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July 15, 2010
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JULY 15, 2010 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (A1 A20) June 8, 2010 Special Session June 10, 2010 Council June 24, 2010 Council BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. 1:30 p.m. 2:00 p.m. REPORTS (C1 -C8) 1. ROADS a) *Monthly Report b) Quotations for sale of truck 2. RECREATION a) *Monthly Report Helen Okolisan re: drainage issue Ron Koudys re: Seaside Developments John Kryer Krause re: Canada Post proposal July 15, 2010 Page 2 b) Tenders for compressor c) *Report re: purchase of portable sound system 3. BUILDING a) *Monthly Report for May, 2010 4. WATER a) *Monthly Report b) Quotes for auto blow off equipment c) Tender for watermain along Thomson Line Ridge Street d) Quotation for pipe for Thomson Line 5. Rural Development Officer a) *Monthly Report 6. BY -LAW ENFORCEMENT a) *Monthly Report b) Quotation for removal of building 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9. ADMINISTRATION a) IPM Request for paid time -off to install supervise installation of waterlines b) IPM volunteering c) Emergency Management ACCOUNTS July 15, 2010 Page 3 CORRESPONDENCE (D1 D21) COUNCIL CONSIDERATION RECOMMENDED: 1.* City of Kawartha Lakes request for support of a resolution for legislation changes regarding oil spills; 2.* Township of Springwater request for support of a resolution regarding Bill 13; Waste Water Systems Improvement Maintenance Act, 2010; 3.* Township of Essa request for support of a resolution to amend the Municipal Elections Act; 4.* St. Ilijah Serbian Orthodox Church request for support for a celebration picnic; 5.* Town of Atikokan request for support of a resolution to the Ministry of Transportation; 6.* Betty Skip Patterson request to waive fees for the Rodney Recreation Centre for Vacation Bible School; 7.* Ministry of Municipal Affairs Housing invitation to the 2010 Ontario West Municipal Conference; 8.* Joe Preston, MP request for submission for recommendations to the Federal Budget; 9.* Tiny Tots Co- operative Nursery School request for increase in budget; 10.* Township of King request for support to the Provincial Government for changes to the Planning Act; RECOMMENDED TO ACCEPT FILE: 11. Municipal Employee Pension Centre OMERS Update; 12. Ontario Good Roads Association applauds Extension of 407; 13. The College of Physicians and Surgeons of Ontario council award; 14. Local authority Services Ltd. Municipal Energy Performance Benchmarking Project; 15. Lower Thames Valley Conservation Authority May 27 Minutes; 16. Muscular Dystrophy Canada congratulations letter to West Lorne Fire Department; 17. Ministry of Aboriginal Affairs distribution of Framework program; 18. Canadian Union of Postal Workers —The Canadian Postal Service Charter and the Future; 19. Employment Services Elgin letter of support for Seaside Development; 20. Ontario Heritage Trust invitation to participate in our 2010 volunteer recognition programs; 21. Ontario Ministry of Agriculture Food Rural Affairs applications for the 2010 -2011 Museums Technology Fund; 22. MMAH Student Vote Local Government Week; July 15, 2010 Page 4 BY -LAWS: By -law No. 2010 -54 By-law No. 2010 -55 MINUTES (E1 -E4) Tri County Management Committee March 29, 2010 *West Elgin Recreation Committee April 21, 2010 *West Elgin Chamber of Commerce May 4, 2010 *West Elgin Arena Board May 10, 2010 OTHER BUSINESS (F1 -F3) 1. Lawn Bowling Club parking 2. Council announcements 2. Closed session personnel matters Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: August 12, 2010 Authorize signing of documents re: transfer of land to West Lorne Heritage Homes Not For Profit Corporation Establish Elgin Election Joint Compliance Audit Committee Council MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL MEETING JUNE 8, 2010 MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Wiehle Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf STAFF PRESENT: Joanne Groch Administrator/Treasurer and Deputy Clerk Janet Johnston Deputy Treasurer The Mayor opened this Special Session of Council at 4 :30 p.m. The purpose of the meeting is to continue with budget deliberations. SUBJECT: WATER DEPARTMENT BUDGET Also in attendance: Mike Kalita, Acting Water Superintendent The Treasurer presented the 2009 Budget Actuals and 2010 proposed budget for the Water Department. She outlined the 5 Year Capital Works Waterline Replacement Program. With the funding from the Mill project Rodney will be totally completed with a start being made in West Lorne. The actuals for the 2009 Capital Projects were reviewed as well as the 2010 proposed Capital projects. There is no increase in rates proposed as funding for the capital projects will come from reserves. The Acting Water Superintendent left the meeting. SUBJECT: 2010 BUDGET The Treasurer presented the 2009 Budget Actuals and 2010 proposed budget for the following: Port Glasgow Planning Yacht Club Project 7C amended Grants Donations amended by adding $250 to Rodney and West Lorne Horticultural, delete Beattie Haven equipment but add note at bottom of page interest —amend Pen and Int on taxes typo $95,000 Buildings amended Rodney Sewage Treatment West Lorne Sewage Treatment Recreation, Parks and Recreation amended, Arena finance $115824 Dutton /Dunwich share Port Glasgow Trailer Park Reserves County of Elgin Comparison of assessments June 8110... Pg 2 of 2 Budget deliberations will continue at the June 24 regular meeting. SUBJECT: CONFIRMATION BY -LAW RES. NO. 1 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the special meeting of Council held on June 8 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 2 Moved by Wolf Seconded by Bodnar RESOLVED that a By -law to confirm the proceedings of the special meeting of Council held on June 8 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -47 Confirming By -law June 8 2010. DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 3 Moved by Wiehle Seconded by Baliint RESOLVED that this Special Meeting of Council adjourn at 6:40 p.m. to meet again on June 10, 2010. DISPOSITION: Carried These minutes were adopted on the 8th day of July, 2010 MAYOR CLERK MEMBERS PRESENT: STAFF PRESENT: SUBJECT: MINUTES MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JUNE 10, 2010 Joanne Groch Norma Bryant Paul VanVaerenbergh Jeff Slater Mike Kalite Karen Kendrick Diamond DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar Administrator /Treasurer Clerk Roads Superintendent Recreation Superintendent Acting Water Superintendent Rural Development Officer RES. NO. 1 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the agenda for June 10, 2010 as printed and circulated with the following additions: Transfer of lands to Heritage Homes (Phase 2) Correspondence from Atkinson, Davies re: Heritage Homes Site Plan agreement 160938 Ontario Limited (delegation at 11:30 a.m.) Correspondence from Alan Smith, County of Elgin re: tourism sign policy DISPOSITION: Carried RES. NO. 2 Moved by Balint Seconded by Bodnar RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. May 12, 2010 Special Session May 13, 2010 Council May 13, 2010 Closed Session May 13, 2010 Closed Session May 13, 2010 Court of Revision McKenzie Drain May 27, 2010 Council May 27, 2010 Closed Session May 27, 2010 Closed Session May 27, 2010 Public Meeting Zoning Amendment (Miller) DISPOSITION: Carried June 10110...Pg 2 of 8 SUBJECT: ROAD DEPARTMENT REPORT The Road Superintendent presented his monthly report. He reported that the stage 1 and 2 archaeological assessment has been completed by Golder Associates on the proposed extension for the Kearns Pit. Golder will proceed with stage 3 but if a stage 4 assessment is required, more money would have to be allocated to the project. The Deputy Mayor noted that the ground around the cement blocks for the guardrails on Talbot Line are sinking and he feels that West Elgin staff shouldn't be spending their time fixing this problem. The Road Superintendent will discuss with the county. SUBJECT: RECREATION DEPARTMENT REPORT The Recreation Superintendent presented his monthly report. SUJBECT: QUOTATION FOR DUMP TRAILER Council received the following quotations for a dump trailer: In the Hunt Miska Trailers SUBJECT: WAGE BY -LAW SUBJECT: WATER DEPARTMENT REPORT River Valley Construction A- Xcavating Ltd. PV Ex Construction Ltd. G.W. Clark Drainage Ltd. Birnam Excavating Ltd. QUOTE (plus taxes) $6,595.00 $6,395.00 COST TO PICK UP 0.00 $260.00 TOTAL MUNICIPAL COST (PLUS TAXES) $6,595.00 $6,655.00 RES. NO. 3 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of In The Hunt in the amount of $6,595.00 plus taxes for 5 ton dump trailer. DISPOSITION: Carried The Recreation Superintendent presented a report on amendments to the wage by -law for seasonal employees. Council directed that a by -law be brought forward. The Acting Water Superintendent presented his monthly report. He reported that they would be discussing automatic flushing stations for the Crinan area with the engineer next week. SUBJECT: TENDER FOR CENTRE STREET WATERMAIN AND SANITARY SEWER REPLACEMENT Council received the following tenders for Centre Street watermain and sanitary sewer replacement: TOTAL (plus taxes) $126,866.00 $150,174.10 $182,846.00 $219,300.78 $228,827.92 June 10110...Pg 3 of 8 RES. NO. 4 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the tender of River Valley Construction in the amount of $126,866.00 plus taxes for Centre Street Waterrnain and Sanitary Sewer replacement and that the Mayor and Clerk be authorized to sign the necessary documents. DISPOSITION: Carried SUBJECT: RURAL DEVELOPMENT OFFICER REPORT The Rural Development Officer presented her monthly report. Reference was made to the letter from the County regarding new tourism signage. The Deputy Mayor and the RDO will prepare a list of possible signs for the municipality and report back to the next council meeting. SUBJECT: BY-LAW ENFORCEMENT REPORT Council reviewed the By -law Enforcement report. Council directed that the building under complaint #286 be demolished. SUBJECT: FINANCIAL PLAN FOR PRIMARY WATER SYSTEM The Administrator reported that Component #1 of the Financial Plan for the primary water system would be revised as a result of discussions at the Tri County Management Committee meeting. Council reviewed the draft rate report. SUBJECT: 2009 RESERVE TRANSFERS RES. NO. 5 Moved by Bodnar Seconded by Balint THAT the Council of the Municipality of West Elgin amend the 2009 Reserve transfers as follows: 1. the amount of $82,100 not be transferred from the Tax Rate Stabilization Reserve account as per the 2009 Budget 2. the amount of $21,000 not be transferred from the Arena Reserve account as per the 2009 Budget 3. the amount of $70,000 be transferred to the Arena Reserve account 4. the amount of $68,108 not be transferred from the General Water Construction Reserve 5. the amount of $28,593.65 be transferred to the General Water Construction Reserve 6. the amount of $5516.72 be transferred to the WL Community Improvement Reserve 7. that res #2 October 22.09 be transferred to the revenue account in 2010. DISPOSITION: Carried SUBJECT: SETTLEMENT OF LATE PAYMENT PENALTY LITIGATION The Administrator reported that the litigation against the Hydro Electric Commission's has been settled. June 10110...Pg 4 of 8 SUBJECT: WEST LORNE HERITAGE HOMES PHASE II RES. NO. 6 Moved by Wiehle Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorizes staff to proceed with the transfer of Lots 15 to 19, Block C, Reg. Plan 100 to the West Lorne Heritage Homes Not for Profit Corporation and bring forward the necessary documents. DISPOSITION: Carried The Clerk reported that Atkinson Davies were preparing the site condition report and have asked for direction regarding what standards the municipality will accept. RES. NO. 7 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin does not object to the use of the non potable site condition standards during the assessment of Lots 15 to 19, Block C, Reg. Plan 100. DISPOSITION: Carried SUBJECT: ACCOUNTS RES. NO. 8 Moved by Wiehle Seconded by Balint RESOLVED that the Mayor and Administrator /Treasurer are hereby authorized to sign Payment Voucher #6 amounting to $735,699.92 in settlement of General, Road, Water and Arena Accounts (including cheques: 5746- 5915). DISPOSITION: Carried DELEGATION: FRANK VANDENBOOMEN, A- XCAVATING RE: SITE PLAN FOR RODNEY STORAGE (160938 ONTARIO LTD) Mr. Vanden Boomen explained to Council the reasons for a decreased driveway width than what Council had desired. Council reviewed the Planner's report regarding the revisions made to the site plan. In the future, the owners are proposing equipment/building/storage area for A- Xcavating in the far west side of the lot. SUBJECT: BY -LAW NO. 2010 -48 SITE PLAN AGREEMENT (160938 ONTARIO LIMITED) RES. NO. 9 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -Law to authorize the approval of a site plan and the signing of an agreement with 1601938 Ontario Limited and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 10 Moved by Wiehle Seconded by Balint RESOLVED that a By -law to authorize the approval of a site plan and the signing of an agreement with 1601938 Ontario Limited be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -48 Site Plan Agreement (160938 Ontario Limited) DISPOSITION: Carried June 10/10...Pg 5 of 8 SUBJECT: CORRESPONDENCE 1.* Township of Southwold beautification challenge for IPM Instruction: Councillors Balint and Bodnar to look after the beautification challenge from Southwold and the IPM. 2.* Municipality of Neebing request for support of a resolution for the Peregrine Falcon Regulations Instruction: RES. NO. 11 Moved by Bodnar Seconded by Balint RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Municipality of Neebing regarding Peregrine Falcon Regulations. DISPOSITION: Carried 3.* Municipality of Arranelderslie request for support to address health /safety concerns related to wind turbines Instruction: File 4.* Ministry of Agriculture, Food Rural Affairs Rural Connections Broadband Program application deadline Instruction: File 5.* Beattie Haven Retirement Community golf tournament invitation Instruction: sponsor a hole 6.* The Royal Canadian Legion support for a beer garden at Cactus, Cattle Cowboys festival Instruction: RES. NO. 12 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin gives approval to the Royal Canadian Legion Branch 221 to hold a "Beer Garden" behind the Scout Hall in Miller Park on July 17th, 2010 from 1 a.m. to 7:00 p.m. as part of the Cactus, Cattle and Cowboys Festival. DISPOSITION: Carried 7.* Elgin Business Resource Centre invitation for retirement party Instruction: Mayor Warwick will attend 8.* South West LHIN re- automated e-mail alert system Instruction: File 9.* Federal Economic Development Agency CAF application Instruction: File 10.* The Arts Cookery Bank Heritage Pathway Stone Instruction: File 11,* Town of New Tecumseth request for support resolution regarding HST Instruction: File 12.* Land Use Council Committee on Status of Species at Risk Instruction: File June 10110...Pg6of8 13. AMO Status of current bills: Chief Medical Officer of Health Releases Review of Potential Health Impact of Wind Turbines; Bill 16, Schedule 25, Public Sector Compensation Restraint to Protect Public Services Act, 2010; The Water Opportunities and Water Conservation Act Instruction: File 14. Chair of Cabinet Minister Without Portfolio, Responsible for Seniors Seniors Awards Program Instruction: File 15. Ministry of Citizenship Immigration nominations for the Ontario Medal for Good Citizenship Instruction: File 16. Canadian Convenience Stores Association re; support request for the 10% 2010 Contraband Objective Campaign Instruction: File 17. Ministry of Transportation Dedicated Gas Tax Fund for Public Transportation Instruction: File 18. Kevin Raven Kimberly Simao -Alves notification of Stag Doe in town of West Lorne Instruction: File 19. MPAC Settlement with Ontario Public Service Employees Union Ratified Instruction: File 20. Ryan Shaw Jaime Alden notification of outdoor wedding ceremony reception. Instruction: File RES. NO. 13 Moved by Balint Seconded by Wiehle RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO. 14 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about a proposed or pending acquisition or disposition of land. DISPOSITION: Carried RES. NO. 15 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried June 10110...Pg 7 of 8 SUBJECT: BY -LAW NO. 2010-32 MCKENZIE DRAIN RES. NO. 16 Moved by Wiehle Seconded by Balint RESOLVED that a By -law to provide for a drainage works in the Municipality of West Elgin, in the County of Elgin to be called and known as the McKenzie Drain be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -32 McKenzie Drain DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010-44 AMEND EMPLOYEE REMUNERATION BY -LAW RES. NO. 17 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -Law to amend By -law No. 2010 -09, Employee Remuneration By -law and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 18 Moved by Wiehle Seconded by Balint RESOLVED that a By -law to amend By -law No. 2010 -09, Employee Remuneration By -law be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -44 Amend Employee Remuneration By -law 2010 -09 DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010-45 APPOINT ACTING WATER SUPERINTENDENT RES. NO. 19 Moved by Bodnar Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -Law to appoint an Acting Water Superintendent and this shelf be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 20 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to appoint an Acting Water Superintendent be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -45 Appoint Acting Water Superintendent DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -46 AUTHORIZE AGREEMENT WITH INTELIVOTE RES. NO. 21 Moved by Wiehle Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to authorize an agreement with Intelivote Systems Inc. for the use of the ISI system to conduct the 2010 municipal election and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Bodnar Seconded by Wiehle RESOLVED that a By -law to authorize an agreement with Intelivote Systems Inc. for the use of the ISI system to conduct the 2010 municipal p June 10/10...Pg 8 of 8 RES. NO. 22 cont'd election be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -46 Agreement Intelivote DISPOSITION: Carried SUBJECT: COUNCIL ANNOUNCEMENTS Councillor Balint reminded Council of the Annual Cadet Inspection on Saturday at the West Elgin Recreation Centre at 10:00 a.m. Centre Ice is closed for July and August. YWCA has cancelled the summer camp in West Lorne. The Deputy Mayor reminded Council that the Rodney Fire Muster and dance is being held on June 19 SUBJECT: CONFIRMATION BY -LAW RES. NO. 23 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on June 10 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Wiehle Seconded by Balint RESOLVED that a By -law to confirm the proceedings of the meeting held on June 10 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010-49— Confirming By -law June 10 2010 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO.25 Moved by Wiehle Seconded by Balint RESOLVED that this Regular Meeting of Council shall adjourn at 2:30 p.m. to meet again June 24, 2010. DISPOSITION: Carried These minutes were adopted on the 15 day of July, 2010. Mayor Clerk MEMBERS PRESENT: STAFF PRESENT: ALSO PRESENT: Also in attendance: Larry Donna Charlton MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JUNE 24, 2010 Joanne Groch Norma Bryant Janet Johnston Jeff Slater Karen Kendrick Diamond DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Jonathan Wolf, Mary Bodnar AdministratorlTreasurer Clerk Deputy Treasurer Recreation Superintendent Rural Development Officer Ted Halwa Planning Consultant RES. NO. 1 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the agenda for June 24, 2010 as printed and circulated with the following additions: Landfill site Resolution re: 2009 reserve transfers 2:30 p.m. Closed Session (property) By -law No. 2010 -52 Authorize agreement with Dutton /Dunwich and Host Kilmer (water service to 401 service centres) DISPOSITION: Carried SUBJECT: PROPOSED SEVERANCE PART LOT 22, CONCESSION XIII (CHARLTON) The Planner presented a report on the proposed severance on Talbot Line. He suggested a new driveway and fencing along the boundary. It was noted that there are two septic systems and one water connection. Councillor Balint enquired about drainage. Council requested revised drawings be submitted for review. Ad I June 24110...Pg 2 of 10 SUBJECT: PROPOSED SEVERANCE PART LOTS 10 11, CONCESSION BF (NEWPORT) Also in attendance: Robert Newport It was reported that in 1985 the title to the two properties was put in one name due to a death. Issues relate to frontage and public road. Mr. Newport reported that the unopenend road allowance has been used to gain access to the properties. Would an agreement with the municipality to use the unopened road allowance, as access be acceptable? Prohibition on building until access to the public road is opened. Legal opinion to be sought. The Mayor arrived at 10:00 a.m. DELEGATION: RON KOUDYS, HOWARD CULLIGAN, RICHARD PELLERIN RE: SEASIDE DEVELOPMENTS Mr. Koudys presented a powerpoint presentation to update Council on their project. 1. Havens Lake Road It was reported that drainage has been engineered for the development. Storm drainage for the tablelands will be directed to storm pond in the valley lands. On the lower portion, the storm drainage will use the existing outlet with an added water quality interceptor to treat the storm water before it enters the lake. The Deputy Mayor asked about the volume of storm water. Mr. Pellerin noted that the drainage area of Havens Lake Road is being reduced; the volume as a result of the hard surfaces is offset by the water going to the storm pond. Mr. Koudys requested Council pass a•resolution to declare the lands surplus. The MOE requires all lands that are serviced by a privately owned sewage treatment plan to be included in the draft plan of subdivision. These lands along Havens Lake Road must be included now so that the lands can be serviced. The Mayor noted that as part of the agreement for the land transfer, a specified period of time could be included that requires the lands go back to the municipality if they are not developed. The Planner reported that Spriet Associates have not completed their review. 2. Proposed Commercial Block Two servicing options being reviewed; one being a holding tank in the interim until the sewage treatment plant is built. The second being a conventional system on the lot. The interim solution is preferred. 3. Sewage Treatment Plant Mr. Koudys reported that MOE would require the municipality to enter into a responsibility agreement. 4. Subdivision Application Mr. Koudys presented the latest draft subdivision layout. DELEGATION: KEITH FRETTER RE: CIP TASK FORCE REPORTS Mr. Fretter presented two reports: Business Improvement Association Task Force Report and Business Recruitment Expansion Task Force Report. The Planner noted that financial support may be available from MMAH and Trillium Foundation but this does not include operating costs. Mr. Fretter noted that help would June 24110.. Pg 3 of 10 be needed from the municipality to hire staff. A budget for the BIA was presented. The Mayor asked where is business being improved? Mr. Fretter replied through marketing and streetscape, but that streetscape needs municipal funding. The Mayor noted that the owners should be levied for enhanced of streetscape and marketing. The Planner noted that BIA goals are promotion and beautification (of public lands). Council accepted the reports as presented. DELEGATION: BARBARA NAWRATIL, WARD HOUGHTON, BOB BARON RE: RODNEY PRESBYTERIAN CHURCH SEVERANCE APPLICATION A letter from the Presbyterian Church was presented to Council. Discussion took place regarding the lack of parking, lot lines and maintenance of buildings, conversion of building, use of building. Ms. Nawratil noted that if the property doesn't sell, tearing down the building is an option, but not right now. RES. NO. 2 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin will hear the delegation from Bob Coles, Dave Kelly. DISPOSITION: Carried Mr. Coles reported that there is an issue with drainage from the property. Mr. Houghton will meet with Mr. Coles on site. Mr. Kelly referred to the petition previously submitted to Council. He noted that the lot line is too close to the building. Mr. Houghton reported that they are proposing a 10 -foot easement to access for maintenance purposes. Mr. Kelly noted that he prefers the building be torn down. Discussion took place regarding an agreement with the church to cover the following: Deposit, amount to be negotiated Term maximum of five years Easement for maintenance Maintenance of building Attempt to sell to neighbour friendly use Remove building after 5 years if not sold. Council also agreed that rezoning is required. The Planner left the meeting. SUBJECT: 2009 RESERVE TRANSFERS RES. NO. 3 Moved by Bodnar Seconded by Wolf THAT the Council of the Municipality of West Elgin amend the 2009 Reserve transfers as follows: 1. the amount of $100,000 for CN- Rodney park/land purchase in the 2009 Budget was not expensed and be transferred to the CN Rodney park/land Reserve Account. 2. the amount of $100,000 for West Lorne Heritage House Hub in the 2009 Budget was not expensed and be transferred to the West Lorne Heritage House Hub Reserve Account DISPOSITION: Carried June 24110...Pg 4 of 10 SUBJECT: PUBLIC MEETING —2010 BUDGET Also in attendance: Deputy Treasurer The Treasurer presented to following for Council review: Miscellaneous projects Grants Donations Interest income expenses Recreation Licensing Office Reserves 2009 and 2010 Total Revenue and Expenditures Summary of Education Taxation Summary of Rodney garbage /recycling collections 2010 General Tax rate 3.63 tax rate increase for municipal purposes tax levy comparison to 2009. Overall tax rate increase of 0.73 SUBJECT: BY -LAW NO. 2010 -51 2010 TAX RATE BY -LAW RES. NO. 4 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Lava to set the 2010 transition ratios and to levy taxes for the year 2010 and to establish special area charges for garbage collection and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 5 Moved by Balint Seconded by Wiehle RESOLVED that a By -law to set the 2010 transition ratios and to levy taxes for the year 2010 and to establish special area charges for garbage collection be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -51 2010 Tax Rate By -law DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO. 6 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss a proposed or pending acquisition or disposition of land, labour relations or employee negotiations, litigation or potential litigation. DISPOSITION: Carried RES. NO. 7 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried SUBJECT: QUOTATIONS FOR ALARM SYSTEMS Also in attendance: Recreation Superintendent The Recreation Superintendent presented a report on alarm systems for the West Lorne Fire Hall and Rodney Library. Quotations were received from Forest City Fire Protection. Two options were presented. June 24/10...Pg 5 of 10 OPTION 1 CAPITAL MONITORING Rodney Library 895.00 $22.00 West Lorne Fire Hall $3,995.00 $22.00 It was reported that the County of Elgin would pay for the monthly monitoring fee for the Rodney Library. RES. NO. 8 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Forest City Fire Protection in the amount of $1,194.00 plus taxes for a security alarm system for Rodney Library. DISPOSITION: Carried RES. NO. 9 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Forest City Fire Protection in the amount of $4,294.00 plus monthly monitoring fee plus taxes for a security alarm system for West Lorne Fire Hall. SUBJECT: SALE OF 1999 CHEVROLET TRUCK RES. NO. 10 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin declares 1999 Chevrolet extended cab 1 /2 ton pickup as surplus and that the sale be advertised. DISPOSITON: Carried SUBJECT: COUNTY OF ELGIN TOURISM SIGNAGE Also in attendance: Rural Development Officer OPTION 2 CAPITAL MONITORING $1,194.00 $37.95 $4,294.00 $37.95 The Deputy Mayor reported that there is presently no signage at Eagle or West Lorne, there is for Rodney. West Elgin can have three items on our signs at 3 locations. $150.00 is charged for additional signs. Council agreed to three signs for West Elgin at the cost of $150.00 each for Eagle and West Lorne. SUBJECT: ELGIN ELECTION JOINT COMPLIANCE AUDIT COMMITTEE The Clerk presented a report on the Elgin Election Joint Compliance Audit Committee. RES. NO. 11 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the establishment of the Elgin Joint Compliance Audit Committee for the purposes of carrying out the duties as set out in section 81 and 81.1 of the Municipal Elections Act. And further that a request for members to this committee be advertised. DISPOSITION: Carried SUBJECT: BILL 168 HARASSMENT AND VIOLENCE IN THE WORKPLACE Council reviewed a report from the Clerk and Health Safety Committee regarding the requirements of Bill 168 Harassment and Violence in the Workplace. June 24110...Pg 6 of 10 RES. NO. 12 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the "Workplace Harassment and Violence Policy' as presented. DISPOSITION: Carried SUBJECT: COMMUNITY EMERGENCY MANAGEMENT CO- ORDINATOR After discussion, Council directed the Administrator to research a contract position to fulfil these duties. SUBJECT: LANDFILL SITE The Clerk reported that contractors have been leaving garbage on days when the landfill attendant is not on site. Consequently, the garbage is not being covered. It was reported that one contractor picks up garbage from the trailer park on Mondays in the summer season. RES. NO. 13 Moved by Wolf Seconded by Wiehle RESOLVED that Council approve an increase of $300.00 per week for landfill contractor for maintenance duties on Mondays, until October 31 DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1.* Ministry of Municipal Affairs Housing Five Year Review of Provincial Policy Statement Instruction: File 2.* Elgin County Elgin County Economic Development 2009 Year in Review Instruction: File 3. County of Elgin Land Division Committee application for consent (Presbyterian Church) Instruction: RES. NO. 14 Moved by Bodnar Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application El 8/10 applied for by the Trustee Board of the Presbyterian Church of Canada. In accordance with Section 6.7of the Village of Rodney Official Plan, Council supports application E18/10 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments, if required 3. Subject to drainage outlet drainage agreement, if required. 4. Subject to requirements of the Municipal Road Department regarding access and /or drainage 5. Subject to provision of water and sewer services to the retained and severed parcel 6. Subject to water and/or sewer connection fees, if applicable 7. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 8. Taxes to be paid in full June 24/10... Pg 7 of 10 RES. NO. 14 cont'd 9. Subject to entering into an agreement with the municipality regarding the retained lot. 10. That a 10 -foot easement for maintenance purposes be granted on the severed lot for use by the retained lot. DISPOSITION: Carried 4. County of Elgin Land Division Committee application for consent (Parezanovic Farms) Instruction: RES. NO. 15 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E19/10 applied for by Michael Parezanovic. In accordance with Section 2.1.15 (disposing of a dwelling considered surplus to the needs of the farm) of the Township of Aldborough Official Plan, Council supports application E19/10 subject to the following conditions: 1. Subject to rezoning 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and /or drainage 5. Subject to no further residential development on the retained agricultural portion 6. Subject to water and /or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and /or necessary replacement 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full. DISPOSITION: Carried 5. County of Elgin Land Division Committee application for consent (McIntyre) Instruction: RES. NO. 16 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E20/10 applied for by the McIntyre Clan. In accordance with Section 2.1.15 (disposing of a dwelling considered surplus to the needs of the farm) of the Township of Aldborough Official Plan, Council supports application E20/10 subject to the following conditions: 1. Subject to rezoning 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and /or sewer connection fees, if applicable June 24/10...Pg 8 of 10 RES. NO. 16 cont'd 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and /or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full DISPOSITION: Carried 6. County of Elgin Land Division Committee application for consent (Minnema) Instruction: RES. NO. 17 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E28/10 applied for by Herman Kathryn Minnema. In accordance with Section 2.1.15 (disposing of a dwelling considered surplus to the needs of the farm) of the Township of Aldborough Official Plan, Council supports application E28/10 subject to the following conditions: 1. Subject to rezoning 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and /or drainage 5. Subject to no further residential development on the retained agricultural portion 6. Subject to water and /or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and /or necessary replacement 8. That the existing buildings and structures on the retained lot be removed, all rubble and materials removed and the lands graded to the satisfaction of the Municipality 9. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 10. Taxes to be paid in full. DISPOSITION: Carried 7.* Optimist Club of West Lorne Dodge Rodeo Instruction: File 8. Atkinson, Davies Geotechnical report for Heritage Homes Phase I I Instruction: File 9.* Gunn Associates OPP Police Service Board Instruction: File 10. Victim Services Elgin signage Instruction: File June 24/10...Pg 9 of 10 RES. NO. 18 Moved by Balint Seconded by Wiehle RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: FOUR COUNTIES HOSPITAL The Mayor reported that a letter of support of the application for the Four Counties Family Health Team has been requested. Council agreed. SUBJECT: BY -LAW NO. 2010 -50 REMUNERATION SEASONAL RES. NO. 19 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -Law to set rates of remuneration for seasonal employees for the calendar year 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO. 20 Moved by Wiehle Seconded by Balint RESOLVED that a By -law to set rates of remuneration for seasonal employees for the calendar year 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -50 Remuneration seasonal employees DISPOSITION: Carried SUBJECT: PROVISION OF WATER TO 401 SERVICE CENTRES RES. NO. 21 Moved by Wolf Seconded by Bodnar RESOLVED that the Mayor and Administrator /Treasurer be authorized to negotiate with Host Kilmer, Ellis -Don and Dutton /Dunwich re: an agreement re provision of water services and sign the necessary agreements. DISPOSITION: Carried SUBJECT: JANITORIAL SERVICES The Administrator reported that the present cleaner for the municipal office, roads and Rodney fire hall has retired. Council directed that the temporary cleaner presently being used continue. SUBJECT: IPM BEAUTIFICATION SOUTHWOLD CHALLENGE Councillor Bodnar reported that this challenge applies to the whole community individual homes, businesses, etc should be decorated, etc. June 24/10...Pg 10 of 10 SUBJECT: CONFIRMATION BY -LAW RES. NO. 22 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on June 24 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 23 Moved by Bodnar Seconded by Wolf RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on June 24 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010-53 Confirming By -law June 24 2010 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 24 Moved by Balint Seconded by Wiehle RESOLVED that this Regular Meeting of Council shall adjourn at 3:25 p.m. to meet again on July 15, 2010 DISPOSITION: Carried These minutes were adopted on 15 day of July, 2010. MAYOR CLERK JUNE 2010 ROADS REPORT Stage three investigation r` the Kearns Pit expansion was completed with no items of any archaeological interest being discovered. This means that site plans and survey can now take place in order to proceed towards licensing the site. Ditching on McClean and Kintyre was begun this work includes removal of dirt from high shoulders along the edge of the road and using the dirt to build up any low edge of road areas. All roads have received one pass with the mower and all corners were cut back for sight line. A second pas on main roads is underway. Asphalt paving on Chestnut and Monroe streets in West Lorne as well as repair spots on Queen street were completed. Paul Van Vaerenbergh C.R.S.I. Roads Superintendent West Elgin Recreation Report July 2010 The renovations at the arena are coming along nicely. We have had a few challenges along the way but nothing that we could not overcome. The projected completion date is September 10, which means that ice should be ready on or about the 17 of September. Slightly later than usual. Both minor hockey and the skating club are being kept in the loop as to when the ice will be ready, and programming can begin. The Arena BoaJ has decided to retrofit our existing score clock, rather than purchasing a new one, and this work will be completed in August. We have had one pool fouling since we opened which caused us to close the pool for approximately 30 hours. The camera system for Miller Park is still in the works and I should have information to forward to council in the near future. The past month has been inundated with vandalism in, now Rodney Park. First we had the stolen car incident, the car which when rounding turn 4 ran into the cow shelter. Now the big deal is to try and destroy the grandstand, by removing the seats and prying up the floor area and entering the area underneath the grandstands. On July 12 2010 the OPP were contacted and another report was filed. Both the pool and day camp are functioning as intended and I do not have information as to the attendance numbers as of yet. Councillor Wolf indicated that he has had complaints regarding the parking along Jesse Street, specifically along by the lawn bowling green. The Lawn Bowling people set out signs indicating that there is no parking in the area directly in front of the green, along the north side, except for lawn Bowling participants. The Recreation Superintendent is looking into this problem with advice from the Clerk. The lawn Bowling People have also sprayed the lawn bowling green with chemicals that I have not been able to identify as of yet, using the identification number posted on the sign. The challenge here is that the Municipality owns this land, and is in fact designated as park land, and will be held liable if anything goes wrong. In the very least even if the pesticides are being applied in the correct manner it would be in the Municipalities best interest if he Lawn Bowling people would at the very least notify the Parks and Recreation Superintendent of the spraying taking place. The Cactus cattle and Cowboys event is taking place on July 17 2010. There have been several requests for tables during this event and we currently only have access 35 tables that we lend out, therefore some people are not going to be happy. West Elgin Recreation Department Report for Council: Date: July 9 2010 Subject: Purchase of portable sound system. From: Parks and Recreation Superintendent Jeff Slater Discussion: For some time now the Municipality has discussed the purchase of our own portable PA system. To that end the Recreation Superintendent acquired two prices on an PA System. The system includes Fender Passport 500, (the system, 500 watts) Two micro phones Two microphone stands Two speaker stands This system combined with the fact that the Recreation Department has access to two generators, one larger unit and a smaller unit makes it possible to have the use of this system anywhere that you would like to early it to. The Recreation Superintendent acquired two estimates on this system: 1) Bellone Music: 1470.79 plus applicable taxes. 2) Belle Air Music: 1392.00 plus applicable taxes. The system was purchased at Belle Air Music. The system is also computer USB compatible, as well as I -Pod compatible. Therefore can be used at the CIYC dances, once a play list is compiled. This system consists of one box like structure, the speakers and the amplifier, and one bag that houses the speaker stands and the microphone stands, it is very portable and offers great sound quality. The system will be kept at the arena office. There needs to be direction given to us by Council as to who will be permitted to use it, other than municipal departments, and the process connected to lending it to other groups and the cost if any, deposit etc. Submitted by Recreation Superintendent Jeff Slater. No. of Permits Issued for Month of May 2010 2009 SFD Units New /Additions 2 7 Demolitions Storage Buildings New /Additions Storage Buildings New /Additions Demolitions Demolitions Garages/ Car Ports New Garages/ Car Ports New Demolitions Demolitions Farm Buildings New /Additions Farm Buildings New /Additions 1 1 Demolitions Other New Other New 1 1 5 Demolitions 3 Septic Permits 7 Septic Permits 2 2 Estimated Value for Year Permit Revenue for Year $5,094162.00 Estimated Value for Month of May Permit Revenue for Month of May $600,890.00 $470,225.00 $5,071.95 $3,593.48 No. of Permits Issued for year to date SFD Units New /Additions 12 14 Demolitions Storage Buildings New /Additions 1 2 Demolitions Garages/ Car Ports New Demolitions Farm Buildings New /Additions 3 4 Demolitions Other New 6 2 Demolitions 5 Septic Permits 7 4 Estimated Value for Year Permit Revenue for Year $5,094162.00 $1,038,590.00 $36,169.44 $8,420.33 MUNICIPALITY OF WEST ELGIN MONTHLY REPORT TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: LORNE McLEOD, CHIEF BUILDING OFFICIAL DATE: July 8, 2010 RE: BUILDING REPORT FOR MONTH OF May JUNE 2010 WATER DEPARTMENT REPORT 1. Regular water sampling and chlorine checks were completed with no water quality issues to report. 2. Annual fire hydrant maintenance was completed on schedule. 3. The meter chamber was installed on the 6" AC watermain feeding the Eastbound 401 service centre. 4. Construction has started on the Centre Street for the water and sewer mains feeding Dresden Industries, and seems to be moving along well. 5. All dead ends were flushed throughout the system and chlorine levels are in good standing. 6. Quotes have been received for an auto blow -off unit for Crinan Colley Rd.- to be discussed. 7. The hog barn at the end of Dymock Line being hooked up has kept us from having to flush the line to maintain chlorine.The rate to be charged should be discussed. 8.A11 work orders locates and other regular duties were completed in an orderly fashion. Mike Kalita Acting Water Superintendant. G oa Work Experience Skills Used /Increased /Learned Measurement: (Tell us about the projects and activities which you are involved in as an RDO). Status Update: (In point form and briefly, tell us how you are doing in working toward the details of your work plan) General to RDO position Commenced RBC Community Mentorship program at the RBC Rodney branch with mentor Katy Tomecek (manager) Assisted with writing letter to The Chronicle editor to promote local networking events Arts Cookery Bank Cemetery Project task (Joanne) MPoWER committee Western Elgin Community Expo Met with Tammy Oliveria of Arts Cookery Bank re: status of current photographic project see building Contacted met with local historian, Keith Kelly his wife, Marie; Contacted met with Mac Ford on whose property Ford Cemetery (initial one to be done) is situated regarding this project; phoned Norma Schnekenburger from West Elgin Genealogical Historical Society regarding project when WEGHS had last updated area transcriptions (over a decade). Local contacts happy this update will occur. 2010 Community Festival Event Partnership Program application one of three selected County -wide by Elgin County Economic Development department to receive grant funding (notification: May 28, 2010; reported to Council on June 10, 2010); wrote draft Summer Promotional letter for distribution to businesses; researching possible IT funding Creating a list of various exhibitors (some 2009 plus new possible exhibitors); spoke with Alan Smith (County Econ. Develop. Dept); reviewed 2009 EXPO budget (draft final); met with Audrey Roodzant regarding possibilities for food /refreshments to be available that day Attended local Dutton Dutton Chamber event to be introduced to mention 2010 Western Elgin Community Expo to generate more interest in Dutton Dunwich hopefully Tourism Signage task (Bernie) Met with Deputy Mayor Bernie Wiehle to go over list of possible tourism signage finalized list for Bernie's submission to West Elgin Council Requested County (new existing) Signage Application forms for West Elgin; completed submitted forms to County Area Contacts Local historians a property owner (see Cemetery Project above) Learning Skill Enhancement Skills Used /Increased /Learned RBC Mentorship participation began Public Relations skills FRL webinar Writing /Editing /Internet /Computer skills Reading retention of information Research skills Submitted by: Karen J. Kendrick- Diamond Community Partner: Municipality of West Elgin Rural Development Officer Monthly Report For the month: June 2010 Opportunities Challenges /Learnings: Received further information re: participation in FRL /RBC Mentorship Program Began focusing more on Western Elgin Community Expo, intended for fall of 2010 C 5A OPEN order issued order issued order issued letter issued COMPLIANT COMPLIANT letter issued 1BY-LAW ENFORCEMENT REPORT iEPORT: JULY 15, 2010 _J Nature of Complaint vehicles, debris structural issues untidy yard zoning issue grass e1!] D l G I 18Z 9R7. N (3) N Tr I c CV City of KAWART Dear Mr. Hume: Catch the Kawartha spirit Ric McGee, Mayor February 17 2010 Association of Municipalities of Ontario (AMO) 200 University Ave., Suite 801 Toronto, ON M5H 3C6 Attention: Peter Hume, President RE: 93 Hazel Street Oil Spill, Thurstonia, City of Kawartha Lakes The Corporation of the City of Kawartha Lakes P.O. Box 9000, 26 Francis St., Lindsay, Ontario K9V 5R8 Tel: (705) 324 -9411 ext 1320, 1 822 -2225 Fax: (705) 324 -8110 rmcgee@city. kawarthalakes.on.ca The Thurstonia spill has generated considerable attention in the local media as well as broader legal, regulatory and insurance circles regarding the implications for increased future municipal liability. Following the release of approximately 700 litres of furnace oil from a private residence within the City of Kawartha Lakes, the City was served an order by the Ministry of the Environment to clean up the spill related contamination on an adjacent city roadway. The spill occurred on December 18 2008 and the Order was served to the City on Friday March 27 2009. The City has since challenged the Order on the grounds that the municipality is an innocent party and the Order would better be served to any number of other parties having direct ownership, use or control of the pollutant. In response, the Environmental Tribunal has limited the municipality's right to put forward evidence to support our position. On November 20 2009, the Tribunal ruled that "all parties agree that the City was and is an innocent owner' and "the Tribunal is aware that the City is not the polluter". Nevertheless, the effect of the Tribunal's decision was to require the municipality to comply immediately with the Ministry of the Environment's remediation order, then attempt to recover the costs of doing so from the responsible parties. As a result of the legal ruling, the City has since been forced to remediate the public property (road and shoreline) at considerable cost and will continue to bear the costs of ongoing monitoring and remediation directed by the Province. The City has appealed this ruling to the Divisional Court on the basis of 2 prior Divisional Court rulings supporting its position, however, the cost to mount this challenge from a legal perspective could be significant and without any recourse for cost recovery. We believe that this case has implications for every municipality in the Province. Imagine the implications of numerous spills that could occur on municipal roads and highways and the impending orders that would be issued by the MOE against Ontario municipalities if this practise is not stopped and stopped right now!. We are appealing to the Province to enact legislative change to protect municipalities from being financially responsible for such clean ups and prevent municipalities from being forced to pursue legal costs from the very people we are mandated to serve. A copy of the Briefing Note we hope to present at the upcoming OGRA/ROMA conference to the Ministers of the Environment and Municipal Affairs and Housing is attached for your information. While we are hopeful the Province will address this unfairness, we are burdened with costs to defend our position and the position of all municipalities which, could result in serious ramifications for all Ontario municipalities. Therefore, Council for the City of Kawartha Lakes is respectfully requesting that AMO support our cause and/or endorse a request to all municipalities to contribute to our legal costs because this defence is in defence of all Ontario municipalities. The appeal before the Environmental Review Tribunal is set for April 2010, so time is of the essence. This case will set a precedent and dictate, from a policy perspective, how the Province will deal with municipalities in the future. We believe the current stand is unfair and places a burden on innocent taxpayers with added liability and cost. It is for these reasons that the City has requested the advice and assistance of AMO (and AMO member municipalities) to appeal the Tribunal ruling. If our appeal is successful, there will be a significant financial burden eliminated for all municipalities in the Province, should a similar spill occur in another Ontario municipality. We have also provided you with a copy of an article entitled "Tribunal Spurns 'Polluter Pays' Principle" that was published in The Lawyers Weekly by Dianne Saxe, an Environmental lawyer. We recognize the importance of AMO's role in assisting and supporting municipalities from an advocacy perspective. We look forward to hearing from you no later than March 8th regarding your ability to either support our appeal and/or to suggest ways to pursue this with our colleagues so that we may consider our next steps. If you have any questions in this regard, please feel free to contact myself or Jane Reynolds, CAO at (705) 324 -9411, ext. 1296. Otherwise, our thanks to you and the Board for considering this very important matter. Yours truly RM:dw Ric McGee, MAYOR City of Kawartha Lakes CC: Council Mr. Roger Anderson, Chair of Regional and Single Tier Caucus Mr. Barry Devolin, M.P., Haliburton Kawartha Lakes -Brock Mr. Rick Johnson, M.P.P., Haliburton-Kawartha Lakes -Brock Ms. Jane Reynolds, CAO, City of Kawartha Lakes City of KAWART Catch the Kawartha spirit SUBMISSION TO: The Honourable John Gerretsen Minister of the Environment The Honourable Jim Bradley Ministry of Municipal Affairs Housing SUBJECT: Thurstonla Oil Spill, City of Kawartha Lakes "Polluter Pays" Principle RECOMMENDATION: That the Ministries commit to changes in legislation to ensure "Polluters Pay" and a level of "Fairness" occurs for municipalities and other innocent victims of environmental spills. BACKGROUND: The Corporation of the City of Kawartha Lakes P.O. Box 9000, 26 Francis St., Lindsay, ON K9V 5R8 Tel: (705) 324 -9411, 1- 888.822 -2225 Fax: (705) 324-5417 On December 18, 2008 a spill to the environment of approximately 700 litres of furnace oil from a private residence within the City of Kawartha Lakes occurred. On Friday March 27, 2009 at 4PM the City was served an order by the Ministry of the Environment to cleanup the spill related contamination on the adjacent city roadway and take measures to protect the adjacent lake from contamination. Since this time the City has incurred over $300,000 in cleanup and investigation related costs to comply with the order. At the same time the City has also legally challenged the appropriateness of being served the order on the grounds that they are an innocent party and the order would better be served to any number of other parties having direct ownership, use or control of the pollutant. In response, the Environmental Tribunal has limited the City's right to put forward evidence to support its position and on November 20, 2009 ruled that "all parties agree that the City was and is an innocent owner" and "not the polluter". Nevertheless, the effect of the Tribunal's decision was to require the municipality to comply immediately with the Ministry of the Environment's remediation order. It has then been left to us, the innocent owner, to then attempt to recover the costs of the remedial work from the responsible parties. As a result of the legal ruling the City has been forced to investigate, remediate and monitor the public property (road and shoreline) at considerable cost and will continue to bear the costs of ongoing monitoring and remediation directed by the Province, The City has appealed this ruling to the Divisional Court on the basis of two prior Divisional Court rulings supporting its position and the matter is scheduled to be heard in April of this year. However, the cost to mount this challenge from a legal perspective could be significant and without any recourse for cost recovery. The City is seeking support from AMO and other municipalities for legal costs, because all municipalities should be concerned that they may end up dealing with a similar situation should a spill occur adjacent to one of their roads and/or properties. This case will set a precedent and dictate, from a policy perspective, how municipalities will be dealt with in the future. We believe it is unfair to burden innocent taxpayers with added liability and cost. If an appeal was successful there would be benefit to all municipalities in the province as well as the City should a similar situation re- occur. This case has inspired considerable media attention as well as interest in the insurance and regulatory fields. We have provided a copy of a recent article entitled "Tribunal Spurns `Polluter Pays' Principle" that was published in The Lawyers Weekly by Dianne Saxe, an Environmental lawyer ISSUE: Page 2 As a result of a heating oil spill on a private residence (in which the City has been legally declared an innocent party by the Environmental Tribunal) the City has since been forced to remediate the public property (road and shoreline) at considerable cost and continues to bear the costs of ongoing monitoring and remediation directed by the Province... in spite of MOE's recognition that the City is not the polluter. We would rather not legally challenge the Province. Instead, we are hopeful that it would be in the best interests of the Ministry of the Environment along with the Ministry of Municipal Affairs and Housing to work together to change legislation to protect municipalities and others and ensure municipalities are not placed in this very difficult situation. CONCLUSION: As a result of the legal ruling a precedent is being set as to how MOE may deal with municipalities with spills that occur adjacent to municipal properties and roads. We believe this approach is unfair and will burden innocent taxpayers with added liability and costs. Levels of Government should be working together to solve this concern for all municipalities, not only on this one issue, but for everyone in the future. The polluter should pay...not an innocent party! gi itAg K S IA ziu 1 81 4 '5 vi Igt 1 11;411 rpos 0„abor,-11 8 Whig t I :Ji P C holo t .1§.Eh gr agb.P0d 11 te t.t4 r 1 ct '.ov.insh p Cf prrngwater Ali Municipalities in Ontario: Bill 13 Sustainable Water and Waste Water Systems Improvement and Maintenance Act, 2010 www.sprinawater.ca 2231 Nursery Road Minesing, Ontario LOL 1Y2 Canada WHEREAS Private Members Bill 13 Sustainable Water and Waste Water Systems Improvement and Maintenance Act, 2010 being an Act to sustain and encourage improvement in Ontario's water and wastewater services and to establish the Ontario Water Board passed 1st Reading on March 23, 2010 in the Provincial Legislature; and, WHEREAS Bill 13 shall require regulated entities that provide water services or wastewater services to fewer than 10,000 customers to amalgamate those services with the services of one or more other regulated entities if they determine that it is possible to do so, or if they are directed to do so by the Minister; and, WHEREAS it appears that other municipalities have incurred significant debt and long term loans for the upgrading or expansion of water and wastewater projects in their municipalities; and, WHEREAS the Township of Springwater's water and wastewater customers should not have to pay towards any significant debts and long term loans that have been incurred by other municipalities for the upgrading and expansion of such infrastructure facilities in those municipalities if we are required to amalgamate our water and wastewater services with one or more of these municipalities; and, WHEREAS the Township of Springwater has already planned, upgraded, and/or expanded our water and wastewater facilities to meet Provincial Regulations including to accommodate growth in our municipality over the next 25 year period by using development charges, reserves, apportion of user rates and other sources of revenue without the need to incur significant and long term debt for such purposes; and, WHEREAS the Township of Springwater Council is of the opinion that the provision of Water and Wastewater services are core municipal services; and WHEREAS Bill 13 would result in municipal water and sewer providers losing the authority over the operation and management of their water and sewer infrastructure; and, WHEREAS the Township of Springwater Council has adopted a full cost recovery billing model and has accumulated significant reserve funds for the ongoing maintenance and replacement of our water and sewage assets; and WHEREAS the Township of Springwater has proven that it can operate and maintain its water and wastewater facilities in compliance with Provincial Regulations and is committed to doing so in the future and many lower other lower tier municipalities in the Province may be in a similar position; NOW THEREFORE BE IT RESOLVED that the Province of Ontario and Mr. David Caplan, M.P.P be advised that the Township of Springwater does not support the enactment of Private Member's Bill 13 and a copy of this resolution be forwarded to Mr. Jim Wilson M.P.P. and to all municipalities in the Province of Ontario. The above resolution is provided for your consideration. John Daly Director of Corporate Services Clerk john.daly @springwater.ca DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Phone: 705- 728 -4784 Ext.2026 Corporate Services Fax: 705- 728 -6957 Corporation of the Township of Essa 5786 County Road 21 Utopia, Canada LOM 1TO June 21, 2010 Hon. Jim Bradley, Minister Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, ON M5G 2E5 Yours truly, JB /kp Where Town and Counter Alai Telephone: (705) 424 -9770 Fax: (705) 424 -2367 Web Site: www.essatownship.on.ca Dear Minister Bradley: Re: Municipal Election Nomination Period At its meeting of June 16, 2010, The Council of The Township of Essa passed the following resolution: WHEREAS the current nomination period for municipal elections in the Province of Ontario runs from January Is` to September 10"'; and WHEREAS the Council of the Corporation of the Township of Essa believes that the current nomination period is too long and should be shortened; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Essa hereby requests the Provincial Government to consider shortening the nomination period from the current ten months to four or five months; and to amend the Municipal Elections Act accordingly. If you require any additional information, please do not hesitate to contact the undersigned. Julie Barrett Treasurer /Deputy Clerk cc: Al! Simcoe County Municipalities Association of Municipalities of Ontario DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. ST. ILIJAH SERBIAN ORTHODOX CHURCH P.O. Box 130, West Lorne, Ontario NOL 2P0 Contact Phone Number: (519)768 -1974 4 (A,, dceho -fo Lchie2 i i M$-y LaNCeR If is Is fioR t r9 <vo n Fi C i4-7 -h ohc I BD c4 7 �-It e l= e.g r�fiT i ar S L, 1 14 5gRe;1,91v ®R114c92 OX' e Imugc �--i 6A -L Q Ch o (A/>/, y 4 u aqA 'T— r a f ©l o iii.tg &)ft.i. e. A eAURCM ,Swz Ki/ic e, 6044 Eiko gA7"in u..__ 11-1e._ P A rR oM gig; NT: F o i,,Le tc9 e 4 c e C. Y e,f3R47--i EA nI T 4 ep�A D S a w IQ, ei\I lc i AikeolloLic IgiQ Veg xi G-e5 LA I e A.ozist IJt1 U S) C ti t N ri 68 p 5 Kic_elz,E,L y Rt1 O? P s l Free Sorbian Orthodox Church "ST IL/JA" P.O. BOX e,VEST LARNE, ONTARIO NOL ki+ciieg ay` C a v rt. C p l l i o rt, 1 3� 1 C g EAST SIOE o F p 0A 7 6,, w o r -t-h acl ax c h u r E r, r nce tJ e at t 5+ v C.°rp J rllu C e n +re. RECORDED VOTE COUNCIL MEMBER YEA NAY CARRIED DEFEATED DAVIDSON, Marlene DICKSON, Bud DURAND, Sherwin GOSSELIN, Bob LAMBKIN, Maij MAKARENKO, Mary BROWN, Dennis Moved by: Seconded by: THE CORPORATION OF THE TOWN OF ATIKOKAN COUNCIL RESOLUTION Date: 14 Jun 2010 WHEREAS Utility Vehicles (UTVs) are currently not of a prescribed class of vehicle to be allowed on provincial and municipal highways; and WHEREAS the Provincial Government through their vehicle licensing program recognizes UTVs as an All Terrain Vehicle (ATV); and WHEREAS UTVs are insurable under the Insurance Act to be in compliance with the Highway Traffic Act and Off -Roads Vehicle Act; and WHEREAS manufacturers and retailers continue to build and sell UTVs; and WHEREAS there are economic benefits with the manufacturing, sale and use of UTVs; and WHEREAS there are further economic benefits in the tourism industry to develop ATV and UTV trails; and WHEREAS a thorough review of the Off -Roads Vehicle Act in conjunction with the Highway Traffic Act hs not taken place to consider expanding UTVs as an allowable vehicle on provincial and municipal highways; NOW THEREFORE BE IT RESOLVED that the Council of the Town of Atikokan requests the Minister of Transportation to give a directive for a thorough review of the Off -Roads Vehicle Act to include UTVs in the Off -Roads Vehicle Act; and FURTHER BE IT RESOLVED that this resolution be forward to the Minister of Transportation and to Bill Mauro, MPP Thunder Bav- Atikokan: and all Ontario municinaltilies for further sunnart. RESOLUTION NO /ZOO CARRIED BY ar.1 .8vx t3so f- ,K -La Po (Co 15 V i vo 0 k-t=- 3 4 LL fe_ _c( Ministry of Municipal Affairs and Housing Municipal Services Office Bureau des services aux municipalites Western region de I'Ouest 659 Exeter Road, 2 Floor London ON N6E 1L3 Tel. (519) 873 -4020 Toll Free 1- 800 265 -4736 Fax (519) 873 -4018 Ministere des Affaires municipales et du Logement 659, rue Exeter, 2" etage London ON N6E 1L3 Tel. (519) 873 -4020 Sans frais 1 800 265 -4736 Tetec (519) 873 -4018 July 7, 2010 To: Mayors, Reeves, Wardens and Members of Council RE: 2010 Ontario West Municipal Conference el:" Ontario It is with great pleasure that 1 announce the upcoming Ontario West Municipal Conference to be held at the Four Points By Sheraton in London on December 8th 9 2010. The Ministry of Municipal Affairs and Housing has hosted this successful conference for many years, the last seven in partnership with the Association of Municipalities of Ontario (AMC). I am writing you today with this invitation to the 2011 -2014 elected members of council and staff to mark these dates in their calendars. Our conference attracts elected officials from upper, lower and single tier municipal councils, senior municipal staff and agencies associated with municipal and provincial governance from across Western Region. Last year's two day format was a success and we are looking forward to repeating that success with an agenda of sessions that will meet the needs and interests of our municipal partners. This year's theme is "Transforming Today for Tomorrow We are featuring John Dorland as our keynote speaker. John has delivered diversity training for more than ten years and he is an inspiring speaker whose sharing of first -hand life experiences powerfully conveys the value of "inclusion My staff will be sending periodic emails to your Clerk with further details about registration which will be done on -line by AMO at www.amo.on.ca The cost per registrant is $225.00 plus HST. If you have any questions, please do not hesitate to contact myself or our conference co- chairs, Dwayne Evans at (519) 873 -4695 or Luanne Phair at (519) 873 -4691 or toll free at 1 -800 -265 -4736. Sincerely, Micheline Riopelle Director Municipal Services Office Western (Pttawa Confederation 81dg, Room t 42 Ottawa, ON KIA0A6 Tel: (613) 990 -7769 Fax: (613) 996.0194 prestj@parl.gt.ta www.joeprestonmp.ca Sincerely, Joe Preston Member of Parliament HOUSE ON COMMONS Jae 6Pmtatt ALT E a d[.leaea-Caudw NIf1NICIPALtTY OF WEST Et.t3113 FIEOPIVFF] 7 2010 C'ays#ittreftcr�y 24 First Avenue, Unit 2 Thomas. ON NS{. 4M5 Tel: (519) 637.2255 Fax: (519) 637.335B Toll Free: 1 -1366 -404 -0406 assist @joepresto nmp.ta www.ioepreswnnip.ca Thanks to the rapid and effective implementation of Canada's Economic Action Plan, Canada is on the right track to emerge from the global economic recession powered by one of the strongest economies in the industrialized world. By key measures job creation, economic growth, stability of. our financial sector, and relatively low public debt Canada is performing better than the United States and other G -7 countries. What's more, both the International Monetary Fund and the Organisation for Economic Co- operation expect that Canada will have the strongest economic recovery of all G-7 countries over the next two years. As the Government prepares Budget 2011, l personally invite you to make your voice heard as we work together to ensure Canada emerges from the global recession in a position of strength. The Parliament of Canada's Standing Committee on Finance is asking for all Canadians to provide their input as part of their annual pre budget consultation hearings. Many of the recommendations flowing out of this consultation process are implemented in the federal budget. Businesses, organizations and individuals are invited to participate in this important process. However, the deadline to participate is fast approaching as Friday August 13 is the deadline for written submissions. If you are interested, be advised that submissions should be no more than 5 pages in length. Also, provide your name or your group's name along with an address, phone number or email. Once completed, please send your submission electronically to FINA @parl.gc.ca or mail it to: Jean Francois Page, Clerk Standing Committee on Finance 6 -14 131 Queen Street House of Commons Ottawa, Ontario K1 A 0A6 With your participation, we will ensure the priorities of our community will be heard loud and clear. P.S. I appreciate any input that you have that would assist our riding and great country. Please forward any information that you have provided to the Standing Committee on Finance to my office if possible. Dear Council, Tiny Tots held our Budget meeting today and the Board recommends that we ask for more money for the MTO budget, due to the implementation of Health Card Services. At this time we are unsure of the volume of transactions we will have and if we will require 2 staff at one time to cover this volume. The Board recommended that we ask for an increase of 6 hrs per week starting in September to use as needed if there is a serious rise in transactions /customers due to the Health Card Implementation. This amounts to an increase of $4420.00 Also, I did not include the training for the Health Cards, as we will need to send 2 staff for 4 days, plus have the MTO office covered with staff. This amounts to $1052.00. The total amount we are requesting for our 2010 -11 MTO budget is $42872.00 If we could receive monthly installments of $3572.00 like we did this year, I can send quarterly reports and send a final invoice in June for the actual amounts owing. Thank you for your consideration, Melanie Rose Office Manager Tiny Tots Co- operative Nursery School 217 Furnival Rd, Box 539, Rodney, On NOL 2C0 Phone: 519 -785 -2164 Fax 519 785 -1833 Email: ttcns@bellnet.ca KING (\l: Pr_RAa; 155: Chris Somerville Township Clerk TOWNSHIP OF KING \lunicir d �)Flie King [c.iii{ Road King ity. L713 1 X11 833 -5;}2 .-81M-088-5u. 1115; June 28, 2010 To All Ontario Municipalities: RE: Proposed Provincial Regulation to Exempt from the Provisions of the Planning Act a Gas -fired Peaking Electricity Generating Power Plant in the Township of King The Township of King is urging its fellow municipalities to support its objection to the Provincial Government's proposed Regulation to exempt a natural gas -fired peaking electricity generating power plant project from the provisions of the Planning Act under Section 62.0.1. The project has been awarded by the Ontario Power Authority (OPA) to a private consortium York Energy Centre (YEC) to provide peaking electricity capacity for the North York Region and beyond. However, the project is located in the Provincial Greenbelt Plan area within 700 metres of the Holland Marsh, an intensive agricultural area known as `Ontario's Vegetable Basket'. Site Plan approval was denied on the basis that the project did not conform to the Greenbelt Plan. An OMB Hearing has taken place on the conformity issue and no decision rendered. The Township has also passed an Interim Control By -Law with an OMB Hearing scheduled for August 9' 2010 and a Court Application for November 8 2010. The proposed Regulation was announced May 28 2010 without municipal consultation and would exempt the project from all Planning Act controls with no site plan, interim control authority, zoning or securities available to the Township. The proposed Regulation was posted on the Environmental Registry to provide 45 days (until July 12, 2010) for the public, stakeholders and municipalities of Ontario to comment by directing their written concerns to Mr. Larry Clay, Regional Director of Municipal Services, Ministry of Municipal Affairs and Housing. This action to exempt utility infrastructure projects has never been utilized before and leaves the Township with huge expenses for enforcing Provincial planning requirements. For further information, please use this link to the Township's response comment letter dated June 18` 2010 posted on the Township website at http:// www .king.ca/Documents /Letter.pdf At the behest of our citizens, supportive groups and organizations, the Township of King has followed the provincial planning process to the letter of the law at considerable expense and outlay of staff resources. Council is requesting that the Province allow the established municipal planning process continue through to its proper conclusions. The support of your municipality would be greatly appreciated. DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. This regular session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present: Trudy Balint, Johnathan Wolf, Gerry Scafe, Teri Knott, Grace Blanchard and Recreation superintendent Jeff Slater. Also present was Lindsay Grondin -Rice of the YWCA. Item 1 Discloser of Pecuniary Interest: Norge noted. Item 2 Delegations: YWCA: Lindsay Grondin -Rice was in attendance to provide the members with an update on the YWCA services. Lindsay outlined the changes in the provision of services to the Recreation Committee including that Jackie Anger is the person taking Kellie Coehlo's position for the majority of Kellie's maternity leave. Lindsay further explained that she has provided the committee with a detailed report as to what the YWCA has done for the committee including the basketball, floor hockey and the production of YWCA West Elgin Recreation Guide .there was some discussion regarding the start time for many of the programs being too early, and that a later start time would be beneficial. Also that the YWCA create a survey to have distributed throughout the schools to determine what the kids would like to see happening. Lindsay will look after this survey. Item 3 Adoption of the Minutes: West Elgin Recreation Committee Regular Session April 212010 Moved By: Johnathan Wolf Seconded By: Gerry Scafe That the West Elgin recreation Committee resolve that the minutes of March 17 2010 be approved as presented. CARRIED Item 4 Business Arising from the Minutes: Movie Night: The movie Night is scheduled for August 14 2010 in the Old Boys Park by the lake. The members wondered if there was a chance that they could book say a Halloween party for the 30 of October. The Recreation Superintendent will look into this possibility. Item 5 Correspondence: The correspondence presented at this session includes the YWCA reports. Item 6 New Business: -2- Vandalism in Miller Park: The Recreation Superintendent reported that there has been a definite increase in Vandalism in both parks, especially Miller Park in West Lome. The Municipal Council has directed the Recreation Superintendent to look into the possibility of installing cameras in Miller Park or installing a fence between Miller Park and WESES. Canada Day: Chairperson Balint reported that the Center Ice Youth Center cannot due to lack of volunteers, operate the skate board park demonstration for Canada day, July first this year. The Recreation Superintendent assisted by Terri Knott will look into organizing this event for Canada day. Item 7 Adjournment: Moved By Gerry Scafe Seconded By: Teri Knott The West Elgin Recreation Committee resoles that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 9:00 pm and shall reconvene at 7 pm on May 19 2010 at the West Elgin Arena or at the call of the chair. CARRIED West Elgin Chamber of Commerce Agenda 1 Minutes for 4 May 2010 Rodney Old Town Hall Attendees Robert White, John Slaats, Melissa Wardell, Ed Markham, Bruce Morin, Sharon Little, Irene Puddester, Iris Fretter, Bernie Wiehle, Tom Hurley, Ed Kebbel, Wendie Dupuis, Nancy Mott, Pamela Piccinato, Jonathan Wolf, Ted Uffen, Howard Culligan, Laverne Kirkness. Welcome from Chair Motion to suspend normal meeting to allow for presentations moved by Robert White, Seconded by Sharon Little, no objections, carried. Guest Speaker- Laura Sherret Elearnnetwork.ca 30 minutes As explained this is a service to help people find online training opportunities at various post secondary educational facilities. These include high school completion equivalency courses, on up to and including credit courses. Access to computer equipment is also available if close to a regional center. Also available to proctor examinations at no additional fee. Correspondence: Chamber Group Insurance Plan Director Elections, EBRC "Elgin Advantage", Elgin St. Thomas Public Health presentation invitation Wellness Works "Healthy Huddle" Friday 14 May 2010, Invitation to Elgin -St. Thomas Tourism Plan Launch, Thursday 20 May 2010, at GT's on the Beach, Port Stanley 5:00 PM. Launch of New Website Ed Markham Bruce Morin 60 minutes Ed introduced Bruce, and Bruce conducted the presentation. Much of the code is Open Source, and therefore free. CMS format used Content Management System. Everything is passworded and secured so that separate functions content can be delegated and a level of authority granted to make only those changes. Extensive use made of RSS feeds from Ontario Chamber of Commerce, etc. Calendar of events set up for multiple entries and sources, for consolidation of all current calendars into one. Gallery of pictures set up to allow for fast transfer shrinks file size to smallest possible using File Transfer Protocol (FTP). Some pages are conversions from old format, but can be updated as the need arises. Survey built in and goes to the administrator. The membership application form is actually now on the site, and goes to the administrator. Every business can insert a logo and/or picture as part of the description. We even have a Twitter account! Many thanks to Ed Markham for his extensive work and effort in this endeavour. Urgent Committee Reports 1 Business that cannot be postponed: Wendie asked if the Chamber would be interested in donating a membership or discount as a door prize. Sharon Little moves that a membership renewal be donated as a prize at the Business After 5 at Lakewood on 12 May 2010. Melissa Wardell seconded, and motion carried. Update from Seaside Developments 10 minute update briefing Howard Culligan and Laverne Kirkness Re -run of Municipal presentation of 22 April. Reviewed 2008 vision land use plan. Reviewed update to 2009 version. Several reports generated integration with Official Plan, Pre Consultation Brief, Pre Consultation Report, all Please Note: submitted to the required Ministries, and the Municipality. Heritage studies, Sewage studies, etc all done and ready for submission. Current proposal reviewed. Current plan is for 158 dwelling units, for an estimated 375 Persons. Treatment system is a fully enclosed three level (tertiary) system, enclosed in a building 30' X 75 Jagged property lines along Haven's Lake Road could be straightened and an 88' road allowance established, exceed the normal of 66'. Detailed view of the commercial unit at the corner was shown and explained, including proposed temporary measures for sewage until the sewage system is completed and functional. Need to facilitate the reallocation approval of "Surplus Lands" to allow for their inclusion in the waste water management plan. Introduction to owners of "anchor" business in Phase 1 although unable to attend tonight, Ted Arlene McIntosh who run a similar operation in Bayfield will be the owners operators of the hotel pub. Need pressure on the Ministry of Municipal Affairs to approve the Official Plan adopted by West Elgin two years ago. Also need encouragement to Council to resolve outstanding feedback from the MMH. Chamber may be asked to provide support when official applications are submitted. The Mayor is facilitating a meeting of delegates of the Yacht Club, Seaside, and other stakeholder interests tomorrow. Other Business 1) Letter of Support Fordham Motors Wendie Dupuis moved, and Ed Kebbel seconded, a motion to provide a letter of support in their current litigation with GM. 2) AOB general discussion of website and miscellaneous topics. Need to include a discussion of website issues at the next meeting. All members are encouraged to review the site, and to submit comments. 3) Volunteer of the Award nominations are still open please submit your ideas to Irene Puddester. 1) Our webmaster needs your help. Please log onto the website, and create your log -in account. This creates a notification to our webmaster, and he will match you manually to your information. After that, you can log in yourself and modify your info at any time you please! 2) We have a Business After 5 Event on Wednesday 12 May at Lakewood Trailer Estates Please see newsletter for details. See you at the next meeting 1 June 2010! Website address www.westelginchamber.ca West Elgin Arena Board Regular Session May 10 2010 This regular session of the West Elgin Arena Board was called to order at 7:00 pm with the following members present: Ian Fleck, Trudy Balint, Mary Bodnar, Alphonse Willie, and Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary Interest: None noted. Item 2 Delegations: There were no delegations present at this session. Item 3 Adoption of the Minutes: Moved By: Alphonse Willie Seconded By: Mary Bodnar The West Elgin Arena Board resolves that the minutes of April 6 2010 be approved as presented. CARRIED Item 4 Business Arising from the Minutes: Concession Operators Agreement: The Recreation Superintendent reported that he has received the Concession Operators agreement and it has been signed by the Kools. A letter was also received from Kools indicating that they would like to remove the last couple of feet or so of the counter and install the candy counter that they currently use in its place. The Board reviewed the location and the concept of what Kools were requesting to do and indicated that would prefer not to have this counter alteration completed. The Facility manager also presented a copy of the letter or memo that was sent to Kools regarding their what appeared to be unapproved renovations to the concession area. HST: The Recreation Superintendent presented a copy of a document concerning the HST. In this document it clearly indicated that minor sports associations will be charged the HST on ice rentals. 2010 2011 Ice Rates: The Recreation Superintendent presented the proposed ice rates for the 2010 2011 ice season. After some discussion the following resolution was passed: Moved By: Ian Fleck Seconded By: Mary Bodnar The West Elgin Arena Board resolves that the 2010 2011 ice rates be approved as Attached. CARRIED -2- Item 5 Accounts and Financial Statements: Moved By: Alphonse Willie Seconded By Ian Fleck The West Elgin Arena Board resolves that the accounts for March 58,353.74 and for April 5122.69 totalling 63,476.43 be approved for payment. CARRIED Item 6 Correspondence: The Board received a letter from Kools outlining repairs that they would like to see in the concession. The letter was previously dealt with in the meeting, read a filled. The Board also received a copy of the Resolution passed by the Municipality of Dutton Dunwich regarding the renovations at the West Elgin Arena. Item 7 New Business: Ice Rates: Resolution already passed regarding this matter. Meeting Time: The Recreation Superintendent requested that if the Board meetings are to take place on Monday evenings could the start time be changed to 8 pm. The board agreed that this would not present a problem. Item 8 Adjournment: Moved By: Alphonse Willie Seconded By: Ian Fleck The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 8pm and shall reconvene on June l' 2010 at 8:00 pm. CARRIED