11 - May 12, 2026 County Council Agenda Package110C
ElginCounty
Elgin County Council
Regular Council Meeting
Orders of the Day
Tuesday, May 12, 2026, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the meeting livestream:
https://video.isilive.ca/elgincounty/live.html
Accessible formats available upon request.
Pages
1. Meeting Call to Order
2. Approval of Agenda
3. Introductions, Recognitions, Memorials
4. Adoption of Minutes 4
5. Disclosure of Pecuniary Interest and the General Nature Thereof
6. Presenting Petitions, Presentations and Delegations
7. Motion to Adopt Recommendations from the Committee of the Whole
7.1 Warden Giguere - ADM 26-15 - Recommendations from Committee of 11
the Whole — April 28, 2026
8. Committee Recommendations
9. Reports for Information and Immediate Consideration
9.1 Manager of Procurement & Risk - FIN 26-02 Temporary Extension of IT 13
Services, Single Source
9.2 Director of Engineering Services - ENG 26-10 Eden (1353) and Calton 16
(1347) Bridge Rehabilitations — Contract Award (Tender No. 2026-T14)
9.3 Manager of Administrative Services/Deputy Clerk - ADM 26-16 AMO 20
Delegation Requests 2026
9.4 Chief Administrative Officer- Quarterly Reporting Update (verbal)
10. Council Correspondence
10.1 Western Ontario Wardens' Caucus Media Release - Western Ontario 25
Wardens' Caucus Engages Provincial Leaders at Queen's Park on Key
Regional Priorities
10.2 Western Ontario Wardens' Caucus April 2026 Newsletter 30
10.3 Resolution from the City of Pickering regarding a Request for a 34
Province -Wide School Board Governance Consultation Process
10.4 Resolution from Oxford County regarding the Association of Ontario 38
Road Supervisors (AORS) Request for Provincial Legislation
Amendments, Health and Safety
10.5 Southwestern Integrated Fibre Technology (SWIFT) 2026 Strategic Plan 45
10.6 Flag Raising and Proclamation Request from the Elgin/Central Elgin 66
Joint Accessibility Advisory Committee in recognition of Accessibility
Week 2026
11. Statements/Inquiries by Members
12. Closed Meeting Items
12.1 Closed Meeting Minutes - April 28, 2026
12.2 Closed Meeting Minutes - April 28, 2026 Special Council Meeting
12.3 Manager of Corporate Facilities - ENG 26-11 Lease Renewals - County
Administration Building
Municipal Act Section 239 (2) (c) a proposed or pending acquisition or
disposition of land by the municipality or local board.
12.4 Director of Homes and Seniors Services - HSS 26 03 Laundry Services
— Terrace Lodge
Municipal Act Section 239 (2) (d) labour relations or employee
negotiations; and (k) a position, plan, procedure, criteria or instruction to
be applied to any negotiations carried on or to be carried on by or on
behalf of the municipality or local board.
12.5 Director of Homes and Seniors Services - HSS 26 04 Staff Scheduling —
Long -Term Care Homes
Municipal Act Section 239 (2) (d) labour relations or employee
negotiations; and (k) a position, plan, procedure, criteria or instruction to
be applied to any negotiations carried on or to be carried on by or on
behalf of the municipality or local board.
12.6 Director of People and Culture - Bargaining Update (verbal)
Municipal Act Section 239 (2) (d) labour relations or employee
negotiations
12.7 Director of Legal Services - LEG 26-02 White's Station Update
Municipal Act Section 239 (2) (f) advice that is subject to solicitor -client
privilege, including communications necessary for that purpose; and (k)
a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
12.8 Director of Legal Services - LEG 26-04 Contracted Services Terms and
Conditions
Municipal Act Section 239 (2) (f) advice that is subject to solicitor -client
Page 2 of 72
privilege, including communications necessary for that purpose; and (k)
a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
13. Motion to Rise and Report
14. Consideration of By -Laws
14.1 By -Law No. 26-20 Appoint a Chief Administrative Officer 69
14.2 By -Law No. 26-21 Appoint a Clerk 70
14.3 By -Law No. 26-22 Appoint a Deputy Clerk and Deputy Clerks (Alternate) 71
14.4 By -Law No. 26-23 Confirmation 72
15. Adjournment
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Elgin County Council
Regular Council Meeting
Minutes
April 28, 2026, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones (virtual)
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
Meeting Call to Order
The meeting was called to order at 9:00 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Moved by: Councillor Hentz
Seconded by: Councillor Couckuyt
RESOLVED THAT the agenda for the April 28, 2026 County Council Meeting be
approved, as amended, to include a letter under Council Correspondence from
Baribeau Construction seeking a letter of support from County Council for their
Menno Lodge Phase II Affordable Seniors Housing Development.
Motion Carried.
3. Introductions, Recognitions, Memorials
3.1 Warden Giguere - National Day of Mourning
Warden Giguere recognized April 28, 2026 as the National Day of
Mourning in Canada which is observed each year to honour those who
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have lost their lives, been injured, or become ill due to workplace -related
incidents. Warden Giguere noted that the flag at the Elgin County Heritage
Centre has been lowered to half mast as a visible sign of remembrance
and respect.
4. Adoption of Minutes
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the minutes of the meeting held on April 14, 2026 be adopted.
Motion Carried.
5. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
6. Presenting Petitions, Presentations and Delegations
6.1 Danielle Neilson, Acting Director of Social Services - St. Thomas -
Elgin Social Services Service Review
Representatives from St. Thomas -Elgin Social Services provided a
presentation to Council highlighting the key initiatives and successes
within Children's Services, Ontario Works, and Housing Stability Services
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the presentation from St. Thomas -Elgin Social Services
be received and filed.
Motion Carried.
7. Motion to Adopt Recommendations from the Committee of the Whole
7.1 Warden Giguere -ADM 26-14 - Recommendations from Committee of
the Whole —April 14, 2026
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT items CW26-36 — CW26-38 from the Committee of the
Whole meeting dated April 14, 2026, and the recommendations therein be
adopted.
Motion Carried.
8. Committee Recommendations
None.
9. Reports for Information and Immediate Consideration
None.
10. Council Correspondence
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT Correspondence Items 10.1 and 10.2 be received and filed.
Motion Carried.
10.1 Letter from Bobbi-Jo Gardiner, Director of Philanthropy, Junior
Achievement South Western Ontario expressing appreciation to
County Council for 2026 Sponsorship funding.
E
Page 5 of 72
10.2 Western Ontario Wardens' Caucus Media Release - WOWC Urges
Province to Protect Local Governance in Bill 100
10.3 Request from Baribeau Construction for a letter of support for the
Menno Lodge Phase II Affordable Seniors Housing Development
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Jones
RESOLVED THAT County Council provide a letter of support for the
Menno Lodge affordable housing project application for federal funding
through the Build Canada Homes program; and
THAT County Council revisit the Grants and Sponsorships policy for
further discussion regarding goals, objectives, scope and eligibility criteria.
Motion Carried.
11. Statements/Inquiries by Members
None.
12. Closed Meeting Items
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - LEG 26-01 OLT Appeal
(f) advice that is subject to solicitor -client privilege, including communications
necessary for that purpose.
Motion Carried.
12.1 Director of Legal Services - LEG 26-01 OLT Appeal
13. Motion to Rise and Report
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - LEG 26-01 OLT Appeal
Moved by: Councillor Leatham
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled LEG 26-01 OLT Appeal dated April 28, 2026
from the Director of Legal Services be received and filed; and
THAT legal counsel proceed as directed.
Motion Carried.
14. Consideration of By -Laws
14.1 By -Law No. 26-17 Delegation of Authority During Restricted Period
Page 6 of 72
BEING a By -Law to Delegate Authority to the Chief Administrative Officer
to Act in the event that the Council's Actions Become Restricted under
Section 275 of the Municipal Act, 2001.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Hentz
RESOLVED THAT By -Law No. 26-17 be now read a first, second, and
third time and finally passed.
Motion Carried.
14.2 By -Law No. 26-18 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the April 28, 2026 Meeting.
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT By -Law No. 26-18 be now read a first, second, and
third time and finally passed.
Motion Carried.
15. Adjournment
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 10:19 a.m. to meet again on May 12,
2026 at 9:00 a.m.
Motion Carried.
Katherine Thompson, Dominique Giguere,
County Clerk / Warden.
Manager of Administrative Services.
4
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Elgin County Council
Special Council Meeting
Minutes
April 28, 2026, 10:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones (virtual)
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
Lindsay King, Policy Planner
Meeting Call to Order
The meeting was called to order at 11:16 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the agenda for the April 28, 2026 Special County Council
Meeting be approved as presented.
Motion Carried.
3. Introductions, Recognitions, Memorials
None.
4. Adoption of Minutes
None.
5. Disclosure of Pecuniary Interest and the General Nature Thereof
Page 8 of 72
6. Presenting Petitions, Presentations and Delegations
None.
7. Motion to Adopt Recommendations from the Committee of the Whole
None.
8. Committee Recommendations
None.
9. Reports for Information and Immediate Consideration
None.
10. Council Correspondence
None.
11. Statements/Inquiries by Members
None.
12. Closed Meeting Items
Moved by: Councillor Ketchabaw
Seconded by: Councillor Noble
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (3.1):
Closed Meeting Item #1 - Council Learning Session - Land Use Planning
Municipal Act Section 239 (3.1) A meeting of a council or local board or of a
committee of either of them may be closed to the public if the following conditions
are both satisfied:
1. The meeting is held for the purpose of education or training the members.
2. At the meeting, no member discusses or otherwise deals with any matter in a
way that materially advances the business or decision -making of the council,
local board or committee.
Motion Carried.
12.1 Director of Planning and Development - Council Learning Session -
Land Use Planning
13. Motion to Rise and Report
Deputy Warden Jones left the meeting at 11:26 a.m.
Councillor Sloan left the meeting at 12:03 p.m.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Session Item #1 - Council Learning Session - Land Use Planning
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT the presentation from the Director of Planning and
Development be received and filed.
2
Page 9 of 72
Motion Carried.
14. Consideration of By -Laws
14.1 By -Law No. 26-19 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the April 28, 2026 Special Meeting.
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT By -Law No. 26-19 be now read a first, second, and
third time and finally passed.
Motion Carried.
15. Adjournment
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT we do now adjourn at 12:08 p.m.
Motion Carried.
Katherine Thompson, Dominique Giguere,
County Clerk / Warden.
Manager of Administrative Services.
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Report to County Council
From: Dominique Giguere, Warden
Date: May 12, 2026
Subject: ADM 26-15 - Recommendations from Committee of the Whole — April 28,
2026
Recommendation(s):
THAT items CW26-42 — CW26-43 from the Committee of the Whole meeting dated April
28, 2026, and the recommendations therein be adopted.
Introduction:
Recommendations of the Committee of the Whole are considered formally for adoption
at the next regular meeting of County Council.
Background and Discussion:
At the meeting held on April 28, 2026, Committee of the Whole recommended the
following to County Council:
CW26-42 THAT the Council of the Corporation of the
County of Elgin grants draft plan approval
to Draft Plan of Subdivision 34T-CE2503
(PLN 26-05), Municipality of Central Elgin,
prepared by CJDL Consulting Engineers
and certified by Kim Husted, O.L.S, dated
November 28, 2025, showing Lots 1-163
(single detached residential), dedicated
streets (Snowy Owl Trail, White Tail Path,
Streets `A' — `D'), Blocks 164-165
(walkway/servicing blocks), Blocks 166-
183 (Reserves) and Blocks 184-185
(Future Development); and
THAT staff be directed to provide notice of
decision subject to the conditions of final
Moved: Councillor Noble
Seconded: Councillor
Sloan
Motion Carried.
Page 11 of 72
approval in accordance with the
requirements of the Planning Act.
CW26-43
THAT the Elgincentives Community
Moved: Councillor
Improvement Plan 2026 Update be
Ketchabaw
endorsed; and
Seconded: Councillor
Widner
THAT staff be directed to proceed with the
Motion Carried.
local municipal adoption process.
Additional Notes:
None.
Financial Implications:
None.
Advancement of the Strategic Plan:
The initiatives outlined in this report are integral to the County's day-to-day operations,
supporting effective governance and the efficient delivery of services to Council and the
public. Together, they enhance organizational efficiency and reflect the County's
ongoing commitment to transparency, accountability, and good governance.
Local Municipal Partner Im
None.
Communication Requirements:
�m
Conclusion:
Recommendations from the Committee of the Whole meeting held on April 28, 2026,
are included in this report for Council's consideration.
All of which is Respectfully Submitted
Dominique Giguere
Warden
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
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Report to County Council
From: Mike Hoogstra, Manager of Procurement and Risk
Date: May 12, 2026
Subject: FIN 26-02 — Temporary Extension of IT Services, Single Source
Recommendation(s):
THAT the Warden and Chief Administrative Officer be authorized to sign the extending
agreement for the temporary extension of IT Services with MSP Corp.
Introduction:
This report seeks County Council approval for a temporary extension of IT Services to
the County's existing service provider, MSP Corp, on a single -source basis, for a period
of up to August 31, 2026, to permit the County time to complete its RFP process for IT
Services.
Background and Discussion:
This report and recommendation is to ensure continued conformance with the County
purchasing by-law. The County currently receives managed IT support from MSP Corp.,
a successor corporation of Stronghold IT.
The County is currently in the process of evaluating a Request for Proposals for IT
Services. The result of that evaluation will lead to a recommendation to County Council
with regard to a proposal for IT Services in a future report.
Initially, County staff had expected to be in a position to make a recommendation that
aligned with the timing of the existing MSP Corp contract. Due to the timing and
complexity of the RFP process, the timing of a recommendation was delayed beyond
the initial term of the contract with MSP Corp.
The agreement authorized by Council with Stronghold IT on March 28, 2023 had an
initial term that expired on March 31, 2026. The terms and conditions of the contract
then convert the term to month to month, commencing on April 1, 2026.
Notwithstanding the term of the contract contemplated switching to a month to month
scenario, the approval provided by Council on March 28, 2023 was only for a three-year
Page 13 of 72
term. Each month the IT Services provided by MSP Corp exceed $50,000, which is the
limit of delegated authority to staff to approve a single source purchase. Therefore,
County Council approval is required by way of this report.
As a result, this report is seeking approval from Council to authorize the continued use
of MSP Corp until the completion of the RFP evaluation and award. This is essentially a
housekeeping authorization to ensure that County operations are adhering to its
purchasing by-law and County Council remain fully informed of the ongoing process.
Section 4.7(c) sets out the criteria for single -source procurement evaluation.
Specifically, section 4.7(c)(iii) contemplates scenarios like this one:
"iii. There is a need for compatibility with goods and/or services previously
acquired or the required goods and/or services will be additional to similar goods
and/or services being supplied under an existing contract (i.e. contract extension
or renewal)."
In this instance, this is effectively an approval for single -source extension to permit time
for the County to complete its RFP process.
Financial Implications:
The purchase authorization sought in this report is already appropriated in the 2026
budget. There are no financial implications in approving this single -source extension.
Advancement of the Strategic Plan:
This report is operational in nature rather than advancing the strategic objectives of
Elgin County.
Local Municipal Partner Impact:
None
Communication Requirements:
None
Conclusion:
This report recommends that the County approve a temporary extension of IT Services
to MSP Corp., pending the outcome of its RFP evaluation.
All of which is Respectfully Submitted
Mike Hoogstra
Manager of Procurement & Risk
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
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Jennifer Ford
Director of Financial Services / Treasurer
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Report to County Council
From: Peter Dutchak, Director of Engineering Services
Mike Hoogstra, Manager of Procurement & Risk
Date: May 12, 2026
Subject: ENG 26-10 Eden (1353) and Calton (1347) Bridge Rehabilitations — Contract
Award (Tender No. 2026-T14)
Recommendation(s):
THAT Vandenberk Construction Inc. be selected to complete the Eden (1353) and
Calton (1347) Bridge Rehabilitations, Tender No. 2026-T14 at a total price of
$2,224,363.33 inclusive of a $320,000 contingency and testing allowance and exclusive
of HST; and,
THAT the Warden and Chief Administrative Officer be directed and authorized to sign
the contracts.
Introduction:
As part of the 2026 Capital Budget, a tender was advertised and issued as per the
County's Procurement Policy for the rehabilitation of two bridges in the Municipality of
Bayham.
Background and Discussion:
Eden Bridge (1353) is a 49.7m structure originally constructed in 1967 and is located on
Eden Line (CR44). Calton Bridge (1347) is a 66.5m structure originally constructed in
1961 and is located on Calton Line (CR45).
These two bridge rehabilitation projects were tendered together to create administrative
efficiencies and to attract a lower overall price from contractors. Both rehabilitation
strategies have similar scopes of work. Each project includes replacement of bearing
pads, concrete repairs, repaving of the deck, drainage improvements, roadside safety
improvements and recoating of the structural steel members. This contract will be
completed over two years. Eden bridge is scheduled for rehabilitation in 2026 and
Calton bridge in 2027.
Page 16 of 72
Spriet Associates was contracted by the County through RFP 2024-P07 to complete
engineering, detailed design and inspection services for these rehabilitation projects.
A total of fourteen (14) contractors downloaded tender documents for this project from
the County's bidding system Il;m ds&te der . Six (6) contractors submitted electronic bids
for this tender which closed on April 15, 2026. Bids were received as follows:
Company
Bid Price'
(exclusive of HST)
Vandenberk Construction Inc.
$2,224,363.33
Lancoa Contracting Inc.
$2,663,214.00
Clearwater Structures Inc.
$2,698,228.00
2220742 Ontario Ltd o/a Bronte Construction
$2,936,493.00
Julmac Contracting LTD
$3,167,000.00
Facca Incorporated
$3,587,290.00
' Inclusive of a $320,000 contingency and testing allowance.
Vandenberk Construction Inc. submitted the lowest compliant bid for the project at a
total price of $2,224,363.33 exclusive of HST.
Financial Implications:
The following summary of projected estimated costs is provided for review and will be
confirmed throughout the project:
Construction Tender Value $2,224,363.33
Consulting (Engineering/Detailed Design) $ 70,000.00
Consulting (Inspection during Construction) $ 55,784.40
Net HST (1.76%) $ 41,362.60
Total Project Costs' $2,391,510.33
2026 Capital Budget Allocation $1,343,527.90
2027 Capital Budget Request $1,400,000.00
Forecast Budget Surplus/(Deficit) $ 352,017.57
' Projected cost for two bridge projects inclusive of allowances and net HST.
2 Includes carryover budget from 2025.
Sufficient project funds exist to accommodate the contract award. The anticipated
surplus of approximately $350,000 will be realized with a projected surplus of $250,000
in 2026 (Eden Bridge). The 2027 Capital Budget Request for the rehabilitation of Calton
Bridge will be reduced by $100,000 (from $1,400,000 to $1,300,000) to reflect the
tendered pricing received.
Page 17 of 72
Advancement of the Strategic Plan:
The infrastructure investment activities that result from completing this work develop,
enhance and maintain county transportation assets to support current and future
community needs, this supporting Council's strategic strategy of sustainable community
growth.
Local Municipal Partner Impact:
Elgin's local municipal partner staff will be provided the details regarding the County's
2026 construction projects.
Communication Requirements:
Eden Line will be closed for this bridge rehabilitation project in 2026. It is anticipated
that the project will commence in late summer and be completed by the end of
November 2026. Calton Line will be closed during the project in 2027, yet to be
scheduled. Both projects will require full road closures and utilize Heritage Line as the
formal detour route during construction.
Project sign boards will be installed at each project location in advance of all roadworks
and project details will be posted through Engage Elgin and on the Municipal 511
platform. A weekly capital project update will be circulated to Elgin's local municipal
partners and elected officials to advise them of the following weeks anticipated works.
Conclusion:
Staff recommends award of the project to the low bidder, Vandenberk Construction Inc.
Work on Eden Bridge is scheduled to begin in August with substantial completion
anticipated to be achieved by the end of November 2026. Work on Calton Bridge will be
scheduled in 2027.
As per the County of Elgin's Purchasing Policy, if change orders are required and the
cost increases above the tender amount approved by Council by less than 10%, and the
amount is within the overall budgeted project amount, work will proceed upon
authorization by the Director. However, if the cost increases above the tender amount
approved by Council by more than 10%, the Director will prepare a further report to
Council outlining the expenditures.
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Mike Hoogstra
Manager of Procurement & Risk
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
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Report to County Council
From: Katherine Thompson, Manager of Administrative Services/Deputy Clerk
Date: May 12, 2026
Subject: AMO Delegation Requests 2026
Recommendation(s):
THAT County Council identify and provide direction regarding the provincial ministries
and specific topics for which it wishes to request delegations at the 2026 AMO
Conference.
Introduction:
The Ministry of Municipal Affairs and Housing (MMAH) has opened the request for
delegation process for the 2026 Association of Municipalities of Ontario (AMO)
Conference. This annual opportunity allows registered delegates to engage directly with
provincial ministries to advocate for local priorities. The deadline for submitting
delegation requests is May 21, 2026.
Background and Discussion:
Elgin County Council is asked to consider which provincial ministries, if any, they would
like to engage with during the AMO Conference this August and what specific topics
should be addressed. Staff require direction from Council in order to prepare and submit
targeted and effective delegation requests on behalf of the County.
Notable Outcomes of Previous Delegations
Upload of Highbury Avenue
The County of Elgin, in partnership with the City of London and the City of St. Thomas,
have been working with the Ministry of Transportation to request the upload of Highbury
Avenue to the Province. After a successful delegation at the OGRA Conference in April,
Council passed a formal resolution requesting the aforementioned upload. This
correspondence along with similar correspondence from St. Thomas and London, has
been sent to the Ministry of Transportation for further consideration.
Page 20 of 72
Vulnerable Sector Checks
The County of Elgin has been working in conjunction with the WOWC to advocate for
shorter turnaround times for vulnerable sector checks. These checks are completed by
the OPP under the direction of the Ministry of the Solicitor General and are required for
any employee working in Long -Term Care as per the Fixing Long -Term Care Act.
Through meetings with Elgin's MPP, a delegation with the Ministry of Long -Term Care
at the 2025 AMO Conference, and meetings with the OPP and the Ministry of the
Solicitor General, this issue is being advanced. Although there are still some issues to
work through, turn around times for vulnerable sector checks are trending downward.
Financial Implications:
None.
Advancement of the Strategic Plan:
Delegations should help the County advance one or more of its strategic goals.
Local Municipal Partner Impact:
None.
Communication Requirements:
Should Council identify specific delegation topics for the AMO conference in August,
staff will submit these requests before the deadline of May 21, 2026.
Conclusion:
Staff request that the Committee of the Whole engage in a discussion and provide
direction on which ministries Council would like to request delegations with at AMO
2026 and the key topics to be addressed.
All of which is Respectfully Submitted
Katherine Thompson
Manager of Administrative Services/
Deputy Clerk
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 21 of 72
Outlook
Ontario Reducing Wait Times for Police Record Checks
From Ontario News <do.not.reply@ontario.ca>
Date Thu 5/7/2026 9:07 AM
To Jenna Fentie <jfentie@ELGIN.ca>
0
Ontario Reducing Wait Times for Police Record
Checks
Proposed changes would support people seeking
employment and volunteer roles
May 07, 2026
Ministry of the Solicitor General
BARRIE —As part of an upcoming legislative package, the Ontario government is
proposing to amend the Police Record Checks Reform Act, 2015 to reduce wait
times for police record checks for people working or volunteering with vulnerable
populations such as children, seniors and people with disabilities. The proposed
changes would support efficient screening of potential employees and volunteers
while maintaining robust standards that will protect those in the vulnerable sector.
"Delays in getting a vulnerable sector check should never stand in the way of
someone getting a job or giving back to their community," said Solicitor General
Michael Kerzner. "That's why we are taking action to reduce wait times and
Page 22 of 72
cy�
improve how checks are being processed while ensuring the strongest safeguards
remain in place."
Vulnerable sector checks require more detailed screening than other police record
checks, which can lead to longer processing times. The proposed amendments
would allow designated police services to support periods of high demand by
processing vulnerable sector checks for applicants who live outside their
jurisdiction. This added flexibility is expected to reduce delays for applicants and
improve overall efficiency.
Implementation of these changes would involve coordination with federal partners,
including the Royal Canadian Mounted Police and Public Safety Canada, to give
designated police services access to federal databases.
Modernizing police record checks is part of the government's ongoing work to
keep streets and communities safe, strengthen enforcement, crack down on crime
and protect victims and vulnerable people across Ontario.
Quick Facts
• A police record check is a tool that helps organizations assess an
individual's suitability for employment, volunteer work, or licensing.
• Police services in Ontario process over one million police record checks
annually, with more than 70 per cent being vulnerable sector checks.
Quotes
"In 2025, the Barrie Police Service provided just under 14,000 criminal record
checks, of which 11,354 were vulnerable sector checks (VSC). These numbers
have been increasing year after year. Our Records and Information Management
Services Unit strives to complete all record checks, including vulnerable sector
checks as soon as possible, however the proposed changes would make it even
easier for applicants to apply for and receive their VSC in a convenient and timely
Page 23 of 72
cy�
manner. We look forward to being able to help more applicants give back and
support their communities."
- Rich Johnston
Chief of Barrie Police Service
"As one of the region's largest employers and a hospital that relies heavily on
vulnerable sector checks, modernizing police record checks will have a
meaningful impact on our ability to hire and onboard staff quickly and safely.
Shorter wait times and more predictable processing will help hospitals like ours
avoid staffing delays, reduce stress for new hires, and ensure the safeguards that
protect patients remain strong. These changes support both public safety and
timely access to care, which is essential for the communities we serve."
- Gail Hunt
President and CEO, Royal Victoria Regional Health Centre
Additional Resources
• Police record checks
• Police Record Checks Reform Act, 2015
Media Contacts
Dakota Moniz
Solicitor General's Office
Dakota, Moniz@ontario.ca
Brent Ross
Communications Branch
SOLGEN.Media@ontario.ca
Page 24 of 72
[R 1. 1" S
Media Release
FOR IMMEDIATE RELEASE — May 5, 2026
Western Ontario Wardens' Caucus Engages Provincial
Leaders at Queen's Park on Key Regional Priorities
Western Ontario— The Western Ontario Wardens' Caucus (WOWC) met with provincial leaders at
Queen's Park to advance its 2026 advocacy priorities, with a focus on the infrastructure needed to
support housing growth, strengthen homelessness response, and advance regional transit solutions
for rural and small urban communities across Western Ontario.
Throughout the day, WOWC members met with key members of the Ontario government, including:
• Hon. Rob Flack, Minister of Municipal Affairs and Housing
• Hon. Lisa Thompson, Minister of Rural Affairs
• Hon. Todd McCarthy, Acting Minister of Infrastructure
• Hon. Sam Oosterhoff, Associate Minister of Energy -Intensive Industries
These meetings provided an opportunity for constructive, solutions -oriented dialogue with provincial
partners on how best to advance these priorities across Western Ontario.
The discussions were anchored in WOWC's three focused advocacy priorities for 2026:
• Canada -Ontario Partnership to Build (COBP) to ensure infrastructure funding supports
growth in rural and small urban communities
• Homelessness Prevention Program (HPP) to better align funding with rural service delivery
realities and support sustainable community based services.
• Regional Transit, including the exploration of a Regional Rural Transit Authority, to enable
coordinated, equitable transit and improve access to jobs, healthcare, and education across
Western Ontario.
"Western Ontario communities are ready to support growth, but we need the right tools in place to do
it," said WOWC Chair Marcus Ryan. "Our focus is on practical, targeted solutions that will help deliver
housing, strengthen essential services, and ensure people can move throughout the region to access
jobs and opportunities."
Page 25 of 72
In addition to these priorities, discussions also touched on the alignment of infrastructure planning,
energy needs, and broadband expansion, recognizing their role in enabling economic development
and supporting sustainable community growth across the region.
WOWC emphasized its role as a constructive partner to the Province and highlighted the importance
of ensuring rural and small urban communities are fully considered in the design and delivery of
provincial programs.
"Today's conversations were productive and forward looking," added WOWC Chair Marcus Ryan.
"We are committed to continuing this work with the Province to ensure policies and investments
reflect the realities of rural and small urban communities, and support long-term, sustainable growth
across Western Ontario."
These conversations represent an important step in ongoing efforts to align provincial programs with
local realities, and WOWC will continue to bring forward practical, regionally informed perspectives
that support effective program design.
The Western Ontario Wardens' Caucus (WOWC) is a not -for -profit organization representing 15
upper and single -tier municipalities in Southwestern Ontario, representing more than 1.6 million
residents. The WOWC aims to enhance the prosperity and overall wellbeing of rural and small urban
communities across the region. Caucus members work collectively to influence federal and provincial
legislation and programs through advocacy, research, analysis and education. For more information,
visit www.wowc.ca.
Media Contact
Kate Burns Gallagher, Executive Director
Western Ontario Wardens' Caucus
T: 519-495-6059 E: kate(a-)wowc.ca
Page 26 of 72
Page 27 of 72
Page 28 of 72
Page 29 of 72
4/30/26, 4:13 PM
Western Ontario Wardens' Caucus April 2026 Newsletter
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I Page 30 of 72 1
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4/30/26, 4:13 PM
Western Ontario Wardens' Caucus April 2026 Newsletter
11 1 �, 11- -
The Western Ontario Wardens' Caucus (WOWC) is advocating for a collaborative
approach to municipal governance reform as the Province considers Bill 100, the Better
Regional Governance Act, 2026.
WOWC is raising concerns about proposed changes such as provincially appointed
Wardens and expanded executive powers, noting they represent a significant shift away
from locally determined governance.
"Municipal governments work best when they remain local, accountable, and responsive
to the communities they serve," said WOWC Chair Marcus Ryan. "Counties are already
delivering on housing, infrastructure, and economic growth. Governance changes must
build on that success —not undermine it."
Read the full press release III42ii12.
Perth County3 Host
Municipal Agriculture Economic Development & Planning Forum
Municipal Agriculture Economic Development & Planning Forum
Save the date! September 28 to 29, 2026
Proudly hosted by Perth County and Invest Stratford
More details to come, sign up for updates II,,,pV„p„e
Page 31 of 72
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4/30/26, 4:13 PM
Western Ontario Wardens' Caucus April 2026 Newsletter
https://myemai
The University of Guelph hosted the 12th annual
Rural Research Symposium on April 1st, bringing
together students, faculty, community practitioners,
government, and non -governmental organizations to
share research on emerging rural themes. The
event featured a series of insightful presentations,
posters, and networking opportunities, with the goal
of fostering collaboration and innovation in rural
research.
including sustainability,agriculture,peoples,
education, technology, economic development, and Indigenous peoples. These topics sparked engaging
quality of life in rural areas.
Research initiatives shared include Natasha Gaudio Harrison's,;;7he (faban f ,otlu Untlet t antli g Lugtsl of
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All posters and presentations presented at the event can be accessed online through the M uiraa.l I, "2,;..i..toi
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Province Introducing Legislation tol
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The Ontario government is doubling its support On April 22, 2026 the Ontario government
for the Ontai �o I!sa.!..!.,.i,1:...1.,.,.arr',.;.tinnr'i..i1....1:und introduced the Protecting Ontario's Food
(;„;,�,;;;;I;;;;,I,J;;;;;;;;,), through the 2026 provincial budget, Independence Act, 2026. The proposed changes,
increasing it from $5 million to $10 million if passed, will deliver on the government's plan to
annually over the next three years. The protect Ontario by strengthening domestic food
$30 million investment will help rural and production and further protecting farmers and the
underserved communities build safe and reliable quality of Ontario's food system. Alongside these
transit services, protecting Ontario's econom,c age 32 ofL es, the province is also taking next steps to
I.constantcontact.comMlestern-Ontario-Wardens--Caucuus-April-2026-Newsletter.html?soid=1134000321697&aid=ssGP8WfnVnc
3/4
4/30/26, 4:13 PM
Western Ontario Wardens' Caucus April 2026 Newsletter
connecting more people to jobs and opportunity
across the province.
rideshare services and cloor-to-door
transportation. The program is helping
municipalities, Indigenous communities and non -
services across the province, particularly in rural
communities.
competitive, resilient and self-reliant agri-food
sector in the face of U.S. tariffs and economic
uncertainty.
The Grow Ontario Strategy is focused on
local approach. The ciovernment is en th
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BizLink TIM Program Set to Expand Across Western Ontario
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Buyers Sellers. Connected & Sup1ported,
Community Futures Western Ontario (CFWO) in partnership with the Orillia Area Community Development
Corp. announced their plan to invest in the redevelopment and regional expansion of the BizLink Program -
an innovative business transition support platform designed to connect businesses, buyers and seller with
confidence and confidentiality.
Orginally launched as pilot proejct in Simcoe County in 2018, BizLink was desinged to fil the gap in
bsuiness transition support.
Learn more about this exciting new program 'Iere:
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https://myemail.constantcontact.comMestern-Ontario-VVardens--Caucus-Apri1-2026-Newsletter.html?soid=1134000321697&aid=ssGP8WfnVnc 4/4
DICKERING
Sent by Email
May 1, 2026
Corporate Services Department
Legislative Services
The Honourable Peter Bethlenfalvy
MPP Pickering -Uxbridge
1550 Kingston Road, Suite 213
Pickering, ON L1 V 1 C3
Peter. Beth lenfalvyCo(a-)Pc.ola.org
Subject: Corr.06-26
Tracy Brown, Chair, Board of Trustees, Durham District School Board
Re: Request for Provincial School Board Governance Consultation Process
The Council of The Corporation of the City of Pickering considered the above matter at a Meeting
held on April 27, 2026 and adopted the following resolution-
1 . That Corr. 06-26, from Tracy Brown, Chair, Board of Trustees, Durham District
School Board, dated March 26, 2026, regarding a Request for Provincial School
Board Governance Consultation Process, be received and endorsed; and,
2. That a copy of this resolution be forwarded to Durham Region MP's, Durham
Region MPP's, John Henry, Regional Chair, The Regional Municipality of
Durham, the Association of Municipalities of Ontario (AMO), the Federation of
Canadian Municipalities (FCM), all Ontario Municipalities, the Ontario Public
School Boards' Association, and all Durham District School Board Trustees.
Should you require further information, please do not hesitate to contact the undersigned at
905.420.4660, extension 2019.
A copy of the original correspondence is attached for your information.
Yours truly
u,
Susan Cassel
City Clerk
SC -am
Encl
lairIkein;C ivicC«rrilplex C pbd—&3'4Idf,7 I Pike in;, Ontario 11V 6K7
11. 905.42O7 4611 I F. 905. 42O7 9685 l of I Free "I.866.6812760 � r Ierksgpirlkei ing.r:a I pickeiring.ca
Corr. 06-26
May 1, 2026
Copy: Juanita Nathan, MP Pickering-Brooklin
Jennifer McKelvie, MP Ajax
Ryan Turnbull, MP Whitby
Rhonda Kirkland, MP Oshawa
Jamil Jivani, MP Bowmanville-Oshawa North
Jacob Mantle, MP York -Durham
Hon. Todd McCarthy, MPP Durham
Rob Cerjanec, MPP Ajax
Lorne Coe, MPP Whitby
Jennifer French, MPP Oshawa
Laurie Scott, MPP Haliburton-Kawartha Lakes -Brock
John Henry, Regional Chair, The Regional Municipality of Durham
Association of Municipalities of Ontario (AMO)
Federation of Canadian Municipalities (FCM)
All Ontario Municipalities
Ontario Public School Boards' Association
Durham District School Board Trustees
Chief Administrative Officer
Page 2 of 2
Page 35 of 72
400Taunton Road East, Whitby, Ontario UR 2K6
Phone: 905-666-5500; Toll Free: 1-800-265-3968
March 26, 2026
The Honourable Doug Ford, Premier
Premier's Office
Legislative Building, Queen's Park
Toronto, ON M7A 1A5
The Honourable Paul Calandra, Minister of Education
Ministry of Education
315 Front Street West, 14t" Floor
Toronto, ON M7A 0138
Sent via email: premier(abontario.ca; minister.edu(a-)ontario.ca
Re: Request for Provincial School Board Governance Consultation Process
Dear Premier Ford and Minister Calandra,
On behalf of the Board of Trustees of the Durham District School Board, I am writing to
request that a province -wide consultation process take place before making any
governance changes or decisions that would result in the elimination of school board
trustees.
The potential elimination of trustees is concerning and represents a significant shift in
Ontario's education governance. Trustees serve as a longstanding, essential democratic
link between local communities and the public education system. Any change of this
magnitude should not be considered without seeking input through evidence -based
research and meaningful public engagement.
It is essential that communities have an opportunity to fully understand and respond to the
implications of a proposal that would remove school board trustees, which may have
unintended negative consequences on the communities that we are elected to serve. We
understand you have recently heard from a number of other boards across the province,
and we strongly agree with the statement from our colleagues at Avon Maitland DSB that
"transparency regarding the rationale, objectives, and anticipated outcomes of this proposal
is essential to maintaining public trust and ensuring informed dialogue."
Durham Region includes diverse, urban, suburban, and rural communities, all with vastly
varying histories and needs. Local representation ensures the unique needs of each of our
communities are considered and met. As a Board of Trustees, we are firmly and proudly
00, @DurharnDDistrictSchoolBoard @DDSBSchools ddsb.ca
Page 36 of 72
Durham District School Board
D�DSB
400Taunton Road East, Whitby, Ontario UR 2K6
Ignite Learning Phone: 905-666-5500; Toll Free: 1-800-265-3968
committed to promoting meaningful learning, connected communities, and well-being,
being responsive to the priorities of the local community in carrying out our duties and
responsibilities.
In parallel to this letter, we are also writing to the Ombudsman's Office to request an
immediate review of the potential impacts of removing school board trustees with respect to
fairness, openness, transparency, and accountability.
We thank you for your immediate attention to this important matter.
Sincerely,
Tracy Brown
Chair, Board of Trustees
Durham District School Board
cc.
Members of Provincial Parliament (MPPs) for Durham Region
Members of Parliament (MPs) for Durham Region
Regional Chair, Mayors and Council for Durham Region Municipalities
Ontario Public School Boards' Association and Members Board
DDSB Board of Trustees
00, @DurharnDDistrictSchoolBoard O @DDSBSchools
Page 37 of 72
21 Reeve Street, PO Box 1614
Woodstock, ON N4S 7Y3
519.539.9800 1 1.800.755.0394
oxfordcG u[Ay.caa
April 30, 2026
RE: Oxford County Resolution re: Association of Ontario Road Supervisors (AORS)
Request for Provincial Legislation Amendments, Health and Safety
At its meeting held April 8, 2026, Oxford County Council passed the following Resolution:
Moved By: Phil Schaefer
Seconded By: Mark Peterson
Resolved that Correspondence Item 7.1 on the Open meeting Agenda of April 8, 2026 be
received;
And further, be it resolved that Oxford County Council supports the resolution from
Township of Oro-Medonte regarding the Association of Ontario Road Supervisors request
for Provincial Legislation Amendments to strengthen protections for municipal workers and
contractors.
And that a copy of this Resolution be sent to
1. The Premier of Ontario
2. Michael Kerzner, Solicitor General of Ontario
3. Jill Dunlop, Minister of Emergency Preparedness and Response
4. Rob Flack, Minister of Municipal Affairs and Housing
5. Prabmeet Sakaria, Minister of Transportation
6. MPP Ernie Hardeman
7. Association of Municipalities of Ontario (AMO)
8. Association of Ontario Roads Supervisors (AORS)
9. Ontario municipalities
DISPOSITION: Motion Carried
Enclosed herein you will find a copy of Correspondence Item 7.1 (Township of Oro-
Medonte) from the April 8, 2026 Agenda for ease of reference.
Thank you,
4&� 6
Lindsey A. Mansbridge
County Clerk
pp uipommmoij}jy��pn4
100% RE I Zero Waste I Zero Poverty
Page 38 of 72
March 13, 2026
0 OTON In. wa o
Ministry of Labour, Immigration,
14t" Floor, 400 University Ave
Toronto ON M7A 1 T7
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Proud Ilerit,age, Exciting Future
Training and Skills Development
Re: Request for Provincial Legislation Amendments, Health and Safety Concerns
Dear Minister Piccini,
At its meeting of Council on March 11, 2026, the Council of the Township of Oro-
Medonte received correspondence from Association of Ontario Road Supervisors
(AORS) regarding the above -mentioned request for support.
The Township of Oro-Medonte fully supports AORS in their request, as our staff have,
on numerous occasions, been subjected to abusive and aggressive behaviour from
members of the public. We respectfully request your support in advancing measures
that will strengthen protections for municipal workers and contractors. With provincial
partnership, municipalities can better safeguard the individuals who work tirelessly to
maintain critical services and keep our communities functioning safely.
Sincerely,
Mayor Randy Greenlaw
Cc: Premier Doug Ford
Hon. Michael Kerzner, Solicitor General of Ontario
Hon. Jill Dunlop, Minister of Emergency Preparedness and Response
Hon. Rob Flack, Minister of Municipal Affairs and Housing
W
Hon. Prabmeet Sakaria, Minister of Transportation
Hon. Todd McCarthy, Acting Minister of Infrastructure
Doug Downey, MPP Barrie — Springwater - Oro-Medonte
Association of Municipalities of Ontario (AMO)
Association of Ontario Roads Supervisors (AORS)
Ontario Municipalities
Members of Oro-Medonte Council
Page 40 of 72
,I OHS s
I.O.R. - PROMOTING KNOWLEDGE. PURSUING EXCELLENCE.
Minister of Labour, Immigration, Training and Skills Development David Piccini
14" Floor, 400 University Avenue
Toronto, ON M7A 1T7
February 5, 2026
Dear Minister Piccini,
On behalf of Ontario's municipal public works professionals, we are writing to raise an urgent health
and safety concern that is increasingly placing municipal workers and subcontractors at riskwhile
they maintain the critical infrastructure our communities rely on everyday.
While the Occupational Health and Safety Act establishes important protections against workplace
hazards, it does not adequately address a growing and very real threat: unsafe working conditions
created by interference, harassment, and dangerous actions from members of the public.
Through consultations with AORS members across the province, we are hearing consistent and
deeply troubling examples of escalating behaviour directed at municipal workers - particularly
winter maintenance operators. These are not isolated incidents, but a pattern that is becoming
increasingly normalized during significant weather events. Examples reported to AORS include:
• An individual throwing a large chunk of ice at an active piece of municipal equipment while it was
operating.
• A resident threatening to kill a sidewalk plow operator.
• A man climbing onto a snow plow and refusing to get off until the operator agreed to plow his road
n ext.
• Two municipal staff members being confronted, accosted, and aggressively yelled at in public -
one at a gas station and another while simply standing in line for coffee - by individuals angry about
road conditions that were not even under that municipality's jurisdiction, as well as a mailbox that
had been struck.
• Avoicemail left by a resident threatening to shoot a municipal plow driver with a shotgun the next
time the street was plowed.
• A resident angry about snow at the end of their drivewayjumping in front of an active plow and
refusing to move. The plow was delayed for over an hour during a major snow event, placing service
levels and the municipality's overall emergency response at risk. The situation was only resolved
once supervisors and by-law officers arrived on scene.
These incidents represent only a small sample of what municipal plow drivers and winter
maintenance crews are experiencing across Ontario. What was once limited to disgruntled
complaints has escalated into direct threats, physical interference, and dangerous confrontations
that place workers, subcontractors, and the public at risk. This issue is becoming a systematic
threat to municipal service delivery and is only amplified during significant weather events.
Municipal workers and their contracted partners are responsible for maintaining roads, bridges,
sidewalks, and other essential services - often in extreme weather and high -risk environments.
When these workers are threatened or obstructed, it becomes not only a workplace safety issue,
but a broader public safety concern. In some cases, conditions have become so unsafe that
Page 41 of 72
municipal staff and subcontractors have walked off job sites, jeopardizing timely service delivery
during critical events.
We respectfully ask the Province to consider the following changes:
• Under the Emergency Management and Civil Protection Act, when a municipality declares a
Significant Weather Event, municipal winter maintenance vehicles and operators - including
subcontractors working on behalf of municipalities - should be afforded enhanced protection, with
interference or obstruction treated with the same severity as interference with police, fire, or
paramedic services.
• Establish clear public -safety interference provisions, similar in intent to Ontario's Slow Down,
Move Over legislation, that recognize the essential role of municipal roadside workers.
• Consider adopting provisions similar to Manitoba's recently passed Bill 38, an amendment to
their Highway Traffic Act effective January 1, 2026, which requires motorists to maintain a minimum
distance of 30 metres behind snowplows where speed limits are 80 km/h or lower, and 100 metres
where speed limits exceed 80 km/h.
These changes would provide clarity, deterrence, and enforceability —sending a strong message
that interference with municipal workers performing essential services will not be tolerated. Just as
Ontario protects first responders from obstruction during emergencies, we must extend similar
protections to the public works professionals who keep our communities safe, connected, and
functioning.
AORS would welcome the opportunity to meet with you and your staff to discuss these concerns
further and to collaborate on legislative solutions that better protect municipal workers and
subcontractors while strengthening public safety across the province.
Thank you for your consideration of this critical issue.
Sincerely,
Karla Musso-Garcia, CRS-I
Kelly Elliott
President, Association of Ontario Road Supervisors Interim Executive Director
Operations Manager, Township of Oro-Medonte Association of Ontario Road Supervisors
Cc (via e-mail)
Premier Doug Ford
Minister of Emergency Preparedness and Response Jill Dunlop
Minister of Municipal Affairs and Housing Rob Flack
Minister of Transportation PrabmeetSarkaria
Acting Minister of Infrastructure Todd McCarthy
Scott Butler, Good Roads Executive Director
Walid Abou-Hamde, Ontario Road Builders' Association Chief Executive Officer
Page 42 of 72
,I OHS s
I.O.R. - PROMOTING KNOWLEDGE. PURSUING EXCELLENCE.
Solicitor General of Ontario Michael Kerzner
George Drew Building, 25 Grosvenor Street
Toronto, ON M7A 1Y6
February 5, 2026
Dear Solicitor General Kerzner,
On behalf of Ontario's municipal public works professionals, we are writing to raise serious
concerns regarding the safety of municipal workers and subcontractors who are increasingly facing
harassment, threats, and dangerous interference from members of the public while delivering
essential municipal services - particularly during winter maintenance and emergency operations.
Across Ontario, municipal public works teams are responsible for maintaining critical infrastructure
that residents depend on every day, including roads, sidewalks, bridges, and drainage systems.
During significant weather events, these workers are frontline responders, ensuring emergency
vehicles can travel safely and that communities remain connected and accessible. However, the
behaviour directed at them has escalated well beyond routine complaints and has become a direct
threat to both worker safety and public safety.
Through consultations with AORS members province -wide, we continue to receive troubling reports
that illustrate the seriousness of this issue. These include:
• An individual throwing a large chunk of ice at an active piece of municipal equipment while it was
operating.
• A resident threatening to kill a sidewalk plow operator.
• A man climbing onto a snowplow and refusing to get off until the driver agreed to plow his road
n ext.
• Two staff members confronted and aggressively accosted in public - one at a gas station and
another while simply waiting in line for coffee - by individuals angry about road conditions and a
mailbox strike that were not even related to that municipality.
• Avoicemail threatening to shoot a plow driver with a shotgun the next time the street was plowed.
• A residentjumping in front of an active plow during a major snow event and refusing to move,
delaying operations for over an hour and jeopardizing service levels and overall emergency
response.
These examples represent only a small sample of the experiences municipal plow drivers and
winter maintenance crews are facing across the province. What was once occasional frustration
has escalated into intimidation, threats of violence, and direct interference with equipment and
operations.
Equally concerning is that municipalities do not always receive consistent enforcement support
when these incidents occur. We have heard directly from members who contacted the Ontario
Provincial Police for assistance and were advised that, unless a physical assault had already taken
place, the situation was "not a police matter." Waiting until a worker has been physically harmed
before intervention is neither preventative nor acceptable.
Page 43 of 72
This gap leaves municipalities and workers vulnerable and sends an unintended message that
threatening or obstructive behaviour toward municipal staff carries little consequence. It also
places supervisors and by-law officers in situations that may exceed their authority or capacity to
manage safely.
We believe a proactive and coordinated response is needed. Municipal workers and their
subcontractors should not have to choose between their personal safety and providing critical
services during storms and emergencies.
We respectfully ask that the Province of Ontario and the Ontario Provincial Police take a clear and
strong stance that interference, threats, and harassment directed at municipal public works staff
will not be tolerated. Specifically, we would welcome:
• Clear direction and guidance to police services, including the OPP, that threats, intimidation, and
obstruction of municipal workers performing essential duties warrant timely enforcement and
support.
• Recognition that interference with winter maintenance and emergency public works operations
presents a broader public safety risk, not merely a municipal operational issue.
• Enhanced coordination between municipalities and local police services during significant
weather events and emergency responses to ensure worker safety and continuity of service.
• Consideration of legislative or policy tools that provide stronger deterrence and consequences for
those who threaten or obstruct municipal staff and contractors.
Municipal public works professionals are essential workers. They keep roads open for ambulances,
fire trucks, school buses, and the travelling public. Their safety should be treated with the same
seriousness as that of other frontline responders.
AORS would welcome the opportunity to meet with you and your staff to discuss these concerns
and explore practical steps to ensure consistent enforcement support and stronger protections for
municipal workers across Ontario.
Thank you for your attention to this important matter and foryour continued leadership in public
safety.
Sincerely,
Karla Musso-Garcia, CRS-I
Kelly Elliott
President, Association of Ontario Road Supervisors Interim Executive Director
Operations Manager, Township of Oro-Medonte Association of Ontario Road Supervisors
Cc (via e-mail)
Premier Doug Ford
Page 44 of 72
789 Broadway Street
Wyoming, ON � NON 1TO
519.914.1308 t.
swil'truralbroadband.ca
April 15, 2026
RE: SWIFT 2026 Strategic Plan
Dear SWIFT Members,
On behalf of the Board of Directors of Southwestern Integrated Fibre Technology (SWIFT), I'm
pleased to share the attached Board -approved 2026 Strategic Plan.
Following the biennial strategic planning session held in January, the SWIFT Board formally
approved the attached Strategic Plan on April 13, 2026. This plan outlines SWIFT's key priorities as
the organization continues its work to enhance connectivity across Southwestern Ontario.
The Strategic Plan is anchored by four primary priorities:
• Completion of SWIFT 1.0, including closeout activities and organizational wind -down
planning
• Support for the completion of federal and provincial broadband programs across the
region
• Development of SWIFT's strategy in the post -federal and provincial broadband program
environment
• Advancement of the Cellular Coverage Improvement Program, with a focus on better
understanding and addressing gaps in cellular service
The Strategic Plan will be presented at SWIFT's upcoming Annual General Meeting for
information purposes.
This letter is provided for your awareness, and I encourage you to review the attached plan. We
value your continued partnership as we work together to strengthen connectivity and support
communities throughout Southwestern Ontario.
Sincerely,
Gary McNamara
Board Chair, SWIFT
cc: SWIFT Member CAOs
SWIFT Board
Page 45 of 72
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FROM EXPANSION TO COMPLETION, ADVANCING REGIONAL
CONNECTIVITY IN SOUTHWESTERN ONTARIO
Page 46 of 72
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Executive Summary 3
Vision & Mission 4
Strategic Context 5
Strategic Priority 1:
SWIFT 1.0 Close -Out & Organizational 7
Wind -Down Planning
Strategic Priority 2:
Support Completion of Federal & 9
Provincial Broadband Programs
Strategic Priority 3:
SWIFT's Post Federal & Provincial 11
Broadband Program Strategy
Strategic Priority 4:
Cellular Coverage Improvement 13
Program
Governance, Risk & Accountability 15
Government Engagement Framework 16
Implementation & Review
17
Strategic Phases & Time Horizons 18
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Reliable broadband and cellular connectivity are essential to the economic
competitiveness, public safety, and quality of life of communities across
Southwestern Ontario. Significant federal and provincial investments have
expanded access to high-speed internet across the region, with SWIFT playing a
central role in advancing this progress.
Despite these advances, connectivity gaps remain, particularly in rural and low -
density areas. At the some time, challenges with cellular coverage are increasingly
evident. Reported coverage does not consistently reflect real -world experience,
with many communities facing unreliable or inconsistent service.
This strategy outlines SWIFT's role in supporting the completion of current
broadband programs, identifying remaining connectivity gaps, advancing
solutions to cellular coverage challenges, and managing the close-out of SWIFT 1.0
obligations.
The strategy is organized around four priorities:
• Managing the close-out of SWIFT 1.0 and associated obligations.
• Supporting the completion of federal and provincial broadband programs.
• Identifying remaining fibre -based connectivity gaps and informing future
investment.
• Improving understanding of cellular coverage gaps and advancing funding
solutions.
Page 48 of 72
A Southwestern Ontario where reliable
telecommunitcations connectivity is
available to everyone, everywhere,
ensuring communities remain
competitive, connected, and
prepared for future technological
needs at competitive rates.
MISSION
To accelerate and enhance
telecommunications coverage
through partnerships, closing
connectivity gaps and preparing
Southwestern Ontario for future
technological needs.
Page 49
I� umi� um�i �iilll Illlln uuu�
The Canadian Radio -television and
Telecommunications Commission's (CRTC)
Universal Service Objective sets o national
forget for broadband service of 50 Mbps
download/10 Mbps upload (50/10).
Significant public investments hove
advanced connectivity across
Southwestern Ontario towards this
benchmark.
SWIFT -led projects hove delivered much of
the progress achieved to dote, while
brooder federal and provincial initiatives,
including ICON, UBF and AHSIP programs
continue to move forward in efforts to
expand service.
As implementation progresses, o clearer
picture of remaining needs has emerged,
particularly in rural, low -density, and hord-
to-serve areas.
The Western Ontario Wardens Caucus
(WOWC) has recently defined broadband
os the availability of Libre -to -the -home
(FTTH) or hybrid fibre -coaxial (HFC)
introstructure. This definition reflects the
long-term connectivity needs of
communities rather than minimum speed
thresholds such os the CRTC's 50/10
benchmark.
This approach recognizes that future-
reody-introstructure is essential to
supporting economic development, public
services, and quality of lite across
Southwestern Ontario.
Experience across the region indicates
that achieving universal, reliable
connectivity will require continued
coordination, accurate data, and
continued regional leadership.
In parallel, communities across Southwestern Ontario ore increasingly identifying gaps in
cellular coverage. Reliable cellular service is essential for public sotety, business operations,
transportation, and day-to-day communications. Addressing these challenges requires o
clearer understanding of actual coverage conditions across the region and highlights the
importance of coordinated regional data and advocacy to support future investment.
The following issues ore shaping SWIFT's strategic priorities:
Need for clear program close-out and organizational transition. As SWIFT 1.0
concludes, final reporting and program obligations must be completed and the
organization's wind -down managed in an orderly and accountable manner.
Completion of current broadband programs remains critical. As implementation
progresses, additional unserved premises continue to be identified across the
region, underscoring the need to complete existing programs and resolve
remaining connectivity gaps.
Cellular coverage challenges are increasingly evident. Reported coverage does
not consistently reflect lived experience and many communities experience
unreliable or nonexistent service, affecting public safety, economic activity, and
quality of life.
Need for credible regional data and coordination. Reported broadband and
cellular coverage often overstates real -world service availability, highlighting
persistent data gaps. A standing regional body is needed to provide evidence -
based analysis, support to governments and partners, and to ensure regional
realities are reflected in planning and implementation across Southwestern Ontario.
These realities underscore the importance of SWIFT's continued role in coordinating efforts,
informing decision -making, and supporting the region through the next phase of
connectivity, and provide the foundation for the strategic priorities outlined in the following
sections.
Page 51 of 72 0
STRATEGIC PRIORITY I :
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Objective:
Ensure the orderly and accountable close-out of SWIFT 1.0 program obligations and
transition of co -ownership arrangements.
Strategic Positioning:
SWIFT will act os o responsible program steward, ensuring oll financial, contractual, and
ownership obligations ore fulfilled while maintaining transparency.
Key Actions:
• Oversee completion of all financial, contractual, and reporting obligations.
• Manage transition and conclusion of co -ownership arrangements.
• Maintain clear communication with municipal members and partners.
• Ensure appropriate documentation and knowledge retention.
• Provide regular progress reporting to the Board.
Page 52 of 72 In
Outcomes:
Completion of all SWIFT 1.0 obligations.
Orderly transition of ownership arrangements.
Transparent and well -documented program close-out.
Key Assumptions:
ISPs will fulfill contractual obligations.
e Co -ownership agreements will conclude as scheduled.
Required reporting and administrative activities can be completed within timelines.
STRATEGIC PRIORITY 2:
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uuuuu
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uuuuu um�i uuuu um�i uuuuu uuu i I I .uuuuu
iluo iluo
AMS
(2026-2028)
Objective:
Support, where appropriate, the completion of federal and provincial broadband
programs across Southwestern Ontario by maintaining engagement with governments and
partners, providing regional insight, supporting the advancement of projects requiring
additional coordination or solutions of the request of federol and provincial partners, and
serving os o resource for municipalities and residents.
Strategic Positioning:
SWIFT will serve os o regional partner, providing coordination, insight, and targeted support
to help advance broadband program completion and address outstanding service areas
across Southwestern Ontario.
Key Actions:
• Maintain structured engagement with federal and provincial partners to support
program delivery.
• Provide regional intelligence and coordination to address implementation
challenges and remaining service gaps.
• Serve as a central point of contact for municipalities and partners.
• Support escalation and resolution of issues requiring regional coordination.
• Advocate for regional delivery approaches for residual gap programs, including
the Last Mile Challenge.
Page 54 of 72 IN
Outcomes:
Completion of federally and provincially funded broadband programs across Southwestern
Ontario with coordinated regional support.
Key Assumptions:
Continued advancement of provincial and federal broadband programs.
Ongoing recognition of SWIFT's regional coordination role.
Sustained collaboration among governments, municipalities, and partners.
STRATEGIC PRIORITY I
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uuuuu .
uuu iiuu �� uuuuu uuu iluu uuuu uuu "'�IIIIIIII uuuu
Strategic Positioning:
SWIFT will provide regional evidence and strategic guidance to support universal access to
future -ready broadband infrastructure.
Key Actions:
• Conduct a regional broadband gap assessment following completion of current
programs.
• Issue a comprehensive Request for Information to Internet Service Providers.
• Analyze connectivity based on infrastructure technology rather than advertised
speeds.
• Develop cost estimates to achieve universal FTTH/HFC access.
• Prepare funding analysis to support future investment.
• Advance fibre -based standards through engagement with governments and
partners.
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d
Outcomes:
Evidence -based understanding of remaining connectivity gaps.
Cost estimates and funding analysis to support future investment.
Alignment of policy discussions with long-term infrastructure needs.
Key Assumptions:
Broadband policy and funding frameworks will continue to evolve.
ISPs will participate in data collection and planning.
Evidence -based analysis will inform future investment decisions.
j
STRATEGIC PRIORITY 4:
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umEi uuuuu uuuuu uuuuu uuuuum uuuuum
uui uui umir uumm
umi iluo uuuuum uuuuum uuu ijuo iluo
Objective:
Develop a comprehensive understanding of cellular service gaps and position
Southwestern Ontario to secure funding and investment to address priority areas.
Strategic Positioning:
SWIFT will act as a regional evidence provider and coordinator, addressing gaps between
reported and experienced cellular coverage and supporting data -driven investment
decisions.
Key Actions:
• Commission and oversee a region -wide cellular coverage assessment using
credible methodologies.
• Validate findings through engagement with wireless carriers and partners.
• Develop a clear understanding of priority coverage gaps.
• Translate findings into evidence -based funding proposals.
• Coordinate regional advocacy in alignment with municipal and regional
partners.
Page 58 of 72
Outcomes:
Comprehensive understanding of cellular coverage gaps.
Development of funding proposals to address identified needs.
Improved positioning to secure investment in cellular infrastructure.
Key Assumptions:
Governments will continue to prioritize cellular connectivity.
Wireless carriers will engage in validation and planning.
Funding mechanisms will be available to support future investment.
j
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"���IIIIIIIIIIIIIIIIII �"���IIIIIIIIIIIIIIIIII
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Strong governance, risk management, and clear
accountability will support the implementation of
this strategy and ensure that SWIFT meets its
commitments to municipal members, partners,
and funding governments.
As SWIFT advances program completion, policy
engagement, and regional coordination
activities, governance and reporting practices
will ensure that decisions remain transparent and
aligned with the orgonizotion's mandate.
SWIFT will maintain governance and
accountability throughout the strategy period
through the following measures:
• Annuol Board oversight aligned with strategic
priorities.
• Regulor review of the enterprise risk register,
including delivery, funding, reputotionol, and
political risks.
• Transparent reporting to municipal members
and government partners.
• Public release of major studies and findings,
where appropriate.
Page 60 of 72
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uuuuu uuo uuuumi umi
uuuuu i um�i ,.
Advancing connectivity across Southwestern Ontario requires coordinated engagement
with several provincial and federal partners whose roles span policy, funding, and program
delivery. The framework below outlines the primary points of engagement for key issue areas
and clarifies how SWIFT will work with governments to support progress and accountability.
Broadband Ministry of Energy &
(FTTH/HFC) Mines (MEM)
Last Mile/ Ministry of Energy &
Residual Mines (MEM)
Broadband
Gaps
Innovation, Science and
Economic Development
Canada (ISED) &
Canadian Radio -
television and
Telecommunications
Commission (CRTC)
Innovation, Science and
Economic Development
Canada (ISED) &
Canadian Radio -
television and
Telecommunications
Commission (CRTC)
Evidence provider,
standards advocate,
regional coordinator
Program design
input, regional
delivery agent
Cellular Ministry of Energy & Innovation, Science and Evidence provider, data
Coverage Mines (MEM), Ministry Economic Development analyzer, funding
of Infrastructure (MOI) Canada (ISED& advocate
& Ministry of Rural Infrastructure Canada (IC)
Affairs (MRA)
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mi mi
Effective delivery of this strategy will require ongoing planning, regular performance review,
and flexibility to respond to changing program conditions and policy environments. The
following mechanisms will guide implementation and ensure the strategy remains
responsive over time:
Annual operational plans aligned to this strategy.
Biennial Board review and adjustment based on program progress and policy changes.
Strategic Priority 1:
Support Completion of Federol &
Provincial Broadband Programs
(2026 202H,x(
During this phase, SWIFT will focus on
supporting, where appropriate, the
completion of federally and provincially
funded broadband programs across
Southwestern Ontario. This includes
maintaining engagement with provincial
partners, supporting program delivery, and
advocating for the LMC to address
remaining service gaps.
Strategic Priority 2:
Post Federol & Provincial Broadband
Program Strategy
(202H,x 20 1(
Following the completion of current
broadband programs, SWIFT will leod o
regional analysis to identify remaining FTTH
and HFC gaps. This phase will focus on
developing cost estimates, funding analysis,
and policy recommendations to advance
universal fibre -based connectivity across
Southwestern Ontario.
Strategic Priority 3:
Cellular Coverage
Improvement Program
SWIFT will work to identify and validate
cellular coverage gaps across Southwestern
Ontario through o comprehensive regional
study. The results will inform funding
proposals and advocacy efforts aimed of
securing provincial and federal investment
to improve cellular connectivity.
Strategic Priority 4:
SWIFT 1.0 Close -Out & Organizational
Wind -Down Planning
(202/ 20,3 I (
As SWIFT 1.0 projects conclude, the
organization will manage the orderly close-
out of program obligations and oversee the
conclusion of co -ownership arrangements
os their respective terms expire. This work
will ensure oll reporting, financial
reconciliation, and administrative
requirements ore completed in alignment
with the timelines of the co -ownership
agreements.
Page 63 of 72
Southwestern Ontario has made significant
progress in expanding broadband access
through recent public investments and
coordinated regional efforts. As current
programs move toward completion, attention
must turn to resolving remaining connectivity
gaps, improving cellular coverage, and
ensuring that the benefits of these investments
are fully realized.
This strategy outlines how SWIFT will support
the completion of existing broadband
programs, provide credible regional data to
inform future investment decisions, advance
solutions to cellular coverage challenges, and
manage the orderly close-out of SWIFT 1.0
obligations. These efforts will require
continued collaboration among
municipalities, provincial and federal
governments, ISPs, and other partners.
By focusing on these priorities, SWIFT will
continue to play an important regional role in
supporting connectivity across Southwestern
Ontario and helping ensure that communities
remain competitive, connected, and
prepared for future technological needs.
Page 64 of 72 0
IIIIIIIIII"""IIIII""RURALBROADBAND.CA
Page 65 of 72
Municipal Flag Protocol and Proclamation Policy (1.3)
Request Form
Please fill out this form at least four (4) weeks in advance of your requested Flag Raising and/or Proclamation
date.
1. Organization:
Elgin County/Central Elgin Joint Accessibility Advisory Committee
2. Contact Name:
Tom Marks (Chair)
I Contact Phone Number:
(519) 631-1460 ext. 164
4. Contact Email Address:
kthompson@elgin.ca
5. This Organization is:
Charitable Organization
Not -for -profit Organization
Page 66 of 72
6. Please describe your organization or group:
The Accessibility for Ontarians with Disabilities Act requires all Ontario municipalities with 10,000 or
more residents to have an Accessibility Advisory Committee. Elgin County and Central Elgin have
populations of 10,000 or more and are therefore required to have such a committee. In conjunction
with the Accessibility for Ontarians with Disabilities Act, the Joint Accessibility Advisory Committee
provides advice to participating municipal councils in relation to accessibility planning and legislated
standards.
7. Has your organization achieved national or international distinction, made a
significant contribution to the community, or helped to enhance the County of
Elgin in a positive manner? Please describe:
In accordance with the Accessibility for Ontarians with Disabilities Act, the Elgin County/Central Elgin
Joint Accessibility Advisory Committee is responsible for advocating on behalf of residents of Elgin
County with disabilities by fulfilling the following consultation requirements of the Act:
- establishing, reviewing and updating multi -year accessibility plans
- developing accessible design criteria in the construction, renovation or placement of bus stops and
shelters
- determining the proportion of on -demand accessible taxicabs needed in the community
- On the need, location and design of accessible on -street parking spaces when building new or
making major changes to existing on -street parking spaces
- Before building new or making major changes to existing recreational trails to help determine
particular trail features
- On the needs of children and caregivers with various disabilities in their community when building
new or making major changes to existing outdoor play spaces
- On the design and placement of rest areas along the exterior path of travel when building new or
making major changes to existing exterior paths of travel
8. The Organization is requesting (please click all that apply):
A Flag Raising
A Proclamation
Lighting of the Elgin Administration Building
Page 67 of 72
9. Event/Occasion:
AccessAbility Week Flag Raising and Proclamation
10. Purpose of Event/Occasion:
National AccessAbility Week is celebrated each year starting on the last Sunday in May. Founded in
1988 as National Access Awareness Week and inspired by Rick Hansen's Man in Motion World Tour,
this week is a time to recognize the contributions of people with disabilities and advance
accessibility and inclusion in our communities, workplaces, schools and public spaces. Raising a flag
for AccessAbility Week 2026 is a simple but powerful way to show Elgin County's commitment to
inclusion and belonging for people of all abilities and promote efforts to remove barriers in our
communities. The flag raising helps to raise awareness, spark conversation, and demonstrate our
ongoing dedication to creating a more accessible and inclusive environment for everyone.
11. Proposed date for Flag Raising or Proclamation.
Dates for (Flag lRaisiii-ogs aii-od IPirocllaiinatioii-os afire sulbJect to availability as 1peiir the Ipolicy.
6/1/2026 8
Microsoft: 365
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Page 68 of 72
�9111►IWK910AIErll►1
By -Law No. 26-20
"BEING A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER FOR
THE CORPORATION OF THE COUNTY OF ELGIN
AND TO REPEAL BY-LAW NO. 23-47"
WHEREAS pursuant to section 229 of the Municipal Act, 2001 a municipality may
appoint a Chief Administrative Officer who shall be responsible for exercising general
control and management of the affairs of the municipality and for performing such other
duties as are assigned;
NOW THEREFORE the Council of the Corporation of the County of Elgin (the "County")
enacts as follows:
1. THAT Blaine Parkin is hereby appointed Chief Administrative Officer of the County
effective on May 12, 2026; and
2. THAT the Chief Administrative Officer shall be responsible only to the Council of the
County, perform such duties as are lawfully prescribed and generally manage the
business affairs of the County in a diligent, competent and lawful manner through
Directors and/or Department Heads and others reporting to the Chief Administrative
Officer and subject always to the policies and directions of Council; and
3. THAT more particularly, the Chief Administrative Officer shall be responsible for the
duties, responsibilities and obligations set out in the complete job description as
approved by Council; and
4. THAT the Chief Administrative Officer shall delegate appropriate duties and
responsibilities to Directors and/or Department Heads within the approved
organizational structure;
5. THAT the Chief Administrative Officer is authorized to designate in writing a
temporary appointment of a senior employee, Director or Department Head to act in
the absence of the Chief Administrative Officer from the offices of the County. Such
appointment shall be communicated to the Warden and all Directors / Department
Heads and shall specify such period for the temporary appointment; and
6. THAT By -Law No. 23-47 is hereby repealed;
7. THAT where provisions of this By -Law are inconsistent with the provisions of any
other By -Law, the provisions of this By -Law shall prevail.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12T" DAY
OF MAY 2026.
Katherine Thompson, Dominique Giguere,
County Clerk / Warden.
Manager of Administrative Services.
Page 69 of 72
�9111►IWK910AIEr11►1
By -Law No. 26-21
"BEING A BY-LAW TO APPOINT A CLERK FOR
THE CORPORATION OF THE COUNTY OF ELGIN
WHEREAS pursuant to section 228(1) of the Municipal Act, 2001 S.O. 2001, c. 25, as
amended (the Municipal Act, 2001), a municipality shall appoint a Clerk responsible for
the statutory and other duties as are assigned;
NOW THEREFORE the Council of the Corporation of the County of Elgin (the "County")
enacts as follows:
1. THAT Katherine Thompson be and is hereby appointed Clerk of the County
effective May 12, 2026; and
2. THAT the Clerk shall be responsible for undertaking all the statutory duties as
outlined in section 228(1) of the Municipal Act, 2001 S.O. 2001, c.25 including:
a. to record, without note or comment, all resolutions, decisions and other
proceedings of the council;
b. if required by any member present at a vote, to record the name and vote
of every member voting on any matter or question;
c. to keep the originals or copies of all by-laws and of all minutes of the
proceedings of the council;
d. to perform the other duties required under this Act or under any other Act;
and
e. to perform such other duties as are assigned by the municipality. 2001, c.
25, s. 228 (1); and
3. THAT where provisions of this By -Law are inconsistent with the provisions of any
other By -Law, the provisions of this By -Law shall prevail.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY
OF MAY 2026.
Katherine Thompson, Dominique Giguere,
County Clerk / Warden.
Manager of Administrative Services.
Page 70 of 72
COUNTY OF ELGIN
By -Law No. 26-22
"BEING A BY-LAW TO APPOINT A DEPUTY CLERK AND DEPUTY CLERKS
(ALTERNATE) FOR THE CORPORATION OF THE COUNTY OF ELGIN AND TO
REPEAL BY-LAW NO. 24-23"
WHEREAS pursuant to section 228(2) of the Municipal Act, 2001, S.O. 2001, c. M. 46, as
amended ("Act"), a municipality may appoint a Deputy Clerk or Deputy Clerks who shall
have all of the powers and duties of the Clerk under the said Act and any other Act;
AND WHEREAS, by By -Law No. 24-23, Elgin County Council last appointed a Deputy
Clerk and Deputy Clerks (Alternate) for the Corporation of the County of Elgin;
AND WHEREAS, it is deemed appropriate that the aforementioned appointments be
revised to accurately reflect current operations for the Corporation of the County of Elgin;
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin (the
"County") enacts as follows:
1. THAT Jenna Fentie be and is hereby appointed as Deputy Clerk of the County.
2. THAT Blaine Parkin be and is hereby appointed as Deputy Clerk (alternate).
3. THAT Nicholas Loeb be and is hereby appointed as Deputy Clerk (alternate).
4. THAT By -Law No. 24-23 is hereby repealed.
5. THAT, where provisions of this By -Law are inconsistent with the provisions of any
other By -Law, the provisions of this By -Law shall prevail.
6. THAT, this By -Law becomes effective on May 12, 2026.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12th DAY OF
MAY 2026.
Katherine Thompson, Dominique Giguere,
County Clerk / Warden.
Manager of Administrative Services.
Page 71 of 72
COUNTY OF ELGIN
By -Law No. 26-23
"BEING A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
MAY 12, 2026 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O.2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meeting held on May 12, 2026 be hereby adopted and
confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF
MAY 2026.
Katherine Thompson, Dominique Giguere,
County Clerk / Warden.
Manager of Administrative Services.
Page 72 of 72