December 9 & 11 MinutesCOUNTY COUNCIL
Tuesday, December 9, 2008
The Elgin County Council met this day at the Administration Building, 450 Sunset Drive,
St. Thomas at 7:00 p.m., as required by by-law, with all members present.
The Chief Administrative Officer called the meeting to order and welcomed all in
attendance to the Annual Warden's Election.
ELECTION OF WARDEN
The Chief Administrative Officer asked that members of Council wishing to run for the
Office of Warden to please stand. Councillors Habkirk and Warwick offered their
candidacy for the position of Elgin County Warden for 2009. Each candidate was then
given an opportunity to address Council in alphabetical order.
BALLOTING. PROCEDURES
Ballots were cast and counted in the Warden's Chambers, in the presence of Mr. Don
Lemon of Raven & Shaw, County Auditors.
RESULTS
The Chief Administrative Officer announced that the Warden of Elgin County for 2009 is
Graham Warwick, Mayor of the Municipality of West Elgin.
Warden Warwick took the Declaration of Office, administered by the Chief Administrative
Officer. The Warden left the room, was gowned and re-entered the Council Chambers,
where he was officially presented with the Chain of Office, the Lord Elgin Watch and the
Gavel of Office, by Immediate Past Warden Sylvia Hofhuis. Warden Warwick delivered his
Inaugural Address to Council, thanked them for their support, and outlined the items of
interest and importance for consideration in 2009.
Moved by Councillor Habkirk
Seconded by Councillor Hofhuis
THAT the ballots used for the election of the 2009 Warden be destroyed.
- Carried.
COMMITTEE APPOINTMENTS
Moved by Councillor Habkirk
Seconded by Councillor Acre
THAT the appointments to Outside Boards and Committees for 2009 be confirmed as
follows:
County of Elgin Economic Development & Tourism
Advisory Committee (CEEDTAC) -Warden and 1 appointee
Dispute Resolution - Warden and 2 appointees
Elgin County Museum - 1 appointee
Elgin St. Thomas Public Health - 3 appointees
Green Lane Community Trust Fund
Rural Initiatives - 3 appointees
Warden Warwick
Councillor Acre
Warden Warwick
Councillor Hofhuis
Councillor Mennill
Councillor Habkirk
**Councillor McIntyre
Councillor Vowel
Councillor Wilson
Councillor Hofhuis
Councillor Marks
Councillor McIntyre
Councillor Wilson
County Council
Social/Entertainment - 2 appointees
St. Thomas-Elgin General Hospital - 1 appointee
St. Thomas-Elgin Public Art Centre -1 appointee
Tillsonburg District Memorial Hospital -1 appointee
Waste Management/Liaison
and,
December 9 & 11, 2008
Councillor Marks
Councillor Mennill
Councillor Marks
Councillor Hofhuis
Councillor Acre
Committee of the Whole Council
THAT Councillor Hofhuis be re-appointed as the Council appointee to the Joint
Elgin/Central Elgin Accessibility Advisory Committee; and further,
**THAT Council McIntyre's appointment to the Board of Elgin St. Thomas Public Health will
cease once negotiations have been finalized for the Elgin St. Thomas Public Health
property lease and a new appointment will be made at that time.
- Carried Unanimously.
OTHER BUSINESS
Warden Warwick invited all those in attendance to the Warden's Reception, following
recess, to be held in the County Administration Building lower level.
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT we do now recess (7:24 p.m.) to meet again on December 11, 2008 at 9:00 a.m.
- Carried.
COUNTY COUNCIL
Thursday, December 11, 2008
The Elgin County Council met this day at the Administration Building, at 9:04 a.m., in
accordance with the recess from the December 9t" meeting, with all members present.
Warden Warwick in the Chair.
Moved by Councillor McIntyre
Seconded by Councillor Habkirk
THAT the minutes from the meeting held on November 25, 2008 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -
None.
Councillor Warwick reminded Council of the Long Service Award presentations to be
conducted at lunch and noted the Press has been invited as well.
Moved by Councillor Acre
Seconded by Councillor Mennill
THAT we do now move into Committee Of The Whole Council.
- Carried.
County Council
REPORTS
December 9 & 11, 2008
Joint Elgin/Central Elgin 2008-2009 Annual Municipal Accessibility Plan - Councillor
Hofhuis
Councillor Hofhuis, Vice Chair, Joint Elgin/Central Elgin Accessibility Advisory Committee,
presented the 2008-2009 Annual Municipal Accessibility Plan, noting the challenges in
finding membership and encouraged Councillors to enquire in their municipalities if anyone
might be interested in serving on the Committee. The Director of Human Resources noted
Customer Service Standards Legislation requires policies and that training is required for
all staff including Council before the end of 2009.
Moved by Councillor Hofhuis
Seconded by Councillor Wilson
THAT the Joint Elgin/Central Elgin 2008-2009 Annual Municipal Accessibility Plan be
adopted and the following barriers to persons with disabilities be addressed during 2009:
All barriers identified by departmental staff for elimination in 2009, which are detailed on
Pages 7-12 of the Plan, are to be scheduled for completion during 2009, or as legislated
by Provincial Standards within budgetary limitations; and further,
THAT Elgin and Central Elgin staff work toward development and implementation of
processes and policies to comply with the new Mandatory Accessibility Standards.
- Carried.
Council Meetings Schedule for 2009 - Manager of Administrative Services
Moved by Councillor Hofhuis
Seconded by Councillor Marks
THAT the report "Schedule of Council Meetings for 2009" dated December 5, 2008 from
the Manager of Administrative Services, be adopted.
- Carried.
Memorandum of Agreement for Road Maintenance Study and Capital Needs Study -
Chief Administrative Officer
Moved by Councillor Marks
Seconded by Councilor Wilson
THAT the Warden and Chief Administrative Officer be authorized and directed to sign the
Memorandum of Agreement with Totem Sims Hubicki Associates (1997) Limited doing
business under AECOM for provision of a Capital Needs Study and a Road Maintenance
Study.
- Carried.
Tourism Destination Development and Marketing Plan - Deputy Director of
Community and Cultural Services
Moved by Councillor Marks
Seconded by Councillor Acre
THAT the consulting firm Millier, Dickinson, Blais Inc. be retained to complete a Tourism
Destination Development and Marketing Plan for a fee not to exceed $40,000, with the
County's portion, $24,000, being drawn from the Library Reserve as described in the
report dated December 2, 2008, from the Deputy Director of Community and Cultural
Services.
- Carried.
County Council
December 9 & 11, 2008
Tender Awards - Black Bridge and Talbot Line (CIREAM) - Deputy Director of
Engineering Services. Purchasing Coordinator
Moved by Councillor Acre
Seconded by Councillor Wilson
THAT Premier Concrete Inc. be selected for the Black Bridge Tender, Contract No. 6290-
07-03 at their submitted price of $1,798,813.47 inclusive of all taxes; and,
THAT Roto-Mill Services Limited be selected for the Talbot Line Rehabilitation Tender,
Contract No. 6200-06-03C at their submitted price of $1,219,427.48 inclusive of all taxes;
and also,
THAT the Warden and the Chief Administrative Officer be authorized to enter into an
agreement with Premier Concrete Inc. for the Black Bridge Tender, Contract No. 6290-07-
03, and Roto-Mill Services Limited for the Talbot Line Rehabilitation (CIREAM) Tender,
Contract No. 6200-06-03C.
- Carried.
Third Line - Green Lane Expansion - Director of Engineering Services
Moved by Councillor Hofhuis
Seconded by Councillor McIntyre
THAT the report "Third Line - Green Lane Expansion" dated November 27, 2008, from the
Director of Engineering Services be received and filed.
- Carried.
Equipment Replacement Plan - Manager of Information Technologies
Moved by Councillor Mennill
Seconded by Councillor Habkirk
THAT a server replacement reserve with a maximum balance of $125,000 be created and
that $25,000 be added to the fund annually starting in 2011;
THAT a switch replacement reserve with a maximum balance of $20,000 be created and
that $3,000 be added to the fund annually starting in 2010;
THAT a router replacement reserve with a maximum balance of $30,000 be created and
that $5,000 be added to the fund annually starting in 2010;
THAT a UPS replacement reserve with a maximum balance of $16,000 be created and
that $2,000 be added to the fund annually starting in 2010; and,
THAT a Capital Line item for copier replacement remain in the Capital Budget but that the
annual amount be reduced to $15,000.
- Carried.
Terrace Lodge Theft - Director of Senior Services. Terrace Lodge
Council directed staff to seek costing for provision of a security audit for all County owned
premises prior to the 2009 budget deliberations.
Moved by Councillor Wilson
Seconded by Councillor Acre
THAT the report "Terrace Lodge Theft" dated November 14, 2008, from the Director of
Senior Services, Terrace Lodge be received and filed.
- Carried.
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County Council 6 December 9 & 11, 2008
9. Debbie Zimmerman, Chair, MPAC Board of Directors, with an update on the
Municipal Property Assessment Corporation's 2008 activities and support of changes
to the property assessment system.
10. R. Millard, C.A.O./Clerk, Township of Malahide, with concerns regarding the Elgin
County Road 24 relocation project.
11. Lyle McLean, Chair, Board of Governors, Paul Collins, President and CEO, St.
Thomas Elgin General Hospital, with an invitation to attend a cocktail reception on
Tuesday, January 27, 2009 from 5:00 to 7:00 p.m., for an information discussion on
the relationship between our local hospital and the business/manufacturing base
within the region it serves.
12. Norm Gamble, Board Chair, South West LHIN, giving notice of its intention to enter
into a service accountability agreement with the Grey Bruce Health Services effective
April 1, 2009.
13. William Shurish, Executive Director, Quad County Support Services, thanking County
Council for the grant of $2000.00.
Moved by Councillor McIntyre
Seconded by Councillor Hofhuis
THAT Correspondence Items #1-13 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Habkirk requested a special meeting to be held on January 13, 2009 to discuss
human resources and financial matters and their budget implications. The Chief
Administrative Officer noted Council would have challenges when considering the 2009
budget and this meeting would provide an opportunity to discuss the preliminary figures.
The Director of Financial Services highlighted some of the major challenges Council may
face with the 2009 budget and that the 2010 budget challenges may be greater.
Moved by Councillor Habkirk
Seconded by Councillor Mennill
THAT a Special Council meeting be held on January 13, 2009 at 10:00 a.m. to discuss
financial and human resources matters related to the proposed 2009 and 2010 budgets.
- Carried.
Warden Warwick suggested the County and City of St. Thomas lobby jointly on the matter
of reductions in the OMPF. Staff was directed to verify the pending losses of over
$500,000 in 2009 and $3.1 M in 2010 with the Ministry of Finance and the M.P.P's office.
Councillor Wilson advised that he had received an invitation to attend a pre-budget
consultation in Windsor on Monday, December 15, 2008 with the Minister of Finance to
participate in a discussion about the 2009 Ontario Budget. Council felt this might present
an opportunity to bring forward the County's circumstances and staff was directed to
prepare a Brief to the Minister to explain the challenges Elgin County is facing.
Councillor Habkirk advised he had attended the Health Force Ontario Conference and
noted that there was no representation from St. Thomas or London for the discussion on
MedQuest and the local hospital does not seem to be interested in participating in the
project. Councillor Marks, County representative on the St. Thomas-Elgin General
Hospital Board, agreed to raise the issue and report back to Council. Councillor Habkirk
_ noted the annual amount requested from the County for MedQuest was $3,500.
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County Council
9
December 9 & 11, 2008
LONG-TERM Linda Pinchak
30 years
Terrace Lodge
CARE HOMES Grace Ford
25 years
Bobier Villa
Yvonne Gavey
25 years
Terrace Lodge
Shannel Taggart
25 years
Elgin Manor
Julie Acre
20 years
Terrace Lodge
Nancy Cole
20 years
Elgin Manor
Robin Fleming
20 years
Elgin Manor
Marianne Merks
20 years
Bobier Villa
Jacoba Pennings
20 years
Bobier Villa
Barbara Pressey
20 years
Elgin Manor
Debra Prikken
20 years
Elgin Manor
Wanda Teeple
20 years
Terrace Lodge
Kim Welch
20 years
Bobier Villa
Jeffrey Casey
15 years
Elgin Manor
Lois Ashton-Diniz
15 years
Terraced Lodge
Kathy Somerville
15 years
Terrace Lodge
Vanessa Arseneau
10 years
Elgin Manor
Donna Begg
10 years
Bobier Villa
Michelle Bowerman
10 years
Terrace Lodge
Marisa Brokenshire
10 years
Bobier Villa
Karen Chapman
10 years
Elgin Manor
Janet Childs
10 years
Elgin Manor
Kimberly Deziel
10 years
Bobier Villa
Stella Dunn
10 years
Terrace Lodge
Laurie Edwards
10 years
Bobier Villa
Cecile Erskine
10 years
Terrace Lodge
Julie McIntyre
10 years
Bobier Villa
David McDonald
10 years
Bobier Villa
Marjorie Smith
10 years
Terrace Lodge
Monique Telfer
10 years
Terrace Lodge
FINANCIAL
SERVICES
Anne Murray
20 years
ENGINEERING
SERVICES
INFORMATION
TECHNOLOGY
Clayton Watters
Suzanne Edwards
Chief Administrative Officer.
20 years
20 years
Graham Warwick,
Warden.