September 10, 2009MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
SEPTEMBER 10, 2009
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al A11)
*August 13, 2009 Council
BUSINESS ARISING FROM MINUTES
DELEGATIONS
1:30 p.m.
2:30 p.m.
4:00 p.m.
REPORTS (C1 -C9)
1. ROADS
a) *Monthly Report
2. RECREATION
a) *Monthly Report
b) Tender for sidewalk for arena
Dean Smith, Intelivote
Optimist Club of West Lorne re: Dodge Rodeo
Ted Halwa re: Community Improvement Plan (F1 F2)
September 10, 2009 Pg 2
3. WATER
a) *Monthly Report
b) DZ Training
4. RURAL DEVELOPMENT OFFICER
a) `Monthly Report
5. BY -LAW ENFORCEMENT
a) *Monthly Report
b) Continuation of RDO contract
6. DRAINS
a) Lunn Drain request for maintenance
7. WEST ELGIN PRIMARY SYSTEM
a) Report on Official Opening
b) Request for tour
8. ADMINISTRATION
a) Staddon Estate application for severance
b) `Report re: Human Resources Policies
c) Amending Agreement re: licensing office
d) Audit proposal
ACCOUNTS
September 10, 2009 Pg 3
CORRESPONDENCE (D1 —D28)
COUNCIL CONSIDERATION RECOMMENDED:
1.* Lars Larson requesting permission for street closure September 13,
2009;
2.* Town of Fort Erie request for support of a resolution to halt major health
care restructuring decisions.
3.* Laura Jones Charlie Johnston wedding at E.M. Warwick Conservation
Area;
4.* Township of Madawaska Valley request for support of a resolution to
increase funding for personal support workers;
5.* Town of New Tecumseth request for support of a resolution re:
harmonization of taxes;
6.* Town of Amherstburg request for support of a resolution re: MPAC
evaluation of solar energy development;
7.* Elgin Community Futures Development Corporation invitation for
October 22 2009;
8.* Optimist Club of West Lorne Inc. request letter of approval;
9.* West Lorne Community Horticulture Society request for donation;
RECOMMENDED TO ACCEPT FILE:
10. AMO
Welcomes Court decision on bank tower assessments;
Creating Jobs: Delivering Results 2 Edition;
Ontario Government Consultation Safeguarding and Sustaining
Ontario's Water Resources for Future Generations;
Waste Electronics and Electrical Equipment;
Investment Basics and Beyond Seminar Locations;
Survey on Active Transportation Policy In Ontario;
New Solar Photovoltaic Program now Available to all Ontario
Municipalities;
Funding for Broadband In Rural and Northern Ontario Available;
Town Hall Sessions —2009 -2010;
11. Ministry of Culture Creative Communities Prosperity Fund;
12. Ontario Senior Games Association Ontario Games Program;
13. Ontario Medical Association Menu board labelling;
14. Austin Hayward correspondence re: Sunday gun hunting;
15. Eye -Zone Rodney Stafford's 3,400 km Ride "For Tori
16. Restorative Justice Week, 2009;
17. Dr. Kathy Volkening correspondence re: Sunday gun hunting;
18. Cheshire Homes of London Inc. 30 Anniversary Picnic Invitation;
September 10, 2009 Pg. 4
19. Ministry of Municipal Affairs Housing 2009 Municipal Performance
Measurement Program requirements;
20. Morrison Hershfield Dutton West Lorne Service Centre public
information session;
21. Municipality of Chatham -Kent Notice of Public Meeting to Consider
Proposed Zoning By -Law Amendments;
22. Kris Evanski correspondence re: Sunday gun hunting;
23. Jeff Evanski correspondence re: Sunday gun hunting;
24. Ministry of Municipal Affairs and Housing Provincial Municipal Fiscal and
Service Delivery Review Update;
25. Ministry of Municipal Affairs Housing, AMCTO, AMO Local
Government Week, October 18 -24, 2009;
26. Ontario Clean Water Agency President CEO to leave OCWA;
27. South West LHIN Surveys;
28.* Ministry of Tourism Highway 401 service centres;
BY -LAWS
By -law No. 2009 -56
By -law No. 2009 -58
By -law No. 2009 -59
By -law No. 2009 -60
By -law No. 2009 -61
By -law No. 2009 -62
By -law No. 2009 -63
MINUTES (E1 -E3)
Designate Community Improvement Plan Project
Areas
Amending Perovich Drain By -law
Amending Lindenman Drain By -law
Adopt Community Improvement Plan
Agreement with Minister of Government Services
(licensing office)
Agreement with Ontario and OMAFRA (ISF Arena)
McAllister Drain
Tri County Management Committee May 11, 2009
*West Elgin Recreation Committee July 15, 2009
*West Elgin Chamber of Commerce September 1, 2009
September 10, 2009 Pg 5
OTHER BUSINESS (F1 -F4)
1.* Report re: Community Improvement Plan
2. Report re: CIP Task Forces
3. Council announcements
4. Closed session if deemed necessary
Information enclosed
CONFIRMING BY -LAW
ADJOURNMENT
NEXT MEETINGS:
September 17, 2009 7:00 p.m.- Public Meeting
Class EA for Marina Improvements, Rodney Legion
September 21, 2009 Tri County Management Committee, 7:00 p.m.
September 24, 2009 Council
MEMBERS PRESENT:
STAFF PRESENT:
SUBJECT: MINUTES
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
AUGUST 13, 2009
Joanne Groch
Paul VanVaerenbergh
Lloyd Jarvis
Jeff Slater
Monica Pelcz
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf
Administrator- Treasurer
Road Superintendent
Water Superintendent
Recreation Superintendent
Rural Development Officer
RES. NO. 1 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin approves
the agenda for August 13, 2009 as printed and circulated with the following
additions:
CIP Task Force update
Letter from E C Zelenak zoning issue
Elgin Land Division severances (Staddon Estate, McLeod,
Roelofs)
Letter of support West Lorne Heritage Community Centre
Letter from Stone Town Construction
SWOOP 2010 budget
DISPOSITION: Carried
RES. NO. 2 Moved by Bodnar
Seconded by Balint
RESOLVED that the minutes of the meeting held on the following dates be
adopted as printed and circulated.
June 25, 2009 Public Meeting Community Improvement Plan
July 9, 2009 Council
July 9, 2009 Closed session
July 23, 2009 Council
July 23, 2009 Court of Revision Branch 'A' and `B' of the Wismer
Drain No. 2
DISPOSITION: Carried
A
August 13/09...Pg 2 of 11
SUBJECT: ROAD DEPARTMENT REPORT
The Road Superintendent presented his monthly report. Councillor Balint noted she has
concerns about construction on county roads, for instance driveways and ditches. The
Road Superintendent advised that complaints should go to the County and they will
authorize him to proceed.
The Deputy Mayor noted that with regard to construction on Talbot Line, there are some
areas where the guardrails haven't been replaced. The Road Superintendent reported
the County is drawing up a contract to replace the guardrails on Talbot Line and that he
will fix the ones needed under maintenance.
The Road Superintendent reported that Russ Patton won the Regional truck rodeo. The
provincial competition is in Simcoe. The Elgin County Road Superintendents will pay for
his overnight accommodation. Council gave approval for Russ to attend.
Clay for the landfill will come from a property on McMurchy Line, the landfill to pay for
trucking the clay. The Water Superintendent also reported that the hauling of the
material from the Queen Street project will be paid for by the contractor as well as
levelling of the material in the amount of $13,700.
SUBJECT: RECREATION DEPARTMENT REPORT
The Recreation Superintendent presented his monthly report. He reported that an
employee has been hired. The RFP for security cameras should be ready for the
September meeting. The Deputy Mayor noted that when the hydro goes off, the alarm
at the pool goes off. Shouldn't this be part of the on call notification system? The
Recreation Superintendent will took into.
Councillor Balint asked if any structural information has come from Spriets regarding the
grandstand? The Recreation Superintendent reported that the drawings need to be
modified; the plans will be ready for November for the next round of applications.
SUBJECT: WATER DEPARTMENT REPORT
The Water Superintendent presented his monthly report. Councillor Balint asked about
the water line to the splash pad, is this available for residents to connect? No, it is for
the splash pad only.
The Water Superintendent reported that he has been participating in conference calls
regarding the 401 service centres. Construction should be completed by September
2010. He will meet with the engineers to review the water needs. Dutton /Dunwich may
need an agreement regarding sewage costs. The Mayor reported that on behalf of the
county, he requested tourism space to focus on the history of the area. The selling of
merchandise seasonally and foodland displays should continue.
The Water Superintendent reported that after consulting with Spriets, a Class EA would
be required for grey water disposal at the trailer park. He is getting quotes for fire
extinguishers for the food booth. There is no capability for fire hydrants in the park.
SUBJECT: RURAL DEVELOPMENT OFFICER
The Rural Development Officer presented the last two monthly reports to the Foundation
of Rural Living. Centre Ice has been asked to do a Business Plan and Tiny Tots have
received a $5,000 grant for membership development, etc. Planning for the Expo is
continuing; budget has not been approved by CFDC to date. The Community Calendar
has been advertised and she will do updates. Elgin Tourism has an event coordinator. A
database that has been developed at the County will be provided to us.
August 13/09...Pg 3 of 11
SUBJECT: BUILDING DEPARTMENT REPORT
The Chief Building Official was not in attendance. Council reviewed the monthly report
for June 2009. In June five permits were issued totalling $496,000.00 worth of
construction. Through a telephone conference call, the Chief Building Official provided
an update on an illegal building. Council directed that the information be forwarded to
our solicitor for action.
SUBJECT: BY -LAW ENFORCEMENT
Council reviewed the monthly report. Council directed that Andy Kieraszewicz cut the
grass at #266.
SUBJECT: TENDER FOR GRAHAM BRANCH DRAIN
Council received the following tenders for the Graham Branch Drain:
TOTAL PRICE (plus GST)
$30,577.80
$28,225.50
$25,753.00
Van Bree Drainage Bulldozing
A.G. Hayter Contracting
Timmermans Drainage Excavating
RES. NO. 3 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Timmermans Farm Drainage Excavating in the amount of
25 7 5� plus GST for the Graham Drain Branch.
DISPOSITION: Carried
SUBJECT: TENDER FOR WIMER DRAIN NO. 2 BRANCH A B
Council received the following tenders for the Wismer Drain No. 2 Branch A B:
TOTAL PRICE (plus GST)
$18,670.00
$18,900.00
$1 4,740.00
Van Bree Drainage Bulldozing
A.G. Hayter Contracting
Timmermans Drainage Excavating
RES. NO. 4 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Timmermans Farm Drainage Excavating in the amount of
$14.740.00 plus GST for the Wismer Drain No. 2 Branch A B.
DISPOSITION: Carried
SUBJECT: WEST ELGIN PRIMARY SYSTEM
Council received correspondence from Stone Town Construction, dated August 13,
2009 and directed that this be forwarded to OCWA Engineering Services and to the Tri
County Management Committee.
August 13/09...Pg 4 of 11
SUBJECT: QUOTATION FOR CLARIFIER FOR WEST LORNE SEWAGE
TREATMENT PLANT
Council received the following quotations for the replacement of parts for the clarifier at
the West Lorne Sewage Treatment Plant:
CBS Equipment
C M Environmental Technologies
RES. NO. 5 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of CBS Equipment Limited in the amount of $3,490.60 plus
taxes for parts to repair the clarifier at the West Lorne Sewage Treatment
Plant.
And further Council accepts the quotation of OCWA in the amount of
$2,500.00 plus taxes for labour to replace the parts.
DISPOSITION: Carried
SUBJECT: SUNDAY HUNTING
DELEGATION: SEASIDE DEVELOPMENT INC.
TOTAL PRICE (plus GST)
$3,490.60
$5,306.49
Council received a report from the Clerk regarding Sunday Hunting. After further
discussion on the issue, Council directed that there be no Sunday hunting. Councillor
Wolf questioned the report and information presented. The Deputy Mayor clarified that
Sunday hunting would apply during the hunting seasons designated. Council indicated
that Councillor Wolf would be given the opportunity to provide new information and
Council would reconsider the issue.
SUBJECT: WEST LORNE COMMUNITY SERVICE CENTRE
The Mayor reported that a grant is available and it is being pursued for a community
centre area to be located between the existing and new residential buildings of the
Heritage Homes. Services for the aged would be provided in this area. it was noted that
an amount is in the budget for the Heritage Terrace, phase 2 of the Heritage Homes
development and could be used for this project.
RES. NO. 6 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin send a letter
of support to the West Lorne Heritage Homes for the West Lorne Heritage
Community Service Centre and that a grant of $100,000 be made subject
to a successful response from the grant application.
DISPOSITION: Carried
In attendance: Howard Culligan, Ron Koudys, Planner Ted Halwa, Wendy Dupuis,
Randy Reiss, Heather Bell, Keith Fretter, Robert While, Libby Barrett Futcher, Pam
Piccinato Demers, Iris Fretter
Mr. Koudys reported that they desire to resolve property issues along Havens Lake
Road so that they can complete their design. They have a proposal for shops, outdoor
cafe and upstairs apartments at the bottom of the hill. He presented a powerpoint
presentation including maps showing the location of lands covered by a covenant and a
25 -metre road allowance. He proposed that lands outside these could be considered as
surplus. He noted that they would like to negotiate a land swap (2.65 ac less .08ac).
August 13, 2009...Pg 5 of 11
The Deputy Mayor asked if this is premature, is an Official Plan amendment required?
The Planner reported that the requirement for an OPA is unresolved. The Ministry feels
that the proposal by Seaside doesn't conform to our Official Plan; however the
municipality and Seaside feel it does conform. We could proceed conditional on the
development proceeding. A by -law would be required to declare the lands surplus and
an application would have to be made. The Planner noted we might require: legal
interpretations, survey, engineering review, public notification, MNR permission. Mr.
Koudys reported that they don't want to make the investment unless Council is in
agreement. The Mayor reported that we want to see this happen. Mr. Koudys,
however, is uncomfortable about conditions.
SUBJECT: COMMUNITY IMPROVEMENT PLAN
The Planner reported that the plan is not ready for adoption by by -law. He will submit a
report summarizing the changes to the plan.
The Planner reported one expression of interest has been received regarding the Task
Forces. He has complied a list of names. Council directed that the committee proceeds
and ratify their names with Council later. The Planner presented a copy of the final First
Impressions report for Council's information.
SUBJECT: KINTYRE PRESBYTERIAN CHURCH
The Mayor received information on the Kintyre Presbyterian Church. The residents in
the area do not want it to become a derelict building. This will be discussed at the next
planning meeting.
SUBJECT: 25783 QUEENS LINE
Council received correspondence regarding 25873 Queens Line relating to safety,
zoning, and noise issues. Council directed that the Planner determine if there is a
zoning infraction and report back.
The Planner left the meeting.
SUBJECT: QUOTATION FOR PREPARATION OF FINANCIAL PLAN FOR WEST
ELGIN SECONDARY WATER SYSTEM
Council received a quotation from Sharratt Water Management Ltd. for the preparation
of a financial plan as required under legislation for the secondary water system.
RES. NO. 7 Moved by Wolf
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Sharratt Water Management Ltd. In the amount of $12,150
plus taxes for the preparation of the Financial Plan as required for the
Secondary Water System.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 8 Moved by Wiehle
Seconded by Balint
RESOLVED that the Mayor and Administrator /Treasurer be and they are
hereby authorized to sign Payment Voucher #8 amounting to
$1,376,124.86 in settlement of General, Road, Water and Arena Accounts
(including cheques: 3421 3697).
DISPOSITION: Carried
AS
August 13, 2009...Pg 6 of 11
SUBJECT: CORRESPONDENCE
1.* Steve Peters, MPP copy of letter to Minister of Tourism Minster of
Transportation
Instruction: File, the Mayor reported that weekly telephone conferences will be
held and staff would be involved.
2.* Tony Clement George Smitherman re: funding for extension of West Elgin
Recreation Trail
Instruction: File
3.* Doug Reycraft, Chair, Community Schools Alliance request for support of a
resolution regarding community schools alliance
Instruction:
RES. NO. 9 Moved by Wolf
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Community Schools Alliance to petition the
Province of Ontario to implement a "smart moratorium" on disputed school
closings.
DISPOSITION: Carried
4,* Township of Woolwich request for support of a resolution for a review of
Chapter 27, Sec.5 (2) of the Development Charges Act, 1997
Instruction:
RES. NO. 10 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Woolwich regarding the
Development Charges Act.
DISPOSITION: Carried
5.* Haldimand County Disaster Relief Committee request for financial support
Instruction: File
6.* Betty Skip Patterson request to waive fees for Vacation Bible School
Instruction:
RES. NO. 11 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin authorize
the waiving of rental fees for the use of the West Elgin Recreation Centre
on August 17 to 21, 2009 for the Vacation Bible School.
DISPOSITION: Carried
7.* Township of Huron Kinloss request for support of a resolution for an addition to
the Weed Control Act
Instruction:
RES. NO. 12 Moved by Balint
Seconded by Wolf
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Huron Kinloss to designate Giant
Hogweed as a noxious weed under the Weed Control Act.
DISPOSITION: Carried
August 13, 2009...Pg 7 of 11
8.* Ministry of Children Youth Services re: Ontario Early Years Centre
Instruction: Councillor Balint to contact Tiny Tots for information and send a letter
9.* City of Greater Sudbury request for support of a resolution regarding Proposed
Workplace Fatalities Family Bill of Rights.
Instruction:
RES. NO. 13 Moved by Wiehle
Seconded by Wolf
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Greater City of Sudbury regarding the proposed
Workplace Fatalities Family Bill of Rights.
DISPOSITION: Carried
10.* City of Greater Sudbury request for support of a resolution regarding
Employment Insurance Reform
Instruction:
RES. NO. 14 Moved by Wiehle
Seconded by Baiint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Greater City of Sudbury regarding changes to
the Employment Insurance system.
DISPOSITION: Carried
11.* Tax Recovery Group copy of letter from The Premier of Ontario re: harmonized
sales tax
Instruction: File
12.* Canada Ontario Infrastructure funding for West Elgin Arena Rehabilitation
Instruction: File
13.* Service Ontario re: Driver Vehicle Licence Office integrating services
Instruction: Bring agreements forward
14.* Stone Town Construction re: West Elgin Water Treatment Plant
Instruction: File
15.* Rodney Minor Soccer request to waive fees
Instruction:
RES. NO. 15 Moved by Wolf
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin authorize
the waiving of rental fees for the use of the West Elgin Recreation Centre
on August l5' 2009 from 2:30 to 7:00 p.m. for Rodney Minor Soccer
BBQ.
DISPOSITION: Carried
August 13, 2009...Pg 8 of 11
16.* Melanie (Knapp) McLeod re: International Suicide Awareness Day request for
road closure
Instruction:
RES. NO. 16 Moved by Balint
Seconded by Wolf
RESOLVED that Council of the Municipality of West Elgin supports the
request of Melanie (Knapp) McLeod to close Main Street from Community
Health Centre to Graham Road and Graham Road from Main Street to
Chestnut Street on September 6 2009 from 2:00 p.m. to 4:00 p.m. for the
International Suicide Awareness Day walk.
DISPOSITION: Carried
17. AMO
OMERS Sponsors Corporation Disposition of Contribution and Benefit
Proposals;
Notice of Annual General Meeting Notice of Proposal to Amend the
Association's By -Law;
Government Releases Draft Built Environment Standard Under the AODA for
Public Review;
Call of Applications for the Ontario Transportation Demand Management
(TDM) Municipal Grant Program;
$7 Million for Drinking Water Stewardship Available;
New OMKN Developments
AMO Encourages Municipalities to Join the Count me In! Community
Challenge
Instruction: File
18. Federation of Canadian Municipalities
Increasing women's participation in government
Instruction: File
19. Ministry of Community and Social Services Ontario Seeks Input on Draft
Accessibility Standard
Instruction: File
20. Service Canada Centre for Youth in St. Thomas thank -you letter for
participation in Odd Job Squad Week
Instruction: File
21. Greenbelt Foundation poll results and article publications
Instruction: File
22. Spectrum, Information Technologies Telecommunications letter regarding
broadband services
Instruction: File
23. South West LHIN Minutes of June, 2009
Instruction: File
24. South West LHIN Minutes of July, 2009
Instruction: File
25. South West LHIN next meeting September 9, 2009
Instruction: File
26. County of Elgin, Land Division Committee Notice of Decision (Fleuren)
Instruction: File
August 13, 2009...Pg 9 of 11
27. Communities in Bloom Winter Festival Registration Form
Instruction: File
28. Elgin County Land Division Committee application for consent to sever
(Staddon Estate)
Instruction:
RES. NO. 17 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E47/09 applied for by
Estate of Georgina Staddon.
In accordance with Section 2.1.15 (disposing of a dwelling considered surplus
to the needs of the farm) of the Township of Aldborough Official Plan, Council
supports application E47109 subject to the following conditions:
Conditions:
1. Subject to rezoning
2. Subject to apportionment of Municipal Drainage assessments
3. Subject to drainage outlet drainage agreement if required
4. Subject to requirements of the Municipal Road Department
regarding access and/or drainage.
5. Subject to no further residential development on the retained
agricultural portion.
6. Subject to water and/or sewer connection fees, if applicable
7. That the owner has the necessary review and assessment
conducted on the existing sewage disposal system to confirm its
adequacy and/or necessary replacement.
8. Two copies of the registered reference plan, together with a copy of
the said plan showing the locations and dimensions of all buildings
and structures, are submitted to the satisfaction of the municipality
9. Taxes to be paid in full
DISPOSITION: Carried
29. Elgin County Land Division Committee application for consent to sever
(McLeod)
Instruction:
RES. NO. 18 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E49109 applied for by
Lorne K., Ryan D.K. and Melanie M. McLeod.
In accordance with Section 2.1.15 (disposing of a dwelling considered surplus
to the needs of the farm) of the Township of Aldborough Official Plan, Council
supports application E49/09 subject to the following conditions:
Conditions:
1. Subject to rezoning
2. Subject to apportionment of Municipal Drainage assessments
3. Subject to drainage outlet drainage agreement if required
4. Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
5. Subject to no further residential development on the retained
agricultural portion.
6. Subject to water and/or sewer connection fees, if applicable
7. That the owner has the necessary review and assessment conducted
on the existing sewage disposal system to confirm its adequacy and/or
necessary replacement.
August 13, 2009.,.Pg 10 of 11
RES. NO. 18 CONT:
8. Two copies of the registered reference plan, together with a copy of the
said plan showing the locations and dimensions of all buildings and
structures, are submitted to the satisfaction of the municipality
9. Taxes to be paid in full
DISPOSITION: Carried
30. Elgin County Land Division Committee application for consent to sever
(Gasparatto)
Instruction: same application as submitted by D. Roelofs, conditions passed on
March 26, 2009 still apply. Advice LDC.
31. Elgin County Land Division Committee application for consent to sever
(Gasparatto)
instruction: same application as submitted by D. Roelofs, conditions passed on
March 26, 2009 still apply. Advice LDC.
32. Stone Town Construction re: West Elgin Water Treatment Plant letter Aug 13.09
Instruction: Forward to Tri County Management Committee
RES. NO. 19 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2009 -34 WISMER DRAIN NO. 2 BRANCH A B
RES. NO. 20 Moved by Balint
Seconded by Wolf
RESOLVED that a By -law to provide for a drainage works in the
Municipality of West Elgin, in the County of Elgin, to be called and known
as the Branch "A" and "B" of the Wismer Drain No. 2 be now read a third
time and finally passed, signed, sealed and numbered By -law Number
2009 -46 Branch "A" and "B" Wismer Drain No. 2.
SUBJECT: SWOOP 2010 AIR PHOTO PROJECT
The Administrator reported that the LTVCA is updating the aerial digital photography for
the area. The last one was completed in 2003. The cost of each participant is based on
the square kilometres and the number of index tiles. Our estimated cost if $1970.00.
RES. NO. 21 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Municipality of West Elgin agrees to participate in the
SWOOP 2010 project for an upset limit of $1970.00.
DISPOSITION: Carried
SUBJECT: COUNCIL ANNOUNCEMENTS
The Deputy Mayor gave a "thank you" from the groups involved in the Civic Holiday
weekend festivities to Lloyd Jarvis, staff and the municipality.
August 13, 2009...Pg 11 of 11
SUBJECT: CONFIRMATION BY -LAW
RES. NO. 22 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By -Law to
confirm the proceedings of the meeting held on August 13 2009 this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 23 Moved by Wolf
Seconded by Balint
RESOLVED that a By -law to confirm the proceedings of the meeting held
on August 13 2009 be now read a third time and finally passed, signed,
sealed and numbered By -law Number 2009 -57— Confirming By -law August
13 2009
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 24 Moved by Bodnar
Seconded by Wolf
RESOLVED that this Regular Meeting of Council shall adjourn at 4:50 p.m.
to meet again September 10, 2009.
DISPOSITION: Carried
These minutes were adopted on the 10 th day of September, 2009.
Mayor Clerk
Paul Van Vaerenbergh C.R.S.I.
Roads Superintendent
AUGUST 2009 ROADS REPORT
Our two summer students have finished their employment are getting
ready to head back to school. Both are fine young men and not only did a
good job for us but also showed great tact and skills when dealing with the
public. Both have been invited to come back to work for us next year.
Queen Street reconstruction was near completed. A few deficiencies were
forwarded to the engineers for the contractor to repair. Overall it is a very
good looking job and hopefully all concerns will be addressed in the very
near future.
Graham Road south is being made ready for Tar and Chip which will be
done in the near future, as soon the contractor returns from work in the
north country, (end of Sept.)
09/08/2009 10:43 5197680577
West Elgin Recreation report
September 2009
WEST ELGIN ARENA PAGE 01/01
There have been incidents of vandalism at the Grandstand in Rodney that
were severe enough to call the Police and file a report. There will be an
overhead garage door installed under the grandstand prior to the fair. The
biggest challenge that we are going to face with any sort of repair to the
grandstand is how to keep people put of them other than the three days of
the fair, or when they are in use otherwise.
The pool was closed for the season on Friday September 4 2009. There are
some repairs that we hope to have done prior to closing the pool for the
season.
The soccer season is all but completed; we still have one adult team playing
in their league final series against London.
Hopefully all of the estimates for the camera system will be here prior to
this session of council. The system basics consist of 5 cameras strategically
located around the facility, with the possibility of adding an additional three
cameras. There will be a recording device located on the premises, and the
system will be capable of being monitored from a remote location.
The location for the trail in Miller Park has been decided upon by the
Recreation Committee, the Recreation Superintendent will be working with
the clerk to get the tender forms out.
The ice surface has been installed and the ice season is underway as of
September 9 2009.
The Recreation Superintendent met with the Fair Board to discuss the
needs for repairs etc. Prior to the fair. The Fair board has requested two
portable lighting towers similar to the units supplied for last year's fair.
The steel siding as well as the sidewalk has been completed; there still
remains some landscape work to be completed.
Aldborough Public School has requested permission to hold a cross country
meet at Miller Park on September 22 2009, as they did last year.
Attention: Council
MUNICIPALITY OF WEST ELGIN
WATER WORK REPORT
August, 2009
1. Lloyd is working with two separate engineering firms in regards to collecting sanitary
sewer information and design of a proposed "sanitary sewer treatment system" for Port
Glasgow Trailer Park. The process of recommendations, proposed designing
environmental assessment plus approvals with public meetings etc. etc. The plans are to
have a new system installed at the Park sometime in year 2010.
2. Lloyd is working with Stantec Engineering who did all the modelling of the proper size
of water lines that would be installed by contractors in the Crinan area before
construction began in 2007 and 2008. The problem is that we are unable to maintain free
chlorine residual in all the water lines in Crinan and we do have to flush hundreds of
thousands of gallons of water each month to maintain the proper level. This is a "MOE"
requirement.
3. The second round of mandatory "Lead" testing program in the water distribution system
for year 2009 will start September 8. A total of 50 water samples are taken from
residential, commercial and water line locations. A representative from OCWA assists
and a volume of reports have to be prepared for "MOE
4. Rodney water tower was inspected inside and out the water tank. A robotic camera was
used inside the tank on August 25, 2009. The only problems found was that there is a
"heavy silt" deposit in the bottom bowel of the water tank. The rest of the tank is in great
shape. The water tank will have to be dewatered into the "water distribution system" and
then the tank will have to be pressure washed clean and then put back into customer
service. The water tank is to be inspected every 5 years as per MOE.
5. September 14, 2009 All the "Fire Hydrants" in the water distribution system will be
flow tested for water flow performance rating for the fire departments. This procedure
will take 7 working days to complete. Last test was done 8 years ago when connections
were from the old water treatment plant.
6. Several maintenance work operations were completed over the last month in the water
distribution system.
7. 60 dead end water distribution line locations were flushed in the total water distribution
system last month to check for level of free chlorine residual at all the dead ends. This
procedure is a "MOE" requirement.
8. Any new or unfinished business for discussion.
Lloyd Jarvis
Appendix C
Rural Development Officer Monthly Report For the month: 08/14 to 09/10
Submitted by: Monica Pelcz Host Organization Municipality of West Elgin
Work Experience
Measurement: (Tell us about
the projects and activities which
you are involved in as a RDO).
W.E. Chamber initiatives:
profit Not for Profit Data
Base. Attend Monthly
meetings. Committee
member for upgrade of W.E.
Chamber Web site.
Municipality of West Elgin
Initiatives: Meet Greet
several organizations
/individuals collecting
information and organizing
in binder
Facilitator /organizer of
Western Elgin Community
Expo for business's, non-
profit service clubs for the
Municipality of West Elgin
Dutton Dunwich
i Status Update: (Tell us how you are doing in working
toward the details of your work plan)
Researching other Chamber of Commerce web sites,
for information ideas for member content for
upgrading of WE Chamber web site. Continuing to
sit on Web site committee and attending monthly
meetings as needed. To receive for the Municipality
of West Elgin Dutton Dunwich an up to date data
base for all businesses, non profit and service clubs
from the County of Elgin first of this month. Elgin
Business Resource Centre will also provide their up
to date data base on new businesses in the area
Working with Lloyd J. as a liaison between the
Chamber /Mpower /Arts Cookery etc. in regards to
questions for the 401 service centers
Continue to research several sites meet and greet
organizations, information being organized in
working binder.
Re: the Western Elgin Community Expo, Elgin Bus.
Res Centre has donated $500.00 and Tourism Elgin
has donated $600.00. Held meeting Aug 26, to
review draft copy of application and floor plan, will
make final changes, will review costs for printing or
copying and have them printed to be ready for data
base which is being provided from the County
Elgin Bus Res Centre. First of Sept. also will be
mailing letter re: community calendar for people to
provide info back to us to update events, meetings
etc. on the calendar. As of August Sept, 4th 2009
There are (11) organ /bus /club reserved.
Aug. 27 Julian from FRL completed more filming
while I was at the International hall confirming
spacing for the people flow between tables, hydro
availability etc. Then signing the agreement with
Shelly and Mel for the Design Co. at Tiny Tots,
interviews with them. Then at the Scout Hut with
Sara Youth placement worker (YWCA) getting ready
for the new school year in the building and filming
the skatepark /splashpad etc. Then with Grace at
the Arts Cookery bank at the annex and the bank
itself.
G 4a
Researching Web sites, for
grants, available resources,
bringing info back to
decision makers.
Other Municipality of West
Elgin initiatives
Foundation of Rural Living
To start a resource data base for grants,
applications proposals
Helped out at the Tiny Tots open house BBQ.
Assisted Tiny Tots in conference call with Design Co
for time lines to complete their projects. Projected
time is December /09 Witnessed the signing of the
Design Co agreement and Ont Coop signing of
agreement. Mailed as needed.
Will be assisting Mel Shelly in all aspects of these
projects.
Continue to advocate for the continuation of the
RDO position on behalf of the Municipality of West
Elgin.
News article in Local paper, informing the public of
the RDO position. Was also featured in St Thomas
paper. I have received phone calls and e-mails
congratulating me on position, everyone feels the
position is a great idea and much needed.
Attended information meeting on Aug 26 at the
County building for new initiative hosted by the
County Elgin's Culinary Trail. I offered my
assistance in anyway to Allan Smith and Kate Burns
of the County building
Picked up box of Elgin county 2009 tour guides,
working the Mary B. to have them distributed.
Centre Ice Youth Centre Manager /Supervisor
Participate in monthly coaching and mentoring,
monthly WebEx training. Continue to advocate for
FRL and RDO program.
August 13 Julian Fernandes from FRL attended
the monthly council meeting, filmed while I
presented my report, also filmed and asked
questions of other projects I am working with. He is
returning on August 27, to further film the life of an
RDO
Arts Cookery Bank
Working with MPoWER
Centre Ice Youth Centre
Completed gathering information on several Data
Collection sheets of Annual Events, for CAR in the
Municipality of West Elgin, Dutton Dunwich,
Southwest Middlesex Newbury.. Met with Grace
and the Arts Cookery Administrative staff Aug.
25 Reviewed the Data Sheets and handed the
binder to their organization to enter data onto Web
site.
Keying information onto Tourism Elgin Website as
requested. Will be attending next scheduled
meeting Sept. 10th
Organize /facilitate and attend monthly meeting.
Work with volunteers at the youth centre, organize
and oversee the operation of the centre. Dare to
Dream project will begin working with youth in
Sept. They chose to do skits on drug abuse
awareness. To have this project completed by
October. I am acting supervisor and work daily
with YWCA youth placement worker. She also works
out of the TINY TOTS building. Centre Ice to provide
a (2) page summary of business plan, budget,
staffing and programs to have this presented in
Sept. 2009. Received $5000.00 from the
Municipality of West Elgin for operating expenses
for the year 2009/2010. Hope to have picture
taken of presentation of cheque at next council
meeting while giving the RDO report.
Working with Sherry from Talbot Teen Centre on
possible purchase of Transit Van to address
transportation issues between centres.
Opportunities Challenges /Learning's: (What were the highlights of your placement
this month? Include newspaper articles, pictures or material you would like to share. What
were some of the challenges you faced this month? How did you overcome them
Continuing to Organize and facilitate a community expo in the West, to initiate
networking between business owners, non profit and service clubs, along with
bringing awareness to all. Working with County of Elgin and Elgin Business
Resource Centre to provide an up to data base for the Municipality of West Elgin
Dutton Dunwich. Local paper printed an article on the RDO position in the
Municipality of West Elgin. http://www.thechronicle
online. com /ArticleDisplay.aspx ?e= 1708512
Learning Skill Enhancement
Tell us about the learning activities that you engaged in that enhanced your skills and
knowledge (Both through FRL's Learning Centre independent opportunities)
I'm Learning and enhancing skills in marketing and event planning
Learning's /Challenges: (How did you use what you learned this month in your
placement
Putting what 1 have and am learning in regards to marketing and event planning into
practice for the upcoming Community Expo.
Job Search
Tell us about activities you engaged in to seek full time employment. (job applications,
interviews, networking)
Through networking with Municipal Government Agencies Provincial and
Federal leaders, looking for future full time employment, with FRL or County
initiatives for Community Development.
Opportunities /Challenges: (What networks, resources, etc. were helpful to you in your
job search this month
Please see above
Additional Comments:
Very much enjoying this placement, thank you
I have FRL Expenses to claim this month and have sent original documentation to
meet the deadline.
X I have incurred no FRL expenses this month.
RDO Signature
Supervisor's Signature
Return the completed form to the Foundation of Rural Living by the last Wednesday of every
month by email to gracegruber @frl.on.ca, with signed copies to follow by mail. Thank
you for your assistance.
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FROM:
DATE:
RE:
DISCUSSION:
4 4 9• IUet 1 b
unir p alit o Z ix
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
MANAGEMENT COMMITTEE
SEPTEMBER 10, 2009
AMENDMENTS TO HUMAN RESOURCES POLICIES
INTRODUCTION:
The original working agreement was authorized under By-law 98 -06 with
amendments made under By -law 2003 -67, 2007 -47 and 2007 -84.
Additional policies were adopted under By -law 2004 -89 a By -law to adopt hiring
policies and By -law 2007 -98 a By -law to adopt a policy for employee
recognition and retirement.
Attached are the changes proposed. The format for each section shows the
existing wording and the suggested new wording with some changes in bold.
The majority of changes that are suggested are "wording" changes to comply
with our benefit policy and others are to clarify current administrative procedures.
There is a new policy proposed to designate a Hiring Panel referred to in by -law
2004 -89 (Hiring Panel 3.1).
There is a new policy proposed for the Use of Municipal Vehicles 4.7.
The Management Committee has reviewed and approved each amendment.
RECOMMENDATION:
The Management Committee recommends that upon receiving Council approval
a meeting be held with staff to review the changes on September 15/16. After
discussion with staff, it is recommended that the proposed amendments be made
to the by -laws.
1 �L�IV1
Joanne Groch, B.A., AMCT
Administrator/Treasurer
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644
1 of 10
HR -1.1 HUMAN RESOURCES BENEFITS BEREAVEMENT LEAVE
EXISTING:
2.01 In case of a death of an employee's immediate family, a leave of absence
of up to three (3) days will be granted and shall include the day of the funeral
and/or memorial service.
NEW:
2.01 In case of a death of an employee's immediate family, a leave of absence
of up to three working (3) days will be granted and shall include the day of
the funeral and/or memorial service.
HR -1.3 HUMAN RESOURCES BENEFITS CLOTHINGIFOOTWEAR
ALLOWANCE
EXISTING:
2.01 All full -time employees will receive a footwear allowance as follows,
payable at the start of each calendar year:
(a) Office employees will receive $300.00
(b) Employees in the Roads Department, Water Department and Parks
and Recreation Department will receive $150.00
NEW:
2.01 All full -time employees will receive a footwear allowance as follows:
(a) At the beginning of each calendar year the amount of $150.00
(b) Full -time employees who have not completed their probationary period
will receive $150.00 upon completion of their probationary period.
2.03 In lieu of a clothing allowance office staff will receive $150.00.
HR -1.4 HUMAN RESOURCES BENEFITS HEALTH AND WELFARE
EXISTING:
2.03 Life Insurance A. D. D. The Employer agrees to pay 100% of the
premiums of term life insurance with individual coverage of one times the annual
earnings to a maximum of $100,000.00 plus A.D. &D. in the same amount.
NEW:
2.03 Life Insurance ,A. D. D, L.T.D. The Employer agrees to pay 100% of
the premiums of term life insurance A.D. &D. and L.T.D. in accordance with the
benefit plan approved by Council.
2 of 10
EXISTING:
2.04 All full -time employees will be enrolled in the pension plan provided by the
Ontario Municipal Employees Retirement System, and all employees enrolled in
the plan shall pay the normal premium deduction required for the plan.
The full time employees who currently contribute to a Registered Retirement
Savings Plan have the option of continuing with the Registered Retirement
Savings Plan or changing to the Ontario Municipal Employees Retirement
System at any time
NEW:
2.04 All full -time employees will be enrolled in the pension plan provided by the
Ontario Municipal Employees Retirement System, and all employees
enrolled in the plan shall pay the normal premium deduction required for the
plan.
EXISTING:
2.07 Enrollment in all of the above coverages with the exception of health and
dental plan coverage shall be a condition of full -time employment by the
Corporation. If the employee's spouse is receiving a health and dental benefit at
his/her place of employment then the employee will be exempted from this
coverage.
NEW:
2.07 Enrollment in the Health and Dental Plan, Life Insurance, A.D.& D. and
L.T.D. plan shall be a condition of full -time employment upon completion of the
probationary period. If the employee's spouse is receiving a health and dental
benefits at his /her place of employment then the employee may be exempted
from this coverage.
EXISTING:
2.09 All full -time employees will be eligible to receive six (6) days off per annum
with pay for sickness or Doctor or Dental appointments for the employee only.
These days do not accumulate and are reinstated January 1St of each year.
NEW:
2.09 All full -time employees upon completion of their probationary period will be
eligible to receive six (6) days off per annum with pay for sickness or Doctor or
Dental appointments for the employee only. These days do not accumulate and
are reinstated January 1 of each year. For new employees and for
employees terminating or retiring, sick days are pro -rated based on the
number of days of employment for the year.
HR -1.7 HUMAN RESOURCES BENEFITS PAID HOLIDAYS
NEW
2.01 Add "Family Day" after New Year's Day
2.05 Add "To qualify for the above, the Employment Standards Act will apply."
3 of 10
HR -1.8 HUMAN RESOURCES BENEFITS SHORT AND LONG TERM
DISABILITY
EXISTING:
1. PURPOSE:
1.01 To establish a wage loss replacement program for full -time employees.
NEW:
1. PURPOSE:
1.01 To establish a wage loss replacement program for full -time employees
who have completed their probationary period.
EXISTING:
2.01 (b)(v) The length of the benefit period under this plan shall not exceed 17
consecutive weeks for any one claim.
NEW:
2.01(b)(v) The length of the short term benefit period under this plan shall not
exceed 120 days for any one claim.
EXISTING:
2.02(a) Long term disability will be provided through an acceptable life insurance
company and will be at the rate of 66 2/3% of the basic monthly earnings with a
maximum of $5,000.00 monthly benefit.
2.02(b) Benefits will be payable for each period of total disability after 119 days
(17 weeks) of continuous total disability.
NEW:
2.02(a) Long term disability benefits will be provided through an acceptable life
insurance company at the rate of 66.67% of the basic monthly earnings in
accordance with their policy.
2.02(b) Long term benefits will be payable for each period of total disability after
120 days of continuous total disability subject to the terms of the insurance
company's policy.
HR -1.9 HUMAN RESOURCES BENEFITS SICK LEAVE CREDITS
Delete this policy, as there are no current employees that this policy relates to.
This policy was for sick day credits as at Dec 31, 1981.
4 of10
HR -1.10 HUMAN RESOURCES BENEFITS VACATIONS
NEW:
For the purpose of computing vacation entitlement, the vacation year shall
begin on January 1 and end on the following December 31
Vacation pay entitlements are to be taken during the year to which it refers
and no carry -over of credits to the following year will be allowed unless
approved by the Administrator.
No cash payment in lieu of vacation time off will be made and all credits not
used up by the end of the twelve(12) month period, will be lost, subject to
conditions in the Employment Standards Act, except where approval for
carryover has been granted under Section (b) above.
All vacation pay will be pro -rated according to the vacation schedule if an
employee is dismissed or resigns from their employment.
Upon retirement the employees unused vacation time shall be taken prior
to retirement.
The effective date for the progression in vacation entitlement, once an
employee has reached the requisite years of continuous service shall be
their anniversary date.
EXISTING:
2.01 Full -time employees who have completed one (1) year of continuous
services shall receive annually two (2) weeks vacation with pay.
NEW:
2.01 Full -time employees who have completed one (1) year of continuous
service shall receive annually two (2) week vacation with pay prorated from
their anniversary date.
HR -3.1 HUMAN RESOURCES RECRUITMENT AND SELECTION HIRING
PROCEDURES
EXISTING:
2.01 (f) Recommendation of Superintendent
NEW:
2.01 (f) Recommendation of Supervisor
EXISTING:
2.03(b) External positions shall be advertised for 2 consecutive weeks.
NEW:
2.03(b) External positions shall be advertised for a minimum of 2 consecutive
weeks.
EXISTING:
5 of 10
2.02 All hiring decisions are recommended by the Administrator and
Superintendent to Council. Council shall authorize the hiring by resolution.
NEW:
2.02 All hiring decisions are recommended by the Hiring Panel to Council.
Council shall authorize the hiring of full -time employees by resolution.
2.04 Hiring Panel:
(a) For positions below Superintendent, the hiring panel shall consist of
the Superintendent of the department, the Administrator and a
second member of the Management Committee.
(b) For Superintendent, the hiring panel shall consist of the
Administrator, one member of Council and a second member of the
Management Committee.
(c) For Administrator/Treasurer, the hiring panel shall consist of all
members of Council.
(d) For Clerk, the hiring panel shall consist of the Administrator and all
members of Council.
(e) For office employees, the hiring panel shall consist of the
Administrator, Clerk and a second member of the Management
Committee.
(f) If the hiring panel deems it necessary, an additional member may be
added to the panel.
2.05 Seasonal
(a) If a seasonal employee is not returning in the subsequent year, the
job shall be advertised.
(b) The Superintendent will perform the interview and make a decision
regarding hiring and report same to the Administrator.
HR -3.4 HUMAN RESOURCES RECRUITMENT AND SELECTION
PROBATIONARY PERIOD
EXISTING:
2.03 The Administrator shall report to Council when full -time status is
recommended and Council shall authorize by resolution.
NEW:
2.03 The Administrator shall report to Council when full -time status is
recommended for the Superintendents and Clerk and Council shall
authorize by resolution.
NEW:
6 of 10
2.04 Council shall determine when the probationary period for the
Administrator/Treasurer is complete and authorize by resolution the full
time status of the Administrator/Treasurer.
HR -3.5 HUMAN RESOURCES RECRUITMENT AND SELECTION PART
TIME EMPLOYMENT
NEW:
2.05 Hiring Panel shall consist of: at least two persons of which one shall be
the Superintendent or designate. The panel shall be determined by the
Superintendent.
2.06 All hiring decisions shall be made by the Hiring Panel.
HR -4.2 HUMAN RESOURCES TERMS OF EMPLOYMENT HOURS OF
WORK
EXISTING:
Municipal Office
2.01 (c) Each employee has the option of taking a V2 hour lunch each day for
fourteen (14) days and having the next working day off.
NEW:
2.01 (c) Each employee has the option of taking a 1 /2 hour lunch each day for
fourteen (14) days and having the next working day off. Some rules do apply as
follows:
(i) In the first year of employment these days off can be used
towards a week's vacation. Otherwise they are not to be
accumulated and taken as another week of holidays.
(11) They can be taken as long weekends providing there is enough
staff on hand in the office.
(iii) They can be used over the Christmas holidays for the time off
needed while the office is closed.
(iv) Carry over of unused time to the next year is not allowed.
7 of 10
EXISTING:
Road Department
2.02(d) Although these hours are the regular hours of the road department, there
are many times when the Township may be best served by altering these hours.
Any such alteration will be at the discretion of the Road Superintendent.
NEW:
2.02(d) Although these hours are the regular hours of the road department, there
are many times when the Municipality may be best served by altering these
hours. Any such alteration will be at the discretion of the Road Superintendent.
EXISTING:
2.03 Water Department
(a) Hours of work shall be Monday to Friday, 7:30 a.m. to 12:00 p.m. and
12:30 p.m. to 4:00 p.m.
(b) Total of 40 hours per week.
NEW:
2.03 Water Department
(a)Hours of work shall be Monday to Friday, 7:30 a.m. to 12:00 p.m. and
12:30 p.m. to 4:00 p.m.
(b)Total of 40 hours per week.
(c) Although these hours are the regular hours of the water
department, there are many times when the Municipality may be best
served by altering these hours. Any such alteration will be at the
discretion of the Water Superintendent.
EXISTING:
Overtime Pav
2.05(c) An hourly rated employee who is on the day shift and is called in
between 12:00 a.m. (midnight) and 6:00 a.m. shall be paid at double time. The
regular rate of pay will commence at 6:00 a.m. A minimum call out time of two
hours will be paid at the appropriate rate.
2.05(d) An hourly rate roads employee who is on the night shift and is called in
between 2:30 p.m. and 8:30 p.m. shall be paid at double time. The regular rate
of pay will commence at 8:30 p.m. A minimum call out time of two hours will be
paid at the appropriate rate.
NEW:
2.05(c) An hourly rated roads employee who is on the day shift and is called in
between 12:00 a.m. (midnight) and 6:00 a.m. shall be paid at double time. The
regular rate of pay will commence at 6:00 a.m. From 12 :00 a.m. (midnight)
until 4:00 a.m. a minimum call out time of two hours will be paid at the
appropriate rate.
8 of10
2.05(d) An hourly rate roads employee who is on the night shift and is called in
between 2:30 p.m. and 8:30 p.m. shall be paid at double time. The regular rate
of pay will commence at 8:30 p.m. From 2 :30 p.m. until 6:30 p.m. a minimum
call out time of two hours will be paid at the appropriate rate.
EXISTING:
2.07 Banking of Overtime Hours
(a) A maximum of 40 hours per calendar year may be banked and taken
off as time in lieu.
(b) Road Department Night Shift may bank overtime hours at the regular
rates as noted in 2.05 (a). The premium for working the night shift shall be
paid as part of wages.
NEW:
2.07 Banking of Overtime Hours
(a) A maximum of 40 regular hours per calendar year may be banked
and taken off as time in lieu at the discretion of the
Superintendent. Once hours are banked and are taken off as
time in lieu they cannot be banked again.
(b) Road Department Night Shift may bank overtime hours at the regular
rates as noted in 2.05(a) and taken off as time in lieu at the
discretion of the Superintendent.. The premium for working the
night shift shall be paid as part of wages.
(c) Banked hours are to be taken off during the year in which they were
earned or they will be paid out.
HR -4.5 HUMAN RESOURCES TERMS OF EMPLOYMENT SEASONAL
CONTROL STANDBY
EXISITING:
1.01 To establish a policy for standby incurred during winter control operations.
NEW:
1.01 To establish a policy for seasonal standby time for the Road Department.
EXISTING: (during period mid -March to mid November)
2.01 (b) Two employees will also receive 2 hours of pay each paid at the regular
rate of pay for being on call for each Statutory Holiday as per Paid
Holidays Policy No. HR -1.7.
NEW:
2.01 (b) Two road employees will also receive 2 hours of pay each paid at the
regular rate of pay for being on call for each Statutory Holiday as per Paid
Holidays Policy No. HR -1.7.
9 of 10
EXISTING: (during period mid November to mid March)
2.03 (b) Two employees will also receive 3 hours of pay each paid at the
regular rate of pay for being on call for each Statutory Holiday as per Paid
Holidays Policy No. HR -1.7.
NEW:
2.02 (b) Two road employees will also receive 3 hours of pay each paid at the
regular rate of pay for being on call for each Statutory Holiday as per Paid
Holidays Policy No. HR -1.7.
NEW:
HR -4.6 HUMAN RESOURCES TERMS OF EMPLOYMENT- ROADS PART
TIME EMPLOYEES
2.01 Overtime Pa
An hourly rated part -time roads employee who has worked more
than forty (40) hours in one week shall be paid for the hours of work in
excess of the regular working hours at one and one -half (1 1 /2) times the
regular rate. An hourly rate part -time roads employee shall be paid at
double time and one one -half (2 1 /2) times the regular rate for hours
worked on Statutory Holidays.
2.02 Call out
2.02(a) Part -time roads employees are entitled to a minimum call out
time and are paid as follows:
(1) An hourly rated part -time roads employee who is on the day
shift and is called in between 12:00 a.m. (midnight) and 6:00 a.m. shall
be paid at double time. The regular rate of pay will commence at 6:00
a.m. From 12:00 a.m. (midnight) until 4:00 a.m. a minimum call out time
of two hours will be paid at the appropriate rate.
(ii) An hourly rated part -time roads employee who is on the night
shift and is called in between 2:30 p.m. and 8:30 p.m. shall be paid at
double time. The regular rate of pay will commence at 8:30 p.m. From
2:30 p.m. until 6:30 p.m. a minimum call out time of two hours will be
paid at the appropriate rate.
2.03 Overtime Meal Allowance
(1) A meal or meal allowance of $10.00 may be provided to part -time
roads employees if working overtime and will be at the discretion of
the Department Head.
2.04 Seasonal Control Standby
10 of 10
2.04 (a) Section 2.04 policy shall include part -time employees at the
discretion of the Road Superintendent.
2.04(b) During the period mid -March to mid November:
(i) Two road employees will be on call on a weekly basis from Friday
at 2:00 p.m. until the following Thursday at 7:30 a.m. and will receive
4 hours pay per weekend (2 hours for Saturday and 2 hours for
Sunday) at the regular rate of pay for being on call
(ii)Two employees will also receive 2 hours of pay each paid at the
regular rate of pay for being on call for each Statutory Holiday as per
Paid Holidays Policy No. HR -1.7.
2.04(c)During the period mid November to mid- March:
(i)Two road employees will be on call on a weekly basis from Friday
at 2:00 p.m. until the following Thursday at 7:30 a.m. and will receive
6 hours pay per weekend (3 hours for Saturday and 3 hours for
Sunday) at the regular rate of pay for being on call.
(ii)Two employees will also receive 3 hours of pay each paid at the
regular rate of pay for being on call for each Statutory Holiday as per
Paid Holidays Policy No. HR -1.7
2.05 Part -time to full -time employment
If a part -time roads employee is successful in becoming a full -time roads
employee then the number of continuous part -time hours worked will be
considered towards the time required for benefits/vacation entitlement. If
there is a break in employment then only the hours from the current period
of continual part -time employment are considered.
2.06 OMERS
2.06(a) For a part -time roads employee contributions towards the OMERS
pension plan will be as per legislation.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Human Resources
Index No.
HR -4.7
Section:
Terms of Employment
Effective Date:
Subject:
Use of Municipal Vehicles
NEW
Revision Date:
Page:
1 of 1
1 PURPOSE:
1.01 To provide a policy for the use of municipally owned vehicles.
2 POLICY:
2.01 The Municipality may make a vehicle or vehicles available to Roads Superintendent, Recreation
Superintendent, Water Superintendent and Roads Foreman to perform municipal business.
2.02 The Superintendents of each department are responsible for the use, regular maintenance and
repairs of the vehicles.
2.03 All incidents of malfunction or major damage must be reported to the Administrator as soon as
possible.
2.04 The vehicles will be utilized for Municipal business only.
2.05 An exception to Section 2.04 is granted to allow employees to drive the vehicle to and from their
residences.
2.06 If Section 2.05 applies, employees will be charged in accordance with the regulations made under
the Income Tax Act for personal use of municipal vehicles. Information on the kilometers traveled
and other applicable information shall be provided to the Payroll Department.
2.07 Fuel consumption shall be monitored for all vehicles.[
2.08 Employees using municipal vehicles must:
(a) Hold a valid Ontario driver's license that is not under suspension.
(b) Not drive the municipal vehicle while under the influence of alcohol, illicit drugs, or
prescription drugs, if the prescription drugs might impair driving ability.
(c) Obey all traffic laws by driving in a safe and courteous manner. Any traffic infractions will
be the responsibility of the driver.
3 ADMINISTRATION:
3.01 The Administrator and Department Superintendents will follow this policy.
4 ATTACHMENTS:
4.01 None
Council authorization:
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Mailing Address:
Legal Legislative Services
To: Clerks of Rural and Northern Municipalities in the Province of Ontario
August 13, 2009
Sent via email
Re: Support of Moratorium Call by Ontario Medical Association to Halt Major Health
Care Restructuring Decisions
The Municipal Council of the Town of Fort Erie at its meeting of August 10, 2009, passed the
following resolution regarding the above matter:
WHEREAS in April 2009, Health Minister David Caplan announced the establishment of the Rural and Northern Health
Care Panel and his commitment "to examining these issues and providing a Provincial Framework to support rural
communities," and
WHEREAS as part of the first stage, the Rural and Northern Health Care Panel will collate and review the current
activities underway across the Province; it will provide recommendations to identify unique needs; it will co- ordinate
metrics and targets to be achieved through strategic investments; and it will examine the existing programs and services
targeted to northern and rural Ontario, and
WHEREAS in July 2009 the members appointed to the Panel were announced and they will recommend steps the
Province can take to improve access to health care in rural and northern communities including identifying rural Ontario's
unique health care challenges, such as increased travel time required to access health care facilities, recruiting and
retaining qualified health care professionals, and providing timely emergency services to remote locations, and
WHEREAS the Ontario Medical Association recently called upon the Provincial Government to place a moratorium on
major health care restructuring decisions until the Rural and Northern Health Care Panel reports its findings and makes
recommendations, and
WHEREAS it is deemed expedient to support the Ontario Medical Association in its moratorium efforts;
NOW THEREFORE be it resolved by the Municipal Council of the Town of Fort Erie that it hereby petitions the Province
of Ontario to act according to the call for a moratorium by the Ontario Medical Association to stop all major health care
restructuring decisions until the Rural and Northern Health Care Panel reports its findings and recommendations, and
order the LHIN's and hospitals in rural and northern communities to put a hold on major restructuring of health care
services, and further
THAT the Minister of Health take special notice and immediately halt the conversion of the Emergency Department at
Douglas Memorial Hospital to an Urgent Care Centre scheduled for September 27, 2009 and reverse the action taken at
Port Colborne General Hospital pending the outcome of the Panel's report and development of the expected action plan,
and further
Orrice Flours: 8:30 a.ni. to 5:00 p.ni.
Our Focus: Your Future
The Corporation or the Town of Fort Erie
Municipal Centre, l Municipal Centre Drive
Fort Erie, Ontario, Canada L2A 2S6
Tel: (905) 871 -1600 Fax: (905) 871 -4072
Web -Site: www.farterie.un.ca
...12
DL
Clerks of Rural and Northern Area Municipalities in the Province of Ontario Page two
THAT the Region of Niagara, Area Municipalities and the Town's health care partners be requested to support this action,
and further
THAT the appropriate persons be so notified accordingly.
This issue continues to grow and become more critical for rural and northern municipalities and
its subsequent impact on urban centre hospitals. Patients and health care professionals are
deeply affected by recent health care restructuring decisions and all of the implications that
continue to surface.
Your support is important to our collective efforts to ensure quality and timely health care in
Ontario.
Kindly provide notice of the action taken by your Council directly to the Premier and Minister of
Health, the Ontario Medical Association and the undersigned.
Thanking you for your assistance.
Yours very `t ul
Carolyn J. Kett, A.M.C.T.
Town Clerk
CJK:dlk
c.c. The Honourable Dalton McGuinty, Premier of Ontario Fax: 1 -416- 326 -1571
The Honourable David Caplan, Minister of Health and Long Term Care Fax; 1- 416 -494 -9937
Dr. Suzanne Strasberg, OMA. President Fax: 1- 416 340 -2864
Peter Partington, Regional Chair Via email
Mayors of Area Municipalities Via email
Kim Craitor, MPP Fax: 1 -416- 325 -0818
Tim Hudak, MPP and PC Leader Candidate Fax: 1- 416 325 -0998
Peter Kormos, MPP Fax: 1- 905 732 -9782
Dr. David Henry, o/b Fort Erie Doctors Fax: 905 -871 -1221
Dr. Ray Dawes Via email: ravclawesiiictawes.ca
John T. Teal, Co- Chair, Mayor's Task Force NHS Improvement Plan Via email: iohnttea 1(ii!bellnet.ca
Wayne H. Redekop, Co- Chair, Mayor's Task Force NHS Improvement Plan Via email: whial'hellnet.ca
Betty -Lou Souter, Chair, NHS Fax: 905- 323 -3800
Juanita Gledhill, Chair, LHIN Fax: 1 -905 -945 -1992
Sue Salzer Via email jsalzer 1(ii'cogeco.ca
Joy Russell, Via entail: jbarton52(a coCeco.ca
Pat Schofield Via email: scholtieldhatriiivahoo.cont
H. Schlange, Chief Administrative Officer
R. Wilson, GM, CGDC
Rick VanSickle, City Editor, St. Catharines Standard Fax: 905 -684 -6032
Joe Wallace, City Editor, Niagara Falls Review Fax: 905 -356 -0785
Joe Barkovich, City Editor. Welland Tribune Fax: 1- 905- 732 -3660
Chris Dube, The Times Fax: 905 -871 -5243
Laura Jones
30247 Aberdeen Line
Dutton, ON
NOL IJ0
liones08(2 gmail.com
519- 777 -1960
August 8` 2009
Municipality of West Elgin Office
22413 Hoskins Line
PO Box 490
Rodney, Ontario
NOL 2C0
Dear Norma Bryant,
We are writing to inform you that we are having a wedding at E.M. Warwick Conservation Area
on September 12 2009. We will be using a tent for the reception. We are getting a Special
Occasion Permit which requires us to notify you about our event and the premises boundaries.
Please see the attached map for details.
Thank you,
Laura Jones and Charlie Johnston
Map from http: /www.lowerthames- conservation .on.ca /images /WarwickMap.jpg
Fntrance
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Mess Hall
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Come to a Visit SBry for L if<tbnr
Township of Madawaska Valley
85 Bay Street, PO Box 1000
Ban-3's Bay, ON KOJ 1B0
P: 613 756 -2747 x 212
F: 613 756 -0553
E: ahudder @madawaskavalley.on.ca
Moved By: Bonnie Mask #20- 0804 -09
Seconded by: Phil Conway Date: August 4 2009
WHEREAS Home Care Service is an essential service in rural Ontario in assisting in the
well -being of seniors and individuals with physical and mental disabilities;
AND WHEREAS Roy Romanow, Head of the Royal Commission of the Future of Health
Care in Canada in 2002 dubbed Home Care Services the next essential service
AND WHEREAS Home Care Service responds to the needs of the patients and assists
children, parents, spouses and siblings and the broader community by supporting quality
of life and ensuring quality health care so that citizens can continue to participate in and
contribute to the economic and social life of their community;
AND WHEREAS the Personal Support Workers that provide the home care service
create a climate that promotes the optimal physical, social and emotional well being of
their clients;
AND WHEREAS the need for Home Care Service in Renfrew County is so great that the
Personal Support Workers that provide this essential service are overburdened with the
amount of clients that they are only able to provide 2 hour visits to their clients;
AND WHEREAS Home Care Service clients require a minimum of 4 hours of attention
per visit;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Township of Madawaska Valley is seeking support from all municipalities and request
that they forward a resolution of support to their local MP, Premier Dalton McGuinty, the
Ministry of Health and Long -Term Care, and the County of Renfrew to ensure an
increase in funding for additional Personal Support Workers to be hired to relieve the
stresses related to a shortage of staff;
AND FURTHER THAT Personal Support Workers providing Home Care Service be
required to provide a minimum of 4 hours of service per client visit which, not only
benefits the client, but also allows the primary caregivers the opportunity to maintain a
level of normalcy in their daily lives.
CARRIED.
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not
necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary
companies, officers, directors or agents.
TO:
ADMINISTRATION DEPARTMENT
Administration Centre
10 Wellington SL E.
Alliston, Ontario
August 12, 2009
The Corporation of the Town of
New Tecumseth
The Honourable Dalton McGuinty, Premier ,'I
The Honourable Dwight Duncan, Minister of Finance t
The Honourable Jim Watson, Minister of Municipal Affairs Housing
All Ontario Municipalities
SUBJECT: HARMONIZATION OF TAXES
Please be advised that Council for the Town of New Tecumseth passed the following resolution on July 13, 2009
and is seeking support from all Ontario Municipalities:
Yours truly,
WHEREAS the Province of Ontario has proposed to harmonize the Goods and
Services Tax with the Provincial Sales Tax effective July 1, 2010;
AND WHEREAS considerable concern has been raised by residents and businesses
over the negative financial impacts that will occur as a result;
AND WHEREAS the Province of Ontario has considered amendments to the
proposal and has further made changes to the original proposal;
THEREFORE BE IT RESOLVED that the Council of the Town of New Tecumseth
advise the provincial government of its concern that efforts be made to minimize the
financial impact and additional tax on taxpayers and businesses;
AND FURTHER BE IT RESOLVED that the provincial government be requested to
consider that the GST and PST harmonization not include any items, goods or
services that are currently subject to only one of the taxes not be subject to the
other, so that no new taxation is created;
AND FURTHER BE IT RESOLVED that this resolution be forwarded to all Ontario
Municipalities for their consideration and support.
Thank you for your consideration.
Clerk/Manager of Administration Economic Development
cc: Mayor and Members of Council
Mailing Address:
P.O. Box 910
Alliston, Ontario
L9R IA1
Web Address: www.town.newtecumseth.on.ca
Email: clerk@Iown.newtecumseth.on.ca
Phone: (705) 435 -6219 or (905) 729 -0057
Fax; (705) 435 -2873
I MUNICIPALITY OF WEST ELGIN
RECEIVED
2 2049
I5
it
Pamela Malott
Chief Administrative Officer
pmalott cOamherstburq.ca
August 31st, 2009
Attention: Clerk's Department
RE: MPAC Evaluation of Solar Energy Development
Pleased be advised of the following motion of the Council of the Town of Amherstburg
on Monday July 27 2009:
WHEREAS the Province established the Renewable Energy Standard Offer Program
(RESOP) and subsequently, the Green Energy and Green Economy Act to promote the
development of wind, water, solar and biomass power projects; and
WHEAREAS the Province committed to a balanced and sustainable property
assessment system for the renewable energy sector; and
WHEAREAS the Province committed to consult with municipalities, the Municipal
Property Assessment Corporation (MPAC) and the energy generation sector to ensure
that the property tax treatment of renewable energy facilities remains fair and consistent,
promoting the development of green energy; and
WHEREAS the Solar Industry offers unique, clean energy technology to Ontario; and
WHEREAS the Ontario market for solar energy is at an early stage of maturity with very
little operating solar capacity which warrants a fair approach to Property Assessment to
foster wider adoption of this proven technology; and
WHEREAS the current valuation method is unfair and burdensome in that the entire
property area of the development is assessed at a Full Industrial Rate;
THEREFORE BE IT RESOLVED that we, The Council of the Town of Amherstburg,
appeal to the Province of Ontario, Ministry of Finance, to continue consultations with
Municipalities and the Solar Industry to reach a fair and equitable property assessment
valuation method; and
'v •»3bsita:
27'1 SANDMCH ST SOUTH, A€Mr ERSTBUPG, ONTAPJO NOV 345
Phona: (519; 736 -0012 Fax: (5191 735 -5403 Tif: (5191 736 -9860
FURTHER that until such agreement is reached that assessment be derived by totaling
the area of all solar panels in a project to determine PV surface area; and that the PV
coverage area (approximately 20 be assessed at a full Industrial Rate and the
balance of the area at a Vacant Industrial land rate; and
BE IT FURTHER RESOLVED that we, The Council of the Town of Amherstburg, request
that AMO lobby the Province of Ontario on our behalf and that a copy of this resolution
be sent to Bruce Crozier MP, Dwight Duncan, Minister of Finance and all Municipalities
in Ontario requesting their support.
Pamela Malott
Chief Administrative Officer
Cc: Bruce Crozier, MPP
Dwight Duncan, Minister of Finance
AMO Association of Municipalities of Ontario
August 31, 2009
Mayor and Council
Municipality of West Elgin
P.O. Box 490
Rodney, ON NOL 2C0
Dear Mayor Warwick
On behalf of the funding partners of the two successful Trash Talkrn' conferences, it is my
pleasure to invite the Mayor, all council members and senior staff of Municipality of West Elgin to
attend a dinner hosted by the partners.
The committee has decided not to hold Trash Talkrn' 111 in 2009 but to keep the topic of sound
waste management alive in Elgin we will host a social and dinner on Thursday 22 October at the
Shedden Complex. We also plan to make an exciting announcement regarding further
conference plans for 2010.
Our guest speaker for the evening will be George South, Director of Transfer and Disposal
Operations, for the City of Toronto who will talk about plans for the landfill site and developments
there in 2010 and beyond.
Start time for the social hour is 6 PM with a cash bar; dinner compliments of the conference
partners at 7PM, followed by our speaker.
We look forward to a great evening and hope there will be a full turnout from the City of St.
Thomas and every municipality in Elgin County.
Regards
Anne Kenny
On behalf of the funding partners:
County of Elgin
City of St. Thomas
City of Toronto
Elgin Business Resource Centre
Green Lane Community Trust
Community Futures Development Corps] a tiori p c P�� eL IN
ELGIN
Please RSVP who and how ny will attend by October 13 to
akennvc elgincfdc.caor 1519- 633 -7597 Ext 32
Ass
Aro
`IL
SEP 3 2009
300 South Edgeware Rd. St. Thomas, ON N5P 4L1 Tel 519 -633 -7597 Fax 519 633 -5070
email admin@)elgincfdc.on.ca www.elgincfdc.on.ca
Optimist Club
of West Lorne once
P.O. BOX 61
WEST LORNE, ONTARIO
NOL 2P0
Municipality of West Elgin,
22413 Hoskins Line,
PO Box 490,
Rodney, Ontario
NOL2C0
Dear Sirs:
On behalf of the Optimist Club of West Lorne Inc., I request approval
from the Municipality of West Elgin to hold our annual Adult Fun Night event. A
date of February 27 2010 has been booked with the location to be at the Royal
Canadian Legion in Rodney Ontario. The Alcohol and Gaming Commission of
Ontario require our club to receive such Letter of Approval prior to making
application for a Social Gaming Event licence.
Thanking you in advance.
y,
1
Ao4
W .Trask
Club Director
Optimist Club of West Lorne Inc.
MUNICIPALITY OF
RCCen/or T t �LGrr:
Sip 8 2O09
Re: Optimist Club of West Lome Inc.
Annual Adult Fun Night
September 3,2009
PO Box 61
West Lome, Ontario
NOL2P0
09/09/2009 11:13 519 -768 -0762
MuniCipal ty of West Elgin
ItArdiey, ON
NOL 2C0
Dear Council,
ALEX CLARK O.W.P PAGE 01
MUNICIPALITY OP WEST ELGIN
SEP a- 8 202
Plum fed enclosed our nab ram Auditors Resort wad our Financial Statement. As you can saw
we are struggling as many ohs are, our anmdatice is down for mama unknown. Ow
membenhip fees remain one of the bar a in ter District, I believe aims with Rodney's. We me
adding anotherplant salt this fall in q ate attempt to make more people aware of us and what we do
for our community. In previous years we have received 11000.00 from you, this year we would Me
to 'NOW 11250.00. All of the. monies received by the West Larne and City HotticuHu re
Society goes bock into disc community, whether its guest speak= or our community planting's
throughout town. We are constantly trying new ways to keep the-public intetested and informed
about rat we do.
If t is frn'dter intermahon you guile please do not ate to call me (51g) 768 12$2
Ministry of Tourism Ministcre du Tourisme
Minister Ministre
9th Floor, Hearst Block 9' stage, Edifice Hearst
900 Bay Street 900, rue Bay
Toronto, ON M7A 2E1 Toronto, ON M7A 2E1
Tel: (416) 326 -9326 Tel.: (416) 326 -9326
Fax (416) 326 -9338 Telec: (416) 326 -9338
August 10, 2009
His Worship Graham Warwick
Mayor of West Elgin
22413 Hoskins Line
Box 490
Rodney, ON LOL 2C0
Dear Mayor Warwick:
Yours sincerely,
Monique M. Smith
Minister
MUANCIAALIIY of W
pgCPivgn g f LdIM
2009
Your letter regarding closed Highway 401 service centres was forwarded to me by Steve
Peters, MPP for Elgin- Middlesex London, and was received in my office on July 16, 2009.
I certainly share your and MPP Peters' view regarding the importance of service centres to
the travelling public. I also appreciate the commitment of time and resources that would be
involved for the business community of West Elgin to accommodate an increased flow of
visitors. I commend their willingness to do so.
I note that Mr. Peters has also sent your letter to my Cabinet colleague, the Honourable
Jim Bradley, Minister of Transportation. I trust that he, or a member of his staff, will respond
to you directly about your comments.
As you may be aware, the Service Centre Redevelopment Project is a Ministry of
Transportation initiative that is designed to rebuild and modernize Ontario's highway service
centres to better serve motorists. I am confident that Ministry of Transportation staff will
continue to provide timely updates on this initiative so the West Elgin business community
can make informed decisions about this situation.
Thank you for your dedication to providing quality experiences to travellers in Ontario.
c: The Honourable Jim Bradley, Minister of Transportation
Steve Peters, MPP, Elgin- Middlesex London
azzatOr2uaat
Nommtir
Ontario
1094MC -2009 -698
West Elgin Recreation Committee
Regular Session
July 15 2009
This regular session of the West Elgin Recreation Committee was called to order at 7 pm with the
following members present: Gerry Scafe, Grace Blanchard, Trudy Balint, Recreation Superintendent Jeff
Slater, and Kellie Cohelo from the YWCA.
Item 1 Disclosure of Pecuniary Interest: None noted.
Item 2Delegations:
Kellle Cohelo from the YWCA attended and provided us with her monthly report, which is
included in the minutes.
Item 3 Adoption of the Minutes:
Moved By: Gerry Scafe
Seconded By: Grace Blanchard
That the minutes from June 2009 be approved as presented.
CARRIED
Item 4 Business Arising from the Minutes:
Movie Night 2010: As per the committees direction the Recreation Superintendent reported
that the Movie Night in the Park will be held August 14 2010, at the Old Boys Park.
Music and Art in the Park: Member Balint reported that the second night for the event was
better attended than the first night or weekend of the event. Plans are under way for the 2010
version.
Item 5 Correspondence: There was no new correspondence presented at this session.
Item 6 New Businesses:
Grant for the Park: The Recreation Superintendent reported that the Recreation Department
has received a 75,000.00 infrastructure grant from the Province to complete the trail in the
park.
Committee Training: The Recreation Superintendent reported that all committee members are
required to complete Customer Service training, dealing with special populations on September
3 at 7 pm at the Rodney Fire Hall.
Camera for the Pool: Estimates are currently being obtained for the installation of security
cameras at the West Elgin Pool.
Pool Concerns: There have been reports that the guard chairs were, are being used by non
lifeguards, for other than lifeguard purposes.
-2-
Item 7 Adjournment:
Moved By Gerry Scafe
Seconded By Grace Blanchard
That this session of the West Elgin Recreation Committee hereby adjourn at this hour of 9:00 pm and
reconvene at 7:00 pm on August 24 2009 or at the call of the chair.
CARRIED
Attendees Libby Barrett Futcher, Bernie Wiehle, Heather Bell, John Slaats, Ed
Markham, Keith Iris Fretter, Ted Uffen, Jonathan Wolfe.
Welcome from Chair
Approval of Minutes Moved by Keith, Seconded by Bernie, Carried.
Business arising from previous meeting Action items WRT First Impressions
program have been completed over summer. Program is now complete, and all
recommendations are in the hand of the municipality and the planner. To be submitted
for final approval at the next Council meeting.
REPORTS
Correspondence: Elgin St. Thomas Public Health Unit, Chamber Group Insurance
Plan statement, Business Beat. Signage authorization granted, but still up in air due to
concerns expressed by Municipality. Letter from Jerry Annette Lachine regarding a
bad experience at Ron's Craftesticks.
Treasurer: We have money currently have $6200 in bank, obligations are approx
$3500, so there is about $2700 available. Budget drafted for next year. Need to address
Business after 5 and Signage, and membership issues.
Membership: New approach discussed trying to simplify the application renewal
process. Moved by Libby, seconded by Heather that we include the OCC flyer in the
package. Carried. Sticker to be applied to provide contact info. Discussed quarterly
general meetings, and monthly executive meetings, and supplement with Business After
5's. Consensus reached to leave bylaws alone, and try to plan more social activity.
Tourism: Not available for this meeting.
West Elgin Chamber of Commerce
Minutes for 1 Sept 09
Rodney Old Town Hall
Business and Education: No report needs to be re- defined.
Community Improvement: Awaiting the completion by Ted Halwa, and the passage in
Council. Some discussion of the courtesy of contact during the First Impressions visit.
Municipal office is aware of the need for courtesy and the potential for improvement.
Welcome Committee: Presentation to Heather and Iris by the Plate Man. Suggested
that he make contact with Culligan. No substantial report.
Other Business
1) Ted to write letter to Lachines, copy to Ron's Craftesticks
2) Need to place a thank you in the Chronicle, for those who participated in the First
Impressions program.
3) RDO position job is evolving, and needs to be improved. Steve Peters is
interested in making this a pilot project, but Bernie is not aware of the progress
status. Changes at Tiny Tots have also impacted the process. Bernie will discuss
with Monica, and try to come up with an action plan.
4) Heather open house during business hours. Timing controlled by availability of
Joe Preston et al. Citizen's open house being planned for the near future.
Jonathan reviewing different options for conducting a tour.
5) Hunting bylaw concern expressed regarding the process by Ed Markham.
6) Heather expressed concern about the library grounds, old town hall, etc.
7) Public information report on Service Centers by Jonathan concepts put forward
new designs being considered for both sides of the highway picked the "B"
version based on historical attendance at the local centers. Minimal services will
be maintained during construction. Still negotiating with "Host" Centers to
include tourism kiosk, fuel, food, washrooms, possibly other tourist related retail
outlets. Municipality has access to more information, which can be reviewed
through Norma Bryant.
8) Bernie complimented the Chamber personnel who attended the economic
strategy session for their input to the service center process. Apparently a rant
can sometimes spur activity, including the current set of conference calls being
conducted to maintain the current momentum.
Keith Moved to adjourn.
Please Note:
AGM scheduled for 6 Oct 09. Our next regular meeting will be held Tuesday, 3 Nov
2009 at 7:30 p.m. at Rodney Old Town Hall.
8 September, 2009
MEMORANDUM
TO: Members of Council
Municipality of West Elgin
FROM: Ted Halwa
RE: Community Improvement Plan Final Version Adoption
#0189
The final version of the Community Improvement Pan (CIP) has been prepared and is now ready for adoption. A
number of revisions have been made to the CIP since the publication of the 2 draft (April 2009). Apart from
grammatical corrections, the up- dating of information and some format restructuring, the following substantive
changes have been made.
1. Summary of findings from the report of the First Impressions Community Exchange;
2. Inclusion of a description and potential application of the Main Street Ontario program announced by the
Ministry of Agriculture, Food and Rural Affairs in April 2009;
3. Inclusion of a description and potential application of the Community Adjustment Fund of the Government of
Canada;
4. Reference to the promotion of health active communities and supporting long term economic prosperity by
enhancing the vitality and viability of downtowns and main streets as contained in the Provincial Policy
Statement (PPS);
5. Deletion of ownership references as suggested by the Ministry of Municipal Affairs and Housing to avoid any
potential breach of the Municipal Freedom of information and Protection of Personal Privacy Act;
6. Reference to the retail needs identified by the Community Needs Assessment prepared in 1995 for the then
Township of Aldborough;
7. Reference to the need to consider amenities for cyclists in improvements to the public realm;
Fi
Community Improvement Plan Final Version
Municipality of West Elgin
September 8, 2009
page 2
(original signed by)
Ted L. Halwa, MCIP, RPP
#0189
8. Reference along with a corresponding recommendation to the desirability of converting the former railway
corridor between Rodney and West Lorne to a recreational corridor for walking, jogging cycling trail to
strengthen linkage between the town centres.
The requirements of the Planning Act regarding notification and the convening of a public meeting have been
complied with. By -laws have been drafted for consideration by Council to designate the town centres in Rodney
and West Lorne as 'community improvement project areas' under Section 28(2) of the Act and to adopt the
Community Improvement Plan under Section 28(4) of the Act. A 20 day appeal period would follow notice of
adoption of the Plan. Appeals would be heard by the Ontario Municipal Board.