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09 - May 12, 2026 Committee of the Whole Minutes4900- -000n ElginCounty Elgin County Council Committee of the Whole Meeting Minutes May 12, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Members Absent: Councillor Jack Couckuyt (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, County Clerk/Manager of Administrative Services Andrew Case, Solicitor Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Jenna Fentie, Deputy Clerk Stefanie Heide, Executive Performance Coordinator 1. Meeting Call to Order The meeting was called to order at 11:40 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Resolution Number: CW26-45 Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT the agenda for the May 12, 2026 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW26-46 Moved by: Councillor Leatham Seconded by: Deputy Warden Jones RESOLVED THAT the minutes of the meeting held on April 28, 2026 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Director of Community & Cultural Services - CCS 26-04 Library Branch Construction and Interest -Free Loan Policy Adoption The Director of Community and Cultural Services presented the report seeking approval for the adoption of an updated policy to help guide current and future library renovation, expansion or relocation projects, and recommends one-time inflationary increases to interest -free loan amounts Resolution Number: CW26-47 Moved by: Councillor Hentz Seconded by: Councillor Ketchabaw RESOLVED THAT the Library Branch Construction and Interest -Free Loan Policy attached as Appendix A to the May 12, 2026 Committee of the Whole report titled "Library Branch Construction and Interest -Free Loan Policy Adoption" from the Director of Community and Cultural Services be hereby adopted. Motion Carried. 6.2 Solicitor - LEG 26-03 — Enterprise Risk Management Framework The Solicitor presented the report recommending the adoption of an enterprise risk management framework that sets out the County of Elgin's approach to risk, including its risk management, risk appetite, risk tolerance, and risk mitigation strategies. Resolution Number: CW26-48 Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT the Enterprise Risk Management Framework be adopted. Motion Carried. 7. Adjournment Resolution Number: CW26-49 Moved by: Councillor Widner Seconded by: Councillor Leatham RESOLVED THAT we do now adjourn at 11:51 a.m. to meet again on May 26, 2026 at 9:30 a.m. Motion Carried. is k*OADjam gn� Katherine Thompson, County Clerk/Manager of Administrative Services. Dominique iguere, Warden.