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07 - April 14, 2026 Committee of the Whole Minutes40M- -�n ElginCounty Elgin County Council Committee of the Whole Meeting Minutes April 14, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Members Absent: Deputy Warden Grant Jones (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Andrew Case, Solicitor Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator 1. Meeting Call to Order The meeting was called to order at 10:45 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Resolution Number: CW26-34 Moved by: Councillor Couckuyt Seconded by: Councillor Leatham RESOLVED THAT the agenda for the April 14, 2026 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW26-35 Moved by: Councillor Hentz Seconded by: Councillor Noble RESOLVED THAT the minutes of the meeting held on March 24, 2026 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Manager of Administrative Services/Deputy Clerk - ADM 26-13 Delegation of Powers During Restricted Period — Municipal Election 2026 The Manager of Administrative Services/Deputy Clerk presented a report to Council with the information regarding the "Restricted Acts" provisions contained in Section 275 of the Municipal Act, 2001, S.O. c.25 (The Municipal Act) with a recommendation for the adoption of a by-law temporarily delegating authority to the Chief Administrative Officer in the event that Council is restricted in its authority pursuant to these provisions during the 2026 Municipal Election. Resolution Number: CW26-36 Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT a by-law be presented for approval to delegate authority to the Chief Administrative Officer during a period of restricted acts in the 2026 municipal election year. Motion Carried. 6.2 Director of People and Culture - PAC 26-02 Benefits Provider RFP The Director of People and Culture presented the report to Council with the results and recommendation from the Request for Proposal issued for the services of a group benefits provider. Resolution Number: CW26-37 Moved by: Councillor Hentz Seconded by: Councillor Leatham RESOLVED THAT Desjardins Insurance be selected as Group Benefits Provider for the County of Elgin, RFP No. 26-P03, effective July 1, 2026; and THAT County Council approve the renewal coverage with AIG Insurance for AD&D coverage, effective July 1, 2026; and THAT the Warden and Chief Administrative Officer be authorized to execute all contracts and related documentation. Motion Carried. 6.3 Director of Engineering Services - ENG 26-09 Asset Management and Work Order Software — Feasibility Study The Director of Engineering Services and Simon Lau, P.Eng., CRL, PMP, from Aspire Consulting presented the report to Council summarizing the results of the asset management and work order software feasibility study. Resolution Number: CW26-38 2 Moved by: Councillor Hentz Seconded by: Councillor Widner RESOLVED THAT staff be directed to report back to County Council with a procurement recommendation for an asset management and work order software solution that will meet the needs of the County and its local municipal partners complete with anticipated costs, resource needs and implementation timeline and a full detailed business case. Motion Carried. 7. Adjournment Resolution Number: CW26-39 Moved by: Councillor Sloan Seconded by: Councillor Noble RESOLVED THAT we do now adjourn at 11:50 a.m. to meet again on April 28, 2026 at 9:30 a.m. Motion Carried. Blaine Parkin, Dominique Gig ere, Chief Administrative Officer/Clerk. Warden.