April 28, 2009 MinutesIL
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County Council 2 April 28, 2009
Councillors agreed that the hiring of an IPM Administrative Coordinator was logical and
would ensure the success of the IPM.
Moved by Councillor Marks
Seconded by Councillor McIntyre
THAT the local IPM Planning Committee be provided with an $80,000 forgivable loan to be
used to hire an Administrative Coordinator, with said loan to be repaid to the County based
on profits received following the conclusion of the 2010 IPM.
- Carried Unanimously.
Warden Warwick thanked Chairman McPhail of the 2010 IPM for his presentation and all the
work that is being done in the County's name and he left at 9:49 a.m.
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Appreciation Luncheon -Warden Graham Warwick
Council agreed that, because of the support and tireless work done on the County's behalf by
Elgin County's local M.P. Joe Preston and M.P.P. Steve Peters, an appreciation luncheon
would be a small token of Council's gratitude.
Moved by Councillor Wilson
Seconded by Councillor McIntyre
THAT Elgin County Council host an appreciation luncheon for Mr. Joe Preston and Mr. Steve
Peters in recognition of their many efforts advanced on behalf of Elgin County.
- Carried Unanimously.
Jamestown Bridge - Director of Engineering Services
Council would like to rehabilitate the bridge for safe local residential use instead of
permanently closing it to traffic. This would include placing restrictions on its use in an
attempt to prolong the bridge's lifespan. It is too premature to close the bridge because of
the uncertainty of Dexter Line's future. The question arose as to the extent of repairs needed
to keep the bridge open and if the Bridge Reserve would be able to cover these expenses.
The cost of bridge repairs can be accommodated by various means within the existing
budget.
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT the Jamestown Bridge be rehabilitated, i.e. replace floor beams, floor stringers and
install a new wood deck at an estimated cost of $125,000 to be funded from the County's
2009 Bridge Reserve account ($100,000) and the Environmental Assessment account for
this structure ($25,000).
- Carried Unanimously.
Council took a break at 10:04 a.m. and reconvened at 10:20 a.m.
County Council 3 April 28, 2009
Infrastructure Stimulus Fund and Building Canada Fund - Communities Component-
Director of Engineering Services
Staff was complimented on the infrastructure project recommendations put forward to
Council for their consideration.
Moved by Councillor Mennill
Seconded by Councillor Wilson
THAT the County of Elgin submits the following projects for the Infrastructure Stimulus Fund:
Furnival Road rehabilitation; Southminister Bourne rehabilitation and Calton Line
rehabilitation; and also,
THAT the County of Elgin submit the Wardsville Bridge, as the County of Elgin's number one
priority, for abrasive sandblasting, structural repairs and structural coating as its Building
Canada Fund - Community Component Intake 2; and also,
THAT the County of Elgin contribute 50% of the County of Middlesex municipal share for
abrasive cleaning, structural repairs and structural coating for the Simpson's Bridge under
the Build Canada Fund - Community Component Intake 2 program; and also,
THAT, as approved at the March 24, 2009 County Council meeting, the funds for these
projects will be self financed from the County of Elgin short term investments; and also,
THAT a letter be forwarded to Mr. Steve Peters, MPP and Mr. Joe Preston MP thanking
them for their support.
- Carried.
Councillor Habkirk entered the Chambers at 10:29 a.m.
Accessibility Standard for Customer Services, Ontario Regulation 429/07 - Building
Sciences Technologist, Human Resources Assistant
The County of Elgin's established Accessibility Standard for Customer Service Policy will
be available in pamphlet form and on the County's website. The County has committed to
providing training for all those County employees, volunteers etc. interacting with the public.
A training consultant has been hired and a training schedule will be forthcoming.
Municipalities within the County have been offered the same training which the municipal
partners appreciate.
Moved by Councillor McIntyre
Seconded by Councillor Wilson
THAT the policy (Appendix 1), procedures and practices suggested in this report be
approved; and,
THAT County Council and Management attend the 3 hour Accessible Customer Services
Training Session on November 10, 2009 from 1:00 p.m. - 4:00 p.m.
- Carried.
Request to Reduce Speed Limit - Springwater Road - Deputy Director of Engineering
Services
Councillor Acre suggested that better signage for the existing pedestrian underpass at
Springwater Conservation Area be investigated.
Moved by Councillor Habkirk
Seconded by Councillor Acre
THAT the Municipality of Central Elgin be informed that the requested section of Springwater
Road does not warrant a reduced speed zone as defined under the Highway Traffic Act;
and,
County Council
April 28, 2009
THAT the users of the Springwater Conservation Area are encouraged to use the existing
pedestrian underpass to cross Springwater Road.
- Carried.
Request to Improve Plank Road - Vienna Hill - Deputy Director of Engineering
Services
This request has been identified as part of a long list of capital needs.
Moved by Councillor Marks
Seconded by Councillor McIntyre
THAT the report entitled "Request to Improve Plank Road - Vienna Hill" dated April 8, 2009
be received and filed.
- Carried.
Marketing Through Social Networking Websites - Deputy Director of Community and
Cultural Services, Economic Development and Tourism Assistant
The Economic Development and Tourism Assistant, using an interactive powerpoint and web
based platform, introduced the networking topics.
_ Moved by Councillor Marks
Seconded by Councillor Vowel
THAT staff be authorized to create a Facebook page, Twitter profile, Linked In Profile and
other social networking sites as appropriate for the Economic Development Department in
order to market programs and services under the condition that the sites are monitored on a
daily basis for appropriate content in accordance with the County's "Acceptable Use Policy
for Computer Equipment, Software, Internet Access and Internet E-mail."
- Carried.
Alma College Exhibit at Legislative Assembly of Ontario - Manager of Archives
The Warden commented on the wonderful opportunity this exhibit provided for the Archives
Department to showcase the history of Elgin County.
Moved by Councillor Mennill
Seconded by Councillor McIntyre
THAT the report entitled "Alma College Exhibit at Legislative Assembly of Ontario" dated
April 8, 2009 be received and filed as information.
- Carried.
Library Grant from Ministry of Culture - Director of Community and Cultural Services
County Library staff will be bringing forth a recommendation to Council to inform them of the
best library usage for this one-time library funding grant.
Moved by Councillor Wilson
Seconded by Councillor Acre
THAT the Elgin County Library accept $36,528 in credits from the Ministry of Culture through
the Southern Ontario Library Services for use by December 31, 2009 to support projects
within the Library; and,
THAT the Warden issue a letter of appreciation to the Minister of Culture and MPP Steve
Peters to acknowledge this funding.
- Carried.
County Council 5 April 28, 2009
"Growing with Books" Trillium Application - Director of Community and Cultural
Services
Councillors noted that they were proud of the success of this award winning project and it
was a project worth continuing.
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT Elgin County Council hereby endorses an application to the Ontario Trillium
Foundation to support the Elgin County Library's "Growing With Books Project"; and,
THAT the Warden issue a letter of support to the Foundation acknowledging this support as
well as the success and importance of the project.
- Carried.
Tourism Kiosks - Tourism Development and Marketing Coordinator
An additional tourism kiosk will be operating in West Elgin this year at Lakeview Gardens, as
well as, the caboose in St. Thomas, the lighthouse in Port Burwell and the Port Stanley
Public Library. Councillor Acre was pleased to announce that because of the installation of
an internet connection at the lighthouse their municipality was going to provide additional
upgrades to the building. The Warden thanked the Elgin Tourism Services Department for
expanding to the west end of the County.
Moved by Councillor Acre
Seconded by Councillor Habkirk
THAT the report entitled "Tourism Kiosks" dated April 8, 2009, from the Tourism
Development and Marketing Coordinator, be received and filed as information.
- Carried.
Regional Tourism Model for Ontario - Tourism Development and Marketing
Coordinator
Moved by Councillor McIntyre
Seconded by Councillor Vowel
THAT the report entitled "Regional Tourism Model for Ontario", dated April 9, 2009, from the
Tourism Development and Marketing Coordinator be received and filed as information.
- Carried.
Manor and Terrace Lodge
Moved by Councillor Marks
Seconded by Councillor McIntyre
THAT Council approves the new County of Elgin Long Term Care Homes Volunteer
Handbook; and,
THAT the report "County of Elgin Long Term Care Homes Volunteer Program Manual" dated
April 16, 2009 be received and filed.
- Carried.
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County Council 7 April 28, 2009
2. Warden Graham Warwick, with copy of correspondence sent to Joe Preston, M.P. and
Steve Peters, M.P.P., Elgin Middlesex London, concerning the Lakeshore erosion on
Dexter Line.
3. Thank you card from the Jim Carter and Family for the floral tribute to his Mother.
4. Sandra Datars Bere, Director, Ontario Works and Social Housing, St. Thomas - Elgin
Ontario Works, with information regarding the RFP issued for new affordable housing
projects.
Moved by Councillor McIntyre
Seconded by Councillor Marks
THAT Correspondence Items #1 through 4 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Acre announced her participation in the May 22nd Elgin Middlesex Jail-a-Thon and
asked for pledges toward her bail money.
Councillor Marks noted that the OPP had received a $13,000 grant towards funding a speed
sign for the County. More funding is needed to purchase the sign and Community Policing
Groups and municipal partners have been informed of this need. Councillor Wilson
remarked that it will be nice to have another speed sign to share throughout the County.
Notice of Motion - None.
Matters of Urgency - None.
Council took a short break from 11:54 a.m. and back 11:57 a.m.
Moved by Councillor Mennill
Seconded by Councillor Habkirk
THAT we do proceed in a Closed Meeting in accordance with the Municipal Act, Section
240.2 (b) personal matters about an identifiable individual.
- Carried.
Council discussed confidential Human Resources matters about identifiable individuals.
Moved by Councillor Acre
Seconded by Councillor McIntyre
THAT we do now rise and report.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Marks
THAT Council approved the addition of two part-time housekeeping positions to the current
staffing complement at Terrace Lodge; and,
THAT the confidential report titled, Hair Salon-Redeployment of Current Staff be received
and filed.
- Carried.
County Council
Moved by Councillor Acre
Seconded by Councillor Wilson
April 28, 2009
THAT we do adopt the recommendations of the Committee Of The Whole Council.
- Carried.
BY-LAWS
Moved by Councillor Vowel
Seconded by Councillor McIntyre
THAT By-Law No. 09-16 "Being a By-Law to Authorize an Application for Expropriation of
Land in the Municipality of Dutton/Dunwich in the County of Elgin for Highway Intersection
Re-alignment and Improvement" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Wilson
Seconded by Councillor Marks
THAT By-Law No. 09-17 "Being a By-Law to Confirm Proceedings of the Municipal Council of
the County of Elgin at the April 28, 2009 Meeting" be read a first, second and third time and
finally passed.
- Carried.
Moved by Councillor Marks
Seconded by Councillor McIntyre
THAT we do now adjourn at 12:27 a.m. to meet again on May 12, 2009 at 9:00 a.m.
- Carried.
Chief Administrative Officer.
raham Warwick,
Warden.