05 - March 10, 2026 County Council Minutes-0-00n
ElginCounty
Elgin County Council
Regular Council Meeting
Minutes
March 10, 2026, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Jack Couckuyt (with notice)
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Mike Hoogstra, Manager of Purchasing and Risk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Meeting Call to Order
The meeting was called to order at 9:02 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the agenda for the March 10, 2026 County Council Meeting
be approved as presented.
Motion Carried.
3. Introductions, Recognitions, Memorials
None.
4. Adoption of Minutes
Moved by: Councillor Leatham
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meeting held on February 24, 2026 be
adopted.
Motion Carried.
5. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
6. Presenting Petitions, Presentations and Delegations
None.
7. Motion to Adopt Recommendations from the Committee of the Whole
7.1 Warden Giguere -ADM 26-08 - Recommendations from Committee of
the Whole — February 24, 2026
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT items CW26-20-CW26-21 from the Committee of the
Whole meeting dated February 24, 2026, and the recommendations
therein be adopted.
Motion Carried.
8. Committee Recommendations
8.1 Recommendation from the February 24, 2026 Elgin/Central Elgin
Joint Accessibility Advisory Committee Meeting
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT item JAAC 26-03 from the February 24, 2026
Elgin/Central Elgin Joint Accessibility Advisory Committee and the
recommendations therein be adopted.
Motion Carried.
9. Reports for Information and Immediate Consideration
9.1 Director of Engineering Services - ENG 26-04 Transportation Master
Plan — Final Report
The Director of Engineering Services presented the final Elgin County
Transportation Master Plan reports for Council's information.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "ENG 26-04 Transportation Master Plan
— Final Reports" from the Director of Engineering Services, dated March
10, 2026 be received and filed.
Motion Carried.
9.2 Director of Engineering Services - ENG 26-07 Tender Awards for Cold
In -Place Asphalt Recycling (Tender No. 2026-T05), Hot Mix Asphalt
Paving (Tender No. 2026-T06), and Culvert Rehabilitations (Tender
No. 2026-T07)
The Director of Engineering Services presented the report that seeks
approval to award tenders for county road capital projects including Cold
In -Place Asphalt Recycling, Hot Mix Asphalt Paving, and Culvert
Rehabilitations.
2
Moved by: Councillor Widner
Seconded by: Councillor Ketchabaw
RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In -Place
Asphalt Recycling on various roads, Tender No. 2026-T05 at a total price
of $1,978,191.24 inclusive of a $50,000 contingency allowance and
exclusive of HST; and
THAT Brantco Construction be selected to complete Hot Mix Asphalt
Paving on various roads, Tender No. 2026-T06 at a total price of
$5,415,177.50 inclusive of a $250,000 contingency allowance and
exclusive of HST; and
THAT Laemers Excavating be selected to complete Culvert Rehabilitations
on various roads, Tender No. 2026-T07 at a total price of $380,382.66,
inclusive of a $50,000 contingency allowance and exclusive of HST; and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contracts.
Motion Carried.
9.3 Director of Homes and Seniors Services - HSS 26-02 Incontinence
Products for Elgin County Homes (RFP) No. 2025-P47) - Contract
Award
The Director of Homes and Seniors Services presented the report that
provides details on the Request for Proposal (RFP) for Incontinence
Products for the County's three long-term care homes and seeks Council's
approval to award the contract to Cardinal Health Canada Inc.
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT the contract for Incontinence Products for Elgin County
Homes be awarded to Cardinal Health Canada Inc. for a two-year term;
and
THAT staff be authorized to extend the contract for an additional three (3)
one-year terms, in accordance with section 7.6 of the Procurement Policy,
subject to satisfactory performance during the initial two-year contract
term; and
THAT the Warden and Chief Administrative Officer be authorized to sign
the contract.
Motion Carried.
10. Council Correspondence
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT Correspondence Item 10.1 be received and filed.
Motion Carried.
10.1 Western Ontario Wardens' Caucus February 2026 Newsletter
10.2 Flag Raising and Proclamation Request from the Elgin County
Drowning Prevention Coalition
Moved by: Councillor Leatham
Seconded by: Councillor Sloan
3
RESOLVED THAT the flag raising and proclamation request from the Elgin
County Drowning Prevention Coalition be approved.
Motion Carried.
11. Statements/Inquiries by Members
None.
12. Closed Meeting Items
Moved by: Councillor Widner
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - February 24 2026
Closed Meeting Item #2 - PAC26-01 ONA Bargaining Mandate
(d) labour relations or employee negotiations
Closed Meeting Item #3 - Human Resources Matter (verbal)
(b) personal matters about an identifiable individual, including municipal or local
board employees
Motion Carried.
12.1 Closed Meeting Minutes - February 24, 2026
12.2 Director of People and Culture - PAC26-01 ONA Bargaining Mandate
12.3 Chief Administrative Officer/Clerk - Human Resources Matter (verbal)
13. Motion to Rise and Report
Moved by: Councillor Ketchabaw
Seconded by: Councillor Widner
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - February 24 2026
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT the February 24, 2026 closed meeting minutes be adopted.
Motion Carried.
Closed Meeting Item #2 - PAC26-01 ONA Bargaining Mandate
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT staff proceed as directed.
Motion Carried.
Closed Meeting Item #3 - Human Resources Matter (verbal)
4
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the confidential report from the Chief Administrative
Officer/Clerk be received and filed.
Motion Carried.
14. Consideration of By -Laws
14.1 By -Law No. 26-12 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the March 10, 2026 Meeting.
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT By -Law No. 26-12 be now read a first, second, and
third time and finally passed.
Motion Carried.
15. Adjournment
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT we do now adjourn at 10:21 a.m. to meet again on March 24,
2026 at 9:00 a.m.
Motion Carried.
VV~
Blaine Parkin, Dominique Gi uere,
Chief Administrative Officer/Clerk.
Warden.
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