February 11, 2010MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
FEBRUARY 11, 2010
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al —A22)
*January 7, 2010 Special Session
January 7, 2010 Closed Session (under separate cover)
*January 14, 2010 Council
*January 28, 2010 Council
*January 28, 2010 Public Meeting Zoning Amendment (Slaats)
*January 28, 2010 Public Meeting Zone Amendment (Neil)
BUSINESS ARISING FROM MINUTES
DELEGATIONS
11:30 a.m.
1:30 p.m.
1:45 p.m.
REPORTS (C1 -C9)
1. ROADS
a) *Monthly Report
Spriet Associates re: Port Glasgow Trailer Park sewage
treatment system upgrade (B1)
Consideration meeting MacDairmid Drain
Nancy Murray, Optimist Club re: request for funding
C opt/
Feb. 11110 Page 2
2. RECREATION
a) *Monthly Report
b) `Report re: Water Reel Irrigation
c) Wages for summer employees
3. BUILDING
a) *Monthly Report for July, 2009
b) *Monthly Report for August, 2009
c) *Monthly Report for September, 2009
d) *Monthly Report for October, 2009
e) *Monthly Report for November, 2009
f) *Monthly Report for December, 2009
g) *Year -End Report
4. WATER
a) *Monthly Report
5. BY -LAW ENFORCEMENT
a) *Monthly Report
6. DRAINS
a) Drain Maintenance grant
7. WEST ELGIN PRIMARY SYSTEM
8. ADMINISTRATION
a) *Policy for Closed Meeting Investigations
b) *Four Counties Transit Services Facts 2008
c) Employee Benefit Plan
Feb. 111 10 Page 3
ACCOUNTS
CORRESPONDENCE (D1 D11)
COUNCIL CONSIDERATION RECOMMENDED:
1.* Tay Valley Township request for support of a resolution regarding
Municipal property assessment and assistance to retired persons living on
fixed incomes;
2.* Municipality of West Grey request for support of a resolution regarding
the Green Energy and Green Economy Act;
3.* Municipality of West Grey request for support of a resolution to place an
indefinite moratorium on industrial wind turbines;
4.* Township of Southwold request for support of a resolution regarding
exotic animals;
5.* Township of South Stormont request for support of a resolution with
regards to the accountability of Conservation Authorities;
6.* Dillon Consulting request an exemption for the Noise Control By -Law;
7.* Canada Day Committee request for support for activities for Canada
Day;
8.* Devin Pearson, request to waive fees West Elgin Community Centre;
9.* Elgin County Conference Series: Evolution of the Harvest;
RECOMMENDED TO ACCEPT FILE:
10. AMO
Office of the President increase in membership fees and registration
for annual conference;
Summary of Watch File Issue;
New Ontario Minister of Municipal Affairs and Housing;
Government Releases Draft Regulations on Source Protection Plan
Contents and Process;
2010 Pre budget Submission
Elgin Group Police Services Board Minutes of November 18, 2009
meeting;
Steve Peters support for bridge designation, Furnival Road
Highway 401;
Steve Peters support of a "smart moratorium" for disputed school
closures;
11. Elgin St. Thomas Public Health launch of Active Elgin 2010 Guide;
Feb. 111 10 Page 4
BY -LAWS
By -law No. 2010 -11
By -law No. 2010 -12
By -law No. 2010 -13
By -law No. 2010-14
MINUTES (El-El)
*West Elgin Chamber of Commerce December 7, 2009
OTHER BUSINESS (F1 -F2)
1. Council announcements
2. Closed session property matter
Information enclosed
CONFIRMING BY -LAW
ADJOURNMENT
NEXT MEETINGS:
February 21 -24, 2010
February 25, 2010
Adopt procedure for closed meeting investigations
MacDairmid Drain (first and second reading)
Interim Tax Rate
Zoning Amendment (Neil)
OGRAIROMA conference, Toronto
Council
MEMBERS PRESENT:
STAFF PRESENT:
SUBJECT: CLOSED SESSION
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
JANUARY 7, 2010
Mayor Graham Warwick, Deputy Mayor Wiehle
Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf
Joanne Groch
Norma Bryant
Paul VanVaerenbergh
Administrator /Treasurer
Clerk
Road Superintendent
This special session was called for the purpose of wage negotiations.
RES. NO. 1 Moved by Bodnar
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss labour relations or employee negotiations.
DISPOSITION: Carried
RES. NO. 2 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
Council discussed the requests made by staff and also the remuneration for Council.
SUBJECT: 2010 WAGE NEGOTIATIONS
RES. NO. 3 Moved by Balint
Seconded by Wiehle
RESOLVED that Council authorize a 2% increase for Council and
employees for 2010 and that the necessary by -law be prepared.
SUBJECT: CONFIRMATION BY -LAW
RES. NO. 4 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By -Law to
confirm the proceedings of the special meeting of Council held on January
7 2010 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
January 7, 2010...Pg 2 of 2
RES. NO. 5 Moved by Wiehle
Seconded by Balint
RESOLVED that a By -law to confirm the proceedings of the special
meeting of Council held on January 7 2010 be now read a third time and
finally passed, signed, sealed and numbered By -law Number 2010 -01
Confirming By -law January 7 20010.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 6 Moved by Bodnar
Seconded by Wolf
RESOLVED that this Special Meeting of Council adjourn at 11:55 a.m. to
meet again on January 14 2010.
DISPOSITION: Carried
These minutes were adopted on the 11 day of February, 2010.
Mayor
MEMBERS PRESENT:
STAFF PRESENT:
SUBJECT: MINUTES
RES. NO. 2 Moved by Bodnar
Seconded by Wolf
December 10, 2009
December 10, 2009
December 10, 2009
December 17, 2009
December 17, 2009
DISPOSITION: Carried
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
January 14, 2010
Joanne Groch
Norma Bryant
Paul VanVaerenbergh
Lloyd Jarvis
Jeff Slater
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
RES. NO. 1 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin approves
the agenda for January 14, 2010 as printed and circulated with the
following additions:
Report re: Fee structure for Recreation Centre
Quotes for repairs to pumps at West Lorne Sewage Treatment Plant
DISPOSITION: Carried
Council
Court of Revision
Court of Revision
Council
Public Meeting
SUBJECT: BUSINESS ARISING FROM MINUTES
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf
Ad ministrator /Treasurer
Clerk
Roads Superintendent
Water Superintendent
Recreation Superintendent
Segedin Drain
Wiehle -King Drain
Zoning Amendment (Swain)
Councillor Bodnar enquired about port -a- potties in West Lorne. Councillor Wolf reported
that he had spoken with a business owner about locating on his property and the owner
was concerned about vandalism after hours. Councillor Balint reported that she has
given consideration to a location in West Lorne and doesn't believe there is a visible
location available and as a result did not approach any owners. Councillor Wolf noted
that he had not received any further complaints.
January 14110...Pg 2 of 10
The Mayor reported that he had spoken with the Chief Building Official about the KSR
building permit. A conditional building permit has been issued for foundations but they
are still waiting for drawings to be submitted as the foundation drawings were changed
and the sprinkler system to be resolved.
SUBJECT: BY -LAW NO. 2010 -02 AUTHORIZE AGREEMENT (RinC)
RES. NO. 3 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By -Law to
authorize the execution of an agreement between the Municipality of West
Elgin and Her Majesty in Right of Ontario, as represented by the Minister
of Energy and Infrastructure and the Minister of Health Promotion and this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Bodnar
Seconded by Balint
RESOLVED that a By -law to authorize the execution of an agreement
between the Municipality of West Elgin and Her Majesty in Right of
Ontario, as represented by the Minister of Energy and Infrastructure and
the Minister of Health Promotion and be now read a third time and finally
passed, signed, sealed and numbered By -law Number 2010-02
Agreement RinC
DISPOSITION: Carried
SUBJECT: ROAD DEPARTMENT REPORT
The Road Superintendent presented his monthly report. He reported that the County
requested maintenance in the form of brushing along bridges. Further, brushing is
being done on roads in preparation of gravel. Signs are being replaced or repaired as
needed.
SUBJECT: RECREATION DEPARTMENT REPORT
The Recreation Superintendent presented his monthly report.
SUBJECT: FEE STRUCTURE FOR THE RECREATION CENTRE
Council reviewed a report from the Recreation Superintendent. Fees have been waived
for services clubs and community groups for fundraising activities. The fees applied to
private users are not consistent. Consideration could be given to reduce fees for
seniors, which applies to youth programs, as they are offering programs to encourage
activity for seniors.
Councillor Balint enquired if the users are providing third party liability? After discussion
Council directed that a policy should be developed that no fees would be required for
fundraising and community services activities.
SUBJECT: WATER DEPARTMENT REPORT
The Water Superintendent presented his monthly report. He reported that there are 21
fire hydrants in the Crinan area that are filling up with water and freezing. He is
investigating what can be done. As a result there are 14 fire hydrants that are covered
and cannot be used.
January 14110...Pg 3 of 10
SUBJECT: BY -LAW ENFORCEMENT
Council reviewed the monthly report. The Clerk reported that #225 is before the courts.
SUBJECT: TENDER FOR SEGEDIN DRAIN
Council received the following tenders for the Segedin Drain:
Van Bree Drainage Bulldozing Ltd.
Timmermans Drainage Excavating
A.G. Hayter Contracting Ltd.
RES. NO. 5 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Van Bree Drainage Bulldozing in the amount of $14,805.00
plus GST for Segedin Drain.
DISPOSITION: Carried
SUBJECT: TENDER FOR WIEHLE -KING DRAIN
Council received the following tenders for the Wiehle -King Drain:
Van Bree Drainage Bulldozing Ltd.
Timmermans Drainage Excavating
A.G. Hayter Contracting Ltd.
RES. NO. 6 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Van Bree Drainage Bulldozing in the amount of $19,229.00
plus GST for Wiehle -King Drain.
DISPOSITION: Carried
SUBJECT: 2010 COUNCIL MEETING SCHEDULE
SUBJECT: WEST LORNE HERITAGE HOMES PHASE II
TOTAL (plus taxes)
$14,805.00
$19,159.00
$17,950.00
TOTAL (plus taxes)
$19,229.00
$21,232.00
$22,240.00
Council reviewed a report from the Clerk regarding the meeting schedule for 2010.
RES. NO. 7 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin approves
the following changes to 2010 meeting schedule:
1. That the council meeting scheduled for November 11 2010 be
changed to Wednesday, November 10 2010.
2. That the December meeting schedule be changed to meet on the
third Thursday only and that the procedure by -law be so amended.
3. That the council meeting schedule for July and August be changed
to meet on July 15 and August 12 on a trial basis for 2010, to be
evaluated by Council in 2011.
DISPOSITION: Carried
Council reviewed a report from the Clerk outlining the items that need to be completed
as well as cost implications. The Clerk reported that the Planner would be reporting on
January 14/10...Pg 4 of 10
planning items at the next Council meeting. Discussion took place regarding the
extension of Isabella Street to Main Street. Costs to construct the road plus purchase of
the lands should be investigated.
RES. NO. 8 Moved by Wolf
Seconded by Balint
RESOLVED that Council authorize the hiring of Bruce Lyle to negotiate the
purchase of lands in West Lorne.
DISPOSITION: Carried
SUBJECT: DOG CONTROL
The Administrator/Treasurer reported that the Animal Control Officer has requested an
increase of 3% commencing in 2011. She reported that the fees collected for dog tags
should be evaluated, as there is a small deficit. Should we look at increasing penalty
fees or increase the dog tag fees? After discussion Council directed that a $5.00
increase be applied for 2010 and that an increase of 3% was agreeable for the Animal
control Officer commencing in 2011. The necessary by -law to be prepared for Council
approval.
SUBJECT: GIS MAINTENANCE
Council reviewed a proposal from Associated Engineering for maintenance to the GIS
system for 2010.
RES. NO. 9 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Associated Engineering in the amount of $5,850 plus taxes for
2010 Data Maintenance.
DISPOSITION: Carried
SUBJECT: REMUNERATION FOR COUNCIL AND STAFF
The Administrator /Treasurer requested Council direction on two matters relating to
remuneration. Council directed that the same night shift premium would apply to both
night shift road employees. Further, that the Mayor and Deputy Mayor be paid the same
for the second council meeting of the month for 2010.
SUBJECT: MARINA IMPROVEMENTS
The Administrator reported that the Yacht Club are submitting an application under the
Community Adjustment Fund. The grant notes a commitment of 10% from the Yacht
Club and the municipality. The Mayor noted that this contribution is leveraging money
into the community. The project benefits the municipality and stabilizes the shoreline.
Councillor Balint noted that this is cheap compared to hiring a harbour master.
RES. NO. 10 Moved by Wiehle
Seconded by Balint
WHEREAS a study has been completed for improvements to the marina at
Port Glasgow by Shoreplan Engineering,
THEREFORE BE IT RESOLVED that the Council of the Municipality of
West Elgin supports Option 2B as the preferred option,
AND FURTHER BE IT RESOLVED that Council supports the application
under the Community Adjustment Fund by the Port Glasgow Yacht Club
for marina improvements.
DISPOSITION: Carried
January 14110..,Pg 5 of 10
SUBJECT: QUOTATION FOR REPAIRS AT WEST LORNE SEWAGE TREATMENT
PLANT
The Administrator reported that repairs are required to two pumps at the West Lorne
Sewage Treatment Plant. The contractor determined what was needed after evaluating
the pumps and provided a quotation for repair or replacement.
RES. NO. 11 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Ampro electric Ltd. in the amount of $5,255.55 plus taxes for
repairs to two pumps at the West Lorne Sewage Treatment Plant.
DISPOSITION: Carried
DELEGATION: SHUFFLEBOARDERS and CARPET BOWLERS
Also in attendance: Les Welch (President), Mary Taylor (Treasurer), Adam Hrabinski
(Vice President)
Mr. Welch referred to their letter of December 10 where they asked for a reduction of
their fees to $50.00 per month. The Mayor noted that Council discussed the fee
structure this morning and noted that some groups don't pay fees or pay reduced fees.
Mrs, Taylor reported that their membership has dropped from 50 members in 1997 -98 to
25 members in 2009. At $25.00 per year membership, they cannot pay $100.00 per
month. They have reduced their usage to 9 months to save money. Membership voted
against raising fees. Their biggest problem is membership.
The Deputy Mayor noted that advertising could help increase membership. Councillor
Balint noted that advertising could be funded through the Recreation budget. After
discussion it was agreed that the monthly fee would be reduced for 2010 and be re-
evaluated in 2011. Further the municipality would fund the group for advertising. The
group to prepare and submit the advertisements and invoice the municipality.
Councillor Wolf noted that this may solve their problem but the fee structure policy
should be reviewed by future Council with the Recreation Superintendent.
RES. NO. 12 Moved by Bodnar
Seconded by Balint
RESOLVED that Council reduce the monthly fee for Shuffleboarders and
Carpet Bowlers to $50.00 per month for 2010 and reimburse the group for
3 advertisements in the Chronicle to try to increase membership.
DISPOSITION; Carried
DELEGATION: PAUL TUNKS, CRIMESTOPPERS
Mr. Tunks reported to Council that Crimestoppers is looking to promote their tip phone
number and are suggesting signs be placed at the entrances to Elgin County. These
signs would promote the tip line, educate the community and act as a deterrent to crime.
It was noted that the best locations are on county roads, which will require County of
Elgin approval. Discussion took place regarding placing small signs on municipal
properties such as the beach and two parks. Crimestoppers will approach the County
for approval on county roads.
(v6
January 14110..,Pg 6 of 10
SUBJECT: ACCOUNTS
RES. NO. 12 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the Mayor and Administrator /Treasurer are hereby
authorized to sign Payment Voucher #1 amounting to $732,764.93 in
settlement of General, Road, Water and Arena Accounts (including
cheques: 4639 4895).
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* County of Grey request for support of a resolution regarding concerns over Bill
150
Instruction: File
2.* City of Kawartha Lakes request for support of a resolution regarding heath
concerns of wind turbine projects
Instruction:
RES. NO. 14 Moved by Wolf
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the City of Kawartha Lakes regarding Bill 150,
Green Energy and Green Economy Act.
DISPOSITION: Carried
3.* City of Oshawa request for support of a resolution regarding condominium
Superintendents Key Holders
Instruction: File
4.* Tiny Tots Co- operative Nursery School request to waive fees for use of West
Elgin Recreation Centre
Instruction:
RES. NO. 15 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin authorize
the waiving of rental fees for the use of the West Elgin Recreation Centre
on January 23, 2010 from 8:00 a.m. to 11:00 p.m. for the "Scrap- a -Thon"
being hosted by the Tiny Tots Co- operative Nursery School.
DISPOSITION: Carried
5.* Township of Mapleton request for support of a resolution regarding studies by
Ministry of Environment for wind energy projects
Instruction: File
6.* West Elgin Rodeo request to waive fees for temporary zoning change
Instruction:
RES. NO. 16 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin authorize
the waiving of zoning amendment application fees for lands owned by Ken
and Joan Neil for a temporary use by -law for the Dodge Rodeo.
DISPOSITION: Carried
January 14110... Pg 7 of 10
7.* CUPW copy of Charter and petition to revise
Instruction:
RES. NO. 17 Moved by Balint
Seconded by Wiehle
WHEREAS the federal government is allowing Canada Post to close
public post offices in spite of a moratorium on closures in rural and small
towns, and
WHEREAS the government expects Canada Post to inform people at least
one month prior to dosing, moving or amalgamating their public post office
and explore options that address people's concerns; and
WHEREAS a month is an inadequate amount of time for a whole
community to discuss a closure and explore options; and
WHEREAS public post offices connect communities throughout this vast
land, helping us to overcome differences and distances; and
WHEREAS public post offices play a key role in our social and economic
life by providing the infrastructure that healthy communities need to thrive
and businesses to grow.
THEREFORE BE IT RESOLVED that the Council of the Municipality of
West Elgin call on the Government of Canada to instruct Canada Post to
maintain and improve its network of public post office and maintain rural
postal delivery and to consult with the public, their elected representatives,
postal unions and other major stakeholders to develop a uniform and
democratic process for making changes to this network.
DISPOSITION: Carried
8.* Arts Cookery Bank letter of thanks
Instruction: File
9.* Dennis Joyce letter concerning black smoke from Erie Flooring
Instruction: Councillor Wolf will discuss with Erie Flooring
10.* Dillon Consulting Rehabilitation of Four Bridges over 401
Instruction: File
11.* Rodney Aldborough Agriculture Society request for support for liquor
application for Quiz night
Instruction:
RES. NO. 18 Moved by Wiehle
Seconded by Balint
RESOLVED that Council has no objections to the Rodney Aldborough
Agricultural Society holding a quiz night including the serving of alcohol on
Saturday January 30, 2010 at the West Elgin Recreation Centre.
DISPOSITION: Carried
12.* Rodney Aldborough Agriculture Society request to waive fees for use of West
Elgin Recreation Centre
Instruction:
RES. NO. 19 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin authorize
the waiving of rental fees for the use of the West Elgin Recreation Centre
on January 30, 2010 from 6:00 to 12:00 p.m. (midnight) for the Quiz Night
being hosted by the Rodney Aldborough Agricultural Society.
DISPOSITION: Carried
January 14/10,..Pg 8 of 10
13.* Rodney Aldborough Agriculture Society invitation to Annual meeting
Instruction: The Mayor will attend.
14.* Rodney Kiwanis Club request to waive fees for use of West Elgin Recreation
Centre
Instruction:
RES. NO. 20 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin waives the
user fee for the use of the West Elgin Recreation Centre warm room for
the Rodney Kiwanis Club to host a card party fundraiser on March 13,
2010 from 6:00 to 11:00 p.m.
DISPOSITION: Carried
15. AMO
Auditor General's 2009 Report
Proposed Energy Consumer Protection Act
Ontario Municipal Partnership Fund Allocations Announcement
Instruction: File
16. Foundation for Rural Living thank -you letter
Instruction: File
17. Elgin County Land Division Committee Notice of Decision Application No.
E78/09, West Lorne Holdings Ltd.
Instruction: File
18. Elgin County Land Division Committee Notice of Decision Application No.
E84/09, Port Glasgow Yacht Club
Instruction: File
19. Elgin County Land Division Committee— Notice of Decision Application No.
E85109, Robert A. Miller, Audrey H. Miller and Norman A. Miller
Instruction: File
20. Elgin County Land Division Committee Notice of Decision Application No.
E86/09, Robert A. Miller
Instruction: File
21. Elgin County Land Division Committee Notice of Decision Application No. E
89/09, Adrian Dewild
Instruction: File
22. Natural Resources Canada Fall 2009 Edition Newsletter
Instruction: File
23. Homeless Partnering Strategy Outreach Communities Ontario Proposals
Instruction: File
24. Trans Canada Trail Annual Report
Instruction: File
25. Ontario Ministry of Health Promotion request to endorse Policy framework on
Affordable Access to Recreation for Ontarians
Instruction: File
Waste Management
Graham Warwick, Bernie Wiehle,
Jonathan Wolf
West Elgin Recreation
Trudy Balint, Jonathan Wolf
West Lorne /Rodney Fire
Department
Jonathan Wolf Bernie Wiehle
West Elgin Community Centre
(Arena)
Trudy Balint, Mary Bodnar
Water Management
All members of Council
Police Committee
Trudy Balint, Mary Bodnar
LTVCA
Mary Bodnar
Marina Board
Graham Warwick, Bernie Wiehle
January 14/10...Pg 9 of 10
26. Ministry of Finance Ontario Municipal Partnership Fund allocations 2010
Instruction: File
27. South West LHIN Highlights December, 2009
Instruction: File
28. MEPCO AMO OMERS pension plan
Instruction: File
RES. NO. 21 Moved by Bodnar
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2009 -84 SEGED €N DRAIN
RES. NO. 22 Moved by Wolf
Seconded by Wiehle
RESOLVED that a by -law to provide for drainage works in the Municipality
of West Elgin in the County of Elgin to be called and known as the
Segedin Drain be now read a third time and finally passed, signed, sealed
and numbered By -law Number 2009 -84 Segedin Drain.
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2009 -85 WIEHLE -KING DRAIN
RES. NO. 23 Moved by Balint
Seconded by Wolf
RESOLVED that a by -law to provide for drainage works in the Municipality
of West Elgin in the County of Elgin to be called and known as the Wiehle
King Drain be now read a third time and finally passed, signed, sealed and
numbered By -law Number 2009 -85 Wiehle -King Drain.
DISPOSITION: Carried
MINUTES:
*West Elgin Chamber of Commerce December 7, 2009
SUBJECT: COMMITTEE APPOINTMENTS
RES. NO. 24 Moved by Wolf
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin approves the
following committee appointments to commence January 1, 2010 until
November 30, 2010
Parent -Child Resource Centre
Trudy Balint
Chamber of Commerce
Bernie Wiehle, Jonathan Wolf
Elder Care Strategy
Mary Bodnar
_Four Counties Transit
Graham Warwick
Fair Board
Bernie Wiehle
MPoWER
Mary Bodnar, Graham Warwick
West Lorne Heritage Homes
Bernie Wiehle
Participation for which mileage only is paid for attendance:
Friends of Four Counties
Health Services
Mary Bodnar, Graham Warwick
Small Schools Coalition Rural
Schools
Graham Warwick
Economic Development
activities
Graham Warwick, Bernie Wiehle
January 14/10...Pg 10 of 10
RES, NO. 24 cont'd
DISPOSTION: Carried
SUBJECT: CONFIRMATION BY -LAW
RES. NO. 25 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By -Law to
confirm the proceedings of the meeting held on January 14' 2010 and
this shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES, NO. 26 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By -law to confirm the proceedings of the meeting held
on January 14`", 2010 be now read a third time and finally passed, signed,
sealed and numbered By -law Number 2010-03-- Confirming By -law
January 14 2010
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 27 Moved by Wiehle
Seconded by Balint
RESOLVED that this Regular Meeting of Council shall adjourn at 4:10 p.m.
to meet again January 28, 2010.
DISPOSITION: Carried
These minutes were adopted on the 11 day of February, 2010.
Mayor Clerk
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
JANUARY 28, 2010
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Jonathan Wolf, Mary Bodnar
STAFF PRESENT: Joanne Groch Administrator /Treasurer
Norma Bryant Clerk
ALSO PRESENT: Ted Halwa Planning Consultant
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
RES. NO. 1 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin approves
the agenda for January 28, 2010 as printed and circulated.
DISPOSITION: Carried
Council recessed to hold two public meeting on Zoning Amendments (Slaats Neil) and
resumed their meeting thereafter.
SUBJECT: BROWNFIELDS FINANCIAL TAX INCENTIVE PROGRAM
Also in attendance: John Diane Slaats
The Planner presented a report outlining the steps for participation in the Province's
'Brownfields Financial Tax Incentive Program'. The incentive program is available only
after much of the work has been completed and costs incurred.
SUBJECT: HERITAGE TERRACE
Also in attendance: Malcolm Ross, Robert White, Doug Staddon
The Planner presented a report regarding the proposed site plan and rezoning. More
information is required to determine what zoning standards, i.e. parking, are not being
met and should be part of the rezoning by -law.
Mr. Ross noted that 50% of the 16 existing units have cars; CHC staff uses the balance.
He is requesting the zoning be enacted to show that the project is ready when the
application is filed in March. They are now considering relocating the proposed
January 28110...Pg 2 of 6
community centre to an area in the front parking area. This would allow the second
building to be closer.
Council directed that a public meeting be scheduled to rezone the lands as deemed
necessary by the Planner. Further, they agreed that the parking requirements be
reduced to one per unit. Mr. Ross agreed to have revised plans available for review at
the public meeting.
Discussion took place regarding the need for a survey and extension of Isabella Street.
Staff referred to the report dated January 14"' regarding items to be considered for this
project. Staff after researching the need for a survey, are of the opinion that a survey is
necessary.
RES. NO. 2 Moved by Wiehle
Seconded by Balint
RESOLVED that Council direct staff to investigate the
requirements /necessity for a survey to transfer the lands to West Lorne
Heritage Homes and if required that a survey be undertaken.
DISPOSITION: Carried
SUBJECT: PROPOSED SEVERANCE LOT 9. CONCESSION 1 (BEAUREGARD)
The Planner presented a report on a proposed severance on Lot 9, Concession 1. The
proposal is to sever the dwelling and convey the balance of the lands (18.1 hectares) to
the adjacent property. The Planner is suggesting the rear lot depth be shortened to 3
feet from the existing accessory buildings. The applicant has agreed to this revision.
Discussion took place regarding the width of the proposed lot. The existing buildings
are set back a considerable distance from the road, with a laneway access. Council
discussed the issue of the amount of agricultural land being lost due to the proposed
frontage. What will happen with the lands adjacent to the laneway?
Council agreed that the lot should be a 'flag" shape with the narrow laneway width at the
road and widen to accommodate the existing buildings at the rear and decrease the lot
depth as discussed. If the applicant does not agree with this requirement, he will have
to speak with Council.
SUBJECT: CLASS EA MARINA IMPROVEMENTS
Council referred to correspondence item #1 from the Ministry of Environment and after
discussion agreed that all items raised in this letter have been addressed. The Planner
to advise the Ministry.
SUBJECT: MARINA IMPROVEMENTS PERMITS APPROVALS
The Planner reported that approval has been received from the Lower Thames Valley
Conservation Authority. Approval is still required from the Department of Fisheries
Oceans (DFO) and the Ministry of Natural Resources (MNR). DFO approval is required
first. Consultation with DFO will involve providing the necessary background, what
needs to be done and the fish habitat compensation.
RES. NO. 3 Moved by Balint
Seconded by Wiehle
RESOLVED that Council authorize the expenditure of up to $5,000.00 for
permits and approvals tasks for the marina improvements project.
DISPOSITION: Carried
January 28/10...Pg 3 of 6
The Planner left the meeting.
DELEGATION: GRACE MCGARTLAND RE: ARTS COOKERY BANK
Ms. McGartland attended Council to provide an update on the Arts Cookery Bank
project. They are pleased with the progress and are working to get the project
completed by June. They are asking for the municipality's help in gaining public support
of the project by talking about the positives of the project. She provided a card that
gives a brief description of what they do and outlined future projects. Their next
fundraising is selling "Heritage Pathway" stones.
DELEGATION: PAT WATTERWORTH RE: INTERNATIONAL PLOWING MATCH
Ms. Watterworth outlined the two Beautification Challenges that are available
individual and community. June 1 is the entry deadline. Entries include a photo,
completion of entry form and $20.00. The idea is to improve curb appeal throughout
West Elgin and Elgin County. Grants are available if completed by March 31 She
noted that West Elgin Council had accepted a challenge from the Township of
Southwold.
DELEGATION: JOHN GAWLEY, COMMUNITY SAFETY NET
RE: SMART CHOICES FOR LIFE
Mr. Gawley provided copies of two documents that are distributed to grades 4 and 6
every year. The documents are entitled: "Public Heath' and "Drug Safety They are
looking for support for purchasing the books for West Elgin students. They need
funding for 120 books at $15.00 each. Forward to budget consideration.
DELEGATION: WENDI DUPUIS RE: MUNICIPAL PARK PROPERTY
MANAGEMENT PROPERTY LEASE OPTION
Ms. Dupuis presented Council with a review of a property lease option currently
practised by Chatham -Kent at the Mitchell's Bay marina campground. Chatham -Kent
manages the contract and collects the lease payment, which goes into general revenue.
The contract is 25 years. Part of the contract is maintenance, repairs and improvements
to the infrastructure. Ms. Dupuis wanted Council to have this information prior to the
presentation of the Port Glasgow Trailer Park budget in February.
SUBJECT: ACCOUNTS
RES. NO. 4 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the Mayor and Administrator/Treasurer are hereby
authorized to sign Payment Voucher #1A amounting to $284,438.92 in
settlement of General, Road, Water and Arena Accounts (including
cheques: 4896 5016).
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Ministry of Environment re: Class EA marina improvements
Instruction: See discussion above
2.* Joe Preston, MP invitation to Pre Budget Consultation
Instruction: Deputy Mayor attended the meeting.
January 28 /10...Pg 4 of 6
SUBJECT: BY -LAW NO. 2010 -04 FEES CHARGES ADMINISTRATION
RES. NO. 5 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By -Law to
establish various fees and tariffs for services provided by the
Administration Department of the municipality and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 6 Moved by Wiehle
Seconded by Balint
RESOLVED that a By -law to establish various fees and tariffs for services
provided by the Administration Department of the municipality be now read
a third time and finally passed, signed, sealed and numbered By -law
Number 2010 -04 Fees Charges Administration
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2010-05 AUTHORIZE AGREEMENT WITH UPPER
THAMES VALLEY CONSERVATION AUTHORITY
RES. NO. 7 Moved by Bodnar
Seconded by Wolf
RESOLVED that a by -law to authorize the execution of an agreement
between the Municipality of West Elgin and the Upper Thames River
Conservation Authority to provide for funding for technical studies for
Source Water Protection Assessment Report be now a first and second
and provisionally adoption thereof.
DISPOSITION; Carried
RES. NO. 8 Moved by Wolf
Seconded by Bodnar
RESOLVED that a by -law to authorize the execution of an agreement
between the Municipality of West Elgin and the Upper Thames River
Conservation Authority to provide for funding for technical studies for
Source Water Protection Assessment Report be now read a third time and
finally passed, sealed and numbered By -law Number 2010 -05
Agreement Upper Thames Conservation Authority (SWP)
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2010 -06 AMEND PROCEDURE BY -LAW 2007 -112
RES. NO. 9 Moved by Bodnar
Seconded by Wolf
RESOLVED that the mover be granted leave to introduce a By -Law to
amend By -law No. 2007 -112, being a by -law to govern the calling, place
and proceedings of meetings and this shall be the first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 10 Moved by Wolf
Seconded by Bodnar
RESOLVED that a By -law to amend By -law No. 2007 -112, being a by -law
to govern the calling, place and proceedings of meetings be now read a
third time and finally passed, signed, sealed and numbered By -law
Number 2010 -06 Amend Procedure By -law 2007 -112
DISPOSITION: Carried
January 28110...Pg 5 of 6
SUBJECT: BY -LAW NO. 2010-07 COUNCIL REMUNERATION 2009
RES. NO. 11 Moved by Wiehle
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By -Law to
provide for remuneration for members of Council for 2009 and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 12 Moved by Balint
Seconded by Wiehle
RESOLVED that a By -law to provide for remuneration for members of
Council for 2009 be now read a third time and finally passed, signed,
sealed and numbered By -law Number 2010 -07 Council remuneration
2009
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2010 -08 COUNCIL REMUNERATION 2010
RES. NO. 13 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By -Law to
provide for remuneration for members of Council for 2010 and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 14 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By -law to provide for remuneration for members of
Council for 2010 be now read a third time and finally passed, signed,
sealed and numbered By -law Number 2010 -08 Council remuneration
2010
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2010 -09 EMPLOYEE REMUNERATION
RES. NO. 15 Moved by Wiehle
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By -Law to set
rates of remuneration and expenses for municipal officials and employees
for the calendar year 2010 and this shall be the first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 16 Moved by Balint
Seconded by Wiehle
RESOLVED that a By -law to set rates of remuneration and expenses for
municipal officials and employees for the calendar year 2010 be now read
a third time and finally passed, signed, sealed and numbered By -law
Number 2010 -09 Employee Remuneration
DISPOSITION: Carried
SUBJECT: COUNCIL ANNOUNCEMENTS
Councillor Wolf reported that he had met with Erie Flooring management on January
22 Erie Flooring have decommissioned one of the wood burning furnaces and using
a natural gas one instead, which should help. A letter to be sent to Mr. Joyce.
January 28110...Pg 6 of 6
Councillor Wolf reported that he had attended an Elgin Fire Service committee meeting.
A change from analogue to digital communication systems is coming and it will affect all
departments. It is being advised to start budgeting for this at local levels. The total cost
countywide could be $1.5 to $2 million.
SUBJECT: CONFIRMATION BY -LAW
RES. NO. 17 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By -Law to
confirm the proceedings of the meeting of Council held on January 28
2010 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 18 Moved by Wiehle
Seconded by Balint
RESOLVED that a By -law to confirm the proceedings of the meeting of
Council held on January 28 2010 be now read a third time and finally
passed, signed, sealed and numbered By -law Number 2010-10
Confirming By -law January 28 2010
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 19 Moved by Wolf
Seconded by Bodnar
RESOLVED that this Regular Meeting of Council shall adjourn at 3:50 p.m.
to meet again an February 11, 2010
DISPOSITION: Carried
These minutes were adopted on 11 day of February, 2010.
MAYOR CLERIC
MEMBERS PRESENT:
STAFF PRESENT:
ALSO IN ATTENDANCE:
SUBJECT: REZONING
(SLAATS)
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
JANUARY 28, 2010
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf
Joanne Groch
Norma Bryant
Administrator/Treasurer
Clerk
Ted Halwa Planning Consultant
167 -170 HARPER STREET 166 QUEEN STREET
Also in attendance: Diane John Slaats, Wendie Dupuis, Bob Bodkin
The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present
that notice of this meeting had been given under Section 34(12) of the Planning Act by
prepaid first class mail to all assessed owners within 150 metres of the subject property
and advertised in the Chronicle as well as provincial agencies and ministries as
prescribed by regulation.
Correspondence was received from the Lower Thames Valley Conservation Authority
noting that the subject property is subject to the Authority's Development and Alterations
to Shorelines and Watercourses regulation regarding the Wismer Drain.
The proposed amendment would change the zoning of lands lying on the south side of
Queen Street west of Furnival Road in the Village of Rodney, from the Central
Commercial (C1) Zone to the Residential Second Density (R2) Zone to permit their
development for residential purposes, namely, the erection of five semi detached
dwellings.
The subject lands comprise two separate parcels lying south of Queen Street and west
of Furnival Road and separated by Harper Street. The northernmost parcel (167 Harper
Street and 166 Queen Street) is a `through' lot, having a frontage of 37.2 metres (122 ft)
on both Queen Street and Harper Street, a depth of 63 metres (206.5 ft) and an area of
2,341 square metres (0.6 acres). The southernmost parcel (170 Harper Street) has a
frontage of 20 metres (66 ft) on Harper Street, a flankage of 35.5 metres (116 feet) on
Jane Street and an area of 1,318 square metres (0.3 acres).
The lands are devoid of buildings and structures and were, until about 2006, occupied
by a machine shop and an egg processing facility (Lashbrook Egg Products) situated on
the northernmost parcel and a quonset -style storage building associated with the egg
processing facility situated on the southernmost parcel. The owner proposes to
construct five, one storey semi- detached dwellings (for a total of 10 dwelling units) on
January 28110 ...Pg 2 of 2
the two parcels four of which would occupy the northernmost parcel and one of which
would occupy the southernmost parcel.
Consideration will be given to applying a 'site- specific' (Le. R2 zoning to permit
reductions with respect to matters such as minimum lot area, minimum lot frontage, and
front, side and rear setbacks. Application of the holding (H) symbol would prevent
premature development of the lands until such time as a site plan agreement is
executed between the owner and the Municipality.
The subject lands are designated 'Central Business District' in the Village of Rodney
Official Plan.
The Planner reported that the setbacks from watercourses in our by -law may be
excessive and as a result may have to be amended. Soil contamination is also an
issue. This property is on the periphery of the downtown; therefore residential
development is permitted in the Official Plan. Although R2 zoning is proposed, more
information is needed regarding the site layout, including dimensions, before the exact
zoning can be determined. Access to the public lane is being proposed; however its
width is less than normal. There are drainage issues as well.
Mr. Bobkin asked what was the minimum distance of buildings to the side lot line? The
Planner reported 1 metre and that the proposal appears to meet this requirement. Mr.
Bobkin also noted that rainfall drains into his backyard now. The Mayor noted that
drainage would be addressed in the site plan approval. The Planner noted that the
setback to the drain is 4 metres in the zoning by -law. This will have to be reviewed
with the Conservation Authority and the site plan may have to be revised.
The Deputy Mayor asked what size of unit is being proposed? Mr. Slaats replied 800
square feet plus garage.
More details are needed regarding the affects of soil contamination on siting of
buildings; drain setbacks, building setbacks, dimensions, and back yards for units. More
details are required before the zoning by -law can be prepared.
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Balint
Seconded by Wiehle
RESOLVED that the Public Meeting concerning a proposed Zoning By -law
Amendment for land located at 167 -170 Harper Street and 166 Queen
Street in the former Village of Rodney (Slaats) be hereby adjourned.
DISPOSITION: Carried
These minutes were adopted on this 11 day of February, 2010.
MAYOR CLERK
MEMBERS PRESENT:
STAFF PRESENT:
ALSO IN ATTENDANCE:
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
JANUARY 28, 2010
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf
Joanne Groch
Norma Bryant
SUBJECT: REZONING LOT 16, CONCESSION 7 (NEIL)
Also in attendance: Ken Neil, Randall Reiss
Administrator/Treasurer
Clerk
Ted Halwa Planning Consultant
The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present
that notice of this meeting had been given under Section 34(12) of the Planning Act by
prepaid first class mail to all assessed owners within 150 metres of the subject property
as well as provincial agencies and ministries as prescribed by regulation.
Correspondence was received from the Lower Thames Valley Conservation Authority
noting that the subject property is subject to the Authority's Development and Alterations
to Shorelines and Watercourses regulation regarding the wetland known as the Elgin
Nature Reserve located on and adjacent to the subject property. Correspondence was
also received from the Ministry of Transportation inidicating no objections to the
proposal; no event signing can be visible to Highway 401.
The proposed amendment would permit the staging of an event described as the The
West Elgin Dodge Rodeo' on lands situated on the south side of Downie Line west of
Graham Road, being part of Lot 16, Concession VII. The event is proposed to take
place over a three -day period, being July 23 to July 25 2010.
The subject parcel, owned by Kenneth Catherine Neil, comprises an area of 19
hectares (47 acres) and a frontage of 299 metres (980 ft) on Downie Line and lying
adjacent to Highway No. 401. The parcel is occupied by a single unit dwelling (being the
residence of the owners) and various farm buildings and structures and has been
cleared for agricultural purposes with the exception of a woodlot occupying the southerly
portion of the farm.
No permanent buildings or structures are proposed. The rodeo would be held on the
northwesterly portion of the parcel to the west of the existing dwelling and occupy an
area of approximately 4 hectares (10 acres). Events include open -air rodeo
performances, vendors, beer gardens, a `West Elgin Dodge Rodeo Tour Dance' and a
'Cowboy Breakfast'.
January 28110 ...Pg 2 of 2
The lands are zoned Agricultural (Al). Permitted uses include an agricultural use, riding
school, forestry use, home occupation, single unit dwelling, bed and breakfast
establishment and an accessory use. Commercial uses, unless they otherwise qualify
as a 'home occupation' or as a 'bed and breakfast establishment', are not permitted.
The proposed temporary use by -law would permit the event to take place only for the
above noted dates notwithstanding the Agricultural (A1) zoning of the lands, which
would otherwise remain in effect.
The subject lands are designated 'Agricultural' in the Township of Aldborough Official
Plan.
Mr. Neil reported that the event may be three days July 23, 24 25
Mr. Reece asked if there is going to be a beer tent and what about washroom facilities?
Will there be port -a- potties at the 401? The Mayor noted that there would be port -a-
potties on site, which is meeting their responsibilities.
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Wiehle
Seconded by Balint
RESOLVED that the Public Meeting concerning a proposed Zoning By -law
Amendment for land located at Lot 16, Concession 7 (Neil) be hereby
adjourned.
DISPOSITION: Carried
These minutes were adopted on this 11 day of February, 2010.
MAYOR CLERK
TRANSMITTAL
DATE: February 8, 2010
DISTRIBUTION: Municipality of West Elgin
FROM: Spriet Associates Mr. Larry Gigun, P,Eng. and Mr. Art Bos P. Eng
REGARDING: Port Glasgow Trailer Park Cost Comparison of Alternative
Treatment Systems
At your request, a cost comparison of alternative treatment technologies has been
undertaken including the estimated 25 -year operating cost. The capacity of new treatment
plants required at the park will be approximately 75,000 L /day. The compared costs are for
the treatment plant only excluding installation, beds, sewers and pump stations that will be
required for all systems.
We have relied on available pricing information adjusted for 2010 that may vary from
tendered prices. The cost differences between the preferred alternatives are within the
level of confidence of the price estimates.
We have consulted directly with representatives of Ecoflo and Waterloo Biofilter (WBF) for
cost information that has been incorporated.
All systems will require the same type and size of leaching beds as determined by the
native soils and groundwater characteristics at the site.
A summary of findings to date is also included in this report.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 1
P)-
Summary of Findings and
Review of Alternative Treatment Technologies
Port Glasgow Trailer Park
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 2
1. Introduction
This report was prepared only to assist the municipality in selecting the type of treatment
unit(s) to be used for replacement sewage systems in the park. There are four existing
sewage systems in the park:
a.) Northwest System constructed as a conventional septic tank/raised bed system
approximately 15 years ago to serve 30 sites including a public washroom facility.
This system is not believed to be failing and is not currently being replaced.
b.) Central West System constructed as a conventional trench system although few
details of construction are available. All sewage flows by gravity to an undersized
septic tank from which it flows to a pump station that doses a failing bed of unknown
size. This system currently services 41 sites and a dumping station. The total
estimated sewage load of this system is 20425 Llday.
c.) Main Central System believed to be constructed as a conventional trench system
although few details are available regarding the number and lengths of distribution
pipes. The sewage system may in fact be connected to the Central West System
and is failing. All sewage flows by gravity to a single deep undersized 20,000 L tank
located at the extreme northeasterly side of the park between a ravine and a
washroom building. From here it flows to a deep pump station near the ravine and is
pumped more than 200m to the bed. This system currently services most of the park
with an estimated 99 serviced sites and 10 unserviced sites for a current total
sewage load estimate of 44825 Llday.
d.) South Snack Bar and Washroom System is constructed as a small conventional
trench system with a small 4500 L septic tank. Since the washroom serves 40
unserviced sites in the vicinity, the total estimated sewage load of this system is
11000 Llday. Although this system does not indicate signs of failure, the tank is
undersized and it is intended to connect these facilities to a centralized system.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 3
2. Scope of Work
Spriet Associates received a request from the municipality to examine the requirements for
replacement of all systems except the Northwest System that was constructed somel5
years ago. The work plan included site review, background review, preparation of a base
site plan, topographical survey of the park and soil testing in the available bed areas to
assist in developing a remedial plan. In addition, some sewers were located excavated to
determine elevations of existing infrastructure.
A meeting was arranged with the Ministry of the Environment to confirm the required levels
of approval and applications. Several subsequent communications were held with the
Ministry. In the end, the system was deemed a "replacement system" negating the need for
a Class EA. However some consideration of groundwater flows was requested in the
application to be made for a Certificate of Approval.
The purpose of this report is to summarize the findings to date and to summarize the
proposed solution. More specifically, this report is to assist the municipality in selecting the
treatment technology to be used and approximate costs of the project.
3. Site Soils and Hydrogeology
At the beginning of November, five boreholes were formed by Atkinson Davies Inc. in the
available areas for sewage systems in the park. Groundwater elevations and background
nitrate concentrations were measured, soil profiles were logged and hydraulic
conductivity was tested. A report was prepared with considerations for sewage systems
at the site.
In summary, total Nitrogen (nitrate+nitrate) concentrations in the central septic system
and snack bar areas were elevated and above MOE Guidelines for drinking water.
However the concentration of nitrate /nitrates near the ravine (in the direction of
groundwater flow) were low.
A recommended design percolation time of the native soil is 20 minutes /cm for the native
silty sand above the measured groundwater level. The silty sand is underlain by hard
grey silty clay at depths ranging from 0.7 to 1.8m in depth. Treatment beds must
therefore be partly raised at this site to maintain separation from the documented
seasonal high water table and the silty grey clay.
4. Proposed New Sewage System Layout
It is proposed to construct three (3) new sewage systems (Service Areas 1 through 3) to
handle all park wastewater except for that area served by the northwest system. The
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 4
more recent Northwest system was constructed within the last 15 years and was
therefore not assessed and there are not currently plans to make modifications.
Due to the large required size of conventional trench systems and due to the high water
table and silty soils at the site, treatment beds were designed based on secondary
treatment that provides cleaner effluent and hence, a much smaller bed footprint. The
proposed new service areas are outlined on the attached drawing and are described as
follows together with the required treatment bed sizes and the required tank capacities
for those treatment systems that will require septic tanks:
4.1 New Service Area 1
This area will be comprised of the sites served by the current Central West System and
24 serviced sites that_are currently serviced by the main central system.
SERVICE AREA 1 DESIGN LOAD
AREA 1A 38 SERVICED SITES 425 L.DAY
AREA 1 B: 24 SERVICED SITES 425 L.DAY
AREA 1C 3 SERVICED SITES 425 L.DAY
DUMPING STATION 10 /DAY 300 L
TOTAL LOAD
16150 L.DAY
10200 LIDAY
1275 LIDAY
3000 L/DAY
30625 LIDAY
AREA 1 BED
PROPOSED BED CAPACITY 30625 LIDAY
MIN. IMPORTED STONE AREA Q150 612 rn2
MIN. IMPORTED SAND AREA Q x T 1850 720 m2 (Where native T 20 min /cm)
MIN. SAND AREA FOR UNIT AREA LOADING OF 40 L1m 0140 766 m2
SAND DEPTH 60cm (ABOVE HWT)
STONE DEPTH 30 cm
TANK CAPACITY /SUBAREA (If treatment unit requires a tank)
AREA 1A 29500 L (Existing Central West are)
AREA 1B: 22700 L (Rerouted sewer from Main Central System rerouted at Lot 55 by gravity flow)
AREA 1C 6800 L (EXISTING) (New sewer required to replace "Big 0" corrugated pipe under road)
PUMP STATION(S)
THE PUMP STATION CAPACITY WILL BE 0.5 TO 1.0 TIMES THE DAILY DESIGN LOAD DEPENDING
ON THE TYPE OF SYSTEM USED 15,300 L to 30625 L WITH DUAL ALTERNATING PUMPS. SOME
TREATMENT UNITS WILL REQUIRE A SECOND PUMP STATION.
In order to justify the proposed reduced bed size relative to a conventional raised bed
(and based on a unit area loading of 40 L /m /day), it is necessary to include a treatment
system that meets the secondary effluent quality guidelines of the Ontario Building
Code. These options are the subject of this report and will be discussed in Section 5
below.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 5
4.2 New Service Area 2
This area will be comprised of the sites served by the current Main Central System
except that 24 serviced sites will be redirected to Service Area 1 and 15 serviced sites
will directed to Service Area 3. Sites were removed from the system to reduce the
required size of the septic and/or treatment tanks due to the limited available space at the
bottom end of the central system sewers for such tanks between the new washroom
building and the ravine.
SERVICE AREA 2 DESIGN LOAD
AREA 2 60 SERVICED SITES 425 L.DAY 25500 LIDAY
AREA 2: WASHROOM —10 UNSERVICED SITES 275 L.DAY 2750 L/DAY
TOTAL LOAD 28250 LIDAY
AREA 2 BED
PROPOSED BED CAPACITY =28250 L/DAY
MIN. STONE AREA Q/50 565 m2
MIN. SAND AREA Q x T 1850 665m2 (Where native T 20 min /cm)
MIN. SAND AREA FOR UNIT AREA LOADING OF 40 LIm21DAY Q/ 40 706 m2
SAND DEPTH 60cm (ABOVE HWT)
STONE DEPTH 30 cm
TANK CAPACITY /SUBAREA (If treatment unit requires tanks)
AREA 2: TWO TANKS EACH 29500 L WITH MANHOLE JUNCTION TO SPLIT FLOW
PUMP STATION(S)
THE PUMP STATION CAPACITY WILL BE 0.5 TO 1.0 TIMES THE DAILY DESIGN LOAD DEPENDING
ON THE TYPE OF SYSTEM USED 14000 L to 28250 L WITH DUAL ALTERNATING PUMPS. SOME
TREATMENT UNITS WILL REQUIRE A SECOND PUMP STATION.
In order to justify the proposed reduced bed size relative to a conventional raised bed
(and based on a unit area loading of 40 L /m /day), it is necessary to include a treatment
system that meets the secondary effluent quality guidelines of the Ontario Building
Code. These options are the subject of this report and will be discussed in Section 5
below.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 6
4.3 New Service Area 3
This area will be comprised of 15 sites served by the current Main Central System as well
as 40 unserviced sites facilitated by the washroom.
SERVICE AREA 3 DESIGN LOAD
AREA 3A 15 SERVICED SITES 425 L.DAY
AREA 3B WASHROOM 40 UNSERV!CED SITES 275 L.DAY
TOTAL LOAD
6375 L/DAY
11000L /DAY
17375 L /DAY
AREA 3 BED
PROPOSED BED CAPACITY =17375 L/DAY
MIN. STONE AREA Q /50 350m2
MIN. SAND AREA Q x T 850 410m2 (Where native T 20 min /cm)
MIN. SAND AREA FOR UNIT AREA LOADING OF 40 L /m2 /DAY Q/ 40 435 m2
SAND DEPTH 60cm (ABOVE HWT)
STONE DEPTH 30 cm
TANK CAPACITY /BED
AREA 3A: ONE TANK: 13600 L (Serviced Sites)
AREA 3B: ONE TANK: 22700 L (Washroom Tank)
PUMP STATION(S)
THE PUMP STATION CAPACITY WILL BE 0.5 TO 1.0 TIMES THE DAILY DESIGN LOAD DEPENDING
ON THE TYPE OF SYSTEM USED 8700 L to 19375 L WITH DUAL ALTERNATING PUMPS. SOME
TREATMENT UNITS WILL REQUIRE A SECOND PUMP STATION.
In order to justify the proposed reduced bed size relative to a conventional raised bed
(and based on a unit area loading of 40 L /m /day), it is necessary to include a treatment
system that meets the secondary effluent quality guidelines of the Ontario Building
Code. These options are the subject of this report and will be discussed in Section 5
below.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 7
5. ALTERNATIVE TREATMENT PLANTS COSTS
A cost comparison of alternative treatment technologies has been undertaken including
an estimated 25 -year operating cost. The capacity of new treatment plants required at
the park will be approximately 75,000 L /day. The compared costs are for the treatment
capacity per 20,000 L /day and are 25 -year costs of the treatment plant only excluding
installation, beds, sewers and pump stations that will be required for all systems.
Following are descriptions of several modular "off-the-shelf' treatment plants that are in
common use throughout Ontario. At the end of this analysis, the cost estimate for preferred
systems will be prorated to the sewage Toads for the park systems. It is noted that since the
proposed system at this site is considered a replacement system by MOE, there are no
specific requirements to attain certain effluent standards other than the minimum standards
for certification of these systems under the Ontario Building Code. Since all of these
systems meet secondary effluent standards under the OBC, effluent quality was not
specifically compared between units.
Many of these units can be installed in various configurations.
5.1 BIONEST Model BN
Manufacturer's Description: The BIONESTTM system is a submerged fixed film
bioreactor using a non biodegradable media. The wastewater treatment is
accomplished through two identical tanks installed side by side. The primary
treatment uses a conventional two- compartment septic tank equipped with an
effluent filter. The advanced secondary treatment is performed in the
BIONESTTM bioreactor, a tank identical in size and form to the septic tank. The
BIONESTTM media is installed inside the two compartments of the tank, which
are both, equipped with sludge removal devices. Continuous aeration of the first
compartment of the bioreactor is provided with a linear air pump and with bubble
air diffusers. A recirculation pump is installed in the last compartment of the tank
and returns part of the effluent of the bioreactor to the first compartment of the
septic tank.
Maximum Treatment Capacity: 10,000 L/day
Treatment Method: Aeration air pump and synthetic media
Number of Units Required /20,000 L: 2
Budget Cost/Unit: $21,000 x 2 $42,000
Other: Pretreatment tank 40,000 L ($12,000 additional)
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 8
Total Budget Capital Cost: $54,000. (excluding installation, pump station, sewers,
bed &maintenance)
5.2 Ecoflo ST- 650 (Premiertech Environmental)
Manufacturer's Description: The Ecoflo Biofilter is made of a durable fiberglass
shell enclosing a natural filtering media (peat) specially treated to purify the
wastewater coming from a septic tank before it is discharged to the environment.
Maximum Treatment Capacity /Unit: 2200 Llday (Model ST -650)
Treatment Method: Aerobic Peat Moss media
Number of Units Required /20,000 L: 10
Budget Cost/Unit: $4200 x 10 42000.
Other: Pretreatment tank 40,000 L and Effluent Filter ($12,500 additional)
Total Budget Capital Cost: $54,500. (excluding installation, pump station, sewers,
bed &maintenance)
Note that this treatment plant is one that does not require distribution pipes as the
treatment units are open- bottomed and are located over the distribution beds.
However, it is the only system that requires replacement of the growth media at least
every 8 years. Ecolfo now also makes a unit with capacity of 2850 Llday.
5.3 MicroFAST Model 3.0 (Pinnacle Environmental)
Manufacturer's Description: The MicroFAST® (Fixed Activated Sludge Treatment)
process employs a unique hybrid combination of attached and suspended growth in
an aerobic, packed bed bioreactor. This proven IFAS (Integrated Fixed -Film
Activated Sludge) combination includes the stability of fully- submerged, fixed -film
media and the effectiveness of activated sludge treatment, making the innovative,
patented FAST system technologically advanced and extraordinarily reliable. Natural
separation and settling processes occur prior to entering the MicroFAST treatment
module. A remote mounted, above- ground blower, the system's only moving part,
introduces air (oxygen) into the treatment module to facilitate a robust circulation of
wastewater through the media's channeled flow path.
FAST's fixed film media provides a high surface -to- volume ratio to maintain
exceptional microbial growth during low, average and peak usage. Bacteria become
"fixed" or attached to the stationary media where the abundant, diverse and self
regulating population of microbes is consistently maintained in the aeration zone to
metabolize the incoming waste.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 9
Maximum Treatment Capacity: 11,400 Llday
Treatment Method: Aeration compressor and synthetic media
Number of Units Required /20,000 L: 2
Budget Cost/Unit: $22,000 x 2 $44,000.
Other: Pretreatment tank(s) are part of the unit
Total Budget Capital Cost: $44,000. (excluding installation, pump station, sewers,
bed &maintenance)
5.4 NORWECO Sinqulair Model 960 —1500
Manufacturer's Description: Employing the extended aeration process, the Singulair
plant provides flow equalization, pretreatment, aeration, clarification, tertiary filtration
and optional chemical addition within a single precast concrete tank. The only
mechanical component is the fractional horsepower aerator. The patented Bio-
Kinetic device is an integral component and assures that all flow through the
Singulair system is equalized and completely treated.
Maximum Treatment Capacity /Unit: 5700 L/day
Treatment Method: Aeration (agitators) and "Bio-kinetic" Filter and screen
Number of Units Required /20,000 L: 4
Budget Cost/Unit: $13,000 x 4 $52,000.
Other: Pretreatment tank(s) are part of the unit
Total Budget Capital Cost: $52,000. (excluding installation, pump station, sewers,
bed &maintenance)
5.5 Waterloo Biofilter Model (Configuration 2)
Manufacturer's Description: The Waterloo Biofilter is a patented trickle -filter type
treatment system which uses an innovative filter medium to treat residential and
industrial wastewater. Wastewater is sprayed intermittently onto the medium and is
allowed to drain through by gravity. Organic biomass grows quickly within the
medium after start -up, oxidizing organic material and nitrifying ammonia in the
wastewater as it passes over the biomass layer. The Biofilter media can be installed
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 10
in numerous configurations. Configuration 2 is the use of open bottomed units that
dissipate into a stone layer that in tum is distributed over a sand layer.
Maximum Treatment Capacity /Unit: Variable (10,000 L typical)
Treatment Method: Natural Air Diffusion with foam chip media
Number of Units Required /20,000 L: Depends on Tank Configuration
Budget Cost/Unit: $34,500
Other: Pretreatment tank 40,000 L and Filters ($13,000 additional)
Total Budget Capital Cost: $47,500. (excluding installation, pump station, sewers,
bed &maintenance)
WBF also priced their above- ground open bottomed shipping container system,
although this was much more costly at 78,000 total capital cost.
5.6 Whitewater Model DF 150 FF
Manufacturer's Description: Aerobic systems of this type work by using the
bacteria that nature has provided by pumping air into the system, the bacteria
grow and thrive in much larger amounts than would occur naturally. The over-
population of bacteria speeds up the process of breaking down domestic
wastewater this makes it safe to release into the environment. This entire
process takes place within the walls of the specially designed, self contained
Whitewater® Treatment System. The Whitewater® System is made up of an
outer mixing chamber and center settling chamber. Raw unsettled domestic
wastewater enters directly into the mixing chamber. Mixing is accomplished by
air passing from the air pump to the air drop -lines located around the outer wall
of the mixing chamber. The design is such that solids remain in suspension with
a general flow pattern up the outer plant wall, then down the outside of the
settling chamber when the air pump is on. This flow pattern allows a quiet
condition in the settling chamber. The mixed liquid enters the hopper shaped
settling chamber at the bottom and travels upward toward the discharge pipe.
The quiet condition allows solids to settle down and re -enter the mixing chamber.
Maximum Treatment Capacity /Unit: 5670 L/day
Treatment Method: Air Diffusion with Air Pump /compressor
Number of Units Required /20,000 L: 4
Budget Cost/Unit: $10,000. X 4 $40,000.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 11
Other: Pretreatment tank: 40,000 L filter ($12,500 additional)
Total Budget Capital Cost: $52,500. (excluding installation, pump station, sewers,
bed &maintenance)
5.7 Treatment Unit Cost Comparison
A full -cost summary table was prepared based on retail price lists for the above
systems to treat 20,000 Llday. Where applicable, the cost estimates include
electricity and maintenance costs based on a simple 25 -year operation excluding
discount rates. This chart is for comparisons only and may not reflect final tendered
prices. Assumptions and other comments are noted on the chart. This chart is
located in Appendix A.
5.8 Analysis and Recommendation of Preferred Options
Based on chart comparison, most of the systems have relatively comparable 25 -year
total costs. The cost range is from $76,500 to $104,000 per 20,000 L of treatment.
The lowest cost units are the Microfast and the above ground concrete Waterloo
Biofilter systems with a 25 -year cost in the order of $77,000. Ecoflo systems have the
next lowest cost although somewhat higher at 92,000.
There are two systems that can be mounted on the beds without the need for
distribution pipes. These are the Waterloo Biofilter (Manufacturer's Configuration #2)
and the Ecoflo system. Both of these systems can be mounted with open bottoms
that sit over stone beds that are situated on sand beds. Although this feature
eliminates the need for installation of distribution pipes in the stone the savings are
offset by increased costs of higher backfilling. One other large advantage of placing
the treatment units on the beds is the elimination of added treatment tanks at the
collection point. This may be important in Service Area 2 where there is limited
available space for the tanks between the new washroom building and the ravine.
MicroFAST
The MicroFAST system is a good treatment system that has superior treatment
capabilities at sensitive sites. However, this site does not have stringent treatment
requirements as a replacement system. Comparing the three lowest cost systems,
the Microfast system is the only one that has mechanical blowers that can wear and
the system requires significant electrical services that may involve added work at this
site.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 12
Ecoflo
It is necessary to replace the peat media in the Ecoflo units every eight years, which
is reflected in the higher cost of these units. These units are pumped in a similar
manner, as septic tanks and the supplier will include a contract for this service at
start -up. Unlike the Microfast units, one negative factor of a non mechanical, fixed
media system, such as Ecoflo, is that the dosing rate of these systems is limited to a
maximum volume that will require load balancing and timed dosing of the beds.
Waterloo Biofilter
In the case of the Waterloo Biofilter, the foam media is now guaranteed for 20 years
and may last longer before replacement if not abused with detrimental inputs.
Unlike the Microfast units, one negative factor of a non mechanical, fixed -media
system, such as the Waterloo Biofilter (WBF) is that the dosing rate of these systems
is limited to a maximum volume that will require load balancing and timed dosing of
the beds. The dosing volume of the WBF is somewhat higher than the Ecoflo system
and the 25 -year cost estimate of the WBF is lower than that of the Ecoflo system.
However, due to the small footprint of the above ground concrete units, uniform
distribution of effluent over the stone surface will be more difficult. Also, there are
concerns with potential for clogged nozzles in the pressured spray system.
For maintenance purposes, it is preferable to use the same treatment system for
each of three service areas. if space constraints can be overcome in Service Area 2
near the ravine, the Microfast system is the lowest cost system to use at all three
service areas.
However, if the space constraints cannot be overcome, it is recommended that a
Waterloo Biofilter system be installed over the bed for service area 2 and that
Microfast treatment units be employed at service areas 1 and 3.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 13
6.0 Preliminary Capital Budget Estimate for Installation
6.1 Service Area 1 (30625 Llday)
2 Microfast Treatment Unit Model 4.5 $40,000 each $80,000.
2 Effluent Screens 500 each $1000.
Treatment Unit Installation 40% of materials $32,000.
Bed Installation (including stone, sand distribution pipes) $150,000.
Installed Pump Station $10,000.
Permits Engineering Contingency 15% $40,000.
TOTAL Estimated Cost $313,000.
6.2 Service Area 2 (28250 Llday)
3 Bulk- filled WBF tanks spray manifolds $20,000 each $60,000.
2- 29000 L septic tanks with effluent screens $16,000.
Treatment Units Installation 40% of materials $30,000.
Bed Installation (including stone, sand distribution pipes) $141,000.
Installed Pump Station $15,000.
Permits Engineering Contingency 15% $39,000.
TOTAL Estimated Cost $301,000.
6.3 Service Area 3 (17375 Llday)
1 Microfast Treatment Unit Model 4.5 $40,000 each $40,000.
1 Effluent Screen 500 each $500.
Treatment Units Installation 40% of materials $16,000.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 14
Bed Installation (including stone, sand distribution pipes) $87,000.
Installed Pump Stations (2 small demand stn incl) $10,000.
Permits Engineering Contingency 15% $39,000.
TOTAL Estimated Cost $192,500.
6.3 Total Estimated Capital Cost
Service Area 1 313,000.
Service Area 2 301,000.
Service Area 3 192,500.
TOTAL ESTIMATED CAPITAL COST $806,500.
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 15
APPENDICES
A COST COMPARISON TABLE
B PARK SEWAGE SYSTEM LAYOUT DRAWING
PORT GLASGOW TRAILER PARK SEWAGE SYSTEM
PAGE 16
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JANUARY 2010 ROADS REPORT
1. Brushing and tree trimming is being carried out on various roads. One
crew is working on Municipal roads in preparation for this years
regravelling program. Overhanging branches that would be struck by
the dump trucks as they are spreading gravel are removed. As well,
the brush along side the roads that will require ditching is being cut.
2. Another crew is working along side County bridges, removing trees
and brush, which shades the structure and keeps it from drying
allowing rust and rot to occur.
3. A few snowfalls occurred and gave the brushing crews a bit of a
change in their work for the day.
4. Our January thaw gave us a bit of time to go and cold patch a few
potholes on various paved roads. More of this will be happening with
the next warm spell!
Paul Van Vaerenbergh C.R.S.I.
Roads Superintendent
West Elgin Recreation Report
For West Elgin Council
February 112010
The ice season is slowly corning to a dose. Minor Hockey teams are involved in both
OMHA Playoffs as well as league playoffs. The West Elgin Skating Club is hosting their
annual Pop Concert on Monday February 22 at 6:15 pm, and the end of the Season
Carnival on Saturday March 27 with shows at 1 and 7 pm.
As of Monday February 8 2010 Spriet has not confirmed with me when the tenders will
be available for the Arena Renovation.
A call for proposals will be advertised in the chronicle for the next three weeks for the
Operation of The Concession at the Arena. The current agreement terminates in April of
2010. The new agreement contains some new clauses, eliminated some of the old ones,
and will be for a period of three years. Upon the termination of the third year of the
agreement a call for proposals will then be re- issued.
Preparations are still on going to complete the Trail in Miller Park. The trail is
substantially installed however the trees as well as the amenities have still to be
installed.
The advertisement for the summer staff will be appearing in the near future in the
Chronicle. The possible college teacher strike could have implications for our summer
staff.
We are currently constructing a trailer that will be used solely for the purpose of
watering the flowers for the horticultural societies.
Budget preparations are underway for the Parks as well as the arena. As far as Capital
expenses for the Parks outside of the grant, equipment wise, we will only be requesting
the watering reel from 2009, and a lawnmower grass catcher broom unit at an
approximate cost of 20,000.00, a unit that will have four season capabilities.
West Elgin Recreation
Report for West Elgin Council
Date: February 11 2010
Subject: Water Reel Irrigation
Discussion:
Part of the 2009 Capital Budget included the installation of a water line to feed the Water Reel that is
intended to irrigate the athletic fields in Miller Park. In 2009 the two inch water line was installed, at an
approximate cost of 3,000.00. The final portion of this project is to purchase the water reel.
To this end two estimates were procured. Both companies were given the same information regarding
the two inch feeder line and the fact that we wanted to irrigate a soccer field in a single pass. Both units
quoted will function as intended.
1) Cadman Water Reel, Mini Traveller: 7480.00, Price is excusive of freight and applicable taxes.
Cadman Power equipment
2) Kifco Water Reel: 10,827.75 Price is exclusive of applicable taxes.
Vanden Bussche Irrigation
Recommendation:
As this was a 2009 Budget Item, project, that was partially completed I would like to recommend to
Council that they authorize the purchase of the Cadman Water Reel at a cost of 7480.00, plus freight
and applicable taxes. My concern in waiting is that we may have to wait for a unit to be produced and
that would delay using the unit this summer.
Jeff Slater
West Elgin Recreation Superintendent.
Feb. 11 2010. Council
Feb 1 2010
C Z)
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POWER EQUIPMENT
Date: JAN 25/10
GERRY
Date: APR 15/10
C.O.D
CADMAN
PICKUP
OTHER
4
AGRLCULTURAL MAC itNORY IRRIGATION EQSJI?MENT
38 Main Street, Box 100
Courtland, Ontario, Canada NOJ 1E0 1
Phone: 1- 865.422 -3626 Fax: (519) 688 -2100
e -mall: inquiries(ccadmanpower.com
Customer: THE MUNICPALITY OF WEST ELGIN Quote
Contact: JEFF SLATER Salesperson:
Address; 22413 HOSKINS LINE BOX 490 Shipment
RODNEY, ONTARIO NOL 2C0 Terms:
Phone: 519 -768 -1380 Deliver:
Fax: 519 -768 -0577
Cell: 519 -857 -6132
QTY
PART
DESCRIPTION
UNIT PRICE
AMOUNT
1
TR ASY -1400
1.4" X350' Cadman mini hard hose traveller
4,850-00
4,850.00
1
SP- KOM -TMKIT
Komet Twin Max Gun
695.00
695.00
SER
1
TR OPT 0PC55
5.5 HP. Cornell Booster Pum•
1,935.00
1,935.00
THIS UNIT WILL DO THE JOB YOU NEED 360 FO
HARD HOSE AND WILL DO 205 FOOT WIDTH
MEI THANKS
1.1111.1111111111
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GERRY SlNNESAEL
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SIGNATURE
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,480.00
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G.S.T.
622.40
389.00
SALESPERSONS SIGNATURE
1
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8,791.40
Proposal Worksheet
a:144-0650r
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Marsh VandenBussche
01/26/10
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Mark to
Sax 304,1110waye
INLI.C+1 coda WM1
Delhi, ON (519) 582-2380 Fax: (519) 582-1514
Milton, ON (905) 875-4545 Fax: (905) 878-9501
Kling Cfly, ON (905) 8334545 fax: (905) 833.4445
Scarborough, ON (416) 289.3635 Fax: (416) 289-6678
www.vandenbussche.com
LL 10: CASH DVB-13%
GST R105486096
COST. a:
SHIP TO:
901
WEST ELGIN RECREATION DEPART
22413 HOSKINS LINE,PO BOX 490,
519 768 1380/FX#519 768 0577
ROONEY. ON NOL 2C0.
QUOTE
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G.S.T. /H .S.T.........::::::::...-..:...
P.S.T.
Invoice Total
No. of Permits Issued for Month of July
2009
2008
SFD
Units
New /Additions
3
3
Demolitions
2
1
Storage
Buildings
New /Additions
Storage
Buildings
New /Additions
1
2
Demolitions
Garages/
Car Ports
New
Garages/
Car Ports
New
1
Demolitions
Farm
Buildings
New /Additions
Farm
Buildings
New /Additions
1
6
Demolitions
1
Other
New
Other
New
2
1
Demolitions
Septic Permits
8
Septic Permits
3
3
Estimated Value
Permit Revenue for
for Year
Year
Estimated Value
Permit Revenue for
for Month of July
Month of July
$103,200.00
$749,000.00
2,743.33
6,042.65
No. of Permits Issued for year to date
SFD
Units
New /Additions
18
11
Demolitions
3
1
Storage
Buildings
New /Additions
3
3
Demolitions
Garages/
Car Ports
New
1
Demolitions
Farm
Buildings
New /Additions
6
16
Demolitions
i
3
Other
New
5
11
Demolitions
Septic Permits
8
13
Estimated Value
Permit Revenue for
for Year
Year
$1,637,790.00
$3,338,944.00
15,1 50.85
27,354.17
TO:
FROM:
DATE:
RE:
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
February 11, 2010
BUILDING REPORT FOR MONTH OF July, 2009
O:Ireports\bldg.rcport. monthiy..doc
PNo. of Permits Issued for Month of August
2009
2008
SFD
Units
New /Additions
15
4
Demolitions
1
Storage
Buildings
Storage
Buildings
New /Additions
3
Demolitions
Demolitions
Garages/
Car Ports
Garages/
Car Ports
New
2
2
Demolitions
Farm
Buildings
Farm
Buildings
New /Additions
5
3
Demolitions
11
Other
Other
New
Demolitions
Demolitions
Septic Permits
8
Septic Permits
Estimated Value for Year
Permit Revenue for Year
$1,751,790.00
Estimated Value for Month of August
Permit Revenue for Month of August
$114,000.00
$219,250.00
1,640.48
1,663.53
No. of Permits Issued for year to date
SFD
Units
New /Additions
18
15
Demolitions
3
1
Storage
Buildings
New /Additions
3
3
Demolitions
Garages/
Car Ports
New
1
2
Demolitions
Farm
Buildings
New /Additions
11
19
Demolitions
1
11
Other
New
5
Demolitions
Septic Permits
8
13
Estimated Value for Year
Permit Revenue for Year
$1,751,790.00
$3,558,194.00
16,791.33
29,017.73
1
5
TO:
FROM:
DATE:
RE:
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
February 11, 2010
BUILDING REPORT FOR MONTH OF August, 2009
Oareports \bldg.report.monthly..doc
No. of Permits Issued for Month of September
2009
5
2008
2
SFD
Units
New /Additions
Demolitions
3
2
Storage
Buildings
New /Additions
1
3
Demolitions
Garages/
Car Ports
New
1
2
Demolitions
Farm
Buildings
New /Additions
1
1
Demolitions
1
Other
New
2
11
Demolitions
Septic Permits
1
4
Estimated Value for Month of September
Permit Revenue for Month of September
$119,699.00
$203,000.00
1,920.79
2,772.79
No. of Permits Issued for year to date
SFD
Units
New /Additions
23
17
Demolitions
3
3
Storage
Buildings
New /Additions
4
3
Demolitions
Garages/
Car Ports
New
1
2
Demolitions
Farm
Buildings
New /Additions
12
20
Demolitions
1
Other
New
7
11
Demolitions
Septic Permits
9
17
Estimated Value
Permit Revenue for
for Year
Year
$1,871,489.00
$3,761,194.00
18,712.12
31 ,790.52
TO:
FROM:
DATE:
RE:
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
February 11, 2010
BUILDING REPORT FOR MONTH OF September, 2009
O:\reports\bldg.report. month ly..doc
No. of Permits Issued for Month of October
2009
2008
SFD
Units
New /Additions
4
7
Demolitions
2
Storage
Buildings
New /Additions
Storage
Buildings
New /Additions
1
Demolitions
Garages/
Car Ports
New
Garagesl
Car Ports
New
Demolitions
Demolitions
Farm
Buildings
New /Additions
Farm
Buildings
New /Additions
1
1
Demolitions
Other
New
Other
New
1
Demolitions
1
Demolitions
1
Septic Permits
9
Septic Permits
3
$1,975,689.00
$4,234,394.00
$19,933.08
$36,077.36
Estimated Value for Month of October
Permit Revenue for Month of October
$1,289.46
$473,200.00
$108,200.00
$4,286.84
No. of Permits Issued for year to date
SFD
Units
New /Additions
27
24
Demolitions
5
3
Storage
Buildings
New /Additions
5
3
Demolitions
Garages/
Car Ports
New
1
2
Demolitions
Farm
Buildings
New /Additions
13
20
Demolitions
1
Other
New
8
11
Demolitions
1
Septic Permits
9
20
Estimated Value for Year
Permit Revenue for Year
$1,975,689.00
$4,234,394.00
$19,933.08
$36,077.36
C.-4d
TO:
FROM:
DATE:
RE:
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
February 11, 2010
BUILDING REPORT FOR MONTH OF October, 2009
O:\reports\b ldg.report. mon th ly..doc
No. of Permits Issued for Month of November
2009
2008
SFD
Units
New /Additions
2
1
Demolitions
Storage
Buildings
New /Additions
Storage
Buildings
New /Additions
2
1
Demolitions
Garages/
Car Ports
New
Garages/
Car Ports
New
Demolitions
I
Demolitions
Farm
Buildings
New /Additions
Farm
Buildings
New /Additions
2
1
Demolitions
Other
New
Other
New
1
Demolitions
1
Demolitions
Septic Permits
11
Septic Permits
2
Estimated Value for Year
Permit Revenue for Year
$2,111,189.00
Estimated Value for Month of November
Permit Revenue for Month of November
$135,500.00
$96,500.00
2,140.15
$781.94
No. of Permits Issued for year to date
SFD
Units
New /Additions
29
25
Demolitions
5
3
Storage
Buildings
New /Additions
7
4
Demolitions
Garages/
Car Ports
New
1
3
Demolitions
Farm
Buildings
New /Additions
15
21
Demolitions
1
Other
New
9
11
Demolitions
1
Septic Permits
11
20
Estimated Value for Year
Permit Revenue for Year
$2,111,189.00
$4,330,894.00
$22,073.83
$36,859.30
TO:
FROM:
DATE:
RE:
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
February 11, 2010
BUILDING REPORT FOR MONTH OF November, 2009
O:\reports\b Idg. report.monthly..doc
No. of Permits Issued for Month of December
2009
2008
SFD
Units
New /Additions
2
1
Demolitions
1
Storage
Buildings
New /Additions
Storage
Buildings
New /Additions
Demolitions
Demolitions
Garages/
Car Ports
New
Garages/
Car Ports
New
Demolitions
Demolitions
Farm
1uildings
New /Additions
Farm
Buildings
New /Additions
Demolitions
1
Demolitions
Other
New
Other
New
1
1
Demolitions
Septic Permits
12
Septic Permits
1
Estimated Value for Year
Permit Revenue for Year
$2,376,189.00
Estimated Value for Month of December
Permit Revenue for Month of December
$265,000.00
$98,000.00
1,485.66
$225.00
No. of Permits Issued for year to date
SFD
Units
New /Additions
31
26
Demolitions
6
3
Storage
Buildings
New /Additions
7
4
Demolitions
Garages/
Car Ports
New
1
3
Demolitions
Farm
1uildings
New /Additions
15
21
Demolitions
1
Other
New
9
12
Demolitions
1
Septic Permits
12
20
Estimated Value for Year
Permit Revenue for Year
$2,376,189.00
$4,428,894.00
$23,559.49
$37,084.30
TO:
FROM:
DATE:
RE:
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
February 11,2010
BUILDING REPORT FOR MONTH OF December, 2009
O :Ire p orts\b I dg. report. mont h i y.. doc
YEAR
PERMITS
HOUSES
SEPTIC
VALUE
CONSTRUCTION
2000
88
16
3,903,650.00
2001
92
13
3,257,000.00
2002
106
12
+2 M.H.)
7,669,246.00
2003
108
15
3,817,400.00
2004
97
15
4,109,410.00
2005
80
11
1
5,314,512.00
2006
69
9
13
6,734,238.59
2007
115
14
16 Apts.
23
7,297,318.86
2008
87
6
20
4,428,894.00
2009
76
3
12
$2,376,189.00
10 Year
Totals
915
114 16 apts.
69
$48,907,858.45
MUNICIPALITY OF WEST ELGIN
YEARLY REPORT
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: LORNE McLEOD, CHIEF BUILDING OFFICIAL
DATE: February 11, 2010
RE: YEAR —END BUILDING REPORT
Below is a summary showing the number of permits, number of houses,
number of septic permits and value of construction for the past 10 years.
0:1reports \bldg.report.yearly.2009. doc
Attention: Council
MUNICIPALITY OF WEST ELGIN
WATER WORK REPORT
January, 2010
1. Several maintenance items were completed in the water distribution system over the
last month. Major water line break on 1939 -1940 vintage cast iron water main on
Graham Road. Hockey tournament had to be cancelled. We've had two breaks on
this line in the last two months in West Lorne. Several water meters were replaced
and fire hydrant repairs in the Crinan area. The fire hydrants in this Crinan area were
installed two years ago and three quarters of the twenty three fire hydrants were
leaking water and freezing in the closed position. Replacement parts were supplied
by "Corix the supplier under the warranty. This problem was created by "offshore"
produced material parts of lesser quality that what is standard in the water industry.
2. Spriet Associates will be presenting today at 11:30 am proposals for the Port
Glasgow Park replacement sanitary sewer system. Discussion will take place at that
time.
3. Water department staff are participating in training courses and upgrading their skills
in the water industry which is mandatory by MOE guidelines.
4. Any new or unfinished business for discussion.
Lloyd Jarvis
N
7
N,
Z z
W W1
z
W
W
0
TO:
FROM:
DATE:
RECOMMENDATIONS:
Norma I. Bryant, HonB AMCT
Clerk
Tly of
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
NORMA BRYANT, CLERK
FEBRUARY 11, 2010
RE: POLICY FOR CLOSED MEETING INVESTIGATIONS
INTRODUCTION:
In accordance with Section 239 of the Municipal Act the municipality has
appointed a Closed Meeting Investigator effective January 1, 2008.
DISCUSSION:
.cot I
The Closed Meeting Investigator has requested that Council adopt a
policy /procedure for closed meeting investigations. Attached is the proposed
policy for West Elgin.
That By-law No. 2010 -11, a by -law to adopt to a policy for Municipal Closed
Meeting Investigations be enacted.
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Council
Index No.
CO -1.3
Section:
Municipal Act
Effective Date:
Jan 1/08
Subject:
Closed Meeting Investigation
Revision Date:
Page:
1 of 3
1 PURPOSE:
1.01 To provide for a procedure for closed meeting investigations.
2 POLICY:
2.01 The Municipality of West Elgin is committed to ensuring that requests for an investigation under
Section 239.1 of the Municipal Act, 2001 as amended is dealt with in a fair, open and expeditious
manner.
2.02 The municipality commits to full co- operation including the provision of all information requested
by the Municipal Closed Meeting investigator, either written or through interviews, to assist the
Investigator in his investigations.
2.03 The municipality commits to including any report received from the Investigator related to an
investigation under the Municipal Act, on a public agenda and to considering such report in an
open public meeting of Council or a Committee of Council.
2.04 This policy shall be posted on the municipal website and available from the Clerk's Office, 22413
Hoskins Line, Rodney, ON NOL 2C0 or by contacting the Clerk's Office at 519 785 -0560 or
through the municipality's website at www.westeluin.net.
3 BACKGROUND:
3.01 The municipality has appointed Mr. John Maddox of JGM Consulting as a Municipal Closed
Meeting Investigator and authorized him to conduct investigations upon receipt of a complaint in
respect of meetings or part of meetings that are closed to the public to determine compliance with
the Municipal Acf or the Municipal Procedural By -law and to report on the results of such
investigations.
4 PROCEDURE:
4.01 Members of the public are encouraged to speak directly with the Clerk regarding a Complaint in
order to resolve any concerns prior to beginning the formal complaint process.
4.02 Members of the public may submit complaints either to the Clerk's Office or directly to the
Investigator relating to compliance with the Municipal Act or the Municipal Procedural By -law for
meetings or part of meetings that are closed to the public.
4.03 All complaints will be treated as confidential, unless authorization is given by the complainant to
release his or her identity.
4.04 Every request for an investigation shall be initiated through the submission of the "Municipal
Investigation Complaint Form" provided. The said Complaint Form shall be made available to the
public through the Clerk's Office or can be downloaded from the municipality's website at
www.westelgin.net. Completed Complaint Forms will not be accepted by facsimile, e-mail or
other electronic means.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Council
Index No.
CO -1.3
Section:
Municipal Act
Effective Date:
Jan 1/08
Subject:
Closed Meeting Investigations
Revision Date:
Page:
2 of 3
4.05 A completed Complaint Form shall be submitted to either the Clerk's Office or directly to the
Municipal Closed Meeting Investigator and shall be accompanied by payment of an
administrative/processing fee in accordance with the municipality's Fees Charges By -law
Administration. The fee shall be payable in cash or bank draft to the Corporation of the
Municipality of West Elgin, in accordance with the following:
(a) By delivery to the Clerk in a sealed envelope clearly identified as a Complaint under Section
239 of the Municipal Act, or
(b) By mail directly to:
John Maddox, Municipal Closed Meeting Investigator
99 Edgevailey Rode, Unit #42
London, Ontario
M5Y 5N1
4.06 Inquiries only may be submitted by e-mail to John Maddox: maddoxlo(a�sympatico.ca or by
telephone at 519 951 -0330 during regular office hours.
4.07 A completed Complaint Form will not be accepted unless accompanied by payment of the
required administrative/processing fee.
4.08 In the event that the Municipal Closed Meeting Investigator concludes that either an item
discussed in a closed meeting ought not to have been discussed in such closed meeting or that
Council did not act in accordance with its Procedural By -law, then the said
administrative/processing fee shall be refunded to the submitting Complainant.
4.09 All complaints must contain:
(a) Name of municipality
(b) Complainant's name, mailing address, telephone number and e-mail address (if applicable)
(c) Date of Closed Meeting under investigation
(d) Nature and Background of the particular occurrence
(e) Any activities undertaken (if any) to resolve the concern
(f) Any other relevant information
(g) Direction with respect to release of identity
(h) Original signature
4.10 When complaints are submitted directly to the Clerk, the Clerk shall follow the following
procedures:
(a) Take all measures to ensure the envelope remains sealed and its contents remain
confidential;
(b) Assign a file number and record said file number on the envelope;
(c) Log the file number together with the date and time received;
(d) Forward to the Municipal Closed Meeting Investigator by regular mail.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Council
Index No.
CO -1.3
Section:
Municipal Act
Effective Date:
Jan 1/08
Subject:
Closed Meeting Investigations
Revision Date:
Page:
3 of 3
4.11 For all complaints, the municipality shall supply the following or any other information or
documentation as requested by the Municipal Closed Meeting Investigator related to a complaint:
(a) Certified copy of notice of meeting
(b) Certified copy of agenda
(c) Certified copy of minutes of meeting
(d) Relevant resolutions
(e) Municipal contact list.
5 ADMINISTRATION:
5.01 The Clerk shall ensure the procedure is followed.
6 REFERENCE:
6.01 Closed Meeting Complaint Form Schedule 'A' to By -law to appoint Closed Meeting Investigator
7 ATTACHMENTS:
7.01 None
Council authorization: By -law No. 2007 -104
By -law No. 2009 -92
By -law No. 2010 -11
Date of signature
COMPLAINT FORM FOR MUNICIPAL INVESTIGATION
Section 239 Municipal Act 2001
(As Amended)
COMPLAINANT `S
NAME
ADDRESS
TELEPHONE
E -MAIL
HOME
WORK
CAN YOUR IDENTITY BE REVEALED DURING THE INVESTIGATION?
YES NO
PERSONAL INFORMATION IS COLLECTED UNDER THE AUTHORITY OF SECTION 239 OF THE MUNICIPAL ACT
1001 (AS AMENDED) AND WILL BE USED BY THE MUNICIPAL INVESTIGATOR TO CARRY OUT AN
INVESTIGATION UNDER THE ACT.
NAME OF MUNICIPALITY
DATE OF CLOSED MEETING
MUNICIPAL CONTACT NAME
TELEPHONE
BACKGROUND
This should provide as much information as is required to explain the nature and background of
the particular occurrence. (i.e.) Timing; Municipal Contact; Municipal Explanation.
ACTION 1 Activities that the complainant has undertaken to resolve the matter.
SUMMARY /COMMENTS
Signature of Complainant
Date: November 25, 2009
Memo To: Ontario Specialized Transit Systems
Subject: Ontario Specialized Transit Services 2008 Fact gook
We would like to thank you for your assistance in helping us to complete the enclosed
Ontario Specialized Transit Services 2008 Fact Book.
This report, containing operating statistics from 79 transit systems providing specialized
transit services in Ontario, was prepared by the Canadian Urban Transit Association
(CUTA), and funded by the Ontario Ministry of Transportation (MTO). The Fact Book
provides detailed data for 2007 and 2008 and key performance indicators for each system.
It also contains summary information for the province and population groups.
We hope you will find this information of use in managing your system.
Thank you again for your contribution to this project.
Christopher Norris
Director of Technical Services
Canadian Urban Transit Association
Encl.
Main Office Bureau principal
Suite 1401 55 York Street Toronto, ON Canada M5J 1R7 1500 St. Laurent Boulevard Ottawa, ON Canada K1G OZ8
416.365.9800 1=5 416.385.1295
4$ CUTA C -8b
ACTU
CANADIAN URBAN TRANSIT ASSOCIATION
ASSOCIATION CANAOIENNE DU TRANSPORT UROAIN
transit @cutaactu.ca www.cutaactu.ca
2009
Ottawa Office Bureau d'Ottawa
C 613.842.3816 CD 613.744.7271
West Elgin
Four Counties Transportation
Contact: Joanne Groch
Title: Administrator/Treasurer
Telephone: 519 -785 -0560
Fax: 519- 785.0644
Email: jgroch @westeigirnet
Dedicated Serv. Operated by Transit System/Municipality
Private Contractor(s), number.
Private Non Profit Org.
VEHICLE KILOMETRES HOURS 2007
Rev. Veh. Km. Dedicated Service 54,128
Tot. Veh. Km. Dedicated Service 54,128
Rev. Veh. Hrs. Dedicated Service 1,483
Tot. Veh. Hrs. Dedicated Service 1,483
Non-Dedicated Service Veh. Km.
Non Dedicated Service Veh. Hrs.
PASSENGER DATA
Dedicated Service 3,775
Non- Dedicated Service
TOTAL PASSENGERS 3,775
Subscription! Pre booked 100
Reservation
On- Demand !Day of trip
Cancelled in advance
No-shows !Cancelled at door 5
Unaccommodated trips
Number of complaints
OPERATING EXPENSES
Administration $1,398
Operations:
Internal Dedicated Service $25,731
Contract Dedicated Service
Contract Non Dedicated Service
Contract Taxi Scrip
Maintenance (Vehicles Facilities) $5,290
Fuel $7,303
TOTAL OPERATING EXPENSES $39,722
OPERATING REVENUES AND OTHER FUNDING CONTRIBUTIONS
Passenger Revenue $15,149
Other Operating Revenue
Total Operating Revenue $15,149
Federal Contributions
Provincial Contributions $777
Municipal Contributions $23,776
Other! Donations $20
TOTAL $39,722
CAPITAL EXPENSES
Vehicles Purchased
Debt Servicing
Other Capital Expenses
TOTAL CAPITAL EXPENSES
CAPITAL FUNDING SOURCES
Transit System
Federal Contributions
Provincial Contributions
Municipal Contributions
Other 1 Donations
TOTAL CAPITAL FUNDING
o�
2008
41,468
41,468
1,284
1,284
Other eligibility criteria includes persons with an application signed by a health care
professional or doctor. From June 2008 a new bus was leased from the Four Counties
Health Services. From Jan -June the old bus was in the ownership of the municipality of
West Elgin. Ridership has decreased as a result of deaths and immobility of seniors.
Ontario Specialized Transit Services Fact Book 2008 Operating Data Page 76
Population served:
Service area (km
Communities served:
Service began:
Advisory Committee members:
Eligibility Committee members:
Non Dedicated Service: Contractors:
Taxi Scrip Program Available:
18,500
1,107.0
5
01101!1994
7
NIA
SERVICE HOURS SCHEDULING
Weekday. 0900 to 1600
Saturday. to
REGISTRANTS
Wheelchair/Scooter Users:
Ambulatory:
Attendants:
Companions:
Other:
Total:
Advanced booking notice: 1 days)
Minimum notice for reservation: 24 hour(s)
Reservations Scheduling: Manual
FARE STRUCTURE
3,093 Effective Date 01/01/2008
Cash
3,093 Adult $4.00
100% Child $4.00
Student $4.00
Senior $4.00
169 Attendant $4.00
Companion 54.00
Other $8/rider round trip fare
EMPLOYEE DATA
Operators
Other Operations
Vehide Mechanics
General and Administration
Other
TOTAL NUMBER OF EMPLOYEES
Union Affiliations: Operators:
Mechanics:
Other (specify):
Top Operator Wage Rate: 516.84
$13,834 Top Mechanic Wage Rate:
PERFORMANCE INDICATORS
513,834 FINANCIAL
R/C Ratio
59,437 Net Operating Cost 1 Capita
$21,337 Total Exp. l Passenger
5100 Total Exp.! Elig €ble Passenger
$44,708 Transportation Exp. 1 Passenger
Dedicated Service
Non- Dedicated Service
Transportation Exp. Hour (Dedicated Service)
OPERATING
Registrants Capita
Passengers Capita
Passengers Registrant
Passengers Hour (Dedicated Service)
Kms l Passenger (Dedicated Service)
Average Speed (Dedicated Service)
$1,580
524,644
$9,070
$9,414
544,708
Eligibility Criteria: Unable to Board
Unable to Use
Other Criteria
Sunday:
Holiday
Tickets/Cards
(unit price)
Full-time
Active
27
31
58
10
10
Monthly Pass Free
Part-time
5
5
Total
27
31
0.0035 0.0031
0.2041 0.1672
58.08 53.33
2.55 2.41
14.34 13.41
36.50 32.30
PASSENGER DATA
Ambulatory
Wheelchair /Scooter Users
Attendants
Companions
Other (specified)
TOTAL
Ded. Service
2,100
315
678
3,093
Non -Ded. Service
Veh.
Number Peak
VEHICLE DATA
Non- Accessible Cars
Accessible Vans Minivans
Small Buses
Other
TOTAL DED. VEHICLES
Vehicle ownership:
Vehide maintenance responsibility: Municipality
Accessible taxis:
1 1
1 1
Four Counties Health Services
Avg. Capac ty per Veh.
Wheelchair Ambulatory
N/A
2
N/A
16
N/A
58
2007 2008
38% 31%
51.33 51.67
510.52 514.45
$14.18 $18.51
$10.15 $13.94
525.84 $33.59
4, Tay Valley Township
DATE: January 18, 2010
TO: Ontario Municipalities
RE: Municipal Property Assessment and Assistance to Retired Persons Living
on Fixed incomes
The following motion was passed on January 12, 2010 and was forwarded to the Premier of
Ontario. Tay Valley Township seeks the support of other municipalities on this important issue:
Whereas the municipal property assessment and municipal property tax calculation processes in Ontario
used to be very straightforward
And whereas while straightforward the processes were deemed to result in unfair taxation for the non-
residential sectors;
And whereas in attempting to modernize and make the processes fairer for all concerned, the resultant
legislation has rendered the property assessment and property fax calculation processes in Ontario
incredibly complex and difficult to understand or explain;
And whereas the Province of Ontario recently changed the property assessment valuation dates from
annually to every four years phased -in over four years, to reduce the immediate property tax impact for
those properties whose values increased at a faster rate than others, at the expense of those properties
whose relative values did not increase as much;
And whereas at the time of making the property valuation date change the Province of Ontario committed
to reviewing the assessment process;
And whereas as long as taxes are levied based upon the market value of properties there will always be
perceived winners and losers in a re- evaluation period;
And whereas the practice of levying property taxes based upon property values is unlikely to change in
the foreseeable future;
And whereas the real losers in this whole process are retired persons living on fixed- incomes who simply
wish to remain in the homes they live in, but through no fault of their own sometimes see their property
taxes increase to harmful and unmanageable levels;
And whereas municipalities cannot change the taxes levied upon such persons and properties because
property taxes must be levied in a like matter throughout a municipality;
And whereas municipalities cannot solve this problem because it is a matter that only the senior levels of
government can address through their sophisticated information retention processes and their various
responsibilities and programs for senior citizens;
Now therefore be it resolved that the Province of Ontario be encouraged to continue its review of the
assessment process with a view to greatly simplifying it;
And further be it resolved that the Province of Ontario work with the Government of Canada to develop a
process through the annual filing of income tax returns that would negate the impact of harmful property
fax increases for refired pensioners;
And further be it resolved that this motion be distributed to all municipalities in Ontario for their support.
Motions of support can be sent to the attention of Rob Tremblay, Municipal Clerk by email at
clerk(a7tayvalleytwp.ca or by fax or regular mail.
Regards,
Robert Tremblay
Clerk
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or
positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
Tay Valley Township
217 Harper Road, R.R. 4, Perth, Ontario K7H 3C6
www.tayvalleytwp.ca
Fax: (613) 264 -8516 Phone: (613) -267 -5353
(613) 1- 800- 810 -0161
Christine Robinson, CAO /Clerk
Mark Turner, Deputy Clerk
Ken Gould, Public Works Manager
Corporation of the Municipality of West Grey
402813 Grey Road #4, R.R. #2, Durham, Ontario NOG 1R0
Kerri Mighlon, Treasurer /Deputy Tax Collector Tel: 519- 369 -2200
Sharon Hinds Tax Collector /Deputy Treasurer Pax: 1 -519 -5962
Brian Marcell, CBO /By -Law Enforcement /Property Standards Toll Free: 1- 800 -538 -9647
E -Mail: info @westgrey.co
WHEREAS the need for renewable energy resources is recognized at the federal, provincial, municipal and local community levels;
AND WHEREAS the Council of the Municipality of West Grey has concern over the Green Energy and Green Economy Act in relation to its
application to industrial wind turbines;
AND WHEREAS there is evidence that the Act has created incentives for one group of residents to profit at the expense of others, the Act does
not acknowledge infringement on the rights of property owners who have not leased their land for industrial wind turbine development, and
thereby receive no compensation despite the reduced value and enjoyment of their land;
AND WHEREAS there is also evidence of reduction in property values in areas currently with industrial wind turbines or in broad
geographical areas where industrial wind turbines are being considered;
AND WHEREAS these issues will bring about a reduction of assessment to any municipality within these areas which would have a deleterious
effect on the tax base of affected municipalities;
AND WHEREAS the Council of the Municipality of West Grey is dissatisfied with the Province of Ontario removing industrial wind turbine
approvals and overall decision making approvals from the Municipal Governments;
AND WHEREAS the Council of the Municipality of West Grey is dissatisfied with regulations imposed by the Province of Ontario on the
erection and operation of industrial wind turbines with respect to land use planning and the impact on building economically viable and
sustainable communities;
AND WHEREAS the Council of the Municipality of West Grey is concerned with the overall adverse health effects that would be imposed on
people in this community due to industrial wind turbines;
AND WHEREAS the potential health effects is proving to be destructive and divisive to the social and cultural fabric of our rural urban
community;
AND WHEREAS other Ontario municipalities have passed resolutions articulating concern with the health effects and other issues associated
with industrial wind turbines;
AND WHEREAS the Council of the Municipality of West Grey requires validated reports and studies regarding the total impact and projected
future impacts of industrial wind turbines on our rural urban community;
AND WHEREAS the Council of the Municipality of West Grey raises the issue that there are enough industrial wind turbines erected and
operating in the Province of Ontario at this time that should be studied for overall economic, social and cultural impact on rural urban
communities, the people of the rural urban communities, the environment, wildlife, livestock and domestic animals;
AND WHEREAS these necessary Province of Ontario reports and studies should be provided to the Ontario Municipal and County
Governments;
NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of West Grey request the Province of Ontario to place an
indefinite moratorium on industrial wind turbines in the Municipality of West Grey and other Ontario municipalities in order for the Province
of Ontario to commission a third -party study regarding the health, safety and well -being of persons, and the protection of persons and
property, including consumer protection of persons;
AND FURTHER that the Council of the Municipality of West Grey request that the moratorium on industrial wind turbines remain in place
until the Council of the Municipality of West Grey is satisfied that the health, safety and well -being of persons of the Municipality of West Grey
and the protection of persons and property, including consumer protection of persons of the Municipality of West Grey is satisfied;
AND FURTHER that the Council of the Municipality of West Grey call upon the Province of Ontario to consider the issues raised by the
Municipality of West Grey and other Ontario municipalities and to consider alternative approaches to address the issues created by industrial
wind turbines;
AND FURTHER that this resolution be circulated to all municipalities within Grey and Bruce Counties, including Grey County and Bruce
County, requesting their support and that this resolution be forwarded to AMO for circulation to all municipalities in Ontario also requesting
support of this resolution;
AND FURTHER that this resolution be circulated to all Provincial Ministers and MPP's, and the local and area MP's.
D2
Mr. Kevin Eccles
402813 Grey Road 4, RR 2
Durham, ON NOG 1R0
January 13, 2010
TO:
Yours truly
Kevin Eccles
Mayor
Municipality of West Grey
OFFICE OF THE MAYOR
All Provincial Ministers
All Members of Provincial Parliament
Local Members of Parliament
Area (Grey and Bruce Counties) Member of Parliament
All Municipalities within Grey and Bruce Counties
Grey County and Bruce County
All Ontario Municipalities
ORIGINAL SIGNED BY MAYOR KEVIN ECCLES
Telephone: 519- 369-2200
Facsimile: 519 369 -5962
Email: keccles @greycounty.ca
As Mayor of the Municipality of West Grey, on behalf of the Council and citizens of West Grey, I
am calling upon the Province of Ontario to place an indefinite moratorium on industrial wind
turbines in the Municipality of West Grey and other Ontario municipalities.
The Council of the Municipality of West Grey, as its meeting held on January 11, 2010 passed the
attached resolution regarding industrial wind turbines and is seeking all Provincial Ministers, MPP's,
local and area MP's and all Ontario municipalities, including Grey and Bruce Counties to support
this resolution.
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the
Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
Sincerely,
Donna Ethier, CAO/Clerk
TOWNSHIP OF SOUTHWOLD
OFFICE OF THE CLERK
35663 Fingal Line
Fingal, ON NOL 1K0
Phone: (519) 769 -2010
Fax: (519) 769-2837
Email: dmcleod @twp.southwold.on.ca
RESOLUTION OF THE COUNCIL OF THE
CORPORATION OF THE TOWNSHIP OF SOUTHWOLD
JANUARY 25, 2010
To All Ontario Municipalities:
Please find a copy of the resolution adopted by the Township of Southwold Council at its January 25 2010 session
We request your support on this very important issue.
"WHEREAS the Province of Ontario has not enacted legislation to regulate, monitor or licence the care and control c
dangerous exotic animals in captivity which may risk public health and safety; and,
WHEREAS the Township of Southwold did pass a local municipal by -law in 2004 to regulate the keeping of exotic
animals within the Township for the protection of the public; and,
WHEREAS for reasons expressed in a judgment rendered in 2006, the Ontario Court of Justice quashed the said
by -law, which reasons included but where not limited to the impact of the by -law upon individual and property
rights; and,
WHEREAS it is understood that a patchwork network of municipal by -laws attempting to regulate the care and
control of exotic animals does exist in Ontario remain largely untested and unproved; and,
WHEREAS there appears that there is no guarantee that the existing municipal by -laws will prevail if challenged
in a court of law; and,
WHEREAS notwithstanding prohibitions against possession of exotic animals contained in the aforenoted by-
laws, it appears that owners of exotic animals may move from one community to another, never having to register
potentially dangerous animals; and,
WHEREAS there appears to be no uniform provincial approach to address many of the health, public safety,
animal welfare, and environmental issues presented by the exotic species pet trade which has increased within
the Province of Ontario over the last 20 years as a result of, among other things, captive breeding techniques and
marketing tools such as the internet;
THEREFORE BE IT RESOLVED THAT given the recent and tragic death resulting from a Tiger attack and the
tremendous potential for other life threatening situations to occur across the province, and the uncertainty and
efficacy of existing and diverse municipal by -laws across Ontario, the Premier of Ontario be strongly encouraged
to develop comprehensive legislation regulating the exotic animal industry in order to guarantee the fair and
consistent application of policy throughout Ontario for the safety of Ontario's citizenry and the exotic animal
population;
AND BE IT FURTHER RESOLVED that this resolution be forwarded to all municipalities in Ontario for support
and that each endorsement be then forwarded to, the Premier of Ontario, the Ministry of Natural Resources, the
Ministry of Community Safety and Correctional Services, Steve Peters, MPP, AMO, and the Township of
Southwold,"
Carried.
TOWNSHIP OF SOUTH STORMONT
4949 County Road No. 14
P.O. Box 340
Ingleside, ON KOC 1M0
Phone: (613) 537-2362
Fax: (613) 537 -8113
Email: info @southstormont.ca
January 18, 2010
To: All Municipalities in Ontario
Re: Support Request
The Council of the Township of South Stormont passed the following resolution on January
13, 2010; your support would be appreciated. Please contact the Township of South
Stormont at the address above for further details concerning this motion and we look
forward to receiving your anticipated support.
Moved by:
Seconded by:
Yours truly,
Betty de Haan, CMO
CAO /Clerk
Councillor Tammy Hart
Councillor Cindy Woods
Resolution #010/2010
Whereas Council has reviewed the position taken by:
1. The Township of Essa as outlined in Resolution No. C222 -2009;
and
2. The Township of Mulmur as described in correspondence to
Hon. David Ramsey in November, 2007 and Hon. Donna
Cansfield in November, 2009 with regards to the accountability
of Conservation Authorities;
And whereas courts have held that fees cannot and should not raise more
than 100 per cent of the reasonable cost to provide the service. This principal is
presented in the Building Code Act of Ontario;
And whereas it is the opinion of Council that the roles, responsibilities and
authority provided to Conservation Authorities do not have mechanisms in place
to ensure appropriate use of public funds and elimination of duplication and
accountability measures are adhered to.
Now therefore be it resolved that Council supports the positions taken by
the Township of Essa and the Township of Mulmur, as attached, and further,
strongly encourages the Province of Ontario to conduct a review of the
Conservation Authority mandate, responsibilities and allowable cost recovery
methods.
Further be it resolved that Council circulate this motion to MNR, MMAH,
OMAFRA, DFO, AMO, AMCTO, OBOA, our local MP and MPP and all Ontario
Municipalities for their support and endorsement.
Carried.
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of
the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
DS
January 29, 2010
Municipality of West Elgin
22413 Hoskins Line
P.O. Box 490
Rodney, Ontario
NOL 2C0
Attention: Norma Bryant, AMCT
Clerk
Highway 401, Bridge Rehabilitations
G W P 141 -99 -00
Furnival Road Underpass
Dear Ms. Bryant:
P13] i1C PAl.rtY OF Ws'ST ELGIN
FEE a 2010
1
As discussed January 20, 2010, Dillon Consulting Limited has been retained by the Ministry
of Transportation to complete the Detailed Design and Class Environmental Assessment of
the rehabilitation of four structures over Highway 401 in Elgin County, including the
Furnival Road Underpass. It is anticipated the rehabilitation of the Furnival Road structure
will be completed over six months, between May and November, 2010.
During construction, a single lane of traffic will be maintained in each direction on Furnival
Road. Overnight full closure of Highway 401 in one direction will be required up to four
times during construction for girder removal and replacement. During the closures, Highway
401 traffic will be diverted to the Emergency Detour Routes. The full closure of Highway
401 will be completed overnight, when traffic volumes on Highway 401 are typically the
lightest.
To accommodate the overnight construction activities, we are requesting that West Elgin
Council grant an exemption from the West Elgin Noise Control By -law (2004 -77) for the
proposed work. We cannot specify dates as the timing of specific construction activities,
including the overnight work, is up to the Contractor. As a result, we are requesting Council
grant an exemption for the duration of the project, with the provision that the Municipality
and residents with homes within 1 km of the structure be advised in writing one week in
advance of the overnight construction activities. If an exemption is granted by Council, a
special provision will be included in the construction Contract, outlining the specific details
of the exemption.
�unl inuct1
D1LLON
CONSULTI NG
130
Dufferin Avenue
London, Ontario
Canada
N6A 5R2
Mail: Box 426
London, Ontario
Canada
N 4W7
tele pnone
(519) 438 -6192
Fax
(519) 672 -8209
Dillon Consulting
Limited
Nlunicipalilr nJ Wes1 Elgin
Page 2
January 29. 2010
Please advise when this request will be brought to Council and if a representative from
Dillon or MTO is required to attend the meeting.
Thank you for your assistance on this project. Through you we will keep Council informed
of progress. Please contact us if you require additional information.
Yours sincerely,
DILLON CONSULTING LIMITED
SNS:amb
Sabrina Stanlake, RPP
for Jeff Matthews, P.Eng.
Project Manager
cc: Brian Goudeseune, MTO
Bob Felker, MTO
Our File: 09 -2128
11 \5umw/
Thanking you in advance.
Yours truly
it,a
Ann Smith
Canada Day Committee
/as
T unicipalit of imt Pgin
Corporation of the Municipality of West Elgin
22413 Hoskins Line
Rodney, Ontario
NOL 2C0
February 11, 20110
Dear Mayor Council:
Re: Canada Day, Miller Park, West Lorne
Thursday, July 1st 2010
Our Canada Day Committee will be organizing our Canada Day celebration. The following
service clubs will be participating Kiwanis Club of West Lorne, Optimist Club of West Lorne,
West Elgin Community Health Centre, West Lorne Lawn Bowling Club, West Lorne Rodney
Fire Departments, Knights of Columbus and West Lorne Legion. The committees will be
meeting to organize the events. The following is a list of events to date, however more
activities may be organized.
Thursday, July 1st
1. BaseballNolleyball Tournament;
2. Kids Country Carnival which was a huge success thanks to the local businesses;
3. Knights of Columbus Fish Fry;
4. Opening Ceremonies;
5. West Lorne Firemen vs. Rodney Firemen Fun Baseball game;
6. Snake Lady Show;
7. Fireworks West Elgin Fire Departments.
We are therefore requesting support for the following:
(a) Council approval to hold Canada Day celebrations at Miller Park/Rodney Park on
July 1 2010;
(b) Provide a grant for the use of the arena on July 1 if necessary;
(c) Authorization to request funding for the celebrate Canada Day program from
Heritage Canada;
(d) Funding to cover the fireworks expense.
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2C0 Tel: (519) 785 -0560 Fax: (519) 785 -0644
Dear Municipality of West. Elgin Council.
TB'i' Youth Wellness and Education Centre
Devin Pearson. Director
151 Maple St.
P.O. Box 554
Rodney, ON
NOL 2C0
The TBT Youth Centre would like to request the use of the West Elgin Community Centre, Rodney, to
hold another fund raising dance on Saturday, February 13. 201 The dance will he held from.
7:00 -10:00 and he open to students in Grade 5- Grad.e 9. Refreshments will also be available. The
dance will be fully chaperoned and the directors of the Youth Centre will be on site. We would request
that all fees be waived and the facility be set up in the afternoon of the 13 with the assistance of the
Youth Centre volunteers.
Please contact Devin Pearson at 519 -785 -1912 if you require more information.
Thank you in advance for your consideration o'fthis natter and also for your continued support of
opening a full- service Youth Centre in Rodney.
Yours in Education,
Devin Pearson
Director
TBT Youth Wellness and Education Centre
MUNrCrPALirr OF WEST ELGIN
FEB 4 2010
Thursday February 4, 2010
Municipality of West Elgin
c/o Graham Warwick, Mayor
22413 Hoskins Line PO Box 490
Rodney, ON NOL 2C0
Details of the event are as follows:
Wednesday March 3
8:3Oam- 3:00pm
New Sarum Diner,
We look forward to seeing you there.
Sincerely,
Alan Smith
General Manager
Economic Development
9���
`4 T,„
A 2
Re: Elgin County Conference Series: Evolution of the Harvest
On Wednesday March 3rd Elgin County will host a seminar for farmers, agricultural service
providers, and rural leaders to learn more about what's around the corner and down the
road for on -farm alternative energy, biomass, biofuel and energy crop developments.
Dynamic keynote and informative presentations will be delivered by speakers ranging from
innovative farmers to energy researchers.
Registration cost is $25 (including breakfast, lunch, and refreshments) and can be done
on -line at www.progressivebynature.com or by calling 519- 631 -1460 ext 164.
Enclosed are 12 registration forms that we encourage you to share amongst your
colleagues and support this exciting new Energy and Environment Conference Series
being developed by our Economic Development department.
County of Elgin
Economic Development
450 Sunset Drive
St. Thomas, On N5R 5V1
Phone: 519 631 -1460
www.elgincounty.ca
Progressive by Nature
West Elgin Chamber of Commerce
Minutes for 5 Jan 2010
Rodney Old Town Hall
Guest Speaker Presentation 20 minutes Devon Pearson Youth Center Goal
is to share information regarding the opening of a youth center in Rodney. Wants to act
as a hub to connect youth with services of which they might not be aware. Assist with
homework tutoring, health center connections, provide opportunity to connect with Wet
Lorne services without the need for transportation. Goal was to open 4 Feb, but may
slide to mid spring. Looking to provide a more constructive outlet for youthful energy
overcome the "There's nothing to do here" syndrome. They often are the first to leave,
and they return when raising a family. Want to provide motivation for the return. One
suggestion is to create crafts and artwork to beautify the town, and maybe present the
good outcomes to the local seniors, etc. At heart, young people are good folks, they
need an opportunity to have a positive outlet. The center will be open to all, and
business people are welcome to drop in and see what is being done. Intention is to be
"fully funded by means beyond government grants. Intent to be open daily 4 to 11 pm.
Fusion center in Ingersoll is the model. Currently looking at locating at the old hardware
store in Rodney. Privileges will be earned. Staffing to be initiated based on an initial
grant, and staffed with full time and volunteer personnel. Ran an initial dance, for grade
6 level, and future will be for teens and "tweens Definite need appears to be grade 6 to
grade 13. Ages beyond are welcome, but will be used as volunteers. Want to have the
students actually build it to instill ownership, and will be tutored by competent builders,
etc. Organization formed by several local adults parents of children in this age range.
Close to formalizing the structure.
Attendees Keith Fretter, Wendie Dupuis, Ed Kebbel, Robert White, Ed Markham,
Tom Rita Hurley, Devon Pearson, John Slaats, Irene Puddester, Jonathan Wolf,
Heather Bell.
Apologies from Iris Fretter and Libby Barrett Futcher.
Welcome from Chair
Approval of Minutes Agenda Wendie Dupuis moved, seconded by Irene, carried.
Review of minutes moved by Robert, seconded by Jonathan, carried.
Business arising from previous meeting None from the floor
Volunteer Recognition Awards Keith read the letter, and the item was discussed.
Recognized that we are unable to address this topic this year, and will strike a
committee at the next general meeting to create a list to be reviewed in November. Ted
to download the form and nominate Norma Schneckenberger and Bill Purchitis from the
last two years.
Alan Smith letter Keith read the letter. Some confusion appears to exist as to who is
doing what. The TJ appears to be setting up a duplicate service book. Alan to be
informed that a membership exchange arrangement exists, and that we should already
be considered to be members. Ted to draft letter. Strongly word the lack of exposure for
western Elgin within their marketing plan process.
Progressive by Nature logo issues to be raised in the same letter.
REPORTS
Director's Report: Nil report
Correspondence: Business Beat, Chamber Group Insurance Plan, United Way
"Bridges out of Poverty" seminar, OCC invoice, Websites Made Easy invoice, Imperial
Oil "The Review EBRC "Elgin Advantage various seasonal greetings. Have solved
the e-mail issues, but need up to date information regarding e-mail addresses. Ed
Markham requested to provide update. Heather Bell sent a card from Dalton McGuinty.
Committee Reports:
Treasurer: Bank balance is $8425.73, and Receipts were $6598.57, and
disbursements are $2285.96, and net income is $4312.61. Moved by Heather,
seconded by Ed Markham, report accepted.
Membership: 51 members as of today.
Welcoming Committee: Pam and Jesper Andersen on board to help.
Tourism Economic Development: MPower want to run the "Home for Christmas"
event, and are partnering with us and the Dutton /Dunwich Chamber. Looking for
approval so that they can enter the required information in several tourist guides, to
attempt to get people to buy gift certificates for goods to be purchased within the
community. We agree Merchants are encouraged to support this activity.
Committee meeting to occur Tuesday evening, 12 Dec 2010, 7 PM, Keith's.
Business After 5: Keith read e-mail for Libby, which provided a reconciliation of some
expenses, but the event was a success. We appear to have made a $98 profit to offset
the cost of the food. Discussion regarding insurance coverage for special event
insurance to cover alcohol, etc. Wendie Dupuis volunteered to hold one in May.
Community Improvement: Meetings planned with Rodney Horticultural, and West
Lorne Horticultural hosted by Ted Halwa.
Website Committee: Data issues being overcome old data corrupted and changes
being made manually.
Other Business
Requesting input on the topic of a location for a proposed Farmer's Market There is
interest, either in town or on the fringe. A "tailgate" system angle parked down the
hardware store parking lot may work. A weekday evening may work, out -of -doors may
be preferable, and the old railway right of way might be a suitable site.
A Chrysler dealership may be taking the place of Miller Motors.
Heather signs and where are they municipality is storing the letter sign, Heather has
the parade sign, and Ed Markham has the parade banner.
Robert Money is available for mass transit, and there is no real intercommunity bus
service. Shouldn't we be pursuing a more comprehensive transit program? Jonathan
asked to take the concept back to Council is there an appetite for providing such a
service, and is there funding? Summer bus service is not well used. Any new or
expanded service would need to be sustainable. Jonathan to provide information
regarding funding opportunities, and service issues for Feb meeting.
London Free Press has a spread every week regarding the Chamber. Ed Markham
wants to know if there would be an appetite for a similar approach monthly in the
Chronicle. Ed to provide info by Feb meeting.
Please Note: See you 2 Feb 2010!
Website address www.westelginchamber.ca