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November 24, 2009 Agenda
ORDERS OF THE DAY FOR TUESDAY, NOVEMBER 24, 2009 9:00 A.M STUDENT EDUCATION DAY PAGE ORDER 1st Meeting Called to Order 2nd Adoption of Minutes 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Introduction of Students 5th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Dave Phillips, Town Crier Annual Report for 2009 (to be included on Friday Fax) NOTICE: 11:45 a.m. Paul Faulds, Chair, Land Division Committee 2009 Land Division Committee Report (attachment) 6th Motion to Move into "Committee Of The Whole Council" 7th Reports of Council, Outside Boards and Staff 8th Council Correspondence see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) 9th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 10th Closed Meeting Items (see separate Agenda) 11th Recess 12th Motion to Rise and Report 13th Motion to Adopt Recommendations from the Committee Of The Whole 14th Consideration of By -Laws 15th ADJOURNMENT LUNCH WILL BE PROVIDED November 28, 2009 County of Elgin Christmas Party December 8, 2009 7:00 P.M. Warden's Election Reception December 10, 2009 9:00 A.M. County Council Meeting November 3, 2009 The Warden and Members Elgin County Council 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Attached is a report of the number of severance's dealt with by the Land Division Committee for the period November 1, 2008 to October 31, 2009. Trusting this is satisfactory. Yours truly, CP-act Paul Faulds, Chairman Land Division Committee /sg Att. County of Elgin Engineering Services 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519- 631 -1460 www.elgincou nty.on.ca Municipality Granted Conditionally Not Granted Existing Lot New Lot Surplus Dwelling Easement/ Right of Way/ Lease Deferred or Tabled 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 AYLMER 4 2 1 4 1 BAYHAM 16 24 4 6 8 17 2 1 2 2 7 CENTRAL ELGIN 14 18 2 3 5 7 8 9 1 2 2 2 DUTTON /DUNWICH 10 11 2 2 4 2 4 6 1 1 3 MALAHIDE 28 15 5 1 19 9 4 5 4 SOUTHWOLD 7 8 3 4 4 4 3 5 WEST ELGIN 7 11 2 1 2 4 3 6 3 TOTAL (2008 88) 86 2 21 49 13 3 12 TOTAL (2009 92) 89 3 22 46 18 3 20 To the Warden and Members of the Elgin County Council The Land Division Committee reports as follows: Number of Hearings Full Days 6 H alf Days 4 ALL of which is respectfully submitted. Paul Faulds Chairman. LAND DIVISION COMMITTEE REPORT November 24, 2009 LAND SEVERANCES NOVEMBER 1, 2008 TO OCTOBER 31, 2009 REPORTS OF COUNCIL AND STAFF November 24, 2009 Staff Reports - (ATTACHED) Tree Commissioner/Weed Inspector -Clearing Exemption Application for Lot 31 Con NNBTR Township of Southwold Tree Commissioner/Weed Inspector -Year End Report for 2009 Director of Community and Cultural Services -Use of Social Networking Sites Director of Community and Cultural Services - 2008 Library Benchmarks Deputy Director of Community and Cultural Services -South West Community Adjustment Fund Grant Director of Financial Services -Budget Comparison -October 31St, 2009 Director of Financial Services -LAPS Submission for Homes for the Aged Director of Homes and Senior Services T/L, Bobier -Terrace Lodge Coaches - Innovations in Health Care Nomination - To be included on Friday Fax niron~ of I-Inmco ~±nr! Coninr Cor~ii T/1 ~h~ior Torr~no I nrJno R~rrior Groo ~crrrcc ~ crnvi~cr-vr~sTr~ \A/~chrnnm_~nr! (~h~niro Rnnm - ®id n®t g® t® C®Uncil Director of Homes and Senior Services T/L, Bobier -Roof Replacement -Terrace Lodge and Bobier Villa - To be included on Friday Fax Director of Engineering Services -Jamestown Bridge Weight Restriction B1gffiCollnty INXivishebttOtael FROM: DATE: SUBJECT: INTRODUCTION: David Pullen Tree Commissioner/VVeed Inspector November 13, 2009 REPORT TO COUNTY COUNCIL Clearing Exemption Application for Lot 31 Con. NNBTR Township of Southwold Early in September the Tree Commissioner received a Council Exemption for Woodlands Clearing Application from Jack and Margaret Vanderkooy requesting permission to clear 1.19 ha of woodland for the purpose of constructing a residence at Lot 31 Concession N.N.B.T.R. in Southwold Township. DISCUSSION: Prior to submitting the application, Mr. and Mrs. Vanderkooy hired Greg Greer Associate R.P.F. of GWG Resources Services to complete a comprehensive report. This report inventoried all species present in the proposed clearing area and completed a detailed plan to reforest an adjacent parcel of land owned by the Vanderkooy family business, Ontario Plants. The report also recommended trees in the proposed area that are to be retained including healthy perimeter trees and two Butternut trees which are a Species at Risk. As per the protocol in the Woodlands Conservation Bylaw, letters were sent to all adjacent landowners and the property was posted 21 business days in advance of the application being considered by council. There were no comments or objections from neighbouring landowners or from the general public during the posting and notification process. CONCLUSION This application is consistent with Elgin County's "No Net Loss Policy The GWG Resources report includes a reforestation plan which demonstrates that the adjacent area to be reforested will: 1) Provide a net increase in forested area. 2) Create a corridor between existing wooded areas. 3) Potentially increase species diversity within the wooded area. 4) Retire marginal farmland. RECOMMENDATION: To approve the Council Exemption for Woodlands Clearing conditional on the applicant contributing an amount of $3.00 per seedling to a local planting agency. The number of seedlings in the replanting agreement as per the "No Net Loss" policy is 2080. Respectfully Submitted David S. Pullen Tree Commissioner/Weed Inspector Approved for Submission Mark G. Mc r• al Chief Administrative Officer ElgmCounty FROM: David Pullen Tree Commissioner/Weed Inspector DATE: November 13, 2009 SUBJECT: Year End Report for 2009 INTRODUCTION: REPORT TO COUNTY COUNCIL The following is a summary of activity related to the Elgin Woodlands Conservation By -Law for the period of November 1, 2008 and October 31 2009 and weed inspection activity for the 2009 season. DISCUSSION: Logging Activity /Applications to Harvest: This year 59 Applications to Harvest were submitted from November 1, 2008 to October 31, 2009. This number is down from 75 last year. Applications were filed by municipality as follows: West Elgin 5, Dutton/ Dunwich 10, Southwold 6, Central Elgin 16, Malahide 7, and Bayham 15. Despite the decrease in harvest applications, total volume harvested increased to 1.7 million board feet from 1.46 M feet the previous year. The total area harvested was 1,217 acres. Applications for Woodland Clearings: There were 2 applications to clear woodlands within the County in 2009. One application in Southwold for 0.13 ha (.32 acres) was approved on condition of conformity with the Elgin County's "No Net Loss" policy. An application for the removal of 1.19 ha (2.97 acres) has been filed and will require consideration by council on November 24 since it is greater than 1 hectare. Violations: There were two violations of the Woodlands Conservation Bylaw in 2009, one in West Elgin and one in Bayham. Both these violations involved the unauthorized clearing of trees and both occurred in the spring of the year. These cases resulted in multiple charges against landowners and contractors and are now in the early stages of prosecution. Status of 2008 Violations: There were 3 violations of the bylaw in 2008, each involving illegal harvest activity and each resulting in multiple charges against landowners, log buyers and logging contractors. One of these cases which involved failure to submit two Applications to Harvest resulted in fines totalling $5,000. Due to a number of delays, the other two cases are still in the court system. Summary dispositions are expected in these cases in the near future. Weed Complaints and Orders: This year the Weed Inspector received 15 complaints regarding weed problems. Three weed orders were issued and with most other valid complaints telephone calls to landowners were sufficient to achieve results. A number of weed control advice calls from landowners were received. In each case control advice was provided for dealing with noxious and /or invasive weed species. The media attention surrounding Giant Hogweed resulted in a number of calls to identify and provide control advice for this weed. So far of approximately 12 calls, only 3 have resulted in positive identification of hogweed. Giant hogweed will probably be added to the Ontario noxious weed list in 2010. Meetings: Efforts to promote the Elgin Woodlands Conservation By -Law and the duties of the Tree Commissioner will take place throughout the County over the winter of 2009/10. Meetings attended by David Pullen in 2009 on behalf of Elgin County included the following: Elgin /Middlesex Woodlot Owners Association AGM Ontario Forestry Association Conference Alliston Stewardship Council Tree Seeding Event East Elgin S.S. MNR Species at Risk Meeting London Catfish C.A. AGM Aylmer Weed Inspector's AGM Guelph Lake Erie Coastal Zone Tour Thames Talbot Land Trust Tree Bylaw Officer's AGM and tour- London area Ontario Invasive Plant Council AGM CONCLUSION RECOMMENDATION: For information only. Respectfully Submitted David S. Pullen Tree Commissioner/Weed Inspector Approved for Submission Mark G. Chief Administrative Officer ElginCounty rso;nsso: D/ REPORT TO COUNTY COUNCIL FROM: Brian Masschaele Director of Community and Cultural Services DATE: November 9, 2009 SUBJECT: Use of Social Networking Sites INTRODUCTION: Earlier in 2009, Council approved the use of social networking sites such as Facebook and Twitter for economic development and marketing purposes. This report recommends that use of these sites be expanded County -wide. DISCUSSION: Social networking sites such as Facebook and Twitter have become essential tools to reach a large audience on -line. As such, their potential benefit extends beyond economic development and marketing purposes to all departments of the County. For instance, the County's Long Term Care Facilities can use these tools to promote social events; the Elgin County Library can use 'Web 2.0" tools to publicize programs or post reviews of new books; and the Elgin County Archives can use sites such as Flickr to promote the thousands of digitized photographs and documents currently on its website. Use of these sites will also benefit the County's current project to create a cultural asset map by providing an additional tool to solicit public feedback for the project. Use of social networking and Web 2.0 sites will increase the profile of County services such as the homes, library, museum and archives by enabling them to communicate with larger audiences. Use of these sites will also draw further attention to the County's new website. Recent studies have shown that participation in social networking sites only helps to increase visits to the organization's host site. For instance, Library and Archives Canada has recently established a successful presence on Flickr. Nevertheless, and in order to provide maximum benefit to the County's website, every effort should be made to use a similar colour scheme and conform to branding guidelines whenever external sites are used. Digitization and use of on -line services is now a daily part of the workflow for many County departments. Broad use of social networking sites is therefore a natural extension of work already being performed by services such as the library, museum and archives. As such, material can be added on a regular basis to keep these sites current and fresh without an extensive impact on staff time. In the end, the publicity generated and the increased use of County services will far outweigh the additional investment of staff time. CONCLUSION: Council can be assured that the same conditions that apply to economic development and marketing will apply to any department that wishes to use Web 2.0 tools to promote its services. Specifically, sites must be monitored on a daily basis for appropriate content in accordance with the County's "Acceptable Use Policy for Computer Equipment, Software, Internet Access and Internet E- mail." RECOMMENDATION: THAT all departments be authorized to use social networking websites provided that each site is authorized by the department's director; AND THAT every effort be made to conform to the colour scheme and branding guidelines for the County's website whenever such sites are used; AND THAT sites be monitored on a daily basis for appropriate content in accordance with the County's "Acceptable Use Policy for Computer Equipment, Software, Internet Access and Internet E -mail All of which is Respectfully Submitted Approved Bran Masschaele Director of Community and Cultural Services •I'ssion %L ar a Chief Administrative Officer ARUPLO Benchmark Below Within Above Hours Open Per Week ECL 1 5 4 HCL 0 7 5 Collection Size ECL 4 4 2 HCL 8 3 1 Facility Size ECL 6 2 2 HCL 7 5 0 Minimum number of non -print materials ECL 0 10 0 HCL 1 11 0 Minimum number of computers ECL 4 4 2 HCL 7 1 4 Minimum circulations per year ECL 1 9 n/a HCL 3 9 n/a ElginC'ounty ri0.�rrn: o. Uttar., REPORT TO COUNTY COUNCIL FROM: Brian Masschaele Director of Community and Cultural Services DATE: November 5th, 2009 SUBJECT: 2008 Library Benchmarks INTRODUCTION: This report provides Council with the 2008 benchmarks for branches of the Elgin County Library according to guidelines issued by the Administrators of Rural Urban Public Libraries of Ontario (ARUPLO), an organization which represents sixteen County library systems in the province. DISCUSSION: Attached to this report are the results of the 2008 benchmarking analysis for the Elgin County Library (ECL). The benchmarks were developed in 2005 by ARUPLO as a means of assessing the performance of individual branches in a County library system and as a tool to guide their future development. They are guidelines only based on mutual consensus and are not rooted in a formal standard. Generally speaking, the library's ten branches are performing fairly well relative to the guidelines and relative to other systems in the province. The following is a summary of the library's performance in key areas, as well as an additional comparator to the 2008 results of the 12 branches of the Huron County Library (HCL) so that Council can see the Library's results in context to another well regarded system: In terms of circulation, the library's figures are well within the recommended guidelines, a healthy sign that the branches are well used. For example, the Aylmer branch circulated over 83,000 items in 2008, accounting for approximately thirty per cent of the 277,000 items circulated throughout the system. Initial figures for 2009 indicate that circulation levels across the system have only increased. There are nevertheless several areas that require improvement, not the least of which is facility size. The size of the facility ultimately impacts other factors such as the size of the collection, the number of public computers and the number of programs that can be facilitated. Council should also be aware that forthcoming standards under the Accessibility for Ontarians with Disabilities Act (AODA) will only increase the pressure to expand facilities in order to maintain existing services. For instance, the act requires shelving units to be lowered, meaning that fewer items can be stored under existing configurations. The move of the Springfield branch to a larger facility in 2010 will not only help to improve the library's performance against the ARUPLO guidelines for facility size, it will bring another branch into compliance with the aforementioned act, thereby joining West Lorne and Dutton which were recently renovated to AODA standards. Other branches will need to be modified on an annual basis and as funds allow to ensure full compliance over the coming years. While facility expansions can certainly be justified for certain branches, it is nevertheless important to recognize that current lease agreements with lower -tier municipalities are placing significant pressure on the overall County budget. The terms of these leases may indeed make it difficult to expand branches to bring them into compliance with the guidelines even if additional space were available. This is a matter that requires serious scrutiny when the current leases expire in 2011, if not sooner. ARUPLO is currently reviewing the guidelines to determine if the benchmarks are reasonable. For instance, the size of the collection is not necessarily a good barometer of its quality if it has not been properly "weeded" or if it contains materials that generally do not circulate. Council can be assured that staff regularly "weed" the collection according to the terms of the collection development policy most recently revised in 2008 and that new materials are added to the system on a daily basis. Public feedback about the quality of the collection and timeliness of loans generally remains very positive. Nevertheless, there is considerable strain on the acquisitions budget to deliver a healthy level of new materials into the system as a result of rising costs of new materials, processing and database subscription fees. The library's budget for acquisitions has decreased in recent years relative to inflation. This is certainly an area that requires further consideration in future budget deliberations when the County's fiscal situation improves, especially when current figures are compared to other County library systems in the area. CONCLUSION: The ARUPLO guidelines are the best tool available to assess the performance of the County's ten library branches relative to other rural, County library systems in the province and as such, they are fully endorsed by staff. Staff will continue to use them to guide the development of the system while working with ARUPLO to make further improvements as required. Generally speaking, the ten branches of the Elgin County Library are performing well against the guidelines and relative to other County library systems. The Elgin County Library's reputation province wide remains very strong. RECOMMENDATION: THAT this report be received and filed as information. All of which is Respectfully Submitted Director of Community and Cultural Services Approved for Submission Brian Masschaele Mar cDonald— Chief Administrative Officer aulraPuallY uu 2old pmuuy ZLL £Z51 9807 49Z 4 £27 £6t1 998 LSS7 604'.... 55t1 1 061'[ 1u^S A uogelna1tD lenuuV 082'1 L167 "eat 616 9£4`£ 89E`I 86£`1 LZ9`£ 162 LL61 £69`I 854 806 OLC5 411 884`1 SL4 159 L00`Z 051 084 11.0'1 Ou' Annual Circulation Books 64,733 18,983 16,900 OZZ`4 816•9£ £90`8 LS6LI 4£Z`SZ SOCE 55t ZI LZL`51 Annual Circulation All Items 8£1`61 808`ZZ 5££'£8 £5Z' L£8'14 30,868 20,006 9,906 9404 Z[L`bl 164`81 5 ]a lnduiop Rnua'd Z4£1 402'1 06£71 009`I 606`5 092 L8CI L9Z`4 8£1 Z98`I Z6LZ P 1. £0I £81 4Z 0£Z £9 L8 50Z 4£ 61. 011 Size Video Collection £1.4 SDL 964'1 98Z ZI6 Z£5 OL9 SL8 £1Z 8L£ Sib I 895 102 296'1 ZLZ 511'1 9L4 Z99 OSZI 9ZZ 64£ SZ4 Size Book Collection 255 SZO'LI 694`0£ 985`9 099'0£ 28,399 12,330 6,990 655`5 9Z£$ 2£88 Number Public Computers M t� Cn b 5 8Z 84 a- OZ IZ 5'6£ L I £Z IZ Z097 000'4 180'E 008 000'5 4901 8Z4`[ 049'4 888 LIZ`I £61'1 £86'5 6817 £8671 £8t1 £86'8 484'' 4£67 484`4 048 489'1 4£1`£ yaue 1aomPg un:y izg Iam1.Sv llammg 310d uo[[nQ uappa4S -upoB NRS and auualA Pla u! S awo IsOM n13(d 0!813 00 13 SEE 0 1 0 13 2008 data Elgin Elgin 2008 ARUPLO Benchmarking Result Circulation Minimum Guideline Page 2 Class Pop Hours Deposit Stns <1,000 Each branch should generate a minimum of 8,000 circulations per year Small 1,000 5,000 Each branch should generate a minimum of 8,000 circulations per year Medium 5,001 10,000 Each branch should generate a minimum of 8,000 circulations per year Large 10,001 35,000 Each branch should generate a minimum of 8,000 circulations per year Urban 35,000 Each branch should generate a minimum of 8,000 circulations per year 1Systeni Elgin Aylmer Elgin Bayham Elgin Belmont Elgin Dutton Elgin Port Burwell Elgin Port Stanley Elgin Rodney Elgin Shedden Elgin Springfield Elgin Vienna Elgin West Lorne Population :;Glass Circulahmr >Betow r; Withrn Ab ove 12,983 Large 83,335 within 2,183 Small 22,808 within 3,983 Small 19,138 within 8,983 Medium 41,837 within 1,283 Small 5,253 below 4,484 Small 30,868 within 3,934 Small 20,006 within 1,484 Small 9,906 within 1,684 Small 14,712 within 840 Deposit 4,246 below 3,134 Small 18,491 within 9 8 7 6 5 4 3 2 1 0 Circulation Minimum Benchmark ordered by branch type Deposit Small Medium Below ®Within CI Above Large 7/13/2009 Elgin 2008 ARUPLO Benchmarking Result Facilities Guideline Page 3 Class Facilty Size Deposit Stns <1,000 1,000 2,500 sq ft Small 1,000 5,000 2,500 3,500 sq ft Medium 5,001- 10,000 3,000 7,000 sq ft Large 10,001 35,000 7,000 21,000 sq ft Urban 35,000 >21,000 sq ft System "ranc>�P,opulatton Class Sq` #teloW ";;i thm 'c`; Alioye Elgin Aylmer 12,983 Elgin Bayham 2,183 Elgin Belmont 3,983 Elgin Dutton 8,983 Elgin PortBunvell 1,283 Elgin Port Stanley 4,484 Elgin Rodney 3,934 Elgin Shedden 1,484 Elgin Springfield 1,684 Elgin Vienna 840 Elgin West Lorne 3,134 Large Small Small Medium Small Small Small Small Small 3,081 4,000 2,602 5,000 800 below 4,640 1,428 below 1,064 below 1,217 below Deposit 888 below Small 1,793 below 9 8 7 6 5 4 3 2 1 0 Facilities Benchmark ordered by branch type Deposit Small Medium Below E Within ❑Above Large 7/13/2009 below within within above above Elgin 2008 ARUPLO Benchmarking Result Open Hours Guideline Page 4 Class Poor Hours Deposit Stns <1,000 min 12 hours Small 1,000 5,000 20 25 hrs week Medium 5,001 10,000 25 35 hours week Large 10,001- 35,000 35 60 hours week Urban 35,000 64 hours week [System :'`Branch "Population ``Class Elgin Aylmer 12,983 Large Elgin Bayham 2,183 Small Elgin Belmont 3,983 Small Elgin Dutton 8,983 Medium Elgin Port Burwell 1,283 Small Elgin Port Stanley 4,484 Small Elgin Rodney 3,934 Small Elgin Shedden 1,484 Small Elgin Springfield 1,684 Small Elgin Vienna 840 Deposit Elgin West Lorne 3,134 Small 7/13/2009 48 28 31 43 11 below 40 21 20 23 7 below 21 within within within within within above above above above 9 8 7 6 5 4 3 2 1 0 Deposit Open Hours Benchmark ordered by branch type Small Medium Below E Within DAbove Large Elgin 2008 ARUPLO Benchmarking Result Collection Minimum Guideline Page 5 Class Pop Minimum Collection Deposit Stns <1,000 7,500 Small 1,000 5,000 10,000 Medium 5,001- 10,000 20,000 Large 10,001 35,000 30,000 Urban 35,000 70,000 System :Btaneh "aPopulation .Clans .Volumes ":Below Within;' Ab ove`' Elgin Aylmer 12,983 Large 30,469 Elgin Bayham 2,183 Small 17,025 Elgin Belmont 3,983 Small 14,557 Elgin Dutton 8,983 Medium 30,660 Elgin Port Burwell 1,283 Small 6,586 below Elgin Port Stanley 4,484 Small 28,399 above Elgin Rodney 3,934 Small 12,330 within Elgin Shedden 1,484 Small 6,990 below Elgin Springfield 1,684 Small 8,326 below Elgin Vienna 840 Deposit 5,559 below Elgin West Lorne 3,134 Small 8,837 below 7/13/2009 within within within above Collection Minimum Benchmark ordered by branch type Deposit Small Medium Below DWithin ❑Above Large Elgin 2008 ARUPLO Benchmarking Result Non -Print Minimum Guideline Page 6 Class Pon Minimum Non -Print Items Deposit Stns <1,000 0 Small 1,000 5,000 350 Medium 5,001 10,000 500 Large 10,001- 35,000 2,500 Urban 35,000 3,500 Sy Stem 'r $ranch Poputatidn :Cl .N n i s,l3eloyv r„ SVithm Abov Elgin Aylmer 12,983 Large 2,863 Elgin Bayham 2,183 Small 1,446 Elgin Belmont 3,983 Small 1,041 Elgin Dutton 8,983 Medium 2,085 Elgin Port Bunnell 1,283 Small 558 Elgin Port Stanley 4,484 Small 2,125 Elgin Rodney 3,934 Small 1,332 Elgin Shedden 1,484 Small 808 Elgin Springfield 1,684 Small 727 Elgin Vienna 840 Deposit 439 Elgin West Lorne 3,134 Small 840 7/13/2009 within within within within within within within within within within within 9 8 to 7 d c 6 c n 5 w O 4 1- 3 z 2 1 0 Non -Print Minimum Benchmark ordered by branch type Deposit Small Medium EA Below E Within ['Above Large Elgin 2008 ARUPLO Benchmarking Result Non -Print 10% Guideline Page 7 Class Pog Guideline Deposit Stns <1,000 At least 10% of the total collection should be non -print formats Small 1,000 5,000 At least 10% of the total collection should be non -print formats Medium 5,001 10,000 At least 10% of the total collection should be non -print formats Large 10,001 35,000 At least 10% of the total collection should be non -print formats Urban 35,000 At least 10% of the total collection should be non -print formats System ».,Brag h Pop s,1 %N ul'rint Be Elgin Aylmer 12,983 Large 9% below Elgin Bayham 2,183 Small 8% below Elgin Belmont 3,983 Small 7% below Elgin Dutton 8,983 Medium 6% below Elgin Port Burwell 1,283 Small 8% below Elgin Port Stanley 4,484 Small 7% below Elgin Rodney 3,934 Small 10% below Elgin Shedden 1,484 Small 10% Elgin Springfield 1,684 Small 8% below Elgin Vienna 840 Deposit 7% below Elgin West Lorne 3,134 Small 9% below 7/13/2009 within ve 9 8 7 6 5 4 3 2 1 0 Non Print 10% Benchmark ordered by branch type Deposit Small Medium El Below El Within l7 Above Large Elgin 2008 ARUPLO Benchmarking Result Computer Access Guideline Page 8 Class Guidelines Deposit Stns <1,000 Small 1,000 5,000 3 computers one station per every 1,300 people over 2,500 Medium 5,001 10,000 3 computers one station per every 1,300 people over 2,500 Large 10,001 35,000 3 computers one station per every 1,300 people over 2,500 Urban 35,000 3 computers one station per every 1,300 people over 2,500 'System Branch Population Class C omputers Be1o Elgin Aylmer 12,983 Large 9 Elgin Bayham 2,183 Small 3 Elgin Belmont 3,983 Small 3 below Elgin Dutton 8,983 Medium 7 below Elgin Port Burwell 1,283 Small 3 Elgin Port Stanley 4,484 Small 6 Elgin Rodney 3,934 Small 4 below Elgin Shedden 1,484 Small 3 Elgin Springfield 1,684 Small 3 Elgin Vienna 840 Deposit 1 Elgin West Lorne 3,134 Small 5 7/13/2009 below w in within within within within within above above 9 8 7 6 5 4 3 2 1 0 Computer Access Benchmark ordered by branch type Deposit Small Medium Below ®Within ❑Above Large ElginCounty Pio;n+t 1,? to ?1H. t Alan Smith, Deputy Director of Community and Cultural Services DATE: November 17 2009 SUBJECT: South West Community Adjustment Fund Grant FROM: INTRODUCTION: On March 3` 2010, the County of Elgin will be presenting "Evolution of the Harvest" a conference that will assist the County's economic development department's promotion of Elgin County as an emerging leader in the Energy and Environment sector and to enhance local agribusiness. In order to assist with the cost of this conference, the County of Elgin was successful in obtaining a grant of $5000.00 from the South West Community Adjustment Fund delivered by the Elgin Business Resource Centre. DISCUSSION: REPORT TO COUNTY COUNCIL In order to enhance agribusiness development and to promote Elgin County as an emerging leader in the Energy and Environment sector, a one -day conference on the changing dynamics of the agricultural industry and the creation of on -farm alternative energy and bioproduct production will be held on March 3` 2010. The expanding bioenergy sector offers tremendous potential for Elgin County farmers. New technologies are opening doors, and growers who take the time to learn about the latest innovations and emerging trends can discover new opportunities for profit making ventures. The "Harvesting New Opportunities" conference will inform farmers, agricultural service providers, and rural leaders on current and future opportunities for on -farm alternative energy, biomass, biofuel and energy crop developments. The event will include speakers from the provincial/ local government, or association representatives that will share their insight during dynamic keynote presentations. Total cost of producing this conference is approximately $6000.00. Staff of the Economic Development department was successful in obtaining a $5000.00 grant from the South West Community Adjustment Fund delivered by the Elgin Business Resource Centre, to contribute to the cost of this event. In order to secure these funds, requires the Chief Administrative Officer to sign a letter of agreement with the Elgin Business Resource Centre. CONCLUSION: Entering into the agreement with the Elgin Business Resource Centre will enable the County to obtain $5000.00 towards the "Harvesting New Opportunities" conference. This conference will assist local producers and agribusinesses identify new opportunities and markets. RECOMMENDATION: THAT the Chief Administrative Officer be authorized to sign a letter of agreement with the Elgin Business Resource Centre relating to a $5000.00 grant for the Energy and Environment conference. Respectfully Submitted Alan Smith Deputy Director, Community and ultural Services man Masschaele D rector, Community and Cultural Services Approved for Submission Mark G. McDonald Chief Administrative Officer ElgtnCo 1ty F/o restb: d /N_Hme FROM: Jim Bundschuh Director of Financial Services DATE: November 13th, 2009 SUBJECT: Budget Comparison October 31st, 2009 INTRODUCTION: REPORT TO COUNCIL Attached is the budget comparison to October 31st, 2009 for the County operating departments showing $254,000 favourable performance for the month and $1,253,000 year -to -date. DISCUSSION /CONCLUSION: Highlights of the budget performance for the month of October are as follows: Line 15 Administration Building: $22,000 unfavourable performance for month due to work performed for security reasons on basement windows and repairs to the elevator. Although further unfavourable performance is expected in November it is expected that the costs will be containable within the full -year budget as YTD performance is a favourable $30,000. Line 16 Corporate Expenditures: $18,000 unfavourable performance in month due to legal costs associated with ONA contract arbitration. Line 17 Engineering Services: $10,000 favourable performance resulting from writing -off aged bonds older than 5 years deemed to be un- payable. Line 18 Homes: Total performance of $209,000. Improved revenue from the province contributed another $52,000 in October. $130,000 was resulting from the release of a 2008 accrual for recoveries at Terrace Lodge. Line 25 Economic Development, Tourism Planning: Performance of $49,000 with Planning contributing $33,000 and Tourism contributing $14,000. It is important to note that the financials only include YTD performance for Social Services through March. Since then the City has been billing the County at budgeted rates. The City expects to have up -to -date actual costs shortly, and it is possible that those costs could dramatically affect the County's overall performance. For example a 10% variance in Social Service costs versus the budget will result in a $400,000 impact on overall County performance. RECOMMENDATION: THAT the report titled Budget Comparison October 31 2009 and dated November 13 2009 be received and filed. Respectfully Submitted Mark cDonald Director of Financial Services Chief Administrative Officer m Bundschuh Approved for Submission co L. gl 0 a Z U o ru m ti a C1 m To 2 C CO 03 c CD ci N F a w U W K a co o. o re rI NI MI VI NI COIt--I COI 0)1 0 I rI rI rI rI rI N NI NI NI NI NI NI ID ID N N N CO N CO CO M 0) r o M F 0 0) 0, 0 a LO O co N co N O V N 7 r d co V co L. gl 0 a Z U o ru m ti a C1 m To 2 C CO 03 c CD ci N F a w U W K a co o. o re rI NI MI VI NI COIt--I COI 0)1 0 I rI rI rI rI rI N NI NI NI NI NI NI ID ID N N N CO N CO CO M 0) r o M F 0 0) 0, 0 a ~I~Till btt ilL""~' r:os,.,,n:n.rtit.,, REPORT TO COUNCIL FROM: Jim Bundschuh -Director of Financial Services Rhonda Roberts -Director of Terrace Lodge and Bobier Manor Pat VanDevenne -Director of Elgin Manor DATE: November 24th, 2009 SUBJECT: LAPS Submission for Homes for the Aged INTRODUCTION: The Long-Term Care Home Accountability Submission (LAPS) will be used by the Ministry of Health (MOH) to negotiate the Homes' Long-Term Care Homes Service Accountability Agreement (L-SAA) agreement from April 1, 2010 to March 31, 2013. The submission will be used for statistics to compare against other Homes. The request for submission was received on October 27t" for submission on November 201h DISCUSSIONlCONCLUSION: The submission was submitted in draft form on November 201h and the MOH will be notified that these reports are the County's final submission once Council approval is obtained. RECOMMENDATION: THAT the MOH be notified that the County's LAPS reports, as presented to Council in the report titled LAPS Submission for Homes for the Aged dated November 241h, 2009, are approved by County Council for submission. Respectfully Submitted im Bundschuh Director of Financial Services Y ck.f ~ ~v,rt-f_,J Pat VanDevenne Director of ElgiManor Rhonda Roberts Director of Terrace Lodge and Bobier Manor Approved f fission Mark G. e Chief Administrative Officer Long -Term Care Horne Name: Appendix C: Financial Summary 11 12 13 14 16 16 17 18 19 20 21 22 23 24 Table C January 1, 2010 to December 31, 2010. Estimated Ministry Subsi y Other Num:rig and Program and Personal Care SupportServices Raw Food Asmmmodaton C!atis/Other Total Structural Complance Premium Trarot'on Support Funding Clalma for H gh Intensry Needs Calms for Lab Coss 2559 4.131 Pay EquTy Egualoaton ALjustment Trarst Fund Koh Wage OnczJ Phgdan Nuang lnkatve Mun!dpal and Capal Tax Amxance Debt Service A:mance Accedaaton O;tterental ..6,300 70,797 10.000 MOS RAI Fundlnn Estimated Mlnisty Subsidy 87,097 25.593 10,000 34,218 7,275 55,000 213,314 34,218 7;275 55.000 96.493 6,300 100,521 25 26 27 28 29 30 31 32 33 34 35 36 37 Table D January 1, 2010 to December 31, 2010 Total Estimated LTC Horne Revenues /Expenses Nure!ng and Pesonal Care Program and Support Services Other Raw Food Ahronenoda`on C!ans'oter Total Estimated LOC, RPN a ConsWNon SubsS) Prom line 8) Ee"_+ta1-0 FOOS) Subsdy (Rom Fro 24) Estimated Subsidy (Includes estimated basic resident revenue) Total Estimated Expenses Estimated Subsidy less Totaf Estimated Expenses (before Other Revenue) Other Revenue: Preferred Revenue (Le nmc of 518 per day for private eccommodacon and 58 per day for sent-private aaommodaton Municipal Goan Donarons and FUndrasng Interevtnoome Other (Provide Deecdpton) Otter (Frorlbe Description): Other Revenue Sub -total Nomdetcit/Balanced Budget after Other Revenue 2,738,795 87,097 2,825,892 992,878 (1,166,986) 248,675 4,131 252,806 274, (21,599) 240,134 240,134 241,600 (1,386) 1,915,883 26,593 1.941,476 S, E2.014,089 (72,613) 96,493 96,493 5,143,487 213,314 5,356,801 8,619,365 (1,262,564) 14', 97 262,584 No input allowed L Pre populated information I No input requir LTC ome to enter data Reuplentt ]i 2371Facsty Number. 1111056 TableA Level of Care Per Diem and Bed /Resident days as at January 1, 2010 Bed Class Nursng and Personal Care lase Acwsted Case Cu Index Cocoa and Personal care aher applYn9 C41)00 Program and Support Sec oes Raw Food Other PUommodatlon (excludes Raw Food) Total LOC Per n' em Saco Resident Revenue per dem Beefl'MaOmum Resident Da 's Approveed Interim Total Beds Manmum Realdenl Oats 1 clssfltl 79.60 10227 81.41 767 731 4914 14543 4894 90. I. 90 32.850 2 Undassted 79.60 7960 7.57 731 4914 14362 248,675 240,134 1,915 683 5,143.487 9 3 Coma.2aeent care 11 921 11921 24.65 731 54.14 20521 3,535.608 Long -Term Care Horne Name: Appendix C: Financial Summary 11 12 13 14 16 16 17 18 19 20 21 22 23 24 Table C January 1, 2010 to December 31, 2010. Estimated Ministry Subsi y Other Num:rig and Program and Personal Care SupportServices Raw Food Asmmmodaton C!atis/Other Total Structural Complance Premium Trarot'on Support Funding Clalma for H gh Intensry Needs Calms for Lab Coss 2559 4.131 Pay EquTy Egualoaton ALjustment Trarst Fund Koh Wage OnczJ Phgdan Nuang lnkatve Mun!dpal and Capal Tax Amxance Debt Service A:mance Accedaaton O;tterental ..6,300 70,797 10.000 MOS RAI Fundlnn Estimated Mlnisty Subsidy 87,097 25.593 10,000 34,218 7,275 55,000 213,314 34,218 7;275 55.000 96.493 6,300 100,521 25 26 27 28 29 30 31 32 33 34 35 36 37 Table D January 1, 2010 to December 31, 2010 Total Estimated LTC Horne Revenues /Expenses Nure!ng and Pesonal Care Program and Support Services Other Raw Food Ahronenoda`on C!ans'oter Total Estimated LOC, RPN a ConsWNon SubsS) Prom line 8) Ee"_+ta1-0 FOOS) Subsdy (Rom Fro 24) Estimated Subsidy (Includes estimated basic resident revenue) Total Estimated Expenses Estimated Subsidy less Totaf Estimated Expenses (before Other Revenue) Other Revenue: Preferred Revenue (Le nmc of 518 per day for private eccommodacon and 58 per day for sent-private aaommodaton Municipal Goan Donarons and FUndrasng Interevtnoome Other (Provide Deecdpton) Otter (Frorlbe Description): Other Revenue Sub -total Nomdetcit/Balanced Budget after Other Revenue 2,738,795 87,097 2,825,892 992,878 (1,166,986) 248,675 4,131 252,806 274, (21,599) 240,134 240,134 241,600 (1,386) 1,915,883 26,593 1.941,476 S, E2.014,089 (72,613) 96,493 96,493 5,143,487 213,314 5,356,801 8,619,365 (1,262,564) 14', 97 262,584 No input allowed L Pre populated information I No input requir LTC ome to enter data Reuplentt ]i 2371Facsty Number. 1111056 January Table B 1, 2010 to December 31, 2010 Estimated 111114 Subsidy Nursng and Personal Cue Program and Support Services Raw Food Other Amvvnodton Total 4 elaalfied and undass!Led. Les,S of care Funding 2874.319 248,675 240J34 ;1,575,887 4,739,015 5 Conva'exvnt Care: LeveS of Care Fundng and Addbonal Per o'em 6 RPN Fund :g 84,476 I. 64,476 7 Constucton costs Fueeog 339,996 339,996 8 Estimated LOC, RPN Construction Subsidy 2,738,795 248,675 240,134 1,915 683 5,143.487 9 Les F tmate of Base Redden Revenue exdudng preferred porton 1,607.679 10 Estimated LHIN Subsidy 3,535.608 Long -Term Care Horne Name: Appendix C: Financial Summary 11 12 13 14 16 16 17 18 19 20 21 22 23 24 Table C January 1, 2010 to December 31, 2010. Estimated Ministry Subsi y Other Num:rig and Program and Personal Care SupportServices Raw Food Asmmmodaton C!atis/Other Total Structural Complance Premium Trarot'on Support Funding Clalma for H gh Intensry Needs Calms for Lab Coss 2559 4.131 Pay EquTy Egualoaton ALjustment Trarst Fund Koh Wage OnczJ Phgdan Nuang lnkatve Mun!dpal and Capal Tax Amxance Debt Service A:mance Accedaaton O;tterental ..6,300 70,797 10.000 MOS RAI Fundlnn Estimated Mlnisty Subsidy 87,097 25.593 10,000 34,218 7,275 55,000 213,314 34,218 7;275 55.000 96.493 6,300 100,521 25 26 27 28 29 30 31 32 33 34 35 36 37 Table D January 1, 2010 to December 31, 2010 Total Estimated LTC Horne Revenues /Expenses Nure!ng and Pesonal Care Program and Support Services Other Raw Food Ahronenoda`on C!ans'oter Total Estimated LOC, RPN a ConsWNon SubsS) Prom line 8) Ee"_+ta1-0 FOOS) Subsdy (Rom Fro 24) Estimated Subsidy (Includes estimated basic resident revenue) Total Estimated Expenses Estimated Subsidy less Totaf Estimated Expenses (before Other Revenue) Other Revenue: Preferred Revenue (Le nmc of 518 per day for private eccommodacon and 58 per day for sent-private aaommodaton Municipal Goan Donarons and FUndrasng Interevtnoome Other (Provide Deecdpton) Otter (Frorlbe Description): Other Revenue Sub -total Nomdetcit/Balanced Budget after Other Revenue 2,738,795 87,097 2,825,892 992,878 (1,166,986) 248,675 4,131 252,806 274, (21,599) 240,134 240,134 241,600 (1,386) 1,915,883 26,593 1.941,476 S, E2.014,089 (72,613) 96,493 96,493 5,143,487 213,314 5,356,801 8,619,365 (1,262,564) 14', 97 262,584 No input allowed L Pre populated information I No input requir LTC ome to enter data Reuplentt ]i 2371Facsty Number. 1111056 Appendix C: Financial Summary Care Home Name: Bobter Utla No input allowed I !Pre populated Information No input required j ILTC Horne to enter data Recipient P r: 237 FaoTity Number HI1052 January 1, Table D 2010 to December 31, 2010 Total Estimated LTC Home Revenues /Expenses Norsng and Personal Care Program and Support SeMees Raw Food Other Accommcdalon Clams :Other Total 25 Estmated LOC, RPN ConnGUCdon Subsidy (from foe e) 1732,889 157,494 152,085 998,061 e 3,040,529 26 Enomsed Mm sty SUbs!ay (from r 24) 55,676 2,069 EIMMEMEI 82,231 45,993 185,969 27 Estimated Subsidy (Includes estimated basic resident revenue) 1,789665 159,563 152085 1,080292 45,993 5 3,226,498 28 Total Estimated Expenses $I 2,643.914 191.266 t 162,852 1423303 45,9931 4,457,428 29 Estimated Subsidy less Total Estimated Expenses (before Other Revenue) (859349) (31703) (867) (343,011) (1,230,930) 17 Muni opal and Captal Tax A!owance Other Revenue: R Preferred Revenue (i e may of $18 per day for private acmmnwda+ nand 58 per day for semi- prra :e accomnodahon 166,3 31 MtNapal common 1.042.601: 32 Donanona are Fandrasng 20 33 In:erea Income 34 Other (Prorde Oescnpoony e!a. for H9h Intermix Needs 35 Other (Provde Descnpbon): 708 I 36 Other Revenue Sub -total 23 1,2309 40.000 40000 37 Non-deficit/Balanced Budget after Other Revenue 55,676 2,069 e 82,231 185,969 Appendix C: Financial Summary Care Home Name: Bobter Utla No input allowed I !Pre populated Information No input required j ILTC Horne to enter data Recipient P r: 237 FaoTity Number HI1052 January Table C 1, 2010 to December 31, 2010. Estimated Ministry Subsi y NLrs!rg and Personal Care Program and Suppohseneces Raw Food Other AccommodaLan Oa nn/066r Total 11 Pay Eguly 10,216 lntenm 7000 e 17,216 12 EPuaizaton Adustmenl 35,460 2,069 EIMMEMEI 7.31 50,348 13 Trans0on Fund high Wage 57 57 20,805 2 14 OmCa9 Physician 10,000 7.57 7.31 is 10,000 15 Nursrg Inmtatie 9 y F r 16 Acoredtaoon o eeenbal 11921 24.55 17 Muni opal and Captal Tax A!owance 18 oc a Sen,ka A 19 stricture' eompanca premium 02,412 62,412 20 Trans on Sup port Funding 21 e!a. for H9h Intermix Needs 708 708 22 0!a.ns for Lab Costs 5.285 5,285 23 MRS RAI FUnarg 40.000 40000 24 Estimated Misty Subsidy 55,676 2,069 e 82,231 45,993 185,969 Appendix C: Financial Summary Care Home Name: Bobter Utla No input allowed I !Pre populated Information No input required j ILTC Horne to enter data Recipient P r: 237 FaoTity Number HI1052 Table A Level of Care Per Diem and Bed /Resident days a at January 1, 2010 Bed C!aaa Nn:s!ng and Personal Care base Adjusted Case Mix Index Nvrsrg and Personal care after apptyag CM1/100 Program and Support Services Ram Food Other ACcommodaton (adobe:Rs Raw Food) Total LOC Per 0i em eae0 Reament Revenue per dem 9edsevax�mum Reaaent Oa ApproTd lntenm Total Beds Marmum Res4ent Oafs 1 clammed 79.60 10174 8099 7.57 7.31 4914 14501 :4627 57 57 20,805 2 uovaane1 7960 7960 7.57 7.31 49.14 14362 998,061 3940,529 9 3 Cona!eaoet care 119.21 11921 24.55 7.31 5414 20521 Appendix C: Financial Summary Care Home Name: Bobter Utla No input allowed I !Pre populated Information No input required j ILTC Horne to enter data Recipient P r: 237 FaoTity Number HI1052 January Table 8 1, 2010 to December 31, 2010 Estimated LHIN Subsidy Nursng and Personal Care Program and Support Services Raw Food Other Aavmmodatlon Total 4 Clawed and Undan&Oed Leveb of Care Fundng 1,684997 157,494 152,085 998061: 2992,637 5 Coomeecent Care: Lewes of Care Fundng and Add[onal Per Dorn 6 RPN Funding 47892 47,892 7 Construction Cost§ Funln9 8 Estimated LOC, RPN E. Construction Subsidy 1732,889 157,494 152,085 998,061 3940,529 9 Less: E#mate of Base Reedent Re.enue exaudng preferred potion 96 2,647 10 Estimated LHIN Subsidy 2977,882 Appendix C: Financial Summary Care Home Name: Bobter Utla No input allowed I !Pre populated Information No input required j ILTC Horne to enter data Recipient P r: 237 FaoTity Number HI1052 Long -Term Care Home Name: Terrace Lodge Municipal Home for Appendix C; Financial Summary Input allowed Pre populated information I No input required I !1T Recipien 237 Peaty Number. H13117 i; January 1, Table D 2010 to December 31, 2010 Total Estimated LTC Home Revenues/Expenses Nurs'n9 and Personal Care Program and aupportServiyes Rau Food Other Anomrrgdatnn C!a', nalOther Total 25 Es_'maTed LOC, RPN a Conuucnon Wady (from Fne8) 3,099,421 276,305 266,815 1,750,985 5,393,526 26 Es:mated M'. nsrSubs rdy(from ane 24) 94,205 4,785 757 66149 100 905 266,044 27 Estimated Subsidy (includes estimated basic resident revenue) 3,193,626 281,090 266,815 1,817,134 100,905 6,659570 28 Total Estimated Expenses $:4445.700 309491 1 268,815 2238.755 100,805% 7361,666 29 Est mater tos •y ess oa Estimated Expenses (before Other Revenue) (1,252,074) (28,401) (421,621) (1,702 096) 7.31 5414 20521 Other Revenue: 17 Preferred Revenue De mac 9518 per day for private accomm odaton and 98 per day for aemrona•eaccommodaeon 242194 31 Municipal Conmau¢on Debt Sevice A!exa/ice 1, 459,902: 32 Ounavons and Fundrasng Structural Comprance Premium 36 36,504 33 Interest Income 34 Other (Proud¢ bescnpaony 21 C!a..ms for Hob Catenary Needs 35 Other (Provide Denedptont 22 36 Other Revenue Sub -total 10,850. 1,702,096 23 mos RAI Fonding ':60,000 37 Non.dellcltl8alanced Budget after Other Revenue Estimated Ministy Subsidy 94205 i 4,785 1 __.i: 66149 100,905 266,044 Long -Term Care Home Name: Terrace Lodge Municipal Home for Appendix C; Financial Summary Input allowed Pre populated information I No input required I !1T Recipien 237 Peaty Number. H13117 i; January Table C 1, 2010 to December 31, 2010. Estimated Ministry Subsidy hu%rg and Personal Care Program and Support Services Raw Food other Accommod n n Cla'ms/DOet TIXal 11 Pay EraU 2,200 Interrn 2,200 12 equa Pnlua!rn 82,005 4.785 757 29645 116,435 13 Transfion Fund Hgh Wage 100 36,500 2 Undass €ed 14 on Cal Physc!an 10,000 731 49,14 14362 i 10,000 15 Nano In2Tatra 3 comm'ascentcare 16 Acve'Ianon Dl Detente] 2455 7.31 5414 20521 17 Mureopal and Cepral TaxP9oaanre 18 Debt Sevice A!exa/ice 19 Structural Comprance Premium 36 36,504 20 Transton Support F drug 21 C!a..ms for Hob Catenary Needs 3 0,055. 30,055 22 C/a l raster Lab Costa 10,850. 10,850 23 mos RAI Fonding ':60,000 60,000 24 Estimated Ministy Subsidy 94205 i 4,785 1 __.i: 66149 100,905 266,044 Long -Term Care Home Name: Terrace Lodge Municipal Home for Appendix C; Financial Summary Input allowed Pre populated information I No input required I !1T Recipien 237 Peaty Number. H13117 i; Table A Level of Care Per Diem and Beds/Resident days a at January 1, 2010 Bed Class b'ursng and Personal Care base Adjusted Case M'ix Index Nursing and Personal care Aber sooting CM1/1e0 Program and Support services Rau Food blerPCmmmodaton (excludes Raw Food( Total LOC Per 0 e Bas'c Resident Re'tent per dem Bedam!almum Resdent De Apprared Interrn Total Beds Mailmum Resident Dajs 1 C!assted 79.60 10408 8285 757 7.31 49.14 14687 4855 100 100 36,500 2 Undass €ed 7960 7960 7.57 731 49,14 14362 1,750,985 5,399526 9 Less Estimate of Basic Resnent Revenue exatrdrg preferred porton 3 comm'ascentcare 11921 11921 2455 7.31 5414 20521 Long -Term Care Home Name: Terrace Lodge Municipal Home for Appendix C; Financial Summary Input allowed Pre populated information I No input required I !1T Recipien 237 Peaty Number. H13117 i; January Table B 201010 Dec mber 31, 2010 Estimated LHIN Subsidy Nursing and Personal Care Program and Support seaces Raw Food Other Acmmmoda'on Total 4 C!auut,ed and Unotasfsd. Levels of Care Funding 3.024,025 276.305 266.815 1,760,985. 5,318,130 5 Comae-scent C Levels of Care FUndng and Additional Per D'em 6 RPN Fuming 75.396 75,396 7 CmNru2on Costs Funon9 8 Estimated LOC, RPN 8 Construction Subsidy 3,099,421 276,305 268,815 1,750,985 5,399526 9 Less Estimate of Basic Resnent Revenue exatrdrg preferred porton 1 1 ,772,075 10 Estimated LHIN Subsidy 3,621,451 Long -Term Care Home Name: Terrace Lodge Municipal Home for Appendix C; Financial Summary Input allowed Pre populated information I No input required I !1T Recipien 237 Peaty Number. H13117 i; Description of Services General Information LTCH Legal Name Corporation of the County of Elgin Bobier Villa LTCH Common Name Bobier Villa LTCH Facility ID Number I-111052 Owner /Parent Organization Corporation of the County of Elgin 29491 Pioneer Line Address City Dutton (Postal Code INOL 1J0 Geography served (catchment area) Southwestern Ontario Accreditation organization None Date of Last Accreditation None lYear(s) Awarded I 0 LTCH Classification Licensed Approved Beds Total of Beds A B C D Other Iota! Licensed Approved bed 57 57 Beds Types Total of Beds Comments /Additional Information Convalescent Care Beds 0 Respite Beds 2 Respite beds will reduce to 1 effective Jan. 1, 2010 Beds in Abeyance 0 ELDCAP Beds 0 Interim Beds 0 Veterans' Priority Access beds 0 Other beds available for over bedding 0 Structural. information Type of Room (this refers to structural layout rather than what is charged in accommodations) Number of rooms with 1 bed 51 Number of rooms with 2 beds 6 Number of rooms with 3 beds Number of rooms with 4 beds Other Separate Infirmary (YIN) N Number of Rooms 0 Year of Construction 1997 Year(s) of renovations 0 Opening Date 1997 Number of Floors 1 Number of Units and Beds Unit Number of Beds Magnolia Lane 19 Birch Lane 19 Oak Lane 19 Long -term Care Home Accountability Submission (LAPS) Page 1 of 3 Description of Services General Information LTCH Legal Name Corporation of the County of Elgin Bobier Villa LTCH Common Name Bobier Villa LTCH Facility ID Number H11052 Additional Information Additional Services Provided Service Provided Contract for Service Explanation if applicable Yes No Yes No Nurse Practitioner x x Physiotherapy x x Referral to contract service Occupational therapy x x Referral to contract service Ophthalmology/ Optometry x x Use external sources Audiology x x Use external sources Dental x x Use external sources Respiratory Technology x x Use external sources Denturist x x Use external sources IV Therapy (antibiotics or hydration) x x Currently use external sources /future potential with support Peritoneal Dialysis (PD) x x Use external sources Support for hemodialysis (HD) x x Not required at this time French Language Services x x Use external sources Secure residential home area(s) x 19 Bed Secure Unit Specialized Dementia Care unit(s) x Staff trained in Dementia Care Designated smoking room(s) x Outdoor shelter only Specialized unit for younger physically disabled adults x Support for Feeding Tubes x Not required at this time Specialized Behavioural treatment unit(s) x If support is provided, able to manage complex cases Additional service commitments for new bed awards (1987 to 1998) x Other (specify) x Meals on Wheels Other (specify) Other (specify) Long -term Care Home Accountability Submission (LAPS) Page 2 of 3 General Information Description of Services LTCH Legal Name Corporation of the County of Elgin Bobier Villa LTCH Common Name Bobier Villa LTCH Facility ID Number H11052 Specialized Designations Designated Comments Yes No Religious x Multi- denominational Chapel and services available Ethnic x When need arises Linguistic x When need arises French Language Service Designation x Aboriginal x Other (specify) Other (specify) Other (specify) Other (specify) Community Linkages Service Provided Comments Yes No Volunteer program x Service groups x Language interpreters x Internal list of staff Cultural interpreters x Internal list of staff Advisory council x Family Council Community board x Active Auxiliary Faith communities x Other (specify) Other (specify) Other (specify) Other (specify) Services Provided to the Community Services Provided Comments Yes No Meal Services x Meals on Wheels Social Congregate Dining x Supportive Housing /SDL x Adult Day Program x Future plan for APD overnight respite through Aging at Home Retirement living x 1 Adjoining and 1 adjacent- Lion's Club Seniors apartments Other (specify) x Overnight accommodation for Resident Family /Guests Other (specify) Other (specify) Other (specify) Long -term Care Home Accountability Submission (LAPS) Page 3 of 3 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative C lick Here to view detailed instructions for completing the Service Plan Narrative LTCH Name: Number: Bobier Villa H11052 Service Plan Narrative Part A: 2010 -11 Strategic Goals and Priorities: Bobier Villa continues to provide outstanding individualized resident care. Bobier Villa staff, resident and family council members participated in the SPAC pilot project in 2009 from which an on -going team is being established. This team will continue to function in the capacity as a CQI team and endeavor to incorporate SPAC recommendations into its 2010 objectives and strategic plan. Recommendations to include effective staffing guideline /template development for a 57 bed home which in itself provides on -going challenges. Opportunities to utilize the RPN funding as a means to accomplish the SPAC objectives to schedule staffing hours around residents wants and needs is under review. The County of Elgin Homes has worked on creating innovative scheduling practices to assist in the recruitment and retention of registered staff. Though the Health and Human Resources pilot project, a "shared resources" position has been created whereby two part time positions, one at Elgin Manor and the other Terrace Lodge, to become full time. This has been an effective program and will continue within all three homes. MDS /RAI implementation will continue through 2012 (Phase 7 homes). Continued education for nursing staff to become computerized in all resident care documentation. As the MDS /RAI evolves, efficiencies will be realized and provide increased time for bed -side care for registered staff. It is anticipated that consistency of individualized care will increase as a result of easy access to information for nursing staff. Continuous Quality Improvement initiatives will begin through the evolution of the SPAC team. A formal process for the analysis of data will be established through the use of industry benchmarking information which will assist in establishing future annual goals. A formalized Process Improvement procedure will be developed and a key focus to analysis operational challenges and to identify service and care enhancement opportunities. Advancement of the IHSP: Bobier Villa continues to provide Meals on Wheels through the West Elgin Community Health Center WECHC) to residents of the adjoining Lion's Club apartments. Communal dining services are also available. In 2010, the WECHC plans to expand services to include communal dining services, at Bobier Villa to the new Lions club Apartments which are adjacent, not attached. In 2010, plans are underway to host a Community Health Fair, in collaboration with VON, WECHC and other Health Service Providers available to the community for 1 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative residents within the home, Lion's Club apartments and local community. The County of Elgin Homes has always taken advantage of all Specialty Programs for educating staff. Many of these are Pieces and U First Training, Capce /Palliative Care Training, Wound Management Training, Pain and Symptom Management Training, Specialty Training for Dementia Care, Infection Control Training, Stroke Strategy Training, Acquired Brian Injury Training, Search and Rescue Training, Pharmacology Training, Ostomy /Ileostomy Training, Tube feed Training, IV Pic line Training, etc. We will continue to see our community partners, Ministry and the LHINs for further opportunities. Locally, the Alzheimer's Society, Parkwood Acquired Brain Injury Clinic, Continence Clinic, RGP and Mental Health Facilities etc are all examples of partnerships the homes have actively been involved with to provide individual optimum care. The Adult Day Program, under the Ageing at Home Strategy, will expand to a second day of service with future plans for respite care. Situation Analysis 1. The County of Elgin has provided a high staff to resident ratio in the nursing department. The County provides an additional 4.7m annually to the homes to meet this commitment. In 2010/2011 the County is faced with funding challenges due to the loss of the OMPF. The challenge presented is for the homes to identify cost saving measures over the next two years, which includes identifying staffing efficiencies. A reduction of PSW's for example could cause the loss of additional funding made available beginning in 2008, (this applies to all three County of Elgin homes). A single reduction of hours could ultimately cause a secondary reduction of staffing hours due to the loss of PSW funding. Evaluation of Prior Year Performance (optional) The primary challenge for Bobier Villa has been the recruitment of part time registered staff. Creative recruitment efforts are continually used however given the location of the home, few applicants express interest in part time positions. As a result, budget concerns arise due to overtime expense incurred in order to meet the MOHLTC /LTC Act guidelines of 24/7. In some scenario's, this causes short staffing situations for PSW's and has a negative impact on retention of staff. Although short staffing situations do occur, resident care has not been negatively impacted, which is to the credit of the County's compassionate staff. Resident satisfaction surveys have been positive and the appreciation of residents and family for the quality and compassionate care are always expressed. Changes to Operations Summary (optional) None 2 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative Part B: 2011 -12 and 2012 -13 Strategic Goals and Priorities: 1. Complete implementation of MDS /RAI. With the completion of the MDS /RAI implementation, there will be increased opportunity to effectively evaluate care, service and ensure increased consistency of resident assessment and documentation. 2. Provide RN's with training to enhance skill level to manage higher complex care residents, i.e., IV therapy. With the mandate to continue to provide Ageing at Home services to residents in the community, it is anticipate that when the residents are admitted in the future to long term care, the level of clinical care will be higher. It is prudent and proactive to being discussions with community partners in 2010 to ensure a preparedness plan is in place. 3. Implement innovative staffing scenario's to ensure adequate supply of RN staff. The staffing challenges for RN's and RPN's will continue for Bobier Villa given the size and location of the home. Advancement of the IHSP: County of Elgin Homes staff participates on a variety of community partner committees such as; Alzheimer Society, Elgin Health Services Network, Elgin Elder Abuse Resource Committee and Facility Operators Group (FOG) to ensure open dialogue to address current and future health care needs within the community. 3 General Information Description of Services LTCH Legal Name Corporation of the County of Elgin -Elgin Manor LTCH Common Name Elgin Manor LTCH Facility ID Number 1111056 Owner /Parent Organization Corporation of the County of Elgin Address 39262 Fingal Line City St. Thomas IPostal Code INSP 3S5 Geography served (catchment area) South Western Ontario Accreditation organization No Date of Last Accreditation 0 IYear(s) Awarded I 0 LTCH Classification Licensed Approved Beds Total# of Beds A B C D Other 1 otal Licensed 1 Approved bed 90 x Beds Types Total of Beds Comments /Additional Information Convalescent Care Beds 0 Respite Beds 2 Respite beds will increase to 2 effective Jan. 1, 2010 Beds in Abeyance 0 ELDCAP Beds 0 Interim Beds 0 Veterans' Priority Access beds 0 Other beds available for over bedding 0 Structural Information Type of Room (this refers to structural layout rather than what is charged in accommodations) Number of rooms with 1 bed 78 Number of rooms with 2 beds 6 Number of rooms with 3 beds 0 Number of rooms with 4 beds 0 Other 0 Separate Infirmary (Y /N) 0 Number of Rooms Year of Construction Year(s) of renovations Opening Date Number of Floors 1 Number of Units and Beds Unit Number of Beds Meadowview /Countryview 30 Orchard Grove 30 Garden Grove 30 Long -term Care Home Accountability Submission (LAPS) Page 1 of 3 General Information Description of Services LTCH Legal Name Corporation of the County of Elgin -Elgin Manor LTCH Common Name Elgin Manor LTCH Facility ID Number H11056 Additional Information Additional Services Provided Service Provided Contract for Service Explanation if applicable Yes No Yes No Nurse Practitioner x x Physiotherapy x x Referral to contract service Occupational therapy x x Referral to contract service Ophthalmology/ Optometry x x Use external sources Audiology x x Use external sources Dental x x Use external sources Respiratory Technology x x Use external sources Denturist x x Use external sources IV Therapy (antibiotics or hydration) x x Currently use external sources /future potential with support Peritoneal Dialysis (PD) x Not required at this time Support for hemodialysis (HD) x Use external sources French Language Services x Secure residential home area(s) x 30 Bed secure Unit Specialized Dementia Care unit(s) x Staff trained in Dementia Care Designated smoking room(s) x Outdoor shelter only Specialized unit for younger physically disabled adults x Support for Feeding Tubes x Not required at this time Specialized Behavioural treatment unit(s) x With support able to manage complex cases Additional service commitments for new bed awards (1987 to 1998) x Other (specify) Other (specify) Other (specify) Long -term Care Home Accountability Submission (LAPS) Page 2 of 3 General Information Description of Services LTCH Legal Name Corporation of the County of Elgin -Elgin Manor LTCH Common Name Elgin Manor LTCH Facility ID Number 1111056 Specialized Designations Designated Comments Yes No Religious x Chapel for multi denominational use Ethnic x Multi cultural Home Linguistic x Multi- cultural Home French Language Service Designation x Multi cultural Home Aboriginal x Other (specify) Other (specify) Other (specify) Other (specify) Community Linkages Service Provided Comments Yes No Volunteer program x Service groups x Language interpreters x Internal list of staff Cultural interpreters x Internal list of staff Advisory council x Family Council Community board x Active Auxiliary Faith communities x Other (specify) Other (specify) Other (specify) Other (specify) Services Provided to the Community Services Provided Comments Yes No Meal Services x Social Congregate Dining x Supportive Housing /SDL x Adult Day Program x Retirement living x Other (specify) x Overnight accommodation for Resident Family /Guest Other (specify) Other (specify) Other (specify) Long -term Care Home Accountability Submission (LAPS) Page 3 of 3 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative Click Here to view detailed instructions for completing the Service Plan Narrative LTCH Name +I Facility Number: Elgin Manor H11056 Service Plan Narrative Part A: 2010 -11 Strategic Goals and Priorities: Elgin Manor plans to provide outstanding and individualized care to all residents of our home. We will listen and respond to residents and family needs, in a manner that provides quality of life to our residents. We will provide our staff with the education and the tools to meet the growing demand for addressing complex care needs. Community Partners will link with our home to provide needs to residents, families and staff. Elgin Manor will meet all challenges with eagerness and enthusiasm. We will continue to provide not only for our residents, but for others living in the community, by such programs as Meals on Wheels, VON Foot Clinic, Respite Care, Over -night accommodation, etc. Advancement of the I HSP: The County of Elgin Homes has always taken advantage of all Specialty Programs for educating staff. Many of these are Pieces and U First Training, Capce /Palliative Care Training, Wound Management Training, Pain and Symptom Management Training, Specialty Training for Dementia Care, Infection Control Training, Stroke Strategy Training, Acquired Brian Injury Training, Search and Rescue Training, Pharmacology Training, Ostomy /Ileostomy Training, Tube feed Training, IV Pic line Training, etc. We will continue to see our community partners, Ministry and the LHINs for further opportunities. Locally, the Alzheimer's Society, Parkwood Acquired Brain Injury Clinic, Continence Clinic, RGP and Mental Health Facilities etc are all examples of partnerships the homes have actively been involved with to provide individual optimum care. Elgin Manor has recently applied for a New Horizons grant to set up a "General Store" for our residents. We have hopes that we will receive the Grant monies to establish this added feature to our home. We are planning to partner with the Elgin Manor Auxiliary to operate this store. Not only will it provide some normality of life for our residents, but also provides Auxiliary members with worthwhile and purposeful activities. Our Auxiliary is looking forward to this start up. Elgin Manor is also fortunate to have a private group begin construction of a Retirement Community on the property adjacent to our home. We look forward to ongoing support and partnership with this Seniors Population, as people begin to move into small apartments. With this Community being built, it allows Elgin Manor the opportunity to creatively support these seniors. Areas to consider might be: Emergency RN/ Nursing service, Housekeeping service, Outside Gardening, VON Foot Clinic, Elgin Manors General Store, Pharmacy Service, Geri Fashions etc, etc. Elgin Manor is also fortunate to be located directly across from a large Public School. Southwold Public School pupils often participate in activities with our residents, but as 1 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative the Retirement complex is completed, there will be new and exciting opportunities for involvement with Elgin Manor. Elgin Manor is one of three county homes. Our sister homes are Terrace Lodge in Aylmer and Bobier Villa in Dutton. Recently, Elgin Manor and Terrace Lodge took on the challenge of working with our Unions to support a full time position by providing work at the two sites. This was very exciting to see a part -time RPN move to full time with Benefits. She enjoys the position and is encouraging Union and Management to look at further positions of shared resources. To date, we are not successful with ONA, however, in the future; perhaps we will have RNs sharing full time work in our 3 homes. We have also discussed the possibility of shared resources in other departments, such as Dietary, Housekeeping, Activation and Hairdressing. Recently, we also worked with SEIU to create a weekend only position at Bobier Villa. This is 3 12hour shifts every weekend. Staff is very excited about this as many struggle with child care issues. By supporting the weekend only worker, staff is more enthusiastic regarding their employment, and in the end, provides excellent care to our residents. This also supports their children, the future generation of workers. Situation Analysis: Elgin Manor and sister homes of Terrace Lodge and Bobier Villa have very critically reviewed the co- payment revenue collections. We found that each home had some residents and their families struggling with arrears. We have initiated a program that has payment on day of admission, then monthly thereafter. This payment schedule has provided us very quickly with families that are high risk of arrears. The Administration of our homes would like to see regulations change to allow every residents pension cheque to come directly to the home, rather than the family, upon admission. This would ensure that monthly costs would be covered. In the care of our residents, we sometimes become involved with High Intensity Needs Funding. This is a very cumbersome program that demands much time and energy to maintain. Prevention strategies should be put in place to support skin integrity, before a wound develops at a specific level. Would be wonderful if the total HINF could simply be divided throughout the LTC Homes by resident population. The home could then decide how best to spend those dollars to make a positive impact on the resident care. Evaluation of Prior Year Performance (optional): Elgin Manor has undergone many similar challenges with Recruitment of Registered Staff, as other homes throughout the province have experienced. The challenge for us is not to recruit for Full time Nurses, as our Full time staff is stable. It is the recruitment into these part time positions that is the real challenge. As indicated above, we would Eke to have ONA agree to support a Full time position of a Nurse, but he or she must work in more than one of our homes. Also, we would like to entertain with ONA, the weekend only worker. 2 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative Another challenge we have in our home is the move to computerization. For many of our long -term employees, they have very limited skills. This transition will need a slow, steady, supportive environment for this group of individuals. Changes to Operations Summary (optional): Elgin Manor is an A Facility, therefore meeting the Design Standards. Our goal this coming year is to transform Elgin Manor into a Home Like Environment as possible. By adding color, furnishings and lighting, we are slowly creating a home like environment that provides a safe, secure feel to all the residents under our care. Service Plan Narrative Part B: 2011 -12 and 2012 -13 Strategic Goals and Priorities: Elgin Manor is located on Fingal line, just outside of St. Thomas city limits. As it is located in a rural setting, many of our residents have resided in the local rural community. Because of this Rural "feel we have a very active Volunteer group, as well as active Women's Auxiliary. We will continue to support this rural feel, with the addition of the General Store, main lobby fireplace, additions to the chapel, outdoor landscaping, and more home like lounge space. Advancement of the IHSP: Transportation has been an issue for the Families and Residents of Elgin Manor. Our home is no more than 2 minutes beyond the city Limits of the City of St. Thomas. Because of this city, county boundary, our residents of Elgin Manor are not able to access the services of the Para Transit, St. Thomas This means they must use a very expensive service of Voyageur, or other similar service. To also support spouses /families in the community, the Para Transit could bring relief to extreme transportation costs. 3 Description of Services General information LTCH Legal Name Corporation of the County of Elgin- Terrace Lodge LTCH Common Name Terrace Lodge LTCH Facility ID Number 1113117 Owner /Parent Organization Corporation of the County of Elgin Address 475 Talbot St. E. City Aylmer (Postal Code INSH 3A5 Geography served (catchment area) South Western Ontario Accreditation organization No Date of Last Accreditation 0 lYear(s) Awarded 0 LTCH Classification Licensed Approved Beds Total of Beds A B C D Other i otal Licensed f Approved bed 100 x Beds Types Total of Beds Comments /Additional Information Convalescent Care Beds 0 Respite Beds 2 Current 1 secure, 1 non secure Beds in Abeyance 0 ELDCAP Beds 0 Interim Beds 0 Veterans' Priority Access beds 0 Other beds available for over beddinq 0 Structural information Type of Room (this refers to structural layout rather than what is charged in accommodations) Number of rooms with 1 bed 20 Number of rooms with 2 beds 40 Number of rooms with 3 beds 0 Number of rooms with 4 beds 0 Other 0 Separate Infirmary (Y /N) N Number of Rooms 60 Year of Construction 1977 Year(s) of renovations 0 Opening Date 1977 Number of Floors 2 Number of Units and Beds Unit Number of Beds Lower North 25 Upper North 25 Lower South 25 Upper South 25 Long -term Care Home Accountability Submission (LAPS) Page 1 of 3 Description of Services General Information LTCH Legal Name Corporation of the County of Elgin- Terrace Lodge LTCH Common Name Terrace Lodge LTCH Facility ID Number H13117 Additional Information Additional Services Provided Service Provided Contract for Service Explanation if applicable Yes No Yes No Nurse Practitioner x x Physiotherapy x x Referral to contract service Occupational therapy x x Referral to contract service Ophthalmology/ Optometry x x Use external sources Audiology x x Use external sources Dental x x Use external sources Respiratory Technology x x Use external sources Denturist x x Use external sources IV Therapy (antibiotics or hydration) x x Currently use external sources /future potential with support Peritoneal Dialysis (PD) x Not required at this time Support for hemodialysis (HD) x Use external sources French Language Services x Secure residential home area(s) x 30 Bed secure Unit Specialized Dementia Care unit(s) x Staff trained in Dementia Care Designated smoking room(s) x Outdoor only minimal shelter Specialized unit for younger physically disabled adults x Support for Feeding Tubes x Not required at this time Specialized Behavioural treatment unit(s) x With support able to manage complex cases Additional service commitments for new bed awards (1987 to 1998) x Other (specify) Other (specify) Other (specify) Long -term Care Home Accountability Submission (LAPS) Page 2 of 3 General Information Description of Services LTCH Legal Name Corporation of the County of Elgin- Terrace Lodge LTCH Common Name Terrace Lodge LTCH Facility ID Number H13117 Specialized Designations Designated Comments Yes No Religious x Chapel for multi denominational use Ethnic x Multi- cultural Home Linguistic x Multi- cultural Home French Language Service Designation x Multi cultural Home Aboriginal x Other (specify) x Service area catchment includes 12 Mennonite Communities Other (specify) Other (specify) Other (specify) Community Linkages Service Provided Comments Yes No Volunteer program x Service groups x VON, Alzheimer Society, WYCA Language interpreters x Internal list of staff Cultural interpreters x Internal list of staff Advisory council x Family Council Community board x Active Auxiliary Faith communities x Other (specify) x Alzheimer Society Satellite Office Other (specify) x Elgin Elder Abuse Resource Committee Satellite Office Other (specify) x Mennonite Community Resource Centre Other (specify) Services Provided to the Community Services Provided Comments Yes No Meal Services x Meals on Wheels Social Congregate Dining x Supportive Housing /SDL x Adult Day Program x Future plan for APD overnight respite through Aging at Home Retirement living x Other (specify) x Overnight accommodation for Resident Family /Guest Other (specify) x Therapy Pool Other (specify) Other (specify) Long -term Care Home Accountability Submission (LAPS) Page 3 of 3 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative Click Here to view detailed instructions for completing the Service Plan Narrative LTCH Name: Facility; Number: Terrace Lodge H13117 Service Plan Narrative Part A: 2010 -11 Strategic Goals and Priorities: Terrace Lodge continues to provide outstanding individualized resident care, despite ongoing staffing challenges related to registered staff. Terrace Lodge staff had the opportunity to participate in a pilot project through the MOHLTC through the Health and Human Resources initiative and developed a mentorship program, formally known as the Terrace Lodge Coaches. The team's focus has been to provide effective and consistent orientation to new staff. This has been a self- directed team with identified goals for 2010 to include enhanced training in the areas of; lift and back care, fire safety, Residents Rights and Abuse, etc. As the team fully evolves, training efforts will focus on one to one versus group setting. A greater percentage of part time staff will be reached as a result and cost saving will be achieved. A greater goal for 2010/2011 for the Terrace Lodge Coaches is to present the mentor program to staff at the County's other two homes, Bobier Villa and Elgin Manor. The County of Elgin Homes has worked on creating innovative scheduling practices to assist in the recruitment and retention of registered staff. Though the Health and Human Resources pilot project, a "shared resources" position has been created whereby two part time positions, one at Elgin Manor and the other Terrace Lodge, to become full time. This has been an effective program and will continue within all three homes. MDS /RAI implementation will continue through 2012 (Phase 7 homes). Continued education for nursing staff to become computerized in all resident care documentation. As the MDS /RAI evolves, efficiencies will be realized and provide increased time for bed -side care for registered staff. It is anticipated that consistency of individualized care will increase as a result of easy access to information for nursing staff. Continuous Quality Improvement initiatives will begin through the evolution of the SPAC team which has been identified at Bobier Villa. A formal process for the analysis of data will be established through the use of industry benchmarking information which will assist in establishing future annual goals. A formalized Process Improvement procedure will be developed and a key focus to analysis operational challenges and to identify service and care enhancement opportunities. The dissemination of information from this team to the other County of Elgin homes will occur in 2011. Advancement of the IHSP: Terrace Lodge continues to provide Meals on Wheels through the VON to community residents. Communal dining services are also available. The County of Elgin Homes has always taken advantage of all Specialty Programs for educating staff. Many of these are Pieces and U First Training, Capce /Palliative Care 1 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative Training, Wound Management Training, Pain and Symptom Management Training, Specialty Training for Dementia Care, Infection Control Training, Stroke Strategy Training, Acquired Brian Injury Training, Search and Rescue Training, Pharmacology Training, Ostomy /Ileostomy Training, Tube feed Training, IV Pic line Training, etc. We will continue to see our community partners, Ministry and the LHINs for further opportunities. Locally, the Alzheimer's Society, Parkwood Acquired Brain Injury Clinic, Continence Clinic, RGP and Mental Health Facilities etc are all examples of partnerships the homes have actively been involved with to provide individual optimum care. The Adult Day Program, under the Ageing at Home Strategy, has expanded to an additional day and evenings. Respite care is planned to commence in 2010. A resident room, located adjacent to the Adult Day Program room, has been made possible through renovations to the area and relocation of the current VON office. Terrace Lodge received a $50,000 Enabling Disabilities grant for renovations to the therapy pool change rooms. Upon completion of the renovations, the pre- existing Adult Day room will be made available for increased contract services by a physio- therapy company to offer rehabilitative services through exercise and strengthening and use of the therapy pool. Situation Analysis 1. The County of Elgin has provided a high staff to resident ratio in the nursing department. The County provides an additional 4.7m annually to the homes to meet this commitment. In 2010/2011 the County is faced with funding challenges due to the loss of the OMPF. The challenge presented is for the homes to identify cost saving measures over the next two years, which includes identifying staffing efficiencies. A reduction of PSW's for example could cause the loss of additional funding made available beginning in 2008, (this applies to all three County of Elgin homes). A single reduction of hours could ultimately cause a secondary reduction of staffing hours due to the Toss of PSW funding. Evaluation of Prior Year Performance (optional) The primary challenge for Terrace Lodge is the ability to provide care in resident rooms of limited size and on two floors. This presents staffing challenges and inefficiencies. In addition, lounge areas which are located on each wing are minimal in minimal in size and in times of outbreak when wings are isolated, this provides a very uncomfortable area for the residents. The home has one elevator which requires tremendous staff resources to transport residents to and from the communal dining area as well as create extended wait times for residents. Creative recruitment efforts are continually used however given the location of the home, few applicants express interest in part time positions. As a result, budget concerns arise due to overtime expense incurred in order to meet the MOHLTC/LTC Act guidelines of 24/7. In some scenario's, this causes short staffing situations for PSW's and has a negative impact on retention of staff. While the home does main expenses as budgeted, short staffing situations do occur but as with all three county homes, resident care has not been negatively impacted, which is 2 Long -Term Care Home Accountability Submission (LAPS) Service Plan Narrative to the credit of the County's compassionate staff. Resident satisfaction surveys have been positive and the appreciation of residents and family for the quality and compassionate care are always expressed. Changes to Operations Summary (optional) None Service Plan Narrative Part B: 2011 -12 and 2012 -13 Strategic Goals and Priorities: 1. Complete implementation of MDS /RAI. With the completion of the MDS /RAI implementation, there will be increased opportunity to effectively evaluate care, service and ensure increased consistency of resident assessment and documentation. 2. Provide RN's with training to enhance skill level to manage higher complex care residents, i.e., IV therapy. With the mandate to continue to provide Ageing at Home services to residents in the community, it is anticipate that when the residents are admitted in the future to long term care, the level of clinical care will be higher. It is prudent and proactive to being discussions with community partners in 2010 to ensure a preparedness plan is in place. 3. Commence planning for Terrace Lodge re- development. Given the state of the economy and decreased OMPF for the County, the initial planning phase of the Terrace Lodge re -build my not being prior to 2013. Advancement of the IHSP: County of Elgin Homes staff participates on a variety of community partner committees such as; Alzheimer Society, Elgin Health Services Network, Elgin Elder Abuse Resource Committee and Facility Operators Group (FOG) to ensure open dialogue to address current and future health care needs within the community. 3 CORRESPONDENCE November 24, 2009 Items for Information (Consent Agenda) (ATTACHED) 1. John R. Wilson, Mayor, Malahide Township thanking the County of Elgin for Mark McDonald's assistance in the hiring process of Malahide Township's CAO /Clerk. 2. Hon. Donna Cansfield, Minister of Natural Resources, responding to Dexter Line Lakeshore erosion funding assistance request. 3. James Witherspoon, P. Eng., Senior Project Manager, The Thompson Rosemount Group Inc. with information regarding the Glencoe Area Water Reservoir Replacement project. 4. Nancy Mudrinic, Director, Infrastructure Partnerships Branch, Ministry of Energy and Infrastructure informing the County of Elgin that the Building Canada Fund Communities Component (BCF -CC) for the Wardsville Bridge rehabilitation project and three road improvement Infrastructure Stimulus Fund (ISF) projects were not approved for funding. 5. Hon. Steve Peters, M.P.P., Elgin- Middlesex- London, with copy of correspondence to Hon. Kathleen Wynne, Minister of Education, acknowledging Council's and the Township of Aylmer's resolutions regarding student transportation issues in Elgin County. 6. David Elgie, Director, Community Economic Development Directorate, Federal Economic Development Agency of Southern Ontario informing the County of Elgin that the four Community Adjustment Fund (CAF) project applications were not approved for funding. 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: 519- 773 -5344 Fax: 519- 773 -5334 www.townsh ip.malahide.on.ca November 5, 2009. Council of the County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5V1 Dear Sirs /Madams: RE: Malahide Township CAO /Clerk Malahide Township recently completed their hiring of a CAO /Clerk with the help of Mr. Mark McDonald. We wish to thank the County of Elgin for allowing Mr. McDonald to aid us in the completion of this process. Mr. McDonald's assistance was very beneficial to the Township. With the expertise and efficiency of Mr. McDonald the Township was able to complete this procedure in a timely and very effective manner. Please accept our gratitude for Mr. McDonald's assistance. Yours very truly, TOWNSHIP OOF+AL• IDE 1 HN R. WILSON, Mayor H: \diana's tiles \Diana \county thank you mcdonald.doc RANDALL R. MILLARD C.A.O. /Clerk theTOWNSH1 MALIAN IDE A proud tradition, a bright future. RECEPIED I' 2009 COUNTY OF ELGIN ADMINISTRATIVE SERVICES SUSAN E. WILSON Treasurer treasurer @townsh ip.malah ide.on.ca Ministry of Natural Ministers des Richesses Resources naturelles Office of the Minister Room 6630, Whitney Block 99 Wellesley Street West Toronto ON M7A 1W3 Tel: 416- 314 -2301 Fax: 416 -314 -2216 OCT 3 0 2009 Mr. Graham Warwick Warden County of Elgin Administrative Services 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden Warwick: Bureau du ministre Edifice Whitney, bureau 6630 99, rue Wellesley Ouest Toronto (Ontario) M7A 1W3 Tel.: 416 -314 -2301 Tolac.: 416 314 -2216 Thank you for writing. Sincerely, /7{j/2 Llx Donna Cansfield Minister of Natural Resources 'RECEIVED 2009 1 C T Ontario COUNT OF ELGIN QMINl 1 iL IV M 2009 -3085 The Honourable Steve Peters, MPP for Elgin- Middlesex- London, has shared with me your county's letter regarding lakeshore erosion on Dexter Line and your request for funding assistance. I am pleased to respond. The Ministry of Natural Resources (MNR) is aware that shoreline erosion in Elgin County is an issue threatening public infrastructure and private property. I understand that the County of Elgin is currently reviewing a number of potential options to address the erosion problems. My ministry is currently unable to endorse any of these options until they are formally outlined in a Municipal Environmental Assessment. However, my .staff would be pleased to meet with the County to begin informal discussions regarding those options. Should you require more information, please contact Rick Thompson, Senior Lands and Waters Technical Specialist in our Aylmer District Office, at (519) 773 -4749. c: The Honourable George Smitherman, Minister of Energy and Infrastructure The Honourable Dwight Duncan, Minister of Finance The Honourable Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs The Honourable Jim Watson, Minister of Municipal Affairs and Housing The Honourable Steve Peters, MPP, Elgin- Middlesex- London John R. Wilson, County Councillor, County of Elgin Rick Thompson, Senior Lands and Waters Technical Specialist, Aylmer District Office THOMPSON ROSEMOUNT Country of Elgin 450 Sunset Dr. St. Thomas, ON N5R 5V1 Attn: Mark McDonald, Chief Administrative Officer Re: Municipality of Southwest Middlesex Glencoe Area Water Reservoir Replacement Class Environmental Assessment Notice of Study Commencement The Thompson Rosemount Group Inc. 1 -367 Woodlawn Rd. W. Guelph, ON, Canada N1H 7K9 Telephone: 519- 827 -1453 Fax: 519-827-1483 Internet: moil @trg.ca Website: v4Av.trg.ca NoveR F VE NOV 0 9 2009 COUNTY OF ELGIN ADMINISTRATIVE SERVICES Dear Mr. McDonald: The Thompson Rosemount Group Inc. Architect Engineers has been retained by the Municipality of Southwest Middlesex to undertake a Class Environmental Assessment of alternatives to address the existing steel -clad concrete water storage standpipe located on Dundonald Road in Glencoe, which has reached the end of its useful life and is need of replacement. Your organization has been identified as a mandatory contact for review of the project as part of the public consultation process that forms an integral part of the Class Environmental Act. A preliminary evaluation has identified the following alternatives: Do nothing; Replace the standpipe in the same location; and, Replace the standpipe in a new location, which would require land acquisition. The Municipality of Southwest Middlesex has commenced the Class Environmental Assessment (EA) Process for the Glencoe Area Water Reservoir Replacement with the objective of selecting the preferred solution to meet the MOE regulations and completing the EA process by the end of December 2009. A notice of study commencement was published in mid September (attached) and an optional Problem Identification Public Information Centre was held at the Glencoe Fair on September 25th, 26th and 27th, 2009 (see attached documentation). A second Public Information Centre is scheduled for Tuesday, November 24th, 2009 from 7 to 9 p.m. at the Glencoe Arena Auditorium. You are invited to attend. A second concurrent Class EA process is also being completed for the Southwest Middlesex Water Supply study in which the Municipality of Southwest Middlesex is considering the feasibility of connecting to the Lake Huron Primary Water Supply System as an alternative to the existing Tri -County water supply. The Public Information Centre for this project is being held concurrently with this EA consultation due to the complimentary nature of the projects. Country of Elgin Re: Glencoe Area Water Reservoir Replacement Notice of Study Commencement November 4, 2009 Page 2 of 2 At this stage of the process, we want to notify all agencies of the project and solicit any comments that you might have regarding the process. Additionally, if you feel that you have no jurisdiction over this project or do not foresee any concerns regarding the project, you can notify our office in writing and we will remove you from the project mailing list. Otherwise, we will be providing a copy of the Phase 1 2 report for your review and comment in the immediate future. We look forward to your comments on this process. If you have any questions or comments please contact the undersigned at (519) 827 -1453 or by email at jwspoon @trg.ca. Sincerely, The Thompson Rosemount Group Inc. James With Senior Proj AT /jts on, P.Eng anager,. ector Central Ontario S Jaime Francisco, C.E.T., CRSS Public Works Manager SOUTHWEST MIDDLESEX Municipality of Southwest Middlesex Class Environmental Assessment Glencoe Area Water Reservoir Replacement Jaime Francisco, C.E.T., CRSS Public Works Manager Municipality of Southwest Middlesex 153 McKellar St., P.O. Box 218 Glencoe ON NOL IM0 Tel: 519 287 -2015, ext 119 Fax: 519 287 -2359 Email: jrancisco (a�southwestmiddlesex.ca This Notice issued September 14 2009 Notice of Study Commencement The existing steel clad concrete water storage standpipe located along Dundonald Road in the Village of Glencoe has reached the end of its useful life and is in need of replacement due to a combination of condition and volume in order to provide pressure and flow to the Municipality. The Municipality of Southwest Middlesex is considering options to replace this treated water storage and has undertaken a study to determine the preferred method of providing water storage within the municipality. The project is being planned under Schedule B of the Municipal Class Environmental Assessment. For further information on this project, or to review a copy of the Class Environmental Assessment process, please contact either of the following: James Witherspoon, P.Eng. Project Manager The Thompson Rosemount Group Inc. Architect and Engineers 1 -367 Woodlawn Rd. West Guelph, Ontario N1 H 7K9 Tel: (519) 827 -1453 x221 Fax: (519) 827 -1483 Email: jwitherspoontrq.ca Public input and comment are invited for incorporation into the planning and design of this project and will be received throughout the project. An initial public consultation will be completed during the Glencoe Fair on September 25 26 and 27 in the Commercial Building. Consultant staff will be available to discuss the project throughout the weekend. Subject to comments received and receipt of the necessary approvals, the Municipality of Southwest Middlesex intends to proceed with the planning, design and construction of this project, to be completed by fall 2010. L E1 t E 0) 0) in di W 1- u) W C V as E }I. 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N N E s 0 U 0 c 4- 0 c L 0 c O 0 0 c o Qo aE O O O N a) V 0) o L -0 0 a) o c U c i- C C N N 0 0 0 Cr) N E a) E E Q) A i o 7 0 0 N 0 c O a c v) s U O) O-C E -1- O O f 0 Q 0 U I— -c T -0 g e t 0 o G. 7 0 2 E g o e 0 C cn E 0 2 c 0 E o y :®:g E 0 c 0 V) 0 e rx 0 6 s e 0- _c 0 c L g 0 7 -0 0 0 t W a) tn 0 I— ew IX CD t L.. c s.:" a 0 o he E 0 0 0 o D 0 y c u O 0 C0 2 2 7 0 i g s m y g I g S f o C 0 0 0 E w 0 5 E 0 2 7 ƒ Z m D e m c E q 0 ƒ 0 0 I g E I m O U r k m U o 0 0 a y7 /P o ƒ a) 0 0_ l o e e O up._ -0 t \i Ministry of Energy and Infrastructure Infrastructure Policy and Planning Division 6 Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Tel: 416 325 -9411 Fax: 416 325 -8851 www.ontario.ca/mei Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Mr. McDonald: Ministere de I'Energie et de ('Infrastructure Direction des politiques et de la planification infrastructurelles 6 etage, edifice Frost sud 7, croissant Queen's Park Toronto (Ontario) M7A 1Y7 Tel. 416 325 -9411 Mac 416 325 -8851 www.ontario.ca/mei P"> tft�ntario MEI1825MC -2009 -527 AECEW NOV 0 it 2009 COUNTY OF ELGIN ADMINISTRATIVE SERVICES Steve Peters, MPP, Elgin- Middlesex- London, forwarded to the Honourable George Smitherman, Minister of Energy and Infrastructure, your material about the applications from the County of Elgin to the Building Canada Fund Communities Component (BCF -CC) for the Wardsville Bridge rehabilitation project, as well as to the Infrastructure Stimulus Fund (ISF) for three road improvement projects. I am replying on behalf of Minister Smitherman. I am pleased that the Calton Line Rehabilitation Project received approval for total ISF federal provincial funding of more than $1.3 million. Unfortunately, the other projects did not receive approval. It is important to note, however, that municipalities expressed great interest in both the BCF -CC and the ISF. We received over 2,700 applications for the ISF and more than 400 applications for Intake Two of the BCF -CC. Following a joint federal provincial evaluation process, nearly 1,200 ISF and 183 BCF -CC projects were approved for a total provincial funding allocation of $1.1 billion —less than half the requested amount. Difficult decisions had to be made because there were so many worthwhile projects. County officials may wish to contact the program secretariat at 1- 866- 306 -7827 if they have any further questions about the ISF and BCF -CC programs. /2 Mr. Mark McDonald In addition to the recent funding, the County of Elgin has received significant provincial support, including: more than $2.3 million from the Canada Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake One; $502,333 from COMRIF Intake Two; more than $2 million from the 2006 Move Ontario Road and Bridge Fund; more than $3 million from the 2008 Road and Bridge Fund; $1.5 million from the 2007 Rural Infrastructure Investment Initiative; more than $1.6 million from the 2008 Investing in Ontario Act allocation, and nearly $1.9 million from the BCF -CC Intake One. Ontario's infrastructure deficit is being addressed on many fronts. In its 2009 budget, the provincial government committed to investing $32.5 billion in infrastructure over the next two years, including $5 billion in flow through funding. The impact of these investments will be substantial. An estimated 146,000 jobs in 2009 -2010 and 168,000 jobs in 2010 -2011 will be created and supported. Sincerely, �aw Nancy Mudrinic Director Infrastructure Partnerships Branch c: Steve Peters, MPP, Elgin Middlesex- London Ontario Steve Peters, M.P.P. Elgin Middlesex London November 10, 2009 Honourable Kathleen Wynne Minister of Education Mowat Block, 22 Floor 900 Bay Street Toronto, ON M7A IL2 Dear Minister: Sincerely, Steve Peters, M.P.P. Elgin- Middlesex London Cc: Town of Aylmer County of Elgin Mr. James Stewart, Chairperson, Thames Valley District School Board Mr. Frank Exley, Trustee, Thames Valley District School Board Ms. Tracy Grant, Trustee, Thames Valley District School Board RECEWFD NOV 1 3 2009 COUNTY OF ELGIN ADMINISTRATIVE SERVICES Please find enclosed a resolution from the Town of Aylmer supporting the original resolution from the County of Elgin (also enclosed) addressing a student transportation issue that has compelled many angry parents to contact my constituency office and to seek local media attention. As a result of changes to transportation policies within the Thames Valley District School Board catchment, many school bus stop locations have been reduced and/or changed throughout my riding resulting in many children having to walk a kilometre or more to their assigned bus stop. These concerns are most prevalent and acute in the most rural areas of my riding but problems also occur in urban areas. Media coverage of these issues has reported that the school board changes to transportation policies were precipitated by a mandate by your ministry to reduce costs. While a mandate to reduce costs in the current environment of government debt and deficits does not trouble me, any developments that might possibly endanger the safety and wellbeing of children certainly does. School board officials and the consortium providing transportation services have attempted to address these issues and it appears that some progress has been made. However, the lack of communication between the transportation services, the school board, schools and parents was alarming to learn and caused a great deal of stress for students, their parents and family members in my riding. Any additional assistance or resources that your ministry could provide to help the school board through this continuing process would be very much appreciated. Avoiding a similar situation next September would be ideal. Minister, I would also appreciate your reviewing these important matters and responding to my constituency office at your earliest convenience. As always, thank you in advance for your time and consideration. 542 Talbot Street, St. Thomas, ON N5P 1C4 T (519) 631 -0666 'Poll free 1- 800 265 -7638 F (519) 631 -9478 TTY (519) 631 -9904 E speters.mpp.co@liberal.ola.org www.stevepeters.com r 1/16/2009 11:55 FAX 416 973 5028 INDUSTRY CANADA Federal Economic Development Agence federale de developpement Agency for Southern Ontario economique pour le Sud de l'Ontario November 12, 2009 Mr. Mark G. McDonald Chief Administrative Officer The Corporation of the County of Elgin By fax: (519) 633 -7661 Attention: Mr. Mark G. McDonald Re: Project #000108 Project #000109 Project #000166 Project #000835 I would like to thank in Southern Ontario. Following a detailed review of the projects you submitted, we are writing to inform you that, unfortunately, your projects were not approved for funding. All projects were reviewed based on the degree to which they met the program eligibility requirements and selection criteria, as outlined on our website. There was a great deal of interest in the first intake of CAF. Municipalities, not- for -profit and First Nations organizations submitted nearly 600 applications with total requested funding of more than $750 million. While many good projects were submitted, difficult decisions had to be made as the requests significantly exceeded the funds available for the first intake. Applications for 2010 -2011 CAF project funds will be accepted by the Federal Economic Development Agency for Southern Ontario (FedDev Ontario) later this year. A public announcement will be made once details are finalized. At that time, I encourage you to review your priorities against the criteria for the new intake and submit a project accordingly. For more details, please contact us by telephone at 1 -866 -593 -5505 or visit the agency website at www.southemontario.gc.ca. Thank you for your interest in CAF. Sincerely, Funding a Survey of County Agri-Business Activities Feasibility Study for the Development of a Green Incubator Road Improvements Rehabilitation of a Roadway you for your applications to the Community Adjustment Fund (CAF) David Elgie Director, Community Economic Development Directorate Federal Economic Development Agency of Southern Ontario 4 iCAWdA'SFIDNOkK �:x" '��fa ACTION PLAN PLAN D'ACTION Received Time Nov. 16. -2009 1:56AMo.4312 Canada f1 Staff Reports: (ATTACHED) CLOSED MEETING AGENDA November 24, 2009 1) Director of Financial Services Municipal Act, Section 240.2 (a) the security of the property of the municipality or local board 99 Edward Street Real Estate Agent Tender 2) County Solicitor Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board County of Elgin v. SaniTech Communal Systems Inc. ElginCounty fax cover DATE: NOVEMBER 20, 2009 Send to: Warden Warwick and Elgin County Councillors Attention: Office Location: Fax Number: CaII Group #'s From: Mark G. McDonald, Chief Administrative Officer mmcdonald ©elgin- county. on.ca Office Location: Administrative Services Phone Number: Ext. 161 Number of Pages, Including Cover: 15 U URGENT REPLY ASAP PLEASE COMMENT 0 PLEASE REVIEW FOR YOUR INFORMATION COMMENTS: Additional Items for Council Agenda of November 24th, 2009 Reports of Staff and Council: (attached) 1. Annual Town Crier Report 2. Director of T/L and BN Terrace Lodge Coaches (Mentoring Program) Innovations in Health Care Expo 2009 "Peoples Choice Award" 3. Director of T/L and B/V Roof Replacement Terrace Lodge Report 4. Director of Engineering Services Jamestown Bridge Weight Restriction By -Law Report Correspondence for Information: (attached) 1. Nadiya Bogush, ORTECH Environmental re: Notice of Proposal and Public Meeting for Silvercreek Solar Park Project. Correspondence for Consideration: (attached) 1. Mayor Cliff Barwick, City of St. Thomas re: Tourism Grant By -Laws: (attached) By -Law No. 09 -34 "To Amend By -Law No. EG1 (01 -40) Being a By -Law for the Regulation of Traffic" By -Law No. 09 -35 "To Restrict the Weight of Vehicles Passing Over Bridges and to Amend By -Law No. 09 -28" THE INFORMATION IN THIS FACSIMILE IS FOR THE NAMED RECIPIENT ONLY. IT MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAM. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE ARE ANY PROBLEMS IN TRANSMISSION, PLEASE NOTIFY US BY TELEPHONE County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519- 631 -1460 Fax: 519 633 -7661 www.elgin -cou nty.o n.ca Progressive by Nature FROM: DATE: SUBJECT: The following is the list of appearances that I have made as Town Crier for the year 2009: January 8 January 10 January 21 January 25 February 20 March 8 May 21 June 6 June 6 June 12 June 12 June 13 June 13 June 14 July 1 July 1 July 11 July 12 August 22 August23 September 25 October 1 October 9 October 17 November 6 November 7 November 10 November 14 REPORT TO COUNTY COUNCIL Dave Phillips, Town Crier November 18, 2009 TOWN CRIER ANNUAL ACTIVITIES Greetings and ceremonial puck drop Girls Hockey Tournament West Lorne Arena Closing ceremonies Girls Hockey Tournament and draw for painting West Lorne Arena Robbie Burns St. Josephs St. Thomas Robbie Burns County Building Museum Gave county pin to Meagan Barber for her WEDS performance Dutton Easter Seal Telethon St. Thomas Seniors Centre 10 AM live TV Opening Cry Easter Seals Mayor Cliff Barwick Proclamation City of St. Thomas IPM unveiling of sign non- uniform Opened ice cream shop in Dutton St. Thomas Air Cadets Awards Ceremony Parkside Rosy Rhubarb Opening Ceremonies Shedden Gave a pin to my 13 year old apprentice Corla Brown for cry presented Port Stanley Artist Guild opening Port Stanley Legion Rosy Rhubarb Shedden Gibson Gallery London Clark McDougal Show Rosy Rhubard Shedden Canada Day Dutton 4 pins left for Texas with Tourism Elgin Booklet 200 Anniversary Pearce's in Elgin on Pearce family farm Spirit of the Rails Railway Station, St. Thomas Shedden Fair rain in the morning Shedden Fair Derby Day Carson Tour cancelled unable to create a tour group Attended sod turning The Arts and Cookery Bank West Lorne Grand Opening Macs Fish Chips, Dutton Gave county pin and package to visiting student from Denmark 2 info packages to two Michigan ladies who travel the Windsor Toronto route on a regular basis John Kenneth Galbraith Literary Award, WEDS performing Arts Centre Wardens Banquet Elgin Interantional Club West Lorne It's a Party Dutton Fundraiser for Dutton Medical Centre and Friends of Dutton Dunwich Evening Remembrance Day Dutton Currie Road Santa Claus Parade Dutton Elgin Coun ty P:, fef1i, tit Nt<JN REPORT TO COUNTY COUNCIL FROM: Rhonda L. Roberts Director of Senior Services Terrace Lodge Bobier Villa DATE: November 19, 2009 SUBJECT: Terrace Lodge Coaches (Mentoring Program) Innovations in Health Care Expo 2009 "Peoples Choice Award" INTRODUCTION: In 2009, as part of a pilot project, the Terrace Lodge Coaches (TLC) have continued to evolve as a highly effective mentoring program. The TLC have focused on recruitment and retentions strategies for the home and as a result of their efforts the team has been recognized for an award. A submission was forwarded on behalf of the TLC to enter the Health Care Innovations Expo on November 18, 2009. The submission was accepted and the team was identified as one of three finalists for the Health Human Resources category. In addition to being nominated as a finalist, the Team was selected, from over 200 exhibitions, to receive the People's Choice Award and a $10,000 prize. DISCUSSION: The TLC, consisting of 11 full and part time front line staff of all disciplines, began as a test pilot in fall 2008. After the pilot project ended, the team continued to expand its role and have been a positive influence to new staff through an enhanced orientation program. The team has completed new orientation checklists for all departments and amongst themselves, ensure the new employee is contacted prior to the first day on the job. Direct quotes from staff demonstrate the effectiveness of the program: "I have heard so many positive things from new staff about the Terrace Lodge Coaches. One new staff member actually called me at home to thank me for making his first day at work an enjoyable one. "According to a new staff member, she was interested in working at Terrace Lodge because she had heard about the Coaches Program." As part of the presentation, the TLC's showcased goals for 2009/2010: Fire Safety Training (Mock Evacuation Drill 2009) Participation in Whole Home Orientation Day Annual Resident Abuse and Resident Rights Training Communication and Conflict Resolution Training Annual Lift and Back Care Training "Road Show" to County Homes The TLC plan to use the $10,000 award to fund training for the team in order to accomplish their goals for 2010. CONCLUSION: The TLC, as a result of the submission highlighting the positive contributions and accomplishments for the County of Elgin, were among three finalists in the "Health Human Resources" category for the Innovations in Health Care Expo. The TLC were awarded the 2009 Health Innovations Expo People's Choice Award with a cheque for $10,000 which the Team will use to cover training costs in order to work toward accomplishing the 2010 goals. Participating in the Health Innovations Expo was an excellent experience for front line and an opportunity to showcase the accomplishments of the Elgin County homes. RECOMMENDATION: THAT Council forward a congratulatory letter to the Terrace Lodge Coaches for the Health Innovations Expo People's Choice Award; and, THAT this report be received and filed. All of which is Respectfully Submitted „~ Rhonda L.RobertsRoberts Director of Senior Services - TL & BV Approved for Mark G: M°c6orr~ald° Chief Administrative Officer COMPANY TENDER BID (inclusive of taxes) Norton Builders London Limited 200,086.95 Semple Gooder Roofing Corporation 411,810.00 Eigmcoun FIo, H:6rc FROM: DATE: SUBJECT: INTRODUCTION: REPORT TO COUNTY COUNCIL Rhonda Roberts, Director Terrace Lodge and Bobier Villa Clayton Watters, Director, Engineering Services Sonia Beavers, Purchasing Coordinator November 16, 2009 Roof Replacement Terrace Lodge As part of the approved 2009 Capital Budget, tenders were advertised as per the County's Procurement Policy and were received until Friday, November 13, 2009 for the Roof Replacement for Terrace Lodge, Contract No. 5920- 09 -04. DISCUSSION: Two companies submitted bids for the Terrace Lodge Roof Replacement Tender as follows: Norton Builders London Limited submitted the lowest bid for the Terrace Lodge Roof Replacement Tender at a total price of 200,086.95. The total bid price includes taxes and a $10,000 contingency allowance. The bid includes all labour, material and equipment to supply and install a Metal Tile Roof System. The total budget allocation is $90,000 and the remaining $110,087 will be allocated to the 2007 -2008 capital surplus. The eaves troughs at Terrace Lodge were installed in 1977. The existing eaves troughs need to be readjusted to fit the new roof tile system. Therefore it is anticipated new eaves troughs will need to be purchased. Staff is requesting an additional $10,000 for the replacement of the eaves troughs. The additional cost will be allocated to the 2007 -2008 capital surplus. If change orders are required and the cost increases above the tender amount approved by Council by less than 10 and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost increases above the tender amount approved by Council by more than 10 the Director will prepare a further report to Council outlining the expenditures. RECOMMENDATION THAT, Norlon Builders London Limited be selected for to supply and install a Metal Tile Roof at Terrace Lodge, Contract No. 5920-09-04 at their submitted price of $200,086.95 inclusive of all taxes, $10,000 contingency allowance, and THAT, an additional $10,000 will be utilized from the 2007-2008 Capital Surplus for the purchase and installation of eaves troughs, and THAT, if the cost increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures; and THAT, the Warden and Chief Administrative Officer be authorized to enter into an agreement with Norlon Builders London Limited for the Terrace Lodge Roof Replacement Tender, Contract No. 5920-09-04. All of which is Respectfully Submitted Rhonda Roberts - ' Director, Terr ce Lodge and Bobier Villa (r Clayton Watters Director, Engineering Services Approved for fission Mark G. Mc o al Chief Administrative Officer ~ ~.s 6~ ~ Sonia Beavers Purchasing Coordinator 1 Elgin(_'ou ity Progressive by Nature REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: November 19, 2009 SUBJECT: Jamestown Bridge Weight Restriction By -Law INTRODUCTION: The Jamestown Bridge was closed to traffic in November 2008 due to its condition. Structural repairs have been completed and the bridge can be re- opened to traffic once a weight restriction by -law is passed. DISCUSSION: The Jamestown Bridge has been closed since November 2008. Repairs have been completed on the structure and it is now ready to be opened to traffic once again. Before opening, the bridge weight restriction by -law for the Jamestown Bridge must be passed. The last weight restriction posting was a 2 tonne limit. The County's structural engineering consultant is re- evaluating the bridge and calculating a revised weight restriction limit for the Jamestown Bridge now that repairs are complete. It is anticipated that the posting will be able to be increased now that structural improvements are done. Council will be updated with new load limits in the near future when the structural engineering assessment is complete. In the meantime, in order to open the bridge to traffic, the previous 2 tonne posting will be used in the weight restriction by -law. CONCLUSION: The repairs to Jamestown Bridge are complete and the bridge may be opened to vehicular traffic. A weight restriction by -law must first be passed for the structure prior to its opening. An engineering assessment is currently underway to determine a new load limit for the bridge now that structural improvements have been made. In the meantime, the former weight restriction of 2 tonne will be used in the by -law in order to open the bridge immediately. RECOMMENDATION: That no vehicle or any class thereof, whether empty or loaded shall be operated over the bridge designated on Schedule No. 1 forming part of this by -law with a weight in excess of the weight limited prescribed in the schedule and that this by -law become effective until October 20, 2011; and also, That this by -law become effective once the weight posting signs have been installed. Respectfully Submitted Approved for Submission p 116 Clayton Wafters Mark c Director, Engineering Services Chief Administrative Officer BRIDGES ON LOCAL ROADS No. Bridge Name of Location Weight Year of Type of No. Bridge Limit in Construction Floor (MTO) Tonnes Finish 1. 5 -138 Jamestown Lot 28, Con. II Municipality of Central Elgin SCHEDULE NO. 1 By -Law No. 09 -XX 2 tonne 1909 Wood This weight limit is based on the detailed evaluations and recommendations of Spriet Associates as per their report dated November 2009. 1111712009 14:10 ORTECH November 17, 2009 Mark McDonald Chief Administrative Officer County of Elgin Administration Building 450 Sunset Drive St. Thomas, ON N5R 5V1 Subject: Notice of Proposal and Public Meeting for Silvercreek Solar Park project Dear Mr. McDonald, Silvercreek Solar Park Inc. is proposing a 10 MW ground mounted solar facility in the Township of Malahide, Elgin County 9 km south from the Town of Aylmer. Enclosed is the Notice of Proposal and Public Meeting for this project as required by section 15 of the Ontario Regulation 359/09 under the Environmental Protection Act. The first of two public postings will appear in the local newspaper [the Aylmer express] on November 18, 2009. If you have any questions, please contact Leah Deveaux at (905)422 -4120 ext. 305 or 1 -877- 774 -6560. Nadiya Bogush ORTECH Environmental 804 Southdown Road Mississauga, ON, L53 2Y4 Tel: (905) 822-4120, ext. 223 1-877-774-6560, ext. 223 Fax:(905) 855 -0406 nbogush@ortech.ca Received Time Nov, 17. 2009 2:11PM No.4321 (FAX)9058550406 P.0021003 low ORTECH T Environmental a dMslon of ORTtCK ConnolUny Inc k nra,, I. •�Jg .eK r I 11117/2009 14:10 ORTECH NOTICE OF A PROPOSAL NOTICE OF PUBLIC MEETING By Silvercreek Solar Park Inc. to Engage in a Renewable Energy Project Dated at Malahide Township, this iBLh of November, 2009 Silvercreek Solar Park Inc, Is proposing the development of a new 10MW ground mounted solar photovoltaic facility on privately held lands In the Township of Malahlde, Elgin County, 9 km south of the town of Aylmer. The project utilizes polycrystalline solar photovoltaic panels mounted on single -axis trackers to maximize energy production. A new 4.5 km distribution Ilne will be built along existing municipal road easements to the point of connection with the Dunboyne Distribution Station. ORTECH Environmental has been retained to assist In the Renewable Energy Approvals process. The project Is subject to the provisions of the Environmental Protection Act Part V.0.1 and Ontario Regulation 359/09 and requires a Renewable Energy Approval as a Class 3 Solar Facility. A Draft Project Description Report titled "Project Description Sllvercreek Solar Park" describing the facility will be posted on the proponent's webslte (www,sllvercreeksolar.com) on December 11, 2009. A written copy of' the report will available at the public meeting for review. Thls notice must be distributed In accordance with section 15 of the Regulation prior to an application being submitted and assessed by the Ministry of the Environment, Public consultation Is an Integral component of this process. The first Open House Is scheduled for: Date: Friday, December 18, 2009 Time: 4pm to 8pm Place: German Canadian Club 522 Talbot St,W. Aylmer, ON (519)- 773 -5271 For further Information on this project, public meetings or to communicate concerns, please contact: Leah Deveaux ORTECH Environmental 804 Southdown Road Mississauga, ON; L53 2Y4 Phone: (905)822-4120 ext,305; 1- 877 774 -6560 Email: Info ©sllvercreeksolar.com www.slivercreekeolar.com Information will be collected end used In accordance with she Freedom ofle(bmtedon and Protection of Privacy Act, and solely for the purpose of ORTECH *misting Shamrock Wind aoesty LP to meeting RenewableEnergy Approvals roquirementl. TAU mmerin will be maintained on We forum during E nvironmental the study and they be Included In project documentedon. Whh the exception ofpemooai Intwmatlon, all comments will become part of she psblle awron E nvironmental noon. Received Time Nov. 17. 2009 2:11PM No. 4321 (FAX)9058550406 P.003/003 11/19/2009 12:22 FAX 519 633 9019 CITY ST. THOMAS MAIN FLR OFFICE OF THE MAYOR November 10, 2009 Warden Graham Warwick 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Re: Tourism Grant Dear Graham, Please be advised that a motion of reconsideration regarding this grant did not materialize. Council's past practise has been to give at Least what was made available in the previous budget for all grants. There are exceptions of course. This is the best I can do to allay any fears that no money would be forthcoming from the City. Sincerely, Mayor Cliff Barwick ST. THOMAS 545 Talbot Street P.O. Box 520 City Hall St. Thomas, Ontario N5P 3V7 Tel: (519) 631 -1680 or Fax: (519) 633 -9019 Cc: All Members of City Council Director of Finance City Treasurer Received Time Nov. 19. 2009 12:20PM No. 4340 al 002/002