite focuses on creating unique opportunities for the members that attend, we focus on community engagement, life -skills development, and social connection. Though individualized support and inclusive programming that allows each person to participate in ways that reflect their strengths, interests and needs. Advocacy is very important to everyone that walks through the doors of Our Place Respite, we want to change the way people see "Disabilities". Everyone who walks through that door has a voice which needs to be heard, understood and respected. We work so hard to reduce barriers and the labels that are attached to disability services. We strive to be fun, creative and bring their voices to the forefront. We have built a close-knit community that feels like family, people here can be vulnerable and know at the end of the day that are in a safe space. We provide that safety to over 35 members and their families. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Our inaugural fundraising gala will take place at the Canada Southern station (CASCO) on June 6th, 2026. This event is being organized to raise funds to support the continuation of Our Place Respite's Day program in the county of Elgin. We are hoping to have 200 people in attendance from the local community attending this gala. Our Place Respite officially became a not -for -profit organization on Oct 31st.2025; however, this program has been operating for the past 7 years without outside funding. During this time, we have remained committed to providing consistent staffing, consistent support despite our lack of resources and funding. As a newly established Not for profit, many traditional funding opportunities are not accessible to us, which then creates an urgent need for community and county support. Currently, over 35 individuals from the county of Elgin actively using our services and this number continues to grow. These individuals represent the over 35 members who rely on Our Place Respite for support, connection and peace of mind. Funds raised through this gala will directly support ongoing programs and services particularly, our Art without barriers. All services are delivered within the community and are designed to meet individual need of the adults who attend, ensuring they continues to feel supported, included and valued. Page 111 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Our Place Respite will host a fundraising Gala Saturday, June 6th.2026 at the Canada Southern Railway Station Goal is to raise much needed funds to support our ongoing programs and services for adults with disabilities. The Gala will bring members of our community, business leaders and potential donors to bring awareness to this important issue we face as a program designed for adults with disabilities and the lack of funding existing for this specific sector. We work with a very limited budget and the target audience for this project includes adults with disabilities who reside in the County of Elgin and benefit directly from our services, as well as community member, donors and local business who would support our gala on a long-term basis. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The need Our Place Respite fulfills is a significant, it's a need and service that will never go away. Programs like ours are critical because there are not a lot of them in existence and the ones that do are great, The individuals and family members in need of programs like Our Place Respite should have options. They should be able to choose where they spend their days instead of those choices being taken away due to lack of funding. When programs are supported not only financially, but also through partnerships, advocacy, awareness, and event attendance, it truly helps us THRIVE! We want to be part of the community and financially, we are very restricted, but there are lots of ways we can change that. By hosting this Gala and having residents and businesses attend, we can demonstrate a level of support that would bridge the gap between Our Place Respite and the community. This event is a vital opportunity to change the dynamic of "us here and them there" and foster a sense of unity. We want to change the way people see disabilities whether they're visible or indivisible, we want to inform people and how do we do that? We talk about it. Page 112 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. This is the first fundraising Gala hosted by Our Place Respite, our goal is to strengthen and support our existing program, and the services offered to our community. County support will play a key role in ensuring the success of this event and in establishing it as a sustainable annual initiative. County funding will help offset event related costs, allowing more resources to be directed towards outreach, promotion and community engagement. This support will help increase awareness of our program and services, helping attract new participants, volunteers and community partners. By bringing awareness to Our Place Respite, County support will help contribute to broader participation and ultimately strengthen our capacity to deliver high -quality support services for disabled adults across the County of Elgin. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. As a new not for profit and as a program just existing on payment for services, we are currently focused on raising necessary funds to support our program and services, however we need the help of everyone around us. We found this initiative in our email and knew it was perfect for what we are planning. We are registering new members on a regular basis but as the cost of living is rising, so does the cost of running a program like ours. We are requesting $2,000.00 in County support to help ensure the success of our inaugural fundraising Gala at The Canada Southern Station (CASCO). This funding will assist with essential event -related expenses, helping reduce upfront costs and allowing a greater portion of funds raised to be directed towards programs and services. County support will also lend credibility to the event, encouraging additional community participation and sponsorship. Page 113 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 114 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Julia MargettS Applicant Signature Julia Digitally signed by Julia Margetts Date: 2026.01.14 Page 115 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization PortStanleyCalipsoFestivallnc. Name of Program/Event/Project PortStanle Cali soFestival y p Contact Name Marna Berry Position Director Mailing Address 377 Warren StreetRortStan1ey,0ntN5L1 B5 Phone Number 5196154221 Email calipsoport@outlook.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline- No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 116 of 504 How many years has your group/organization been in operation? u Please describe what services your group/organization provides to the residents of the County of Elgin. The CALIPSO Festival Committee is a registered non-profit organization dedicated to fostering community pride and economic vitality through the delivery of the annual "Come And Live In Port Stanley Ontario" (CALIPSO) Festival. We provide a comprehensive range of cultural, recreational, and educational services that directly benefit the residents of Elgin County: Cultural & Heritage Preservation: We celebrate Elgin County's maritime roots through traditional events like the CALIPSO Boat Parade and heritage tours in partnership with the Port Stanley Terminal Rail. These activities provide residents with a tangible connection to our region's history as a historic commercial fishing port. Accessible Family Programming: A core pillar of our service is providing high -quality, free -of -charge entertainment to ensure financial barriers do not prevent County families from participating. This includes the "Kids Zone" at Little Beach, featuring magic shows, mermaid meet -and -greets, and interactive safety displays hosted by the Elgin County Fire Services and OPP. Youth & Sport Engagement: In collaboration with groups like the Port Stanley Optimist Club and Kiwanis, we provide structured recreational programs, including sandcastle competitions, bike rodeos, and treasure hunts. These services promote physical activity and social connection for the County's youth. Economic Advocacy for Local Makers: Our CALIPSO Marketplace serves as a specialized retail platform for over 60 local artisans and entrepreneurs from across Elgin County. By providing this venue, we help small-scale producers reach a wider audience, supporting the "Shop Local" movement and the regional creative economy. Community Tourism Research: We undertake vital market research via our "Tourism Passport" program. This data is shared with municipal partners to help improve infrastructure and public services that benefit all County residents who utilize our waterfront and recreational facilities. Through these services, the CALIPSO Committee ensures that Elgin County remains a vibrant, inclusive, and culturally rich place to live, work, and Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Event Locations. Attendan... end Regional Integration Anticipated Event Attendance Based onth. s.... ss of previous years end..,expanded 2626 m ark.ling strategy, we ere pmj..tingatotal ett.nd.n,. of 36, 666 visn—.—th. th— thy C,v Holiday long weekend. This significant increase reflects our commitment to making POR Stanley a premier regional destination. Regional Trensp.Ration & A ... ssibility(St . Thomas Shuttle). To manage this high volume of visitors end reduce environmental impact end local naffi, congestion, we ere proposing a dedicated shuttle service connecting St. Thomas to POR Stanley. The Goer. This shuttle will pmvide a safe, a ..ssibl., end convenient Gansu option for residents end visitors staying in St. Th.— en ...raging'paikend-nd.' behavior. Community Benefit.Byredwing the number.fvehicles entering the village, we improve the etp.h.n,.forlocal residents while ensuring that the festival remains .... ssible t. those without pr t. transpo,tation. Local Merchant Supp. t (Passp.R System). W. ere intmdu.ing a "M... hant Passport System" spe.ifcally designed t. drrv. foot tmffi, dire.tly into our I ... I shops end restaurants. H.w it W.iks. Visitors will ..heat digital., physical "stamps' b",siting participating Elgin C..nty businesses throughout the village. Completed passports will be eligible for gland prize draws f.atunng local gift cards end etp.h.n,.s. E..n.mi. Impa.t This system gamifi.s the nsd., tp-.— ring that ... n.mi. benefits ere distributed throughout the entire business c.,,d.,.th.,th.n being localized s.Ielyetthe bea.h.Its.. es es .vital t..I formarket research,.Mowing us t. track ..n—sw hates' fo f.st,.I,g rst.e.t-customers far o., I ... I merchants. Event Locations T. e...mm.dat. the 36 O66 ent,,,p.t.d guests, the festival will util- a distributed layout The Berth & West Harb..,C.nn9I McMetpI..., Food Truck Alley, end Shuttle Drop-.ff Zone. Mein Street & Bridge C.hnd., M... hant Passport Checkpoints end the Classi. Gar Show. Little B... h & Glover Park. Family "Kids Zone." Live Stage, end int..,t,. safety displays. Proj..t Innovation end Op..ti.nal Capa.ity Summer Employment Integiati.n T. ensure the p.f.ss,.n.I ddhi y.f our 2626 init,.t,.s..,.M.n-t- has applied for a dedicated summer student through the Ontan. Summer Employment Opportunities(SEO) Program. This studentwill serve es our T.unsm& Community Maik.[ing C. dnator.eating es the primary pmj..t lead forth. Merchant Passport end St.Th.—Shuttlei.gisti.s.Bys... nng this provin.iel support, we ere doubling..,.p—t-.1 capa.ityt. serve Elgin C..nty residents while providing a local youth with high-level prof.ssi.nal m.ntorship under.., McM.ting Manager end Committee Chair. Data -Driven E..n.mi, Impa.t A primary g.el for 2626 is t. move fmm en.,d.t.1 feedback t. herd date. W. will be implementing a duel -stream data c.11-t- strategy: Digital Ticketing Analyti.s. Bynansiti.ning to e.. nneliz.d digital ticketing system for spe.ifi, festival ettm,t,.ns Gu.h es the B.at Peia de end Shuttles), w will capture ... IJim. eft.nd.n,. peeks end visito, . hg,n data (postal codes). M e..hent Passp. t Insights The "Passport System' will serve es a powerful mallet res....h tool. It will allow us to quantify exactly h.w manyvisitors ere ".. nv ng' int...stom.rs for.., local merchants. Bytucking check -ins end redemptions, we can pmvide Elgin C.. ny C..nd end the Port Stanley BIA with a ..m prehens,, E..n.mic Impa.t R.p.R f.l lowing the f.stNel. C.m m un ity Benefit. This data is not just for.., c. m Mt.., it is e s.rvi.. t. the C..nty. It will help muh,,,p al planners understand neffi, pett.nns, identify ga ps in I. cal retail offerings, end pmvide local business owners with the d.m.g is ph -they need t. better target th.n .wn year-round marketing efforts. Page 117 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The CALIPSO Festival ("Come And Live In Port Stanley Ontario") is a multi -day village -wide maritime celebration designed to drive regional tourism and support local economic development. The 2026 festival will continue its tradition of offering diverse family programming while introducing high -impact "anchor" attractions to increase visitor stay -time and local spending.Funds will be utilized for: Infrastructure & Logistics: Rental and set-up of a new Marquee Tent on Little Beach, which will serve as a premier event hub. Programming: Fees for live musical performances, magic shows, and specialized pirate -Chemed entertainment. Food & Beverage Operations: Implementing a ticketed food and beverage system within the Marquee Tent to streamline service and ensure professional delivery. Data Collection & Technology: Launching the "Merchant Passport" digital platform and centralized ticketing to capture visitor analytics and economic impact data. Transportation: Funding a pilot shuttle service from St. Thomas to manage the anticipated 30,000 visitors and reduce local congestion. Key Dates & Scheduled Activities The festival follows the successful three-day structure of previous years, with the addition of the new Marquee Tent hub Saturday August 1 Opening Day: Marquee Tent Launch (Little Beach) with live music and food/beverage tickets. Sunday, August 2 Maritime Heritage Day: CALIPSO Boat Parade (Harbour), Marketplace (Berm), Pirate Carnival (West Harbour), and live music on patios and Fireworks. Monday, August 3 Family Adventure Day: Kids Zone (West Harbour), Magic Shows (Glover Park), Mermaids (Little Beach Community & Heritage Day: Antique Car Show (Berm), Canadian Bombshell Beauties, and Merchant Passport grand prize draws. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Economic Support for Small Businesses: Many local artisans, retailers, and restaurateurs in Elgin County rely on the festival for a significant portion of their annual income. The new Merchant Passport System specifically addresses the need for direct foot traffic to local shops by gamifying the visitor experience and incentivizing exploration beyond the main event hubs. Accessible Programming: By providing high -quality, free family events —such as the Kids Zone, Magic Shows, and Fireworks —the festival fills a need for affordable recreational opportunities for local residents. Transportation & Inclusion: The pilot St. Thomas Shuttle addresses a critical gap in regional transit, making the festival accessible to residents without private vehicles while reducing the environmental and logistical burden of traffic congestion in the village. Enhancing the Community for Positive Impact Cultural Identity & Heritage: The festival strengthens the community's bond with its maritime history through events like the CALIPSO Boat Parade and partnerships with the Port Stanley Terminal Rail. This fosters a sense of shared identity and community pride. Social Cohesion: Festivals serve as a "common ground" where neighbors, families, and newcomers can interact, reducing social isolation and building trust through shared traditions and volunteerism. Evidence -Based Growth: The use of digital ticketing and passport data allows the community to transition from anecdotal planning to data -driven decision -making. This information helps municipal leaders and business owners understand visitor patterns, ensuring future public infrastructure and services are better aligned with actual community usage. Youth Professional Development: By integrating an SEC, summer student into a high-level coordination role, the festival provides local youth with professional mentorship and transferable skills in data analytics and project management, strengthening the local workforce. Through these combined efforts, the CALIPSO Festival transforms from a weekend celebration into a strategic engine for community resilience and economic vitality in Elgin County. Page 118 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The CALIPSO Festival is a multi -day maritime celebration that serves as Elgin County's premier summer tourism event. In 2026, we are evolving the festival's traditional structure by integrating advanced digital marketing and physical infrastructure to support an anticipated 30,000 visitors. Key Program Elements (Building on 2025 Success): Maritime Heritage & Family Fun: We will continue popular events like the CALIPSO Boat Parade, Captain Thom Bedlam's Magic Show, and the Sandcastle Contest hosted by the PS Optimist Club. Kids Zone & Youth Engagement: Dedicated areas at the West Harbour and Little Beach will feature Dotsy The Clown, Kiwanis Kids Games, and Mermaid Storytime. Marketplace & Local Commerce: The CALIPSO Marketplace on the Berm will be expanded, complemented by a new Merchant Passport System to drive foot traffic to local "Sales & Specials" throughout the village. New Anchor Attraction: A large Marquee Tent on Little Beach will offer ticketed live music, food, and beverages, creating a centralized evening hub to complement the Fireworks Finale. Funding & Resource Allocation: The Google Ads Grant A transformative addition to our 2026 strategy is the utilization of a Google Ads Grant, providing $10,000 USD per month in "in -kind" digital advertising. County support will help our Marketing Manager, Maria Maklakova, and our SEO Summer Student leverage this grant to: Expand Geographic Reach: We will target high -intent search terms (e.g., "summer festivals Ontario," "beach events near me") to attract visitors from the GTHA, Michigan, and across Southwestern Ontario. Promote Key Initiatives: Targeted ad groups will drive awareness for the St. Thomas Shuttle and the Merchant Passport, ensuring visitors arrive with a plan to spend locally. Data -Driven Optimization: We will use the grant's analytics to track which events (such as the Antique Car Show or Pirate Carnival) generate the most interest, allowing for real-time adjustments to our site logistics. Promotional Video Distribution: The grant will amplify our ability to use the promotional video you created for us along with other , ensuring high -definition visuals of Port Stanley reach tens of thousands of potential tourists. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Our organization operates as a community -driven non-profit with a lean operational budget. Historically, the CALIPSO Festival has relied on local small-business sponsorships and volunteer -led fundraising. However, to meet the modern demands of Ontario's tourism sector —specifically our goal of hosting 30,000 visitors —we face a significant "capacity gap." Our current financial need is driven by the transition from traditional event management to a data -driven economic development model. We require this support to fund the upfront costs of "anchor" attractions, such as the Marquee Tent on Little Beach, which will provide a sustainable revenue stream through ticketed sales. Without this sponsorship, our organization cannot absorb the logistical costs of the St. Thomas Shuttle or the technical implementation of the Merchant Passport, both of which are critical for reducing local congestion and ensuring our local businesses see a direct return on investment. Reasons for Requesting Support Event Expansion: Support will allow us to move beyond a "beach -only" event, distributing crowds across the village via the Merchant Passport and additional musical attractions. Marketing & Professionalization: We aim to launch a high -definition promotional video and a digital ad campaign. This professional branding is essential to compete for regional tourism dollars but is currently beyond our operational reach. Youth Mentorship: This support enables us to provide a high -quality work experience for an SEO Summer Student, who will gain technical skills in data analytics and Google Ads management —tasks that are currently handled by over -capacity volunteers. Indications of Other Funding & Sponsorship We are taking a proactive, multi -stream approach to ensure the festival's financial sustainability. Our current funding status includes: Ontario Experience Ontario 2026 Grant (Applied): Requested to support eligible "Established Event" costs, specifically for marketing and production. Summer Employment Opportunities (SEO) Program (Applied): To secure a dedicated Tourism & Community Marketing Coordinator. Google Ads Grant (Confirmed): We have secured $10,000 USD per month in in -kind advertising support. This support is vital for reach but requires the human capacity (provided by the SEO student) and local sponsorship (for content creation) to be effective. Local Merchant Sponsorships (In Progress): We are currently soliciting "Sales & Specials" partners for the Merchant Passport, with a goal of $5,000 in local cash and in -kind contributions. By combining County support with these provincial and private streams, we will transform the CALIPSO Festival into a best -in -class example of how digital strategy and community collaboration can drive regional prosperity. Page 119 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 120 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Marna Berry Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 121 of 504 00 ,1 ElginCounty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Alzheimer Society Southwest Partners Name of Program/Event/Project Seniors Picnic in the Park- SPITP Contact Name Sara Sweeney Position Public Education Coordinator/Co-Chair for SPITP Mailing Address 450 Sunset Dr. St. Thomas, ON N5R5V1 Phone Number 519-633-4396 x 260 Email sara.sweeney@alzswp.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000.00 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 122 of 504 How many years has your group/organization been in operation? 27 years Please describe what services your group/organization provides to the residents of the County of Elgin. The 27th Annual Seniors Picnic in the Park will take place at Pinafore Park in St. Thomas on July 8, 2026. This event responds to the growing needs of the senior population in Elgin County, which continues to see an increase in senior population. Each year, it is evident that there is a desire among seniors to find activities, support services, health care, and recreational opportunities. As the largest free seniors -focused event in Elgin County, the picnic serves as a one -stop resource where over 1,000 seniors from across the region can access these services in a welcoming and social environment. The event is organized by the Seniors Picnic in the Park Committee, which consists of seven dedicated volunteers representing non-profit organizations and local businesses. The committee continues to meet monthly to ensure the continued success of this essential community event, which fosters connections, promotes health and wellness, and enhances the quality of life for Elgin County seniors. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The event will take place at Pinafore Park in St. Thomas, with both the pavilion and surrounding grounds rented to host the activities. Annually the event host 1000 to 1500 seniors from Elgin and St. Thomas. Last year, attendance was down because of the rain, but the event remained a significant gathering for the senior community. Performers, volunteers, vendors, and community partners involved in the event represented communities from across Elgin County. Dignitaries in attendance included The Office of Rob Flack, MPP, Warden Grant Jones, Councillor Steve Peters, Mayor Joe Preston, representation from The Town of Aylmer council, and The Office of Andrew Lawton, MP. All of Elgin County Mayor's and Councillors were invited to attend to bring greetings to the citizens of Elgin County. Page 123 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Seniors Picnic in the Park is a dynamic community event that includes visits from local dignitaries, live music performances, a seniors -focused vendor alley offering information and resources, door prizes from for -profit vendors, food trucks, and a classic car show. The event runs from 9:00 a.m. to 2:00 p.m. at Pinafore Park. The vendors represent a blend of for -profit and non-profit organizations dedicated to supporting seniors. These include local pharmacies, long-term care and retirement homes, activity clubs, seniors housing providers, emergency management services, MP and MPP offices, STEGH (St. Thomas Elgin General Hospital), the Elgin Ontario Health Team, and Southwestern Public Health. For 2026, we continue to enhance advertising efforts, improve event signage, and cover rising costs, including park rental fees, insurance, emergency first aid services, and entertainment. For 2025, the total cost was $ 6431.73. The $150 vendor fee for for -profit agencies was again initiated but due to inclement weather, those who participated last year, will be receiving a reduction rate to continue our positive working relationship with them. The vendor fee was initiated for 2025 to ensure the sustainability and to continue to offer it free of charge for our seniors. The target audience for the picnic is seniors across Elgin County, offering them a valuable opportunity to connect with essential services, enjoy entertainment, and foster a sense of community. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Seniors Picnic in the Park addresses a critical need in the community by serving as a comprehensive resource hub for seniors. Social isolation is a significant issue among seniors in our community, which can lead to depression and cognitive decline, including dementia. This free event fosters connections by bringing seniors together in a vibrant, supportive environment. The event provides an essential platform for local government officials and service providers to engage directly with seniors, offering information and support on topics such as retirement, pensions, accessibility, senior housing options, and health care services available in Elgin County. In addition to offering resources, the event creates valuable volunteer opportunities for seniors in the community. For example, the Golden Kiwanis Club play an active role by providing parking and accessibility support, and the VON volunteers assist at each entrance gate, which enhances the event's inclusivity and fostering a sense of purpose among senior volunteers. We are actively in talks with a local church group to be a food vendor at our 2026 event, to provide more options for our participants and to foster positive community relations. By addressing social isolation and connecting seniors with vital resources and support systems, the Seniors Picnic in the Park significantly enhances the community, promoting well-being and a stronger, more connected senior population. We are actively working with Age -Friendly Elgin and local community health teams/Hubs to ensure that we are representing the entire community. Page 124 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. With the support from the County, we aim to enhance the Seniors Picnic in the Park by expanding our advertisement efforts, improving event signage, and attracting new vendors from across Elgin County. Enhanced advertising will increase awareness of the event, ensuring that more seniors are informed about the resources and activities available to them. Improved signage will create a more navigable and welcoming environment, helping attendees easily access different areas of the event and engage with the various vendors and services. By attracting new vendors, we can offer a broader range of services and resources, making the event more comprehensive and appealing to seniors throughout the region. Additionally, these enhancements will continue to establish the picnic as a preferred event for seniors in Elgin County, boosting participation and encouraging more community members to get involved as volunteers. With increased volunteer involvement, we can ensure the event runs smoothly and continues to provide a supportive and enriching experience for all attendees. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Our organization is seeking financial support to address the increased costs associated with hosting the Seniors Picnic in the Park. In 2024, several expenses, including advertising, printed materials, and other incidentals, were personally covered by our committee members without reimbursement to ensure the event's success. This highlights our financial need and the importance of securing additional funding to sustain and enhance the event. In 2025, the sponsorship package and vendor fee assisted in boosting income to be able to offer a more sizable event. According to the Seniors Report (2021), there are 19,305 seniors in Elgin County, representing a 20% increase since 2016. Of these, 26% are low-income seniors. Additionally, rural communities in Elgin have a higher proportion of seniors, with 36% of households maintained by seniors. This demographic data underscores the critical need for events like ours to support and connect with this growing and vulnerable population. Our free event ensures that seniors of all financial means can attend and have the same opportunities. We have also submitted a grant proposal to the St. Thomas Community Grant Program, requesting $2,500. We introduced a coupon page for all attendees, by having local organizations pay for an advertisement, but we fell short of our goal by over $300. We have also seen increases in costs for musical entertainment, our contract with St. John's Ambulance, park insurance, park fees, and advertising. The requested support will enable us to cover these rising costs and continue providing a valuable and enriching experience for the seniors in our community. In 2025, the sponsorship package was initiated as a potential means to secure additional funding which was successful. Page 125 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expense Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses see attached 2025 budget Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: Your organization's prior year financial statements. Outline all areas of fundraising that have been explored. Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. Detail why you consider County participation in your project necessary. Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. How will this project directly benefit the ratepayers of the County of Elgin? Provide consultant reports, including statistics, to support the above. SS Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 126 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Steph OUellet, CEO Applicant Signature .. Page 127 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Aylmer Minor Baseball Name of Program/Event/Project Minor Baseball Contact Name Kaylee Arndt Position Vice -President and Sponsorships Mailing Address 7532 Fairview Road Central Elgin N5P 3S8 Phone Number 2264569934 Email karndt89@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 128 of 504 How many years has your group/organization been in operation? 50 years Please describe what services your group/organization provides to the residents of the County of Elgin. Aylmer Minor Ball provides baseball programs for youth in the Elgin community area. We offer Blastball (ages2-4), Tball, 7u,9u, 11 u, 13u, 15u House League programs as well as 9u,11 u, 13u, 13u Select Rep/Travel teams. This year we are adding a 15u rep team. We aim to provide a safe and positive environment that creates opportunities for kids to learn how to play the game as well as develop friendships and learn valuable life lessons about hard work, sportsmanship and teamwork. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Aylmer Minor Baseball uses both Optimist park ball diamond and Steen park ball diamond. Having baseball games played at both diamonds 5-7 evenings a week from mid May to September and practices beginning as early as April. Every year the number of Aylmer and Elgin County youth registering and participating in Aylmer Minor Baseballs program is increasing; with this past season being over 350+ youth registered between our house league and rep programs. Page 129 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Funds provided through County support will be used to purchase essential equipment that directly supports youth participation and program quality within Aylmer Minor Baseball. Specifically, funding will be allocated toward: One portable pitching mound to improve player development and safety by allowing youth pitchers to practice proper mechanics in a regulation -style environment during practices, clinics, and skill -development sessions. One secure storage bin to safely store and organize shared equipment, ensuring easy access for coaches and players while protecting equipment from damage, weather exposure and thief. These purchases are one-time capital investments that will benefit multiple teams and age groups over several seasons. All funds will be used exclusively for equipment acquisition, with no allocation toward administrative costs. The equipment will be owned, maintained, and managed by Aylmer Minor Baseball for ongoing community use. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. With the increase of older youth wanting to play baseball in the Aylmer and the Elgin Community, Aylmer Minor Baseball must provide a pitching mount at the Ball diamond that games will be played on as per Ontario Baseball rules and regulations. Being able to offer a baseball program for youth 13-18 years old fills a need by offering structured, affordable baseball programming to youth in Aylmer and surrounding area. The association promotes healthy lifestyles and physical activity while teaching important life skills such as teamwork, discipline, respect, and perseverance. These values extend beyond the ball field, helping young athletes become confident, responsible, and community -minded individuals. The program also strengthens community connections by bringing together families, volunteers, coaches, and local supporters. Games and practices create regular opportunities for community members to gather, fostering pride in local recreation and strengthening relationships across age groups. Volunteer involvement further builds leadership skills and encourages civic engagement. Page 130 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support will directly strengthen Aylmer Minor Baseball's ongoing initiative to increase youth participation by improving the quality, safety, and accessibility of our programming. Sponsorship toward a new portable pitching mound and a secure storage bin will allow us to expand skill development opportunities, reduce barriers to entry, and deliver a more organized and inclusive baseball experience. The addition of a portable pitching mound will significantly enhance player development, particularly for young pitchers who currently lack consistent access to proper training equipment. A new storage bin will support program growth by ensuring equipment is safely stored, easily accessible, and efficiently managed. Organized and readily available equipment allows practices and games to run smoothly, maximizes time on the field, and ensures all participants regardless of personal equipment availability have equal access to the tools needed to play. This is especially important as registration numbers grow and programs expand. Together, these investments will improve the overall participant experience, enhance safety, and support sustainable program growth. County support will help Aylmer Minor Baseball continue building a positive, welcoming environment that encourages youth to participate, develop skills, and remain active in organized sport within our community. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Aylmer Minor Baseball operates as a not -for -profit, volunteer -driven organization that is committed to providing affordable and accessible baseball programming for youth in our community. Registration fees are intentionally kept as low as possible to ensure financial barriers do not prevent participation. As a result, operating revenues are limited and must be carefully balanced against rising program costs. The organization faces increasing expenses related to equipment replacement, field usage, insurance, umpire fees, and player development resources. Shared equipment such as pitching mounds and storage solutions represent significant one-time capital costs that cannot be absorbed within the regular operating budget without impacting program affordability or reducing other essential services. Support from the County is being requested to help offset these capital expenses and avoid passing additional costs on to families. Without external funding, the organization would be required to delay equipment upgrades or increase registration fees, both of which could negatively affect participation levels and accessibility. County support will allow Aylmer Minor Baseball to invest in durable, long-term equipment that benefits multiple age groups and seasons, strengthens program quality, and supports ongoing efforts to grow participation. This funding will ensure the organization can continue to deliver safe, inclusive, and high -quality baseball programming while remaining financially sustainable and accessible to the community. Other forms of sponsorships Aylmer Minor Baseball has recieved in the past is community support from local businesses to help cover cost of jersey and baseball for our house league division. Page 131 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 132 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Kaylee Arndt Applicant Signature Kaylee Arndt Submit completed application packages to communitygrants@elgin.ca Page 133 of 504 ElginCouIII 'vty�, Schedule A County of Elgin 11 1 � 11 0 . Contact Information Name of Organization Aylmer & Malahide MuseuIm & Archives .... . ......... . . Which stream does your request fa�ll under? Please review the Grant and Sponsorship Policy for more information about each stream. J! Sponsorship Fill out Sections 1 & 4 only Application deadline: February 1 • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested. 2000l.0 .......... I Ill IN I'MINIM : OUR I ISM 1 111111 11 11 =I=IlM� JI 1 1 Is your group affiliated with another organization? 0 Yes, FO N# Page 134 of 504 How many years has your group/organization been in operation? 49 Please describe what services Your groupiorganiza,tion provides to the residents of the County of Elgin. The Aylmeir-Malahide Museum and Archives (A.M.M.A) is committed to preserving and sharing our community's rich history and culture through engaging exhibitsi, educational programs, and special events. Our mission is to ethlically preserve, research and develop the! coHection as it applies to the hiistory of Aylmer and Malahide through; the efforts of staff and volunteers, Equally important is our function to interpret the collection for educational programs for the! public and specific interest groiups. The purpo,se oif this grant request is to obtain funding from the County of' Elgin to sustain and enhance our museum programming, County funding wiH enable the museurn to continuie offering high -quality, accessible programs that engage people of all ages, encourage community participation, and contribute to local tourism and economic Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance, If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Aylmer-Malahide Museum and Archives was established in 1977 u1nder the Town of Aylmer and since 1999 has been an independent entity. The Museum is the proud caretaker of over 45,OiOO artifacts relating to the! history of locail'ifaim,il'ies, businiesses,, industries and the communities of Aylmer and Malahide. We are a registered noni-profit charitable organization and rely completely on grantsdonations, sponsorships, and thei fundraising efforts of our volunteers. We welcome over 3000 visitors per year for our exhibits and fuind-ralsing events. Page 135 of 504 Please provide a clear description of the project, event, or prog�ram/service and detail how the funds will be used. Pl,ease include key dates of scheduled activities and the target audience. These funds will help us to flan, develop, install and maintain our preliminary exhibit for 2026 "Fashion Through The Ages". This exhibit will display artifacts from our collection representing each decade from the mid 18010s to 19610s. Each artifact wili have a descriptive panel associated with it that will include information on the artifact as well as, its provenance., This includes highlighting when the owner of the artifact lived in the community. As regulated by our mandate, artifacts in our collection rnuse directly pertain to the history of Aylmer arid, MalaNde. Records of all artifacts from this exhibit are recorded in our database that is shared with the Elgin County Museum for inclusion in their online database. How does yolur pro lect, event, or program/service fill a need within the commiunity? Jil - P'lease describe how your project, event�, or progiram/service enhances the communill to achieve a positive impact. This grant will help strengthen our role, as a cultural and educational hub in our Community. It will allow us to foster connections between the past and present, promote lifelong learning, and ensure our museum continues to be ail vibrant and 11 welcoming place where history coinies alive for everyone, Page 136 of 504 If this, is not a new project, event, or program/service, please explain hiow County involvement. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorshiPS/fUnding that hiave been applied for or received. The Aylmer-Malahide Museum & Archives is al non-profit registered charity. We rely, on grants and sponsorships from our municipal and federal governments to cover our operating ex�penseis, In addiction, we receive income from our business sponsorships, museum memberships and fund-raiising activities, Our expenses c:ontiniue to 'increase each year while our municipal aind federail funding has remained static or decreased. We are reaching out today to request support to mount our 2026 exhibit "'Fashion Through The Ages". An application for funding has also been submitted to the Township of Malahide though a decision has not yet been given, Page 137 of 504 Applicants, must provide a budget for the project, event,, or prograrnIservice that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the fuill value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. lam, ILMMMM�I 0 -11 , Please attach the following documentation related to your project' OZ Your orgainization's prior year financial statements. V outline all areas, of fundraising that have been explored. Ensure thait Section 2 above is provided in detail) and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices,. 64' Detail why you consider County participation in your project necessary, Detail what other government funding has been obtained/applied for to support the project, Provide current funider decision of the support and the reason for their decision. How will this project directlly benefit the ratepayers of the County of Elgin? 0 Provide consultant reports,, including statistics, to support the above. KV Initial — Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 138 of 504 -.70MM 'Application Sign 0 T, r 1 77WO-77T of Privacy Act (MFIPPA) including name, address, telephone! number and email address is collected under the authority of the County of Elgin,s Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPiPA,), 1, the undersigned, have read and Understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Siponsorshiip Polllicy, the results of the event/project to the County of Elgin after the event/project has conclude I understand that the graint or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to Occur, I understand that the full granted will be owing back to the County of Elgin. I 1, the undersigned, certify, the information in thiis application is, to the biest of my 'Knowledge,, true, correct, and complete, I understand that I will be niotified of a decision ,,egarding t�his application once approved or denied, I I have attached all relevant documentslinformation based on the type of support our application category requires as chosen above. Wrgainization Representative Name (print) MMMI��= Page 139 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of organization Bayham Beachfest Name of Program/Event/Project Bayham Ba ham Beachfest 2026 Name Terri Vansevenant Position committee member Mailing Address Box 299 Port Burwell, Ont NOJ 1 TO Phone Number 519 808 4214 Email dtvansevenant@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 140 of 504 How many years has your group/organization been in operation? 11 years(31 years tub daze Please describe what services your group/organization provides to the residents of the County of Elgin. Mission Statement : Bayham Beachfest, connecting people and community. Our core value is to provide a family friendly social gathering place where life is good. the Bayham Beachfest committee consists of a small group of volunteers who are committed to continuing an annual tradition held in the rural community of Port Burwell, Ontario. The annual festival is held on the Civic holiday weekend. This event enhances tourism and the local economy. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Bayham Beachfest will be held on August 1 to 3, 2026 in the community of Port Burwell, Ontario. Due to our continued growth over the past few years we anticipate approximately 6,000 people in attendance. Page 141 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Bayham Beachfest is a festival designed to bring our community and surrounding communities together for a fun, family friendly weekend. Bayham Beachfest weekend will be held Aug. 1 to 3 2026 in Port Burwell, Ont. Events include beach volleyball, ice cream eating contest, vendor alley, live entertainment, bouncy castles,kids zone, face painting, hot air balloon ride, annual Kayak run, concluding with an amazing firework display over the waters of Lake Erie. All expenses -are incurred by the Bayham Beachfest as there is no admission fee. All funds will be used directly toward our large Firework expenses. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Bayham Beachfest has brought thousands of visitors to the Municipality of Bayham and Elgin County over the past 40 plus years. Many people travel from all over Southern Ontario and passing through many communities along the way to Port Burwell. This allows many visitors an opportunity to experience much of Elgin County. Businesses thrive during our festival, local business, Port Burwell beach area, and Provincial Park all beneift from a much needed financial injection essential to our local economy. Families have the opportunity to enjoy fun filled weekend together with no financial burden. Our committee is dedicated to maintaining inclusion for all. Our Beachfest also boosts tourism within Elgin County. Page 142 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The Bayham Beachfest relies heavily on the support from the Municipality of Bayham and Elgin County. Having Elgin County's support will result in a successful festival by enhancing advertising, funding, and awareness. Hosting a successful event will result in new volunteers wanting to be part of something amazing in our community. Having support from Elgin County will have an impact on keeping our festival alive and continue a long tradition. Our firework display has a 40 plus year traditon. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Receiving funding is critical for the future of Bayham Beachfest. In order to meet objectives, goals, growth and continued development for the festival financial support is very necessary. Our event relies solely on the efforts of a small volunteer committee who are dedicated to our festival. Our committee work tirelessly to seek donations from our community and surrounding communities, all who express a limited ability to donate. The few volunteers collect donations for the festival while multitasking at the festival. The donations collected are helpful but fall short of covering expenses.The Bayham Beachfest is proud that we have overcome adversity in the past years to keep our traditon alive. The festival brings so much joy to all who attend and many feel a sense of inclusion and community. The financial burden is great, and we appreciate any support the Bayham Beachfest can receive. Page 143 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 144 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Terri Vansevenant Applicant Signature / Submit completed application packages to communitygrants@elgin.ca Page 145 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Rip current Information Project Name of Program/Event/Project Education of dangerous currents on the Great Lakes - across Elgin County Contact Name Nathan Maclntyre Position C E O Mailing Address 48586 College Line, Aylmer ON N5H2R3 Phone Number 519-933-8767 Email ripsafety1 a@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. on 000 Total Amount Requested: %P4 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 146 of 504 How many years has your group/organization been in operation? 1 year (feb27,2025) Please describe what services your group/organization provides to the residents of the County of Elgin. To develop, fund, promote and operate activities, programs, and educational outreach for the purposes of advancing, and fostering understanding of Great Lakes rip currents, ultimately aiming to prevent rip current -related drowning in Elgin County. To do all such things as are ancillary and incidental to the attainment of the above charitable purpose. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. There will be active and ongoing development of new materials designed to broadly engage the intended audience all residents of Elgin County. Program and service funding will support, but not be limited to, the following initiatives: Educational outreach through a wide range of engaging formats, including websites, books, brochures, posters, stickers, presentations, on -site learning opportunities, photography, video content, and short films. Training and capacity -building sessions for EMS personnel, lifeguards, conservation authorities, and government agencies. Consultation and collaboration with Members of Provincial Parliament (MPPs), Members of Parliament (MPs), research groups, governance organizations, Indigenous communities, Mennonite communities, civil society groups, and academic institutions. Page 147 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Rip Current Information Project exists to establish an evidence -based understanding of the deadly mechanisms behind fatal and non -fatal drownings that occur just offshore of Great Lakes beaches. To date, false and inaccurate information has been presented to the public on Great Lakes beaches within Elgin County. These deadly currents are real, have established scientific names, and are supported by scientific evidence that, in some cases, identifies where they are most likely to occur. Emergency responders and the general public must be made aware of these hazardous phenomena so they can make informed decisions to protect themselves and their families. The Elgin County Emergency Management Department will host a spring symposium in the first week of May 2026. While specific dates for the 2026 season have not yet been secured, several public engagement opportunities are planned. Other planned events include (not all dates have been determined): Port Burwell writers festival - presentations/info booth - May 15-17 Port Burwell Provincial Park engagment activities - onsite rip current identification Port Stanley legion - powerpoint presentation Vienna Lions hall - presentation and info booth Stratfordville Watermelon festival Springwater conversation area - presentations/info booth Port Glasgow Beach - presentation/info booth/public engaement onsite - July longweekend Media appearences How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Rip Current Information Project fills a critical and currently unmet public safety need within Elgin County by addressing the lack of accurate, evidence -based information about deadly nearshore currents on Great Lakes beaches. Despite recurring fatal and non -fatal drownings, misleading or incomplete information continues to be shared with the public, limiting residents and visitors ability to recognize hazards and make informed decisions. This project enhances the community by improving water safety awareness, strengthening emergency preparedness, and supporting informed decision -making for families, beachgoers, and first responders. By translating scientific research into accessible, community -focused education, the program empowers residents to better understand real and present risks in their local environment. The projects outreach, training, and engagement initiatives will support emergency responders, lifeguards, and general public with consistent, accurate information, improving coordinated response and prevention efforts. Through broad public education, targeted training, and collaboration with community groups and government agencies, the project contributes to a safer shoreline, reduces preventable injuries and fatalities, and fosters a more informed, resilient community. Page 148 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support would significantly enhance the reach, effectiveness, and community participation of this program. Funding and endorsement from the County would allow the project to expand beyond its current capacity by increasing the volume, quality, and accessibility of public -facing educational materials and engagement opportunities. County support would directly boost participation by enabling broader outreach across all municipalities, schools, community groups, and beach users within Elgin County. Increased visibility and credibility through County partnership would encourage greater public engagement, attendance at educational events, and trust in the information being shared. Overall, County support would transform the project from a primarily awareness -based effort into a coordinated, community -driven safety initiative resulting in higher participation, stronger volunteer involvement, and a measurable improvement in public water safety outcomes. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Rip Current Information Project operates with limited financial resources while addressing a critical public safety need within Elgin County. The project relies on volunteer time and in -kind contributions, which limits the scale, consistency, and reach of its educational and engagement efforts. Financial support is requested to ensure the development and delivery of accurate, evidence -based public safety information in a professional, accessible, and sustainable manner. Funding would support the creation and distribution of educational materials, community outreach and engagement activities, training sessions for first responders and partner organizations, and the coordination of volunteers. This support is essential to expand the project' s capacity, maintain consistent messaging, and reach a broader audience across the County. Without financial assistance, opportunities to prevent drownings, improve awareness, and strengthen community safety would remain constrained. County support would directly enable the project to achieve greater impact, effectiveness, and long-term sustainability. I will be applying for other finacial support through local communitity groups legions, kawanis, etc Page 149 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 150 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Nathan Macintyre Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 151 of 504 ElginCourvty Schedule A County of Elgin ...................... Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more infobout each stream, El Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 MM Fill out all sections For capital projects where grant requested is above $2,0101, meeting 10% of capital project need. Application deadline. No less than one year before the date of need. r% 1'� Total Amount Requested: ZU00.00 1 0 - 0 Is your group a charity, not -for -profit oeer organization? * Yes 0 NZ Is your group affiliated with another organization? D Yes FOJ N* Page 152 of 504 How many years has your group/organization been in operation? Please describe what services your group/organization provides to the residents of: the County of Elgin. Outline where, this project, programlservice, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If YOU are applying for prog rail m/service funding, please indi�cate how many people from the County of Elgin use this, service. The 2nd annual Aylmer & Area Heritage Festival is being planned for Sept 18-20, 20i2 in partnership with, several area businesses, organizations and service Clubs. This 31 day festival Ml hold events aonsi including the fairgrounds, parks, Oild Town Hall and the downtown core. Events are being planned to include a block party, ail shlows, an Indigenous demonstration, live music, children's games, buskeris and community c:hurch service. Last yea r saw an attendance of over 1000 people per d There weire many local visitors, but also people from London, St. Thomas, Kitchener, Page 153 of 504 Please provide a clear descript�ion of the project, event, or off. and detait how the funds will be used. Please filClUde key dates of scheduled act�ivities and the target audience. Our objective is to, host an inclusive festival that represents the diversity of Our community. By welcoming participation from various cultural backgrounds, we intend to offer a platform that reflects Aylmer's spirit of inclusivity and friendliness. This event will bring together residents, businesses, and visitors, promoting community engagement, cultura�l exchange and economic activity. A variety of events are being planned including a block party, live Music, crafters markets, Indigenous demonstrations, a community church service and a family picnic, How does your project, event, or pirogram/service fill a need within the community? Please describe how youir project, event, or program/service enhances the community to achieve a positive impact., The festival) will have a positive impact on our community, 1. BeneficiariesLocal businesses will see increased visitor traffic. Local service clubs will receive income from the events that they are running, 2. Long-term benefits will be positive feedback and media presence for Aylmer and Malahide. 3. Community Engagement, Plenty of opportunities for volunteers, partnerships with local service clubs, the Aylmer-Malahide Museum, the Aylmer Fair Board and many events for the public to participate in, Page 154 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvernent. This is the end annual Aylmer & Area Heritage Festival. Events are free to, attend. The only cost to festival participants will be food costs or their own purchases. County SUpport, will help with expenses, required to host the festival. Please describe the financial need of your organization and the reasons for requesting this suppiort. Indicate other forms of sponsorships/funding that have been applied for 01, received. As last year was our first festival, we were Unsure of the costs that would be involved. This, year we anticipate similar costs. We are budgeting $30-35,000 to cover event space rentals, security, advertising, performers, sound systern, portables and other incidentals. We will start approaching businesses and service clubs for sponsor donations, this spring. We have been approved fora grant from the Town of Aylmer for $5000, Page 155 of 504 PF I, . N 0 0 0 - I " 0 gam' 1773,00ML-73j, MIT THUSI dCGUrdLO1y Will Vlt/b�urvtue Jut WHILM MU lufluilly � � the full value of any piledges outstanding oir funding rec6ved for the project, event or J programlservice at the time of submission. A b�rief sample budget outline its provided below. Please attach your full projeci event/progirarn budget in rnore detail to this apiplicationi. Please attach the following documentation related to your p'roject: V Your organiization's prio'r year financial statements. * Outline all areas of fundraising that have been ex:)Iored. * Ensure that Section 2 above is provided in detail, and include quotes or tender documents to support your budget and that dernonstrate responsible procurement practices. V Detail why you consider County participation in your project necessary, Detail what other government funding has, been obtained/applied for to support the project. Provide current fonder decision of the support and the reason for their decision. How will this project directly benefit the ratepayers of the County of Elgin? 0 Provide consultant reports, including statistics, to support the above!. —1k Initial — Acknowledgement that approvals of large grants may be su,biect to the signing of an agreement with the Couinty of Elglin (sample Schedule D in the Grants and Sponsorships Policy). Page 156 of 504 10 rin =-A .......... ....... I jI;ll 1�1113 11,11i, 7 0 MIA= Page 157 of 504 � I. ... . . .. . . 0'(000 E I g i n C o ri, t y Schedule A County of Elgin Grant and Sponsorship Application Form Name of Organization Shediden Agricultural Society Name of P'ro ram/Event/Pro ect Shedden it Contact Name Catherine Koyle Position Treasurer Mailing Address PO Box 140, Shedden On NOL 2EO Phone Number 519-661 -8515 Email cd'koyle@gtn.net III learti Mies yr-TY, 1, reitrL5'MrMTUn—cTe-r-?-rTe-ase review Me Graiint ancal ponsorsMA, Policy for more information about each stream, Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 • Fill out all sections • For capital projects where grant requested is above $2,0011, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested; 21000.00 1! 111 1 � I ii � "MMUNIVICIIIIII 1111� 1 0 0 13W Page 158 of 504 Please provide: a clear description of the project, event, or program/service and detai; how the funds will be used. Please include key dates of scheduled activities and the target audience. Shedden Fair will take place on August 22 and 23, 2026 Shedden Fair audience is for all ages. The County of Elgin's funds are used for prize money and/'or awards in the areas listed:-i senior and junior projects in the exhibit building, baby show, cattle, horse and poultry shows andi kids power wheels, Funding also allows the Fair to keep our gate down and to add more free attractions on the grounds. How does your project, event,, or program/service fill a need within the community? Please describe hoiw your project, event, or program/service enhances the community to achieve a positive impact. The Fair provides many local residents, of all ages a chance to show off their talents. Local musicians, stockmen and women: enjoy getting involved as well. She:dden Fair is a clean and safe event fair all ages to miingle and catch up with each other. Children in the community enjoy getting their entries, for the Fair ready during R; M I W M 17, MI, ME 2701 Page 159 of 504 If this is not a new project, event, or programi/service, please explain how County cu,pport will help enhance your existing initiative to boost participation and/oilr volunteer Involvement. With the County of Elgin's support, Sheidden Fair grows and then there is a need for more volunteers. The support also allows, us, to hold our gate admission low, increase our prize money, add new events and provide many of these events for free. Please describe the financial need of your organization and: the reasons for requesting I this support. Indicate other forms of sponsorships/funding that have been applied for or received, Thie Fair's mission is to provide a fun, safe, clean and economical event for families, with younger children. Thee Fair receives grants from the province of Ontario and Greenlane ( through the Township of ouch old Page 160 of 504 Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or pirogram/service for which the funding is being requested and must accurately disclose I the full value of any pledges outstanding or funding received for the project, event or programYservice at the time! of submission. A brief sample budget outline is, provided below, Please attach your full projem event/progiram budget in more detail to this application. I Revenue Needed include Pledges . . .... . ......... . . . . . .. . . ....... .......................... - ---- ------ Amount Received to Date Include other funidin MA-- Amount------ RpzM _ ,„ ;M 10;jilli'll i� ill ill El Your organization's prior year finani,cia' I statements. 11 Outline all areas of fundraising that have been explored. El Ensure that Section 2 above is provided in detail and include quotes or tende documents to support your budget and that demonstrate: responsibile procurement practices. El Detail why you consiidler County participation in your project necessary. 11 Detail what other government funding has been obtained/applliedi for to suppo the pirole!ct. Provide current fund�er decision of the support and the reason for their decision. ED How will this project directly benefit the ratepayers of the County of Elgin? 0 Provide consultant reports, iniclud'ing statistics, to support, the above. i Initial — Acknowledgement that approvals of large grants may be subject to tht signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 161 of 504 mannur-M 14"' sm . .. . . ........ . . ............. .... . Application Siign Off Personal information as identified by the County Freedom of Information and Protection I of Privacy Act (MFI'PPA) including name, address, telephone: number and email address is collected under the! authority of the County of Elgin's Access to Information and, I Privacy Policy and the Municipal Freedom of Information and Protecflon of Privacy Act (MFIPPA). 1, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy the results of the e!vent/project to the County of Elgin after the e�vent/project has concluded. I understand that the grant or sponsorship provided' is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds, granted will be owing back to the County of Elgin. 1, the undersigned, certify the information in this application is, to the best of my knowledge, tru�e, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied�. have attached all relevant documents/information based on the type of support aur application category requires as chosen aboive. trgianization Representative Name (print) Icatherine KOY1 "I Page 162 of 504 1100& ElginCounty ScheduleA County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Rural Rw+s Chnss Mcf r ke--� Name of Program/Event/Project -4 . ,f Contact Name Position Mao volon4e-e_t—lbrcan i Mailing Address 12 n 14 ,nL, h (findROqA J`� ' Phone Number ,-QZ�i V) 3 3 q , Email kcdmps 2q P rr•cci 1. cc)(�A Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. f Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested; I C29-Zfe 00 _ Section 1: About Your Proiect Is your group based in the County of Elgin? X Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? A Yes ❑ No Is your group affiliated with another organization? ❑ Yes X No If yes, please identify the group or organization: Page 163 of 504 How many years has your group/organization been in operation? —` Please describe what services your group/organization provides to the residents of the County of Elgin. CL c�lcL(J C�tr) cAcmt'Don -9p—e we CLSV, +ka - wnd(y tCtUd6 .1 LC-V) rx) &61- r�o We Lon o utro e - F' v l as (- i ll s af - czt Lc-&�e cl a- NC-n 10 iKe- ba T-N)ck t 1 ALt ui I4 ar° i n kh . if�q Cko co��c4 don aiwS 0,+ 4 V- 663 V1 I�M o+t. LMa -Z iU e + no441'r or3ah i m�-or\ Outline where his proje t, program/service, or event will take place. If you are applying (- r for event funding, please indicate the anticipated event attendance. If you are applying { for program/service funding, please indicate how many people from the County of Elgin use this service. '`h2 NW- +ads dace afi Inwich (omman � Ce r lie usually fee bXwp'" Soo--�cu �op�,�s�membe�s e-F CAmmUI � • qq� aF-I� ue.r,dors are loea" rigY�� in Agin G>unl-y. Table -fees �a,re- ke.��- to i-o �p �ee hGs b,�eren 35,pD Gr to �euvs d- �cu juJ id�c,aeusz�l las-I, Page 164 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. , f ` , f , N M a(kej r urns f-ro vn q-2 pry-, (v!52-Vei)dKv-s Cm U a tcww e Funcb wo l fie. akd I-b ju.(� a coaw + G tJAv- ven Ig3jra4)c'0- . e 96 seers v .J-b 0 l S ble- u�rJ _�-i � Z) IN, i (3 o-d fgpica (lC c G+s h'W- L 4 "k2COO- C9!Ir Dn.P' o41, plc-'/ . ((IbA ld I out 10 (rncrc.c6� pUr64t Soym 6� wrA cnS � c1p corcck,4,k uIICh MOM W n-W V1511 awa. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. hot 6w voiun-�afirq mq -,Hw JD aLn -fhfs -t&Ak �o r I q Weav'� rnaw, �� G"a>nUn J fq lOO �Ss wot a� W( c-s 4Ak.� c�r�rs. r '7 dears rLth 1111 Skow W- M6L ou4 i h +kL S[. n rat 4k a, uOCU �- Jet of ufu'ards 51 C'26 -f- uen dais-, a � f {�er�►►s W t rat St �or 1) 644 ja Au-v. q-au Ixrlx k-3 ii� u v '1 k cuACI Gtl V� 44 [ A uridua 1S 4- Cain di in MCC nun t iq ak-b bens-F' - rY► MAO W" sg(�J -6rh (Una I a bb h qt'Y(-'ylct0J cal&e cehd MI Do kces 0 .Q-4-1-ro-f\Ce- C I\Ju UW0 pa�s O-I�V \ie,,-\61zr -1-1�111J - -16 CMMU n i -(I �ii noes Page 165 0 5 wGk (�-YduWr( 6� 'rvt CC c-fl y g If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement & twmcgalc Cry nL) IOf /-XoV 64 b,)4 monk fu p,,� o r renW cosl&, .1 cdU&l1 _ r rd re'd btl 06 �r aS Some- �tiv sus i� qlu O)o tu' C'O J u orl- lil iA n ' 5h f J�ql'5 - l also Yn-I)V kafifi� l/)/,p i9w, oom1na1)1 s, (5v Wowd rn��e aa-,K-6-ge �q cis, tz w-ll )1i;-t- ,/Pars A had .k UJ-P- mil olzfh nio -k -faa' ItMfe- ads b ad mole -lam Ple�'se describe the financial need of your organization and rereasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for orw /6A received. aGv��hsr� 1 o- 4k Oen Lt�b ,gill % 41-1 h 141J 661 4A��A -CP-&nS-6rS>1b'r' (f p'k'Y5&/ ') j7Aaat recatla lio omw 6,ds .6, �A, b f 7 he oA1l cApp (/ Go, and -M. 11 aYf-e� l � d(-�Ond1 .Perk-. Page 166 of 504 Section 2: Pro osed Pro'ectlEvent Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 167 of 504 Section 4: Acknowledge Privacy Statement Report Back Re ulrements and Application Sian Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documentslinformation based on the type of support our application category requires as chosen above. Organization Representative Name (print) Kc �orr'i5 Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 168 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Iron Horse Festival of St. Thomas Name of Program/Event/Project 2026 Railway city Music and Arts Festival Contact Name Rick Nemett Position President Mailing Address Box 20094 Stn Edward St RPO, St. Thomas, ON N5P 4H4 Phone Number 519-661-6825 Email info.rcmaf@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 169 of 504 How many years has your group/organization been in operation? 32 Please describe what services your group/organization provides to the residents of the County of Elgin. The mission of the RCMAF is to provide a FREE, family -friendly Festival around which the community can come together to celebrate local artists of all disciplines. This Festival will preferentially promote local Elgin/St. Thomas emerging and established artists by providing a platform for them to share their art and providing them an opportunity to network and make connections within the artist community. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The RCMAF is held in Pinafore Park, St. Thomas, utilizing the Bandshell and several of the other pavilions, as well as the paved pathways throughout the park to accommodate two performance stages and room for up to 180+ Artisans / Artists to display & sell their work. In 2023, the Festival was scaled down to a 1-Day event which attracted upwards of 1200 attendees. In 2024, we returned to a 4-Day (THU-SUN) format and recorded attendance of 6000+ people from across the region. In 2025, attendance jumped to 15000+ over the four -day event! Page 170 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The 2026 Festival runs from 3:OOpm August 13 to 8:OOPM August 16th. for a total of over 40 hours of live music focusing on performances by artists from Elgin/St. Thomas or with ties/origins in our communities. Our Main Stage features acts that have gained some level of recognition in the regional music community, while our Community Stage offers the opportunity for ANY local artist of any experience level to perform their work for the community. Admission is FREE for the entire Festival. We offer different genres of music each day of the Festival in order to attract attendees of all ages from children to seniors. We also host a large selection of local Artists, Artisans, and Crafters as well as Food Trucks/Tents to provide a fun, celebratory atmosphere for everyone. We have certified Ontario Teachers providing a visual art program for children as well. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Arts have all but disappeared from school curricula, and the live music scene post-Covid is barely surviving. Performances by establish mainstream artists are now priced out of reach for the majority of families. Festivals like the RCMAF are one of the only opportunities many community members have to experience music in its most raw and accessible form: live performance. We provide an opportunity for local talent to perform publicly, reach new audiences, and receive fair remuneration for their art. In addition to drawing people and revenue from outside our own community, Community Festivals like this one also serve as a hub for our own residents to come together and celebrate the talent that comes from our own backyards. Page 171 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The challenge the Festival faces is to balance performances by known artists that will draw attendance with performances by new, unknown, or emerging local artists. The more popular or established acts serve to draw in crowds that are then introduced to new local artists giving new acts the exposure needed to grow their audience. These Established acts and the production support they require have become exponentially more expensive since Covid. Concession sales - particularly alcoholic beverages - are no longer able to sustain the level of operating revenue a Festival of this size requires. As our mandate is to keep this Festival Free and Accessible to everyone, we have no ticket sales providing an income stream, therefore we rely almost entirely on Donations, Grants, and Sponsorships to cover operating expenses. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The overall budget for the (4-Day) Festival is around $60,000. A large portion of this is in Artist wages/fees for the more established acts; typically the yearly spend is around $25,000, however last year we were forced to reduce that to approximately $15,000, and many of our local acts offered to play for heavily discounted or waived fees. Because we endeavor to provide a Fair remuneration to all performers, whether "Seasoned" or "Novice", any additional amounts received beyond our base expenses would be used to increase the number and callibre of Artists or Acts presented. With nothing other than Vendor fees and beer sales as revenue, the survival of the Festival relies on community and corporate sponsorships. We do seek sponsorships from Local and National businesses, but with the current economic uncertainty, they are much harder to come by. We continue to apply for provincial and federal grants, but have been unsuccessful in the past 4 years due to dwindling funding and increasing demands. Page 172 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 173 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Rick Nemett Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 174 of 504 o u ritSchedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Elgin County Drowning Prevention Coalition Name of Program/Event/Project National Drowning Prevention Week Contact Name Briar McCaw Position Chair/ Co -Founder Mailing Address 9809 Springwater Road, Aylmer ON, N5H 2R6 Phone Number 519-902-9785 Email ecdrowningprevention@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. W1 Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 175 of 504 4 How many years has your group/organization been in operation? _ Please describe what services your group/organization provides to the residents of the County of Elgin. The Elgin County Drowning Prevention Coalition provides locally grounded drowning prevention and water safety support to residents across the County of Elgin by connecting people, programs, and resources that already exist in the community and helping fill local gaps. - Public Education & Awareness: Delivery of water safety presentations, workshops, and resources for residents of all ages, including families, youth, newcomers, and community groups. Topics include risk awareness, lifejacket use, non -fatal drowning, and safe behaviors around pools, lakes, and waterways. - Prevention Initiatives: Support for practical prevention measures such as lifejacket lending programs, rescue equipment advocacy, and improved safety signage in partnership with municipalities and local organizations. - Community Collaboration: Coordination across municipalities, first responders, public health, aquatic facilities, conservation authorities, and community organizations to align efforts and strengthen local water safety capacity. o Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Activities supported through this funding will take place across the County of Elgin during National Drowning Prevention Week, using a community -based, multi -site approach. Programming will occur at local beaches, pools, community centres, libraries, and partner locations hosting sponsored community swims, alongside the distribution of educational materials in high -traffic public spaces. Through these combined activities, we anticipate directly engaging several hundred Elgin County residents and indirectly reaching thousands more through public -facing water safety resources and outreach. Page 176 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Elgin County Drowning Prevention Coalition is seeking funding to support National Drowning Prevention Week (NDPW) programming across the County of Elgin. This project focuses on increasing water safety awareness, reducing drowning risk, and improving access to prevention resources through locally delivered education and community engagement. Funds will be used to support the planning and delivery of NDPW activities, including the development and printing of water safety educational materials, community outreach resources, and the sponsorship of free or subsidized community swims at local aquatic facilities. Funding may also support small-scale outreach supplies and materials used at beaches, pools, libraries, and community spaces to reinforce key water safety messages. The Lifesaving Society designates the third full week in July (July 19-25th) as National Drowning Prevention Week (NDPW) to focus community and media attention on the drowning problem and drowning prevention. The primary audience includes Elgin County residents of all ages, with a focus on families, children and youth, newcomers, seasonal residents, and individuals How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Elgin County Drowning Prevention Coalition addresses a clear local need by strengthening water safety awareness and access to prevention resources in a county with extensive shoreline, inland waterways, and high seasonal aquatic use. Despite the presence of beaches, pools, and recreational water spaces, many residents lack consistent, locally relevant water safety information and face barriers to participating in aquatic programming. This project enhances the community by bringing prevention directly to where people already live, swim, and gather, using trusted local partners and settings. By providing free or subsidized community swims, practical educational materials, and visible water safety messaging during National Drowning Prevention Week, the project reduces financial and knowledge barriers, reinforces shared responsibility for safety, and normalizes safe behaviors such as lifejacket use and active supervision. The result is a stronger, more connected community that is better informed, better equipped, and more confident to enjoy Elgin County's water spaces safely. Page 177 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. This is not a new initiative; however, County support would significantly enhance the reach and impact of our existing National Drowning Prevention Week activities. Funding would allow us to update and align water safety resources, expand the number of free or subsidized community swims, and strengthen coordination across municipalities and local partners. This includes updating online resources and creating a coordinated, centralized location that clearly links local, provincial, and national water safety resources, making information easier for residents, volunteers, and partners to access, share, and use consistently across Elgin County. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Elgin County Drowning Prevention Coalition is a volunteer -led, community -based organization with limited core funding and a strong reliance on partnerships, in -kind contributions, and project -based support. As community demand for locally relevant water safety education and prevention continues to grow, additional financial resources are needed to sustain and enhance our work across Elgin County. We are requesting County support to help cover essential costs associated with National Drowning Prevention Week, including updating and producing educational materials (print and digital), sponsoring free or subsidized community swims, and supporting outreach and coordination activities. In addition to this request, we have partnered with the Elgin St. Thomas Community Foundation to support ongoing operational needs. We also continue to leverage in -kind contributions and collaborative support from community partners to maximize the impact of all funding received. Page 178 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 179 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Briar McCaw Applicant Signature Ara - Submit completed application packages to communitygrants@elgin.ca Page 180 of 504 100006 E I g l n Cou my Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization ROSY RHUBARB FESTIVAL COMMITTEE Name of Program/Event/Project ROSY RHUBARB FESTIVAL Contact Name Darren Connolly Position Committee member Mailing Address � � 4 57 !. ALLAG%+,-&J r O IJ Phone Number 519-200-9399 Email contact4darren@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Poiicy for more information about each stream. IX Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000.00 Section 1: About Your Proiect Is your group based in the County of Elgin? Rr Yes Q No Is your group a charity, not -for -profit or volunteer organization? 61 Yes ❑ No Is your group affiliated with another organization? ❑ Yes V No If yes, please identify the group or organization: Page 181 of 504 How many years has your group/organizatioin been in operation? 34 years I i ■I ' des to the residents of the Please describe what services your group/organization; provi County of Elgin. as deteimi6iiid by the- do­imm-�h-tei'e ... o'-r'l'n"c'o-il'abo-r-a't,!-o-ni Souithwold. Since the Initial Festival In 1: 993, the Committee has donated >$560,000 toward many Specific pro'ects. For example - �o'n/opening of a eneral use hall and kitchen (1993) - Elgin County Library branAl attached to hall (2008) - Paving of parking lot, construction of a Picnic Pavilion complete with working, kitchen - War veterens Memorial Garden, paved stone walkway a Memorial Forest with a Gazebo and ongoing annual landscaping of above and to Complex entrance gardens (200,11-2003) - Replacement of electrical and water grids to entire Complex grounds - Children's playground area and equipment - Portable bleachers, and annual mainienance, of such - Portable entertainment stage, state-of-the-art sound system Ouline where this project, program/service, oplace. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for programiservice funding, please indicate how many people from the County of Elgin use this service. Keystone Complex and Recreational Grounds & U�brary, 35921 Talbot Li�ne, Qhedden, ON, NOL 2EO Page 182 of 504 IfTriToPITRIBM-1=7 sMV MDW The entire Festival is held! within the Keystone Complex ' grounds and includes artisan, cra'I manufacturing and food venidom, a designated Kjod Zone for entertainment, arnes, and rides, ti�que car show and relay runs, and entertainment specific to ac 1��Cdren and' families. ................. How does your project, event, or program/servioe fill a need within the community?. Pleas Vescribe how your project, event, or prograffUservice enhances the community to achieve -positive impact. The Festival provides a general forum, and veinue where persons from across t1l i County and further can: meet,, mingle and interact in, a positive, eduicational and collaborative manner. 0 Page 183 of 504 19mmiawm= =111111"ElOE 'I EIJI 1111141 SOME M zz lll!�Illlqllil ��I�llpllil 1111 Jill, 4 1771ml I Page 184 of 504 Pro Applicants must Provide a budget for the Project, event, or Program/service that easily and clearly Outlines financial information about the specific dProject, event, or Prograrn/service dgOfor Which the funing b is eing requested and must accurately disclose Obthe full value of any Plees I utstanding, or funding received for the proje f sumission. ct, event or prOgram/service at the time A brief saMple budget outline Is provided budget " s belo mo w. Please attach yur full project event/p:rogram, in•re detail to thi applicatioo n. ........ .. Li M—k= Please attachi the following documentation related to your project. 13 Your organization's prior year financial statements,. Outline all areas, of fundraising that have been explored. Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. IAA Detail why you consider County participation in your project necessary. El Detail what other government funding has been, obtained/applied for to support th- project. Provide current fUnder decision of the support and the reason, for their decision. How wilithis project directly benefit the ratepayers of the County of Elgin? Provide consultant reports, Including statistics, to support the above., Initial— Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 185 of 504 Acknowledge ## • w • ##-Sign Personal Information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) Including name, address,telephone #, and email address collected under the authority of the County of Elgini's, Access to Information and Privacy Policy and the Municipal Freedom of, Information and Protection of PrivacyAct (MF1PPA)- 10: Accountability and Recognition of the Grant and Sponsorship Policy, the # toft County1N Elgin# • concluded. results# the grant or sponsorship provided is not transferrable to aniother grouplargainization. If the event Is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. 1, the undersigned, certify the information in this application is, to the best of my knoWedge, true, correct, and complete, I understand, that I vAll be notified of a decision regarding this a,pp!lication once approved or denied., Page 186 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Vienna Lions Club Contact Name Laura Edwards Position Treasurer Phone Number 519-671-5788 Email viennalionsclub1945@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. 0 Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity or not -for -profit? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes © No If yes, please identify the group or organization: How many years has your group/organization been in operation? 80 Page 187 of 504 Please describe what services your group/organization provides to the residents of the County of Elgin. Vienna Lions Club supports programs that improve and strengthen the community through service. We support those in need. Our club supports the East Elgin Community Assistance program (food bank), Aylmer Optimist toy drive, Big Brothers and Big Sisters of Elgin, Bayham public schools, sports teams, fire department, historical groups, Early ON children playgroups, Hospice of Elgin, promote health and wellness by partnering with facilitators to provide low cost or free recreational activities, support environmental projects, supporters of the Lions Guide Dog program, Camp Dorset - a camp for dialysis patients and their families, Camp Kirk - a camp for learning disabled children, we offer a free kids Easter Bingo and this is the 3rd year of our Vienna Lions Kidsfest. We also offer other community events - dances, meals, entertainment and craft shows. We have an active club with 25 volunteer members. We strive to deliver successful and impactful contributions through service that benefits our community and promotes the value of community engagement and cohesion. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Vienna Lions Kidsfest will be held at the Vienna Lions Community Centre in Vienna. We expect approximately 500 people or more. The Kidsfest is a free community event featuring free entertainment, educational displays, free food so that affordability creates no barriers for familiies. The date is July 11, 2026 at the Vienna Lions Community Centre and park/pavillion behind the facility. Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The funds would be used for entertainment/food costs. Our line up includes Rumple & Friends offering magic, comedy and disco. We will have face painting, balloon artist, bouncy castles, educational and interactive displays - OPP, library, Early ON. We will host a barbeque with free food and ice cream for all. During the month of January, we are lining up the entertainment providers and those providing educational and interactive displays Marketing posters will be created and distributed once entertainment is secured - January/February. Food and other supplies will be sought out March to July in anticipation of the July 11th event date. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Kidsfest promotes social cohesion, brings people from diverse backgrounds together fostering a sense of community. The kidsfest supports child development, promotes cognitive, emotional and physical development in children. This event encourages creativity and self expression through music and dance. It fosters community involvement and provides access to resources not usally available. This enhances community pride and identity. We also support local economy by attracting visitors. Yes, this rural community very much needs events that promote the above key elements. Page 188 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Increased funding allows more resources to be allocated towards activities, event organization and amplified promotion. Elgin County can help promote this initiative though their official channels, newsletters, social media to gain a wider audience. County support can lend credibility to the initiatives helping to building trust with guests, volunteers and helps boost participation. Please describe the financial need of your organization and the reasons for requesting this support. Reason: There are a lot of children in Bayham but very few organized, enjoyable activities for them, especially once school is out for the summer. The Vienna Lions Kidsfest invites children to enjoy an afternoon of educational, entertaining, interactive activities with food, ice cream and drinks, with no cost to them. Most important, they will be making friends and memories that will last a lifetime. This event will benefit the families and result in a positive economic impact for local businesses. Need: The Vienna Lions Club is a not -for -profit service organization of volunteers who dedicate our time and energy to serving those in need. We have fundraisers, then, donate the proceeds to important causes. The Kidsfest will benefit all the children who attend but will make the biggest difference to those who could not attend if there was a cost associated with this event. But without your help we lack the funds to realize this project. We need your financial support to help us fund our upcoming Kidsfest. Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project/event/ program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Page 189 of 504 Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Laura Edwards Applicant Signature Please submit completed applications to communitygrants@elgin.ca Page 190 of 504 1 of 6 4 Cauroy of Elgiri Grant mom! Arm C xltac Nanun cA' Pwgrwi 12 w "UP"; ONd C o ri t ') Pool" I EwH pcylf�;fa�ll c� e" 0, 0 VYLA CID' N'n, fit aw"I Sponsor'K;h�p Po4ry Mbdi MIMT1 does YOW ryquen lal undovr rlunst, r-el"d(W 1w(? (")ra for �Worl'v�"&or� mtw'aj� I uqp Rlpinjowl; c wan, Pownry Rd! out to! Se w; Fir LaVRA P01501" �Qj& JIM. 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OJ " ,I;- 1� ) P, w Jcwl to rS, W , it x p M �': r o &WO and mcktde qoWes Or tell-Ide'r WAAe prmxwempW project rincessary'. f(31- 10 SLIf)P(O the LIP ;,in,d the re,asor for their , 4 1 '0 Am e'�A 1"1 1) 11 L) VVI W% VIA Page 195 of 504 Ale Am I i A0u;ovvhY1!jc ';Q,. ; T Wim v I, C"; 11 S tin Uw I flomLovq; w kh,�iWjk,? Hwy itv� 11 is Oy R"ed no i lid I i & urm In w F"u I bt Or "Um of prvjc,�, P '"AT qq h ink) w" H Tkhw , -Aldusv numbe; and mad mcbMs% Us 0"! inomy o! d v (: my ch I qw, Act at% h) InUnhdan mv! Many lowny and ow 00jr III I IMNIMO Am wv lbr, (n"I o t � I r v,, � cy A c, 1, (I"vI i 11, 1 � 1 , d � " , "", ' j, , , I , A 11, , I a, d 0 v I q , 4 ; 1, , : i r, w A , h A m p ; N) ro I n mi mck, a; p n r 13 on v o n 11, Al I m1h0v m 1 1% dir it 14 dhli'j��q��' xo� [1,C)Iv ;, Aho ryonly okol 4) ol I I in r, Hy - mvintQvInn! I I � J the "-j I thr, qta-'w !"f V T � -, r.q An; Th I ; mWer gia"plorgarmabon V lh#""'� nvent V x rh 1 , m I its v in v 1 ill ' L W AV AV v) UU: CAMI to I I H 'oy "q)ph� �v' I hnve a t Mcd idi e; j to on r, n vc, witim bowl tin 1ho type of support our a pp H c P n ;,,; v 1­ � � [,� o, � o'' , W a�' �' � � , 'v ;"i ("' C3 rg or, "k); ,APPF May; , "Oqw-v� �� on w A POW ('' W r""� Page 196 of 504 ElginC� dot edulle A County of Elgin Grant and Sponsorship Application Forni Which stream doies your, request fall under? Please review the Grant and Sponsorship Policy for more �nforrnation about each stream, Sponsorship * Fifl out Sections I & 4 only * Application deadline: February 1 El Grants * FM out all sections * For capital projects where, grant requested is above $2,001, meeting 107 of capital' project need, * Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000,00 Section 1: About Your Proiect -p I EJ I Is your group a charity not -for rofit or voUnteer organization,? A Yes No Is your group affiliated with another organization? 0 Yes FO' No If yes, pl,ease identify the group or organization: Page 197 of 504 How many years has yourr group/organization been in n, operatio? 2020 Please d'escribe wliar services Your group/organization provides to the residents, of the County of Dgin, The Museum is to research, catalogue, preserve and promote the heritage, of the Iun,icipality of Bayham, incln ding dOCUmentary, oral and visual projects, To disseminate historical information through meetings, exhibits, lectures and newsletters. We host many speakers in our rnUseum from alil over to speak at various topics and invite the community We, host a small family fun free educational carnivalfor all ages and have science displays and teachers to do experiments, with the children, blacksrnithis showing their, work and also teachiing the work they do, We also have an old fashion saw cutting contest and invite local dignitaries to compete against each other. We. also, invite the fire department with their smoke house to teach, chiildren abouit safety. We also, have old fashion games like sack races and gulf ball races and nail driving competitions, Al!l this free for families, We also have local vendors to show and sell their products to the COMMUrlity. Outfine, where this project, program/service, or event wild take place, If you are applying for event funding, please indicate the anticipated event attendance, If you are applying for prograrn/service funding, please indicate how many people frorn the COUnty, of Elgin use this service, We have this event at 6226 Plank Rd at the Vierma, Memorial Park in, Vienna, Ontario NOJ IZO, This Event is called Edisonfest and takes place the first Saturday of June every year, This year it sill be held JUne 06th 2026 at 9:00am-5:00prri We anticipate over 800 people to 1,0010 depending on what other events are in the area. We always, ask students of Elgin County to participate as well for community hours, Page 198 of 504 Please provide a clear description of the project, event, or prograrn/service and detail how the funds will be used!. Please inClUde key dates of scheduled activities and the 'target audience. We, w ill need to use any, money givento pay for our performers stich as Craig the Science Guiy,, The Blacksmith group, 'The Educational Animal'display Bouncy castles, food amid Drinks and this, year we are super excitedto invite Michael Gould The World arm wrestIling champion who will not only teach the children and adults but also host tournament for the entire day. We will also, be having, a spaghetti eating contest so will need to purchase the spaghetti/sauce We will also, nee to pay for printing of flyers and paper advert isern ent and any merchandise, How does YOLAir project, event, or prograrn/service fill a need within the COMMUnity? Please describe how your project, event, or program /service enhances the COMMUnity to achieve! a positive impact. Our event kicks off the summer of free events for the chHdiren, With, old fashion, educational events and games, We also offer bicycle draws for children in the community for children, that may not be abile to afford a renew bicyce. We also plan to, give a huge food basket for a farnily, Every child that participates M4 get a prize of some sort. NO child will go home empty handed Page 199 of 504 If this is not a new project, event, or program/service, please expWn how County support will help enhance your existing inifilative to boost participation and/or volunteer involvement, Every year with the cost of inflaition and the cost of service providers, with your help, we can continue to provide this free event for our community. "lease describe the financial need Of YOUr organization and the reasons, for requesting this support. Indicate other forms of sPon sorsh jPS/fUnd i rig that have been applied for or receivied , We need Your financial suipp,ort to help with the cost of the service roviders, Aorta potty, bouncy castles, food and drinks, prizes,. We solicit other service providers for h0p with donations of bicyci'es Page 200 of 504 Applicants, must Provide a budget for the project, event, or program/service that easidy I and cleady outlines finiancial information about the, specific prqject, evenit, or programiservice for which, the funding is being requested and must accurat0y disclose the fuH value of any pledges outstanding or funding received for the project, event or program/service at the timie of submission. A brief sampile budget outfine is provided below, Please aittach yourfi.11l project event/prograrn budget in more detail to, this application. Please attach the following documentation related to YOUr project: 0 Your organization's prior year financial statements, F-I Outline all areas of fundraiising that have been expliored. 0 Ensure that Section 2 above is provided in detail and inCkide quotes or tender documents to support your budget and that denionstrcate responsible procurernent practices. F-I Detail why You consider County part icipat io ri in your project necessary, 1:1 Detail what other government funding has been obtainedlapplie'd for to su,pport the, Project. Provide current funder decision of the support, and the reason for their decision, El How will this project directly benefit the ratepayers of the COLInty of Elgin? 0 Provide consultant reports, including statistics, to support the above '- Initial -Acknowledgement that approvals of large grants may be subject to the sugining of an agreement with the County of Elgin (samiplie Schedule D in the Grants and Sponsorships Policy), Page 201 of 504 Personal information as identified by, the County, Freedorn of Information,', and Protection of Privacy Act (MFIPPA) inClUding name, address, telephone number and email address is collected under the aUthority of the COLUIty of Elgin's Access to lnform!ation and Privacy Policy and the Municipal Freedom of Informationand Protection of Privacy Act (MR13PA), 1, the undersigned, have read and understand the requirements to report back, as per Section 1 0:Accountability and Recognition of the Grant and Sponsorship Policy, the reSLJ1tS of the event/project to the County of Elgin after the event/project has concluded, I uniderstand that the grant or sponsorship provided is not transferrable to another group/organizatiom If the event is cancelled or fails to occur, I Understand that the funds granted will be owing back to, the County of Elgin, 1, the undersigned', certify the information in this appficafion is, to, the best of my knowledge, true, correct, and complete. I understand that l Ml be notified of a decision regiardingthis application once approved: or denied, have affached,71 1 11 ( 2 f 'An, VU g LAM1*141,1', 1*1=' Drganization Representative N---- a m--e(p"—i;j7ntj Applicant Signature Submit completed application packages to cornmunitygrants @efgin,ca Page 202 of 504 "1000cs Elgin C Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization llg: hn (:bu.uirty Studio Four Name ofi:lll:�iiirum'u:uuurm¢:u:udii:u ..�..uuu.uir Pro ram/Event/Project Contact Name Ill...uuu.uiru:u CouNrir7ruke Position Oirgar6zEff C/0 ('I['oit of rruulllu.Airaeeir girouu..ulp Mailing Address 6 IBIIIu..ue IhllruiYoirui IPIII a(: ea S L.II.Illuu.uiriruarua rJ IN ) 6.D6 Phone Number 111)1 � 611,5.-81-7 Email 11 rwc)(:uuriruruIlke@urs geits.c:oIrani Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ER Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 11 1 Section 1: About Your Project Is your group based in the County of Elgin? U Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 12 Yes ❑ No Is your group affiliated with another organization? ❑ Yes Eff No If yes, please identify the group or organization: Page 203 of 504 How manyyears has yourgroup/organization been in operation? three Please describe what services yourgroup/organization provides to the residents of the County of Elgin. Held September 26 & 27 with free admission, the Elgin County Studio Tour supports residents across the county by strengthening the local economy, expanding access to arts and learning, and building community pride. By connecting the public directly with artists and makers in their studios, the Tour keeps cultural spending local, helps sustain creative livelihoods, and encourages residents and visitors to explore communities throughout Elgin County —benefiting small businesses and services along the way. Free access removes barriers and ensures the Tour remains an inclusive cultural experience close to home, fostering social connection, lifelong learning, and wellbeing while celebrating the region's creative identity. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Elgin County Studio Tour takes place throughout Elgin County at participating artists' studios and creative sites, offering a self -guided route that invites residents and visitors to explore communities across the region. Attendance is estimated at approximately 200 visitors per day over the weekend. Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Elgin County Studio Tour is a free, self -guided weekend event taking place September 26 & 27 at participating artists' studios and creative sites across Elgin County. The Tour invites residents and visitors to meet local artists, learn about artistic process, and purchase original work directly from creators. Attendance is estimated at approximately 200 visitors per day, generating cultural participation, community pride, and local economic activity across multiple municipalities. Target Audience The Studio Tour is designed for a broad public audience, with particular benefit for: • Elgin County residents (families, seniors, youth, newcomers) seeking accessible local cultural experiences Page 204 of 504 • Arts and culture audiences in the region who want to engage directly with artists and studios • Day-trippers and visitors from surrounding areas (e.g., nearby counties/cities) who contribute to local tourism spending • Local artists and makers who benefit from direct sales opportunities and audience development The grant will be used to cover project delivery costs that increase reach, improve the visitor experience, and strengthen accountability, including: • Communications & marketing (print + digital) Key dates for completion vary and are set (May -August 2026) • Printed materials (maps/guides) and signage/wayfinding (Key dates completion May 31, 2026) • Event coordination (Website) • Accessibility supports (information, signage, visitor -facing improvements) Key dates for completion August, 2026) • Evaluation & reporting (simple tools and documentation) (Key dates October, 2026) • Printed material disbursement completed by volunteers (Artists) (Key dates June - August, 2026) • Advertising with local newspapers/magazines/Canada post (Key Dates August - September, 2026) How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Elgin County Studio Tour fills a clear community need by providing free, accessible, locally -based cultural participation across a largely rural region —where residents may have fewer opportunities to experience arts programming close to home or to connect directly with artists. How it fills a need: Access in a rural geography: Elgin County communities are spread out, and the tour provides another avenue for cultural experiences. The Tour brings arts engagement into local communities through a multi -location format. Removing cost barriers: With free admission, the event reduces financial barriers and welcomes families, seniors, youth, and newcomers who might otherwise be excluded from paid cultural activities. Page 205 of 504 Connection and belonging: Many residents experience isolation or limited community gathering opportunities. The Tour creates a welcoming reason to get out, meet neighbours, and connect through shared local culture. Support for the local creative economy: Artists and makers need direct pathways to audiences and income. The Tour provides a structured, high -visibility platform for artists to reach the public and build long-term relationships with collectors and supporters. Positive impact Stronger local economy: Visitors spend money locally —through direct art purchases and related spending on fuel, food, and nearby businesses —keeping dollars circulating in Elgin County. Community pride and place -making: The event highlights local talent and reinforces a positive identity for Elgin County as a place where creativity and culture thrive. Education and inspiration: Studio visits provide informal learning for all ages, increasing understanding of art -making and inspiring creative participation. Wellbeing and social cohesion: The Tour strengthens social connection and contributes to quality of life by offering a meaningful, low -barrier cultural experience close to home. Long-term cultural sustainability: By growing audiences year over year, the Tour strengthens Elgin County's arts ecosystem and supports ongoing cultural participation beyond the event weekend. If this is not a new project, event, or program/service, please explain how Countysupport will help enhance your existing initiative to boost participation and/or volunteer involvement. Support from Elgin County will directly enhance participation in the Elgin County Studio Tour by expanding the Tour's reach, improving the visitor experience, and removing practical barriers to attendance. County investment enables stronger, county -wide promotion and clear wayfinding materials so residents across all municipalities know the event is happening, understand how to participate, and can confidently plan their route. With increased visibility and improved navigation —through a well -distributed printed/digital tour guide, consistent signage, and coordinated communications —the Tour becomes easier to access for families, seniors, and first-time visitors. This support will translate into higher attendance, deeper community engagement, and stronger economic and cultural benefit for artists and local businesses throughout Elgin County. Page 206 of 504 Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. • The Tour's current financial need is to cover core delivery expenses such as: • Marketing and communications: design, printing, and digital promotion required to reach residents across all municipalities (the biggest driver of attendance). • Tour guide production: a clear map/guide (print and digital) that helps visitors plan routes and encourages them to visit more sites. • Signage and wayfinding: consistent studio signage and directional supports that make the event easy to navigate, particularly for first-time visitors. • Coordination and administration: the behind -the -scenes work that keeps the event organized and consistent across many sites (artist communications, scheduling, volunteer coordination, day -of logistics). • Accessibility and visitor readiness: clear information and small supports that help studios welcome the public safely and comfortably. • Because admission is free, these costs cannot be offset through ticket revenue — meaning the Tour depends on external support to maintain quality, visibility, and growth in attendance. What past support looks like (local businesses + community partners) Historically, the Studio Tour has been sustained through a mix of local business sponsorship, artists fees and in-kind/community support, often including: • Cash sponsorships from local businesses to help cover printing, advertising, and operating costs (often tiered sponsorship levels). • In -kind contributions such as printing discounts, donated ad space, signage production, or promotional placement (storefront posters, flyers, counter cards). • Community partnerships that help distribute guides, share messaging through newsletters/social media, or provide volunteer support. • Service -based support from local professionals (graphic design, web support, photography, route mapping) to reduce direct expenses. • Event visibility support through local media and business networks (cross - promotion that expands reach beyond existing arts audiences). Page 207 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges $4000 $0 deadline for applications March 1, 2026 artis Include other funding $6000 $0 deadline for business sponsorships April 30 Include projected other revenue $50 interest revenue Expenses Budget Amount Spent to Date Include advertising costs $ 10000 $0 funds have been spent to date Total Revenue less Expenses $so Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ® Your organization's prior year financial statements. ❑x Outline all areas of fundraising that have been explored. ® Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement fee due April practices. IN Detail why you consider County participation in your project necessary. ® Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ® How will this project directly benefit the ratepayers of the County of Elgin? ® Provide consultant reports, including statistics, to support the above. x Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 208 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Laura Woermke Applicant Signature AN Submit completed application packages to communitygrants@elgin.ca Page 209 of 504 Elgin Countv Studio Tour Revenue CFWD Balance from 23/24 $3,408.30 5,465.93 Membership $3,400.00 $4,000.00 Jury Fee $0.00 $0.00 Initial Deposit $0.00 $0.00 Interest Revenue $50.00 $50.00 Sponsorship/grants $6,000.00 $6,000.00 Total Revenue & Gains $12,858.30 $15,515.93 Expenses Website Hosting - Penewal/exchange May 5/25 plus exhange @.35% $372.60 $372.60 Domain Penewal - Apr. 25/25 - aprox. $40.50 $40.50 ECST Insurance $600.00 $600.00 ECST Meeting Space Pental $160.00 $160.00 Meeting Refreshments $0.00 $0.00 ECST Save the date $2,000.00 $2,000.00 Brochure Printing $1,500.00 $1,500.00 Advertising $2,000.00 $3,000.00 Tour Signs $600.00 $600.00 Banner $650.00 $650.00 Road Billboards $3,000.00 $3,000.00 Cheques $10.00 $10.00 Nonprofit application expense $0.00 $0.00 Canada Post -fulfillments $500.00 $1,500.00 Other Expenses (refund Chq#8) $0.00 $0.00 Transaction Fees Total Expenses $11,433.10 $13,433.10 Net Profit (Loss) $1,425.20 $2,082.83 Page 210 of 504 o O O O m c M M co 0 0 0 00 c O O O m 6 c c 0 0 <»It 0 fl r u 4�4 M t4 Ol O O O m c o o o N c N O O O N c m{{} {ii j,9 & co It O O O rM c DD O O O M c It o o o « 6 CD tR +ft to u CD CD e O O O O c n O O O c o o o e4 c Ln O R fr u CD N Kl � DD O O M c O O iq c 0 0 o N c N o o « c n c o m O o oc 0 o 9 m o so � 9 m O O O Ln 0 0 r,� N m 0 0 O o in t» to Ln K O 00 O O O O7 M M 0 0 0 cc M C O O O t c O A e m M �Y M � L j r c (D \ N 1Q 0 v (D VI U u # N l6 C L N C m C (D o Y R C w VI % N C m 7 c n Na,c ti L Q S C N D) C N C C d ❑ 9 LL p i W O u Q M co N kR Ift fV cn Ot Ot to Aft {MD fV t w 0 0 Ot Lo h Ln H 00 lq 1q N 1n 0 vi O 4 Nq r7 O Ln uj en i.4 t» t» co On � vi r`i M tly t» � N Ncj 9 m O O �t Lri Ln m � » m tR NO O t O m O O O u? N L M 0 h O Oui 0 H _ Ln _ N « t4 0 M O O O O O O O L R R O x N t» a Ln Ln T jD c X C � Lc Q X # N c S N L 3 N a n V N N x C 7o c a Q c c c N O N E N D7 3 N - U o .o N U II]c Q 0 lID y c o m c c +� S a s a c m o n o _ 7 N > 4J C N = d x C .N � cc � L N 7 W N a)=O xN O u, u N V O > �ti N L W 3 O w m� m m Q'oO m V z V O c Dl C W H Ln ift N N O N ID fV O 0 0 ift M W M in 0 0 0 It ift Ln O ift co ift ci M 01 ui It N M m N It LK N C6 It IR It OD q Do n of OD aD O N ri aD _o D] Ol N %D 0 U C m CO C N u O LO O r r N ElginCounty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Kinsmen Club of Aylmer ........ _... ..........._ _.... ........... Name of Program/Event/Project y 2026 Canada Da Fireworks Contact Name Andy Beck Life Member, �. .......� Position Past President ..._........ .............................................�w...... Mailing Address 11 Arthur Crt, Aylmer On N51-1 2Z2 Phone Number 226-688-4919 ........ .......� Email 1965arbeck@9 mail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ;6 Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested. 2000 Section 1 About Your Pro ect Is your group based in the County of Elgin? R Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? F* Yes ❑ No Is your group affiliated with another organization? ❑ Yes F* No If yes, please identify the group or organization,. Page 212 of 504 How many years has your group/organization been in operation? • Please describe what services your group/organization provides to the residents of the County of Elgin. The Aylmer Kinsmen Club proudly hosts two major annual community events: the Aylmer Santa Claus Parade and the Canada Day Fireworks celebration, held behind the East Elgin Community Complex (EECC). In addition to these signature events, the club actively supports a wide range of local organizations and initiatives that strengthen our community. Examples include contributions to minor sports programs, the STEGH Foundation, Hospice of Elgin, and East Elgin Secondary School Alumni, among others. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Canada Day Fireworks at the East Elgin Community Complex (EECC). The Aylmer Kinsmen Club is proud to host the annual Canada Day Fireworks celebration, a signature event that brings our community together in a vibrant display of national pride. Held behind the East Elgin Community Complex, this event attracts approximately 4,000 spectators on -site, with an additional 1,000 or more gathering around the surrounding country block and many more enjoying the display from nearby areas. This celebration draws attendees not only from the Town of Aylmer and the Township of Malahide, but also from across Elgin County and beyond. Families and visitors from outside these municipalities travel to Aylmer to experience this cherished tradition, creating a positive economic and social impact for local businesses and the broader community. Page 213 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The total cost of the Canada Day Fireworks display is $16,950.00. This amount covers professional pyrotechnics. If awarded, the $2,000 grant will help offset a portion of these costs, allowing the Aylmer Kinsmen Club to redirect funds toward other worthwhile community initiatives,. These initiatives have been described above. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Canada Day Fireworks fills a vital need for community connection and cultural celebration. It provides a safe, family -friendly event that brings together over 4,000 people from Aylmer, Malahide, Elgin County, and beyond. This tradition fosters local pride, strengthens social bonds, and supports the local economy by attracting visitors. Organized entirely by volunteers, the event showcases community spirit and creates lasting memories while freeing resources for other important initiatives. In addition, donations collected by the Aylmer Kinsmen at the event's entrance help fund other community programs throughout the year, multiplying the positive impact of this celebration. Page 214 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support will help us enhance the Canada Day Fireworks by reducing financial pressure, allowing us to invest in improved logistics, safety measures, and promotional efforts to reach more residents and visitors. This support will also free resources for volunteer recruitment and engagement activities, ensuring we have the manpower needed to deliver a safe, high -quality event. By boosting participation and strengthening volunteer involvement, County support will help us maintain and grow this cherished community tradition. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Our financial need has been outlined in previous sections, including the total cost of $16,950 for the Canada Day Fireworks display. The Aylmer Kinsmen Club relies on fundraising and community support to deliver this event, and County assistance would help offset costs and allow us to allocate resources to other community initiatives. We have not applied for or received any other grants for this event. Page 215 of 504 •. r M f - I r s �. a s s "" Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed_...�—......� ........_ �._. ������. Budget Amount Received to Date Include Pled es Include other fundin Include projected other revenue . .................... __.— .............— .............. Expenses Budget Amount S ent to Date Include advertisina costs Total Revenue less Expenses �- ..,,14 Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. ARB Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 216 of 504 Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) An Ck - Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 217 of 504 Aylmer Kinsmen Grant Application Section 3: Detailed Project Outline and Financial Statements We don't believe this section fully applies to our request. The Canada Day Fireworks is a long-standing annual event organized by the Aylmer Kinsmen Club. Each year, we hire a professional pyrotechnics company to provide a safe and spectacular fireworks display for the community. The total cost for this service is $16,950, and we do not have a detailed budget beyond this contracted amount. The requested grant of $2,000 will help offset this expense, allowing us to direct more of our own resources toward other important community initiatives throughout the year. If you require any specific details from Section 3 items, please let us know, we would be happy to provide additional information. Section 2: Proposed Project/Event Budget ................... Expenses ................. ..... Fireworks $16,950 . .......... ..................... Revenue _._.m .............. Donations at Gate Donations at the gate can be from $2500 to $3500. Page 218 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Dutton Farmers' Market P omram/Event/Pro ect e of Dutton Farmers' Market Contact Name Kristina Pringle Position Volunteer Committee Member Mailing Address 24824 Downie Line, West Lorne On NOL2P0 Phone Number 226-376-5549 Email kristina.s.pringle@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $1500 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? 0 Yes ❑ No If yes, please identify the group or organization: Dutton Economic Development Page 219 of 504 How many years has your group/organization been in operation? 3 Please describe what services your group/organization provides to the residents of the County of Elgin. The Dutton Farmers' Market is more than a gathering place; it is a cornerstone of community health and connection. By providing direct access to fresh, locally grown food, the market supports the physical well-being of residents and helps make healthy eating a natural, accessible part of everyday life. It connects people face to face with the farmers and makers who grow and prepare their food, deepening understanding of where food comes from and the care, labor, and land behind it. The market offers a welcoming, family -friendly environment with activities such as arts and crafts, face painting, live music, ice cream sundae days, and more, making it an enjoyable destination for all ages. These events also serve as opportunities for public education, using hands-on, kid -friendly activities to teach young children about the benefits of growing their own food, how plants grow, and why fresh, local food matters for their bodies and their community. For local farmers, the market creates a meaningful space to spend Sundays connecting directly with customers and sharing knowledge about their growing practices, while bakers and preserve makers have a place to sell their products and pass on their skills and stories. By celebrating everything grown, baked, and created locally, the farmers' market strengthens the local economy, promotes sustainable practices, builds food literacy, and fosters pride in the region. Above all, it serves as a relaxed, welcoming place to gather —an easy, joyful way to spend an hour on a Sunday, nourishing both body and community while reconnecting with neighbors and the hands that feed Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Dutton Farmers' Market takes place in the parking lot of the Dutton Community Centre in Dutton, Ontario, and serves customers across West Elgin and beyond. It runs from May to October on Sundays from 9 AM to 1 PM. The attendance of the market varies, but is about 300-500 customer on average on a typical Sunday. Of course, with more focus on targeted digital and print marketing for 2026, we are hoping to grow attendance even more- putting the Dutton Farmers' Market on the map for a Sunday road trip alongside other amazing Dutton businesses. Page 220 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. On behalf of the Dutton Farmers' Market Committee, we are seeking funding to support the delivery of free, educational, family -friendly programming throughout the market season, ensuring that all activities remain accessible to market attendees at no cost. These programs are designed to enhance the market experience, encourage community participation, and create a welcoming, vibrant atmosphere for all ages. Planned activities include face painting, hands-on educational gardening programs, creative art projects, ice cream sundae bars featuring locally grown berries, live music, and more. The primary audience for this programming is families with children, while many offerings —particularly live music performances by local musicians —are intended to engage and appeal to the broader market -going community as well. Specific dates for individual programs have not yet been finalized, as funding confirmation is required before booking musicians and coordinating with program partners. Once funding is secured, we anticipate offering the following throughout the season: -Live music at least once per month, featuring local Elgin County musicians -Ice cream sundae bars three times during the season, timed with blueberry, strawberry, and raspberry harvests -Two garden -focused educational programs (such as "plant your own herb garden'), ideally in collaboration with the local Horticultural Society -One art -based activity per month (e.g., puppet making, flower pot painting, pumpkin decorating, vegetable stamp art) -A bubbles and sidewalk chalk station available weekly -Face painting at least once per month, a consistently popular attraction for families -Special Canada Day themed activities on Canada Day weekend In addition to programming, a portion of the funding will be allocated toward social media marketing initiatives and promotional mailers. These efforts will help ensure that residents of Dutton Dunwich and West Elgin are aware of the market, informed about upcoming activities, and feel welcome and encouraged to attend. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. A farmers' market that brings together local produce, artisanal baked goods, handmade arts, and preserves —alongside family -friendly programming such as hands-on art activities, educational gardening workshops, face painting, live music, and other interactive experiences —fills a meaningful need within the community by providing an accessible, inclusive space where residents can connect with one another and with the people who produce their food and goods. In many rural communities, opportunities for regular social gathering and locally focused commerce are limited. The Dutton Farmers' Market helps address this gap by offering a consistent, inclusive and welcoming destination that supports both social well-being and local livelihoods. The market enhances the community by improving access to fresh, locally grown and made products, supporting healthy eating, and strengthening the local economy through direct sales for farmers, bakers, and artisans. By giving producers a direct outlet to share their work, knowledge, and stories, the market builds stronger relationships between residents and local businesses while reinforcing the value of supporting local. Family -friendly activities further enhance the experience by encouraging participation from all age groups, creating a space where families feel welcome and community connections can grow naturally. In addition, the market attracts visitors from across Elgin and Middlesex counties, increasing visibility for the community and encouraging attendees to explore and support other outstanding Dutton businesses. This regional draw helps stimulate local commerce beyond the market itself, fosters community pride, and positions the market as a vibrant hub of activity. Overall, the Dutton Farmers' Market creates lasting positive impact in West Elgin and beyond by strengthening social connections, supporting local producers, promoting healthy and sustainable choices, and offering a shared community space that contributes to the long-term vitality of the region. Page 221 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support will significantly enhance the Dutton Farmers' Market by strengthening and expanding an already successful, entirely volunteer -run initiative. The market currently operates with limited financial resources, and additional funding would allow us to build on what is already working and intentionally grow our reach and impact. Specifically, funding would support a series of family -friendly special events —such as live music performances by local musicians, seasonal ice cream sundae days featuring locally grown berries, educational art and gardening workshops, and monthly face -painting days —that have proven to increase attendance and encourage longer visits. These events give families and first-time visitors another reason to attend the market regularly, helping to convert occasional shoppers into consistent market supporters. County support would also allow us to implement more strategic and effective marketing efforts. Targeted social media advertising would enable us to reach families and residents across Elgin and Middlesex counties who may not yet be aware of the market, while printed postcard mailers would ensure visibility among households with limited online access. By increasing regional awareness, these efforts would not only boost vendor sales at the market but also drive foot traffic to nearby businesses, restaurants, and services in Dutton, amplifying the economic benefit to the broader community. Equally important, financial support plays a critical role in sustaining and strengthening our volunteer base. The market is organized and operated by a small committee of dedicated community members who manage logistics, vendor recruitment, finances, programming, promotions, and weekly operations. Access to funding reduces the burden on volunteers by allowing the market to hire performers, purchase necessary supplies, and support programming without relying on personal financial contributions or excessive unpaid labour. For example, rather than volunteers sourcing donated materials or personally funding children's activities, they can focus their time and energy on planning, coordination, and community engagement. County support would help prevent volunteer burnout and would foster a sense of shared success and momentum. When volunteers have the resources to turn creative ideas into reality —such as launching a new educational workshop or expanding a popular program —they feel valued, motivated, and excited to remain involved. In turn, this strengthens volunteer retention, encourages new volunteers to step forward, and ensures the long-term sustainability of the Dutton Farmers' Market as a vibrant, community -driven hub with lasting positive impact. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Dutton Farmers' Market is a fully volunteer -run initiative that does not have not -for -profit status and therefore relies entirely on annual fundraising efforts and sponsorships to remain sustainable. Financial support is essential to offset core operating costs such as market signage, print and digital marketing, market infrastructure (tents, generators etc.) and family -friendly activities and workshops (i.e. musicians, workshop materials etc.). These elements are key to creating a welcoming, exciting, visible, and engaging market experience for both vendors and visitors. As the market continues to grow and attract people from surrounding regions, additional funding will allow us to expand our offerings and improve accessibility, including increasing supplies for arts and gardening programs and offering face painting and live music on additional market days. Current funding and sponsorship support comes directly from local businesses- usually in small sponsorships of about $50- $200. In recognition of their contributions, sponsors are featured through weekly logo placement on market signage and regular acknowledgements on our DFM social media platforms. We are also awaiting confirmation of a potential $1,000 contribution from the Dutton Economic Development Committee, which would be directed toward improved market signage. County support would play a critical role in strengthening our financial stability, enhancing the Page 222 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 223 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Kristin a Pringle Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 224 of 504 County of Elgin Grant And Sponsorship Form (2026) Contact Information Name of Organization: Belmont Swans Club Name of Program/Event/Project: 1. Easter Egg Hunt 2. L'il Monster Walk and Roll 3. Belmont Poppy Project Contact Name: Jeannine McBride Position: Club Treasurer Mailing Address: P.O. Box 480, Belmont, ON, NOL 1 BO Phone Number: 519.765.4358 Email:mcbiriide auntellecoun.riet Which stream does your request fall under? Sponsorship Please review the Grant and Sponsorship Policy for more information about each stream. * Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 Total Amount Requested: $1625.00 Section 1: About Your Project Is your group based in the County of Elgin? Yes Is your group a charity, not -for -profit or volunteer organization? Yes Is your group affiliated with another organization? No If yes, please identify the group or organization: _n/a How many years has your group/organization been in operation? Since 1980 as the Belmont Lioness (41 years) and since 2021 as the Belmont Swans (5 years). Please describe what services your group/organization provides to the residents of the County of Elgin. The Belmont Swans Club organize and present the Easter Egg Hunt annually in Belmont for youth, the L'il Monster Walk and Roll for youth in Belmont at Hallowe'en, and we decorate the bridge and park in Belmont with poppies through the Belmont Poppy Project. We support the Belmont Santa Claus Parade, Belmont Canada Day activities, Belmont Community Park (All that Glitters), Spring/Summer Flower baskets (Keeping Belmont Beautiful), the Remembrance Day Service, Belmont United Church, St. James Presbyterian Church, South Dorchester Public School, New Sarum Public School, the Belmont Historical Society, Belmont Minor Hockey, BAD Girls Hockey, Belmont Skating Club, Belmont Library, Belmont Firefighters and families in need in the community, just to name a few. We donate to many charitable organizations that support individuals in the village who may require their services. Page 225 of 504 Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. 1. Easter Egg Hunt - Held at Don Yeck Park in Belmont. Last year we provided chocolate and other Easter treats for approx. 350 children. Parents and extended family also attend. Budgeted amount for 2026: $1000.00 2. L'il Monster Walk and Roll - Held throughout Belmont, children visit businesses for Hallowe'en treats. Approx. 400 children. Parents and extended family participated last year. Budgeted amount for 2026: $125.00 Belmont Poppy Project - Poppy making, crochet/knitting lessons and distribution of poppy making kits held at the Belmont Library. The poppies are displayed on the bridge on Belmont Road and in the Belmont Community Park. All residents, visitors, and travellers through Belmont can appreciate this symbol of remembrance of our veterans. Budgeted amount for 2026: $500.00 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. 1. Easter Egg Hunt - The Belmont Swans Club lead this project in the community. Funds are spent on purchases of chocolate bunnies for older children and gift bags for younger children (or those that are lactose intolerant) that contain age -appropriate treats and small toys, i.e. bubbles, suckers. We rent an Easter bunny costume for the day, purchase supplies to paint bunny noses and whiskers on the children, pay a rental fee to Central Elgin to use the pavilion, have photo opportunities with some bunny cut outs and allow the children to hunt for "eggs" (golf balls). We have some small activities children can stay busy with while waiting for the "hunt" to start. Children are separated by age group during the hunt to ensure everyone has a good experience. All children are given a treat of the same value. This event is held on Good Friday annually. L'il Monster Walk and Roll - The Belmont Swans Club lead this project in the community. The businesses that choose to participate purchase treats for the children. The Belmont Swans Club provide a map of those businesses and provide businesses with a sign that advertises them as a "monster stop". This year, the Belmont Swans Club will have a location halfway along the route that will be a hydration station, providing water and juice boxes for the Li'I monsters and their walking/riding partners. This event is held annually on the Saturday before Hallowe'en (or on Hallowe'en if it falls on a Saturday). Belmont Poppy Project - The Belmont Swans Club lead this project in the community. Learn to crochet or knit sessions are open to all community members. Different long-term care facilities' residents are also encouraged to participate. Yam is the main expense. Kits are created by Swans members and contain the supplies to make 5 poppies and are provided at no charge to community members. Netting is purchased to attach the completed poppies to a panel for display. As more poppies are made, additional panels will be made to cover more of the bridge. Damaged poppies will be replaced as needed. Eight panels were made last year. The poppies are displayed between November 1st and 15th. Crochet classes are scheduled to start in March of 2026. Page 226 of 504 How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Since we are a small village, there are limited opportunities to come together as a community. These events allow residents to meet face to face, rekindle old friendships and build new relationships. They provide a sense of pride, belonging and acceptance in Belmont. We often draw from neighbouring communities as well, involving more members of Elgin County beyond Belmont. The support of local businesses for the L'il Monster Walk and Roll is amazing and helps to keep residents aware of what is in their community so they can continue to support local. These projects help people of all ages feel valued and involved in a larger group. We invite local youth to come and volunteer for our Belmont Swans Club projects as well, and the Easter Egg Hunt involves our local Belmont Leos and many high school volunteers from the area. We use Central Elgin and Elgin County facilities, Don Yeck Park and pavilion and the Belmont Library, allowing residents to explore those spaces. We advertise the events at local schools, communities and public places. If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. These events are growing every year as the population of Belmont and Elgin County grows. Additional funding would allow us to purchase additional supplies to ensure we can service more residents. In the past, we have run out of supplies at our events due to unexpected popularity. With additional funding, we can continue to increase our budget for these projects to prevent that from happening. County support would allow us to reach out further with our advertising to promote these activities beyond the village of Belmont. Having County support will help us share more of our funds with more individuals and add additional projects. We receive requests for financial support from different groups, projects, and events regularly. Unfortunately, we are not able to help financially with all of these requests due to budget constraints. We are always looking for more members to join our Belmont Swans Club to boost our fundraising opportunities and provide more service to the community. When people see the Belmont Swans Club working in the community, it helps to raise awareness of our club and we often have requests to learn more from prospective members, which promotes membership or offers of volunteering at specific events. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Belmont Swans Club basic operating expenses include rental space fees once a month for in person meetings, hall rental fees for fundraising events, Google Meet expenses for once a month virtual meetings, insurance for our members, dues to our district and provincial levels and advertising to help promote membership. Our members pay an annual fee to be members of the Belmont Swans Club and to assist with these expenses. In addition, the Belmont Swans Club are asked to donate not only their time but their own money to provide things like baked goods, etc. In 2025, we applied for and received a grant from Central Elgin to reimburse the Belmont Swans Club rental fees for the use of Central Elgin -owned spaces from the time the application was approved until the end of the year, which represented 4 months of rental space expenses. We have been informed that it is unknown if that grant will be offered again this year. Page 227 of 504 Occasionally, members of the community will provide donations to the Belmont Swans Club for a specific event or general expenses, but this is very uncommon and we do not ask the community for donations. Otherwise, our club relies on fundraising for the operation of the Belmont Swans Club, planning and presentation of events and donations to others. The Belmont Swans Club have a diverse schedule. We volunteer in the community, provide financial support to many charities and groups, plan and present activities, work with other service clubs, and plan and execute our own fundraisers. As noted above, we are requesting this support to allow us to help more charities, local groups and individuals. Section 2: Proposed Project/Event Budget Not required. If additional information is needed, please contact us. Section 3: Detailed Project Outline and Financial Statements Not required. If additional information is needed, please contact us. Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print): Jeannine McBride Applicant Signature: aeamtineTYlel toe Submit completed application packages to communitygrants@elgin.ca Page 228 of 504 "10000' Elg III wO L,l I'l ty Schedule County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Wallacetown Agricultural Society Name of Program/Event/Project Wallacetown Fair Contact Name Kim Carder Position Secretary Mailing Address PO Box 1, 24 Argyle Street, Wallacetown NOL21VI0 Phone Number 519-777-1582 or home 519-762-2737 Email wallacetownfair@yahoo.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 0 Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $ 1 0 ) 000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 229 of 504 How many years has your group/organization been in operation? 166 yrs Please describe what services your group/organization provides to the residents of the County of Elgin. - Annual Fall Fair/ Community Festival October 2, 3, 4, 2026 - Agricultural Exhibitions and Competitions - A place for old and young to come together, continue traditions and start new ones. - Promote Agriculture through Agricultural Awareness Safety Day - Grades 1- 4 (includes busing to fairgrounds and school, providing dinner, ice-cream, free loot bags, reflective vests Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. - Agricultural Exhibitions and Competitions totalling $19,892.00 in prize payouts and $2822.69 in expenses for judges, ribbons, rosettes. - Supports 4-H Elgin County by repaying their membership fee of $100 per member - this year we paid for 14 members to show their animals at the fair at their Achievement Day. Provide ribbons, rosettes, prize money ,($1870.00) judges ($205.00)for the competitions. Plus $1400 reimbursement of 4-H membership fees. Total investment in 4-H was $3475.00. - We provide an annual tradition of coming to the fair, free entertainment totalling $68,053.64. - Support further education by sponsoring an Ambassador of the fair with a $2000 bursary, along with paying expenses for OAAS convention and CNE competition totally $1800 - Wallacetown Fair - Dates October 2, 3, 4, 2026 - attendance 2500 - 5000 people. Fair takes place at Wallacetown Fairgrounds 24 Argyle Street, Wallacetown ON NOL 2M0 Budget for 2025 fair totalled $194, 592.82 in expenses alone. Budget for this year will be increased by $5000 due to increase in midway costs. Page 230 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Funding will be used for a variety of events, building and renovation projects, Agricultural Awareness program, 4- H achievement Day competitions. Agricultural Safety Awareness Day - 2 day program with schools being bused to our fairgrounds. Approximate 200 + students participated in 2025 with further projection depending on funding of reaching out to St. Mary's West Lorne and possibly Aldborough in Rodney along with Dutton Public School. Funding will be used for busing, food and cost of bringin in different safety co-ordinators such as fire, police, agricultural business such as Agris, Farming Equipment Dealerships, etc. Wallacetown Fair - 166th year - funds to help offset cost of bringing the fair to the community. Budget of $200,000 has been set for 2026 to encompass all aspects of the fair from entertainment, prize payouts, rental equipment, port-o-pots, sound systems, safety - ambulance, fire co ordination with St. John's Ambulance. Addition of pay at the gates with credit/ debit which will mean POS stations and internet ability. Renovations - new Electrical panel and updated wiring to provide much needed power for midway, food booths, new office addition being built in 2026. Supporting beams in 4-H barn need to be replaced to strengthen the barn. New lighting to be added to Homecraft building for safety of patrons. Addition of lighting to side of Jr. Fair building for parking for Wheelchair Accessibilty safety of $3800. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Wallacetown Fair is an annual tradtition for over 166 years. It encompasses everything agricultural to entertainment for old and young, competitions to show pride in ownership of animals in 4-H and Youth and Adult competitions. The fair brings tourism to the area and local businesses thrive. A small town becomes a bustle of activity with stores full of people passing through Dutton and Wallacetown. Local heritage spots have a light shone on them from people outside the community through our advertising in London, St. Thomas and community. 4-H achievement supports youth in the community through competition and pride in their work ethic with their animals. Extended family members come to support and then take in the fair themselves. Positive impact is life changing for some of the members who learn leadership quality use in every day life. Agricultural awareness teaches youth the safety of agricultural equipment, chemicals, knowledge of fire escape planning, and general safety rules in day to day living. It also provides a day of education, fun and team building skills. Page 231 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The bottom line of course is budget. Without the help of the County, our fair would not continue to thrive. We want to continue our traditions but add special programs that will offset costs of the Board of Education by providing an opportunity for an outreach program for public school children that is totally outside funded. Dutton Dunwich Municipality - decrease costs of land ownership by the municipality by continuing to own our fairgrounds and take care of maintenance, insurance, upkeep to buildings and grounds used by the general public. Dutton is a thriving community and new people are moving to the area and need social interaction and volunteerism. Reaching out through social media, Annual General Meetings, public monthly meetings, bring a friend to help participate at the fair by either volunteering or competing can be achieved by advertising, word of mouth, promotion in signage and radio advertising. These all take money and fundraising. Your support is so important to the Wallacetown Agricultural Society so that we can continue to grow our volunteer base which in turn will bring possible new business owners to help us have a successful fair and keep our budget down by volunteering efforts of equipment and resources. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Actively seeking support from the Municipality of Dutton Dunwich. This support would be in kind and financial if their budget allows. This request is made annually to continue our tradition in the community to provide a local festival. Currently we have a working budget of approximately $250,000 that we meet from fundraising locally by holding dinners, online auctions, curling bonspiels, etc. Fair income is minimum with a profit of $30,000 this year. Attached is our financial statement for your information along with detailed information from the fair alone. Insurance alone plus lawn maintenance and hydro total over $36,000 on top of fair expenses. As you can see from the numbers, they just don't add up. We do not make enough from the fair to cover most of the general expenses. We are currently in the midst of a fundraising campaign to finish the building of the new office/ meeting space that will be attached to the Junior fair building. There has been many complications from building inspector and our plans have had to be changed three times. We finally have a permit but due to weather, the building cannot take place until spring now. This has been extremely frustrating and costly. Our previous budget to complete the building is now $10,000 over projection so any extra funding we can apply for is gratefully appreciated. A current down payment of $25,000 has been given to Goodhue Construction to hold our good faith standing for upcoming construction in the spring. The money received from the Elgin County Grant 2025 has been used for this down payment. More information on permits can be sent to the county if necessary. The budget is $59,000 for the building itself. Further fundraising will need to be done to add interior finishings, electrical outlets, and cladding of the walls, baseboard heaters, lighting, etc. We expect another $10 - $15,000 to cover these expenses. Page 232 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: Your organization's prior year financial statements. Wf Outline all areas of fundraising that have been explored. �6 Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. Detail why you consider County participation in your project necessary. Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. KDC Initial —Acknowledgement that approvals of large grants maybe subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 233 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Kim Carder Applicant Signature Digitally signed by Kim Carder Kim Ca rd Pi r Date: 2026.01.27 Submit completed application packages to communitygrants@elgin.ca Page 234 of 504 Ministry of Agriculture, Ministere de I'Agriculture, de Food and Agribusiness I'Alimentation et de I'Agroentreprise V Floor 3e etage 1 Stone Road West 1 Stone Road West Guelph, Ontario N1 G 4Y2 Guelph (Ontario) N1 G 4Y2 www.ontario.ca/OMAFRA www.ontario.ca/MAAARO Labour, Trade and Economic Development Branch June 25, 2025 Wallacetown Agricultural Society Kim Carder, Secretary 24 Argyle Street, P.O. Box 1 Wallacetown, Ontario NOL 2MO Dear Kim Carder: This "Letter of Good Standing" will certify that Wallacetown Agricultural Society is incorporated as an Agricultural Society within the meaning of the Agricultural and Horticultural Organizations Act (AHOA) of the Province of Ontario. Under this legislation Agricultural Societies are considered non-profit corporations, without share capital. The Wallacetown Agricultural Society was incorporated in 1860. The AHOA was passed into legislation in 1990 and combined three pieces of legislation and all incorporated organizations into one Act. Under the AHOA, there are no letters patent, charters or corporate numbers issued. Each organization files an annual return with the Ontario Ministry of Agriculture, Food and Agribusiness. This Letter of Good Standing is proof of your incorporation and that you are current with your annual filing requirements. If you have any questions, please do not hesitate to contact Agricultural Information Contact Centre (AICC) Toll Free: 1-877-424-1300, TTY: 1-855-696-2811, or Email: AHOA.admin@ontario.ca. Sincerely, Erin Watt Economic and Business Advisor c: Wallacetown Agricultural Society Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 A bonne terre, bons produits Bureau principal du ministere: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 Page 235 of 504 WaltacetownAgricultural awr Index For the year ended December 31,2025 2M. 1 Compilation Engagement Repiort 2, Statement of Financial Position 3 Statement of Changes in Net Assets 4 Statement of Operations 5 Statement of Cash Flows 6 Notes to the Financial Statements Page 237 of 504 Compilation Engagement Report To Management of Wallacetown Agricultural Society- (herein referred, to as Waltacetown Ag) On the basis of information Provided by management, we have compiled the bailance sheet of Wallacetown Ag as at December 31, 2025 and the statement of' income for the year then e:nded, and notes to the financial statements, which describe the basis of accounting applied in the preparation of the compiled financial information. Management is responsible for the accompanying financial information, including the accuracy and completeness, of the underlying information used to compile it and the selection of: the basis of accounting. We performed thiis engagement in accordance with Canadian Standard on Retated Services (CSRS) 4200, Compitation Engagements, which requires us to comply with relevant ethical requirements. Our responsibility is to assist management in the preparation of the financial information. We did not perform an audit engagement or a review engagement, nor were we irequi red to perform procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do noit express an audit opinion or a review conclusion or provide any form of assurance on the: financial information. Readers are cautioned that the financial information may not be appropriate for their purposes i Met's Accounting & Tax Service Dutton, ON January 21, 2026 159 Currie Rd, Dutton, ON, NON 1 JO, p 519-762-3070 f 519-762-2579, metstaxes@bhotmail.corn Page 238 of 504 Wa Ita c etown Agri c u Itu ra I Society Statement of Financial Position As at December 31, 2025 Unaudited 2026 2024 Assets Current Assets Cash 90,174.37 639,86L92 Acmints Receivable 0.00 0.00 Prepaid Expenses 15,000.00 TotatAssets 105,174.37 69,861-92 Current Liabilities Line Of Credit (Note 2) Net Assets Total Liabilities, & Net Assets On behalf of the Board Shirley Mullin Treasurer Liabilities MIR MKII 105,174-37 69,861-92 ............. .... K Page 239 of 504 Ret Profit (Loss) Net Assets, e,n d of year Watla c etown Agri c u ttu ra [ So c I ety Statement of' Changes In Net Assets For the: year ended December 3L_-202 Unaudited ki K#3q;m ��# V Gg,RGIM $ 71,672-34 35,312.45 -1,710.42 $ 105,174,37 $ 69,861.92 Page 240 of 504 Revenues Fair Donations Bingo Fundraising Rental Grants Interest Member Fees Internet Conference & Education Total Revenues Expenses Advertising Appreciation Dinner Conferences and education Donations Honorarium Fair Expenses Fundraising Expenses Insurance Interest & Bank Charges Membership Fees Office & Cleaning Expenses, Professional Fees Computer&:Website Repairs & Maintenance (plate') Utilities Total Expenses Net Profit (Loss) Repairs & Maintenance - General Repairs & Maintenance - Grandstand Repairs & Maintenance - Equipment Wallacetown Agricultural Society Statement of Operations For the year ended December 31, 2025 Unaudited EM] WXROM 2,,585.00 36'muq 24,3K95 14,800-00 53,227.79 1A3 92200 1,2�0000 2024072 i"WWR 2,492.00 34,604.58 11,46629 18,300-00 33,000.00 1.51 9i65i.00 1,200.00 0.00 277,844-37 219,960-73 2,224.21 1,710-85 3,29730 3,489.99 2,0501.89 2,481.07 2,422.42 1,064,87 4,500.00 4,500.00 183,941.72 139,254.26 2,444.09 6,106.69, 8,697,97 8,80&94 827.98 753.05 788.74 685.91 1,832.3,6 2,089.74 440.70 418,10 983.80 1,366.79 25,187.49 45,73837 2,892.25 3,204.52 242,531 92 221,67115 35,31Z45 -1,71042 oil 25,187A9 45,738-37 4 Page 241 of 504 Waltacetown Agricultural, Society Statement of Cash Flows For the year ended Decernber 31, 2025 Unaudited Cash Provided by (Used in) Operating Activities Net Profit (Loss) Difference In Accounts Receivable Increase in Prepaid Expenses Tot2t I I Ithlifla- F! n a n ci ng Activity Line of Credit Net Increase (Decrease) In Cash 1203r�� Cash, end of year Cash consists of: Grants Account Operating Account Bingo Account Trust Account outstanding Cheques & Deposits Total Cash Other Information Interest Paid KM 35,312.45 Mo -15,00000 0.00 20,312.45 69,861.92 1417M M 71,572,34 90,174.37 69,861.92 61-94 60.81 28,381.06 60,414.64 5,882,18 10,923.65 56,04M9 1,852.82 -20M0 -3,390M, 90,174.37 69,86 1.92 M W A Page 242 of 504 TVallacetownAgric:utturatSocietyi Notes to the Financiat Statements Fort gear endelt DecenJacli,.2,49 (Un�audited) 'the historical cost basis, reflecting cash transactions with the addition of the following: - Prepaid expenses -Accrued liabilities - Capital assets amortized over their estirnated useful life 2 Changes to accounting poiticies and procedures: - No accounting policy changes 4 New capital assets added: 61 Page 243 0 504 Wallacetown Agricultural Society Board of Directors and Executive 2026 Kelsey McConnell, Past President 174 Shackleton Street Dutton, NOUJO Cell: 519-281-8102 kelseymccnnll@hotmail.com Term- 2024-2026 —1 yr Eric Johnson, President 30540 Thomson Line Dutton, NOUJO Cell: 519-319-4013 Eric johnson8@hotmail.ca 2026- 2028- 3 yr Shirley Mullin, Treasurer 165 McArthur Street Dutton, NOL 1JO Home: 519- 762- 3520 Cell: 519-671-7875 shirley.mullin@hotmail.com Kim Carder, Secretary 202 Margaret Street, Dutton, NOL 1JO Home: 519-762-2737 Cell: 519-777-1582 wallacetownfair@yahoo.ca Lin McCann, Homecraft Chairperson Associate 27041 Thomson Line Dutton, NOL 1JO Cell: 519-859-2534 blmccann2@gmail.com Ida McCallum, Culinary Arts Chair 33069 Aberdeen Line Iona Station, NOL 1PO Home: 519-762-5095 Cell: 519-671-0094 mccall.ida@gmail.com Term — 2024 — 2026, 1 yr Grace Campbell, Homecraft Treasurer Associate 12685 Cowa) Road RR# 1, Box 120 Iona Station, NOL 1PO Home: 519-762-5133 russtanda@start.ca Marguerite Boyd General Exhibits Division Secretary. Associate 28260 Celtic Line Dutton, NOL 1JO Home: 519-762-5302 Cell: 519-614-8847 mgboyd2@gmail.com Anna Tokarz, Director 28741 Fingal Line Wallacetown, NOL 2MO Home: 519-762-2617 annatokarz1319@gmail.com Term- 2025 — 2027, 2 yr Page 244 of 504 Gerald Boyd, Director Sonja Hall, Director 28260 Celtic Line P.O. Box 86 Dutton, NOL 1J0 16 Poplar Street Home: 519-762-5302 Wallacetown, ON NOL2M0 Cell: 519-614-2693 Cell:519-719-9224 mgboyd2@gmail.com theha112019@gmail.com 2025 -2027 — 2 yr Term — 2024 — 2026, 1 yr Tracy Trudell, Director Bruce McCann, Associate 12817 Medway Road 27041 Thomson Line Arva, ON NOM 1CO Dutton, NOL 1J0 Cell: 519-494-9884 Cell: 519-857-5234 tracytrudell@yahoo.com blmccann2@gmail.com Term: 2026 -2028, 3 yr Ian McCallum, Associate Sheri Lackey, Director 32468 Chalmers Line 30807 Lakeview Line Iona Station, N01-1130 Wallacetown, NOL 2MO Cell: 519-317-1342 Home: 519-762-5496 ian361mcallum@gmail.com Cell: 226-378-5505 sherilackey82@outlook.com Murranda McCallum, Associate Term 2025-2027 — 2 yr 33582 Fourth Line, Iona Station, NOL 1130 Kayla McGrath, Director Cell: 519-868-6140 6 Rose Street m.mcallum1999@gmail.com Wallacetown ON NOL 2M0 Cell: 519-282-4473 kayladesando@gmail.com Term 2024 — 2026, 1 yr Patrizia DeSando, Director 4 Rose Street Wallacetown, ON NOL 2M0 Cell: 226-926-4195 triciadesando@gmail.com Term — 2024- 2026, 1 yr Page 245 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Thames Talbot Land Trust Name of Program/Event/Project Hawk Cliff Woods Migration Weekend g Contact Name Darby Alderson Position Operations & Engagement Coordinator Mailing Address PO Box 25054 Phone Number 519-858-3442 Email info@ttlt.Ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 246 of 504 How many years has your group/organization been in operation? 26 Please describe what services your group/organization provides to the residents of the County of Elgin. Thames Talbot Land Trust (TTLT) is an environmental charity that operates in Elgin, Middlesex, Oxford, and Perth counties, protecting nature by managing and caring for land forever. Elgin County is one of TTLT's geographic priority areas of interest and is in the Carolinian Zone, where there is little formal protection of natural areas. TTLT currently protects nine nature reserves (945 acres) in Elgin County, playing an important role in conservation and community well being. TTLT coordinates opportunities on our nature reserves for outdoor recreation and nature immersion activities such as hiking, birdwatching, nature photography and emotional renewal. We are active in Elgin County, providing educational and recreational opportunities for students, families, gardeners, hikers, nature enthusiasts, and new explorers. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Hawk Cliff Woods Migration Weekend is an annual event that happens at TTLT's Hawk Cliff Woods nature reserve in Union, ON along the Lake Erie shoreline. The event is held in the north section of the nature reserve (43277 Dexter Line, Union, ON) over the course of 2 days. On average, we see over 500 people at the event. We expect this number to stay the same or increase for the upcoming year. Page 247 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Hawk Cliff Woods Migration Weekend celebrates the fall migration of hawks and other raptors and Monarch butterflies. It is a free event hosted in partnership with the Hawk Cliff Raptor Banders, St. Thomas Field Naturalist Club, and volunteers of Monarch Watch. The event features presentations with wild and domesticated animals (handled legally and ethically) that showcase different species and the conservation challenges and opportunities associated with each. The event will be held on Sept. 26 and Sept 27, 2026 and is open to the general public. The cost to host the event in 2025 was $7,100. Funds from Elgin County will be directed towards promotional material (e.g. posters, signage), equipment/material rentals (e.g., portable accessible toilet, tent, chairs, audio equipment, etc.), transportation (e.g., busing for community partners), presentations (e.g., honourariums, presentation fees), and staff time to plan and deliver the event. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The event provides free environmental and educational programming in a rural community that allows people of all ages to learn about nature up close and personal. Hawk Cliff is also a well known birding location and often the event, and the migration itself, brings people from all over Ontario into Elgin County, where they may spend money on food, gas, and overnight stays. The County has no national parks and only three provincial parks totaling 776 acres, which means natural areas for recreational activities are in high demand. The event provides an opportunity for people to explore a natural area that can be accessed for free by the public year round, and the chance to connect with nature in a different way than they may have previously. Page 248 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The County's support would allow us to enhance the presentations and activities that we offer at the event to draw in a larger range of people. With additional funding, we can provide special presentations from organizations such as The Raptor Conservancy of Canada and Scales Nature Park, both of which deliver live demonstrations with animals. Last year was the first time we held the event in the north section of Hawk Cliff Woods. The new site offers more room for people to attend and participate in activities, providing more opportunities for people to connect with nature, including volunteers. The County's support would also help the organization connect with local community groups such as the Scouts who may be interested in participating and to provide transportation for participants who would not normally be able to attend (e.g. don't own car, financial barriers, newcomers). We typically see 50% new people each year, including new volunteers, and with enhanced programming, we would expect to see this number increase. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. As a charity, we rely on the generosity of individuals and organizations to help us fulfill our mission to protect nature forever. All of our events, workshops, and programming are free for all to attend. The only way to enhance these opportunities and keep them free to the public is to seek additional funding. We seek funding support each year from a variety of organizations and businesses to run this event and support from this grant would allow us to enhance programming and engage new audiences to make this event more accessible and welcoming to all participants. Page 249 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 250 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Darla KOSCIr1Skl Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 251 of 504 ElginColur'ity Schedule A County of'Elgin Contact Information Narne of Organization YWCA St. Thomas -Elgin Name of CultureFest- A Multicultural Celebration Program/Event/Project Contact Nanrne Sonia Basu . . ........ . ___ . . . ........ ....... Position Manager, St. Thomas -Elgin Local Immigration Partnership Mailing Address 16 Mary St., W, St. Thomas, ON N53 P 2S . . ......... . . Phone Nuimber (519) 631-9800 ext. 241 Email sbasu@ywcaste,.ca Which, stream does your request fall Under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship 0 Fill out Sections I & 4 only * Application deadline: February 1 Grants * Fill out all sections * For capital projects where grant reqUested is above $2,001, meeting 10% of capital project need, * Application deadline: No less than one year before the date of need, Total Amounit Requested: $2000.10 11,S Your groulp based in the ounity of Elgin? 5_4 Yes I'D No is your group a charity, not -for -profit or volunteer organization? * Yes 01 No 111 1 1! 1 11 MCI] ■ If yes, please identify the group or organization: s:' Thowas-Elgin Local lmmigration Paone�ship . . . . . ..................... . ............ _ ........... Page 252 of 504 How many years has your grouplorganization been in operation? 124 years Please describe what services your group/organization provides to the residents of the County of Elgin. The YWCA St. Thornas-Elgin's mission statement is: Providing leadership, advocacy, opportunities, and a voice. Empowering women, gender -diverse people, and their families, everyday! As a multi -service charity, programs and services include but are not limited to housing, skills development and training, settlement services, Youth independence, transition, and leadership, aquatics, chiildren's programs and licensed school age childcare, The YWCA St, Thomas -Elgin also hosts collaborative initiatives including Poverty Initervenhons, 'the Youth Homelessness Protocol and the St. Thomas -Elgin Local immigration Partnership, The St, Thomas —Elgin Local immigration Partnership (STELIP), is a cross -sector community initiative funded by Immigration, Refugees and Citizenship Canada (IRCC), STELI'P supports the successful settlement, integration, and inclusion of newcomers and immigrants across Elgin County, Through collaboration with service providers, employers, municipal partners, community organizations, and, residents, STEUP works to identify local priorities, reduce systemic barriers, and strengthen a welcoming and inclusive community for everyone. Our efforts focus on community planning, partnership development, public education, and systems -level change that benefits both newcomers and long-time residents. WAVIiiiI R#Fr0;-= WAIM. ?I- 116-0 i'll Vin II 9111091d[IMMI Me IU Mir ly, plt!d5t�, If Illudle Sw anypeOpleTronit�netounTyOT'tgin Ma use this service. CultureFest: A Multicultural Celebration will take place in St. Thomas at the St, Thomas Public Library, using the entire main floor, the Carnegie Room, and the Maker Space Lab in the basement. The space will be provided in kind at no cost to the project. Page 253 of 504 P I lease provide a clear description of the project, event�, or program/service and detai�l how the funds will be Used, Please include key dates of scheduled activities and the target audience. CultureFest is a free, family -friendly multicultural event being planned collaboratively to take place in the summer an weekend date to be confirmed in consultation with STEUP members, community partners and organizations. The event will be piloted as a half -day celebration to start with future opportunities to expand beiing explored depending on available resources, performer avaNability, and community interest Programming wild lnclude: Uve music and cultural performances Multilingual story times for children and families STFLIP Council presentations and/or interactive engagement activifies Inforrnafion tables hosted by community and newcomer -serving organizations Light snacks, and refreshments provided by local GlobalFlavours partners as possible Sponsorship funds may support: Honoraria and fees for local performers and facilitators Modest event supplies, rnaterials, refreshments, signage, promotion The target audience includes newcomers, immigrants, Indigenous community r-nernbers, long Orne residents, families, and youth frorn across Ogin County, How does your project, event, or program/service full a need within the community? Please describe how your project, event, or program/service enhances, the community to achieve a positive irnpact. CUItUreFest addresses an identified need: for inclusive, welcoming public spaces and opportunities where newcomers and long-time residents can connect, learn from one another, and celebrate cultural diversity. New, in Elgin County often experience social isolationi, while residents and service providers benefit frorn more opportunities to build understanding and relationships across cultures. CUItUreFest alignis, with Elgin, County's mission,, vision, and values and directly supports key prioritiesi outlined in the County's 2024-2026 Strategic Plan, particularly in the areas of commUrlity well-being, inclUsivity, collaboration, enhancing welcorning public spaces, promoting tourism and sustainable community growth. This event strengthens, community belonging, promotes intercultural awareness, Supports local artists and perforrners, and enhances collaboration among community organizations. By hosting CUltUreFest in a central/, accessible public space, the project encourages broad participation and contributes to a more connected, welcoming, and vibrant Elgin County. Page 254 of 504 If this is not a new project, event, or program/service, please explain how County Qupport will help enha�nce Your existing initiative to boost participation and/or volunte!er involvement. M-M■ F fie I'Maa e;1 1� 111joIr organization an4. Me feaSOrIS TOr'requesting this support. Indicate other forms of sponsorships/funding that have been applied for or receive4, The St, Thomas -Elgin Local Immigration Partnership (STELIP) is funded by Immigration, Refugees and Citizenship Canada (IRCC). While IRCC funding enables STELIP to coocal immigration initiatives, it does not cover event -specific costs. As a collaborative community initiative, STELIP relies on partnerships, in -kind contributions,, and project -based funding to support its Community work. Event space will be provided in�-kind by the St. Thomas Public Library. Additional ini-kind support and opportunities to share resources, collaborate, and partner in event planning, prof -notion and implementation will be explored as planning proceeds. This public MUMCUItUral event aims to expand reach, visibility and engagement to grow connections, foster belonging and celebrate diversity in St, Thomas and Elgin County. County sponsorship is essential to bringing CultureFest to the COMmUnity. This support ensures the event remains free and accessible to all residents and will enhance event quality, experience and impact. Page 255 of 504 Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or prograrnilservice for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time Of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed B u qg_9 t Amount Received to Date Include Pledges Include other fundi . ................. Include proj�q_qted othler.revenue Ex n es Buq et mount Spent to Date Include advert sina costs Please attach the following documentation related to Your p,roject- F-1 'Your organization's, prior year financial statements. ED Outline all areas of fundraising that have been explored. lwll Ensure that Section 2 above is provided in detail and include quotes or tender documents to support, your budget and that demonstrate responsible procurement practices. Detail why yore consider County participation in your project necessary, El Detail what other government funding has been obtained/applied for to support the project, Provide current fUnder decision of the Support and the reason for their decision. E How will this project directly benefit the ratepayers of the County of Elgin? 0 Provide consultant reports, including statistics, to Support the above. Initial —Acknowledgement that approvals of large graints, may be subject to the signing, of an agreement with: the Count y of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 256 of 504 Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (M FI PPA) including nilame, add ress, telephone number and email add ress is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). 1, the Undersigned, have read and understand the requirements to report back, as per Section 10, Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the Cogin after the event/project has concluded. I Understand that the grant or sponsorship provided is not transferrabile to another grOLIp/organization, If t�he event is cancelled or falls to occur, I understand that the fuinds granted will be owing back to the County of Bgin, unders,igned, certify the information in this application is, to the best of my knowledge, true, correct, and complete, I understaind that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documentslilnformation based on the type of support #ur application category requires as chosen above. Organization Representative Name (print) Sonia Basu . . .. .... ............ . Applicant S,ignature Page 257 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Tyrconnell Heritage Society Name of Program/Event/Project Heritage Farm Show g Contact Name Penni Stoddart Position Education and Event Coordinator Mailing Address P.O.BoX 26, Wallacetown, ON NOL 2MO Phone Number (519) 762-3072 Email museum@backuspagehouse.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 258 of 504 How many years has your group/organization been in operation? 31 Please describe what services your group/organization provides to the residents of the County of Elgin. Tyrconnell Heritage Society is an independent, non profit organization incorporated in 1994. THS, a Canadian registered charity, operates Backus -Page House Museum and Agricultural Centre. The museum shares the history of the west end of Elgin County from the arrival of Colonel Thomas Talbot to the 1950s. A Stage 3 archaeological assessment has recently uncovered artifacts from 3000 years ago and from the Indigenous pre -European contact time period so future programs will be designed to share these findings. Our mission is to preserve and promote the history, culture and area surrounding Backus -Page House Museum within the Talbot Settlement for the greater community and future generations while understanding the past. Every year special events are held to educate the public about the past history and culture of western Elgin. These events include Family Day and March Break activities, a wartime themed event in May/June, and a Heritage Farm Show on the Labour Day weekend. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The event will take place at the Backus -Page House Museum and Agriculture Centre. located in John E. Pearce Park near Wallacetown. In addition, activities may be held at the nearby historic St. Peter's Anglican Church. The Agriculture Centre, built in 2021 houses a collection of artifacts and displays about early settlers clearing land, planting, harvesting, and daily life outside the home. The time periods cover approximately 150 years of farming from1800-1950. The Backus -Page House Museum is a restored Georgian -style house that was constructed in 1850 by Andrew and Mary Jane (Hamilton) Backus. The Backus family was one of several families that had obtained land from Colonel Thomas Talbot and settled in the area which quickly came to be known as Little Ireland (a namesake due to the Irish ancestry of the settlers). Our annual Heritage Farm Show regularly has close to 600 attendees, mainly from the County of Elgin. Page 259 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. This will be the 22nd annual Heritage Farm Show celebrating the agricultural history of western Elgin County over the Saturday and Sunday of Labour Day Weekend, September 5 and 6, 2026. Activities include musical entertainment, a Poultry Show, Threshing, wagon rides with a tour guide giving the history of Lakeview Line, rural artwork, vendors, heritage textile artisans and demonstrations, museum tours, children's history zone, farm animals, food, genealogy research assistance, blacksmith, antique tractors and equipment, vintage automobiles and exhibits. Our 3000 square foot Agricultural Centre will also be open to visitors, volunteers, contributors, dignitaries and community members. Volunteers from the community can participate on the organizing committee, on an event team, assist during the event or showcase their talents at the event by bringing equipment or animals, demonstrating a heritage skill or their artwork/musical ability. Funds will be used to hire local performers, provide meals for volunteers, and cover costs of rentals needed for the event. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Elgin County began as an agricultural community and everyone was connected to farm life. As the county has evolved, fewer people have the opportunity to understand the agricultural roots of the county. It has recently been discovered that the Backus -Page House Museum site was probably the location of an indigenous village before Europeans settlers arrived in Ontario. The Heritage Farm Show will allow visitors to see aspects of agricultural life in the 1800s and early 1900s and also a glimpse into pre-1650 indigenous life. Older persons can reminisce about life in their youth, while children and families can learn about what life was like for their ancestors. The farm show events also showcase local artists who have the opportunity to connect with community members. Local vendors will also have a venue to sell their goods. Volunteers have the ability to participate in farming activities that connects them to the past. The farm show helps to build a sense of community among newcomers to the area. Page 260 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Funding from the County will be used to hire local performers for the event. Volunteers will be provided with funds to cover out-of-pocket expenses for serving at the event. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Tyrconnell Heritage Society operates the Backus -Page House Museum and does day-to-day maintenance for John E. Pearce Provincial Park as a not -for -profit entity. Staff consists of an Executive Director/Museum Manager, with additional positions for event coordination and education. Recently an Archaeological and Indigenous Coordinator has been employed to deal with the First Nations aspects of the Museum site. Students are hired during the summer season to provide tours of the museum and assist with operations. Funding for THS comes from memberships, government grants and contracts, donations, and event income. The sponsorship from Elgin County would be used to enhance the visitor experience at the Heritage Farm Show by bringing in local performers and encouraging local volunteer participation. It will also allow THS to have a reasonable entry fee. Without this sponsorship, costs for the event would need to be fully covered by gate receipts. Page 261 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 262 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Colin MCGUgan Applicant Signature a7489767-379e-4d5 Digitally signed by 4-a3aO- a7489767-379e-4d54-a3a0- fd2ea07eb59f Submit completed application packages to communitygrants@elgin.ca Page 263 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Mennonite Community Services of Southern Ontario Name of Program/Event/Project Family Education & Support Project Aylmer (FESPA) Contact Name Anna Bergen Position Executive Director Mailing Address 16 Talbot Street East, Aylmer N5H 1 H4 Phone Number 226-544-0386 Email annab a@mcson.org Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 0 Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 264 of 504 How many years has your group/organization been in operation? Please describe what services your group/organization provides to the residents of the County of Elgin. MCS has worked with newcomers in Elgin County since the 1970s, supporting them along their journey as they settle in the area. While we serve all newcomers who reach out to us, the majority of clients reaching out to us are Low German-speaking Mennonites. Elgin County continues to benefit from these industrious people. Over the years MCS has developed several programs to support newcomers in Elgin County, especially in the Aylmer and surrounding area. Our services include basic life skills, family support, prenatal support for expecting women, settlement orientation and services, employment supports, interpretation and/or translation, and appointment supports including transportation. On average MCS continues to see 90 new families a year coming through our doors. Serving over 2000 unique individuals annually in just the Settlement Program. Additionally, the newcomers are served through our other programs like Employment Services and FESPA. MCS has an ethnic radio station, Radio De Brigj 105.9 FM that provides programming, news and music. MCS supports and equips newcomers to make Elgin their new home; working, shopping, accessing services, and contributing to the economy. While our focus is on Newcomers, the whole community benefits from our local thrift store. This includes the many volunteers who offer their skills and expertise while learning new skills and making community connections to enrich their lives. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Our Family Education and Support Project Aylmer (FESPA) takes place in Mount Salem where an average of just over a hundred women and children are served. The participants are newcomer residents in and around Aylmer. In the coming year our goal is to have 130 participants in the program. Page 265 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. We would provide nutritious snacks and lunches to women and children attending the program. Many are at high risk because they are newcomers and struggling to adjust to life in a new country. This program will be blended into our existing FESPA programs. Additionally, many participants cannont access programming unless we provide transportation. So we will also provide transportation to enable women and children to attend this very needed program. Funds will be used directly for travel and food expenses associated with supporting How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. FESPA is a unique program for newcomer women and children. There is nothing like this in the area. This proram supports newcomers by offereing them a safe space to connect, learn, make new friends and access needed medical services to support overall health and wellbeing. It helps them feel invited as they begin to make Elgin their new home. Women and children feel more empowered to make healthy choices after being a part of our program. Women also feel better equipped to access various services and children transition more easily into a school setting after participating in our program. Page 266 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Our existing program will be enhanced by the County's support as it will allow us to enhance our program for a bigger impact on participants. We often have waiting lists and with additional support for food and transportation, more women and children are able to participate. Our goal is to reach newcomers within their first year of arrival in Canada when support is needed most. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. MCS is a charity that relies on grants, donations and fundraising along with the support of many community volunteers. Without these additional funds ours programs will need to be trimmed because donations continue to be down overall. With this additional support we can continue to offer transportation, as well as healthy snacks and hot lunches for all our participants. Page 267 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges 0 0 Include other funding 190,820 0 Include projected other revenue 10,000 0 Expenses Budget Amount Spent to Date Include advertising costs 202,820 10 0 Total Revenue less Expenses 0 Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: Your organization's prior year financial statements. Wf Outline all areas of fundraising that have been explored. �6 Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. Detail why you consider County participation in your project necessary. Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 268 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Anna Bergen Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 269 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Elgin County 4-H Association Name of Program/Event/Project Contact Name Don Catt Position Treasurer Mailing Address 8569 Hobson Rd, St. Thomas, ON N5P 3S6 Phone Number 226-376-6765 Email dondianecatt@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $1500 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? 0 Yes ❑ No If yes, please identify the group or organization: 4-H Ontario Page 270 of 504 How many years has your group/organization been in operation? 25+ Please describe what services your group/organization provides to the residents of the County of Elgin. The Elgin County 4-H Association runs the 4-H program in Elgin. We provide programming for youth 6 to 21 years of age. The 4-H program focuses on leadership development. This is achieved through a club based model. Participants are exposed to different topics through a hands on "Learn to Do by Doing" approach. All leaders are volunteers. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. 2025 saw 89 youth participants complete various clubs. There were 27 4-H volunteers who helped deliver this programming in Elgin County. Our goal for 2026, is to increase participants by 10 members and volunteers by 2. Page 271 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. 2025 saw the Elgin 4-H Association budget more money for advertising with the goal of increasing volunteers and members. We did have a small decrease in our volunteer numbers in 2025. However already in 2026 we have had 2 new volunteers complete the screening process and 3 potential volunteers start the screening process. We had a fantastic increase of 20 members last year. So we feel our advertising has been paying dividends. We would like to continue with our outreach with advertising in 2026. We also have a goal of supporting 2 new clubs the seed money in 2026. Key dates include: AGM in Union February 21,2026, Elgin Awards Night November 2026, Elgin Go For The Gold event July 2026 (with Elgin hosting the regional competition soon after), These events are organized by the Elgin 4-H Association. Individual clubs run throughout the year and conclude with an Achievement Day program. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Through 4-H's purpose of leadership development, 4-H supplies Elgin County with future leaders. These leaders will be found in leadership roles in businesses, local government and local community organizations. With strong local leaders across our region, Elgin County will be a strong community well into the future. Thank You for your support in developing these leaders. Page 272 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. We wish to continue to do more local advertising to help our organization gain recognition. Our goal with advertising is to increase volunteers and members. Actively promoting our enthusiasm has attracted new individuals to our program. Enthusiasm is contagious! Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. From our proposed budget, one can see expenses exceed income. We are 100% community funded. In order to continue offering this program, we need operating funds or we will eventually run out of legacy funds. All directors and organizers are volunteers. Everything we do is for our 4-H members here in Elgin County. Other forms of sponsorship/funding that we explore every year include: 1. Elgin Federation of Agriculture 2. Ontario Plowmen's Association 3. Ontario Farm Mutual Association 4. individual donations through the Canada Helps organization 5. Elgin 4-H Association fundraising in 2025 included a successful BBQ 6. individual sponsors for awards at our Awards Night 7. interest from our legacy funds On our income statement there is an income line labeled "Donations Earmarked for Clubs". These are funds sourced by individual clubs from organizations within our communities. Some of the 4-H clubs in Elgin do not have their own bank accounts. Instead of these generous community organizations making a cheque out to an individual club leader's name, they choose to have their donations flow through the Elgin 4-H Association for transparency. This is why you will see an income and expense line labelled "Donations Earmarked for clubs". The expense line is larger than the income line because we had a carryover of a donation from 2024 that was not paid out until 2025. Page 273 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 274 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Don Catt Applicant Signature C.J (1 A Submit completed application packages to communitygrants@elgin.ca Page 275 of 504 10,000 ElgunC 'ii U 11 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Multi -Service Centre Name of Program/Event/Project Employment, Literacy and Home Support Services Contact Name J e n 01 csva ry Position Fundraising & Community Engagement Coordinator Mailing Address 96 Tillson Ave, Tillsonburg, ON N4G 3A1 Phone Number 519-842-9000 x.150 Email joicsvary@multiservicecentre.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 2,000 Section 1: About Your Project Is your group based in the County of Elgin? ❑ Yes 0 No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? 0 Yes ❑ No If yes, please identify the group or organization: Stonebridge Community Services Page 276 of 504 How many years has your group/organization been in operation? 47 Please describe what services your group/organization provides to the residents of the County of Elgin. The Multi -Service Centre (MSC) is a charitable organization committed to delivering exceptional employment, literacy, and home support services to the communities of Oxford, Norfolk, and Elgin. We achieve this through strategic partnerships and innovative approaches that empower individuals to attain personal independence. Our dedicated team comprises 97 staff members and 75 volunteers, all overseen by a volunteer Board of Directors consisting of five members. We extend our sincere gratitude to Elgin County for its ongoing support. Last year, the Multi -Service Centre was honored to receive $2,000 from Elgin County, which significantly contributed to supporting our community. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Last year, the MSC supported 208 clients from Elgin County: 127 Employment Services clients, 9 Literacy clients, and 72 Home Support clients. Home Support Services are delivered directly in clients' homes to support seniors and adults with disabilities in maintaining their independence. We provide foot care services for seniors, available either in their homes or at the Livingston Centre. Transportation assistance is offered to help seniors attend medical appointments and participate in social activities, with volunteers providing door-to-door service; wheelchair -accessible vans are available for those with mobility needs. In addition, nutritious frozen meals are delivered weekly by volunteers to clients along with a safety/ wellness check. Collectively, these services are designed to support individuals in maintaining their independence and continuing to live safely within their community. We support Elgin County residents requiring assistance in finding meaningful employment and employment support services, including resume development, interview preparation, training, workshops, transportation/taxi support, clothing such as work boots, and job fairs. In addition we support Elgin businesses with information on government programs, job fairs, apprenticeships,wage subsidies and funds to pay for staff training, information on the local labour market, and the Employment Standards Act to ensure their business is compliant with current legislation. We support individuals through personalized, one-on-one tutoring provided by trained volunteers, offered both in person and online for two hours each week. In addition, we offer drop -in learning classes at the Livingston Centre, available Monday to Friday from 9:00 a.m. to 3:00 p.m., where participants can access reading and writing instruction as well as digital literacy training and workplace upgrading curriculum . The skills developed through the Get SET program (formerly known as Literacy and Basic Skills) build individual capacity, promote long-term family success, and represent a meaningful, lasting investment in the broader community. Page 277 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Sponsorship funds will be directed toward the recruitment, training, and orientation of new volunteers supporting transportation services and literacy tutoring, as well as toward providing employment assistance to job seekers. Many individuals are living precariously close to the poverty line and require transitional supports such as transportation assistance, taxi fares, food, hygiene products, and clothing, as they move from unemployment to employment. Funding will also be used to purchase current and relevant literacy materials and technology to enhance learning outcomes for literacy participants. In addition, sponsorship support will help subsidize transportation and meal costs for seniors experiencing financial hardship, particularly those facing food insecurity. The MSC's fiscal year runs April 1st - March 31st each year. At the beginning of each Fiscal, Government funders provide the MSC with targets for employment, literacy and home support services to achieve by end of year. The MSC provides monthly updates to the volunteer Board of Directors and quarterly reports to the government to track progress. The target audience for home support services include seniors and adults with disabilities. Our employment services cater to youth aged 18 to 29, low-income individuals, the general population, and even seniors seeking part-time employment while retired. Additionally, our Get SET (Skills, Education and Training) program, formerly known as Literacy and Basic Skills program, serves newcomers, the Low -German community, seniors aiming to enhance their digital skills, adults pursuing the Canadian Adult Education Credential, and the general population seeking to improve their reading, writing, math, employment skills or digital skills. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The MSC supports people of all ages: youth (18 - 29), adults, and seniors who all come from very different backgrounds. Within this group, a significant number of Low -German speaking clients from Elgin County receive ongoing support through our Get SET Literacy program. This initiative fosters increased independence for literacy clients, enhancing their daily lives and assisting them in securing meaningful employment, developing their own businesses, and achieving further milestones, such as obtaining a high school diploma or its equivalent. Last year, we supported 9 students from Elgin County to grow their literacy skills. The MSC offers a frozen meal service tailored for seniors and adults with disabilities residing in Bayham and the surrounding rural areas. This service not only facilitates access to nutritious meals that can be conveniently reheated but also incorporates a safety and wellness check for each client. Furthermore, we provide essential foot care in clients homes or within the Livingston Centre, which is crucial for maintaining mobility and balance as individuals age safely. The MSC offers affordable transportation services for seniors and adults with disabilities, including wheelchair -accessible options. Thanks to the generous commitment of our volunteers, who generously dedicate their time to drive, we are able to keep costs low. The MSC transportation van travels the equivalent from Tillsonburg to the East Coast and back in one month of providing travel services to seniors in need. These services enable clients to maintain their independence longer staying in the comforts of their own homes. Page 278 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The Multi -Service Centre is committed to ensuring that no clients are placed on a waitlist, even while providing services that exceed the limits of our current funding agreements. In the past year, our Meals on Wheels program delivered 24,365 meals, more than double the funder's target of 10,000. Transportation services were provided for 6,194 trips, representing a 67% increase over the funder's target of 3,700. Additionally, our foot care program completed 3,055 appointments, exceeding the funder's target of 2,600 by 18%. These results demonstrate the MSC's dedication to meeting community needs beyond contractual requirements. The MSC submits grant applications to the municipalities of Elgin, South-West Oxford, Norwich and Tillsonburg (Tillsonburg is no longer running their grant program) every year in addition to annual fundraising campaigns to cover program shortfalls. Each municipality request is proportional to the amount of clients served the previous year. Elgin County makes up 4% of our clientele. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Each year, our charitable organization secures core funding from various government entities, including Ontario Health, London Regional Employment Services, and the Ministry of Labour, Immigration, Training and Skills Development. However, this funding does not fully cover the costs of our programs. As such, we rely heavily on donations and grant funding to enhance and expand our services to better meet the needs of our growing communities. This year, our fundraising goal is set at $78,000. We are requesting $2,000, which reflects the proportionate amount needed to support Elgin County clients who benefited from our programs in the previous fiscal year. Page 279 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 280 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Lien 01CSVary Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 281 of 504 o u ritSchedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization St. Thomas -Elgin Second Stage Transitional Residence Name of Program/Event/Project STESSH supporting women leaving abusive relationships Contact Name Mickie Keefer Position Executive Director Mailing Address 15 Golding Place, St. Thomas, ON N5R 6136 Phone Number 519.637.2288 Email https://www.secondstagehousing.net/ Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 V1 Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 282 of 504 31 How many years has your group/organization been in operation? _ Please describe what services your group/organization provides to the residents of the County of Elgin. For more than 30 years, the St. Thomas - Elgin Second Stage Housing (STESSH) has served the population of Elgin County. We assist women & children from all corners of our community leaving abusive situations. We continue to work closely with clients and community partners to address the issue of violence at the individual and the systemic level, with the goal of creating a non-violent community. Our services are delivered through a trauma -informed lens, acknowledging the profound impact of violence against women. We strive to create a safe, supportive environment that fosters healing, empowerment, and resilience for the women and children we serve. We offer this support for the women and children by offering safe housing (12 unit fully furnished apartment complex), safety planning, group and individual support, family support, recreational and school support, emotional support, life skills, referrals and advocacy, transitional planning, housing application support, and long-term follow-up support. We see clients leave us with a sense of purpose, direction in their lives, more self-confidence, and a commitment to live without violence. o Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Every year, more than 150 women are supported and +45 children from across Elgin County and the City St. Thomas. STESSH offers housing, safety planning, group and individual support, transitional planning, housing application support, and longer -term follow up support. Staff are readily available to support the women and children as they comes to terms with the negative impact of violence, help them work together to rebuild their lives as a family, address day-to-day challenges, and plan for a safe and stable future. Page 283 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Additional financial support from donors and community partners is critical now, more than ever. Offering these services, and keeping the apartments in good repair, are needs that are above & beyond any government funding or annualized funding opportunities. Funding support from the County of Elgin will help STESSH staff: - Adapt and respond to growing and changing needs of the women and children to better serve them as they come into our care. - Provide person -centered services, supports & safe housing. - Address repairs, and furnishings updates/needs to keep the units and complex in good repair. - Update and replace applicances, mattresses and other furnishings for the apartments as needed. To respond adequately to the needs of our clients, we can turn to good partners like the County of Elgin, who place importance on the safety & well-being of its community How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. For more than 30 years, the St. Thomas -Elgin Second Stage Housing has served the population of Elgin County and the City of St.Thomas. We continually assist women & children from all corners of our community. Time and time again, we see women coming to us unsure of themselves, expressing a sense of hopelessness, fear, and lack of control. We see residents leave us with a sense of purpose, direction in their lives, more self-confidence, and a commitment to live without violence. We strive to instil the message that everyone has a right to make a healthy choice — a life free of control and violence. STESSH works closely with community partners to address the issue of violence at both the individual and the systemic level to create a non-violent community. Our work is not easy, but for every woman and child we help, we are one step closer in the right direction. Violence against women is not a private family matter but is a criminal offence which demands that perpetrators, not their victims, be held responsible for the violence. Community participation, education and advocacy are priorities for our agency, and we need community leadership from our business partners and leaders to support our mandate and help end violence against women and children by addressing the social and cultural issues that allow violence to continue. Page 284 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. STESSH has seen an increase in demand for our housing and services. Women are currently being put on a wait -list. With the limited availability of affordable housing options for women, they are staying longer as they wait for options to become available. In turn, the need for services continue to grow. With this situation, STESSH needs some additional financial support to help increase our capacity to deliver services better and support day-to-day operations. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The cost of maintaining the 12 fully furnished apartments, and the building as a whole, must be raised annually. STESSH works to fundraise, needing more than $40,000 annually to help cover these basic costs. To keep the apartments in good repair, it means painting and drywall repairs are made regularly. Electrical and plumbing need to be addressed from time to time, and furniture, appliances and mattresses are in need of replacement. And, that's in addition to annual property maintenance. Additional financial support is needed to respond adequately to the needs of our clients, we are looking for partners who place importance on the safety and well-being of its community members ... Partners who want to make a lasting difference in the lives of vulnerable populations who need help. Page 285 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges 422303 government funding, rants and dcd Include other funding 6,000 grant fron a private foundation Include projected other revenue 0 unconfirmed donation/grant re ue Expenses Budget Amount Spent to Date Include advertising costs 467303 operation, salaries program costs Total Revenue less Expenses 1 -39,000 Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: Your organization's prior year financial statements. Outline all areas of fundraising that have been explored. Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. C� Detail why you consider County participation in your project necessary. Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. MK Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 286 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Mickie Keefer Applicant Signature Mickie Keefer Submit completed application packages to communitygrants@elgin.ca Page 287 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization West Elgin Community Health Centre Name of Program/Event/Project Fresh From the Farm Food Pantry Project Contact Name Kaitlyn Stoddart Position Youth Advocate / Health Promotion Mailing Address 153 Main Street, West Lorne, ON NOL2PO Phone Number 519-768-1715 x.2314 Email kstoddart@wechc.on.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 288 of 504 How many years has your group/organization been in operation? 33 Please describe what services your group/organization provides to the residents of the County of Elgin. The West Elgin Community Health Centre (WECHC) provides accessible, community -based health and social support services to residents of the County of Elgin, with a strong focus on equity, prevention, and addressing the social determinants of health. Through an integrated model of care, the Centre supports individuals and families who may face barriers related to income, transportation, food access, and overall well-being. Services include primary health care, health promotion, community programming, and access to essential supports such as the food pantry. WECHC plays a vital role in supporting residents experiencing food insecurity by offering consistent, compassionate access to nutritious food and by creating programs that promote dignity, autonomy, and long-term health outcomes. The Centre's work prioritizes prevention, recognizing that stable access to healthy food is foundational to physical health, mental well-being, and chronic disease prevention. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Fresh From the Farm Food Pantry Program will take place at the West Elgin Community Health Centre in West Lorne, Ontario. Fresh produce will be delivered directly to the health centre once per month and distributed to clients accessing the existing food pantry. The program is designed to serve approximately 75 individuals per month, including both individuals and families residing in the County of Elgin. This includes an estimated 20 individuals and 14 families (based on an average family size of two adults and two children). Over the six-month program period (June - November), this initiative will support hundreds of meaningful food access moments for community members facing food insecurity. Page 289 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Fresh From the Farm Food Pantry Program is a six-month initiative designed to increase access to fresh, locally grown fruits and vegetables for individuals and families experiencing food insecurity. From June to November, a local farmer will supply fresh produce once per month (on the last Wednesday of each month), which will be distributed free of charge to individuals and fmailies at the health centre who are experiencing food insecurity. Each participant will receive enough fresh produce to support approximately one week of meals. In addition to food access, participants will receive simple educational materials such as budget -friendly recipes, tips for storing produce to extend freshness, and basic preservation methods to reduce food waste and maximize nutrition. Funds from the Elgin County Grant will be used to offset the cost of purchasing fresh produce directly from a local farmer at cost, ensuring ethical compensation while maximizing value. The target audience includes low-income individuals, seniors, and families with children who are at higher risk for food insecurity and diet -related health challenges. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Food insecurity remains a significant challenge in Elgin County and is closely linked to poor physical health, increased stress, and higher risk of chronic disease. Many food pantry users have limited access to fresh fruits and vegetables due to cost, transportation barriers, or lack of availability. This program fills a critical gap by providing consistent access to fresh, nutritious produce, while also addressing the confidence and skills needed to prepare and store these foods. By incorporating client choice, education, and culturally flexible options, the program supports dignity and autonomy rather than charity alone. The Fresh From the Farm Food Pantry Program enhances the community by strengthening preventative health outcomes, supporting local agriculture, and fostering meaningful connections between residents and food producers. Overtime, improved access to nutritious food can reduce reliance on emergency services, support mental well-being, and contribute to healthier, more resilient families and communities. Page 290 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. The Fresh From the Farm Food Pantry is a new project. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The West Elgin Community Health Centre operates within limited program funding while responding to growing demand for food support services. Rising food costs and increased need have placed additional pressure on existing pantry resources, particularly when it comes to offering fresh, nutrient -dense foods. Support from the Elgin County Grant is essential to ensuring the Fresh From the Farm Food Pantry Program can be implemented without passing any cost on to clients. Grant funding will allow the Centre to provide high -quality, fresh produce while maintaining sustainability and ethical partnerships with local farmers. Additional funding and sponsorships are being pursued through community and health -focused grants, as well as local service clubs and community partners. Elgin County's support would play a crucial role in leveraging these additional resources and ensuring the success and longevity of this preventative, community -driven program. Page 291 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 292 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Kaitlyn Stoddart Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 293 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Elgin County Plowmen's Association Name of Program/Event/Project Elgin Count Plowing Match g County g Contact Name Scott Speers Position Treasurer Mailing Address 25487 Silver Clay Line West Lorne ON NOL 2P0 Phone Number 519 660 9123 Email speerss@outlook.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 500.00 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? 0 Yes ❑ No If yes, please identify the group or organization: Ontario Plowmen's Association Page 294 of 504 How many years has your group/organization been in operation? 50+ unknown Please describe what services your group/organization provides to the residents of the County of Elgin. The Elgin County Plowmen's Association is pleased to host the Elgin County Plowing Match. This is an Branch annual event where plower's from across Ontario come to compete before competing at the International Plowing Match. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Elgin County Plowing Match is held the first Saturday after Labour Day annually. We move the location of the event each year to a different township in Elgin County. The exact location is decided in the spring of each year. This past year we held the match in Southwold Township had 23 competitors and a large turn out of over 100 spectators. Page 295 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Plowing Match is brought to Elgin County to cater to the rural community and attract many that wish to learn about agriculture and competitive plowing. This is an agri - tourism event that draws the attention on many in the community. Each year we have antique tractors and plows as well as horse drawn plows. We aim to educate the community through this event. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. As a agriculture event we look to connect people to the rural roots of the agriculture community. We want to educate many in the county about competitive plowing and bring a fun filled event for all to enjoy. Page 296 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Each year we evaluate how we can make the plowing match a greater success. We look to boost the involvement of glowers that compete as well as the amount of spectators from the community. We would use this sponsorship to boost our advertising and generate more interest from the public to experience the event. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Our event is 100% funded by sponsorship, donations and grants. We rely on municipal funding and donations from community businesses the support the plowing match. With the funding this year we are looking to boost our advertising budget to bring more attention to the event and drive involvement. Page 297 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 298 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Scott SpeerS Applicant Signature Od8e8838-8351-47b Digitally signed by b-9b1e-1237759e14 °sse143383s,-a7bb-sb,e-,zs Submit completed application packages to communitygrants@elgin.ca Page 299 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization YMCA of Southwestern Ontario - Family YMCA of St.Thomas-Elgin Name of Program/Event/Project Jordan's Run the Runway: St. Thomas -Elgin Contact Name Sarah Kirk Position Development Officer Mailing Address 20 High Street, St. Thomas, Ontario N5R-5V2 Phone Number 519-852-2284 Email sarah. kirk@swo.ymca.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: �2000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? 0 Yes ❑ No If yes, please identify the group or organization. YMCA Canada Page 300 of 504 How many years has your group/organization been in operation? Since 1856 - 170 years Please describe what services your group/organization provides to the residents of the County of Elgin. The YMCA of Southwestern Ontario provides recreation, child and youth programming, and financial assistance that enablels residents of the County of Elgin to access healthy, inclulsive spaces. Through fitness programs, day camps, youth development initiatives, and community events such as Jordan's Run the Runway, the Family YMCA of St.Thomas-Elgin supports physical and mental well-being while strengthening social connection. A core part of our mission is removing financial barriers so that children, families, seniors - all individuals, can participate fully in YMCA programs and services regardless of income or limitations. Local fundraising intiatives directly supports YMCA's financial assistance program, expanding access to programs and services within the St. Thomas and Elgin community. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Jordan's Run the Runway: St. Thomas -Elgin will take place at the St. Thomas Municipal Airport (44989 Talbot Line, St Thomas, ON N5P 3S7) on Friday, June 5, 2026. The event is expected to attract approximately 250 participants, including runners, walkers, stroller users, and individuals using wheelchairs, ensuring the 5K is fully inclusive for anyone wishing to take part. The event also features a 1 K children' s race, designed to encourage family engagement and youth participation. The event is expected to attract approximately 250 participants, including runners, walkers, stroller users, and individuals using wheelchairs, ensuring the 5K is fully inclusive for anyone wishing to take part. The event also features a 1 K children' s race, designed to encourage family engagement and youth participation. Page 301 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Jordan's Run the Runway: St. Thomas -Elgin is a community 5K event designed to promote health, belonging, and equitable access to recreation. The event brings together residents of all ages and abilities in a welcoming, family -oriented environment that encourages physical activity while building community connection. Funds raised through the event directly support the Family YMCA of St. Thomas-Elgin's financial assistance program. The event is intentionally inclusive and helps remove financial barriers, ensuring residents of the County of Elgin can access YMCA programs and services that support health and belonging. County support would be directed toward essential event costs that keep the race safe and affordable for participants, including subsidized registration, children's race programming, safety services, and community outreach. The event is scheduled for June 5th 2026, with planning and community engagement taking place in the months leading up to race day. The target audience is residents of the St. Thomas and Elgin community, including children, youth, adults, and seniors. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Access to affordable recreation remains a challenge for many residents within the County of Elgin. Jordan's Run the Runway: St. Thomas -Elgin is a locally delivered event that responds directly to this need by encouraging physical activity in an inclusive, supportive, and community -focused setting. The race brings together people of all ages and abilities to move, connect, and support one another, while raising critical funds for access to YMCA programs and services. In 2025, the St. Thomas -Elgin event raised $19,200, all of which was reinvested locally through the Family YMCA of St. Thomas-Elgin's financial assistance program. In 2026, the goal is to raise over $25,000 to further strengthen access to recreation and wellness opportunities across the County. Jordan's Run the Runway: St. Thomas -Elgin enhances the community by reinvesting locally raised funds into programs that improve long-term health, inclusion, and social connection. For many families, financial assistance means a child can participate in swimming lessons or youth programs that build safety skills, confidence, and lifelong healthy habits. Beyond the financial impact, the event itself strengthens community connection by bringing residents together in a shared municipal space that encourages volunteerism, active living, and civic pride. Page 302 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Jordan's Run the Runway: St. Thomas -Elgin is not a new event. The inaugural race in 2025 was a success and received strong support from the community, including participants, local vendors, municipal partners, and community leaders. The event was well -attended and had meaningfull local impact, reinforcing its value as a shared community initiative. Building on the success of Jordan's Run the Runway: St. Thomas -Elgin 2025, the 2026 event will focus on improving the overall experience and expanding community involvement. County support would help offset core event costs such as insurance, equipment rental, race infrastructure, community engagement, and participant experience. Reducing these expenses allows a greater portion of funds raised to be reinvested directly into the Family YMCA of St. Thomas-Elgin's financial assistance program. The long-term goal is to continue developing Jordan's Run the Runway: St. Thomas -Elgin as a family -friendly community event that promotes health and inclusion while returning greater benefit to the St. Thomas and Elgin community each year. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Demand for financial assistance at the Family YMCA of St. Thomas -Elgin continues to grow. In 2025, over $200,000 was provided in financial assistance to residents of the St. Thomas and Elgin community. Approximately 2,700 individuals are members, and 40% rely on financial assistance to access programs and services, including childcare, swim lessons, camp, newcomer and senior programs. The YMCA tracks financial assistance distribution and program outcomes to ensure responsible stewardship and transparent reporting of community impact. Events such as Jordan's Run the Runway: St. Thomas -Elgin play a critical role in sustaining this assistance. County support helps ensure more of the money raised can go directly back to residents facing financial barriers. Jordan's Run the Runway: St. Thomas -Elgin is supported through community fundraising and event sponsorship. The race series receives regional sponsorship from Siskinds LLP and BackRoads Brews + Shoes, which supports all locations in the series. For the 2026 St. Thomas -Elgin event, organizers are working to renew support from previous local sponsors and continuing outreach to community businesses. County funding would help strengthen the event locally and support ongoing fundraising efforts. Page 303 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 304 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Sarah Kirk Applicant Signature Digitally signed by Sarah Kirl Sarah Kirk Dat .2 26.01.31 Submit completed application packages to communitygrants@elgin.ca Page 305 of 504 . . ........ . ElgunC , 1 l 11 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Straffordville Hall Foundation Name of -Program/Event/Project SHF's Annual Christmas Parade Contact Name Cindy Stewart Position Treasurer Mailing Address Phone Number 519 866 3893 Email shfoundation2018@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $500 Section 1: About Your Project Is your group based in the County of Elgin? Yes ❑ No Yes Is your group a charity, not -for -profit or volunteer organization? ❑ Yes*❑ No Is your group affiliated with another organization? Yes ❑* No If yes, please identify the group or organization: Page 306 of 504 10 How many years has your group/organization been in operation? Please describe what services your group/organization provides to the residents of the County of Elgin. 10 The Straffordville Hall Foundation organizing free and fundraising events for the community. We also support a Sharing Food Pantry in Straffordville. It's a pantry that was built by a local carpenter and was placed in front of our local grocery store. SHF and other community groups support the pantry Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Santa Claus Parade takes place on the streets in Straffordville and the Meet and Greet with Santa is being held inside the newly renovated Straffordville Community Centre.The Parade attendance is around 500. Page 307 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Due to renovations on the community centre we will not be able to do any of our indoor events therefore we will be lacking funds to hire the Royal Scot's Pipe Band from Ingersol which is the music part of our parade.the cost it's $600.00.The parade is scheduled for Saturday December 12th at 10:30 am. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. From our experience this parade brings community groups and community members together for a very festive morning with lots of smiles and happiness. Page 308 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support will enable us to hire the pipe band that pro music for our parade. ides the Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. We don't normally ask for financial support . This year our community centre is under construction and we are limited in fundraising events . Page 309 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Budget Amount Spent to Date -Expenses Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. CS Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 310 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) CINDY STEWART Applicant Signature - & ": Submit completed application packages to communitygrants@elgin.ca Page 311 of 504 Christmas Parade December 13 2025 (2nd Saturday of December) Expenses Float material $70.47( pd.from Canteen) Cups $21.57( pd from Canteen) Cookies 25 dozen $129.95CS ch#109 Santa (Ron Allen) $100.00. cash CS. Maverick's Sash $27.14. ch#109 The Royal Scott's Pipe Band $600.00. ch#105 Candy Bags $0.00( donated by Debbie Hayward ) Total Expenses $914.13 Added expense Hot,Choc.d.from Canteen Reindeer Outfits 11 The Royal Scot's Pipe Band OPP contact for 2026 8 extra small light brown Mobile 519 691 9645 Bradley Cook 519 359 4724 1 do brown large 50"length Email Or OPP St..Thomas 2 med.bambi's Age 7 winstmelastica@gmail.com detachment ( Susan and Danny own 3) 519 631-1460 Page 312 of 504 Straffordville Hall Foundation 2025 Year End Report Annual Expenses Commercial Insurance $603.72(January) Officer's and Director's $540.00 ( April) Thompson and Goosens Accounting. $565.00 Norton Ant Virus $45.19 Total Annual Expenses - $1753.91 Maintenance and Office Expenses Bank Charges. $39.32 Serving Cart Casters. $136.78 Outdoor Planters. $187.00 Rental Binder. $21.46 SHFThank you Cards. $116.92 Postage Stamps. $28.02 Invites(Open House). $172.21 Cheque Charges. $123.20 Accounting Services Al (Almos) $100.00 Total -$924.91 Savings Acc.lnterest +$391.58 Incoming Donations. Straffordville Community Committee (Easter Hunt) $1000.00 Eon Impact Church. $500.00 (Easter Hunt Total +$1500.00 Outgoing Donations Grade 8 Grads. $500.00 SCC (Watermelonfest). $500.00 Page 313 of 504 East Elgin Visual Arts $500.00 Community Spirit Award $200.00 (Maverick) Total-$1700.00 Sharina Pant Bayham United Church. $500.00 SCC. $750.00 Cook's Pizza. $1000.00 t i 50 00 ci .. a .. s re .. III sit ind witlt in fir irin ci .. uiii cc unlit) Canteen and Donations +$3989.47 Free Events Family Dance(free event).-$336.47 Easter Hunt. ( free event).-$698.87 10 th Anniversary Open House-$751.07 Christmas Parade. - $942.13 Total-$2728.54 Fundraiser Events Watermelonfest -$345.54 St.Paddy's Dance. +$947.80 Golf Tournament. +$3177.21 Total +$3779.47 Debits.-$7107.40 Credits. +$101006.06 Page 314 of 504 100 1`1 ty Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Elgin Imperials Sledge Hockey Association Name of Program/Event/Project Sledge Hockey Contact Name Chuck Legg Position Director, Hockey Operations Mailing Address 25-234 Peach Tree Blvd. St Thomas Phone Number 519 365-0585 Email crlegg12@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Vf Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: Section 1: About Your Project $2000 Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 315 of 504 How many years has your group/organization been in operation? 7 Please describe what services your group/organization provides to the residents of the County of Elgin. The Elgin Imperials Sledge Hockey Association provides recreational sledge hockey for the residents of Elgin county. The organization is open to all individuals regardless of age or ability. It's primary focus is to provide sledge hockey to individuals with physical & developmental disabilities. The organization was founded in 2019 to provide access to sledge hockey for local residents. The Elgin Imperials program provides an opportunity to participate in the game of sledge hockey. It develops social interaction skills, teamwork skills and provides an opportunity for individuals who otherwise would not be able to enjoy the game of hockey in its regular fashion. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Elgin Imperials Sledge Hockey program presently takes place on a weekly basis from October to April at the Joe Thornton Community Complex and the East Elgin Community Complex ice rinks. The team presently has 15 participants ranging in age from 10 to 55 and welcome new participants throughout the year. The team is currently the reigning OSHA Open Tier provincial Champions having won the 2024-2025 title last April at the annual provincial championship weekend. As well the team was the 2023 Para sport games Sledge Hockey Champion. The link below will show sledge hockey in action & features one of Elgin's players. https://www.ctvnews.callondon/videol2025101 /19/sledge-hockey-retu rns-to-the-forest-city/ Page 316 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The program provides weekly skills development practices as well as competitive sledge hockey games for the participating individuals. As a member of the Ontario Sledge Hockey Association (OSHA) the Elgin Imperials participate in the OSHA sledge hockey league each year. The season runs from October to April & consists of league play against other OSHA sledge hockey teams across the Province as well as provincial championships. The funds will be used towards ice time rental, equipment purchase & maintenance & to expand participation for interested individuals. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Elgin Imperials Sledge hockey team provides an opportunity for individuals with physical & developmental disabilities to participate in the game of hockey. Without this program these individuals would not have access to participate in sledge hockey or would have to travel a greater distance to participate in the sledge hockey. This program provides physical activity and social interaction for individuals in a team based setting. It also provides mental & social support by being on a team & working together with other individuals with different needs. Page 317 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support will enhance the program by providing additional support to the organization & lessen the financial burden on the individual participants and families. In addition the requested funds will allow the Elgin Imperials association to offer expanded participation to interested individuals by contributing towards the initial cost of equipment for new players. As well the funds would be used to conduct a "Try Sledge Hockey Event" at one of the local arenas to promote the participation & benefits of sledge hockey. Elgin Imperials can be found on social media; www.eishc.com Facebook: https://www.facebook.com/ElginimperialsParaHockeyTeam Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Imperials annual budget consists of ice time & referee fees, Hockey Canada Insurance fees and equipment purchases. 2026 Proposed Budget Ice & Referee fees $ 13,750 Hockey Canada Insurance fees $ 800 OSHA fees $ 300 Miscellaneous equipment additions & Upgrades (sleds) $ 3000 Total Annual Budget $ 17,850 Each Sled provided to the participants has a cost of $1200-1400. In addition players equipment cost is similar to stand up hockey. These annual costs are offset by annual participant registration fees. Sponsorships also contribute to the operation of the Sledge hockey club. Sponsorship to date this year is $1500. Page 318 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 319 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Chuck Legg Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 320 of 504 o u ritSchedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Port Stanley Village Association Name of Program/Event/Project Oneida Arrival in Port Stanley Contact Name Jenelle Cornelius and Nancy Moore Position Co-chairs Mailing Address C/O 2210 Elm Ave, Southwold, ON NOL 2G0 Phone Number 519-652-6161. 519-782-7978 Email environment@oneida.ca. moorelearning@gmail.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000.00 Section 1: About Your Project Is your group based in the County of Elgin? ❑ Yes El No Is your group a charity, not -for -profit or volunteer org ization? ❑ Y s ❑ No Is your group affiliated with another organization. Yes El If yes, please identify the group or organization: Heritage Port and PSVA Page 321 of 504 How many years has your group/organization been in operation? 20+ (Oneida 176 y) Please describe what services your group/organization provides to the residents of the County of Elgin. The Oneida Nation of the Thames, Heritage Port and Port Stanley Village Association are committed to enhancing the quality of life for the residents of Elgin County. This group will enrich the knowledge of the community and engage with our neighbours the Oneida Nation. The PSVA supports the cultural and social interests of all residents of Elgin County. Oneida Nation, Heritage Port and PSVA are collaborating for the first time on a joint even October 9th, 2026 in Port Stanley to celebrate the landing on the Oneida people in our community. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The Oneida Arrival Day is a joint event held on Friday, October 9th on the shore of Lake Erie at Little Beach, Port Stanley. It is intended to re-enact the arrival of the Oneida Nation of the Thames from New York State to Ontario. It is anticipated that up to 500 people from Elgin County, Oneida Nation and surrounding area will participate in the day of activities. The day will be educational, historical, celebratory and unique. Page 322 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The anticipated agenda includes but is not restricted to: - a re-enactment of the arrival of the Oneida using local boats which will also provide guided tours and storytelling by Oneida knowledge keepers about the eviction from New York and their arrival in Port Stanley, Ontario at Little Beach - teachings on Haudenosaunee travel by water - First Nation food vendors, arts and crafts vendors - corn husk doll making sessions with traditional story teaching - Three Sisters Teaching Station with seed take-home - lacrosse demonstration and Haudenosaunee teaching - Smoke Dance demonstration - youth placing tree markers in two languages at the Little Forest (Kettle Creek Public School and Standing Stone students) - unveiling of Oneida driven mural depiction of arrival in 1840 - community information sharing about the connections between the Oneida and Port Stanley and Lake Erie - history booth of shared archives and community memory in collaboration with Elgin County Archives and Port Stanley Heritage How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Since the arrivals of the Oneida in 18430 there has not been any public education or acknowledgement of the actual event or the skills and knowledge brought by this First Nation. Oneida Arrival Day Celebration will bring awareness and activities to local and county residents as well as introduce a collaborative effort between the Oneida, Port Stanley and other communities in Elgin County. Within the 2015 Truth and Reconciliation Commission Report are calls to action that support this event including: 53 iv. Promote public dialogue, public/private partnerships, and public initiatives for reconciliation. 63 iii. Building student capacity for intercultural understanding, empathy, and mutual respect. 87 In collaboration with Aboriginal peoples, sports halls of fame, and other relevant organizations, to provide public education that tells the national story of Aboriginal athletes in history. Page 323 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Neither the PSVA, Heritage Port nor the Oneida Nation have operational funding to support the Oneida Arrival Day (in Port Stanly) Celebration. We will be seeking in -kind support from local businesses where possible, appropriate grants, as well as sponsorships. The students at Kettle Creek Public School and Standing Stone will collaborate to engage and communicate with the public through multiple formats. Page 324 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing o an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 325 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) %I mve Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 326 of 504 Elgun „ ' Ii trity, Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Kettle Creek Conservation Authority Name of Kettle Creek Food Truck Festival -Program/Event/Project Contact Name Jessy Van der Vaart Position Communications and Outreach Coordinator Mailing Address 44015 Ferguson Line, St. Thomas, ON, N5P 3T3 Phone Number 519-631-1270 ext. 224 Email jessy@kettlecreekconservation.on.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $2,000.00 Section 1: About Your Project Is your group based in the County of Elgin? 2 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 2 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 327 of 504 How many years has your group/organization been in operation? 61 Please describe what services your group/organization provides to the residents of the County of Elgin. The Kettle Creek Conservation Authority (KCCA) plays a vital role in protecting the natural environment and supporting the well-being of communities across Elgin County. Services provided by KCCA include: - The management of 9 Conservation Areas and 24 kilometres of hiking trails which provide low -to -no cost opportunities for community members to recreate in nature - The planting of approximately 50,000 trees across the watershed annually, including providing tree planting support to local homeowners - Providing environmental education opportunities for community members such as the Carolinian Forest Festival, science and wildlife -based presentations at KCCA campgrounds, and hands on learning experiences for KCCA's Environmental Youth Corps - Providing planning support for local development projects to ensure that both the public and watershed are protected from flooding risks and natural hazards Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. This event will take place at the Dan Patterson Conservation Area, located at 44014 Mapleton Line in Central Elgin. Based on previous year's attendance, the anticipated attendance for the 2026 event is approximately 1,500 participants. Page 328 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. The Kettle Creek Food Truck Festival is a one day community event that takes place annually at the Dan Patterson Conservation Area. The 2026 festival is scheduled for Saturday, June 6. This free, community event in the Municipality of Central Elgin includes approximately 10 local food trucks, live musical performances, wildlife and science -based presentations, lawn games, and access to the Dan Patterson hiking trails. Funds from the Grant and Sponsorship Program would enable us to expand our musical and educational offerings, with a particular focus on family and child -centered programming. This event is designed to offer something for all community members and does not have a specific target audience. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. The Kettle Creek Food Truck Festival fills a growing need for accessible, family - friendly community events that bring residents together while supporting local businesses and environmental stewardship. Held at a local conservation area, the festival provides an inclusive outdoor gathering space where people of all ages can connect with nature, enjoy local food and entertainment, and participate in educational programming. The event enhances the community by supporting small, local food truck operators, musicians, and presenters, helping strengthen the regional economy while showcasing local talent. It also offers affordable recreation and entertainment, removing barriers to participation by creating a welcoming atmosphere that appeals to families, youth, and seniors alike. Page 329 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. County support would allow the Kettle Creek Food Truck Festival to enhance both the depth of its programming and its ability to attract a broader and more diverse audience. Specifically, County support would help fund the addition of supplementary entertainment options, such as a professional children's entertainer, wildlife presenters, or interactive family -focused programming designed to engage a wide range of ages. These enhancements would strengthen the festival's appeal to families and first-time attendees, encouraging increased participation and longer on -site engagement. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. The Kettle Creek Conservation Authority is a not -for -profit organization that relies on a combination of municipal levies, user fees, grants, and fundraising initiatives to deliver conservation, education, and recreation programs. Rising operational costs place additional pressure on KCCA's limited discretionary funding. Support for the Kettle Creek Food Truck Festival is being requested to help offset event -related costs and ensure the continued delivery of a high -quality, accessible event. County funding would be directed toward enhancing programming — particularly educational and family -focused elements. At the time of application, no other sponsorships or external funding have been secured for the 2026 Kettle Creek Food Truck Festival. Additional sponsorships and partnerships will be pursued as planning progresses; however, County support would represent a foundational investment that helps ensure the event's success and sustainability. Page 330 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Budget Amount Spent to Date -Expenses Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 331 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Jessy Van der Vaart Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 332 of 504 ElgunCai trity, Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization LoveYourself Canada Name of Program/Event/Project Open Minds Wellness Expo p p Contact Name Justin Husson Position Operations Coordinator Mailing Address 1-550 Ridout Street North, London, Ontario N6A 2R1 Phone Number (226) 499-5808 Email management@loveyourselfcanada.com Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: 8 A00.00 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 333 of 504 How many years has your group/organization been in operation? 5 Please describe what services your group/organization provides to the residents of the County of Elgin. We formed as a group of advocates in 2018. We complete two to three projects a year, including one digital project, such as a Public Service Announcement or Podcast, and one Awareness Event. Our main mission is to bring awareness and education about mental health and wellness standards to the public. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. LoveYourself Canada is partnering with CMHA Thames Valley to host this event, which will take place at Centennial Hall on November 8, 2026. Expected attendance for London and area residents in 2,000-10,000. Page 334 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Open Minds Wellness Expo, is a free public event that will act as an in -person showcase of mental health and wellness services in London, Ontario and area. This is designed to help meet the needs of the public in finding what services are right for them. The public has the opportunity to find services that specialize in their concerns, can meet their budget and make them feel comfortable. Additionally, the expo will feature several presentations at the stage area that will be audibly broadcast throughout the entire expo. This will allow the public to learn about specific themes and topics while they browse the services around them, or sit down M1rf • • 1 ITa noreTrITIR • 1 How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. We have noticed that feeling uncomfortable verses comfortable with a mental health professional can change a person's point of view on getting the help they need. Several community -based wellness organizations will be joining the vendor lineup, including 519Pursuit, a local organization focused on helping people with poverty find the resources they need. This event is free to the community and will provide the guidance to people looking for specific or customized services by having on the floor volunteers to guide them to booths relevant to their needs. Page 335 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Expenses: Rentals $400.00 Speakers $5,000.00 Supplies $500.00 Marketing $2,500.00 Totals $8,400.00 Rentals will include a projector, podium and screen for our presentation area, as we will be building the presentation area ourselves. Well-educated speakers can come with hefty fees; having a good budget to make sure we fill all four timeslots is vital. Supplies include the items needed for the information booth, tablecloth, giveaways and refreshments for the volunteers and vendors. This helps keep us looking polished and provides some support for our hard-working volunteers. Marketing the event is one of the most important expenses. As this is our first year, getting the word out to the right people will be so important. Marketing fees include but are not limited to: Commercial costs, social media advertising, free event booklets as handouts, floor maps for themed-based navigation of the expo floor and community outreach with posters. We currently as of Feb 1st have paid for: Venue $1800.00 Paid by: Small Business Sponsor: $1,000 Internal Funds: $800 Page 336 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Expenses Budget Amount Spent to Date Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 337 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Justin Husson Applicant Signature Justin Husson Submit completed application packages to communitygrants@elgin.ca Page 338 of 504 POLICY CATEGORY AUTHORITY RELATED POLICIES APPROVED BY EFFECTIVE DATE POLICY STATEMENT: Grant and Sponsorship Policy Council Council October 8, 2024 The County of Elgin recognizes the many benefits that various groups, organizations, volunteers, events, and other programs provide by promoting and improving upon the social, cultural, and economic wellbeing of the community. The County annually receives numerous requests for support and is committed to treating all requests for contributions seriously by applying a consistent, fair, and equitable process. County Council also recognizes that residents have the right to expect that tax dollars will be expended in a manner that is justifiable and maintains boundaries to ensure that outside groups have a defined process with set parameters under which they may be able to have access to public funds. These requests must also align with and support the Strategic Mission, Vision, Values of the County. Council is committed to working with groups and organizations that may engage in beneficial projects that are inclusive to all residents and to each of our communities, while recognizing the financial constraints impacting residents and the County's ability to provide funding for every cause. PURPOSE: The purpose of this policy is: • To support inclusive services or events which are of a general strategic benefit to the County of Elgin • To support volunteer, community -based organizations who are fundamental to maintaining quality of life, • To provide staff, committees, and council with clear criteria for considering and responding to requests for donations, grants or sponsorships from external sources • To provide an equitable process for groups and organizations seeking donation, grants or sponsorship support whether monetary or in -kind from the County of Elgin. • To promote financial accountability and responsible stewardship of public funds using a process that permits adequate financial planning for grants or sponsorships • This policy establishes procedures to be followed by the applicant, staff, and any officially appointed representative of the County of Elgin. Page 339 of 504 SCOPE: The scope of this policy framework allocates grants and sponsorships to eligible organizations and initiatives that support the County's current Mission, Vision and Values and Council's Strategic Plan. The policy ensures transparency, fairness, and accountability in the distribution of these funds, while aligning the County's strategic objectives related to the needs of the community. (Schedule F). The County may provide funding through the following mechanisms in any given year: • Grant: One-time financial contributions provided to eligible organizations or initiatives for specific capital projects that benefit the community and promote the County's strategic objectives in a positive manner and are inclusive to all residents. • Sponsorship: Financial assistance, within limited award values, to eligible organizations or initiatives that request support for operations, capacity -building efforts, or activities. Donation: The County does not provide Donations for the purpose of general use for any organization. Requests for donations will be redirected to complete application to be considered using the framework within this Policy. POLICY: 1. General Guidelines: All requests for grants and sponsorships will be assessed based on availability of County resources, potential financial impact to the County, contribution to the well- being of members of the community, recognition of a mutually strategic program/cause, program inclusivity to all residents, and overall community impact. Council recognizes that many groups and organizations offer events, programs and services that benefit the community. Council will consider requests for events, programs and services that fall under one of the following County Priority Areas: 1. Sponsorships — inclusively supports all residents through- - one-time programming support for Community Programs/Services that engage in cultural and heritage conservation, public education; health and/or welfare of all people within the community; OR - fairs, festivals or events that Council has determined provide some significant benefit to the community which are open to all members of the public and are asking for recurring support. (Date of submission: February 1 of each year) Page 340 of 504 2. Grants — a significant capital project that align with the objectives of the County's Strategic Plan and additionally provides a significant economic benefit to the community outside the scope provided in 1 above. (Date of submission is no less than one year before date of need for the purposes of planning if program is funded by Council approval) Maximum contributions for the categories listed above are detailed in Schedule C. Grants and Sponsorships made by the County are not to be regarded as a commitment by the County to continue such support into the future. There is no guarantee that a request will be approved. 2. Eligible Applicants: Groups or organizations must meet the following criteria to be considered for a County grant or sponsorship: a. Must operate as a registered charity, or incorporated non-profit or volunteer organization offering programs or services which address identifiable needs of the County of Elgin, or which provide benefit to the general community (see Definitions "Community") b. Must demonstrate a clear need for the funds being requested to enable the group or organization to provide a specific program, service, or event. c. Must be located within the County and/or provide a direct benefit to the County and/or its ratepayers/residents. d. Shall submit a completed application form by the specified dates that are outlined under section 1 — General Guidelines. e. May be required to provide a budget for the project/event that easily and clearly outlines financial information about the specific project/event for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project/event f. When requested, prior year comparative actual financial information of the same event must be provided g. Must include all necessary application documentation and information independent of assistance from County staff as set out in Schedule "A". h. Must provide a copy of the group or organization's most recent annual financial statements with the application as set out in Schedule "A" or when requested i. The group or organization has fulfilled any obligations outstanding from previous awards of grants or sponsorship by the County. j. Incomplete application/information will be deemed ineligible and will not Page 341 of 504 be forwarded to Committee or Council for consideration. k. Application requests will be date -stamped when received and acknowledgement sent to the applicant by email. If more eligible applications are received than funds available, priority will be given to the applications received earliest. I. Late applications will be deemed ineligible and funds will not be paid to events that occur before the application deadline. m. Applications will be reviewed and evaluated to ensure completeness. Any deficiencies will be noted to the applicant. n. Committee or Council will choose to allocate, or not allocate, funds to eligible groups or organizations, in its sole and unfettered discretion. o. Cheques will be issued for the total amount that Committee or Council has approved for each group or organization following the approval of the application received. p. Only one application per group/organization will be considered per year. q. Only one grant per group/organization will be given for one program/event per year, stacking of projects will not be allowed. r. Grants and Sponsorships made by the County are not to be regarded as a commitment to continue such funding in perpetuity or again at any time in the future. s. In making a grant or sponsorship, Committee or Council may impose such conditions and/or restrictions as it deems fit. t. No request shall be granted that binds the Corporation beyond the current term of Council. 3. Non -eligible Funding and Activity Council will not consider providing a County Grant or Sponsorship to the following: a. Individuals. b. For profit businesses. c. Groups/Organizations with political or religious affiliation. d. Groups/Organizations who have failed to provide satisfactory reports, including requested financial statements, as to the success or outcomes of previous County funding and specifically with respect to the allocation of grant funds previously provided. e. Other levels of government. f. Discriminatory activities and events. g. Activities that are contrary to the policies of the County. h. Activities which are deemed to be unlawful. i. Activities where the funds will not directly benefit an event held by the applicant but will be used to raise the profile of the applicant for the sole purpose of Page 342 of 504 supporting the fundraising activities of another group. j. Late, incomplete, or multiple applications by any group k. Loan Guarantees for any outside organization or project. I. Capital projects or one-time programming that has previously received County support to the maximum of 10% of the cost of the project or program. 4. Funding of the Grants and Sponsorship Program: Council reserves the right to pause the funding of this program at any time. Council may otherwise set aside an annual amount that will be apportioned to Grants and Sponsorships fund in the following manner: 1. Sponsorships — will be funded at the rate of the prior year's Sponsorship budget amount plus an annual increment of CPI using the October over October prior year rate as aligned within the priorities of the budget. 2. Grants — Option to fund or not fund program will be determined by Council during budget deliberations in one of the following manners: Option #1) At the end of the accounting cycle, funds may be redirected from the reassessment reserve after appeals are known to be settled and only after the Growth fund needs are fully considered and reconciled. No more than '/2 of 1 % of the prior years levy may be redirected annually from settled appeals in order to not burden the taxpayer by adding additional need for taxation onto the levy. (see reserve and reserve fund policy, Growth Reserve Policy) (eg. 2023 amount would have been $215,500) Option #2) Add an amount equal to one half of one percent of the prior year levy to the current year needs annually. Treasurer to identify this amount as discretionary funding for review and approval by Council each budget year. (Example: 2023 amount would have been $215,500 which equates to $3.29 per $100,000 of assessment on a Residential property) Option #3) Whereby'/2 of 1 % on the levy would add additional unnecessary burden on the taxpayer, Council desires to pause consideration of funding to any related to Community Development Partnerships as it applies to large Grants for this fiscal year due to other County related budgetary pressures and needs. Groups with the ability to raise funds as a Charitable organization are encouraged to redirect their efforts to connect with individual community ratepayers who will receive direct benefit as donors via a personal donation receipt. Option #4) Special area tax levy rules have been reviewed and determined to be not applicable to this program at this time. (Ref: Municipal Act 2001, Section 311 & 326) The above program streams are subject to the following restrictions: Page 343 of 504 Each request will be considered in written format only, as defined by this policy. Requesting agencies will not be granted a delegation or access to Council, Committee, or staff to publicly or privately petition/lobby for their application. When making decisions related to grant or sponsorship, the County or Committee may impose such conditions and/or restrictions as is deemed fit such as a requirement to recognize the County. Recognition will be based on the size of the involvement in the event with sufficient communication to the County demonstrating compliance. Multi- year capital grants may be considered and will be paid for based on the original year implemented as future increments cannot be forecasted accurately. Unallocated amounts at the end of any year may be set aside in a reserve for use to reduce taxpayer burden in an upcoming year. Multi -year commitments will not extend beyond the term of Council making the commitment. Capital projects that may be planned or are to be constructed on County land will require the land to be removed from the County's control prior to the beginning of Construction. In -kind Grants or Sponsorship will be valued and the affected department within the County will be reimbursed from the annual Grant apportionment. The decision regarding each application is final. Once the annual budget allotment has been exhausted, any further funding requests will not be considered and will need to be resubmitted in a subsequent fiscal year for consideration. 5. Types of Financial Assistance 1. Requests may include in -kind contributions for County owned resources: i. Use of County owned facility(s) — fee waived or reduced. ii. Use of County owned equipment (includes County staff to operate equipment) — fee waived or reduced. iii. Use of County owned materials — fee waived or reduced. iv. Use of staff resources — regular/overtime at current rates. v. Maximum value of any in -kind donation will not be valued at more than $2,000. 2. Grants and Sponsorships will be considered and distributed as per Schedule C 3. Maximum value of any grant or pledged grant will not exceed total County support over and above 10% of the total project budget. 4. No pledge of Grant or Sponsorship will bind the County above the amount available as per the Policy annually or beyond the current term of the Council making the commitment. Page 344 of 504 6. Application Process: a. Applicants that wish to be considered for grant or sponsorship must apply in writing to the County using the application form — ScheduleA b. Applications are submitted annually c. All applications must be submitted to the Administrative Department by the dates outlined on Schedule A. d. An annual allocated amount is approved for these purposes yearly within the County budget. The amount of funds shall be distributed based upon the evaluation criteria, category, and number of the requests within the upcoming fiscal year. 7. Sponsorships: a. That no funds shall be loaned by the Corporation of the County of Elgin to any organization for community events or capital projects. b. In accordance with the County's insurer, any event/project, not underthe complete control of the County, will not be insured under the County's insurance policy. c. A contribution towards the cost of a rider on a group's liability insurance coverage may be eligible should it directly relate to the event in question and should be included as part of the outlined budgetary needs of the event. d. Priority may be given to groups that have not received grants in a prior year. 8. Grants - Capital Projects a. Where projects consist of a capital component, the applicant may be eligible for County assistance in the form of a Grant within the parameters of the annual budgeted allotment. b. County contribution of Grant is limited to 10% of the total project budget and is inclusive of any or all gifts previously pledged or given towards the same project. Regardless of the grant request, the pledge will not exceed a maximum payment of one half of one percent of the previous year's County levy in any given year if that amount is not already pledged. Terms of the Grant will not extend beyond the current term of Council. c. Multi -year pledges will be taken into consideration within their pledged years placing restriction on the amount that will then be available for additional donation to other groups in future years during that term of Council. d. The County will not provide Guarantees for Loans for other agencies or organizations for any purpose. e. The County will not provide operational funding through this Grant program. All projects must be related to one-time capital expenditures only with a defined end date. f. Sign -off for a Large Grant will be required. The County reserves the right to modify Schedule D before signing to ensure that the agreement protects the assets and Page 345 of 504 interests of the County and its ratepayers. Interest will not be paid over and above pledged amounts. g. Final approval of large grant requests will be the responsibility of Council on qualifying applications. h. Councillors who sit on the board of directors or who have direct involvement with any group/organization requesting funding may not vote on the application acceptance. i. Projects submitted by other government agencies will not be eligible for any consideration. Reference Reserve and Reserve Fund Policy 9. Disaster Relief a. Grants to disaster relief funds shall be decided on a one-time case - by -case basis by Council in accordance with funding examples made by other local municipalities. 10. Accountability and Recognition Requirements: a. Successful applications must acknowledge the County's contribution in event advertisements. A copy of the logo will be provided for use. b. Grants may be approved with certain other terms and conditions. The letter of approval will state if any such restrictions apply to your specific grant c. Applicants given a grant or sponsorship will be held accountable for the expenditure and reporting of the funds in accordance with the stated objectives/plans relevant to this program. d. Future support will be reviewed based on past demonstrated fiscal responsibility of the applicant. e. Grants or sponsorships given are not transferrable between projects or groups without prior Council approval and must be used for the specific purpose outlined. f. If the event/initiative does not move forward, the recipient is obligated to return the donated funds for the proposed project. g. Once the event has been held, the applicant has 60 days to submit a full accounting of the event. h. From time to time, County officials may be requested to attend the event to open or close the event or pose for a picture or cheque signing. This may also be a special request of Council. Arrangements will be made through the County Administration office well in advance to accommodate scheduling. i. Reporting shall include: • A picture or newspaper article of the event's activities from the day of the event • Number or approximate number of attendees • A full reconciliation of the Revenues collected at the event including other sponsorships, and a full reconciliation and details of costs Page 346 of 504 expended to hold the event • Explanation of where the County of Elgin logo was used in Advertising or Recognition of County support. 11. Staff and Committee/Council Procedures a. Council may set aside an amount annually in the budget to be apportioned to support this policy as per Section 4 above. b. Delegations to Council or Committee for the purpose of solicitation of County funds to support an event or project will not be permitted to circumvent the process and will be monitored during the intake and award period of the grant process. c. County staff will not assist in the completion of any application submitted to ensure compliance with submission requirements d. Requests received, as per Schedule A, will be reviewed by staff and determined to be either eligible or ineligible using Schedule B e. Eligible applications will be summarized and presented to either Council or Committee for consideration f. Ineligible applications will be notified and advised as to the reason why their request did not proceed through the process. g. Once the annual allotted amount of Grant or Sponsorship has been exhausted, any further funding requests will not be considered. These applicants will be notified when/if this occurs and will require resubmission during the next intake period. h. Record of approved requests will be issued their funding cheques once approved L By December 1 of each year, staff will determine if reporting back has been completed and, if not, will provide one-time follow-up with the group advising that they are non -compliant. j. Before the next intake period, staff will report back to Council or Committee information related to non-compliance k. Non -compliant applicant information from current and prior years will be kept to provide information during future intake years and used to ensure that these groups do not obtain further funding until compliant I. Applicants may comply by submitting either the appropriate missing information or by returning the funds originally gifted by Council. m. After one further year of suspension, said applicant may be removed from the list of non-compliance. 12. DEFINITIONS: • "Applicant" means the group or organization making the request for grant or sponsorship. Change of leadership within the organization or group does not change the status of the applicant. • "Capital" means a project involving the construction or purchase of an item of physical substance that will be used/available for more than one year. Large Page 347 of 504 requests must be forwarded to Council for approval and will require group/organization to submit all supporting documentation or application will not be forwarded. • "Committee" means a subcommittee of Council with delegated authority to administer some portions of the Grant Program • "Community" means the jurisdictional boundaries within the Corporation of the County of Elgin. Grant Priority Area for streams #2 and #3 may consider exceptions within the boundaries of the City of St. Thomas. • "County" means the Corporation of the County of Elgin. • "Donation" is typically given without restriction on funds being spent on specific projects or initiatives. • "Facility" means County lands, buildings and portions of buildings available for rent or lease (owned and operated by the County). • "Fees" means charges levied with respect to the renting/leasing of facilities and related equipment as set out in the County's Fees and Charges By -Law. • "Grant" is defined as a sum of money given by a government or other organization for a specific purpose. • "In -Kind" means the use of County property/facilities, materials, or resources other than cash. • "Large Grant" means a contribution provided to the applicant to support a Capital Expense with a defined end date at an amount as outlined in Schedule C. • "Levy" means the portion of County Revenue required less all other sources of funding that is imposed upon ratepayers to balance the budget. The portion of County Revenue that is raised by taxation only. • "Partnership" means a simple partnership that involves a short-term agreement or contract under which two or more entities agree to unite their efforts or their resources to achieve a common goal. • "Non-compliance" means that the group or organization has failed or refused to comply with the terms of a previously successful application of grant or sponsorship given to them for an event or special project. • "Non-profit organization" means an organization that does not exist to make a profit and provides public benefit through arts, culture, recreation, education and/or Page 348 of 504 community -focused activities operating within the County. "Service Group" means a service club or service organization that is a voluntary nonprofit organization where members meet regularly to perform charitable works either by direct hands-on efforts or by raising money for other organizations. These organizations may raise funds to forward same to other organizations. Examples may include but are not limited to: Kiwanis International, Rotary International, Lions Clubs International, Civitan International, DeMolay International, Sertoma, and Optimists International. • "Small Grant" means a contribution provided to the applicant to support a program, service, or operating expense requested at an amount as outlined in Schedule C. • "Sponsorship" means a contribution requested to support a specific program, service, or operating expense given at a set amount as in Schedule C. Page 349 of 504 Elgun „ ' Ii trity, Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Name of Program/Event/Project Contact Name Position Mailing Address Phone Number Email Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: Section 1: About Your Project Is your group based in the County of Elgin? ❑ Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? ❑ Yes ❑ No Is your group affiliated with another organization? ❑ Yes ❑ No If yes, please identify the group or organization: Page 350 of 504 How many years has your group/organization been in operation? Please describe what services your group/organization provides to the residents of the County of Elgin. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Page 351 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Page 352 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Page 353 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Budget Amount Spent to Date -Expenses Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 354 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 355 of 504 Schedule B COUNTY OF ELGIN Grant or Sponsorship Application Evaluation Checklist (for Staff use only) Date Application Received Group/Organization Applying Acknowledged Receipt on Date: Application is Scored Application is Eligible/Ineligible Ilf Ineligible provide Reason below: Amount being requested. Under which Priority Area/Category is your request applicable (choose only one): 11UIUIUIUIUIUII a) Sponsorship (Fill out Sections 1, & 4) IM b) Grants (All Sections are to be completed) Grant Request Council Pi: r lec�" I U(i( ,,,fie i� ai2,0 01 rsa !3rwVe Criteria (Staff to Complete prior to Review at Council/Committee) Yes No Application received by the deadline. Application meets criteria of program applied for Organization/Group based within, operating within, or serving the County of Elgin. Event/Program occurring within the County of Elgin. Event/Program benefitting residents of the County of Elgin. Organization/Group a registered Charity or Non -Profit. Funding request clearly indicated. Organization/Group has not received assistance from the County of Elgin in prior year or in a current ongoing agreement Request ask does not exceed 10% of total program budget and County has not exceeded funding of this project in a prior period. Organization/Group receiving assistance from other sources. Applicant is in good standing relative to past grants/sponsorships? Is Schedule D required? (Legal review necessary) This application meets all criteria necessary to be forwarded to Council or Committee including Agreement and appropriate Documentation? Council Strategic Benefit/Initiative enhanced by supporting this application. Date forwarded to Council/Committee Council/Committee Decision on Date: Follow up on Schedule E Completed Page 356 of 504 Schedule C COUNTY OF ELGIN Grants or Sponsorship Maximum Contribution Scale Authority under this Policy Committee Grants Program and Economic Development Partnerships Fair $2,000 maximum Approved by Council Festival $2,000 maximum Approved by Council Program Specific Support — Other $2,000 maximum Requests and Economic Development Approved by Council In Kind Grant $2,000 maximum Approved by Executive Leadership Team Small Grants - Small specific project — $5,000 Maximum —funding limited to no List specifics (consideration may be more than 10% of total Budget — one-time given after applications for above is requests only exhausted) Approved by Council Economic Development Partnership $1,501 to $5,000 Maximum —funding or other Departments as applicable limited to no more than 10% of total Specific one-time event where Budget — one-time requests only that are County staff have direct agreed in alignment with the County's current upon involvement in the event (with Strategic Plan deliverables) Approved by Executive Leadership Team Community Development Partnerships (Council Approval Required) Large Grants - Large specific Project Funding is limited to no more than 10% of above $5,001 — Restricted to Capital the full project budget. Grant not to Programming support will not be exceed Budgeted annual amount and considered. pledges will not bind Council beyond their current term Approved by Council Disaster Relief Case -by -Case Basis Guided by actions of other Counties or Municipalities Approved by Council Loan Guarantees for any Ineligible and will not be considered agency or organization Page 357 of 504 Schedule D AGREEMENT THIS AGREEMENT made this day of , 202 (the "Effective Date'). BETWEEN: CORPORATION OF THE COUNTY OF ELGIN (hereinafter called "County" or "Municipality") OF THE FIRST PART -AND- INSERT NAME OF LEGAL ENTITY (hereinafter called "Organization") RECITALS: OF THE SECOND PART WHEREAS section 107(1) of the Municipal Act, 2001, c. 25, provides that Council may provide a grant to a group for any purpose that Council considers in the interest of the Municipality; AND WHEREAS Elgin County Council wishes to provide modest financial assistance through the County's Grant and Sponsorship Policy to eligible and approved Elgin County non-profit organizations for projects that meet Policy criteria and align with the goals of the Policy; AND WHEREAS the Organization has applied for and wishes to receive such support from the County; AND WHEREAS the Organization been approved by Elgin County Council for participation in the Policy, conditional upon the provision of certain assurances to the Municipality; AND WHEREAS the Municipality and the Organization now wish to formalize their agreement pursuant to the purchasing policies of the Municipality; NOW THEREFORE in consideration of the sum of TWO DOLLARS ($2.00) now paid by each party to the other as well as the mutual covenants contained herein, the nature and extent of which consideration is acknowledged as sufficient and received, the Parties hereto agree as follows: 1. GENERAL 1.1. Purpose of Agreement This Agreement is for the provision of a Grant to the Organization in return for certain guarantees assuring the County of the benefit of the Project to the County and use of the Grant by the Organization for the faithful completion of the Project. Page 358 of 504 2. DEFINITIONS AND INTERPRETATION 2.1. Definitions In this Agreement, unless the context otherwise requires, the following terms, regardless of capitalization, shall have the following meanings: 2.1.1. "Confidential Information" "Confidential Information" shall mean any non-public information, whether in oral, written, electronic, or other form, disclosed by the Municipality to the Organization that is identified as confidential or would reasonably be understood to be confidential under the circumstances. Confidential Information includes, but is not limited to, personal health information, municipal plans, policies, proprietary data, financial information, infrastructure plans, public safety strategies, internal reports, and any other information that is not publicly available. 2.1.2. "Council" "Council" means the elected municipal council of the Municipality. 2.1.3. "Effective date" "Effective date" means the date set out at the top of the Agreement. 2.1.4. "Grant" "Grant" means all moneys, funds, or other financial instruments or products disbursed or given by the County to the Organization. 2.1.5. "Project" "Project" means the program, service, festival, fair or other event to be undertaken and completed by the Organization for which the Grant contemplated by this Agreement has been provided under this agreement. 2.2. Interpretation 2.2.1. Governing Documents and the Precedence Thereof In case of any inconsistency or conflict between or within the provisions of this Agreement any other document or writing, the provisions of such documents shall take precedence and govern in the following order: i) The body of this agreement; ii) The Schedules hereto, including Schedule "A", being the Application for the Grant, and Schedule "B", being the County's Grant and Sponsorship Policy. These documents are integrated into this agreement and collectively form the entirety of the agreement between the parties, and no supplement, modification, amendment, or termination of thereto shall be binding unless executed in writing by the Parties. These documents are collectively referred to herein as the "Agreement". 2.2.2. Gender/Number Words importing the singular shall include the plural and vice versa. Words importing gender shall include all genders. 2.2.3. Headings Do Not Govern The headings contained in this Agreement are for reference only and in no way affect this Agreement. Page 359 of 504 2.2.4. "Include" All instances of the word "include" and all conjugations thereof should be read as though immediately followed by the words "without limitation". 3. GENERAL COVENANTS OF THE ORGANIZATION In addition to the other requirements of this Agreement, the Organization hereby acknowledges, agrees, and covenants that: i) The Organization is a legal entity that agrees to be bound to complete the Project as set out in Schedule "A" hereto; ii) The Organization and its Project meet the County's Grant and Sponsorship Policy criteria and will continue to do so throughout the Term of this Agreement; iii) The information contained in the Grant and Sponsorship Application Form was and is true and correct and there has been no change in said information. The Organization shall notify the County within seven (7) days of any change to said information; iv) The Organization will use the Grant or any portion thereof only for purposes directly relating to the Project; v) Should any portion of the Grant not be utilized by the Organization for the Project then the Organization shall immediately return the unused portion of the Grant to the County following completion of the Project; vi) At all relevant times during the effective Term of this Agreement, the Organization shall have and maintain at least the following governance procedures: a. procedures to provide for the prudent and effective management of Grant funds and monies; b. procedures to enable the successful undertaking of the Project; c. procedures to enable the preparation and delivery of all reports required herein. 4. GENERAL COVENANTS OF THE COUNTY The County shall disburse a Grant of $X,XXX to the Organization within thirty (30) days of the execution of this Agreement by all parties. 5. SUMMARY OF PROJECT AND GRANT The Parties acknowledge and agree that the following summary particularizes the Organization, the Project, and the Grant as contemplated by thisAgreement: Address: Telephone Number: Email Address: Anticipated Commencement Date of Project: Authorized Applicant: Grant Funding Stream: Date of Approval: Description of Project: See Schedule "A" Anticipated Completion Date of Project: Page 360 of 504 Amount of Grant and Disbursement Grant Period: Schedule: The term of this Agreement is from the effective date to the later of the Anticipated Completion Date and the Actual Completion Date of the Project. Time is of the essence in this agreement. 6. TERMINATION 6.1. Termination for Cause In the event of default hereunder by the Organization, which shall include any failure to meet any obligation imposed by this Agreement, any unapproved delay in the Project, or any act of bad faith, the Municipality may cancel the Grant immediately and without notice. In the event of such cancellation, any and all Grant monies previously disbursed to the Organization are immediately due and payable to the County by the Organization. Such payment shall be delivered by the Organization within fifteen (15) days of receipt of a written notice of default and cancellation. For clarity, if any agent of the Organization treats any Municipal agent, including Municipal officers, staff, volunteers, or other agents, in a manner that violates a workplace policy of the Municipality, including anti -harassment and anti -bullying policies, such conduct shall constitute a default under this agreement that may form the basis for termination without cause under this provision. The obligations for repayment of any amount owing to the County and the insurance and indemnity provisions of this Agreement shall survive termination. 7. SAFETY AND EQUIPMENT 7.1. Safety The Organization warrants and agrees that it has the expertise, knowledge, and abilities necessary to ensure compliance with all relevant safety standards applicable to the Project, which include statutory, regulatory, by-law, professional, and other applicable safety standards. The Parties therefore agree that ensuring that the Project is performed in a manner that ensures the safety of the Organization, Equipment operators, members of the public, and public and private property is the sole responsibility of the Organization. 7.1.1. Safety Training Required Any and all operators, employees, or other agents of the Organization shall be trained in a manner that ensures that their duties are carried out safely and in compliance with relevant statutory, regulatory, professional, or other applicable standards. 7.1.2. Organization to Ensure Compliance The Organization warrants that it is aware of and will at all times ensure compliance with all relevant safety standards, which include statutory, regulatory, by-law, professional, and other applicable safety standards, including under the Occupational Health and Safety Act, R.S.O. 1990. C. 0.1, as amended from time to time. 7.1.3. Workplace Safety and Insurance Board Page 361 of 504 If the Organization has employees or is otherwise required to register with the Workplace Safety and Insurance Board, then upon execution of this Agreement and upon request thereafter the Organization must obtain and forward to the Municipality a certificate of clearance from the Workplace Safety and Insurance Board stating that, as of the current date, the Organization is in good standing with the Board. 7.1.4. Ministry of Labour Requirements The Organization shall ensure that its employment practices, employment standards, and notices of contract comply with all relevant statutes, regulations, and requirements of the Ministry of Labour. & INSURANCE The Organization shall take out and keep in force throughout the term of this Agreement a comprehensive policy of public liability and property damage, which shall include bodily injury and property damage liability, personal injury liability, completed operations liability, and blanket contractual liability with a severability of interest and cross liability clause. Such policy shall provide coverage in respect of any insurable event with a minimum limit of $2,000,000.00 (Two Million Dollars), exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property. Such policy shall further name the Municipality as additional insured. The Organization shall, at the request of the Municipality, forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Prior to the use by the Organization or any agent thereof of any vehicle not covered under the aforementioned policy, the Organization shall take out and keep in force throughout the term of this Agreement a Non -owned Automobile liability policy or other applicable policy that shall provide a limit of no less than Two Million ($2,000,000) dollars per occurrence and which shall name the Municipality as additional insured. All aforementioned policies of insurance shall: i) Be written with an insurer licensed to do business in Ontario; ii) Be non-contributing with, and will apply only as primary and not excess to, any other insurance or self-insurance available to the Municipality; iii) Contain an undertaking by the insurer to notify the Municipality in writing not less than sixty (60) days before any material change in risk or cancellation of coverage. iv) Provide that any deductible amounts shall be borne by the Organization. 9. INDEMNITY The Organization shall indemnify and hold harmless the Municipality, its officers, Municipal Council, Employees and volunteers from and against any liabilities; claims; expenses; demands; losses; costs, including legal costs on a full indemnity basis; damages; suits or proceedings by whomsoever made, arising directly or indirectly out of this Agreement. The Organization shall take due and proper precautions for the prevention of accidents to its employees and other persons and property during or in consequence of the work and should the Municipality incur, pay, or be put to any loss, damages, costs, charges or expenses or claims arising out of any failure to do so, the Organization shall forthwith, upon demand, repay the same to the Municipality. These indemnities shall survive the expiration or termination of this Agreement and continue thereafter in Page 362 of 504 full force and effect. The Municipality shall not be liable to the Organization or any other party in relation to the Project undertaken by the Organization pursuant to the Terms of this Agreement and the parties agree that the Organization shall not be deemed an agent of the Municipality for any purpose under this Agreement. The Organization shall be solely responsible for the payment of any individuals or other entities employed, engaged or retained by the Organization for the purpose of assisting it in the fulfilment of its obligations under this Agreement. 10. RECORDKEEPING, REPORTING, AND RIGHTS OF INSPECTION 10.1. Recordkeepinq The Organization shall preserve all accounts, records, receipts, vouchers, and other documents pertaining to the Project or the use of the Grant. Such records must remain available for inspection by the Municipality until the expiration of two (2) years from the date of the completion of the Project. 10.2. Requirement to Report The Organization shall submit a Project Report to the County no later than six months after the commencement of the Project and at least every additional six months thereafter. The Organization shall submit a final Project Report within sixty (60) days of completion of the Project. Project Reports shall contain a detailed financial accounting of use of the Grant funds. 10.3. Rights of Inspection The Organization will grant County staff access to its records of the Project and Grant for the purpose of determining compliance with this Agreement. To facilitate the County's rights of inspection, the Organization shall make available all facilities, physical and otherwise, for such audits and inspections and shall furnish the County and its authorized representatives with all such information as is from time to time required or requested. The County shall have the right to make copies thereof and take extracts therefrom. 11. MISCELLANEOUS 11.1. Acknowledgement of Contribution The Organization shall, as approved by the County, acknowledge the financial support of the County in any and all publications or media releases of any kind relating to the Project. The Organization shall note in any such publication that the views expressed therein are not necessarily the views of the County. 11.2. Confidentiality and Disclosure The Organization hereby agrees to keep confidential all confidential information received from the Municipality, except as otherwise required by law. The Organization acknowledges that all records, including information received from the Organization, that are in the custody or control of the Municipality are subject to the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, as amended or replaced, and may be subject to disclosure thereunder. The Organization hereby attests to its knowledge of the Municipal Freedom of Information and Protection of Privacy Act and the regulations thereto. Page 363 of 504 11.3. Delay In the event that there is a Service Delay for any reason whatsoever, including equipment breakdown or operator unavailability, the Organization shall notify the Municipality thereof by email and telephone as soon as possible. The Organization acknowledges that such delay could result in damages, including liquidated damages against the Organization and that such damages may be deducted from any subsequent payment to the Organization. 11.4. Notice Except as otherwise specified, where any notice, direction or other communication is required to be or may be given or made by one of the parties hereto to the other, it shall be deemed sufficiently given or made if delivered in writing to such party at the following addresses: MUNICIPALITY: (ADDRESS) (E-mail) ORGANIZATION: (ADDRESS) (E-mail) 11.5. Non -Enforcement Does Not Constitute Waiver No waiver of any part of this Agreement will be deemed to be a waiver of any other provision. No term of this Agreement will be deemed to be waived by reason of any previous failure to enforce it. No term of this Agreement may be waived except in a writing signed by the party waiving enforcement. 11.6. Governing Law The validity, construction, and performance of this Agreement shall be governed by the laws of the Province of Ontario and the Law of Canada applicable therein from time to time. 11.7. Execution by Counterpart: Electronic Signatures Permitted This Agreement may be executed in one or more counterparts and thereafter exchanged by scanned, emailed or facsimile transmission methods, each of which document, once executed, shall constitute an original thereof and all of which together shall constitute one and the same Agreement. This Agreement may be signed by way of electronic signatures, provided that such electronic signatures comply with the Municipality's policies regarding the same. 11.8. No Assignment without Consent The Organization may not assign this Agreement or any right or obligation under this Agreement without receiving the Municipality's written consent in advance. 11.9. Entire Agreement This Agreement constitutes the entire agreement between the parties with respect to the Page 364 of 504 subject matter hereof. This Agreement supersedes any prior agreements, understandings, negotiations and discussions, whether oral or written, between the parties. 11.10. Severability If any clause of this Agreement shall be determined by a court of competent jurisdiction as illegal or unenforceable, then such clause shall be considered separate and severable from the rest of this Agreement, and the remaining provisions shall remain in full force and effect and shall continue to be binding upon the parties as though the illegal or unenforceable clause had never been included. IN WITNESS WHEREOF this Agreement has been executed by the parties as of the effective date. SIGNED AND DELIVERED ORGANIZATION per: Name: Position: I/We have authority to bind the Corporation. MUNICIPALITY per: Name: Position: per: Name: Position: Chief Administrative Officer I/We have authority to bind the Corporation. Page 365 of 504 Schedule E COUNTY OF ELGIN Grants and Sponsorship Policy Report Back Requirements (for tracking of compliance by Staff) Date of Event or Project Completion Group/Organization Amount Paid to Group/Org Other: Client in Good Standing with Reporting Reporting shall include: Yes No Reporting received on or before 60 days after event picture or newspaper article of the event activities from the day of the event Number or approximate number of attendees/users full reconciliation of the Revenues collected at the event/for the project including other sponsorships, and a full reconciliation and details of costs expended to hold the event/complete project. Explanation of where the County of Elgin logo was used in Advertising or other Recognition of County Support Other requirements: As per Application Council/Committee requested report back information be circulated to them Follow up Required on Date: Contacted Client by email(s) attached Client has resolved concerns on: Date: Date forwarded to Council/Committee due to non Compliance: Council/Committee Decision on Date: T-T Page 366 of 504 Report to Committee of the Whole From: Jenna Fentie, Legislative Services Coordinator Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jennifer Ford, Director of Financial Services/Treasurer Date: March 10, 2026 Subject: ADM 26-10 2026 Grant Application Submission — Menno Lodge of Aylmer Recommendation(s): THAT the grant funding request in the amount of $200,000 submitted by Menno Lodge be Introduction: In 2024, County Council approved a new and simplified Grant and Sponsorship policy to ensure that all funding requests are handled in a consistent, fair and equitable manner. Through this program, the County of Elgin allocates grants and sponsorships to eligible organizations and initiatives that support the County's current Mission, Vision and Values, and Council's Strategic Plan. In 2025, County Council awarded three (3) capital grants totalling $19,727.79. County Council has allocated $249,178 in the 2026 budget towards capital grants and has received one (1) application so far in 2026 for grant funding. The purpose of this report is to present the grant application submission from Menno Lodge in Aylmer (Appendix 1) and to seek direction regarding awarding the funding. Backaround and Discussion: Under the Elgin County Grant and Sponsorship Policy, Council will consider requests for funding that fall under one of two streams: Sponsorships Eligible applicants under the sponsorships stream can receive up to $2,000 towards the following: a. Community Programs/Services Eligible organizations can apply for funding for their program or service that engages in cultural and heritage conservation, public education, health and/or welfare of all people within the Elgin County community; or Page 367 of 504 b. Fairs, Festivals or Events Eligible organizations can apply for funding for a fair, festival, or event that provides a significant benefit to the community; or c. Small Grants Eligible organizations can apply for a small capital project under $5,000. Funding for small capital grants will only be considered if funds remain after allocations have been made to programs, services, and events pursuant to Schedule C of the policy. 2. Grants Grants are awarded by County Council for a significant capital project over $5,001 that aligns with the objectives of the County's Strategic Plan and additionally provides a significant economic benefit to the community outside of the scope of Sponsorships. Eligible applicants can receive up to 10% of their total project budget, not to exceed one half of one percent of the prior year's county levy. An application has been submitted to the Grants stream of the program from Menno Lodge of Aylmer requesting $200,000 towards its Phase 2 affordable housing project. Menno Lodge is a local not -for -profit housing provider committed to delivering safe, stable, and deeply affordable rental housing for seniors. Since 1988, Menno Lodge has been operating its existing facility located at 215 South Street West in Aylmer. The organization is proposing the construction of a new 46-unit affordable seniors' apartment building at 20 Caverly Road in Aylmer. Upon full occupancy, the proposed development is expected to accommodate approximately 60 to 70 senior tenants, with priority given to residents of Elgin County and individuals demonstrating housing need. The new build will include a mix of one- and two -bedroom units, a barrier free accessible design, common spaces including a commercial kitchen and community areas, and on -site services that support aging in place. Construction is anticipated to begin late 2026, with occupancy expected in 2027. The Menno Lodge of Aylmer application has been submitted along with- - a detailed project budget confirming the total project budget of $17,870,000 - architectural renderings - letters of support from St. Thomas -Elgin Social Services, St. John's Evangelical Lutheran Church, and the Elgin -St. Thomas Community Foundation - 2024 Audited Financial Statements and 2025 Internal Financial Statements. The application was reviewed against the criteria set out in the Grant and Sponsorship Policy (Appendix II), and meets the eligibility criteria as outlined below: Page 368 of 504 Criteria Application Details Compliance Operates as a non-profit or Yes — non-profit Yes volunteer organization organization Not affiliated with political No affiliation Yes or religious organizations Located in or benefits Yes — located in Aylmer; Yes County residents directly supports seniors in Elgin County Clear project scope and Budgets provided; Yes financial plan additional funding support clearly outlined. Ask does not exceed $200,000 ask; $17 million Yes policy limit of 10% of total budget program budget Submission one year Submitted in January *see below before project need 2026; Project construction expected to begin in Fall 2026 Good standing relative to Not applicable — first time Yes prior County funding applicant The application satisfies all program criteria with the exception of the requirement that requests be submitted one year in advance of the identified date of need, should the date of need be interpreted as the commencement of construction. Staff have confirmed with the organization that it is amenable to receiving the funding one year from the approval date, if required. The primary objective of the request is to secure a formal funding commitment from the County, as this commitment would strengthen the organization's application to the Build Canada Homes Program. As outlined in the submission, Menno Lodge intends to apply to this federal program, which provides financial support for affordable housing initiatives. Applicants are required to demonstrate collaboration and financial support from multiple levels of government. It is the hope of the organization that a grant of $200,000 from the County of Elgin will enhance the competitiveness of Menno Lodge's application and demonstrate local government support for the project. Staff are seeking Council's direction regarding approval of funding for this application. Financial Implications: Council has allocated $249,178 towards grants as part of the 2026 budget. Awarding a grant of $200,000 would leave $49,178 remaining for any additional grant requests received in 2026. Advancement of the Strategic Plan: Affordable housing is a growing concern in Elgin County and has been identified as a priority in the Elgin County Strategic Plan 2024-2026. Support of this application would Page 369 of 504 advance the following priorities of Council: Strategy 5: Community Well -Being and Inclusivity Goal 1: Supporting Housing Needs for Diverse Populations Tactic 5.2: Collaborate with LMPs to promote mixed -use and affordable housing developments. Goal 2: Provide Specialized Services for Youth, Seniors, and Diverse Populations Tactic 5.1: Enhance access to health and social service information for seniors and diverse populations, using existing physical and online infrastructure. Local Municipal Partner Impact: None. Communication Requirements: Communications regarding funding decisions will be sent to Menno Lodge following Council's consideration. Conclusion: The Menno Lodge Phase 2 affordable housing project represents a significant capital investment in seniors' housing within Elgin County and aligns with Council's Strategic Plan priorities related to community well-being, inclusivity, and support for diverse populations. The application satisfies the eligibility requirements of the County's Grant and Sponsorship Policy, with the exception of the timing provision related to submission one year in advance of the identified date of need. The organization has indicated flexibility with respect to the timing of funding should Council determine that this requirement must be strictly applied. Staff respectfully seek Council's direction regarding funding this request. All of which is Respectfully Submitted Jenna Fentie Legislative Services Coordinator Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Katherine Thompson Manager of Administrative Services/Deputy Clerk Jennifer Ford Director of Financial Services/Treasurer Page 370 of 504 ElgunCai I� it , Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Menno Lodge of Aylmer Name of Program/Event/Pro ect Menno Lodge Phase 2 — Affordable Seniors Housing Development (46 Units) Contact Name Jake Peters Position Chair of the Board Mailing Address 215 South Street W, Aylmer, ON N5H 3J2 Phone Number 519-808-6624 Email janakency@live.ca Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 V Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: $200,000 Section 1: About Your Project Is your group based in the County of Elgin? 0 Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? 0 Yes ❑ No Is your group affiliated with another organization? ❑ Yes 0 No If yes, please identify the group or organization: Page 371 of 504 How many years has your group/organization been in operation? 38yrs (est. 1988) Please describe what services your group/organization provides to the residents of the County of Elgin. The Menno Lodge of Aylmer is a local not -for -profit housing provider dedicated to delivering safe, stable, and deeply affordable rental housing for seniors, helping to reduce housing insecurity in the community of Aylmer. The organization has a long history of supporting low-income and fixed -income seniors, including widows and other vulnerable residents, through housing that promotes dignity, independence, and strong connections to community and support networks. Menno Lodge has been operating since 1988 at its current facility located at 215 South Street West, Aylmer, Ontario. Currently, over 57% of tenants are supported through geared -to -income arrangements, exceeding CMHC minimum affordability requirements. Several existing units are deeply affordable, with rental rates as low as $300 per month. Menno Lodge operates with a lean staffing model and a volunteer board of directors, ensuring that available resources are directed toward housing delivery and tenant support rather than administrative overhead. Recognizing the growing demand for affordable seniors housing, Menno Lodge has anticipated the need for expansion for many years. In 2024, staff were formally commissioned by the Board of Directors to undertake planning and development efforts for a new 46-unit affordable seniors apartment building to better meet current and future community needs. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. The proposed affordable 46-unit seniors apartment development will be constructed on lands owned by Menno Lodge that have recently been severed. The new civic address for the development will be 20 Caverly Road, Aylmer, Ontario, within the County of Elgin. The project will serve seniors aged 55 and older from across Elgin County, with priority given to local residents and individuals demonstrating housing need. The apartment building will include a mix of one -bedroom and two -bedroom units designed to support accessibility, independence, and aging in place. At full occupancy, the new building is expected to house approximately 60 to 70 senior tenants. Combined with the existing Menno Lodge facility located at 215 South Street West, the organization will continue to provide affordable housing to a total of approximately 90 to 100 residents, all of whom are residents of the County of Elgin. This project represents a permanent expansion of affordable seniors housing capacity within the County and will provide long-term housing stability for older adults who would otherwise face housing insecurity and even housing displacement. Page 372 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. Menno Lodge is advancing Phase 2 of its affordable seniors housing initiative: a new three -storey apartment building designed to address the growing shortage of affordable housing for low-income seniors residing in Elgin County. The project includes: 46 rental units (mix of one- and two -bedroom units) A minimum of 30% affordable units Barrier -free and accessible design Common spaces, including a commercial kitchen and community areas On -site services that support aging in place Baribeau Construction has been retained as Project Manager and Construction Manager, with Nicholson Sheffield Architects serving as the architect of record. Devonshire Consulting was engaged to assist with financial structuring and funding strategy and supported the successful application for $99,500 in CMHC Seed Funding. These funds are being used to support planning, design, and development applications required to advance the project. A significant portion of the pre -construction planning and building design has already been completed. Project land has been successfully acquired and severed. Nicholson Sheffield Architects have completed a site plan that addresses all applicable zoning and by-law requirements, with final County -level rezoning approval anticipated in the coming weeks. Menno Lodge has now reached a point of relative cost certainty, greatly reducing risk to public investment. Anticipated construction milestones include: Pre -construction: 2024 to 2026 Construction start: Summer 2026 Occupancy target: Fall 2027 Modern methods of construction, including precast and modular systems, will be used to accelerate delivery, improve quality control, reduce material waste, enhance long-term durability and provide cost certainty. The building is designed to exceed minimum energy performance requirements, and the structure and roof parapet will be engineered to support future photovoltaic installation, with electrical provisions included to enable solar installation without major retrofits. By incorporating high -energy -performance building systems and solar -ready infrastructure, the project reduces long-term operating cost risk and helps preserve affordability for seniors over the life of the building. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. This project aligns directly with Elgin County's 2024-2026 strategic plan which states'. Goal 1'. Supporting Housing Needs for Diverse Populations 5.1 - Play an active role on the social housing committee, in step with Local Municipal Partners (LMPs). 5.2 - Collaborate with LMPs to promote mixed -use and affordable housing developments 5.3 - Leverage provincial and federal funding programs to support housing initiatives. Goal 2'. Provide Spa cialized Services for Youth, Seniors, and Diverse Populations 5.1 - Enhance access to health and social service information for seniors and diverse populations, using existing physical and online infrastructure. Affordable housing is a known and growing concern in Elgin County, and addressing it will require coordinated long-term solutions. Within this broader challenge, the need for affortlable, dignified housing for seniors is immediate and increasingly urgent. The number of Canadians who reach 100 years old has increased 250% in the past 23 years. Wait times for rent -geared -to -income housing in nearby communities already exceed five years, and these timelines are expec tetl to continue increasing. As the population continues to age —particularly with the baby boomer generation moving into their senior years —the demand for appropriate, accessible housing options is rising faster than supply. This is an issue that we all must play a part in solving. Rural communities such as Aylmer are experiencing this pressure most acutely, with limited housing options and increasing costs. Menno Lodge Phase 2 is a direct response to this neetl. As an established non-profit housing provider that has served the community since 1988, Menno Lodge has a demonstrated understanding of local housing pressures and a long- standing commitment to supporting low- and fixed -income seniors. This project represents a natural and necessary expansion of that mission, allowing Menno Lodge to extend its impact and help address a critical housing gap in Aylmer and across Elgin County. The project will provide safe, stable, and affordable housing for seniors, with a design that prioritizes accessibility, dignity, and community connection. Additional on -site services such as laundry, meal preparation, and housekeeping will support residents in maintaining independence and aging in place for longer, reducing the likelihood of premature entry into long-term care facilities or increased reliance on hospital services. By enabling seniors to remain housed in their community, the project helps relieve pressure on health and social service systems while improving quality of life for resitlents. Located within the Town of Aylmer, the development allows seniors to remain close to family, social networks, and community supports, strengthening overall community stability. In doing so, the project not only increases the supply of affordable seniors housing, but also contributes to healthier, more resilient communities and aligns closely with municipal, County, provincial, and federal housing priorities focused on affordability, aging in place, and preventative social investment. Page 373 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. While Menno Lodge has successfully operated affordable housing for decades, this expansion is essential to meet current and future demand. County support will- - Accelerate project readiness - Reduce reliance on interim financing - Strengthen overall project viability and affordability Without County participation, the project faces financial strain that could delay or limit delivery. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Manna Latlge is lgrog a bnb d entl tliverse base of financial support, wlh canfirmetl entl pe ntling commitments from federal, provincial, entl municipal governments, eI.ngs,d. meaningful contributions from .amm.nly argan¢atians, local businesses, entl private paIt- - CMHC Seed F.ntling -> $100 000 fetleral government grant Manna Lodge successfully secured $100 000 in CMHC Seed F.nddng under a pnar federal program, Mowing a .a mpetliv. review process that chase this project for is pasliv..a mm.nity impact. This fundng supported early feasibility waM, professional st.d-, entl d—bpm.nt planning, reflecting fetleral confitlence in bath the project concept entl the arganizatian's capacity to d.liver effoNable housing. -Lend cantributian from St. John's Lutheran Church -> $375 000 discount below appraised valuation + 10yr 0% VTB m,ftg,g, St. John's Lutheran Church has been a flourishing congregation for tl.cad.s entl has been a longst..,ing n. ighba..of Manna Latlge with shared commonly values. The congregation ro.agn,,d the growing n.ed for effoNeble housing in the cammanly but eck.d the resources entl organizational capacly to tleliver such a project intlepentlently. Md. a formal partnership between the two organizations was explo retl, ang.bts.n.. al constraints pt-b—t.d this approach. In place of a partnership, St. John's Lutheran Church sold their I..d to Manna Latlge et a significantly tlis—nt.d price, p—d.d z.ro-iinterest financing, entl remains tally supportive of the project. -St. Thomas -Elgin Community Fo.ntlation -> $540 000 municipal loan The St. Thames -Elgin Community Foundation provided a $540 000 loan through a municipally subsidized lendng program et be ." ,ket interest rates. Ti. int..stbnly mortgage, secured against the acquired property, has been instrumental in maintaining tlevelopment m omentum entl etive—g the project to its current stage. This firstatitrkintl a rrangement reflects strong m unicipal entl community confitlence in the pn.j.ffsv U tty entl l ..glean impact. -Stubb.'s Precast -> $370 000 proof. c.T gat. da nation Stubbe's Precast, a C...dianbwn.d company who employs many local end Mennonite workers,— h.ammlt.d a $370 000 donation toward the project through dis co. nt.d precast end m ad.Iar construction camp....ts. This cantributian mat...Ily reduces project casts, impnb-s.anstr.ctian certainty, entl d.manstmt.s strong pnvat.s.ctar confitlence in the pn.j.ffs mission entl viability. -Elgin Innovation Centre -> $25 000 private corporate d... fion The Elgin Innovation Centre, a local t,p.fit IandloN, has contributed $25 000 taw.N the project. This donation reflects broader b.sin.sscomm.nity support forth. provision of affordable seniors housing end recognition of the p.t-t's positive social end eco..m i. impact w"- the region. - Municipal s.ppoft -> tlevelopment charge exemption, partial permit rebate The project has received strong municipal support through ongoing collaboration wlh local planning staff entl .lect.d officials. This ind.d.s support for rezoning, participation in the Tawn of Ayl—I's Community Improvement Plan, entl access t. municipal incentives such es tlevelopment charge exemptions entl partial building perml fee rebates. These measures represent tli—t municipal financial participation entl materially retl... upfront project casts, improving a-11 feasibilly entl long4erm eff,Nab,l,ty. - MPAC support -> property tax relief The Municipal Property Assessment C.T..ti.n (MPAC) has approved reel estate tax relief for Manna Latlge in recognition of is role es a p—d., of effb Noble housing. This r.I,.f..s eppn—d in 2025..d.antbb.t.s t. ongoing operating effo,debility, I ensure rents remain accessible for low.income seniors aver th. long tens. -Private fundnnsing, existing equity, entl .ansultant—ppaft.d financial stewaNship n etltlitian to government support, Manna Latlge is contributing existing aM.n,s.t,.n.I equity entl has .nd.rt.k.n private fundnnsing efforts to strengthen the p.t-t's capital structure. The p.t-t's financial f—.waM has been d—I.ped entl t.st.d through sultantsuppart.d financial mad.Iing, ensuring conservative assumptions, str.ss4est.d cash flows, entl long4erm ap..n,.n.I sustainability. This tliscin—d approach tlemanstrates responsible financial stewaNship entl further retl aces risk to public investment. -Volunteer baaN of tlir.ctars entl supporting churches (community not f.,�,.fl support) Manna Latlge is governed by avaluntee, Boa, of Directors.ammissian.d by four local churches. These churches have pmvitletl consistent financial support to Manna Latlge since 1988 entl continue to d. sa today. B. members entl church.amm.nli.s contribute significant volunteer tiro., financial resources, entl oversight, helping to keep operating casts low entl rents e,.NabI, while ensuring long4erm argan¢atianal stability. This broad group of partners III above d—nstmt.s strong, multi—n., confitlence in the pn.j.ffs value entl v Utty, wlh parties of varying s- committing bath tangible resources entl financial support. Further fun ding options currently being p.rsu.d are Iist.d below. -Canada-0ntana Community Housing Initiative (COCH I') -> exploring grant fund availability (not inclutletl in Section 2 b.dg.t et this stage) Manna Latlge is pursuing ceplel fun,ing through COCHI, a joint f.d.bi-provincial program that supports the creation entl preservation of eff nd.bl, housing. The potential fun,ing amount has not yet been canfirmetl. -Bull Cana da Homes a pplication('BCH')->$16 �5M application submdt.d(nclud.d in Section 2 budgetas central to project v U tty, a pplication results p ending) The Men na Lad g. is actively applying for fundng through the BCH program, a $13bilh- federal f.ndng envelope Tor affordable housing that aims to double housing ...stmctian, restore housing eff.Nablity, end reduce homelessness. The application includes request of $16.15 million in total federal support, consisting of $8.65 mllian in forgivable loan funding end $8.1 million in long4erm financing, which would cover-95% f the project construction casts. Developers ere required to cant bate st minimum 5% of total project casts, inclusive of bath I end soft casts While f.ntling approval is pending, initial feedback suggests the project has e very strong case es l fits squarely within BCH criteria. Page 374 of 504 Section 2: Proposed Proiect/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges 870,000 1 475,000 Include other funding 8,640,000 ($8.1M BCH loan in budget) 940,000 Include projected other revenue 8,650,000 ($8.65M BCH grant in budget) 0. (Have not included $320k developer equity) Expenses Budget Amount Spent to Date Include advertising costs 18,810,000 (includes $600k land) 940,000 Total Revenue less Expenses -650,000 Can we count on your support? Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project- 0 Your organization's prior year financial statements. W1 Outline all areas of fundraising that have been explored. Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. Detail why you consider County participation in your project necessary. Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. 16 How will this project directly benefit the ratepayers of the County of Elgin? 0 Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 375 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10- Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Jake Peters Applicant Signature 1 Submit completed application packages to communitygrants@elgin.ca Page 376 of 504 I z 0 LL W < w W cl > w cl w cl w w 0 w D w 0 0 0 0 — C� 0 > 0- CO < 0 0 O w F C/) LU . ...... ...... LL 200 z orf < LU , I � , LL LL. L) U) L) LU ..... .... CN cc WLU 2 LU IOIJJO C/) w cn LU LL z 02 00 00 2 z m z z a) M . . ....... LO LU 2 0 0 0� ....... . ..... All, i�b L) - — ---------- Project Budget Summary u, Project: Menno Lodge Seniors Housing Location: Aylmer, ON ° ,y BT Y LENDER: Canada Mortgage and Housing Corporation GROSS FLOOR AREA: 49,910 sf BORROWER: Menno Lodge Seniors Housing RESIDENTIAL UNITS: 46 No. 1 GENERAL REQUIREMENTS $ 2,098,308 $ (257,531) $ 1,840,777 $ 36.88 40,017 11. 2 SITE WORK $ 952,780 $ (55,800) $ 896,980 $ 17.97 19,500 5. 3 CONCRETE $ 3,478,386 $ (61,198) $ 3,417,188 $ 68.47 74,287 22. 4 MASONRY $ 53,900 $ $ 53,900 $ 1.08 1,172 0. 5 METALS $ 158,500 $ - $ 158,500 $ 3.18 3,446 1. 6 WOOD & PLASTICS $ 828,075 $ (35,100) $ 792,975 $ 15.89 17,239 5. 7 THERMAL & MOISTURE $ 576,975 $ (85,280) $ 491,695 $ 9.85 10,689 3. 8 DOORS & WINDOWS $ 744,980 $ (36,900) $ 7, 80 $ 14.19 15,393 4. 9 FINISHES $ 3,203,715 $ (256,976) $ 739 $ 59.04 64,060 19. k 10 SPECIALTIES $ 134,900 $ - � °�iii900 $ 2.70 2,933 0. 11 EQUIPMENT $ 310,000 $ e 31i 1, $ 6.21 6,739 2. 12 FURNISHINGS $ 20,700 $ �$ 20,70 rin, 0.41 450 0. 13 SPECIALCONSTRUCTION $ - - - 0. �fj�, 14 CONVEYING SYSTEMS $ 330,000 $ % 000 �" 320,000 $ 6.41 6,957 2. 15 MECHANICAL $ 2,272,161 $ (24," ��$ 1,982,161 $ 39.71 43,090 12. 16 ELECTRICAL $ 1,4091,409,484 $ 28.24 30,641 9. 17 NON -CONTRACT WORK $ - - - $ - - 0. i 20 LAND $ % $ - $ - $ - - 0. 21 CONSULTANTS iiif� �70��� � (42,000) $ 658,710 $ 13.20 14,320 27. 22 DEVELOPMENT 216,400 $ - $ 216,400 $ 4.34 4,704 9. 262,669 $ (101,451) $ 161,219 23 GOVERNMENT TAXES&LEVIES$ 3.23 3,505 6. / %%%%%/$ yy;;; i 24 HST $ $ $ $ 0. 25 MARKETING $ - $ - $ - $ - - 0. 26 FINANCING $ 77,100 $ $ 77,100 $ 1.54 1,676 3. 27 INTEREST RESERVE $ 320,000 $ $ 320,000 $ 6.41 6,957 13. 28 CONTINGENCY 6.2% $ 1,020,257 $ (67,765) $ 952,492 $ 19.08 20,706 39. BTY Group Page 379 of 504 2026-01-20 Page 1 of 6 Project Budget Summary Project: Menno Lodge Seniors Housing Location: Aylmer, ON CONSTRUCTION BUDGET: 1110 Project Manager labour 14 mths 0.00 11 '500 1 Included In 133O 1020 Coordinator Labour 14 mths 0.00 41,250 .,. n ed,,dedln 133O 1011 Supe ri ntende nt Lab our 14 mths 14,142.86 198,000 0 198,000 loan General Site Superintendent Labour 14 mths 1,964.29 27,500 0 27,500 1051 Assistant Site Superi ntende, Labour/Project Admin 14 mths 1,92157 55,111 0 55,000 1060 Printing, Site Signage, Warr -my Work, CareOutDocs 14 mths 357.14 5,00n 0 5,000 Software-- 1070 Site Phone, Inte rnet, Software 14 2]8.5] 3,900 0 3,900 1080 Mobillzation 14 mths 1,071.43 15,000 0 15,000 1090 Field Office & Storage 14 mths 1,11111 18,211 0 18,200 1100 Temp Power 14 mths 714.29 10,000 0 10,000 1110 Temp Lights 14 mths 571.43 8,000 0 8,000 1120 Temp Toilets 14 mths 55]. 14 7,800 0 7,800 1130 Temp Heat 14 mths 3,571.43 50,000 0 50,000 1140 Temp Water 14 mths 214.29 3,000 0 3,000 1150 Temp Hoarding 14 mths ]14.29 10,000 0 10,000 1160 Temp Scaffolding, Platforms, & stairs 14 mths 85]. 14 12,000 0 12,000 1170 Snow Removal 14 mths 214.29 "0. 0 3,000 1180 Misc. Tools&Fasteners 14 mths 1,0]1.43 15,011 0 15,000 1190 Clean -Up Disposal 14 mths ]50.00 10,5. 0 1015. 1200 Uft -Cynic Ilft 14 mths ]]1.43 10,800 0e 1210 Forklift/Telehandler 14 mths 3,064.29 42,911 01220 Equlpme ntFuel 14 mths1,0]1.43 16'0001230 Other Rentals 14 mMs ]142910,000 -240 Construction Fencing 14 mths 51]86 14,500 1260 SiteSe curlty 14 mths 14 6,000 �,% 0 1260 Truck /Fuel 14 mths 96]. 1,964.29 27,600127 itl " 0 0 14,908.00 141,1)� l],O28 169,00 1280 IEdniange 14 mths 57 7e .. 1290 Safety Measures 14 mths 1,428 67 0 0 20,000 1300 Clean Up Labour Da11V 14 mths 2,55157te ]50 0 �O 35,]50 1310 Clean Up Labour Final 1320 Fening Wood 14 14 mths mths 1,28571 3, 14000 /36,000 `/ 40 tO 6 J 18,000 43,960 1330 Project Management Fee 14 mths 66,10839 /C /1 925,51] SUBTOTAL GENERAL REQUIREMENTS 1 49,9101 ff 1 36.881 Z09Mllllllp A ,K4x 1 1,81 1189%. 2010 Mobilize 1 um--�- 20,000 0 20,000 2020 Excavate &Back FIII Foundations 1 su 9,' 124O 119,124 2030 S[rip Site&Bulk Excavation 1 su 610.00 i 0 38,610 040SOGA Gravel I sum 65.00 /((/,/170,71 %,ii 0 34,365 2060 SOG BGravel I sum 1 i. / 0 171,716 2060 Special Excavation / 1 15,333 0 10,000 2070 Fine Grading /m 5, 5,333 0 6,333 2111 Parking LotAGravel 1 /� 19,3' 19,312 0 19,312 2090 Parking Lot B Gravel 2100 Catch Basin 1 461 45,000.Jj' 46,]]3 45,000 0 0 46,]]3 46,000 2110 Silt Fencing& Tree Protection //1y, i 2120 SWM Pond or U/G Pipes/Tanks su 3],410 0 3],410 2131 Hydroseed/Sod / 1 5,500.00 5,500 0 5,600 2140 Foundaton& Under Slab lnsulaton 1�" 2160 A ph It P v ng Light Duty '"' 0j////////1 m 9,480.00 31,500.00 9,480 33,300 0 9,480 31,500 2160 Aph ItP v'ng Heavy Duty 60,00d. 63,000 60,000 2170 Aph It M'lll has 2180 Dne Pa nt ng � 1 1 um 9' 50.00 2,600.00 9,250 2,600 0 0 9,250 2,600 2190 Sidewalks J 1 um 60,400.00 60,400 0 60,400 2200 Curbs 1 sum 46,600.00 46,600 0 46,600 2210 landscapng / 1 um 25,000.00 ]6,000 26,000 2220 Cart in ADA Pads 1 um 13,750.00 13,]50 0 13,]50 2230 Waterma n/Well 1 sum 32,452.00 32,452 0 32,452 2240 Sanitary/Septic Ta nk 1 um 17,280.00 17,280 0 17,280 2250 Hydrant/Fire Pond " 1 um 8,000.00 8,000 0 8,010 2260 Water Meter&Tle In/Commissioning 1 um 22,500.00 22,500 0 22,500 2270 Gas Meter 1 0.00 1,000 0 Page 380 of 504 Page 2 of 6 Project Budget Summary Project: Menna Lodge Seniors Housing Location: Aylmer, ON CONSTRUCTION BUDGET: 3010 Form&Pour Footing&Wall 49,910 sf 690 344,500 0 144,511 3111 Column Foundations 49,910 sf 0.56 11,000 0 28,000 3030 Tic Into Exlsting 49,910 sf 0.60 30,000 0 30,000 3141 Co'Crete pump truck 49,910 sf 032 16,000 0 16,000 3050 Slab On Grade 49,910 sf 234 119,392 .,, 117,004 3060 Pre cast Floor Slabs-8' 49,910 sf 10.05 511,680 .,. 501,446 3070 Precast Floor Slabs-10" 491910 sf 5.02 255,840 „_ 250,723 3111 Precast Walls 49,910 sf 41.56 2,116,474 ., 2,074,145 3090 ICF&Others 49,910 sf 0.62 31,500 .. 30,870 3100 Precast Stairs 49,910 sf 0.49 25,000 24,500 ® 1111 Structural Steel Framing 49,910 sf 0.50 2""' 0 2""' S020 S[ai,&Rain ngs 49,910 sum 1.08 S4,000 0 S4,000 1030 Guard Rallings 1 su 30,000.00 30,000 0 30,00' 5040 Misc Lintels 46 units 880.43 40,500 0 40,500 5050 Bollards 46 units 86.96 4,000 0 000 5060 Rebar 46 units 108.]0 5,000 0 5,000 SUBTOTAL METALS 49,910 sf 3.18 158,500 0 35$,SW 6111 General Carpentry Labour 6020 Framing Labour 49,910 49,910 sf sf 1.SO 1.20 75,000 60,000 j0 LL7 5000 W30 Door/Window Install Labour 49,910 sf 1.64 82,075 c 0 � � 6040 Misc. Framing&Backing 6050 Lumber Supply 46 46 units units 586.96 326.09 2],00'/" 1 -- 0 0 2, 15,0E����r, 6060 F ' h C p try 46 units 3,130 43 - 0 144,001 6070 M'II k Uppe,s & Lowers 46 unt 4,402 17 500 0 202,500 6080 M'll kC ter To p,1 46 units 2,17174 j,135,000 G� 0 99,900 6090 M'Il kC 'ter To ps2 46 units 1,902ll ', 500 0 87,500 SUBTOTAL WOOD & PLASTICS 1 49,9101 If 1 35.891 ;�IIIIIIIIIIIII 3,J1111 792,9751 7111 Dampp,00flng/Waterproofing 49,910 7020Caulking&loft Control 49,910 sf sf tN 15,1 � 35,000 �v�ii;%iiii0 15,12n ]030 Spryed Freprooflng 49,9100 22]040 SprayedInsular on 49,910 st 141 - 0 0,535 7150 Va pour Barre, 49,910 st 100 0 7060 Roofing TPO 49,910i t �I. 13� /�# 20 .. 250, 8400 7070 Roof Flash'ngs ]O80 Tapered Insulation /e1- f - 1],000 20,000 0 0 17,001 2]090 RoofCones49,910�l 5,000 0 5,000 7100 Roof Pavers 49,910 1,200 0 1,2. SUBTOTAL THERNIAL &MOISTURE ,ulll¶ I 1 1 49,9i6,j� � � 91 576,,9751 491,6951 /Gm. 8010 Hollow Metal Frames unit j8 22,680 22,226 8020 Hollow Metal Doo,s g10 sf 0.39 19,800 19,404 8030 Hollow Metal Specialty 10 sf 0.88 4S,000 44,100 L /////// 8040 Door Hardware Supply 8050 Wood Door Supply/ sf 2.50 99,3]2.00 150,000 101,400 .. 12S,0. 99,3]2 8060 Plartc Doo,s / AAAAA/�G������� 1n 66,150.00 6],500 66,150 8070 C-poste Doo,s 1 su 73,500.00 75,000 73,500 8080 Auto Door Operator 1 su 7,350.11 7,511 7,35' 8090 Storefront Glaing 8100 C rt W II SVt- 1 1 su su 2,352.00 12,340.00 2,400 33,000 2,352 32,340 8110 M' GI g j 1 su 1,960.00 2,000 1,960 8120 Int W' d ws 1 su 1,1]6.00 1,200 1,1]6 8130 V''VI Windows 1 s 213,150.00 21],500 213,150 Page 381 of 504 Page 3 of 6 Project Budget Summary Project: Menno Lodge Seniors Housing Location: Aylmer, ON CONSTRUCTION BUDGET: 9010 Drywall Partltlon Walls 49,910 sf 26.81 1,419,92' .., 1,338,260 9020 Drywall Exterior&Shaft Wall 46 .,Its 8,254.41 399,690 379,706 9030 Drywall -Ceilings 49,910 sf 8.61 452,130 .., 429,524 9141 Bulkheads 46 units 1,173.91 54,000 0 54,000 9050 Misr Patch 46 units 515.22 23,700 0 23,700 9060 ACT 46 units 1,119.57 51,500 0 51,500 9070 VI nyi Tile 46 units 6,484.96 358,183 ., 298,308 So. Wall Base 46 .,Its 652.17 30,000 0 30,000 9090 Pal nting Walls&Cellings 46 .,Its 6,427.21 328,502 ,., 295,652 9100 Pai nti ng Doors&Frames 46 .,Its 1,001.96 46,0901 01 46,090 10010 Washroom Call System 46 units 65.22 3,000 0 3"" 10020 Washroom Accessories -Material 46 units 90000 41,400 0 41,4. 10030 Exte rlor Sunshade0,AWning 46 units 326.09 15,000 0 15,000 10040 In ckers 1 su 55,000.00 55,000 0 55,000 10050 Exterior Slgnage 1 su 7,11111 7,011 0 7,111 10060 -tenor Slgnage 1 su 8,000. no 8,000 0 8,non 10070 Traffic Slgnage 1 su 1,500.00 1,500 0 1,500 10080 Misr 1 1 41000.00 4,000 0 000 SUBTOTAL SPECIALTIES 1 49,9101 If 1 2.701 139'9001 W111ji S419001 11010 Dishwash, /Appliances 46 units 3,913.04 180,"1 180,000 11020 Equipment M'sc 1 su 30,000.00 30,0004,,30,000 11030 Co -clal Range Hood 1 s 100,000.00 1.,.n ��... SUBTOTAL EQUIPMENT 49,910 3i 6.211 310000 m0I ,: O kl S" 15010 Sp'!"I" 49,910 st 461 � A'' 0 230,261 15020 F E t g h s 15130 W t Hat 491910 46 st units 00S /� 8 26 II �lllll r 45,000>` 0 0 2,401 45,0. 15040 Plumbing Fixtures If P 576,000 0 576,000 15050 Boller/Chiller r.'-//� 60,000 0 60,000 15060 Plumbing Speclalty 15070 Gas Pipe i' 49,910 49,910 / 337,500 30,000 0 0 337,5. 30,000 15080 RH 0_d�� 15090 Furnance With AC&ERV 49,910 / 50,000 0 50,000 15100 Exhaust Fans q -' 1!(( 6 8,000 0 8,000 �% /��/ 10.06 900.000 610.000 15120 RsktAllowance 10 st 0 SUBTOTAL MEGFIANICAL 'sgMW If 1 39.711 2,272,, 611 `"d11,IXId,Y� 1,98 ;SB7� 12 $OYn 16111 Ell chi cal Se" Ice "'; 49,91 f 2.40 120,000 0 120,000 16020 EI [' I Distribui on / 46 units 2,152. 17 99,000 0 99,000 16030 C d It&Wiring " 1 su 665,197.00 665,197 0 665,197 16040 Elect,'cal Demo&Temp Power 0j 1 su 4,000.00 4,00a 0 4,000 16050 Ightng sum 332,598.50 332,59' 0 332,599 16161 St Lighting, Poles, Bases / 1 su 48,000.00 48,000 0 48,000 16070 Spycialty Light Fixtures 1 su 3,000.00 3,000 0 3,000 16111 Security 1 su 20,000.00 20,000 0 20,000 16090 Internet&Low Voltage 1 su 15,150.70 15,351 0 15,351 16100 Flre Alarm 1 102,338. no 102,338 0 102,338 17111 0 0 0.00 0 0 0 SUBTOTAL NON -CONTRACT WORK 49,910 sf 9." 0 0 0 Page 382 of 504 Page 4 of 6 2 / \ 3~`\` / � \ \\\\\0v,0 \ ? O m 0 q m q ¢ 2 n � 0 LO 4- 0 co (Y) (1) c� a 11Il111Ttrarrrrooi�aioi��/oi Zoning Kesdental lVlultple Second Density KIVI2 Building Area (sq ft) 49910 Surface parking (number of spaces) 12.00 Enclosed parking (number of spaces) n/a Bike Storage TBD TBD Standard One Bedroom (1B1) Affordable 8 558-598 Standard One Bedroom (1B1) Market 10 598-632 BE One Bedroom Affordable 11 652 Standard Two Bedroom (2B) Market 17 762-871 Total Number of Units 46 Land A,quisition Price $0.00 $0.00 $0.00 Disbursement,- Land $0.00 $0.00 $0.00 6eotechnlcal $12,710.00 $0.00 $12,710.00 Appraisal $10,000.00 $0.00 $10,000.00 Survey $13,800.00 $0.00 $13,800.00 ESA $7,000.00 $0.00 $7,000.00 Legal Aaqmsition $7,000.00 $0.00 $7,000.00 Demolition Cosa & Site Prep $0.00 $0.00 $0.00 Planning Cosa Related to Severenm $8, 000.00 $0.00 $8, 000.00 Land TransferTax $0.00 $0.00 $0.00 SUBTOTALI $58,510.00 $0.00 $58,510.00 urch.se of Adjacent property actual /.lu.tion on Completion Only Raq. actual SA I Only Assumed and Currently Owned /.Cant Land of Severance Required L.5% of adjacent property purchase price LegalFee,- Agreement,, Contracts, Title $20,000.00 $0.00 $20,000.00 Estimate Municipal Approvals and Permits Planning Approvals&Application Fees $0.00 $0.00 $0.00 See Line 28 Security Deposit ( Refundable) $0.00 $0.00 $0.00 I BD - Net Cos[ Building Permit Fees $30,610.00 $0.00 $30,610.00 $1,5001$1.00 pe-d. Development Charges $0.00 $0.00 Exempt -Non -Profit ownership Parkland Levy 50.00 50.00 50.00 To Be Confirmed Consultants Architectural/MEP/Landscape/Structural $449,009.00 $0.00 $449,009.00 Eetimate3%of Hard Cosa Cmil Engineering $24,100.00 Actual Mechanical/Electrical $30,000.00 $0.00 $30,000.00 Estimate Landscape $0.00 $0.00 Included In Arch Cost Consultant $60,000.00 $0.00 $60,000.00 Estimate Development $137,200.00 $0.00 $137, 200.00 PerContact Planning Consultant $0.00 $0.00 $0.00 See Line 28 Other: Ecologist, Noise, Energy, Traffic, Efficiency etc. $10,000.00 $0.00 $10,000.00 Estimate Dlsbursment,- Marketing, Sign.ge $10,000.00 $0.00 $10,000.00 Estimate Loan Interest During Construction&Finance Fees $320,000.00 $0.00 $320,000.00 Estimate ce During Construction - Builders Risk, Wrap Up $69,000.00 $0.00 $69,000.00 Actual Bonding $158,000.00 Actual Property Taxes During Construction $12,000.00 $0.00 $12,000.00 Estimate Organization/Office/Accting/Admin/Overhead/Rental Fees $10,000.00 $0.00 $10,000.00 Estimate Capital Audit Cost $10,000.00 $0.00 $10,000.00 Estimate Legal Fees- Mortgages, advances-CMHC $25,000.00 $0.00 $25,000.00 Estimate- Assumes(12) Draws Other $0.00 $0.00 $0.00 Estimate Security Deposit(Refundable) $0.00 NET Cast SUBTOTAL $1,374,919.00 $0.00 $1,374,919.00 connmcnon-Reddenfial 1 $15,253,5791 $O.00I $15,253,579.001305.62 PSF Construction Management Fee (Intl. Above) $0 $0.00 $0.00 Included in Construction Costs Stoves, Refrigeatoa, Dishwasher WED $174,800 $0.00 $174,800.00 $3,800 Per unit. Includes Common Area Window FrEures-Blinds $20,700 $0.00 $20,700.00 $450 Pit Surface Parking $0 $0.00 $0.00 Included in Construction Costs Landsca ping- Incl. Construct ion $0.00 $0.00 Included in Construction Cosa Construction Security -Camera's/ Monitoring $0 $0.00 $0.00 Included in Construction Costs Other: Hydro &Connections $35,000 $0.00 $35,000.00 Estimate SUBTOTAL $15,484,079.00 $0.00 $15,484,079.00 SUBTOTAL EXPENDITURES (subtotals $16,917,508.00 $0.00 $16,917,508.00 <r c rno no I�i�;����✓/�%����������������������������������� �//L///G/��i���if�ll�l�l�l�l� ��///GD�O�O�O��'����///GD�O�O�O�O�„✓�L//iGD�O�O�O�/��1�YlL����������������//L/G,G�O�O�O/�i�iii����� Applicable IIIIIII io �I IiIu�IV �I jii ml lugNot car,,, ������L. ::/i//O/// O Proponent Equity - Ccsh do cost om existing building refinance ,tlmate For yet confirmed Leif rebated by City L �51.0) 631.9350 f„ (51.0) 631.1824 STTHOMAStoll free. 1-800-265-4362 '°r �'i� & Il�� A� [ �1'� �u��l C 11't Y � m 230 Talbot Street St. Thomas, Ontario, N5P 1.132 January 20, 2026 To Whom It May Concern, On behalf of St. Thomas —Elgin Social Services, we are pleased to provide this letter of support for the proposed affordable seniors housing project being advanced in the community of Aylmer and submitted for consideration under the Build Canada Homes initiative. St. Thomas —Elgin Social Services strongly endorses the objectives of this proposal. Affordable housing for seniors is a significant and growing need across our service area. Like many rural municipalities throughout Ontario, Aylmer is experiencing an aging population, escalating housing costs, and a limited supply of appropriate and affordable housing options for older adults living on fixed or modest incomes. This project directly responds to these pressures and aligns closely with local and regional housing efforts and initiatives to support priority populations including seniors. The proposed development will provide safe, stable, and affordable rental housing for seniors, helping to reduce housing insecurity and remain connected to their community and support networks. Increasing the supply of affordable rental housing is critical to meeting both current and future demand, and this project represents a meaningful contribution toward addressing that need in Aylmer. St. Thomas —Elgin Social Services, in its role as Service Manager, supports initiatives that advance shared housing system goals, and we recognize the importance of collaborative partnerships across municipal, provincial, and federal levels. Menno Lodge has a strong history of operating as a non-profit housing provider and an understanding of local housing needs. We support Menno Lodge's efforts to secure federal funding that will enable the successful delivery of this project and improve long-term housing outcomes for seniors in our region. We are also committed to working with our municipal and provincial partners to advocate for any additional funding and / or contributions that support the viability of this project. Should additional information or clarification be required, please do not hesitate to contact our office. Sincerely, Heather Sheridan Director of St. Thomas — Elgin Social Services t...IFhornas-f..Il& Soc4I Serviices Page 386 of 504 ST. JOHN'S EVANGELICAL LUTHERAN CHURCH 448 Talbot Street West, Aylmer, Ontario, N5H 1 L1 (519) 773-2175 email- SJLC.aylmer(a)amail.com Date: 2024-12-09 Re: Letter of Support for the Menno Lodge Affordable Housing Project Introduction: The St. John's Evangelical Lutheran Church (SJLC) is writing this letter in support of the Menno Lodge's affordable housing project. Our congregation has had the desire to contribute to the community in a meaningful way. We considered championing our own affordable housing project but have instead determined it best to partner with another organization who could lead this cause. When we learned that our property could be of benefit to the Menno Lodge's project, and as we own an adjoining property, we entered into negotiations with the Menno Lodge to purchase our lands and building. The final details of the agreement of purchase and sale are still being completed however it is our intent to sell the lands to the Menno Lodge at a greatly discounted rate. The building and property has been professionally evaluated at $975,000 in October 2023. We are currently negotiating terms but the final purchase price will be in the range of $650,000-$600,000. This translates to a gift in kind of $325,000-$375,000 and hope it will be recognized as such. Should you wish to follow up with any questions, please contact Karin Rimnyak at karin.rimnyak@gmail.com. Sincerely, kvVx/vT 01-1 Karin Rimnyak Vice Chairperson, Church Council Cell 519-673-2137 Page 387 of 504 �b l Di i'BJGaIN SY.TYd S}NV Jq S omIn FounYati1yon February 5, 2026 To Whom It May Concern, On behalf of the Elgin St Thomas Community Foundation, we are pleased to offer this letter in support of the affordable seniors housing development in the community of Aylmer, being submitted for consideration under the Build Canada Homes initiative. We fully support the goals and intent of this project. Rural communities such as Aylmer are facing demographic shifts toward an aging population, combined with rising housing costs and a limited availability of housing that is both suitable and affordable for older adults living on fixed or limited incomes. This proposal directly addresses these challenges and aligns well with local and regional priorities aimed at supporting seniors and other priority populations. As the Elgin St Thomas Community Foundation, we confirm that we have extended our support to Menno Lodge through a social impact loan in support of this initiative, and we invite others to invest. Menno Lodge has demonstrated a strong track record as a non-profit housing provider and a clear understanding of local housing needs. Please feel free to contact our office should you require any additional information or clarification. Sincerely, Tracy Robinson Elgin St Thomas Community Foundation 750 Talbot Street, Suite 103, St. Thomas, ON N5P 1E2 (519) 637-8230 www.escf.ca info@escf.ca Charitable No. 86533 7109 RR0001 Page 388 of 504 MENNO LODGE OF AYLMER INC. Financial Statements December 31, 2024 Page 389 of 504 MENNO LODGE OF AYLMER INC. Financial Statements For The Year Ended December 31, 2024 Table of Contents Independent Auditors' Report Statement of Financial Position Statement of Changes in Net Assets Statement of Operations - General Fund Schedules to the Statement of Operations - General Fund Statement of Cash Flows Notes to the Financial Statements PAGE 1-3 4 5 6 7 8 9-17 Page 390 of 504 U44ks, Sicmcvis 44eddcr LL-P Mailing Address: Phone: (226) 2110- 6010, Pysicail Address. 43010 Dexter Line I"ax: (226), 636-5950 555 Talbot Street fast Union, ON NO,L 2L01 W'eb: wwwJshcpa.ca Aylmer, ON (rear side) INDEPENDENT AUDITORS' REPORT To Those Charged with Governance of Menno Lodge of Aylmer Inc.: Opinion We have audited the financial statements of Menno Lodge of Aylmer Inc., which comprise the statement of financial position as at December 31, 2024, and the statements of operations, changes in net assets and of cash flows for the year then ended, and the notes to the financial statements, including a summary of significant accounting policies. In our opinion, the organization's financial statements present fairly, in all material respects, the financial position of the organization as at December 31, 2024, and the results of its operations and its cash flows for the year then ended in accordance with the basis of accounting described in Note 2 to the financial statements. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the organization in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Emphasis of Matter - Basis of Accounting We draw attention to Note 2 to the financial statements, which describes the basis of accounting. The financial statements are prepared to assist the organization to comply with Section 80(2) of the Housing Services Act, and guidance in its application, issued by the Housing and Homelessness Services Division of the City of St. Thomas. As a result, the financial statements may not be suitable for another purpose. Our opinion is not modified in respect of this matter. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with the basis of accounting described in Note 2 to the financial statements, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. -1- Page 391 of 504 U44ks, Sicmcvis 44eddcr LL-P Mailing Address: Phone: (226) 211 - 6L10, Pysicail Address. 4,3010 Dexter Line I"ax: (226), 636-59 0 555 Talbot Street. fast Union, ON NO,L 2L01 W'eb: wwwJshcpa.ca Aylmer, ON (rear side) INDEPENDENT AUDITORS' REPORT (CONTINUED) In preparing the financial statements, management is responsible for assessing the organization's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the organization or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the organization's financial reporting process. Auditors' Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the organization's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. -2- Page 392 of 504 U44ks,Sicmcvis 44eddcr LL-P Mailing Address: Phone: (226) 211 - 6L10, P ysicail Address. 4,3010 Dexter Line Fax. (226), 636-59 0 555 Talbot Street. fast Union, ON NO,L 2L01 W'eb: wwwJshcpa.ca Aylmer, ON (rear side) INDEPENDENT AUDITORS' REPORT (CONTINUED) • Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the organization's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the organization to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. U44ks Siemvis -fielder L L-P Union, Ontario CA�r... er March 25, 2025 Licensed Public Accountants -3- Page 393 of 504 MENNO LODGE OF AYLMER INC. Statement of Financial Position As At December 31, 2024 2024 2023 ASSETS CURRENT ASSETS Cash 100,790 80,209 Accounts receivable - tenants 563 57 HST recoverable (Note 8) 9,245 14,776 Due (to) Capital Reserve Fund (Note 4) (48,543) (27,028) Prepaid expenses (Note 13) 42,041 - 104,096 68,014 RESTRICTED ASSETS Capital Reserve Fund Investments (Note 3) 40,057 38,438 Due from General Fund (Note 4) 48,543 27,028 88,600 65,466 TOTAL ASSETS 192,696 133,480 LIABILITIES CURRENT LIABILITIES Accounts payable and accrued liabilities 29,697 18,239 Prepaid rent 604 1,570 Due to St. Thomas - Elgin Social Services (Note 11) 27,950 29,204 Government remittances payable 1,803 3,183 Deferred contributions (Note 12) 18,352 - TOTAL LIABILITIES 78,406 52,196 FUND BALANCES GENERAL FUND 25,690 15,818 CAPITAL RESERVE FUND 88,600 65,466 114,290 81,284 TOTAL LIABILITIES AND FUND BALANCES 192,696 133,480 Director Director See accompanying notes to the financial statements. -4- Page 394 of 504 MENNO LODGE OF AYLMER INC. Statement of Changes in Net Assets For The Year Ended December 31, 2024 2024 BALANCE, BEGINNING OF YEAR Net surplus for the year Investment income Tangible capital asset expenditures Interfund transfer (Note 9) BALANCE, END OF YEAR 2023 BALANCE, BEGINNING OF YEAR Net surplus for the year Investment income Loss on disposal of investments COCHI funding (Note 10) Transfer on sale of Elkview (Note 14) Tangible capital asset expenditures Interfund transfer (Note 9) BALANCE, END OF YEAR General Capital Reserve Fund Fund Total 15.818 65.466 81.284 32,973 - 32,973 - 1,619 1,619 - (1,586) (1,586) 32,973 33 33,006 (23,101) 23,101 - 25,690 88,600 114,290 General Capital Reserve Fund Fund Total 10.982 98.855 109.837 49,639 - 49,639 - 2,068 2,068 - (5,774) (5,774) - 47,105 47,105 - (60,449) (60,449) - (61,142) (61,142) 49,639 (78,192) (28,553) (44,803) 44,803 - 15,818 65,466 81.284 See accompanying notes to the financial statements. -5- Page 395 of 504 MENNO LODGE OF AYLMER INC. Statement of Operations - General Fund For The Year Ended December 31, 2024 REVENUES Occupancy charges Market occupants Geared -to -income occupants Subsidies (Note 11) Laundry and other EXPENDITURES Administration (Schedule 3) Maintenance (Schedule 1) Utilities (Schedule 2) Property taxes Insurance Mortgage interest Bad debts Amortization of tangible capital assets INTERFUND TRANSFER TO CAPITAL RESERVE FUND (NOTE 9) NET SURPLUS FOR THE YEAR AFTER INTERFUND TRANSFER TO CAPITAL RESERVE FUND 2024 2023 79,232 165,642 102,253 180,936 26,457 178,200 9,561 8,577 217,503 533,355 53,237 89,793 45,874 94,254 42,660 43,048 33,710 88,380 9,049 18,027 - 14,512 - 3,160 - 132,542 184,530 483,716 32,973 49,639 (23,101) (44,803) See accompanying notes to the financial statements. -6- Page 396 of 504 9,872 4,836 MENNO LODGE OF AYLMER INC. Schedules to the Statement of Operations - General Fund For The Year Ended December 31, 2024 Schedule 1 Maintenance Maintenance salaries, wages and benefits Building and equipment Grounds Heating, air, ventilation and plumbing Waste removal Electrical systems Painting Schedule 2 Utilities Electricity Water and sewage Fuel Schedule 3 Administration Salaries, wages and benefits Professional fees Materials and services 2024 2023 24,230 43,040 12,541 25,628 5,768 8,545 1,905 3,903 990 9,468 440 1,321 Mr., Loll, 45.874 94,254 2024 2023 25,559 23,687 9,268 10,097 7.833 9,264 42.660 43,048 2024 2023 38,920 69,805 10,735 12,590 3.582 7,398 53.237 89,793 See accompanying notes to the financial statements. -7- Page 397 of 504 MENNO LODGE OF AYLMER INC. Statement of Cash Flows For The Year Ended December 31, 2024 2024 2023 CASH FLOWS FROM OPERATING ACTIVITIES Cash receipts from tenants and funding agencies 238,660 597,134 Cash paid to suppliers, employees and sub -contractors (216,494) (338,374) Investment income 1,619 2,068 Interest paid - (15,673) 23,785 245,155 CASH FLOWS FROM INVESTING ACTIVITIES Tangible capital asset replacements from Capital Reserve Fund (1,585) (61,142) Reinvestment of investment income (1,619) (2,068) Purchase of investments - (38,446) (3,204) 10( 1,656) CASH FLOWS FROM FINANCING ACTIVITIES Repayment of long-term debt (Note 14) - (132,542) NET INCREASE IN CASH DURING THE YEAR 20,581 10,957 UNRESTRICTED CASH, BEGINNING OF YEAR 80,209 69,252 UNRESTRICTED CASH, END OF YEAR 100,790 80,209 See accompanying notes to the financial statements. -8- Page 398 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 1. NATURE OF OPERATIONS Menno Lodge of Aylmer Inc. was incorporated under the laws of Ontario without share capital. The objective of the organization is to provide subsidized housing to residents of the Elgin County area. The organization is exempt from income taxes under paragraph 149(1)(1) in the Income Tax Act as a non-profit organization. `AW,VJ►ViI►ViFill :VK01MCc]►IIaEdfill ►kM1401011J►1111►Cc11014141V Basis of presentation The financial statements have been prepared in accordance with the prescribed accounting policies to comply with Section 80(2) of the Housing Services Act and guidance in its application issued by the Housing and Homelessness Services Division of the City of St. Thomas. The basis of accounting used in these financial statements materially differs from Canadian accounting standards for not -for -profit organizations as follows: Tangible Capital Assets and Amortization The land, building, fees and charges, furniture and equipment that were purchased with the initial capital funds are recorded at cost. Amortization is recorded on these tangible capital assets in an amount equal to the principal repaid on the corresponding mortgage during the year. Any tangible capital assets purchased in subsequent years are expensed when incurred. Cost of Investments Financial assets measured at amortized cost include capital reserve fund investments. The remaining policies are in accordance with Canadian accounting standards for not -for - profit organizations: -9- Page 399 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Accounting Estimates The preparation of these financial statements in conformity with Canadian accounting standards for not -for -profit organizations requires management to make estimates and assumptions that affect the reported amount of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amount of revenues and expenses during the reporting period. These estimates are reviewed periodically, and adjustments are made as appropriate in the year they become known. In particular, the organization uses estimates when accounting for certain items, including: Allowance for doubtful accounts Commitments (Note 13) Fund Accounting The organization uses fund accounting principles. Under these principles, resources are classified for accounting and reporting purposes into funds that are in accordance with specified activities or objectives. The organization uses two fund groups as follows: a) General Fund The General Fund exists to maintain and record all of the day to day operating activities of the organization. b) Capital Reserve Fund The Capital Reserve Fund is funded by an annual appropriation of surplus and exists to maintain and record the purchase and replacement of tangible capital assets subsequent to incorporation and any funding received for the same purpose. Revenue Recognition tion The organization follows the restricted fund method of accounting. Unrestricted contributions are recognized as part of the general fund and restricted contributions relating to the capital replacement reserve are recognized in the capital reserve fund. -10- Page 400 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Revenue Recognition (continued) Specifically, the organization recognizes: Rental and subsidy revenues at the end of each month as they are earned Interest as accrued over time Contributions for restricted purposes when the related expenditures have been incurred Other revenues without restrictions when they are received Amounts received that do not meet the above recognition criteria are recorded as deferred revenue. Financial Instruments Measurement of financial instruments The organization initially measures its financial assets and liabilities at fair value, except for certain non-arm's length transactions. The organization subsequently measures all its financial assets and financial liabilities at amortized cost, except for cash which is measured at fair value. Changes in fair value are recognized in net surplus. Financial assets measured at amortized cost include accounts receivable - tenants, and capital reserve fund investments. Financial liabilities measured at amortized cost include accounts payable and accrued liabilities and due to St. Thomas - Elgin Social Services. Contributed Services The work of the organization is dependent on the voluntary services of members of the board. Since these services are not normally purchased and because of the difficulty of determining their fair value, donated services are not recognized in these financial statements. -11- Page 401 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Cash and Cash Equivalents The organization's policy is to disclose bank balances under cash and cash equivalents, including bank advances with balances that fluctuate frequently from being positive to overdrawn, net of cheques issued and outstanding at the reporting date. 3. CAPITAL RESERVE FUND INVESTMENTS In accordance with the Housing Services Act, the Capital Reserve Fund is to be credited annually with the benchmarked amount of the subsidy funding formula. These funds along with accumulated interest are to be held in separate bank or investment accounts. The funds have been invested as follows: Market Market Cost Value Cost Value 2024 2024 2023 2023 Cash 40,057 40,057 38,438 38,438 C=1►k94:11IJ►1111-fi1Wi1►14*1 Amounts owed to/from funds are non -interest bearing with no fixed repayment terms. 5. TANGIBLE CAPITAL ASSETS Accumulated Cost Amortization 2024 2023 Land 211,967 211,967 - - Buildings 1,255,383 1,255,383 - - Furniture and equipment 38,821 38,821 - - 1,506,171 1,506,171 - - -12- Page 402 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 6. TRANSACTIONS WITH RELATED PARTIES During the year there were no unusual or significant transactions with any members, directors or officials of Menno Lodge of Aylmer Inc. Risks and Concentrations The organization is exposed to various risks through its financial instruments. The following analysis provides a measure of the organization's risk exposure and concentrations at the statement of financial position date. Liquidity Liquidity risk is the risk that a organization will encounter difficulty in meeting obligations associated with financial liabilities. The organization is exposed to this risk mainly in respect of its accounts payable and accrued liabilities and due to St. Thomas - Elgin Social Services. Management has chosen to absorb this risk. Credit Risk Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The organization's main credit risks relate to its accounts receivable. Management does not feel that this risk is significant. nnarlept Ride Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: currency risk, interest rate risk and other price risk. The organization is mainly exposed to interest rate risk. -13- Page 403 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 7. FINANCIAL INSTRUMENT RISKS (CONTINUED) Interest Rate Risk Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market interest rates. The organization is exposed to interest rate risk on its capital reserve fund investments. Management does not feel that this risk is significant. It is management's opinion that the entity is not exposed to any significant foreign currency, or other price risk. No financial liabilities of the organization were in default during the year. The organization is not subject to any covenants. There were no changes to these assessed risks during the year. 8. HST RECOVERABLE In the previous year, the organization was eligible for an HST rebate of 100% of the federal portion and 78% of the provincial portion of the HST paid on expenses related to rent - geared -to -income activities, as well as 50% of the federal portion and 82% of the provincial portion of the HST paid on expenses related to market -rent activities. In the current year, the organization was eligible for an HST rebate of 100% of the federal portion and 78% of the provincial portion of the HST paid on expenses related to rent -geared -to -income activities. HST paid on expenses was included as part of the expense on Statement of Operations - General Fund. The organization is also eligible to recover HST paid on expenditures directly related to the construction of tangible capital assets during the construction phase as a builder. 9. INTERFUND TRANSFERS During the year, the board of directors approved a transfer from the General Fund to the Capital Reserve Fund of $23,101 (2023 - $44,803) as required under the terms of the operating agreement with St. Thomas - Elgin Social Services. -14- Page 404 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 10. CANADA-ONTARIO COMMUNITY HOUSING INITIATIVE (COCHI) FUNDING During a previous year, the organization was approved for COCHI funding to make strategic capital repairs which preserve and extend the functional lifespan of the social housing units. The organization was approved for funds totaling $58,000. Funds are received at the time expenditures are incurred, therefore no revenues were accrued in the prior year. During the previous fiscal year the organization spent $47,105 on lighting and kitchen upgrades. The organization will not spend the remaining $10,895 in funding as the property approved for this funding was sold during the previous year. In accordance with requirements in the Housing Services Act, the City of St. Thomas, as Service Manager, administered through St. Thomas - Elgin Social Services, provides funding to the organization to reduce the amount of the operating costs incurred by the organization and housing charges paid by certain members. The following subsidies were received during the year: Opening due to St Thomas - Elgin Social Services Housing subsidies received during the period Closing due (to) St. Thomas - Elgin Social Services 2024 2023 29,204 32,096 25,203 175,308 (27,950) (29,204) 26,457 178,200 The continuation of operations is supported by the continuing financial support from the Province of Ontario provided through St. Thomas - Elgin Social Services. iF#1]4y4:1:140Z41•]►k1:1I1.1-1j1C•]►F-1 During the year, the organization received contributions of $18,352 to be spent on the construction of a new building. These contributions will be brought into revenues as construction costs are incurred. -15- Page 405 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 13. COMMITMENTS On August 29, 2024, the organization entered into an agreement for project management services related to the construction of a new building. The organization is committed to paying 6% of the actual cost of construction at various stages throughout the project. The estimated construction costs for the project are $16,000,000. At year-end, $26,200 had been paid on the contract and is included in prepaid expenses. On August 7, 2024, the organization entered into an agreement for development consulting related to the construction of a new building. The organization is committed to paying a total fee of $137,200. At year end, $13,720 had been paid on the contract and is included in prepaid expenses. On December 6, 2024, the organization entered into an agreement with Canada Mortgage and Housing Corporation (CMHC) to receive a "Seed Loan" for specific costs related to the construction of a new building. The loan is authorized to a maximum of $99,500, and advances shall be made as invoices are provided to the lender to prove eligible expenditures have been incurred. The loan maturity date shall be the soonest of: i. the date the organization receives project financing ii. the date the organization withdraws from the project iii. the date CMHC deems the organization to be non -compliant with the loan agreement iv. the date CMHC deems the organization to have not met the project objectives v. 36 months after the loan is advanced The loan is interest -free until the maturity date, at which time interest shall be charged at the Canada Prime Rate plus 2% and CMHC shall determine when the balance is due within a period of 30 days to 24 months after the maturity date. As at year end, no amount had been drawn on this loan. -16- Page 406 of 504 MENNO LODGE OF AYLMER INC. Notes to the Financial Statements For The Year Ended December 31, 2024 14. SIGNIFICANT EVENT AND NON -CASH TRANSACTIONS - PROPERTY SALE During the previous year, the property known as Elkview Gardens (located at 50 Melanie Drive, Aylmer) was transferred to another housing provider operating at arm's length. The transferor took over operations of this property effective June 29, 2023, with ownership legally transferred on October 3, 2023. The transfer value was $1,014,870, which was the carrying value of the mortgage on this property as at June 29, 2023. The portion of the Capital Reserve Fund investments attributable to this property was calculated to be $60,449, and were also transferred to the transferor as part of the transfer agreement. These non - cash transactions have been excluded from the Statement of Cash Flows. -17- Page 407 of 504 INCOME STATEMENT WITH ACTUAL AND BUDGET COMPARISONS FOR PERIOD ENDING DECEMBER 31, 2025 ACTUAL BUDGET TOTAL TO DATE TO DATE DEVIATION BUDGET REVENUE Revenue City of St. Thomas 1,617 335 -1,282 335 Market Rent 44,278 45,288 1,010 45,288 RGI Rent 60,404 45,240 -15,164 45,240 Neediest RGI Rent 96,767 114,324 Laundry 7,500 8,000 500 8,000 Reserve Fund Transfer 0 0 0 Other 18,546 1,495 -17,051 1,495 Interest Earned 40 0 Total Revenue 229,151 100,358 -31,987 214,682 TOTAL REVENUE 100,358 -31,987 214,682 EXPENSES Labour and Related Cost Maintenance Labour 20,197 19,281 -916 19,281 CPP Expense 2,524 3,000 476 3,000 El Expense 1,132 1,500 368 1,500 WCB Expense 429 600 171 600 Misc Expenses 0 0 Total Labour & Related Cost 24,282 24,381 99 24,381 Materials and Services Supplies 4,298 2,500 -1,798 2,500 Repairs 604 1,500 896 1,500 Electrical Services 0 1,000 1,000 1,000 Equipment repair(security) 0 1,200 1,200 1,200 Grounds 4,991 5,500 509 5,500 Heating and Plumbing 1,625 2,000 375 2,000 Painting 389 500 111 500 Flooring Renovations 185 300 115 300 Waste Removal 1,014 950 -64 950 Misc Expenses 1,206 700 -506 700 Social and recreation 271 700 429 700 Total Materials & Services 14,582 16,850 2,268 16,850 Utilities Electricity 25,859 25,966 107 25,966 Fuel 5,978 8,500 2,522 8,500 Water 6,550 5,800 -750 5,800 Sewage 3,878 4,000 122 4,000 Total Utilities 42,265 44,266 2,001 44,266 _ MENNO LODGE OF AYLMER INC. INCOME STATEMENT WITH ACTUAL AND BUDGET COMPARISONS FOR THE PERIOD ENDING DECEMBER 31, 2025 PAGE 2 OF 2 ACTUAL BUDGET TOTAL Other Expenses Municipal Taxes 0 0 0 0 Insurance 9,500 9,500 0 9,500 Total Other Expenses 9,500 9,500 0 9,500 Administration Salaries - Administration 29,138 39,900 10,762 39,900 Trans and Communication 176 600 424 600 Materials and Services 0 1,000 1,000 1,000 Professional Services 439 0 -439 0 Banking 397 370 -27 370 Supplies 631 800 169 800 Membership Fees 0 0 0 0 Audit 9,500 9,500 0 9,500 Bad Debt 0 0 0 0 Total Administration 40,282 52,170 11,888 52,170 TOTAL EXPENSES 130,911 147,167 16,256 147,167 NET INCOME BEFORE 229,151 Replacement Reserve 23,794 23,794 0 23,794 Extraordinary Expenses 0 0 0 Replacement Expenses 6,974 0 0 0 NET INCOME AFTER 67.472 43.721 Paae 408 of 504 POLICY CATEGORY AUTHORITY RELATED POLICIES APPROVED BY EFFECTIVE DATE POLICY STATEMENT: Grant and Sponsorship Policy Council Council October 8, 2024 The County of Elgin recognizes the many benefits that various groups, organizations, volunteers, events, and other programs provide by promoting and improving upon the social, cultural, and economic wellbeing of the community. The County annually receives numerous requests for support and is committed to treating all requests for contributions seriously by applying a consistent, fair, and equitable process. County Council also recognizes that residents have the right to expect that tax dollars will be expended in a manner that is justifiable and maintains boundaries to ensure that outside groups have a defined process with set parameters under which they may be able to have access to public funds. These requests must also align with and support the Strategic Mission, Vision, Values of the County. Council is committed to working with groups and organizations that may engage in beneficial projects that are inclusive to all residents and to each of our communities, while recognizing the financial constraints impacting residents and the County's ability to provide funding for every cause. PURPOSE: The purpose of this policy is: • To support inclusive services or events which are of a general strategic benefit to the County of Elgin • To support volunteer, community -based organizations who are fundamental to maintaining quality of life, • To provide staff, committees, and council with clear criteria for considering and responding to requests for donations, grants or sponsorships from external sources • To provide an equitable process for groups and organizations seeking donation, grants or sponsorship support whether monetary or in -kind from the County of Elgin. • To promote financial accountability and responsible stewardship of public funds using a process that permits adequate financial planning for grants or sponsorships • This policy establishes procedures to be followed by the applicant, staff, and any officially appointed representative of the County of Elgin. Page 409 of 504 SCOPE: The scope of this policy framework allocates grants and sponsorships to eligible organizations and initiatives that support the County's current Mission, Vision and Values and Council's Strategic Plan. The policy ensures transparency, fairness, and accountability in the distribution of these funds, while aligning the County's strategic objectives related to the needs of the community. (Schedule F). The County may provide funding through the following mechanisms in any given year: • Grant: One-time financial contributions provided to eligible organizations or initiatives for specific capital projects that benefit the community and promote the County's strategic objectives in a positive manner and are inclusive to all residents. • Sponsorship: Financial assistance, within limited award values, to eligible organizations or initiatives that request support for operations, capacity -building efforts, or activities. Donation: The County does not provide Donations for the purpose of general use for any organization. Requests for donations will be redirected to complete application to be considered using the framework within this Policy. POLICY: 1. General Guidelines: All requests for grants and sponsorships will be assessed based on availability of County resources, potential financial impact to the County, contribution to the well- being of members of the community, recognition of a mutually strategic program/cause, program inclusivity to all residents, and overall community impact. Council recognizes that many groups and organizations offer events, programs and services that benefit the community. Council will consider requests for events, programs and services that fall under one of the following County Priority Areas: 1. Sponsorships — inclusively supports all residents through- - one-time programming support for Community Programs/Services that engage in cultural and heritage conservation, public education; health and/or welfare of all people within the community; OR - fairs, festivals or events that Council has determined provide some significant benefit to the community which are open to all members of the public and are asking for recurring support. (Date of submission: February 1 of each year) Page 410 of 504 2. Grants — a significant capital project that align with the objectives of the County's Strategic Plan and additionally provides a significant economic benefit to the community outside the scope provided in 1 above. (Date of submission is no less than one year before date of need for the purposes of planning if program is funded by Council approval) Maximum contributions for the categories listed above are detailed in Schedule C. Grants and Sponsorships made by the County are not to be regarded as a commitment by the County to continue such support into the future. There is no guarantee that a request will be approved. 2. Eligible Applicants: Groups or organizations must meet the following criteria to be considered for a County grant or sponsorship: a. Must operate as a registered charity, or incorporated non-profit or volunteer organization offering programs or services which address identifiable needs of the County of Elgin, or which provide benefit to the general community (see Definitions "Community") b. Must demonstrate a clear need for the funds being requested to enable the group or organization to provide a specific program, service, or event. c. Must be located within the County and/or provide a direct benefit to the County and/or its ratepayers/residents. d. Shall submit a completed application form by the specified dates that are outlined under section 1 — General Guidelines. e. May be required to provide a budget for the project/event that easily and clearly outlines financial information about the specific project/event for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project/event f. When requested, prior year comparative actual financial information of the same event must be provided g. Must include all necessary application documentation and information independent of assistance from County staff as set out in Schedule "A". h. Must provide a copy of the group or organization's most recent annual financial statements with the application as set out in Schedule "A" or when requested i. The group or organization has fulfilled any obligations outstanding from previous awards of grants or sponsorship by the County. j. Incomplete application/information will be deemed ineligible and will not Page 411 of 504 be forwarded to Committee or Council for consideration. k. Application requests will be date -stamped when received and acknowledgement sent to the applicant by email. If more eligible applications are received than funds available, priority will be given to the applications received earliest. I. Late applications will be deemed ineligible and funds will not be paid to events that occur before the application deadline. m. Applications will be reviewed and evaluated to ensure completeness. Any deficiencies will be noted to the applicant. n. Committee or Council will choose to allocate, or not allocate, funds to eligible groups or organizations, in its sole and unfettered discretion. o. Cheques will be issued for the total amount that Committee or Council has approved for each group or organization following the approval of the application received. p. Only one application per group/organization will be considered per year. q. Only one grant per group/organization will be given for one program/event per year, stacking of projects will not be allowed. r. Grants and Sponsorships made by the County are not to be regarded as a commitment to continue such funding in perpetuity or again at any time in the future. s. In making a grant or sponsorship, Committee or Council may impose such conditions and/or restrictions as it deems fit. t. No request shall be granted that binds the Corporation beyond the current term of Council. 3. Non -eligible Funding and Activity Council will not consider providing a County Grant or Sponsorship to the following: a. Individuals. b. For profit businesses. c. Groups/Organizations with political or religious affiliation. d. Groups/Organizations who have failed to provide satisfactory reports, including requested financial statements, as to the success or outcomes of previous County funding and specifically with respect to the allocation of grant funds previously provided. e. Other levels of government. f. Discriminatory activities and events. g. Activities that are contrary to the policies of the County. h. Activities which are deemed to be unlawful. i. Activities where the funds will not directly benefit an event held by the applicant but will be used to raise the profile of the applicant for the sole purpose of Page 412 of 504 supporting the fundraising activities of another group. j. Late, incomplete, or multiple applications by any group k. Loan Guarantees for any outside organization or project. I. Capital projects or one-time programming that has previously received County support to the maximum of 10% of the cost of the project or program. 4. Funding of the Grants and Sponsorship Program: Council reserves the right to pause the funding of this program at any time. Council may otherwise set aside an annual amount that will be apportioned to Grants and Sponsorships fund in the following manner: 1. Sponsorships — will be funded at the rate of the prior year's Sponsorship budget amount plus an annual increment of CPI using the October over October prior year rate as aligned within the priorities of the budget. 2. Grants — Option to fund or not fund program will be determined by Council during budget deliberations in one of the following manners: Option #1) At the end of the accounting cycle, funds may be redirected from the reassessment reserve after appeals are known to be settled and only after the Growth fund needs are fully considered and reconciled. No more than '/2 of 1 % of the prior years levy may be redirected annually from settled appeals in order to not burden the taxpayer by adding additional need for taxation onto the levy. (see reserve and reserve fund policy, Growth Reserve Policy) (eg. 2023 amount would have been $215,500) Option #2) Add an amount equal to one half of one percent of the prior year levy to the current year needs annually. Treasurer to identify this amount as discretionary funding for review and approval by Council each budget year. (Example: 2023 amount would have been $215,500 which equates to $3.29 per $100,000 of assessment on a Residential property) Option #3) Whereby'/2 of 1 % on the levy would add additional unnecessary burden on the taxpayer, Council desires to pause consideration of funding to any related to Community Development Partnerships as it applies to large Grants for this fiscal year due to other County related budgetary pressures and needs. Groups with the ability to raise funds as a Charitable organization are encouraged to redirect their efforts to connect with individual community ratepayers who will receive direct benefit as donors via a personal donation receipt. Option #4) Special area tax levy rules have been reviewed and determined to be not applicable to this program at this time. (Ref: Municipal Act 2001, Section 311 & 326) The above program streams are subject to the following restrictions: Page 413 of 504 Each request will be considered in written format only, as defined by this policy. Requesting agencies will not be granted a delegation or access to Council, Committee, or staff to publicly or privately petition/lobby for their application. When making decisions related to grant or sponsorship, the County or Committee may impose such conditions and/or restrictions as is deemed fit such as a requirement to recognize the County. Recognition will be based on the size of the involvement in the event with sufficient communication to the County demonstrating compliance. Multi- year capital grants may be considered and will be paid for based on the original year implemented as future increments cannot be forecasted accurately. Unallocated amounts at the end of any year may be set aside in a reserve for use to reduce taxpayer burden in an upcoming year. Multi -year commitments will not extend beyond the term of Council making the commitment. Capital projects that may be planned or are to be constructed on County land will require the land to be removed from the County's control prior to the beginning of Construction. In -kind Grants or Sponsorship will be valued and the affected department within the County will be reimbursed from the annual Grant apportionment. The decision regarding each application is final. Once the annual budget allotment has been exhausted, any further funding requests will not be considered and will need to be resubmitted in a subsequent fiscal year for consideration. 5. Types of Financial Assistance 1. Requests may include in -kind contributions for County owned resources: i. Use of County owned facility(s) — fee waived or reduced. ii. Use of County owned equipment (includes County staff to operate equipment) — fee waived or reduced. iii. Use of County owned materials — fee waived or reduced. iv. Use of staff resources — regular/overtime at current rates. v. Maximum value of any in -kind donation will not be valued at more than $2,000. 2. Grants and Sponsorships will be considered and distributed as per Schedule C 3. Maximum value of any grant or pledged grant will not exceed total County support over and above 10% of the total project budget. 4. No pledge of Grant or Sponsorship will bind the County above the amount available as per the Policy annually or beyond the current term of the Council making the commitment. Page 414 of 504 6. Application Process: a. Applicants that wish to be considered for grant or sponsorship must apply in writing to the County using the application form — ScheduleA b. Applications are submitted annually c. All applications must be submitted to the Administrative Department by the dates outlined on Schedule A. d. An annual allocated amount is approved for these purposes yearly within the County budget. The amount of funds shall be distributed based upon the evaluation criteria, category, and number of the requests within the upcoming fiscal year. 7. Sponsorships: a. That no funds shall be loaned by the Corporation of the County of Elgin to any organization for community events or capital projects. b. In accordance with the County's insurer, any event/project, not underthe complete control of the County, will not be insured under the County's insurance policy. c. A contribution towards the cost of a rider on a group's liability insurance coverage may be eligible should it directly relate to the event in question and should be included as part of the outlined budgetary needs of the event. d. Priority may be given to groups that have not received grants in a prior year. 8. Grants - Capital Projects a. Where projects consist of a capital component, the applicant may be eligible for County assistance in the form of a Grant within the parameters of the annual budgeted allotment. b. County contribution of Grant is limited to 10% of the total project budget and is inclusive of any or all gifts previously pledged or given towards the same project. Regardless of the grant request, the pledge will not exceed a maximum payment of one half of one percent of the previous year's County levy in any given year if that amount is not already pledged. Terms of the Grant will not extend beyond the current term of Council. c. Multi -year pledges will be taken into consideration within their pledged years placing restriction on the amount that will then be available for additional donation to other groups in future years during that term of Council. d. The County will not provide Guarantees for Loans for other agencies or organizations for any purpose. e. The County will not provide operational funding through this Grant program. All projects must be related to one-time capital expenditures only with a defined end date. f. Sign -off for a Large Grant will be required. The County reserves the right to modify Schedule D before signing to ensure that the agreement protects the assets and Page 415 of 504 interests of the County and its ratepayers. Interest will not be paid over and above pledged amounts. g. Final approval of large grant requests will be the responsibility of Council on qualifying applications. h. Councillors who sit on the board of directors or who have direct involvement with any group/organization requesting funding may not vote on the application acceptance. i. Projects submitted by other government agencies will not be eligible for any consideration. Reference Reserve and Reserve Fund Policy 9. Disaster Relief a. Grants to disaster relief funds shall be decided on a one-time case - by -case basis by Council in accordance with funding examples made by other local municipalities. 10. Accountability and Recognition Requirements: a. Successful applications must acknowledge the County's contribution in event advertisements. A copy of the logo will be provided for use. b. Grants may be approved with certain other terms and conditions. The letter of approval will state if any such restrictions apply to your specific grant c. Applicants given a grant or sponsorship will be held accountable for the expenditure and reporting of the funds in accordance with the stated objectives/plans relevant to this program. d. Future support will be reviewed based on past demonstrated fiscal responsibility of the applicant. e. Grants or sponsorships given are not transferrable between projects or groups without prior Council approval and must be used for the specific purpose outlined. f. If the event/initiative does not move forward, the recipient is obligated to return the donated funds for the proposed project. g. Once the event has been held, the applicant has 60 days to submit a full accounting of the event. h. From time to time, County officials may be requested to attend the event to open or close the event or pose for a picture or cheque signing. This may also be a special request of Council. Arrangements will be made through the County Administration office well in advance to accommodate scheduling. i. Reporting shall include: • A picture or newspaper article of the event's activities from the day of the event • Number or approximate number of attendees • A full reconciliation of the Revenues collected at the event including other sponsorships, and a full reconciliation and details of costs Page 416 of 504 expended to hold the event • Explanation of where the County of Elgin logo was used in Advertising or Recognition of County support. 11. Staff and Committee/Council Procedures a. Council may set aside an amount annually in the budget to be apportioned to support this policy as per Section 4 above. b. Delegations to Council or Committee for the purpose of solicitation of County funds to support an event or project will not be permitted to circumvent the process and will be monitored during the intake and award period of the grant process. c. County staff will not assist in the completion of any application submitted to ensure compliance with submission requirements d. Requests received, as per Schedule A, will be reviewed by staff and determined to be either eligible or ineligible using Schedule B e. Eligible applications will be summarized and presented to either Council or Committee for consideration f. Ineligible applications will be notified and advised as to the reason why their request did not proceed through the process. g. Once the annual allotted amount of Grant or Sponsorship has been exhausted, any further funding requests will not be considered. These applicants will be notified when/if this occurs and will require resubmission during the next intake period. h. Record of approved requests will be issued their funding cheques once approved L By December 1 of each year, staff will determine if reporting back has been completed and, if not, will provide one-time follow-up with the group advising that they are non -compliant. j. Before the next intake period, staff will report back to Council or Committee information related to non-compliance k. Non -compliant applicant information from current and prior years will be kept to provide information during future intake years and used to ensure that these groups do not obtain further funding until compliant I. Applicants may comply by submitting either the appropriate missing information or by returning the funds originally gifted by Council. m. After one further year of suspension, said applicant may be removed from the list of non-compliance. 12. DEFINITIONS: • "Applicant" means the group or organization making the request for grant or sponsorship. Change of leadership within the organization or group does not change the status of the applicant. • "Capital" means a project involving the construction or purchase of an item of physical substance that will be used/available for more than one year. Large Page 417 of 504 requests must be forwarded to Council for approval and will require group/organization to submit all supporting documentation or application will not be forwarded. • "Committee" means a subcommittee of Council with delegated authority to administer some portions of the Grant Program • "Community" means the jurisdictional boundaries within the Corporation of the County of Elgin. Grant Priority Area for streams #2 and #3 may consider exceptions within the boundaries of the City of St. Thomas. • "County" means the Corporation of the County of Elgin. • "Donation" is typically given without restriction on funds being spent on specific projects or initiatives. • "Facility" means County lands, buildings and portions of buildings available for rent or lease (owned and operated by the County). • "Fees" means charges levied with respect to the renting/leasing of facilities and related equipment as set out in the County's Fees and Charges By -Law. • "Grant" is defined as a sum of money given by a government or other organization for a specific purpose. • "In -Kind" means the use of County property/facilities, materials, or resources other than cash. • "Large Grant" means a contribution provided to the applicant to support a Capital Expense with a defined end date at an amount as outlined in Schedule C. • "Levy" means the portion of County Revenue required less all other sources of funding that is imposed upon ratepayers to balance the budget. The portion of County Revenue that is raised by taxation only. • "Partnership" means a simple partnership that involves a short-term agreement or contract under which two or more entities agree to unite their efforts or their resources to achieve a common goal. • "Non-compliance" means that the group or organization has failed or refused to comply with the terms of a previously successful application of grant or sponsorship given to them for an event or special project. • "Non-profit organization" means an organization that does not exist to make a profit and provides public benefit through arts, culture, recreation, education and/or Page 418 of 504 community -focused activities operating within the County. "Service Group" means a service club or service organization that is a voluntary nonprofit organization where members meet regularly to perform charitable works either by direct hands-on efforts or by raising money for other organizations. These organizations may raise funds to forward same to other organizations. Examples may include but are not limited to: Kiwanis International, Rotary International, Lions Clubs International, Civitan International, DeMolay International, Sertoma, and Optimists International. • "Small Grant" means a contribution provided to the applicant to support a program, service, or operating expense requested at an amount as outlined in Schedule C. • "Sponsorship" means a contribution requested to support a specific program, service, or operating expense given at a set amount as in Schedule C. Page 419 of 504 Elgun „ ' Ii trity, Schedule A County of Elgin Grant and Sponsorship Application Form Contact Information Name of Organization Name of Program/Event/Project Contact Name Position Mailing Address Phone Number Email Which stream does your request fall under? Please review the Grant and Sponsorship Policy for more information about each stream. ❑ Sponsorship • Fill out Sections 1 & 4 only • Application deadline: February 1 ❑ Grants • Fill out all sections • For capital projects where grant requested is above $2,001, meeting 10% of capital project need. • Application deadline: No less than one year before the date of need. Total Amount Requested: Section 1: About Your Project Is your group based in the County of Elgin? ❑ Yes ❑ No Is your group a charity, not -for -profit or volunteer organization? ❑ Yes ❑ No Is your group affiliated with another organization? ❑ Yes ❑ No If yes, please identify the group or organization: Page 420 of 504 How many years has your group/organization been in operation? Please describe what services your group/organization provides to the residents of the County of Elgin. Outline where this project, program/service, or event will take place. If you are applying for event funding, please indicate the anticipated event attendance. If you are applying for program/service funding, please indicate how many people from the County of Elgin use this service. Page 421 of 504 Please provide a clear description of the project, event, or program/service and detail how the funds will be used. Please include key dates of scheduled activities and the target audience. How does your project, event, or program/service fill a need within the community? Please describe how your project, event, or program/service enhances the community to achieve a positive impact. Page 422 of 504 If this is not a new project, event, or program/service, please explain how County support will help enhance your existing initiative to boost participation and/or volunteer involvement. Please describe the financial need of your organization and the reasons for requesting this support. Indicate other forms of sponsorships/funding that have been applied for or received. Page 423 of 504 Section 2: Proposed Project/Event Budget Applicants must provide a budget for the project, event, or program/service that easily and clearly outlines financial information about the specific project, event, or program/service for which the funding is being requested and must accurately disclose the full value of any pledges outstanding or funding received for the project, event or program/service at the time of submission. A brief sample budget outline is provided below. Please attach your full project event/program budget in more detail to this application. Revenue Needed Budget Amount Received to Date Include Pledges Include other funding Include projected other revenue Budget Amount Spent to Date -Expenses Include advertising costs Total Revenue less Expenses Section 3: Detailed Project Outline and Financial Statements Please attach the following documentation related to your project: ❑ Your organization's prior year financial statements. ❑ Outline all areas of fundraising that have been explored. ❑ Ensure that Section 2 above is provided in detail and include quotes or tender documents to support your budget and that demonstrate responsible procurement practices. ❑ Detail why you consider County participation in your project necessary. ❑ Detail what other government funding has been obtained/applied for to support the project. Provide current funder decision of the support and the reason for their decision. ❑ How will this project directly benefit the ratepayers of the County of Elgin? ❑ Provide consultant reports, including statistics, to support the above. Initial —Acknowledgement that approvals of large grants may be subject to the signing of an agreement with the County of Elgin (sample Schedule D in the Grants and Sponsorships Policy). Page 424 of 504 Section 4: Acknowledge Privacy Statement, Report Back Requirements, and Application Sign Off Personal information as identified by the County Freedom of Information and Protection of Privacy Act (MFIPPA) including name, address, telephone number and email address is collected under the authority of the County of Elgin's Access to Information and Privacy Policy and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). I, the undersigned, have read and understand the requirements to report back, as per Section 10: Accountability and Recognition of the Grant and Sponsorship Policy, the results of the event/project to the County of Elgin after the event/project has concluded. I understand that the grant or sponsorship provided is not transferrable to another group/organization. If the event is cancelled or fails to occur, I understand that the funds granted will be owing back to the County of Elgin. I, the undersigned, certify the information in this application is, to the best of my knowledge, true, correct, and complete. I understand that I will be notified of a decision regarding this application once approved or denied. I have attached all relevant documents/information based on the type of support our application category requires as chosen above. Organization Representative Name (print) Applicant Signature Submit completed application packages to communitygrants@elgin.ca Page 425 of 504 Schedule B COUNTY OF ELGIN Grant or Sponsorship Application Evaluation Checklist (for Staff use only) Date Application Received Group/Organization Applying Acknowledged Receipt on Date: Application is Scored Application is Eligible/Ineligible Ilf Ineligible provide Reason below: Amount being requested. Under which Priority Area/Category is your request applicable (choose only one): 11UIUIUIUIUIUII a) Sponsorship (Fill out Sections 1, & 4) IM b) Grants (All Sections are to be completed) Grant Request Council Pi: r lec�" I U(i( ,,,fie i� ai2,0 01 rsa !3rwVe Criteria (Staff to Complete prior to Review at Council/Committee) Yes No Application received by the deadline. Application meets criteria of program applied for Organization/Group based within, operating within, or serving the County of Elgin. Event/Program occurring within the County of Elgin. Event/Program benefitting residents of the County of Elgin. Organization/Group a registered Charity or Non -Profit. Funding request clearly indicated. Organization/Group has not received assistance from the County of Elgin in prior year or in a current ongoing agreement Request ask does not exceed 10% of total program budget and County has not exceeded funding of this project in a prior period. Organization/Group receiving assistance from other sources. Applicant is in good standing relative to past grants/sponsorships? Is Schedule D required? (Legal review necessary) This application meets all criteria necessary to be forwarded to Council or Committee including Agreement and appropriate Documentation? Council Strategic Benefit/Initiative enhanced by supporting this application. Date forwarded to Council/Committee Council/Committee Decision on Date: Follow up on Schedule E Completed Page 426 of 504 Schedule C COUNTY OF ELGIN Grants or Sponsorship Maximum Contribution Scale Authority under this Policy Committee Grants Program and Economic Development Partnerships Fair $2,000 maximum Approved by Council Festival $2,000 maximum Approved by Council Program Specific Support — Other $2,000 maximum Requests and Economic Development Approved by Council In Kind Grant $2,000 maximum Approved by Executive Leadership Team Small Grants - Small specific project — $5,000 Maximum —funding limited to no List specifics (consideration may be more than 10% of total Budget — one-time given after applications for above is requests only exhausted) Approved by Council Economic Development Partnership $1,501 to $5,000 Maximum —funding or other Departments as applicable limited to no more than 10% of total Specific one-time event where Budget — one-time requests only that are County staff have direct agreed in alignment with the County's current upon involvement in the event (with Strategic Plan deliverables) Approved by Executive Leadership Team Community Development Partnerships (Council Approval Required) Large Grants - Large specific Project Funding is limited to no more than 10% of above $5,001 — Restricted to Capital the full project budget. Grant not to Programming support will not be exceed Budgeted annual amount and considered. pledges will not bind Council beyond their current term Approved by Council Disaster Relief Case -by -Case Basis Guided by actions of other Counties or Municipalities Approved by Council Loan Guarantees for any Ineligible and will not be considered agency or organization Page 427 of 504 Schedule D AGREEMENT THIS AGREEMENT made this day of , 202 (the "Effective Date'). BETWEEN: CORPORATION OF THE COUNTY OF ELGIN (hereinafter called "County" or "Municipality") OF THE FIRST PART -AND- INSERT NAME OF LEGAL ENTITY (hereinafter called "Organization") RECITALS: OF THE SECOND PART WHEREAS section 107(1) of the Municipal Act, 2001, c. 25, provides that Council may provide a grant to a group for any purpose that Council considers in the interest of the Municipality; AND WHEREAS Elgin County Council wishes to provide modest financial assistance through the County's Grant and Sponsorship Policy to eligible and approved Elgin County non-profit organizations for projects that meet Policy criteria and align with the goals of the Policy; AND WHEREAS the Organization has applied for and wishes to receive such support from the County; AND WHEREAS the Organization been approved by Elgin County Council for participation in the Policy, conditional upon the provision of certain assurances to the Municipality; AND WHEREAS the Municipality and the Organization now wish to formalize their agreement pursuant to the purchasing policies of the Municipality; NOW THEREFORE in consideration of the sum of TWO DOLLARS ($2.00) now paid by each party to the other as well as the mutual covenants contained herein, the nature and extent of which consideration is acknowledged as sufficient and received, the Parties hereto agree as follows: 1. GENERAL 1.1. Purpose of Agreement This Agreement is for the provision of a Grant to the Organization in return for certain guarantees assuring the County of the benefit of the Project to the County and use of the Grant by the Organization for the faithful completion of the Project. Page 428 of 504 2. DEFINITIONS AND INTERPRETATION 2.1. Definitions In this Agreement, unless the context otherwise requires, the following terms, regardless of capitalization, shall have the following meanings: 2.1.1. "Confidential Information" "Confidential Information" shall mean any non-public information, whether in oral, written, electronic, or other form, disclosed by the Municipality to the Organization that is identified as confidential or would reasonably be understood to be confidential under the circumstances. Confidential Information includes, but is not limited to, personal health information, municipal plans, policies, proprietary data, financial information, infrastructure plans, public safety strategies, internal reports, and any other information that is not publicly available. 2.1.2. "Council" "Council" means the elected municipal council of the Municipality. 2.1.3. "Effective date" "Effective date" means the date set out at the top of the Agreement. 2.1.4. "Grant" "Grant" means all moneys, funds, or other financial instruments or products disbursed or given by the County to the Organization. 2.1.5. "Project" "Project" means the program, service, festival, fair or other event to be undertaken and completed by the Organization for which the Grant contemplated by this Agreement has been provided under this agreement. 2.2. Interpretation 2.2.1. Governing Documents and the Precedence Thereof In case of any inconsistency or conflict between or within the provisions of this Agreement any other document or writing, the provisions of such documents shall take precedence and govern in the following order: i) The body of this agreement; ii) The Schedules hereto, including Schedule "A", being the Application for the Grant, and Schedule "B", being the County's Grant and Sponsorship Policy. These documents are integrated into this agreement and collectively form the entirety of the agreement between the parties, and no supplement, modification, amendment, or termination of thereto shall be binding unless executed in writing by the Parties. These documents are collectively referred to herein as the "Agreement". 2.2.2. Gender/Number Words importing the singular shall include the plural and vice versa. Words importing gender shall include all genders. 2.2.3. Headings Do Not Govern The headings contained in this Agreement are for reference only and in no way affect this Agreement. Page 429 of 504 2.2.4. "Include" All instances of the word "include" and all conjugations thereof should be read as though immediately followed by the words "without limitation". 3. GENERAL COVENANTS OF THE ORGANIZATION In addition to the other requirements of this Agreement, the Organization hereby acknowledges, agrees, and covenants that: i) The Organization is a legal entity that agrees to be bound to complete the Project as set out in Schedule "A" hereto; ii) The Organization and its Project meet the County's Grant and Sponsorship Policy criteria and will continue to do so throughout the Term of this Agreement; iii) The information contained in the Grant and Sponsorship Application Form was and is true and correct and there has been no change in said information. The Organization shall notify the County within seven (7) days of any change to said information; iv) The Organization will use the Grant or any portion thereof only for purposes directly relating to the Project; v) Should any portion of the Grant not be utilized by the Organization for the Project then the Organization shall immediately return the unused portion of the Grant to the County following completion of the Project; vi) At all relevant times during the effective Term of this Agreement, the Organization shall have and maintain at least the following governance procedures: a. procedures to provide for the prudent and effective management of Grant funds and monies; b. procedures to enable the successful undertaking of the Project; c. procedures to enable the preparation and delivery of all reports required herein. 4. GENERAL COVENANTS OF THE COUNTY The County shall disburse a Grant of $X,XXX to the Organization within thirty (30) days of the execution of this Agreement by all parties. 5. SUMMARY OF PROJECT AND GRANT The Parties acknowledge and agree that the following summary particularizes the Organization, the Project, and the Grant as contemplated by thisAgreement: Address: Telephone Number: Email Address: Anticipated Commencement Date of Project: Authorized Applicant: Grant Funding Stream: Date of Approval: Description of Project: See Schedule "A" Anticipated Completion Date of Project: Page 430 of 504 Amount of Grant and Disbursement Grant Period: Schedule: The term of this Agreement is from the effective date to the later of the Anticipated Completion Date and the Actual Completion Date of the Project. Time is of the essence in this agreement. 6. TERMINATION 6.1. Termination for Cause In the event of default hereunder by the Organization, which shall include any failure to meet any obligation imposed by this Agreement, any unapproved delay in the Project, or any act of bad faith, the Municipality may cancel the Grant immediately and without notice. In the event of such cancellation, any and all Grant monies previously disbursed to the Organization are immediately due and payable to the County by the Organization. Such payment shall be delivered by the Organization within fifteen (15) days of receipt of a written notice of default and cancellation. For clarity, if any agent of the Organization treats any Municipal agent, including Municipal officers, staff, volunteers, or other agents, in a manner that violates a workplace policy of the Municipality, including anti -harassment and anti -bullying policies, such conduct shall constitute a default under this agreement that may form the basis for termination without cause under this provision. The obligations for repayment of any amount owing to the County and the insurance and indemnity provisions of this Agreement shall survive termination. 7. SAFETY AND EQUIPMENT 7.1. Safety The Organization warrants and agrees that it has the expertise, knowledge, and abilities necessary to ensure compliance with all relevant safety standards applicable to the Project, which include statutory, regulatory, by-law, professional, and other applicable safety standards. The Parties therefore agree that ensuring that the Project is performed in a manner that ensures the safety of the Organization, Equipment operators, members of the public, and public and private property is the sole responsibility of the Organization. 7.1.1. Safety Training Required Any and all operators, employees, or other agents of the Organization shall be trained in a manner that ensures that their duties are carried out safely and in compliance with relevant statutory, regulatory, professional, or other applicable standards. 7.1.2. Organization to Ensure Compliance The Organization warrants that it is aware of and will at all times ensure compliance with all relevant safety standards, which include statutory, regulatory, by-law, professional, and other applicable safety standards, including under the Occupational Health and Safety Act, R.S.O. 1990. C. 0.1, as amended from time to time. 7.1.3. Workplace Safety and Insurance Board Page 431 of 504 If the Organization has employees or is otherwise required to register with the Workplace Safety and Insurance Board, then upon execution of this Agreement and upon request thereafter the Organization must obtain and forward to the Municipality a certificate of clearance from the Workplace Safety and Insurance Board stating that, as of the current date, the Organization is in good standing with the Board. 7.1.4. Ministry of Labour Requirements The Organization shall ensure that its employment practices, employment standards, and notices of contract comply with all relevant statutes, regulations, and requirements of the Ministry of Labour. & INSURANCE The Organization shall take out and keep in force throughout the term of this Agreement a comprehensive policy of public liability and property damage, which shall include bodily injury and property damage liability, personal injury liability, completed operations liability, and blanket contractual liability with a severability of interest and cross liability clause. Such policy shall provide coverage in respect of any insurable event with a minimum limit of $2,000,000.00 (Two Million Dollars), exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property. Such policy shall further name the Municipality as additional insured. The Organization shall, at the request of the Municipality, forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Prior to the use by the Organization or any agent thereof of any vehicle not covered under the aforementioned policy, the Organization shall take out and keep in force throughout the term of this Agreement a Non -owned Automobile liability policy or other applicable policy that shall provide a limit of no less than Two Million ($2,000,000) dollars per occurrence and which shall name the Municipality as additional insured. All aforementioned policies of insurance shall: i) Be written with an insurer licensed to do business in Ontario; ii) Be non-contributing with, and will apply only as primary and not excess to, any other insurance or self-insurance available to the Municipality; iii) Contain an undertaking by the insurer to notify the Municipality in writing not less than sixty (60) days before any material change in risk or cancellation of coverage. iv) Provide that any deductible amounts shall be borne by the Organization. 9. INDEMNITY The Organization shall indemnify and hold harmless the Municipality, its officers, Municipal Council, Employees and volunteers from and against any liabilities; claims; expenses; demands; losses; costs, including legal costs on a full indemnity basis; damages; suits or proceedings by whomsoever made, arising directly or indirectly out of this Agreement. The Organization shall take due and proper precautions for the prevention of accidents to its employees and other persons and property during or in consequence of the work and should the Municipality incur, pay, or be put to any loss, damages, costs, charges or expenses or claims arising out of any failure to do so, the Organization shall forthwith, upon demand, repay the same to the Municipality. These indemnities shall survive the expiration or termination of this Agreement and continue thereafter in Page 432 of 504 full force and effect. The Municipality shall not be liable to the Organization or any other party in relation to the Project undertaken by the Organization pursuant to the Terms of this Agreement and the parties agree that the Organization shall not be deemed an agent of the Municipality for any purpose under this Agreement. The Organization shall be solely responsible for the payment of any individuals or other entities employed, engaged or retained by the Organization for the purpose of assisting it in the fulfilment of its obligations under this Agreement. 10. RECORDKEEPING, REPORTING, AND RIGHTS OF INSPECTION 10.1. Recordkeepinq The Organization shall preserve all accounts, records, receipts, vouchers, and other documents pertaining to the Project or the use of the Grant. Such records must remain available for inspection by the Municipality until the expiration of two (2) years from the date of the completion of the Project. 10.2. Requirement to Report The Organization shall submit a Project Report to the County no later than six months after the commencement of the Project and at least every additional six months thereafter. The Organization shall submit a final Project Report within sixty (60) days of completion of the Project. Project Reports shall contain a detailed financial accounting of use of the Grant funds. 10.3. Rights of Inspection The Organization will grant County staff access to its records of the Project and Grant for the purpose of determining compliance with this Agreement. To facilitate the County's rights of inspection, the Organization shall make available all facilities, physical and otherwise, for such audits and inspections and shall furnish the County and its authorized representatives with all such information as is from time to time required or requested. The County shall have the right to make copies thereof and take extracts therefrom. 11. MISCELLANEOUS 11.1. Acknowledgement of Contribution The Organization shall, as approved by the County, acknowledge the financial support of the County in any and all publications or media releases of any kind relating to the Project. The Organization shall note in any such publication that the views expressed therein are not necessarily the views of the County. 11.2. Confidentiality and Disclosure The Organization hereby agrees to keep confidential all confidential information received from the Municipality, except as otherwise required by law. The Organization acknowledges that all records, including information received from the Organization, that are in the custody or control of the Municipality are subject to the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, as amended or replaced, and may be subject to disclosure thereunder. The Organization hereby attests to its knowledge of the Municipal Freedom of Information and Protection of Privacy Act and the regulations thereto. Page 433 of 504 11.3. Delay In the event that there is a Service Delay for any reason whatsoever, including equipment breakdown or operator unavailability, the Organization shall notify the Municipality thereof by email and telephone as soon as possible. The Organization acknowledges that such delay could result in damages, including liquidated damages against the Organization and that such damages may be deducted from any subsequent payment to the Organization. 11.4. Notice Except as otherwise specified, where any notice, direction or other communication is required to be or may be given or made by one of the parties hereto to the other, it shall be deemed sufficiently given or made if delivered in writing to such party at the following addresses: MUNICIPALITY: (ADDRESS) (E-mail) ORGANIZATION: (ADDRESS) (E-mail) 11.5. Non -Enforcement Does Not Constitute Waiver No waiver of any part of this Agreement will be deemed to be a waiver of any other provision. No term of this Agreement will be deemed to be waived by reason of any previous failure to enforce it. No term of this Agreement may be waived except in a writing signed by the party waiving enforcement. 11.6. Governing Law The validity, construction, and performance of this Agreement shall be governed by the laws of the Province of Ontario and the Law of Canada applicable therein from time to time. 11.7. Execution by Counterpart: Electronic Signatures Permitted This Agreement may be executed in one or more counterparts and thereafter exchanged by scanned, emailed or facsimile transmission methods, each of which document, once executed, shall constitute an original thereof and all of which together shall constitute one and the same Agreement. This Agreement may be signed by way of electronic signatures, provided that such electronic signatures comply with the Municipality's policies regarding the same. 11.8. No Assignment without Consent The Organization may not assign this Agreement or any right or obligation under this Agreement without receiving the Municipality's written consent in advance. 11.9. Entire Agreement This Agreement constitutes the entire agreement between the parties with respect to the Page 434 of 504 subject matter hereof. This Agreement supersedes any prior agreements, understandings, negotiations and discussions, whether oral or written, between the parties. 11.10. Severability If any clause of this Agreement shall be determined by a court of competent jurisdiction as illegal or unenforceable, then such clause shall be considered separate and severable from the rest of this Agreement, and the remaining provisions shall remain in full force and effect and shall continue to be binding upon the parties as though the illegal or unenforceable clause had never been included. IN WITNESS WHEREOF this Agreement has been executed by the parties as of the effective date. SIGNED AND DELIVERED ORGANIZATION per: Name: Position: I/We have authority to bind the Corporation. MUNICIPALITY per: Name: Position: per: Name: Position: Chief Administrative Officer I/We have authority to bind the Corporation. Page 435 of 504 Schedule E COUNTY OF ELGIN Grants and Sponsorship Policy Report Back Requirements (for tracking of compliance by Staff) Date of Event or Project Completion Group/Organization Amount Paid to Group/Org Other: Client in Good Standing with Reporting Reporting shall include: Yes No Reporting received on or before 60 days after event picture or newspaper article of the event activities from the day of the event Number or approximate number of attendees/users full reconciliation of the Revenues collected at the event/for the project including other sponsorships, and a full reconciliation and details of costs expended to hold the event/complete project. Explanation of where the County of Elgin logo was used in Advertising or other Recognition of County Support Other requirements: As per Application Council/Committee requested report back information be circulated to them Follow up Required on Date: Contacted Client by email(s) attached Client has resolved concerns on: Date: Date forwarded to Council/Committee due to non Compliance: Council/Committee Decision on Date: T-T Page 436 of 504 Report to Committee of the Whole From: Peter Dutchak, Director of Engineering Services Date: March 10, 2026 Subject: ENG 26-05 County Road By -Law Updates Recommendation(s): THAT an updated by-law establishing the County roads system be adopted, and; THAT an updated by-law establishing reduced load limits on various County Roads between March 1 and April 30, annually, be adopted. Introduction: Two existing By -Laws associated with County Roads require updates. The Consolidating Road By -Law lists numerous legal plans and parcels that collectively form the County road network's right of ways (ROWs). This By -Law presents a complete list of legal plans and documents per road so that they may be defined as public road property and define the County road network. The County's Reduced Load (Half Load) Limits By -Law identifies road sections that could be damaged if used by heavy traffic loads during the spring thaw period when roads are susceptible to damage. The updated By -Law ensures that half load restriction time frames is consistent with installed regulatory signage. Background and Discussion: Consolidating Road By -Law County roads were originally laid out as `one -chain' wide in the 1800's, being a surveyor's normal measurement unit of the day that equates to 66 feet (20.1 m). Many urban road sections are still this width since they are confined and restricted by existing buildings and therefore have not been widened. In rural areas, County road properties have been mostly widened to 100' (30.48m), but many other road property widths exist. The TMP has prescribed desirable ROWs based on the road's functional classification and as wide as 120 feet (36.5m) for major arterial Page 437 of 504 roadways. Road widenings are also common where bridges or other transportation infrastructure exist creating irregular ROWs across the County. The legal plans that collectively form the ROWs need to be consolidated and defined formally as public right of ways so that adjacent private properties have a direct access and connection to public roads, otherwise those properties are legally `land locked', not having direct access to the lands comprising the public road. The last consolidation of legal plans that constitute the County road network was completed in 2010. At that time a manual exercise was undertaken involving researching records at the Land Registry Office to define which land parcels were owned by the County and included to form the County road network. The County now subscribes to digitized land record plans that make the process of collecting property parcel information easier with GIS mapping tools and data bases. The attached by-law and accompanying schedule provides an updated summary of the legal property plans and documents that form the County Road network. This document can be used to verify road property and will be updated periodically as additional road widenings are acquired. Reduced Load Limits (Half Load Roads) By -Law Various County road sections have been identified as being susceptible to damage should they be used by heavy traffic loads during the spring thaw period. These road sections do not have sufficient granular structures to facilitate optimal sub -surface drainage during the spring months and could be damaged if used by heavy traffic during saturated ground conditions. The existing By -Law identified a time frame not consistent with current regulatory signage installed that states March 1 — April 30, and an update is required. Financial Implications: None. Advancement of the Strateaic Plan: Not applicable. Local Municipal Partner Impact: �m Communication Requirements: The Consolidating Road By -Law will be formally registered as a requirement of the Municipal Act and so all stakeholders are made aware of what constitutes the public ROW. Page 438 of 504 The Reduced Load Limits (Half Load) By -Law map will be posted on the County website and GeoHUB page. Annually during half load road season, communication staff will advertise which roads are identified as half load roads to ensure the public is made aware. Conclusion: A consolidating road by-law must be updated periodically to include land parcels that have been added to the County road network right of ways. The Reduced Load Limits (Half Load Road) By -Law must also be updated to reflect current restricted timeframes consistent with regulatory signage. All of which is Respectfully Submitted Peter Dutchak Director of Engineering Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 439 of 504 "BEING A BY-LAW ADOPTING A PLAN OF COUNTY ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN THE COUNTY OF ELGIN AND TO REPEAL BY-LAWS 10-10, 17-27, 17-28, 17-29 and 17-30" WHEREAS pursuant to Section l l.(3)" of the Municipal Act, 2001, S.O. 2001, c.25, an upper -tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to this section; and WHEREAS pursuant to Section l l.(3).1 of the Municipal Act, 2001, S.O. 2001, c.25, said Table authorizes an upper -tier municipality to pass by-laws regulating highways under its jurisdiction; and WHEREAS pursuant to Part 111, Section 27.(1) of the Municipal Act, 2001, S.O. 2001, c.25, a municipality may by by-law establish highways under its jurisdiction; and WHEREAS the Corporation of the County of Elgin did pass By -Law No. 10-10, 17- 27,17-28,17-29 and 17-30 and amendments thereto, thereby setting out a County Road System; and WHEREAS the description of certain roads included in the County Road System, previously established by by-law, have been affected by alterations to or diversions of the said roads or by alterations to the boundaries of certain roads of local municipalities. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows: THAT the roads shown as County Roads in "Schedule A - Parcels of Roads that are Part of the Elgin County Roads System as of October 14, 2025" attached hereto and forming part of this By -Law, are designated the County Road System of the County of Elgin and shall replace the previous versions of such named plans. 2. THAT the roads shown as County Roads comprising Schedule "A" to this By - Law, shall be known by the numbers shown in the said Schedule and such numbers shall be used for all purposes of administration and accounting. 3. THAT the cost of constructing and maintaining the County Road System shall be met by the levying of a general annual rate upon any or all of the municipalities in the County not separated therefrom for municipal purposes. 4. THAT By -Laws No. 10-10 and any other by-laws inconsistent with this one, be and are hereby repealed. 5. THAT this By -Law shall come into force and take effect upon passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS loth DAY OF MARCH 2O26. Blaine Parkin Dominique Giguere (All Consolidating By -Laws as of October 14, 2025 Plans that are designated by the letter `D' are expropriation plans. All plans that are designated by `11 R' are reference plans. COUNTY ROAD #2/ KNOWN AS PIONEER LINE/ LENGTH OF ROAD 18.208km ITEM# INSTRUMENT PIN PLAN PART# LOT CONCESSION MUNICIPALITY 1 D-3 9 VIII WEST ELGIN 2 D-4 11 IX WEST ELGIN 3 PIN - 351180274, 351220102, 351180159 D-781 20-24-1 VII, IX -A DUTTON/DUNWICH 4 D-931 9,10 A, V N. ofA DUTTON/DUNWICH 5 D-932 11,12 V N. ofA DUTTON/DUNWICH 6 PIN - 351130745 D-1042 13-15 VIII, IX WEST ELGIN 7 PIN - 351130745 D-1045 16,17 VIII, IX WEST ELGIN 8 PIN - 351100514 D1048 9 PIN - 351100514 D-1049 7-9 VIII, IX WEST ELGIN 10 PIN - 351220102 D-1193 1 A DUTTON/DUNWICH 11 PIN - 351220102 D-1273 1 A, V N. ofA DUTTON/DUNWICH 12 PIN - 351220102 D-1274 2-2,3 A V N. ofA DUTTON/DUNWICH 13 D-1276 9 A DUTTON/DUNWICH 14 PIN - 351220102 D-1278 4 A DUTTON/DUNWICH 15 PIN - 351220102 D-1279 3-3 V N. ofA-A DUTTON/DUNWICH 16 PIN - 351220102 D-1281 5,6 A DUTTON/DUNWICH 17 PIN - 351250102 D-1282 6-8-6-8 A - V N. ofA DUTTON/DUNWICH 18 I-358349-LT 1 17 IX WEST ELGIN 19 I-384825 11R-6785 3 6,7 A WEST ELGIN 20 I-435318 11R-2527 1 13 VII WEST ELGIN 21 1-435318 11 R-25271 1 13 VII 22 PIN - 351180578 11R7932 1,3,4,5,E 2,3 9 23 PIN - 351250213 11R9748 PART 1 24 PIN - 351260638 11R5997 PART 1, PART 2, PART 3 25 PIN - 351260638 11R11193 PART 1, PART 2, PART 3 26 PIN - 351260638 11R5997 PART 1, PART 2, PART 3 27 PIN - 351260638 11R8819 PART 1, PART 2, PART 3 COUNTY ROAD #3/ KNOWN AS TALBOT LINE/ LENGTH OF ROAD 50.434km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 P-1450-93 1 -20 N.N.B.T.R. & S.N.B.T.R. SOUTHWOLD 2 P-1450-94 20-40 N.N.B.T.R. & S.N.B.T.R. SOUTHWOLD 3 P-1539-34 A, B, C, D, 1-10 12, 13 WEST ELGIN 4 P-1539-35 11 -24 12, 13 WEST ELGIN 5 P-2009-26 1 -12 7,8 DUTTON/DUNWICH 6 P-2009-27 13 - 24, A, B, C, D 7,8 DUTTON/DUNWICH 7 1 I-452401 1 PIN-351590204 11 R-52831 1 1 37 1 N.B.T.R. SOUTHWOLD Transferred from Ministry of Transportation of Ontario to County of Elgin on April 1, 1997 COUNTY ROAD #4/ KNOWN AS SUNSET ROAD & SUNSET DRIVE/ LENGTH OF ROAD 13.496km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 P-1783-73 1-4 II - VII CENTRAL ELGIN 2 P-2040-38 A, B, C, D, 40 E.N.B.T.R. & S.N.B.T.R. SOUTHWOLD 3 1-33787-LT 11R-6819 3 4 V CENTRAL ELGIN 4 CT-24639 PIN-351600218 11R-8700 1 28 PLAN 263 CENTRAL ELGIN 5 1 CT-39237 E399060 4 3 VII CENTRAL ELGIN 6 11R8700 1 CENTRAL ELGIN 7 PIN-352480427 11R10517 1-2 2-3 2 CENTRAL ELGIN 8 PIN - 351530441 11R2700 CENTRAL ELGIN 9 PIN - 351530441 11R4446 CENTRAL ELGIN 10 PIN - 352350771 11R8520 PART 1 CENTRAL ELGIN 11 PIN - 352350771 11R8835 PART 1 CENTRAL ELGIN 12 PIN - 352350771 11R8520 PART 1 CENTRAL ELGIN 13 PIN - 352480264 11R8679 CENTRAL ELGIN 14 PIN - 352480126 11R5725 PART 7 CENTRAL ELGIN 15 1 PIN - 3524801251 11R5725 I CENTRAL ELGIN Bridge Street [0.274km from Carlow Road to Colborne Street] in Port Stanley transferred from the Municipality of Central Elgin to the County of Elgin on September 10, 2002. Colborne Street [1.104km from Bridge Street to the north limits of Port Stanley] in Port Stanley transferred from the Municipality of Central Elgin to the County of Elgin on September 10, 2002. COUNTY ROAD #5/ KNOWN AS DUNBOROUGH ROAD/ LENGTH OF ROAD 11.002 km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-577 24-23, 24 VII-VIII WEST ELGIN DUTTON/DUNWICH 2 1-400896 PIN - 351220101 11R-7282 1-3 1 GORE DUTTON/DUNWICH 3 1-401810 PIN - 351220101 11R-7282 1-D42 24 VII WEST ELGIN 4 PIN - 351220101 11R-1008 31-35 2 5 DUTTON/DUNWICH 5 PIN - 351160148, 351160126, 351230139 D1239 1 1 Broken Front DUTTON/DUNWICH COUNTY ROAD #6/ KNOWN AS JOHNSTON LINE/ LENGTH OF ROAD 6.079km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-798 5-10 - 3-8 II -111 WEST ELGIN 2 1-25011 11R-5750 1 PARCEL 1 SECTION ALD-3 WEST ELGIN OR C-1 3 1-25722 PIN - 351000003 11R-5750 1-2 2 11 WEST ELGIN 4 1-316712 11R-4298 1 4 11 WEST ELGIN 5 1-318114 11R-4299 1 2 111 WEST ELGIN 6 1-354972 11R-5452 1 B III WEST ELGIN 7 1-357824 11R-5749 3, 4 2 111 WEST ELGIN 8 1-357843 11R-5748 3 1 11 WEST ELGIN 9 1-357979 11R-5748 2 B III WEST ELGIN 10 1-358418 11R-5748 4 2 11 WEST ELGIN 11 1-358420 11R-5749 2 1 111 WEST ELGIN 12 1-359220 11R-5749 9 4 11 WEST ELGIN 13 1-359221 11R-5749 8, 10 3, 4 11 WEST ELGIN 14 1-359252 11R-5749 1 1 111 WEST ELGIN 15 1-360758 11R-5748 1 A III WEST ELGIN 16 1-363627 11R-5749 11 4 11 WEST ELGIN 17 1-363628 11R-5748 5 2 11 WEST ELGIN 18 1-365849 11R-5749 5,6,7 3 11 WEST ELGIN COUNTY ROAD #7/ KNOWN AS CLACHAN ROAD/ LENGTH OF ROAD 4.693km ITEM # INSTRUMENT PIN PLAN PART #I LOT I CONCESSION MUNICIPALITY 1 1-291010 (KENT 1-455564) BOUNDARY ROAD MAINTENANCE AGREEMENT WEST ELGIN/ KENT 2 1-334973 PIN - 351000105 11R-3193 1,2 1 BROKEN FRONT WEST ELGIN 3 1-338698 11R-5086-P1 1 1 11 WEST ELGIN 4 1 1-342477 11R-4947 2 1 11 WEST ELGIN 5 1-342478 PIN - 351000105 11R-5086 1-2 1 11 WEST ELGIN 6 1-354786 PIN - 351000105 11R-5518 1 1 1 WEST ELGIN 7 1-361024 11R-5837 1 I WEST ELGIN 8 1-357499 11R-5692 1 II WEST ELGIN 9 1-358052 PIN - 351000105 11R-5460 1-2 1 1 1 11 WEST ELGIN 3 D-365 HIGHWAY #75 REVERSION PLAN DUTTON/DUNWICH 4 D-384 12,13 IV DUTTON/DUNWICH 5 D-388 12,13 III DUTTON/DUNWICH 6 PIN - 351300533 D-394 HIGHWAY #75 ASSUMPTION PLAN DUTTON/DUNWICH 7 PIN - 351320101 D-451 12, 13-13 I -BROKEN FRONT DUTTON/DUNWICH 8 D-570 HIGHWAY #75 REVERSION PLAN DUTTON/DUNWICH 9 PIN - 351300531 D-929 1-4 12,13 A-V NORTH OF A DUTTON/DUNWICH 10 D-934 10,11 X DUTTON/DUNWICH 11 PIN - 351320101 D-960 13,14 BROKEN FRONT A DUTTON/DUNWICH 12 PIN - 351320101 D-1044 12 II DUTTON/DUNWICH 13 D-1149 12 A DUTTON/DUNWICH 14 D-1227 12,13 VII DUTTON/DUNWICH 15 D-1228 12,13 VI DUTTON/DUNWICH 16 D-1230 12,13 VI DUTTON/DUNWICH 17 PIN - 351300540, 351300539 D-1238 2 13 V NORTHOF A DUTTON/DUNWICH 18 PIN - 351300540, 351300541, 351300539 D-1240 3-4 13 V SOUTH OF A DUTTON/DUNWICH 19 D-1257 11 IX DUTTON/DUNWICH 20 D-1455 13 GORE DUTTON/DUNWICH 21 D-1457 12 GORE DUTTON/DUNWICH 22 D-1458 13 II DUTTON/DUNWICH 23 PIN - 351290101 D-1481 1-6 12,13 VIII DUTTON/DUNWICH 24 D-1483 12 VIII DUTTON/DUNWICH 25 I-19650 13 GORE DUTTON/DUNWICH 26 I-21306 12 III DUTTON/DUNWICH 27 I-21796 13 II DUTTON/DUNWICH 28 I-23617 12 II DUTTON/DUNWICH 29 I-128827 12 A DUTTON/DUNWICH 30 I-138168 R-149 29,30,31 BLOCK 16 DUTTON/DUNWICH 31 I-139382 R-63 12 A DUTTON/DUNWICH 32 I-145060 1 R-63 20 NORTH OF MAIN DUTTON/DUNWICH COUNTY ROAD #8 (CONTINUED) 33 1-175054 R-57 2 BLOCK D EAST DUTTON/DUNWICH 34 1-176037 R-149 BLOCK 16 DUTTON/DUNWICH 35 1-176038 R-149 31 A BLOCK 16 DUTTON/DUNWICH 36 1-176167 R-63 23 BLOCK 16 DUTTON/DUNWICH 37 1-188415 11R-835 1 12 VI11 DUTTON/DUNWICH 38 1-188887 11R-834 1 21 DUTTON DUTTON/DUNWICH 39 1-195336 11R-986 7 20 DUTTON DUTTON/DUNWICH 40 1-196792 11R-986 1,2,3,4 BLOCK 16 DUTTON/DUNWICH 41 1-196793 11R-986 1,2,3,4 BLOCK 16 DUTTON/DUNWICH 42 1-203657 11R-986 5,6 12 A DUTTON/DUNWICH 43 1-203658 11R-986 8 12 A DUTTON/DUNWICH 44 1-224566 PIN - 351300539 11R-1771 4 13 V SOUTH OF A DUTTON/DUNWICH 45 1-263130 11R-2671 1 12 VI11 DUTTON/DUNWICH 46 1-283301 PIN - 351300531 11R-2971 1 12 V NORTH OF A DUTTON/DUNWICH 47 1-285361 11R-3117 4 12 VI11 DUTTON/DUNWICH 48 1-295885 PIN - 351290101 11R-3414 6 13 VI11 DUTTON/DUNWICH 49 1-308938 11R-3918 1 12 VI11 DUTTON/DUNWICH 50 1-309826 PIN - 351290101 11R-3876 3 13 VI11 DUTTON/DUNWICH 51 1-328841 11R-4666 2,5 13 11 DUTTON/DUNWICH 52 1-328842 11R-4666 2,5 13 11 DUTTON/DUNWICH 53 1-336629 11R-4957 3 13 GORE DUTTON/DUNWICH 54 1-358419 PIN - 351270320, 351270307 11R-5481 1 11 Ix X DUTTON/DUNWICH 55 PIN - 351300539 11R5723 56 1-362100 PIN - 351270320, 351270306 11R-5956 1 10 Ix X DUTTON/DUNWICH 57 1-364165 PIN - 351270305, 351270304 11R-6020 2 10,11 IX DUTTON/DUNWICH 58 1-364166 PIN - 351270305, 351270304 11R-6020 1 10 IX DUTTON/DUNWICH 59 1-364515 PIN - 351270305, 351270304 11R-6020 3 10,11 IX DUTTON/DUNWICH 60 1-378266 PIN - 351300531 11R-6556 2 13 V NORTH OF A DUTTON/DUNWICH 61 1-414811 11R-7622 1 12 A DUTTON/DUNWICH 62 1-414812 PIN - 351300531 11R-7622 2 12 A DUTTON/DUNWICH 63 1-433950 11R-6281 7 12 IX DUTTON/DUNWICH 64 PIN - 351940100 11R6783 COUNTY ROAD #9/ KNOWN AS MCDOUGALL LINE, STALKER LINE AND DUFF LINE/ LENGTH OF ROAD 27.882km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 PIN - 351320102 D-357 B, C III DUTTON/DUNWICH 2 1-371266 (AGREEMENT DRAIN) A 11,111 DUTTON/DUNWICH 3 1-416972 PIN - 351240137 11 R-7704 1 7 11 DUTTON/DUNWICH 4 1-444621 PIN - 351090146 11 R-8227 2-6 12-15 VI WEST ELGIN 5 1-444761 1 PIN - 351090146 11 R-82271 7 15 VI I WEST ELGIN 6 1 PIN - 351320102 11 R-73231 3 B 2, 3 1 DUTTON/DUNWICH 7 1 1 PIN - 351140106 11 R2904 2 1 1-385272 i 111R-6747 5 1 45 1 E.N.T.B.R. IWESTELGIN COUNTY ROAD #13/ KNOWN AS SHACKLETON LINE/ LENGTH OF ROAD 8.970km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-452 14-18-15-18 A-V SOUTH OF A DUTTON/DUNWICH 2 PIN - 351300526 D-603 14 A DUTTON/DUNWICH 3 D-604 19-25,A,B,C V SOUTH OF A DUTTON/DUNWICH 4 I-3432 14 A DUTTON/DUNWICH 5 I-23829 18 1 A DUTTON/DUNWICH 6 I-299803 1 PIN - 351300528 11 R-35731 2 1 14 1 A I DUTTON/DUNWICH 7 1 CT-8892 I 111R-8462 7 1 14 1 A I DUTTON/DUNWICH COUNTY ROAD #14/ KNOWN AS IONA ROAD/ LENGTH OF ROAD 13.525km ITEM# INSTRUMENT PIN PLAN PART# LOT CONCESSION MUNICIPALITY 1 D-159 OLD HIGHWAY IONA DUTTON/DUNWICH 2 D-191 HIGHWAY #3 ASSUMPTION AT IONA DUTTON/DUNWICH SOUTHWOLD 3 D-208 HIGHWAY #3 REVERSION AT IONA DUTTON/DUNWICH SOUTHWOLD 4 D-359 B, C III DUTTON/DUNWICH, SOUTHWOLD 5 D-385 C-1-4 VI-N.T.R.N.B.-V DUTTON/DUNWICH, SOUTHWOLD 6 PIN - 351400175 D-687 C-1-4 VIII-XS.N.B.T.R.-N.T.R.E DUTTON/DUNWICH, SOUTHWOLD 7 PIN - 351420146, 351430133 D-750 C-1-17-1 III-V NORTH OF A R41-I-HIV-V DUTTON/DUNWICH, SOUTHWOLD 8 PIN - 351400175 D-918 1 N AND S OF T.R.N.B SOUTHWOLD 9 D-1066 1,2,3-C V-V DUTTON/DUNWICH, SOUTHWOLD 10 PIN - 351430133 D-1427 C III DUTTON/DUNWICH 11 I-18936 C VIII DUTTON/DUNWICH 12 I-24604 1 S.T.R.N.B. SOUTHWOLD 13 I-29477 1 N.T.R.N.B. SOUTHWOLD 14 I-197692 1 V SOUTHOWLD 15 I-286183 PIN-351400175 11R-3080 2 C VII DUTTON/DUNWICH 16 I-302819 11R-3686 2,3,6 C VI DUTTON/DUNWICH 17 I-324892 11R-4640 4 C VI DUTTON/DUNWICH 18 I-396858 11R-7072 3 1 N.T.R.N.B. SOUTHWOLD 19 I-414722 11R-7072 4 C VII DUTTON/DUNWICH 20 I-415747 11R-7072 5 C VII DUTTON/DUNWICH 21 CT-16102 I PIN - 351350228 111R-8403 2 1 C I VI DUTTON/DUNWICH COUNTY ROAD #15/ KNOWN AS MILLER ROAD/ LENGTH OF ROAD 1.202km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-94 12-11,12 A -A DUTTON/DUNWICH 2 1-2592 R-124 1 BLOCK3 DUTTON/DUNWICH 3 1-22982 11,12 A DUTTON/DUNWICH 4 1-157642 (R-63) 19 DUTTON DUTTON/DUNWICH 5 1-188415 11 R-835 1 12 V111 DUTTON/DUNWICH 6 11 M-143 12 A DUTTON/DUNWICH 7 CT-41146 11 R-8084 1 11 A DUTTON/DUNWICH 8 CT-41146 11 R-6142 2 11 A DUTTON/DUNWICH 9 PIN-351260447 11 R986 3 D-827 14, 15 IX, X DUTTON/DUNWICH 4 D-831 16,17 A DUTTON/DUNWICH 5 PIN - 351280159, 351370120 D-832 1-4 17,18 A DUTTON/DUNWICH 6 PIN - 351370120 D-833 1-7 19,20 1 DUTTON/DUNWICH 7 D-1017 43 N.T.R.E. & S.T.R.E. SOUTHWOLD 8 D-1020 37, 38, 39 N.T.R.E. & S.T.R.E. SOUTHWOLD 9 D-1021 40,42 N.T.R.E. & S.T.R.E. SOUTHWOLD 10 D-1022 34,36 N.T.R.E. & S.T.R.E. SOUTHWOLD 11 D-1024 31,33 N.T.R.E. & S.T.R.E. SOUTHWOLD 12 D-1025 28, 30 N.T.R.E. & S.T.R.E. SOUTHWOLD 13 D-1026 25, 27 N.T.R.E. & S.T.R.E. SOUTHWOLD 14 D-1028 22,24 N.T.R.E. & S.T.R.E. SOUTHWOLD 15 D-1039 20,21 N.T.R.E. & S.T.R.E. SOUTHWOLD 16 PIN - 351480116 D-1122 1-2 15,16 N.T.R.E. & S.T.R.E. SOUTHWOLD 17 PIN - 351370120 D-1123 1,2,4 24, A A SOUTHWOLD 18 PIN - 351480116 D-1141 1 15,16 S.T.R. SOUTHWOLD 19 PIN - 351400104, 351480116 D-1142 1-6 13,14 S.T.R.E. SOUTHWOLD 20 D-1147 17 S.T.R.E. SOUTHWOLD 21 PIN - 351400104 D-1148 1-10 9-12-12 N.T.R.E. & S.T.R.E. SOUTHWOLD 22 PIN - 351380114 D-1151 1-6 7,8 N.T.R.E. & S.T.R.E. SOUTHWOLD 23 PIN - 351380114 D-1152 1-6 5,6 N.T.R.E. & S.T.R.E. SOUTHWOLD 24 PIN - 351380114 D-1153 1,2 4 N.T.R.E. & S.T.R.E. SOUTHWOLD 25 PIN - 351380114 D-1218 1 8 S.T.R. SOUTHWOLD 26 PIN - 351370147 D-1459 1 C X SOUTHWOLD 27 1-22829 44 S.T.R.E. SOUTHWOLD 28 1-22943 44 N.T.R.E. SOUTHWOLD 29 1-25090 23 S.T.R.E. SOUTHWOLD 30 1-25010 A A SOUTHWOLD 31 1-259 43,44 N.T.R.E. SOUTHWOLD 32 1-138331 21 S.T.R. SOUTHWOLD 33 1-138934 BOARD OF EDUCTON-LAND PURCHASE SOUTHWOLD 34 1-144099 D-1021 4 41,42 N.T.R.E. SOUTHWOLD 35 1-146399 D-1028 2 22 N.T.R.E. SOUTHWOLD 36 1-146400 D-1028 8 22 N.T.R.E. SOUTHWOLD 37 1-193173 D-1123 3,4 A A DUTTON/DUNWICH 38 I-211751 PIN-351400104 11R-1359 1 9-12 S.T.R.E. SOUTHWOLD 39 1-277242 11R-2027 1 44 N.T.R. SOUTHWOLD COUNTY ROAD #16 (CONTINUED) 40 358862-LT 21-24, A, B 10-12 SOUTHWOLD 41 1396580 11R-7112 1 19 N.T.R. SOUTHWOLD 42 1-406040 PIN - 351570163 11R-7382 1 32 S.T.R. SOUTHWOLD 43 15828 PIN - 351560441 11R-7255 3 39 N.T.R. SOUTHWOLD 44 11R-10785 3 34 N.T.R. SOUTHWOLD 45 D921 1 46 E.N.B.T.R SOUTHWOLD 46 PIN-351560433 11R5459 COUNTY ROAD #18/ KNOWN AS THIRD LINE/ LENGTH OF ROAD 18.539km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 PIN - 351580113 D-1435 1 21,22 II SOUTHWOLD 2 PIN - 351590208, 351580229 D-1436 2 23, 24 III SOUTHWOLD 3 PIN - 351590209 D-1437 1-2 26, 27 III SOUTHWOLD 4 D-1442 18 W.N.B.T.R. SOUTHWOLD 5 PIN - 351580113, 351580229 D-1472 1,3 122,231 11,111 SOUTHWOLD 6 1-138934 BOARD OF EDUCATION LAND PURCHASE SOUTHWOLD CENTRAL ELGIN 7 1-266413 4, 5 11 SOUTHWOLD 8 1-357254 PIN - 351450242, 351450010 11R-5499 3, 6 12 11 SOUTHWOLD 9 1-360081 PIN - 351450241, 351450242 11R-5845 3, 4 12 11 SOUTHWOLD 10 1-933406 49 W.N.B.T.R. WESTMINSTER 11 1421983 11R-7799 5,6,7 5 111 SOUTHWOLD 12 1422296 PIN - 351450243 11R-1123 2 6 111 SOUTHWOLD 13 11R-7971 10 14 11R-1123 2 15 PIN - 351590208 11R-2079 1,2 16 11R-7799 1-7 6 111 SOUTHWOLD 17 PIN - 351590209, 351590208 11R-971 10 18 D-1029 3 19 PIN-351590209 D1029 3 1-209368 11R-7656 2 1 S.T.R. BAYHAM 4 1-385564 PIN - 353410255, 353410256 11 R-5905 11-12 23,24-23 IX -IX BAYHAM 5 1-385564 11 R-5911 1 23 IX BAYHAM 6 1-385564 PIN - 353420284, 353420283 11 R-6366 6 22 VIII BAYHAM 7 1-385564 11R-6461 1-3 23-24 9 BAYHAM 8 1-390241 11R-6946 2-4 15-16 4 BAYHAM 9 1-390286 PIN - 353410257 11 R-6959 1 1 23, 24 IX BAYHAM 10 1-390287 PIN - 353410257 11 R-6959 2 23, 24 IX BAYHAM 11 1-392865 11R-4217 2, 3 23 IX BAYHAM 12 1-393137 11R-7041 1-3 20 8 BAYHAM 13 1-395424 11R-7103 2, 3 23 IX BAYHAM 14 1-395424 11R-4217 3 23 IX BAYHAM 15 1-396820 11R-7138 2 15 V BAYHAM 16 1-405506 11R-7391 1 3 126, 127 N.T.R. BAYHAM 17 1-406037 11R-7460 1 124 S.T.R. BAYHAM 18 1-411633 11R-7462 3 23 IX BAYHAM 19 1-415579 11R-7656 2 1 S.T.R. BAYHAM 20 1-424005 11R-7850 2 15 V BAYHAM 21 1-432710 11R-7453 2 1 N.T.R. BAYHAM 22 1-438444 11R-8138 3 13 11 BAYHAM 23 1-432710 11R-7453 2 1 N.T.R. BAYHAM 24 1-438444 11R-8138 3 13 11 BAYHAM 25 1-445186 11R-8234 3 15 IV BAYHAM 26 1-449247 11R-8375 2 12 11 BAYHAM 27 1-450653 11R-8236 3 16 VII BAYHAM 28 1-450654 11R-8292 1, 2 20 NORTH GORE BAYHAM 29 1-450866 11R-8386 2 16 VIII BAYHAM 30 1-454810 11R-8566 3,4,5, 123 S.T.R. BAYHAM 31 CT-39714 11R-8999 1-3 19 NORTH GORE BAYHAM 32 PIN - 353350262 11 R-9063 3 15 5 BAYHAM 33 11 R-10290 4-6 124 SOUTH OF TALBOT BAYHAM 34 PIN-353250101 D919 35 PIN-353220272 D706 36 PIN - 353220300 11 R8375 37 PIN-353220274 D711 38 PIN - 353220307 11 R8611 PART 2 39 PIN - 353320706 11 R9522 PART 2 Transferred from ministry of transportation of Ontario to county of Elgin on April 1, 1997. Robinson Street through Port Burwell transferred from the Municipality of Bayham to the County of Elgin on September 10, 2002. 2 PIN - 351450251, 351470102 D791 3 D-261 16 R1, S.U.R. SOUTHWOLD 4 D-755 16 R1 & 2, S.U.R. CENTRAL ELGIN 5 PIN - 351450260 D-775 7 III SOUTHWOLD 6 PIN - 352490103 D-820 R-117 1 11 CENTRAL ELGIN 7 PIN - 351490162 D-943 1-5 8,9 R1, N.&S.U.R. SOUTHWOLD 8 PIN - 351490162 D-944 1-6 61 7 R1,N.&S.U.R. SOUTHWOLD 9 PIN - 351480257 D-945 1-2 18, 19 S.T.R.E.B. SOUTHWOLD 10 PIN - 351490162 D-949 1-4 10, 11 R1, N.&S.U.R. SOUTHWOLD 11 D-956 12,13 R1, N.&S.U.R. SOUTHWOLD 12 D-959 14, 15 R1, N.&S.U.R. SOUTHWOLD 13 1-201 NORTH OF #4 CENTRAL ELGIN 14 1-25082 15 S.T.R.N.B. SOUTHWOLD 15 1-26295 19 S.T.R.N.B. SOUTHWOLD 16 1-138934 BOARD OF EDUCATION LAND PURCHASES SOUTHWOLD CENTRAL ELGIN 17 1-150850 R-117 17 CENTRAL ELGIN 18 1-158624 R-117 1,21 CENTRAL ELGIN 19 1-178150 PIN - 351480117 R-14, R-465 10 19 SOUTHWOLD 20 1-192730 R-117 CENTRAL ELGIN 21 1-192731 R-117 11 CENTRAL ELGIN 22 1-198233 PIN - 351450251 11 R-967 1-15 7 V SOUTHWOLD 23 1-206765 11 R-284 1 5 1 SOUTHWOLD 24 1-223497 11 R-157 6 R157 SOUTHWOLD 25 1-225804 11R-1918 1 15 S.N.B.T.R. SOUTHWOLD 26 1-266413 11 R-519 5 11 SOUTHWOLD 27 1-310439 D-1309, D-1310 1 V-V SOUTHWOLD 28 1-396580 PIN - 351480117 11R-7112 1 19 N.T.R. SOUTHWOLD 29 1-279910 11 R-7264 3 16 RII, S.U.R. SOUTHWOLD 30 1-385743 11 R-7462 3 23 IX SOUTHWOLD 31 1-328596 11 R-7481 4,5 1 SOUTHWOLD 32 1-286453 11R-7733 2 2 S.N.B.T.R. SOUTHWOLD 33 1-419151 11R-7733 2 15 S.N.B.T.R. SOUTHWOLD 34 1-424837 11R-7892 3 19 S.T.R. SOUTHWOLD 35 CT20178 11 R-8682 8 5 11 SOUTHWOLD 36 D60 37 11R-465 6-10 18-19 N.T.R.E SOUTHWOLD 38 D-758 15-16 S.N.B.T.R. SOUTHWOLD 39 D-775 6-7 3 SOUTHWOLD 40 D-791 1-13 15-17 3-4 N.T.R.E SOUTHWOLD 41 PIN - 351470102, 351480117 D758 COUNTY ROAD #21/ KNOWN AS WARREN STREET/ LENGTH OF ROAD 0.421km No Plans Provided 2 PIN - 352470130 D-995 7, 8 II CENTRAL ELGIN 3 PIN - 352460231 D-996 1-3, 5-18, 20, 21, 4, 19 7, 8 III CENTRAL ELGIN 4 PIN-352450257 D-1109 1 7 III CENTRAL ELGIN 5 PIN-352450165 D-1143 1 8 VI CENTRAL ELGIN 6 PIN - 352450257 D-1182 1 8 V CENTRAL ELGIN 7 PIN-352460195 D-1192 1 7 IV CENTRAL ELGIN 8 PIN - 352460195 D-1221 1 7 IV CENTRAL ELGIN 9 PIN - 352450257 D-1226 1-2 8 V CENTRAL ELGIN 10 PIN - 352450257 D-1234 1 8 V CENTRAL ELGIN 11 PIN - 352450257 D-1251 1 8 V CENTRAL ELGIN 12 D-1253 8 VII CENTRAL ELGIN 13 D-1254 7 VI CENTRAL ELGIN 14 D-1256 8 VII CENTRAL ELGIN 15 PIN - 352460195 D-1258 1 8 IV CENTRAL ELGIN 16 PIN - 352450165 D-1259 1 8 VI CENTRAL ELGIN 17 PIN - 352450165 D-1261 1-2 7 VI CENTRAL ELGIN 18 PIN - 352450165 D-1262 1-3 7 VI CENTRAL ELGIN 19 PIN - 352460195 D-1401 1-11 7, 8 IV CENTRAL ELGIN 20 PIN - 352450165 D-1461 7 VI CENTRAL ELGIN 21 I-303 8 V CENTRAL ELGIN 22 I-38980 7 VI CENTRAL ELGIN 23 I-39000 8 V CENTRAL ELGIN 24 I-39001 8 V CENTRAL ELGIN 25 I-39012 7 IV CENTRAL ELGIN 26 I-39014 8 VII CENTRAL ELGIN 27 I-40962 8 IV CENTRAL ELGIN 28 I-139144 D-996 19 7 III CENTRAL ELGIN 29 I-139145 D-996 4 8 III CENTRAL ELGIN 30 I-191915 PIN - 352450165 11R-877 6 7 VI CENTRAL ELGIN 31 I-191916 PIN-352450165 11R-877 8 7 VI CENTRAL ELGIN 32 I-226017 PIN-352450165 11R-877 4 7 VI CENTRAL ELGIN 33 I-237624 PIN - 352450165 11R-2127 1 7 VI CENTRAL ELGIN 34 I-243389 PIN - 352460231 11R-2291 1,2 7 III CENTRAL ELGIN 35 I-243390 PIN - 352460231 11R-2291 1-3 7 IX CENTRAL ELGIN 36 I-244514 PIN - 352450257 11R-2391 1 8 V CENTRAL ELGIN 37 I-251593 7 VII CENTRAL ELGIN 38 I-366057-LT 1-17 76 PLAN 254 ST. THOMAS COUNTY ROAD #23/ KNOWN AS EAST ROAD/ LENGTH OF ROAD 2.384km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-40 1�3-3 III -IV CENTRAL ELGIN 2 D-229 1�3-3 III -IV CENTRAL ELGIN 3 PIN - 352560300 D-729 , R-49, R-24 2, 3 I, II CENTRAL ELGIN 4 1-17276 2 II CENTRAL ELGIN 5 1-198818 1 R-117 CENTRAL ELGIN 6 1-343999 PIN - 352550173 11R-5236 1 1 R-49 CENTRAL ELGIN 7 1-415737 D-729 1 1 CENTRAL ELGIN 8 PIN-352570102 D729 9 1 1 PIN - 3525701021 D233 3 D-765 21 I, II CENTRAL ELGIN 4 PIN - 352590141 D-769 21-.28-22-.23-1-.3 I -II -I CENTRAL ELGIN, MALAHIDE 5 D-863 26 I CENTRAL ELGIN 6 PIN - 352590141 D-1063 1-.3-28 I -I CENTRAL ELGIN, MALAHIDE 7 D-1249 2,3 II CENTRAL ELGIN 8 D-1476 13, 14 I, II CENTRAL ELGIN 9 I-24756 22 I CENTRAL ELGIN 10 I-27796 3,4 I CENTRAL ELGIN 11 I-38608 22 I CENTRAL ELGIN 12 I-94374 21 II CENTRAL ELGIN 13 I-116854 D-6314, D-6315, D-6316 3,4 I MALAHIDE 14 I-228695 11R-1987 1 9 I CENTRAL ELGIN 15 I-233861 11R-2104 2 10 II CENTRAL ELGIN 16 I-251042 13 II CENTRAL ELGIN 17 1-275985 PIN - 353160146, 353160145 11R-2888 1,2 4 I MALAHIDE 18 I-282442 11R-3015 2 13 II CENTRAL ELGIN 19 I-287062 11R-3132 4 2 II CENTRAL ELGIN 20 I-287062 11R-3159 1 2 II CENTRAL ELGIN 21 I-287062 11R-3159 2 2 II CENTRAL ELGIN 22 I-295732 11R-3418 2,4,6,8,10 3 II CENTRAL ELGIN 23 I-295733 11R-3418 3,5,7,9 3 II CENTRAL ELGIN 24 I-300895 11R-860 2,3 4 I CENTRAL ELGIN 25 I-319260 11R-4394 3 12, 13 I CENTRAL ELGIN 26 I-326687 11R-4682 4 2 II CENTRAL ELGIN 27 I-356764 11R-5687 6 12 I CENTRAL ELGIN 28 I-356766 11R-5687 1 12 II CETNRAL ELGIN 29 I-356872 11R-5687 3,4 12 I CENTRAL ELGIN 30 I-356930 11R-5687 5 12 I CENTRAL ELGIN 31 I-357980 11R-5687 2 12 I CENTRAL ELGIN 32 I-362099 11R-5935 3 7 II CENTRAL ELGIN 33 I-364168 11R-5989 6,7 6,7 A CENTRAL ELGIN 34 I-362101 11R-5936 3 5 II CENTRAL ELGIN 35 I-362160 11R-5936 1,2 4,5 II CENTRAL ELGIN 36 I-362577 11R-5988 2 13 I CENTRAL ELGIN 37 I-362578 11R-5936 4,5 4,5 I CENTRAL ELGIN 38 I-362579 11R-5988 1 13 I CENTRAL ELGIN 39 I-362908 11R-5987 1 8 II CENTRAL ELGIN 40 I-362909 11R-5991 5 11 II CENTRAL ELGIN 41 I-362910 11R-5935 1,2 6,7 II CENTRAL ELGIN 42 I-362911 11R-5987 8 8 I CENTRAL ELGIN 43 I-362912 11R-5987 7 8 I CENTRAL ELGIN 44 I-362913 11R-5987 4 9,10 II CENTRAL ELGIN 45 I-362914 11R-5991 11 10 I CENTRAL ELGIN 46 I-362915 11R-5991 10,12 10 I CENTRAL ELGIN 47 I-362916 11R-5991 6 7 9 11 A CENTRAL ELGIN 48 I-364164 11R-6003 7,9 14 I CENTRAL ELGIN 49 I-364167 11R-5991 1,2 10 II CENTRAL ELGIN 50 I-364169 11R-6003 2 14 II CENTRAL ELGIN 51 I-364171 11R-5935 6,7 6,7 I CENTRAL ELGIN 52 I-365004 11R-5987 5 9 I CENTRAL ELGIN 53 I-365005 11R-5987 2,3 8,9 II CENTRAL ELGIN 54 I-365006 11R-5991 13 10 I CENTRAL ELGIN 55 I-365255 11R-3015 1 13 II CENTRAL ELGIN 56 I-365848 11R-6003 1,3,5 14 II CENTRAL ELGIN 57 I-368971 11R-6202 2,3 3 II CENTRAL ELGIN 58 I-370361 11R-6197 1 2 II CENTRAL ELGIN 59 I-370362 11R-6202 4 3,4 I CENTRAL ELGIN 60 I-371237 11R-6202 1 3 II CENTRAL ELGIN 61 I-416491 11R-5935 4,5 7 II CENTRAL ELGIN 62 PIN - 352590208, 353160307, 353160308,353160304 11R-9880 20, 18, 12, 4, 25, 2, 6, 22, 23, 24, 26, 27, 28, 16, 14, 8, 10 23-28 1 CENTRAL ELGIN, MALAHIDE 63 PIN-353160104 D76 64 PIN - 352580177 11R10369 PART 1 3 PIN - 351690229 D-506 A & B PARK LOT J R-174 CENTRAL ELGIN 4 PIN - 351660001 D-708 1-D-1 E.-N.T.R.E.-RI S.E.R. CENTRAL ELGIN 5 PIN - 351610101, 351620101, 35165018, 3516501845 D-767 36892 R1&2 N.E.R. X-MI-A -D GORE N.T.R. SOUTHWOLD, CENTRAL ELGIN 6 1-322 1 XII CENTRAL ELGIN 7 1-24807 C N.T.R.E. SOUTHWOLD 8 1-29906 C GORE SOUTHWOLD 9 1-31225 PARK LOT J R-174 CENTRAL ELGIN 10 1-35306 PARK LOT J R-174 CENTRAL ELGIN 11 1-35908 1 R.S.E.R. CENTRAL ELGIN 12 IA3081 PARK LOT J R-174 CENTRAL ELGIN 13 IA3082 PARK LOT J R-174 CENTRAL ELGIN 14 IA3083 PARK LOT J R-174 CENTRAL ELGIN 15 IA4340 PARK LOT J R-174 CENTRAL ELGIN 16 1-104643 1 A CENTRAL ELGIN 17 1-78300 PARK LOT J R-174 CENTRAL ELGIN 18 1-314062 PIN - 351660001 11RA154 1 1 RI S.E.R. CENTRAL ELGIN 19 1-358717 PIN - 351610101, 351620101 11R-5734 2 1 12 CENTRAL ELGIN 20 1-360757 PIN - 351610101, 351620101 11R-5734 3 1 11 CENTRAL ELGIN 21 1-356006-LT PARK LOT J R-174 CENTRAL ELGIN 22 1-384586 PIN - 351610101 11R-6761 1,2 1 R-322 CENTRAL ELGIN 23 11R-7595 1 1 RI S.E.R. CENTRAL ELGIN 24 IA12001 11R-7611 3 C GORE SOUTHWOLD 25 IA20805 PIN - 351620101 11R-7745 2 1 X CENTRAL ELGIN 26 IA46433 PIN - 351700532 11R-8321 1 PART OF BLOCK K R-174 CENTRAL ELGIN 27 CT-19608 11R-8748 1 'C' OR 45 GORE LOT N.T.R. SOUTHWOLD 28 CT-51656 11R-9127 1,2 1 RI S.E.R. CENTRAL ELGIN 29 CT-51700 11R-9110 5 1 C SOUTHWOLD 30 CT-51701 11R-9110 1,6 1 C SOUTHWOLD 31 1-162138 11R-231 1,3 1 D SOUTHWOLD 32 1-30055 11 R-231 4 1 D SOUTHWOLD 33 1-25883 PIN - 351650185 11R-231 5 1 D SOUTHWOLD 34 D767 PIN - 351650185, 351650184 11R-232 17 1 D SOUTHWOLD 35 11R-232 14, 16 1 N.O.E.R SOUTHWOLD 36 PIN - 351690229 D720 37 PIN - 351690229 11R780 38 PIN - 351690229 11R1 39 PIN - 351650184 11R2 40 PIN-351660375 11R7595 COUNTY ROAD #26/ KNOWN AS ST. GEORGE STREET/ LENGTH OF ROAD 1.384km ITEM # INSTRUMENT PIN PLAN PART# LOT CONCESSION MUNICIPALITY 1 D-892 41-3-A-D E. OF N.B.T.R.-D-E OF N.B.T.R. SOUTHWOLD 2 D-893 43,44 E. OF N.B.T.R. SOUTHWOLD 3 D-894 46-49 E. OF N.B.T.R. SOUTHWOLD 4 D-1252 3-41 D-E.T.R.N.B. SOUTHWOLD 5 D-1265 COWAN PARK E>(PROPRIATION CENTRAL ELGIN 6 I-272 1 IX CENTRAL ELGIN 7 I-275 1 IX CENTRAL ELGIN 8 I-120592 41,42,43,45 E. OFT. R.N.B. SOUTHWOLD 9 I-128639 PARKINS CNR CENTRAL ELGIN 10 I-172111 GORE C,45 N.T.R. SOUTHWOLD 11 I-181401 1 IV CENTRAL ELGIN 12 I-201554 PIN - 351660002 11R-1218 6,7 1 IX CENTRAL ELGIN 13 I-239601 11R-2102 C,45,46 N.T.R.E. SOUTHWOLD 14 I-250669 11R-311 ASSUMPTION BY M.T.O. CENTRAL ELGIN 15 I-282112 PIN - 351660002 11R-3043 1 2-BLOCK H R-28 CENTRAL ELGIN 16 I-282780 PIN - 351660002 11R-3057 3 1 IX CENTRAL ELGIN 17 I-299629 11R-3241 1 2-BLOCK B R-28 CENTRAL ELGIN 18 I-299630 PIN - 351710096 11R-3241 6,7 6,7 XI CENTRAL ELGIN 19 I-302478 PIN - 351710095 11R-3620 1 3-BLOCK D R-28 CENTRAL ELGIN 20 I-375412 1-18 1 9 CENTRAL ELGIN 21 I-381866 PIN - 351710097, 351710192 11R-6573 1 1-BLOCK E R-28 CENTRAL ELGIN 22 I-393667 PIN - 351660002 11R-7049 1 1,2-H 1-J R-28 CENTRAL ELGIN 23 I-430231 PIN - 351660002 11R-7950 1 1 IX CENTRAL ELGIN 2 D-722 10,11 III,IV CENTRAL ELGIN 3 D-907 19,20 III,IV CENTRAL ELGIN 4 PIN - 352620290 D-908 1-9 17,18 III,IV CENTRAL ELGIN 5 D-912 1-9 11,12 III,IV CENTRAL ELGIN 6 PIN - 352620290 D-913 15,16 III,IV CENTRAL ELGIN 7 D-914 13,14 III,IV CENTRAL ELGIN 8 D-916 9,10 III,IV CENTRAL ELGIN 9 D-917 7,8 III,IV CENTRAL ELGIN 10 D-922 4,5,6 III,IV CENTRAL ELGIN 11 D-941 6 IV CENTRAL ELGIN 12 I-128243 PERRY -UNION R-47 CENTRAL ELGIN 13 I-129840 6 IV CENTRAL ELGIN 14 I-136830 D-908 4 18 IV CENTRAL ELGIN 15 I-139144 D-996 19 7 III CENTRAL ELGIN 16 I-139145 D-996 4 8 III CENTRAL ELGIN 17 I-141053 3 IV CENTRAL ELGIN 18 I-145514 D-917 1 7 IV CENTRAL ELGIN 19 I-209293 11R-1459 1 9 IV CENTRAL ELGIN 20 I-243389 11R-2291 1,2,3 7 III CENTRAL ELGIN 21 I-243390 11R-2291 1,2,3 6,7 XI CENTRAL ELGIN 22 I-251593 11R-2291 1,2,3 7 IV CENTRAL ELGIN 23 I-277791 11R-2925 1 5 IV CENTRAL ELGIN 24 I-310354 11R-3836 2 4 R-47 CENTRAL ELGIN 25 I-336168 PIN - 351520174 11R-4995 1 1,2 R-47 CENTRAL ELGIN 26 I-396579 11R-7111 2 5 IV CENTRAL ELGIN 27 I-400711 11R-7259 3 20 IV CENTRAL ELGIN 28 I-400263 11R-7010 3 19 IV CENTRAL ELGIN 29 PIN - 351520174 11 R-77 1-3 2 3-4 CENTRAL ELGIN 30 PIN - 351520139 11 R-7420 2 1 East of Range Road CENTRAL ELGIN 31 1-183858 1 PIN - 351520363 11R-8074 1 15 R1 - N.O.U.R 32 1-123644 1 PIN - 351520363 11R-8074 2 16 R1 - N.O.U.R 33 1 P IN - 351520377 11 R-9378 2-5 1 R2 - N.O.U. R 2 1-251 10 VIII CENTRAL ELGIN 3 1-257 11 VI11 CENTRAL ELGIN 4 1-261 11 VI11 CENTRAL ELGIN 5 1-308 10 VI11 CENTRAL ELGIN 6 1-20621 11 M-48 BLOCK A CENTRAL ELGIN 7 1-32213 10 VI11 CENTRAL ELGIN 8 1-191147 11R-905 2,3 2 VI11 CENTRAL ELGIN 9 1-199486 11 R-905 1 11 VI11 CENTRAL ELGIN 10 1-199683 11 R-1202 2 11 VI11 CENTRAL ELGIN 11 1-202051 11 VI11 CENTRAL ELGIN 12 1-202214 11 VI11 CENTRAL ELGIN 13 1-205703 11 R-1362 1 10 VI11 CENTRAL ELGIN 14 1-211678 11R-1531 1,5,6 11 VII CENTRAL ELGIN 15 1-268540 10 VI11 CENTRAL ELGIN 16 1-272056 11 R-2823 2 11 VI11 CENTRAL ELGIN 17 1-276339 11 R-2791 1 10 VI11 CENTRAL ELGIN 18 1-300599 PIN - 352670252 11 R-3584 1 11 VI11 CENTRAL ELGIN 19 1-252420 PIN - 352630129 11 R-4328 2 11 VI11 CENTRAL ELGIN 20 1-317763 PIN - 352630129 11 R-4328 1,3 11 VII CENTRAL ELGIN 21 1-321877 PIN - 352630129 11 R-4486 1 11 VI11 CENTRAL ELGIN 22 1-179520 PIN - 352630129 11 R-5375 1,2,4 11 VII CENTRAL ELGIN 23 1-207262 PIN - 352630129 11 R-5072 1 11 VII CENTRAL ELGIN 24 1-269297 PIN - 352450190 11 R-5629 1,2 10 VI CENTRAL ELGIN 25 1-356030 PIN - 352450190 11R-5681 1,4,5 10 VI CENTRAL ELGIN 26 1-256948 PIN - 352450190 11 R-5681 2,3 10 VI CENTRAL ELGIN 27 1-294494 11 R-5718 1 10 VII CENTRAL ELGIN 28 1-349619 PIN - 352630129 11 R-5718 2 10 VII CENTRAL ELGIN 29 1-349622 PIN - 352630129 11 R-5718 3 11 VII CENTRAL ELGIN 30 1-361828-LT 10 VI11 CENTRAL ELGIN 31 1-365828-LT 10 VI11 CENTRAL ELGIN 32 1-146924 11 R-6790 3 10 VI11 CENTRAL ELGIN 33 1-318706 PIN - 352630129 11 R-6984 3 11 VII CENTRAL ELGIN 34 1-263789 11 R-7149 8 10 VI11 CENTRAL ELGIN 35 1-388793 11R-7149 9,13 10 VI11 CENTRAL ELGIN 36 1-179520 11R-4328 1,3 11 VII CENTRAL ELGIN 37 1-252420 11 R-4328 2 11 VII CENTRAL ELGIN 38 P.I.N. 35267-0158 11R-10087 1 11 VI11 CENTRAL ELGIN 39 1-159273 11R-4023 2,3 10 VI CENTRAL ELGIN 50 PIN - 352630245, 352630248 11 R10930 1 1,4 COUNTY ROAD #29/ KNOWN AS WONDERLAND ROAD/ LENGTH OF ROAD 3.534km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-893 1,2 43,44 E.N.B.T.R Southwold 2 D-894 1 46,47,48,49 E.N.B.T.R Southwold 3 D-1062 9 X,XI CENTRAL ELGIN 4 D-1111 8,9 X CENTRAL ELGIN 5 D-1112 8,9 R1,2-N.E.R CENTRAL ELGIN 6 D-1117 8,9 XII CENTRAL ELGIN 7 D-1178 9 X CENTRAL ELGIN 8 D-1180 8 X CENTRAL ELGIN 9 D-1260 8 XI CENTRAL ELGIN 10 D-1428 8 XIII CENTRAL ELGIN 11 D-1429 9 XIII CENTRAL ELGIN 12 D-1430 8 XIII CENTRAL ELGIN 13 D-1431 1 9 XIII CENTRAL ELGIN 14 I-250001 PIN - 351610168 D-1433 1 8 13 CENTRAL ELGIN 15 I-31307 9 II CENTRAL ELGIN 16 I-31339 9 XI CENTRAL ELGIN 17 I-32537 8,9 X CENTRAL ELGIN 18 I-32538 8 X CENTRAL ELGIN 19 I-32541 8,9 X CENTRAL ELGIN 20 I-32563 9 XI CENTRAL ELGIN 21 I-38005 9 R2-N.E.R. CENTRAL ELGIN 22 I-38146 8 R1-N.E.R. CENTRAL ELGIN 23 I-39714 8 S.E.R. CENTRAL ELGIN 24 I-138934 BOARD OF EDUCATION LAND PURCHASES CENTRAL ELGIN 25 I-149628 9 XI CENTRAL ELGIN 26 I-160184 9 XI CENTRAL ELGIN 27 I-196287 9 XI CENTRAL ELGIN 28 I-238817 11R-2279 1 9 XI CENTRAL ELGIN 29 ELGIN COUNTY BY-LAW 2484 11 R-22791 2,5 9 XI CENTRAL ELGIN 30 I-196287 11R-2279 3,4 9 XI CENTRAL ELGIN 31 I-168487 11R-2279 6 9 XI CENTRAL ELGIN 32 I-87878 11R-2602 1 9 XIII CENTRAL ELGIN 33 I114737, I-100460 11R-2619 1 8 XI CENTRAL ELGIN 34 I-163819 PIN - 351610168 11R-3602 1 7 XIII CENTRAL ELGIN 35 I-203462 11R-6198 1 8 X CENTRAL ELGIN 36 I-302974 11R-6198 2,3 9 X CENTRAL ELGIN 37 I-318749 11R-6198 4-7 8 R2-N.E.R CENTRAL ELGIN 38 I-92001-11-LT 7,8 N.E.R. CENTRAL ELGIN 39 PIN - 35269-0126 11R-9350 2 9 12 CENTRAL ELGIN 40 PIN - 35268-0110 11R-9350 3 9 11 CENTRAL ELGIN 41 PIN - 35616-0172 11R-9350 4 8 12 CENTRAL ELGIN 42 PIN - 35161-0169 11R-9350 5 8 12 CENTRAL ELGIN 43 PIN - 351610196 11R9350 PART 5 44 PIN - 351610194 11R9350 PART 4 COUNTY ROAD #31/ KNOWN AS DALEWOOD ROAD/ LENGTH OF ROAD 1.515km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-1166 4,5 R1-N.E.R. CENTRAL ELGIN 2 D-1169 4,5 R2-N.E.R. CENTRAL ELGIN 3 I-238057 11R-1902 2-3 5 R2-N.E.R. CENTRAL ELGIN COUNTY ROAD #32/ KNOWN AS HACIENDA ROAD/ LENGTH OF ROAD 5.814km ITEM # INSTRUMENT PIN PLAN PART# LOT CONCESSION MUNICIPALITY 1 PIN - 352870121 D-1174 1-2 15,16 IX MALAHIDE 2 D-1175 1-5 13-15 VIII-N. GORE MALAHIDE 3 D-1176 1 13 VIII MALAHIDE 4 D-1177 1-3 11-12 VIII MALAHIDE 5 D-1179 1-2 15 VIII MALAHIDE 6 PIN - 352870357 D-1181 1-3 15,16 VIII MALAHIDE 7 PIN - 352870357 D-1183 1-2 15 VIII MALAHIDE 8 PIN - 352870121 D-1194 1-2 15 IX MALAHIDE 9 PIN - 352870121 D-1219 1-2 16 IX MALAHIDE 10 PIN - 352870121 D-1220 1 16 IX MALAHIDE 11 D-1224 1-6 12-13 N.GORE-VIII MALAHIDE 12 D-1225 1-4 12,85 VIII-N.T.R. MALAHIDE 13 D-1231 1-2 12 VIII MALAHIDE 14 PIN - 352870357 D-1232 1-3 15-16 N.GORE-VIII MALAHIDE 15 15 VIII MALAHIDE 16 I-182743 11R-602 1 16 VIII MALAHIDE 17 I-184282 1 1 11R-681 1 11 VIII MALAHIDE 18 I-237178 11R-2228 1 84,85 N.T.R. MALAHIDE 19I PIN - 352870105 11R-4324 5 VIII MALAHIDE 20 1 1 PIN - 352870105 11R6046 MALAHIDE 1-41017 1 1 1 1 15 1 XV I CENTRAL ELGIN 3 I 1-328843 I I MAINTENANCEMIDDLESEX ENT WITH I CENTRAL ELGIN COUNTY ROAD #35/ KNOWN AS SPRINGWATER ROAD/ LENGTH OF ROAD 9.160km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-935 1-9 28-74 VIII-S.T.R.E. CENTRAL ELGIN, MALAHIDE 2 I-137442 PIN - 352900101 D-936 1 4 28 VII-GORE S.T.R.E. CENTRAL ELGIN, MALAHIDE 3 I-132449 PIN - 352900101 D-937 1-6 1,28 VI-V CENTRAL ELGIN, MALAHIDE 4 D-964 28 VII CENTRAL ELGIN 5 I-149422, I-175311, I-202520 PIN - 352880218 11R-7426 1-6 28 IX CENTRAL ELGIN 6 I-279182 11R-7428 1-2 24 S.E.R. CENTRAL ELGIN 7 I-366091, I-366092 11R-6082 1-3 1,24 8, 10, R2-N.E.R. CENTRAL ELGIN, MALAHIDE 8 I-366093, 1-401781 11R-6083 1-3 74 N.T.R. MALAHIDE 9 I-366094 11R-6084 1 74 N.T.R. MALAHIDE 10 1-405795, 1-406507 114-7428 1-2 24 S.E.R. - R1.N.E.R CENTRAL ELGIN 11 1-406176, 1-406038, 1-407565, 1-409693 11R-7426 1-6 28 IX CENTRAL ELGIN 14 PIN - 352880218 D984 CENTRAL ELGIN COUNTY ROAD #36/ KNOWN AS QUAKER ROAD/ LENGTH OF ROAD 12.465km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 PIN - 352640102 D-238 20,21 VII CENTRAL ELGIN 2 PIN - 352590112 D-703 15-21 1-11 CENTRAL ELGIN 3 PIN - 352610175 D-1019 1 22 VI CENTRAL ELGIN 4 PIN - 352660245 D-1055 1-6 19 VIII CENTRAL ELGIN 5 PIN - 352600220 D-1056 1-3 21,22 III CENTRAL ELGIN 6 D-1058 1-7 21,22 VI CENTRAL ELGIN 7 PIN - 352610175 D-1059 1-5 21,22 V CENTRAL ELGIN 8 PIN - 352610176 D-1060 21,22 IV CENTRAL ELGIN 9 PIN - 352640102 D-1064 21,22 V CENTRAL ELGIN 10 1-163232 PIN - 352640102 D-1065 19,20 VI,VIII CENTRAL ELGIN 11 D-1067 21,22 VIII CENTRAL ELGIN 12 1-38006 22 V CENTRAL ELGIN 13 1-38452 22 VI CENTRAL ELGIN 14 1-38559 21 V CENTRAL ELGIN 15 1-39003 21 11 CENTRAL ELGIN 16 1 1-39004 22 111 CENTRAL ELGIN 17 1-39005 21 VII CENTRAL ELGIN 18 1-39013 21 VI CENTRAL ELGIN 19 142429 19 Vlll CENTRAL ELGIN 20 1-180514 PIN - 352660245 11R-166 1,2,3 18 Vlll CENTRAL ELGIN 21 1-297180 11R-3339 1 22 VI CENTRAL ELGIN 22 1 1-307744 11R-3893 1 21 IV CENTRAL ELGIN 23 1453623 PIN - 352630209 11R-7554 5-6 21-22 VI CENTRAL ELGIN 24 CT-24564 11R-8677 3 21 111 CENTRAL ELGIN 25 PIN - 352610195 11R8989 CENTRAL ELGIN 26 PIN - 352620302 11R8989 CENTRAL ELGIN 27 PIN - 352610191 11R8989 CENTRAL ELGIN 28 PIN - 352610194 11R8989 CENTRAL ELGIN 29 PIN - 352610192 11R8989 CENTRAL ELGIN 30 PIN - 352630209 11R450 CENTRAL ELGIN 1 PIN - 352750295 D-1223 21 VII MALAHIDE 2 PIN - 352810163 D-1445 10,11 VII MALAHIDE 3 PIN - 352750246 D-1462 14 R-231 CENTRAL ELGIN 4 1-231 32 R-231 CENTRAL ELGIN 5 1-10194 A VII MALAHIDE 6 1-178413 11R-1683 3,4 14 R-231 CENTRAL ELGIN 7 1-230129 PIN - 352810163 11 R-1991 1 11 VII MALAHIDE 8 1-264315 11 R-2688 2 32 R-231 CENTRAL ELGIN 9 1-270828 PIN - 352750303 11 R-2811 2 22 VI11 MALAHIDE 10 1-314061 PIN - 352750246 11 R-4059 2 23 VII MALAHIDE 11 1-318115 PIN - 352760107 11R-4151 1,5 15 VII MALAHIDE 12 1-328843 MAINTENANCE AGREEMENT WITH MIDDLESEX MALAHIDE 13 1-372638 PIN - 352810163 11 R-6377 2 10 VII MALAHIDE 14 1-396859 PIN - 352820136 11 R-7124 1,2 3 VII MALAHIDE 15 1-397282 PIN - 352810163 11 R-7143 1 10 VII MALAHIDE 16 1-399264 PIN - 352760107 11 R-7114 1 18 VII MALAHIDE 17 1-401127 PIN - 352750246 11R-7317 3,4,5 23 VII MALAHIDE 18 1-402287 PIN - 352820136 11R-7339 2,3 A VII MALAHIDE 19 1-402288 PIN - 352820136 11 R-7339 5 A VII MALAHIDE 20 1-415672 PIN - 352820136 11 R-7664 2 2 VII MALAHIDE 21 1-415673 PIN - 352820136 11 R-7664 3 2 VII MALAHIDE 22 1-452103 11 R-8409 1 4 VII MALAHIDE 23 1 PIN - 35282-01101 11 R10113 1 1-2 4 VII MALAHIDE 2 D-982 108,109 N.T.R., S.T.R. BAYHAM 3 D-1154 107,108 N.T.R., S.T.R. BAYHAM 4 D-1157 115,116 N.T.R., S.T.R. BAYHAM 5 D-1161 114 N.T.R., S.T.R. BAYHAM 6 D-1162 109,110 N.T.R., S.T.R. BAYHAM 7 D-1163 117,118 N.T.R., S.T.R. BAYHAM 8 D-1184 121 S.T.R. BAYHAM 9 D-1186 121 N.T.R. BAYHAM 10 D-1187 122,123 N.T.R. BAYHAM 11 D-1188 123 S.T.R. BAYHAM 12 D-1190 120 S.T.R. BAYHAM 13 PIN - 353360102 D-1214 129,130 N.T.R.E., S.T.R.E. BAYHAM 14 PIN - 353360102 D-1215 131,132 N.T.R.E., S.T.R.E. BAYHAM 15 PIN - 353360102 D-1216 132,133,134 N.T.R.E., S.T.R.E. BAYHAM 16 PIN - 353360102 D-1217 134,135,136 N.T.R.E., S.T.R.E. BAYHAM 17 D-1222 118,119,120 N.T.R.E., S.T.R.E. BAYHAM 18 D-1460 120 S.T.R. BAYHAM 19 1-374 122 S.T.R. BAYHAM 20 1-21899 119 N.T.R.E. BAYHAM 21 1-23291 118 S.T.R.E. BAYHAM 22 1-23448 118 S.T.R.E. BAYHAM 23 1-24307 119,120 N.T.R.E. BAYHAM 24 1-24707 119,120 N.T.R.E. BAYHAM 25 1-27966 130 S.T.R.E. BAYHAM 26 1-27967 130 S.T.R.E. BAYHAM 27 1-28240 129 S.T.R.E. BAYHAM 28 1-28243 129 N.T.R.E. BAYHAM 29 1-28244 128 N.T.R.E. BAYHAM 30 1-28723 117 S.T.R.E. BAYHAM 31 1-28724 114 N.T.R.E. BAYHAM 32 1-28764 122 N.T.R.E. BAYHAM 33 1-28767 121 S.T.R.E. BAYHAM 34 1-29012 120 S.T.R.E. BAYHAM 35 1-31502 113,114 S.T.R.E. BAYHAM 36 1-153115 11 R-88 1 112,113 N.T. R. BAYHAM 37 1-174331 122 STRAFFORDVILLE BAYHAM 38 1-205427 11R-1350 1 117 S.T.R. BAYHAM 39 1-206763 116 N.T.R. BAYHAM 40 1-206764 117 S.T.R. BAYHAM 41 1-233533 11R-2107 2 128 N.T.R. BAYHAM 42 1-239217 11R-88 1 112 N.T.R., S.T.R. BAYHAM 43 1-318915 11R4167 7 126 N.T.R. BAYHAM 44 1-339550 11R-5089 4 123 N.T.B.R. BAYHAM 45 1-365007 11R-6063 2 127 N.T.R. BAYHAM 46 1-349938 11R-7453 3 1 N.T.R. BAYHAM 47 1-432710 11R-7453 2 1 N.T.R. BAYHAM 48 CT-28006 11R-8781 2 127 N.T.R. BAYHAM 49 1 PIN - 3533601021 11R2 1 BAYHAM 50 1 IPIN-3533701951D1161 I BAYHAM COUNTY ROAD #39/ KNOWN AS CHATHAM STREET/ LENGTH OF ROAD 1.262km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-606 10,11 1 BAYHAM 2 PIN - 353230156 11 R2446 BAYHAM 3 PIN - 353230161 11 R10217 BAYHAM 4 PIN - 353230161 11 R2446 BAYHAM 1 PIN - 353080117 D-710 93,94-20,21 N.T.R.E.-GORE N.T.R MALAHIDE 2 D-997 4,5-21-20,21 R-120-IX-IX MALAHIDE 3 D-998 20,21 VIII MALAHIDE 4 PIN - 353110107 D-1023 20,21 V MALAHIDE 5 D-1031 20,21 IV MALAHIDE 6 PIN - 353110107 D-1034 93,94 S.T.R. MALAHIDE 7 PIN - 353190130 D-1088 20,21 II MALAHIDE 8 D-1091 20,21 III MALAHIDE 9 PIN - 353080117 D-1229 20,21 GORE SOUTH OF VIII MALAHIDE 10 I-120 SPRINGFIELD MALAHIDE 11 I-25256 20 IX MALAHIDE 12 I-33826 21 V MALAHIDE 13 I-176935 D-1091 1 21 III MALAHIDE 14 1-309471 11R-3775 3 137 R-120 MALAHIDE 15 I-314195 11R-3456 4 20 IV MALAHIDE 16 I-380403 PIN - 353080117 11R-6027 3 20 GORE SOUTH OF VIII MALAHIDE 17 I-394919 11R-7055 1 20 III MALAHIDE 18 1-401386 11R-7321 2 136,137 R-120 MALAHIDE 19 I-411287 11R-7587 5 20 IV MALAHIDE 20 I-448980 1 PIN - 353140338 11R-8049 12 20 1 III MALAHIDE COUNTY ROAD #41/ KNOWN AS MAIN STREET/ LENGTH OF ROAD 0.677km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 1-2709 BLOCK 'D' R-54 BAYHAM 2 1-2718 BLOCK 'E' R-54 BAYHAM 3 1-2739 BLOCK 'C' R-54 BAYHAM 4 1-2772 14 III,R-54 BAYHAM 5 1-2832 MILL RACE R-4 BAYHAM 6 1-2835 16,33 R-54 BAYHAM 7 1-328170 OTTER CREEK BRIDGE -VIENNA BAYHAM 8 1-328171 OTTER CREEK BRIDGE - VIENNA BAYHAM COUNTY ROAD #42/ KNOWN AS NOVA SCOTIA LINE AND LAKESHORE LINE/ LENGTH OF ROAD 23.638km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-6 PORT BURWELL BAYHAM 2 D-435 20,21 I,11 MALAHIDE 3 PIN - 353210102 D-805 22-25,21-35 1-11 MALAHIDE 4 PIN - 353210155 D-811 1,2 I,11 BAYHAM 5 PIN - 353210155 D-814 3,4,5-3,4 1-11 BAYHAM 6 PIN - 353210155 D-815 5,6 1-11 BAYHAM 7 D-816 7,8 I,11 BAYHAM 8 D-821 9,10 I,11 BAYHAM 9 D-825 10,11 1 BAYHAM 10 PIN - 353220296 D-905 OTTER CREEK BRIDGE - PORT BURWELL BAYHAM 11 D-919 26-29-7 R-12 - R-98 BAYHAM 12 D-942 28,29 R-12 BAYHAM 13 PIN - 353180134 D-989 11,12,13 I,11 MALAHIDE 14 PIN - 353220268, 353220267 D-990 11 1 BAYHAM 15 1-139927 D-991 14-16 I,11 MALAHIDE 16 D-992 17,18 I,11 MALAHIDE 17 D-993 19,20 I,11 MALAHIDE 18 D-1030 27 I,11 MALAHIDE 19 D-1071 14-16-13 I,11 BAYHAM 20 D-1172 16 11 MALAHIDE 21 1-6 11 1 BAYHAM 22 1-217 19-24 1 BAYHAM 23 1-25804 10 1 BAYHAM 24 1-32709 27,28 1 MALAHIDE 25 PIN - 353190197 11 R5482 MALAHIDE 26 1-385907 PIN - 353250102 11 R6776 3 BAYHAM 27 1-423847 PIN - 353290132 11 R8138 3 BAYHAM 28 PIN - 353290132 11 R8364 BAYHAM 29 PIN - 353300171 11 R8364 BAYHAM 30 1-363629 11 R-5990 2 25 2 MALAHIDE 31 1-384824 11R-6029 1-5 11 1 BAYHAM 32 1-399456 1 11R-6910 1-2 11 2 MALAHIDE 33 1-453686 1 11 R-8427 2 34 1 MALAHIDE HN - JbJJJU'Ibb U-14M j5-1 ui-ui BAYHAM 2 PIN - 353330168 D-1439 35-1 III -III MALAHIDE BAYHAM 3 D-1443 35-1 IV -IV MALAHIDE BAYHAM 4 D-1444 35-1 IV -IV MALAHIDE BAYHAM 5 D-1451 110,111 S. T. R. BAYHAM 6 D-1473 111 S.T.R. BAYHAM 7 1-251955 11R-2519 2 1 IV BAYHAM 8 1-297335 11R-3788/3265 2 111 S.T.R. BAYHAM 9 1-306394 11 R-3858 1 111 S. T. R. BAYHAM 10 1-313510 11R-4141 1,2,3,4 2 V BAYHAM 11 1-313389 11 R-4007 1, 2, 3 2 V BAYHAM 12 1-369459 11 R-6235 1, 3, 4 1,2 V BAYHAM 13 1-371516 11R-6235 2 1 V BAYHAM 14 1-411260 11R-7390 1 PLAN 22 & 111 S.T.R. BAYHAM COUNTY ROAD #44/ KNOWN AS EDEN LINE/ LENGTH OF ROAD 7.057km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-404 5,6 VIII BAYHAM 2 PIN - 353390270 D-851 9,10 VIII-IX BAYHAM 3 PIN - 353410132 D-854 11,12 VIII-IX BAYHAM 4 PIN - 353410132 D-855 13,14 VIII-IX BAYHAM 5 PIN - 353410132 D-858 17,18 VIII-IX BAYHAM 6 D-859 19,20 VIII-IX BAYHAM 7 D-864 21,22 VIII-IX BAYHAM 8 PIN - 353410132 D-901 15-14--�17 IXVIII BAYHAM 9 PIN - 353390271 D-1083 6--�8-5--�8-5,6 IXVIII-VIII BAYHAM 10 D-1469 6 IX BAYHAM 11 I-113 EDEN BAYHAM 12 I-258 EDEN BAYHAM 13 I-175032 D-1083 11 7 VIII BAYHAM 14 I-177254 D-1083 8 6 IX BAYHAM 15 I-360993 11 R-59051 8,9 22 IX BAYHAM 36 P IN - 352640108 D-1019 21,23 V,VI CENTRAL ELGIN 37 D-1035 R-237 3-1-15 V-VI CENTRAL ELGIN 38 D-1038 2 V,VI CENTRAL ELGIN 39 D-1041 6,7 RI, E.R.R. SOUTHWOLD 40 D-1052 1-6,7 V VI-RII E.R.R. SOUTHWOLD 41 D-1082 8,9 IV BAYHAM 42 D-1223 18,19,20 V MALAHIDE 43 D-1266 19,20 IV MALAHIDE 44 D-1267 18 IV MALAHIDE 45 D-1268 18,17 IV,V MALAHIDE 46 D-1270 11,12 IV,V MALAHIDE 47 D-1271 13,14 IV,V MALAHIDE 48 D-1272 15 IV,V MALAHIDE 49 PIN - 351560418 D-1283 34 N.T.R. SOUTHWOLD 50 PIN - 351560418 D-1432 34 N.T.R. SOUTHWOLD 51 P IN - 351560207 D-1434 31 S.N.B.T.R. SOUTHWOLD 52 P IN - 352640108 D-1464 25 VI CENTRAL ELGIN 53 I-1729 R-12 4,5 VI CENTRAL ELGIN 54 I-31076 1-14 IV,V BAYHAM 55 I-83316 1 IV MALAHIDE 56 I-131194 16 VI CENTRAL ELGIN 57 I-146297 D-1101 3 6 V CENTRAL ELGIN 58 I-140675 R-237 3 VI CENTRAL ELGIN 59 I-142211 D-1012 1 7 RIII, W.R.R. SOUTHWOLD 60 I-143668 D-1009 4 9 VI CENTRAL ELGIN 61 I-145763 D-1014 3 6,7 VI CENTRAL ELGIN 62 I-186596 11R-772 1 25 V CENTRAL ELGIN 63 I-193749 GRAVEL PIT 24 V CENTRAL ELGIN 64 I-194338 GRAVEL PIT 24 V CENTRAL ELGIN 65 I-205632 11R-2731 1,2 15 IV MALAHIDE 66 I-210686 D-1018 3 7 RII, W.R.R. SOUTHWOLD 67 I-237067 11R-2259 2 20 V MALAHIDE 68 I-251955 11R-2519 2 1 IV BAYHAM 69 I-424695 11R-2519 2 1 IV BAYHAM 70 I-277243 11R-2905 4 3 V CENTRAL ELGIN 71 1-298068 P IN - 353350103 11R-3517 3,4 15 IV BAYHAM 72 1-308843 P IN - 353350103 11R-3717 3 1 IV BAYHAM 73 1-383897 P IN - 353310301 11R-6750 1 22 IV BAYHAM 74 I-388365 11R-6841 3,11,12,13 26,27 IV CENTRAL ELGIN 75 I-399298 P IN - 352640108 11R-7071 1 28 V CENTRAL ELGIN 76 I-424675 11 R-7797 1 1 IV BAYHAM 77 I-424695 11R-2519 2 1 IV BAYHAM 78 I-430471 11 R-8006 1 5 IX BAYHAM 79 I-441103 11 R-8192 2 3 4 3,4 IV BAYHAM 80 CT-13634 P IN - 352900201, 352900203 11R-8605 3 5 V MALAHIDE 81 CT-24248 P IN - 353130201 11R-8619 1,2 4,5 IV,V MALAHIDE 82 CT-24269 11R-8690 1 8 PLAN 263 CENTRAL ELGIN 83 CT-29650 11R-8825 5 23 III MALAHIDE 84 PIN - 353350103 11 R5318 BAYHAM 85 PIN - 353320763 11 R10698 PART 1 BAYHAM 86 PIN - 353320760 11 R10717 PART 1 BAYHAM 87 PIN - 353340305 11 R10303 PART 1 BAYHAM COUNTY ROAD #46/ KNOWN AS CULLODEN ROAD/ LENGTH OF ROAD 8.606km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 PIN - 353370118 D-235 5 X BAYHAM 2 PIN - 353390277 D-369 5,6 X BAYHAM 3 PIN - 353390272 D-400 5,6 IX BAYHAM 4 D-404 5,6 VIII BAYHAM 5 PIN - 353370200 D-1400 114 N.T.R. BAYHAM 6 PIN - 353390272 D-1469 6 IX BAYHAM 7 PIN - 353370129 D-1470 5,6 VIII BAYHAM 8 D-1471 M-28 7 BAYHAM 9 D-1479 5,6 NORTH GORE BAYHAM 10 D-1482 113,114 N.T.R. BAYHAM 11 1-30428 5 X BAYHAM 12 1-30873 6 IX BAYHAM 13 1-80393 5 X BAYHAM 14 1-188851 PIN - 353370200 11R-768 R-147 114 N.T.R. BAYHAM 15 1-189623 PIN - 353370200 11R-768 2,4,6,10 114 N.T.R. BAYHAM 16 1-189775 PIN - 353370200 11R-768 7,9,12 114 N.T.R. BAYHAM 17 1-190438 PIN - 353370200 11R-768 R-147 114 N.T.R. BAYHAM 18 1-190990 PIN - 353370200 11R-768 14,22 114 N.T.R. BAYHAM 19 1-198469 PIN - 353370200 11R-768 1 114 N.T.R. BAYHAM 20 1-269000 PIN - 353370118 11R-2762 1 164 N.T.R. BAYHAM 21 1-363016 11 R-6015 3 114,115 N.T. R. BAYHAM 22 1-421670 PIN - 353390277 11 R-7821 1 5 X BAYHAM 23 1-453206 PIN - 353370200 11R-8500 1,2,3 114 N.T.R. BAYHAM 24 PIN - 353370118 D1083 BAYHAM 25 PIN - 353390272 D1083 BAYHAM 2 1 PIN - 352820177 D-961 1 3,4 1 VIII MALAHIDE 3 PIN - 352830152, 352830161 D-963 3,4 IX MALAHIDE 4 PIN - 352830151 D-966 3,4 X MALAHIDE 5 1-397293 PIN - 352820177 11 R-7142 1 4 VIII MALAHIDE 6 1-446333 PIN-352840261 11R-8175 2,3,4,5 4 XI MALAHIDE 7 PIN - 352840183, 352840201, 352840205 D1278 MALAHIDE 8 PIN - 352840183 11 R7402 MALAHIDE 9 PIN - 352840183 11 R7399 MALAHIDE 10 PIN - 352830167 11 R9738 PART 1 MALAHI DE 11 PIN - 352840201 11 R7400 MALAHIDE 12 PIN - 352840261 D1419 MALAHIDE 13 PIN - 352840261 D8784 MALAHIDE Putnam Road (from Lyons Line to Ron McNeil Line) was transferred from the Township of Malahide to the County of Elgin September 10, 2002. COUNTY ROAD #48/ KNOWN AS FERGUSON LINE AND LYONS LINE/ LENGTH OF ROAD 29.491 km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-689 A,13-1,2,3 IX-X MALAHIDE 2 D-965 4,5 X,XI MALAHIDE 3 D-967 6,7 X,XI MALAHIDE 4 D-968 8,9 X,XI MALAHIDE 5 D-969 10,11 X,XI MALAHIDE 6 D-974 12 X,XI MALAHIDE 7 D-1202 7 XI CENTRAL ELGIN 8 1-145523 D-965, D-966 4 4 X MALAHIDE 9 1-233051 ORTHOPHOTO 6,7 XII CENTRAL ELGIN 10 1-281599 PIN- 351610102 11R-3025 1 1 XI CENTRAL ELGIN 11 1-292122 PIN- 352700164 11R-3313 1,2,3 16 XI CENTRAL ELGIN 12 1-309526 11R-3909 1 13 X MALAHIDE 13 1-318116 11R-4338 1,3 21,22 X MALAHIDE 14 1-322696 11R-4404 2 22 XI MALAHIDE 15 1-342859 11R-5225 1,3,4,E 16,17,18 XI MALAHIDE 16 1-345391 PIN - 352770102 11R-5291 2,3,4 14 X MALAHIDE 17 1-372327 11R-6307 2 18 X MALAHIDE 18 1-374661 11R-6439 2,3 22 XI MALAHIDE 19 1-376027 PIN - 352770102 11 R-6501 3 17,18 X MALAHIDE 20 1-444367 PIN- 351620175 11R-7738 1,2,3 8 XI CENTRAL ELGIN 21 1-431420 PIN - 352740102 11R-8013 1 23,24 X MALAHIDE 22 1-434886 PIN- 352700164 11R-8064 2 17 XII CENTRAL ELGIN 23 1-436458 PIN- 351610102 11R-8030 6 7 XI CENTRAL ELGIN 24 1-436459 PIN- 351610102 11R-8030 2,7,9 7 XI CENTRAL ELGIN 25 PIN- 352690104 11R2499 CENTRAL ELGIN 26 PIN- 352690104 11R2687 CENTRAL ELGIN 27 PIN- 352690104 11R1093 CENTRAL ELGIN 28 PIN - 352690158, 352680159 11R9350 PART 2 CENTRAL ELGIN COUNTY ROAD #49/ KNOWN AS WHITTAKER ROAD/ LENGTH OF ROAD 2.781km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-977 6,7 M MALAHIDE 2 D-980 6,7 XII MALAHIDE 3 I-120 SPRINGFIELD X MALAHIDE 4 I-145523 D-965, D-966 03-May 4 M MALAHIDE 5 I-388927 11 R-6909 1 6 M MALAHIDE 6 I-391834 11 R-6909 1 6 M MALAHIDE COUNTY ROAD #50/ KNOWN AS VICTORIA STREET/ LENGTH OF ROAD 0.642km ITEM #I INSTRUMENT I PIN I PLAN I PART # I LOT I CONCESSION I MUNICIPALITY 1 1 1 PIN - 353290224 11 R25541 I I I BAYHAM COUNTY ROAD #51/ KNOWN AS FRUIT RIDGE LINE/ LENGTH OF ROAD 1.513km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 1-185925 PIN - 351530319 11 R-721 2 3 V CENTRAL ELGIN 2 1-218444 PIN - 351530319 11 R-1601 1 3 V CENTRAL ELGIN ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-1 10 IX MALAHIDE 2 D-301 20 XI BAYHAM 3 D-792 3,4,5-22->25-5-7 XII-X-XII MALAHIDE RP-120 4 D-906 8 XII-IX MALAHIDE 5 D-946 11,12-11->13 XI MALAHIDE 6 D-947 9,10-14->16-7 XI-IX-XII MALAHIDE 7 D-948 17,18 IX MALAHIDE 8 D-970 15,16 XII-IX MALAHIDE 9 D-971 14-8,9,10 XII-IX MALAHIDE 10 D-972 17,18-2,3,4 XII-IX MALAHIDE 11 PIN- 352710132 D-975 13,14 X-RII,N.E.R. CENTRAL ELGIN 12 PIN- 352710132 D-976 15,16 X-RII, N.E.R. CENTRAL ELGIN 13 D-979 13-21 XII-X MALAHIDE CENTRAL ELGIN 14 PIN- 352710132 D-981 17,18 X-RII, N.E.R. CENTRAL ELGIN 15 D-983 19,20-1,2-24 XII-IX-X MALAHIDE CENTRAL ELGIN 16 D-984 24 X CENTRAL ELGIN 17 D-985 PARTS OF 7,9-16,18-24 XII MALAHIDE 18 D-985 PARTS OF 1,3,4,8,9-18 IX MALAHIDE 19 D-985 20 X MALAHIDE 20 D-986 11,12 X,RII, N.E.R. CENTRAL ELGIN 21 D-987 18,19 RI 1, N.E.R. CENTRAL ELGIN 22 D-988 22,23 X,XI CENTRAL ELGIN 23 D-1002 6,7 XIII MALAHIDE 24 D-1116 7 X,RII CENTRAL ELGIN 25 PIN- 351620180 D-1139 1,2,3 X,RII CENTRAL ELGIN 26 PIN- 351600244 D-1140 1,2 C,D SOUTHWOLD 27 PIN- 351620180 D-1164 4 X,RII CENTRAL ELGIN 28 D-1167 7 X,RII CENTRAL ELGIN 29 D-1168 6 X CENTRAL ELGIN 30 PIN- 351620180 D-1170 5 X CENTRAL ELGIN 31 D-1474 PARTS OF X,XII MALAHIDE A,B,29,30,31 32 D-1477 6,7 XI MALAHIDE 33 D-1478 2-26,27 XII-X MALAHIDE 34 I-120 SPRI NGFI ELD MALAHIDE 35 I-138572 D-986 2 12 X CENTRAL ELGIN 36 I-136982 5-16 IX-XII MALAHIDE 37 I-137467 5-16 IX-XII MALAHIDE 38 I-138331 D-986 1 21 S.T.R. SOUTHWOLD 39 I-179256 PIN- 351600244 11R-551 1 1 D SOUTHWOLD 40 I-196604 11R-1062 2,3 41 E.T.R.N.B. SOUTHWOLD 41 I-198324 11R-1110 1 20 X CENTRAL ELGIN 42 I-207527 11R-1316 41 E.N.B.T.R. SOUTHWOLD 43 I-230454 D-1164 4,5 X->RII N.E.R. CENTRAL ELGIN 44 I-233049 ORTHOPHOTO 7-7,8 RI, RI I, N.E.R. RI, S.E.R. CENTRAL ELGIN 45 I-238058 11R-2176 1 5,6 X CENTRAL ELGIN 46 I-253209 11R-2529 2 6 X CENTRAL ELGIN 47 I-310759 33 R-120 MALAHIDE 48 I-317951 11R-4349 2 B XII MALAHIDE 49 I-318918 1 KAINS BR. VIII CENTRAL ELGIN 50 92108-11-LT 6 RI 1, N.E.R. CENTRAL ELGIN 51 I-397786 I-397785 2 7 RI 1, N.E.R. CENTRAL ELGIN COUNTY ROAD #53/ KNOWN AS BEECH STREET AND ELM STREET/ LENGTH OF ROAD 1.408km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 PI N - 353010001 D-751 VI R-145 AYLMER 2 1-74 ELM STREET AYLMER 3 1-145 ELM STREET AYLMER 4 1-164-A BEECH STREET AYLMER 5 1-166 ELM STREET AYLMER 6 1-240 ELM STREET AYLMER 7 1-311 ELM STREET AYLMER 8 1-86737 ELM STREET AYLMER 9 1-117021 82 N.T.R.E. AYLMER 10 1-142511 BEECH STREET AYLMER 11 1-146300 82 N.T.R. AYLMER 12 1-307819 D-751 82 N.T.R. AYLMER 13 CT-54248 PI N - 353000327 11 R-9193 2 12 PLAN 164 AYLMER 14 CT-54415 PI N - 353000237 11 R-5704 1 82 N. T. R. AYLMER COUNTY ROAD #54/ KNOWN AS PIGRAM ROAD/ LENGTH OF ROAD 2.776km ITEM # INSTRUMENT I PIN I PLAN I PART # 1 LOT I CONCESSION I MUNICIPALITY 1 1 1 D-689 I IA,B-1,2,31IX-X IMALAHIDE COUNTY ROAD #55/ KNOWN AS BAYNOR ROAD / LENGTH OF ROAD 14.638km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 PIN - 353300117 D-1079 28 II BAYHAM 2 1-292788 BAYHAM 3 CT-12328 11 R-8743 2 28 SOUTH GORE BAYHAM 4 PIN - 353310254 11R2502 5 PIN - 353310254 11R2423 6 PIN-353310254 D1217 7 PIN - 353300002 11 R7665 COUNTY ROAD #56/ KNOWN AS ELM LINE/ LENGTH OF ROAD 4.316km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 1-277 9,10 VIII CENTRAL ELGIN 2 1-305 8 VII CENTRAL ELGIN 3 1-308 10 VI11 CENTRAL ELGIN 4 1-283511 11R-3082 1 11 VII CENTRAL ELGIN 5 1-283512 11R-3082 3 11 VII CENTRAL ELGIN 6 1-292786 11R-3288 1 16 VII CENTRAL ELGIN 7 1-360041 PIN - 352660102 11R-5848 1,3 16,17 VII CENTRAL ELGIN 8 1-372848 11R-6367 3 11 VI11 CENTRAL ELGIN 9 1-372849 PIN - 352670102 11R-6371 3 13 VI11 CENTRAL ELGIN 10 1-372850 PIN - 352670102 11R-6371 2 13 VI11 CENTRAL ELGIN 11 1-372851 PIN - 352670102 11R-6367 11 11 VII CENTRAL ELGIN 12 1-372852 PIN - 352670102 11R-6367 10 11 VII CENTRAL ELGIN 13 1-372853 PIN - 352670102 11R-6367 8,9 11 VII CENTRAL ELGIN 14 1-372854 PIN - 352670102 11 R-63671 4 12 VI11 CENTRAL ELGIN 15 1-372855 PIN - 352670102 11 R-63671 5 12 VI11 CENTRAL ELGIN 16 1-372856 PIN - 352670102 11 R-63711 1 13 VI11 CENTRAL ELGIN 17 1-374373 PIN - 352670102 11 R-63711 4 14 VI11 CENTRAL ELGIN 18 1-374708 PIN - 352670102 11 R-63671 12 12 VII CENTRAL ELGIN 19 1-377942 PIN - 352670102 11 R-63711 5 13,14 VII CENTRAL ELGIN 20 1-377943 PIN - 352670102 11 R-63671 13 12 VII CENTRAL ELGIN 21 1-384984 PIN - 352670102 11R-6797 1 15 VII CENTRAL ELGIN 22 1-384985 11R-6791 5 18 VII CENTRAL ELGIN 23 1-385172 11R-6791 3 17 VII CENTRAL ELGIN 24 1-387163 11R-6791 4 18 VII CENTRAL ELGIN 25 1-387165 11R-6791 6 18 VII CENTRAL ELGIN 26 1-387173 11R-6791 1,2 15,16,17,18 VI11 CENTRAL ELGIN 27 1-399094 PIN - 352670102 11R-6367 1,2 11 VI11 CENTRAL ELGIN 28 1-406039 11R-7409 2 15 VI11 CENTRAL ELGIN 29 1-422677 11R-7409 1 15 VI11 CENTRAL ELGIN 30 PIN-352660102 D1065 CENTRAL ELGIN 31 PIN - 352660102 11R67 CENTRAL ELGIN COUNTY ROAD #57/ KNOWN AS SOUTHDALE LINE/ LENGTH OF ROAD 0.598km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 D-1461 7 A CENTRAL ELGIN 2 1-262 4 VI CENTRAL ELGIN 3 1-263 33-44 VI CENTRAL ELGIN 4 1-309306 11 R-3021 2 6 VI I CENTRAL ELGIN 5 1-343772 11 R-5116 19 7 VI I CENTRAL ELGIN 6 1-365903-LT 1,2,3,4 7 VI CENTRAL ELGIN 7 PIN - 352350770 11 R8520 PART 1 CENTRAL ELGIN 2 P-2126-74 10-13 1 MALAHI DE 3 P-2126-75 10,11 11-VI, SOUTH GORE MALAHI DE 4 1-399456 11 R-7024 1,2 11 11 MALAHI DE 5 PIN - 353170102 11 R5737 MALAHI DE 6 PIN - 353050001 11 R4381 MALAHI DE 7 PIN - 353140101 11 R1910 MALAHI DE 8 PIN - 353160277 D742 MALAHI DE 9 PIN - 353150003 11 R7597 MALAHI DE 10 PIN - 352870001 11 R73 MALAHI DE COUNTY ROAD #74/ KNOWN AS BELMONT ROAD/ LENGTH OF ROAD 13.143km ITEM # INSTRUMENT/PIN PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 P-2389-19 17-21 VIII-XI,S.E., RI, N.E. CENTRAL ELGIN 2 P-2389-19 17 18 19 24 VI-XV MALAHIDE 3 P-2456-49 1 VII CENTRAL ELGIN 4 I-452283 PIN- 352720101, 352710174 11R-8341 2 17 RI, N.E. CENTRAL ELGIN 5 I-452491 PIN- 352720101, 352710174 11R-8341 1 17 RI, N.E. CENTRAL ELGIN 6 CT-22870 11 R-8710 1 18 2 R.N. E. R. CENTRAL ELGIN 7 PIN- 352750212 D795 I I I I CENTRAL ELGIN 8 PIN- 352730190 D290 CENTRAL ELGIN Transferred from Ministry of Transportation of Ontario to County of Elgin on January 1, 1998. Belmont Road through Belmont transferred from the Municipality of Central Elgin to the County of Elgin on September 10, 2002. COUNTY ROAD #76/ KNOWN AS GRAHAM ROAD/ LENGTH OF ROAD 16.091 km ITEM # INSTRUMENT PIN PLAN PART # LOT CONCESSION MUNICIPALITY 1 P-2205-28 18,19 II,VIII,X,XI,XII,XII WEST ELGIN 2 P-2205-29 18,19,21,22 A,B,I,II,III,IV,VII WEST ELGIN 3 1-383257 11R-6725 13 19 XII WEST ELGIN 4 1-398776 11R-7170 1,5 19 XII WEST ELGIN ➢ Transferred from Ministry of Transportation of Ontario to County of Elgin on April 1, 1997. ➢ Graham Road through West Elgin transferred from the Municipality of West Elgin to the County of Elgin on September 10, 2002. 1 D-72 FROM #3 TO RODNEY WEST ELGIN 2 D-364 FROM #3 TO #104 WEST ELGIN 3 D-399 FROM #3 TO RODNEY WEST ELGIN 4 D-478 8 IV WEST ELGIN 5 PIN - 351080192 D-542 14,15-12 I,II-III WEST ELGIN 6 D-574 FROM #3 TO RODNEY WEST ELGIN 7 D-601 12,13-8�11 II -III WEST ELGIN 8 PIN - 351080194 D-622 14,15 BROKEN FRONT WEST ELGIN 9 PIN - 351090101 D-933 6,7-8,9 GORE -VI WEST ELGIN 10 D-939 6,7 VIII WEST ELGIN 11 D-940 8,9 V,VI WEST ELGIN 12 D-1069 6,7 XIII,XIV WEST ELGIN 13 D-1125 8,9 III IV WEST ELGIN 14 D-1241 6,7 XII WEST ELGIN 15 D-1242 6,7 XII WEST ELGIN 16 D-1243 6 XI WEST ELGIN 17 D-1244 6 XII WEST ELGIN 18 D-1245 6,7 X WEST ELGIN 19 D-1246 7 XI WEST ELGIN 20 D-1247 6 XI WEST ELGIN 21 D-1248 6,7 IX WEST ELGIN 22 D-1250 6,7 IX WEST ELGIN 23 PIN - 351080002 D-1468 11-9 II -III WEST ELGIN 24 I-24296 11 R-26201 1,2 BETWEEN 6,7 GORE WEST ELGIN 25 I-25295 1,2 9 VI WEST ELGIN 26 I-25305 1,2 6 GORE WEST ELGIN 27 I-29499 1,2 9 III WEST ELGIN 28 I-33115 1,2 14 II WEST ELGIN 29 I-341659 1,2 6 VII WEST ELGIN 30 I-364168 11 R-5989 1,2 9 III WEST ELGIN 31 I-372119 PIN- 351080194 11R-6339 1,2 14 BROKEN FRONT WEST ELGIN 32 1 I-391786 111R-6822 1,2 1 8 1 VI I WEST ELGIN 33 I-397011 PIN - 351100108 111 R-71761 1,3 1 7 1 VII I WEST ELGIN 34 PIN - 351090101 11 Rl 1521 1 1 1 WEST ELGIN 1 PIN - 351050414 D-1277 1 VII WEST ELGIN 2 PIN - 351020172, 351020175, 351020174,351020177 D-1441 A VIII WEST ELGIN 3 PIN - 351050414 D-1446 1 VII WEST ELGIN 4 PIN - 351050414 D-1448 2-3 VII-VIII WEST ELGIN 5 PIN - 351050414 D-1449 4-5 VII-VIII WEST ELGIN 6 PIN - 351020172, 351020175, 351020176 D-1450 B-C VII-VIII WEST ELGIN 7 PIN - 351050414 D-1452 3 VIII WEST ELGIN 8 PIN - 351050440, 351050439 D-1454 1,D VII WEST ELGIN 9 PIN - 351020135, 351020172 D-1456 D VIII WEST ELGIN 10 1-19944 1 VIII WEST ELGIN 11 1-14509 1,D VIII-VII WEST ELGIN 12 1-31653 1 VI11 WEST ELGIN 13 1-31795 1 VII WEST ELGIN 14 1-31905 HYD-EL.203-6293 A,B I 1-D VI11 WEST ELGIN 15 1-291010 (KENT 455564 BOUNDARY ROAD WEST ELGIN/ KENT 16 1-323947 11R-4323 1 1 5 VI11 WEST ELGIN 17 1-332098 PIN - 351050106, 351050105 11R-4832 1,3,8 1 VII WEST ELGIN 18 1-333026 PIN - 351050106, 351050104 11R-4832 6 1 VII WEST ELGIN 19 1-343770 PIN - 351050106, 351050104 11R-4832 2,6,7 1 VII WEST ELGIN 20 1-351395 PIN - 351020175 11R-4415 1 B VII WEST ELGIN 21 1-507455 24R-4496 1 18 IV WEST ELGIN 22 1-80096 D VI11 WEST ELGIN 23 1-507459 24R-4496 2 18 IV ORFORD 24 PIN - 351020135, 351020136, 351020172 11R4372 WEST ELGIN 25 PIN - 351050413 11R6409 IWEST ELGIN 26 PIN - 351050413 11R4650 I WEST ELGIN "BEING A BY-LAW TO AUTHORIZE REDUCED LOAD LIMITS ON COUNTY OF ELGIN ROADS, AND TO REPEAL BY-LAW 98-10" WHEREAS, pursuant to Section 122 (7) of the Highway Traffic Act, H.B, R.S.O, 1990, as amended, a municipal corporation or other authority having jurisdiction over a highway may by by-law designate the date on which a reduced load period shall start or end and the highway or portion thereof under its jurisdiction to which the designation applies, subject to exceptions; and WHEREAS it is deemed advisable to designate certain Elgin County Roads as reduced load during the Spring thaw; and WHEREAS the designation of reduced load on County Roads would be at the discretion of the Director of Engineering Services or their designate; NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Director of Engineering Services or their designate is authorized to designate certain Elgin County roads as Reduced Load roads. 2. THAT between March 1 and April 30 of each calendar year, and where authorized signs have been erected and are on display, no person shall move, drive, operate, or draw a vehicle or vehicles, or combination of vehicles, upon any highway or portion thereof as identified in Schedule "A" hereto where the weight upon the axle exceeds 5000 Kilograms. 3. THAT the Director of Engineering or their designate has authority, in order to preserve the condition of a highway, to extend or shorten the dates on which a reduced load period shall start and end annually. 4. THAT during the reduced load period the provisions of Subsections (1), (2), (3) and (4) of Section 122 of the Highway Traffic Act R.S.O. 1990, Chapter H.8 as amended, apply to the roads or portions thereof set out in Schedule "A" to this By-law. 5. THAT By-law 98-10 be hereby repealed. 6. THAT this by-law shall be enforceable when reduced load limit signs have been erected and are on display. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24t" DAY OF MARCH, 2026. Blaine Parkin, Dominique Giguere, Chief Administrative Officer/Clerk. Warden. Section County Road No. Road Name From To Distance No. (Km) 1.1 County Road #9 McDougall East limits of West limits of 4.26 Line Furnival Road Colley Road 1.2 County Road #9 Colley Road South limits of North limits of 0.64 McDougall Line Stalker Line 1.3 County Road #9 Stalker Line East limits of West limits of 3.00 Colley Road Graham Road 1.4 County Road #9 Stalker Line East limits of East limits of 3.60 Graham Road Dunborough Road 1.5 County Road #9 Duff Line East limits of West limits of 7.18 Dunborough Currie Road Road 1.6 County Road #9 Duff Line East limits of West limits of 9.08 Currie Road Iona Road 2.1 County Road #5 Dunborough North limits of Thames River 10.80 Road Pioneer Line 3.1 County Road #18 Third Line East limits of 0.18km west of 13.07 Iona Road the East limits of Southdel Drive 4.1 County Road #27 Sparta Line North limits of South limits of 0.27 Union Road Roberts Line 4.2 County Road #27 Sparta Line South East 670km west of 2.64 property limits the west limits of Roberts Line of Sunset Drive and Sparta Line 5.1 County Road #48 Ferguson East limits of West limits of 2.65 Line Wonderland Wellington Road Road 5.2 County Road #48 Ferguson East limits of West limits of 4.89 Line Wellington Highbury Road Avenue 5.3 County Road #48 Ferguson East limits of West limits of 6.01 Line Highbury Belmont Road Avenue 5.4 County Road #48 Lyons Line East limits of West limits of 7.44 Belmont Road Imperial Road 6.1 County Road #37 Avon Drive 680m east of West limits of 6.81 the east limits Imperial Road of Belmont Road 6.2 County Road #37 Avon Drive East limits of West limits of 5.53 Imperial Road Putnam Road 6.3 County Road #37 Avon Drive East limits of West limits of 2.85 Putnam Road Pigram Road 7.1 County Road #43 Richmond North limits of South limits of 4.09 Road Nova Scotia Calton Line #55 9.1 County Road #55 County Road #55 North limits of Lakeshore Line South limits of Calton Line 7.98 9.2 County Road #55 County Road #55 North limits of Calton Line South limits of Heritage Line 6.64 Report to Committee of the Whole From: Peter Dutchak, Director of Engineering Services Date: March 10, 2026 Subject: ENG 26-06 County Asset Transfer Protocol Recommendation(s): THAT staff initiate activities to transfer 21.12 kilometres of County Roads to their respective local jurisdiction, and; THAT staff prepare an asset funding schedule to be distributed to receiving municipalities that allocates a total of $12,466,419, coinciding with investments currently scheduled within the 10-year capital plan and to be distributed over a 4-year term commencing in 2027. Introduction: County Council has supported a number of initiatives emanating from the development of the Transportation Master Plan including road and bridge rationalization. County Council further directed staff to develop an asset transfer protocol to facilitate the transfer of approximately 21 kilometres of County roads to their respective local municipal jurisdiction. This report presents asset transfer protocol options for Council's consideration and approval. Background and Discussion: Road rationalization is the process of reviewing and determining the appropriate tier of jurisdiction (County vs. local municipality), aiming to ensure that the assets owned and operated by the County support the services and service levels that Council desires and that the County provides. Road use and function can change over time and road transfers have occurred throughout the history of Elgin County to accommodate growth and demand changes. In recent history, road transfers occurred between the County and Township of Southwold in 2018 when the County assumed 3.5km of Wonderland Road and transferred 10km of roads to the Township. It is anticipated that remnant Provincial Highway road sections will be transferred to the County once the Province completes construction of the Highway #3 widening and extension project currently underway. The Municipal Act Page 469 of 504 provides the upper tier governments the ability to transfer roads and bridges to manage the normal process of assigning assets to the appropriate jurisdiction. At their April 22, 2025 meeting, County Council was presented the Road Rationalization presentation with a detailed overview showing how the OGRA Road Rationalization model and associated 12 criteria categories were utilized to determine transfer warrant scoring. That exercise identified 180km of County roads that qualified for local transfers. Staff significantly reduced these outcomes to 21 km of near -term transfers to focus on short, dead end and redundant road sections that do not support the regional transportation network. A map showing the proposed road transfers are appended to this report. Transferring these roads to local jurisdiction provides municipalities with the autonomy and flexibility to invest as they deem fit to meet their local needs, coordinating with local projects and built to local standards. The County in turn can focus on the County's regional transportation network and prepare for new investments that accommodate future growth needs. When the TMP is updated in 2030, experience from anticipated regional growth will provide real data to inform an updated road rationalization study. It is expected that some existing local roads may be better suited as County roads at that time (i.e. Yarmouth Centre Road) and contingent upon future Provincial highway connections and traffic flows. Formal comments in relation to the TMP have been received from 6 of the County's 7 local municipal partners. Every responding LMP was generally supportive of the direction of the TMP. Specifically related to Road Rationalization, LMPs did not disagree with the outcome of the study but were unilaterally concerned with how municipalities would be funded with the added responsibility and liability of transferred assets. These comments are consistent with concerns raised by the Municipal Advisory Committee during the development of the TMP. Formal responses received from LMPs are appended to this report for Council's information. While the Municipal Act provides upper tier municipalities the ability to transfer roads, it does not require compensation to accompany the assets. Municipalities have requested that funding be provided that extends beyond current identified needs and to include future maintenance obligations so municipalities would not be financially burdened for assuming additional assets now or in the future. Staff recommends compensating receiving LMPs funding for the repair and improvement costs currently identified and included within the County's 10-year capital plan. The total cost of planned investments across the 21 km of roads to be transferred equals $12,466,419. Costs are based upon current construction costs and inflated by 2% annually until the project is scheduled in the plan. These needs have been determined considering engineering inspections and lifecycle investment strategies consistent with the County's Asset Management Plan. Page 470 of 504 The table below identifies the compensation amount for each receiving LMP that corresponds with scheduled investments included within the 10-year capital plan. A table with details of each asset is appended to this report for Council's information. Munici ali KMs transferred lvaiue of Planned Work West Elgin 1.97 $ 126,135 Dutton Dunwich 5.26 $ 1,462,019 Central Elgin 5.99 $ 1,303,645 Malahide 4.73 $ 1,706,561 Bayham 3.18 $ 7,868,059 Road Maintenance Agreement allocations total $4,019,316 (2026) annually. The reduction of 21km of transferred roads would reduce allocations by a total of $121,144, or by 3%. Staff proposes to maintain current allocations until the RMA is renewed at the end of 2027. Staff believes this approach provides a fair balance between transferring assets with no compensation as permitted under the Municipal Act and the LMP's request to fund all current and future liabilities. Staff does not recommend embarking upon negotiations with LMPs with the intent to increase funding amounts. The assets proposed to be transferred are defined functionally as local assets and as other new growth -related investment priorities arise, investment in these local assets may be deferred. Therefore, if transfer compensation amounts were to exceed what is currently planned, staff would recommend retaining all currently owned assets until the TMP is revisited in 2030 and when the road rationalization study could be updated. Financial Implications: The total planned investment for the transferred assets totals a significant $12.47M and it would be financially burdensome to provide this funding in one fiscal year. Staff therefore recommends the total compensation of $12.47M be transferred to receiving municipalities over a 4-year term beginning in 2027 and coinciding with the next full term of Council. This funding schedule would conclude asset transfer funding sooner, providing receiving LMPs funding so they can plan future investments. There are other funding options available to Council. Another option would see the $12.47M transferred over a 10-year period, commencing in 2027 with funding provided in the future years when work is currently scheduled within the 10-year capital plan. This funding schedule would have no net negative financial burden on the County since these investment amounts are already planned. However, this would require a decade to complete and receiving LMPs would receive funding over 10 years. In either case, physical asset transfers would be planned to occur in 2027 to implement this TMP initiative. RMA allocations on transferred roads would also conclude at the end r•5ftiyxA Page 471 of 504 Advancement of the Strategic Plan: This initiative formed part of the Transportation Master Plan and supports the responsible maintenance and management of County assets as laid out in the Asset Management Plan. This work reflects the County's ongoing commitment to maintaining safe, functional, and efficient facilities and infrastructure. Local Municipal Partner Impact: Receiving municipalities will have additional roads under their portfolio. Maintenance activities will not change significantly since these assets are currently maintained locally through the RMA. Transfer funding will be determined and transferred by the County at a scheduled timeframe as determined by County Council. Communication Requirements: Once a funding schedule is approved by County Council, details will be developed and circulated to receiving LMPs. Conclusion: As a key initiative of the TMP, jurisdictional road rationalization as has been completed. This report seeks Council's direction and approval to develop a funding schedule to facilitate County road asset transfers. All of which is Respectfully Submitted Peter Dutchak Director of Engineering Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 472 of 504 COUNTY OF ELUN TRANSPORTATION MAS rER PLAN tir PkARCADIS IV P,oi—d CULIII0.y R—d N.I..,k Cuunly R—d f., N—, - Mu �,p. I R—d Rail Base FeaRpres solverneia AioA Fu 11 ldghway lnkAdonum Eigh NkIRCiPill BOWIdWY lwl)AHXghviay lntwch8:mr2ges OdhjMkInIcEpW Prow"clal P llgl,roay Fr l Nolwn Pvvocial Aj tomm l oghmq Page 473 of 504 January 15, 2026 'I`tu"inky IL5 Municipality of Bayham Comments — Elgin County Draft Transportation Master Plan The Municipality of Bayham ("Bayham") has reviewed the Draft Transportation Master Plan (TMP) as formally adopted by County Council on December 11, 2025. Bayham is generally supportive of the TMP, but is providing the following comments to ensure proper consideration of meaningful consultation and a well thought-out road rationalization transfer protocol are established with ongoing lower -tier input. Focus Area A — Responding to Anticipated Road Capacity Constraints Bayham has no real input on ItemsA1 as they tend to focus on the centre of the County and are in general proximity to the anticipated growth areas around PowerCo as illustrated in Exhibit 4.1. Clearly the intent is to focus improvements geographically in a combination of Southwold, Central Elgin, Malahide, and Aylmer. Bayham is outside of the priority area. This noted, Item A2 and associated Exhibit 4.2 propose carpool locations across the County. Exhibit 4.2 is clear that Bayham is the only municipality that does not have a proposed carpool location (it is assumed that Malahide will useAylmer's). Bayham requests that consideration be given to identifying secondary locations across the County for future expansion, including one in Bayham. Focus Area C — Rationalizing County Transportation Network Assets The draft TMP identifies road rationalization as "the process of reviewing and optimizing the road network within the County to ensure each roadway's function aligns with County vs. Local Municipal Partner ownership. The process involves applying a logical framework to determine which roads serve County mobility objectives to a sufficient degree to remain in or be added to the County road network." Bayham is the lower -tier municipality and appears most impacted by the recommended road - asset transfers. Bayham notes thatthe following roads and bridges are slated for downloading in the near- and long-term, as noted on Exhibit 4.4: • Fulton Street (Vienna) • Chatham Street, south of Nova Scotia Line/Bridge Street (Port Burwell) Page 474 of 504 • Wellington Street (Port Burwell) • Victoria Street, between Robinson and Wellington (Port Burwell) • County Road 55, between Heritage Line and Glen Erie Line • Eden Line, between Plank Road and Culloden Road • Edison Drive Bridge — Edison Drive, Vienna Bayham staff were first engaged on road rationalization in 2021 and again in 2022, but not since. Given the data collected at the time and the requirement for a logical framework for continuation in, or removal from the County's road network, Bayham questions whetherthe data used to underpin the recommendations are current enough to substantiate such transfers. Pressey Road, which is a boundary road on the north end of Bayham, connects Malahide with Tillsonburg and has seen an increase in traffic over the last few years. In 2022, Bayham made recommendation to considera transferof Pressey Road to the County. This was rejected at the time, but nearly four years have passed since the last meaningful discussion on road rationalization. Bayham, once again, is recommending the consideration of a transfer of Pressey Road to the County. From Bayham's perspective any additional roads or bridges added to Bayham's infrastructure portfolio will increase operational costs associated with proper staffing and maintenance, and will expand Bayham's capital footprint and overall lifecycle costing, which has a direct impact to the Asset Management Plan and approved Financial Strategy. Insurance premiums will also increase due to the addition of road and bridge assets into Bayham's portfolio. Bayham has concerns about what funding, if any, will be provided under a transfer protocol and in what condition the assets will be transferred. It is worth noting that, if a transfer does occur, funding under the Road Maintenance Agreement (RMA) will be negatively impacted as maintenance funding will shift entirely to Bayham. Historically, Bayham has incurred greater than projected costs to maintain County roads, which was identified to the County during discussions over the RMA, but was not something that County was willing to adjust at that time. There are also costs and administrative time required to establish new boundary road agreements and determine new drainage assessments. County Road 55 is a boundary road between Bayham and Norfolk. If transferred, it will require a boundary road agreement to outline roles and responsibilities of each municipality regarding maintenance, capital improvements, and drainage assessments. Bayham will be responsible for the drainage assessments on all newly -obtained roads, which is yet another added cost. Are costs for drainage assessments and boundary agreements included in contemplated financial compensation? Bayham staff should be consulted with respect to any established transfer protocol. Inclusion of the Manager of Public Works and Treasurer should be mandatory where infrastructure assets and financial implications are the topic. The TMP does indicate that a transfer protocol may be underway as targeted assets have been identified. Since 2022, no consultation has occurred with Bayham outside of asset identification. Back when discussions were ongoing, it was mentioned that a transfer protocol would include important background information to support lower -tier decision -making, including documents such as bridge inspection reports, road condition reports, and any up-to-date designs and drawings for proposed works in the County's Page 475 of 504 possession. Bayham strongly recommends this intent be carried into any new round of discussion. Focus Area D — Supporting Safety on County Roads Bayham is supportive of the TMP's focus on road safety supports the TMP's emphasis on road safety, including analysis, consultation, and potential mitigation solutions. Bayham has a number of areas on County roads that have, over the last five years, given rise to local concerns regarding safety. Bayham has received and forwarded on to the County various safety concerns on Plank Road and Eden Line, and has received requests for safe pedestrian crossing infrastructure in Straffordville and Port Burwell. Bayham encourages the County to consult with lower -tier partners and develop a Traffic Calming Policy for the County rather than sole reliance on the Canadian guide. A County policy would clearly articulate the County's approach, provide a transparent and consistent framework for evaluating and prioritizing requests, and improve public understanding of how traffic calming warrants are determined and applied. This would make communication with the public easier with respect to traffic calming and may alleviate future requeststo Bayham and County Council, respectively. Focus Area E — Responsiveness to Changes and Challenges Bayham has previously considered and commented upon an earlier iteration of County Development Charges. At that time, Bayham was generally opposed to the concept. Bayham understands and is in favour of the concept of development charges, and have since implemented local development charges on the majority of Bayham's capital portfolio. Bayham does continue to question, however, what actual benefit Bayham will receive if a County development charge proceeds. Elgin County and area growth projections are heavily skewed to the geographic centre and environs near to St. Thomas. This is evidenced by the clear focus of Action Items geographically in proximity to St. Thomas and diminishing with distance. This is due to the ongoing PowerCo development and secondary industrial development. The TMP identifies under FocusAreaA, a significant number of road infrastructure projects to the benefit of St. Thomas and Central Elgin, extending as far east as Aylmer. Bayham believes that a County development charge would see implementation to a greater degree in these areas, and would leave relatively less for Bayham. Bayham is supportive of a County EV Charging Strategy and any County support towards establishing a charging station in Bayham. Bayham's 2026-2035 Capital Budget contains an item for an Electric Charging Station that could be further encouraged by the County's policy decision to develop and implement a strategy for the whole County. If this comes to fruition, Bayham encourages siting of at least one such station publicly in Bayham. This location should be any future carpool location, as referenced under Focus Area A. Focus Area F — Passenaer and Transit Service Provision Bayham strongly supports the TMP action item to explore and assess opportunities for expanded passenger transit connectivity across Elgin County, including partnerships with Page 476 of 504 neighboring municipalities and agencies. Bayham used to have a line through Tillsonburg's pilot T.Go program, which has since been discontinued. Bayham recognizes access to amenities in larger urban centres may be negatively impacted if viable alternative transportation options are not available to Bayham residents. There is also the possibility for a seasonal transit stop at the East Beach for those who cannot readily access transportation. Staff support the County's intent to leverage partnerships and any available seed grant funding through upper levels of government for transportation expansion, as improved regional transit connections can benefit residents, provide accessto important services and amenities, improve access to employment, and enhance regional partnerships and overall mobility. Focus Area I — Pedestrian Crossings of County Roads As noted in Focus Area D, Bayham has received a number of requests for safe pedestrian crossings on County roads where speed concerns have been raised. These include Plank Road in various locations including across from the Straffordville Public School, Robinson Street in Port Burwell, and Eden Line in Eden. Bayham is supportive of any consultation to create a County -wide, consistent policy or technical document to evaluate options for pedestrian crossings and implement safe measures for pedestrian crossings. Focus Area K — Supporting the Movement of Agricultural Equipment Bayham is a community that relies heavily on its vibrant agricultural sector. Bayham is supportive of the TMP's proposal to ensure future road designs take into account large farm vehicles. Bayham encourages consultation on any road design technical standards or policies that apply to accommodating farm vehicles, and welcome the opportunity to supply input. Thank you for your time and consideration. Bayham remains committed to supporting the TMP and providing important input on local matters. Page 477 of 504 THE MUNICIPALITY OF CENI'TPAL ELGIIN REPORT TO COUNCIL REPORT NO. DPE.02.26 TO Mayor & Members of Council FROM Geoff Brooks, Director of Planning and Engineering SUBJECT Elgin County Transportation Master Plan DATE January 12, 2026 RECOMMENDATION THAT the Staff comments regarding the 2026 Elgin County Transportation Master Plan, attached as Schedule A to report DPE.02.26, be endorsed; THAT Staff be directed to submit the comments to the County of Elgin within the comment notice period. REPORT Purpose The purpose of this report is to brief Council on Elgin County's draft Transportation Master Plan, summarize the key items that may affect Central Elgin, and seek Council endorsement of the attached Staff comments for submission to Elgin County within the public notice period. The draft comments are attached to this report as Schedule A. Introduction On December 11, 2025, Elgin County Council approved the final draft Transportation Master Plan (TMP), branded "Elgin in Motion," and released it for a 30 day public review period before final adoption. Central Elgin was advised on December 15, 2025 that comments will be accepted until January 16, 2026. The draft plan and the public comment tool are available at: .II...:/d.!..ggg.Jl..g.G..n!..::.:0....n......�1:'... The TMP is intended to guide County transportation planning over the long term and includes directions on road network priorities, safety, multimodal connections, and potential changes to road ownership and responsibilities between the County and lower tier municipalities. Given ongoing growth and servicing pressures in the broader area, including industrial development activity and the planned residential development at the former Psychiatric Hospital site, this TMP Page 478 of 504 will be an important reference document for coordinating transportation investment and network planning between the County and Central Elgin. Because the recommendations may affect Central Elgin's capital planning, operations, service levels, growth management, and coordination with adjacent municipalities and agencies, Staff have reviewed the draft and prepared municipal comments for County consideration. The draft TMP Summary also describes how the County developed the recommendations. The County first identified transportation needs and opportunities and organized them under six goals, including three overarching goals (Environmental Protection, Fiscal Responsibility, Future Readiness) and three mobility goals (Efficient County and Inter Regional Connections, Healthy Communities, Economic Prosperity). The County then developed and assessed potential actions against these goals before selecting the recommended package, which includes both infrastructure and non infrastructure items such as capital projects, operational changes, studies and monitoring, policy work, and proposed asset transfers. Goals & Actions of the TMP From the six goals outlined in the TMP, 12 focus areas were established, with which 26 action items were identified. These focus areas are lettered A through L in the summary report. The focus areas and action items that are notable and have direct impact in Central Elgin are identified below: Focus Area A — Responding to Anticipated Road Capacity Constraints • Ala - Widening of Highbury Avenue from two to four lanes from Highway 401 to St. Thomas • Al b - Widening of Wellington Road from two to four lanes from Highway 3 to St. Thomas Boundary • Al d- Assess and implement an enhanced County road connection to complete a bypass route around Southeast St. Thomas (Yarmouth Centre Road from Highway 3 to Elm Line) subject to the completion of the MTO's Highway 3 Planning and Preliminary Design Study for the extension of Highway 3. • Al e- Should future improvements be desired along Sunset Drive in response to potential future needs, the County of Elgin would partner with the City of St. Thomas in a study to develop a coordinated approach along the corridor as far south as John Wise Line. • A2 — develop a carpool lot strategy that formalized the County's role in carpool lot provision. Fire Rescue Station #1 was identified as well as the Port Stanley Terminal Rail parking lot as possibilities. Focus Area C — Rationalizing County Transportation Network Assets Cl County Staff to develop an implementation action plan and asset transfer protocol to facilitate the transfer of approximately 22km of County roads to Local Municipal Partner ownership, per the TMP's County road rationalization assessment's recommended near term transfers. Near term transfers to Central Elgin include: o Joseph Street o East Road Page 479 of 504 o Old Dexter Line o Fruitridge Line from Sunset Drive to Mellor Road Long Term Transfers Include: o Sparta Line from Union Road to Quaker Road o Springwater Road from Quaker Road to Ron McNeil Line • C2 — County Staff to initiate the closure and subsequent removal of Jamestown Line Bridge • C3 — County Staff to initiate asset transfer protocol to facilitate the transfer of five bridges as recommended by the TMP bridge assessment Central Elgin Bridges include: o McGinnis Bridge (Thomson Line) o Harkness Bridge (Willsie Bourne) Focus Area D — Supporting Safety on County Roads • D1 — Continue to review collision data and public safety concerns toward identifying County road locations with a higher frequency of collisions, and implement mitigating measures and other safety considerations to improve road user safety • D2 — Continue to apply Federal and Provincial guidance/best practices in addressing speed limit reduction requests for County roads. Identify and apply appropriate roadway design measures that encourage traffic to travel at posted speeds while also maintaining County road traffic mobility priority. • D3 — Continue to engage with partners about road safety concerns and mitigations required; explore the potential of formalizing a County Safety Council, with representation from local municipal partners, Ontario Provincial Police and County Council, for the purpose of information and resource sharing. Focus Area E — Responsiveness to Changes and Challenges • E1 — In accordance with the Ontario's Development Charges Act, 1997, conduct a County Development Charges Background Study to quantify the financial impact of growth on County infrastructure and services, and to outline a rationale for charging these fees to developers; implement study recommendations as appropriate Focus Area F — Passenger and Transit Service Provision F1 — Explore in further detail how to provide passenger transit service connectivity across Elgin County, leveraging potential municipal transit service partnerships/or implementing a County -led service, leveraging available Federal and Provincial sources. Explore the potential for partnerships with City of St. Thomas, Middlesex County, City of London and Town of Tillsonburg to expand the provision of transit services into Elgin County in the short-term. Explore further initiating a County -led pilot transit service that would complement the expanded services that can be available through municipal transit service partnerships. Page 480 of 504 Focus Area K — Supporting the Movement of Agricultural Equipment • K1 — Ensure that agricultural equipment is considered in the design and maintenance of rural County roads. Discussion Staff are generally supportive of the overall direction of the TMP. However, several of the proposed action items may have implications for Central Elgin that are important to highlight. While the attached Staff comments address a range of matters, Staff have chosen to highlight road rationalization and development charges in this report for Council's awareness given their potential significance. Road Rationalization The draft TMP identifies "rationalizing County transportation assets" as a key implementation area, including the development of an implementation action plan and transfer protocol to support the transfer of certain County roads and bridges to lower tier municipalities, with transfer costs and timing pending the protocol and County Council approval. From Central Elgin's perspective, any transfer of roads or structures from the County to the Municipality will have financial impacts that extend beyond immediate repairs, including annual maintenance obligations, future capital rehabilitation and replacement needs, and associated risk and liability exposure. In addition, these corridors are currently maintained primarily at the County's expense through the Road Maintenance Agreement. If they are downloaded, that funding support effectively disappears and the ongoing maintenance burden shifts fully to Central Elgin taxpayers unless an offsetting compensation framework is established. As part of the County's rationalization work, Council may wish to consider whether any downloaded assets will be accompanied by an offsetting County tax levy reduction or other compensation mechanism so municipal taxpayers are not assuming additional obligations without corresponding financial relief. Staff also consider it important that Central Elgin be involved or consulted in the development of the County's transfer protocol. While the County materials indicate work on the implementation plan and transfer protocol is underway, Central Elgin Staff have not been consulted to date. Development Charges Central Elgin Staff consider it important for the County to advance the development charges work identified in the TMP, because the plan forecasts material near term and medium -term transportation related costs that will otherwise need to be funded primarily through the County tax levy, which is ultimately borne by existing taxpayers across the lower tiers. The TMP summary identifies total costs of approximately $23.0 million in the short term (2025 to 2034) and $118.6 million in the medium term (2035 to 2044), representing roughly the next 20-year planning horizon. While not all transportation costs are eligible for recovery through development charges, the TMP notes that development charges are intended to help ensure growth related infrastructure and services are funded by new growth rather than current taxpayers, and that the County does not currently levy development charges on new residential or non-residential development. The TMP also specifically identifies an action to conduct a County Development Charges Background Study and implement the recommendations as appropriate. From Central Elgin's perspective, the development pressures expected in the Central Elgin area, including major industrial investment and forecasted residential growth, reinforce the need for tools that reduce the burden on existing ratepayers and align funding with growth. Page 481 of 504 Financial Implications The Transportation Master Plan identifies approximately $23.0 million in short term costs over 2025 to 2034 and $118.6 million in medium term costs over 2035 to 2044. The County intends to pursue Federal and Provincial grant funding to offset a portion of these costs that would otherwise be borne through the Elgin County tax levy. The magnitude of the planned investment also reinforces the importance of advancing the County's work on development charges, as referenced earlier in this report, to better align growth related infrastructure costs with new development. At this time, the direct financial impacts to the Municipality of Central Elgin are not yet quantifiable. The TMP contemplates road and bridge rationalization and associated transfers to lower tier municipalities, which could create future operating and capital obligations for Central Elgin. However, until the County's transfer protocol is developed, the scope, timing, and cost implications for Central Elgin taxpayers remain unknown. This underscores the importance of meaningful lower tier involvement in the development of the transfer protocol so municipal considerations can be incorporated before decisions are finalized. Conclusion In summary, Elgin County's draft Transportation Master Plan, "Elgin in Motion," is intended to guide long term transportation planning and investment across the County road network, including priorities related to capacity, safety, multimodal connections, transit, and the future management of transportation assets. Given ongoing growth and servicing pressures in the broader area, the TMP will be an important reference document for coordinating transportation planning and investment between the County and the Municipality of Central Elgin. Central Elgin Staff have reviewed the draft TMP and generally support its overall direction. Staff have prepared a set of municipal comments for County consideration, including observations on several action areas that may affect Central Elgin's capital planning, operations, service levels, growth management, and coordination with adjacent municipalities and agencies. Accordingly, it is recommended that Council endorse the comments of Staff and direct that they be provided to Elgin County as part of the public review process prior to the January 16, 2026 comment deadline. eoff Brooks Director of Planning and Engineering Services Don McLeod Chief Administrative Officer Page 482 of 504 SCHEDULE A Draft Comments - County of Elgin Transportation Master Plan January 12, 2026 General comment aoolving to multiole action items The Municipality of Central Elgin supports the overall direction of the Transportation Master Plan and notes that many of the proposed actions will directly affect lower tier municipalities through impacts to local road networks, growth management, service levels, and capital coordination. Central Elgin requests that the County ensure meaningful, ongoing consultation and participation by lower tier municipal partners during the development, evaluation, prioritization, and implementation of TMP action items, including clear opportunities for input on study scope, assumptions, options, timing, and funding. Establishing a consistent engagement approach will support practical implementation, improve inter municipal coordination, and strengthen transparency and accountability to shared taxpayers. Focus Area A: Resbonding to anticipated road capacity constraints The Municipality of Central Elgin supports the TMP's focus on strategic arterial corridors and notes that Action Items Al c and Al d may affect traffic patterns, local road connections, and the coordination of growth and capital planning across municipal boundaries. Accordingly, Central Elgin requests that the County engage affected lower tier staff early and throughout the work on Al c and Al d, including development of study scope, evaluation of alternatives, identification of local impacts and mitigations, and coordination of timing and funding. The Municipality of Central Elgin supports the Transportation Master Plan's direction to develop a County wide carpool lot strategy as a tool to reduce single occupant vehicle trips and help mitigate traffic congestion. Central Elgin notes, however, that the TMP identifies Fire Rescue Station 1 as a potential carpool lot location. While the concept may offer benefits, additional consideration is required to operationalize a carpool facility at this site in a manner that does not interfere with Fire and Rescue response operations, emergency access and egress, training activities, or day to day station functionality. Further, where potential carpool locations involve shared or adjacent uses, including privately owned operations, access management, user expectations, liability, and operational roles would need to be clearly defined. Page 483 of 504 Accordingly, Central Elgin requests that the County engage local municipal partners directly in the development of the carpool lot strategy and in the evaluation of any proposed sites within their jurisdictions. This engagement should occur early in the process to confirm site feasibility, operational requirements, governance and liability arrangements, signage and enforcement needs, and any capital or maintenance responsibilities before locations are advanced or formalized. Focus Area C: Rationalizing County transportation network assets Central Elgin recognizes the County's interest in rationalizing the County transportation network and objective of aligning ownership and responsibility with function and service objectives. However, any proposed transfer of County roads and bridges to lower tier municipalities must be implemented through a clear, consistent, and transparent transfer protocol that is developed in consultation with affected municipalities and approved by County Council prior to any downloads proceeding. The protocol should be condition based and should include, at a minimum, defined asset condition standards at the time of transfer, a process for independent pretransfer condition assessment and costing, clarity on timing and transition arrangements, and explicit allocation of responsibility and liability. From Central Elgin's perspective, the transfer of roads and bridges has long term financial implications that extend beyond initial capital repairs, including annual operating and maintenance costs, lifecycle rehabilitation and replacement obligations, and risk and liability exposure. Of particular importance is the fact that many of the corridors identified in the TMP are currently maintained primarily at the County's expense through the Road Maintenance Agreement. Any download without an offsetting compensation mechanism or levy adjustment would shift ongoing costs to Central Elgin taxpayers. Accordingly, Central Elgin requests that the County's transfer protocol include a fair and predictable compensation framework to address both immediate state of good repair requirements and the long-term funding gap created by the withdrawal of County maintenance support. Central Elgin also requests that lower tier staff be directly involved in the development of the transfer protocol and implementation plan to ensure proposed transfers are practical, fiscally sustainable, and aligned with municipal budget cycles and service standards. Focus Area D: Supporting safety on County roads The Municipality of Central Elgin supports the TMP's emphasis on road safety, including continued collision analysis, partner engagement, and implementation of mitigating measures. Central Elgin encourages the County to develop and adopt a County specific traffic calming policy to complement existing technical guidance, rather than relying exclusively on the Canadian Guide to Traffic Calming (2018), which is not easily accessible Page 484 of 504 for many residents. A County policy would clearly articulate the County's approach, provide a transparent and consistent framework for evaluating and prioritizing requests, and improve public understanding of how traffic calming warrants are determined and applied. Focus Area E: Responsiveness to changes and challenges Central Elgin supports the TMP action to conduct an Elgin County Development Charges Background Study and to implement recommendations as appropriate. The TMP identifies significant near term and medium -term transportation related costs, and absent growth funding tools, these costs will be borne primarily through the County tax levy and therefore by existing taxpayers across the lower tiers. Introducing a County -level development charges program, where eligible, is an important step toward aligning growth -related infrastructure costs with new development and improving long term fiscal sustainability, consistent with the principle that growth should pay for growth. Central Elgin notes that growth pressures in the area, including major industrial investment and forecasted residential growth, will place increasing demands on County transportation infrastructure. A County development charges program would help ensure that transportation infrastructure required to support growth is funded through an equitable, transparent, and legislated framework rather than relying disproportionately on existing ratepayers. Central Elgin encourages the County to advance the background study on a priority basis, engage lower tier municipalities during the study process, and clearly communicate how growth related costs, eligibility determinations, and proposed rates are being established. Focus Area F, Passenger transit service provision The Municipality of Central Elgin supports the TMP action item to explore and assess opportunities for expanded passenger transit connectivity across Elgin County, including partnerships with neighboring municipalities and agencies. Staff support the County's intent to evaluate partnership -based service delivery models and to leverage available Federal and Provincial funding programs, as improved regional transit connections can benefit residents, support employment access, and strengthen regional mobility outcomes. Page 485 of 504 Municipality of Dutton Dunwich TO: Mayor and Members of Council FROM: Murray Wickerson, Manager of Roads and Facilities DATE: January 28, 2026 SUBJECT: Elgin County Transportation Master Plan RECOMMENDATION: THAT the Council of the Municipality of Dutton Dunwich receives the report of the Manager of Roads and Facilities titled "Elgin County Transportation Master Plan", dated January 28, 2026 for information; THAT Council direct Administration to submit the Elgin County Transportation Master Plan report dated January 28, 2026 to the County of Elgin. AND THAT Council of the Municipality of Dutton Dunwich direct Administration to engage with Elgin County to obtain the necessary technical and financial information outlined in the report and report back to Council. BACKGROUND: The County of Elgin has prepared its first Transportation Master Plan (TMP) intended to be a strategic, long-term plan to guide transportation policies, infrastructure and services across all travel modes to meet the needs of residents, businesses and visitors through 2054. The TMP was initiated in June 2021, however with the annexation of lands from the County of Elgin (Central Elgin) by the City of St Thomas for the Yarmouth Yards/Powerco development, the process was placed on hold until early 2025. The draft TMP was officially adopted by Council on December 11, 2025, as one of its high-level guiding and planning documents. The TMP study followed the Municipal Class Environmental Assessment process (MCEA, 2024), Approach #1 for master plans under the Environmental Assessment Act, 1990. Based on study findings through technical analysis and consultation inputs from County Council, County staff, Local Municipal Partners, stakeholders and members of the public, the TMP recommends 26 actions and six transportation goals for Elgin County. Key highlights are summarized below to provide Council with the general context and rationale behind the proposed response back to the County. The TMP and the recommended actions are organized across the following focus areas: • Responding to anticipated road capacity constraints Page 486 of 504 • Updating county road classification and design • Rationalizing County transportation assets • Supporting safety on County roads • Responsiveness to changes and challenges • Passenger transit service provision • E-Bikes and other micromobility vehicles • Pedestrian crossings of County roads • Facilitating and managing heavy truck traffic • Supporting the movement of agricultural equipment • Supporting rail freight Recommended actions in the TMP include: • Protection of identified strategic arterial corridors to prioritize their traffic mobility function and related improvements • Road and bridge asset transfers (from County to Local Municipality) • Removal of two County bridges on local roads • Continuing to make road safety improvements • Exploring in further detail how to provide passenger transit service connectivity across Elgin County • Operational improvements, policies and guidelines, studies, engagement/partnerships and more Complete information on the TMP report and process to date is available online at https://engageelgin.ca/tmp COMMENTS & ANALYSIS: Administration has had the opportunity to review the Elgin County Transportation Master Plan. The County Road Rationalization section of the TMP identifies Action Item C1, which states: County staff to develop an implementation action plan and asset transfer protocol to facilitate the transfer of approximately 22 km of County Roads to Local Municipal Partners (LMPs) ownership, per the TMP's County Road rationalization assessments recommended near -term and long-term transfers. Dutton Administration, along with other LMPs, recommends that the transfer protocol include a thorough assessment of the current condition of any assets proposed for transfer. Prior to transfer, the County should either rehabilitate the assets to a good or excellent condition or provide sufficient funding at the time of transfer to enable the receiving municipality to bring the assets to a good or excellent standard. Implications to Dutton Dunwich For Dutton Dunwich there are some near term road transfers as well as some longer -term transfers. These include: Near Term: Paved Road Surface Page 487 of 504 1. Currie Road (County Road #8) from Fingal Line (County Road #16) to Lakeview Line. (Approx. 2.6km) Dutton Administration is suggesting that Currie Road would require a thorough inspection and possible rehabilitation with special attention to the culverts under the road before transfer. 2. Miller Road (County Road #15) From Pioneer Line (County Road #2) to Currie Road (County Road #8). (Approx. 1.2km) Miller Road underwent rehabilitation in 2016, and its surface condition remains satisfactory as of 2026. To better inform the Municipality's future planning and maintenance, additional details related to the underground infrastructure installed during the reconstruction would be beneficial. Longer Term: Tar and Chip Road Surface Dunborough Road (County Road #5). Dutton Dunwich currently maintains this road From Pioneer Line (County Road #2) to Aberdeen Line. This is a shared road (Formerly a Townline) with West Elgin. (Approx. 2.2km) 2. Duff Line (County Road #9). From Dunborough Road (County Road #5) to Iona Road (County Road #14). (Approx. 16km) Roads proposed for long-term transfer should be fully rehabilitated including drainage improvements, ditching, pavement repairs, and remediation of any other identified deficiencies before any transfer is finalized. The incorporation of these additional roads would result in increased maintenance obligations and associated financial impacts for the Municipality. 3. Carpool Parking Another point of concern pertains to carpool parking. While the TMP identifies a location on the north side of the 401 at Currie Road currently in use, it does not reference any improvements or formalization of the site to function as an official parking area. Other Considerations With the possibility of transfer of County roads to Dutton Dunwich, it would be prudent to revisit the possibility of transferring Pioneer Line from Currie Road (County Road #8) to Iona Road (County Road #14) to County responsibility. This could potentially allow for the Emergency Detour Route (EDR) to avoid all towns in Dutton Dunwich and create a longer east/west county road stretching from Iona Road (County Road #14) to Furnival Road (County Road #103). FINANCIAL IMPLICATIONS Based on discussions with County staff, County Council has endorsed the Road Rationalization initiative in principle only and has not yet approved an asset transfer Page 488 of 504 protocol. County staff intend to recommend to County Council that funding currently allocated within the County's 10-year capital plan be transferred to the receiving municipalities as part of any approved road transfers. It is anticipated that the proposed asset transfer protocol will be brought forward for County Council consideration within the next few months. The County has approximately $1.3 million in capital works planned for Miller Road and Currie/Lake View Line. Subject to County Council approval, Road Maintenance Agreement payments to Dutton Dunwich are expected to decrease by approximately $30,000 annually, from $560,000 to $530,000. The following analysis identifies the short- and long-term financial implications for the Municipality of Dutton Dunwich if Elgin County transfers road jurisdiction as part of its Transportation Master Plan. This analysis also includes other municipal experiences and best practices with road transfers. The Transportation Master Plan identifies approximately $23 million in short-term costs over the period 2025 to 2034 and $118.6 million in medium -term costs over the period 2035 to 2044. To offset a portion of these expenditures from the Elgin County tax levy, both provincial and federal funding opportunities would be pursued. Based on the information currently provided in the TMP, financial impacts to Dutton Dunwich are not yet quantifiable. Determining these impacts will require further dialogue between the County and the municipality. In the absence of a comprehensive asset (road) lifecycle analysis for any proposed road transfers, there is a risk of future unbudgeted operating and capital expenditures, which could place additional pressure on the municipal tax levy. While the TMP references a proposed transfer protocol between the County and its local municipal partners, the details of this protocol have not yet been defined. As a result, it is difficult at this time to fully assess the potential financial implications for the municipality. Short -Term Financial Implications 1. Increased Operating Costs Once a road is transferred to Dutton Dunwich's jurisdiction, the municipality becomes responsible for all day-to-day maintenance, including snow plowing and winter control, pavement patching and roadside vegetation control, signage, drainage, and surface repairs. These are new ongoing costs that were previously covered by the County and will now be funded from Dutton Dunwich's own operating budget. Other operating budget impacts includes additional staff hours or overtime to maintain increased road network, greater use of municipal equipment and materials (salt, gravel, etc.) and potential need to hire or reallocate operators during peak periods 2. Equipment and Resource Requirements Page 489 of 504 Dutton Dunwich may need to procure or reassign capital equipment suitable for the road's condition and usage for example, snowplows or additional graders, increased maintenance of existing vehicles, storage space for materials like salt and sand. If existing municipal vehicles aren't adequate for the new road standards, new investment or leasing may be required. 3. Administrative and Planning Costs In the short term, the municipality will incur costs related to asset inventory and condition assessment, updating maintenance plans and budgets relative to the expanded road network, communication with residents about the jurisdiction change and service expectations. These administrative tasks can draw staff time from other priorities. Long -Term Financial Implications 1. Capital Renewal and Lifecycle Costs Infrastructure lifecycle cost studies show that maintaining roads over time involves significant future capital investment for rehabilitation and reconstruction. These costs can far exceed routine maintenance. For Dutton Dunwich taking on additional roads, this can mean major repaving projects and drainage and stormwater improvements. These capital needs may require new funding strategies, reserve draws, or debt financing. 2. Impact on Reserves and Debt Capacity With new capital obligations, Dutton Dunwich will need to adjust reserve fund contributions for transportation assets and long-term debt planning if major reconstruction is necessary. Given the municipality's low reserve balances relative to road asset needs, this may place pressure to borrow to fund infrastructure renewal. As a result, this shifts future tax dollars toward debt servicing. 3. Taxation and Ratepayer Impact Expanded road maintenance and capital needs may have a tax impact over time. To maintain service levels and fund lifecycle costs, Dutton Dunwich may be required to increase the municipal tax levy incrementally, adjust development charges where permitted and seek external grants to offset capital spending. 4. Long -Term Maintenance Standards County roads are typically built and maintained to higher standards (e.g., wider pavements, higher traffic volume standards) than many local municipal roads. Over time, meeting these higher standards can require enhanced winter maintenance frequency or materials, pavement upgrades before significant deterioration and potential upgrades to bring road segments to municipal standards. This has cost and operational implications to Dutton Dunwich's road programs. CONCLUSION Page 490 of 504 While Administration endorses the overall strategic direction of the Transportation Master Plan for the region, its implementation will have tangible implications for Local Municipal Partners, including effects on road networks, projected growth, and capital investment requirements. Assuming responsibility for additional road jurisdiction would result in increased operational and maintenance duties for Dutton Dunwich, along with significant long-term capital renewal obligations. Early planning, transparent budgeting, transitional funding, and grant pursuit are essential to managing these financial impacts responsibly. This underscores the importance of meaningful LMP involvement in the development of the transfer protocol so municipal considerations can be incorporated before decisions are finalized. ALIGNMENT WITH STRATEGIC PRIORITIES Vibrant Community Economic Opportunities Infrastructure Organizational Excellence ❑x Ensure services ❑ Facilitate initiatives ❑ Continuously ❑ Ensure continuity of and programs are in and attract commercial update and utilize our staff resources place that support the and industrial asset management through succession diverse needs of the businesses that plan and prioritize and planning and training community increase our tax base, address infrastructure ❑ Ensure long-term ❑x Enhance and generate income and needs financial sustainability, sustain partnership create jobs ❑x Continue to utilizing new funding with community ❑x Promote our natural incorporate sources that do not organizations, resources and cultural accessibility standards rely on debt neighbouring heritage ❑x Implement ❑ to operate and plan municipalities, the ❑ Diversify and environmentally in an integrated, County and other encourage residential friendly alternatives creative and levels of government, development and solutions, where innovative manner and other key ❑x Support agri- possible stakeholders business El Address ❑x Ensure a safe, infrastructure healthy and challenges, including welcoming community internet and energy for all Respectfully Submitted Murray Wickerson CRS/I Manager of Roads and Facilities Approved for Submission Tony Houad Chief Administrative Officer Page 491 of 504 87 John Street South Aylmer ON N5H 2C3 Phone: 519-773-5344 Fax: 519-773-5334 Website: www.malahide.ca Peter Dutchak, Director of Engineering Services County of Elgin Anna Mori, Consultant Project Manager Arcadis Sent via email: tmp@elgin.ca RE: County of Elgin Transportation Master Plan MAIAMINNON A pmid ffada woi, a i The Township of Malahide has reviewed the County of Elgin draft Transportation Master Plan (TMP) and wishes to put the following list of observations, risks and requests on the record, as part of the existing input phase. Observations • The Township of Malahide supports the overall direction of the Transportation Master Plan (TMP). • Many proposed TMP actions will directly affect lower -tier municipalities through impacts on local road networks, growth management, service levels, and capital coordination. • Effective implementation will require sustained collaboration between the County and its municipal partners. Possible Risk / Outstanding Issue • Without a consistent and clearly defined engagement approach, lower -tier municipalities may have limited opportunity to influence study assumptions, prioritization, timing, or funding decisions that materially affect them. Request • That the County ensure meaningful, ongoing consultation with lower -tier municipalities throughout the development, evaluation, prioritization, and implementation of TMP action items, including clear opportunities for input on scope, assumptions, options, timing, and funding. . • •• . • • :• • s. Observations • The TMP places emphasis on strategic arterial corridors to support traffic mobility and long-term transportation objectives. Page 492 of 504 • Many Action Items may affect traffic patterns, local road connections, and coordination of growth and capital planning across municipal boundaries. Possible Risk / Outstanding Issue • Decisions taken at the County level may create unintended impacts on local networks or development patterns if lower -tier perspectives are not incorporated early. Request • That the County engage affected lower -tier staff early and throughout related studies, including development of study scope, evaluation of alternatives, identification of local impacts and mitigation measures, and coordination of timing and funding. Road . • Bridge Rationalization /r Observations • The Township recognizes the County's interest in rationalizing the transportation network and aligning ownership with function and service objectives. • The TMP anticipates the transfer of certain County roads and bridges to lower -tier municipalities. Possible Risk / Unintended Consequences • Asset transfers have long-term financial, operational, and liability implications beyond initial capital repairs, including ongoing maintenance, lifecycle rehabilitation, replacement obligations, and risk exposure. • Many corridors identified for transfer are currently maintained primarily at County expense through the Road Maintenance Agreement. • Downloads without an offsetting compensation mechanism or levy adjustment would shift ongoing costs directly to lower -tier taxpayers ("one tax payer" principle). Request • That any proposed transfers be implemented only through a clear, consistent, and transparent transfer protocol, developed in consultation with affected municipalities and approved by County Council prior to any downloads proceeding. • That the protocol be condition -based and include: o Defined asset condition standards at time of transfer; o Independent pre -transfer condition assessment and costing; o Clear transition timing and arrangements; and o Explicit allocation of responsibility and liability. • That the protocol include a fair and predictable compensation framework to address both immediate state -of -good -repair needs and the long-term funding gap created by the withdrawal of County maintenance support. • That lower -tier staff be directly involved in developing the transfer protocol and implementation plan. Page 493 of 504 Local Municipal Roads Under Consideration (Phases 11 and 111) Observations • The TMP references further analysis of Local Municipal Roads Under Consideration as part of Phases II and III: Multimodal Network Development. Outstanding Issue • Lower -tier municipalities have not yet had the opportunity to review or discuss the detailed analysis underpinning these considerations. Request • That the County share and discuss the detailed Phase II and III analysis with lower -tier municipalities prior to advancing related decisions. Road e • Traffic Calming Observations • The Township supports the TMP's emphasis on road safety, including collision analysis, partner engagement, and mitigation measures. • The TMP references reliance on the Canadian Guide to Traffic Calming (2018). Possible Risk / Outstanding Issue • The Canadian Guide is not easily accessible for many residents and may limit transparency and public understanding of how traffic calming decisions are made. Request • That the County develop and adopt a County -specific traffic calming policy to clearly articulate its approach, establish a transparent and consistent evaluation framework, and improve public understanding of traffic calming warrants and prioritization. Observations • The Township supports the TMP's goals related to road safety, healthy communities, and improved local mobility, including walking and cycling. • Historically, the County has not participated in the installation or funding of sidewalks, citing Section 55 of the Municipal Act, which provides discretion for upper -tier involvement where municipalities agree otherwise. • Sidewalks are a critical component of modern roadway design, particularly in urban areas. Possible Risk / Unintended Consequences • Continued limited County involvement may constrain improvements to pedestrian safety and accessibility along County roads in urban and settlement areas. Request • That the County consider a more proactive role in improving pedestrian safety along County roads, including participation in the establishment and funding of sidewalks and other pedestrian facilities where arterial County corridors exist. Page 494 of 504 Outdated or Unctear TMP Components Observations • The Phases II and III Report includes a section on Automated Speed Enforcement that no longer applies. • A Technical Memorandum reviewing County road locations with the highest collision frequencies (2020-2024) has been prepared, but its integration into the TMP is unclear. Outstanding Issue • Outdated or unreferenced materials may create confusion regarding current policy direction and implementation priorities. Request • That outdated references be removed or clarified, and that the County clearly identify how the collision review findings have been incorporated into the TMP actions and priorities. Observations • The TMP identifies significant near- and medium -term transportation -related costs. • The County currently does not levy development charges. • Growth pressures, including major industrial investment and forecasted residential growth, will increase demands on County transportation infrastructure. Possible Risk / Unintended Consequences • Absent growth -related funding tools, transportation costs will be borne primarily through the County tax levy, impacting existing taxpayers across lower tiers. Request • That the County advance the Elgin County Development Charges Background Study on a priority basis. • That lower -tier municipalities be engaged during the study process. • That the County clearly communicate how growth -related costs, eligibility determinations, and proposed rates are established, consistent with the principle that growth should pay for growth. In conclusion, we recognize the TMP's value in providing guidance for long-range planning as well as transparency for all impacted stakeholders. Malahide Township looks forward to our ongoing collaboration throughout the finalization and implementation of the TMP. Sincerely, Jason Godby Director of Public Works, Township of Malahide Cc: Nathan Dias, CAO, Township of Malahide Allison Adams, Manager of Legislative Services/Clerk, Township of Malahide Page 495 of 504 Southwold Peter Dutchak, Director of Engineering Services County of Elgin Anna Mori, Consultant Project Manager Arcadis Sent via email: tmp@elgin.ca RE: County of Elgin Transportation Master Plan The Township of Southwold would like to thank you for providing the opportunity to review the County of Elgin's Draft Transportation Master Plan. Furthermore, the Township generally supports the recommendations of the Plan. The Township of Southwold has reviewed the draft County of Elgin Transportation Master Plan (TMP) and respectfully submit the following comments: General: The TMP includes growth projections for the County, further detailed by the geographic boundaries of each Local Municipal Partner (LMP). We request clarification on whether the TMP has thoroughly assessed all County -to -County intersections within each LMP, specifically by evaluating these intersections against established warrants for improvements based on provided growth projections. Such a review would help identify intersections that meet a reasonable threshold for improvement and may require further analysis through localized Traffic Impact Studies. If this assessment was completed, we recommend that these intersections be clearly identified in the TMP. This would help define where Traffic Impact Studies should be considered as conditions of draft plan submissions or, alternatively, highlight locations where the LMP and County could collaborate on area -specific studies to inform draft plan conditions and development charge -eligible projects. Limiting the number of required studies for development would support reduced costs, expedite housing delivery, and decrease administrative burdens for municipalities. ]VARAMM tel 519-..769-.. 010einaft Harvest opportunity 35663 Fmingal ILine, IFmingal, Ontario, INC:)L11KO Page 496 of 504 2. To ensure fiscal responsibility and maximize the value of public investment, it is essential that the County and Local Municipalities take a proactive role in aligning capital projects. By coordinating the scheduling and implementation of capital works —especially for services such as sanitary, stormwater, water, and pedestrian infrastructure —within County rights -of -way, we can prevent unnecessary duplication, reduce costs, and enhance service delivery. Establishing a unified approach among ratepayers and fostering collaboration between County and Local Municipalities will enable us to leverage shared resources more effectively. The Township recommends that the County institute regular annual reviews of capital plans in partnership with local municipalities. This collaborative planning process will allow both levels of government to identify opportunities for joint projects, optimize timing, and ensure that infrastructure investments are sequenced for maximum efficiency. Through this alignment, we can ensure that tax dollars are allocated wisely, project schedules are coordinated, and long- term fiscal sustainability is supported for all communities across the County. Action Specific Comments: Ale: Include the Township of Southwold as a partner in any additional needs studies that consider improvements to County Roads within Southwold's geographic boundaries. Cl & C3: To further reinforce a unified rate payer approach, it is recommended that any assets transferred to a Local Municipal Partner (LMP) be either renewed prior to transfer or accompanied by financial compensation. This compensation should be calculated, in partnership with the LMP, based on the asset's lifecycle costs and amortization values, ensuring that the LMP does not assume responsibility for an asset with existing financial liabilities. Additionally, a dollar -for -dollar reduction in the County levy allocated to the assets should be implemented to offset any corresponding increase at the local level for both capital replacement (reserve contributions) and operating costs. From an infrastructure management perspective, it is critical that transferred assets are not only fairly valued at the time of transfer but also that their ongoing financial implications are transparent and manageable for the receiving municipality. The County should establish a standardized assessment protocol to evaluate the current condition and remaining useful life of all assets considered Page 497 of 504 for transfer. Such assessments should be conducted collaboratively with the LMP to ensure agreement on the asset status, future maintenance needs, and any potential risks. Where assets are due for significant repair or replacement in the near term, renewal or an adequate financial offset is essential to prevent sudden fiscal pressures on the LMP's budget. Furthermore, the financial compensation framework should account for both immediate and long-term costs, including maintenance, rehabilitation, and eventual replacement. This approach will support sustainable asset management practices and help the LMP plan for future capital investments without imposing undue tax increases on residents. To enhance transparency and predictability, the County and LMP should formalize these procedures in a detailed asset transfer agreement, outlining the methodology for lifecycle cost calculations, amortization schedules, and the mechanisms for adjusting the County levy and Road Maintenance Agreements with the LMPs. By adopting these measures, the County and its Local Municipal Partners can ensure that asset transfers are conducted equitably, with clear accountability and minimized financial risk. This will foster greater trust and collaboration between the County and local municipalities, supporting the broader objectives of fiscal responsibility and efficient service delivery outlined in the Transportation Master Plan. C2: The Township is in favor of removing the Fulton Line Bridge, recognizing that maintaining this structure does not align with principles of fiscal responsibility. However, it is essential that thorough engagement with local residents be conducted during the planning process to ensure their perspectives are understood, and the rationale for removal is clearly communicated. El: The Township endorses the completion of an Elgin County Development Charges Background Study and supports the implementation of its recommendations where appropriate. The Transportation Master Plan (TMP) has identified substantial transportation -related expenses in both the near and medium term. Without growth funding tools in place, these costs would primarily be covered by the County tax levy, affecting current taxpayers throughout the Local Municipal Partners (LMPs). Establishing a County -level development charges program, where eligible, is a key measure to better align infrastructure costs associated with growth to new development and to enhance long-term Page 498 of 504 fiscal sustainability, adhering to the principle that growth should financially sustain itself. Increasing growth pressures, including significant industrial investments and projected residential expansion, will intensify demands on County transportation infrastructure. A County development charges program would facilitate funding for necessary transportation infrastructure to support growth through an equitable, transparent, and legislated process, thereby reducing undue reliance on existing ratepayers. In conclusion, the recommendations and perspectives outlined herein are intended to foster fiscal responsibility, promote sustainable infrastructure investment, and strengthen equitable asset management across the County and its Local Municipal Partners. By emphasizing collaborative planning, transparency, and strategic resource allocation, we can collectively support the needs of our communities now and into the future. The Township would like to extend its sincere appreciation to the County for providing the opportunity to participate in this important process and to offer input on these matters. Sincerely, Aaron VanOorspronk, LET Director of Infrastructure and Development Services Township of Southwold Cc: Jeff Carswell, CAO, Township of Southwold Mayor Grant Jones, Township of Southwold M Page 499 of 504 Office of the CAO The Corporation of the Town of Aylmer � ,�a1ra��, � ��� �'1 46 Talbot Street West, Aylmer, Ontario N5H 1J7 m I " nOffice:519-773-3164 Fax:519-765-1446 �www.aylmer.ca Pl eud per u-wu gv, IBrighthakfft. January 16, 2026 Re: Comments Elgin County Transportation Master Plan Below are some summary comments upon Elgin County's Transportation Master Plan: Highbury Avenue — Provincial Assumption Elgin County should advocate with the City of St. Thomas for Highbury Avenue to be assumed as a Provincial Highway. There is a strong rationale for this request, particularly given the Province's interest in supporting its investment in the Power Co. development. Elgin County residents and developers should not be required to fund road enhancements primarily intended to support growth within the City of St. Thomas. 2. Development Charges at the County Level The Town of Aylmer has previously expressed its opposition to the introduction of Development Charges (DCs) at the County level. Given the historic lack of County investment in Aylmer relative to other municipal partners, the implementation of DCs would likely exacerbate existing funding disparities. Aylmer has consistently contributed funding while receiving minimal direct investment or benefit from the County. It would be inappropriate to impose additional financial burdens on Aylmer developers through DCs, particularly when the draft Transportation Master Plan identifies limited tangible benefits for our community. It is also important to note that DC funding is highly restricted and may only be applied to the growth -related portion of capital projects. For example, DCs would not fund a full reconstruction of Highbury Avenue but would only apply to the incremental costs associated with new lane additions. Elgin County does not have the population base or tax capacity to sustain its current level of road expenditures indefinitely. While the County's infrastructure is in comparatively excellent condition relative to peer counties, the addition of major capital projects —only partially funded through DCs—would place significant and unsustainable pressure on the existing tax base. Furthermore, as the County does not provide water or wastewater services, the scope of eligible DC projects would be limited primarily to lane expansions and select assets such as EMS fleet additions. 3. Active Transportation and Community Health Aylmer would like the Transportation Master Plan to extend beyond intermunicipal vehicular traffic and more fully address walkability, active transportation, and healthy lifestyles within urban communities. Currently, Elgin County does not fund sidewalk expansions along County roadways within urban areas, and cycling routes typically terminate at urban boundaries. This limits the effectiveness of active transportation networks within municipalities. Page 500 of 504 4. Carpool Designation Aylmer does not support the identification of our community as a carpool area within the Transportation Master Plan. While this concept may be appropriate if an intermunicipal transit or bus service were established, no locations within Aylmer have been identified to serve this function for County residents at this time. Kind Regards, Andy Grozelle CAO Town of Aylmer Page 501 of 504 The Corporation of the Town of Aylmer 46 Talbot Street West, Aylmer, Ontario N5H 1J7 Office:519-773-3164 Fax:519-765-1446 www.avlmer.ca January 19, 2026 Peter Dutchak, Director of Engineering Services County of Elgin Anna Mori, Consultant Project Manager Arcadis Sent via email: tmp@elgin.ca RE: County of Elgin Transportation Master Plan The Town of Aylmer would like to thank you for providing the opportunity to review the County of Elgin's Draft Transportation Master Plan. Additionally, the Town generally supports the recommendations of the Plan. Town staff have reviewed the draft County of Elgin Transportation Master Plan (TMP) and respectfully submit the following comments: 1. The Town supports the recommendation to "Continue implementing a robust traffic count program". These counts should be shared with the lower tier of the associated road network to assist with maintenance and future planning. 2. Exhibit 4., Project 8, "Strengthening the Aylmer downtown bypass by protecting Elm Street/Beech Street (CR53) as a strategic arterial corridor, together with operational adjustments to encourage a greater proportion of traffic and trucks to use the CR53 routing around central Aylmer'. The Town supports operational adjustments to the truck bypass route, although there is no description of what the protection of an Arterial Corridor entails. This classification or protection may limit future development along the corridor. The County should consider urbanization of these Arterial corridors, particularly through urban areas. 3. Action J 1, Clarification of Beech Street and Elm Street as a priority truck route. The Town supports upgrades to the truck route signage. Inclusion of optimization/review of existing Talbot St/John Street (CR53) traffic signals to optimize traffic flow through the intersection should be considered for improvements along CR 53. 4. Healthy Communities section pg.39 states: "The provision of sidewalks, including alongside County roads, is the responsibility of the Local Partner Municipalities, in accordance with the Municipal Act. However, there is a role in working with Local Partners to provide safe pedestrian crossings of County roads where needed, while protecting the traffic mobility function of County roads." Sidewalks are a critical aspect of modern civil roadway design for healthy communities. Historically, the County has not participated in the installation of or provided funding for sidewalks - specifically in urban areas. Sidewalk installation or funding of such should be considered and included for urban areas where Arterial County corridors exist. The TMP provides no further information on this. 5. Recommendation to "Explore the feasibility and benefits of the County implementing Page 502 of 504 71,:�4yy k is�;o�� ir��� � tmutiwaRa�. The Corporation of the Town of Aylmer 46 Talbot Street West, Aylmer, Ontario N5H U7 WW Office: 519-773-3164 Fax: 519-765-1446 Proud Hvrir.,,txv� A6gh, Fmmrv, www.avlmer.ca Development Charges to establish funding for growth related infrastructure". The Town is cautious on the implementation of County DC's. More comments can be provided if the study proceeds. Information such as, who is responsible to collect the County DC's (i.e. lower tier development staff) and how the DC funds will be equally spread among lower tiers must be clarified. In conclusion, the recommendations and perspectives outlined herein are intended to foster fiscal responsibility, promote sustainable infrastructure investment, and strengthen equitable asset management across the County and its Local Municipal Partners. By emphasizing collaborative planning, transparency, and strategic resource allocation, we can collectively support the needs of our communities now and into the future. The Town of Aylmer would like to extend its sincere appreciation to the County for providing the opportunity to participate in this important process and to offer input on these matters. Should clarification or additional information be required, please contact the undersigned. Sincerely, Terry Koning, C.E.T. 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