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May 27, 2010MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MAY 27, 2010 Council Chambers, West Elgin Municipal Building DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA DELEGATIONS: 8:30 a.m. Closed Session legal 9:30 a.m. Victor Cheryl Matos re: proposed severance 21966 Gibb Line (B1) Public Meeting Zoning Amendment Robert Audrey Miller (A1) Donald McIntyre re: Proposed severance 20383 Kintyre Line (B2) Herman Minnema re: proposed severance 25700 Downie Line (B3) Dave Kelly re: severance application Presbyterian Church (D1) 1:30 p.m. Wendi Dupuis re: Parks Recreation Month (A2) PLANNING: (B1 -B6) 1.* Proposed severance Lot 9, Concession 1 (Matos) 2.* Proposed severance Lots B C, Concession 5 (McIntyre) 3.* Proposed severance Lot 23 Gore, Concession 4 (Minnema) 4 A- Xcavating revised site plan Hoskins Line 5. CIP Task Forces Update Farmers Market 6. Streetscape Plan REPORTS: (C1 -C8) 1. ROADS 2. RECREATION May 27110 Page 2 3. BUILDING 4. WATER a) *Spriet Associates Graham Road Watermain Upgrade 5. BY -LAW ENFORCEMENT a) Revised quotation for property clean -up 6. DRAINS a) Tender for Lunn and McKenzie Drains 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION a) Development Charges Study ACCOUNTS CORRESPONDENCE: (D1 -D4) 1. County of Elgin Land Division Committee application for consent (Presbyterian Church) 2.* County of Elgin appointment to Road Maintenance Agreement sub committee 3.* Mickey's Diner request for support of a road closure 4.* HMS Host 401 service centres employment BY -LAWS: By -law No. 2010 -40 By -law No. 2010 -41 By -law No. 2010 -42 OTHER BUSINESS: (E1 -E2) 1. International Plowing Match 2. Closed session personnel *information enclosed Zoning Amendment R Miller Authorize agreement with MNR Endangered Species Act Alternate Voting Methods May 27/10 Page 3 CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS May 31, 2010 June 8, 2010 June 10, 2010 June 21, 2010 June 24, 2010 Tri County Management Committee, 7:00 p.m. Special Budget Meeting, 4:30 p.m. Council Waste Management Committee, 7:00 p.m. Council MUNICIPALITY OF WEST ELGIN PUBLIC MEETING ZONING BY -LAW AMENDMENT Robert A. Miller Audrey H. Miller 8589 Furnival Road Port Glasgow 41 DATE TIME: 9:30 a.m. Thursday, May 27 2010. LOCATION: West Elgin Municipal Building 22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By -law of the former Township of Aldborough. The proposed amendment would change the zoning of lands lying between Douglas Line and Furnival Road north of the Lake Erie shoreline in Port Glasgow from the Hamlet Residential (HR) Zone to a 'site specific' Hamlet Residential Holding (HR-#-H) Zone and from the Hamlet Residential (HR) Zone to a 'site- specific' Hamlet Residential (HR-#) Zone. The change in zoning would permit the re- configuration of existing lots, one of which is occupied by a cottage. The lands proposed to be re -zoned 'site- specific' Hamlet Residential Holding (HR -H) comprise an area of approximately 1,065 square metres (0.3 acres) and are without frontage on a public road. The parcel, which is owned by Audrey Miller, is in the process of being enlarged through the conveyance of abutting lands to the south (Application E 86/09) subject to, amongst other matters, appropriate zoning being in place. The lands are vacant and no buildings or structures are proposed at this time. A 'site- specific' (HR zoning is proposed to permit the creation of a lot without frontage on a public road. Application of the holding (H) symbol would prevent development of the lands until such time as a geotechnical report is prepared, a certificate of approval is issued for an on -site waste disposal system, a minor variance is granted from the minimum setback requirements from the one hundred year erosion limits of Lake Erie, a permit is issued by the Lower Thames Valley Conservation Authority and an extension of Douglas Line as may be necessary to provide adequate access is undertaken. The lands proposed to be re -zoned 'site- specific' Hamlet Residential (HR-#) comprise an area of 3,005 square metres (0.7 acres) but are without frontage on a public road. The parcel, which is owned by Robert Miller, is occupied by a single unit dwelling (described as a 'cottage') erected circa 1996. A 'site- specific' (HR zoning is being proposed to permit the creation of the newly configured parcel without frontage on a public road. The subject lands are designated `Lakeshore Recreation' in the Township of Aldborough Official Plan. The proposed amendment is considered to be in conformity ANY PERSON may attend the public meeting and /or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by -law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by -law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at (519) 963 -1028 (London, Ontario). THE information and material required under Sections 34(10.1) and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34 (10.4) of the Act. DATED AT RODNEY this 3 day of May, 2010. Norma Bryant U Municipality of West Elgin Clerk 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Telephone: (519) 785 -0560 Fax: (519) 785 -0644 Email: nbryant ©westelgin.net ROpeiPB Audrey Mllter: an*Reardon MAferw� MGMILL•A •L•INE VIi III PLGNEER•LINE a I1S uinuui N r 111 THUMSGN +LINE 1111 SON•LINE 11 1 XI q j SILVER•EL•AY LINE�� i a w Gla gow II o UT'L, 0 GIa CONCESSION LOTP6 A3 2Q' ti f ,OS G ,P,ortplaagow.; .Yacht7Clii67 ZONING HR HAMLET RESIDENTIAL OS -2 'SITE SPECIFIC' OPEN SPACE Air Photo: 2006 LANDS PROPOSED TO BE RE -ZONED FROM HAMLET RESIDENTIAL (HR) TO 'SITE SPECIFIC' HAMLET RESIDENTIAL- HOLDING (HR -H) f LANDS PROPOSED TO BE RE -ZONED FROM HAMLET 1 1 RESIDENTIAL (HR) TO 'SITE- SPECIFIC' L" HAMLET RESIDENTIAL (HR-#) Municipality of WEST ELGIN meMLFREHY LINE APPLICATION FOR ZONING BY-LAW AMENDMENT Audrey H. Miller Robert A. Miller 8589 Furnival Road Port Glasgow ARGYNE•LINE ri 3!5 I:.J ✓1oat o1 and Pailcs i11i Jnt✓h he benefits ,f Parks a Benefits to personal Health Improving health through sport and other forms of physical activity would significantly reduce healthcare costs. Recent estimates of health -care spending due to physical inactivity range from $2.1 billion to $5.3 billion annually, representing as much as 4.8) per cent of total health -care costs, (Socio- economic Benefits of Sport Participation in Canada, Conference board of Canada, 2005) A healthy individual is [e55 likely to be sick saving frequent medical visits, additional costs and absenteeism from the workplace. (Alberta Government website: Alberta Community Development) Recreation provides an ideal opportunity to explore and develop a full range of abilities. We develop the majority of our physical, social, creative, intellectual and spiritual perspectives at an early age carefully planned and balanced recreation for children delivers the potential of our citizens through play, culture and the arts, leisure learning, sport and travel. (Saskatchewan Parks and Recreation Association www.lin.ca /resource /htmi /youthb.htm) Sport participation develops a wide range of skills and attitudes, including teamwork, leadership, problem solving, decision- making, communications, personal management and administrative skills. Sport also builds character and personal qualities, such as courage and the capacity to commit to a goal or purpose, as well as values, such as respect for others, self discipline, a sense of fair play and honesty. Sport is a valuable element in Canada's learning culture that builds a wide set of transferable skills that are important in work and life. (Socio-economic (enefit5 of Sport Participation in Canada, Conference board of Canada, 2005) Research shows that strategies involving physical activity and recreation appear particularly promising in minimizing or removing risk factors faced by many children and youth. Participation in recreation activities can provide positive benefits related to psychological health, physical health, ®AJ Recreation FAG GET active NOW.ca familial interaction, peer influence, academic performance, community development and other lifestyle behaviours. (Saskatchewan Parks and Recreation Association www.lin.ca resource /html /youthb.htm) Recreation activities help... youth explore strate- gies for resolving conflicts while recreating and playing, They learn to act fairly, plan proactively, and develop a moral code of behavior. This play also helps enhance their cognitive and motor skills, Individuals with more highly developed motor skills tend to be more active, popular, calm, resourceful, attentive and cooperative, Recreation also provides children the chance to learn, consolidate, and practice the skills necessary for further growth and learning. (Estes Henderson, 2003). (The Health and Social Benefits of Recreation An Element of the California Outdoor Recreation Planning Program wwwparks.ca.gov/pages/795/files/benefits%20finar/.20onfine7.2 Ov6- 1- 05.pdf Benefits to Communities Parks and recreation opportunities are essential for strengthening and maintaining a healthy community. Positive impacts are evident throughout the community. R ecreation brings neighbors together, encourages safer, cleaner neighborhoods and creates a livelier community atmosphere. Parks and recreational facilities also help improve a community's image, socioeconomic status and enhances the area's desirability. Sport improves social cohesion. Sport participants experience a high degree of interaction with other individuals, which improves interpersonal relationships, establishes the basis for trust and builds teamwork skills that generate gains in social cohesion. It gives individuals of all ages good opportunities to be actively involved in their communities, which helps them learn positive lessons about responsibility and respect for others, and gives them the chance to give back to their communities. (Socio- economic Senefit5 of Sport Participation in Canada, Conference board of Canada, 2005) continued... Recreation anci Parks iMont.1.1 Benefits to Communities (continued) O Recreation reduces self- destructive behaviour and negative social activity in youth. Recreation promotes social bonds by uniting families, building cultural tolerance and supporting seniors and individuals with disabilities. Recreation reduces isolation, loneliness and alienation. as. Penefits to the Environment Open space, park and recreation a reas are ideal mediums for encouraging and developing stronger stewardship of the land. People who enjoy outdoor recreation become more familiar with natural resources and the environment. This increased knowledge helps them understand how her personal actions can affect the environment. Park In and outdoor recreation facilities in county, city, regional and state parks provide exceptional learning opportunities for students. Using recreation areas and park land as a medium for learning creates a fun and relaxed atmosphere where students want to participate. (The Trust for Public Land, Land and People, Spring 2006 U.5.) UEFA Dfl GET active NOW.ca Benefits to the Econorny Household spending on sport has a significant impact on the Canadian economy: sport spending totals almost $16 billion per annum about 22 percent of consumer spending and 1.2 percent of GDP in 2004, up from 1990 levels. Sport supports about 2 percent of the jobs in Canada. (The Socio- economic Benefits of Sport Participation n Canada, Conference Board of Canada, 2005) six reasons why parks, open space and land conservation makes good economic sense: 1— Increases the value of nearby properties. 2 Attracts businesses and employees in search of a high quality of life. 3 Attracts tourists and boosts recreational spending. 4 Reduces obesity and health care costs by supporting exercise and recreation. 5 Working lands, such as farms and forests, usually contribute more money to a community than the cost of the services they require. 6 Conserved open space helps safeguard drinking water, clean the air, and prevent flooding. (The trust for Public Land, Land and People, Spring 2006 U.S.) Pia You Know? A report released by the Ontario Ministry of Health Promotion in 2006 states that: "Obesity costs Ontario approximately $1.6 billion annually, including $647 million in direct costs and $905 million in indirect co5t5" Ontario's Plan for Healthy Eating and Active Living, Ministry of Health Promotion Between 1981 and 1996, the number of obese children in Canada between the ages of 7 and 13 tripled. This is contributing to a dramatic rise in illness such as type 2 diabetes, heart disease, stroke, hypertension and 50111e cancers" Pr. 5heela Basrur, Ontario's Chief Medical Officer of Health In 2004, 2E% of Ontario children and youth aged 2 to 17 were overweight or obese. In 2002, more than half of Canadian children and youth aged 15 to 19 were not active enough for optimal growth and development" Ontario's Plan for Healthy Eating and Active Living, Ministry of Health Promotion Estimates show that the number of Canadians in their 605 will increase by 50 over the next 10 years, while "a recent study indicates that 52% of Canadian baby boomers are inactive, with rates of obesity among this generation increasing by nearly 607 in the last decade." Dr. 5heela 8asrur, Ontario's Chief Medical Officer of Health When asked about the number one thing they could do to improve their health, 8070 of Canadians say they should be more physically active. Provincial /Territorial Ministers Responsible for Physical Activity, I:ecreation, and Sport 25 May, 2010 MEMORANDUM TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa 1. Background 2. Current Proposal 81 #0008/1821 SUBJ: Proposed Severance Victor Matos 22102 Gibb Line Part of Lot 9, Concession 1— north side of Gibb Line west of Furnivai Road (County Road No. 103) former Aldborough In January 2010, Georges Joan Beauregard submitted an application to create a lot out of a 20.2 hectare (50 acre) parcel for the purpose of disposing a surplus farm dwelling. The lot would have a frontage of 76.2 metres (250 ft), a depth of 282 metres (925 ft) and an area of 2.1 hectares (5.3 acres). The remaining land, having an area of 18.1 hectares (44.7 acres) were intended to be conveyed to Cheryl and Victor Matos, owners of the abutting lands to the west. At the meeting on January 28, 2010, Council was advised that the Matos' were not in favour of merging the lands being conveyed with the abutting farm. In addition, concern was expressed with the size of the proposed residential lot. It was concluded that the rear lot line should be 'pulled in' by 7.6 metres (25 ft) to reduce the depth to 274 metres (900 ft), and to reduce the frontage (width) of the lot by 6.1 metres (20 ft) to 70.1 metres (230 ft). The area of the lot would be reduced to 1.9 hectares (4.8 acres) compared with the original proposal. Mr. Victor Matos now proposes (dated 14 April 2010) to create a residential lot for the purposes of disposing a surplus farm dwelling, as described above, with the following revisions: a) Mr. Matos intends to purchase the subject lands from Georges Joan Beauregard, and convey the proposed residential lot to an, as yet, unspecified third party. The lands being retained by Mr. Matos, comprising an area of approximately 18.2 hectares (45 acres), would remain as a 'stand alone' lot and would not be merged in title with abutting lands which he owns along with Cheryl Matos to the west; Victor illiatos Proposed Severance Municipality of West Elgin May 25, 2010 page 2 #0008/9829 b) While the frontage of the proposed residential lot has been decreased from 76.2 m (250 ft) to 70.1 m (230 ft), the depth of the lot remains at 281.9 m (925 ft) with no rationale provided by Mr. Matos for not decreasing it to 274 m (900 ft) as determined previously. 3. Conclusions The current proposal is not materially different than the one considered by Council in January 2010 with the exception that it now appears the application will be submitted in the name of the proposed purchaser. Our comments and recommendation contained in the Memorandum dated 25 January 2010 stand with the necessary revisions are provided below: 4. Recommendation That the proposed application for consent be supported (based on the lands being first transferred, in title, to Victor Matos) subject to the following conditions and, upon receipt of an Application for Consent in the name of Victor Matos, the Elgin Land Division Committee be advised accordingly: 1) That the requirements of the Municipality, if any, are satisfied with respect to the existing on -site sanitary waste disposal system serving the dwelling on the lands being conveyed; ii) That the depth of the lands being conveyed be reduced to a maximum of 275 metres; iii) That the frontage of the lands being conveyed be reduced to a maximum of 70 metres; iv) That the lands being conveyed be re -zoned to 'site- specific' Special Agricultural (A2 to permit their size and use for residential purposes; v) That the lands being retained be re -zoned 'site- specific' Agricultural (A1 to prohibit the erection of a dwelling thereon in the future. REASONS Victor Matos e Proposed Severance Municipality of West Elgin May 25, 2010 page 3 i) The severance is 'consistent with the Provincial Policy Statement; ii) Conformity with the Official Plan of the Township of Aldborough would be maintained; iii) The requirements of the Township of Aldborough Zoning By -law are capable of being satisfied; iv) The matters set out in the Planning Act would be satisfied; v) A legitimate surplus dwelling scenario would appear to exist. Ted L. Halwa, MCIP, RPP #0008/1821 Victor Matos 22102 Gibb Line Part of Lot Concession i (Wester Divisi Municipality of West Elgin AS ORIGINALLY PROPOSED SCALE 1: 7,500 Metres 0 40 80 160 240 320 400 A u, AIR PHOTO: 2006 CONCESSION E TERN DIVISION) n) AS CURRENTLY PROPOSED [j LANDS PROPOSED TO BE CONVEYED emu- LANDS Amem PROPOSED TO BE RETAINED Figure: 1 21 May, 2010 MEMORANDUM TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: Proposed Severance (Revised) McIntyre Clan Ltd. (Donald McIntyre) 20383 Kintyre Line 802 #000811858 At its meeting on 22 April 2010, Council considered the above -noted proposed severance for the purposes of disposing a surplus farm dwelling. Council was supportive of the severance contingent on the owner reconfiguring the lot boundaries to minimize the loss of productive agricultural land (particularly between the dwelling and Kintyre Line) and was prepared to consider a revised proposal to this end. As originally proposed, the rectangularly- shaped lot to be created would have a frontage of 67 metres (220 ft) on Kintyre Line, a depth of 229 metres (751 ft) and an area of 1.5 hectares (3.8 acres). The remaining lands (i.e. balance of the parcel) would have area of 69.3 hectares (171.2 acres). Now being proposed is an irregularly- shaped lot having a significantly reduced frontage of 10.7 metres (35 ft), a depth of 245 metres (804 ft) and an area of 0.9 hectares (2.3 acres). The lot narrows appreciably between the dwelling and the road and is intended to be sufficient to accommodate the existing driveway to access the dwelling including adjacent lands to serve as landscaped open space between the driveway and the cultivated lands on either side. The remainder of the farm would be increased by a modest amount in area to 69.9 ha (173 ac). Based on discussions with Mr. Donald McIntyre, the reduction in the size of the proposed lot is appropriate and will suit his needs. The re- configured lot will preserve as much productive agricultural land as possible without compromising access to the dwelling. The creation of 'flag- shaped' lots has been accepted in the past, such as in the case of E. Wilson (part of Lot 8, Concession 1) and J. Miller (part of Lot B, Concession IX) in the interests of minimizing the loss of agricultural land. The lot proposed to be created to dispose the surplus farm dwelling would require a re- zoning to Special Agricultural (A2) given its size and use for residential purposes. The lot would satisfy the minimum lot area and maximum lot area requirements (4000 sq m and 1.0 ha respectively) of the A2 zone, but would have less than the minimum tot frontage McIntyre Clan Ltd. (Donald McIntyre) Proposed Severance Municipality of West Elgin 21 May 2090 page 2 Recommendation Ted L. Halwa, MCIP, RPP #0008/1858 requirement of 50 metres and would exceed the maximum lot depth to lot frontage ratio of 3:1. The proposed lot, as reconfigured, now comprises a frontage of 10.7 metres and a lot depth to frontage ratio of 23:1. A'site- specific (i.e. A2- zoning would be required to permit these deficiencies. Notwithstanding the designation of the lands as 'Aggregate Resources' in the Official Plan, Council has concluded that the proposed severance constitutes a legitimate surplus farm dwelling as contemplated by the Provincial Policy Statement and the Township of Aldborough Official Plan. No further information is expected from the owner regarding the aggregate resource potential of the subject lands. That the proposed application for consent be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly: i) That the requirements of the Municipality, if any, are satisfied with respect to the existing on -site sanitary waste disposal system serving the dwelling on the lands being conveyed; That the lands being conveyed be re -zoned to 'site- specific' Special Agricultural (A2 to permit their size and use for residential purposes, and to permit the creation of a lot having less than the minimum lot frontage requirement and which exceeds the maximum lot depth to frontage ratio; ill) That the lands being retained be re -zoned 'site specific' Agricultural (A1 to prohibit the erection of a dwelling thereon in the future. REASONS i) The severance is 'consistent with' the Provincial Policy Statement; ii) The requirements of the Township of Aldborough Zoning By -law are capable of being satisfied; iv) The matters set out in the Planning Act would be satisfied. McIntyre Can Ltd. 20383 Kintyre Line Part ofLotBandpartofLotl Concession V, Western Division AS ORIGINALLY PROPOSED LANDS PROPOSED TO BE CONVEYED i LANDS PROPOSED TO BE RETAINED Proposed Severance Municipality of WEST ELGIN X10.7 m IMPLEMENT RED TOOL ED SHEII Z is BARN 77 C ONCESSYON (WESTERN DIVISION) 9.093 sq. m (2.25 ac.) REVISED LOT CONFIGURATION SCALE 1: 2,000 lusiDENCiiim Metres 0 10 20 40 60 80 Figure: 2 21 May, 2010 MEMORANDUM TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa #000811875 SUBJ: Proposed Severance Herman Kathryn Minnema 25700 Downie Line north side of Downie Line east of Graham Road (County Road 76) 1. Purpose to create a lot out of a 42.3 hectare (104.5 acre) parcel for the purpose of disposing a surplus farm dwelling; the lands proposed to be conveyed have a frontage of 52 metres (171 ft), a depth of 61 metres (200 ft) and an area of 3,172 square metres (0.8 acres). The parcel is occupied by a single unit dwelling (circa 1900) and a detached garage. No change in use is proposed; the lands being retained have a frontage of approximately 720 metres (2,362 ft) and an area of 42 hectares (103.7 acres). The lands have been primarily cleared for agricultural purposes with the exception of a two barns and a chicken coop, all of which are proposed to be removed from the parcel. An oil well is situated in the northwesterly portion of the parcel. No change in use is proposed; the current owners of the subject lands, Herman Kathyrn Minnema, purchased the farm this year (May 7th 2010) from the Estate of Mary Gilchrist and the dwelling, which is now vacant, is considered surplus to their needs. A small residential lot was previously created (date unknown) out of the westerly portion of the farm; neighbouring lands comprise a mix of agricultural uses, primarily cash crop. Rural residential development is scattered and limited in the area. No large livestock operations have been identified by the owners in the vicinity of the proposed lot. 2. Provincial Policy Statement (PPS) and Official Plan Herman Kathryn Minnema Proposed Severance Municipality of West Elgin May 21, 2010 page 2 ##0008/1875 in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus to a farming operation is permitted by the PPS. A surplus residence is defined as: an existing farm residence that is rendered surplus a result of farm consolidation and farm consolidation as: the acquisition of additional farm parcels to be operated as one farm operation; in this instance, the dwelling on the lands being conveyed would be surplus to the needs of the Minnemas' whose principle residence is located on a farm at 11811 Largie Road in the Municipality of Dutton Dunwich. They also own a farm at 26654 Stalker Line in West Elgin and own and farm other lands having a total acreage of approximately 526 hectares (1,300 acres); the PPS requires that residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. Such a restriction is appropriately addressed as a condition of consent, if granted, through the application of a 'site- specific' zoning consistent with the practice of the Municipality. The application would be consistent with the PPS; the subject lands are designated 'Agricultural' in the Township of Aldborough Official Plan. The creation of residential lots to dispose surplus farm dwellings in areas designated `Agricultural' is permitted provided: a) the dwelling was in existence prior to adoption of the Plan; b) it is not practical or feasible to relocate the dwelling to an existing vacant lot; c) the dwelling is structurally sound and suitable for human occupancy; d) the remainder of the farm is zoned to prohibit a dwelling (Section 2.1.15). the abovenoted criteria are satisfied or are capable of being satisfied. The owners have advised verbally that the dwelling and detached garage are structurally sound. Other criteria to be satisfied include compatibility with surrounding lands use, availability of a water supply, suitability of the lot for on -site sanitary waste disposal, access and compliance with the Zoning By -law; the owners have confirmed that the dwelling on the lands being conveyed is serviced by an on -site water supply (well), with connection to the municipal piped water supply on Downie Line possible, if necessary. Confirmation will be required to ensure that the existing septic tank and tile field system is wholly contained on the proposed lot. This matter is appropriately addressed as a condition of consent, if granted; Merman Kathryn Minnema a Proposed Severance Municipality of West Elgin May 21, 2010 page 3 the proposed lot has an existing entrance to Downie Line a local public road with year round maintenance. The lands being retained have a separate field entrance from the road. No new or additional entrances are required or proposed; 3. Zoning By -law #0008/1875 based on the information provided, conformity with the Official Plan of the Township of Aldborough appears capable of being maintained. the subject lands are zoned Agricultural (Al). The proposed residential lot would require a re- zoning to Rural Residential Three (RR3) given its use and size. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (1,850 sq m, 4,000 sq m and 30 m respectively) of the RR3 zone. Based on the sketch provided, all other yard requirements are capable of being satisfied; the lands being retained would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The two barns and chicken coop are proposed to be removed which is appropriately addressed as a condition of consent, if granted. A re- zoning to 'site- specific' Agricultural (A14) would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by the PPS and the Official Plan. 4. Conclusions the proposed severance would represent a type of lot creation which is both contemplated and permitted by the Provincial Policy Statement (PPS) and the Township of Aldborough Official Plan. The Official Plan provides for the creation of lots to dispose a surplus farm dwelling in agricultural areas. 5. Recommendation That the proposed application for consent by Herman Kathryn Minnema be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly: Herman Kathryn Minnerna Proposed Severance Municipality of West Elgin May 21, 2010 page 4 #0008/1875 i) That the requirements of the Municipality, if any, are satisfied with respect to the existing on -site sanitary waste disposal system serving the dwelling on the lands being conveyed; ii) That all existing buildings and structures on the lands being retained be removed, all rubble and materials removed and the lands graded to the satisfaction of the Municipality; iii) That the lands being conveyed be re -zoned to Rural Residential Three (RR3) to permit their size and use for residential purposes; iv) That the lands being retained be re -zoned `site specific' Agricultural (A 1 to prohibit the erection of a dwelling thereon in the future. REASONS i) The severance is 'consistent with' the Provincial Policy Statement; ii) Conformity with the Official Plan of the Township of Aldborough would be maintained; iii) The requirements of the Township of Aldborough Zoning By -law are capable of being satisfied; iv) The matters set out in the Planning Act would be satisfied. Ted L. Halwa, MCP, RPP Herman Kathryn Minemma 25700 Downie Line Part of Lot 23 and part of Gore Concession IV, Eastern Division LANDS PROPOSED TO BE CONVEYED a e LANDS PROPOSED TO BE RETAINED 0 50 100 Proposed Sev fiance SCALE 1: 7,500 200 300 Municipality pality ,.f WEST ELGIN ZONING Al AGRICULTURAL RR3 RURAL RESIDENTIAL THREE Air Photo: 2006 0 Metres 400 Figure: 1 PLEASE C•MPLETE THE FOLLOWING: 1. PROPERTY OWNER: NAME: C. k MA Gti) VJ T y d2 H o 11J E fi 1 1 1 P t 1 L p r cl i f e— a- 6 Aw✓) cI 2_76 b CONCESSION L/ ACREACE OF TOTAL PARCEL: QLi. 5 ADDRESS: PHONE: 2. LOT 3. PARCEL TO BE SEVERED: cwiro FRONTAGE S M DEPTH ACREAGE 1. 4, ACREAGE TO BE RETAINED: 10 7.Z MUNICIPALITY OF WEST ELGIN 'PLICATIIIN FOR PR I` II:SED SEVERANCES 5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL SURPLUS DWELLING ONLY IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO WHEN WAS DWELLING CONSTRUCTED? 1 (1 (YEAR) IS THE DWELLING STRUCTURAI).Y SOUND SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES V NO WHERE IS YOUR PRINCIPLE RESIDENCE? i I &II /J r L MUNICIPALITY t f`l� .e2 /1ZIL1tJtOIC 6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? 7. OTHER COMMENTS: L AC; 1A 1 g- .2. S L �'ir4 Mit]PMPAUTY OF w sT ELGIN 17CEPr= D 201 J 0D DATE (l lL' I f ie SIGNATURE NOTE: There is no charge for the first time Council reviews a proposed severance application. The fee for additional reviews and re- submissions by Council is $100.00 per instance. if you wish to attend the council meeting, please contact the Clerk. Proposed severance applications are reviewed by Council at their meeting held on the 4 Thursday of each month. Please submit this application by the 3rd Wednesday of the month for inclusion in the agenda. yfr'+ ✓te:�Y�'�i ,9 Scale 1:10227 WINDOWS 95/93/2000/N7"..1 25 May, 2010 MEMORANDUM TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa #000811610 RE: 1601938 Ontario Limited ola Rodney Storage Application for Site Plan Approval Hoskins Line Part Lot 6, Gore Concession Municipality of West Elgin Further to our letter to Mr. Frank Vanden Boomen dated 28 July 2008 with respect to a proposed office/mini-storage warehouse adjacent to the Municipal Office Building on Hoskins Line, a revised site plan (prepared by Y.C.LIU. Engineering) dated 12 August 2008 was submitted. A draft agreement was prepared and forwarded to Mr. Vanden Boomen for review and execution, however, execution of the agreement never took place. The owner is now interested in proceeding with the project and has submitted further revised site plans dated 22 April 2010 and, just recently, 20 May 2010 the latter plan comprising revisions based on further discussions with the owner and his engineer. The April 2010 plan has been reviewed by the Municipality's Chief Building Official, Mr. Lorne McLeod, and by the Municipality's Drainage Superintendent, Mr. John Unger. Neither have any outstanding issues or concerns with respect to the plan. We wish to draw attention to the following revisions to the site plan: 1) Buildings: The size of the proposed office/mini-storage warehouse in Phase I of the development has been increased considerably by including, now all as one building, what was originally proposed as a 'stand alone' building to the west in a subsequent phase. A future expansion of the building proposed to be erected in Phase I is contemplated. The number of buildings proposed to be erected in Phase I has been reduced from three to two. No change in the overall floor area of the buildings is proposed. ii) Entrances: The three proposed entrances from Hoskins Line as initially proposed in 2008 have been reduced to one entrance. iii) Parking Areas and Driveways: The parking area in front of the office/mini-warehouse building will be surfaced with asphalt, while the driveways /access along the north and south sides of the building to be surfaced with gravel. 1601938 Ontario Limited (Rodney Storage) Municipality of West Elgin 25 May, 2010 page 2 Ted L. Halwa, MCIP, RPP attachments #0008/1610 iv) Landscaping: It has been confirmed by Y.C. Liu Engineering (Mark McFadden) that three proposed maple trees are to be included with Phase the remainder of which will be planted in a subsequent phase. v) Sanitary Waste Disposal: A septic tile field bed is to be installed north of the proposed building presumably to serve facilities in the office. vi) Stormwater Management: Additional stormwater management calculations have been included regarding the Slack Drain as requested by the Drainage Superintendent. vii) Fencing and Gates: While mini- storage warehouse facilities are usually fenced and gated for security, none is being proposed at this time. The subject lands are zoned General Industrial Holding (M2 -8 -H). The proposed use would qualify as a 'warehouse', being a permitted use of the M2 -8 -H zone. Based on the site plan provided, the requirements of the M2 -8 zone are satisfied. Provided Council is satisfied with the revised site plan, the draft agreement should be forwarded to the owner for review and, if acceptable, signing and submission to the Municipality along with the required financial security and proof of insurance. Once the agreement has been executed, removal of the holding (H) symbol, which is applied to the zoning, would be required. The necessary by -law to remove the H symbol is normally adopted after the agreement has been signed (Clause 13) after which the Chief Building Official would issue the required building permit. A draft by -law to remove the H symbol is attached. To: Joanne Groch, Administrator /Treasurer Municipality of West Elgin Copy: John R. Spriet, P. Eng., Spriet Associates From: David Mihiik, Project Planner Subject: PROJECT STATUS REPORT Graham Road Watermain Upgrade, Municipality of West Elgin File: 210110 Date: May 20, 2010 1. PROJECT OUTLINE 2. PROJECT CONSULTANTS 3. CLASS EA ADDENDUM Spriet Associates 155 York Street London, Ontario, Canada N6A 1A8 519- 473 -7549 c 1 Phone: 519-672-4100 Fax: 519- 433 -9351 mail @spriet.on.ca jgroch @westelgin.net mail @spriet.on.ca mail @arvadesign.ca The recently constructed Graham Road watermain system serves the rural area north of Highway 401, from the Dutton Dunwich municipal boundary west to Colley Road. The system is now in full operation, but has been observed to have low residual chlorine levels in certain watermains that are not looped and have low water consumption levels. To maintain adequate chlorine levels, regular watermain flushing has been required, a process that is time consuming and results in a significant water Toss on a long term basis. The proposed solution is to construct a new facility that would rechlorinate and recirculate water. The proposed facility would consist of a small concrete block brick building (estimated about 12 ft x 12 ft, or equivalent area), to house the required recirculation and rechlorination pumps and associated equipment. A series of remote controlled isolation valves and flow control devices would be installed at strategic locations within the Graham Road water system to control water flow. If feasible, the building would be located within a municipal road allowance to avoid purchasing property. The budget for facility construction is estimated at $250,000 to $300,000., excluding consulting fees. The project will be managed by Spriet Associates, with John Spriet as Project Manager. In addition to project management, Spriet Associates will be responsible for site location and site /building design. The Municipal Infrastructure Group (TMIG) are proposed to be retained as a subconsultant for design of the recirculation, rechlorination and control systems. Design fees for TMIG are estimated to be $50,000. to $60,000. Construction supervision would be managed by Spriet Associates, with TMIG assistance. A Schedule B Municipal Class EA was completed for the Graham Road Watermain project. A preliminary discussion with Bill Armstrong, MOE Planner, indicates that the proposed project would likely require an Addendum to the Class EA. However, Class EA procedures would be minimized. A public meeting is not anticipated. Notices would be circulated to Review Agencies and adjacent property owners near the preferred site. If the facility can be located within a road allowance, then EA site study requirements would also be minimized. The Class EA Addendum will be completed in conjunction with the facility design. SPRIET ASSOCIATES 2010.05.20 210110A001 .wpd 1 iviay, A. Lulu J:uJrivi county or tigin Elgin County Office of the Warden May 14, 2010 To: All Partner Municipalities Dear Council: Today I appointed the following to serve: nie Vowel Warden cc County of Elgin Engineering Services iJ0. )jIy r. 1/ 1 to fi ht lAiflIPqL E c E rvEn 7L1 !�ECItiiC7 }'t ..1 Via Fax I would like to thank you all for considering submissions of staff members to serve on the Road Maintenance Agreement sub committee. The County of Elgin appreciates your interest. Lloyd Perrin, Director of Physical Services, Municipality of Central Elgin; Susan Wilson, Director of Financial Services, Township of Malahide; Suzanna Dieleman, Treasurer, Township of Southwold; and, Paul VanVaerenbergh, Road Superintendent, Municipality of West Elgin. Our engineering services will be in contact with you shortly regarding meetings. I thank you for your work on this committee and look forward to your recommendations. Yours truly, r County of Elgin Administrative Services 00 Sunset Drive Si. Thomas, On rOSR SV1 Phone: 5194691 -iA60 www, e I gi n -co u n ty, o n.sa Pro.ressive by N. tui THE TIME IN WHICH WE ARE HOLDING OUR EVENT IS 4P.M. 8 P.M.. I WOULD APPRECIATE THIS VERY MUCH. THANK YOU GAIL HACK MICKEY'S ROUTE 3 DINER IF ANY MORE INFORMATION IS REQUIRED PLEASE CALL 519 -785 -1881 MAY 11 2010 TO WHOM IT MAY CONCERN: ONCE AGAIN ON FRIDAY 1 18 2010 WE ARE HOLDING OUR CRUISE IN FOR THE CHILDRENS HOSPITAL AND ARE HOPING TO HAVE THE ROAD CLOSED FOR PARKING OF THE CARS. MUNICIPALITY OFINEST ELGIN ELGIN D3 MAY 2010 0( Norma Bryant From: "Goyette, Susan" <Susan.Goyette @hmshost.com> To: "Norma Bryant" <nbryant @westelgin.net> Cc: "Lacasse, Cheryl (MTO)" <Cheryl.Lacasse @ontario.ca> Sent: Friday, May 21, 2010 5:00 PM Subject: RE: 401 service centres Good afternoon, Norma. Thank you for your inquiry of Host Kilmer Service Centres which are scheduled to open this fall. The hiring process for positions at the first phase of the Host Kilmer Service Centres (Tilbury North, Tilbury South, Dutton, West Lorne on the western side of Ontario and Ingleside, Morrisburg and Bainsville on the eastern side of the province) will occur in stages. At this time, HKSC is actively hiring for our management teams and we're looking for general managers, store managers, and assistant managers with previous food experience in large volume establishments. So far, we've advertised in the London Free Press, Windsor Star, Chatham This Week and Leamington Post. I have already sent your note on to our HR hiring manager and requested he take a look at The Chronicle as well. Once the management team is in place, beginning August 1, we'll commence the hiring process for our hourly associates. We generally use the newspaper and job fairs as the sources for hourly associates. Online job listings and the ability to apply electronically will be available through Monster and Workopolis. Employee referrals are a strong source as well. Canadian Tire will be the first operation to open on the service centre properties on /around July 1 and their hiring process is independent of HKSC. It is possible their local agent has already begun the hiring process for their operations. We hope we've addressed your question regarding our hiring process. Were looking forward to being a part of your community for a very long time. Best, Susan Goyette Senior Director Communications Public Relations (240)694 -4403 direct (240)383 -9901 mobile susan.goyette@hmshost.com Original Message From: Norma Bryant [mailto:nbryant @westelgin.net] Sent: Thursday, May 20, 2010 3:50 PM To: Goyette, Susan Subject: 401 service centres Hello Susan I am writing this email on behalf of the Municipality of West Elgin Council. There are two service centres in our area that I wish to discuss Dutton and West Lorne. It has come to our attention that Host Kilmer is not advertising locally for employment and this is a great disadvantage to our locals, many of which have working at these centres in the past. We request that advertisements be placed in the local newspaper the Chronicle, phone number 519 -768 -2220. We ask that you give our folks an opportunity to apply and secure much needed employment in our area. Thank you. Norma I. Bryant Clerk Pt/ 5/25/2010