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January 26, 2010 AgendaPAGE 1 -50 51 -54 55 -80 NOTICE: ORDERS OF THE DAY FOR TUESDAY, JANUARY 26, 2010 9:00 A.M ORDER January 29, 2010 February 16, 2010 February 21 -24, 2010 1st Meeting Called to Order 2nd Adoption of Minutes December 8 12, 2009 and January 12, 2010 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION: 10:15 a.m. Yfactor representative Anya Codack see report titled Highway 401 Municipal Decorative Display (to be included on Friday Fax) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED 2:00 P.M. Ontario Trillium Foundation Grant Announcement Aylmer Old Town Hall Library 9:00 A.M. County Council Meeting 2010 ROMA/OGRA Conference (Fairmont Royal York Toronto) Staff Reports (ATTACHED) REPORTS OF COUNCIL AND STAFF January 26, 2010 2 Director of Community and Cultural Services Change of Funding Status for Public Art Centre St. Thomas Elgin Arts Centre Annual Report 26 Manager of Planning Elgin County Official Plan Program (Powerpoint) 38 Library Coordinator, Community and Cultural Services Results of 2009 Food for Fines Campaign 40 Curator, Elgin County Museum Museum Advisory Committee 2010 Appointees 42 Director of Community and Cultural Services Photograph Book and Atlas Pricing 44 Director of Community and Cultural Services Library Rural Development Officer 45 Director of Community and Cultural Services Renovations to Lounge /Lunch Room 47 Administrative Services Coordinator Community Adjustment Fund Applications 48 Director of Senior Services, E /M, BN, T/L 2009/2010 Late Career Nurse Initiative 49 Director of Financial Services 2010 Request for Grants and Loans General Manager, Economic Development Highway 401 Municipal Decorative Display (To be included on Friday Fax) Economic Development Marketing Communications Coordinator London Food and Wine Show (To be included on Friday Fax) Director of Engineering Services— Dexter Line Environmental Assessment Update (To be included on Friday Fax) 1 E1gr11t_(;u. i .F/0,;(11351v4 L.j t rury FROM: Brian Masschaele Director of Community and Cultural Services DATE: January 14, 2010 SUBJECT: Change of funding status for Public Art Centre INTRODUCTION: DISCUSSION: REPORT TO COUNTY COUNCIL Council currently provides an annual grant to the St. Thomas -Elgin Public Art Centre (STEPAC) in the amount of $30,000. Given the importance of this funding to the institution's viability, and the close partnership forged with the County, this report recommends that annual funding for 2010 and beyond be considered an operational expense as opposed to a grant. It furthermore recommends that this amount be added to the 2010 operating budget and future budgets of the Department of Community and Cultural Services. In recent years County Council has provided an annual grant to STEPAC to support activities. In 2009, this figure amounted to $30,000 and the same amount is requested again in 2010. The City of St. Thomas also provides STEPAC with annual grant funding which in 2009 amounted to $71,000 with the same amount requested in 2010. These sources of revenue are critical to STEPAC's viability. County Council's on -going funding is a recognition of the important role that the Centre plays in the cultural diversity of the County and as a tourist attraction. Council's vision and support has also enabled the Department of Community and Cultural Services to forge a very close working relationship with STEPAC over the past few years, including (but not limited to) the following projects: "They Served, We Will Remember Them a collaborative exhibit based on paintings, photographs, letters and memorabilia from the collections of the Archives and Museum commemorating the 90 Anniversary of the Armistice for the First World War. "Alma Collage A Visual Journey" a journey through artwork and photographs from the Elgin County Archives which travelled to the Springfield Library, Port Stanley Library and the Shedden Library. Life and Leisure on Lake Erie Elgin County Museum. The Centre loaned artwork to the Museum to enhance the exhibition. Production of a publication documenting the history of the Art Centre and its permanent collection using the resources of the Archives and Museum. This has been distributed to all County libraries, as well as secondary, public, and separate schools in St. Thomas and Elgin County. The Art Centre will also participate in the International Plowing Match in 2010 to provide a hands -on activity that will relate the visual arts to agriculture. Furthermore, STEPAC provides extensive and innovative programming to elementary and secondary students in the County and City. Over 2400 students participated in school programs led by the Centre during the 2008 -2009 school year. As a result of this close partnership, and given that the County's annual funding is critical to the viability of the Centre, staff recommend that this support be considered an operational expense rather than an annual grant. In making this recommendation, it is hoped that the City of St. Thomas will take a similar approach so that STEPAC can be assured of stable funding for the foreseeable future. It is furthermore hoped that this approach will create a precedent for the City's funding of tourism services operated by the County. CONCLUSION: It should be stressed that this change pertains only to the County's funding mechanism and does not have any impact on the County's overall budget for 2010. The amount of funding will be maintained at the 2009 level of $30,000 unless Council authorizes otherwise. Furthermore, it does not change the level of accountability required from the Centre for this funding, particularly the provision that a member of County Council serve on STEPAC's Board of Directors. RECOMMENDATION: THAT annual funding to the St. Thomas -Elgin Public Art Centre in the amount of $30,000 be added to the 2010 operating budget and future budgets of the Department of Community and Cultural Services thereby discontinuing the need to provide an annual grant; AND THAT any subsequent requests to change the amount of annual funding be brought forward for Council's approval. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services Approved -fa bmission Mark Chief Administrative Officer the mI tam on of the St. Thomas -Edgi,n Fab iirst Centr'te to enQoalvae and prsomote an appreQtatton for' and sapporl the praQttQe of the vtsaali arts tn St. Thomas and E,I127An County throah a var'tety of ekhtbilttons, edaQP.tton pr'ogr'ams and throah the preselvvatton of a per'manent QolleQtton. r t 2009 Vision A vision is like a horizon, in that it provides a foreword point that all stake- holders can galvanize their participation and support around. Also, like a horizon that change as one gets closer, a Vision needs to be flexible and reflect the fact that the organization works within a high change environ- ment as it moves forward. The following vision was developed for the St. Thomas -Elgin Public Art Centre: The St. Thomas -Elgin Public Art Centre is recognized as a premier Art Centre in Southwestern Ontario. Its' permanent collection and compelling exhibition schedule have made it a vital teaching and learning resource for artists, students and the public. The value in the Art Centre is as an exciting and precious resource, as well as a key tourist destination. Stu- dents, Staff, residents and visitors view the Art Centre as a stimulating and provocative forum for the exploration of art and ideas. Our wish is to give St. Thomas, Elgin, and surrounding area the opportunity to participate in the arts. Mission It is the mission of the St. Thomas -Elgin Public Art Centre to encourage and promote an appreciation for and support the practice of the visual arts in St. Thomas and Elgin County through a variety of exhibitions, edu- cation programs and through the preservation of a permanent collection. Values The St, Thomas -Elgin Public Art Centre values the visual arts as a vital ele- ment in the life of our community. The Arts, in their many forms, pro- vide a vehicle for developing and expressing creativity, a tool for growth, and a means of connecting people to their community. We regard meaningful and productive engagement with the commu- nity and the citizens of St. Thomas, Elgin County, and the region as a high priority. We believe that art is a vital cultural resource that stimulates people to think reflectively and critically about their world. We value the exploration and sharing of knowledge and ideas. We value arts in education and view these opportunities as essential to the intellectual and creative development of every citizen. We support the creation of partnerships and collaborations to achieve our goals. We are accountable in everything we do with our visitors, our members, our donors, our funders and the Public at large. We value and respect its employees and volunteer and the contribu- tions they make. 3 Table of Contents Executive Director's Report 4 Images 5 -7 Exhibitions 8 -9 Publications 10 Loans .11 Acquisitions 11 -13 Education and Programs 14 Marketing 14 In the Works 15 Gift Shop 16 Audience Engagement 17 Staff, Volunteers, Partners 18 Sponsors, Donors 19 Members 20 -21 Images 22 Executive Director's Report The St. Thomas -Elgin Public Art Centre is thrilled to be celebrating its' 40th anniversary. A leader in present- ing works from local, regional, national and international artist, which have a direct influence on St. Tho- mas, the County of Elgin and surrounding areas, with the mission to promote and educate our community through exhibitions, educational programs and the preservation of a permanent collection. Our 40th Anniversary provides an important opportunity to reflect upon our past success, thank those who have contributed so strongly to our efforts, and to celebrate our future promise. Throughout 2009, we will offer diverse programming that will highlight the accomplishments of the Art Centre. We would like to rec- ognize and honour those leaders that have given tirelessly to our work, embrace other community arts or- ganizations while sharing our vision for a future focused on the arts, education, and our community. The celebration will culminate with a incredible exhibition entitled "40 Years a timeline exhibition showcasing a selection of works from the permanent collection, that not only defines who we are, but exemplifies the incredible talent in our community. With the tradition of supporting the work of our many local artists, the Art Centre has something for every- one. For 40 years the Art Centre has been know for its support of Canadian work that both challenges and entertains. By celebrating all forms, we have given St. Thomas and Elgin County a window into the lives of our own citizens, and that of other Canadians. The collection demonstrates the strong commitment to the arts by the St. Thomas and Elgin County Community. Beginning with the purchase of Clark McDougall's Talbot Street 1964, it has grown to over 900 works from many well known artist such as Walter Redinger, Ed Zelenak, Ron Kingswood and Patrick Landsley. Forty years of success provides a strong foundation on which to build, one that will allow us to achieve our purpose of becoming a valuable cultural locale where art, ideas and knowledge are shared, and a new gen- eration of artists, patrons and art lovers, make a lasting impact on our community. We invite our donors, friends, community arts partners and local arts organizations to participate in our 40th Anniversary Celebra- tions to reflect on our past achievements and celebrate the future of the St. Thomas -Elgin Public Art Centre and the community we serve. I wish to congratulate and thank everyone involved, in the success over the past 40 years. This has been a busy year with the Board, management, and staff working hard and closely together to achieve a common goal, that of providing excellence in he visual arts to both our members and the public at large. I would like to thank all those in the community who continue to support us both fiscally and in a volunteer capacity, and those who attend our events and programs and visitor exhibitions. Our donors, private and public, play a very important role in supporting the Art Centre and we thank them all. I would also like to thank the STEPAC staff and Board who, over the last two years, have made my role as Executive Director both a pleasure and an experience. Our achievements would not be possible without the generous support we receive from the County of El- gin and the City of St. Thomas. Thank you! 4 Fanshawe Faculty Exhibition Gerald Pas March 14 to May 2, 2009 Photo: Impala Image Works ausenberg a "of air, spirit, soul" nuary 17 to March 8, 2009 Photo: Impala Image Works Stanley Lewis Stone Cut Prints New Acquisitions 2009 Exhibitions Pamela Williams In the Midst of Angels Photography Main Gallery January 17 -March 8, 2009 Esther Rausenberg Anima "of air, spirit, soul" Photography Wimbush Gallery January 17 -March 8, 2009 Human Emotion Curated by Co -op Student Jordan Brisseau Selections from the Permanent Collection Timken Gallery January 17 -March 8, 2009 Fanshawe College Faculty Exhibition Celebrating 40 Years of at Fanshawe Main Gallery /Wimbush Gallery March 14 May 2, 2009 I Spy an Alphabet in Art Interactive scavenger hint geared towards children jk -12 Selections from the Permanent Collection Timken Gallery March 14 -July 1,2009 National Student Art Competition 2009 National competition Winners Brian VandeVelde, Monique Bedard, and Laura Acosta Main Gallery Wimbush Gallery May 9 July 4, 2009 Celebrating 40 Years Selections from the Permanent Collection Main Gallery Wimbush Gallery July 11 September 5, 2009 40 Years in Images Timken Gallery July 11 September 5, 2009 Supported by the Elgin County Archives, Don and Hazel Williams Charitable Foundation, Women's Com- mittee STEPAC, and the Ontario Trillium Foundation. Mark Milroy Landscapes Lost Found Main Gallery September 12 October 31, 2009 Sponsored by the Women's Committee STEPAC Martha Eleen High Tech Road Wimbush Gallery September 12 October 31, 2009 Fall Art Auction Preview November 1 6, 2009 Local Artists supporting the Art Centre! Main Gallery Wimbush Gallery Francis Caprani THE BODY Main Gallery November 14, 2009 -January 2, 2010 8 a drawing show... Walter Redinger, Ron Kingswood, Gerald Pedros, Leslie Sorochan and Joe Di Leo Wimbush Gallery November 14, 2009 January 2, 2010 St. Thomas -Elgin Artists' Guild Feature wall January Heather Keating St. Thomas February June Anne Reid, St. Thomas March Daniel Brassard, St. Thomas April Jan Versteeg, Elgin May Carolyn McLeod, St. Thomas June Sharon Veldstra, Elgin July Dorothy Purchase, St. Thomas August Linda Jones, Port Stanley September, Ethel Mitrovik, St. Thomas October Permanent Collection November Vivian Tserotas, Elgin County December Judy Ross, St. Thomas I D a drawing show... November 14 to January 2, 2010 Photo: Impala Image Works Esther Rausenberc) Ana VVieselgren nshawe Faculty Ex10bi ch14to May 2. 000 Publications Publications present the research and scholarship surrounding the exhibitions. The documentation of STEPAC exhibi- tions in catalogues is an important aspect of the Art Centre's mandate, extending the work of artists and scholars to wider audiences. Exhibition booklets enable visitors to take home a permanent reminder of a particular show. Exhibition Catalogues Esther Rausenberg Anima "of air, spirit, soul." Essays by Sylvia Curtis Norcross and Laura Woermke National Student Art Competition 2009 Essay by Laura Woermke Celebrating 40 Years Selections from the Permanent Collection Essay by Laura Woermke Funded by the Ontario Trillium Foundation and St. Thomas -Elgin Community Foundation. The funds have provided that we issue a copy of the publication free of charge to all public and secondary schools and libraries in St. Thomas and Elgin County. ISBN 978 -0- 9782953 -1 -8 Schools: Sparta PS, Springfield PS, Summers' Corners PS, West Elgin Sr. PS, Arthur Voaden SS, Central Elgin PS, East Elgin SS, Parkside Collegiate Institute, West Elgin SS, St. Joseph High School, Assumption, St. Thomas Community Christian School, Faith Christian Academy, Balaclava St PS, Davenport PS, Dunwich- Dutton PS, Edward Street PS, Elgin Court P5, Forest Park PS, Homedale PS, Locke's St P5, McGregor P5, Mitchell Hepburn PS, Myrtle St P5, New Sarum PS, Port Burwell PS, Port Stanley P5, Scott Street PS, South Dorchester PS, Southwold PS. Libraries: St. Thomas Public Library, Aylmer Old Town Hall, Bayham Township, Belmont, John Kenneth Galbraith (Dutton Branch), Fred Bodsworth (Port Burwell Branch) Port Stanley, Rodney, Springfield, West Lorne. MARS MIL L L O S T ANDSCAPES FOUND 5[ Tio;n. +j- Ii;ili f writ., i N.d 1:. ADter tob'sf ,20009, J4 T, Oh+ +sii P'i'J nl Ai,:n T. di6.4 +rSF Ike HI*4Vibm 0'1 10 CUM M 111 11 111 b; l•.IIII!I .&k:It1 Loans Elgin County Museum Life and Leisure on Lake Erie May 31, 2009 Clark McDougall, Untitled Port Stanley, Paul Schleusner, Harbour Evening, Port Stanley, Painting, Elizabeth Lambe, Port Stanley, Painting, Roy Morris, Port Stanley, Painting St. Thomas City Hall Mary Rose Sanderson, Glorious Gloriosas, painting, William St. Thomas Smith, Ontario Beech Grove, painting, William St. Thomas- Smith, Kettle Creek Valley, painting, Carolyn Curtis, Out elm Street, painting, Clark McDougall, Turning Colours, painting, Roy Morris, Dogwood, painting, Joseph Szabolcs, Fishing Boats in Kettle Creek, painting St. Thomas Armouries Harry Wilkinson, Col. Chamberlain, painting Acquisitions 2009 Aldan Urquhart Carl the Capitalist Clown Watercolour/ collage on paper 11 "x 17" 2001 Aldan Urquhart Literary Larry Watercolour/ collage on paper 11 "x 17" 2001 Aldan Urquhart Peter Bee Watercolour/ collage on paper 11 "x 17" 2001 Aidan Urquhart Wacky Wanda Watercolour/ collage on paper 11 "x 17" 2001 Aldan Urquhart Adventures in Banff #1 Watercolour/ collage on paper 4 "x 6" 2000 Aidan Urquhart Adventures in Banff #2 Watercolour/ collage on paper 4 "x 6" 2000 David Bo /duc Yellow Room Oil on Canvas 58 "x 50" 2005 David Bolduc 215 Spadina #1 Acrylic/ collage on paper 20 "x 16" 1997 David Bolduc Spring #6 Watercolour on paper 18 "x 19" 2002 Alex Cameron Five Views from Olympus #3 Watercolour on paper 22 VI" x 30" 1982 Alex Cameron Double Sphere Acrylic on paper 30 "x 22 3/4" 1998 Alex Cameron Landscape Oct 1980 Watercolour pastel on paper 32 "x 23" 1980 Alex Cameron Cambaran Mystic Oil on Canvas 56 "x 50" 2002 Greg Curnoe A Canadian Patriot Worship Ink/ Pen on paper 16.25 cm x 59.38cm 1986 Greg Curnoe Incident Ink on paper 42.5 cm x 55 cm 1964 Greg Curnoe America Lithograph on paper 62 cm x 45 cm 1999 Greg Curnoe Untitled "Purple Circle" Watercolour on paper 27.5cm x 35cm 1990 Walter Redinger Untitled Fiberglass Sculpture 92cm x 81cm x 21 cm Greg Curnoe While Looking at a 98 Olds Mixed Media 160cm x 120cm Patrick Thibert Icarus #3 2/5 Bronze 2006 Suzette Terry Tower of Babel M/xed Media on Canvas 4 "x 6" 2007 Stanley Lewis Touch of Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Elevation 1971 9/35 61.5 cm x 46 cm Stanley Lewis Encounter with Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Arrival With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Division 1971 9/35 61.5 cm x 46 cm Stanley Lewis The Hermit With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Separation With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Apparition 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Movement 1971 9/35 61.5 cm x 46 cm Stanley Lewis Expanding With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis The City With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Two Figures With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Lune of Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Touch of Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Mask With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Echo 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Force 1971 9/35 61.5 cm x 46 cm Stanley Lewis Celestial Relation 1971 9/35 61.5 cm x 46 cm Stanley Lewis Seated Figure With Celestial Light 1971 9/35 61.5 cm x 46 cm Stanley Lewis Escape with Celestial Light 1971 9/35 61.5 cm x 46 cm 11 Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Stanley Lewis Woman With Celestial Form Celestial Wanderer Celestial Meditation Figure With Celestial Form City-Life With Celestial Light Celestial Concept The Tide With Celestial Force Melancholy of the Ancient Lunar Enchantment Still Life (Israel) Lovers of the Night Spirit of the Astronomer Exotic Night Figures of the Night The Meditative Life Towards the Unknown The Meeting Facing the Unknown Lunar Attraction Threshold of the Infinite Samson View of the Desert Cain Noah The Dust Storm Exodus The Window Tree Spirit Contemplation Memory of Hiroshima Tree Spirit I,II,III,IV, V, VI Nostalgia Couple The Kiss The Wanderer Withdrawal Aging Falling Boulder Perspective VIII The Hermit XI Prison Dawn Prison Mirror Towards the Light City Air Dusk Nascent The Steel Mill Workers Dawn Loneliness Departure Genesis Inside the City City Fume City Scape Marcel Bellerive Barbe Grise 1979 78/10 Marcel Bellerive Barbe Rousse 1979 78/1 Paul Vanier Beau lieu La Cafetiere 1956 E. Paul Vanier Beaulieu Nature morte fleur et mortier 1956 E. Paul Vanier Beau lieu Jeune fille en Provence 1951 E. Paul Vanier Beaulieu Jeune fille a /'olivier 1951 E. Paul Vanier Beau lieu Tige de pommier 1948 E 1971 9/35 61.5 cm x 46 cm 1971 9/35 61.5 cm x 46 cm 1971 9/35 61.5 cm x 46 cm 1971 9/35 61.5 cm x 46 cm 1971 9/35 61.5 cm x 46 cm 1971 9/35 61.5 cm x 46 cm 1971 9/35 61.5 cm x 46 cm 1964 27/48 46 cm x 61 cm 1964 18/50 46 cm x 61 cm 1964 16/45 46 cm x 61 cm 1964 16/50 46 cm x 61 cm 1964 17/50 61 cm x 46 cm 1965 16/50 61 cm x 46 cm 1965 31/50 61.5 cm x 46 cm 1965 16/50 61.5 cm x 46 cm 1965 16/50 61,5 cm x 46 cm 1965 16/50 61.5 cm x 46 cm 1967 15/35 61.5 cm x 46 cm 1967 17/35 61.5 cm x 46 cm 1967 9/35 61.5 cm x 46 cm 1968 16/35 61.5 cm x 46 cm 1970 26/35 46 cm x 61.5 cm 1970 20/35 46 cm x 61.5 cm 1970 24/35 46 cm x 61.5 cm 1970 30/35 46 cm x 61.5 cm 1970 18/35 46 cm x 61.5 cm 1971 16/35 61.5 cm x 46 cm 1971 27/35 61.5 cm x 46 cm 1971 13/35 61.5 cm x 46 cm 1971 30/34 61.5 cm x 46 cm 1977 27/75 61.5 cm x 46 cm 1972 20/45 61 cm x 46 cm 1972 24/40 61 cm x 46 cm 1972 14/40 61 cm x 46 cm 1972 32/35 61 cm x 46 cm 1972 5/40 61 cm x 46 cm 1972 10/40 61 cm x 46 cm 1973 26/40 61 cm x 46 cm 1982 26/35 46 cm x 61 cm 1982 AP 46 cm x 61 cm 1975 24/45 61 cm x 46 cm 1975 3/45 61 cm x 46 cm 1975 5/50 45.5 cm x 30.5 cm 1968 6/35 45.7 cm x 61 cm 1968 29/35 45.7 cm x 61 cm 1968 13/30 45.7 cm x 61 cm 1968 8/35 45.7 cm x 61 cm 1968 32/35 45.7 cm x 61 cm 1968 19/35 45.7 cm x 61 cm 1968 32/35 61 cm x 45.7 cm 1968 33/35 61 cm x 45.7 cm 1968 9/30 61 cm x 45.7 cm 1968 25/35 61 cm x 45.7 cm 1968 32/35 61 cm x 45.7 cm 1968 21/35 61 cm x 45.7 cm 0 51 cm x 6.4 cm 00 51 cmx6.4cm A. 45.5 cm x 56 cm A. 45.5 cm x 56 cm A. 19 cm x 28.5 cm A. 19 cm x 28.3 cm A. 38.5 cm x 28 cm 12 Paul Vanier Beaulieu Profit de jeune fille en Provence 1951 E.A. EA. 25. cm x x 38 cm 25 Paul Vanier Beaulieu Tete d'homme 1950 23/30 38 cm x 28.5 cm Paul Vanier Beaulieu Paul Vanier Beaulieu Nature e morte aux cerises 1950 E.A. 25.2 cm x 33, cm Ron Milton Not Threatened the Ice Watercolour on l on Linen 33ape75'? 2008 2007 Ron Milton Wh John McGregor Untitled Acrylic on paper 26"x 20x 11" 992 Nazuo Nakamura Untitled Etching on paper Duncan DeKergommeaux #88 Oil on Canvas 36 "x 28" 1965 Patrick Landsley Tree in Garden Pen /Ink/coloured ink on er111 ""x 21960972 Clark McDougall Fences, Watson's Farm Felt tip pen Harold Town Groucho Harpa Cartouche Oil on canvas 20 "x 26" 1986 Ray Mead Tokaida Acrylic on board 21 5/16 "x 29 1/8" 1985 William Ronald Untitled #10 Acrylic on canvas 8 "x 10" c. 1990 William Ronald Untitled #9 Acrylic on canvas 8 "x 10" c. 1990 acrylic 20 /z x 16" 1996 Ed Zelenak Knowles Ti Tracks t Charcoal on paper study #1 Tin alloy cast a 22"x c 30" "x Ed Zelenak Ra s Voyage, Ron Kingswood Cresting Waves Oil on canvas 70cm x 70cm 2002 Ron Kingswood The Beach Oil on canvas 77 "x 68 "2003 Ron Kingswood Winter Stream Oil on Canvas 53 "x 53" 1994 Ron Kingswood February 011 on Canvas 64 "x 64" 1994 Ron Kingswood Summer Landscape Oil on Canvas 62 "x 62" paper 30 "x 22" 1998 Brian Saby Untitled Ester Rausenburg Token Photograph Brian Saby Untitled #2 Bridge Two Architectural Geometric work Mitred Media on paper 30 "x 22" 1998 paper 0 Brian Saby Untitled #3 Bridge Two Architeca- Geometric work Mixed Media on Geometric work Mixed Media on pap 3x 22" 1998 22" 1998 paper 30 "x 22" 1998 Brian Saby Untitled #4 #5 Bridge Two Architectural er 30 "x 22" 1998 Bridge Two Architectural Geometric work Med Brian Saby Untitled #6 Bride Two Architectural Geometric work Mixed Media on pap Brian Saby Untitled #6 9 Brian Saby Untitled #7 Bridge Two Architectu Sicm�962 Media on paper 30 "x 22" 199 Louis Jaque RCA Projection Spectrale Oil on Canvas IOOcm Louis Jaque RCA Modulation Catoptrique #1 Oil on Canvas 130.4 cm x 162.5 cm 1967 13 Education and Programs Centre tours. closely talks. School r to d e Art rograms that enhance our vs tors' enjoyment of the exhibitions. With Centre works closely fah the curator e p p the new with our ex h ib itions. This wi ll a new digital ll provide additional informat information, it does not duplicate the information important artists on the wall cluded with our exibll r labels, but adds yet another layer of interpretation of the art on view. Adult Programs ing and enjoy- Over the last year the art centre has provided s inner talks have been provided to the University n's Club, b, ment of art through several programss, tours a d talk The St. Thomas- Executives, Friends of the Woodstock Art Gallery and the Women's committee. Life Drawing with Diane Lademer held on skill but d also in printmaking Centre, 3-dimensional both offered or tunity to develop not only their drawing valuable critics of the students works and encouraged development. einner and the Watercolour instruction with Heather Keating, offered s no of ouraongestbunning b and well attended by d was offered a spring, fall and winter session. This Music Events at the Art Centre Olenka and the Autumn Lovers The Goodlovlies Mark Sabos Redinger Band School Programs rovidin greater access to the STEPAC exhibitions through The school programs looks to facilitate lifelong learning by p g g 00 programs 200 school the in this our most successful students participated in our School Taught by professional educators and artists, classes h n- cluded sculpture pture year, x eding this our The he u dents are provided p mixed with a tour of the cur current collage exhibitionand a h hands-or based ac vity. The Art Centre The students like to thank their educational rohidee wi a tour cational par Home and Connie Ggeger. Restoration, Optimist Club of Fingal and Shedden, Centennial Sports Club, Williams Funeral Every year the Art Centre provides the opportunity for young students to experience art making in a friendly environment. Summer Art Classes at the Art Centre Classes included: Sandy's Circus Alexander Calder's Art Famous Artists, Drawing Painting, Morning Workshops Art from Around the World, Afternoon Workshops Colla esA Apure, RecycledoArthDaily Workshops (Mon Art TalesuTues mats, Wed Landscapes, Thurs Robots, Fri 3 -D Art, Wed Masks, Thurs Cities, Fri Summer time), Art Movements Printmaking. Offsite Programs The Art Centre has provided free art based a n Horse F stnvala T the ctivities Family Art to create and Public School), gather! Family Fun Day (Wellington St PS) and the Iron Marketing and Communications The Art n e ws e t w a s significant esgned in the fall of 2008, tr it from the members x 1 formatbto lit. The newsletter wa g opportunity to sign up for the a more compact 8.5" x 5" size. Members and visitors also have the opp Y g p Art Centre's e-newsletter and wn e r enabling o eliminate s paper. o reach Ou greater audience. presence s ncreased with a fan page on Facebook, Tw Online giving Canada Helps has quality successful es ltfor our with donations to our educational pro- grams allowing us to provide Open 2009 was held on October 17 and 18, 2009. The Art Centre offered guided and self guided tours of the provided. Families lies prod aced historic collection vault. Up in recycled materials! the studio, d FREE of family activities were provided. 14 flickr STEP into the art centre To promote the Art Centre through the digital and online world. We will be hosting an online photo contest. STEP into the art centre. What's the purpose of this photo contest? STEP into the art centre is a free photography contest held by The St. Thomas -Elgin Public Art Centre. The goal is to find photography taken at the Art Centre by visitors that depict how you, the visitor, have shared your Art Centre experience with friends and family. The Art Centre will then select the winning photograph, which will be used in the STEP into the art centre marketing campaign. hi the Works! The Art Centre will be working along side the Elgin County Museum to bring an exhibition of Clark McDougall's Barns to be held at the Museum for the International Plowing Match in 2010. In conjunction with this exhibition the Art Centre will have on display "Out of Town works by Clark McDougall from other locations. Exhibitions Al Sugerman Echoes January 9 to March 6, 2010 Main Gallery By combining a unified set of photographs, or a collision of photographs, Albert is attempting to show an estrangement between man /woman and his /her surroundings, other people, and time itself. Robin Masse Today I Will Inspire January 9 to March 6, 2010 Wimbush Gallery In every photograph I make, if you look very closely, you will see the soul of my subject as well as my own. I feel con- nected to the universe with every click of my shutter because who I truly am is at the heart of every picture." Robin Masse This exhibition will highlight and feature members from our community that inspire hope and unity. A lecture on the series will take place in January and will be offered free. Let's Face It Selections from the Permanent Collection January 9 March 6, 2010 Timken Gallery As an educational resource, images from the permanent collection have been selected to supplement the current exhi- bitions. Artists have long been fascinated with the human face including the representation of their own image. The portrait, in particular, remains a fertile vehicle for communicating both personal stories and universal concerns. This selection of works from the permanent collection reveals a wide range of response to the challenge of depicting one's own identity through realistic interpretation or symbolic representation. Great Beginnings Elementary (Exhibition of Elementary Students from St. Thomas and Elgin County) March 13 to April 17, 2010 Main Gallery Wimbush Gallery Great Beginnings Elementary! is part of our mandate and our commitment to support and promote the visual arts in our community with a focus on the next generation of artists. The goals of Great Beginnings are to support children's imagi- nation, exploration and learning, by raising awareness in schools and in local communities about the importance of in- clusion, creating greater opportunities and play. The Whale Family Selections From the Permanent Collection March 13 to April 17, 2010 Timken Gallery The Whale Family Selections from the permanent collection will supplement the current exhibition by raising the im- portance of family ties and influences. Unable to support a growing family, Robert Reginald Whale, his wife Ellen Heard and 5 children emigrated to Canada West (Ontario) in June 1852. They settled first in the rural village of Burford, then in 1864 moved to the nearby town of Brantford, where Whale established a family studio that employed his sons John Claude (1852 -1905) and Robert Heard (1857 -1906) and his nephew John Hicks Whale (1829- 1905), all 3 of whom went on to establish professional careers of their own. From this base they submitted work in various genres to the annual provincial fairs, winning many prizes, and travelled the western Ontario circuit as itinerant portraitists and landscape painters. Great Beginnings Secondary (Exhibition of Secondary Students from St. Thomas and Elgin County) April 24 to May 22, 2010 Main Gallery Wimbush Gallery Great Beginnings Secondary! is part of our mandate and our commitment to support and promote the visual arts in our community with a focus on the next generation of artists. The goals of Great Beginnings are to support children's imagi- nation, exploration and learning, by raising awareness in schools and in local communities about the importance of in- clusion, creating greater opportunities and play. William St. Thomas -Smith Selections from the Permanent Collection April 24 to May 22, 2010 Timken Gallery William St. Thomas -Smith Selections from the permanent collection will supplement the current exhibition by focus- ing on the life of the artist and his regional and national influences. St. Thomas -Smith is regarded the pride of St. Tho- mas and will demonstrate pride in our community. During his life, William "St. Thomas" Smith was regarded as one of the greatest marine painters and water colourists of his time. Smith immigrated to Beaverton, Ontario, near Lake Sim coe, as a child in 1869; he graduated from the Ontario School of Art in 1884. A few years later, he married one of his teachers and the couple settled in St. Thomas, where they taught painting to the young ladies at Alma College.Smith was elected Associate Member of the Royal Canadian Academy in 1902. Geometric Forms and Abstract Images Contemporary Works from the Permanent Collection May 25 to July 10, 2010 Main Gallery Wimbush Gallery The dr ama s th will el ict asking visitors to answer the question, What part of the images this and represent?' we characters, settings, re encourag- and dramas they dep By ing them to explore and imagine the art in ways that may give new meaning to the piece." RON KINGSWOOD July 17 to September 11, 2010 Main Gallery Wimbush Gallery Ron Kingswood is u for a painter Audubon magazine. In a t school and after, Kingswood K gsswood was heavilyinflue ced by fellow Canadian, Robe t with the work of Don Eck- Baee maf. During ihisera B o ver comthis success did not lea e hi highly m spiritual fulfilled. By the mid -eight s, Kingswood felt great change was ec necessary; ccess. However, t too paare r down the detail in his work and to paint in a more expressive and impressionistic fashion. As the detail in his paintings grew looser, the canvases grew larger. Ron Kingswood Photographs May 23 to July 10, 2010 Timken Gallery This exhibition will supplement the current exhibition and focuses on the influences of landscape photography on Ron Kingswood. Miami Artists (Jordan Massengale, Peggy Levison- Nolan, Harumi Abe) September 18 to October 31, 2010 noi ae asosts me one here The practical space, is pace: o comfortable chair? It is real, n imaginary. adebed? Is silence of space, Are you hiding in t? Is it fine...? noia, is so Does it smell like garlic and curry or fake flowers? Is it tacky with nostalgia? Clark McDougall "Out of Bounds" Selections from the Permanent Collection September 18 to October 31, 2010 Timken Gallery In partnership with the Elgin County Museum. This collaboration will highlight works that will be exhibited at the Elgin County mu- seum. Annual Fall Art Auction (Local Artist Preview) November 1 to November 6, 2010 Main Gallery Wimbush Gallery Mary Louise White November 13, 2010 to January 8, 2011 Main Gallery Wimbush Gallery pr s ent, working age paint, handmade oment. She ov dance between dualities: llusion reality, light and shadow, tillness fully ment, structure fully re and spontaneity. in tae went, f y og a an d medii ion greatly p her creative process. Inracknowledgeme juxtaposed of this, her Sanskrit yogic name often figures tices of es yoga and meditation greatly Mary Louise's art as signature. Still Selections from the Permanent Collection November 13, 2010 to January 8, 2011Timken Gallery This exhibition will supplement the current exhibition and will feature works from the permanent collection that demonstrate the evi- dence of contemplation in a work of art as they correlate to associations and interval. 2009 Gift Shop Report The One of a Kind gift shop at unds for the operations, but also gi is ves a unique opportunity to local artisans and shoppers t not only generates valuable f alike. Local en t b and Purchasing local one of a kind artwork has proven f r r to be a draw for shoppers and tourists g alike. The g shop s hoop p offers P g The a wide range of items from exhibition catalogues, books by local authors, original artwork, art cards, handmade jewellery and glass pieces and limited edition posters and prints. Our retailers Terry are Carroll, Dia D from h Doone Beach County and feature England, Robin Grindley, Kim H ghson, Betty Harm- Berry, Terry Carroll, Diane Dobson, Bonnie Jun Jim Lewis, n Joy L Re David Mw Beth Gail S ence, Terry Susan Melissa Lisa Philip, a Thyssen,Ten le Will, Passfield, Judy Ross, June Anne Reid, Jan Row, p mke and Mary Louise White. 16 Total Attendance April Aug Septembe October November December Visitors by Month January February p March 0 April May June July August September October November p December www.stepac.ca hits 424285 Twitter You Tube Views acebook Fans Audience Engagement 700 600 500 400 300 200 100 0 Visitors Tours/Off s ite Adult Classes Children's Gasses /Birthdays Openings /Even CI Facility Rentals -w■,1 0 0 2 N cn a. 0 N 0 C (6 (6 9 U) u- 0 U 0 0 U O Z co 0 0 u- IL L m Staff, Volunteers, Community Partners Staff Executive Director Curator Laura Woermke Educational Coordinator Sherri Howard Nicole Wood (Maternity placement) Administrative Assistant Jenny Couse Part -time employees (reception) Clara Hill Alley Shelly Olivia Thornton Melissa Colley Instructors Heather Keating Adult Watercolour /acrylic Instructor Diane Lademer Adult Life Drawing Instructor Linda Maskell Adult Life Drawing Instructor Kevin Lemur Children's Art Instructor Carrie McNulty Children's Art Instructor (Painting and Drawing) Katelyn Tippin Children's Art Instructor Andrea Bodo Summer Children's Art Instructor Volunteers Heather Williams Reception Curatorial Web presence Beth Spence Reception Kim Hughson Reception Kay Pocock- Reception Connie Gregor Research Ron Kingswood Fundraising Volunteer Report Every year volunteers contribute hundreds of hours to the St. Thomas -Elgin Public Art Centre and this year cer- tainly was no exception. The Art Centre has a foundation built on a strong volunteer base and this base has strengthened and solidified over our past 40 years in the community. Over the past year volunteers have made a difference at the Art Centre by greeting patrons as volunteer recep- tionists, gaining high school volunteer hours by assisting in our educational programs, marketing events and pro- grams, lending a hand at various fundraising events and assisting with ongoing projects. Our volunteers are dedi- cated individuals who share the common vision of the role of the Art Centre in the St. Thomas /Elgin and are devoted to their volunteer service. The Art Centre has volunteers ranging from young teen- agers gaining valuable experience to octogenarians keeping active, involved and connected to their commu- nity. Our reliable volunteer base is one that ensures the Art Centre will be able to meet our mandate for many years to come. Board of Directors Brent Shaw President Renee Carpenter Vice President Ken Gadsdon Treasurer Dan Reith Darren Reith Suzanne van Bommel Pat Johnson Kim Johnson Diane Lademer Laurie Locke John Hueston Helen Haddow Brenda Louws Alderman Heather Jackson Chapman County of Elgin Representative Sylvia Hofhuis Endowment Committee Donald Feruson Chair Laura Woermke Secretary Kathy Collier Fred Anderson Brent Shaw 18 Special Events Sponsors Redtail Sponsors Dundee Wealth AJM Contracting Fall Art Auction Sponsors Dr. Ken Faber The Lighting Shoppe RBC First Optometry Dr. Roger Pettit Elgin Realty DONORS Government Support City of St. Thomas County of Elgin Ontario Trillium Foundation Elgin St. Thomas Community Foundation Individual, Group and Private Foundations Mrs. Patricia White Don and Hazel Williams Charitable Foundation Port Stanley Artist's Guild Trillium House Fine Art Gallery Mr. Darren Smith Educational Partners Darren J. Smith Williams Funeral Home Centennial Sports Club Connie Gregor Elgin Contracting and Restoration Optimist Club of Fingal and Shedden Annual Fund 2009 Pat White Pat Johnson Edwin Procunier Sharon and David Little Marion Leatherdale George A. Philips Cliff Barwick Donald and Judith Durkee Nonie Ketchum Paul Prevett Candy McManiman Marietta Roberts Wendy Tippin Mary Jane Colins Norma Chamberlain Terry Cook Isabel Frey Michael Menear Barbara Watson 19 Memorial Gifts In Memory of Lucille Ryersee Tammy Gredig Peter Nancy Gredig In Memory of Ross Herbert Donald Callista Milroy In Memory of Flossie Trimble S'ine Maule Pat Curtis Port Stanley Artists' Guild Sybil Hagerman In -Kind Gifts Ken Doan Plumbing Advance Mechanical Geerlinks Home Hardware Elgin Contracting Women's Committee Ardythe Anderson Lynn Disbrowe Sybil Hagerman Agnes Bennet Lois Farley Anne Bridge Joyce Ferguson Joyce Hughson Margaret Ferguson Louise Ferriman Nancy Johnson Marjorie Gillick Lenore Jones Marion Greenfield Liz Kitts Evelyn Knight Sandra McDonald Patty Sanders Shirley Shore Marion Leatherdale Elaine McGregor- Morris Cela Sloan Sharon Little Lynn Smith Ellen Luft Elizabeth Spence Margaret Paterson Laurie Locke Carol Mailing Ursula Peowrie Janet Mitchell Eleanor Phillips Judy Wiener Mary McCaig Helen Roberts Sabine Jewell Kim Yurek Stephanie Ostojic Rowena Spersrud Mary Louise White Monique Wood Membership Sustaining (1000.00 David and Mary Louise White Sponsoring (500.00 999.99) Frances Tarry and Howard Trusdale Supporting (250.00 499.99) Metcalfe Gardens Suzanne van Bommel Sybil Hagerman Edwin Procunier Contributing (100.00 249.00) Darren Reith Marietta Roberts Helen and Jack Roberts Patty Sanders Randall Shaw Rowena Spersrud Pat White Colin and Joyce Ferguson Jack and Louise Ferriman Connie Gregor Art and Kate Gutmanis Helen and Richard Haddow Sylvia Hofhuis Kim and Al Hughson Wayne and Maxine Kentner Pat Johnson Liz Kitts Dr. Donald and Mrs. Lawrence Dr. Larry and Mrs. Marion Leatherdale Annette Martin John and Sally Martyn Janet Mitchell Candy McManiman and Wayne Prevett Ardythe and Fred Anderson Phillip and Janet Ballentyne Brian and Mary Ellen Bolt Harvey Buckland Dr. John and Shirley Clifford Darrell Dennis George and Lynn Disbrowe Tenille Will Dr. Malcolm and Mrs. Monique Wood Family Jim Coburn Kathy Collier Jerry and Mary Jane Collins Fred Bower David and Margaret Brewster Deb Bagshaw Dr. Robert and Mrs. Louis Farley Dave and Maxine Fournier Jim Barber and Brenda Fuhrman Ken Gadsdon Douglas and Wendy Gunn Bob and Mary Anne Heath John and Karen Hueston Kimberly Johnson John and Chris Sanders Terry Shackelton Wendy Saby and Dennis Siren George and Cela Sloan Jim Bundschuh and Suzanne Steed Andres Villar Nonie and Bob Ketchum Ron and Linda Kingswood Evelyn Knight David and Sharon Little Bud and Melba Marr William and Jean McKay David Morris and Elaine McGregor- Morris Maurice Beaudry and Betty Burrell Laurie and Helen Beavis Dr. Ken and Mrs. Diane Bocking Marguerite Buckland Martin Houde and Renee Carpenter Bob and Pat Curtis Individual Jack and Beverly Yurek Terry Cooke Jennifer Crawford Terry Carroll Heather Jackson Chapman Virginia Caldwell Amanda Caldwell Dorothy Cameron Anne and Ernie Bridge Agnes Bennett George Bishop Brianne Blackman Cliff Barwick Sue Bassett -Gold Dan Reith June Anne Reid Steve Peters George Phillips Marion Orchard Betty Parkes Margaret Patterson Gerald Pedros Steven McLarty- Payson Michael Menear Brian Masschaele Sine Maule Melanie McBain Laurie Locke 20 Brenda Louws Ellen Luft Doris Lawson Shirley Kosky Roman and Margaret Kuchmak Diane Lademer Patrick Landsley Patricia Bowes Rowlandson Jan Row Joyce Ferguson Chantal Hutchingame Laura Jacob Diane Dobson Dog and Pony Production Sandra England Carol Ewaskiw Sue Fortin -Smith Isabel Frey Ray Galloway Marjorie Gillick Tracy Grant William Haight Patrick Harding Elena Shelly Shirley Shore Susan Shurish Margie Snowsell Elizabeth Spence Tony and Bonnie Stacpoole Margaret Stafford Linda Stevenson Susan Tanton Suzette Terry Patrick Thibert Jens Thielsen Wendy Tippin Josepha van den Anker Barbara Watson Maxine Wells Heather Keating Dr. Joel Keenleyside Brook Kewley 21 Special Events at the Art Centre 1 1 If a t L 3 1 J u �ol� 1 MR1111/11111 SIMI_ I IAA 7'4'7, Branch Number of Items Cash Donations Aylmer 1200 $465.00 Bayham 257 $49.70 Belmont 490 $60.00 Dutton 585 $345.00 Port Burwell 72 $45.00 Port Stanley 380 $62.00 Rodney 246 $18.00 Shedden 210 $27.70 Springfield 245 $50.00 Vienna 17 $6.00 West Lorne 248 $48.00 Total 2969 $1155.50 Total 3950 $1176.40 Branch Number of Items Cash Donations Aylmer 487 $470.00 Bayham 264 $72.90 Belmont 450 $90.00 Dutton 586 $222.70 Port Burwell 57 $10.10 Port Stanley 218 $68.00 Rodney 128 $94.50 Shedden 162 $16.00 Springfield 325 $35.00 West Lorne 292 $76.30 Total 2969 $1155.50 E1gmC un y REPORT TO COUNTY COUNCIL FROM: Sandi Loponen Library Coordinator, Community and Cultural Services DATE: January 8, 2010 SUBJECT: Results of 2009 Food for Fines Campaign INTRODUCTION: Food for Fines is a program commonly offered by public libraries to allow library users an opportunity to donate items of benefit to local charity drives in exchange for a reduction in the amount of overdue fines owing to the library. This report is to inform Management of the successful result of the 2009 Food for Fines campaign coordinated amongst the 10 library branches in Elgin County. DISCUSSION: The 2009 Food for Fines campaign was the second to be coordinated County- wide, in order to provide assistance to local Christmas care drives. In addition to the collection of canned goods and items for personal hygiene, money collected for overdue fines during the campaign period was also submitted to local charity drives to be directed where it is most needed. The chart below shows a year -to -year comparison of program results. 2009 2008 CONCLUSION: This report informs Council that the 2009 County -wide Food for Fines campaign was a success and contributed much needed support for charity drives throughout the County. RECOMMENDATION: THAT this report be received and filed as information. All of which is Respectfully Submitted Sandi Lop nen Mark G. McDonal rary Coordinator Brian Masschaele Director of Community and Cultural Services Chief Administrative Officer Elgin L 1.r.11 Pxncn:ssf_ tr t6itan: FROM: DATE: SUBJECT: INTRODUCTION: DISCUSSION: REPORT TO COUNTY COUNCIL Mike Baker, Curator, Elgin County Museum January 7 2010 Museum Advisory Committee 2010 Appointees This report recommends appointments to the Elgin County Museum Advisory Committee given that revisions to the museum's governing By -law were enacted in December 2009 through By -law No. 09 -40. By -Law No. 09 -40 revised the term for appointees to the Elgin County Museum Advisory Committee to four years and also replaced representation from the former St. Thomas Elgin Tourist Association with an at -large member. As such, it is necessary to clarify the terms of office for current members or make re- appointments. The following are 2010 members of the Elgin County Museum Advisory Committee for Council's approval: Mr. Perry Clutterbuck, Chairman (at large member, first year of four year term) Ms. Helen Van Brenk, Vice Chairman Women's Institute member, second year of four year term) Ms. Marie Nancarrow, Secretary (at large member, first year of four year term) Ms. Joan Mansell (Women's Institute member, second year of four year term) Ms. Leta West (County museums representative, second year of four year term) Ms. Lynda Hunter (IODE representative, third year of four year term). Mr. Clutterbuck and Ms. Nancarrow have agreed to renew their term on the committee and are to be thanked for their initial three year term of service. Councillor Habkirk serves as County Council's member of the committee for 2010. CONCLUSION: This report recommends appointments to the Elgin County Museum Advisory Committee based on revisions enacted in December 2009. RECOMMENDATION: THAT 2010 membership in the Elgin County Museum Advisory Committee as outlined in this report be hereby adopted. Respectfully Submitted Brian Masschaele Director of Community and Cultural Services Mike Baker Curator, Elgin County Museum Approved for Subrr fission Mark G. Mc ®hat Chief Administrative Officer E z� FipliI`.541a by IM2LUf4 FROM: Brian Masschaele Director of Community and Cultural Services DATE: January 7th, 2010 SUBJECT: Photograph book and atlas pricing INTRODUCTION: In June 2008, Council authorized staff to proceed with the second volume of Elgin's History Through a Photographer's Lens to be launched in 2010 as part of events to acknowledge the County's hosting of the International Plowing Match. At that time, Council approved an interest -free loan of $30,000 to the Elgin Photographic Heritage Society to support publication. This report recommends pricing for the new book as well as revises pricing for volume one. It furthermore revises pricing for the County's Sesquicentennial atlas. DISCUSSION: REPORT TO COUNTY COUNCIL The forthcoming book will be called A Harvest of Memories: Elgin's History Through a Photographer's Lens, Volume 11 and will be published in April 2010. Further details about a launch ceremony will be provided once publication is complete at which time the many volunteers and community supporters will be acknowledged. For the time being, Council can be assured that the project is going very well and is proceeding on budget. In order to finalize the publishing process, it is necessary to establish a sale price for the 2,000 hard cover books that are being produced. Staff recommend that each be sold for a price of $40 inclusive of all taxes. With the publication of volume II now imminent, staff also feel it appropriate to reduce pricing on existing books previously published by the Elgin County Library. Staff therefore recommend that hard cover and soft cover editions of The Scott -Sefton Collection: Elgin's History Through a Photographer's Lens, Volume I (published in 2001) be reduced to $25 each inclusive of all taxes with a further reduction of $5 if accompanied by the purchase of volume II. Furthermore, staff recommend that Tremaine's Atlas of the County of Elgin, 1864 (published in 2002) be reduced to $40 each inclusive of all taxes. CONCLUSION: Staff are confident that the $40 sale price for the new book will be viewed as good value to generate vigorous sales while at the same time maximizing revenue. The additional price reductions on the other books, both of which have sold well, are now appropriate given that a new publication is forthcoming. RECOMMENDATION: THAT A Harvest of Memories: Elgin's History Through a Photographer's Lens, Volume II (2010) be sold for a price of $40 each inclusive of all taxes; AND THAT The Scott Sefton Collection: Elgin History Through a Photographer's Lens, Volume I (2001) be reduced to $25 each inclusive of all taxes for hard cover and soft cover editions; AND THAT the two aforementioned publications be sold together for a price of $60 inclusive of all taxes; AND THAT Tremaine's Atlas of the County of Elgin, 1864 (2002) be reduced to $40 each inclusive of all taxes. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services ed for Submission Mark G. Mc 'a d Chief Administrative Officer Elgin Ffic,le.iili- {t� 4ViC REPORT TO COUNTY COUNCIL FROM: Brian Masschaele Director of Community and Cultural Services DATE: January 11th, 2010 SUBJECT: Library Rural Development Officer INTRODUCTION: This report informs Council that the Elgin County Library has been approved to hire a Rural Development Officer until October 2010 at no cost to the library. DISCUSSION: The Elgin County Library was successful in a grant application to the Foundation for Rural Living based in Guelph to hire a Rural Development Officer to assist with marketing and outreach activities on behalf of the library. The individual will assist the library with preparations and fundraising for the library's 75 anniversary which will take place in 2011 as well assistance with the library's display at the International Plowing Match (among other duties). The position is funded entirely through the Ministry of Training, Colleges and Universities, the RBC Foundation and The Co- operators, including employee related costs such as WSIB coverage. To be eligible for the position, individuals must be receiving Employment Insurance benefits or have recently exhausted these benefits. The library recently placed job advertisements in local papers to solicit applications for the position. CONCLUSION: Staff recommend that the Warden send a letter of appreciation to the Foundation for Rural Living to acknowledge support for this position. RECOMMENDATION: THAT the Elgin County Library be authorized to enter into a collaboration agreement with the Foundation for Rural Living to hire a Rural Development Officer to assist with marketing activities in 2010; AND THAT the Warden issue a letter of appreciation to the Foundation to acknowledge this support. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Director of Community and Cultural Services Mark aMcDonald Chief Administrative Officer FROM: Brian Masschaele Director of Community and Cultural Services DATE: January 7th, 2010 SUBJECT: Renovations to lounge /lunch room INTRODUCTION: REPORT TO COUNTY COUNCIL At the November 10 2009 session, Council advised staff to reconsider projects recommended for funding from capital surpluses accumulated in 2007 and 2008, particularly renovations to the lounge and lunch room in the lower level of the Elgin County Administration Building. Staff have reviewed this project further and are still recommending that these renovations proceed in order to create a proper training facility within the building, a facility which is clearly needed. DISCUSSION: The lounge and lunch room in the lower level of the Elgin County Administration Building are the only rooms owned by the County that are capable of accommodating meetings and events of 40 or more people. As a result, this is the County's primary training area for staff in addition to serving as a reception area for County events. While these rooms may be adequate as reception areas, they are not properly configured to facilitate the County's training needs now and into the future and this is becoming a major issue. The following illustrates why renovations are required: Elgin County Library staff need to be periodically trained on Internet resources and on -line databases. Given that approximately 40 staff are involved, the training sessions must take place in the lunch room. This requires Information Technology staff to set up a temporary network which often takes several hours only to dismantle it when the session is over. The library is not the only department that requires connectivity and audio visual equipment to properly train staff. In fact, it is now a basic need for all County departments and many trainers and meeting facilitators expect these resources to be available. Staff recommend that $50,000 be drawn from the 2010 capital budget to properly renovate the area to integrate the following features: Wireless Internet connectivity so that multiple computers can be set up on the County network at the same time; Audio- visual equipment such as a data projector and screen for presentations; Electrical upgrades; Office equipment as required; Replacement of carpeting and paint. CONCLUSION: Proposed renovations to the lunch room involve much more than just improving the look of the area for reception purposes. They involve turning the space into a proper training facility which the County desperately requires to meet the needs of staff now and into the future. RECOMMENDATION: THAT renovations to the meeting rooms in the lower level of the Elgin County Administration Building proceed to better accommodate training and reception needs; AND THAT up to $50,000 be drawn from the 2010 capital budget utilizing funds accrued from previous capital surpluses. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services Approved for Submission Chief Administrative Officer Jun r��� Pm4rcssOr 47 (4.7 rarc REPORT TO COUNTY COUNCIL FROM: Susan McConnell, Administrative Services Coordinator DATE: January 14, 2010 SUBJECT: Community Adjustment Fund Applications INTRODUCTION: The Federal Government on December 15, 2009, announced it was accepting applications for the second round of the Community Adjustment Fund (CAF). This report informs Elgin County Council on the two applications made on behalf of the County. DISCUSSION: The CAF is an economic stimulus fund that focuses on communities that have experienced economic downturns. The fund is designed to address economic recovery and stimulate job creation through projects that qualify under the government's Economic Action Plan. Overall funding for the second intake is $127.8 million. The new criteria includes projects that create immediate job opportunities with an additional focus of innovation and diversification. Projects must be completed by March 31, 2011. The application deadline was January 18, 2010. Staff have made two applications under this program. The first application is to hire three full time positions within Community and Cultural Services for culinary trail promotion; trade shows /conference participation; and, Ports of Elgin tourism trail promotion with a grant request of $238,000. The second, through Elgin County Archives, is an application to hire two full -time positions and possibly summer students to have the official plans of partner municipalities digitized to facilitate planning and economic development. The grant request is $157,500. The total funding for the two applications is $395,500. CONCLUSION: With the successful awarding of funding for projects submitted by the County for the first round, staff is hopeful these additional projects will be approved. RECOMMENDATION: THAT Elgin County Council supports applications made on behalf of the County to the federal government's Community Adjustment Fund. All of which is Respectfully Submitted Approved for Submis e.0 Administrative Services Coordinator. Susan McConnell, Mark G.`MeDonald� Chief Administrative Officer. FROM: DATE: PA rii:iil SUBJECT: S'V31 REPORT TO COUNTY COUNCIL Pat Vandevenne Director of Senior Services, Elgin Manor Rhonda L. Roberts Director of Senior Services, Bobier Villa Terrace Lodge January 13, 2010 2009/2010 Late Career Nurse Initiative INTRODUCTION: The Ministry of Health Long Term Care Nursing Secretariat has forwarded funding awards for the 2009/10 Late Career Nurse Initiative (LCNI). The funding is used to allow eligible nursing staff to complete tasks that may not otherwise be accomplished without the funding. Council may recall that the County (and many others) did not receive any funding for this initiative last year. Thanks to Council's support and encouragement, the need for continuous and reliable funding for this effective program was demonstrated to the appropriate Ministry staff. DISCUSSION: The County of Elgin Homes, once again, applied for Late Career Initiative funding, a program designed to continue to offer alternative work assignments as a means of retaining late career nurses. The County Homes has been informed by The Ministry of Health Long Term Care Nursing Secretariat that all three homes have been approved for the 2010 program. Funding amounts are; Bobier Villa $17,773, Elgin Manor $15,479 and Terrace Lodge $26,946. CONCLUSION: Staff are pleased to inform Council that the County has been allocated significant dollars to be applied through the late care nurse initiative. RECOMMENDATION: THAT, this report be received and filed and That the Warden, on behalf of Council, write the Minister thanking her for this much needed funding. All of which is Respectfully Submitted Ap• vrovedfor Submissi Pat Vandevenne, Director of Senior Services EM Rhonda L. Roberts, Director of Senior Services BV TL Mark G. Chief Administrative Officer FROM: Jim Bundschuh Director of Financial Services DATE: January 14 2010 SUBJECT: 2010 Request for Grants and Loans INTRODUCTION: DISCUSSION: REPORT TO COUNCIL Attached is the 2010 Request for Grants requesting $92,800 in Grants. The total amount requested for Grants for 2010 of $92,800 is a decrease of $10,000 over last year's approved amount. Last year the final instalment payment of $10,000 to the YWCA was completed accounting for the total grants year- over -year reduction. No loans are being requested for 2010. If any interest -free loans are requested later in 2010, such as a loan for the Shedden Library, they would have to be approved at the time on their own individual merits. The total value of interest free loans outstanding is $130,000 comprised of $100,000 loan to the Ontario Plowman's Association in support of the 2010 International Plowing Match Rural Expo and $30,000 to the Photographic Society enable them to publish Elgin's History Through a Photographer's Lens Volume 2. The Plowman's loan will be repaid after the completion of the International Plowing Match this year. The loan to the Photographic Society will be repaid out of the proceeds of sales of the book within two years. CONCLUSION: That the individual line items be considered for approval. RECOMMENDATION: THAT the report titled 2010 Request for Grants and Loans be received and filed, and that Grants be included as recommended by Council into the draft 2010 Operating Budget Approved for Submission All of which is Respectfully Submitted Jim Bundschuh Director of Financial Services Ma McDonal Chief Administrative Officer COUNTY OF ELGIN GRANTS AND LOANS 2009 Budget 2009 2010 Grants 1 Shedden Agricultural Society 4,500 4,500 2 Wallacetown Agricultural Society 4,500 4,500 3 Rodney- Aldborough Agricultural Society 4,500 4,500 4 Aylmer East Elgin Agricultural Society 7,500 7,500 5 Elgin 4 -H Association 2,000 2,000 6 Tillsonburg District Multi- Service Centre 4,500 4,500 7 Quad County Support Services 2,000 2,000 8 Seniors Picnic 2,500 2,500 9 St. Thomas Elgin Art Centre 30,000 30,000 10 Non specific 4,000 5,000 11 Town Crier 2,000 2,000 12 Second Stage Housing 5,000 5,000 14 Elgin Community Nutrition Partnership 5,000 5,000 15 Elgin County Plowmen's Association 200 200 16 Med Quest Pilot Project 3,500 3,500 19 Dutton Medical Centre 10,000 10,000 10,000 each year for three years 2008- 2010 20 Ontario 911 Advisory Board 100 100 Council September 11, 2007 21 East Ferris Flood Relief 1,000 22 YWCA 10,000 Paid in 2004 -2007, missed final payment in 2008 Total Current Year (Higher) /Lower Prior Overage as a Percent of Levy Loans Ploughmen's Association Loan at 1/1/09 Added Loan for 2009 102,800 67,000 33,000 Total Plowmens Association Loan 100,000 Photographic Society Loan at 1/1/09 Added Loan for 2009 Total Photographic Society Loan 30,000 30,000 Total Loans at 1/1/09 67,000 Added Loans for 2009 63,000 Total of All Loans 130,000 92,800 10,000 0.0% Elgin's History Through a Photographer's Lens Vol 2 CORRESPONDENCE January 26, 2010 Items for Consideration (ATTACHED) 1. Basil Stewart, Federation of Canadian Municipalities President, requesting monetary support of FCM through a $6,455.5 County of Elgin membership fee. 2. Morgan Baker, Associate Producer, Rogers TV, requesting support for the role Rogers Communications plays in Elgin County through their local programming. Federation of Canadian Municipalities Federation canadienne des municipalites 4' 24, rue Clarence Street, Ottawa ON K1N 5P3 Tel. (613) 241 -5221 Fax (613) 241 6 Dear Members of council: Since 1901, the Federation of Canadian Municipalities (FCM) has been the national voice of municipal governments in Canada. Time and time again, FCM members have demonstrated what can be accomplished when speaking with one voice. FCM is one of the most trusted and recognized national associations in Canada today. Did you know: That a membership fee of only $0.125 cents per capita enables municipalities across Canada to receive $89.28 per capita in GST rebates and Gas Tax refunds alone; That the cost for the County of Elgin to renew its membership in FCM for 2010 -11 is only $6,455.15 and that the County of Elgin will receive extra revenue of $4,396,236.48* from GST rebates and Gas Tax refunds during this same period; That FCM is working with federal officials in areas such as policing, H1N1 response, immigrant settlement and affordable housing to ensure that federal policies and programs support municipal initiatives; That FCM is working hard to ensure that proposed new federal waste water regulations do not impose an unreasonable burden on local rate payers by insisting that costs required to meet the regulations are shared across all three orders of government; and That FCM is working with Infrastructure Canada to ensure that future federal infrastructure programs are designed in a manner that maximizes certainty and predictability and minimizes administrative costs on municipalities. We've come a long way, but there's still a long way to go. Continued support of FCM through your membership helps ensure that all municipalities have a strong, unified voice in Ottawa. Let's continue our work together renew your membership today. S incerely, Basil L. Stewart FCM President Mayor of Summerside, P.E.I zL I Raj ES This amount is an estimate based on an average national allocation of federal funds as per the Statistics Canada 2006 census. Item/ Description Amount/Montant Membership Fee for April 1/10 to March 31/11 Frais de cotisation du ter avril 2010 au 31 mars 2011 Municipal Dues Calculated with a base fee of $300.00 plus per capita fees of $6,155.15(fee population of 49,241 x 12.50 cents). $6,455.15 Total amount Montant total $6,455.15 Paid Amount Montant paye $0.00 Balance due /Montant dil $6,455.15 FCM Federation of Canadian Municipalities 2010 Federation canadienne des municipalites 24, rue Clarence Street, Ottawa ON K1N 5P3 o Tel. (613) 241-5221 o Fax (613) 241-7440 Mr. Mark G. McDonald County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Canada Please include a copy of this invoice with your payment. Veuillez retourner une copie de la facture avec votre paiement. Thank You/Merci Invoice no de Facture: 10134 Invoice Date de Facture: 12/02/2009 Account no de compte: 17588 January 18, 2010 In regards to: CRTC Letter of Support Susan McConnell 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Susan, FtOGERS I am writing today to ask for the support of Elgin County Council as Rogers Communications prepares for its review before the CRTC. In April, Rogers Communications is going before the CRTC for a review of the Community Television Policy. This review is unrelated to the ongoing public hearings for a fee for carriage. The purpose of the April 26 hearing is for Rogers to demonstrate to the CRTC it's commitment to local programming in each of its markets, including Elgin County. We respectfully request from Elgin County Council members to write a letter to the CRTC supporting the role that we play in our community. We here at Rogers TV have been working diligently to reflect the ongoing issues in Elgin County through our programming. First Local, which was launched in September of 2009, is a weekly news program that examines current events throughout the County, and what is impacting our daily life. Inside Elgin is a live half -hour daily lifestyle program that interviews members of the community to inform viewers about what is happening in their own neighbourhood. Our political affairs program, Politically Speaking, interviews the leaders of our community to address the issues that arise on a municipal, provincial and federal level. Though decidedly different, each of these programs have the same goal in mind to keep our local viewers informed about life in St. Thomas and Elgin County. Through the support of community members such as yourselves, Rogers TV will be able to put together a convincing presentation on why the Community Television Policy need not be revised. Sincerely, Mtirgan Baker Associate Producer Rogers TV CORRESPONDENCE January 26, 2010 Items for Information (Consent Agenda) (ATTACHED) 1. The Earl of Elgin and Kincardine, K.T. informing the Warden that he has accepted the invitation to attend the International Plowing Match in September 2010. 2. Bill Vrebosch, Mayor, Township of Canton -East Ferris, thanking Council for generous support of the East Ferris /Bonfield Flood Relief effort. 3. Shawn Khoshaien, District Operations Manager, Uniongas, with information on their Winter Warmth program. 4. Melanie Knapp, Administrative Clerk, City of St. Thomas, with resolutions: 1) accepting challenge from the County of Elgin for the United Way Campaign 2) forwarding County of Elgin marketing and tourism funding correspondence to their Treasury Department 5. Denis Lemelin, National President, CUPW -STTP, thanking Council for resolution supporting the preservation of rural postal delivery, as well as informing Council of their concerns regarding the Canadian Postal Service Charter. 6. Hon. Dwight Duncan, Minister of Finance and Hon. Jim Watson, Minister of Municipal Affairs and Housing, announcing Ontario Municipal Partnership Fund (OMPF) allocations for 2010. 7. Murray Segal, Deputy Attorney General, Ministry of the Attorney General, informing Council that Bill 212, the Good Government Act, 2009, received Royal Assent. 8. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, with resolution regarding Advocacy for OMPF and OMPF Mitigation Funding for 2010. 9. Elizabeth VanHooren, Acting General Manager /Secretary Treasurer, Kettle Creek Conservation Authority, thanking Mark McDonald, CAO for his assistance with the Request for Proposal to search for new General Manager. 10. Hon. Steve Peters, M.P.P., Elgin- Middlesex- London, with copy of correspondence to Mr. Robert Morin, Secretary General, Canadian Radio Television and Telecommunications Commission supporting FM radio license application. 11. Melanie Knapp, Administrative Clerk, City of St. Thomas, announcing appointment of Mayor Cliff Barwick to the Green Lane Community Trust Fund. 12. Kevin Eccles, Chair Western Ontario Wardens' Caucus, with News Release on 2010 Priorities for WOWC. Our Ref. 26 Graham Warwick, Warden County of Elgin Administrative Services, 450 Sunset Drive, ST. THOMAS, Ontario, N5R 5VI, Canada. BROOMHALL DUNFERMLINE FIFE KY11 3DU Tel: 01383 872222 Fax: 01383 872904 Email: lord.elgin@virgin.net It was a keenly anticipated delight to have your invitation for the International Plowing Match and I shall mark up the date in September next year. My only worry is that the Chairman, in his opening remarks, remembers that he is in Elgin County and not in Middlesex. You may remember, on the last occasion, I had to administer a reproof vit' hout realising the whole event was being televised. The Ear of Elginfand Kincardine, K.T. DEC 1 7 COUNTY OF ELGIN ADMINISTRATIVE': SERVICES 1st December, 2009. OFFICE OF CHIEF ADMINISTRATIVE OFFICER/CLERK BUREAU DU DIRECTEURADMINISTRATIF /GREFFIER November 30, 2009 County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 To Whom It May Concern: Sincere thanks, Bill Vrebosch Mayor CANTON EAST FERRIS TOWNSHIP F Once again thank you for supporting the spirit of our community. 390 Hwy. 94 CORBEIL, ONTARIO POH I KO TEL.: (705) 752 -2740 FAX: (705) 752 -2452 email: township @eastferris.ca Thank you for your generous support of the East Ferris \Bonfield Flood Relief effort. Your financial support for the residents of East Ferris and Bonfield Townships affected by this disaster was greatly needed. Your heartfelt investment in our community has helped many families recover from the disaster. Your generosity helped the East Ferris \Bonfield Flood Relief Committee raise a total of $25,000 and for every dollar raised the Province contributed up to $2.00. Through your generosity, we were able to help families receive assistance for those basic recovery needs not covered by insurance or other agencies. December 10, 2009 Mr. Mark McDonald 450 Sunset Drive St. Thomas ON N5R 5V1 With the colder weather now upon us, I wanted to update you on how Union Gas is helping to keep Ontario residents warm and to reduce their household energy bills. As you know, natural gas is readily available right here in Ontario and with the utility's prices at their lowest level in ten years, remains the most affordable way to warm your home, heat water and cook meals. It's clean, reliable and provides our province with a viable solution for our clean air and climate change needs. While natural gas is the least expensive heating option, we also know that conservation is the best way to permanently lower energy costs. To encourage conservation, Union Gas provides a variety of tools and educational programs to give consumers the power to take control, manage their energy use and their costs. For example, this year we distributed over 80,000 energy savings kits to Union Gas customers across Ontario, and this fall we once again offered public energy savings clinics across our service area. We also have a number of specific energy conservation initiatives aimed at lower- income consumers through our Helping Homes Conserve Program. Conservation works and leads to long -term savings. In fact, the average Union Gas residential customer today uses about one -third less natural gas than they did a decade ago. During this period of economic uncertainty, Union Gas is also partnering with the United Way to assist low- income families. On December 1, for the fourth consecutive year, Union Gas is participating in the Winter Warmth program. This year the program, which is administered by United Way agencies across the province, will allocate over $1.5 million dollars to families who are facing financial difficulties paying their heating bills. As a further commitment to the communities where we live and work, Union Gas along with our employees and retirees this year raised more than $760,000 for United Way agencies in Ontario in order to help families and individuals in need. All individual employee and retiree donations made during the campaign are matched dollar- for dollar by the company. For your information and use, I have attached details on the Winter Warmth program. This information and a host of conservation and other money- saving initiatives are always available on our website at uniongas.com. Should you have any questions about these or any energy related activities, please do not hesitate to contact me. You can be assured of our cooperation and enthusiasm. Sincerely, t9S P.O. Box 5353 Station A 109 Commissioners Road West London, ON N6A 4P1 Tel: 519 667 -4100 Fax: 519-667-4299 wn Khoshaien District Operations Manager London /Sarnia District The struggle to meet all of your financial commitments can sometimes mean that you find yourself a little short when the time comes to pay your electricity or natural gas bill. If you've recently had difficulty paying, or are concerned about making your next payment, Winter Warmth may be able to help. Winter Warmth is coordinated by a network of community agencies through the United Way and is sponsored by Burlington Hydro, Enbridge Gas Distribution, Enersource Hydro Mississauga, Horizon Utilities Corporation, Hydro One, Hydro Ottawa Limited, Oakville Hydro, PowerStream, Toronto Hydro Electric System Limited, Union Gas and, Veridian Connections. Winter Warmth is designed for low- income families and individuals living at/or below the poverty line who have exhausted at other sources of financial support. Each Winter Warmth season the approved households receive a one time grant. Upon successful completion of the application process, the funds will be credited to your heating bit. It's peace of mind during the long winter season and it can go a long way to getting your energy bill back under control. Availability of funding from Winter Warmth is limited to individuals from low- income households that satisfy at least one or more of the following conditions: Have energy bills that are currently in arrears; Have recently received a disconnection notice; Are experiencing personal circumstances that make it difficult to pay their current energy bill. Through the program, eligible Union Gas customers can receive one -time financial assistance of up to $450 per household. For additional information regarding Union Gas' Winter Warmth program and for a list of participating United Way agencies, please visit uniongas.com /community and click on the Winter Warmth link. Wendell Graves City Clerk Richard J. Beachey Deputy City Clerk Sincerely, f IE CORPORATION OF TI CLTC Ui ST. THOMAS Office of the Clerk P.O. Box 520, City Hall St. Thomas, ON N5P 3V7 Telephone: (519) 631 -1680 Ext. 4125 Fax: (519) 633 -9019 545 Talbot Street P.O Box 520 City Hall St. Thomas a Ontario N5P 3V7 December 14, 2009 Bonnie Vowel, Warden County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Re: County of Elgin United Way Challenge Dear Warden Vowel: Melanie Knapp Administrative Clerk C.c. Elgin St. Thomas United Way S. Datars Bere, Director of Ontario Works 7 2009 GIN A D 1P d y4 MES Please be advised that the Council of the Corporation of the City of St. Thomas passed the following resolution on December 7th, 2009: "THAT: Council accept the challenge from the County of Elgin for the United Way Campaign." Should you have any questions, please contact the undersigned at (519) 631 -1680 ext. 4125. Wendell Graves City Clerk Richard J. Beachey Deputy City Clerk December 14, 2009 Bonnie Vowel, Warden County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 TJ]II coRpoRATION uF THE CCIT OF ST. THOMAS 545 Talbot Street P.O Box 520 City Hall St. Thomas Ontario N5P 3V7 Re: County of Elgin Marketing and Tourism Funding Dear Warden Vowel: Sincerely, 77 TW2 Melanie Knapp Administrative Clerk C.c. W. Day, Director of Finance and City Treasurer T. Johnson, Manager of Accounting Office of the Clerk P.O. Box 520, City Hall St. Thomas, ON N5P 3V7 Telephone: (519) 631 -1680 Ext. 4125 Fax: (519) 633 -9019 Please be advised that the Council of the Corporation of the City of St. Thomas passed the following resolution on December 7th, 2009: "THAT: The letter received from the County of Elgin Council regarding marketing and tourism funding be forwarded to the Treasury Department." Should you have any questions, please contact the undersigned at (519) 631 -1680 ext. 4125. 2009 T'RVFCE December 14, 2009 Mark G. McDonald Chief Administrative Officer Elgin County 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: Encl. D1/bk cope 225 Canadian Union of Postal Workers Syndicat des travailleurs et travailleuses des pastes 377, rue Bank Street, Ottawa, Ontario K2P 1Y3 tel./tel. 613 236 7238 fax /telec. 613 563 7861 La lutte continue I would like to begin by thanking you for passing a resolution aimed at preserving public post offices and rural delivery. Since you passed this resolution, the government has introduced a Canadian Postal Service Charter (see attached). The Charter outlines the government's expectations for Canada Post in regard to service standards. It includes an expectation that Canada Post will maintain "the moratorium on the closure of rural post offices" (emphasis added). CUPW has written to Rob Merrifield, the minister responsible for Canada Post, in an attempt to clarify the government's expectations regarding the moratorium (i.e does the moratorium provision in the charter protect the public nature of post offices and include small one -post- office towns). We have also urged the Minister to consult with the public to develop a more people oriented charter. We think it is reasonable to suggest that a service charter reflect the views of the people who use and own the post office. CUPW strongly believes that the government needs to revise its charter after getting input from the public, especially on important issues such as rural post offices and rural delivery. I have attached the union's most recent letter to Minister Merrifield and a petition which urges the government to direct Canada Post to maintain and improve its network of public post offices and dramatically improve the process it uses when considering a post office closure. If you decide to participate in the petition, please send signed petitions to your member of Parliament (MP) and ask him or her to present them in the House of Commons. You can get your MP's name, phone number and address by calling 1- 800 463 -6868 (at no charge) or by going to the Parliament of Canada website: http:// www.parl.gc.ca/common/index.asp ?Language =E In closing, I would like to once again thank you for helping with efforts to preserve public post offices and rural delivery. Your efforts are much appreciated. In solidarity, Denis Lemelin National President cc: National Executive Committee, Regional Executive Committees, National Union Representatives, Regional Union Representatives, Specialists, CUPW locals The struggle continues CLC /CTG FTQ UN I Petition WHEREAS the federal government is allowing Canada Post to close public post offices in spite of a moratorium on closures in rural and small towns. WHEREAS the government expects Canada Post to inform people at least one month prior to closing, moving or amalgamating their public post office and explore options that address people's concerns WHEREAS a month is an inadequate amount of time for a whole community to discuss a closure and explore options. WHEREAS public post offices connect communities throughout this vast land, helping us to overcome differences and distances. WHEREAS public post offices play a key role in our social and economic life by providing the infrastructure that healthy communities need to thrive and businesses need to grow. We call on the Government of Canada to instruct Canada Post to maintain and improve its network of public post offices and to consult with the public, their elected representatives, postal unions and other major stakeholders to develop a uniform and democratic process for making changes to this network. Signature Address (Sign your name. Do not print.) (Give your full home address or your city and province.) bk cope 225 Produced by the Canadian Union of Postal Workers 377 Bank Street, Ottawa, Ontario, K2P 1Y3 cope 225 /cupe 1979 (over) bk cope 225 Produced by the Canadian Union of Postal Workers 377 Bank Street, Ottawa, Ontario, K2P 1Y3 cope 225 /cupe 1979 (over) of Govern Canad m a ent du Canada ent +I Cll_,liA Preamble CANADIAN POSTAL SERVICE CHARTER .4 AO 0 0 ),,ti 00 0 0 400000 400000®: 4000040 4 000008 0 0004000 00000 00 0 00 00000 p 000000 qie 0000004 0 4!„.. 000000 r 0.4 q 41.•••. 4 y r0 y 00 •4000 0 *60000 The Canada Post Corporation was created to provide a standard of postal service that meets the needs of the people of Canada. The Government of Canada is committed to ensuring transparency in how Canada Post provides quality postal services to all Canadians, rural and urban, individuals and businesses, in a secure and financially self sustaining manner. The Government has therefore established the Canadian Postal Service Charter to describe its expectations regarding Canada Post's service standards and related activities in providing postal services that meet the needs of consumers of postal services in Canada. These expectations are not intended to modify or derogate from Canada Post's obligations as set out in the Canada Post Corporation Act or any other legislation. Universal Service 1. Canada Post will maintain a postal system that allows individuals and businesses in Canada to send and receive mail within Canada and between Canada and elsewhere. Canada Post will provide a service for the collection, transmission and delivery of letters, parcels and publications. 2. The provision of postal services to rural regions of the country is an integral part of Canada Post's universal service. Affordable Rates 3. Canada Post will charge uniform postage rates for letters of similar size and weight, so that letters to Canadian addresses will require the same postage, regardless of the distance to reach the recipient. 4. As required by the Canada Post Corporation Act, Canada Post will charge postage rates that are fair and reasonable and, together with other revenues, are sufficient to cover the costs incurred in its operations. 5. Canada Post will provide advance notice of and publicly advertise proposed pricing changes for regulated letter mail products and consult with consumers during the rate setting process. Frequent and Reliable. Delivery 6. Canada Post will deliver letters, parcels and publications five days a week (except for statutory holidays) to every Canadian address, except in remote areas where less frequent service may be necessary due to limited access to the community. 7. Canada Post will deliver to every address in Canada. This may be delivery to the door, a community mail box, group mail box, a rural mail box, a postal box, general delivery at the post office or delivery to a central point in apartment /office buildings. 8. Canada Post will deliver letter mail: Within a community within two business days; Within a province within three business days; and Between provinces within four business days. Convenient Access to Postal Services 9. Canada Post will provide an extensive network for accessing postal services that includes retail postal outlets, stamp shops and street letterboxes, as well as access to information and customer service through the Canada Post's website and call centres. 10. Canada Post will provide retail postal outlets, including both corporate post offices and private dealer operated outlets which are conveniently located and operated, so that: 98 percent of consumers will have a postal outlet within 15 km; 88 percent of consumers will have a postal outlet within 5 km; and 78 percent of consumers will have a postal outlet within 2.5 km. 11. The moratorium on the closure of rural post offices is maintained. Situations affecting Canada Post personnel (e.g., retirement, illness, death, etc.) or Canada Post infrastructure (e.g., fire or termination of lease, etc.) may, nevertheless, affect the ongoing operation of a post office. Secure Delivery 12. Canada Post will take into consideration the security and privacy of the mail in every aspect of mail collection, transmission and delivery. Community Outreach and Consultation 13. Where Canada Post plans to change delivery methods, Canada Post will communicate, either in person or in writing, with affected customers and communities at least one month in advance to explain decisions and explore options that address customer concerns. 14. At least one month before deciding to permanently close, move or amalgamate corporate post offices, Canada Post will meet with affected customers and communities to jointly explore options and find practical solutions that address customer concerns. 15. Each year, Canada Post will hold an Annual Public Meeting open to the public to provide an opportunity for the public to express views, ask questions and provide feedback to Canada Post. Responding to Complaints 16. Canada Post will establish and promulgate complaint resolution processes that are easily accessible to customers and will address complaints in a fair, respectful and timely manner. 17. The Canada Post Ombudsman will investigate complaints about compliance with the Canadian Postal Service Charter in situations where customers remain unsatisfied after they have exhausted Canada Post's complaint resolution processes. Reporting on Performance 18. Each year in its Annual Report, Canada Post will report on its performance against each of the expectations in this Canadian Postal Service Charter. 19. In addition, Canada Post will present in its Annual Report an overview of the delivery methods it uses, indicating the number of addresses served with each delivery method and the financial costs associated with each method of delivery. Reviewing the Charter 20. The Government will review the Canadian Postal Service Charter every five years after its adoption to assess the need to adapt the Charter to changing requirements. Her Majesty the Queen in Right of Canada, represented by the Minister of Transport, 2009. TP: 14913 TC: 1003282 Catalogue No: T22- 175/1 -2009 ISB N:978 -1 -100- 50259 -5 cupw sttp December 7, 2009 Rob Merrifield, Minister of State of Transport Place de Ville, Tower C, 29 Floor 330 Sparks Street Ottawa, Ontario K1A ON5 Dear Mr. Merrifield: 377, rue Sank Street, Ottawa, Ontario K2P 1Y3 tel. /tel. 613 236 7238 fax/Wee. 613 563 7861 Re: Moratorium on Rural Post Office Closures and the Government's Response to the Report of the Canada Post Corporation Strategic Review (CPCSR) I am writing further to my letter of September 14, 2009 to request a response to questions about the moratorium on rural post office closures and to also request information relating to the government's response to the report of the Canada Post Corporation Strategic Review. Moratorium Commitment in Canadian Postal Service Charter BY EMAIL AND MAIL As you know, CUPW would like to know if the government has diluted the moratorium on post office closures. The moratorium that has been in effect since 1994 protects public post offices in rural and small one post -office towns. However, the government's recently announced Canadian Postal Service Charter says "the moratorium on the closure of rural post offices is maintained" (emphasis added). We understand that Canada Post has agreed to maintain the 1994 moratorium on closures, which includes post offices in rural and small one post office towns. The union is pleased that Canada Post has decided to interpret the Charter in this way, but we are also concerned because it is not up to Canada Post to decide what the Charter means. The Charter is part of government policy. It is not up to Canada Post to clarify government policy. It is up to the government. 1. How does the government interpret its commitment to maintain the moratorium on rural post office closures? Are public post offices in rural and small one -post- office towns covered by the moratorium provision in the new Canadian Postal Service Charter? Canadian Union of Postal Workers des travailleurs et travailieuses des postes struggle continues La lutte continue CLCICTC FTQ UM Rob Merrifield December 7, 2009 2 2. Furthermore, is there an expectation that the post offices and outlets covered by the moratorium will be public offices and not private outlets? It appears that Canada Post does not believe that the moratorium protects the public nature of post offices. When we asked Canada Post if there is an expectation that the post offices and outlets covered by the moratorium will be public offices and not private outlets, the corporation said "In terms of outlets covered by the moratorium, exceptional situations affecting Canada Post personnel (e.g., retirement, death, illness, etc.) or Canada Post infrastructure (e.g., fire, termination of lease, etc.) may affect the ongoing operation of a post office. The solution to address such a situation can only be determined on a case -by -case basis in consultation with the affected community." (emphasis added) We interpret this response to mean that Canada Post may ask communities facing possible closures to consider options such as private outlets or nothing at all. We would like to point out that the original moratorium was not designed to simply protect rural post offices. It was designed to protect public post offices in rural and small one post office towns. Consultation Process in Canadian Postal Service Charter CUPW believes that the "Community Outreach and Consultation" section of the Canadian Postal Service Charter is a step in the right direction but needs to be strengthened. The Charter says that the government expects Canada Post to inform people at least one month prior to closing, moving or amalgamating their public post office or changing their method of delivery. The corporation is also expected to explore options that address people's concerns. One months notice is definitely not enough time for a whole community to explore options in relation to a potential public post office closure and may not be enough time to figure out where a rural mailbox should go. As you know, the public was never asked what a Canadian Postal Service Charter should say. We think it is reasonable to suggest that a service charter should at least attempt to reflect the views of the people who use and own the post office. CUPW strongly believes that the government needs to revise its charter after getting input from the public. Canadian Union of Postal Workers 3. Would the government be willing to consider getting public input? Syrdcat des travailleurs et travailleuses des postes The struggle continues CLC /CTC FTQ UN! La lutte continue. Rob Merrifield December 7, 2009 3 Response to the Report of the Canada Post Corporation Strategic Review The CPCSR report, which was released in April 2009, made 60 recommendations. To date, the government has responded to recommendations relating to the service charter and partial deregulation. 4. Will the government be responding to other CPCSR report recommendations? We are particularly eager to know if the government will be responding to recommendation #9: "The Advisory Panel recommends neither a general deregulation of the postal market nor a reduction in the existing level of Canada Post's exclusive privilege, save for one segment as noted in 10 below." As you know, your government has already responded to recommendation #10: "The Advisory Panel recommends that outbound international mail be open to competition, as has been the practice (if not the law), as a single incremental step towards the liberalization of postal markets that is unfolding internationally." The government accepted recommendation #10 in June 2009 when it introduced Bill C- 44. It has not officially responded to recommendation #9. This causes us some concern because the EU has identified postal services as one of its priority service sectors in the Canada -EU negotiations. As you may know, the EU has an aggressive agenda for deregulating postal and courier services, as demonstrated by its plurilateral request during the General Agreement on Trade in Services (GATS) negotiations at the World Trade Organization and its plans for post offices within Europe. The EU has issued a directive requiring all countries to fully deregulate their post offices by removing their monopolies as of 2011, with the exception of 11 member states which will be given until the end of 2012. CUPW has written to International Trade Minister Stockwell Day and it would appear that the Canadian government is still developing its position. Minister Day says that the government will be considering stakeholder positions and other elements such as the report of the Canada Post Corporation Strategic Review and the government's response to this report. The government was quick to respond to the recommendation endorsing partial postal deregulation. 5. Will it be responding, in the near future, to the recommendation against a general deregulation of the postal market or a reduction in the existing level of Canada Post's exclusive privilege? 6. Also, do you know whether the government is considering taking any measures relating to postal and courier services during Canada -EU negotiations? Canadian Union of Postal Workers The struggle continues Syndicat des travallleurs et travailleuses des posies La tulle contin CLCICTC FTQ UM amt Rob Merrifield December 7, 2009 The union thinks it is fair to say that there is no consensus within our country that measures promoting postal liberalization, privatization and deregulation are necessary or desirable. We would very much appreciate a response to our six questions. As you may know, a CUPW staff member has called one of your policy advisors at least seven times (September 14, September 17, October 6, October 7, October 14, October 29 and November 10) in an attempt to clarify some of these matters but has been unable to reach him. Yours truly, Denis Lemelin National President C.C. DL/bk cope 225 4 National Executive Committee Regional Executive Committees National Union Representatives Regional Union Representatives CUPW Specialists CUPW Locals Leslie Schous, President, Canadian Postmasters and Assistants Association Richard Des Lauriers, President, Union of Postal Communications Employees Public Service Alliance of Canada John Baird, Minister of Transport, Infrastructure and Communities Andre Morency, ADM, Corporate Services Group, Transport Canada David Christopherson, MP Mario Laframboise, MP Bonnie Crombie, MP All members of Parliament Canadian Union of Postal Workers The struggle continues CLCICTC FTQ UN1 Syndicat des travailleurs et travailleuses des postes La lufte continue a: r Ministry of Finance Office of the Minister Frost Building South 7 Queen's Park Cr Toronto ON M7A 1Y7 Tel (416) 325 -0400 Fax, (416) 325 -0374 www.fin.ontario.ca Ministry of Municipal Affairs and Housing Office of the Minister 777. Bay Street Toronto, ON M5G 2E5 Tel (416) 585 -7000 Fax (416) 585 -6470 www.mah.ontario.ca December 15, 2009 COUNTY OF ELGIN ADMINISTRATIVE SERVICES Dear Head of Council: We are writing to announce the release of the Ontario Municipal Partnership Fund (OMPF) allocations for 2010. We would also like to update you on the province's fiscal situation. As outlined in the Fall Economic Statement delivered on October 22, 2009, the province's fiscal situation has substantially worsened since the 2009 Ontario. Budget. The global economic crisis has had a significant impact on Ontario's revenues. As in other jurisdictions, we are projecting a much higher provincial deficit $24.7 billion for 2009 -10. Our objective is to manage the deficit down over time while protecting key services for the people of Ontario. Municipalities are benefiting considerably from our decision to upload social assistance benefit program costs. Once fully implemented, these uploads, along with the upload of up to $125 million annually in court security costs, will result in a net benefit to municipalities of $1.5 billion annually. We will begin the phased upload of Ontario Disability Support Program (ODSP) and Ontario Works (OW) benefit costs in 2010. This builds on our previous uploads of Ontario Drug Benefits (ODB) in 2008 and the administration component of ODSP in 2009. In 2010, we will provide $1.2 billion in support to 406 municipalities through the combined benefit of both the OMPF and the provincial uploads. The OMPF will total $625 million in 2010. Combined with the $570 million in provincial uploads, this represents a 26 per cent increase over the support provided in 2009. As you know, municipalities were notified last year that the $70 million provided in respect of OMPF mitigation was special one -time assistance for 2009 only. It was also conveyed that requests for further mitigation assistance in 2010 would have to be considered in the context of the province's worsening fiscal situation, the significant funding commitments already made to the municipal sector, and pressures in other key areas such as health and education. /cont'd Given our significant investments in the municipal sector and our current fiscal challenges, we will not be providing full mitigation beyond 2009. However, we will be providing $25 million in transitional assistance for 2010. This assistance is designed to ensure that eligible municipalities receive a guaranteed level of support based on the combined benefit of both OMPF and provincial .uploads. The assistance is also targeted so that the guarantee for municipalities in the north is set at a higher level. This $25 million in transitional assistance is for 2010 only. Therefore, like all levels of government, municipalities should continue to exercise prudent fiscal management in their future budget planning. The Ministry of Finance's (MOF) Provincial -Local Finance Division will be providing further details on the 2010 OMPF, including the targeted assistance, to your municipal Treasurers and Clerk- Treasurers shortly. This information and other supporting materials will be posted in both English and French on the MOF website: http: /www. fin gov.on.ca /en /budget/ompf /2010/ http: /www. fin .gov.on.ca /fr /budget/ompf /2010/ Our record on supporting municipalities speaks for itself. Together with other provincial initiatives, we will have increased ongoing annual support to municipalities to more than $3.8 billion by 2018, an increase of over 250 per cent compared to 2003. Given Ontario's current economic challenges, our government's commitment to working in partnership with our municipalities is more important than ever. Yours sincerely, Dwight Duncan Minister Ministry of Finance 2 Jim Watson Minister Ministry of Municipal Affairs and Housing Ministry of the Attorney General Office of the Deputy Attorney General McMurtry -Scott Building 720 Bay Street 11th Floor Toronto ON M5G 2K1 Tel: 416- 326 -2640 Fax: 416- 326 -4018 L Mr. Graham Warwick Warden County of Elgin County of Elgin Administration Office 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden Warwick: Ministere du Procureur general Cabinet du Sous procureur general Edifice McMurtry-Scott 720, rue Bay 11 etage Toronto ON M5G 2K1 Tel.: 416- 326 -2640 Telec.: 416- 326 -4018 Ontario Our Reference D09 -00153 I am pleased to inform you that Bill 212, the Good Government Act, 2009, received Royal Assent on December 15, 2009. This Act contains legislative amendments to the Provincial Offences Act (POA) to give effect to numerous recommendations made by the provincial municipal POA Streamlining Working Group. As you know, in the fall of 2006, the Ministry of the Attorney General established a working group to undertake a streamlining review of POA proceedings in collaboration with municipal partners. The goal of this review was to recommend changes to enhance the local delivery of timely, accessible, fair and effective justice services. Given the important role that municipalities play in the administration of the provincial offences courts and in the prosecution of provincial offences, the ministry asked representatives of the Municipal Court Managers' Association, the Association of Municipalities of Ontario and the Prosecutors' Association of Ontario to participate on this working group, along with representatives from several provincial ministries. Before submitting final recommendations to the Attorney General in September 2009, the working group consulted broadly with other interested parties, including all municipalities responsible for the administration of provincial offences courts. In response, many municipalities submitted proposals to simplify procedures, reduce demand for resources, enhance fine enforcement and improve service to the public. 2 I would like to thank you for your municipality's participation in this important initiative. believe these changes will improve the local delivery of justice services and strengthen our partnership with municipalities across the province. Sincerely, Murray Segal Deputy Attorney General -2- Honourable Dwight Duncan Minister of Finance 7 Queen's Park Crescent 7 Floor Toronto, ON M7A 1Y7 Dear Sir: Yours truly, The Corporation of the Municipality of Central Elgin Dianne Wilson Deputy Clerk C.C. Re: Advocacy for OMPF and OMPF Mitigation Funding for 2010 Honourable Jim Watson, Minister of Municipal Affairs ters, MPP Elgin- Middlesex- London 450 Sunset Drive, 1st Floor, St. Thomas, Ontario N5R 5V1 P:519.631.4860 F:519.631.403( ADa INIST ATI r December 15 2009 Please be advised that Council discussed your correspondence respecting the above noted matter at their meeting dated Monday, December 14 2009 and the following resolution was passed: WHEREAS the Municipality of Central Elgin has been advised by the Association of Municipalities of Ontario that it may lose part of its Ontario Municipal Partnership Fund (OMPF) grant for 2010; AND WHEREAS the Municipality could lose $599,700 in provincial funding for its services in 2010 which is the equivalent of $115.04 per household in lost revenue; AND WHEREAS property taxpayers in Central Elgin could also be impacted by a large reduction in OMPF funding for the upper -tier, the County of Elgin, as well; AND WHEREAS the combined Central Elgin /Elgin grant loss could equate to $281.53 per household; AND WHEREAS this possible loss in funding for Central Elgin and the County of Elgin is much larger than most Ontario municipalities may experience; AND WHEREAS representatives of the Municipality of Central Elgin and the County of Elgin have met with a representative of the Minister of Finance and the Hon. Steve Peters MPP to advise them of the serious impact of the potential Toss in funding could have on our 2010 budgets; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Central Elgin request the Ministry of Finance to phase in any reductions in OMP grants for municipalities, if there is to be any reductions, over several years as originally proposed; AND FURTHER THAT a copy of this resolution be forwarded to the Hon. Dwight Duncan, Minister of Finance; the Hon. Jim Watson, Minister of Municipal Affairs; the Hon. Steve Peters, MPP Elgin- Middlesex-London, Elgin County Council and AMO. CARRIED. If you have any questions with respect to this matter, please feel free to contact me at the municipal office. 44015 Ferguson Line St. Thomas, ON N5P 3T3 Tel: 519- 631 -1270 Fax: 519- 631 -5026 Member Municipalities: Central Elgin City of London City of St. Thomas Middlesex Centre Thames Centre Malahide Township Southwold Township Member of Conservation ONTARIO December 17, 2009 Mark McDonald, CAO County of Elgin Administration Building 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mark McDonald: On behalf of the Kettle Creek Conservation Authority Board of Directors I would like to thank you for your guidance and support as we prepared a Request for Proposal to search for a new General Manager. KCCA has always enjoyed a close working relationship with the County of Elgin, but most especially you personally. Your expertise and willingness to share information has not gone unnoticed. Sincerely, Elizabeth VanHooren Acting General Manager /Secretary Treasurer DEC 21 209 ADM Steve Peters, MaP P Elgin Middlesex London December 23, 2009 Mr. Robert Morin, Secretary General Canadian Radio Television and Telecommunications Commission Ottawa, Ontario K1A ON2 Dear Mr. Morin: Sincerely, Steve Peters, M.P.P. Elgin- Middlesex- London Cc: Mr. Andrew Dickson, Vice President, myFM Radio Group Mr. Joe Preston, M.P. Elgin- Middlesex- London Mayor Cliff Barwick, City of St. Thomas Warden Bonnie Vowel, County of Elgin .5. W, 3 aria ADM o f �x r 1°V9 I am writing to you today in full support of the second application for an FM radio license that if successful will serve the St. Thomas area. As you are aware, this is the second application by this organization. I wrote to you in February 2006 to express my disappointment that the first application by MY Broadcasting Corporation was not granted by the CRTC. I am encouraged that My Broadcasting Corporation is determined to succeed in their goal of establishing a local broadcasting presence in St. Thomas and continuing their commitment to my home community. As you likely are aware, the City of St. Thomas is the only municipality with more than a population of 20,000 people not to have a radio station in the entire Province of Ontario. The radio station as proposed by My Broadcasting Corporation would serve not only the City of St. Thomas, but all of Elgin County. This radio station would give St. Thomas and Elgin County a unique voice, one that is not currently served by radio stations based in London. The St. Thomas and Elgin County listeners deserve to have a radio station they can call their own, a service they have gone without since the departure of a station to London a decade and a half ago. Since the time I last wrote you, St. Thomas has been especially hard hit by the recession. Several factories have closed and several thousand manufacturing sector jobs have been lost. Despite the ongoing depressed state of the local economy, St. Thomas and its residents have not disappeared; many agencies, including local municipal governments and economic development organizations, have re- committed themselves to help diversify the economy and secure new investment and grow new business opportunities. Now, perhaps more than ever, we need to show support for our local communities and be a part of the new and hopeful direction we are heading. A new St. Thomas radio station, with its local news, information, entertainment and advertising opportunities, could be a great catalyst towards reaching our combined goals. To reiterate, I am in full support of MY Broadcasting Corporation's second license application and I hoep it will be given every due consideration in the approval process. It is my hope that they will prove successful in their second attempt. 542 Talbot Street, St. Thomas, ON N5P 1C4 T (519) 631 -0666 Toll free 1- 800 265 -7638 F (519) 631 -9478 TTY (519) 631 -9904 E speters.mpp.co @liberal.ola.org www. stevepeters.com Wendell Graves City Clerk Richard J. Beachey, B.A. Deputy City Clerk January 6th, 2010 County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Attention: Mark McDonald, CAO Re: Green Lane Community Trust Fund Appointment Dear Mr. McDonald: Please be advised that at the December 21st, 2009 meeting, Council of the Corporation of the City of St. Thomas appointed Mayor Cliff Barwick to the Green Lane Community Trust Fund. Mayor Cliff Barwick 33 St. George Street, N5P 2L2 633 -3262 Fax 633 -6742 Sincerely, Melanie Knapp Administrative Clerk 11 }3 CORPORATION OF 11 IL C[TC OF ST. THOMAS Office of the Clerk P.O.Box 520, City Hall St. Thomas, ON N5P 3V7 Telephone:(519) 631 -1680 Ext. 4125 Fax: (519) 633 -9019 545 Talbot Street m P.O Box 520 City Hall St. Thomas Ontario N5P 3V7 Cc/ Secretary, Green Lane Trust, Township of Southwold JAN 2010 NEWS RELEASE New chair elected 2010 priorities established Western Ontario Wardens' Caucus elects a new Chair, Vice Chair and set priorities for 2010. News January 13, 2010 The Western Ontario Wardens' Caucus elected Kevin Eccles as its Chair for the coming year. Kevin is the immediate past Warden of Grey County and the Mayor of the Municipality of West Grey. He replaces last year's Chair Ron Eddy, Mayor of the County of Brant. Middlesex County Warden Joanne Vanderheyden was elected to the position of Vice Chair. Members of the WOWC met in Middlesex County to review their activities for the past year and to establish priorities for the coming year. Quotes: "It is a great honour to be given the opportunity to Chair the Western Ontario Wardens' Caucus" said Eccles, "but even more so in 2010 as the WOWC transforms itself from an organization of networking to an advocating voice for our Western Ontario members." 2010 Priorities We are a Caucus of fourteen counties and single tier municipalities in Southwest Ontario and we share many similar issues and challenges. As members of the WOWC we have the opportunity to learn from each other's experiences. Our objective is to seek opportunities for improvement in government and the services we deliver and to that end we will be meeting with our counterparts at the Provincial and Federal governments to raise and discuss concerns our members have. This year the Caucus was expanded to include the immediate past Warden of each of our member municipalities in addition to the Warden, or head of Council. Our intent is to focus the efforts of our Caucus towards addressing key issues our members felt were a priority for the year ahead. We have agreed the following items will be priorities for the WOWC during 2010: Economic Development Southwest Ontario has not for a long time required the assistance and attention of senior government to jump start our economy but the recent economic downturn has changed that. Our Caucus recognizes the need and importance of working with senior levels of government and supporting many other organizations in the creation of an economic recovery plan that will begin to return Western Ontario to prosperity. Local Health Integration Networks, or LHINs Our Caucus is concerned with the wide scope of responsibility and the potential impact decisions made by the LHINs have on each of our communities. Decisions by the LHINs have a major impact on the quality of life for our rural residents and we are very concerned with possible closures of rural hospitals and emergency departments. In addition, changes to Ontario's Physician Recruitment and Retention programs may also harm health care delivery in our Southwest Ontario municipalities. Working to have the Provincial government re -open talks on the current Ontario Municipal Partnership Fund so that municipalities who are greatly disadvantaged through the application of the present formula can hope to seek relief through modifications of the current formula. For more information contact Kevin Eccles, Chair WOWC (519 372 6229) 7 z,,_ ElginCou nty fax cover DATE: JANUARY 22, 2010 Send to: Warden Vowel and Elgin County Councillors Attention: Office Location: Fax Number: Call Group #'s URGENT REPLY ASAP PLEASE COMMENT PLEASE REVIEW 0 FOR YOUR INFORMATION COMMENTS: From: Mark G. McDonald, Chief Administrative Officer mmcdonald @elgin county.on.ca Office Location: Administrative Services Phone Number: Ext. 161 Number of Pages, Including Cover: 25 Additional Items for Council Agenda of January 26, 2010 Reports of Staff and Council: (attached) 1. General Manager, Economic Development Hwy 401 Municipal Decorative Display. 2. Marketing and Communications Coordinator, Economic Development London Food and Wine Show. 3. Director of Engineering Services Dexter Line EA Update. Correspondence Items for Information (Consent Agenda): (attached) 1. Hon Steve Peters, M.P.P. Elgin- Middlesex- London supporting "smart moratorium" for disputed school closures. 2. Doug Reycraft, Chair, Municipal Employer Pension Centre of Ontario, MEPCO, with information on the contribution MEPCO's board members will bring to the funding challenges facing OMERS. THE INFORMATION IN THIS FACSIMILE IS FOR THE NAMED RECIPIENT ONLY. IT MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE ARE ANY PROBLEMS IN TRANSMISSION, PLEASE NOTIFY US BY TELEPHONE County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519 631 -1460 Fax: 519 633 -7661 www.elgin- county.on.ca Progressive by Nature Elgin REPORT TO COUNTY COUNCIL ra•c;ac FROM: Alan Smith, General Manager, Economic Development Katherine Thompson, Community Development Officer, Economic Development Peter Dutchak, Deputy Director, Engineering Services DATE: January 12 2010 SUBJECT: Hwy 401 Municipal Decorative Display INTRODUCTION: The Community Adjustment Fund (CAF) is an economic stimulus fund from the Federal Government designed to stimulate employment through projects to be completed by March 31 2010. The County of Elgin was granted funds from CAF in order to hire two Community Development Officers to undertake initiatives that will enhance local economic development and tourism. One such initiative, which is also included in the CAF funding, is the design and installation of signage, specifically, a Municipal Decorative Display along the 401. The Municipal Decorative Display sometimes referred to as gateway signage, will announce travellers' arrival in Elgin County. The goal of this display will be to increase awareness and encourage interest in Elgin County's tourism sector. This display will welcome tourists while further emphasizing Elgin County's "Progressive by Nature" branding. Raising the profile of Elgin County in this regard may also assist in attracting business investment to the area. DISCUSSION: The services of the marketing and design company, Yfactor.inc, was retained by the Economic Development department to prepare an analysis of existing highway displays, and gathering information regarding the planning, designing, and installation of a visual display on Hwy 401, with the guidance of the Ontario Ministry of Transportation (MTO). Highway displays along 400 series highways, specifically the Ministry's or King's Highway 401, are under the direct authority of the Ontario Ministry of Transportation (MTO). All displays are to be installed at grade separated intersections within the incorporated limits of the municipality. As per Ministry of Transportation regulations, a municipality is allowed only one display location along the highway. However, there are examples where a municipality or City has erected two displays on Hwy 401, City of Woodstock is an example. The MTO also requires that municipalities choose signage locations that are closest to the boundary of their areas, yet are located fully within their territory. It should be noted that Highway 401 running eastbound, enters the County through West Elgin, and exits towards the centre of the County, in the Township of Southwold. Therefore, this has ramifications for developing a gateway display on Hwy 401 for the eastern portion of the County. Using the information supplied in the Yfactor reports, and following the MTO guidelines, County staff has determined that there is one location that can truly be considered "gateway Eastbound at Hwy 401 and Furnival Road (County Road 103) This location is the first eastbound exit located fully within the County of Elgin. This location is close to the Western boundary of Elgin County, making it truly a gateway location. This location can be accessed from Hwy 103 without disrupting traffic; therefore, there is no need to apply for a Municipal Encroachment Permit. This location is free of existing highway signage The annual average daily traffic volume between the Furnival Rd (Hwy 103) exit and the Elgin /Chatham -Kent Boundary is, 24200 vehicles daily Travellers heading eastbound to the GTA will pass by this location. There is a potential to attract American tourists via Michigan and Windsor with this location. 21% of all American tourists intending to travel to Ontario in the summer of 2009 were from Michigan. Every year between 1980 and 2007, Michigan ranked highest among all other states as the location where most American visitors to Ontario came from. Although it seems to be possible to erect municipal displays at two locations, given funding available and the current MTO regulations, having a display that can be considered a gateway at the eastern portion of the County is not possible at this time. The funds available approximately $100,000 to construct and install, would provide for a progressive and innovative single display which would not be possible when considering two display units. Furthermore, at present, the only westbound location is at Hwy 401 and Union Rd (County Road 20). Again, this location can not be considered "gateway" as this site is in the Township of Southwold. A preferred westbound location would be the overpass at Hwy 401 and Hwy 73. However, this location is not within the County of Elgin. Staff will consult with the MTO and Middlesex County as to the possibility of placing a display at this site. If erecting a display at this site is still not possible, then other locations near that site or for a standard directional sign will be investigated. The MTO can not give final approval of the preferred site until a number of steps have been completed (will be explained later in this report). However, so far the MTO has not given any indication of serious issues that would not allow for selection of this location. If however this location is deemed not suitable then the next eastbound exit located fully within the County of Elgin would be Hwy 401 and Graham Road (County Road 76). This location shares most of the same characteristics as the Furnival Road location and therefore can act as an alternative site if problems with the Furnival location arise. This location is also free of existing highway signage. Design Yfactor inc. has been contracted to undertake initial designs and site selection specifications according to the terms of CAF funding. Yfactor has experience in creating such signage for other municipalities following MTO regulations. Concept designs are currently being developed and will be presented at the January 26 County Council meeting. These designs will feature a variety of materials. The chosen design should be consistent with Elgin County's "Progressive by Nature" Branding standards, positioning the County as progressive, innovative, and at the forefront of new technologies and ideas. Concept Design Elements 1. The sign will be a maximum 10 feet high by 20 feet wide 2. The sign will be a clean and vibrant representation of Elgin County's "Progressive by Nature" theme 3. The sign will encompass bright colors as well as crisp communicative text 4. The sign will incorporate the progressive nature of the communities and the unique features of Elgin County landscape 5. The design will attempt to mix both modern and time honoured materials and techniques to work together in order to create a balance of nature and technology 6. There will be 2 lines of text included in the signage a. Elgin County b. Progressive by Nature Note: a smaller sign will be created to promote drivers to "Tune your radio to 99.9 fm (example) to learn about our community" (drivers will have the ability to learn more about Elgin County tourism and business opportunities through the radio by dialing to the advertised radio frequency) Materials 1. Materials will consist of painted metal or coloured aluminum, stone or concrete and various landscaping to accent the displays themselves. 2. Some materials taken into consideration will be solar and /or wind powered lighting systems and LED lights 3. A list of permitted lighting options is currently being reviewed by the MTO and will be referenced with the final design submissions. 4. Landscaping will utilize native plants that are slow growing, low maintenance and can survive year round 5. Materials will first be sourced from local suppliers Once a location and a concept design has been finalized by County Council, permits will be obtained that will enable Yfactor to survey the site with a geotechnical engineer. Detailed pictures of the site will also be taken at this time. Yfactor will then use this information to create more detailed plans with specs and dimensions. The drawings will be sent to the MTO for approval and to a sign company to ensure that the concept is still realistic within the allocated budget. After making sure all MTO changes are made, the project will be ready for RFP. If at the end of the day the MTO does not approve the preferred location and concept design, this procedure will be repeated for the alternative location eastbound Hwy 401 and Graham Road. Thus, an alternate concept will also be recommended just in case the preferred design has difficulty in meeting MTO guidelines. As mentioned earlier, the budget for fabrication, materials and installation is approximately $100,000.00. According to the County's procurement policy a Request for Proposal (RFP) can be issued. The funding for this project was granted with the condition that all funds be spent, and the project finished by March 31, 2010. Given these extremely tight timelines, staff is seeking pre approval to select the company that will construct and install the gateway display. Therefore, it is recommended that the selection of that company will be the one that was successful in the evaluation against the following criteria and weightings: Team experience, qualifications, successful completion of similar projects, and demonstrative understanding of the project (40 Personal suitability and fit (5 Completeness /thoroughness of proposal (10 Fee structure and timeframe to complete the project and meet specifications of initiative (45 As part of the selection process, staff may require that finalized firm(s) attend an interview. The key personnel with direct and primary responsibility for managing the project and ensuring client satisfaction must make the presentation. Proponents will be advised by the Economic Development department of the County's decision. It should be noted that a staff selection committee will consist of: the Director of Community and Cultural Services; Deputy Director of Engineering Services; and, the General Manager of Economic Development. Furthermore, in order to reduce the financial risk given the funding timelines, a letter of credit will be a requirement of the successful proponent. CONCLUSION: The County of Elgin has recognized Tourism as one of the economic development sectors with the potential of attracting new business investment. Signage is an important component for successful marketing of Elgin County's tourism product and other economic development initiatives. Elgin County's Municipal Decorative Display will increase visibility as travellers enter the County via the eastbound 401. The design selected will promote the County's branding strategy differentiating Elgin from other parts of the province, as an attractive destination to visit and to do business. RECOMMENDATION: That the location as described in the January 12 2010, report referred to as Eastbound Hwy 401 and Furnival Road (County Road 103) be the preferred location for the Elgin County Municipal Decorative Display with the alternate location being Eastbound Hwy 401 and Graham Road (County Road 76); and That the recommended and the alternate concept design for the Elgin County Municipal Decorative Display as presented at the January 26 2010, County Council meeting be finalized and implemented; and That staff be pre- approved to select a company to construct and install the Elgin County Municipal Decorative Display based on the selection criteria as described in the January 12 2010 report, and That staff reports back to County Council updating on the progress on this project once construction has begun. Respectfully Submitted Alan Smith General Manager, Economic Development Katherine Thompson Community Development Officer, Econ is Development Peter Dutchak Deputy Director, Engineering Services Approved for Submission Mark G. McDonald Chief Administrative Officer FROM: DATE: January 26 2010 REPORT TO COUNCIL Kate Burns, Marketing and Communications Coordinator, Economic Development SUBJECT: London Food and Wine Show INTRODUCTION: The County of Elgin participated in the London Food and Wine Show the weekend of January 15 17, 2010. Staff from the Economic Development office attended handing out specially designed cocktail plates to patrons. DISCUSSION: With 19 businesses taking part, Elgin County took up 25% of the total space for the London Food and Wine Show. The Elgin County area was the most popular of the show by far with jesters, live music, weekend giveaways and more. To add to the allure of the area, Economic Development purchased 5 000 cocktail plates for the London Food and Wine Show. These plates are specially designed to hold a wine glass on one end while serving as a plate on the other. The plate portion was adorned with the new Elgin County logo and tag line in full colour. Economic Development decided to offer the plates for a donation of $2 each with all money raised going to United Way. Over the course of the weekend the plates were an enormous success, with many individuals purchasing multiple plates to take home. At the conclusion of the weekend the total donation from the plates was $7061.49. This amount will be donated to the United Way's 2009 Campaign on behalf of the County of Elgin. Appreciation must be given to the Elgin Business Resource Centre, whose staff assisted throughout the weekend with the sale of the plates. This show would not be possible without the tireless efforts of Quai Du Vin Winery who has organized the Elgin County area for the London Food and Wine Show for many years. His vision and hard work have helped to put Elgin County on the map. CONCLUSION: Participating at the London Food and Wine show provided Elgin County an opportunity to promote tourism and agri -food in Elgin and also served as an opportunity to promote the 2010 IPM. Elgin County is proud to be donating $7061.49 towards the United Way's 2009 Campaign from donations collected at the London Food and Wine Show. RECOMMENDATION: THAT the report titled "London Food and Wine Show" be received and filed. Respectfully Subm; ted Approved for Submission Alan Smith General Manager, Economic Development Kate Bums, Marketing and Communications Coordinator Mark G. McDonald Chief Administrative Officer Fir;;icssit_ L;; fait.. rs REPORT TO COUNTY COUNCIL FROM: Clayton Wafters, Director of Engineering Services DATE: January 14, 2010 SUBJECT: Dexter Line EA Update INTRODUCTION The County of Elgin is in the midst of a Municipal Class Environmental Assessment (EA) planning process to address Lakeshore erosion occurring west of Port Bruce that threatens County Road #24 (Dexter Line) and the Port Burwell Secondary Watermain that resides on the County road allowance. This report shall update Council on the status of the Environmental Assessment. DISCUSSION In May 2006, County Council adopted a problem statement to commence the EA process and to establish the parameters and scope for the assessment and consultation process. Based on initial project discussions and consultations and existing information, the following is the problem or opportunity statement for this EA: "The section of County Road 24 (Dexter Line) west of Port Bruce that is located near the Lake Erie shoreline (primarily Lots 1, 2 and 3, Concession 1, Township of Malahide. And Lots 24, 25, 26, 27, and 28, Concession 1, Municipality of Central Elgin is subject to the natural hazards of shoreline erosion. A long term, cost effective solution is required that meet the needs of the County of Elgin and is consistent with the provisions of the Provincial Statement, 2005. The preferred solution should also be one that maintains an access road to the Port Bruce community from the west, which does not cross Catfish Creek. Preliminary studies indicate that the preferred solution will require the relocation of a portion of County Road 24 and or shoreline protection. Road relocation will need to include provisions for local property access to the new road, and address the closure and disposition of the existing road section. Where shoreline protection is proposed consideration is required to minimize any possible adverse environmental impacts. A permanent access route will be needed to construct and maintain all erosion protection structures, possibly requiring property or easement." Project Alternatives The following list of project alternatives are currently being used. As they are being evaluated, alternatives may be modifed or additional alternatives may be created. 1A Relocate County Road 24 and construct one shoreline groyne for road protection. 1B Relocate County Road 24 and construct a breakwall for road protection. 2 Retain existing County Road 24 alignment and construct full shoreline protection. 3 Relocate County Road 24 to an exiting municipal road. 4 Close County Road 24 west of Port Bruce to County Road 36. 5 Do nothing. EA Progress Phase 1 of the EA process was concluded in the spring of 2008. Phase 1 established the parameters of the project, consulted all affected agencies and the public with their initial impressions of the project and solicited comments regarding potential solutions. The first public meeting was held in March 2008. Three preliminary studies have been completed to date: Background Natural Heritage Study, Shoreline Protection Concepts and Traffic Assessment. These studies have provided valuable information needed to fully evaluate each possible solution. The information gathered may also introduce other possible solutions not previously contemplated and ones that may necessitate a modification to the existing Problem Statement. This "process loop" is a normal step in the Phase 2 process and is designed so that all ideas are vetted and new ones can be introduced as information is gathered so that the best possible solution is chosen. Phase 2 of the EA process further identifies possible solutions and evaluates their environmental impacts and feasibility. The public and review agencies are once again consulted during Phase 2 regarding the alternate solutions now that more information has been gathered. A second public meeting is scheduled for 2010 once all alternative solutions have been investigated in more detail. Port Burwell Secondary Water system The Port Burwell Secondary Water system also resides on this section of Dexter Line and is likely impacted by any solution for the road. Although the County of Elgin is the proponent of the EA, the impacts to the water system play an important role in considering options and understanding complete project costs and consequences. Staff met with the Port Burwell Secondary Water Board on January 13, 2010 to update the board on the EA progress. Funding The cost of any potential solution plays an important role in its viability to adopt it as a preferred solution. During 2009, most of the time spent on the Dexter Line EA project was invested in trying to source potential senior Government funding for the project. Most of the potential solutions are very expensive and the County of Elgin alone could not afford their implementation and future maintenance. The County's 5 year capital plan has not allocated funds for a project on Dexter Line since a solution has not yet been chosen. The inclusion of any project in the capital plan would therefore have an impact on future infrastructure projects. In an attempt to source funding, meetings were held with the local MP and MPP to discuss the project, its challenges and potential solutions. These meetings were followed with a letter requesting funding. This letter and the responses are attached to this report for you information. The meetings held with the MP and MPP also produced a meeting with Ontario Ministries who may be directly involved with the implementation of an erosion mitigation solution on the lake bank. This meeting was held on January 18 2010 with representatives from: Infrastructure Canada, Ministry of Natural Resources and the Ministry of Municipal Affairs and Housing. Representation from the Municipality of Central Elgin, Township of Malahide and the Municipality of Bayham also attended representing the Secondary Water Board. From this meeting, other potential funding programs were identified that staff and the working group will be pursuing. A Preferred Solution The conclusion of Phase 2 of the EA process identifies and selects a preferred solution. By this stage in the process, all alternate solutions will have been identified and evaluated against the problem statement. More than one preferred solution will likely be considered because it will be heavily dependent upon available funding. In other words, if the County was left to fund a solution on its own, without financial support from senior Government, the preferred solution will be a smaller scale, shorter term solution than if the project had funding assistance. CONCLUSION The Dexter Line, Lakebank Erosion Environmental Assessment is in Phase 2, and actively assessing alternatives through formal studies before the public and review agencies are once again formally consulted. Staff is also pursuing any potential funding that may be available for the project that will influence a selected preferred solution. RECOMMENDATION That staff be directed to pursue any funding programs available for a Dexter Line lake bank erosion solution. Respectfully Submitted Clayton D. Watters Director of Engineering Services Approved for Submission Mark G. McDonald Chief Administrative Officer FIGURE 1 '697 —w 0 ,ii 10 s 2 a 0 c II SPARTA L1N'E TOWNSHIP I4H16E c n. PRQJEG'f SruDYAR'EA BOUNDARY (APPROX, i !CAL`FON ,IN. ROBERTS 47696 JAFFA; 4 PLEASANT VA1 0 4,0- -LINE FRUIT RI'DG 8 RS L NE LINE._ X '.MUNICJPALIT)( OF' 0 d CENTRAL It ,ELG.IN7.r w 360 -SFA] TA LINE SPRIET ASSOCIATES 2008,07.02 2031821 GA01 F01 STUDY AREA LOCATION ELGIN COUNTY ROAD 24 RELOCATION CLASS EA s g y September 8, 2009 Mr. Joe Preston, M.P. Mr. Steve Peters, M.P.P. Elgin- Middlesex- London Elgin- Middlesex- London 24 First Ave., Unit 2 542 Talbot Street ST. THOMAS, Ontario ST. THOMAS, Ontario N5R4M5 N5P 1C4 Dear Mssrs. Preston and Peters: Subject: Lakeshore Erosion on Dexter Line Thank you for taking the time to meet with us and attend on -site meetings on Dexter Line west of Port Bruce where Lakeshore erosion is threatening private property as well as local and regional infrastructure. Lakeshore erosion is consuming an average of 1.5m of land annually in this location and is poised to consume private residences within a few years. On its current pace of regression, Dexter Line (Elgin County Road #24) could become unsafe within a decade and be closed, Short term erosion rates are unpredictable and the closing of Dexter Line could occur even sooner, nevertheless, its closure is inevitable if nothing is done now. As you are aware, the County of Elgin is currently in the midst of a Municipal Class EA planning process to determine the fate of Dexter Line. Many options exist, however, without support and financial assistance from senior levels of government, the affordable solution will be to close Dexter Line and allow significant consequences to occur both locally and regionally. Dexter Line currently accommodates 750 vehicles per day and is the preferred route of travel between tourism destinations such as Port Stanley and Port Bruce along the north shore of Lake Erie. Dexter Line enters Port Bruce from the west and serves as one of only two accesses to this flood prone hamlet. If closed, the residents of Port Bruce will have only one way in or out of the hamlet over a bridge. This is not ideal for a location that tends to flood at least once annually and where a local emergency was declared due to flooding in 2009. County of Elgin Administrative Services 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519 631 -1460 www. elgin -cou nty.on.ca Mr. Joe Preston Mr. Steve Peters 2 September 8, 2009 This portion of threatened roadway also houses the Port Burwell Secondary Watermain that services many communities in the eastern half of Elgin County. The closure of Dexter Line and Lakeshore erosion will force this waterline to be relocated at a significant financial and environmental cost. Lands that are one and two concessions north of this area are considered significant Carolinian forests with deep ravines and infrastructure works in these areas would be strongly discouraged and costly to construct. Options do exist to mitigate these losses and benefit the region. One option in particular has been discussed, pre engineered and favoured as a cost effective solution. The construction of a groyne at the shoreline west of Port Bruce along with a relocation of Dexter Line and the existing waterline could protect this County road, emergency access and service corridor for many decades. The preliminary estimate for this project is $10 million and its breakdown is attached for your reference. Generally, the project scope would include the construction of a groyne, an access road to maintain the groyne, erosion control at Cedar Bend (Catfish Creek) and a relocation of Dexter Line and the existing waterline for approximately 3.5km. This $10 million project cost could be considered a relative value when comparing the costs associated with the consequences of allowing Dexter Line to be consumed by lakeshore erosion. While many of the consequences such as a lost route of travel and emergency access may not be easily quantified, the relocation of the regionally important waterline could cost as much as $5 million considering the alignment options and surrounding terrain. Regardless, this project cannot be considered if solely funded by the County of Elgin and the closure of Dexter Line would be inevitable. Therefore, senior government support and funding for this project is necessary in order for it to be implemented. Gentlemen, in the interest of advancing this solution quickly we request that you collaborate with each other and the various approval agencies (particularly the Ministry of Natural Resources) to partner with the County of Elgin and the local affected communities to implement this project as soon as possible. Yours truly, John R. Wilson, County Councillor. Attachment cc: Councillor Tom Marks Project Scope Dexter Line (County Road #24) Preliminary Cost Estimate Relocate Dexter Line and existing waterline north for a 3.5 km length, construct a Groyne and access road to maintain Groyne structure. Also install erosion protection at Cedar Bend. Waterline relocation to new road alignment (3.5km) New Road Alignment Construction (including: land, engineering, archeological assessment and access to existing properties) $1,000,00.0 $3,000,000 Groyne $1,500,000 Access Road to Groyne $3,500,000 Erosion Protection at Cedar Bend (Catfish Creek) $1,000,000 Total $10,000,000 Steve Peters, M.P.P. Elgin Middlesex London September 18, 2009 Honourable George Smitherman Minister of Energy Infrastructure Hearst Block, 4 Floor 900 Bay Street Toronto, ON M7A 2E1 Honourable Donna Cansfield Minister of Natural Resources Whitney Block, 6 Floor, Room 6630 99 Wellesley Street West Toronto, ON M7A I W3 Honourable Leona Dornbrowsky Minister of Agriculture, Food Rural Affairs 77 Grenville Street, 11 Floor Toronto, ON M5S 1B3 Dear Ministers: r r y SEP 2 3 2009 Honourable Dwight Duncan L Minister of Finance Frost Building South, 7 Floor ADMINISTRATIVE SEA 7 Queen's Park Crescent Toronto, ON M7A 1Y7 Honourable Jim Watson Minister of Municipal Affahs Housing 17 Floor 777 Bay Street Toronto, ON M5G 2E5 Please find enclosed a letter from Mayor John Wilson of the Township of Malahide (who also wrote to me as a Councillor with the County of Elgin) and related background information. As you may be aware, several points along the north shore of Lake Erie experience serious erosion either by natural or man -made causes. Often times this shoreline erosion can result in a number of issues that municipalities must deal with on behalf of their residents. In the case of the Township of Malahide and the Municipality of Central Elgin, a key County of Elgin road, Dexter Line, is in danger of becoming unusable for motorists travelling between the lakeside communities of Port Bruce and Port Stanley. This road has been relocated at Least twice before since the dawn of the common use of the automobile and the County of Elgin is facing this costly specter again. The residents of the Port Bruce and the surrounding area are especially affected by this matter. Dexter Line is the only east -west that leads to and from the hamlet. These residents are also serviced by a municipal water line that runs parallel to the county road. This water line also helps connect the communities of Port Burwell and Vienna as well as the surrounding countryside. County officials find themselves at a crossroads as a workable, long -term solution to this problem needs to be made before Dexter Line is closed permanently. The County has observe ue t rgen by ex ploring its options and consulting with the public. A preferred option has been chosen: the relocation of Dexter Line and the parallel water line farther to the north, the construction of a Groyne to mitigate continued shoreline erosion and further erosion protection. This preferred option is not as costly as one that many residents believe is the ultimate solution: full erosion protection along the entire threatened shoreline. It is also not the least costly of the proposals which includes simply closing Dexter Line and rerouting the water line and traffic along existing roads to the north (this is in itself highly problematic due to the nature of the local geography and rural nature of the township roads). The preferred option is seen as a balanced one that provides the best use of resources moving forward. The total project cost is estimated at $10 million. If left to its own devices, the County of Elgin would exhaust its entire capital budget for the next eight to 12 years on this single project. 542 Talbot Street, St, Thomas, ON N5P 1C4 T (519) 631 -0666 Toll free 1- 800 266 -7638 F (519) 631 -9478 TTY (519) 631 -9904 E- speters.mpp.co @liberal.ola.org w«m•.stevepeters.com This is why the County of Elgin has approached both myself and my federal counterpart at this time to seek our advice and our assistance. To keep costs to a minimum (and at today's dollars), the County would have to make the decision to move forward with this project within the next several weeks, sooner if possible. While the current rate of erosion gives the County two or three years before being forced to close Dexter Line, it will take at least six months of professional engineering and design along with the accompanying government approvals before construction of a groyne or a replacement road can begin. With the ideal construction schedule beginning in less than a year, you can appreciate how time has become of the essence. The County is also aware that recent senior government infrastructure funding programs to help municipalities with their capital needs may be coming to an end, at least temporarily, and local officials are aware that this project does not easily fit those past programs due to its complex nature. County officials have asked me and my federal counterpart to discover what government agencies may be of assistance in order for this project to become a reality, and if no programs or initiatives exist at this time, who within senior governments they may make a comprehensive presentation to in the hopes of convincing there of the merits of this project. With all of the above in mind, I would appreciate your reviewing these matters, exploring ways the provincial govermnent may be of assistance in a meaningful manner and responding directly to Warden Warwick. As always, thank you in advance for your time and consideration. Sincerely, Steve Peters, M.P.P. Elgin- Middlesex- London Cc: Warden Graham Warwick, County of Elgin Mayor John Wilson, Township ofMalahide Deputy Mayor Tom Marks, Municipality of Central Elgin (also Acting Mayor) Mr. Joe Preston, M.P. Elgin- Middlesex London Mr. Dante Pontone, President CEO, Ontario Clean Water Agency 542 Talbot Street, St. Thomas, ON N5P 1C4 T (519) 631 -0666 Toll free 1 -800- 265 -7638 F (519) 631 -9478 TTY (519) 631 -9904 E speters.mpp.co @liberal.ola.org www.stevepetors.com Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17 Floor Toronto ON M5G 2E5 Tel. 416 585 7000 Fax 416 685 6470 www.ontarlo.ca/MAH October 6, 2009 Mr. Graham Warwick Warden County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden Warwick: Ministere des Affaires municipates et du Logement Bureau du ministre 777, rue Bay, 17a stage Toronto ON M5G 2E5 Tel. 416 585 7000 Telec. 416 685 6470 www.ontario.ca/MAH ECE1VE OCT ©9 2.009 COU 1 Y OF ELGIN tali∎!I9 RA`fIV SEFIV)CES S' erely yours, Jim Watson, MPP Minister Ontario 09-47490 The Honourable Steve Peters, MPP for Elgin— Middlesex— London, has forwarded to me and a number of my Cabinet colleagues a letter dated September 8, 2009 from Mayor and County Councillor John Wilson regarding the road and watermain along Dexter Line in the Township of Malahide. I appreciate receiving Mayor Wilson's correspondence and have noted the County of Elgin's concerns, as well as your request for financial assistance to help mitigate the impact of lakeshore erosion on the Dexter Line road and Port Burwell Secondary Watermain. Since this matter is of a cross jurisdictional nature, I believe that it is best addressed through a coordinated effort among the various provincial ministries. Therefore, I have asked ministry staff to communicate with their counterparts at the ministries of Energy and Infrastructure; Natural Resources; Agriculture, Food and Rural Affairs; and Finance; and to report back to me with their findings. A response will be provided to you at that time. Thank you for having Mayor and County Councillor Wilson bring this matter to our attention. c: The Honourable George Smitherman, Minister of Energy and Infrastructure The Honourable Donna Cansfield, Minister of Natural Resources The Honourable Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs The Honourable Dwight Duncan, Minister of Finance The Honourable Steve Peters, MPP, Elgin Middlesex— London Mr. Joe Preston, MP, Elgin— Middlesex— London Mayor John Wilson, County Councillor, County of Elgin Mr. Dante Pontone, President and CEO, Ontario Clean Water Agency Ministry of Natural Resources Office of the Minister Room 6630, Whitney Block 99 Wellesley Street West Toronto ON M7A tW3 Tel: 416- 314 -2301 Fax: 416- 314 -2216 OCT 3 0 2009 Mr. Graham Warwick Warden County of Elgin Administrative Services 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden Warwick: Minister° des Rlchesses naturelles Bureau du ministre Edifice Whitney, bureau 6630 99, rue Wellesley Ouest Toronto (Ontario) M7A 1W3 Tel.: 416 314 -2301 Telec.: 416 -314 -2216 Thank you for writing. Sincerely, Donna Cansfield Minister of Natural Resources 'RECEIVED ft D1! 0 5 2009 COUNTY OF ELGIN ]NISIT11TI` I U l 3 v 006MC- 2009 -3085 The Honourable Steve' Peters, MPP for Elgin- Middlesex- London, has shared with me your county's letter regarding lakeshore erosion on Dexter Line and your request for funding assistance. I am pleased to respond. The Ministry of Natural Resources (MNR) is aware that shoreline erosion in Elgin County is an issue threatening public infrastructure and private property. I understand that the County of Elgin is currently reviewing a number of potential options to address the erosion problems. My ministry is currently unable to endorse any of these options until they are formally outlined in a Municipal Environmental Assessment. However, my .staff would be pleased to meet with the County to begin informal discussions regarding those options. Should you require more information, please contact Rick Thompson, Senior Lands and Waters Technical Specialist in our Aylmer District Office, at (519) 773 -4749. c: The Honourable George Smitherman, Minister of Energy and Infrastructure The Honourable Dwight Duncan, Minister of Finance The Honourable Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs The Honourable Jim Watson, Minister of Municipal Affairs and Housing The Honourable Steve Peters, MPP, Elgin- Middlesex- London John R. Wilson, County Councillor, County of Elgin Rick Thompson, Senior Lands and Waters Technical Specialist, Aylmer District Office Cc rwf /09 -r 11/12/2009 13:08 16139960194 NOV 5 2009 Mr, Joe Preston, M,P. Blgin— Middnesex— London House of Commons Ottawa, Ontario ILIA 0A6 Dear Mr, Preston: Again, thank you for writing. Yours sincerely, to Robert Klager Chief of Staff Office of the Minister of Natural Resources Ottawa, Canada K1A 0E4 Canada, JOE PRESTON MP PAGE 02/02 Cabinet de la ministre des Ressources naturelles On behalf of the Honourable Lisa Raitt, Minister of. Natural Resources, I would like to thank you for your recent letter on behalf of Mr. John R. Wilson, County Councillor, requesting funding for the erosion on Dexter Line, The matter you raise falls within the purview of Infrastructure Canada, and as such, I have taken the liberty of forwarding your letter and enclosure to the office of the Honourable John Baird, Minister of Transport, Infrastructure and Communities, for consideration. c.c.: Correspondence Manager Office of the Minister of Transport, Infrastructure and Communities 12/10/2009 14:36 16139960194 DEC 0 7 2009 Minister of the Environment Mr. Joe Preston, M.P. Elgin Middlesex London House of Commons Ottawa ON KIA 0A6 Sincerely, JOE PRESTON MP lira The Honourable L'honorable Jim Prentice Ottawa, Canada K1 A 0H3 Canada", Ministre de I'Environnement Dear Coll gue: -Jae Thank you for your correspondence, in which you request information on federal funding for the construction of a groyne to prevent further shoreline erosion on Dexter Line, PAGE 02/02 Environment Canada does not manage a funding program for structural measures to mitigate the effects of erosion or flooding. The Department's funding programs are directed to individuals and organizations to support activities that foster environmental sustalnabllity in Canada. A section of Environment Canada's website provides a list of incentive programs delivered by the Department (www.ec.gc,ca/pace- cape). However, representatives from the County of Elgin may wish to investigate the availability of Infrastructure Canada funding under the Building Canada Fund. (nsiol'i 4 The Major Infrastructure Component of the Fund was developed to assist major projects of regional and national significance, The Communities Component focuses on projects in communities with populations of less than 100 000, Information on the Infrastructure Stimulus Fund in Ontario is available on the Building Canada website at www, bui/ dingcanada- chanfierscanada.gc.ca, as well as the Canada Ontario Infrastructure Funding website at www.bofontario.ca. I trust that the information provided is of assistance. Please accept my best wishes. 1 trarzmair Ontario Steve Peters, M.P.P, Elgin Middlesex London January 15, 2010 Honourable Kathleen Wynne Minister of Education Mowat Block, 22 Floor 900 Bay Street Toronto, ON M7A 1L2 Dear Minister: Sincerely, Steve Peters, M.P.P. Elgin- Middlesex- London Cc: Mayor Graham Warwick, Municipality of West Elgin Mayor Bonnie Vowel, Municipality of Dutton Dunwich Mr. Mark McDonald, CAO, County of Elgin Mayor Jim Maudsley, Municipality of Thames Centre Mayor Cliff Barwick, City of St. Thomas Jb4Nl 2 Please find enclosed letters from municipal officials within my riding who have asked for my support of a "smart moratorium" for disputed school closures. As you are aware, this smart moratorium is an initiative of the Community Schools Alliance in its goal of raising awareness of the challenges associated with the process used by school boards in Ontario to make decisions that determine which schools are closed, stay open and where new schools will be located. Minister, I would appreciate your reviewing the letters and responding directly to the municipal officials. As always, thank you in advance for your time and consideration. 542 Talbot Street, St. Thomas, ON N5P 1C4 T (519) 631 -0666 Toll Free 1- 800 265 -7638 F (519) 631 -9478 TTY (519) 631 -9904 E speters.mpp.co @liberal.ola.org www.stevepeters.com Municipal Employer Pension Centre of Ontario January 6, 2010 Heads of Council: OMERS Municipal government employers have wisely provided the Association of Municipalities of Ontario with funds to develop strong, well- informed representation and positions. For us to do the necessary pension work, to make sure that municipal employer interests are fairly represented, we need your on -going financial support. The OMERS Plan is a jointly managed Plan serving 390,000 active and retired members, 921 employers, and has more than $43 billion in net investment assets. Within the employer affiliation, municipal governments represent almost 50% of total active members and total about 380 municipal governments. As you know, in 2006, the Province removed itself as the Plan's sponsor, appointing AMO as the sponsor representative for municipal government employers, who in turn wanted AMO to be as resourced as employee groups, such as their union associations. Complex pension matters require specific expertise. To achieve that, AMO created the Municipal Employer Pension Centre of Ontario MEPCO) whose Board members bring pension industry experience and a strong understanding of the employer and employee interests. This, and dedicated, qualified pension research and pension legal support mean that our OMERS sponsors representatives are prepared both strategically and technically. We've been able to do this with your financial support. Like other pension plans, OMERS is facing some difficult funding challenges because of the economic climate. MEPCO has and will continue to develop well- informed and well researched proposals for Plan changes, including contribution rates. At the same time, the Government of Ontario is preparing its response to the Ontario Expert Commission on Pension Act changes, of which the first phase is anticipated before the end of the year. We, along with other Plan sponsors are asking the government for relief from the solvency requirement for this public sector pension plan. This is a practical step that would immediately improve the overall health of the Plan. Information from OMERS shows that the Primary Plan is projected to have a solvency deficit in excess of $3 billion. As a public sector jointly sponsored plan, the risks and approach for solvency are different from private sector plans. This was recognized when the province exempted the Supplemental Plans for police, fire and paramedics from solvency rules through Bill 206. Looking ahead, MEPCO will remain squarely focused on looking at what a long term funding strategy for the Plan could look like, being mindful of the significant role that investments play in concert with benefit and contribution decisions. Plan governance and decisions that affect investments, benefits and contribution rates, all have significant impacts on both employers and employees. I hope that we can count on every municipal employer to step up and support this work. Without your support, it will be difficult to represent municipal government employer interests. Should you have any questions, do not hesitate to contact Pat Vanini, President, MEPCO at (416) 971 -9856 ext 316. Yours truly, Doug Reycraft Chair Cc: Municipal Accounts Payable, includes invoice Association o 200 University Avenue, Suite 801, Toronto, ON., M5H 3C