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January 14, 2010DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A23) *December 10, 2009 *December 10, 2009 *December 10, 2009 *December 17, 2009 *December 17, 2009 BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. 2:00 p.m. 2:15 p.m. MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JANUARY 14, 2010 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING REPORTS (C1 -C9) 1. ROADS a) *Monthly Report 2. RECREATION a) *Monthly Report Council Court of Revision Segedin Drain Court of Revision Wiehle -King Drain Council Public Meeting Zoning Amendment (Swain) John Gawley, Elgin St. Thomas, EMS re: "Personal Safety Smart Choices for LIFE" Shuffleboards and Carpet Bowlers re: waive fees Paul Tunks re: Crimestoppers January 14, 2010 Pg 2 3. WATER a) *Monthly Report 4. BY -LAW ENFORCEMENT a) *Monthly Report 5. DRAINS a) Tender for Segedin Drain b) Tender for Wiehle -King Drain 6. WEST ELGIN PRIMARY SYSTEM 7. ADMINISTRATION a) *Report re: 2010 Meeting Schedule b) *Report re: West Lorne Heritage Homes Phase 2 c) Dog tags d) GIS maintenance e) Remuneration Council staff CORRESPONDENCE (D1 D28) COUNCIL CONSIDERATION RECOMMENDED: 1.* County of Grey request for support of a resolution regarding concerns over Bill 150; 2.* City of Kawartha Lakes request for support of a resolution regarding heath concerns of wind turbine projects; 3.* City of Oshawa request for support of a resolution regarding condominium Superintendents Key Holders; 4.* Tiny Tots Co- operative Nursery School request to waive fees for use of West Elgin Recreation Centre; 5.* Township of Mapleton request for support of a resolution regarding studies by Ministry of Environment for wind energy projects; 6.* West Elgin Rodeo request to waive fees for temporary zoning change; 7.* CUPW copy of Charter and petition to revise; 8.* Arts Cookery Bank letter of thanks; January 14, 2010 Pg 3 9.* Dennis Joyce letter concerning black smoke from Erie Flooring; 10.* Dillon Consulting Rehabilitation of Four Bridges over 401; 11.* Rodney Aldborough Agriculture Society request for support for liquor application for Quiz night; 12.* Rodney Aldborough Agriculture Society request to waive fees for use of West Elgin Recreation Centre; 13.* Rodney Aldborough Agriculture Society invitation to Annual meeting; 14.* Rodney Kiwanis Club request to waive fees for use of West Elgin Recreation Centre. RECOMMENDED TO ACCEPT FILE: 15. AMO Auditor General's 2009 Report; Proposed Energy Consumer Protection Act; Ontario Municipal Partnership Fund Allocations Announcement; 16. Foundation for Rural Living thank -you letter; 17. Elgin County Land Division Committee Notice of Decision Application No. E78/09, West Lorne Holdings Ltd.; 18. Elgin County Land Division Committee Notice of Decision Application No. E84/09, Port Glasgow Yacht Club; 19. Elgin County Land Division Committee- Notice of Decision Application No. E85/09, Robert A. Miller, Audrey H. Miller and Norman A. Miller; 20. Elgin County Land Division Committee Notice of Decision Application No. E86/09, Robert A. Miller; 21. Elgin County Land Division Committee Notice of Decision Application No. E 89/09, Adrian Dewild; 22. Natural Resources Canada Fall 2009 Edition Newsletter; 23. Homeless Partnering Strategy Outreach Communities Ontario Proposals; 24. Trans Canada Trail Annual Report; 25. Ontario Ministry of Health Promotion request to endorse Policy framework on Affordable Access to Recreation for Ontarians; 26. Ministry of Finance Ontario Municipal Partnership Fund allocations 2010; 27. South West LHIN Highlights December, 2009; 28. MEPCO AMO OMERS pension plan BY -LAWS By -law No. 2009 -84 By -law No. 2009 -85 By -law No. 2010 -02 Segedin Drain (third reading) Wiehle -King Drain (third reading) Authorize agreement with Ministry of Energy and Infrastructure (RInC) January 14, 2010 Pg 4 MINUTES (E1 -E1) *West Elgin Chamber of Commerce December 7, 2009 OTHER BUSINESS (F1 -F6) 1. Marina Improvements support for grant application 2. Committee Appointments 3.* 2009 Council Remuneration and Expenses 4. OGRAIROMA Minister Delegations 5. Council announcements 6. Closed session if deemed necessary Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: January 28, 2010 Council MEMBERS PRESENT: STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS DECEMBER 10, 2009 DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA SUBJECT: MINUTES Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf (arrived at 9:40 a.m.) Joanne Groch Administrator/Treasurer Norma Bryant Clerk Paul VanVaerenbergh Roads Superintendent Lloyd Jarvis Water Superintendent Jeff Slater Recreation Superintendent Monica Pelcz Rural Development Officer RES. NO. 1 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the agenda for December 10, 2009 as printed and circulated with the following additions: Proposal re: replacement of mechanical dehumidifier at arena International Plowing Match DISPOSITION: Carried RES. NO. 2 Moved by Balint Seconded by Bodnar RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. November 5, 2009 Special Council November 12, 2009 Council November 12, 2009 Public Meeting Zone Amendment (Kebbel) November 12, 2009 Public Meeting Zone Amendment (McLeod) Councillor Wolf arrived. DISPOSITION: Carried A- z December 10 /09...Pg 2 of 12 SUBJECT: ROAD DEPARTMENT REPORT The Road Superintendent presented his monthly report. Councillor Balint enquired about signs, etc that may create a visibility problem at intersections? The Road Superintendent reported that if this were the case, they would be moved. Councillor Bodnar reported that everyone was impressed with the municipal equipment in the Christmas parades. The Deputy Mayor asked for an update on the Carroll Line Bridge. The Road Superintendent reported that there is some fencing to be done, grass has been seeded, minor erosion from the heavy rains. SUBJECT: RECREATION DEPARTMENT REPORT The Recreation Superintendent presented his monthly report. Councillor Wolf enquired about the procedures at the arena. The Recreation Superintendent reported that once adopted by the Arena Board the procedures would be distributed to the users. These will include power interruption, when an ambulance is called, spectator control. The Water Superintendent noted a concern with hydro outages in the municipality. Council directed that this concern should be expressed to Hydro One. SUBJECT: QUOTATION FOR DEHUMIDIFER Council received the following quotations for the replacement of the mechanical dehumidifier at the arena: Drennan Refrigeration Art Blake Refrigeration Cimco Refrigeration SUBJECT: OLYMPIC TORCH RELAY SUBJECT: CARETAKING OF RECREATION CENTRE QUOTATION (plus taxes) $19,290.00 $22,000.00 $14,685.00 The Recreation Superintendent reported that Drennan and Art Blake both quoted on a Koolair model. Cimco quoted on their own model, which is being phased out. The issue is the new regulations for Freon. The Cimco model cannot use the same Freon as the other two and will essentially be phased out. RES. NO. 3 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Drennan Refrigeration in the amount of $19,290.00 plus GST for a mechanical dehumidifier. DISPOSITION: Carried The Recreation Superintendent reported that the Olympic Torch would be in Rodney on December 22n on approximately 4:40 p.m. A.J. Fordham is the torchbearer. There will be a reception at the Recreation Centre after the run, A.J. Fordham will be there with the torch for pictures and the Royal Bank is providing hot chocolate. Council referred to correspondence item #21 from the Shuffle boarders and Carpet Bowlers. The Recreation Superintendent reported that his staff clean the centre on Monday, Wednesday and Friday and the main floor is scrubbed on Wednesday afternoon. He noted that being in the Centre is better as they now have more contact with the users and can deal with any problems right away. December 10/09...Pg 3 of 12 SUBJECT: REQUEST TO REDUCE FEES SHUFFLEBOARDERS AND CARPET BOWLERS Council referred to correspondence item #20 from the Shuffle boarders and Carpet Bowlers to reduce or waive fees for the use of the Recreation Centre on a bi- weekly basis. Council asked that the group provide more detailed information. SUBJECT: WATER DEPARTMENT REPORT The Water Superintendent presented his monthly report. He reported that he has had enquires for the extension of the waterline to 14404 Furnival Road and 20591 McDougall Line. Water could be provided from Colley Road. An estimate was provided which is costly even if all properties connect. Is there a different way to fund waterlines? Should all properties be required to pay the capital costs now? Staff were directed to review the legislation and determine number of properties involved. SUBJECT: SILVER CLAY WATERLINE Council referred to correspondence item #3 from Karen Machado regarding the water connection fees for Silver Clay Line. Staff were directed to review the procedure and report back to Council. Councillor Wolf left the meeting at 11:00 a.m. SUBJECT: RURAL DEVELOPMENT OFFICER The Rural Development Officer presented her monthly report. She reported there has been no action by the Chamber of Commerce on the welcome packages. The Deputy Mayor reported that an application has been filed with the Foundation for Rural Living for another RDO but haven't heard yet. He has met with the Rural Development Officer to develop a job description for a Community Economic Development Officer. The Rural Development Officer reported that the tasks for this position need to be defined for the organizations involved. Councillor Wolf returned to the meeting at 11:30 a.m. SUBJECT: BY -LAW ENFORCEMENT Council reviewed the monthly report. The Clerk reviewed the next steps that will be taken regarding file #225. SUBJECT: DRAINAGE APPORTIONMENT MCEACHREN DRAIN RES. NO. 4 Moved by Balint Seconded by Wiehle RESOLVED that the Council approves the agreement on share of drainage assessment on the McEachren Drain requested by L. R. M. McLeod Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 2 Pt. Lot Z 40.5HA 39.5HA 1.0HA Benefit $1620.00 Benefit $1610.00 Benefit $10.00 Outlet $840.00 Outlet $820.00 Outlet $20.00 DISPOSITION: Carried December 10/09... Pg 4 of 12 SUBJECT: REPORT RE: UNEMPLOYMENT INSURANCE PREMIUM RATE REDACTION Council reviewed a report from the Deputy Treasurer outlining the 2009 unemployment insurance premium rate reduction. SUBJECT: WAGE NEGOTIATIONS Council scheduled a special closed meeting for January 7' 2010 at 9:30 a.m. for wage negotiations. SUBJECT: ACCOUNTING CLERK The Administrator/Treasurer reported that she has advertised for a new Accounting Clerk position. SUBJECT: COURT OF REVISION SEGEDIN DRAIN RES. NO. 5 Moved by Wolf Seconded by Balint RESOLVED that the members of the Court of Revision on the Segedin Drain be as follows: Chairman: Mary Bodnar Members: Jonathan Wolf, Bernie Wiehle DISPOSITION: Carried SUBJECT: COURT OF REVISION WIEHLE -KING DRAIN RES. NO. 6 Moved by Balint Seconded by Bodnar RESOLVED that the members of the Court of Revision on the Wiehle -King Drain be as follows: Chairman: Jonathan Wolf Members: Trudy Balint, Mary Bodnar DISPOSITION: Carried Council recessed to hold a Court of Revision for the Segedin Drain and resumed their meeting thereafter. SUBJECT: CLOSED MEETING INVESTIGATOR The Clerk reported that JGM Consulting is being recommended to act as our Meeting Investigator for 2010 and 2011. Council recessed to hold a Court of Revision for the Wiehle -King Drain and resumed their meeting thereafter. SUBJECT: REPORT RE: APPLICATIONS FOR CONSENT Council reviewed a report from the Planner regarding the following applications for consent: Application E84/09 Port Glasgow Yacht Club Application E85/09 Robert, Audrey and Norman Miller Application E86/09 Robert Miller Discussion was held on the proposed conditions for Application E86/09. December 10 /09...Pg 5 of 12 DELEGATION: DEVIN PEARSON RE: LEARNING CENTRE Mr. Pearson reported that a facility is being planned for Rodney being called the Teens Being Teens Youth Wellness and Education Centre. A fundraising dance has been held, 73 youth attended. There is another dance being planned for January 16 and a Family Dance on February 15 All proceeds go to the Centre. A committee has been set and high school students are members. Financial support from Council is requested in the form of waiving of fees for the dances are being requested at this time. They are hoping to open the Centre by February 4 with the youth doing the building, set up, etc. The goal is to have the centre open from 4:00 p.m. to 10:00 p.m. every day. They are going to discuss funding with service dubs in Rodney and the Chamber of Commerce. Councillor Balint noted that youth want somewhere to go. Transportation is an issue so a location in Rodney is good. SUBJECT: CORRESPONDENCE 1.* Human Resources Skills Development Canada re: Grant Refused for Accessible Door Openers Instruction: File 2.* West Elgin Community Health Centre request to waive fees for Fall Family Fun Night 2010 Instruction: RES. NO. 7 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on Monday October 25, 2010 from 12:00 to 9:00 p.m. for the Adult Family Fun Night. DISPOSITION: Carried 3.* Karen Machado letter regarding water connection fees Instruction: See discussion above 4.* Ontario Municipal Water Association Congratulations letter Instruction: File 5.* Township of Southwold re: International Plowing Match 2010 Instruction: File RES. NO. 8 Moved by Balint Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin accepts the challenge of the Township of Southwold in the IPM 2010 Beautification Challenge. DISPOSITION: Carried 6.* Rodney Kiwanis Club request to waive fees West Elgin Community Centre Instruction: RES. NO. 9 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre A -5 A December 10/09...Pg 6 of 12 RES. NO. 9 cont'd on Tuesday February 16, 2010 from 2:00 to 9:00 p.m. for a pancake supper hosted by the Rodney Kiwanis Club, DISPOSITION: Carried 7.* Lower Thames Valley Conservation Authority Authority Budget Municipal Levy 2010 Instruction: File 8.* Crinan Community Centre request to waive fees for the waterline connection Instruction: RES. NO. 10 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin will match the contribution of Dutton /Dunwich for connection to the Crinan /Graham waterline for the Crinan Community Centre and the Crinan Community Centre to provide current Financial Statements to the municipality. DISPOSITION: Carried 9.* Township of Madawaska Valley request for support a resolution to change assessment values back to 2008 Instruction: File 10.* McNab /Brawside Disaster Relief Committee request for financial assistance Instruction: File 11.* Corporation of the City of St. Catharines request for support to remove 5% GST on poppies Instruction: File 12.* Township of Madawaska Valley request for support of a resolution regarding financial assistance for requirements of Safe Drinking Water Act Instruction: File 13.* Durham Region request for support of a resolution to amend the Ombudsman Act Instruction: RES. NO. 11 Moved by Bodnar Seconded by Balint RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by Durham Region to amend the Ombudsman Act to authorize the Ombudsman to investigate public complaints about hospitals. DISPOSITION: Carried 14.* Elgin County Land Division Committee Application for Consent Application E78/09, West Lorne Holdings Ltd. Instruction: The Land Division Committee is advised that the same conditions apply. 15.* Elgin County Land Division Committee Application for Consent Application E84/09, Port Glasgow Yacht Club Instruction: December 10109...Pg 7 of 12 RES. No. 12 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin supports the Severance Application E84109 applied for by the Port Glasgow Yacht Club for an easement for access purposes. DISPOSITION: Carried 16.* Elgin County Land Division Committee Application for Consent Application E85/09 Robert A. Miller, Audrey H. Miller, Norman A. Miller Instruction: RES. NO. 13 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin supports the Severance Application E85/09 applied for by Robert A. Miller, Audrey H. Miller and Norman A. Miller for an easement for access purposes. DISPOSITION: Carried 17.* Elgin County Land Division Committee Application for Consent Application E86109 Robert A Miller Instruction: RES. NO, 14 Moved by Balint Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E86109 applied for by Robert A. Miller. In accordance with Section 7.6.4 of the Township of Aldborough Official Plan, Council supports application E86109 subject to the following conditions: Conditions: 1. That the lands being conveyed and the lands to which they are being added to be zoned Hamlet Resident (HR -H) with the removal of the H symbol contingent upon the following conditions being satisfied: (a) A geotechnical report identifying the measure required to ensure a safe and secure building site and vehicular access via an extension of Douglas Line. (b) A certificate of approval or equivalent for the disposal of sanitary waste (c) A minor variance from the minimum setback requirements of the Zoning By -law from the one hundred year erosion limit of Lake Erie (Section 4.12.2.d) (d) A permit from the Lower Thames Conservation Authority pursuant to O.R. 152/06. (e) An extension to Douglas Line to the extent feasible to increase the frontage of the enlarged parcel with all costs associated therewith being borne by the owner. 2. That a minor variance is granted or an amendment to the Zoning By -law is adopted to permit a reduced minimum lot frontage for the lands being conveyed and the lands to which they are being added. 3. That a consent is granted (Application E84109 and E85/09) in perpetuity for the lands being retained over intervening parcels to Havens Lake Road to provide legal access to the lands being retained. 4. That the lands being retained are rezoned site specific Hamlet Residential (HR to exempt them from the requirements of the Zoning By -law with respect to Entrance Regulations (Section 4.5), Frontage on a Public Road (Section 4.10) and Minimum Lot Frontage (Section 7.1.3) 5. Subject to apportionment of Municipal Drainage assessments 6. Subject to drainage outlet drainage agreement if required December 10 /09...Pg 8 of 12 RES. NO. 14 corit'd 7. Two copies of the registered reference plan are submitted to the municipality. 8. Taxes to be paid in full. AND FURTHER, that the Council of the Municipality of West Elgin does not support the creation of a right -of -way on the subject lands at this time. AND that the Elgin County Land Division Committee is advised that Section 50(3) of the Planning Act should apply to any future transactions or conveyances on the subject lands; That the lands being conveyed should be registered in the same name and title to which they are being added to. DISPOSITION: Carried 18.* Elgin County Land Division Committee Application for Consent Application 89/09 Adrian Dewild Instruction: RES. NO. 15 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E89/09 applied for by Adrian Dewild In accordance with Section 2.1.15 (disposing of a dwelling considered surplus to the needs of the farm) of the Township of Aldborough Official Plan, Council supports application E89/09 subject to the following conditions: Conditions: 1. Subject to rezoning 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet drainage agreement if required 4. Subject to requirements of the Municipal Road Department regarding access and /or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and /or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and /or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the saki plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full DISPOSITION: Carried 19.* Scrimgeour Company agreement to audit financial statements Instruction: RES. NO. 16 Moved by Balint Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the terms of engagement to audit the financial statements from Scrimgeour Company as outlined in the letter dated November 1, 2009. DISPOSITION: Carried 20.* Shuffle boarders Carpet Bowlers request to waive fees Instruction: See discussion above 21.* Shuffle boarders Carpet Bowlers West Elgin Recreation Centre caretaking Instruction: See discussion above December 10109... Pg 9 of 12 22.* Niagara -On- The -Lake request for support of a resolution to share uploading of cost of social services with the lower tier municipalities Instruction: File 23.* Township of Southwold 2010 water rate increase Instruction: File 24.* Municipality of Dutton /Dunwich re: water line assessment (Crinan Hall) Instruction: File 25. AMO Upcoming trainings, workshops conferences; Invitation to a Municipal Stakeholder Consultation; Second Application Period for 2009 -2010 Ontario Drinking Waste Stewardship Program; Economic Development Task Force FedDev Ontario Applications; Advocacy for OMPF and OMPF Mitigation Funding for 2010; Proposed Organics Guidelines; Ministry of the Environment Changes to Lead Sampling Requirements; AMO recognizes the Need for Affordable Access to Recreation for Ontarians; Passage of Good Government Act means new municipal election rules to take effect Instruction: File 26. Federation of Canadian Municipalities Municipal Leadership on Climate Change Action Instruction: File 27. Ministry of the Environment Renewable Energy provisions of the Environmental Protection Act Instruction: File 28. Historica Dominion Institute Veteran Appreciation Day for spring or summer Instruction: File 29. Parkinson Society Southwestern Ontario —"Bed of Hope" Campaign Instruction: File 30. Citizenship and Immigration Canada nomination for Paul Yuzyk Award Instruction: File 31. Thames Talbot Land Trust December newsletter Instruction: File 32. Lower Thames Valley Conservation Authority Minutes of November 12, 2009 Instruction: File 33. South West Local Health Integration Network Health Service Plan Health System Design Blueprint instruction: File 34. South West LHIN Board of Directors Highlights November, 2009 Instruction: File 35. Elgin County Land Division Committee Notice of Decision Application #E75109 Santos Instruction: File 49 December 10/09...P9 10 of 12 36. Elgin County Land Division Committee Notice of Decision Application E76109 West Lorne Holdings Ltd. Instruction: File 37. Elgin County Land Division Committee Notice of Decision Application #E77109 West Lorne Holdings Ltd. Instruction: File 38. Elgin County Land Division Committee Severance Application Deferred West Lorne Holdings Ltd. Instruction: File 39. Elgin County Land Division Committee Notice of Decision Application #E81/09 Statkevicius Instruction: File 40. Ontario Good Roads Association Nominations to the Board of Directors Instruction: File RES. NO. 17 Moved by Bodnar Seconded by Balint RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -90 BORROWING BY -LAW RES. NO. 18 Moved by Balint Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 19 Moved by Wolf Seconded by Balint RESOLVED that a By -law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -90 Borrowing By -law DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009-91 QUEENS LINE WEST WATERLINE RES. NO. 20 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to establish water work rates for Queens Line West waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 21 Moved by Bodnar Seconded by Wolf RESOLVED that a By -law to establish water works rates for Queens Line West waterline be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -91 Queens Line West Waterline DISPOSITION: Carried December 10109...Pg 11 of 12 SUBJECT: BY -LAW NO. 2009-92 REAPPOINT MEETING INVESTIGATOR RES. NO. 22 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to reappoint JGM Consulting as the Meeting Investigator and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 23 Moved by Wolf Seconded by Bodnar RESOLVED that a By -law to reappoint JGM Consulting as the Meeting Investigator be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -92 Reappoint Meeting Investigator DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009-93 GRAHAM ROAD WATERLINE RES. NO. 24 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to establish water work rates for Graham Road waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 25 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to establish water works rates for Graham Road waterline be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -93 Graham Road Waterline DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -94 DEBENTURES RES. NO. 26 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to debenture various municipal drains and waterline connections in the Municipality of West Elgin and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 27 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to debenture various municipal drains and waterline connections in the Municipality of West Elgin be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -94 Debentures DISPOSITION: Carried MINUTES: *West Elgin Recreation Committee August 26, 2009 *West Elgin Recreation Committee September 22, 2009 *West Elgin Arena Board October 6, 2009 *West Elgin Recreation Committee October 21, 2009 *West Elgin Chamber of Commerce Annual General Meeting, October 6, 2009 *West Elgin Chamber of Commerce November 3, 2009 December 10109...Pg 12 of 12 SUBJECT: INTERNATIONAL PLOWING MATCH 2010 The Deputy Mayor reported that a "Tourist Tent" is going to be set up at the International Plowing Match (IPM). Each municipality is assigned a different theme regarding tourism. West Elgin has been assigned Culture and the focus is the entire county. A local committee will be set up to prepare the display, gather information. Staff assistance will be required to provide administration for the committee, make phone calls, etc. At the IPM participation will be required to hand out brochures, answer questions, etc. A grant is forthcoming from the County. Everything must be ready for mid August. SUBJECT: COUNCIL ANNOUNCEMENTS Councillor Bodnar reported that she has discussed the pollution problem at Erie Flooring with one of their staff. The new boiler will not be installed. Mr. Chris Austin will receive complaints directly at 519 768 -1200 ext. 257. SUBJECT: CONFIRMATION BY -LAW RES. NO. 28 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on December 10 2009 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 29 Moved by Wiehle Seconded by Balint RESOLVED that a By -law to confirm the proceedings of the meeting held on December 10 2009 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -95— Confirming By- law December 10 2009 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 30 Moved by Bodnar Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 4:40 p.m. to meet again December 17, 2009. DISPOSITION: Carried These minutes were adopted on the 14 day of January, 2010. Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS DECEMBER 10, 2009 MEMBERS PRESENT: Chairman: Mary Bodnar Members: Jonathan Wolf, Trudy Balint STAFF PRESENT: Joanne Groch Administrator/Treasurer Norma Bryant Clerk SUBJECT: COURT OF REVISION SEGEDIN DRAIN There were no ratepayers in attendance. RES. NO. 1 Moved by Wolf Seconded by Balint RESOLVED that the Court of Revision for the Segedin Drain be convened. DISPOSITION: Carried The Clerk informed those present that no written appeals had been received. RES. NO. 2 Moved by Balint Seconded by Wolf RESOLVED that the assessment on the Segedin Drain be confirmed as per the Engineer's report. DISPOSITION: Carried RES. NO. 3 Moved by Wolf Seconded by Balint RESOLVED that there being no further business, the Court of Revision on the Segedin Branch Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 14 day of January, 2010. MAYOR CLERK A- 3 MEMBERS PRESENT: Chairman: Jonathan Wolf Members: Trudy Balint, Mary Bodnar STAFF PRESENT: SUBJECT: COURT OF REVISION WIEHLE -KING DRAIN Also in attendance: Ann York MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS DECEMBER 10, 2009 Joanne Groch Norma Bryant Administrator /Treasurer Clerk RES. NO. 1 Moved by Bodnar Seconded by Balint RESOLVED that the Court of Revision for the Wiehle -King Drain be convened. DISPOSITION: Carried The Clerk informed those present that no written appeals had been received. RES. NO. 2 Moved by Balint Seconded by Bodnar RESOLVED that the Court of Revision agrees to hear the verbal appeal from Lauren York. DISPOSITION: Carried Mrs. York asked if the fees were one time or ongoing, what is it going towards? The Administrator reported that the fee is one time and will be billed after construction and the final costs are known. Construction will happen next year. The work stops before your property. Mrs. York asked why she has to pay? The Chair noted that the surface water drainage from your property goes to this drain and therefore you are receiving benefit. RES. NO. 3 Moved by Balint Seconded by Bodnar RESOLVED that the assessment on the Wiehle -King Drain be confirmed as per the Engineer's Report. DISPOSITION: Carried RES. NO. 4 Moved by Balint Seconded by Bodnar RESOLVED that there being no further business, the Court of Revision on the Wiehle -King Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 14 day of January, 2010. MAYOR CLERK MEMBERS PRESENT: STAFF PRESENT: ALSO PRESENT: SUBJECT: MINUTES MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS DECEMBER 17, 2009 Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Jonathan Wolf, Mary Bodnar Joanne Groch Jeff Slater Lloyd Jarvis DECLARATION OF PECUNIARY INTEREST: SUBJECT: ADOPTION OF AGENDA Administrator/Treasurer Recreation Superintendent Water Superintendent Ted Halwa Planning Consultant The Deputy Mayor declared a conflict of interest with the Wiehle Drain Tender and By- law No. 2009 -74. RES. NO. 1 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the agenda for December 17, 2009 as printed and circulated with the following additions: Plans for Arena Improvements Drainage Apportionment Miller Drain Township of Malahide Agri Industrial Park Community Adjustment Fund Intake II KSR Industrial update By -law No. 2009 -98 By -law to amend the rates of remuneration for seasonal employees Port-a- Potties West Lorne DISPOSITION: Carried RES. NO. 2 Moved by Bodnar Seconded by Wolf RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. November 26, 2009 Council November 26, 2009 Court of Revision Wiehle Drain November 26, 2009 Court of Revision Schnekenburger -Simon Drain November 26, 2009 Court of Revision Friedrich Drain DISPOSITION: Carried December 17/09...Pg 2 of 7 Council recessed to hold a public meeting on a Zoning Amendment (Swain) and resumed their meeting thereafter. SUBJECT: CLASS EA MARINA IMPROVEMENTS The Planner presented changes to the Class Environmental Assessment Study Report as follows: Added paragraph at end of 4.2 Added Section 4.4 Mitigation Measures Section 5.1, 2nd paragraph revised Section 5.3 (e) revised to provide more detail List of permits required, glossary of terms and supply route map will be added The Planner reported that the next step is advertising the "Notice of Completion" and if there were any substantial revisions requested Council would be informed. RES. NO. 3 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the Class Environmental Assessment Study Report for the Port Glasgow Marina Entrance as presented and amended. DISPOSITION: Carried SUBJECT: COMMUNITY ADJUSTMENT FUND INTAKE II Also in attendance: Water Superintendent The Administrator reported that applications for funding under Community Adjustment Fund (CAF) intake II are due January 18 2010. More than one application can be made but must stipulate priority. The basis for this funding is to further economic development, which must be shown in the application. Also included is the requirement for submitting a business plan. A grant of 50% is available for capital projects with the deadline for completion of March 2011. Municipalities, not for profit and corporations are all eligible to apply. It was noted that applications for infrastructure are for a specific business development initiative. She noted that projects discussed by Council include improvements to the sewage treatment plants, waterline to northwest part of West Elgin and the marina improvements. The Mayor noted that downtown revitalization could be considered as well. After discussion of the projects it was determined that an application for the marina improvements is the desirable project with the Port Glasgow Yacht Club taking the lead. A meeting was scheduled with representatives from the Yacht Club, Planner, Administrator /Treasurer and Mayor to discuss this further. RES. NO. 4 Moved by Wiehle Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin makes application for funding under the Community Adjustment Fund Intake 2 for a joint application with Port Glasgow Yacht Club for marina improvements. DISPOSITION: Carried The Planner and Water Superintendent left the meeting. December 17/09...Pg 3 of 7 SUBJECT: ACCOUNTS RES. NO. 5 Moved by Bodnar Seconded by Wiehle RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher #12 amounting to $2,009,344.89 in settlement of General, Road, Water and Arena Accounts (including cheques: 4364 4638). DISPOSITION: Carried SUBJECT: QUOTATIONS FOR THE SALE OF THE TRANSIT BUS Council received the following quotations for the sale of the transit bus: Eleanor Sheila Magee Voyageur Transportation Roman Lewinsky SUBJECT: TENDER FOR WIEHLE DRAIN QUOTE (plus taxes) $3,055.55 $5,000.00 650.00 RES. NO. 6 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Voyageur Transportation in the amount of $5,000.00 plus taxes for the 2003 Ford Girardin Bus. DISPOSITION: Carried SUBJECT: KSR EXPANSION (DRESDEN INDUSTRIES) The Mayor reported that this morning he, the Deputy Mayor, Chief Building Officials (CBO) and Administrator met with representatives from KSR and Vertec (contractor). Proper drawings have not been submitted to CBO and therefore permits cannot be issued. They have requested a conditional permit but the CBO needs drawings showing the foundation and framing before this could be issued. After discussion Vertec said drawings would be submitted by Monday. The CBO will review and hopes to be able to issue a conditional permit if received by Monday. The Deputy Mayor declared a conflict of interest with the following and did not participate in any discussion or voting thereon. Council received the following tenders for the Wiehle Drain: TOTAL (plus taxes) $16,439.00 $19,700.00 $14,088.00 Timmermans Drainage Excavating A.G. Hayter Contracting Van Bree Drainage Bulldozing RES. NO. 7 Moved by Balint Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Van Bree Drainage Bulldozing in the amount of $14,088.00 plus GST for the Wiehle Drain. DISPOSITION: Carried A 1i December 17/09.,.Pg 4 of 7 SUBJECT: TENDER FOR SCHNEKENBURGER -SIMON DRAIN Council received the following tenders for the Schnekenburger -Simon Drain: Timmermans Drainage Excavating A.G. Hayter Contracting Van Bree Drainage Bulldozing RES. NO. 8 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Van Bree Drainage Bulldozing in the amount of $17,860.00 plus GST for the Schnekenburger -Simon Drain. DISPOSITION: Carried SUBJECT: TENDER FOR FRIEDRICH DRAIN Council received the following tenders for the Friedrich Drain: Timmermans Drainage Excavating A.G. Hayter Contracting Van Bree Drainage Bulldozing TOTAL (plus taxes) $21,084.00 $25,175.00 $17,860.00 TOTAL (plus taxes) $14297.00 $16,500.00 $10,435.00 RES. NO. 9 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Van Bree Drainage Bulldozing in the amount of $10,435.00 plus GST for the Friedrich Drain. DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENT MILLER DRAIN RES. NO. 10 Moved by Wolf Seconded by Bodnar RESOLVED that the Council approves the agreement on share of drainage assessment on the Miller Drain as requested by Antonio Maria Santos under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 9 Pt. Lot 17 0.49HA. 0.221 HA 0.149HA. Benefit $100.00 Benefit $60.00 Benefit $40.00 Outlet $132.00 Outlet $78.00 Outlet $54.00 DISPOSITION: Carried The Deputy Mayor declared a conflict of interest with the following and did not participate in any discussion or voting thereon. SUBJECT: BY -LAW NO. 2009 -74 WIEHLE DRAIN RES. NO. 11 Moved by Balint Seconded by Wolf RESOLVED that a by -law to provide for drainage works in the Municipality of West Elgin in the County of Elgin to be called and known as the Wiehle Drain be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -74 Wiehle Drain DISPOSITION: Carried December 17109,..Pg 5 of 7 SUBJECT: BY -LAW NO. 2009-75 SCHNEKENBURGER -SIMON DRAIN RES. NO. 12 Moved by Wolf Seconded by Bodnar RESOLVED that a by -law to provide for drainage works in the Municipality of West Elgin in the County of Elgin to be called and known as the Schnekenburger -Simon Drain be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -75 Schnekenburger- Simon Drain DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -76 FRIEDRICH DRAIN RES. NO. 12 Moved by Bodnar Seconded by Wiehle RESOLVED that a by -law to provide for drainage works in the Municipality of West Elgin in the County of Elgin to be called and known as the Friedrich Drain be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -76 Friedrich Drain DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -96 ZONE AMENDMENT (SWAIN) RES. NO. 13 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 16, Concession 13, from the Agricultural (Al) Zone and Special Agricultural (A2) to the "site specific" Special Agricultural (A2 -21) Zone and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 14 Moved by Wiehle Seconded by Balint RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 16, Concession 13, from the Agricultural (Al) Zone and the Special Agricultural (A2) Zone to the "site- specific" Special Agricultural (A2 -21) Zone shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -96 Zone Amendment Swain DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009 -97 AMEND EMPLOYEE REMUNERATION BY -LAW RES. NO. 15 Moved by Wiehle Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to amend By -law 2009 -06 Employee Remuneration By -law and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 16 Moved by Balint Seconded by Wiehle RESOLVED that a By -law to amend By -law 2009 -06 Employee Remuneration By -law be now read a third time and finally passed, signed, December 17/09...Pg 6 of 7 sealed and numbered By-law Number 2009 -97 Amend Employee Remuneration By -law 2009 -06 DISPOSITION: Carried SUBJECT: BY -LAW NO. 2009-96 REMUNERATION FOR SEASONAL EMPLOYEES RES. NO. 17 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to amend the rates of remuneration for seasonal employees and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 18 Moved by Wolf Seconded by Bodnar RESOLVED that a By-law to amend the rates of remuneration for seasonal employees for the calendar year 2009 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009 -98 Remuneration for seasonal employees DISPOSITION: Carried SUBJECT: TOWNSHIP OF MALAHJDE PROPOSED AGRI INDUSTRIAL PARK The Mayor reported that the Township of Malahide is looking to establish an industrial park near Springfield and are looking for our support. RES. NO. 19 Moved by Wiehle Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorizes a letter of support for the proposed Springfield Agri Industrial Park be forwarded to the Township of Malahide. DISPOSITION: Carried SUBJECT: ARENA RENOVATIONS The Recreation Superintendent presented plans for renovations to the West Elgin Arena. The Arena Board has approved the drawings. RES. NO. 20 Moved by Bodnar Seconded by Wiehle RESOVLED that Council of the Municipality of West Elgin approve the plans for the renovations to the West Elgin Arena and that we proceed to tendering. DISPOSITION: Carried SUBJECT: PORT -A- POTTIES WEST LORNE Councillor Bodnar reported that a ratepayer has called her complaining about the lack of washroom facilities after hours in West Lorne. Councillor Wolf also received a phone call and suggested the owner of the gas station on Graham Road be approached to see if he would agree to a port-a -potty on his property for a couple of months. Council agreed that they would pay for it on a temporary basis. December 17/09...Pg 7 of 7 SUBJECT: CONFIRMATION BY -LAW RES. NO. 21 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on December 17 2009 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on December 17 2009 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2009-99 Confirming By -law December 17 2009 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 23 Moved by Balint Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 12:25 p.m. to meet again for a Special Council meeting on January 7, 2010. DISPOSITION: Carried These minutes were adopted on 14 day of January, 2010. MAYOR CLERK MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS DECEMBER 17, 2009 Joanne Groch Norma Bryant ALSO iN ATTENDANCE: Ted Halwa Planning Consultant SUBJECT: REZONING 24731 TALBOT LINE SWAIN Administrator /Treasurer Clerk Also in attendance: Gina Norton, Darryl Sue Swain The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections and the Elgin St. Thomas Public Heath indicating that a home occupation is governed by the Health Protection and Promotion Act. The proposed amendment would change the zoning of lands lying on the south side of Talbot Line (County Road No. 3) west of Graham Road (County Road No. 76), being part of Lot 16, Concession XIII, from the Agricultural (A1) Zone and the Special Agricultural (A2) Zone to a 'site- specific' Special Agricultural (A2 Zone. The lands proposed to be re -zoned from Agricultural (A1) to 'site- specific' Special Agricultural (A2 comprise an irregularly shaped parcel which is devoid of buildings and structures. These lands are to be consolidated (Le. merged in name and title) with the abutting residential lot owned by Gina Norton -Da Silva and Tony Da Silva (24731 Talbot Line) and is to be used for the purposes of providing additional outdoor amenity area. The existing lot owned by the Da Silva's is proposed to be re -zoned from Special Agricultural (A2) to 'site- specific' Special Agricultural (A2 thereby ensuring that the enlarged residential lot is under one zone (i.e. A2 as well as permitting the lot area to exceed the maximum requirement of 1.0 hectares. No additional lot would be created. The enlarged parcel would comprise an area of 2.8 hectares (6.8 acres) with a frontage of 233 metres (765 feet). The permitted uses of the A2 zone include a single unit dwelling, a home occupation and an accessory use. The lot would satisfy the minimum lot area and minimum lot frontage requirements (4,000 so m 50 m respectively) of the A2 zone. The lands remaining (i.e. balance of the parcel) have a frontage of 347 metres (1,140 ft) and an area of approximately 41.1 hectares (102 acres). The parcel is farmed and no change in use is proposed. The zoning of these lands, being Al, is not being changed. The amendment is necessary to maintain compliance with the Zoning By-law and to fulfill a condition imposed by the County of Elgin Land Division Committee (Application for Consent E8109) in granting permission to enlarge the existing rural residential lot owned by the Da Silva's through the conveyance of abutting lands owned by Darryl Swain, SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Wiehle Seconded by Balint RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for land located in Part Lot 16, Concession 13 (Swain) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 14 day of January, 2010. MAYOR CLERK A-13 DECEMBER 2009 ROADS REPORT Winter was kind to us this December with very little snow to contend with. Because we have had no snow we have been able to hold off on starting a night shift until the start of the New Year when snow finally came. And our temporary help was hired just in time. He was able to gain practical experience over the holidays by going out in a plow with our seasoned employees, and is now out on his own and doing just fine. Between storms some brushing is being carried out and will continue on various roads throughout the winter. Paul Van Vaerenbergh C.R.S.I. Roads Superintendent West Elgin Recreation Report January 2010 January of 2010 started off on the right foot with the Recreation Department with the Annual New Year's Eve Skate. There were approximately 250 people in attendance. This is the tenth year that the New Years Eve Skate was held and continues to be a popular event. The Recreation Department has been busy plowing and salting the municipal sidewalks. The Arena is operating as intended, and we did have a busy Christmas season with ice rentals. Public Skating does not seem to draw as many people as we would like, this could be partly due to the fact that our ice rates are so reasonable during the same time period. West Lorne Minor Hockey will be hosting their Girls Tournament during the weekend of January 16 2010. The platform for the dehumidifier has been installed and we are currently waiting for the delivery and installation of the unit. The drawings for the renovations at the arena are coming along well. On January 12 2010, 2 members of the Recreation Staff will be attending the Ontario Parks Association Annual Seminar and Trade Show event in Toronto. Budget preparations are under way for both the arena and parks for 2010. Obvious highlights will include completion of the Miler Park Trail, and expenditure of the Grant money, as well as the renovations improvements at the arena. I anticipate very little in the way of Capital Equipment purchases for 2010. All things considered 2010 is shaping up to be a busy year loaded with changes and renovations for the Recreation Department. C Z� Attention: Council MUNICIPALITY OF WEST ELGIN WATER WORK REPORT December, 2009 1. Maintenance procedures of winterising fire hydrants, checking water valve locations and ensuring that all buildings were ready for the winter season were all performed before year end 2009. 2. No unusual incidents ie water line breaks etc. occurred over the holiday period up to the end of year, 2009. 3. All water department invoices to water customers of work performed and materials used relating to individual accounts were billed out before the holidays in year 2009. 4. Happy New Year to all of Council and thanks for all your support from the water department in the year 2009. Best wishes for all of council for a happy and prosperous year 2010. 5. Any new or unfinished business for discussion. Lloyd Jarvis C 3a, C. 4a_ sn }ets I N3d0 N3d0 N3d0 N3d0 Action Taken order issued order issued under investigation under investigation IBY-LAW ENFORCEMENT REPORT <tFORT: JANUARY 14, 2010 Nature of Complaint derelict cars, junk property standards renovation debris I f'- O t N N 1 c, O o) r- N r 00 N C. 4a_ Tile of TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA BRYANT, CLERK DATE: JANUARY 14, 2010 RE: 2010 MEETING SCHEDULE INTRODUCTION: To provide adequate notice of changes to the 2010 meeting schedule. DISCUSSION: The following dates are being provided for consideration: 1. A request was made by Councillor Balint to change the meeting date of February 25 2010. The OGRAIROMA conference is in Toronto from February 21 to 24 A budget meeting for the Port Glasgow Trailer Park has already been scheduled for February 25 at 1:30 p.m. No change is being recommended. 2. Remembrance Day falls on a regular council meeting day. Wednesday November 10 2010 could be considered as an alternative date. A regular council meeting is scheduled for Thursday October 28 (first council meeting after the election on October 25 a November 4 date would be a week afterwards. 3. The first regular council meeting in December, in 2010 being December 9 conflicts with the County of Elgin December meeting. The second meeting in December for West Elgin is the third Thursday, for 2010 being December 16 As our second council meeting in December is usually only a half day, it is being suggested that the December meetings be changed to one meeting and be held on the third Thursday of December. 4. Summer meeting schedule. In previous years a meeting in July or August has been cancelled. It is not unusual for municipalities to reduce the number of meetings in July and August. 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785 -0560 Fax: (519) 785 -0644 The following are dates to take into consideration: Thursday July 1 statutory holiday Thursday July 8 regular council meeting Thursday July 22 regular council meeting planning in morning Thursday August 12 regular council meeting August 15th 18th AMO Windsor Thursday August 26 regular council meeting planning in morning Thursday Sept. 9 regular council meeting Friday Sept. 10 Nomination Day If one meeting per month is being considered, the dates of July 15 and August 12 are suggested. 2010 could be used as a trial, with Council evaluation in January 2011. RECOMMENDATIONS: 1. That the council meeting scheduled for November 11 2010 be changed to Wednesday, November 10 2010. 2. That the December meeting schedule be changed to meet on the third Thursday only and that the procedure by -law be so amended. 3. That the council meeting schedule for July and August be changed to meet on July 15 and August 12 on a trial basis for 2010, to be evaluated by Council in 2011. Norma 1. Bryant, Ho„B' AMCT Clerk DISCUSSION: The c fnunicipaiit of E8t iin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA BRYANT, CLERK DATE: JANUARY 14, 2010 RE: WEST ELGIN HERITAGE HOMES PHASE TWO INTRODUCTION: A request has been made to proceed with the Phase Two of the West Elgin Heritage Homes project, to be known as Heritage Terrace. As with Phase 1 of this project there are a number of items (and not necessarily in the order listed) that need to be completed as well as cost implications. 1. Transfer of lands to West Lorne Heritage Homes Not For Profit Corporation (a) Preparation of a plan of survey As reported to Council on August 13, 2009 there are a number of encroachments on the property. Staff have been in contact with the adjacent property owner and requested the items be removed. These encroachments, if not removed, have to be shown on the plan of survey. To provide clear title the encroachments must be removed. On January 4 the property owner advised that the items would be removed by January 13 A verbal report will be given to Council on January 14 after a site inspection on January 13 There are costs related to the preparation and registration of a plan of survey. (b) Environmental Clean -up Before the lands can be legally transferred, an environmental clean -up is required. A tender for this work is required. Once the contaminated soils have been removed, a certificate is prepared by Atkinson Davis regarding the suitability of the site. This is required before the deeds can be registered on title. An estimate of $55,000.00, including consultant fees, has been suggested. A further cost will be incurred at the municipal landfill to move the soil on site. 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644 C�� (c) Legal Authorize our solicitor to prepare the necessary documents to transfer the lands (Lots 15 to 19). There are costs related to the preparation and registration of the documents. 2. Planning Items (a) Legal Description To alleviate problems relating to planning and building code requirements, as the Tots are part of a plan of subdivision, it is being recommended that the portion of the plan of subdivision that is affected should be deemed "not to be part of a plan of subdivision. Further, the title for the two pieces (Phase I and Phase II) should be merged on title. (b) Rezoning The subject lands need to be rezoned for multiple residential purposes. Requirements for exemption to the parking requirements as the proposed parking is on the municipal road allowance as well as other issues must be considered.. In this regard, the Planner will present a report at the next Council meeting. As the municipality owns the lands, authorization to proceed with a rezoning application is necessary. The fee of $1200.00 could form part of the municipal contribution. (b) Site Plan Approval A preliminary site plan has been submitted to our Planner for review (see attached). This plan does not provide sufficient detail. Again, the Planner will review with the proponent and report to Council. At this stage, it would be premature to proceed with a plan of survey until the building footprint and exact limits of land to be transferred are finalized. A formal site plan application is required from the proponent. If the lands are merged on title, there is the option to amend the current site plan agreement (Phase I) to include the second building and community centre. In the previous project, Council refunded the site plan application fee of $2,000.00 as part of the municipal contribution. There will be legal fees related to the registration of the agreement on title as well. (c) Building Permit A geotechnical investigation consisting of boreholes is required for the foundation. This is completed after the removal of the contaminated soil and is required for the issuance of a building permit. The exact location of the building must be known and staked on site. The fee for this work is approximately $3,000.00. A formal application for building permit with all required plans is required. In the previous project, Council refunded the site plan application fee as part of the municipal contribution. 3. Servicing (a) Road Design You will note in the attached preliminary site plan that Munro and Isabella Streets form part of the proposal. Should Isabella Street be closed and the right -of -way become part of the lands being transferred? This item has budgetary implications for engineering design and construction. (b) Extension of Isabella Street You will also note that Isabella Street ends at the southern property limit. The lands to the south are privately owned and to extend Isabella and provide an alternate access route to the lands would require the purchase of these lands. Does Council wish to consider this extension of Isabella Street to Main Street at this time? (c) Servicing Services were sized to accommodate further development, i.e. a second phase. This item has budgetary implications far engineering design and construction. 4. Community Centre (a) A community centre of 4800 to 5000 square feet will be attached to the existing building and connect to the new building. Federal and provincial funding has been secured and the proponent is preparing drawings. The municipality committed $100,000 to the community centre. (b) The proposed community centre traverses the "property line" between the two buildings. There are zoning and other issues for consideration. (c) The proponent has indicated that if the residential building were delayed, the community centre would proceed separately. The timing would be determined when a building permit application is submitted. 5, Taxation (a) Once an agreement is entered into between the delivery agent and the proponent, the municipality may pass a tax exemption by -law under Section 110(9) of the Municipal Act. The exemption would apply to the municipal portion of taxes only from a multiple residential rate to a single residential rate. An application can be made to the County of Elgin for a similar exemption. 6. Other Financial Considerations (a) In the previous project in kind contributions were included in the Service Manager Contribution agreement. For West Elgin, this included a land donation of $128,000 and a cash contribution of $450,000. The total municipal contribution was $838,386.00. RECOMMENDATIONS: For discussion purposes. Refer to Planning meeting on January 28 2010. Norma I. Bryant, Hon AMCT Clerk 1 L.. GRAHAM STREET J Lane 1 J CORPORATION OF THE COUNTY OF GREY -141 OFFICE OF THE COUNTY CLERK /DIRECTOR OF COUNCIL SERVICES Sharon Vokes, County Clerk/Director of Council Services (519) 376 -2205 595 9th Avenue East 1 -800 -567 -GREY Owen Sound, Ontario Fax: (519) 376 -8998 N4K 3E3 sharon.vokes @grey.ca November 26, 2009. TO ALL MUNICIPALITIES: At the November 24, 2009 session of Grey County Council, the following resolution was adopted: WHEREAS the Council of the Corporation of the County of Grey has expressed concern over Bill 150 being the Green Energy and Green Economy Act which is now in force and effect; AND WHEREAS the need for renewable energy sources is recognized at the federal, provincial, municipal and local community levels; AND WHEREAS wind generated power is an established source of renewable energy being created globally; AND WHEREAS discrepancy exists on the health effects potentially created by the presence of industrial wind turbines; AND WHEREAS this discrepancy on the potential health effects is proving to be destructive and divisive to the social and cultural fabric of rural communities; AND WHEREAS other Ontario municipalities have passed resolutions expressing concern with the health effects association with wind turbines; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Grey requests that the Federal and Provincial government agencies responsible for public health, energy creation and energy management complete the following: 1. Dedicate resources to the necessary scientific research to consider the impact of a) low frequency noise, and b) electrical and electromagnetic disturbances in areas of industrial wind turbines with the intent to confirm/deny public health implications; c) technology and infrastructure being used; and 2. Create and provide authoritative regulations and guidelines for the locating of wind turbines to municipalities and wind energy developers; AND THAT this resolution be forwarded with a request for action to: The Ontario Ministries of Health, Environment and Energy, Medical Officers of Health at Public Health Units, Environment Canada, Health Canada, Grey County MPPs and MPs, the Premier's Office, the Prime Minister's Office, the Association for Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM); AND THAT this resolution be circulated to all municipalities in Ontario requesting their support. The support from your Municipality is greatly appreciated. Yours very truly, DISCLAIMER Sharon Vokes, C.M.O., D.P.A., County Clerk/Director of Council Services Ric McGee, Mayor November 16, 2009 To: All Municipalities Native Territories in Ontario Re: Wind Turbines The Corporation of the City of Kawartha Lakes P.D. Box 9000, 26 Francis St., Lindsay, Ontario K9V 5R8 Tel: (705) 324-9411 ext 1320, 1 888- 822 -2225 Fax: (705) 324 -81 10 rmcgee @city. kawarthalakes.on. ca At the October 27' Regular Meeting of Council the following motion was adopted by Council. Moved by Councillor Marsh, seconded by Councillor Robertson, WHEREAS, the Province of Ontario has recently passed the Green Energy Act; and WHEREAS, The township of Manvers in the City of Kawartha Lakes has been identified for wind farm development; and WHEREAS, currently a number of wind turbine development companies have publicly signaled a desired presence; and WHEREAS, wind generated power is an established source of renewable energy being created globally; and WHEREAS, there are legitimate concerns and studies relating to alternative energy sources put forward from various sources that have expressed concerns regarding health, safety and economic impacts for those living close to developed sites; and WHEREAS, discrepancy exists on the health effects potentially created by the presence of industrial wind turbines; and WHEREAS, this discrepancy on the potential health effects is proving to be destructive and divisive to the social and cultural fabric of rural communities; and WHEREAS, other Ontario municipalities, have passed resolutions expressing concern with respect to the health effects associated with wind turbines; and WHEREAS, with the passage of the Green Energy Act, the Municipality is excluded from the input and decision making process relating to the location, setbacks, etc. and this impacts on the municipality's ability to address the public concern and control good planning principles throughout the municipality; and WHEREAS, the right of an individual to appeal the location and placement of alternative energy sources such as wind turbines and solar panels has been removed with the passage of the Green Energy Act; and WHEREAS, the proposed study areas of windmill projects may include or abut schools; residential areas; conservation areas and the Oak Ridges Moraine; and WHEREAS, populated and publicly owned and occupied lands are being identified for industrial wind turbine development; and WHEREAS, the guidelines for the Green Energy Act do not specify whether the infrastructure costs related to the windmill projects will be covered by the province, the municipality or the wind companies; and WHEREAS, in many other jurisdictions the required setbacks range between 1.5km and 2km; THEREFORE BE IT RESOLVED THAT the Council of the City of Kawartha Lakes requests in advance of the issuance of any permits and the commencement or continuance of any projects Ministry of Health and Long Term Care Page 2 that the appropriate Provincial Health Officials conduct a study of the adverse health effects now being experienced where windmill projects are fully operational to determine the possible adverse health effects; a full environmental study be done to determine the possible impact on the conservation areas and the Oak Ridges Moraine and that an independent economic impact study be done to determine all related potential costs that will be incurred by the Municipality and the effect on property values in the affected areas; THAT this resolution be forwarded with a request for action and support to: The Ontario Ministries of Health, Environment and Energy, Chief Medical Officer of Canada, Chief Medical Officer of Ontario, Medical Officers of Health at Public Health Units, Environment Canada, Environmental Commissioner, Health Canada, all MPPs and MPs, The Premier's Office, The Prime Minister's Office, The Association for Municipalities of Ontario (AMO), and The Federation of Canadian Municipalities (FCM); and THAT this resolution be circulated to all municipalities and native territories in Ontario requesting their support. Respectfully, Minister, the operative paragraph is "that the Council of the City of Kawartha Lakes requests in advance of the issuance of any permits and the commencement or continuance of any projects that the appropriate Provincial Health Officials conduct a study of the adverse health effects now being experienced where windmill projects are fully operational to determine the possible adverse health effects; a full environmental study be done to determine the possible impact on the conservation areas and the Oak Ridges Moraine and that an independent economic impact study be done to determine all related potential costs that will be incurred by the Municipality and the effect on property values in the affected areas Your consideration of this matter is appreciated. Kindest Regards, Ric McGee Ric McGee, Mayor City of Kawartha Lakes CC: Prime Minister Stephen Harper Premier Dalton McGuinty John Gerretsen, MPP, Minister of the Environment Jim Prentice, MP, Minister of Environment Gord Miller, Environmental Commissioner Leona Aglukkaq, MP, Health Canada Dr. Arlene King, Ontario Chief Medical Officer of Health Dr. David Butler- Jones, Chief Public Health Officer Association of Municipalities of Ontario The Federation of Canadian Municipalities Dr. Lynn Noseworthy, Kawartha Pine Ridge District Health Unit House of Commons for all MP's Ontario Legislature for all MPP's All Municipalities and native Territories in Ontario DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. 7 Oshawa 7 11° File D -1100 December 1, 2009 The Honourable Dalton McGuinty, Premier Queen's Park Room 281, Main Legislative Building Toronto, ON M7A 1A1 Corporate Services Department City Clerk Services Re. Request for the Province to Mandate Superintendents and Key Holders for Condominiums and Apartment Buildings be Bonded and Obtain Criminal Reference Checks City Council considered the above matter at a meeting held November 30, 2009 and adopted the following recommendation of the Strategic Initiatives Committee: "Whereas the residents of condominiums and apartments have the right to live in a safe environment; and, Whereas there currently is no legislation mandating that superintendents and key holders to those complexes are required to be bonded or obtain police checks; Therefore be it resolved that the Province be mandated to compel owners and managers of properties to ensure that all key holders are bonded and obtain police criminal checks; and, That this be forwarded to all municipalities, the Association of Municipalities of Ontario, the Chief of Police and Members of Provincial Parliament." Your consideration of this important issue is appreciated. By copy of this letter, I am advising all municipalities, the Association of Municipalities of Ontario, and the Chief of Police of Council's decision and requesting the Clerk of the Ontario Legislature distribute this letter to all Members of Provincial Parliament. The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario Li H 3Z7 Phone 905.4365639 1.800.667.4292 Fax 905.436.5697 www.oshawa.ca If you need further assistance, please contact me at the address listed below, or by telephone at 905- 436 -5636, extension 2230. Sandra Kranc City Clerk SiUmm c. City Manager's Office Ontario Municipalities Association of Municipalities of Ontario Chief Mike Dwles, Durham Regional Police Clerk of the Ontario Legislature -2- DEC -8 -2889 12:42 FROM:TINY TOTS December 8 2009 Municipality of West Elgin 22413 Hoskins Line Rodney, Ontario NOL2C0 RE: Tiny Tots Nursery School Fundraising Event Dear Council: Shelley Smith, Tiny Tots Co -op Nursery School 5197851833( TO:5197850644 DEC 8 2009 1 tom, MUNICIPALITY OF WEST FLOW RECEI111"Sb Tiny Tots Co- operative Nursery School 217 Furnnval Road Box 539 Rodney, Ontario NOL 2C0 (519) 785 -2164 Tiny Tots would like to host a fund raising event in the meeting room of the Rodney Recreation Centre. Our ScrapbookinglHobby Marathon or "Scrap-a-thon" as we call it has proven to be popular with the community. In order to maximize funds raised, we would like to ask council to consider waiving the fee for using the facility on Saturday, January 23` 2010 from Barn until 11pm. We greatly appreciate the use of the space to put on this fun community event. P. December 16, 2009 TOWNSHIP OF MAPLETON 7275 Sideroad 16 P.O. Box 160 Drayton, Ontario NOG 1P0 Phone: (519) 638 -3313 Fax: (519) 638 -5113 TO: ALL MUNICIPALITIES IN THE PROVINCE OF ONTARIO RE: WIND ENERGY PROJECT At the December 8, 2009 Township of Mapleton meeting there was a delegation in attendance regarding wind energy projects in the area south -west of the Village of Arthur. At the meeting, the following resolution was passed, respecting the above referenced matter: WHEREAS the Council of the Township of Mapleton has received a petition of 250+ citizens with concerns about health issues and ground water protection; NOW THEREFORE the Council of the Township of Mapleton hereby request that the Government of Ontario thru the Ministry of Environment issue a moratorium on wind energy projects until a health study has been completed by an independent third party; AND FURTHER that this resolution be forwarded to the County of Wellington and other municipalities within the County of Wellington for their support and endorsement, as well as the Associations of Municipalities of Ontario." Contact information: reccptionru'town.mapleton.on.ca DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. V tIllirIPALETY OF U' aT 4ECFH+ED 8 2009 To Whom It May Concern: The West Elgin Rodeo committee respectfully request that any fees required for the temporary zoning change for the lands of Ken and Joan Neil be waived. The West Lorne Optimist Club is a not for profit organization that returns all profits to the community for the betterment of the youth. Joan Neil—Co-Chairman Ken Neil—Co-Chairman Nancy Murray -Co- Chairman December 14, 2009 Joanne Groch Administrator/Treasurer Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, ON NOL 2C0 Dear Ms. Groch: I would like to begin by thanking you for passing a resolution aimed at preserving public post offices and rural delivery. Since you passed this resolution, the government has introduced a Canadian Postal Service Charter (see attached). The Charter outlines the government's expectations for Canada Post in regard to service standards. It includes an expectation that Canada Post will maintain "the moratorium on the closure of rural post offices" (emphasis added). CUPW has written to Rob Merrifield, the minister responsible for Canada Post, in an attempt to clarify the government's expectations regarding the moratorium (i.e does the moratorium provision in the charter protect the public nature of post offices and include small one- post office towns). We have also urged the Minister to consult with the public to develop a more people oriented charter. We think it is reasonable to suggest that a service charter reflect the views of the people who use and own the post office. CUPW strongly believes that the government needs to revise its charter after getting input from the public, especially on important issues such as rural post offices and rural delivery. I have attached the union's most recent letter to Minister Merrifield and a petition which urges the government to direct Canada Post to maintain and improve its network of public post offices and dramatically improve the process it uses when considering a post office closure. If you decide to participate in the petition, please send signed petitions to your member of Parliament (MP) and ask him or her to present them in the House of Commons. You can get your MP's name, phone number and address by calling 1 -800- 463 -6868 (at no charge) or by going to the Parliament of Canada website: http:// www.parl.gc.ca/common/index.asp ?Language =E In closing, I would like to once again thank you for helping with efforts to preserve public post offices and rural delivery. Your efforts are much appreciated. In solidarity, Denis Lemelin National President Dllbk cope 225 Canadian Union of Postal Workers Syndicat des travailleurs et travailleuses des posses 377, rue Bank Street, Ottawa, Ontario K2P 1Y3 tel. /tel. 613 236 7238 faxltelec. 613 563 786 MUNtCfPALITY ST F_G3{fy DEC 2 09 Encl. cc: National Executive Committee, Regional Executive Committees, National Union Representatives, Regional Union Representatives, Specialists, CUPW locals The struggle continues CLC /CTC FTQ UN La loge continue 11 esa ze Petition to the House of Commons WHEREAS the federal government is allowing Canada Post to close public post offices in spite of a moratorium on closures in rural and small towns. WHEREAS the government expects Canada Post to inform people at least one month prior to closing, moving or amalgamating their public post office and explore options that address people's concerns WHEREAS a month is an inadequate amount of time for a whole community to discuss a closure and explore options. WHEREAS public post offices connect communities throughout this vast land, helping us to overcome differences and distances. WHEREAS public post offices play a key role in our social and economic life by providing the infrastructure that healthy communities need to thrive and businesses need to grow. We call on the Government of Canada to instruct Canada Post to maintain and improve its network of public post offices and to consult with the public, their elected representatives, postal unions and other major stakeholders to develop a uniform and democratic process for making changes to this network. Signature Address (Sign your name. Do not print.) (Give your full home address or your city and province.) bk cope 225 Produced by the Canadian Union of Postal Workers 377 Bank Street, Ottawa, Ontario, K2P 1Y3 cope 225 /cupe 1979 (over) Government Gouvernement of Canada du Canada CANADIAN POSTAL SERVICE CHARTER Canada .0.44aa Q •090006 O 009 t O 000 0000004 0 o g 0000000 00000 g0 'd0•s••a p 00000000 900000 ga'{o•{0• 000 ••as•.. .•00000 d..pYbe..n.s 00o• 0 0000000 •{•Ap Preamble The Canada Post Corporation was created to provide a standard of postal service that meets the needs of the people of Canada. The Government of Canada is committed to ensuring transparency in how Canada Post provides quality postal services to all Canadians, rural and urban, individuals and businesses, in a secure and financially self-sustaining manner. The Government has therefore established the Canadian Postal Service Charter to describe its expectations regarding Canada Post's service standards and related activities in providing postal services that meet the needs of consumers of postal services in Canada. These expectations are not intended to modify or derogate from Canada Post's obligations as set out in the Canada Post Corporation Act or any other legislation. Universal Service 1. Canada Post will maintain a postal system that allows individuals and businesses in Canada to send and receive mail within Canada and between Canada and elsewhere. Canada Post will provide a service for the collection, transmission and delivery of letters, parcels and publications. 2. The provision of postal services to rural regions of the country is an integral part of Canada Post's universal service. Affordable Rates 3. Canada Post will charge uniform postage rates for letters of similar size and weight, so that letters to Canadian addresses will require the same postage, regardless of the distance to reach the recipient. 4. As required by the Canada Post Corporation Act, Canada Post will charge postage rates that are fair and reasonable and, together with other revenues, are sufficient to cover the costs incurred in its operations. 5. Canada Post will provide advance notice of and publicly advertise proposed pricing changes for regulated letter mail products and consult with consumers during the rate setting process. Ereque nt. and .Reliable._ delivery 6. Canada Post will deliver letters, parcels and publications five days a week (except for statutory holidays) to every Canadian address, except in remote areas where less frequent service may be necessary due to limited access to the community. 7. Canada Post will deliver to every address in Canada. This may be delivery to the door, a community mail box, group mail box, a rural mail box, a postal box, general delivery at the post office or delivery to a central point in apartment/office buildings. 8. Canada Post will deliver letter mail: Within a community within two business days; Within a province within three business days; and Between provinces within four business days. Convenient Access to Postal Services 9. Canada Post will provide an extensive network for accessing postal services that includes retail postal outlets, stamp shops and street letterboxes, as well as access to information and customer service through the Canada Post's website and call centres. 10. Canada Post will provide retail postal outlets, including both corporate post offices and private dealer operated outlets which are conveniently located and operated, so that: 98 percent of consumers will have a postal outlet within 15 km; 88 percent of consumers will have a postal outlet within 5 km; and 78 percent of consumers will have a postal outlet within 2.5 km. 11. The moratorium on the closure of rural post offices is maintained. Situations affecting Canada Post personnel (e.g., retirement, illness, death, etc.) or Canada Post infrastructure (e.g., fire or termination of lease, etc.) may, nevertheless, affect the ongoing operation of a post office. Secure Delivery 12. Canada Post will take into consideration the security and privacy of the mail in every aspect of mail collection, transmission and delivery. Community Outreach and Consultation 13. Where Canada Post plans to change delivery methods, Canada Post will communicate, either in person or in writing, with affected customers and communities at least one month in advance to explain decisions and explore options that address customer concerns. 14. At least one month before deciding to permanently close, move or amalgamate corporate post offices, Canada Post will meet with affected customers and communities to jointly explore options and find practical solutions that address customer concerns. 15. Each year, Canada Post will hold an Annual Public Meeting open to the public to provide an opportunity for the public to express views, ask questions and provide feedback to Canada Post. Responding to Complaints 16. Canada Post will establish and promulgate complaint resolution processes that are easily accessible to customers and will address complaints in a fair, respectful and timely manner. 17. The Canada Post Ombudsman will investigate complaints about compliance with the Canadian Postal Service Charter in situations where customers remain unsatisfied after they have exhausted Canada Post's complaint resolution processes. Reporting on Performance 18. Each year in its Annual Report, Canada Post will report on its performance against each of the expectations in this Canadian Postal Service Charter. 19. In addition, Canada Post will present in its Annual Report an overview of the delivery methods it uses, indicating the number of addresses served with each delivery method and the financial costs associated with each method of delivery. Reviewing the Charter 20. The Government will review the Canadian Postal Service Charter every five years after its adoption to assess the need to adapt the Charter to changing requirements. Her Majesty the Queen in Right of Canada, represented by the Minister of Transport, 2009. TP: 14913 TC: 1003282 Catalogue No: T22- 175!1.2009 1SSN:978 -1 -100- 50259 -5 tUpW Sttp December 7, 2009 Rob Merrifield, Minister of State of Transport Place de Ville, Tower C, 29 Floor 330 Sparks Street Ottawa, Ontario K1A ON5 Dear Mr. Merrifield: 377, rue Bank Street, Ottawa, Ontario K2P 1Y3 tel. /tel. 613 236 7238 faxltelec. 613 563 7861 BY EMAIL AND MAIL Re: Moratorium on Rural Post Office Closures and the Government's Response to the Report of the Canada Post Corporation Strategic Review (CPCSR) I am writing further to my letter of September 14, 2009 to request a response to questions about the moratorium on rural post office closures and to also request information relating to the government's response to the report of the Canada Post Corporation Strategic Review. Moratorium Commitment in Canadian Postal Service Charter As you know, CUPW would like to know if the government has diluted the moratorium on post office closures. The moratorium that has been in effect since 1994 protects public post offices in rural and small one -post- office towns. However, the government's recently announced Canadian Postal Service Charter says "the moratorium on the closure of rural post offices is maintained" (emphasis added). We understand that Canada Post has agreed to maintain the 1994 moratorium on closures, which includes post offices in rural and small one post office towns. The union is pleased that Canada Post has decided to interpret the Charter in this way, but we are also concerned because it is not up to Canada Post to decide what the Charter means. The Charter is part of government policy. It is not up to Canada Post to clarify government policy. It is up to the government. 1. How does the government interpret its commitment to maintain the moratorium on rural post office closures? Are public post offices in rural and small one -post- office towns covered by the moratorium provision in the new Canadian Postal Service Charter? Canadian Union of Postal workers The struggle continues Synclicat des travailreurs et travailleuses des postes La futte continue CLC/CTC }rQ UNt 1 Rob Merrifield December 7, 2009 2 2. Furthermore, is there an expectation that the post offices and outlets covered by the moratorium will be public offices and not private outlets? It appears that Canada Post does not believe that the moratorium protects the public nature of post offices. When we asked Canada Post if there is an expectation that the post offices and outlets covered by the moratorium will be public offices and not private outlets, the corporation said "In terms of outlets covered by the moratorium, exceptional situations affecting Canada Post personnel (e.g., retirement, death, illness, etc.) or Canada Post infrastructure (e.g., fire, termination of lease, etc.) may affect the ongoing operation of a post office. The solution to address such a situation can only be determined on a case -by -case basis in consultation with the affected community." (emphasis added) We interpret this response to mean that Canada Post may ask communities facing possible closures to consider options such as private outlets or nothing at all. We would like to point out that the original moratorium was not designed to simply protect rural post offices. It was designed to protect public post offices in rural and small one -post -office towns. Consultation Process in Canadian Postal Service Charter CUPW believes that the "Community Outreach and Consultation" section of the Canadian Postal Service Charter is a step in the right direction but needs to be strengthened. The Charter says that the government expects Canada Post to inform people at least one month prior to closing, moving or amalgamating their public post office or changing their method of delivery. The corporation is also expected to explore options that address people's concerns. One months notice is definitely not enough time for a whole community to explore options in relation to a potential public post office closure and may not be enough time to figure out where a rural mailbox should go. As you know, the public was never asked what a Canadian Postal Service Charter should say. We think it is reasonable to suggest that a service charter should at least attempt to reflect the views of the people who use and own the post office. CUPW strongly believes that the government needs to revise its charter after getting input from the public. 3. Would the government be willing to consider getting public input? Canadian Union of Postal Workers The struggle continues Syndicat des travaiileurs et travailleuses des postes La lutte continue CLC /CTC FTQ UN! Rob Merrifield December 7, 2009 3 Response to the Report of the Canada Post Corporation Strategic Review The CPCSR report, which was released in April 2009, made 60 recommendations. To date, the government has responded to recommendations relating to the service charter and partial deregulation. 4. Will the government be responding to other CPCSR report recommendations? We are particularly eager to know if the government will be responding to recommendation #9: "The Advisory Panel recommends neither a general deregulation of the postal market nor a reduction in the existing level of Canada Post's exclusive privilege, save for one segment as noted in 10 below." As you know, your government has already responded to recommendation #10: "The Advisory Panel recommends that outbound international mail be open to competition, as has been the practice (if not the law), as a single incremental step towards the liberalization of postal markets that is unfolding internationally." The government accepted recommendation #10 in June 2009 when it introduced Bill C- 44. It has not officially responded to recommendation #9. This causes us some concern because the EU has identified postal services as one of its priority service sectors in the Canada -EU negotiations. As you may know, the EU has an aggressive agenda for deregulating postal and courier services, as demonstrated by its plurilateral request during the General Agreement on Trade in Services (GATS) negotiations at the World Trade Organization and its plans for post offices within Europe. The EU has issued a directive requiring all countries to fully deregulate their post offices by removing their monopolies as of 2011, with the exception of 11 member states which will be given until the end of 2012. CUPW has written to International Trade Minister Stockwell Day and it would appear that the Canadian government is still developing its position. Minister Day says that the government will be considering stakeholder positions and other elements such as the report of the Canada Post Corporation Strategic Review and the government's response to this report. The government was quick to respond to the recommendation endorsing partial postal deregulation. 5. Will it be responding, in the near future, to the recommendation against a general deregulation of the postal market or a reduction in the existing level of Canada Post's exclusive privilege? 6. Also, do you know whether the government is considering taking any measures relating to postal and courier services during Canada -EU negotiations? Canadian Union of Postal Workers The struggle continues Syndicat des travaiileurs et travailleuses des postes La line continue CLC /CTC FTC) UNI Rob Merrifield December 7, 2009 The union thinks it is fair to say that there is no consensus within our country that measures promoting postal liberalization, privatization and deregulation are necessary or desirable. We would very much appreciate a response to our six questions. As you may know, a CUPW staff member has called one of your policy advisors at least seven times (September 14, September 17, October 6, October 7, October 14, October 29 and November 10) in an attempt to clarify some of these matters but has been unable to reach him. Yours truly, Denis Lemelin National President C.C. Dunk cope 225 Canadian Union of Postal Workers 4 National Executive Committee Regional Executive Committees National Union Representatives Regional Union Representatives CUPW Specialists CUPW Locals Leslie Schous, President, Canadian Postmasters and Assistants Association Richard Des Lauriers, President, Union of Postal Communications Employees Public Service Alliance of Canada John Baird, Minister of Transport, Infrastructure and Communities Andre Morency, ADM, Corporate Services Group, Transport Canada David Christopherson, MP Mario Laframboise, MP Bonnie Crombie, MP All members of Parliament Syndlcat des travailleurs et travailleuses des postes La lute continue The struggle continues CLC/CTC FTC) UN] THE fq W y C7 m A snapshot of rural culture... stirred. November 30, 2009 Joanne Groch, Administrator /Treasurer Municipality of West Elgin 22413 Hoskins Line, PO Box 490 Rodney, ON NOL 2C0 Dear Joanne, The Arts Cookery Bank is delighted to let you know that notice of "Charitable Status" registration has been received from CRA. Our Charitable Business Number is 82374 1814 RR0001. Note that the two letter, four digit (RR0001) identifier acknowledges our registered charitable status. We very much appreciate the Municipality's interim support of the Bank through the provision of charitable receipts to our donors while our application was pending this final approval. The Board of the Bank wishes to extend a sincere thanks to the Municipality's council and administrative staff for all the ongoing support you have extended in support of this project. Please advise all of council of our gratitude. Sincerely yours, Duna A.J. Morrison, Treasurer The Arts Cookery Bank PH: 519-768-9986 I EM: info @theartsandcookerybank.com I www.theartsandcookerybank.com 242 GRAHAM ROAD, BOX 174, WEST LORNE, ONTARIO NOL 2P0 /Q i Pig lks a regional cultural destination, The BANK offers a snapshot of 0 (`CP1- �1F utton Dunwich, Newbury, Southwest Middlesex and West Elgin's rural ommunities. Blending interactive photographic and cooping experiences, a visit to The BANK will delight your senses and enhance your understanding of rural culture. Stirred? Come f or the experience. Leave inspired. am: 7 f BOARD OF DIRECTORS: I Catrina Calme, Director Jerry Gatbraith, Director Duncan Morrison. Treasurer Mary Simpson, Director Bill Denning, Director Grace McGartland, Chair Norma Schnekenburger, Secretary December 21 2009 Mayor Warwick and Council of West Elgin It has been over 3 years that this issue with black smoke coming from the stack at Erie Flooring was to be rectified. This smoke creates health dangers for all residents as well as environmental issues. I do believe it is that you as elected officials start to lookout for the health and wellbeing of your constituents. I raised this same concern in a letter to Mr. Wolfe October 7 2008, yet 14 months later, the issues are still the same. Please find enclosed pictures I took at the end of November 2009. As you can see, black smoke is still coming out. I look forward to hearing from you on this matter. Dennis Joyce 263 Finney St. West Lorne 519 -768 -2694 MI/O W/PA LI TY RFC I VEC` "Sr EL fN :C 2 1 200a December 23, 2009 Municipality of West Elgin 22413 Hoskins Line, PO Box 490 Rodney, ON NOL 2C0 Attention: Ms. Norma Bryant Clerk Ministry of Transportation, Ontario Rehabilitation of Four Bridges over Highway 401, GWP 141 -99 -00 Detailed Design and Class Environmental Assessment Dear Ms. Bryant: Thank you for providing comments on this project. We understand the West Elgin Council is concerned about the impact of the project on the provision of emergency services in your municipality. A meeting was held with local emergency services providers, municipal representatives and student transportation providers on October 21, 2009 to review the project and provide information on construction timing and staging. Chief Andrew Kieraszewicz attended the meeting on behalf of the Rodney Fire Department. The need to maintain access to Highway 401 during construction for emergency services was discussed. Following our meeting, construction staging was further reviewed and has been revised so that full closure of the on -ramps at Furnival Road will only be required for short durations to complete paving operations. It is anticipated emergency vehicle access to Highway 401 can be accommodated during those closures. The contract will require that regular meetings be held with emergency services providers throughout construction and advance notice of any ramp closures be provided. As presented at the Public Information Centre, rehabilitation of the Furnival Road Bridge will be completed in 2010 and work on Blacks Road will be completed in 2011. One lane of traffic will be maintained in each direction on FumivaI Road during construction and full closure of Blacks Road will be required. ...continued LA DILLON CONSULTI 130 Dufferin Avenue London, Ontario Canada 1VGA 5R2 Mail: Box 426 London, Ontario Canada NiGA 4W7 Telephone (519) 438-6192 Fax (519) 672 -8209 Dillon Consulting Limited Municipality of West Elgin Page 2 December 23, 2009 As outlined in the initiation notice and at the Public Information Centre, MTO is considering stepping -down the project to a Group C project under MTO's Class Environmental Assessment. No significant concerns have been raised by the public or other agencies to date and the project is anticipated to have limited impacts on the environment. It is anticipated a Notice will be published in early 2010 outlining MTO's decision to step -down the project. The step -down process includes a 30 -day review period of the decision, during which affected parties may request MTO reconsider its decision and continue to classify the project as a Group B. If the project is stepped -down to a Group C project, an Environmental Screening Document will be prepared (for MTO internal use), and there will be no further opportunity to request that the project be re- classified to an Individual Environmental Assessment. Yours sincerely, DILLON CONSULTING LIMITED Sabrina Stanlake, RPP for Jeff Matthews, P.Eng. Project Manager SNS:tlk Our File: 09 2128 cc: Chief Andrew Kieraszewicz, Municipality of West Elgin Brian Goudeseune, MTO Bob Felker, MTO December 18, 2009 Municipality of West Elgin Council Representatives P.O. Box 490 Rodney, ON NOL 2C0 Dear Council Members Rodney Aldborough Agricultural Society P.O. Box 130 Rodney, ON NOL 2C0 M .I LIp Y Oi Y CT +.GIRL EA 2 2009 The Board of Directors of the Rodney Aldborough Agricultural Society is in the process of planning and organizing a quiz night Saturday January 30, 2009. The proceeds from this event will go the Agricultural Society to help off set fair expenses. The quiz night will be held at the rec centre in Rodney. The fair board members with Smart Serve Training will provide the bar service. We trust you will give this request due consideration and will send us written approval and a Municipal Liquor application form at your earliest convenience. Please contact me at 519- 768 -1858 if you have any questions and/or concerns. Thank you. Yours truly, ht e McLarty retary December 18, 2009 Municipality of West Elgin Council Representatives P.O. Box 490 Rodney, ON IDOL 2C0 Dear Council Members Rodney Aldborough Agricultural Society P.O. Box 130 Rodney, ON NOL 2C0 MUNICIPArffryr 21109 The Board of Directors of the Rodney Aldborough Agricultural Society is in the process of planning and organizing a quiz night on January 30, 2010 at the Rodney Recreation Centre. This letter is to seek approval from the council of West Elgin to waive the rental fees for the Recreation Centre for this event, Thank you for giving this request due consideration. Please contact me at 519- 768 -1858 if you have any questions and/or concerns. Thank you. Yours truly, Jyfi McLarty Secretary December 18, 2009 Municipality of West Elgin P.Q. Box 490 Rodney, ON NOL 2C0 Dear Council Members The Directors of the Rodney Aldborough Agricultural Society extend to each of you an invitation to the Annual Meeting for 2009, to be held at the Eagle Community Hall on Tuesday, January 26, 2009. Dinner will be at 6:30 p.m. followed by the meeting. The cost of the meal is $12.00 per person. Please contact me at 768- 1858 by January 15, 2009 to reserve your dinner ticket. Your continued support and assistance is important to us and we look forward to seeing you at the R.A.A.S. annual meeting. Yours truly, ,/June McLarty Secretary RODNEY ALDBOROUGH AGRICULTURAL SOCIETY P.O. Box 130 Rodney, Ontario, NOL 2C0 7 €r,Etrir, j 1 To the Council of the Municipality of West Elgin, On Saturday Mar 13, 2010 the Rodney Kiwanis Club is planning on hosting a card party to raise money for community services. We have booked the community center from 6- 1 1pm in Rodney to hold the event. T am writing to ask if council will consider waiving the cost of hall rental to allow this event and control our expenses. Thank you for our consideration. Sincerely, Dave Kelly PO Box 102 Rodney, NOL2C0 519 785 0415 Rodney Kiwanian cc: Serge Lebedz President Rodney Kiwanis Club cc. Ron Downie Treasurer Jan. 6 2010 ic1itt, 1e,S7 t L''y+ I J AN a j7tst r West Elgin Chamber of Commerce Minutes for 7 Dec 09 D L Restaurant Business After 5 event commences at 5:00 PM. Grace McGartland Bernie Wiehle made a presentation on behalf of the international Plowing Match, requesting volunteer assistance to involve West Elgin in potential spin- off benefits. Gordon Hall of the Elgin Business Resource Center provided an update on how they can assist businesses with resources finances. Attendees Pam Jesper Andersen, Heather Bell, John Diane Slaats, Louis Arvai, Fran Tina Nash, Ed Kim Markham, Nicole Hibbs, Rita Tom Hurley, Julia Lawrence, Robert White, Lisa Don LaChance, Gordon Hall, Libby Barrett- Futcher, Bernhard Wiehle, Iris Keith Fretter, Jonathan Wolf, Grace McGartland, Nancy Mott, Irene Puddester. Welcome from Chair Keith Fretter welcomed guests and members to our regular meeting, held after our second Business After 5 event. Approval of Minutes Approval of the agenda was moved by Ed Markham, seconded by Libby Barrett- Futcher, and carried. It was moved by Robert White, seconded by Jonathan Wolf, that the Minutes be accepted as presented Carried. Business arising from previous meeting None. REPORTS Correspondence: Business Beat, Chamber Group Insurance Plan, Elgin County Tourism Services membership application, Volunteer Service Awards nomination request, Industry Canada Small Business Quarterly, various membership applications renewals, etc. Letter from Rodney Horticultural with their membership dues. Committee Reports: Treasurer: Ed Kebbel not present, but provided a written report showing a balance of $11,106.27. Membership: Presently stands at 50 paid up members. Welcoming Committee: No report at this time some discussions in process. Tourism Economic Development: Robert reported that a committee of 5 has been formed that will be meeting prior to year end. The committee has been delegated to form the Business Recruitment and Expansion task force created by the Municipality of West Elgin, as part of the Community Improvement Plan. The committee will report on progress to both the Municipality and to the Chamber membership. At this time, Jonathan Wolf reported on a report by Kate Burns, and it was agreed this Ambassador Program should be followed up ASAP. Progressive By Nature This Elgin signature appears elusive. Although it has won an international award, receiving permission to use is difficult impossible. Inquiry regarding Seaside Development resulted in Bernie updating with the information hat they are awaiting a report from a drainage engineer. Jesper Andersen suggested West Elgin Chamber contact other Chambers of Commerce to write letter of encouragement and approval for this development to appropriate members of Parliament. It was moved by Libby Barrett Futcher, seconded by Robert White, that the West Elgin Chamber of Commerce contact other Chambers of Commerce in the area to request director level support for the Port Glasgow development Carried. Business After 5: Libby Barrett Futcher, the organizer, declared the meeting a success. Community Improvement: Ed Markham had no report, but spoke to Adam, and will follow up in January. Keith described the challenges of the community Improvement mandate. Website Committee: Ed reported that the website is behind schedule by about two weeks, but otherwise developing well. Look for the formal launch in January! Other Business Robert White has a person in mind to mastermind the Ambassador Program from the west end, but has no announcement as yet. Suggested that this person work with someone from the WECoC. Jesper asked "Why should I join, and what are the benefits Keith replied, describing the social interaction, OCC benefits, including insurance coverage, links for website by category with ability to develop individually and make own changes, networking opportunities, ability to refer customers within the membership, etc. Adjournment: It was moved by Robert White that the meeting be adjourned. Please Note: See you 5 Jan 2010 Happy New Year! Website address www.westelginchamber.ca 1 2009 COUNCIL REMUNERATION AND EXPENSES As per Section 284(1) of the Municipal Act Municipality of West Elgin By -law 200718 NAME REGULAR SPECIAL MILEAGE CONVENTION TOTAL MEETINGS MEETINGS WARWICK, Graham $3,930.00 $6,995.00 $1,820.36 $0.00 $12,745.36 WIEHLE,Bernhard $2,057.00 $9,929.00 $2,201.55 $1,368.00 $15,555.55 BALINT, Trudy $2,100.00 $11,349.00 $1,904.90 $1,692.68 $17,046.58 BODNAR, Mary $2,100.00 $8,818.00 $1,062.53 $736.05 $12,716.58 WOLF, Jonathan $1,925.00 $9,461.00 $2,026.04 $1,624.68 $15,036.72 TOTALS $12,112.00 $46,552.00 $9,015.38 $5,421.41 $73,100.79