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December 10, 2009DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A22) *November 5, 2009 *November 12, 2009 *November 12, 2009 *November 12, 2009 BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. 1:45 p.m. 2:30 p.m. MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING DECEMBER 10, 2009 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING REPORTS (C1 -C9) 1. ROADS a) *Monthly Report 2. RECREATION a) Monthly Report Special Council Council Public Meeting Zoning Amendment (Kebbel) Public Meeting Zoning Amendment (McLeod) Court of Revision Segedin Drain Court of Revision Wiehle -King Drain Devin Pearson re: update on learning centre plan December 10, 2009 Pg 2 3. WATER a) *Monthly Report 4. RURAL DEVELOPMENT OFFICER a) *Monthly Report 5. BY -LAW ENFORCEMENT a) *Monthly Report 6. DRAINS a) Drainage Apportionment McEachren Drain (McLeod) 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION a) *Report re: Unemployment Insurance Premium Rate Reduction b) Wage negotiations c) Accounting Clerk position d) Closed Meeting Investigator 9. PLANNING a) *Report re: Applications for Consent E84109. E85109 and E86109 CORRESPONDENCE (D1 —D40) COUNCIL CONSIDERATION RECOMMENDED: 1.* Human Resources Skills Development Canada re Grant Refused for Accessible Door Openers; 2.* West Elgin Community Health Centre request to waive fees for Fall Family Fun Night 2010; 3.* Karen Machado letter regarding water connection fees; 4.* Ontario Municipal Water Association Congratulations letter; 5.* Township of Southwold re: International Plowing Match 2010; December 10, 2009 Pg 3 6.* Rodney Kiwanis Club request to waive fees West Elgin Community Centre; 7.* Lower Thames Valley Conservation Authority Authority Budget Municipal Levy 2010; 8.* Crinan Community Centre request to waive fees for the waterline connection; 9.* Township of Madawaska Valley request for support a resolution to change assessment values back to 2008; 10.* McNab /Brawside Disaster Relief Committee request for financial assistance; 11.* Corporation of the City of St. Catharines request for support to remove 5% GST on poppies; 12.* Township of Madawaska Valley request for support of a resolution regarding financial assistance for requirements of Safe Drinking Water Act; 13.* Durham Region request for support of a resolution to amend the Ombudsman Act; 14.* Elgin County Application for Consent Application E78/09, West Lorne Holdings Ltd. 15.* Elgin County Application for Consent Application E84/09, Port Glasgow Yacht Club; 16.* Elgin County Application for Consent Application E85/09 Robert A. Miller, Audrey H. Miller, Norman A. Miller; 17.* Elgin County Application for Consent Application E86109 Robert A Miller; 18.* Elgin County Application for Consent Application 89/09 Adrian Dewild; 19.* Scrimgeour Company agreement to audit financial statements; 20.* Shuffleboarders Carpet Bowlers request to waive fees; 21.* Shuffleboarders Carpet Bowlers West Elgin Recreation Centre caretaking; 22.* Niagara -On -The -Lake request for support of a resolution to share uploading of cost of social services with the lower tier municipalities; 23.* Township of Southwold 2010 water rate increase 24.* Municipality of Dutton /Dunwich re: water line assessment (Crinan Hall) RECOMMENDED TO ACCEPT FILE: 25. AMO Upcoming trainings, workshops conferences; Invitation to a Municipal Stakeholder Consultation; Second Application Period for 2009 -2010 Ontario Drinking Waste Stewardship Program; Economic Development Task Force FedDev Ontario Applications; December 10, 2009 Pg 4 25. AMO cont'd Advocacy for OMPF and OMPF Mitigation Funding for 2010; Proposed Organics Guidelines; Ministry of the Environment Changes to Lead Sampling Requirements; AMO recognizes the Need for Affordable Access to Recreation for Ontarians; Passage of Good Government Act means new municipal election rules to take effect 26. Federation of Canadian Municipalities Municipal Leadership on Climate Change Action; 27. Ministry of the Environment Renewable Energy provisions of the Environmental Protection Act; 28. Historica Dominion Institute Veteran Appreciation Day for spring or summer; 29. Parkinson Society Southwestern Ontario "Bed of Hope" Campaign; 30. Citizenship and Immigration Canada nomination for Paul Yuzyk Award; 31. Thames Talbot Land Trust December newsletter; 32. Lower Thames Valley Conservation Authority Minutes of November 12, 2009; 33. South West Local Health Integration Network Health Service Plan Health System Design Blueprint; 34. South West LHIN Board of Directors Highlights November, 2009; 35. Elgin County Notice of Decision Application #E75/09 Santos; 36. Elgin County Notice of Decision Application E76109 West Lorne Holdings Ltd. 37. Elgin County Notice of Decision Application #E77/09 West Lorne Holdings Ltd. 38. Elgin County Severance Application Deferred West Lorne Holdings Ltd. 39. Elgin County Notice of Decision Application #E81/09 Statkevicius; 40. Ontario Good Roads Association Nominations to the Board of Directors; BY -LAWS By -law No. 2009-90 By -law No. 2009 -91 By -law No. 2009 -92 By -law No. 2009 -93 By -law No. 2009 -94 Borrowing By -law Queens Line West Waterline Reappoint Meeting Investigator Graham Road Waterline Project Debenture By -law December 10, 2009 Pg 5 MINUTES (E1 -E6) *West Elgin Recreation Committee August 26, 2009 *West Elgin Recreation Committee September 22, 2009 *West Elgin Arena Board October 6, 2009 *West Elgin Recreation Committee October 21, 2009 *West Elgin Chamber of Commerce Annual General Meeting, October 6, 2009 *West Elgin Chamber of Commerce November 3, 2009 OTHER BUSINESS (F1 -F2) 1. Council announcements 2. Closed session if deemed necessary Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: December 17, 2009 Council December 19, 2009 Christmas Party December 22, 2009 Olympic Torch Relay, Rodney MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL MEETING NOVEMBER 5, 2009 MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Wiehle Councillors: Mary Bodnar, Jonathan Wolf STAFF PRESENT: Norma Bryant Clerk ALSO IN ATTENDANCE: Ted Halwa Planning Consultant SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin approves the agenda for this special meeting on November 5, 2009 as follows: To approve and adopt by by -law a site plan agreement submitted by Douglas Property Leasing, Centre Street, Rodney To approve a zoning amendment change to lift the holding symbol on property located on the southwest side of Centre Street, Rodney (Lots 2, 11 Plan 202) DISPOSITION: Carried SUBJECT: SITE PLAN AGREEMENT DOUGLAS LEASING COMPANY The Planner presented a revised site plan for the property being purchased for an addition to KSR International (Dresden Industries). He noted the changes that have been made to the plan as requested by the municipality. SUBJECT: BY -LAW NO. 2009 -79 SITE PLAN AGREEMENT DOUGLAS LEASING COMPANY RES. NO. 2 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a by -law to authorize the approval of a site plan and an agreement with Douglas Leasing Company for lands being Parts 2 and 11 on Plan 202 and that this by -law shall be given the first and second reading and provisional adoption thereof. DISPOSITION: Carried November 5 /09...Pg 2 of 3 RES. NO. 3 Moved by Wolf Seconded by Wiehle RESOLVED that a By -law to authorize the approval of a site plan and an agreement with Douglas Leasing Company for lands being Parts 2 and 11 on Plan 202 and this by -law shall hereby be read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -79— Site Plan Agreement Douglas Property Leasing. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009-80 ZONE AMENDMENT REMOVE HOLDING SYMBOL (DOUGLAS LEASING COMPANY) RES. NO. 4 Moved by Wiehle Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -law to amend the Village of Rodney Zoning By -law No. 89 -10, to change the zoning of lands being part of Lot 2 and part of Lot 11, Registered Plan 202 from the General Industrial Holding (M1 -H) Zone to the General Industrial (M1) Zone and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 5 Moved by Wolf Seconded by Bodnar RESOLVED that a by -law to amend the Village of Rodney Zoning By -law No. 89 -10, to change the zoning of lands being part of Lot 2 and part of Lot 11, Registered Plan 202 from the General Industrial Holding (M1 -H) Zone to the General Industrial (M1) Zone and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -80 Zone Amendment Remove holding symbol DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW RES. NO. 6 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the special meeting of Council held on November 5 2009 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 7 Moved by Bodnar Seconded by Wolf RESOLVED that a By -law to confirm the proceedings of the special meeting of Council held on November 5 2009 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -81 Confirming By -law November 5 2009. DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 8 Moved by Wiehle Seconded by Wolf RESOLVED that this Special Meeting of Council adjourn at 2:30 p.m. to meet again on November 12 2009. DISPOSITION: Carried November 5/09...Pg 3 of 3 These minutes were adopted on the 10 day of December, 2009. MAYOR CLERK R4 MEMBERS PRESENT: STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS NOVEMBER 12, 2009 DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA SUBJECT: MINUTES RES. NO. 2 Moved by Balint Seconded by Wiehle RESOLVED that the minutes of adopted as printed and circulated. October 8, 2009 October 8, 2009 October 22, 2009 October 22, 2009 October 22, 2009 DISPOSITION: Carried SUBJECT: ROAD DEPARTMENT REPORT Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf Joanne Groch Norma Bryant Paul VanVaerenbergh Lloyd Jarvis Jeff Slater Monica Pelcz Administrator /Treasurer Clerk Roads Superintendent Water Superintendent Recreation Superintendent Rural Development Officer RES. NO. 1 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin approves the agenda for November 12, 2009 as printed and circulated with the following additions: Report re: floor scrubber DISPOSITION: Carried the meeting held on the following dates be Council Closed Session Council Closed Session Public Meeting Rezoning (Fleuren) The Road Superintendent presented his monthly report. With regard to the long -term absence of one employee, he is recommending that staff from the day shift man the winter night shift and that person be replaced with a temporary employee. Council agreed with the proposal and to advertise for a casual part -time person for the winter season. November 12109...Pg 2 of 15 Councillor Balint noted that the Queen Street west signs need to be replaced and some stop signs in Rodney should be replaced as well. SUBJECT: RECREATION DEPARTMENT REPORT The Recreation Superintendent presented his monthly report. SUBJECT: TENDER FOR MILLER PARK TRAIL Council received the following tenders for the Miller Park Trail: Natural Touch Landscape Contracting Green Street Landscaping Compact Works Vergeer Golf Inc. Dave Lilley Construction Flora Nova Landscaping and Garden Service J.R. Falkins Construction RES. NO. 3 Moved by Balint Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Dave Lilley Construction in the amount of $32,267.47 plus GST for Miller Park Trail. DISPOSITION: Carried SUBJECT: QUOTATION FOR FLOOR SCRUBBER The Recreation Superintendent presented a report on replacing the floor scrubber for the Recreation Department. The following quotations were received by Council: Holland Cleaning Services Windsor Factory Supply SUBJECT: WATER DEPARTMENT REPORT TENDER (plus taxes) $67,000.00 $37,000.00 $33,500.00 $47,207.00 $32,267.47 $64,436.00 $39,970.56 MODEL QUOTE (plus taxes) Advance Adfinity 20ST $4,698.00 Dustbane Hurricane 510XTT $5,1 36.49 RES. NO. 4 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the quotation from Holland Cleaning Solutions Ltd. In the amount of $4,698.00 plus taxes for Advance Adfinity 20ST floor scrubber. DISPOSITION: Carried The Water Superintendent presented his monthly report. He reported that the 25% charge for later connection to waterlines is not working and Council should review this policy. SUBJECT: RURAL DEVELOPMENT OFFICER The Rural Development Officer presented her monthly report. She reported that the EXPO was a great success with 250+ attendees including exhibitors, staff and the public. Fifty -nine exhibitors were registered. A larger venue will be needed next year. She is going to send out a survey to the exhibitors. A5 Ab November 12109...Pg 3 of 15 She reported that a job description has not been prepared and asks what focus Council wants. A meeting with the Mayor, Deputy Mayor and Administrator was scheduled to discuss this matter further. DELEGATION: VAN BEMMEL SCHAEKEN RE: BY -LAW ENFORCEMENT RES. NO. 5 Moved by Bodnar Seconded by Wiehle RESOLVED that Council authorize the delegation of Schaeken Van Bemmel. DISPOSITION: Carried The Mayor reported that Mr. Schaeken had contacted him about the clean up on Mr. Van Bemmel's property. The concern was that utility locates were not done, was a burning permit issued? Mr. Van Bemmel reported that there is a well in the barn, which is now filled up with debris, and an open pit has been left. He is banned from the property. Mr. Schaeken noted that Mr. Van Bemmel is selling items from his property. The Mayor noted that an extension to the order had been given but no progress. Mr. Schaeken noted that the vehicles have been removed. Mr. Van Bemmel noted that he is slowly working on the clean up. The Mayor noted that he thought it was getting worse not better. The property needs to be cleaned up. SUBJECT: BY -LAW ENFORCEMENT Council reviewed the monthly report. The Deputy Mayor asked what a complainer can do if they are not satisfied that their complaint has been resolved. The Clerk reported that a letter should be directed to the Clerk and she will investigate with the By -law Enforcement Officer. SUBJECT: DRAINAGE PETITION LUNN DRAIN RES. NO. 6 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin accepts the drainage Petition from Larry Miller for drainage work on Concession A, ED Part Lot Y for an extension to the Lunn Drain, under Section 4 of the Drainage Act. DISPOSITION: Carried SUBJECT: REPORT RE: AMENDMENTS TO THE MUNICIPAL ELECTIONS ACT The Clerk presented a report outlining the proposed changes to the Municipal Elections Act. SUBJECT: REPORT RE: ALERNATIVE VOTING FOR 2010 MUNICIPAL ELECTION The Clerk presented a report regarding alternative voting methods. After discussion Council agreed that two locations for paper ballots should be available on Election Day one at the municipal office and the second at the Community Complex in West Lorne. Also, a polling station is set up at Beattie Haven. Staff to review the requirements. November 12/09...Pg 4 of 15 RES. NO. 7 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin authorizes an alternative voting method consisting of telephone and internet voting for 2010 municipal election. AND FURTHER THAT paper balloting be offered as an interim measure for the 2010 municipal election. AND FUTHER THAT the necessary by -law and procedures be prepared by the Clerk and brought forward for Council authorization. DISPOSITION: Carried RES. NO. 8 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Intelivote Systems in the amount of $3.00 per voter plus taxes for telephone, Internet and paper balloting for 2010 municipal election. DISPOSITION: Carried DELEGATION: BRYCE SIBBICK, FRANK COWAN COMPANY RE: 2010 INSURANCE PROGRAM Mr. Sibbick presented a summary of the reasons that insurance has increased in 2010. He reviewed the 2010 program and the risk management report for Council. The Administrator reported that the identified hazards have been reviewed with the appropriate Superintendent. RES. NO. 9 Moved by Bodnar Seconded by Balint RESOLVED that Council of the Municipality of West Elgin accepts the 2010 Municipal Insurance Program as presented by Frank Cowan Company at the annual premium of $139,803 plus taxes. DISPOSITION: Carried Council recessed to hold two public meetings regarding rezoning applications (Kebbel, McLeod) and resumed their meeting thereafter. SUBJECT: REPORT RE: 2008 PERFORMANCE MEASURMENT PROGRAM The Administrator/Treasurer presented the report on performance measurement for 2008 with comparisons to 2007 and 2006. It will be advertised and posted on the web. RES. NO. 10 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the Municipal Performance Measurement Program report for 2008 as presented. DISPOSITION: Carried SUBJECT: 2009 FALL MONITORING REPORT WEST ELGIN LANDFILL SITE RES. NO. 11 Moved by Wiehle Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the Fall 2009 Monitoring Report for the Landfill Site as submitted by WESA. DISPOSITION: Carried November 12/09...Pg 5 of 15 SUBJECT: 2008 ANNUAL SITE MONITORING AND OPERATIONS REPORT Council reviewed a letter of response prepared by WESA to the Ministry of Environment regarding the 2008 Report. RES. NO. 12 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin recommends that the letter of response prepared by WESA regarding 2008 Annual Site Monitoring and Operations Report be submitted to MOE. DISPOSITION: Carried SUBJECT: ACCOUNTS RES. NO. 13 Moved by Bodnar Seconded by Wiehle RESOLVED that the Mayor and Administrator/Treasurer be and they are hereby authorized to sign Payment Voucher #11 amounting to $820,520.25 in settlement of General, Road, Water and Arena Accounts (including cheques: 4098 4363). DISPOSITION: Carried SUBJECT: CONSIDERATION MEETING SEGEDIN DRAIN Also in attendance: John M. Spriet, Spriet Associates, Bill Van Oirschot, Manfred Wiehle, Harvey Friedrich. RES. NO. 14 Moved by Balint Seconded by Bodnar RESOLVED that Council consider the Engineer's Report on the Segedin Drain. DISPOSITION: Carried The Clerk reported that correspondence has been received from the Lower Thames Valley Conservation Authority indicating no objections. The Engineer reported that a drainage report was prepared under Section 4 of the Drainage Act. The County of Elgin submitted a petition as Road Authority. He reviewed the recommended works. Mr. Friedrich felt that the map was incorrect, that the subsurface tiles go to a different drain. The Engineer reported that the map shows the limit of surface water and that the assessment was reduced taking into account the amount of surface water. Mr. Van Oirschot enquired how much acreage would go through this drain. The Engineer reported 3 acres. Mr, Van Oirschot noted that he thought he would be able to drain the whole corner and that an 8" concrete tile is the smallest available. RES. NO. 15 Moved by Bodnar Seconded by Balint RESOLVED that the Engineer's Report for the Segedin Drain, be accepted and the Clerk is instructed to draw up the necessary by -law. DISPOSTION: Carried November 12109...Pg 6 of 15 SUBJECT: CONSIDERATION MEETING WIEHLE -KING DRAIN Also in attendance: John M. Spriet, Spriet Associates, Manfred Wiehle, Ann John York. RES. NO, 16 Moved by Bodnar Seconded by Wolf RESOLVED that Council consider the Engineer's Report on the Wiehle- King Drain. DISPOSITION: Carried The Clerk reported that correspondence has been received from the Lower Thames Valley Conservation Authority indicating no objections. The Engineer reported that a drainage report was prepared under Section 4 of the Drainage Act. The County of Elgin submitted a petition as Road Authority. He reviewed the recommended works. Mrs. York noted that they have never had a water problem, who requested this? The Engineer reported that the County of Elgin requested the drain and surface water would run to this drain. She asked if their frontage would be dug up? The Engineer noted no. RES. NO. 17 Moved by Bodnar Seconded by Wolf RESOLVED that the Engineer's Report for the Wiehle -King Drain, be accepted and the Clerk is instructed to draw up the necessary by -law. DISPOSTION: Carried SUBJECT: CORRESPONDENCE 1.* Ministry of Agriculture, Food Rural Affairs re: 2009/2010 Agriculture Drainage Infrastructure Program Instruction: File 2.* Elgin Group Police Services Board re: Designating the Bridge Furnival Road and Highway 401 Instruction: RES. NO. 18 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin supports the designation of the bridge at Furnival Road and Highway #401 in the memory of Constable Alan Hack. DISPOSITION: Carried 3.* City of North Bay re: Mayor to Mayor Campaign launched in Buy American Battle Instruction: File 4.* Elgin County re: Municipal participation at the 2010 International Plowing Match Instruction: The Deputy Mayor will participate on the committee. 5.* Tiny Tots Co- operative Nursery School request to waive fees for Rodney Recreation Centre, March 6, 2010 Instruction: November 12/09...Pg 7 of 15 RES. NO. 19 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on Saturday March 6, 2010 from 12:00 p.m. (noon) to 2:00 a.m. for the "Yuk -Yuks on Tour" Comedy Night. DISPOSITION: Carried 6.* Tiny Tots Co- operative Nursery School thank -you letter Instruction: File 7.* County of Perth request for support of a resolution regarding Residential Farmland Property Tax Concerns Instruction: RES. NO. 20 Moved by Balint Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the County of Perth regarding residential and farmland property assessment. DISPOSITION: Carried 8.* Township of Wainfleet request for support of a resolution re: Ministry of Natural Resources Provincially Significant Wetlands Instruction: File 9.* Elgin County request for support of a resolution regarding bridge designation Instruction: See #2 above 10.* Elgin County Report regarding Regional Economic Development Fund Instruction: File 11.* Optimist Club of West Lorne request for financial support for West Lorne Santa Claus Parade Instruction: RES. NO. 21 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin authorizes the donation of $1500.00 to the Optimist Club of West Lorne for the Santa Claus parade on November 27 2009 in West Lorne. DISPOSITION: Carried 12.* Township of Frontenac Island request for support of a resolution regarding closure of prison farms Instruction: RES. NO. 22 Moved by Wiehle Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of Frontenac Islands regarding the closing of prison farms. DISPOSITION: Carried 13.* Optimist Club of West Lorne request for support for road closure for Santa Claus parade Instruction: November 12/09...Pg 8 of 15 RES. NO. 23 Moved by Balint Seconded by Wiehle RESOLVED that Council of the Municipality of West Elgin supports the request of the West Lorne Santa Claus Parade Committee to close Graham Road from Gilbert Street to Maple Street and Main Street from Ridge Street to Wood Street on Friday November 27` 2009 from 7:00 p.m. to 8:00 p.m. DISPOSITION: Carried 14.* Municipality of West Elgin request for support for Rodney Santa Claus Parade Instruction: RES. NO. 24 Moved by Bodnar Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin supports the request of the Rodney Santa Claus Parade Committee to close Furnival Road from Queen Street to Victoria Street on Saturday December 5 2009 from 5:30 p.m. to 6:30 p.m. DISPOSITION: Carried 15.* County of Lambton request for support of a resolution supporting moratorium on Major Health Care Restructuring Instruction: RES. NO. 25 Moved by Bodnar Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the County of Lambton supporting a moratorium on major health are restructuring. DISPOSITION: Carried 16.* Optimist Club of West Lorne request for council participation in the West Lorne Santa Claus Parade Instruction: The Mayor and Councillor Bodnar will participate 17.* Elgin County Land Division Committee Application for Consent Santos (E75/09) Instruction: RES. NO. 26 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E75/09 applied for by Antonio and Maria Santos. In accordance with Section 2.8.2 (Rural Residential) of the Township of Aldborough Official Plan, Council supports application E75/09 subject to the following conditions: 1. Subject to apportionment of Municipal Drainage assessments, if required. 2. Subject to drainage outlet drainage agreement, if required 3. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 4. Subject to water and /or sewer connection fees, if applicable. 5. That the owner has the necessary review and lot assessment conducted to ensure that it is suitable for the installation of a sewage disposal system. November 12/09...Pg 9 of 15 RES. NO. 26 cont'd 6. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 7. Taxes to be paid in full DISPOSITION: Carried 18.* Elgin County Land Division Committee Application for Consent West Lorne Holdings Ltd. (E76/09) Instruction: RES. NO. 27 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E76/09 applied for by West Lorne Holdings. In accordance with Section 6.7 (Land Severances) of the Village of West Lorne Official Plan, Council supports application E76/09 subject to the following conditions: 1. Subject to rezoning. 2. Subject to the approval of the revised road design as shown on a sketch prepared by AGM and dated October 28, 2009. 3. Subject to the dedication of the road (Parcel G) to the municipality. 4. Subject to the dedication of a one -foot reserve along the southern limit of the proposed road to the municipality. 5. Subject to the entering into an agreement with the municipality for the provision of roads and services. 6. Subject to apportionment of Municipal Drainage assessments, if required. 7. Subject to a drainage outlet drainage agreement, if required. 8. Subject to water and/or sewer connection fees. 9. Two copies of the registered reference plan are submitted to the satisfaction of the municipality 10. Taxes to be paid in full DISPOSITION: Carried 19.* Elgin County Land Division Committee Application for Consent West Lorne Holdings Ltd. (E77/09) Instruction: RES. NO. 28 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E77/09 applied for by West Lorne Holdings. In accordance with Section 6.7 (Land Severances) of the Village of West Lorne Official Plan, Council supports application E77/09 subject to the following conditions: 1. Subject to rezoning. 2. Subject to the approval of the revised road design as shown on a sketch prepared by AGM and dated October 28, 2009. 3. Subject to the dedication of the road (Parcel G) to the municipality. 4. Subject to the dedication of a one -foot reserve along the southern limits of the proposed road to the municipality. 5. Subject to the entering into an agreement with the municipality for the provision of roads and services. November 12/09...Pg 10 of 15 RES. NO. 28 cont'd 6. Subject to apportionment of Municipal Drainage assessments, if required. 7. Subject to a drainage outlet drainage agreement, if required. 8. Subject to water and/or sewer connection fees. 9. Two copies of the registered reference plan are submitted to the satisfaction of the municipality 10. Taxes to be paid in full DISPOSITION: Carried 20.* Elgin County Land Division Committee Application for Consent West Lorne Holdings Ltd. (E78/09) Instruction: RES. NO. 29 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E78/09 applied for by West Lorne Holdings. In accordance with Section 6.7 (Land Severances) of the Village of West Lorne Official Plan, Council supports application E78/09 subject to the following conditions: 1. Subject to rezoning. 2. Subject to the approval of the revised road design as shown on a sketch prepared by AGM and dated October 28, 2009. 3. Subject to the dedication of the road (Parcel G) to the municipality. 4. Subject to the dedication of a one -foot reserve along the southern limit of the proposed road to the municipality. 5. Subject to the entering into an agreement with the municipality for the provision of roads and services. 6. Subject to apportionment of Municipal Drainage assessments, if required. 7. Subject to a drainage outlet drainage agreement, if required. 8. Subject to water and /or sewer connection fees. 9. Two copies of the registered reference plan are submitted to the satisfaction of the municipality 10. Taxes to be paid in full DISPOSITION: Carried 21.* Elgin County Land Division Committee Application for Consent Statkevicius (E81 /09) Instruction: RES. NO. 30 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E81/09 applied for by Jonas Statkevicius. In accordance with Section 2.1.15 (disposing of a dwelling considered surplus to the needs of the farm) of the Township of Aldborough Official Plan, Council supports application E81/09 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and /or drainage. 5. Subject to no further residential development on the retained agricultural portion. November 12109...Pg 11 of 15 RES. NO. 30 cont'd 6. Subject to water and/or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the Municipality 9. Taxes to be paid in full DISPOSITION: Carried 22.* Drinking Water Source Protection invitation to Open House Instruction: File 23.* Ministry of Energy Infrastructure funding to Municipality of West Elgin Instruction: Fife 24. Tyrconnell Heritage Society letter of support for reclassification of the Backus Page House Site with the John E. Pearce Provincial Park Instruction: RES. NO. 31 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin authorizes a fetter of support for the proposal of the Tyrconnell Heritage Society regarding the classification of the Backus -page House Site and grounds. DISPOSITION: Carried 25.* Devin Pearson request to waive fees. Instruction: RES. NO. 32 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre for a youth /teen dance fundraiser, as requested by Devin Pearson in a letter dated November 9` 2009, subject to the availability of the space. DISPOSITION: Carried 26. AMO Economic Development Task Force Update- funding requests Report on September Board Meeting Local Authority Services Ltd.- Town Hall Sessions Local Authority Services Ltd. Announces new Group Home Auto Partner Youth Taking Action 2010 funding for project in community Minister of Finance Delivers Fall Economic Statement Bill 168, Violence Harassment in the Workplace MOE update on the Waste Diversion Act Review MOE strategy on the Waste Diversion Act Review Good Government Bill Proposes Municipal Election Changes Implementing of Early Learning and Child Care in Ontario Consultation on Blue Box Changes Good Government Bill Contains Minor Changes for Municipalities LAS-Newsletter Presumptive Legislation for Volunteer and Part -time Firefighters Insurance November 12/09...Pg 12 of 15 AMO cont'd Municipal Waste Association training courses LAS Closed Meeting Investigator Presumption Legislation for Volunteer and Part -time Firefighters Municipal Waste Association Recycling Programs LAS Closed Meeting Investigator Program. Instruction: File 27. South West Local Health Integration Network Meeting Highlights Instruction: File 28. Ontario Federation of Labour Community Social Services Workers Appreciation Day Instruction: File 29. MPAC Toronto Bank Towers Decision Divisional Court Instruction: File 30. OGRA Volunteer of the Year Award Instruction: File 31. Elgin Group Police Services Board Detachment Commanders Report June August Instruction: File 32. Association of Ontario Roads Supervisors Training Programs Instruction: File 33. Ministry of Municipal Affairs Housing Ontario Municipal Internship Program Instruction: File 34. Elgin Group Police Services Board Minutes of September meeting Instruction: File 35. Ontario Aggregate Resources Corporation 2008 Annual Report Instruction: File 36. Ontario Clean Water Agency -HINI Pandemic Planning at OCWA Instruction: File 37. South West LHIN meeting highlights for October 2009. Instruction: File Information enclosed RES. NO. 33 Moved by Wolf Seconded by Bodnar RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -82 ZONE AMENDMENT LOT 9, CONCESSION VII (KEBBEL) RES. NO. 34 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the November 12/09...Pg 13 of 15 RES. NO. 34 cont'd zoning of lands in Part of Lot 9, Concession 8, from the Agricultural (A1) Zone to the Special Agricultural (A2) Zone and to the "site- specific" Agricultural (A1 -69) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 35 Moved by Wiehle Seconded by Balint RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 9, Concession 18, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to the "site- specific" Agricultural (A1 -69) Zone and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -82 Zone Amendment Kebbel DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -83 ZONE AMENDMENT LOT Z, CONCESSION II (MCLEOD) RES. NO. 36 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot Z Concession 2 from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to the "site- specific" Agricultural (A1 -70) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 37 Moved by Wolf Seconded by Bodnar RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot Z, Concession 2, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to the "site- specific" Agricultural (A1 -70) Zone and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -83 Zone Amendment McLeod DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009.84 SEGEDIN DRAIN RES. NO. 38 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a bylaw to provide for drainage works in the Municipality of West Elgin in the County of Elgin to be called and known as the Segedin Drain and that this shall constitute the first and second reading and provisional adoption thereof. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -85 WIEHLE -KING DRAIN RES. NO. 39 Moved by Wiehle Seconded by Balint RESOLVED that the mover be granted leave to introduce a bylaw to provide for drainage works in the Municipality of West Elgin in the County of Elgin to be called and known as the Wiehle -King Drain and that this November 12/09...Pg 14 of 15 RES. NO. 39 cont'd shall constitute the first and second reading and provisional adoption thereof, DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009-86 DEEMING BY -LAW (211 MONROE STREET) RES. NO. 40 Moved by Bodnar Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -Law to designate certain lots on a plan of subdivision situated in the former Village of Rodney not to be a plan of subdivision for the purposes of future conveyances or transactions and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 41 Moved by Wiehle Seconded by Bodnar RESOLVED that a By -law to designate certain lots on a plan of subdivision situated in the former Village of Rodney not to be a plan of subdivision for the purposes of future conveyances or transactions be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -86 Deeming By -law (211 Monroe Street) DISPOSITION: Carried MINUTES Tri County Management Committee September 21, 2009 SUBJECT: COUNCIL ANNOUNCEMENTS Councillor Bodnar reported that there is a Neighbourhood Watch meeting scheduled for November 23 The Mayor reported that Elgin Support Services are helping with employment at the 401 service centres. SUBJECT: CONFIRMATION BY -LAW RES. NO. 42 Moved by Wiehle Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on November 12 2009 this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 43 Moved by Wiehle Seconded by Balint RESOLVED that a By -law to confirm the proceedings of the meeting held on November 12 2009 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -87— Confirming By- law November 12 2009 DISPOSITION: Carried November 12/09...Pg 15 of 15 SUBJECT: ADJOURNMENT RES. NO. 44 Moved by Bodnar Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 3:30 p.m. to meet again November 26, 2009. DISPOSITION: Carried These minutes were adopted on the 10 day of December, 2009. Mayor Clerk MEMBERS PRESENT: STAFF PRESENT: Also in attendance: Edmund Kebbel MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS NOVEMBER 12, 2009 Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors: Mary Bodnar, Trudy Ba lint, Jonathan Wolf Joanne Groch Norma Bryant SUBJECT: REZONING PART LOT 9, CONC VIII KEBBEL Administrator/Treasurer Clerk The Mayor called the meeting to order at 1:30 p.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections. The proposed amendment would change the zoning of the lands lying on the south side of Queens Line, west of Kerr Road, comprising part of Lot 9, Concession VIII, from the Agricultural (Al) Zone to a 'site- specific' Agricultural (A1 Zone and a Special Agricultural (A2) Zone. The rezoning is necessary to maintain compliance with the Zoning By -law and fulfill a condition of consent imposed by the County of Elgin Land Division Committee in granting permission to create a lot for the purpose of disposing of a surplus farm dwelling (Application for Consent E85/08). The lands proposed to be rezoned Special Agricultural (A2) comprise a frontage of 79.3 metres (260 ft), a depth of 82.4 metres (270 ft) and an area of 6,534 square metres (1.6 acres). The parcel is occupied by a single unit dwelling (erected circa 1936) and two storage barns. No change in use is proposed. The parcel satisfies the minimum lot area and maximum lot area requirements (4,000 sq m and 1.0 ha respectively) of the A2 zone. The lands proposed to be rezoned 'site- specific' Agricultural (A1 comprise a frontage of 222,5 metres (730 ft) and an area of 15.5 hectares (38.4 acres). The parcel is occupied by a single unit dwelling. No change in use is proposed. The `site- specific' (i.e. A1-#) zoning would permit the creation of a lot having less than the minimum lot area requirement (19 ha) of the Al zone. Nov 12109 ...Pg 2 of 2 The subject lands are designated `Agricultural' in the Township of Aldborough Official Plan. The proposed amendment is considered to be in conformity with the Plan. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Bodnar Seconded by Wiehle RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for lands located at part of Lot 9, Concession 8 (Kebbel) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 10 day of December, 2009. MAYOR CLERK MEMBERS PRESENT: STAFF PRESENT: Also in attendance: Lorne McLeod MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS NOVEMBER 12, 2009 Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors: Mary Bodnar, Trudy Balint, Jonathan Wolf Joanne Groch Norma Bryant SUBJECT: REZONING PART LOT Z, CONC II MCLEOD Administrator /Treasurer Clerk The Mayor called the meeting to order at 1:40 p.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections. The proposed amendment would change the zoning of the lands lying on the south side of Crinan Line, west of Dunborough Road, comprising part of Lot Z, Concession Il from the Agricultural (A1) Zone to a `site- specific' Agricultural (A1 Zone and a Special Agricultural (A2) Zone. The rezoning is necessary to maintain compliance with the Zoning By -law and fulfill a condition of consent imposed by the County of Elgin Land Division Committee in granting permission to create a lot for the purpose of disposing of a surplus farm dwelling (Application for Consent E49/09). The lands proposed to be rezoned Special Agricultural (A2) comprise a frontage of 80.4 metres (264 ft), a depth of 124.4 metres (408 ft) and an area of 1.0 hectare (2.5 acres). The parcel is occupied by a single unit dwelling (erected circa 1910) and a barn. No change in use is proposed. The parcel satisfies the minimum lot area and maximum lot area requirements (4,000 sq m and 1.0 ha respectively) of the A2 zone. The lands proposed to be rezoned `site- specific' Agricultural (A1 comprise a frontage of 524 metres (1,719 ft) and an area of 39.5 hectares (97.5 acres). The parcel is occupied by a gas well and small storage tank and has been cleared extensively for agricultural purposes. No change in use is proposed. The 'site- specific' (i.e. Al zoning would prohibit a dwelling being erected on the lands as stipulated by the PPS and the Township of Aldborough Official Plan. Nov 12109 ...Pg 2 of 2 The subject lands are designated 'Agricultural' in the Township of Aldborough Official Plan. The proposed amendment is considered to be in conformity with the Plan. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Wolf Seconded by Balint RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for lands located at part of Lot Z Concession 2 (McLeod) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 10 day of December, 2009. MAYOR CLERK NOVEMBER 2009 ROADS REPORT High grass berm was removed along most of the county roads creating better drainage as well as less snow drifting along the edge of road. Our new weekend winter patroller has been hired and is working out just fine. He comes to us with very good winter control experience as he was a contractor for Chatham Kent for a number of years. Christmas parades were well attended and we even had our plow trucks in the parades. Due to our excellent snow prevention program, we just haven't had to use them! Because we have had no snow we have been able to hold off on starting a night shift. And as we are still short one employee due to surgery this break in winter has been a godsend otherwise we would not be able to run all of our routes. Our ad is in the newspaper for temporary help and we will have someone in place shortly. Our weekend patroller is also readily available to help out with any heavy snowfalls. Paul Van Vaerenbergh C.R.S.I. Roads Superintendent Attention: Council MUNICIPALITY OF WEST ELGIN WATER WORK REPORT November, 2009 1. 500 meters of 6inch water main has been installed and completed to service two houses on Downie Line. 3 new connections were also installed on Queens Line, east of Graham and Stalker Line to add to a total of 5 new water customers to our distribution system. 2. Several maintenance items were completed within the water distribution system. 3. On going exploratory work is being done at the Port Glasgow Trailer park for the design of replacing the existing sanitary system. Art Boss Engineering is involved with the design work being done for the new system and I am working with him on a daily basis. 4. Discussion with Council today regarding costs of water lines in unserviced areas of our rural municipality. Several requests for water have been given to me. This area is the north west part of our municipality Kintyre Line, McDougal Line, Furnival Road north of the 401 etc. Our rate payers want water but, my question is at what price At the present time, no Federal or Provincial grant "fundings" are available for any new water line projects. Maps of locations of requests, plus estimated costs will be presented to Council at time of reviewing this report. 5. Discussion regarding Dresden Industries Expansion in Rodney regarding water. Any new or unfinished business for discussion. Lloyd Jarvis Rural Development Officer Monthly Report For the month: 11/10 to 12/10 Submitted by: Monica Pelcz To: Municipality of West Elgin Measurement: (projects and Status Update: activities which you are involved in as a RDO). W.E. Chamber initiatives: profit Have offered my time to work with the WE Not for Profit combined Data chamber of commerce to put together a welcome Bases. Attend Monthly package. No response meetings when needed. Sit on the recruiting committee Committee member for upgrade Sit on the Web Site committee of W.E. Chamber Web site. Have gathered (3) different data bases of contact Assist in developing info for business, not for profit and service clubs. Municipal /Community /Business In the two Municipalities. welcome package Working on Merging into one. Municipality of West Elgin I was off the week of Nov 16 -20 Initiatives: Meet Greet Several organizations Organizing resource /information binder /individuals collecting information and organizing in "Western Elgin Community Expo" a great success binder. Facilitator /organizer of with close to "260" people participating in some Western Elgin Community Expo way. for business's, non profit 39 businesses 22 not for profit 8 agencies service clubs. registered. Elgin Business Resource Centre offered to assist in completion of feed back survey, they have not re- connected, I will complete and make sure sent out this week. Organizing Expo information into one binder Picked up DVD of pictures taken of Expo Other Municipality of West Elgin initiatives Attend Tiny Tots Board meetings. Researching assisting of writing Trillium grant for the Rodney Legion, to repair and renovate their (4) bathrooms, looking to be more energy efficient. Also replacing the upstairs dance floor. Rodney Legion requested help in completing Application to Local Initiatives Community Capacity Projects. I have completed this and submitted application on their behalf November 29 This request was for funding to replace upstairs wooden floor area November 25 met with Bernie, Graham and Rural Development Officer Monthly Report For the month: 11/10 to 12/10 Submitted by: Monica Pelcz To: Municipality of West Elgin Arts Cookery Bank Working with MPoWER Centre Ice Youth Centre Joanne to discuss the economic /community development officer future position December 2 met with Bernie to assist in the writing of job description for economic /community development officer future position Selling raffle tickets Keying information onto Tourism Elgin Website as requested. Attend monthly meetings when needed Organize /facilitate and attend monthly meeting. Work with volunteers at the youth centre, organize and oversee the operation of the centre. Work has begun with youth for the Dare to Dream project. A play giving a strong message in regards to drug awareness. Request of extension to complete has been granted, filming should be completed before Christmas holidays, will organize the viewing of DVD to several organizations within the area in the month of January, as stated on grant. I am acting supervisor for the position of the YWCA youth placement worker. This placement is done Jan 22nd; YWCA has requested for another placement worker in the new year, will not know till Jan if successful. Centre Ice has sent a cover letter and 2 page summary, staffing programs etc. Elgin Employment services replied that talks should start the month of November. I have e- mailed a few times, Cathy not available no response to this date. CIYC grades 7 to 8 school dances have started, numbers are picking up. i 7 December 2009 MEMORANDUM TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa The applications may be summarized as follows: 1). #0008/1716 SUBJ: Applications for Consent Port Glasgow Yacht Club (E84/09), Robert, Norm Audrey Miller (E85/09), and Robert Miller (E86/09) 8589 Furnival Road and 22165 Douglas Line (part of Lot 6, Concession XIV) Port Glasgow Report #3 Application for Consent E84/09: to create a right -of -way in perpetuity over lands owned by the Port Glasgow Yacht in favour of lands to the east owned by Robert Miller (Figure 1); Application for Consent E85/09: to create a right -of -way in perpetuity over lands owned by Robert, Audrey and Norm Miller in favour of lands to the east owned by Robert Miller (Figure 1); Application for Consent E86/09: to sever a portion of the lands owned by Robert Miller for the purposes of enlarging an abutting parcel owned by Audrey Miller along with the creation of a right -of -way in perpetuity over lands retained by Robert Miller (being part of Part 1, Plan 11 R9051) in favour of the said enlarged lot (Figure Granting an easement or right -of -way in perpetuity requires the consent of the County of Elgin Land Division Committee. As stated in the Planning Act: No person shall enter into any agreement that has the effect of granting the use of or right in land directly or by entitlement to renewal for a period of twenty-one years or more unless a consent is given to enter into an agreement in respect of the land [Section 50(3)] Miller PGYC Applications for Consent Municipality of West Elgin 7 December 2009 page 2 A pre application by Robert Miller to sever lands to add to abutting lands owned by his spouse, Audrey Miller, was first considered by Council at its meeting of 25 June 2009. Subsequent to a review of the issues involved, we submitted a list of conditions that we considered would be appropriate to the granting of any corresponding application to the Elgin County Land Division Committee. These conditions are outlined in our report to Council dated 20 July 2009. Of particular relevance to the applications at hand is the following: That a consent is granted in perpetuity for the lands being retained over intervening parcels to Havens Lake Road to provide legal access to the said lands. #0008/1716 As Council, is aware, a private gravel road extends along the Lake Erie shoreline providing access to the dwelling on the lot owned by Robert Miller via Havens Lake Road and over lands owned by the Port Glasgow Yacht Club. While Mr. Miller has a written agreement with the Yacht Club to permit access over its lands, the agreement does not constitute a legally registered right -of -way. The above -noted condition is intended to resolve this deficiency. Application E84/09 addresses this issue. When plotted over aerial photography, it would appear, however, that the actual alignment could more closely approximate the likely route of travel (Figure 1). In addition, the lands owned by Mr. Miller do not have legal access through intervening lands south of Douglas Line owned by Robert Miller, Audrey Miller and Norm Miller. This issue is addressed by Application E85/09. The aforementioned road also provides public access along the shoreline from lands owned by the PGYC to the unopened road allowance of Furnival Road and beyond to the staircase leading up the slope to the Port Glasgow Trailer Park. While the intent is to have continuous legal access for the public along the shoreline to the Port Glasgow Marina and other public amenities and facilities, this continuity is broken by lands at the end of Douglas Line owned by Robert, Audrey and Norm Miller that extend from the end of Douglas Line to the lake. While the owners, to the best of our knowledge, have never prevented the public from passing through these lands, they and any subsequent owner may be legally entitled to do so. This matter could be rectified by amending or imposing a condition to the granting of Application E85109 to the effect that the creation of the right -of -way be granted as well in favour of the Municipality of West Elgin. This matter was discussed at the pre application stage in June /July 2009. It is our recollection that the creation of such a right -of -way, however, was not supported by the owners. Miller PGYC Applications for Consent Municipality of West Elgin 7 December 2009 page 3 10008/1716 While the agreement between the then Township of Aldborough and the Port Glasgow Yacht Club (1994) states that the public shall have access at all times to the marina for marina purposes, it does not specifically provide for public access or use beyond these purposes. If this is an issue which should be resolved, it would be best addressed between the PGYC and the Municipality and not through the applications currently before the Land Division Committee. With respect to Application E86/09, the consent to sever lands to add to the abutting lot owned by Audrey Miller is consistent with the pre application discussions of Council in June /July of 2009. While a number of issues were raised with the parties involved with respect to the potential suitability of the lands for the purposes of erecting a dwelling, the parties confirmed there was no immediate intention to build on the property. On this basis, Council was prepared to support the application subject to a holding symbol being attached to the existing HR zoning of the lands to ensure that issues with respect to slope stability, access and servicing would be addressed to the satisfaction of the Municipality prior to a building issued. Other conditions would ensure that the lands being severed would be merged in title with the lands they are being added to and that zoning deficiencies on the lands being retained by Robert Miller would be resolved. On the other hand, the creation of a right -of -way abutting the south limit of the parcel proposed to be enlarged was not evidently considered by Council at the pre application stage. The proposed right -of -way would provide access to the parcel in a manner similar to that which would be enjoyed by the lands owned by Robert Miller assuming E84/09 and E85/09 are granted. Providing access in this manner would be an alternative to providing access to the enlarged parcel from Douglas Line. Access to the lot is currently provided from Douglas Line. While compromised, its suitability for being up- graded was intended to be addressed at the time when (if ever) consideration was being given to erecting a dwelling on the enlarged parcel. We have three concerns. Firstly, it is not possible to determine, from the information at hand, whether an alternative access is required to the enlarged parcel. Secondly, creating the potential for additional (i.e. new) development dependent on access over privately -owned lands to a public road (i.e. Havens Lake and Grey Line) not maintained on a year -round basis needs to be carefully evaluated. Thirdly, we not aware as to whether the PGYC is agreeable to the potential use by a second owner to have vehicular access over its lands which would ultimately result, according to Mr. Miller PGYC Applications for Consent Municipality of West Elgin 7 December 2009 page 4 John Hogan, solicitor for the Millers. For these reasons, it would be in our view premature to create the right -of -way which is also the subject of E86/09. RECOMMENDATIONS #0008/1716 1. That the Elgin County Land Division Committee be advised that the Municipality supports Application for Consent E84 /09 by the Port Glasgow Yacht Club. 2. That the Elgin County Land Division Committee be advised that the Municipality supports Application for Consent E85/09 by Robert Miller, Audrey Miller and Norm Miller. 3. That the Elgin County Land Division Committee be advised that the Municipality supports Application for Consent E86/09 by Robert Miller only insofar is it would allow the severing of lands to be added to the abutting parcel owned by Audrey Miller subject to the following conditions: i) That the lands being conveyed and the lands to which they are being added to be zoned Hamlet Residential (HR -H) with removal of the H symbol contingent upon the following conditions being satisfied: o a geotechnical report identifying the measures required to ensure a safe and secure building site and vehicular access via an extension of Douglas Line, o a certificate of approval or equivalent for the disposal of sanitary waste, o a minor variance from the minimum setback requirements of the Zoning By -law from the one hundred erosion limit of Lake Erie [(Section 4.14.2 d)], o a permit from the Lower Thames River Conservation Authority pursuant to O.R. 152/06, o an extension of Douglas Line to the extent feasible to increase the frontage of the enlarged parcel with all costs associated therewith being borne by the owner. ii) That a minor variance is granted or an amendment to the Zoning By -law is adopted to permit a reduced minimum lot frontage for the lands being conveyed and the lands to which they are being added; iii) That a consent is granted (Application E84/09 and E85/09) in perpetuity for the lands being retained over intervening parcels to Havens Lake Road to provide legal access to the lands being retained; Miller— POVO Applications for Consent Municipality of West Elgin 7 December 2009 page 5 #0008/1715 iv) That the lands being retained are rezoned site specific Hamlet Residential (HR to exempt them from the requirements of the Zoning By -law with respect to Entrance Regulations (Section 4.5), Frontage on a Public Road (Section 4.10) and Minimum Lot Frontage (Section 7.1.3); v) That Section 50(3) of the Planning Act. R.S.O..1990, as amended, applies to any future transactions or conveyances on the subject lands; vi) That the lands being conveyed are registered in the same name and title as the lands to which they are being added to. Ted L. Halwa, MCIP, RPP Municipality of WEST ELGIN APPLICATIONS FOR CONSENT: E84/09, E85109 E86109 Part of Lot 6, Concession XIV Port Glasgow Municipality; of West Elgin F tai 1 r E -84109 TO CREATE A RIGHT-OF-WAY OVER LANDS OWNED BY THE PORT GLASGOW YACHT CLUB IN FAVOR OR LANDS OWNED BY ROBERT MILLER I■Iw= E -85109 TO CREATE A RIGHT -OF -WAY OVER LANDS OWNED BY ROBERT MILLER, AUDREY MILLER AND NORM MILLER "nta. E -86109 TO SEVER TO CONVEY (MERGE IN TITLE) LANDS OWNED BYAUDREYMILLER TO CREATE A RIGHT-OF-WAY OVER LANDS OWNED BY ROBERT MILLER [a LANDS OWNED BY ROBERT MILLER LANDS OWNED BY AUDREY MILLER LANDS OWNED BY ROBERT MILLER, AUDREY MILLER, AND NORM MILLER SCALE 1: 2,000 Metres 0 10 20 40 60 80 100 Figure: 1 Human Resources and Ressources humaines et Skills Development Canada Developpement des competences Canada Norma Bryant Corporation of the Municipality of West Elgin PO Box 490, 22413 Hoskins Line Rodney, Ontario NOL2C0 r` r Project Number: 8518490 Project Title: Accessible Door Openers Dear Ms. Bryant: Thank you for your interest in the EAF Program. Yours sincerely, e iegir r. m support team Enabling Accessibility Fund Office for Disability Issues -iu c PddL f of,P_ST Gc 209 I am writing further to your request for funding under the Small Projects Enabling Accessibility Fund (EAF) 2009 Call for Proposals. All applications that met the basic screening criteria have been carefully assessed to identify those that were most consistent with the objectives, principles and priorities of the EAF Program. Program officials considered a number of important criteria when considering applications. I regret to inform you that after a thorough review of your application, your project has not been selected for funding. In particular, it was noted that your proposal could be improved in the following areas: The strength of the community support and priority of the project Please note that at this time we do not anticipate a future Call for Proposals. Your organization has been added to our e-mail distribution list in the event that there is a future Call for Proposals. I encourage you to visit the EAF website regularly for updates at www.hrsdc.gc.ca/disabilitv. Should you have any questions please do not hesitate to contact us at 1-866-268-2502 or by email at: eafcal12009- appeifa2009 @hrsdc- rhdsc.gc.ca. Canada' Amy n 6 'nog 1- 4 .1 Dz I West Elgin in Communit Health Centre g y 153 Main Street, P.O. Box 761 West Lorne, Ontario NOL 2P0 Tel: (519) 768.1715 Fax: (519) 768.2548 November 4, 2009 Dear West Elgin Council Members: On behalf of the West Elgin Community Health Centre, 1 would like to extend our sincere thanks for your generosity and support for our n Annual Fall Family Fun Night. The weather was amazing; our numbers were a little low with the H1N1 scare but still have over 100 people attending. Participant evaluation forms voiced appreciation for a fun family oriented event that was free. We wanted to extend our thanks to you for waiving the fee for the use of the Rodney Recreation Centre. Your kindness allowed for many children and families to attend that otherwise might not have been able to if there was an admission fee. We are hoping that the rec centre might be available next year on Monday October 25 2010 from 12:OOpm to 9:OOpm. We would like to once again request your consideration for waiving the fee, so that we can continue to offer this event to our community's children and families free of charge. Thank you once again for your on -going support to the Fall Family Fun Night, we truly couldn't do it with out you! Sincerely, c Melanie McLeod Fall Family Fun Night Planning Group J.LOIN ra�sE,, 2009 Karen K. Machado 72 William Street PO Box 714 West Lorne, ON NOL 2P0 November 10, 2009 Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, ON NOL 2C0 Dear Mayor and Council Members: I'm writing in regards to the water connection fees associated with a property located on Silver Clay Line in West Lorne. I have been a resident in this Municipality for thirty -four years and would like to continue living here for more years to come in order to be close to family and friends. It has been a desire of mine and my husbands to reside outside of town, and we have recently taken steps toward making this become reality. We want to promote and support development in West Elgin and are currently interested in purchasing and building a home on the property at 25743 Silver Clay Line in West Lorne, however, we have concerns with making a decision to purchase this property due to the high fees associated with a connection to the municipal drinking water line. I understand the history behind the construction of the municipal water line, and residents having the option to connect or not. However, I strongly believe that if one connection is made it could persuade or encourage other residents on Silver Clay Line to do the same, or at least make them consider it. An additional advantage to connecting to the municipal line is if properties change hands in the future it would be a reasonable option for new property owners to purchase the property. It has been a difficult process to justify drilling another hole in the ground when the municipal supply from a brand new state of the art Water Treatment Plant is available, but it is also impossible for me to justify spending more than three times that amount to connect. The attention of this letter is not to request for a "free" connection, but to reconsider the connection fee based on the "going rate" for the work of doing the connection. Keep in mind that the advantage for lowering costs of connecting to a municipal drinking water line is an incentive for additional property owners to connect and to help support the new Water Treatment Plant. pijFurthermore, as a Drinking Water Inspector for the Ministry of the Environment and previously as a Compliance Technician /Operator for the Ontario Clean Water Agency that use to work on the West Elgin system, I understand the importance to both promote and protect municipal water. To be forced to drill and maintain a private water source seems contradictory to the work that I do with the ministry which is to ensure that drinking water systems meet Ontario's health based standards for protecting the quality of the province's drinking water. I would appreciate a written response to my concern and a detailed cost schedule for the connection to the municipal line. Sincerely, Karen Machado O Dear Ms. Bryant: Yours truly, Douglas R. Parker CMA Executive Director Ontario Municipal Water Association Ms. Norma Bryant Clerk Municipality of West Elgin 22413 Hoskins Line, PO Box 490 Rodney, ON NOL 2C0 Would you please put it on the next Council Meeting agenda. a f L i u Cr.;::'. Douglas R. Paker CM& efegntivr CFifddtnr November 9, 2009 Attached is a letter from the President of the Ontario Municipal Water Association, of which the Town of Tecumseh is a valued member, congratulating Mayor Graham Warwick, members of Council and staff on receiving the new five -part provincial license for your municipal drinking water system, one of the most rigorous licenses of its kind in North America 43 Chelsea Crescent Belleville ON. K8N 4Z5 Phone: (613) 966 1100 Fax: (613) 966 Toll Free: 1 -888- 231 -1115 E-mail: dparker@omwa.org Website: omwa.org OM A Ontario Municipal Water Association Mayor Graham Warwick Municipality of West Elgin 22413 Hoskins Line, PO Box 490 Rodney, ON NOL 2C0 Dear Mayor Warwick: On behalf of the Ontario Municipal Water Association, I would like to congratulate the Municipality of West Elgin for meeting the new provincial standard for drinking water safety established by the Ontario Ministry of the Environment. The Municipality of West Elgin has recently received the new five -part provincial license for your municipal drinking water system, one of the most rigorous licenses of its kind in North America. The development and implementation of the Municipal Drinking Water Licensing Program is based on Justice O'Connor's recommendations in the Walkerton Inquiry Report. The new comprehensive license incorporates all aspects of drinking water treatment and delivery, including a permit to take water, a drinking -water works permit, an operational plan, and a financial plan. Municipal drinking water systems are also required to obtain an operating authority accreditation, which requires a continuous improvement quality management approach to operations and management of their Drinking Water System. The new licensing program will further strengthen provincial oversight while encouraging continuous improvement in Ontario's drinking water system operations. This will give the Municipality of West Elgin residents and businesses even more confidence in their tap water. The Ontario Municipal Water Association, of which the Municipality of West Elgin is a member, provided critical advice to the Ontario Ministry of the Environment as it developed the new licensing program. OMWA is the voice of Ontario's public water supply authorities. Once again, congratulations to you and your staff for this notable achievement. Sincerely, Peter Veltheer Councillor Town of Greater Napanee President, OMWA Douglas R. Parker CMA, Executive Director November 9, 2009 cc. Lloyd Jarvis, Water Superintendent 43 Chelsea Crescent Belleville ON. K8N 4Z5 Phone: (613) 966 -1100 Fax: (613) 966 -3024 Toll Free: 1 -888- 231 -1115 E -mail: dparker @ornwa.org Website: omwa.org November 24, 2009 TO ALL ELGIN COUNTY MUNICIPALITIES Re: International Plowing Match 2010 Beautification Challenge 2009 -331 TOWNSHIP OF SOUTHWOLD 35663 Fingal Line Fingal, ON NOL 1K0 Phone: (51 9) 769 -2010 Fax: (519) 769 -2837 Email: drncleod @twp.southw old.on.ca Please be advised that Council at its regular meeting an November 23, 2009 passed the following resolution: "The Council of the Township of Southwold has demonstrated pride in their community by accepting the International Plowing Match Beautification Challenge_ WHEREAS the objective is to beautify all of Elgin County, the Council oi'the Township of Southwold hereby issues a friendly challenge to all municipal governments within Elgin County to join the Township of Southwold in participating in the IPM 2010 Beautification Challenge. Furthermore the Council of the Township of Southwold challenges all Elgin County municipalities to find creative ways within their boundaries to welcome visitors to the IPM 2010 and all beautification efforts will be judged by the IPM Beautification Committee." (Carried) Further to the above, I respectfully request you notify me if you accept the challenge and will be participating. The Township of Southwold looks forward to everyone participating in this fun challenge! Yours truly, James McIntyre Mayor ave Kelly PO Box 102 Rodney, NOL2C0 519 785 0415 Rodney Kiwanian cc: Serge Lebedz President Rodney Kiwanis Club cc. Ron Downie Treasurer Dec. 1 2009 To the Council of the Municipality of West Elgin, On Tuesday Feb. 16, 2010 the Rodney Kiwanis Club is planning on hosting a pancake supper. We have booked the community center in Rodney to hold the event. 1 am writing to ask if council will consider waiving the cost of hall rental to allow this event and control our expenses. Thank you for our consideration. Sin erely, November 26, 2009 MEMORANDUM TO: CHIEF ADMINISTRATIVE OFFICER MUNICIPALITY OF WEST ELGIN CHAIRMAN Brian King Municipality of Chatham -Kent VICE CHAIRMAN Stan Lidstar Township of Southwold JERRY G. CAMPBELL The Thames -A Canadian Heritage River AUTHORITY BUDGET MUNICIPAL LEVY 2010 Conservation O NTA RIO The Canadian Heritage Rivers System N a t ursf Champ The Lower Thames Valley's proposed 2010 budget and municipal levy was presented to our Board of Directors (your municipal appointees) at a meeting held on Thursday, November 12, 2009. The budget will be presented at the Authority's Annual Meeting in February for final adoption. Since we are aware that you are currently considering your budgets for 2010 we felt that we would forward a copy of our budget and levy to assist in your budget deliberations. If you refer to page 8 of our budget you will note that our overall levy increase is 2.5 However, this may vary by municipality based on the modified current value assessment relative to your municipality as determined by information provided to us by the Province. As indicated on page 8, your proposed 2010 municipal levy is $27,425 and direct special benefit levy is $2,018 for a total of $29,443. We trust this information is of assistance to you but if you have any questions regarding the above please contact Sandra Maynard or myself at 519- 354 -7310. 100 THAMES ST a CHATHAM, ON N7L 2Y8 m 519 354 -7310 a FAX 519 352 -3435 JERRY G. CAMPBELL GENERAL MANAGER SECRETARY TREASURER T tqck., a(15 ;2 M a t c4. 5 4,. a 64'D L44-11 (6,SL t D` Siitese5L qfv_. r A 4 ,4?- ‘2 cz,c-tirkedr: att 4.1A, lrale,..4 A I 4AL S ce-a4L2.__ t" cte4 cz k7„,, ,..zA.4di, 4Z: "1 a AaG4..t_ cam:1 hqz.2.D erge.A. rk.4:1&44r-A'AYB Itz_nfirxe. Z\r" 5ck mcUL Lck)e_NAe_A-4L 03.4- pq4.ee.__CVa.taSA- 10w-n-k24N- 4 -kr 4 iNrarleAkt.(4, trvow, Tor% act() c461-cok -1,evaiLe_ce4.4044,c4.4 UJ z ea.5 Go t atik0, GA-A. r( C= W 1 v L *.t7 v r` '0*-J G;' ,HAM O D Y C I A AEA WATE LD 1ES CRINAN COMMUNITY CENTRE 13568 DUNBOROUGH TOTAL COST FOR INSTALLATION INCLUDING CONSTRUCTION/ENGINEERING/TESTING COMRIF FEDERAL/PROVINCIAL GRANT NET COST PROPERTY OWNERS THAT HAVE AGREED 99 CAPITAL COST PER PROPERTY (A -BIC 7,185.51 CONNECTION FEE 1 INCH 1,200.00 SUBTOTAL 8,385.51 LESS PAYMENT MADE 1,216.00 NET CAPITAL COST DUE: 7,169.51 TO PAY THE CAPITAL COST 2) 3) DATE SIGNATURE SIGNATURE (A) 5,248,437.22 (B) 4,537,071.88 (A -B) 711,365.34 (C 1) CASH PAYMENT ENCLOSED OR TO BE MADE BY DECEMBER 1, 2009 WE WILL DEBENTURE THE COSTS OVER A FIVE YEAR PERIOD(THE RATE WILL BE THE GOING RATE AT THE TIME OF SALE OF THE DEBENTURE) WE WILL DEBENTURE THE COSTS OVER A TEN YEAR PERIOD. (THE RATE WILL BE THE GOING RATE AT THE TIME OF SALE OF THE DEBENTURE) RETURN THIS FORM TO THE MUNICIPAL OFFICE ON OR BEFORE DECEMBER 1, 2009. Co rnb� l may Tr. ,t ;7 May for eL;i The Corporation of the Township of Madawaska Valley 85 Bay Street PO Box 1000 Barry's Bay, ON KOJ 1B0 Ph: 613- 756 -2747 Fax: 613-756-0553 info @madawaskavalley. on. ca MOVED BY: Bonnie Mask SECONDED BY: Sylvie Yantha #29- 1102 -09 WHEREAS every property owner in the Province of Ontario has received an updated Property Assessment Notice indicating their updated assessed value in the fall of 2008; and AND WHEREAS the Government of Ontario has introduced Bill 187 on March 22, 2007 which has included changes including the change of the assessment cycle from an annual update to a four -year cycle for the years 2009, 2010, 2011 2012 based on a valuation dated of January 1, 2008; and AND WHEREAS the residential property owners in the Township of Madawaska Valley are seeing an average of 11.22% increase in their assessment (the second highest in Renfrew County including the separated Town of Pembroke) knowing that there has been a dramatic drop in the local real estate market; and AND WHEREAS under the roles, responsibilities and relationships identified by MPAC, it is up to the Province of Ontario to make any changes with regard to the legislation of assessments and the municipalities are only allowed to tax based on the assessment provided by the province; and NOW THEREFORE BE IT RESOLVED THAT the Township of Madawaska Valley hereby requests that the Province of Ontario change the legislation of assessment back to values of 2008, a more realistic value for property owners based on the current market and a more realistic value for a tax rate to be based on and also, back to a one year annual assessment better to react to a current real estate market; and FURTHER TO THIS, legislation be drafted to recognize the significant tax burden carried by those owners of waterfront properties who may be forced to sell their homes due to the unrealistic assessed value provided for their homes; and FURTHER TO THIS, this resolution is directed to Premier McGuinty, Minister of Revenue and all municipalities in the Province of Ontario. CARRIED. DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. November 24, 2009 TO ALL AMO MEMBER MUNICIPALITIES My Community needs your assistance to address a disaster. The Township of McNab/Braeside, with a population of just over 7,200, is found in Eastern Ontario near Ottawa. It is still very much a rural community that has been required to establish a fund raising target of $150,000 to deal with a flood. More specifically a torrential rainstorm caused such localized flooding on July 24, 2009 such that the Ministry of Municipal Affairs and Housing declared the affected area a "Disaster Area" for the purposes of the Ontario Disaster Relief Program. This reflects the severe damage done to many farmers and homeowners. The Province will contribute up to $2.00 for every local dollar raised to an amount necessary to settle all claims. The victims really need our support. They have found that this disaster which tore apart foundations, flooded basements and destroyed crops in the field and in storage was not covered by their insurance policies. Our local fund raising efforts are beginning to bear fruit as donations are just now coming in from local municipalities. But in these lean times with so many other demands on all of us, the McNab Braeside Disaster Relief Committee asks your council to help make a difference and provide financial assistance to our community. Thank you for your consideration in this natter. Sincerely McNab /Braeside Disaster Relief Committee 2508 Russett Drive, R.R. #2 Arnprior, Ontario K7S 308 Nei Stewart Chairperson of the McNab /Braeside Disaster Relief Committee Office: 613- 623 -5756 1- 800 957 -4621 Fax: 613- 623 -9138 www.mcnabbraeside.com e -mail: infoat.mcnabbraeside.com November 24, 2009 BRIAN M1C Mt- I.t.AN MAYOR Prime Minister Stephen Harper Office of the Prime Minister 80 Wellington Street Ottawa, ON K1A 0A2 Dear Prime Minister Harper, 'I'1 -ft CORPORATION OF THE CITY OF ST. CATHARINES Box 3012, 50 Church Street, St, Catharines, Ontario, Canada 1.211 7C2 Tel: 905 -655 -5600 ww ts.stiatharines.ia On behalf of St. Catharines City Council, I would like to express our support for the Private Members Bill introduced by Welland MP Malcolm Allen asking that the Royal Canadian Legion be exempt from GST on purchases of red lapel poppies. The poppy has come to represent our respect for the sacrifices made by the men and women who have served our country and sacrificed their lives to protect our freedoms. The sale of poppies every November is a critical fundraising tool for the Royal Canadian Legion who use the money collected to support veterans and their families. By charging 5 per cent GST on the purchase of poppies, a tax that can not be recouped through the donation box, the federal government is inadvertently having a negative impact on the services offered to veterans. St. Catharines City Council urges you to support veterans, their families and the Royal Canadian Legion by removing the 5 per cent GST charged on poppies. Thank you for considering this request. Best regards, Brian McMullan Mayor Cc Malcolm Allen MP Rick Dykstra MP Jim Bradley MPP Peter Kormos MPP DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Si. Catharines The Garden City .l WM.-wiling anti Nurturing Community rrrr Ire .r V!<ir. Jlun' a L�'lrum Moved by: Bonnie Mask Seconded by: Sylvie Yantha The Corporation of the Township of Madawaska Valley 85 Bay Street PO Box 1000 Barry's Bay, ON KOJ 1B0 Ph: 613- 756 -2747 Fax: 613 -756 -0553 info @madawaskavalley. on. ca November 25, 2009 WHEREAS the Township of Madawaska Valley as the owners of Barry's Bay Water Treatment Plant is legislated under the Safe Drinking Water Act to provide safe clean drinking water for their users in accordance with provincial standards and for satisfying due diligence; AND WHEREAS the Provincial Government is responsible for setting standards, monitoring municipal performance, and enforcing compliance with provincial standards and regulations; AND WHEREAS as a municipality we are governed by the Municipal Act which mandates rates for the water and wastewater service to be paid by the users of the system; AND WHEREAS there is only 660 users of the Barry's Bay Water Treatment Plant; AND WHEREAS subsequent to Walkerton and the delivery of the Report of the Walkerton Inquiry that members of council and senior staff are to be held to a Statutory Standard of Care that requires the exercise those persons to act honestly, and in good faith with a view of the protection of the safety of the consumer, and to exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances; AND WHEREAS a municipal government cannot operate in a deficit position although both other senior levels of government are afforded that luxury; AND WHEREAS the Safe Drinking Water Act requires the municipality to report a full cost of water services and a full cost recovery plan for approval by the Minister; AND WHEREAS the legislation requires that a municipality allocate for life cycle costs for water infrastructure and in effect the users are paying for any debt from the old plant, the present plant and set aside money for the future plant; THEREFORE BE IT RESOLVED that it is the position of the Township of Madawaska Valley is to petition the Province of Ontario to financially assist municipalities to pay for those legislated province requirements including a financial plan and the required operational plan; BE iT FURTHER RESOLVED THAT the Province of Ontario financially assist all municipalities in the Province of Ontario so that water users in the Province of Ontario pay the same amount for a cubic metre for clean, safe drinking water; AND THAT this resolution be directed to the Premier of Ontario, Hon. John Gerretson, Minister of the Environment, and to the Association of Municipalities of Ontario. DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. DURHAM REGION Attn: All Ontario Municipalities RE: MEMORANDUM FROM DR. ROBERT KYLE, COMMISSIONER MEDICAL OFFICER OF HEALTH, DATED SEPTEMBER 10, 2009 RE: TOWN OF FORT ERIE RESOLUTION OUR FILE: L00 -00 Please be advised the Health Social Services Committee of Regional Council considered the above matter and Council adopted the following recommendations of the Committee: "a) THAT the following resolution of the Town of Fort Erie dated May 25, 2009, with respect to amendment of the Ombudsman Act to authorize the Ombudsman to investigate public complaints about hospitals, be endorsed: `WHEREAS the Ombudsman is the "citizen representative" and the Office of the Ombudsman is responsible for responding to complaints affecting government organizations save and except hospitals, long -term care facilities and children's aid societies, and WHEREAS the Office of the Ombudsman has been advocating since 1975 to include hospitals under the jurisdiction of the Ombudsman, but to date, Ontario remains the ONLY Province in Canada who's Ombudsman has no jurisdiction over hospitals and long- term care facilities, and WHEREAS hospitals spend more than $20 billion in public money every year in Ontario, and WHEREAS whether overseeing the police, the military or the Provincial Government, Mr. Marin has stated one of the beliefs that's closest to his heart is that these bodies don't exist for their own ends. They exist to serve the public. The public also has great expectations of the checks and balances that exist to keep the system functioning as it should, and WHEREAS the historical reason for not including hospitals under the Ombudsman Act is extremely weak and is based on the fact they do not fall under the definition because they have their own elected boards, and WHEREAS a municipal "board of directors" is directly elected by the public and the hospital board is not, and Page 2 Ombudsman Act WHEREAS the Office of the Ombudsman is quoted as saying, "Ontario is the only province in Canada whose Ombudsman does not have a mandate to oversee hospitals. Despite this, the Ombudsman's Office receives many serious complaints about hospitals every year that cannot be investigated. A total of 276 complaints about hospitals were received in fiscal 2007- 2008. and WHEREAS the time has come for the Government of Ontario to include hospitals under the jurisdiction of the Ombudsman Act to ensure a high level of health care, fiscal responsibility, accountability, openness and transparency; NOW THEREFORE BE IT RESOLVED by the Municipal Council of the Town of Fort Erie that it hereby petitions the Premier of Ontario to take the necessary steps in a timely manner to amend the Ombudsman Act to include hospitals under the jurisdiction of the Ombudsman, and further THAT: In the event the Premier responds negatively, the Municipal Council of the Town of Fort Erie respectfully request and expects a full and complete explanation as to why the Province will not amend the Act as requested, and further THAT: This resolution be circulated to all municipalities in the Province of Ontario for support, and further THAT: The appropriate persons be so notified of this action.'; and b) THAT the Premier of Ontario, Minister of Health and Long Term Care, Speaker of the Ontario Legislature, Durham's MPPs, Ontario's Ombudsman, Chief Medical Officer of Health, alPHa, and all Ontario boards of health and municipalities be so advised." DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. The Regional Municipality of Durham Clerk's Department Fax: (905) 668 -9963 Email: clerks @durham.ca E in.4 uC� *AS AMENDED NOVEMBER 19, 2009 CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 78/09 PART LOT 64, REGISTERED PLAN '199, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by WEST LORNE HOLDINGS LTD., 4680 Avenue Road, LONDON, Ontario, N6H 1 E7, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands legally described as Part Lot 64, Registered Plan 199, former Village of West Lorne, Municipality of West Elgin. *The applicant proposes to sever a lot with a frontage of 18.095 metres along the proposed extension of Chestnut Street by a depth of 38 metres (south lot line), Area 869.8 square metres, proposed to create one village residential building lot. The owner is retaining 803.4 square metres,. 712.5 square metres and 1328.7 square metres (east retained parcels), proposed to remain in residential use. The effect of Application E76/09, E77/09 and E78109 permits the establishment of six village residential building lots. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY DECEMBER 16, 2009 at 10:00A.M. (Originally heard November 19, 2009 and deferred) in Committee Room #2, County Municipal Offices, 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 27 day of November 2009. KEY MAP: not to scale Susan D. Galloway (Mrs.) Secretary- Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 County of Elgin Engineering Services 450 Sunset Drive 55 Thomas, On NSA 5V1 Phone: 519- 631 -1460 wrvw.elgin- county.on.ca Progressive by Nature Nov.26. 2009 9:53AM rot- ElginCounty CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 84109 PART LOT 6, CONCESSION 14, MUNICIPALITY OF WEST ELGIN No, 0157 P. 4/6 TAKE NOTICE that an application has been made by PORT GLASGOW YACHT CLUB, P.O. Box 315, R.R.#2, RODNEY, Ontario, NOL 2CO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 8536 Havens Lake Road, legally described as Part Lot 6, Concession 14, Municipality of West Elgin. The applicants propose to sever a parcel of land with a frontage of 6.11 metres along Havens Lake Road by a depth of 220.3 metres, Area 804.1 square metres proposed to create an easement for access purposes. The owners are retaining 18,986.75 square metres containing one Concession Booth and one Balt Shop, proposed to remain in Lakeshore recreation use. The location ofthe properly is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A-M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY DECEMBER 16, 2009 at 11:00A.M. in Committee Room #2, County Municipal Offices, 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. if you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee In respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 27 day of November 2009. Susan D. Galloway (Mrs.) Secretary Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 County of E Enginoormg Services 450 Sunset Dave St'Mamas, ll51t 5Va Rom 519- 6317460 w W.el9ncoundton.ca D- �5 Nov. iUUY y;hjAm No, 11151 P. 5/6 El/ ginCounty PART LOT 6, CONCESSION 14, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by ROBERT A. MILLER, AUDREY H. MILLER, NORMAN A. MILLER, 8597 Furnival Road, R.R, #3, RODNEY, Ontario, NOL 2CO3 for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands legally described as Part Lot 6, Concession 14, Municipality of West Elgin. The applicants propose to sever a parcel of land with a width of 3.65 metres by a depth of 20.26 metres, Area 73.95 square metres, proposed to create an easement for access purposes. The owners are retaining 860.64 square metres, proposed to remain in residential use. The Location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY DECEMBER 16, 2009 at 11:10A.M. in Committee Room #2, County Municipal Offices, 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 27 day of November 2009, KEY MAP: (not to scale) CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 85109 Susan D. Galloway (Mrs.) Secretary Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 CoIiMy of Elgin EngtneedSag Services 450 Sunset Who St Thomas, On N5R 5v1 Phone: 519 e31•1O6O mvw.elgInmunry.on.ea Nov. 26. 2009 9:53AM IL-- Elgin County to. 0151 P. 6/6 CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 86109 PART LOT 17, CONCESSION 9, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by ROBERT A. MILLER, 8597 Furnival Road, R.R.#3, RODNEY, Ontario, NOL 2CO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands legally described as Part Lot 6, Concession 14, Municipality of West Elgin. The applicant propose to sever a parcel of land with a width of 18.28 metres by a depth of 31.39 metres (south lot line), Area 551.17 square metres, to add to the adjoining residential lot to the north, together with a Right of Way over the retained parcel 3.68 metres by 18.44 metres, for access purposes. The owner is retaining 3005.40 square metres containing one cottage, proposed to remain in residential use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1 :30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held an: WEDNESDAY DECEMBER 16, 2009 at 11:20A.M. in Committee Room #2, County Municipal Offices, 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and /or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 27'" day of November 2009. LAKE ERIE KEY MAP: (not to scale) SUBJECT LANDS Susan D. Galloway (Mrs.) Secretary- Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 County of ego. Engineering Services 450 Sunset Dave St Tnomae, On N5R 5V1 Phone: 519- 6311460 www,elg ntou nty.on.ca ElinC GU. {1 CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 89/09 PART LOTS B C, CONCESSION 10, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by ADRIAN DEWILD, 19911 Pioneer Line, RODNEY, Ontario, NOL 2CO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 20333 Marsh Line, legally described as Part Lots B C, Concession 10, Municipality of West Elgin. The applicant proposes to sever a lot with a frontage of 96 metres along Marsh Line by a depth of 120.7 metres, Area 1.173 hectares containing one house, one garage, one barn and one kiln, proposed to create one new lot for residential use. The owner is retaining 29.178 hectares, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY DECEMBER 16, 2009 at 10:30A.M. in Committee Room #2, County Municipal Offices, 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 27 day of November 2009. KEY MAP: (not to scale I I-LINE SUBJECT LANDS LOT B CONCESSION LOT C 10 LOT D Susan D. Galloway (Mrs.) Secretary- Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 County of Elgin Engineering Seivlces 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 510- 631-1460 wwov.el gi n-cou my on. ca Progressie by Nature Dear Sirs: CHARTERED .rACCOUNTANT SCRIMGEO Members of Council Corporation of Municipality of West Elgin P.O. Box 490 Rodney, Ontario NOL 2C0 COMPANY November 1, 2009 The purpose of this letter is to outline the terms of my engagement to audit the financial statements of the Corporation of the Municipality of West Elgin for the year ending December 31, 2009. My statutory function as auditor of the Corporation of the Municipality of West Elgin is to report to Council by expressing an opinion on The Corporation of the Municipality of West Elgin's annual financial statements. I will conduct my audit in accordance with Canadian generally accepted auditing standards for local governments as recommended by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants and will issue an audit report. An auditor conducting an audit in accordance with Canadian generally accepted auditing standards obtains reasonable assurance that the financial statements taken as a whole are free of material misstatement, whether caused by fraud or error. It is important to recognize that an auditor cannot obtain absolute assurance that material misstatements in the financial statements will be detected because of: (a) factors such as use of judgment, and the use of testing of the data underlying the financial statements; (b) inherent limitations of internal control; and (c) the fact that much of the audit evidence available to the auditor is persuasive rather than conclusive in nature. Suite. 950, 495 Richmond Street London, Ontario N6;1 5:19 0 Phone: 519 672 -6811 Fax: 519- 672 -9757 Furthermore, because of the nature of fraud, including attempts at concealment through collusion and forgery, an audit designed and executed in accordance with Canadian generally accepted auditing standards may not detect a material fraud. Further, while effective internal control reduces the likelihood that misstatements will occur and remain undetected, it does not eliminate that possibility. For these reasons, I cannot guarantee that fraud, error and illegal acts, if present, will be detected when conducting an audit in accordance with Canadian generally accepted auditing standards Unless unanticipated difficulties are encountered, my report will be substantially in the following form: AUDITOR'S REPORT To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of West Elgin I have audited the consolidated statement of financial position of the Corporation of the Municipality of West Elgin as at December 31, 2009 and the consolidated statements of financial activities and changes in financial position for the year then ended. These financial statements are the responsibility of the Municipality's management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In my opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the Municipality as at December 31, 2009 and the results of its operation and the changes in its financial position for the year then ended in accordance with Canadian generally accepted accounting principles. My responsibilities I will perform the audit in accordance with Canadian generally accepted auditing standards. These standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements present fairly, in all material respects, the financial position, results of financial activities and changes in financial position in accordance with Canadian generally accepted accounting principles. Accordingly, I will plan and perform my audit to provide reasonable, but not absolute, assurance of detecting fraud and errors that have a material effect on the financial statements taken as a whole, including illegal acts whose consequences have a material effect on the financial statements. One of the underlying principles of the profession is a duty of confidentiality with respect to client affairs. Accordingly, except for information that is in or enters the public domain, I will not provide any third party with confidential information concerning the affairs of The Corporation of the Municipality of West Elgin without The Corporation of the Municipality of West Elgin's prior consent, unless required to do so by legal authority, or the rules of professional conduct code of ethics of the Institute of Chartered Accountants of Ontario. I will communicate in writing to Council the relationships between me and The Corporation of the Municipality of West Elgin that, in my professional judgment, may reasonably be thought to bear on my independence. Further, I will confirm my independence with respect to The Corporation of the Municipality of West Elgin. The objective of my audit is to obtain reasonable assurance that the financial statements are free of material misstatement. However, if I identify any of the following matters, they will be communicated to the appropriate level of management: (a) misstatements, resulting from error, other than trivial errors; (b) fraud or any information obtained that indicates that a fraud may exist; (c) any evidence obtained that indicates that an illegal or possibly illegal act, other than one considered inconsequential, has occurred; (d) significant weaknesses in the design or implementation of internal control to prevent and detect fraud or error; and (e) related party transactions identified by me that are not in the normal course of operations and that involve significant judgments made by management concerning measurement or disclosure. The matters communicated will be those that I identify during the course of my audit. Audits do not usually identify all matters that may be of interest to management in discharging its responsibilities. The type and significance of the matter to be communicated will determine the level of management to which the communication is directed. I will consider The Corporation of the Municipality of West Elgin's internal control to identify types of potential misstatements, consider factors that affect the risks of material misstatement, and design the nature, timing and extent of further audit procedures. This consideration will not be sufficient to enable me to render an opinion on the effectiveness of internal control over financial reporting. The Corporation of the Municipality of West Elgin must obtain my consent for the distribution of the auditor's report that is to be included in a designated public document. Management's responsibilities Management is responsible for: Financial statements (a) the preparation and fair presentation of The Corporation of the Municipality of West Elgin's financial statements in accordance with Canadian generally accepted accounting principles; Completeness of information (b) providing me with and making available complete financial records and related data, and copies of all minutes of meetings of Council, (c) providing me with information relating to any known or probable instances of non compliance with legislative or regulatory requirements, including financial reporting requirements; (d) providing me with information relating to any illegal or possibly illegal acts, and all facts related thereto; (e) providing me with information regarding all related parties and related party transactions; Fraud and error (f) the design and implementation of internal control to prevent and detect fraud and error; (g) an assessment of the risk that the financial statements may be materially misstated as a result of fraud; (h) providing me with information relating to fraud or suspected fraud affecting the entity involving: (i) management; (ii) employees who have significant roles in internal control; or (iii) others, where the fraud could have a non trivial effect on the financial statements; (i) providing me with information relating to any allegations of fraud or suspected fraud affecting the entity's financial statements communicated by employees, former employees, analysts, regulators or others; {j) communicating its belief that the effects of any uncorrected financial statement misstatements aggregated during the audit are immaterial, both individually and in the aggregate, to the financial statements taken as a whole; Recognition, measurement and disclosure (k) providing me with its assessment of the reasonableness of significant assumptions underlying fair value measurements and disclosures in the financial statements; (1) providing me with any plans or intentions that may affect the carrying value or classification of assets or liabilities; (m) providing me with information relating to the measurement and disclosure of transactions with related parties; (n) providing me with an assessment of all areas of measurement uncertainty known to management that are required to be disclosed. (o) providing me with information relating to claims and possible claims, whether or not they have been discussed with The Corporation of the Municipality of West Elgin's legal counsel; (p) providing me with information relating to other liabilities and contingent gains or losses, including those associated with guarantees, whether written or oral, under which The Corporation of the Municipality of West Elgin is contingently liable; (q) providing me with information on whether The Corporation of the Municipality of West Elgin has satisfactory title to assets, liens or encumbrances on assets exists, or assets are pledged as collateral; (r) providing me with information relating to compliance with aspects of contractual agreements that may affect the financial statements; (s) providing me with information concerning subsequent events; and Written confirmation of significant representations (t) providing me with written confirmation of significant representations provided to me during the engagement on matters that are: (i) directly related to items that are material, either individually or in the aggregate, to the financial statements; (ii) not directly related to items that are material to the financial statements but are significant, either individually or in the aggregate, to the engagement; and (iii) relevant to your judgments or estimates that are material, either individually or in the aggregate, to the financial statements. The audit will be conducted in accordance with the arrangements made with management with regards to timing and client assistance in preparing the required schedules and the availability of required documents. Management acknowledges that all working papers and files, other materials, reports and work created, developed or performed by the auditor during the course of the engagement are the property of the auditor. Fees will be billed in accordance with my proposal for audit services and additional services will be billed at the same rates. If you have any questions about the contents of this letter, please raise them with me. If the services outlined are in accordance with your requirements and if the above terms are acceptable to you, please sign the copy of this letter in the space provided and return it to me. I appreciate the opportunity of continuing to be of service to your Corporation. Yours very truly, Date CHARTERED ACCOUNTANT The services and terms set out are as agreed. The Corporation of the Municipality of West Elgin Per g `iit-jdrt •P Za4 „ew-ae ytezt/irfat J ,..460/- Iaa-f-de&-e Z /°-dst /de.ef-11; aien vt,./tt et■ Axpeia ,A56 ,al:2 4t e-ee 2 r-V eAvt, ~-,am.a4a/ IdeeJi, ce_ate2e -a 1- /4eeiz, faez4.4 ,O ,arn,t .e) 7 1, 4 7 141't a 4u-'L' &2 ad t„,e,_/ eFee'e ;0.4 hi 13.4,ade MMCIPALIP!! 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(4Widear) TELEPHONE 905- 468 -3266 FACSIMILE 905- 468 -2959 Attention: All Ontario Municipalities q\fis 1593 FOUR MILE CREEK ROAD P.O. Box 100 VIRGIL, ONTARIO LOS ITO DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Niagara -on- the -Lake Motion Approved November 23, 2009 Moved by: Councillor J. Lowrey, Seconded by: Councillor J. Collard Now therefore be it resolved that the Region of Niagara be requested to enter into a benefit sharing agreement with the lower tier municipalities; and That Lord Mayor Gary Burroughs and Regional Councillor Dave Lepp table the attached motion in support of that agreement at Regional Council before the finalization of their 2010 budget; and That this resolution be forwarded to all municipalities within Niagara, including the Region of Niagara, seeking their support; and That this resolution be forwarded to AMO for circulation to all Ontario municipalities for their support and endorsement; and That lower tier municipalities across Ontario be requested to follow the lead of Niagara municipalities and negotiate with their upper tier partners a benefit sharing agreement that distributes the uploading tax room with each municipality in both the upper and lower tiers. Please forward your notification of support to the Town of Niagara -on- the -Lake Clerk's Department and to the Regional Clerk at the Regional Municipality of Niagara (P.O. Box 1042, Thorold, ON L2V 4 T7). Region of Niagara Motion Proposed Whereas the Province of Ontario, after consulting with the Association of Municipalities of Ontario (AMO), has seen fit to upload the costs of social services from municipalities; and Whereas these costs were paid for by properties across the region based on property assessment; and Whereas the uploading benefit to the Region of Niagara is anticipated to be $14.3 million in 2010; and Whereas the uploading benefit that has been realized over the last two years will continue until 2018 so that the cumulative impact of the uploading benefit off the Regional tax levy after 10 years is estimated to be $64.386 million; and Whereas upper tier municipalities have not passed the benefit of uploading back to their lower tier partners, despite the compounded savings realized from incremental permanent uploading; and Whereas the 12 lower tier municipalities in Niagara are forecasted to lose the OMPF special assistance funding, totaling $8,477,900 in 2010; and Whereas Niagara Regional Council has approved the following resolution: "That Staff be directed to remove the total upload costs (2010, $14.3M) from the previous year's base budget, such that the replacement of lost OMPF revenues, the inflationary costs of social programs, and the "2010 Guidance Increases" can be transparently reported as the levy increases that they are"; and Now therefore be it resolved that the Region of Niagara be directed to share the gross benefits derived from uploaded social services by passing through those savings to the lower tier Towns /Cities by way of a tax levy restatement in 2010 in order to distribute those 2010 savings to each municipality proportionately based on assessment. December 3, 2009 Tri- County Water Management c/o Municipality of West Elgin P.O. Box 490 Rodney, Ontario NOL 2C0 Attention: Ms. Joanne Groch Dear Joanne: Please be advised that effective January 1, 2010, the combined Primary and Secondary Water rate for municipal water billing will be .6571 per cubic meter. If you have any questions, please do not hesitate to contact Donna Ethier, C.A.O. or myself. Regards, Ida Martin Accounting Clerk RE: 2010 Water Rate Increase TOWNSHIP OF SOUTHWOLD 35663 Fingal Line Fingal, ON NOL 1K0 41NtC1 ALITYOP lir ��et�ni Phone: (519) 769 -2010 ��tvt� Fax: (519) 769 -2837 E 2009 mail: imartin @twp.soufhwold.on.ca MAYOR Bonnie Vowel 259 Mary Street Dutton, N0L iJo DEPUTY MAYOR Cameron McWilliam 28740 Celtic Line R. R. i Dutton, NoL 1J0 Crinan Hall Trustees c/o Lorne McLeod 14094 Dunborough Road West Lorne, Ontario NOL 1P0 Dear Mr. McLeod; RE: Water Line Assessment Municipality of Dutton /Dunur Clerk Treasurer Administrator KL:lr c.c. Municipality of West Elgin Box 329,199 Currie Road, DUTTON, Ontario NoL 1.to Telephone: (519) 762 -2204 Fax No. (519) 762 -2278 Clerk Treasurer Administrator Ken Loveland COUNCILLORS Ian Fleck 272 Miller Road Box 542 Dutton, NoL 1Jo John Yokom 3 Pioneer Line, R.R. 1 Iona Station, NoL iPo Donald H.Page 7949 Coyne Road R. R. Wallacetown, NoL 2Mo December 3, 2009 MUNICIPALITY OF WEST ELGIN fleceivera Co EC 7 2009 The Council of the Municipality discussed your request for financial assistance with the waterline assessment. We have reviewed our past policies regarding similar small community centres in our Municipality. As a result of this review Council decided that they would be willing to contribute 3,175.00 towards the waterline assessment on the conditions that the Municipality of West Elgin agrees to the same. This amount and arrangement mirrors the arrangement that was made between the Iona Hall and the Municipality of Dutton Dunwich and Southwold. On behalf of the Council of Dutton Dunwich we hope that this decision will make it easier for your group to continue to provide services to the residents in both Municipalities. West Elgin Recreation Committee Regular Session August 26 2009 This session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present: Gerry Scafe, Grace Blanchard, Terri Knott, Marilyn Lowes, Trudy Balint, and Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary Interest: None noted. Item 2 Delegations: There was no delegation present this evening. Item 3 Adoption of the Minutes: Moved By: Gerry Scafe Seconded By: Marilyn Lowes That the minutes of July 15 2009 be approved as presented. CARRIED Item 4 Business arising from the Minutes: Cameras: The Recreation Superintendent reported that Council will be looking at estimates at the next Council meeting regarding the surveillance cameras. Item 5 Correspondence: There was no correspondence presented at this session. Item 6 New Businesses: Pool: Members were concerned that the Police Record Checks were not completed in a timely fashion for the pool staff. The Superintendent is to look into this. YWCA: Members suggested that the Y Guys try volleyball if basketball is not successful and try a little older age group. Family Skate: members indicated that they would like to see a Family Skate possibly tried at the arena, as a Recreation Program. Miller Park Pathway: The Committee Members participated in a design the pathway exercise. The end result will be where the pathway is to be located. Item 7 Adjournment: Moved By Grace Blanchard Seconded By: Gerry Scafe That this session of the West Elgin Recreation Committee hereby adjourn at this hour of 9:15 pm and reconvene at 8 pm on September 22 or at the call of the chair. CARRIED West Elgin recreation Committee Regular Session September 22 2009 This regular session of the West Elgin Recreation Committee was called to order at 8 pm with the following members present: Terri Knott, Jonathan Wolf, Trudy Balint, Grace Blanchard, and Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary Interest: None noted Item 2 Delegations: Kellie Coehlo from the YWCA. The YWCA report is included in the minutes. Item 3 Adoption of the Minutes: Moved By: Terri Knott Seconded By; Jonathan Wolf That the date on the minutes be amended to read August 26 2009, and that the minutes be approved as amended. CARRIED. Item 4 Business Arising from the Minutes Pool Cameras: The Recreation Superintendent indicated that the cameras at the pool should be installed by week's end and that they will be strategically placed. Miller Park Top Dressing: The Recreation Superintendent explained the need for top dressing and that it will be completed on Thursday of this week. Family Skate: The Recreation Superintendent explained that due to time constraints with the Rodney Fair and putting the ice in at the arena he has not had time to pursue this program. Olympics: The Recreation Superintendent reported that the Olympic Torch will arrive as planned on December 22 at approximately 4:30 pm and shall be in Rodney for approximately 20 minutes. Further information is to follow. Item 5 Correspondence: There was no new correspondence presented. item 6 New Businesses: The Beach: Member Jonathan Wolf inquired as to how often the Recreation Staff are at the beach and what time frames. The Recreation Superintendent indicated that re4creation staff attend at the beach on a daily basis from May 1 to approximately August 31. The washrooms are cleaned daily and the beach is inspected for garbage. The garbage cans that have been tossed into the creek area will be removed shortly. Hey proved to be very difficult to remove from the mud. Item 7 Adjournment: e2_ Moved By: Grace Blanchard Seconded By: Terri Knott That this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:45 pm and reconvene at 7 pm on October 21 2009 or at the call of the chair. CARRIED This regular session of the West Elgin Arena Board was called to order at 7:00 pm with the following members present; lan Fleck, Mary Bodnar, Trudy Balint, Alphonse Willie and Parks Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary interest: None noted. Item 2 Delegations: There were no delegations present. Item 3 Adoption OF THE Minutes: Moved By: an Fleck Seconded By: Mary Bodnar The West Elgin Arena Board resolve that the minutes of July 14 2009 be approved as presented. CARRIED Item 4 Business Arising from the Minutes: West Elgin Arena Board Regular session October 6 2009 Arena Siding: The Recreation Superintendent reported that the siding project at the arena is complete. Both Board members and the Recreation Superintendent reported that they have received positive compliments regarding the siding. Parking Lot: The Recreation Superintendent reported that the parking lot expenses that occur in the financial report should be half of what is indicated. He will look into this and confirm that this is in fact the case. Murals: The murals regarding Remembrance Day have been installed on the wall as well as the signs over top of the murals. There was some concern regarding the fact that they were installed inside rather than outside. After consultation with the parties involved, and as previously discussed at the Arena Board it was decided to install them inside to prevent undue vandalism to the murals. Joint Meeting: Member Ian Fleck indicated that the Council of Dutton Dunwich would like to have a joint meeting with the Council of West Elgin to discuss the upcoming capital projects at the arena. Every effort will be made to have this meeting will be set up by the Arena Board prior to the end of the year. Item 5 Accounts and Financial Reports Moved By Alphonse Willie Seconded By: lan Fleck The West Elgin Arena Board resolve that the accounts, July, August, and September, in the amount of 102,107.50 be approved as presented. CARRIED Item 6 Correspondence; -2- ORFA SCBA Requirements: Read and filled. Resolution by West Elgin Council, re; Spriet, read and filled. Kools Kitchen: Regarding moving receptacle, read and filled, Recreation Superintendent to take appropriate action. Dehumidifier Quotes: Deferred to next regular session. Item 7 New Business: Dehumidifier Stand: Moved By: Mary Bodnar Seconded By: Alphonse Willie The West Elgin Arena Board resolves that Gitter Done Trucking be approved to build the dehumidifier stand at a cost of 1900.00 plus applicable taxes. CARRIED. Cell Phones: The Recreation Superintendent reported that the staff cell phones do not work; there is no signal available within the arena walls. This creates difficulties with having our staff work alone at night, and on weekends, the cell phone was a constant line of communication between staff and the Recreation Superintendent or other on call staff, this link no longer exists. A remedy to this situation will have to be found as soon as possible. Sewer problems: During the past weekend we encountered a problem with the sewer connection at the road. There was a blockage in the line. The blockage has been cleared and everything is working as intended. Resurfacer: The motor needed to be replaced in the resurfacer. This to has been repaired, as well as some other necessary repairs to the resurfacer. The resurfacer had just been serviced prior to the incident. The motor needing replacement was due to age not operator neglect or abuse, the motor was in fact the original motor. Staffing: Moved By: Alphonse Willie Seconded By: Ian Fleck The West Elgin Arena Board resolves that they retire in to an in- camera session to discuss personnel issues at 7:50 pm. CARRIED Moved By Alphonse Willie Seconded By: Mary Bodnar The West Elgin Arena Board resolves that they arise and report from the in- camera session at 7:53 pm CARRIED -3- Moved By: Ian Fleck Seconded By: Mary Bodnar The West Elgin Arena Board resolves that the Arena Board hire Robert Wilkins as a Part Time Facility Operator for the 2009 2010 season. CARRIED Stairwell Gate: Member Alphonse Willie would like to see something done to block the Stairs that lead up to the second floor. There are several kids that play on the stairs and sooner or later one of them will fall. The Recreation Superintendent is to look into this repair. Item 8 Adjournment: Moved by: Alphonse Willie Seconded By Mary Bodnar The West Elgin Arena Board resolve that this session of the West Elgin Arena Board hereby adjourn at this hour of 8:00 pm and re- convene at 7 pm on November 16 2009 or at the call of the chair. CARRIED. This regular session was called to order at 7:00 pm with the following members present; Terri Knott, Trudy Balint, Johnathan Wolf, Grace Blanchard, Marilyn Lowes, and Recreation Superintendent Jeff Slater. West Elgin Recreation Committee Regular Session October 212009 Item 1 Disclosure of Pecuniary Interest: None noted. Item 2 Delegations: Kellie Coehlo from the YWCA: Kellie indicated that the Saturday night floor hockey program has not been well attended. Kellie further indicated that she has had communication with the Senior Elementary School Staff and it appears that the proposed basketball program will be held on Tuesday evenings from 6:30 to 8:30 pm, and could also include volleyball. Kellie will be off on maternity leave as of November 23r 2009. Item 3 Adoption of the Minutes: Moved By: Terri Knott Seconded By: Johnathan Wolf That the minutes be approved as presented. CARRIED Item 4 Business Arising from the Minutes: Pool Cameras: The pool cameras are installed however the remote monitoring is not functioning. Top dressing: The top dressing in Miller park has been completed. Family Skate: The Facility Superintendent is looking for possible dates for this activity. Olympics: The torch items flags and such will be arriving shortly. Support the Sports. Christmas Parades: West Lorne Christmas Parade will be held on November 27, Rodney Parade will be December 5, Terri Knott will be in charge of float. Communities In Bloom: The Communities in Bloom is a viable and positive way to showcase our community, however we need to communicate with the Horticultural Societies to see if they are in fact willing to help in the promotion of the Communities in Bloom, if not then the Recreation Committee will drop the project. Water Pipe: The water pipe for the watering system in Miller Park has been installed. Item 5 Correspondence; No correspondence was presented at this session. Item 6 new Business: Christmas Bazaar: Member Lowes presented the idea of hosting an annual _2_ Christmas Bazaar. The committee was responsive to this concept. The committee will need to pick a date and decide when they would like to hold it, prior to Christmas 2010. Item 7 Adjournment: Moved By Terri Knott Seconded By: Marilyn Lowes That this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:30 pm and reconvene November 18 2009 at 7 pm or the call of the chair. CARRIED 6:30PM Meet Greet Networking West Elgin Chamber of Commerce Agenda Annual General Meeting 6 October, 2009 Elgin International Club, Pioneer Line Those present Heather Bell Heather Bell's Sewing Dye Studio, Irene Puddester Blueberry Hill, Bernie Wiehle Deputy Mayor, Keith Iris Fretter —The Iris Patch, Robert White Tourism, Ed Kim Markham A Touch of Home B &B, Nancy Mott and Libby Barrett- Futcher West Elgin Support Services, Jesse Cnockaert The Chronicle, Edmund W Kebbel C.G.A, Ted Uffen Uffen Management Systems Support, John Diane Slaats Ontario Modular Homes, Sharon Little One Quality Note, Tammy Oliveiera The Arts Cookery Bank, Monica Pelcz Rural Development Officer, Gordon Hall Elgin Business Resource Center, Melissa Wardell Mel's Bookkeeping Tax Services, Wendie Dupuis Lakewood Trailer Estates, Howard Culligan Seaside Development, Bruce Sweetman PJ's Pizza. Five other persons also attended, but did not sign the Attendee list 7:00PM Presentation Seaside Waterfront Development Inc. Copy of presentation provided by Seaside 7:30PM Q &A Port Glasgow Development Question regarding the addition to the local population initially 200 households 400 500 pers. Also question regarding the shop space 20 -30 shops, at approx 500 -700 sq. ft per unit (estimated). How long to start attracting people 3 -5 years to complete the initial stage of development to these levels. Working with Elgin County Allan Smith. What is the measure of success? The development of the village shopping area, and an initial offering of homes for occupancy. Seaside Florida is the model being used to develop property from scrub to a truly successful living environment. A lifestyle which makes for happy living conditions is a measure of success. Affordability is going to be a key consideration people need to be able to afford the place, and the low carbon footprint is going to make the long term ownership more sustainable. Has current tourism traffic been considered for "Old boy's etc? Not yet able to access data, but looking forward to participating. Explained that some zoning changes will be required to make this happen, and the development of the "downtown" will be gradual. Question about the hotel development has been put on hold pending the development of some momentum, and time for an improved cooperative working relationship to develop. May actually develop a boat storage facility, employing local students, etc, as time and demand evolves, and land sharing agreements develop. Construction now anticipated in late 2010 2011. B:OOPM Minutes of 2008 AGM Motion to approve minutes of 2008 AGM moved by Keith Fretter, Seconded by Sharon Little no action items, passed 8:10PM President's Report 2009 in Review President Ed Markham welcomed everyone, thanked our hosts at the Elgin International Club, thanked Linda from "Out to Lunch" for Donuts and sandwiches, Steve Foodland West Lorne for Fruit Cheese tray, Bruce PJ's for donating Pizza, and the West Elgin Support Services for donating the door prizes. Undertook a Business After 5 event John Diane Slaats Ontario Modular Homes more events on the way Also initiated a newsletter, and carrying it on thanks to WESS Community Improvement Plan development thanks to Mayor Graham Warwick for cooperation and support. First Impressions program exchange with Dundalk included some of the suggestions into the CIP alignment with Seaside and intelligent development. 8:30PM Treasurer's Report and Proposed Budget Ed Kebbel see report distributed at the meeting. Motion to accept Report Robert White, seconded by Keith Fretter, Carried. Motion to adopt Budget Ed Kebbel, Seconded by Gordon Hall, Carried 8 :40PM Report of the Nominating Committee Slate is Keith Fretter, President, Robert White, VP, Ed Kebbel, Treasurer, Ted Uffen Secretary, Directors Libbey Barret Futcher, Irene Puddester, Iris Fretter. Auditors Diane Van Dyke, Sharon Little Bernie Wiehle to remain as auditors. Nominating committee Heather Bell, John Slaats, Ed Markham 8 :50PM Election of Officers Appointment of Nominating Committee Appointment of Auditing Committee The slate was elected by acclamation. 9:15PM Incoming Presidents Comments Personal thanks to Howard and crew new jobs, new tax base, and an opportunity to build on our customer base. 2009 has been very stressful declining membership, and many challenges. Looking to build an organization that adds value to the local business community. Try to extend the teamwork approach beyond the membership. Executive to meet before the end of the month to review modify the structure of committees. Draw for door prizes Kim Markham Autumn decoration John Slaats briefcase 9:25PM Motion to Adjourn 9:30PM 10:OOPM Informal Networking Note: Next Chamber Meeting November 3' 2009, 7:30PM Town Hall, Rodney West Elgin Chamber of Commerce Minutes for 3 Nov 09 Rodney Old Town Hall Attendees Introductions to all Libby Barrett Futcher, Linda Perry, Katy Tomecek, Nancy Mott, Ed Kebbel, Jerry Delaey, Tom Hurley, Wendie Dupuis, Rita Hurley, Irene Puddester, Robert White, Iris Fretter, Keith Fretter, Ted Uffen, Jonathan Wolf, Kate Bums, Bernie Wiehle, Ed Markham, Heather Bell, Serge Lebedz. Welcome from Chair 7:30 Guest Speaker #1 Kate Burns Economic Development Tourism Dept County of Elgin Ambassador program method for the county to spread wings, and utilize business people to spread the good word about Elgin. Studied other programs, especially around Ontario, and encourage participation. Looking to foster growth from within, and from outside Elgin. Joint collaboration with any and all business contacts. The more ambassadors, the better. Ambassadors will be trained, and kept up to date about plans projects, etc. Looking for Chamber BIA buy -in. Also looking to ensure that businesses across the county are connecting with each other. Will have a reward program, and minimum participation requirements. Online registration form will be available by the end of the week. Looking to spread the word quickly, and have a goal of 25 across the county right off the mark. Keith made the suggestion that the Tourism Economic Development Committee have a look at this opportunity. Ed moved, Heather seconded, no objections, Carried. Roll -out planned for late November, possibly the 23 or 26 7:45 Guest Speaker #2 Jerry Delaey Thamesville Community Credit Union farmer by background, moved off the farm, entered the banking world on 1996, went through a few mergers, and landed at the Credit Union in Sept 08. Established by a cooperative, it has expanded over time to be able to serve commercial and agricultural sectors, effective 2007. One of the differences between a credit union and a bank is that decisions are made locally. Recently seeing a lot of interest in operating lines for business. Knowledge of the community allows a little more leeway on granting loans, etc. Give back to community in real terms. Need to review the business plan to be sure that the business is serious, and intended to make a profit. Credit unions rated #1 for customer service. Analyze to provide the correct amount of support to ensure that business has access to the cash required to run efficiently. Meeting opened at 7:57 Approval of Minutes Irene moved to approve the agenda. Robert seconded, no objections, carried. Minutes reviewed, motion to approve by Libby, seconded by Ed Kebbel, no objections, Carried. Business arising from previous meeting No business REPORTS Director's Report: 15 Oct 09 Meeting Struck committees: Membership, Welcoming, Tourism Economic Development, Community Improvement, Business After Five, Web Site Business Education held off for 3 months Further developed strategy for ongoing support of Pt. Glasgow development Correspondence: Business Beat, Public Health special event notification, Green Workplace newsletter, Breast Friend, H1N1, Industry Canada Small Business Quarterly, etc. Committee Reports: Status of recruitment of volunteers Treasurer: Revenues over $5671, Expenditures $1402.51. Net income $4268. Moved by Ed, Seconded by Irene, no objections, Carried. Membership: Heather, Irene, Robert are preparing to move forward. Ed looking to forward the membership list to members of the committee, or set up a liaison process. Welcoming Committee: Jasper Anderson, Monica Pelcz, and Heather Bell. Looking at the contents of a Nellie's Hill bag, to be located at the license office and municipal office. Real estate brokers do not appear to be interested in the program. Jasper has not yet been approached. Tourism Economic Development: Robert White, and Keith Fretter are the two members. New member volunteered Wendy Dupuis. Tourism announcement Cactus, Cattle Cowboys to be in Miller Park next year. Business After 5: Libby, Diane Slaats, and Melissa Wardell. Gord Hall will be Monday, December 7 co -host. Opportunity to network and share some Christmas cheer. Spouses and the general public welcome. General meeting to be held afterward. Community Improvement: BIA will affect our activities in this regard. Need to function as a liaison function. Would like to concentrate on areas outside the geographic boundaries of the BIA, and attempt to ensure consistency of approach tolcommunity appearance. Ed Markham requested to move ahead with recruitment of the Horticultural clubs and develop liaison connections. Website Committee: Ed Markham continued with existing members new site duplicated on a development site met last week with the developer, made a few suggestions, get some new pictures, and should be done by the end of November. Inserting a new spot for Economic Development, a Bulletin Board, and other items, as we will have control of the site, and the ability to make changes any time we like. Live by Mid December. Photographs are appreciated. Other Business 1) How are merchants dealing with Flu concerns? Royal Bank is installing hand gel stations. 2) Keith will converse with the Chronicle about the change of date for the December meeting. 3) Need stickers certificates for members. Missed the stickers, or need to issue a certificate to members. Passed to membership committee for consideration. 4) Business Expo we have a table need to have membership packages and a membership drive. Ed Irene may be able to help cover, Libby may provide support, possibly Ed Kebbel. Database being updated. 5) Serge moved that an incentive of 10% be offered to new members for joining at the show. Robert seconded, no objections, Carried. 6) Press conference in Newbury today Ontario Health Coalition rural Ontario review of health care, without public input corrected by Doug Reycraft, who advised the means of providing input. Comment from Ed Kebbel Four Counties has a balanced budget, but the hospital still faces closure. The Chronicle will be carrying a story in a week lots of complaints, but no solutions. Middlesex Health Alliance thinks everyone should drive to Strathroy. Robert suggested that Keith contact the presidents of several local chambers to present a unified front. 7) Ed Markham Business Monday London Chamber of Commerce "The View" newsletter style approach. Should we take a similar tack? To be discussed at December meeting 8) Labour Force Development session What are we training for, how do we train, what are the needs? Roles of Government, labour, union, business, Social services. West Elgin well represented. 9) Heather BIA being discussed at Municipal level. Querying task force meetings. Members of Council, when questioned as to progress, were apparently not aware, and referred the inquiry to planner Ted Halwa. Robert moves to adjourn. Please Note: We have a Business After 5 event scheduled for MONDAY 7 Dec 09, at the D L Restaurant in Rodney. Immediately after this event, we will remain at the restaurant and hold the monthly general meeting. Website address www.westelginchamber.ca