10 - May 26, 2026 Committee of the Whole Minutes-�n
ElginCounty
Elgin County Council
Committee of the Whole Meeting
Minutes
May 26, 2026, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Andrew Sloan
Councillor Todd Noble (with notice)
Staff Present: Blaine Parkin, Chief Administrative Officer
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Katherine Thompson, County Clerk/Manager of Administrative
Services
Mike Hoogstra, Manager of Purchasing and Risk
Jason Warren, Manager of IT
Madeleine Howard, Curator
Jenna Fentie, Deputy Clerk
Stefanie Heide, Executive Performance Coordinator
Lindsay King, Policy Planner
1. Meeting Call to Order
The meeting was called to order at 11:22 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Resolution Number: CW26-50
Moved by: Councillor Leatham
Seconded by: Councillor Ketchabaw
RESOLVED THAT the agenda for the May 26, 2026 Committee of the Whole
Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW26-51
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the minutes of the meeting held on May 12, 2026 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Curator - CCS 26-05 Elgin County Museum Strategic Plan 2026-2030
The Curator and Director of Community and Cultural Services presented
the 2026-2030 Strategic Plan for the Elgin County Museum.
Resolution Number: CW26-52
Moved by: Deputy Warden Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the Elgin County Museum Strategic Plan 2026-2030
attached to the May 26, 2026 Committee of the Whole report titled "Elgin
County Museum Strategic Plan 2026-2030" from the Curator and Director
of Community and Cultural Services be hereby adopted.
Motion Carried.
6.2 Policy Planner - PLN 26-06 Approval of the Municipality of Bayham
Official Plan
The Policy Planner presented the report recommending approval of the
Municipality of Bayham Official Plan adopted by the Municipality of
Bayham Council on April 2, 2026.
Resolution Number: CW26-53
Moved by: Councillor Leatham
Seconded by: Deputy Warden Jones
RESOLVED THAT Elgin County Council, as the approval authority under
the Planning Act, approve the Municipality of Bayham Official Plan,
adopted by By -Law 2026-019, on April 2, 2026 as modified; and
THAT the modifications, as set out in Appendix A to this report form part of
the Official Plan as approved; and
THAT notice of Council's decision be provided in accordance with the
requirements of the Planning Act.
Motion Carried.
6.3 Director of Engineering Services - ENG 26-15 Reduced Speed Zones
— New Glasgow, Copenhagen and Dutton
The Director of Engineering Services presented the report seeking
approval for revisions to By -Law 26-04 Being a By -Law to Authorize
Speed Limits for reduced speed zones on Talbot Line in New Glasgow, on
Imperial Road in Copenhagen, and on Currie Road in Dutton.
Resolution Number: CW26-54
2
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT revisions to speed zones as recommended in the
report titled "ENG 26-15 Reduced Speed Zones — New Glasgow,
Copenhagen and Dutton" be approved; and
THAT these revisions be included in an amendment to By-law 26-04 Being
a By-law to Authorize Speed Limits and hereby adopted.
Motion Carried.
6.4 Director of Legal Services - LEG 26-06 — Elgin Manor WWTP
Easement Assignment
The Director of Legal Services presented the report recommending
authorization of an assignment agreement to account for the transfer of
Royal Oaks Senior Living Residence lands from one corporate entity to
another.
Resolution Number: CW26-55
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the Warden and CAO be authorized to execute an
assignment agreement to transfer the rights and obligations of Diamond
Residential Development Corp. in a contract entered into between the
County, Diamond Senior Living Corp. and Diamond Residential Corp.
dated December 23, 2020 to 1001074563 Ontario Inc. and for the Director
of Legal Services to execute any documents necessary to give effect to an
easement in gross in favor of 1001074563 Ontario Inc..
Motion Carried.
6.5 Director of Financial Services/Treasurer - FIN 26-03 IT Services —
Managed Services Provider (RFP 2026-PO4) — Contract Award
The Director of Financial Services/Treasurer presented the report seeking
approval to award the contract for managed IT services to Data
Perceptions for a three-year term.
Resolution Number: CW26-56
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the contract for Information Technology Services —
Managed Services Provider for the County of Elgin be awarded to Data
Perceptions for a three-year term at a total cost of $486,033 per year; and
THAT the Warden and Chief Administrative Officer be authorized to sign
the contract; and
THAT the Chief Administrative Officer be authorized to extend the contract
for an additional three-year term in accordance with section 7.6 of the
Procurement Policy, subject to pricing and satisfactory performance during
the initial three-year contract term.
Motion Carried.
7. Adjournment
Resolution Number: CW26-57
3
Moved by: Councillor Widner
Seconded by: Councillor Leatham
RESOLVED THAT we do now adjourn at 11:59 a.m. to meet again on June 9,
2026 at 9:30 a.m.
Motion Carried.
Koq'kP4� kv��Vwl
Katherine Thompson, Dominique Gigfi6re,
County Clerk/Manager of
Administrative Services.
Warden.
rd