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June 10, 2010MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JUNE 10, 2010 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A24) May 12, 2010 Special Session May 13, 2010 Council May 13, 2010 Closed Session (under separate cover) May 13, 2010 Closed Session (under separate cover) May 13, 2010 Court of Revision McKenzie Drain May 27, 2010 Council May 27, 2010 Closed Session (under separate cover) May 27, 2010 Closed Session (under separate cover) May 27, 2010 Public Meeting Zoning Amendment (Miller) BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. REPORTS (C1 -C8) 1. ROADS a) *Monthly Report Closed Session property matter June 10, 2010 Page 2 2. RECREATION a) `Monthly Report b) *Report re: Purchase of 5 ton dump trailer c) *Report re: Wage By -law 2009 -33 3. BUILDING 4. WATER a) *Monthly Report b) Tender for water and sewer Centre Street 5. Rural Development Officer a) *Monthly Report 6. BY -LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM a) *OCWA Financial Plan Component #1 b) *Sharratt Water Management Rate Report (Component #2) 9. ADMINISTRATION a) Resolutions re: reserves b) Settlement of Late Payment Penalty Litigation (West Lorne PUC) ACCOUNTS June 10, 2010 Page 3 CORRESPONDENCE (D1 D21) COUNCIL CONSIDERATION RECOMMENDED: 1.* Township of Southwold beautification challenge for IPM; 2.* Municipality of Neebing request for support of a resolution for the Peregrine Falcon Regulations; 3.* Municipality of Arranelderslie request for support to address health /safety concerns related to wind turbines; 4.* Ministry of Agriculture, Food Rural Affairs Rural Connections Broadband Program application deadline; 5.* Beattie Haven Retirement Community golf tournament invitation; 6.* The Royal Canadian Legion support for a beer garden Cactus, Cattle Cowboys festival; 7.* Elgin Business Resource Centre invitation for retirement party; 8.* South West LHIN re- automated e-mail alert system; 9.* Federal Economic Development Agency CAF application 10.* The Arts Cookery Bank Heritage Pathway Stone; 11.* Town of New Tecumseth request for support resolution regarding HST; 12.* Land Use Council Committee on Status of Species at Risk RECOMMENDED TO ACCEPT FILE: 13. AMO Status of current bilis: Chief Medical Officer of Health Releases Review of Potential Health Impact of Wind Turbines; Bill 16, Schedule 25, Public Sector Compensation Restraint to Protect Public Services Act, 2010; The Water Opportunities and Water Conservation Act; 14. Chair of Cabinet Minister Without Portfolio, Responsible for Seniors Seniors Awards Program; 15. Ministry of Citizenship Immigration nominations for the Ontario Medal for Good Citizenship; 16. Canadian Convenience Stores Association re; support request for the 10% 2010 Contraband Objective Campaign; 17. Ministry of Transportation Dedicated Gas Tax Fund for Public Transportation; 18. Kevin Raven Kimberly Simao -Alves notification of Stag Doe in town of West Lorne; 19. MPAC Settlement with Ontario Public Service Employees Union Ratified; 20. Ryan Shaw Jaime Alden notification of outdoor wedding ceremony reception; June 10, 2010 Page 4 BY -LAWS: By -law No. 2010 -32 By -law No. 2010 -44 By -law No. 2010 -45 By -law No. 2010 -46 MINUTES (E) OTHER BUSINESS (F1 -F2) 1. Council announcements 2. Closed session Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: June 21, 2010 June 24, 2010 McKenzie Drain (third reading) Amending Remuneration By -law No. 2010 -09 Appoint Acting Water Superintendent Authorize Agreement with Intelivote Waste Management Committee, 7:00 p.m. Council MEMBERS PRESENT: STAFF PRESENT: ALSO PRESENT: Ted Halwa SUBJECT: OFFICIAL PLAN MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL SESSION MAY 12, 2010 Mayor Graham Warwick, Deputy Mayor Wiehle Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf Joanne Groch Norma Bryant Janet Johnson Jeff Slater Paul Van Vaerenbergh This special session was called to discuss the following: Official Plan Development Charges proposals 2010 Budget Administrator /Treasurer Clerk Deputy Treasurer Recreation Superintendent Road Superintendent Planning Consultant The Planner presented a report on the draft modifications to the new Official Plan as proposed by the Ministry of Municipal Affairs and Housing. Section 6.2.2 imposes limitations on secondary uses in areas designated 'Agricultural' Section 6.2.3 imposes restrictions on size and type of agriculturally related commercial and industrial uses in areas designated `Agricultural'. The Planner noted that through the current review of PPS it is hoped that this policy would be amended to allow such industries as grain elevators in agricultural areas. There is a conflict with MOE noise and dust in settlement areas. Section 6.2.6 and Schedule 'G' deletion of reference to the municipality's Manure Storage By -law and schedule showing livestock buffer areas. It was noted that parts of our by -law are in conflict with Nutrient Management Act and its regulations. Our by -law should be amended and a policy could be developed outside the Official Plan that outlines Council's preference for the location of livestock operations, which would be used as a guideline for those proposing to establish such operations in the future. Section 6.2.10 minimum lot area for severing in agricultural areas of 40 ha. The Planner reported that his preference is a size standard should be in the zoning by -law, not the Official Plan. Section 6.2.10 deletion of reference to surplus farm dwellings including situations with more than one dwelling on a farm. The Planner again hopes that this policy will be reviewed and amended as result of the current review of the PPS. May 12, 2010 ...Pg 2 of 4 Section 6.5.5(e) imposes new entrance restrictions on Furnival and Graham Roads between Highway 401 and the first intersecting road. Section 7.5 requires a secondary plan by official plan amendment for Port Glasgow for proposals greater than 5 lots or units. What is meant by "community'? Clarification if this requirement applies to Port Glasgow only. The Planner reported that the designation of Lakeshore on the north side of Grey Line has been deleted even though the area is less than allowed in the previous Official Plan, Section 10.4.4 impose creation of lots by consent to a maximum of 3. Schedule 'E' deleted industrial /commercial and industrial at Highway 401 interchanges. The Clerk reported that MMAH advised that the rural designated areas are under review and will be reported to Council later. The Planner noted that the disposal of a surplus dwelling in an Aggregate Resource designation should be re- visited in light of Council's decision on the Wright application and more recently on the McIntyre Clan application. It was decided to leave the policy in the new Plan (Section 6.4.4) as is and deal with this type of severance on a case -by -case basis. While Council took exception to some of the modifications proposed by the Ministry, it directed the Clerk and the Planner to resolve the remaining issues with the Ministry on an expeditious basis and obtain approval of the Plan without, if at all possible, an OMB hearing. SUBJECT: PROPOSALS FOR DEVELOPMENT CHARGES ACT STUDY Council received the following proposals for a study under the Development Charges Act: Watson Associates Hemson Consulting Meridan Planning Consultants Study Disbursements Total (plus taxes) $19,315 600 $19,915 $21,333 $2,478 $23,811 $19,988 $2,600 $22,588 Council requested the Clerk to discuss the amount of disbursements with Watson and discuss it with references and report back to Council. The Planner left the meeting. SUBJECT: RECREATION DEPARTMENT BUDGET Also in attendance: Deputy Treasurer, Recreation Superintendent The Treasurer presented the 2009 Budget Actuals and 2010 proposed budget for Parks and Recreation. She noted that the grant for Centre ice has been moved to Parks Operations. Councillor Balint requested the deletion of the fence in Miller Park ($4500) and the addition of $2500 for a mobile sound system and a fridge for Chestnut Street to use for Centre Ice programs. A 5 year replacement equipment plan was presented. The Recreation Superintendent left the meeting. May 12, 2010 ...Pg 3 of 4 SUBJECT: ROADS DEPARTMENT BUDGET Also in attendance: Road Superintendent The Treasurer presented the 2009 Budget Actuals and 2010 proposed budget for the Roads Department. The Road Superintendent reported that the County is repaving Main Street from Ridge Street and WECHC and at the intersection at Graham Road. He would like to lower the grade of the sidewalks to eliminate the slope. The Mayor requested that the merchants be contacted as well contacting the Planner regarding the streetscape plan that is underway. Accessibility to the stores should be taken into consideration as well. The Road Superintendent left the meeting. SUBJECT: 2010 BUDGET The Treasurer presented to 2009 Budget Actuals and 2010 proposed budget for the following: Members of Council Public Receptions Office Staff Office Supplies Miscellaneous projects West Lorne Heritage House and Port Glasgow Planning and Yacht Club expenditures to 2009 Grants Donations Councillor Wolf left the meeting at 4:20 p.m. Buildings delete $7500 for Rodney Town Hall and add for automatic door opener and security lights for administration building. Council requested that lighting, windows and insulation for administration building be reviewed for the budget. Building Plumbing Inspections, By -law Enforcement Fire Animal Control, Fenceviewing Garbage Collection Waste Management Drainage Economic Development Four Counties Transportation Services Debenture Loan Listing Trust Funds The next budget meeting is scheduled for Tuesday, June 8 2010 at 4:30 p.m. May 12, 2010 ...Pg 4 of 4 SUBJECT: ADJOURNMENT RES. NO.1 Moved by Bodnar Seconded by Wolf RESOLVED that this Special Meeting of Council adjourn at 5:00 p.m. to meet again on May 13 2010. DISPOSITION: Carried These minutes were adopted on the 10` day of June, 2010. Mayor Clerk MEMBERS PRESENT: STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 13, 2010 Joanne Groch Norma Bryant Paul VanVaerenbergh Jeff Slater Karen Kendrick Diamond John Ungar DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA Administrator /Treasurer Clerk Roads Superintendent Recreation Superintendent Rural Development Officer Drainage Superintendent SUBJECT: MINUTES Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf RES. NO. 1 Moved by Wiehle Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 13, 2010 as printed and circulated with the following additions: MOE Inspection Report Emergency Management Quotation for asphalt Development Charges Act proposals EMS report on safety books Employment Services DISPOSITION: Carried RES. NO. 2 Moved by Bodnar Seconded by While RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. April 8, 2010 Council April 8, 2010 Closed Session April 22, 2010 Council April 22, 2010 Closed Session April 22, 2010 Public Meeting Zoning Amendment (Dewild) April 22, 2010 Public Meeting Zoning Amendment (Santos) April 22, 2010 Court of Revision Lunn Drain DISPOSITION: Carried May 13/10...Pg 2 of 8 SUBJECT: ENDANGERED SPECIES ACT The Drainage Superintendent reported that the Endangered Species Act was enacted on June 30, 2008, which affects municipal drains. Species at Risk have been identified. Municipalities will be required to enter into an agreement with the Ministry of Natural Resources (MNR) for an exemption for drainage works for drains in existence as of June 30, 2008. New drains will need a permit from MNR. SUBJECT: ROAD DEPARTMENT REPORT The Road Superintendent presented his monthly report. The Deputy Mayor reported that the Fair Board wants to be added to the municipality's tourist entrance signs (not our welcome signs). As this is a county initiative, the Deputy Mayor was advised to contact Allan Smith at the county. Councillor Wolf enquired about our policy for signs at intersections. The Road Superintendent noted that views could be obstructed when there is a cluster of signs; the Road staff will remove or move these signs. The Mayor reported that the County Engineer would be revisiting the need for scales. The Road Superintendent reported that this issue as well as others would be discussed at the sub committee. SUJBECT: TENDER FOR ASPHALT MILLING Council received the following tenders for asphalt and milling: Del -Ko Paving Huron Construction TCG Asphalt Asphalt (per tonne) plus taxes 97.76 $100.90 $119.00 SUBJECT: RECREATION DEPARTMENT REPORT SUBJECT: BUILDING DEPARTMENT REPORTS Milling (per square metre) plus taxes $20.00 $13.75 $40.00 RES. NO. 3 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Del -Ko in the amount of $97.76 per tonne plus taxes for asphalt plus $20.00 per square metre plus taxes for milling. DISPOSITION: Carried The Recreation Superintendent presented his monthly report. He further reported that there was damage to the grandstand yesterday from the high winds. He reported that with regard to the West Lorne Library, he had spoken with Brian Masschaele. The County wants the railings removed. However the Recreation Superintendent wants to remove the steps as well as the door does not open and it would look like a big window then, not an emergency exit. He reported that his staff trims the bushes in the rear of the building a number of times a year. It is a fire exit at the rear of the building so cannot fence off. He will bring forward quotes for installation of an alarm system for the Rodney Library at the next meeting. The Chief Building Official was not in attendance. Council reviewed the monthly reports for February, March and April 2010. In February two permits were issued totalling $101,500.00 worth of construction. In March seven permits were issued totalling $3,731,547.00 worth of construction. In April seven permits were issued totalling $337,225.00 worth of construction. May 13110.. Pg 3 of 8 SUBJECT: RURAL DEVELOPMENT OFFICER REPORT The Rural Development Officer presented her monthly report. A letter of support for the program has been requested by the Foundation for Rural Living. A draft was presented and accepted by Council. Sign inventory is underway. SUBJECT: CLOSED SESSION RES. NO. 4 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual and litigation or potential litigation. DISPOSITION: Carried RES. NO. 5 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise, DISPOSITION: Carried SUBJECT: COURT OF REVISION MCKENZIE DRAIN RES. NO. 6 Moved by Bodnar Seconded by Wiehle RESOLVED that the members of the Court of Revision on the McKenzie Drain be as follows: Chairman: Bernie Wiehle Members: Trudy Balint, Mary Bodnar, Graham Warwick, Jonathan Wolf DISPOSITION: Carried DELEGATION: GLENN DEGRAW, BEATTIE HAVEN RETIREMENT COMMUNITY Mr. Degraw presented an information package to Council outlining their needs. They are requesting $3.00 per resident for 3 years ($25.000 per year) to fund the needed capital improvements. The Mayor noted that the municipality had contributed to the waterline hook -up. He suggested funding for a specific project or item would be best for the municipality. This matter was referred to budget. SUBECT: QUOTATIONS— DUTTONIDUNWICH SYSTEM The Administrator reported that OCWA has informed West Elgin that there is no information on the affect on water pressure and the system if Dutton /Dunwich switches to the Elgin Area System. The Mayor noted that we must show due diligence and look after our system. Whose responsibility it is to pay for the required studies? This will be referred to Tri County Management Committee. RES. NO. 7 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of OCWA ENG in the amount of $9,000.00 plus taxes and Stantec Consulting in the amount of $15,825.00 plus taxes for engineering and modeling studies on the West Elgin Water System. DISPOSITION: Carried May 13110...Pg 4 of 8 SUBJECT: WEST ELGIN WATER SYSTEM MOE INSPECTION REPORT A copy of the Inspection Report issued by the Ministry of Environment for the primary and distribution system was presented to Council. Council deffered accepting the report until next meeting to allow time for Council to review the report in detail. SUBJECT: ACCOUNTS RES, NO. 8 Moved by Wolf Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher #5 amounting to $763,692.47 in settlement of General, Road, Water and Arena Accounts (including cheques: 5506- 5745). DISPOSITION: Carried SUBJECT: REPORT RE: MUNICIPAL ELECTION Council reviewed a report submitted by the Clerk regarding the 2010 municipal election. SUBJECT: DUTTONIDUNWICH REQUEST TO INSTALL SEWER ON EASEMENT The Administrator reported that Dutton /Dunwich has requested an approval to go on our easement for a sewer to service the 401 service centres. She is awaiting information from the Registry Office. Staff were directed to expedite this matter. SUBJECT: COMMUNITY EMERGENCY MANAGEMENT CO- ORDINATOR (CEMC) The Administrator reported that the municipality needs to appoint a CEMC to comply with the Emergency Management legislation. Council directed that Dutton /Dunwich be approached with regard to sharing a position. SUBJECT: CORRESPONDENCE 1.* Town of Tecumseh request for support of a resolution to consult with municipalities regarding Private Members Bill 13 Instruction: RES. NO. 9 Moved by Wiehle Seconded by Balint RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Tecumseh asking the Province for consultation and input from municipalities and AMO regarding changes to municipal water and waste water services. DISPOSITION: Carried 2.* Tiny Tots Co- operative Nursery School request for road closure, use municipal parking lot (in case of rain) Rodney Recreation Centre for Trike -a -Thon Instruction: RES. NO. 10 Moved by Wolf Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin supports the request of the Tiny Tots Co- operative Nursery School to close Furnival Road from Harper Street to Moriah Street on Saturday May 29` 2010 from 7:00 a.m. to 1:00 p.m. for the Trike -a -Thon. DISPOSITION: Carried May 13110...Pg 5 of 8 3.* MPoWER request for road closure for Cactus, Cattle Cowboys Instruction: RES. NO. 11 Moved by Wiehle Seconded by Balint RESOLVED that Council of the Municipality of West Elgin supports the request of MPoWER to close Graham Road from Queens Line to Chestnut Street and Main Street from Ridge Street to Graham Road on Saturday July 29 2010 from 12:00 p.m. (noon) to 1:30 p.m. for the Cactus, Cattle and Cowboys Horse Parade. DISPOSITION: Carried 4.* Rodney Aldborough Agriculture Society request for beer garden Instruction: RES. NO. 12 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin gives approval to the Rodney Aldborough Agricultural Fair to hold a "Beer Garden" in a fenced off area at the north end of the grandstand on September 17th, 2010 from 7:00 p.m. to 12:00 a.m. DISPOSITION: Carried 5.* Rodney Aldborough Agriculture Society request for road closure Instruction: RES. NO. 13 Moved by Balint Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin supports the request of Rodney Aldborough Agriculture Society to close Furnival Road from Victoria Street to Queen Street and Queen Street from Furnival Road to Fourth Street on Saturday September 19 2010 from 12:00 p.m. (noon) to 1:00 p.m. for the Fall Fair Parade. DISPOSITION: Carried 6.* City of Ottawa request for support of a resolution regarding property tax Instruction: File 7.* Association of Ontario Road Supervisors AORS 2010 Trade Show Instruction: File 8.* Rodney Aldborough Agricultural Society entrance signs Instruction: File 9.* Municipality of Dutton /Dunwich copy of letter to County of Elgin re: scales Instruction: File 10. AMO Bills Introduced Since April 20, 2010; Report to Members on March 2010 Board Meeting; Bill 16 Proposed Transfer of OHIP and Related Costs to Municipalities; Government withdraws OHIP costs transfer proposal Instruction: File 11. South West LHIN Board of Directors Highlights -March 2010 Instruction: File A-q May 13/10...Pg 6 of 8 12. Elgin Group Police Services Board Minutes of January, 2010 Instruction: File 13. Ministry of Agriculture Food 2010/2011 Tile Loan Program Instruction: File 14. Elgin County County Council approves $54 million budget Instruction: File 15. Lower Thames Valley Conservation Authority Annual Meeting February, 2010 Instruction: File 16. Ontario Infrastructure Ontario Finalizes Plans for Highway Service Centres Instruction: File 17. Lower Thames Valley Conservation Authority 2009 Annual Report Instruction: File 18. Multiple Sclerosis Society of Canada carnation campaign Instruction: File 19. Make -A -Wish Foundation request for donation Instruction: File 20. Ontario Good Roads Association Application for Funding for Bridge Infrastructure Data Instruction: File 21. Ontario Recreation Parks June is parks recreation month Instruction: File 22. Ministry of Municipal Affairs Housing Guide to Municipal Service Delivery Reviews Instruction: File 23. MPAC Tentative Settlement with Ontario Public Service Employees Union Instruction: File 24, MPAC 2009 Annual Report Financial Statements Instruction: File 25. VON Canada invitation to Mayor for the Elgin's Volunteer Appreciation Event Instruction: File 26. Middlesex Hospital Alliance approves Strategic Plan for both hospitals Instruction: File 27. Thames Talbot Land Trust the Tattler Instruction: File 28. Ontario Family Fishing Weekend July 3 to July 11 2010 Instruction: File RES. NO. 14 Moved by Balint Seconded by Wiehle RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried May 13110...Pg7of8 SUBJECT: BY -LAW NO. 2010 -23 LUNN DRAIN RES. NO. 14 Moved by Wolf Seconded by Bodnar RESOLVED that a By -law to provide for a drainage works in the Municipality of West Elgin, in the County of Elgin, to be called and known as the Lunn Drain be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -23 Lunn Drain. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -38 AMEND EMPLOYEE REMUNERATION BY -LAW RES. NO. 15 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to amend By -law 2010 -09 Employee Remuneration By -law and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 16 Moved by Wolf Seconded by Bodnar RESOLVED that a By -law to amend By -law 2010 -09 Employee Remuneration By -law be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -38 Amend By -law 2010 -09 DISPOSITION: Carried SUBJECT: MINUTES *West Elgin Arena Board March 2, 2010 *West Elgin Recreation Committee March 17, 2010 *West Elgin Chamber of Commerce April 6, 2010 SUBJECT: CACTUS, CATTLE COWBOYS Councillor Balint requested that the municipality provide a letter of support for the grant application. Council agreed. SUBJECT: 401 SERVICE CENTRES The Mayor reported that Linda Perry of Elgin Employment Services had contacted him regarding hiring for the service centres. Advertisements for employment have not been placed in the Chronicle nor are the employers using Employment Services. Information regarding employment is not getting out to Dutton /Dunwich or West Elgin residents. Council gave direction that letters be sent to Steve Peters, the Minister of Transportation and Host Kilmer. Councillor Wolf left the meeting. SUBJECT: COUNCIL ANNOUNCEMENTS Councillor Bodnar reported that she researched the number of books required for grade 5 students at Aldborough (50) and St. Mary's (20) for EMS campaign. May 13110...Pg8of8 SUBJECT: CLOSED SESSION RES. NO. 17 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual and litigation or potential litigation. DISPOSITION: Carried RES. NO. 18 Moved by Bodnar Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW RES. NO. 19 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the special meeting held on May 12 2010 and the regular meeting held on May 13 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 20 Moved by Wiehle Seconded by Bodnar RESOLVED that a By -law to confirm the proceedings of the special meeting held on May 12 2010 and the regular meeting held on May 13 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -339— Confirming By -law May 12 13 2010 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO.21 Moved by Wiehle Seconded by Balint RESOLVED that this Regular Meeting of Council shall adjourn at 5:05 p.m. to meet again May 27, 2010. DISPOSITION: Carried p These minutes were adopted on the 10 day of June, 2010. Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS MAY 13, 2010 MEMBERS PRESENT: Chairman: Bernie Wiehle Members: Trudy Balint, Mary Bodnar, Graham Warwick, Jonathan Wolf STAFF PRESENT: Joanne Groch Administrator /Treasurer Norma Bryant Clerk John Ungar Drainage Superintendent SUBJECT: COURT OF REVISION MCKENZIE DRAIN Also in attendance: John M. Spriet, Engineer, Dennis Paine, Andy Smith RES. NO. 1 Moved by Balint Seconded by Bodnar RESOLVED that the Court of Revision for the McKenzie Drain be convened. DISPOSITION: Carried The Clerk informed the Court that written appeals had been received from Andy Smith and Dennis Paine; copies provided to the Court. Mr Spriet referred to Mr. Smith's letter noting that the drain will be built to today's standards. A stub will be provided to his property and it would be the responsibility of the owner to hook up to the stub. The tile will be replaced in front of the Smith house. Mr. Spriet explained that "outlet" takes into account the amount of land that drains into a drain. Urban lots are greater than farms as there is more runoff. "Benefit" is for direct connection to a drain. The Head drain was built in 1927 and is now being replaced. To replace the tile would be higher cost than the assessed amount of $1400.00. Outlet is for Wismer, McKenzie Main, Branch A and Branch B drains. If any tile to the house were damaged during construction, it would be replaced. Mr. Smith enquired about maintenance schedule. Mr. Spriet reported that the way it is being constructed, maintenance shouldn't be required for some time. Mr. Paine noted that he was being charged for 4 connections. Mr. Spriet explained that these are not connection charges but outlet charges. The same benefit charge of $1400 is being charged to all properties. RES. NO. 2 Moved by Bodnar Seconded by Balint RESOLVED that the assessment on the McKenzie Drain be confirmed as per the Engineer's Report. DISPOSITION: Carried May 13, 2010 Page 2 of 2 RES. NO. 3 Moved by Balint Seconded by Bodnar RESOLVED that there being no further business, the Court of Revision on the McKenzie Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 10 day of June, 2010. MAYOR CLERK MEMBERS PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 27, 2010 Deputy Mayor Bernie Wiehle Councillors Trudy Balint (arrived at 9:30 .am.), Jonathan Wolf, Mary Bodnar STAFF PRESENT: Joanne Groch Administrator/Treasurer Norma Bryant Clerk ALSO PRESENT: Ted Halwa Planning Consultant Council met at 8:30 a.m. for a closed session with their solicitor. RES. NO. 1 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss litigation or potential litigation and the receiving of advice that is subject to solicitor- client privilege. DISPOSITION: Carried RES. NO. 2 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried Regular meeting commenced at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA RES. NO. 3 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 27, 2010 as printed and circulated with the following additions: Drainage Apportionment Dewild severance Closed session land purchase Dymock Line waterline DISPOSITION: Carried May 27110...Pg 2 of 8 SUBJECT: PROPOSED SEVERANCE PART LOT 9, CONCESSION 1 (MATOS) Also in attendance: Victor Cheryl Matos The Planner presented a report on the proposed severance on Gibb Line. A previous proposal was presented to Council by Mr. Beauregard for a lot addition of 44.7 acres from the Beauregard property to the Matos property. This proposal would contemplate the Matos purchasing the Beauregard property and declaring the house and 2.0 ha. as surplus. The Planner noted that the depth of the proposed lot should be reduced to a maximum of 275 metres and the frontage to 70 metres. It was noted that prior to an application being submitted to the Land Division Committee, Mr. Matos is required to be the owner of the lands. Council recessed to hold a public meeting on rezoning application (Miller) and resumed their meeting thereafter. SUBJECT: PROPOSED SEVERANCE PART LOT B 1, CONCESSION V (MCINTYRE) Also in attendance: Don McIntyre The Planner presented a report on a revised application. The frontage of proposed lot has been changed to 10.7 metres for 148 metres and then 77 metres wide by 96.6 metres deep. This accommodates the existing driveway and minimizes the loss of productive agricultural land. Although the land is designated Aggregate Resources in the Official Plan, it is Council's opinion that this proposal constitutes a legitimate surplus farm dwelling. The owner was advised that Council would support his application; however, the Land Division Committee may not. SUBJECT: PROPOSED SEVERANCE PART LOT 23 GORE, CONCESSION 4 (MINNEMMA) Also in attendance: Herman Kathryn Minnema The Planner presented a report on the proposed severance of a 0.8 acre parcel of land for the purpose of disposing of a surplus dwelling. Mr. Minnema advised that a demolition permit has been applied to demolish three buildings (two barns and a chicken coop) on the retained portion. Council agreed with the proposed severance subject to the usual conditions. DELEGATION: DAVE KELLY RE: PROPOSED SEVERANCE RODNEY PRESBYTERIAN CHURCH The Deputy Mayor reported that Council previously supported a proposed separation of the church and manse. However, there is a concern being raised about the future of the church building. Mr. Kelly presented a letter and petition regarding the future use of the church building and suggested that the proposed severance not be accepted in its present form. Issues regarding the side and front yard setbacks and future upkeep of the building were noted. The Planner noted that Council could request a deferral at the Land Division Committee OR request a condition that the church be demolished and and cleared to the satisfaction of the municipality, zone the entire parcel to residential. After further discussion, the following resolution was presented: RES. NO. 4 Moved by Balint Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin request the County of Elgin Land Division Committee defer Application E18/10 to allow further discussion with owners. DISPOSITION: Carried May 27110... Pg 3 of 8 SUJBECT: REVISED SITE PLAN RODNEY STORAGE, HOSKINS LINE The Planner presented a report and plan for the proposed office /mini- storage warehouse on Hoskins Line. Discussion took place regarding the driveway, side yard setback, fencing (none proposed). Council agreed that the side yard setback should be a minimum of 40 feet to allow traffic flow. Further, the proposed plan shows gravel treatment up to the side lot line. To protect our trees Council requested a further 5 feet to separate gravel from lot line. SUBJECT: COMMUNITY IMPROVEMENT PLAN TASK FORCES The Planner reported that four reports are forthcoming. He will bring forward the reports that are completed at the next planning meeting. Part of the CIP process is the development of a streetscape plan. The plan will be completed by late 2010 or early 2011; however there are matters that can be addressed now and he will bring these forward. There is no mapping at a scale needed. A topographical map (whole CIP area) would cost $6000 and a ground survey (only downtowns) would cost $5000 for both villages. Council advised to stay within the approved budget for the project, no further funds available. The Planner left the meeting. SUBJECT: GRAHAM ROAD WATERMAIN UPGRADE Council reviewed a report from Spriet Associates regarding the Crinan area. After discussion with OCWA, the Administrator advised that a rechlorination station requires different reporting procedures to MOE. She suggested a meeting be set up with the engineer and water department staff to discuss further. SUBJECT: DYMOCK LINE WATERLINE The Administrator reported that flushing is required every two days at the end of Dymock Line. Staff have been in discussion with the owner of the hog farm about connecting to our system. The increased flow could negate the need for frequent flushing. The owner has requested a reduced water rate. She requests approval for a test to be undertaken to see if hook -up for the hog barn would help. Council agreed and that a report would be brought forward at the next meeting. SUBJECT: REVISED FEES FOR PROPERTY CLEAN -UP RES. NO. 5 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Sam Kirschner Excavating in the amount of $12,995.00 plus taxes for clean -up of a property as per Property Standards Complaint 07- 225. DISPOSITION: Carried SUBJECT: TENDER FOR LUNN DRAIN Council accepted the following tenders for the Lunn Drain: A.G. Hayter Contracting Timmermans Drainage Excavating Van Bree Drainage TOTAL (plus taxes) $15,290.00 $15,523.00 $15,590.00 May 27/10...Pg 4 of 8 RES. NO. 6 Moved by Balint Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the tender of A.G. Hayter Contracting in the amount of $15,290.00 plus taxes for Lunn Drain. DISPOSITION: Carried SUBJECT: TENDER FOR MCKENZIE DRAIN Council accepted the following tenders for the McKenzie Drain: A.G. Hayter Contracting Van Bree Drainage TOTAL (plus taxes) $173,600.00 $154,620.00 RES. NO. 7 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Van Bree Drainage in the amount of $154,620.00 plus taxes for McKenzie Drain. DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENT KRUPPE DRAIN (DEWILD) Res. No. 8 Moved by Wolf Seconded by Balint RESOLVED that the Council approves the agreement on share of drainage assessment on the Kruppe Drain as requested by A. Dewild under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 10 Pt. Lot B 25.0 AC. 22.1AC. 2.9AC Benefit $115.00 Benefit $100.00 Benefit -$5.00 Outlet $0 Outlet $0 Outlet $0 DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENT HAMPTON DRAIN (DEWILD) RES. NO. 9 Moved by Balint Seconded by Bodnar RESOLVED that the Council approves the agreement on share of drainage assessment on the Hampton Drain as requested by A. Dewild under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 10 Pt. Lot B 5.1AC. 2.9AC Benefit $150.00 Benefit $125.00 Benefit $25.00 Outlet $0 Outlet $0 Outlet $0 DISPOSITION: Carried SUBJECT: PROPOSALS FOR DEVELOPMENT CHARGES ACT STUDY RES. NO. 10 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the Request for Proposal for a Development Charges Study submitted by Watson Associates Economists Ltd. in the amount of $19,900 plus taxes. DISPOSITION: Carried May27 /10...Pg5of8 SUBJECT: CORRESPONDENCE 1. County of Elgin Land Division Committee application for consent (Presbyterian Church) Instruction: see discussion above 2.* County of Elgin appointment to Road Maintenance Agreement sub committee Instruction: File 3." Mickey's Diner request for support of a road closure Instruction: RES. NO. 11 Moved by Bodnar Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin supports the request of the Mickey's Diner to close Furnival Road from Moriah Street to Victoria Street on Friday June 18 2010 from 4:00 p.m. to 8:00 p.m. for a fundraising event in support of the Children's Hospital. DISPOSITION: Carried 4.* HMS Host 401 service centres employment Instruction: File RES. NO. 12 Moved by Balint Seconded by Wolf RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried DELEGATION: WENDIE DUPUIS Re: JUNE IS RECREATION AND PARKS MONTH Ms. Dupuis attended Council to request support for "June is Recreation and Parks Month A proclamation can be made, sign up as an ambassador to the program. As an ambassador you can advertise your June events for free. She would like to see West Elgin included in the list of ambassadors. RES. NO. 13 Moved by Balint Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin register as an Ambassador for June Recreation and Parks Month. Further, the Recreation Superintendent list all the June recreation events on the web. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -40 ZONE AMENDMENT (MILLER) RES. NO. 14 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 6, Concession 14, from the Hamlet Residential (HR) Zone to the "site- specific" Hamlet Residential Holding (HR -3 -H) Zone and the "site- specific" Hamlet Residential (HR -4) Zone and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried AID May 27110...Pg 6 of 8 RES. NO. 15 Moved by Bodnar Seconded by Wolf RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 6, Concession 14, from the Hamlet Residential (HR) Zone to the "site specific" Hamlet Residential Holding (HR -3 -H) Zone and the "site- specific" Hamlet Residential (HR -4) Zone, shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -40 Zone Amendment Miller DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -41 AGREEMENT RE: ENDANGERED SPECIES ACT RES. NO. 16 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty the Queen in right of the Province of Ontario, represented by the Minister of Natural Resources regarding the Endangered Species Act and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 17 Moved by Balint Seconded by Wolf RESOLVED that a By -law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty the Queen in right of the Province of Ontario, represented by the Minister of Natural Resources regarding the Endangered Species Act be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -41 Agreement Endangered Species Act. DISPOSITION: Carried SUJBECT: BY -LAW NO. 2010-42 ALTERNATE VOTING METHOD RES. NO. 18 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to authorize the use of an alternative voting method and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 19 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to authorize the use of an alternative voting method be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -42 Alternate voting method DISPOSITION: Carried SUBJECT: INTERNATIONAL PLOWING MATCH (IPM) Councillor Balint reported that the IPM is looking for volunteers to work during the day. Our road staff were previously authorized to help with the event. She would like to give the opportunity to the rest for the staff to volunteer for the event. She proposes that 'A day volunteer and 1 /2 day to visit the site. The Administrator will discuss with the Superintendents and report back to Council. May 27110...Pg7of8 SUBJECT: MINISTRY OF ENVIRONMENT INSPECTION REPORT RES. NO. 20 Moved by Balint Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the MOE Drinking Water System Inspection Report, dated Feb. 19, 2010 and that the report be referred to the Tri County Management Committee. DISPOSITION: Carried SUBJECT: CANADA DAY EVENTS Councillor Balint reported that they would be using St. Mary's Parish Hall for the dinner and Opening Ceremonies as the arena is under construction. She asked if the municipality should have 3rd party liability insurance for this building? The Administrator will investigate. SUBJECT: CLOSED SESSION RES. NO, 21 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual and a proposed or pending acquisition or disposition of land. DISPOSITION: Carried RES. NO. 22 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW RES. NO. 23 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on May 27` 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Bodnar Seconded by Wolf RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on May 27 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010-43 Confirming By -law May 27 2010 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 24 Moved by Balint Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 3 :25 p.m. to meet again on June 8, 2010 DISPOSITION: Carried May27 /10...Pg8of8 These minutes were adopted on 10` day of June, 2010. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS MAY 27, 2010 MEMBERS PRESENT: Deputy Mayor Bernie Wiehle Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf STAFF PRESENT: Norma Bryant Clerk ALSO IN ATTENDANCE: Ted Halwa Planning Consultant SUBJECT: REZONING PART LOT 6, CONC XIV MILLER Also in attendance: Bob Audrey Miller, Norm Miller The Deputy Mayor called the meeting to order at 9:45 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority objecting to the creation of a new lot as the lot is entirely within the Critically Regulated Area of their regulations. The proposed amendment would change the zoning of lands lying between Douglas Line and Furnival Road north of the Lake Erie shoreline in Port Glasgow from the Hamlet Residential (HR) Zone to a 'site- specific' Hamlet Residential Holding (HR -H) Zone and from the Hamlet Residential (HR) Zone to a 'site- specific' Hamlet Residential (HR Zone. The change in zoning would permit the re- configuration of existing lots, one of which is occupied by a cottage. The lands proposed to be re -zoned 'site specific' Hamlet Residential Holding (HR -H) comprise an area of approximately 1,065 square metres (0.3 acres) and are without frontage on a public road. The parcel, which is owned by Audrey Miller, is in the process of being enlarged through the conveyance of abutting lands to the south (Application E 86/09) subject to, amongst other matters, appropriate zoning being in place. The lands are vacant and no buildings or structures are proposed at this time. A 'site specific' (HR- zoning is proposed to permit the creation of a lot without frontage on a public road. Application of the holding (H) symbol would prevent development of the lands until such time as a geotechnical report is prepared, a certificate of approval is issued for an on- site waste disposal system, a minor variance is granted from the minimum setback requirements from the one hundred year erosion limits of Lake Erie, a permit is issued by the Lower Thames Valley Conservation Authority and an extension of Douglas Line as may be necessary to provide adequate access is undertaken. May 27110 ...Pg 2 of 2 The lands proposed to be re -zoned 'site- specific' Hamlet Residential (HR comprise an area of 3,005 square metres (0.7 acres) but are without frontage on a public road. The parcel, which is owned by Robert Miller, is occupied by a single unit dwelling (described as a 'cottage') erected circa 1996. A 'site- specific' (HR zoning is being proposed to permit the creation of the newly configured parcel without frontage on a public road. The subject lands are designated 'Lakeshore Recreation' in the Township of Aldborough Official Plan. The proposed amendment is considered to be in conformity A copy of the draft by -law was provided to Council. The by -law outlines the conditions to remove the holding symbol. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Balint Seconded by Bodnar RESOLVED that Council adjourn this public meeting. DISPOSITION: Carried These minutes were adopted on this 10 day of June, 2010. MAYOR CLERK MAY 2010 ROADS REPORT 1 Gravelling of roads with "B" as well as "A "gravel remains ongoing. Thompson west, Kintyre west, all of McLean and "the Horseshoe" (Gibb, Linden and Beattie) have been completed. 2. Ditching on Kerr Road was halted when concerns were raised about wetland habitat. An on site meeting with an MNR biologist allowed work to continue to a mutually agreed upon point, with the remainder of the ditching to be completed later in the summer when water levels in the ditch have lowered. 3. Investigation into expansion of the Kearns Pit was begun with the completion of stage one and two of an archaeological assessment. As nothing of significant archaeological interest was found stages three and four are not necessary. 4. The first round of dust control on gravel roads has been completed. Only those roads to be regravelled remain to be done. Paul Van Vaerenbergh C.R.S.I. Roads Superintendent West Elgi ecreatiOn Report June 2010 There is some discrepancy regarding the effectiveness of the security cameras that were originally proposed to be installed in Miller Park. There is a concern that even with good cameras located on the pole in front of the washrooms there will not be sufficient lighting to make the images viable. Therefore 1 need to do some more research into the cost and cost benefit to the Municipality. Another proposal included installing the cameras on the addition at the back of the arena to pan the entire park. A cheaper possibly just as effective solution. The renovations at the Arena are under way. The footings and foundation have been poured and the block work started on June 4 2010. There have been minimal difficulties or concerns. The mechanical engineers have been in and the specifications for the compressors will be in shortly. As far as 1 know the renovations are on schedule Our soccer and baseball programs are well underway. The hanging baskets have been installed and are being watered daily. The ground flower beds have also been planted and are being watered as needed. Simply put if it rains significantly we do not water these beds, however we might still water the hanging baskets. The marina washrooms were open the Friday before the Victoria Day weekend as indicated on the sign. The weeds have been trimmed and sprayed with approved herbicide both in Rodney and West Lorne. The initial spraying was posted then we sprayed. There will be a notice placed in next weeks paper indicating that periodically through out the summer that we will be spraying the sidewalk areas for weeds. The type of spray is also included in the notice and the Office Staff have been provided with the technical information regarding the spray should anyone have questions or concerns. There were some nasty items found by a ratepayer at the beach, however on subsequent inspections we have not found any further evidence of these items. The Pool should open as intended on or about June 14 2010. We have had some minor problems with the opening this year. Most or all of which have been rectified. D ate: June 4 2010 Recommendation: St ff Report for West Elgin Council To: West Elgin Council Fromm: Parks and Recreation Superintendent Jeff Slater Topic: Purchase of 5 ton Dump Trailer Discussion: The Recreation Superintendent acquired two quotes for purchase the identical trailer. Quote 1: In The Hunt: 6595.00 plus applicable taxes. 12711 Furnival Road Trailer available at Furnival Road and Downie Line Rodney. Quote 2 Miska Trailers 6395.00 plus applicable taxes Hamilton Trailer will need to be picked up in Hamilton and their site. It is the recommendation of the Recreation Superintendent that he be authorized to purchase the 5 ton dump trailer from In The Hunt located in Rodney. Although the Miska trailer is 200.00 cheaper the cost savings will not be realized as Recreation Staff will have to drive to Hamilton to pick up the trailer. Recommendation: Staff Report f ©rr Date: June 2 2010 To: West Elgin Council From: Recreation Superintendent Jeff Slater Subject: Wage By Law 2009 -33 Discussion: 1! e t Wall Covina As of March 312010 the minimum wages in Ontario changed. The two categories that most affect us are the general minimum wage, changed to 10.25 per hour, and the student minimum wage was changed to 9.60 per hour. The attached listing includes all of the Recreation Staff positions as well as part time roads and water employees. Consideration was given to each position, their responsibilities, and benefit to the municipality, and working conditions, and a comparison to other jobs in our area and how they might compare to what we are asking our part time staff to do. The Recreation Facility Superintendent recommends to West Elgin Council that they approve the amendments to the Wage By -Law 2009 -33 as presented. P/T Seasonal Roads, Rec, Water, Maint_ 10.25 2 year 10.50 3 Year 10.75 P/T Seasonal Roads with classified licence 13- 16.00 2nd year 13 -16.25 3 year 13-16.50 Arena Seasonal Maint. 10.25 2 year 10.50 3 year 10.75 Arena Seasonal Facility Operator 13 -16.00 2 year 13 -16.25 3rd year 13 -16.50 Pool Supervisor 12.00 2 year 12.25 3 year 12.50 Instructor Guard 10.35 2nd year 10.70 3 year 10.95 Assistant Instructor Guard 10.25 2 year 10.50 3 year 10.75 Instructor or Guard 10.25 2 year 10.50 3 year 10.75 Day Camp Supervisor 10.50 2 year 10.75 3 year 11.00 Day Camp Assistant 10.25 2 nd year 10.50 3 year 10.75 2020 Wage Position y-44w Recommendation ion [date Mike Kalita Acting Water Superintendant. MAY 2010 WATER DEPARTMENT REPORT 1.A11 weekly sampling and chlorine checks were done with no water issues to report. 2.We are continuing to monitor chlorine levels in the Crinan area with a close eye,and trying our new flushing program.We are using a lot less water and still maintaining a good residual with our new program. 3.The Simpsons hog barn has decided to use municipal water only in the barn which should help tremendously with maintaining good residuals at the Dymock line dead end. 4.The Port Glasgow Trailer Park opened at the first of the month.The water system was turned on and flushed out and is operating with no problems. 5.The 6" water main in the Pioneer Line easement which will serve the eastbound service centre has been flushed, chlorinated, pressure tested, and sampled o.k. safe to drink. 6.We started our yearly fire hydrant maintenance program at the end of the month.With no emergency interruptions it should be done within two weeks. 7.A11 work orders, locates, and other regular maintenance were completed on time and in an orderly fashion. Work Experience Measurement: (Tell us about the projects and activities which you are involved in as an RDO). Status Update: (In point form aea briefly, tell us how you are doing in working toward the details of your work plan) 0 General to RDO position o Wrote letter of support for RDO program from view of RDO participant (request from Grace Gruber) sent to FRL Exec Director Anita Hayes; copy sent to MP Joe Preston, MPP Steve Peters (2 reps Elgin- Middlesex- London), MP Bev Shipley, MPP Maria Van Bommel (2 reps Lambton Kent Middlesex), plus FYI copy to West Elgin Mayor Graham Warwick /West Elgin Administrator Joanne Groch 9 Met with local RBC Manager regarding commencement of my participation in RBC Community Mentorship program at the RBC Rodney branch O Cactus, Cattle Cowboys committee o Tiny Tots o Port Glasgow Yacht Club Other committees a Follow up with new area Purina Agribrands rep regarding possible corporate sponsorship 0 Completed 2010 Community Festival Event Partnership Program application for submission to County Economic Development department Met with Melanie Shelley at Tiny Tots to discuss if additional funding is available for Parent Resource library additions a Completed 2010 Community Festival Event grant application re: Annual Fish Fry for submission to County Economic Development department a Attended meeting of MPoWER committee Tourism Signage task a Collating data from various sources regarding possible tourism signage for WE Council to consider a Area Contacts Contacted Lori at Backus Page House to relay grant information that pertains to heritage sites Contacted visited WESS re: in -house murals Opportunities Challenges /Learnings: (What were the highlights of your placement this month? Include newspaper articles, pictures or material you would like to share. What were some of the challenges you faced this month? How did you overcome them Received further information re: participation in FRL /RBC Mentorship Program Compose personal support letter to be sent to Anita Hayes various local politicians WHMIS training (on -site, included with other staff) Learning Skill Enhancement In point form and briefly, tell us about learning activities that you engaged enhanced your skills and knowledge the in that (Both Skills Used /Increased /Learned List skills used in the completion of activities in your work plan this month through FRL's Learning Program independent opportunities) a RBC Mentorship participation began 0 PR skills FRL webinar 0 Writing /Editing skills 9 o Internet /computer skills 0 0 Reading retention of information Rural Development Officer Monthly Report For the month: May 2110 Submitted by: Karen 3. Kendrick Diamond Community Partner: Municipality of West Elgin C 50� O Q O N LLI o I cc as L z w IDI u1 1 o O w 'I uJ 1 Z LL 0 Q to J I— N 'r= 0:112 I u- ho o N N N LU U)ZZZU)U)(( O tJWw0 O 00OQ 00 -o m T T C L) 0) 3) 0 '0 0 CO CO N N 0 0 0 0) C 0 7 a) cO N 0 c0 O 0 0 0 f a) 0 N (p O) CO 0 N 0) O Q) N c 0 0) 0 c a) c 7 NN M 6) 0 0) C1 0) 0) a) N N Onitmot 00® ,Faster Agae c March 3, 2010 Ms. Joanne Groch Administrator/Treasurer The Municipality of West Elgin 22412 Hoskins Line Rodney, Ontario NOL 2C0 Letter report Re: West Elgin Primary System Financial Plan Component #1 Dear Joanne: Capital Plan Projection Horizon of 30 years All costs estimates presented in this report are in 2010 dollars. OneYonge Street, Suite 1700 Toronto, Ontario M5E 1E5 Tel: (416) 314 -5600 Fax: (416) 314 -8300 Dir. Line: (416) 314-5551 We are pleased to provide you with the Financial Plan Component #1 which consists of this letter report and the attached table. Background and Scope of Work As described in our proposal dated August 7, 2009, the purpose of this assignment is to prepare the Financial Plan for the Tri- county System as required under the regulation O.Reg. 453107. Our deliverable has three (3) components. Component #1 is the 30 year Capital Plan. It is presented in tabular form. The purpose of this letter is to outline the assumptions and to highlight the main aspects of the Capital Plan. Assumptions There is capacity in the current plant for additional water production without expanding the plant. This additional capacity could be reached by adding membrane cartridges to the filtration system. Based on the current consumption levels we do not foresee a need for expansion of the plant or storage capacity in the Primary Water system. OCWA Engineering Services West Elgin Primary System Page 1 of 4 rC /0 -03 as Inventory The major change in the Primary System between the previous report (2005) and the current situation is the new Water Treatment Plant (WTP). The WTP was commissioned in 2009. Projected Capital Works and Cost Estimates The projected works and estimation of associated costs were based on information provided by OCWA Operations, on tender documents provided by suppliers, as well as on OCWA Engineering Services experience of costing similar capital projects. The major items of the Capital Plan are outlined below. West Lorne Standpipe The capital plan includes inspection of the standpipe ($5,000 every 5 years) as well as replacement of the roof on the control building ($5,000 every 10 years starting in 2015). The standpipe was recoated in 2002. We have allowed for recoating every 15 years starting in 2017: the capital budget estimate is $300,000 in 2017 and $300,000 in 2032. A chlorine booster pumping station was planned for in the previous report but it has been postponed it to 2012 for $25,000. Trunk water system, Iona interconnection and valve chambers The line items are the same as in the 2005 report, except for the bulk meters refurbishing replacement which we have added in this study. We have planned for the major refurbishment of all bulk meters within 20 years ($40,000) and for the replacement of all bulk meters once in the study period ($80,000). The main projected capital cost is the twinning of the trunk watermain from WTP to West Lorne, for an estimated budget of 3 million dollars, spread over 2 years (2015 and 2016). The majority of the watermains are in asbestos cement installed in 1970. The assumption chosen for PSAB purposes is 75 years for asbestos cement. The theoretical replacement date for the watermains is therefore 2045, which is beyond the horizon of this study. We have not allowed for replacement of watermain within the study period. While the assumption of 75 years for theoretical service life for watermains is a good starting point for PSAB and this exercise, it may need to be adjusted in the future based on the actual performance of the various pipes and materials. Water Treatment Plant The WTP was commissioned in 2009. Therefore no major capital works are anticipated in the near future. In the Capital Plan the WTP description is broken down into groups of equipment, following the process flow, from the raw water intake to the high lift pumps, including the process equipment, electrical equipment, SCADA and instrumentation, etc. We have accounted for site works on the WTP site as well as on the low -lift building site, as well as embankment stabilization works. We have accounted for the remainder of the cost of the plant expansion in 2010 ($300,000). OCWA Engineering Services West Elgin Primary System Page 2 of 4 In the next 10 years the main projected capital costs are The stand -by intake upgrade and clean -out ($100,000 in 2012); The replacement of the low lift chlorination system ($75,000 in 2010); The embankment stabilization ($85,000 every 5 years); and The low -lift building major maintenance ($80,000 in 2017) Higher budget projects are scheduled after 15 years (2025). They include the following: The clean -out of the water intake ($150,000 in 20 years); The replacement of the Pall membranes ($750,000 in 15 years spread over 4 years: 2026 to 2029. We planned for the replacement of one (1) train per year, each train containing 86 modules. The cost estimate for one module is $2,170 rounded up to $2,200, which adds up to $189,200 per train); The Pall system retrofit: backwash pumps, permeate pumps, etc ($350,000 in 25 years); The upgrade of the UV -AOP system ($450,000 in 20 years); and The major upgrade of the electrical equipment including electrical panels, MCC, switches etc. ($300,000 in 20 years); The upgrade of the SCADA system ($500,000 twice in the study period, in 15 and 30 years); and Low -lift pumps site works ($200,000 in 25 years). Please note that some major upgrades are scheduled to happen in the same year. In order to average the costs in the capital plan over several years, we have allotted the projects to one year before or after the planned date. This long -term forecast is an estimate and will have to be revised with future updates of the Financial Plan. Other costs: Studies, Operations Manual, New Regulations This section includes the costs related to source water protection. Future costs of source water protection projects are not clearly known at this time. We have allowed for $10,000 per year. The budget required to comply with licensing requirements is accounted for in the plan. It includes the maintenance of the Drinking Water Quality Management System (QMS) as well as external audit fee every 3 years, for a cost estimate of $15,000 per year. It also includes the initial financial plan and its update every 5 years ($12,000). We have made an allowance for potential new regulations and engineer's reports ($150,000 over the 30 years). Operations Costs The projected operations costs will be laid out in Financial Plan Component #2 "Revenue Plan and Rate Setting OCWA Engineering Services West Elgin Primary System Page 3 of 4 In addition to the forecast of operations costs based on currents expenses we suggest that Component #2 include a line item for "Maintenance and Minor Capital projects The cost should be projected as follows: $20,000 in 2010 -2014; $25,000 in 2015 -2019; $30,000 in 2020 -2029; $35,000 in 2030 -2039. The WTP has been in operation in 2009 in a transition phase. The operations forecast in Component #2 will be based on the past years operations cost, including 2009. The operations costs will have to be revised in the next update of the financial plan, in order to reflect the actual cost of operations of the new WTP over 5 years. Should you have any questions regarding the above, please do not hesitate to contact the undersigned or Gabrielle Feuvrier at (416) 314 -4617. Yours truly, Andy Valickis, P.Eng. Senior Project Manager Engineering Services OCWA Engineering Services West Elgin Primary System Page 4 of 4 lelol 1 000'0 L 99 c N a $4,44 o I 0! 0 0 0 0: o 0, 0. 0 0 0 0 0 0: CO 0 p o p 0 0 0 t 0 07 N 07 N N 0 0 h Cr 0- l`) of 07 07 0 w 6E04 o OEOZ 000'9$ 000'01.9 0 $315,000 000'04$ 1 4 09 [000'009$ 000'9L$ 000'09$ 000'9699 [000'04$ 000'049 000'994$ 000'09$ OS 8350,000 000'090$ $100,000 0$ 20 to 2029 000'99 000'049 09 0$ 0oo's1.9 00 0'00 OS OS 09 000'099 09 000'069 0$ 000'091.$ 000'04$ 09 0S 009'99L9 000'91$ 000'001$ 000'9Z$ 000'04$ 000 20107 2019 1 000'99 000'04$ 000'0089 000'9z$ 000'ObE$ 000'009 000'000'89 1 0 00'009$ 09 000'9L9 000'019 000'559'89 00 1000'019 000'001.9 000'SL9 0$ 09 09 09 09 0 00'9$ 0$ 61.02 0$ 0 0 tt N i000`S SL0Z 0 0 I 000`on$ I L1.0Z O f O 1 0 o' N 000'0089 OS 910Z I 0$ 0 O 0 0 N 0 V) 0) 000'0 Zs' 1.9 SCOZ O 41 0 O 0 0 000'0 L$ I O{ 0 1 N t0_ 1 IA 0 i 1 1 1 000'929' 1.9 1 10 O I O 0 1 0 I PM 09 0 1 o 1000'00l$ f 1 6402 `21 O y 000'00 1$ 1 Z1.0Z 0 N FA 1000'929 0 i 0 1 to 000'001-9 o o O r j of i o 0 0 N io t 1 0 o: I 1 0 0 000'561$ I 1 1 1.L0Z 0$ 0 0 0 :o 0 0 1 1 1 000 '001$ 000'0089 00 0 I 1 1 0 ,fi 1 0): 0 0L0z 95,000 Twinning Trunk Watermaln From WTP to West Lorne Watermain Oversizing Allowance Replacement of walermains Chambers upgrades Bulk meters refurbishing 1 replacement Subtotal Trunk Water System Capital Costs J a r h a I- m W Q+ co 0 o X F c O n I Y i. {S m 10 1 2 c 3 m R E W L O S a m N C 0 E n a. n N X ?r v m Y N y E uj d c r e J 3 o v d E O_ L S N r. '-a d 0 m E E s 0 0 V a g V p i S I W g E m d m 4 d a. D u; N a c a El 1, O1 gi I T E N m 2 1 C ti 0 m m o o V a U c w f; m' n u a�i w I Item Project/Activity Description I WEST LORNE STANDPIPE Recoat/Repaint Subtotal West Lome Capital Costs IK WATER SYSTEM iONA INTERCONNECTIOl N <0, C Y] CO r m I O) O I Z1. I K Q 3 t'1 I Q I a0 I N N N N Tri-County Management Committee PRIMARY WATER SYSTEM 30 year Capital Ptan I 10301 o10 1 0 0•0 :0 e,e o o o o o o r o o e 0 0 0 :0. oo o o vi cif o 0 o e i 0 0 e r c.c in in o v. 0 0 o. FR M 7, r iR 7 N N wr p A VY 55,351,8001 510,461,800 6E0Z of 0£OZ 000'00s5 000'S85 000 OS$ 10 oo'OS4$ 000 00 L$ 000' 000'008$ r 000 0L 4$ 000'0£b'Z5 0ao`Obb'£$ 680Z 0 1 0Z0Z $575,0001 05 as 0$ 0$ 05 0$ 5170,000 008`48 009'998`85 6402 01 0108 05 L as 05 0$ a$ 000'06$ 05 L 00'0 LLs I 000'0bLS 000'S£L't'S 6400; I 0$ 000'98$ 0408 00 L10Z 0 0 0 00 ua 000`08$ 000'09£$ 3402 i o 0 j m 000'58$ $1,605,000 5108 000'045 000'SPS'15 b r 000'0045 E40Z 0S 000'00 L$ 81.08 000'00 009'9885 L LOZ 0 O u S 0 000'99$ 000'0E8$ 01.08 I I 000'0955 000'994$ Project/Activity Description I ns tru ment a ti o n!S CADA Stand -by generator i' VAC WTP building major maintenance WTP Site works Wet Land cleaning and landscaping Low lift building major maintenance Low Lift Pumps site works (parking lot, lighting) Embankment Stabilization Subtotal WTP Capital Costs Total Capital Costs PRIMARY SYSTEM N Oa N N. N N! O <0 M E£ I A Tri-County Management Committee PRIMARY WATER SYSTEM 30 year Capital Plan o 0, 0 0 rn M n. Tri-County Management Committee PRIMARY WATER SYSTEM 30 year Capital Plan 1 000 00E$ 1 000'094$ 1 000'ZZS$ 1 000'5ES $1,007,000 i 1 000 001-$ 0o0'Og$ 000'bL L 000'g$ 000`6ZE$ 000.004$ 000.05$ 000'tL L$ 000 000'6Z£$ 'OTHER COSTS STUDIES, NEW REGULATION 000'001.$ 000'09$ 000't7L4$ 000 SZ$ 000`6t' 000' 000'91$ 000'SZ$ 0 00'0 L$ 000'9L$ 000'92$ $10,0001 000'9L$ 000'9Z$ 000'0L$ 000`St$ .000'SZs 2013 2014 2015 000'03 000'LZ$ 000'LE$ 000' 000'05$ 000'9 L$ 000`9L$ 000'0L$ 000'9 L$ l o00`SZ$ 000'04$ $15.000 000'9Z$ 000'0 000'9 L$ 000'9ZS 00'04$ 000'1Z$ 000'gZ$ 000'Z9$ Source Water Protection New regulations andlor Engineers Reports Licensing Requirements (DWQMS and financial plan) Operations Manual Total Other costs Studies, New Regulation PRIMARY SYSTEM 9£ 1 9£ LE 8E 1 6£ o 0, 0 0 rn M n. Tri-County Management Committee PRIMARY WATER SYSTEM 30 year Capital Plan West E®g® Pr®- a y (Tri County) Water Byte Draft Rata Report by Sharratt Water Management Ltd. Sustainable hater 'Management Specialists and C Oatarie Clean Water Agency May 28, 2010 /e -og' I e gb Shit rI'at, \Var_er Ntanitg I 1L1]t �iiv�: :ibfE tY-,aLiT ;li,€ h e TI flI ti�ierri;31 May 28, 2010 Ms. Joanne Groch Administrator/Treasurer The Municipality of West Elgin 22412 Hoskins Line Rodney, Ontario NOL 2C0 Dear Ms. Groch: Re: West El e in Prima Tri -Coon Water S stem Draft Rate Re. ort I enclose the Draft Rate Report for the West Elgin Primary (Tri County) Water System. The financial statements, to meet the full requirements of Reg. 453/07, will be completed following your comments on this draft and the receipt of the 2008/9 PSAB information for the Primary Water System. Thanks to you and Lloyd for your assistance in preparing this report. I look forward to discussing this further with you and the management committee. Yours truly, /teir S %aeeaer Ken Sharratt Principal Consultant West Elgin Primary Water System Financial Plan May 28, 2010 Sharra'i Water Manitgernent I.Cd• ,..,..,,,ia,,l, at _r )I magi'zn nr'4po i,ti Cover Letter Table of Contents Executive Summary 1.0 Project Purpose Backrgroun:•t 3.0 Legislative Context 4.0 Water Service Finaoncin: %i Options 5.0 Proposed Water System Plan 511 Water System Assam Hoops 5.2 Capital Expenditures 5.3 Water Operations Plan 5.3.1 User Fee Requirements 5,3,2 Operating Expenses 5,3,3 Source Water Protection 5.3,4 Lead Abatement 5.3.5 Debt 5.3,6 Reserves 5.4 Water Punapage 5.5 Projection of Future Punpage 5.6 Water Rate Calculations West Elgin Primary Water System Financial Plan eratzwie Olean e Ageno Tabie of Coolants Appendices App 1 West Elgin Primary Water System Reserve 20102039 16 App 2 West Elgin Primary Water System Capital Needs 2010-2039 17 Page 0 1 2 3 3 4 5 2 9 10 99 99 92 92 12 12 12 15 15 May 28, 2010 1 of 17pages Sharratt '.i. uer N II" €<tg2 ni nni' {.C(1. €tv ^:ti tal3li 1l; €trr =€t,€gc_ :u'nt Spec i;01 ive gage/71CIDFh I( The Municipality retained the services of the Ontario Clean Water Agency to provide a Full Cost of Services Report and Sharratt Water Management Ltd. to prepare rates and Financial Plan under Ontario Regulation 453/07 for the West Elgin Primary (Tri- County) Water System. This draft financial plan has been prepared to meet the requirements of Ontario Regulation 453/07. That regulation specifies that a person who makes an application for renewal of municipal drinking water licence shall, before making the application, prepare and approve a Financial Plan for the system that satisfy the requirements of the regulation. This report has been prepared to comply with these requirements and, when completed, will contain two principal elements. First, a financial plan has been developed, set out in a modified accrual format, covering the period from 2010 to 2020. This plan takes into account capital replacement needs until 2039, with appropriate reserves to fund the identified projects. It has also estimated projected future operating expenses. Factors influencing future water use have been considered and the plan has identified needed user fees to make the plan sustainable. Secondly, following any comments that that are provided on this draft, financial statements will be prepared in full accrual format for the next six years, as specified in the regulation, which provides consolidated statements of financial position, operations, cash flows and net financial assets. The proposed rates are set out in table ES1: ES1 West Elgin Primary (Tri County) Water System Water Main Twinning and Main Oversizing Elim€nated 2017 Revenue Needed Water Sold Rate/M3 inflated$ Rate/M3 2010$ 2010 51,097,819 1,503,863 0.73 0.73 2011 51,097,819 1,503,863 0.73 0.71 2012 $1,097,819 1.503,863 0.73 0.69 2013 $1,097,819 1.503,863 0.73 0.67 2014 $1,131,001 51,114.286 1,503,863 0.74 0.66 2015 1,503,863 0.75 0.65 2016 51,147.966 1,503,883 0.76 0.64 $1 165,185 1,503,863 0.77 0.63 2018 51,182,663 1.503,863 0.79 0.62 2019 51,200,403 1,503,863 0.80 0.8 f 2020 51,218,409 1,503,863 0.81 0.60 The rates in inflated are projected to remain constant from 2010 to 2013 at $0.073 per cubic metre and then increase slowly at about $0.01 per cubic metre per year to $0.81 in 2020. The increase is due to inflation, assumed at 3% per year, and the absence of growth in water use. If the effects of inflation are removed from the projected rates, then the rates will decline from the current level of $0.73 per cubic metre to $0.60 in 2020. Rates are influenced by water usage. Additional customers will be added to the system in the next few years however, like most systems in Ontario, water demand from existing and new users is decreasing as users install water efficient fixtures in their homes and offices. The use of water efficient fixtures such as low flush toilets, showerheads and faucet aerators was required for new construction in the mid 1990s and new regulations will further restrict the sale of non water efficient toilets. Also, front load washing machines that use far less water than older models, have become very popular. Any increase in water use, over what is projected above, will reduce rates from what is projected in table ES1 above. A decrease would have the opposite effect. West Elgin Primary Water System Financial Plan May 28, 2010 2 of 97pages A Shaarrai:t \Vd.f.er Ni.a311a:gI3"!.t'ilt Lt:.]. .t i .�i.a:r.: c r't ns w3iirci 31 OrrAtevt leaa Watar age j Ir coo c ipat gay of W $g Eggl v pro E y (fro -C ogg gy) WWg00 Syygem Fiozevciag Man 90© P urrp®s The Municipality has retained the services of the Ontario Clean Water Agency and Sharratt Water Management Ltd. to prepare a Financial Plan for the Primary (Tri- County) Water System as required according to Ontario Regulation 453/07. This draft report summarizes the capital requirements and proposes rates based on future capital needs, operating costs and in consideration of the volumes of water being used by system users. The financial statements needed to meet the requirements of Regulation 453/07 will be prepared after comments have been provided on this draft. ZO Backgrogend The West Elgin primary water system consists of a new water treatment plant located south of Eagle, a trunk water main extending from the WTP to West Lorne, a water tower in West Lorne and an interconnection valve chamber in Iona. While this system is owned by the Municipality of West Elgin, it provides water service to five municipalities (Chatham -Kent, Dutton Dunwich, Newbury, South West Middlesex, and West Elgin) which all have representation on the Tri- County Water Management Committee (Committee). The Committee is responsible for the management and operation of the WTP, a connection to the Elgin Water Supply System, and the Primary System trunk water mains. Each of the municipalities on the Committee is responsible for their respective local water distribution systems. The Ontario Clean Water Agency (OCWA) and Sharratt Water Management Ltd. (SWML) have developed a Financial Plan for 2010 to 2020. We have built upon the work carried out in 2004, for each system, that had a capital needs horizon to 2024. This has been updated to include capital needs to 2039. We have updated the rates and prepared the financial plan for the primary system required under Regulation 453/07. The financial plan will have three components. Financial Plan Component No. 1 has been carried out by OCWA and provides an updated engineering assessment and development of a long term inventory and infrastructure management plan. Five years ago, OCWA utilized a 20 year planning horizon for assessing capital needs. There is now only a 15 year horizon remaining on this assessment. The horizon chosen is 30 years in this study to be more consistent with the MOE (Aug. 07) financial planning guidelines. OCWA is uniquely positioned to carry out this study component. As operator of the Municipality's water and wastewater systems, OCWA's operation staff is fully familiar with the various systems and their components. A professional engineer from OCWA's Engineering Services (ES) Group conducted an inspection of all the facilities and analyzed the data from OCWA operations and available information from the Municipality. Having been involved in virtually all the major water works projects undertaken in the last fifteen years, ES staff has been able to effectively develop a comprehensive management plan outlining the estimated life of various components and estimated replacement costs. These updated management plans have also integrated future capital expansions or upgrades that are either currently planned or that may be needed during the term of the plan. Financial Plan Component No. 2 was carried out by SWML. SWML took the data developed by OCWA in Financial Plan Component No. 1 (above) and updated the estimation of the annual contributions needed in order to have sufficient funds available when infrastructure renewal is West Elgin Primary Water System Financial Plan May 28, 2010 3 of 17pages 1h :wr in \V tt Y ura nicnt 4,.41 >iivr.,,,,, \\.is� i l-r, =x .,_ir,„„,„ sp,,, i,i.,,.,, West Elgin Primary Water System Financial Plan Ont Mle MORN litfttetr Agency required until 2039. Water demand forecasts were updated in view of developments over the past five years. Financial requirements were totaled and incorporated into the updated rates. Financial Report Component No. 3 will be carried out by SWML and OCWA. The financial statements required by Regulation 453/07 will cover the 2010 -2016 periods. Component *3 will be finalized when comments have been received on the draft report for components 1 and 2. 3o0 Legis lative Conn sel There have been a number of legislative initiatives affecting water system management and operations over the past decade. These commenced with the water borne illness tragedy in Walkerton in mid 2000. Following this, the government established a public inquiry chaired by the Honourable Dennis O'Connor to look into the tragedy. The Inquiry Report recommended a comprehensive approach to the delivery of safe drinking water in Ontario. The Ministry of Environment (MOE) has responded to the Inquiry recommendations by making a number of legislative changes. One having relevance to this study was the passage of the Safe Drinking Water Act, 2002. It requires water utilities to be accredited and obtain a license to operate. There are a number of elements that must be in place in order to obtain a license: o A Drinking Water Works Permit to establish or alter a drinking -water system; An accepted Operational Plan. The Drinking Water Quality Management Standard (DWQMS) will the standard upon which operational plans are based. The plan will document an operating authority's quality management system (QMS); o An Accredited Operating Authority A third party audit of an operating authority's QMS will be the basis for accreditation; A Permit to Take Water, and; A Financial Plan that must be prepared in accordance with the prescribed requirements in the Financial Plans Regulation. Under section 30 of the SDWA, the Financial Plans element of the licence program must either be prepared; in accordance with the Sustainable Water and Sewage System Act, 2002 or in accordance with requirements set by the Minister of the Environment. The SWSSA requires all water and sewage system managers to undertake a two phase project. The first is to develop an infrastructure inventory and management plan, and the second is to develop a financing plan for the infrastructure management plan and the ongoing operating costs. SWSSA regulations have not been published. The 2007 MOE guidelines, discussed below, provide the current requirements. In June 2006, the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered accountants approved new municipal financial accounting and reporting standards requiring that tangible capital assets (TCA), including components of water systems, be included in municipal financial statements. The new accounting standard PS 3150 came into effect on January 1, 2009 and the first financial statement reflecting this change are anticipated no later than May 31, 2010. This provides for a sharper focus on the depreciation of the capital asset base of the water systems and the need to plan for renewal and replacement on a timely basis. The Clean Water Act 2006 enabled communities to be better able to protect their drinking water supplies through the development of collaborative, locally driven, science and watershed based source protection plans. According to the MOE, Financial Plans, discussed below, should include source water protection costs related to the provision of water services. Utilities are encouraged to have, at minimum, estimates of any current source protection costs as a May 28, 2010 4 of 97pages Sha I _LAC `'t Le!. 4. i lag:. t'.ienu .,td. s.i.. ,,,..t'k Water Nl.in,Lgii51Y:S1F "tipo'1�'_i;4 separate cost item by the time that their Financial Plans are required in order to effectively align with the anticipated approval timelines for source protection plans (2010- 2012). In June 2007, the government of Ontario proposed a lead action plan. The plan contains several features. In addition to these, the Financial Plans regulation also contains requirements for municipalities to include in their Financial Plans, the costs associated with replacing lead service pipes that are part of the drinking water system. Regulation 453/07 of the Safe Drinking Water Act 2002 was passed in 2007 and contains two key provisions that apply to existing water systems: 1) A person who makes an application under the Act for the renewal of a municipal drinking water licence shall, before making the application, prepare and approve Financial Plans for the system that satisfy the requirements of Reg. 453/07. 2) As a condition in a municipal drinking water licence that is issued in response to an application made under section 33 of the Act for a municipal drinking water licence, the Director shall include a requirement that the owner of the drinking water system, by the later of July 1, 2010 and the date that is six months after the date the first licence for the system is issued, prepare and approve Financial Plans for the system that satisfy the requirements prescribed Reg. 453/07. Several other provisions are also set out in the legislation that must be met by a municipality operating a water system: 1. The Financial Plan for water only must be approved by a resolution that is passed by the council of the municipality 2. The Financial Plans must apply to a period of at least six years. 3. The first year to which the Financial Plans must apply must be the latter of 2010 and the year in which the first licence for the system was issued. 4. Once a system is licensed, Financial Plans are required to be updated in conjunction with every application for license renewal 5. For each year to which the Financial Plans apply, the Financial Plans must include the following: 0 Details of the proposed or projected financial position of the drinking water system itemized by, o total financial assets, o total liabilities, o net debt, o non financial assets that are tangible capital assets, tangible capital assets under construction, inventories of supplies and prepaid expenses, and o changes in tangible capital assets that are additions, donations, write downs and disposals. a Details of the proposed or projected financial operations of the drinking water system itemized by, o total revenues, further itemized by water rates, user charges and other revenues, o total expenses, further itemized by amortization expenses, interest expenses and other expenses, o annual surplus or deficit, and o accumulated surplus or deficit. a Details of the drinking water system's proposed or projected gross cash receipts and gross cash payments itemized by, West Elgin Primary Water System Financial Plan May 28, 2010 5 of 17pages i irr tf L Water e\4anager €"i.ci1C i..Cdl. 44,ti ilAt,l.• t cr. \is =t:t ti 5['c'1;St4s:., entwida itgeraW o operating transactions that are cash received from revenues, cash paid for operating expenses and finance charges, o capital transactions that are proceeds on the sale of tangible capital assets and cash used to acquire capital assets, o investing transactions that are acquisitions and disposal of investments, o financing transactions that are proceeds from the issuance of debt and debt repayment, o changes in cash and cash equivalents during the year, and o cash and cash equivalents at the beginning and end of the year. The owner of the drinking water system must, o make the Financial Plans available, on request, to members of the public who are served by the drinking water system without charge, o make the Financial Plans available to members of the public without charge through publication on the Internet, if the owner maintains a website on the Internet, and o provide notice advising the public of the availability of the Financial Plans under subparagraphs i and ii, if applicable, in a manner that, in the opinion of the owner, will bring the notice to the attention of members of the public who are served by the drinking water system. The owner of the drinking water system must give a copy of the Financial Plans to the Ministry of Municipal Affairs and Housing. In August, 2007, the MOE published "Toward Financially Sustainable Drinking -Water and Wastewater Systems". This document provides an outline of the Province's approach and principles for developing the above mentioned Financial Plans. Achieving financial sustainability in the province's municipal and water and wastewater sector is the long term goal. The above MOE publication set out nine principles to guide the preparation of Financial Plans: 1. Ongoing public engagement and transparency can build support for, and confidence in financial plans and the system(s) to which they relate. As mentioned above, the owner of the drinking water system must, make the Financial Plan available, on request, to members of the public who are served by the drinking water system without charge, publish them on the internet, if one is available, and provide notice to the public of the availability of the document. 2. An integrated approach to planning among water, wastewater and storm water systems is desirable given the inherent relationship among these services. If one entity plans for both water and wastewater, then this arrangement allows owners and operators to make more rational decisions about operations, capital investment and environmental protection choices that the recognize the inter relationship between water and wastewater services. Many municipalities pay for the costs of wastewater services by levying a surcharge on water rates. This is a valuable linkage as those who use water will generate equivalent amounts of water. However, the guideline encourages municipalities to structure their accounts to reflect the three separate activity areas: water, wastewater and storm water. Costs are to be computed on a service basis for water and separately for wastewater. Separating fire protection costs from other system costs is desirable. Recovering costs for storm water through a surcharge on water bills does not satisfy the user pay principle. 3. Revenues collected for the provision of water and wastewater services should ultimately be used to meet the needs of those services. This can be done by establishing dedicated reserve funds, in which excess utility revenues above current cash costs and capital expenditures are saved for future utility needs. West Elgin Primary Water System Financial Plan May 28, 2010 6 of 17pages A sharrai., Wacct Matiagcment 1\'atc r ti.irt.tgc ic:iit 4. Financial Planning with mid course corrections is preferable to planning over the short term, or not planning at all. It is recommended that utilities, when they undertake capital investment planning, adopt a planning horizon that encompasses the entire life cycle of the asset base This may not be immediately possible, but in the interim a planning horizon of at minimum 35 years is desirable. 5. An asset management planning is a key input to the development of a financial plan. A very useful starting assumption, in preparing capital investment plans is that each asset will need to be replaced at the end of the estimated life that is assigned to it for accounting purposes. The intent of an asset management plan and accompanying financial plan is to ensure that when assets need to be maintained, rehabilitated or replaced; municipalities are in a financial position to do so. 6. A sustainable level of revenue allows for reliable service that meets or exceeds environmental standards, while providing sufficient resources for future rehabilitation and replacement needs. A sustainable utility is one that can adequately cover current operating costs, maintain and repair it existing asset base, replace assets when appropriate, fund future growth and service enhancements, and account for inflation and changes in technology. Capital expenditures can be funded through user fees, new debt issuance and cash reserves. The use of debt is limited by the municipality's debt ceiling. Many municipalities wish avoid the use of debt and, accordingly, need to raise additional revenues from ratepayers today to pay for future investment needs. It is a good practice for the funding plan to clearly identify the contribution of various funding sources towards satisfying capital investment plan requirements over the projection periods. A related best practice is for the funding plan to include projected balances for debt and cash reserves in each period of the projection horizon. Additional best practices include: Avoiding large fluctuations in rates from year to year Keeping debt within a sustainable level Avoiding depleting cash reserves or, conversely, building up large cash balances that do not reflect future cash needs 7. Ensuring users pay for the services they are provided leads equitable outcomes and can improve conservation. in general, metering and the use of rates can help ensure users pay for services rendered. Rate structures should promote financial sustainability and water conservation. Metering and the use of rates is preferable to cross subsidization using property taxes. 8. Financial Plans are living documents that require continuous improvement. Comparing the accuracy of financial projections with actual results can lead to improved planning in the future. From time to time, it is good practice to review the accuracy of projections in both capital investment and funding plans. The appropriate frequency is likely to be once in 3 to 5 years. 9. Financial Plans benefit from the close collaboration of various groups, including engineers. accountants, auditors, utility staff. and municipal council. This report has been prepared in line with the various pieces of MOE legislation and regulations and in particular, with the MOE document entitled Toward Financially Sustainable Drinking Water and Wastewater Systems For this reason, this report considers water and wastewater capital renewal and replacement needs for 35 years. OCWA in cooperation with municipal staff have prepared the water capital projections setting out the future capital replacement needs, their timing and cost. The financing plan, which includes the development of water rates, was carried out by Sharratt Water Management Ltd West Elgin Primary Water System Financial Plan May 28, 2010 7 of 17pages l]iLITatt 'act r r +tali :.4f (nt nt Lid. 4 €,tis.:a ....,Er \at,r .Ai.F#!.l;,,a.r_ tfti Spt: iah 8 0 WWt e Zervace Financing Options Municipalities have a number of alternatives available to fund water services: Development Charges Such charges are applied to developers and others connecting new non serviced areas to the existing water and wastewater systems. The growth related costs of building additions to the system can be passed on to these developers or new customers. Existing users are thus spared the capital cost of expanding infrastructure to accommodate new users to the system. The system, as water wholesaler, does not apply development charges. Connection Charges Fees are charged to landowners who wish to connect to the system. The fee covers the cost to the water utility associated with installing a service line or drain from the existing water main or large sewer to the edge of the property line. The system is a wholesaler and does not apply connection charges. Government Grants The Ontario and Federal governments provide funding on a shared basis with municipalities. The formula is one third Federal government, one third Provincial government and one third municipal funding. A grant was provided for the water plant construction that is just concluding. No additional grants have been identified at this time. Reserves Reserves are set up to deal with unexpected equipment repairs and to renew ageing water and wastewater systems. Increasingly, municipalities are carrying out studies to look out many years to identify capital renewal or replacement projects that need to be funded by a reserve. The system currently has no reserves as all funds were used to pay for the new plant. A reserve fund is proposed to be replenished to help fund future water capital renewal projects. Debentures Money has traditionally been borrowed in the form of debentures to provide upgrades to service existing users. Utilizing debentures and loans allows principal and interest to be recovered aver a period of time from a large cohort of water users, rather than having the full cost burden fall on one group of water users at one time. There are currently no loans outstanding and none are foreseen. User Fees Smaller, recurring capital maintenance and renewal projects are often financed out of the annual operating funds of the water system. User fees cover all the costs not covered by other financing approaches. Most water systems use some or all of the above means. In this project, revenue generation will rely upon a simple user rate, reserves and government grants, if they are available. 5.0 Proposed Water System Financial Plan 5.1 Water System Assumptions The water rate setting approach begins by establishing a Financial Plan for 2010 -2020. This plan contains information about various system attributes, such as currently available information concerning various revenue sources, the day to day expenditures needed to operate the system, estimated new capital requirements and reserve levels. Water sold and the number of connections is also projected. Several assumptions have been made in preparing the Financial Plan: West Elgin Primary Water System Financial Plan May 28, 2010 8 of 17pages Shar-c 1u ue� ana' ;tent .id. „..:.:„..,,..„:3 i.I u V .11.ssi:1g ti11Cci,jis 3.1 Assumptions Rate Type Inflation (operating and capital) Interest on Investments Future Water Use 5.2 Capital Expenditures Projected capital renewal and replacement expenditures for 2010 to 2039 are summarized in Figure 1. They are itemized in Appendix 2. $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Figure 1 West Elgin Primary Capital Renewal /Major Maintenance Inflated $o gi Qr N N co o West Elgin Primary Water System Financial Plan Volume based only 3% per annum with 5% for energy 4.5% per annum 2006 -2009 average n ti ti ti ti ti ti ti ti The cost of the capital projects average $231,560 per year in 2010 from 2010 to 2039. The major capital projects projected in the near term is the completion of the water plant, the repainting of the water tower in 2017 and a major overhaul of the SCADA system in 2024. A number of capacity expansions have been deleted from the capital forecast due to the projected decline in water use, compared to the water use estimates used in the previous study. The twinning of the transmission mains and the over sizing of water mains, proposed in the previous study, have been deleted. The replacement of the treatment membrane has been postponed for five years. The funding for the capital plan is provided from the reserve fund as set out in Table 1 below. May 28, 2010 9 of 17pages Table 1 West Elgin Pnmaiy System Capital Fund Inflated 5 2009 2010 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 50 5316,056 5443.668 S321.775 5422,116 50 50 50 5352,148 5315,423 50 50 Revenue Unllnanced Capital 51,114,070 51.097.819 51.097.819 51.09; $5,100 514.199 Oster until C51COMRIFF 06-09 COMRIFF 51,133.359 51.097,819 59,150,164 52.627.907 5300,000 5107.626 5153,881 5181.385 5169.433 Safe fo Tender Doss 5181 $3.323 516,405 517,225_ 518990 511 514,888 510,370 510,881 511,002 511,332 31 Transfer from {to) Revenue Fund $175,186 528.191 56,365_ 38,558 31 5322,971 5358000 5392.000 5403.760 $415.873 3421 Sale of Land 90 50 58.497 50 50 5183.997 3172.842 5178.027 591,884 594.434 591 526,873 523,887 524.377 525.108 525.862 921 50 90 50 Loan Reserve Fund Contribution $1,205,147 515,000 5120,000 5144,200 5143.222 510.927 567,531 583.760 5137,318 $479,651 563,339 545.667 5141.111 Additional Revenue 566,674 521,205 5672.908, 989: $496,174 $448.836 5167037 $30,101 Sub Tetel 510,254.800 52,675.303 5420,000 5144,200 5143,222 810.927 567,531 563.760 5137.316 5479,651 563,339 545.667 $141,111 530: -5162875 3275.286 3292,514 528.191 Expenditures 5367,284 4108,736 5292,514 5356,467 5330.478 -5361 4379774 4154741 Treatment Plant Construction 510. 176,275 52,980,055 5300000 -5275.286 4292514 4358.487 5330,478 -530; 50 $0 90 90 50 Water Unfinanced Capital Source Protection Report Land Purchase MiscCapital Repayment of Unfnanced Capital with interest Capital Renewal and Major Maintenance 30 559.249 50 S9 So 55 S9' 50 50 566.874 $21,205 56,750 53.910 9120,000 5144,200 5143,222 510,927 557,531 563,760 5137,316 5479,851 563,339 545,887 5141.111 Subtotal for Capital Expenditures 510,249,699 53,064.429 5420,000 5144.200 5143,222 510.927 567,531 563.760 5137,316 5479.651 563,339 545.667 5141.111 Net Expenditures 55.101 4369,128 50 50 50 50 50 50 $0 $0 $0 50 30 2508 2009 2010 2011 2012 201 50 5316,056 5443.668 S321.775 5422,116 50 50 50 5352,148 5315,423 50 50 51,114,070 91,059.318 51.097.819 51.097.819 $1.097.519 51.09; $5,100 514.199 92,935 51,133.359 51.097,819 51.097816 51,097,819 51.08 5107.626 5153,881 5181.385 5169.433 $177.905 5181 $3.323 516,405 517,225_ 518,066 518990 511 514,888 510,370 510,881 511,002 511,332 31 58,000 56.000 56,180 56,365_ 38,558 31 5322,971 5358000 5392.000 5403.760 $415.873 3421 S0 90 50 58.497 50 50 50 5183.997 3172.842 5178.027 591,884 594.434 591 526,873 523,887 524.377 525.108 525.862 921 50 90 50 58,000 515,000 515.450 515.914 516,391 511 5880,172 5755,964 $805,305 3741.352 5767,343 579 5563.122 5827.278 9849.668 5672.908, 989: $496,174 $448.836 5167037 $30,101 51.298045 3786.065 5805,305 3741,352 5767343 575 5356.487 5330,476 530: -5162875 3275.286 3292,514 5175,186 528.191 5367,284 4108,736 5292,514 5356,467 5330.478 -5361 4379774 4154741 5182,675 -5275.286 4292514 4358.487 5330,478 -530; 50 $0 90 90 50 30 50 50 S9 So 55 S9' 50 50 50 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 5.3 Summary Financial Statement The summary combined financial statement for the water system is set out in Table 2. Table 2 West Elgin Primary IT Revenues Ouhon Ounwich Combined User 2 Glencoe Combined User Rees 3 West Elgin Combined User Fee 4 Total Fees from All of the Above 5 Misc. 6 Interest 7 Connection Fees 8 subtotal €.1,'1' NlartE?gc neat I.1t1- �;14;:.1i 1:113Ic• \v:Itc•1- \(;1:tagl11511'I1r hjli:c' i 'f: t o Expendbures for all Systems 11 Energy 12 Gas t3 Repairs and Maintenance 14 Adninetfat1y4 Opere0on5 15 Operations Contract 16 System Adrrinistral0r 17 OCWA Contract -Add Cap. Mai 18 Interconneclion wate 15 Miscellaneous 70 Loan Payment 2t OOMS1Fn. Plan 22 Subtotal Exp. for 411 Systems 23 Subtatat Excluding SouPtwold 24 SauthwOId Connection Cost 75 Loan in 2007 -8 UFG interest 26 Total Expenses Inor. SoulhwOld 27 Revenues Less arises 25 29 Capital Fund 30 Reserve 31 Reserve Fund Contribution 32 Refund of Surplus to Users 33 Subtotal 34 35 Change in Operating Fund 371 Opening Fund balance 37 Closing Fund balance O- onto Clem Watew Agermy 50 50 50 .519 $0 50 50 50 51,131,001 51,131,001 5205.947 521.964 912,362 57.164 5454.435 50 50 3103,191 525,250 SO 517,911 5651,274 5748,983 5851.274 9279,726 •5279.726 5279,726 30 50 80 50 86 51,147.966 51,147.966 5218.244 523,083 512,754 57.379 5486.069 50 SO 3106.287 529,108 SO 531.448 5594,371 5766,064 5894.371 5253.564 5253,594 5253.594 50 50 $1,165,185 $1,185,165 5227.056 524.237 513,136 57,601 5482.111 50 50 5109,475 529.581 50 318,448 5912,045 5802,570 5912,045 $253.140 5253,140 5253,140 50 50 51.182.863 51.182,683 5238.409 525,449 513,531 57.529 5498,574 50 SO 5112.760 530,885 SO 319.002 5944.433 5831,573 5944,433 $238,230 5236.230 5236.230 50 SO 51.200,403 51.200,403 5250.330 526,721 513,938 58,083 $511.471 50 50 5116,143 331.807 50� $19,572 5978,043 5881.900 $222,380 6222,350 Se 90 51.216,405 51.216.409 $282,848 528.057 St 4,355 08,305 5526,815 SO SO 5119,627 532,761 50 920.159 31,012.925. 5593,298 51 012,925 $978,043 5222,360 5205,484 5205.484 -5205,484 50 90 819 ,800 .940 872 ,753 .349 50 50 288 ,638 SO .863 301 .034 301 ,518 .518 ,518 50 50 50 2014 S0 50 $0 51,114.286 51,114.286 5198.140 920.937 312 022 58.958 5441,195 S9 5100.186 327.437 S0 517,380 5622 285 9722.075 5522.265 5292,021 5292,021 92.021 60 50 50 2015 6 2016 SO 2017 50 2918 59 2019 5.3.1 User Fee Revenues and Reouirements Total user fees revenues and future user fee revenue needs are set out in line 4 of Table 2 and are shown in Figure 2 below: West Elgin Primary Water System Financial Plan May 28, 2010 10 of 17pages 50 2020 50 A Sh:Lrratt Water Ntartagernent Ltd. .,,....T.3„,....1/4„„,_ ,v s,,...c.h.„. $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 User fees and revenues in 2009 are about the same as they were in 2003 due to the receipt of a government grant for the construction of the water treatment plant. Rebates of a portion of the collected user fees, shown in Figure 2 above, were provided in 2006-2009. User fees are proposed to remain constant from 2010 until 2013 and then increase at about 2% per annum (less than the assumed rate of inflation of 3% per year) to pay for projected capital renewal, replacement and major maintenance. Figure 2 Wes2 Elgin Primary (Tiri-C*unty) Water System User Fee Revenues Inflated 5.3.2 Operatina Expenses Future operating expenditures are summarized in line 26 in Table 2 and are illustrated in Figure 3: $1,200 000 $1,000,000 $800,000 $600,000 $400,000 $200,000 so Figure 3 West Elgin Primary (Tri-County) System Operating Costs Inflated With Southw old Excl. Southw old 0 0 CN N 'Cr 41 CO OD al CD 0 0 0 0 0 0 0 0 0 0 00 000 0 0 0 0 0 N OJ N N N C'. CN N N West Elgin Primary Water System Financial Plan r CiAtPtrie =semi Viratw Agenoy O O 1, 1$ 15 '15 r LL1 CO 0' 0 0 0 0 0 0 N N 0 0 May 28, 2010 11 of 17pages A Sh:Lrratt Water Ntartagernent Ltd. .,,....T.3„,....1/4„„,_ ,v s,,...c.h.„. $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 User fees and revenues in 2009 are about the same as they were in 2003 due to the receipt of a government grant for the construction of the water treatment plant. Rebates of a portion of the collected user fees, shown in Figure 2 above, were provided in 2006-2009. User fees are proposed to remain constant from 2010 until 2013 and then increase at about 2% per annum (less than the assumed rate of inflation of 3% per year) to pay for projected capital renewal, replacement and major maintenance. Figure 2 Wes2 Elgin Primary (Tiri-C*unty) Water System User Fee Revenues Inflated 5.3.2 Operatina Expenses Future operating expenditures are summarized in line 26 in Table 2 and are illustrated in Figure 3: $1,200 000 $1,000,000 $800,000 $600,000 $400,000 $200,000 so Figure 3 West Elgin Primary (Tri-County) System Operating Costs Inflated With Southw old Excl. Southw old 0 0 CN N 'Cr 41 CO OD al CD 0 0 0 0 0 0 0 0 0 0 00 000 0 0 0 0 0 N OJ N N N C'. CN N N West Elgin Primary Water System Financial Plan r CiAtPtrie =semi Viratw Agenoy O O 1, 1$ 15 '15 r LL1 CO 0' 0 0 0 0 0 0 N N 0 0 May 28, 2010 11 of 17pages Table 3 West Elgin Primary (Tri- County) Water System Capital and Major Maintenance Reserve 2010 2020 Inflated 2010 2011 2012 2013 2014 2015 2016 2017 2018 2049 2020 Major Capital in year 3120,000 3144,200 3143,222 310,927 $67,531 $63,760 3137,316 $479,651 363,339 345,667 6141.111 Opening Reserves $0 3172,514 3392,544 6597463 $916,940 31,182,693 31,451,880 $1,633,493 $1,480,489 $1,722,003 31,076,186 Reserves from Operations $292,514 $356,467 3330,476 $303,518 3292,021 $279,726 8253,594 $253,140 3238,230 $222,360 $205,484 Reserves from Capital Fund $0 30 30 30 Capital Fund from Reserves 3120,000 3144,200 3143,222 310,927 $67,531 $63,760 3137,316 $479,651 $63,339 $45,667 3141,111 Interest $0 $7,783 $17,664 326,886 $41,262 $53,221 $65,335 373,507 366,622 377,490 388.928 Reserve Value at Year End 3172,514 $392,544 3597,483 3916,940 31,182,693 31,451,880 $1,633,493 $1,480,489 $1,722,003 31,976,186 32,129,487 Shari: itt N.Vat er Ntanagumetat Ltd. Sus 1i mhi,. %a.nti 3- 3:171:IgC!Y1unr I1 'i.Ei ,i- 5.3.6 Reserve Funds The water reserve fund is shown in Table 3: 5 Operating costs, excluding the cost of importing water from Southwold, are projected to be in line with inflation, and this is projected to continue until 2020. The amount of water imported is assumed to be reduced by 50% in 2011 This reduces overall operating costs. 5.3.3 Lead Abatement There are no retail customers and therefore no lead service lines in this area system. 5.3.4 Source Water Protection About $175,000 has been sent on source water protection studies to data. Further cost projections will be available when implementation plans are prepared. 5.3.5 Debt As of December 31, 2009, there was no debt on the system. No new debt is anticipated. The reserve total was zero as of December 31, 2009 as all funds have been devoted to funding the construction of the new water treatment plant. The annual reserve contributions are shown on line 31 of Table 2. The reserve is projected to operate in surplus from 2010 to 2020 and will provide sufficient funding to cover all other capital renewal, replacement and major maintenance costs until 2039. Annual contributions to the reserve, after 2020, increase at 4.8% per annum. The reserve to 2039 is set out in Appendix 1. 504 Primary System Water Pw npage The West Elgin Water Treatment Plant Expansion Class Environmental Assessment, carried out by Stantec Consulting Ltd., provided information about the service area and its future growth. Population growth in the general area is low. According to Stantec, future growth within the urban areas will generally be limited to infilling of residential Tots which are currently vacant lots, but there is some potential for new subdivision development. Outside urban areas, some growth in the number of users was expected as individual municipalities are extending their water mains throughout the rural areas not currently serviced. Within 20 years, municipal water service will likely be extended across all of the remaining unserviced rural area, with the exception of isolated areas within SW Middlesex. Stantec indicated that this will increase water use. However, since Stantec completed its forecast of water use, it has become apparent that the switch to water efficient fixtures such as low flow showers, low flush toilets and front load washing machines will reduce the demand impact of the additional users so that future user additions will not have the same impact as past user additions. Recreational and agricultural users were expected to give rise to some additional demand for municipal water service in the future however, at this stage, this is expected to be very limited, if West Elgin Primary Water System Financial Plan May 28, 2010 12 of 17pages 4.219.• A Sharratt VCiater Ni..zmagturient !Ad. SIISLai 7):11 4l WntUr MA lag{T.5-11:Tit SillXiltii ST at all. Campgrounds and trailer parks that had private water systems when the Stantec study was carried out have connected to the municipal water system. Large farming operations (i.e., greenhouse, hog, poultry, and feed cattle operations) which, in the original study projected future growth do not seem to have materialized and growth in the next few years is not anticipated. In addition, two service centres on Highway 401 have been shut down for renovation over a lengthy period of time. When they begin operations in the near future, they are not expected to use as much water as before, due to the use of water efficient fixtures. As a result of these influences, since 2005, water use has decline steadily. Water sales from 2005-2009 are set out in Figure 4: 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 Figure 4. West Elgin (Tr i County) Water System Sales 2002 2003 2004 2005 2006 2007 2008 2009 Overall, water pumpage has declined since 2005. Water taken by SW Middlesex and West Elgin has declined and that by Dutton Dunwich has increased. The overall decline is born out in figure 5 showing annual totals below: West Elgin Primary Water System Financial Plan ---4—SW Middlesex —West Elgin —Dutton/Dunwich Total talTh entarklt Ce Wateg' Ay May 28, 2010 13 of 17pages Shari-act \Vatur i\4 wi g 1 I1c Ltd. iitie:ii �:i) l 14 at :41.i -a nwnt ��ic i;ali;c 1,650,000 1,600,000 1,550,000 1,500,000 1,450,000 1,400,000 1,350,000 1- 1,300,000 1,250,000 1,200,000 Fig 1.3F8 5 West Elgin Primary (Tri County) System Water Pumpage 2002 2003 2004 2005 2006 2007 2008 2009 Water use has declined by about 10% since 2005, which was one of the last hot dry years. The decline in 2009 may be partly to do with the loss of the service centres on the 401, the economic slowdown and cooler, wetter summers. However this decline appears to be a part of a general pattern of lower water use across the Province. Seasonal water use from 2002 to 2009 is shown in figure 6. 1 .000, 000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 Figure 6 West Elgin Primary (Tri- County) System Seasonal Usage :atal Y 'Mean Water AgvoKty —3 y Winter 2002 2003 2004 2005 2006 2007 2008 2009 It is apparent that summer water use has remained stable at 2003 levels. As noted above, this may be due to a succession of cool summers in 2007 -2009 and a hot dry summer in 2005 accounting for a slightly higher level of use in that year. Winter usage has declined 14% since 2004 and is now just above 2002 levels. These data, especially the decline in winter use, when combined with the addition of additional users to the system through line extension and infilling, indicate that water usage per person or per business is declining. West Elgin Primary Water System Financial Plan May 28, 2010 14 of 17pages Table 4 West Elgin Primary (Tri•County) Water System Water Main Twinning and Main Oversizing Eliminated 2010 2011 2012 2013 2014 2015 2018 2017 2018 2019 2020 Revenue Needed 81,097.819 81.097.819 81,097,819 81,097,819 81,114,286 $1,131,001 $1.147,986 $1,165.185 $1,182,663 81,200,403 $1,218,409 Water Said 1,503,863 1.503,863 1,503,863 1,503,863 1,503,863 1,503,863 1.503.863 1,503,863 1,503.863 1,503,863 1,503,883 Rate/M3 inflated$ 0.73 0.73 0.73 0.73 0.74 0 -75 0.78 0.77 0.79 0.60 0.81 Rate/M3 2010$ 0.73 0.71 0.69 0.67 0.66 0.65 0.64 0.63 0.62 0.61 0.60 Sh:!r rat t WEutW-'taJ1 At Ltd. SiI�r3i lwr ,ti.:a gc•rsii•ni 'r1z.ri. iii f' 1.650.000 1,600,000 1,550,000 1 ,500,000 1 ,450,000 1 ,400,000 1,350,000 1 1,250,000 1 ,200,000 /e 11 Watev Agency 5.5 Projection .ff Future Water Use Future water sales are a key driver of future rates. in view of the above data concerning water use for the past five years, it appears that total water use is unlikely to change and that pumpage will remain constant. The proposed future water use is set out in Figure 7 Figure 7 West Elgin Primary System Water Actual /Projected Pumpage z z z z z ti ti z ti z ti ti ti ti 2 z 2 The pumpage data for 2010 is an average of 2006 -2009 water pumpage. This calculation helps make an allowance for the closure of the service centre. For the next few years, there will be some growth in users and water use however offsetting this is natural conservation. Natural conservation arises due to the plumbing regulation requiring installation of water efficient fixtures (toilets, showers and faucets) in all new connections and the pending restrictions on the sale of toilets that use more than 6 litres per flush. In addition, people carrying out renovations will replace currently inefficient fixtures with much more water efficient ones. Front Toad washing machines, which use far less water than machines built a few years ago, have become very popular with consumers. As a result of all of these developments, overall pumpage is projected to remain constant, even after allowing for the effects of growth. 5.6 Water Rate Calculations Rates are calculated by considering the user fee revenue requirements, taking into account future water use. The projected rates are shown in table 4 The rates in inflated are projected to remain constant from 2010 to 2013 at $0.073 per cubic metre and then increase slowly at about $0.01 per cubic metre per year to $0.81 in 2020. The increase is due to inflation, assumed at 3% per year, and the absence of growth in water use. If the effects of inflation are removed from the projected rates, then the rates will decline from the current level of $0.73 per cubic metre to $0.60 in 2020. Should water use increase, and then rates would decline, compared to the above projection. West Elgin Primary Water System Financial Plan May 28, 2010 15 of 17pages Appendix 1 West Elgin Primary (Tri-County Water Reserve 2010-2039- Inflated 2010 I _2011 r 2012 2013 2014 2015 2016 2017 2018 Major Capital- in year 120,000 144,200 6 143222 3 10,927 67,531 63,780 3 137,316 5 479.651 9 63,339 Opening Reserves 172,514 5 392,544 5 597,463 916.940 1.182893 1.451,880 5 1,633,493 5 1.480,489 Reserves from Operations 292,514 356.467 5 330,476 303.518 292,021 279,728 9 253,594 5 253,140 9 238,230 Reserves from Capital Fund 3 3 3 5 6 Capital Fund from Reserves 120,000 144,200 143,222 3 10,927 67,531 63,780 137,316 5 479,651 9 53,339 Interest s 6 7,763 17,684 28,8136 41.262 53.221 65,335 73,507 66,622 Reserve Value at Year End 172,514 392,544 597,483 916,940 1,162,893 1,451,880 1,633,493 1,480,489 1,722,003 2019 2020 2021 2022 2023 2024 2025 2026 2027 Major Capital- in year 45,667 9 141,111 159,187 28,515 198,252 5 998,309 48,739 184,541 57,860 Opening Reserves 1,722,003 1,976,186 3 2,129,487 9 2,292,230 2,603,822 9 2,771,073 2,157,713 5 2,480,813 5 2,693,743 Reserves from Operations 222,380 5 205,484 226,104 236.957 3 248.331 280,251 272,743 295,834 299,554 Reserves from Capital Fund s Capital Fund from Reserves 45,667 141,111 559,187 28,515 5 198,252 998,309 5 46,739 184,541 5 57,850 Interest 77,490 5 88,928 95,827 5 103,150 117,172 5 124,698 97,097 111,637 121,218 Reserve Value at Year End 1,978,186 2,129,487 2,292,230 2,603,822 2,771,073 2,157,713 2,480,813 5 2,893,743 3,056,668 2028 2029 2030 2031 2032 2033 2034 2035 2036 Major Capital- in year s 527,754 9 280,561 3 1,011,422 9 812,409 1.178,871 1,083,894 1,573,789 177,971 6 744,024 Opening Reserves 93,056,666 52,980,395 3,162,953 32,839,657 2,506,332 5 1,820,935 5 1,215,848 112,6137 375.686 Reserves from Operations 5 313,933 329,002 5 344,794 5 381,344 378,688 396,865 415,915 435,879 S 456,801 Reserves from Capital Fund 3 s Capital Fund from Reserves 5 527,754 280,561 1,011,422 5 612.409 3 1,176,871 1,053,894 1,573,789 177,971 744,024 interest 5 137,550 5 134,118 142,333 118,740 112,785 81,942 54,713 5,071 5 16,905 Reserve Value at Year End 52,980,395 3,162,953 52,536.687 2.506,332 1,820,935 1,215,848 112,887 375,666 105,348 2037 2038 2039 Major Capital- in year 22,213 22,879 5 1,355,025 Opening Reserves 105,348 566,603 5 1,070,928 Reserves from Operations 476,728 5 501,706 9 525,788 Reserves from Capital Fund Capital Fund from Reserves 22,213 5 22,879 1,355,025 interest 9 4,741 25,497 48.192 Reserve Value at Year End 568,603 1,070,928 5 289,883 A Sharrau. Water Ntanagement IA. Sow:al:1:16k. Wat.ev Nhm:tg4711 Sperrialisr. eTh Outtawle Cfdeo WateEr Agenoy West Elgin Primary Water System Financial Plan May 28, 2010 16 of 17pages 111111WINUMMUSUMMUS BANIMILIMININEMBEI 01111111111111111111111111111111111=111 0111•1111111111111111111111111111111 DIMINMEINIMMINMINI MillEMILIMIUMILIIIMEMI MIIIIMEMINUMUNINIMI OMMINIMMINIIIIIIMIMEI MIIMMEMIIINEMINIMILMI 01111110111111100111111111111 OMMINEUILIMILIMINIMI 01111101111111111111 ENEM I M 011111111111111111111M MINMEIII IIIIINMINIIIIIIM IMMIIIIIMil 01011111111EIME MIIMMELI DE1111011111111MIMMEMIMENI 001111M11111111111111MINIMEI 11111111111111111MEMMIMINI MENIIIIIIMIIMINIMMIMEINI MINEEMEN11111111110011111M NIIMMININIIIIIIIIILIMMILI 01111111101111111111111111M111111 MINEEMBINIIMIMMMIIIIIIIII MIIIMINMEIMENIMME1101 01111111111111E1111111111111111111LI iDENUMMIIMEIMIMENIMENI 101111111 1111111111111MIIIIIMINIIIIM MANN INIMIIIIIMMIIMINEMN 01111UM 11111MI1lIMNIMMEINI MEM U1111111111111111111111111 UN IIMMILIMINIIIMINEI II 111,111 !!,1 [13 122113:11130 CIECIINEIBI SEIBEIMINIEEVIZIMEMERIEKIEWIDEM I il lifili i il N DIU I IN MIU IiU E JIU H uUIu MIB JIB MU 0 JIHI bIIUIH MBIU 111118 MIR Min MUM IIUL MBE illIBIO UMMU UHME MUlg 11 05/11/2010 15:32 FAX 519 769 2837 May 11, 2010 Attention: Mayor and Council Re: Beautification Challenge -IPM 2010 Thank you for accepting our beautification challenge! The Southwold Beautification Committee has been busy planning how we are going to not only beautify our Township, but welcome visitors to this year's International Plowing Match. As the summer progresses it will be fun to see what each of our municipalities have accomplished. In this challenge everyone is a winner, as Elgin County will look its best as we welcome our many visitors to IPM 2010. Yours truly, Ja s Mclnt Ma or cc: Elgin County Council Municipal Councils St. Thomas Council Pat Watterworth, Beautification Chair TWP of SOUTHWOLD TOWNSHIP OF SOUTHWOLD 35663 Fingal Line Fingal, ON NOL 1 KO Phone: (519) 769 -2010 fax (51 9) 769 -2837 dmcfeod @tv.wald. on_ca EJ002 Valerie Cron Chair, Southwold Beautification Committee 1_1 THE CORPORATION OF THE MUNICIPALITY OF NEEBING The Municipality of Neebing adopted the following resolution at their Regular Meeting on Wednesday, April 28 2010. WHEREAS the MNR has recognized that the Municipality of Neebing has one of the highest density populations of peregrine falcons in Ontario; AND WHEREAS Neebing's Official Plan already meets conservation requirements for peregrine falcons; AND WHEREAS there has been no evidence of damage or harm to this species, which is not designated as "threatened" by COSEWIC, and scientific studies and local knowledge show that the species is thriving at greater than historic levels; AND WHEREAS this one kilometre restriction will impact Neebing's landowners and developers negatively in a socio- economic way, and limiting activities will impose an unfair burden on Neebing and its private property owners; THEREFORE BE IT RESOLVED THAT before COSSARO considers designating a species at risk, any affected Municipality and /or Treaty Organization shall be informed, and invited to submit information to be considered prior to such designation; so that local knowledge (both aboriginal and non aboriginal) shall be taken into account before decisions are made; FURTHER to this, a socio- economic impact study must be done concurrently with the development of the Recovery Strategy prior to any regulations being identified; AND FURTHER, that ESA Regulations should not impose land use restrictions that exceed what already exists in any Municipal Official Plan, unless a valid conservation purpose can be demonstrated from scientific data; AND FURTHER, that the disparity in area protection measures and nest site longevity between urban and rural locales is unacceptable to Neebing; AND FURTHER, that Neebing's input to Peregrine Falcon Regulation is that the conservation measure shall not exceed 120 metres for the nest site core area, and the provincial non harassment of wildlife regulation, as per the Ontario Fish and Wildlife Conservation Act, for the remainder; NOW THEREFORE BE IT RESOLVED THAT the Council for the Municipality of Neebing respectfully recommends to the Minister and the Ministry of Natural Resources that our Official Plan shall be the basis for the Peregrine Falcon Regulations; AND THAT this resolution be circulated to all Municipalities in Ontario; to the Honourable Linda Jeffrey, Minister of Natural Resources, and to Bill Mauro, MPP Thunder Bay /Atikokan. Delma Stajkowski, AMCT Clerk Municipality of Neebing delma @neebing.org (807) 474 -5331 DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Norma Bryant From: "A.P. Crawford" <aeclerk @bmts.com> To: <aeclerk @bmts.com> Sent: Friday, May 21, 2010 12:05 PM Attach: 14 -10 Municipal Code Protection Prop Wind Turbines signed.doc Subject: FW: Industrial /Commercial Wind Generation Facilities (Wind Turbines) A.P. Crawford, B.Sc., CMO Chief Administrative Officer /Clerk Municiality of Arran Elderslie 1925 Bruce Road 10, Box 70 Chesley, ON NOG ILO 519 363 3039 From: A.P. Crawford [maiito:aeclerk ©bmts.com] Sent: May 21, 2010 11:37 AM To: 'A.P. Crawford' Subject: Industrial/Commercial Wind Generation Facilities (Wind Turbines) THE CORPORATION OF THE MUNICIPALITY OF ARRAN ELDERSLIE To: All Municipalities in Ontario Subject: Industrial /Commercial Wind Generation Facilities (Wind Turbines) After much consultation, consideration and debate, the Council of the Municipality of Arran Elderslie passed By -law No. 14 -10 (which amends our Municipal Code) to address health and safety concerns related to the location and erection of wind generation facilities (industrial wind turbines) within the Municipality. Council is not opposed to "green energy" projects per se, however we wish to promote their use in a responsible manner to benefit, or at least, to do no harm to any individual by such use. We are circulating this by -law to all municipalities in Ontario for your information and support. A full copy of By-law Bo. 14 -10 is attached and amy also be found on our website at www.arran- elderslie.com under Notices. Your support of our efforts is much appreciated and any other comments or suggestions you might have would be most welcome by Council. Should you have any questions, please contact me. A.P. Crawford, B.Sc., CMO Page 1 of 2 5/25/2010 WHEREAS it is deemed advisable to amend the Municipal Code to incorporate certain health and safety provisions with respect to the locating and erecting of wind generation facilities within the Municipality; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF ARRAN ELDERSLIE HEREBY ENACTS AS FOLLOWS: 1. That "Schedule B Protection to Persons Property, Building Inspection: Health Safety Provisions Respecting Locating Erecting Wind Generation Facilities" is hereby added by the addition of Schedule A to this by -law. 2. That Schedule A attached to this by -law shall form part of this by -law. 3. This by -law shall take effect with final passing. READ A FIRST AND SECOND TIME THIS 26TH DAY OF APRIL, 2010. "Ron L. Oswald" MAYOR "A.P. Crawford" CLERK THE CORPORATION OF THE MUNICIPALITY OF ARRAN ELDERSLIE BY -LAW NO. 14 10 A By -law to Amend the Municipal Code (Health Provisions Respecting Locating and Erecting Wind Generation Facilities) READ A THIRD TIME AND PASSED THIS 10TH DAY OF MAY, 2010. "Ron L. Oswald" MAYOR "A.P. Crawford" CLERK 1 SCHEDULE A TO BY -LAW NO. 14 -10 SCHEDULE B PROTECTION TO PERSONS PROPERTY BUILDING INSPECTION: HEALTH SAFETY PROVISIONS RESPECTING LOCATING ERECTING WIND GENERATION FACILITIES BEING A BY -LAW TO ESTABLISH CERTAIN HEALTH SAFETY PROVISIONS FOR THE LOCATING ERECTION OF WIND GENERATION FACILITIES WHEREAS the fundamental role and duty of all three levels of government in Canada— Federal, Provincial Municipal ---to take all steps necessary to protect the health, safety and well being of their residents is hereby acknowledged; AND WHEREAS Section 7 of the CANADIAN CHARTER OF RIGHTS AND FREEDOMS, Being Part I of the CONSTITUTION ACT, 1982 provides that: "LEGAL RIGHTS LIFE, LIBERTY AND SECURITY OF PERSON. 7. Everyone has the right to life, liberty and security of the person and the right not to be deprived thereof except in accordance with the principles offundamental justice. AND WHEREAS the said Section 7 of the CANADIAN CHARTER OF RIGHTS AND FREEDOMS is a constitutional provision that protects an individual's autonomy and personal legal rights from actions of the government in Canada with three types of protection within the section, namely the right to life, liberty, and security of the person. AND WHEREAS the said Section 7 of the CANADIAN CHARTER OF RIGHTS AND FREEDOMS provision provides both substantive and procedural rights afforded to anyone facing an adjudicative process or procedure that affects fundamental rights and freedoms, and certain substantive standards related to the rule of law that regulate the actions of the state (e.g., the rule against unclear or vague laws) such as the locating and erection of wind generation facilities as vaguely provided for in the Planning Act of the Province of Ontario with no locating criteria legislated; AND WHEREAS no legal principle has been demonstrated by the Province of Ontario about which there is sufficient societal consensus that it is fundamental to the way in which the legal system should fairly operate that there be no locating criteria based on the health, safety and well being of the residents of Ontario, with respect to wind generation facilities, that would identify with sufficient precision to yield a manageable standard against which to measure deprivations of life, liberty or security of the person (R. v. Malmo- Levine, 2003); AND WHEREAS The "Principles of Fundamental Justice" require that means used to achieve a societal purpose or objective must be reasonably necessary and this principle is violated when the government, in pursuing a "legitimate objective uses "means" that unnecessarily and disproportionately interfere with an individual's rights (R. v. Heywood) as is the case with removing the locating of wind turbines from local planning processes thereby interfering with normal individual rights respecting local land use planning; AND WHEREAS the said Section 7 of the CANADIAN CHARTER OF RIGHTS AND FREEDOMS can also be violated by the conduct of a party other than a Canadian government body (e.g. wind generation companies) with the government needing only to be a participant or complicit in the conduct threatening the right, when the violation of the security of the person with respect to the person's health, safety and well being would be a reasonably foreseeable consequence of the government, or other body's, actions; AND WHEREAS the Section 7 of the CANADIAN CHARTER OF RIGHTS AND FREEDOMS right to security of the person, consists of rights to privacy of the body and its health and of the right protecting the "psychological integrity" of an individual, that is, the right protects against significant government inflicted harm (stress) to the mental state of the individual. (Blencoe v. B.C. (Human Rights Commission), 2000); 2 AND WHEREAS Section 92 of the Constitution Act, 1982 provides further that the "Exclusive Powers of Provincial Legislatures" include: "7. The Establishment, Maintenance, and Management of Hospitals, Asylums, Charities, and Eleemosynary Institutions in and for the Province, other than Marine Hospitals. (responsibility for the health of its residents) "8. Municipal Institutions in the Province" (including local planning limitations) "13. Property and Civil Rights in the Province. (with a responsibility to protect same) "14. The Administration of Justice in the Province, including the Constitution, Maintenance, and Organization of Provincial Courts, both of Civil and of Criminal Jurisdiction, and including Procedure in Civil Matters in those Courts" (including upholding Part 1 being the CANADIAN CHARTER OF RIGHTS AND FREEDOMS); AND WHEREAS the Government of Canada has established HEALTH CANADA, an Agency whose mandate is to 'protect the Canadian public by researching, assessing and collaborating in the management of the health risks and safety hazards associated with the many consumer products that Canadians use everyday" and works with "all levels of Governmental agencies and programmes: Industry, National, regional, and international groups and the Canadian Public", in pursuit of reducing or eliminating said risks and hazards; AND WHEREAS the Province of Ontario has established THE MINISTRY OF ENERGY AND INFRASTRUCTURE which is responsible for promoting the development of an affordable, safe, reliable, secure and environmentally sustainable energy supply; AND WHEREAS the Province of Ontario has established THE MINISTRY OF THE ENVIRONMENT which is responsible for protecting, restoring and enhancing the environment to ensure public health and environmental quality; AND WHEREAS the Province of Ontario has established THE MINISTRY OF NATURAL RESOURCES to sustainably manage the province's natural resources to contribute to the environmental, social and economic well -being of the people of Ontario; AND WHEREAS on February 20, 2004, Ontario Premier, Dalton McGuinty stated that: "The health of Ontarians is our province's most precious resource. We share a responsibility to protect it from harm, and care for it in times of need AND WHEREAS the Province of Ontario, through Section 11, of the Municipal Act, 2001, as amended, has mandated broad authority that lower -tier municipalities may provide "any service or thing that the municipality considers necessary or desirable for the public, as follows: By -laws (2) A lower -tier municipality and an upper -tier municipality may pass by -laws, subject to the rules set out in subsection (4), respecting the following matters:... 1. Governance structure of the municipality and its local boards. 2. Accountability and transparency of the municipality and its operations and of its local boards and their operations. 3. Financial management of the municipality and its local boards. 4. Public assets of the municipality acquired for the purpose of exercising its authority under this or any other Act. S. Economic, social and environmental well -being of the municipality. 6. Health, safety and well -being of persons. 7. Services and things that the municipality is authorized to provide under subsection (I). 8. Protection of persons and property, including consumer protection. 3 thereby recognizing the lower -tier municipality's need and responsibility to provide for the health, safety and well -being of is residents; AND WHEREAS The Corporation of the Municipality of Arran Elderslie's confidence in the safety of the locating criteria of WIND GENERATION FACILITIES, as legislated by the Province of Ontario, is based on the premise that, having done their due diligence with respect to ensuring the health, safety and well -being of their citizens under The Constitution and the Charter of Rights and Freedoms, both the federal and provincial governments are prepared to certify the said facilities for location within the Municipality; AND WHEREAS there is no intention by The Corporation of the Municipality of Arran Elderslie to prevent or restrict the "use" of wind generation facilities as a source of renewable energy but rather to promote their "use" in a responsible manner to benefit, or at least, do no harm to any individual by such "use AND WHEREAS it is deemed advisable to ensure the continued good health, safety and well- being of all persons living and/or owning lands within the Corporation of the Municipality of Arran Elderslie in a responsible manner; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF ARRAN- ELDERSLIE HEREBY ENACTS AS FOLLOWS: 1. That, the Chief Building Official, at his/her discretion, may issue a building permit, in accordance with the provisions of the Ontario Building Code, for the construction of any wind generation facility, when the said application is accompanied by all of the following: a) a certificate issued by HEALTH CANADA confirming that the proposed type of wind generation facility will benefit, or will not harm, the health, safety and well -being of any resident of The Corporation of the Municipality of Arran Elderslie; b) a certificate issued by the ONTARIO MINISTRY OF ENERGY INFRASTRUCTURE confirming that the proposed type of wind generation facility will benefit, or will not harm, the health, safety and well -being of any resident of The Corporation of the Municipality of Arran- Elderslie; c) a certificate issued by the ONTARIO MINISTRY OF THE ENVIRONMENT confirming that the proposed type of wind generation facility will benefit, or will not harm, the health, safety and well -being of any resident of The Corporation of the Municipality of Arran Elderslie; d) a certificate issued by the ONTARIO MINISTRY OF NATURAL RESOURCES confirming that the proposed type of wind generation facility will benefit, or will not harm, the health, safety and well -being of any resident of The Corporation of the Municipality of Arran Elderslie; e) a certificate issued by the ONTARIO MINISTRY OF ABORIGINAL AFFAIRS confirming that the proponents of the proposed type of wind generation facility and the Crown have carried out satisfactory, meaningful consultation with all the affected aboriginal groups that is respectful and accommodates their rights as recognized and affirmed by Section 35 of the Constitution Act, 1982;" f) certificates issued by either or both the Saugeen First Nations and Chippewas of Nawash, as applicable, confirming that the proponents of the proposed type of wind generation facility have carried out satisfactory, meaningful consultation with them with respect to the proposed facility. 2. That before the certificates identified in Section 1 above are issued, the stated Ministries must provide original documentation to the satisfaction of the Council of the Municipality of Arran Elderslie that the necessary full and complete non- partisan third party, independent health studies on humans are presented to determine safe setbacks and noise limits. 3. That this by -law shall take effect with final passing. 4 Ministry of Agriculture, Food and Rural Affairs 4th Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: 519 826 -6642 Fax: 519 826 -4336 Rural Community Development Branch May 14, 2010 Joanne Groch Administrator/Treasurer Municipality of West Elgin P.O. Box 490 22413 Hoskins Line Rodney, ON NOL 2C0 Dear Joanne Groch: Ministere de ('Agriculture, de ['Alimentation et des Affaires rurales 4 etage 1 Stone Road West Guelph (Ontario) N1G 4Y2 Tel.: 519 826 -6642 Telec.: 519 826 -4336 Rural Connections Broadband Program (Rural Connections) x Ontario 4 iii". lAg fr1 '16 ti 20/0 As you may recall, on June 26, 2008, the Government of Ontario launched the Rural Connections Broadband Program, a multi million, four -year initiative designed to reduce broadband infrastructure gaps in underserved rural regions in southern Ontario. Rural Connections leverages broadband infrastructure investment from private sector businesses and public partners and has a positive impact on citizens/businesses by enhancing economic development and improving access to public services such as e- learning, e- health and e- government. To date, we have had two successful application Intakes. Today, we are pleased to launch the final round of applications, Intake Three. The submission deadline is 5:00 pm on Thursday July 8, 2010. The Ministry of Agriculture, Food and Rural Affairs welcomes applications from municipalities in rural south western and central Ontario working with community stakeholders and other partners, including applicable First Nations, to develop and implement a plan designed to improve broadband accessibility in rural areas. The province invites representatives of eligible municipalities to attend one of two general information sessions that are designed to provide applicable municipalities with a practical, concrete review of the application form and guidelines. Pick Ontario Freshness Cueilrez la traicheur de ('Ontario kotl:C2 The details of the sessions are as follows: 2 Monday May 31, 2010, 1:00 pm to 4:30 pm Enterprise Brant 330 West Street, Unit 10 Brantford, Ontario N3R 7V5 Phone number: (519) 752 -4636 Tuesday June 1, 2010, 1:00 pm to 4 :30 pm North Durham Police Station (Community Room) 15765 Hwy. 12 (south of Reach Rd.), Port Perry, Ontario L9L 1B2 Phone number: (905) 579 -1520 Wednesday June 2, 2010, 1:00 pm to 4:30 pm WebEx Session. Access details will be provided upon confirmation with Doug Maddock. Please contact Doug Maddock, Broadband Coordinator at 519 -826 -6634 or 1 -888 -466 -2372, ext. 66634 to confirm your attendance or for support in completing your application. Additional information is also available at www.ontario.ca/rural or from the information line, 1- 888 588 -4111. Thank you for your anticipated interest and support in this worthwhile initiative. Barb Swartzentruber Manager, Broadband Programs c. Mr. Doug Maddock, Broadband Coordinator, Western Region Dear Friends: Beattie Haven RETIREMENT COMMUNITY 23328 Beattie Line, R. R. #1 Wardsville, Ontario, NOL 2N0 Phone 519 -693 -4901 Fax 519- 693 -4279 Website: www.beattiehaven.com Beattie Haven and Quad County Support Services ��lUiVlCfPgLl OF West ELGIN a+=erivt=p *A 7 5 MU 1 Following are all the details: Tournament Day Thursday, July 15, 2010 Wardsville Golf and Country Club, Wardsville, Ontario Format 4 person scramble Registration 10:00 10:30 am Shotgun Start at 11:00 am Dinner at 4:30 pm (Roast Beef) Entry Fee $300.00 per foursome or $75.00 per person (Dinner only $15.00) 18 holes of golf with riding cart Bottled water and snacks Great prize table and special prizes Note: Individual golfer registrations welcomed Quad County Support Services Mailing Address: P. O. Box 65, Wardsville, Ontario NOL 2N0 Telephone 519- 693 -4812 Fax 519 -693 -7055 Beattie Haven and Quad County Support Services are holding their 3r Annual Golf Tournament at Wardsville Golf and Country Club on Thursday, July 15, 2010. Funds raised by the tournament will assist both Beattie Haven and Quad County to continue to provide quality services to our clients. If you participated last year by sponsoring a hole, donating a prize or being a golfer we thank you for your support. We are asking you for your support again this year. If you didn't participate last year, we are requesting that you consider: sponsoring a hole at $100.00 donating a prize bringing a foursome to play Please consider one or more of the above opportunities to show your support of Beattie Haven and Quad County. Come and enjoy the day with your friends on this beautiful course. For more information contact Beattie Haven at 519- 693 -4901 or Quad County at 519- 693 -4812. We encourage you to get your entry in early. Registration deadline is June 30, 2010. Please see enclosed registration form. You may make your cheque or money order payable to Beattie Haven. We thank you for your support and look forward to hearing from you soon. A representative from the tournament committee will soon be calling last year's donors and hole sponsors. Yours sincerely, fO c DJ 0. n 0 C CO 4 g ri- o Lo =(D -1 -•s 0 a f 11 0 O un Cb O o <m Z e 27 n W N O 0 0 0 CD m m m rP 0 0 3 0 rn O 3 m -EA- f ib In (o 1 m v -1 n X(l 0' c O= O CD D p cli Cr Ca 0 rrrCQ 14 R.(D- M (D C 6-Q -ri U1 d-� n 0) f a m r ''0 C CD U-1 (D r 0 rt 0. r P 0 -En- G) 0. 0 1, O GO I p rr n- r* 0 a a m a CU 3U 3 o =rt (n• m a J r c 0 c 3 m A co n, rr S3 0 O- 0. �r 0 -r u1 .Yr 0 (D -•I O- n 0.l 0 C 0 C --I 0 o !D C [n En O e rr cii m R 41 C* 1--1 iv 0 =m S 0 �N m CD C (D ((0 :�d Q a� K r• U 0 U] 0 0 3 En n I..P. (D -0 m j m O R CD O 5 rh O VI 0 rr1 CU n-7 Fn -h (A -1 µ�0� a 0 m 3� v -1 -P 1- O I (D 3 (n m co -C m WO O O -1 -O n•c C �n C] 0 0 0 m rD y O C N "0 Co o 0- 0 c R a) 0 0 e-r -EFr W p m 0 N. 0.1 0 3 O Councilors; Yours in Comradeship, The Royal Canadian Legion Branch 221 142 John Street West Lorne Ontario NOL -2P0 The Legion Branch 221 has been asked to host a beer garden at the Cactus, Cattle and Cowboys festival on July 17 The event takes place in Millar Park this year and the beer garden will be there. Our hours of operation will be from 11 am till 7 pm. The beer garden will be located behind the Scout Hall. We will provide a site map to you, the Police, the Fire Department and the health unit. Mister Slater is aware of the location. We are asking council to pass a resolution to allow the Legion to host this event. Thank you for your consideration in this matter. obe"' re t Elect Branch 221 F MI 2 4s Norma Bryant From: "Ann Smith" <westelgin @westelgin.net> To: <jgroch @westelgin.net <nbryant @westelgin.net> Sent: Friday, May 28, 2010 8:20 AM Subject: FW: Anne Kenny's Retirement Original Message From: Debra Webster f mailto:DWebster ©elgincfdc.ca] Sent: Thursday, May 27, 2010 4:26 PM Subject: Anne Kenny's Retirement s�ie s 6an in tIe �ie v join us for Anne Kenny's retirement party The Elgin Busin ss.Resource Centre and sta would be honoured if yocould attend this special,' vent on Friday, June 18.2010 from 12 p.m. until 2 p. 300 S. Edgeware Road. SL.Thornas. ON RSVP by Jun 15, 2010 r. dwebster @e &gincfdc.ca or 519 -633 -7597 ext. 26 Light refreshments will be served. Page 1 of 1 5/28/2010 1)1 Norma Bryant From: "White, Julie" <Julie.White @LHINS.ON.CA> To: <mayor @westelgin.net>; <nbryant @westelgin.net> Sent: Thursday, May 27, 2010 1:49 PM Subject: Communication from the South West LHIN Good afternoon Mayor Warwick Clerk Bryant Over the past several weeks, the South West LHIN has been asked to provide an update to a few municipal councils in the area. We find these discussions are always beneficial and we are actively seeking ways to increase understanding and awareness of the work that is underway involving health care providers from across the South West LHIN. Please contact us anytime if you would be interested in having our Board Chair and/or CEO attend an upcoming meeting of your municipality. We also understand it is difficult to provide regular updates to all municipalities in the area from a logistical perspective, so we would like to share with you a link to our latest e- newsletter: http:// www. southwestlhin. on. ca /NewsletterCover.aspx ?id =54 &nb= 4000 &cc 4002 &tu =2882 Finally, the LHIN has an automated email alert system called "My Page" alerts designed to send you an email when updated information is posted. We will add your name to our web alert system so that you receive an email when news items like our bi- monthly newsletter are published. if you are not interested, simply let me know and I will ensure your address is removed from the system. If you would like to trigger other information alerts (such as Board agendas, etc), you may log into your account using your name and the password password Please contact me if you have any questions or concerns. I hope you will enjoy reading our e-news update. Regards, Julie Julie White Director, Communications Customer Service South West LHIN 700 201 Queens Ave London, ON N6A 1J1 Direct: 514640 2604 Fax: 519 672 -6562 Julie.White cr,lhins.on.ca www.southwestlhin.on.ca Page 1 of 1 'D -8 5/27/2010 Federal Economic Development Agence federate de developpement Agency for Southern Ontario economique pour le Sud de !'Ontario Terry Foulis President Port Glasgow Yacht Club PO Box 315 Rodney, Ontario NOL 2C0 RE: CAF20281 Dear Terry Foulis: I would like to thank you for your application to the Community Adjustment Fund (CAF). During the 2010 -2011 CAF Intake II process, over 700 submissions were received from across Southern Ontario, with a total funding request in excess of $950 million. While the Federal Economic Development Agency for Southern Ontario received many outstanding applications, the Agency was unfortunately unable to accommodate all applicants. CAF applications were evaluated according to the program criteria set out in the application process and outlined on our website. We reviewed the project you submitted in great detail; however, I regret to inform you that your project was not selected for funding. For further information, please contact Brian Hendry by telephone at 416 973 -7187 or visit our website at www.southemontario.gc.ca. Thank you for your interest in the Community Adjustment Fund. Yours sincerely, David Elgie Director, Community Economic Development Directorate Canada THEE co mai 31011 O T oig snapshot or rural culture... stirred. May 12, 2010 Municipality of West Elgin P.O. Box 490 22413 Hoskins Line Rodney, ON NOL 2C0 Dear Mayor Warwick and Councilors, If you haven't been by The Bank in awhile, here's a quick update...the outside is very nearly complete and it looks even better than we imagined. Inside, the building is truly stunning. The first word out of anyone's mouth when they walk in, is "WOW!" And it's not done yet! We couldn't have done it without your early support of The Arts Cookery Bank's vision long before we could even contemplate putting a shovel in the ground. Your commitment then was crucial to the initial success of the project. We have been and continue to be very grateful for that support. Very shortly, the Heritage Pathways —The Welcome Pathway and The Garden Pathway will be laid. We'd like to ask the West Elgin Municipality to purchase a Heritage Pathway Stone, to celebrate and recognize your support in a very visible, lasting way. Be part of the growing number of community organizations who have already stepped forward. You stepped up very early to help us. A Heritage Pathway stone is a way for West Elgin Municipality to say out loud that you supported this project. We want visitors from near and far to see what kind of community we live in —one where everyone gets involved in building up the community and where we celebrate, honour and remember our heritage. Enclosed is an order form with all the information, along with a photo of one of the inscribed stones. One possibility for your stone could be like this: Celebrating West Elgin Municipality We thank you for your early and ongoing support of this important cultural destination. Sincere rtland, Chair PH: 519-768-9986 I EM: info®theartsandcookerybank.com I www.theartsandcookerybank,com 42 GRAHAM ROAD, BOX 174, WEST LORNE, ONTARIO NOL 2P0 Stirred? Come for the experience. Leave inspired. AltriiViCiPA L1Fy OF W secervE sT 401111 MAY 13 2010 s a regional cultural destination, The BANK offers a snapshot of utton- Dunwich, Newbury, Southwest Middlesex and West Elgin's rural ommunities. Blending interactive photographic and cooking experiences, g a visit to The BANE( will delight your senses and enhance V your understanding of rural culture. BOARD OF DIRECTORS: I Catrina Colme, Director Jerry Galbraith, Director Duncan Morrison, Treasurer Mary Simpson. Director Bill Denning, Director Grace McGartland, Chair Norma Schnekenburger, Secretary ADMINISTRATION DEPARTMENT Administration Centre 10 Wellington St. E. Al liston, Ontario May 13, 2010 The Honourable Dalton McGuinty, Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 1A1 Dear Sir: MUNICI?ALfl Y OF WEWI rt Gtm rimiturzD The Corporation of the Town of S UN k 20/0 New Tecumseth RE: HARMONIZED GOODS AND SERVICES TAX Please be advised that Council for the Town of New Tecumseth passed the following resolution on May 10 2010 and is seeking support from all Ontario Municipalities: WHEREAS the Harmonized Goods and Services Tax will come into effect on July 1, 2010 resulting in an 6% increase on many products and services for tax payers; AND WHEREAS the Council of the Town of New Tecumseth passed a resolution in July 2009 requesting the Provincial Government to minimize the impact on taxpayers and businesses that was widely endorsed by Ontario municipalities; AND WHEREAS minor sports organizations have expressed concerns that the HST will result in children's and youth sports activities being too expensive for working families and that enrolment in minor sports will diminish; AND WHEREAS Ontario municipalities are being requested by minor sports organizations to freeze or reduce facility rental fees in order to lessen the impact of the HST; AND WHEREAS all taxpayers will have to bear the cost of any further subsidy provided by municipalities; Mailing Address: P.O. Box 910 Alliston, Ontario L9R1A1 Web Address: www.town.newtecumseth.on.ca Email: clerk(? own.newtecumseth.on.ca Phone: (705) 435 -6219 or (905) 729 -0057 Fax: (705) 435 -2873 /2 1° I I "advocating .social, economic and environmental balance in goverrunent legislation affecting land" 16190 Highways 7 12, Sunderland, Ontario, LOC 1H0 Phone: 705 357 -3054 Fax: 519 -705 -357 -3963 MEMO TO: Ontario Municipalities LAND USE COUNCIT, FROM: Land Use Council DATE: May 28, 2010 RE: Committee on Status of Species at Risk in Ontario (COSSARO) PAGES: Two (2) The Land Use Council (LUC) is a consortium of Ontario coalitions launched in 2009 with a mandate to examine and publish the consequences of government land use policies affecting municipalities and private citizens. In that context, while supporting wildlife protection in principle, the Council opposes the process by which Ontario's Endangered Species Act (ESA 2007) was drafted, legislated, implemented and piggy backed onto a number of equally insidious land use statutes. Further, we believe empowering an appointed Committee to expand by secret vote the official list of allegedly endangered species clearly demeans claimed government respect for regulatory transparency and accountability. An overview: COSSARO, yet another sub agency of the Ministry of Natural Resources (MNR), is meeting June 1- 3 next to vote on adding wildlife species and a designated habitat for each to the list of species (184 and counting) already under ESA 2007 protection. That secret conference is based on the following three documents, each of which includes one or more elements that violate long established principles of natural justice: Form for Submitting Information: A species sighting report accepted from any source, qualified or otherwise, presumably to filter and record material for inclusion on the Natural Heritage Information Centre (NHIC) database without prior knowledge or consent of affected municipalities and/or private landowners. Installed at Peterborough in 1996, NHIC operates on a template supplied by The Nature Conservancy (TNC) and is administered by MNR in partnership with TNC and other Environmental Non Government Organizations ENGOs). A 1996 MNR news release confirmed a $600,000.00 grant for TNC "to find ways by which the Ontario government might acquire more land for public parks List of Species to Be Assessed: A catalogue of 25 new wildlife species and their habitat recommended for protection under ESA 2007 by various individuals and organizations, amateur or professional, that COSSARO proposes to secretly evaluate early in June without any prior notice to affected municipalities, private landowners or natural resource users and, further, without any right of appeal or compensation. Observer Form: A written application for attendance at the June secret conference to be filed for COSSARO chairperson approval 7 days prior to the event by any member of the public who, with prescribed qualifications, wishes to observe the proceedings and/or has an additional species protection suggestion to offer there. An approved application binds a named attendee to a single appearance during one COSSARO meeting, no -speak observance, absolute confidentiality and in- camera Committee sessions where dictated. In short, the incumbent Ontario government has empowered a select 11- member Committee to decide in secret when and where pre- selected wildlife species and their habitat(s) are to be protected. These decisions ultimately affect use, mortgage worth, market value and municipal tax potential of privately owned land. As authorized in ESA 2007 (itself written in secret by 5 ENGOs outside established legislative parameters), these decisions automatically become provincial law with draconian enforcement penalties never detailed in the soaring rhetoric that distinguishes ESA 2007 official publications. Quotations from a concerned citizen regarding SARA and COSSARO are provided on Page 2 of this Bulletin DHL Page 2 Some disturbing provisions in ESA legislation and, by projection, in the COSSARO franchise are: 1. Denying citizen right of appeal in general and citizen right of compensation for proven losses arising from government legislation in particular violates common law and natural justice. 2. Branding vast tracts of private land as wildlife habitat while threatening million dollar fines and concurrent penitentiary terms for alleged owner crimes of commission or omission is extortion by statute. 3. Obligating landowners to recognize and protect an ever changing spectrum of COSSARO- selected wildlife as a no- charge public service and without definition of what constitutes "protection" is outrageous. Observations condensed from private correspondence of an Ontario landowner with a Cabinet Minister and various MPPs highlight this pervasive background of bureaucratic over -kill and smoldering taxpayer resentment thereby induced: "I'm very worried that I may be charged with "possessing" an endangered species that is (a) not yet listed (b) listed but unidentifiable by me (c) not listed but "found" on my farm by an ESA agent who can't tell the difference between, say, a walnut seedling and a butternut seedling "Species migrate throughout the year from one region to another. I have no control over wildlife that resides on my farm yet the ESA would punish me for the actions of listed species. How am I to identify 184 listed species, as well as new species you add to the list, when most of them are unknown to me? "Any discovery of a listed species on my land will immediately trigger government reaction (Paragraph 28) to deny me any further use of the land while continuing to demand property taxes. The word of an "agent" is sufficient to send me to jail and bankrupt my family even if I maintain that the subject species is not among the listed. The punishments are draconian. Murderers are assessed less punishment Contempt for the common law right to own and enjoy private property is nowhere more evident than in the text and toxicity of ESA legislation and its secretive COSSARO brotherhood. In that regard, united municipal council opposition to arbitrary implementation, downloaded costs and shrinking property taxes attributed to ESA 2007 should be expressed to Premier McGuinty, MNR Minister Jeffrey and the Association of Municipalities of Ontario. Meanwhile, landowners deserve and should seek some relief from the regulatory chokehold this patently unfair, vague and draconian statute imposes on their assets. Accordingly, to restrict unauthorized collection of species information on private property all landowners, particularly rural ones, might be well advised to post "no trespassing" signs (a solid red circle painted on fence posts or other surfaces) around their property and routinely deny permitted access to government agents and/or casual wildlife observers. Moreover, they themselves should refrain from reporting any unusual plant, animal or bird sightings on their property to anyone. Finally, existing access agreements with associations whose members are conditionally allowed to use private land for leisure time activities should be re- signed with a codicil that prohibits reporting of species sightings on visited land to anyone. The Land Use Council is a public service consortium sponsored by the combined memberships of: Food Chain Halton Region Federation of Agriculture Ontario Landowners Association Ontario Property and Environmental Rights Alliance Peel District Federation of Agriculture E -Mail: landusecouncil @gmail.com Web Page: www.landusecouncil@gmail.com