Loading...
05 - March 10, 2026 Committee of the Whole MinutesAulb 1000on ElginCounty Elgin County Council Committee of the Whole Meeting Minutes March 10, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Members Absent: Councillor Jack Couckuyt (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator 1. Meeting Call to Order The meeting was called to order at 10:34 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Resolution Number: CW26-23 Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT the agenda for the March 10, 2026 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW26-24 Moved by: Deputy Warden Jones Seconded by: Councillor Leatham RESOLVED THAT the minutes of the meeting held on February 24, 2026 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Legislative Services Coordinator -ADM 26-09 2026 Sponsorship Application Submissions The Legislative Services Coordinator presented the 2026 sponsorship application submissions to the Elgin County Grants & Sponsorships Program for the Committee's review. Resolution Number: CW26-25 Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT Option B be selected as the preferred funding allocation method for the sponsorships stream of the Elgin County Grants and Sponsorships Program for 2026. Motion Carried. 6.2 Legislative Services Coordinator -ADM 26-10 2026 Grant Application Submission — Menno Lodge of Aylmer The Legislative Services Coordinator presented the report that details the grant request received from Menno Lodge of Aylmer. Resolution Number: CW26-26 Moved by: Councillor Widner Seconded by: Councillor Ketchabaw RESOLVED THAT the grant funding request in the amount of $200,000 submitted by Menno Lodge be approved. Motion Defeated. 6.3 Director of Engineering Services - ENG 26-05 County Road By -Law Updates The Director of Engineering Services presented the report that recommends updates to the Consolidating Road By -Law and the Reduced Load Limits (Half Load Roads) By -Law. Resolution Number: CW26-27 Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT an updated by-law establishing the County roads system be adopted, and THAT an updated by-law establishing reduced load limits on various County Roads between March 1 and April 30 annually, be adopted. Motion Carried. 6.4 Director of Engineering Services - ENG 26-06 County Asset Transfer Protocol 2 The Director of Engineering Services presented the report that seeks direction and approval to develop a funding schedule to facilitate County road asset transfers. Resolution Number: CW26-28 Moved by: Councillor Ketchabaw Seconded by: Deputy Warden Jones RESOLVED THAT staff engage Local Municipal Partners in a dialogue regarding the transfer protocol associated with the transfer of 21.12km of County Roads to their respective local jurisdiction; and THAT staff report back to Committee of the Whole on the results of this dialogue. Motion Carried. 7. Adjournment Resolution Number: CW26-29 Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT we do now adjourn at 11:34 a.m. to meet again on March 24, 2026 at 9:30 a.m. Motion Carried. lame P ar Fin, Dominique f iguere, Chief Administrative Officer/Clerk. Warden. 3