December 10, 2009 Agenda1 -63
64 -94
95 -132
133 -148
NOTICE:
ORDERS OF THE DAY
FOR THURSDAY, DECEMBER 10, 2009 9:00 A.M
PAGE# ORDER
1st Meeting Called to Order
2nd Adoption of Minutes for the meeting of November 24, 2009
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
PRESENTATIONS:
9:00 A.M. Retirement Recognition: Eunice Turner Elgin Manor
Harley Underhill Human Resources
12:00 NOON Years of Service Employee Recognition employees will join
Council for lunch at which time the presentations will be made (list attached)
DELEGATION:
9:05 A.M. St. Thomas Elgin General Hospital Paul Collins, CEO, Paul Bode,
President and Allan Weatherall, Director of Development re: Hospital
Redevelopment Update.
9:30 A.M. Ruth Anne Lawrence, Assistant Store Manager, Zellers and Olympic
Torch Committee re: Red Mitten Campaign.
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7111 Council Correspondence see attached
1) Items for Consideration
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements /Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By -Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
Christmas Shutdown All County Departments in the Administration Building will be closed from
12:00 noon on December 24/09 to January 4/10 8:30 a.m. (Branch Libraries located throughout
the County will close on or about December 24, 2009 at 1:00 P.M. and reopen on January 2,
2010 contact your local Branch for hours)
January 12, 2010 10:00 A.M. Preliminary Budget Meeting
January 26, 2010 9:00 A.M. County Council Meeting
EMPLOYEE RECOGNITION DECEMBER 10, 2009 COUNCIL MEETING
BOBIER VILLA Victoria Marsolais 10 years
Tara Mosher 10 years
Jackie Shickluna 10 years
Anita Vanraes 10 years
John Kersten 15 years
Peggy Johnson 15 years
Karen Conway 25 years
Dianne McFadden 35 years
COMMUNITY Renee Saarloos 20 years Aylmer Library
CULTURAL Maria Smit 20 years Belmont Springfield Library
SERVICES Susan Lamont 25 years Dutton Library
ELGIN MANOR Susan Boe- Vusich 10 years
Catherine Gallagher 10 years
Susan Krueger 10 years
Carolyn Proctor 10 years
Mary Ann Ryckman 10 years
Lacey Smith 10 years
Rita Stewart 10 years
Lynn MacPherson 20 years
Marilee Roth 20 years
Connie Froats 25 years
Linda Irvine 25 years
Barbara Shackleton 25 years
Cathy Currie 30 years
ENGINEERING
SERVICES
HUMAN
RESOURCES
TERRACE LODGE
Peter Dutchak
Ann Bennie
Harley Underhill
Laura Lang
Janice Nichols
Petra Richardson
Betty Belanger
15 years
30 years
20 years
10 years
10 years
15 years
20 years
Staff Reports (ATTACHED)
REPORTS OF COUNCIL AND STAFF
December 10, 2009
2 Building Sciences Technologist Joint Elgin /Central Elgin 2009 -2010 Annual
Municipal Accessibility Plan
22 Deputy Director of Engineering Services Reduced Speed Zone North Hall Hamlet
25 Deputy Director of Engineering Services Request to Extend Community Safety
Zone and Reduced Speed Zone New Sarum
28 Director of Senior Services, T/L and BN Roof Replacement Bobier Villa
31 Provincial Offences Coordinator Paytickets
33 Director of Financial Services 2010 Mileage Rate
34 Director of Financial Services 2008 Financial Indicator Review
39 Director of Financial Services Semi Annual Information Report Contract Awards
(January 1, 2009 to June 30, 2009)
41 Director of Community and Cultural Services Elgin County Museum Advisory
Committee Revisions
42 Director of Community and Cultural Services Cultural Mapping Project Terms of
Reference
56 Deputy Director of Community and Cultural Services SCOR Incorporation
58 Administrative Services Coordinator Schedule of Council Meetings for 2010
60 Chief Administrative Officer Interview Panel for Human Resources Director
61 Chief Administrative Officer Sutherland Line /Ron McNeil Line Boundary Adjustment
62 Director of Human Resources Ontario Nurses Association Arbitration Award
Progressive by Nature
JOINT ELGIN /CENTRAL ELGIN
2009 -2010
ANNUAL MUNICIPAL
ACCESSIBILITY PLAN
Adopted by County Council
Adopted by Central Elgin Council
INDEX
JOINT ELGIN /CENTRAL ELGIN
MUNICIPAL ACCESSIBILITY PLAN (MAC)
SECTION PAGE NO.
Executive Summary 1
Mission Statement 1
Aim 2
Objectives 2
Municipal Highlights, Population and Organizational Structure
County of Elgin 2
Municipality of Central Elgin 2
Establishment of Accessibility Working Group 3
Co- Ordinators 3
Members of JAA 3
County of Elgin/Municipality of Central Elgin Commitment to Accessibility Planning 4
Achievements from October 2007 September 2008 4
Barrier Identification Methodologies 7
Barriers Identified and Status of Elimination 8
Mandatory Accessibility Standards 14
Focus for 2010 14
Review and Monitoring Process 15
Communication of the Plan 15
Recommendations 15
Signature Page 15
Appendix "A" County of Elgin 2009 Summary of Barriers Addressed 16
Appendix `B" Municipality of Central Elgin 2009 Summary of Barriers Addressed 18
Appendix "C" Joint County of Elgin and Municipality of Central Elgin 2009 Initiatives 18
EXECUTIVE SUMMARY
MISSION STATEMENT
JOINT ELGIN /CENTRAL ELGIN
ANNUAL MUNICIPAL ACCESSIBILITY PLAN
2009 -2010
The purpose of the Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for
persons with disabilities and to provide for their involvement in the identification, removal and
prevention of barriers to their full participation in life. To this end, the ODA mandates that each
municipality with a population of over 10,000 forms a committee to identify accessibility barriers
with membership composed of a majority of persons with disabilities and to prepare and publish
annual accessibility plans.
An Accessibility for Ontarians with Disabilities Act, 2005 (AODA) became effective June 13, 2005.
In addition to requirements of the ODA, an Accessibility Standards Advisory Council advises the
Province on the process for the development of accessibility standards and the progress made by
Standards Development Committees in developing proposed accessibility standards. Legislation
includes that Ontario is to be barrier -free by the year 2025. Until repealed, the ODA remains in
effect as well.
This is the seventh annual plan prepared by the Elgin /Central Elgin Joint Accessibility Advisory
Committee (JAAC). The report describes: (1) the measures /achievements of the County of Elgin
and the Municipality of Central Elgin (Elgin /Central Elgin) over the past year, and (2) the
measures committed to be taken during the current year (2009 2010), to identify, remove and
prevent barriers to persons with disabilities who use the facilities and services of Elgin /Central
Elgin, including employees, volunteers, visitors, and other members of the community.
This year, Elgin /Central Elgin committed itself to the continual improvement of access to
municipally -owned or leased premises, facilities and services for employees, volunteers, and
visitors with disabilities; the participation of persons with disabilities in the development and
review of its annual accessibility plan; and the provision of quality services to all members with
disabilities within its jurisdictional community.
The accessibility working group, in its first annual plan, identified 70 barriers to persons with
disabilities. The most significant findings were that Elgin /Central Elgin facilities are not fully
wheelchair /mobility /vision /hearing accessible. Over the next several years, budgets need to
include funds to eliminate these barriers. For 2010, the JAAC recommends removing as many
barriers as possible in Central Elgin and in the County of Elgin, or as legislated by Provincial
standards.
The JAAC adopted the following as its Mission Statement:
"To identify, remove and prevent barriers to persons with disabilities who use the facilities and
services of the County of Elgin and the Municipality of Central Elgin, including employees,
volunteers, visitors, and all members of our Community."
AIM
OBJECTIVES
2
This report describes: (1) the measures that Elgin /Central Elgin have taken in the past, and
(2) the recommendations from the JAAC for measures to be undertaken by Elgin /Central Elgin
during the year 2009 -2010, to identify, remove and prevent barriers to persons with disabilities
who use the facilities and services of Elgin /Central Elgin, including employees, volunteers,
visitors, and other members of the community.
This Plan:
1. Recommends the process by which Elgin /Central Elgin can identify, remove and prevent
barriers to persons with disabilities.
2. Reviews earlier efforts to remove and prevent barriers to persons with disabilities.
3. Lists the facilities, policies, programs, practices, and services that JAAC recommends
Elgin /Central Elgin to review in the coming year to identify barriers to persons with
disabilities.
4. Describes the measures Elgin /Central Elgin should undertake in the coming year to
identify, remove and prevent barriers to persons with disabilities.
5. Describes how Elgin /Central Elgin would make this accessibility plan available to the
public.
MUNICIPAL HIGHLIGHTS, POPULATION AND ORGANIZATIONAL STRUCTURE
COUNTY OF ELGIN
The County of Elgin is situated along the north shore of Lake Erie and encompasses more than
187,966 Ha. with a population of 44,482 citizens 2008 figures from MPAC. The County is an
"upper tier" municipality, which includes seven constituent "lower- tier" municipalities within the
County structure, and one separated City. Each of these has their own separate system of
governance. Corporate headquarters is located at the County Administration Building, 450
Sunset Drive, St. Thomas, partway between the City of St. Thomas and Port Stanley.
Areas of jurisdiction under the County corporate structure include responsibility for: County
Council directives, by -laws, policies and procedures; protection of County assets and
expenditures; design and construction of the County Road System; administration of Ontario
Court of Justice and Provincial Offences operation; County Libraries (11 branches plus 1 main
office); Museum; Archives; operation of three Long -Term Care Homes; emergency services
(emergency response, 9 -1 -1, land ambulance, co- ordination of policing contract for 6
municipalities); a regional approach to Economic Development and Tourism Services; Ontario
Works /Social Services (administered through City of St. Thomas); protection of County forest
cover; and severing of land.
MUNICIPALITY OF CENTRAL ELGIN
The Municipality of Central Elgin is a progressive, dynamic urban and rural municipality, located
on the shores of Lake Erie in the heart of southwestern Ontario connected by 370 kms. of
municipal roads. The Municipality of Central Elgin encompasses 325 square kms, in area and
has a population of 12,042 citizens (2008 figures from MPAC).
Working Group
Member
Municipality /Agency
Department
Telephone /E -mail
Ms. Jenny Phillips
Chair
JAAC
519 762 -2862
'ennyphillipsPgolden.net
519 782 -3541
shofhuisl3(a,yahoo.ca
Ms. Sylvia Hofhuis
Vice -Chair represents
Elgin and Central Elgin
Councils
JAAC
Members of the JAAC
3
The Municipality of Central Elgin is a "lower tier" municipality with its own separate system of
governance within the County of Elgin structure. The Administration Office for the Municipality of
Central Elgin is located at 450 Sunset Drive, North Wing, St. Thomas.
Areas of jurisdiction under the Municipality of Central Elgin structure include: Council by -laws,
policies and procedures; protection of Central Elgin assets and expenditures; Strategic
Planning; Building Inspection; By -law Enforcement; Zoning /Committee of Adjustment;
Municipal Roads System; Sanitary Sewer; Storm Sewers and Municipal Drains; Potable Water;
Parks and Recreation; and Solid Waste.
THE ACCESSIBILITY WORKING GROUP
Establishment of the Joint Accessibility Advisory Committee
In accordance with the ODA legislation, the Councils for the County of Elgin and the Municipality
of Central Elgin formed an optional joint accessibility advisory committee in 2002, known as the
Elgin /Central Elgin Joint Accessibility Advisory Committee (JAAC). The Committee is comprised
of five persons representing all geographic areas of the County of Elgin with the majority of
membership being persons with disabilities.
The responsibilities of the JAAC are as follows:
Identify barriers to persons with disabilities in all facilities, regulations, policies, programs,
practices and services offered by Elgin /Central Elgin.
List facilities, regulations, policies, programs, practices and services that cause or may
cause barriers to persons with disabilities.
Identify barriers that are to be removed or prevented in the coming year.
Describe and recommend how these barriers should be removed or prevented in the
coming year.
Prepare an annual report on these activities, for approval by the Councils of the County of
Elgin and the Municipality of Central Elgin, and make the plan available to the public.
Review building plans and make recommendations on accessibility issues.
Co ordinators
The Deputy Clerk position for the Municipality of Central Elgin and the Building Sciences
Technologist position for the County of Elgin were appointed by the respective Councils as the
Co- Coordinators of the JAAC to provide administrative support and assistance.
Elgin /Central Elgin appointed the following members to the JAAC
Mr. Tom Marks
Acting Vice -Chair
represents Elgin and
Central Elgin Councils
JAAC
519 631 -4860
tmarks @centralelgin.orq
Vacant position
Member
JAAC
Vacant position
Member
JAAC
Ms. Dianne Wilson
Municipality of Central
Elgin
Administration
519 631 -4860
dwilson(a.centralelgin.orq
519 631 -1460 x 4
caicken@elgin- county.on.ca
Mr. Cole Aicken
County of Elgin
Engineering
Services
4
ELGIN /CENTRAL ELGIN COMMITMENT TO ACCESSIBILITY PLANNING
The Councils for the County of Elgin and the Municipality of Central Elgin adopted its first
Accessibility Plan on September 23, 2003, and has adopted Annual Accessibility Plans each year
thereafter, to identify and eliminate accessibility barriers to disabled persons. Elgin /Central Elgin
is committed to:
The continual improvement of access to Elgin /Central Elgin premises, facilities, and
services for employees, volunteers, visitors, and other members of the community.
participation of persons with disabilities in the development and review of its annual
accessibility plans.
provision of quality services to all employees, volunteers, visitors, and other members of
the community.
The Councils of Elgin /Central Elgin authorized the JAAC to prepare annual accessibility plans
that will enable Elgin /Central Elgin to meet these commitments.
ACHIEVEMENTS FROM OCTOBER 2007 SEPTEMBER 2008
The JAAC prepared the sixth annual Joint Elgin /Central Elgin Municipal Accessibility Plan,
which was adopted by both Councils.
Awareness and resolution of accessibility barriers has been promoted throughout the
various departmental staff with the importance of addressing these barriers emphasized
Departments are budgeting towards elimination of barriers over the next several years.
The JAAC reviewed site plans for Elgin /Central Elgin and made recommendations to
improve accessibility to the new or renovated facilities. Plans reviewed were renovations to
Suite 307, Administrative Building; Construction of the new Ambulance Base in Aylmer, Site
plan for ramps, Port Stanley Beach.
ELGIN
5
Administration Building Topigs Canada moved into new office on 3` Floor complete
renovations for barrier -free access; 3' -0" wide doors throughout office area with barrier
free lever hardware; no switches higher then 48 5' -0" turning radius in all rooms.
Administration Building Renovated Mainline office on 2 floor added 3' -0" wide front
entrance door complete with barrier -free lever hardware.
Administration Building Renovated Scott Avery's office on 2 floor added 3' -0" wide
front entrance door complete with barrier -free lever hardware.
Administration Building Renovated Coffee News office on 2 floor added 3' -0" wide
front entrance door complete with barrier -free lever hardware.
Administration Building Added power door operators to the Men's and Women's
Washrooms on the 1st floor.
Administration Building Administrative Services moved to the 3` Floor complete
renovations for barrier -free double entrance doors; wide hallways and doorways; lowered
reception desk area; no switches higher than 48 lowered hooks in closets; washroom
facilities with lever hardware, open area under sink, grab bar etc. open area under
kitchen sink, microwave on moveable cart; 5' -0" turning radius in all rooms.
Administration Building Museum on the 4 floor added new 3' -0" wide double entrance
doors complete with barrier -free lever hardware.
Administration Building Renovated the Human Resources area 3' -0" wide entrance
door added; kitchen with lever hardware; door handles changed to lever style; fire
extinguisher lowered; lowered reception desk area.
Human Resources Health Safety orientation packages are now available in large font.
Libraries All library branches now have public use headphones to assist those with a
visual loss. (Technological Barrier)
Libraries Dutton Library Replaced most of the shelving with new accessibility compliant
shelving; repositioned information desk for better visibility; lowered a section of the desk to
allow better access.
Aylmer Ambulance Base Architects and Engineers designed new base to be totally
barrier -free.
Bobier Villa Nurses Station Desk New counter top added with roll under area for
wheelchairs.
Bobier Villa Wall mounted hair dryer installed so residents can now stay in their personal
mobility device while drying their hair.
6
Bobier Villa Family Room new phone installed for residents.
Elgin Manor Front offices lowered mailboxes in front office area for better accessibility.
Elgin Manor Melissa Garden(Exterior) new signage installed at wheelchair level.
Elgin Manor Smoking Shelter(Exterior) replaced damaged cement pad to provide a
smoother surface; replaced frosted plastic sheeting with smoked glass for visibility.
Terrace Lodge Activation Room Renovations 3' -0" wide double entrance doors with
barrier -free hardware; added new kitchen cabinetry with roll under area and roll under
kitchen sink with lever hardware;
Terrace Lodge Courtyard Sidewalks/ Pads (Exterior) 2m wide walkways installed to
accommodate wheelchairs and scooters.
Public Health Unit New reception desk with lower section purchased.
Public Health Unit Doors replaced with lever handles ongoing.
CENTRAL ELGIN
Port Stanley Beach Barrier -free ramps constructed through the Blue Flag Program.
C.A. Bell Medical Centre Barrier -free accessible doors installed.
JOINT INITIATIVES
County of Elgin and Municipality of Central Elgin The domain name AccessElgin.ca has
been secured as the web address for joint Elgin /Central Elgin accessibility issues and
links. It is anticipated the site would be developed over the next few years.
Methodology
Description
Status
Promotion and
awareness of
accessibility
barriers and
JAAC activities
The JAAC will be sending letters to the local
Chambers of Commerce and BIAS to
increase their awareness of the new
Accessibility Standards coming out.
Ongoing
Staff reviewed
accessibility
barriers in all
facilities
Staff inspected owned premises and identified
accessibility barriers.
Ongoing
Accessibility
website
The JAAC requested establishment of a
website, linked from the County of Elgin
The website would house the
JAAC Minutes, annual Accessibility Plans,
accessibility information and links to sites of
interest to visitors. The site would also act as
a public forum for input into accessibility
issues.
Design and content of the
weg t
The the C development
stage. s husband
has agreed to design the
website. Staff to maintain the
site is to be determined. All
content is to be reviewed by
the JAAC prior to posting on
the website.
Plan Approvals
The JAAC reviews renovation /construction
plans to ensure accessibility barriers are
addressed prior to construction
Plans reviewed were
renovations to the Main
Servery, Terrace Lodge;
Barrier -free Accessibility Ramp
Upgrade, Administration
Building;
Five -Year
review of all
County owned
buildings
Staff inspected owned premises and identified
accessibility barriers.
Ongoing
7
BARRIER IDENTIFICATION METHODOLOGIES
The Working Group used the following barrier identification methodologies:
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
Signage throughout all buildings to
be in Braille or routed letters no
higher than 4 feet (1.22 m) from the
floor, and in a standardized location.
Note: Acquisition of signage was
delayed pending possible criteria
for lettering etc. from the new
Provincial AODA Built
Environment standard.
Planned but
delayed.
Planned but
delayed.
1
1
Elevator floor buttons and selection
panel to include Braille and be
positioned no higher than 4 feet
(1.22 m) from the floor. Emergency
telephone to be positioned no higher
than 4 feet (1.22 m) from the floor.
Voice or chime enunciators for floor
positions to be installed in elevators
Temporary Braille
signage installed in
Admin. Bldg. and
Terrace Lodge.
Redesign of these
elevators and other
buildings ongoing
Planned 2012
Admin. Bldg. Other
areas ongoing
Temporary Braille
signage installed in
Port Stanley Arena.
Redesign of interior
of elevator in this
and other buildings
ongoing
Ongoing
1
Create website version for persons
with visual loss
Resources may be
available through
web browsers
Resources may be
available through
web browsers
1
Re -mark suitably sized accessible
parking spaces and install signage
worded to include the fine amount
Ongoing Admin.
Building(Complete)
Ongoing Beach
Area's and Arena
(Completed)
2
Voice or buzzer indicators at traffic
lights to be installed in built -up,
urban areas where pedestrians may
cross the street
To be investigated
and planned for
2012
To be investigated
and planned for
2012
8
BARRIERS IDENTIFIED
The JAAC identified 70 barriers in 2003. The Councils of Elgin and Central Elgin adopted the
recommendations of the JAAC to begin eliminating these barriers. As well, when new or renewal
Leases are discussed, (e.g. Libraries and vehicles) consideration would be given to eliminate
accessibility barriers as previously identified.
The Barriers were prioritized into categories as follows:
#1 High Importance measures to be undertaken to address the barrier as soon as possible
#2 Medium Importance measures to.be undertaken to address the barrier within the next five
years
#3 Low Importance measures to be undertaken to address the barrier when renovations
occur.
The following list contains the barriers completed during 2009 and those remaining:
INFORMATION /COMMUNICATION /POLICY BARRIERS
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
1
Hiring and interviewing policies to
include accommodation procedures
for persons with disabilities
Completed
Ongoing
2
Human Resources and Health
Safety reading material, policies,
warnings, notices, to be in multi-
formats.
Alternate formats
will be made
available as per new
Accessibility
Standard for
Customer Service
Policy.
Alternate formats
will be made
available as per
new Accessibility
Standard for
Customer Service
Policy.
2
Fire pull station and extinguishers to
be lowered to no higher than 4 feet
(1.22 m) from floor
Planned 2010
Admin. Building
Under discussion
2
PC's for public use to be compatible
for Braille translation software.
Purchase screen readers (e.g. Job
Access With Screen Reading).
Purchase Braille software and
keyboard (e.g. Dragon Dictate) that
a person uses to dictate information
and it writes it down. Install Braille
embosser and soundtrack on
narrative
Libraries (except
Vienna) installed
Zoom Text
Magnifier /Reader
program to assist
patrons with vision
loss. Neo Speech
voice recognition is
being investigated.
Windows XP has
accessibility options
for users
n/a
2
Investigate computers to
communicate with persons with
hearing /vision loss
JAAC concluded
front counter staff
could handle
situations
appropriately
JAAC concluded
front counter staff
could handle
situations
appropriately
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
General
1
When new /renewal Leases are
discussed, consideration to be given
to barriers identified throughout Plan
Ongoing
Ongoing
1
All interior exit doors require panic
bars
Ongoing
Ongoing
1
Investigate book drop off zones for
libraries
Ongoing
n/a
1
Lower shelving in libraries or ask for
staff assistance in interim
Ongoing Dutton
80% Completed.
n/a
INFORMATION /COMMUNICATION /POLICY BARRIERS (cont'd.)
PHYSICAL /ARCHITECTURAL BARRIERS
9
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
General
1
Portion of bars /rods in coat closets
and hooks in lockers to be lowered or
purchase hook rod devices that
hang from existing rods to lower level
Ongoing.
Ongoing
Belmont Arena new
addition under
discussion. Other
areas ongoing.
Ongoing
1
Vertical difference in elevation not to
exceed 12mm (sidewalks)
1
Require extenders on fans and mini
blinds to allow for adjusting
Completed
Ongoing
1
Disabled parking space(s) to be
identified, signed and promoted for
buildings, sho• in beach areas
To be discussed at
Joint Administrators'
meeting
To be discussed at
Joint Administrators'
meeting
2
Install power operators on exterior
main entrance doors
Ongoing
Ongoing
2
Power door operator control button
to be located 3 -4 feet (.91 -1.22 m)
from doorway to allow for opening
Under discussion
Under discussion
2
All access ramps and washrooms to
have minimum turnaround radius of
5 feet (1.52 m)
Ongoing
Ongoing
2
All access ramps to be minimum
unobstructed width of 3 feet (.91 m)
inside railings
2012 Administration
Building
Ongoing
2
All door widths to be minimum of 3
feet (.91 m)
Ongoing
Ongoing
2
All turn -type knobs to be replaced
with lever style
Ongoing
Ongoing
2
Lower section of concession counters
n/a
Ongoing
2
Paths to be constructed to provide
access to playgrounds /sports fields
n/a
To be considered in
2010
2
Playground equipment to be barrier
free or add on barrier free section
n/a
To be considered in
2010
3
Mailroom in Administration Building
to be rebuilt. Mailroom in Central
Elgin to be redesigned.
Completed
Ongoing
3
Installation of non glare /indirect
lighting in offices and work stations
Grids on lighting
being replaced with
grids that reflect light
downwards.
Ongoing
10
PHYSICAL /ARCHITECTURAL BARRIERS (cont'd.)
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
General
3
Workstations to be adjustable
Sit/stand workstation
purchased.
Being tested
3
Curb cuts and sidewalk ramps to be
included in new construction and
others to be retrofitted
Ongoing, completed
during new
construction.
90% of existing
curbs sidewalks
have been
retrofitted. Others
done during new
construction
3
Water coolers to be barrier free
Completed
Ongoing
3
Lifts and /or elevators to other floors
or basements to be installed if
necessary
Ongoing
Ongoing
3
Provide accessible scooter /storage
locations in Homes for Seniors and
not for profit housing
Ongoing
n/a
3
All thresholds to be level with
flooring or entrances
Planned 2012
Eng. Serv.; Bobier
Villa. Others
ongoing.
Ongoing
C.A. Bell Medical
Centre Completed
3
All light switches to be lowered to no
higher than 4 feet (1.22 m) from the
floor
Under discussion
Under discussion
3
Storage of parts and chemicals to
be moved to an accessible area
Ongoing
Ongoing
3
Should an employee with physical
limitations require the use of a
leased vehicle to perform duties, an
accessible vehicle will be leased
Policy adopted,
Completed
Policy adopted,
Completed
3
Power control panels to be lowered
(access to fuses /breakers)
Ongoing device to
reach switches
being investigated
Ongoing device
to reach switches
being investigated
Kitchens
2
Lower section of counter, provide
accessible sink and cupboard area,
and sufficient space for wheelchair
access in kitchens available for
public or employee use
Planned 2010
Cultural Services.
Other areas ongoing
Port Stanley Arena
lower section of
counter alternatives
to be completed in
2010. Others
ongoing.
3
Microwaves to be at an accessible
height and placement or purchase
moveable carts
Ongoing
Planned 2010
Belmont Arena
Others ongoing.
11
PHYSICAL /ARCHITECTURAL BARRIERS (cont'd.)
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
Office
Ergonomics
1
Office furniture to be repositioned to
allow clear 3' (.91 m) access
Ongoing
Ongoing
2
Equipment stands (fax, printer, etc.)
to be at accessible height or be
adjustable
Planned 2010
Libraries. Other
areas by 2012
Ongoing
2
Reception desks to have lower
section or be adjustable
Planned 2010
Econ. Dev.; Cultural
Services. Other
areas ongoing;
Public Health
Completed
Complete
2
Mailing machines to be at
accessible height or adjustable
Completed
Ongoing
3
Replacement desks to be adjustable
and with rounded corners
Completed
Upon new
purchase.
3
Computer workstations desks and
chairs to be adjustable
Ongoing
Ongoing
3
Photocopiers to have controls at
accessible height
Not available on the
market yet.
Assistance available
upon request.
Not available on the
market yet.
Assistance available
upon request.
3
Filing cabinets to be no higher than
4 drawers or purchase revolving
side file cabinets
Completed
Ongoing
3
Lower shelving and informational
material
Ongoing
Ongoing
3
Grates in floor to be level with
flooring material
Ongoing
Ongoing
3
Lower control buttons for garage
doors and wash bay
Ongoing
Ongoing
Washrooms
2
Provide barrier free washroom
facilities as per the Ontario Building
Code
Not necessary to
renovate office
washrooms if
accessible
washrooms are
available in close
proximity. Ongoing
Not necessary to
renovate office
washrooms if
accessible
washrooms are
available in close
proximity. Ongoing
12
PHYSICAL /ARCHITECTURAL BARRIERS (cont'd.)
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
2
Purchase headsets for computer
access for persons with vision loss
Funding being
pursued for
Libraries. Other
areas ongoing
Ongoing
3
Outfit telephones with volume
control /flashing light and large
keypad
Admin. Bldg.
telephones have
volume control and
flashing light. Large
keypad phones can
be purchased as
required. Other
areas ongoing
Upon new
purchase
3
Install rotational lighting on fire
alarm systems
Ongoing
Ongoing
3
Relocate or lower heat thermostats
no higher than 4 feet (1.22 m) from
the floor
Ongoing
Ongoing
CATEGORY
BARRIER AND RESOLUTION
STATUS
ELGIN
STATUS
CENTRAL ELGIN
3
Showers require a bench, well-
anchored grab bars, and handheld
showerheads. All controls to be
within easy reach
n/a
Ongoing
PHYSICAL /ARCHITECTURAL BARRIERS (cont'd.)
TECHNOLOGICAL BARRIERS
13
MANDATORY ACCESSIBILITY STANDARDS
14
The Ontario Government is issuing five sets of standards under the Accessibility for Ontarians
with Disabilities Act, 2005 (the "AODA to achieve the vision of a barrier -free Ontario by 2025.
The first set are the Accessibility Standards for Customer Service, Ontario Regulation 429/07
"OR 429/07 These are now the law and municipalities must have policies, practices and
procedures in place by January 1, 2010.
County Council adopted the Accessibility Standard for Customer Service April 28, 2009. The
policy is drafted in accordance with the Accessibility Standards for Customer Service (Ontario
Regulation 429/07) and addresses the following:
(a) The provision of goods and services to persons with disabilities;
(b) The use of support persons by persons with disabilities;
(c) Customer feedback regarding the provision of goods and services to persons
with disabilities;
(d) Notice of temporary disruptions in services and facilities;
(e) The use of service animals by persons with disabilities;
(f) Notice of availability and format of documents;
(g) Training; and
(h) The use of assistive devices by persons with disabilities.
This policy applies to all persons who deal with members of the public or other third parties on behalf
of the County of Elgin, whether the person does so as an employee, member of Council, agent,
volunteer, student on placement, or otherwise and all persons who participate in developing the
County's policies, practices and procedures governing the provision of goods and services to
members of the public or other third parties.
All County employees will have received the required Accessibility Customer Service training by the
end of 2009.
FOCUS FOR 2010
By -Laws, Policies, Practices, Services to be reviewed
The JAAC will review various by -laws, policies, practices, and services to determine their effect
on persons with disabilities as follows:
Design and development of an accessibility website. The domain name AccessElgin.ca has
been reserved and design and development of the website will be undertaken over the next
two or three years.
Planning, building practices, subdivision policies, and development of a criteria list.
Disabled parking spaces in core business areas. A survey has been returned by local
municipalities detailing the number and location of municipal parking spaces for persons
with disabilities in their respective municipality.
Follow up with Elgin and Central Elgin staff to ensure policies and procedures are being
developed to comply with the Mandatory Customer Service Standard.
Promotion and public awareness.
15
REVIEW AN® MONITORING PROCESS
The JAAC will meet regularly to review progress and staff would be reminded, through personal
contacts or by e-mail, about their roles in implementing the Plan. The Chair/Vice-Chair will
request to attend a meeting(s) with Senior Management Teams to review the progress of
accessibility barrier elimination.
COMMUNICATION OF THE PLAN
Copies of the plan are to be available at the County of Elgin Administrative Services front counter,
Municipality of Central Elgin front counter, County Libraries, local municipal offices, and on the
County of Elgin and on the Municipality of Central Elgin websites. On request, the report can be
made available on computer disk, or in large print.
The domain name of AccessElgin.ca has been secured and the website will be developed over
the next few years. The website, once in operation, would house JAAC Minutes, annual
Accessibility Plans, accessibility information and links to sites of interest to visitors. The site
would also act as a public forum for input into accessibility issues.
RECOMMENDATIONS
THAT the Elgin/Central Elgin Joint Accessibility Advisory Committee recommends to the Council
for the County of Elgin and to the Council for the Municipality of Central Elgin that the following
barriers to persons with disabilities be addressed during 2010:
1. All barriers identified by departmental staff for elimination in 2010, which are detailed on
Pages 8-13 of the Plan, are to be scheduled for completion during 2010, or as legislated by
Provincial Standards, within budgetary limitations; and further,
THAT Elgin and Central Elgin staff work toward development and implementation of processes
and policies to comply with the new Mandatory Accessibility Standards.
Submitted
Jenny4shilli ~, Chair
Sylvia Hofhuis, Vice Chair
~~ ~,
Torr~/larks, Acting 'ce Chair
Department/Building
Barrier Addressed
Administration Building
Exterior Ramps
Barrier -free Accessibility Ramp Upgrade existing south
wheelchair ramp to be removed and replaced with a new
vestibule/ loading dock c/w a vertical lift; new 3' -0" wide entry
door c/w lever hardware and power door operator; 5' -0" turning
circle on both levels.
Administrative Services
New power door operator to be installed on main entry door.
Human Resources
New power door operator to be installed on main entry door.
Fire Alarm System
New fire alarm panel to be installed; fire pull stations to lowered;
fire bells to be replace with new horn strobes.
Mailroom
Mailroom was relocated new 3' -0" wide door installed c/w lever
hardware; 34" counter top installed c/w a roll under area; shelves
installed no higher then 5' -0" off the ground; 5' -0" turning circle.
SCM Office
Renovated vacant area for new tenant new 3' -0" wide doors
installed c/w lever hardware; 5' -0" turning circles in all rooms.
Alzheimer's Office
Renovated Alzheimer's Offices new 3' -0" wide doors installed
c/w lever hardware; 3' -0" wide hallways; 5' -0" turning circles in all
rooms.
Long Term Care Homes
Bobier Villa
Elgin Manor
Interlock Brick Removal— existing interlocking bricks to be
removed and replaced with concrete to accommodate wheeled
equipment (scooters, wheelchairs, walkers, etc) Adding small
concrete pads along existing sidewalks for rest areas.
Family Room Renovation moved room closer to the front of the
building for better accessibility; new 3' -0" wide entry door installed
c/w lever hardware; barrier -free washroom c/w 5' -0" turning circle.
16
APPENDIX "A"
COUNTY OF ELGIN
ACHIEVEMENTS FROM OCTOBER 2008 TO OCTOBER 2009
TOWARDS ELIMINATION OF ACCESSIBILITY BARRIERS
Terrace Lodge
Laundry Room Reno Expansion to the existing laundry room
will provide increased floor area and better accessibility within.
OG/ GG Lounge Reno new 6' -0" wide double entrance doors
installed c/w lever hardware; 5' -0" turning circles within.
Servery Renovation new 2' -10" lower counter installed c/w roll
under area; new 3' -6" door opening.
Drop -in Centre Renovation new 6' -0" wide double entrance
doors installed c/w lever hardware; new 3' -6" hallway entry door
installed c/w lever hardware; new 3' -0" door installed c/w lever
hardware leading into Adult Day Tub Room.
Elgin County Libraries
Ambulance Stations
Aylmer Base
New Ambulance Base designed to be totally barrier -free.
Accessible Customer
Service Standard
(O. Reg. 429/07)
Accessible Customer Service Policy's, Practices and Procedures
were approved by County Council April 16, 2009.
Our Accessibility Training has started and we have trained 66
employees to date. The Homes staff /volunteers are being done in
August and September and Council /Management in November.
All staff and volunteers will be trained by December 31, 2009.
New hires after October 1, 2009 will receive ACS training during
their scheduled H &S /ACS orientation so that will be ongoing.
Health Safety materials or orientation packages is now
available in large font. All other HR materials or documents can
be made available upon request.
Oct/09
17
Department/Building
Barrier Addressed
Accessible Customer Service
Accessible Customer Service Policy's, Practices and
Standard
Procedures were approved by County Council April 16,
(0. Reg. 429/07)
2009.
Our Accessibility Training has started and we have
trained 66 employees to date. The Homes
staff /volunteers are being done in August and
September and Council /Management in November. All
staff and volunteers will be trained by December 31,
2009. New hires after October 1, 2009 will receive ACS
training during their scheduled H &S /ACS orientation so
that will be ongoing.
Health Safety materials or orientation packages is
now available in large font. All other HR materials or
documents can be made available upon request.
Roads Department
Sidewalks and Curb Cuts 3834.95m2 (2.56 km) of
sidewalks where completed which includes 19 curb
cuts. Central Elgin is now at an estimated 90%
completion.
Oct/09
Oct/09
18
APPENDIX "B"
MUNICIPALITY OF CENTRAL ELGIN
ACHIEVEMENTS FROM OCTOBER 2008 TO OCTOBER 2009
TOWARDS ELIMINATION OF ACCESSIBILITY BARRIERS
APPENDIX "C"
COUNTY OF ELGIN AND MUNICIPALITY OF CENTRAL ELGIN
2009 JOINT INITIATIVES
Department/Building
Barrier Addressed
Elgu1('ounty
PretrzssL:4iezemc
DISCUSSION:
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: November 19, 2009
SUBJECT: Reduced Speed Zone North Hall Hamlet
INTRODUCTION:
The County of Elgin received a request from the Municipality of Bayham to
reduce the speed limit on Eden Line due to traffic concerns. Staff has reviewed
the area roads and are recommending to install a reduced speed zone in one
location.
The Municipality of Bayham has requested, by Council resolution (request
attached), a reduction in the posted speed limit on Eden Line, County Road #44,
between Highway #3 and Culloden Road.
Following the request, staff has studied the area to determine its status as a
defined "built up area" as determined by the Highway Traffic Act, and thus its
qualification to become a reduced speed zone area. The findings of the study
concluded that there are 2 zones that can be labelled as "built ups areas" and
thus qualify to become reduced speed zone areas.
The first zone is located on Culloden Road from Eden Line to 400m north of
Eden Line. Although this area was not specifically requested to become
reduced, it does qualify to receive a reduced speed zone and staff suggests a
reduced posting of 60Km /h be installed in this area to remain consistent with our
treatment of "built up areas" on County roads.
The second section identified as a "built up area" is on Eden Line, east of
Culloden Road for 200m. The request from the Municipality of Bayham was to
reduce the speed limit between Culloden Road and Highway #3, being a total
distance of 1,170m, however, only the first 200m east of Culloden Road qualify
for a speed reduction. Because this zone is only 200m long and is directly
adjacent to a stop location it could be considered as not required as vehicles are
either slowing to stop or accelerating from the turning movement in this area.
CONCLUSION:
The area around the North Hall Hamlet (Culloden Road and Eden Line) was
studied to determine the presence of "built up areas" and thus qualifying for
reduced speed zones.
The study concluded that 2 zones, one 400m long on Culloden Road and one
200m long on Eden Line could be considered "built up areas
Staff recommends placing a reduced speed zone on Culloden Road of 60km /h
within the identified "built up area Although a 200m section on Eden Line
immediately east of Culloden Road can be classified as a "built up area staff
does not recommend signing this section of road because of its length and
proximity to a stop condition.
RECOMMENDATION
THAT a reduced speed zone of 60km /h be installed on Culloden Road (County
Road #46) from Eden Line, north 400m, and;
THAT the necessary by -laws be prepared.
All of which is Respectfully Submitted
Peter Dutchak Mark G.
Deputy Director of Engineering Services
,JG
Clayton Watters
Director of Engineering Services
Approved for Submission
Chief Administrative Officer
NYHAIi? Municipality of
Bayham
Clayton Wafters
County of Elgin
450 Sunset Drive
St. 'Thomas, ON N5R 5V1
Dear Mr. Walters:
Re: North Hall Hamlet
P.O. Box 160, 9344 Flank Road,
Straffordville, Ontario N0J 1Y0
Tel: (519) 866 5521 Fax: (519) 866 -3884
email: bayham@bayham.on.ca
September 24, 2009
Please be advised that at the regular Council meeting of the Municipality of Bayham held
September 17, 2009 safety concerns werebrought forward regarding Eden Line in the
Hamlet of North Hall between Highway #3 and Culloden Road. Due to the increased
number of houses now in that area, it has been requested that the speed limit be reduced
and reduced speed limit signage be installed. In this regard Council passed the following
resolution:
"THAT Elgin County be advised of traffic concerns on Eden Line (County Road
#44) in the Hamlet of North Hall, and requested to reduce speed limits between
Highway #3 and Culloden Road."
We trust you will take this matter into consideration.
C2009 -036
Yours truly
Lynda Millard, C.M.O.
Clerk
RECEIVED SEP 2 8 2009
ElginCoun
Progressko by Nature
INTRODUCTION:
DISCUSSION:
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: November 19, 2009
SUBJECT: Request to Extend Community Safety Zone and Reduced Speed Zone
New Sarum
The County of Elgin has received a request from the Municipality of Central Elgin to extend
the existing Community Safety Zone (CSZ) and Reduced Speed Zone on Belmont Road
(County Road #74) in New Sarum to include the Blossom Ridge Subdivision.
A request has been received from the Municipality of Central Elgin to extend the existing
CSZ and reduced speed zone to extend north to include the entrance to the Blossom
Ridge subdivision. Staff has also responded to a similar request from a resident of
Blossom Ridge in September 2009.
The area in question has been studied to determine its status as a "built up area" as
defined by the Highway Traffic Act. Upon the review, the requested extended area cannot
be classified as a "built up area and therefore, an extension of the reduced speed zone is
not recommended at this time.
In addition, Belmont Road is classified as a "Minor Arterial" road in the County's Road
Master Plan and thus, its primary service functions are traffic movement, uninterrupted
flow and design speeds of 100km /h. Therefore, unwarranted speed reductions are
discouraged.
The resolution from the Municipality of Central Elgin also requested an extension of the
existing Community Safety Zone (CSZ).
In 1998 the Province of Ontario passed a Bill that amended the Highway Traffic Act to
allow municipal councils to designate Community Safety Zones (CSZ) where there is
"documented evidence that public safety is of special concern" and fines for traffic
infractions within the CSZ are substantially increased.
At the June 24, 2003 session of County Council the following policy was adopted:
That all future requests for Community Safety Zones use the following policy to
determine if the zone is warranted:
In order for the establishment of a Community Safety Zone the
area must comply with 3 out of 4 of the following criteria:
Minimum traffic volume of 2,500 vehicles per day.
High truck traffic >5
High volume of children seniors crossing the road or walking on the shoulder of
the road where sidewalks are not present (school or seniors home near or within
area).
Poor sight distance for the posted speed limit.
That regardless of this policy, Council may elect to grant requests received by local
municipal councils at any time so long as all costs are borne by the requesting
municipality.
This area on Belmont Road does not automatically qualify for the establishment of a CSZ
since "high volumes" of pedestrians are not present and good sight distance is available.
However, the CSZ currently established also did not meet the policy requirements and
County Council decided to make an exception at that time and establish the zone upon the
Municipality of Central Elgin's request as the policy permits.
CONCLUSION:
A request has been received by the Municipality of Central Elgin to extend both the
reduced speed zone and Community Safety Zone (CSZ) on Belmont Road, north of New
Sarum to include the Blossom Ridge subdivision.
The area does not meet the Highway Traffic Act definitions as a "built up area therefore
the reduced speed zone extension is not recommended at this time.
A requirement for a CSZ is a "demonstrated need that public safety is of special concern
A policy has been established by Council to determine where CSZ's are warranted so that
damages to persons or public property do not have to occur prior to their establishment.
CSZ's are also not intended to be permanent installations. Their purpose is to change
driver behaviours in an area (along with active police enforcement) and then be removed
once the specific behaviours that initiated the CSZ are modified.
The request from the Municipality of Central Elgin, to establish a Community Safety Zone
on Belmont Road does not automatically satisfy the policy criteria.
Although this location does not satisfy the policy criteria, the policy allows for Council to
grant requests received by local municipal councils at any time so long as all costs are
borne by the requesting municipality. The existing zone also did not meet policy
requirements and was established using this clause.
RECOMMENDATION:
THAT the request for the extension of the existing reduced speed zone and Community
Safety Zone on Belmont Road from the Municipality of Central Elgin be received and filed.
Respectfully Submitted
Peter Dutchak
Deputy Director of Engineering Services
Clayton Watters
Director of Engineering Services
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
COMPANY
TENDER BID (inclusive of
taxes)
J.R. (Rick) Falkins Construction
62,895.00
Klassen Construction
91,239.06
Courtney Roofing Limited
99,894.99
Oscar Temple and Sons Construction Limited
99,907.50
Semple Gooder Roofing Corporation
$219,418.50
COMPANY
TENDER BID (inclusive of taxes)
Roofmart Limited
33,325.03
g<ncou ,ty
REPORT TO COUNTY COUNCIL
FROM: Rhonda Roberts, Director Terrace Lodge and Bobier Villa
Clayton Watters, Director, Engineering Services
Sonia Beavers, Purchasing Coordinator
DATE: December 1, 2009
SUBJECT: Roof Replacement Bobier Villa
INTRODUCTION:
As part of the approved 2009 Capital Budget, tenders were advertised as per the
County's Procurement Policy and were received until Friday, November 13, 2009
for the Roof Replacement for Bobier Villa, Contract No. 5930- 09 -01.
DISCUSSION:
Five companies submitted bids for the Bobier Villa Roof Replacement Tender as
follows:
J.R. (Rick) Falkins Construction submitted the lowest bid for the Bobier Villa Roof
Replacement Tender at a total price of 62,895.00. The total bid price includes
taxes and no contingency. The bid includes all labour, material and equipment to
remove existing asphalt shingles and install new fibreglass shingles provided by
the County of Elgin.
As per the Procurement Policy, three companies were invited to submit a
quotation for the supply of new fibreglass shingles. One quote was received as
follows:
The tender price quoted above includes a warranty allowance for the current
shingles in the amount of $12,981.98.
Therefore the total cost of the project to supply, deliver and install fibreglass
shingles at Bobier Villa is $96,220.03. The total budget allocation for this project
is $160,000, therefore the lowest bid is within budget.
Consideration was given to install a new steel roof at Bobier Villa, however that
option was not selected due to the cost and building design. The estimated cost
for a steel roof at Bobier is $550,000 with a 50 year life expectancy. The existing
building has been designed for a shingle roof and has adequate ventilation,
therefore, staff has recommended a new fibreglass shingle roof for less than
$100,000 with a life expectancy of 40 years.
If change orders are required and the cost increases above the tender amount
approved by Council by less than 10 and the amount is within the overall
budgeted project amount, work will proceed upon authorization by the Director.
However, if the cost increases above the tender amount approved by Council by
more than 10 the Director will prepare a further report to Council outlining the
expenditures.
RECOMMENDATION
THAT, J. R. (Rick) Falkins Construction be selected for to install fibreglass
shingles at Bobier Villa, Contract No. 5930 -09 -01 at their submitted price of
$62,895.00
inclusive of all taxes and no contingency, and
THAT, Roofmart Limited be selected to supply and deliver fibreglass shingles at
Bobier Villa at their submitted price of $33,325.03, and
THAT, if the cost increases above the tender amount approved by Council by
more than 10 the Director will prepare a further report to Council outlining the
expenditures; and
THAT, the Warden and Chief Administrative Officer be authorized to enter into an
agreement with J. R. (Rick) Falkins Construction for the Bobier Villa Roof
Replacement Tender, Contract No. 5930- 09 -01.
/~~2.
All of which is Respectfully Submitted
t
Rhonda Roberts
Director, Terrace Lodge and Bobier Villa
Clayton Watters
Director, Engineering Services
Sonia Beavers
Purchasing Coordinator
Elg ncoiinty
P.SC N -L10
FROM:
Leesa Shanley, Provincial Offences Co- ordinator
Jennifer Ford, Financial Analyst
Jim Bundschuh, Director of Financial Services
DATE: December 4, 2009
SUBJECT: Paytickets
INTRODUCTION:
Paytickets.ca is an online payment option that allows for payment of Provincial
Offences Act violations that was developed in 2001 by Royal Bank of Canada
and Teranet Enterprises Inc. two of Canada's top e- commerce organizations.
Paytickets is permitted to exchange information with the Integrated Court
Operations Network (ICON) enabling automatic uploading of payment
information. Currently 36 municipalities have successfully implemented and
utilize the service across the Province.
DISCUSSION:
REPORT TO COUNCIL
Paytickets has proven over the past 8 %2 years to be a safe, secure and effective
payment option. The primary reason for implementing any web based solution is
to enhance customer service. The ability to make payments on -line through a
secure portal at any time of the day eliminates the need for customers to attend
in person and wait in line to determine the amount owing.
The system will only accept full payment therefore it decreases the possibility of
incorrect amounts being sent by the defendant and staff having to prepare return
letters and having customers incur additional fees due to late payment. The
customer has the ability to pay the fine from any location via credit card which
eliminates the incidents of NSF cheques.
Initially, sites were offered free setup with a cap on transactions of 6,000
transactions at $2.00 per transaction for an upper service charge cost of $12,000
to the municipalities; however at the time staff felt our site would not have
enough interest to justify the costs, and there were some concerns expressed by
the County Solicitor regarding the security of the web based service.
Currently the initial set up fee is a one time charge of $4,300 and the transaction
cap remains but it is not anticipated that our court site would ever reach this cap,
however staff have had many inquiries from the general public for this service
and now feel that it is a service that would benefit our local clients as well as
those that are not local.
Staff have revisited the initial concerns expressed by the County Solicitor. The
County Solicitor has provided his opinion and has revised his initial concerns
regarding security. The County Solicitor has reviewed the preliminary contract
and has found no concerns regarding same.
Provincial Offences staff are preparing to order tickets for the second quarter of
the 2010 fiscal year, in order to include Paytickets as a payment option on these
tickets and eliminate confusion for customers, it is necessary for Council to
provide the necessary approvals in advance of the year end and enable staff to
work towards the implementation of this system early in 2010
CONCLUSION:
Staff suggest that it is an opportune time to implement Paytickets. It is
suggested that the upper most costs be included in the POA budget for the
upcoming year so that staff can proceed forward and place the necessary orders
for the upcoming fiscal year.
RECOMMENDATION:
THAT the County of Elgin enter into a service agreement in 2010 with the Royal
Bank of Canada and Teranet to provide an on -line ticket payment program
through Paytickets.ca for Provincial Offences matters, and;
THAT the Warden and Chief Administrative Officer be authorized to sign the
agreement once approved by the County Solicitor; and;
THAT the costs of $4,300 for initial setup and a contingency for $2.00 per
transaction be allocated to the Provincial Offences budget as the upper most
costs for the service to implement the service.
Respectful�Submitted
C_L(esa,Mhanley e
Provih ial Offences Co- or'dinaforr
Jim Bundschuh
Director of Financial Services
Mar a
Chief Administrative Officer
Elgin County
Piokesstre4 /(MAC
REPORT TO COUNCIL
FROM: Jim Bundschuh Director of Financial Services
DATE: November 19 2009
SUBJECT: 2010 Mileage Rate
INTRODUCTION:
Human Resources Policy 10.50 Mileage recommends that the annual
kilometric rate will be the same as that established each year by the Treasury
Board of Canada. The rate will remain constant for the entire year and will be
adjusted each December thereafter for the following year.
DISCUSSION CONCLUSION:
The rate set out by the Treasury Board dated October 1, 2009 is $0.54 /kilometre,
down slightly from last year's rate of $0.555 /kilometre. Last year staff
recommended freezing the rate at $0.495 given the economic climate at the time.
Once again, senior staff considered the current economic downturn, the
significant effect the loss of many jobs within the geographic confines of the
County will have on ratepayers, and the potential loss of OMPF funding. In light
of these factors, staff is once again recommending that the reimbursement rate
be frozen at the 2008 rate, $0.495.
RECOMMENDATION:
THAT the 2010 mileage reimbursement rate be frozen at the 2008 rate of
$.495 /kilometre.
Respectfully Submitted
Jim Bundschuh
Director of Financial Services
Approved for Submission
Mark G. :anal
Chief Administrative Officer
Elgin C my
P :C(cfliie Litt N
INTRODUCTION:
DISCUSSION:
REPORT TO COUNCIL
FROM: Jim Bundschuh Director of Financial Services
DATE: November 20 2009
SUBJECT: 2008 Financial Indicator Review
The mandate of the Ministry of Municipal Affairs and Housing (MMAH) includes
the goal of building municipal financial capacity. The role of MMAH is to monitor
and review the financial capacity and the financial health of municipalities, as well
as the municipality's ability to react to financial challenges such as decreases in
provincial funding or unforeseen expenditures for major capital infrastructure
projects. For a consistent provincial approach, MMAH adopted seven key
financial indicators taken from the Financial Information Returns (FIR's) that are
used as a filter to identify whether municipalities are or may at some point in the
future be at risk or financial challenge. The County review based on the 2008
Financial Information Return is attached to this report.
The review of the financial indicators based on the 2008 Financial Information
Return is as follows:
1. Total debt burden per Household
The County debt was completed paid off at the end of 2008. This
compares to an average debt per household across the province of $491.
The risk level is obviously low.
2. Own purpose debt charges as a of municipal operating expenses.
The County's debt charges, including paying off the loan, were 4.1% of
municipal operating expenditure and are therefore considered low risk. A
high percentage would indicate a municipality has high fixed costs for debt
charges and reduced or limited flexibility to respond to sudden demands
on the municipal budget.
3. Temporary loans for current purposes as a of municipal operating
expenditures.
The County has no operating loans outstanding. A high percentage that
exceeds 20% may indicate that the municipality needs to budget more
carefully for anticipated expenditures. Section 407 (2) (b) of the Municipal
Act 2001 states that the amount that a municipality can borrow may not
exceed 25% of total estimated revenues of the municipality as set out in
the budget adopted for the year in the last quarter (September to
December).
4. Total reserves and discretionary reserve funds per household and as
a percentage of municipal operating expenditures.
A high percentage may indicate that a municipality is setting aside
substantial revenues for future projects. A low percentage may indicate a
municipality that has little flexibility to offset non budgeted revenue losses
or expenditure increases. The County's per household reserves are $330
compared to an average of $623 and the County is rated as a moderate
risk. The reserve policy adopted by Council on October 21 2008
recognizes this risk. The 2009 budget added $450,000 to the Mill Rate
Stabilization reserve to not only cover extraordinary costs, but to also grow
the overall size of the reserve. The reserve currently is $1,672,973
compared to last year's ending balance of $1,448,370. The goal is to
have a balance over $4 million.
5. Net contributions to reserves and discretionary reserve funds as a
of total operating and capital expenditures. A decrease should be
monitored but is generally only a concern where a negative trend is
continual. The County's 2008 total was 1.0% and is considered a
moderate risk. In 2009 the County's net contribution is over 2.5 a
significant improvement over 2008, but still below the 2008 provincial
average of 4.2
6. Surplus or deficit as a of own purpose taxation
The County's total for 2008 was 4.2% and is considered low risk.
7. Total Cash and Temporary Investments as a of Municipal
Operating Revenues
A position of greater than 10% provides a low risk rating, with the County
being in a low risk position with 20
8. Net Working Capital as a of Total Municipal Operating
Expenditures
A position of greater than 10% provides a low risk rating, with the County
being in a low risk position with 18.5
9. Cumulative Annual Growth Rate
This indicator is not assigned a risk factor. In 2008 the three year average
growth showed expenditures growing faster than revenue by 2.5
Provided this trend does not continue over time, this should not be a
concern.
CONCLUSION:
The County's overall financial position is good. The only areas where the County
is not already in a low risk position are those indicators related to reserves.
Council's policy, established last year, to grow the Mill Rate Stabilization Reserve
has set in motion corrections that over time will bring these indicators from a
moderate risk down to a low risk rating.
RECOMMENDATION:
THAT the report titled 2008 Financial Indicator Review from the Director of
Financial Services and dated November 20th, 2008 be received and filed.
Respectfully Submitted
m Bundschuh Mark G
Approved for Submission
Director of Financial Services Chief Administrative Officer
FINANCIAL INDICATOR REVIEW
(Based on 2008 Financial Information Return)
Elgin Co
Date Prepared:
MSO Office:
Prepared 13y:
26- Oct -09
Western Ontario
Tier:
MAH Code:
MUNID:
Rev Code:
44000
34000
FI
Cdiz LI f NLD 1;CAT: 0JR:S
Combination Indicator
Total Debt Burden per Household
Own Purpose Debt Charges as a of Municipal
Operating Expenditures
Temporary Loans for Current Purposes as a of
Municipal Operating Expenditures
Total Reserves and Low amounts are considered to be
Discretionary Reserve high risk and should be explored
Funds per Household further.
Net Contributions to Reserves and Discretionary A decrease (negative should be
Reserve Funds as a of Total Operating and monitored.
Capital Expenditures
Total Taxes Receivable as a of Total Taxes
Levied (LT /ST only)
Surplus Deficit as a of Own Purpose Taxation
Total Cash and Temporary Investments as a %of
Municipal Operating Revenues
Net Working Capital as a of Total Municipal
Operating Expenditures
Cumulative Annual Growth Rate
Thresholds:
Low <$400
Mod $400 $1000
High >$1000
Low <5%
Mod 5% 10%
High >10%
Low <15%
Mod 15% 20%
High >20%
Low <10%
Mod 10% 15%
High >15%.
DEFICITS ONLY;
Low: values to -5
Mod: -5 to -10%)
High: Below -10
Low: 10%
Mod: 5% to 10%
High: Below 5%
Low: 10%
Mod: 10% to -10
High: Below -10a)
Negative trends to be analyzed.
No risk level assigned.
South -UT Counties
LE-..Median
Average.a
2006 195 314 475
2007 106 397 501
2008 407 491
2006 1.6% 1.9. 2.2
2007 3.61 2.P.
2008 4.1% 2.3
2006 0.0% 0.05; 0.15
2007 0.09; 0.05 0.033
2008 0.0 "S 0.0`
2006 273 447 492
2007 312 465 531
2008. 330 533 623 M0d0:ate
2006 1.0°
2007 1.41 2.0%
2008 1.05 4 -056 Mccierate
2006 0.0% 0.01 0.01.
2007 0.01 0.0:i 0.0
2008 0.0% 0.0i; 0.0'8
2006 1.7% 2.21.,
2007 1.5% 1.0
2008 4.21 1.2 "t
2006 15.1% 26.8% 26.4%
2007 14.2% 31.1% 28.7%
2008 20.3% 34.9% 34.4%
2006 11.5% 22.5% 25.5%
2007 8.9% 24.9% 25.
2008 18.5% 30.8% 30 .1
2006 -1.196 0.22`;
2007 0.415 0.46;5 0.65
2008 -2.5, 0.53ii;
Risk Level
Printed 211/2009 Ministry of Municipal Affairs and Housing 1 of 2
FINANCIAL INDICATOR REVIEW
(Based on 2008 Financial Information Return)
Elgin Co
Date Prepared:
MSO Office:
Prepared By:
26- Oct -09
Western Ontario
Maureen Beat
Tier:
MAN Code:
MUNID:
Rev Code:
per Tier
44000
34000
N O'Ti' S
On an annual basis, Ministry staff conduct a review of the Financial Information Returns (FIR'S) and Financial Statements submitted by municipalities. Through
the use of'several key financial indicators, municipal financial performance is monitored in relation to established Provincial Thresholds. It is important to
remember however, that these financial indicators only provide a financial snapshot at a particular moment in time and should never be used in isolation, but
supported with all other information sources. In keeping with our Financial Information Return review process and follow-up, Ministry staff may routinely contact
and discuss this information with the municipal Treasurer in an effort to better understand a municipality's overall financial position and offer our assistance in
connection with these matters.
Additional Notes on Financial Indicators:
Debt Burden per Household Total Debt burden of a municipality equals all outstanding debt issued by the municipality, predecessor municipalities and
consolidated entitles, plus all debt assumed by the municipality from others, less all debt assumed by others, less Ontario Clean Water Agency (OCWA) debt
retirement funds, less own sinking funds. Significantly high debt load should be explored further.
Own Purpose Debt Charges as a of Municipal Operating Expenditures Includes interest and principal repayments on tong term debt.
Higher percentages indicate a lower flexibility to respond to other demands.
Examples for the combination indicator Debt Burden per Household and Own Purpose Debt Charges as a of Municipal Operating Expenditures; If debt burden
and debt charges are high, then the Indicator would be high risk. If the debt burden is high and debt charges am moderate, then the Indicator would be
moderate risk.
Temporary Loans for Current Purposes as a of Municipal Operating Expenditures Sec. 407(2)(6) of the Municipal Act zoo1, states
that the amount a municipality may borrow must not exceed 25% of the total estimated revenues of the municipality, as set out in the budget adopted for the
year, in the last quarter (Sept. Dec.).
Total Reserves and Discretionary Reserve Funds per Household Low reserve and discretionary reserve funds indicate that the municipality
may have limited flexibility to offset non budgeted revenue losses or expenditure increases. High percentages would indicate that a municipality is setting aside
substantial revenues for future projects. This comparison Is to be based on municipal grouping and local knowledge. Low reserves indicate that the municipality
may have little flexibility to offset non budgeted revenue losses or expenditure Increases. It is recognized that municipalities with high reserves and
discretionary reserve funds may have allocated part or all of these reserves for future capital needs.
Net Contributions to Reserves and Discretionary Reserve Funds as a of Municipal Operating and Capital Expenditures
This indicator measures how much a municipality wishes to earmark part of its current revenues for capital expenditures expected to be incurred in future years.
A decrease (negative percent) should be monitored as It could either mean that designated funds are being used for planned capital projects or it could also
mean that reserves are being used to reduce tax increases.
Total Taxes Receivable as a of Total Taxes Levied This is a lower -tier single -tier measure. The indicator reflects the ability of taxpayers to
meet their tax obligations to the municipality. Higher ratios may reflect the inability of taxpayers to pay taxes and or may indicate tax collection procedure
problems.
Surplus Deficit as a of Own Purpose Taxation The Municipal Act 2001, requires municipalities to set a balanced budget. In cases where a
deficit Is reported, It should be considered whether the deficit is due to a decline in revenues, expenditure overrun, emergencies etc. Significant deficits shout()
be monitored.
Total Cash and Temporary Investments as a of Municipal Operating Revenues This indicator is a liquidity measure that looks at short
term liquid assets and compares those assets to total revenues, that Is, to total budget. A low level (tow percentage) may mean a municipality has not budgeted
sufficient funds to ensure that It has adequate cash flow and or a municipality had inadequate reserves. The indicator suggests the municipality's ability to pay
off immediate demands of creditors and service providers using Its most Liquid and current assets.
Net Working Capital as a of Total Municipal Operating Expenditures Net working capital is cash, accounts receivable and taxes
receivable minus temporary loans and accounts payable. This number Is compared to total revenue fund expenditures (which includes debt charges). The goal
of this measure Is to look at the ability of the municipality to meet its current expenditures (including current year debt charges). The Indicator suggests
whether the municipality has ample working capital meet Its short-term obligations. This measure is related to the liquidity measure above.
Cumulative Annual Growth Rate (CAGR) This Indicator measures the rate of municipal revenue growth versus the rate of municipal expenditure
growth over a three year period. This measure is used to analyse trends over time for information purposes, and is not assigned a risk rating. Revenue CAGR and
Expenditure CAGR are measured separately using the formula CAGR (End Value Beginning Value) (1 3 years) 1. Then expenditure CAGR Is subtracted
from revenue CAGR to produce the end result. If the end result Is positive, the revenues have been growing faster than expenses, and vice versa. For example,
suppose a municipality with $10 million in revenues in 2004 grew its revenues to $13 minion in 2007, and had expenditures of $9 million In 2004 that grew to $11
million in 2007. Revenues therefore grew by 9% each year (on average), and expenditures grew by 7% per year (on average). Subtracting CAGR for expenditures
from CAGR for revenues, the end result is a CAGR of 2% (9% minus 7
Printed: 1211 /2009 Ministry of Municipal Affairs and Housing 2 of 2
DATE: Nov. 25, 2009
SUBJECT: Semi-Annual Information Report -Contract Awards
(January 1, 2009 to June 30, 2009)
INTRO®UCTION:
- -- ,
As per the County of Elgin's Procurement Policy 10.1; " an information report containing
the details relevant to the exercise of delegated authority for all contracts awarded that
exceed $10,000 including amendments and renewals is to be prepared and reported to
Council on a semi-annual basis".
®ISCUSSION/CONCLUSION:
The Council of the Corporation of the County of Elgin delegated authority to the
Directors to award contracts as follows;
Value Report Status
Greater than No report to Council required if within 10% of the
$10,000 but less approved budget allocation
than $50,000
Greater than No report to Council required if within approved budget.
$50,000 but less
than $100,000
However, Council also approved that asemi-annual information report would be brought
forward containing details of the award of contracts including amendments and
renewals. The details of the award of contracts is attached as Appendix A.
R CONIMEN®ATION:
THAT the Semi-Annual Information Report -Contract Awards dated January 1, 2009 to
June 30, 2009 be received and filed.
All of which is Respectfully Submitted;
S is Beavers
Purchasing Coordinator
Approved nission by:
Mark
Chief Administrative Officer
Jim Bundschuh
Director of Financial Services
Department
Budget
Allocation
Project
Award
Bid Price
(includes
taxes)
Community and
Cultural Services
Operational
Publishing
EBSCO
$11,550.00
Community and
Cultural Services
Library Reserve
Led Message
Display Board
Gould Signs
$29,799.00
Terrace Lodge
Capital
Architectural
Services
Murphy
Murphy
$11,764/2
Engineering
Capital
Reconstruction of
Black Bridge
Amtelecom
$11,453.00
Engineering
Capital
Supply and install
culvert
Provincial
Excavating
Limited
$25,600.00
Engineering
Capital
Purchase 2009
Ford F150
CoTrac
$31,146.19
Engineering
Capital
Barrier Free
Access Demo,
Excavating, Sewer
Replacement
Ro -Buck
$14,502.52
Financial
Services I.T.
Operational
Server and other
goods
Protek
$31,434.11
Financial
Services I.T.
Operational
Point Click Care
Software Package
Wescom
Solutions
$10,402.45
Financial
Services I.T.
Operational
Point Click Care
Software Package
Wescom
Solutions
$27,03730
APPENDIX A
Purchases greater than $10,000
January 1, 2009 to June 30, 2009
EIginCounty
P:o„rutb: by Nxom
INTRODUCTION:
DISCUSSION:
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele
Director of Community and Cultural Services
DATE: November 26th, 2009
SUBJECT: Elgin County Museum Advisory Committee Revisions
This report recommends that representation on the Elgin County Museum
Advisory Committee be modified.
Staff are recommending that the following changes be made to the composition
and term of the Elgin County Museum Advisory Committee:
1. That the appointee on behalf of the St. Thomas -Elgin Tourist Asssociation
be hereby repealed and that a second "at large" member be added in its
place. Representation from Women's Institutes, IODEs, County museums
and County Council will remain unchanged.
2. That the term of office be extended from three years to four in keeping
with the term of municipal council.
The Museum Advisory Committee unanimously passed a motion of support
endorsing these changes at the November 2009 meeting.
CONCLUSION:
Staff have prepared the necessary revisions to the Museum's governance By -law
reflecting these changes.
RECOMMENDATION:
THAT By -Law No. 05 -44, "Being a By -Law to Provide for the Operation of the
Elgin County Museum" be hereby amended according to the terms of this report.
All of which is Respectfully Submitted Approve
Tian Masschae
Director of Community and
Cultural Services
F- 8nbmissie
Mark G. Mdoonal
Chief Administrative Officer
ElginCounty
DISCUSSION:
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: November 26, 2009
SUBJECT: Cultural Mapping Project Terms of Reference
INTRODUCTION:
This report presents the terms of reference that will be used to guide the
development of a cultural asset map for the County. Council will recall that this
project is one of the initiatives funded under the Government of Canada's
Community Adjustment Fund (CAF).
Staff are pleased to present the attached Terms of Reference for the County's
cultural mapping project for Council's endorsement. This document will serve as
the foundation for the next phases of the project, providing staff with clear
guidance on cultural assets that will be eligible for inclusion in the map.
Broadly speaking, cultural mapping is a process of collecting, recording,
analyzing and synthesizing information in order to describe the cultural fabric of a
given community or group that, once analyzed, affirms the "uniqueness" of place.
Within the context of the County, this includes both tangible assets (such as
museums, historic sites, parks, trails and ecological sites) and intangible assets
(such as ethnic communities, local heroes, folklore, celebrations and events).
The information gained from this project will ultimately benefit the County's
marketing, tourism development and planning efforts.
Council can be assured that the attached document was drafted after extensive
review of other cultural mapping projects, community consultations and guidance
provided by the Ministry of Culture's Municipal Cultural Planning resource binder.
In adopting the Terms of Reference for this project, Council will be authorizing
staff to engage in the next phases of the project which include extensive
community consultations, data collection and presentation of a draft map for
Council's consideration. This work must be completed by March 31 2010
according to the terms of the federal contribution.
As Council is aware, staff have also applied for provincial funding to extend this
project until October 2010 to complete interactive components of the map and
improve upon work completed by the Arts and Cookery Bank for the western
portion of the County. It should be noted that this organization has provided
extensive support for this project to date.
CONCLUSION:
Staff have made site visits throughout the County to discuss this project and
have been very pleased with the initial support received. Nevertheless, staff are
mindful that the project will only succeed if there is significant community
feedback County wide. Council can therefore be assured that staff will engage in
extensive community consultations across the County in early 2010.
RECOMMENDATION:
THAT the attached "Terms of Reference County of Elgin Cultural Mapping
Project" be hereby adopted; AND
THAT staff proceed with the next phases of the project, including extensive
community consultations, data collection and presentation of a draft map for
Council's approval.
All of which is Respectfull Submitted Appro
Brian Masschaele ark G. penal
Director of Community and
Cultural Services
Chief Administrative Officer
u
(0
2
N M (0 N
0)
Q)
0
O
U
0
It
U)
I 'Y
E E
E
o
Y O
0 0
N
i. N
0 ea
o a
Y m
c E p c
O O w La
Y a m
ra W N
E L
to
c m =o
bA c Q 5
c 0 N -O
Y N
CO C
c m a)
N m W
m ni 2
TS oo N w
o a v
r- m
N o N i
c
N bA 0 tn
E u c
O c 0
CO
0 c m W
0_ m
N O u c c
o t c O i1
N y v
VI c '6 c
7
T L 3
c
a 0 O 0
3 0
L 0
y) m 0 L
d
Q 0 m
E a
c
0
C
y
L
0
0
a
0
llA
Ltd
O
W
O
O
N
co u
a a O c
m
0 C u v
c 0 o i
0 v
O to C N
e N C O
o0
E w Y u 0
N C Y c N
C o N �o
4 a E o 0
Y, c
e m
c ti
co a to
0 O C
n a 3
Y a co
-5 ro w o CO
C v C c m
to
c E u
O m c
O y W Y
C
O a 0
Y io O 0
N V Y
N
O O C
O
c>-co c
O c
LL) o c
C co CO "O
0 C
U au
Y c
N V C N
OO i 0
4 0
co N Y N
To o m m v
J W C
m .c v v
C j a L f.
o 0 0 a v
O v C O OJ
o a L y
nn
c (0
v 0 vc o
L 0 Y N
w
A c O O
F. E E
V E o
E o o_
w a V
C O V
v E
N V C 'C 0
co v
r s u E 0)
To Y L
N F 2
C OA
0 0 0
c o N
m N w
w 0 0
to s
N N
O T
L
O O
m 0 N
oo
Y r O
Y
u vo
C w
5b T
o m
tu O
c
m ro m
m
a
0
o w v
lin a
N j c
V� Y N
C
fl c co O
X G) 0 E
0 5 3 2
if O
0 t0 O
O O
L.) w v,
c "0 c 0.
H N
g d c
E x ai
0 v Y
IP 0 v 3
N
N
LL 6
C
m m
o an
C N
CO C
Y S m g
c L I
0 `i
N a
v o o y
7 L 4 Y
u v N
NN fl .0
N O tq
t o c
0 v
O O 0
O c
O 0 N
W E C N
N O
0
o c
V C
C
TO O
C O
v -0
OJ
O.
y
0 0
in C
N
O
N X
co m
t.e.
C q
ro
l0
V
0
C
m
0
m .J
CO
V1
r 4,
fV
l0
v
t
O
a
_o
3
C
E
E Li;
Ez
d C)
c
319
!e',
d w
LE
0
c) C+)
C s;
0)
d u
O_ I_.
CU
0
O
0
L
To
1-
0 U
0
0
co
0 O
a
E
C
m
0
Y
X
0
0
L
Y
O
0
O
c
c
c
1-
0
W
tn
m
0
0
O
C
C
C
co
(0
C
v
U
7
y
0
v
7
U
C
To
0
Lc
Y
a
C
m
To
U
0
2
U
0
CU
W
C
2
a
m
L 0
.0 0
0
O
L
b
C In
U C
H C
m
m
fo
O
L
w
O an
to b9
0 C
O 'p_
a
0.1 c
E
To To
O
a
co
4-
Y
ba ba
C
c C V
Lo
m M
y 0.
0
O
O
m
E o
O
c
M
O 0)
W 0
an
a m
c W
m C
w 7
U U
C
0
N
C
to
U
C
U b
'O W
C
ca 0
4- a
m
'E E
O To
E L
E 0
O co
Y
C
U m
H 0
h O
Y
N C
m
-0
c m
m L
Y
O
0- U
m
U w
0
Y
0
m 0
0 E
P.... 0.
O
0
0
a
3 0
a,
Y L
0
O y
L C
a 0
OD E
0. a
ca 0
2 o
Y
C
L E
Y a
0
U N
0
F 0
-c p a)
H
Y
CO
C w v
y) t C
O m
Y V -o
ro co
m
0
m m a
L
m
L. O
m a/
C s_
U v C C
C a) 'Fa m
O O W
Y y_ L
C u0. O .0
0 C co
an
L
_0 O Y
0..
OAU j
w- c a) 0
O O Y Y_
U w
an
`m C m
C 4
•U O C
C Y
CD
0 0. 0 N U
c
O
OD a 0 C Co
To C V-
O W 0 0
O y C .2 Y to
U 1_ m •O C 'O
m
c ai 0 c m
O N W E
O N
c a Y 4-
O U 0 Y
E C c E c 0 0
8 E Y,_ V t
E a v
w
0 0 0 4-'
u c
O O
O an
O C O N 0 O
0 L 0 L
LO W U 2 U N U
L M -O t U
V m 0
m tx c
m 0 a
H O W el 0 Y C
•V O O 0
a) _a ba y O fn 0 an
a C m 'CS m w
an m 'a C O
m C ccs
U
a) N mm
N o N
O a L a L m a u
fl. -a L 1 an T m .0
c1 N N U M O 4 a
O 0
E
to c c
o
m U
E W
a
To c
c m
o H
to U
v
L a
O m
To
U To
O
4-? y
O O m fl_
5 U i
o a m u
Y U m v
m
TS t a P c 5
u C Vs
Cl.) O t
c 'o E s_
o
d E y c a ui
m u
co r n y .c E E m
'N H w a T m
E 0 o E
Cr c m
F.
O by N O
w C m N O. To 0 a) to p E c m C E o.
.°:„t C o m c
o m m y o
a a m Q° IS g
C m p c v 0 v m
s v Ca.) C 0
m m.1.. L° ca
E G C U m' -o O m
a y c U N k. M O
0 0 C O, m m t v m
o O pq U a° +,0 4_4.076
O
vi
N in C U 0 N m C U t y C 'Q 7t m to 0 2 m C m .fg N .2 d E a a U V 6
O c E U O c 0 Y a
L .O O .O m O_ t W N
d i L U i �p U O c .c
E o m m t 0 O O 4-. 3 0
a a' L= a a d y m C C 0
O3 C m to N y t 0•
2 2 0 O m o a L m U 3
c E 4 a L ,o o v, c ra C U y_, O G, Cu. m bA co
m c E c o a- m
y m Y OV i O 1 -O O. N y .0 o m O 1 O bq ;n C
L
C C c O C V y O m
L a E ,t m v a m :a
*4- o o C c m C v c
O 0 0 a C D 0) s CO y m m
ti u ova as; -o E o_
1 1 1 O-
0 1 F- H F 1-
1- I- 1-
d ri
ci N tA a ui tD n W al ei ri
to
L
J O J a
U c
a co
c 0]
m a)
5-
E
J C
E E
E 0
U
U
a)
L C 0)
Y Y
a o
Vi a m
a) E
Y O
V 4-
O
a m
J
0
a
C a
C
a)
o
a°o 0
a) E
t
Y
u.
no a)
0. t
a) m
0)
c
c
Y
a)
co L
a)
J 4
Y C
0 0
L L
N a
v
L a)
o L!
m •9 a
o. c
'0 a) N
C a3 C
C J
G V
(0
O u L
0 N C Y
N t' a) C
a
Y
Y J 0a O Co)
E E
LO E r
o OV a) a)
a o 0 aa))
R v m O EJ C a a 4-
C 4- i 0 c
C a u u J
C o c o L' E
O N a 0 0 0
U vi F; O L N
aaa m E; Y
L 0 o 0 a)
a j O a_ U>
4-
ZTa> IC O
•O U a a 0 .0 0
u
o E E c 4
o a C o U a
c 0
u, Y
U 04 '0) 0 0
a U
a
0 c 1
o tg
v E 04 0
E C a)
L I is
V u b 4 E c
L
a o s) o E o
c o E v ll
n v a) s O H
ou ca
u
0 0-0 g a
0 C -J C CO W
0 0 0 0
I➢
a
c
(0
E cu
J Y c
E Y -O
E s m
O Y d
U a a)
4• a) .0
O 0
4 5 a
c o
E a• t m
t c v G.
a 'En U C
a) W
0) O W C a)
E
Y 4 CU 0
L
J t--,
CD U 0
E a) E 0
Y Y o E
c 4- a) C
m C 0 0
0 W
a E c
a '6a
C i y W
0 O C 4-
E 0
CO N 4- a.
0 0
t c a
Y o 0
(0 .c 0
E v
a 3
(0 Y L
0 4
a in
m E 0 0
t N
a) C U a)
c 0, L O 4
CO Y O_ 0
(o C C -O
V 0 O c
a m H
a) 0 C (o
0 O N o no
1 a E 4-
a) 0 a) 0
U O. Y
To •E E 0
H c YO a) E
m p -o m
C W y f
v a 'E a)
4_0 Y
v 2 5
o v m
0 a Y L
E n m o
a) E ti
L.
w 4-, a) c
1— U E 0
o t O
4' m 4
0 m y C
c E
a) v °Q
m m 0
a) c E c
Y 41 0 C
an m 4; ti
0 C an a
l6 O 0 an'
y '0 L
0
TS a 0 0
C 7 .0 m
co
O Cl
N Y N Y
C N
TO m
0 7 c w u 3 0
Y 0)
O T .w L
To a) U
N U y L.
0 m
To
E c
7 in m
U E a) 2
C 0 0)
4-'
N L a) U
a Q L
)0 m m
W 0
N 0 VI
m L
O
E L w
a) y
a
L C
0 7 t m
0
C 0 0
0
cu O C
t Y
CU a
L V)
E m v
a
7 (0 v'
0 w C
m c v
C C v
Y OD
O w .m
Q o O" 7
v 0 5W
7
m C N' 0
0 i 7 0 0
.y 0 Q U
U
0 0 m m
Y .0 U
al 0 E
0q C
0
'0 v n
L.
a) c
L a) 7 N
a at'' r-.) N
m C an N
C 73 U a) a
E L
Y
E a)
U
to U v) m O a
a
a
O
a
CU
.3
cu
L
3
CO
7
V
O
m
0
.0
1-
m
D•
a)
.0
0
O
Q
CO
a
ca
O
7
Q
s-
N
w
0 O
m U c
m al a 0 0
C L 0 C
CO
CO
O 0 0 7
CU 8 ti To
O O C 0
L L m C
7
m
U Y
w an C 5S
O C a) an
C W .a
•Q w z
Q O 0
E c Q
C 7 U
c O co
U
o OA 0 E
C
7 4- IC.
U aH 0) L
o
4- 0 a 0
0 L.
a)
0 a L
C a) 7
0 O 0
(0 C 7
m C
CU c w
a 0 c 4
0. _c 09
U -O C co
m (0 F+
G
Y 0 C
w o Y a
O a) CO
N E m
C
o a c
U E m
0 a) O y 'C
Y 0 C 0
v a) a) s
t 0 V1
L 0 U U
a
a
Q
to a) 0
m 4' L L
0 Ca m
Y
Y. 4-'
7
C tU U
U
0 to
m E c
L O N c
0 U a) 7
IA
a m 0 E m
a) T E 0)
CD c -o 0 Q
0 Y 0 (0 2
iE 3 m` Y m
O
C
a)
Q
0
T
.0
0
0
O.
.0
CD
O C
Y O y
C U
0 CO
0
0 ai
T L
;0
0 O
a t
a; a
.c 70— t
O C Q
c 0 C
m'
co O C m
C
C N
E tla
C Y U O
m• -c m v;
U •L Y d
U a) L o
Q 2 N N N
7 Q L Q H-
a_ 7 0 m T
a) m ry N N L
a o w v v 4-.
U
O_ 0 4-
T Y
c ai m U
:cud. w. L
O j C +m
O
t
C 4' U 0 Y m
m m a c
N U Y .0 D0
00 147' •In c
m CO L a P
C C U m a 0
Y
m •7 E c a I
t a V a
n C L
O I c g
C 0 0A a a)
0 L U VI 'L C
c 0 7
o C U L L Y
o c E a)
0 m E E m
1 Q .0 .O a) O
m 7 U Q U U Q
0 C Y Y Y Y
{n L 0 57. 'L 'L
U Q 2 2
CU
.0
7
0
L O
U
.0
7
Q
a)
L
0
C
m
Q
0
0
Q
O
t
0
Is
Cll
c
CU
0 CD
el U
c
o 2
)j
s-
0 2-
a»
1- ro
c a k —4
c
kJ
a2
n t!
f£
q
•2a L.
0 .2 »=2
//-0
3 CUD
u 3 co a, m t tO2
CO I)® !r
7 k y c 0
Ei k (k
F- t
[a: :e�G
\k \j}) Go 0
0
ea
o cu
a 0 a
CD
LJ
A ro
y\
0C
L.
ro
co
\2/{
\7\
k() f
To
CD
To
0
co
To
0
0
4
co
co
0
CO
To
c
C
cu
ro
s
ro
on
0.
ao
co
o
z
w
w
LL
z
u
Lli
r
H
0
w
2
0
z
w
0
e,,
A *41 4,
.7 1,....1, fi
N 7.
:sr
^7
t
C1,2
ElgmC_ount,
Pfgfrtffile O/ ll:f.N
FROM:
DATE:
SUBJECT:
INTRODUCTION:
DISCUSSION:
REPORT TO COUNTY COUNCIL
Alan Smith, Deputy Director of Community and
Cultural Services
December 4 2009
SCOR Incorporation
The mandate of the South Central Ontario Region (SCOR) is:
1. To pursue a regional approach to economic development thus
ensuring the vitality and sustainability of our communities.
2. To harness the region's potential and become a rural economic
powerhouse in Ontario and Canada.
3. To establish SCOR as a strategic, integrated and globally
competitive economic region.
Working with community partners such as the Community Futures
Development Corporations (5) in the region, business and community
stakeholders from across the region and a large number of community
volunteers (120) with diverse expertise, SCOR has developed a
strategic management plan to revitalize and diversify the regional
economy.
In order to meet the above mandate and to implement the regional
strategic management plan requires the partners (counties of Elgin,
Oxford, Middlesex, Norfolk and Brant) to establish SCOR as a non-
profit corporation.
All partner counties have passed resolutions agreeing to the
incorporation of SCOR; and, according to SCOR's legal council the
previous work undertaken by the SCOR Executive Committee fills the
prerequisites to be considered for incorporation under regulation
599/06.
SCOR would consist of 10 Directors including County Councilor's John
Wilson of the Township of Malahide and Bob Habkirk of the Town of
Aylmer (also appointed SCOR's Treasurer)
In order to complete the incorporation of SCOR each partner county is
requested to pass the attached By -law. Furthermore, each county must
also appoint one member of its County Council as its proxy. This
individual can be one of the two Directors or another member of
Council. A draft of SCOR's first Corporate By -law is also attached for
County Council's information.
CONCLUSION:
In order to move forward with the priorities contained within SCOR's
regional strategic management plan and fulfil SCOR's mandate to
become a rural economic powerhouse, staff recommends that Elgin
County Council pass the attached By -law to establish SCOR as a non-
profit corporation; and, to appoint a member of County Council as its
proxy in order to sign incorporation documents and to attend the
SCOR Corporation's first General Meeting.
RECOMMENDATION:
That County Council pass the attached By -law to incorporate SCOR;
and
That a member of County Council be appointed as Elgin's proxy as
described in the December 4 2009 report titled "SCOR
Incorporation."
Respectfully Submitted
Alan Smith
Deputy Director, Comrmaunity and Chief Administrative Officer
ural Services
Stab Masschaele
Director, Community and
Cultural Services
Approved for Submission
Mark G. McDonald
ElgmCounty
Prolrcosoton4ro.
FROM: Susan McConnell, Administrative Services Coordinator
DATE: December 1, 2009
SUBJECT: Schedule of Council Meetings for 2010
INTRODUCTION:
Council needs to set a meeting schedule for the year 2010.
DISCUSSION:
Attached for Council's consideration are suggested meeting dates of County
Council for 2010. Council can change meeting dates at any time with advance
notice.
CONCLUSION:
A meeting schedule is required for 2010.
RECOMMENDATION:
REPORT TO COUNTY COUNCIL
THAT the report Schedule of Council Meetings for 2010 dated December 1, 2009
from the Administrative Services Coordinator be adopted.
All of which is Respectfully Submitted, Approve. sf Sabmissie
Mark G. Mc
Susan McConnell,
Administrative Services Coordinator. Chief Administrative Officer.
DRAFT SCHEDULE OF COUNTY COUNCIL MEETINGS FOR 2010
MEETING DATE TIME
January 12
January 26
February 16 9:00 a.m.
March 9
March 23
April 13 9:00 a.m.
April 27 9:00 a.m
May 11
May 25
June 8
June 22
August 10
August 24
September 14
September 28
October 26
November 9
November 23
December 7
December 9
10:00 a.m. Preliminary Budget Meeting
9:00 a.m.
9:00 a.m.
9:00 a.m.
9:00 a.m.
9:00 a.m.
9:00 a.m.
9:00 a.m.
July 13 9:00 a.m.
July 27 9:00 a.m.
no meeting meetings are not normally held in August,
no meeting AMO Conference August 15 -18, 2010
9:00 a.m.
9:00 a.m.
9:00 a.m. AMO Counties Regions Conference in October
(actual date will not be known until Feb. 2010 was
Oct. 18 -29 2009)
9:00 a.m.
9:00 a.m.
3rd Tuesday Draft budget mailed to Council,
one meeting due to ROMA/OGRA Conference
February 21 -24, 2010
7:00 p.m. Warden's Election
9:00 a.m. Regular Council Meeting
Council Meetings are normally held every 2 and 4 Tuesday of the month and
are subject to change.
Distributed to: County Councillors, All Department Heads, Caterer, Management Reminder Contact List, C.A.O. /Clerks in
Constituent Municipalities, Press, P.O.A., IT Dept. for websiteNotice' Posting
Elgin County
REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald,
Chief Administrative Officer
DATE: November 18, 2009
SUBJECT: Interview Panel for Human Resources Director
INTRODUCTION:
The deadline for responses to the vacancy for the Director of Human Resources
position is December 4 2009. Interviews will be arranged for mid- December or
early January, depending on the availability of the candidates.
Given the profile of this directorship, council should be involved in the final
selection of the successful candidate.
DISCUSSION:
Council's participation in the interview process for the selection of the Director of
Human Resources would be greatly appreciated. The commitment would involve
attending three or four interviews, hopefully all in the same day. Council's
involvement in the past has included the Warden of the day and on occasion one
or two members of council.
CONCLUSION:
Staff would appreciate council's involvement in the selection of the next Human
Resources Director.
RECOMMENDATION:
That the 2010 Warden and Councillor(s) be appointed to
the selection committee for the recruitment of the Director of Human Resources.
All of which is respectfully submitted,
Mark G.
Chief Administrative Officer.
ElgmCounty
PI trc OSPM
FROM: Mark G. McDonald,
Chief Administrative Officer
DATE: December 4, 2009
SUBJECT: Sutherland Line /Ron McNeil Line Boundary Adjustment
INTRODUCTION /DISCUSSION
Back in 2007, as part of the development process for the Dalewood Meadows
area, a minor reconfiguration was required at the intersection of Sutherland Line
and Ron McNeil Line. The main intent of the adjustment was to ensure access to
the Dalewood Meadows area and to create the first lot within the subdivision
(within the city).
The boundary adjustment process was followed without objection and the order
is ready to be granted.
CONCLUSION:
The County has no objection to this adjustment which is also supported by the
Municipality of Central Elgin. All that remains is housekeeping paperwork to
complete the transaction.
RECOMMENDATION:
REPORT TO COUNTY COUNCIL
THAT the Chief Administrative Officer /Clerk be authorized and directed to issue a
statutory declaration in the matter of the boundary adjustment between the City of
St. Thomas and the Municipality of Central Elgin within the County of Elgin; and,
THAT the necessary by -law be prepared.
All of which is Respectfully Submitted,
Mark G.
Chief Administrative Officer.
'gin(. otint
P Li lua
CONCLUSION:
REPORT TO COUNTY COUNCIL
FROM: Harley J. Underhill
Director of Human Resources
DATE: December 10, 2009
SUBJECT: Ontario Nurses Association Arbitration Award
INTRODUCTION:
As council is aware, the collective bargaining process with the Ontario Nurses'
Association broke off last fall and as a result an arbitration hearing was
scheduled for October 27, 2009.
DISCUSSION:
The hearing took place on October 27, 2009. The County was well represented
by legal counsel. The County stressed the challenging and difficult economic
circumstances being faced locally, the growing caseloads in Ontario Works and
the competitive benefits and wages already being offered. Of particular concern
was the request for a lump sum payment. The County argued strongly that this
demand was excessive in the circumstances.
Unfortunately, as council can see from the synopsis below, the arbitrator
favoured O.N. A. in most of the decision.
It is staff's view that the process of selecting arbitrators who depend on work
from unions is flawed. That is, the perception is that arbitrators won't "bite the
hand that feeds them" and may be biased. This matter should be raised with the
provincial government, particularly with the Minister of Labour.
The following award handed down on November 23, 2009.
Term of agreement: April 1, 2008 to March 31, 2010.
Afternoon, night and weekend premium increase of .20 effective April 1, 2009.
Bereavement language to allow to spread time over two occasions.
Parties to meet within 30 days of the award to discuss scheduling proposals and
if there is no agreement the original language remains.
Two staffing required letters of understanding renewed.
The lump sum payment of 50% of what hospital nurses where paid.
April 1, 2008 a 3.25% wage increase.
April 1, 2009 a 3.0% wage increase.
RECOMMENDATION:
That the report titled Ontario Nurses Association Arbitration Award be received
and filed; and,
That Elgin County Council write the Minister of Labour for Ontario strongly urging
the Minister to examine the relationship between arbitrators and their clients in
order to remove any bias (real or perceived) in the system.
All of which is Respectfully Submitted
Harley J. nder
Director of Human Resources
Mark G
Chief Administrative Officer
CORRESPONDENCE December 10, 2009
Items for Consideration (ATTACHED)
1. Dennis Travale, Chair, SCOR requesting County Council pass SCOR Incorporation
By -Law and appoint member of County Council to be the County's representative
as its proxy.
2. News Release from Western Ontario Warden's Caucus announcing Looming
Provincial Grant Cuts to the Ontario Municipal Partnership Fund (OMPF).
3. Susan Cronin, Municipal Clerk, Municipality of West Perth, with a resolution
requesting MPAC to disclose pending assessment changes and adjust incorrect
Residential and Farmland class values.
November25, 2009
Mr. Mark McDonald
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Mr. McDonald,
REC PI D
NOV 3 O 2009
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
Re: SCOR Incorporation
In June of 2009, following a public consultation on the SCOR Business Plan and
options for incorporation, the SCOR Executive approved a plan for incorporation and
circulated a request for support to each of our member Counties. By September,
2009 each of the five Counties had passed a resolution in support of incorporation.
Since then the SCOR Executive members (your County has 2 representatives) have
been working to complete all of the requirements and documentation that is
required to register SCOR as a Not -for Profit Corporation under the Corporations Act.
The SCOR Executive appointed David Woodward from Lerners LLP to prepare the
legal documents and the terms of the incorporation using the provisions of the
existing MOU for establishing SCOR. Mr. Woodward advised that "Under Regulation
599/06, there are strict limits on the incorporation process. Some prerequisites
include the completion of a Business Plan, Asset Transfer Policy and public
consultation prior to incorporation."
The SCOR Executive conducted a public consultation as noted above and the
Business Plan known as The Path Forward was produced.
Mr. Woodward's opinion that these documents can fulfill the requirements of the
legislation (see attached). It is not intended that any capital assets will be
transferred to SCOR by its member Counties and so an asset transfer policy is not
required.
MAILING ADDRESS
200 Broadway, 2 Flr, Tillsonburg, Ontario, N4G 5A7
Telephone (519) 426 -5870, Ext. 1220, Fax (519) 426 -7633
2
The following detail and requirements for the incorporation process have been
confirmed by the SCOR Executive:
The corporate name to be "South Central Ontario Region (SCOR);
The head office address of the corporation to be 200 Broadway Ave.,
2 Floor, Tillsonburg ON N4G 5A7;
ACTION REQUESTED
The first Directors of the Corporation shall be:
Dennis Travale, Norfolk
Stephen Molnar, Oxford
Robert Habkirk, Elgin
John Wilson, Elgin
Jim Oliver, Norfolk
Ron Eddy, Brant
Jim Maudsley, Middlesex
Wes Hodgson, Middlesex
Donald Doan, Oxford; and
Kevin Hodge, Brant.
That the first Executive of the Corporation shall be:
Chair Dennis Travale
Vice Chair Stephen Molnar
Secretary Treasurer Robert Habkirk
The objects of incorporation will be based on the Mandate and Vision
as set out in "The Path Forward" document (see
www.scroregion.com);
Approval is required for aBy- -/awto be passed by each member
County (the 5 Counties of Brant, Elgin, Middlesex, Norfolk and Oxford)
a copy of the draft By -law is attached for consideration; and
For the information of your Council, a draft of the first Corporate SCOR
By -law is attached, with a summary of the main provisions to be
passed by the newly incorporated SCOR (it sets out how the
Corporation will function).
In order to complete the incorporation of SCOR each member County Council is
requested to pass a By -law (draft attached). The By -law confirms your existing
appointments of Directors of SCOR and these appointees need to remain the same
until the incorporation is completed.
Please appoint one of your members of Council to be your County's representative as
its proxy. Please complete the proxy document, which is attached to the draft By-
law. The person you appoint as proxy can be one of the two Directors you have
3
appointed or another member of Council. This person will sign incorporation
documents on behalf of your County and will attend the SCOR Corporation's First
General Meeting of the Members and vote on your behalf at. They will continue in
this role until you appoint another proxy to attend the Annual General Meetings of
the membership and vote on your behalf.
Please send two (2) copies of your By -law (certified by your Clerk) and one (1) original
copy of the proxy form, to:
Mayor Dennis Travale
Chair, SCOR Executive
c/o County of Norfolk
50 Colborne Street South
Simcoe, ON N3Y 4N5
Any questions regarding SCOR, the incorporation process, or the documents can be
answered by your two (2) representatives on the SCOR Executive or your
representative(s) on the SCOR Administrative Committee.
Yours truly,
D •t�` ravale
Chair, SCOR
Enclosures (3)
SCOR MAILING ADDRESS
200 Broadway, 2 Floor, Tillsonburg, Ontario N4G 5A7 Canada
Telephone: (519) 842 -6428, Ext. 3250 Fax: (519) 842 -9431
Web: www.scorregion.com Email: scor(a.scorregion.com
Memo
Re: SCOR Corporation First By -law
A draft of the first Corporate By -law for the incorporated SCOR is attached. This by -law
outlines how the business of the Corporation will be conducted. Once passed, certain of its
provisions can only be changed with the consent of the member municipalities at a General
Meeting of the Membership.
The main provisions of the by -law are outlined below.
Board of Directors will be made up of ten Directors with two Directors being appointed
by each Member Municipality the term of appointments is at the discretion of the
Member Municipality.
The Officers of the Corporation are elected by the Board and form the Executive
Committee.
The Officers will be Chair, Vice -Chair and Secretary- Treasurer and the
responsibilities of the positions are outlined in Article 4 of the By -law.
The Corporation is required to maintain Directors and Officers liability insurance.
Article 5 details this and other protections for Directors and Officers.
Corporate monies are held in a bank, proper books of account must be kept, annual
audited financial statements must be prepared, budgets must be prepared annually
and copies of the proposed budget must go to the Member Municipality 90 days prior
to the start of the fiscal year and the budget must be approved by the Members
through a vote exercised by the Member's proxy at a General Meeting of the
Membership.
Annual General Meetings of the Members must be called at least once per calendar
year and six weeks advance notice of a General Meeting must be given to the
Member Municipality who then must confirm who their proxy will be to vote on their
behalf. Each Member Municipality has one proxy or vote at a General Meeting. All
members of Council and the Chief Administrative Officer of the Member Municipalities
are entitled to attend the General Meetings. Section 7.2 sets out who may call other
General Meetings and it includes that any 3 Members may do so.
Annual Member Municipality's financial contributions cannot exceed $5,000 per year
unless a higher amount is approved through the budget process.
Any Member Municipality who wishes to, resign from the Corporation must give 12
months (1 year) notice to the Corporation and the Executive will then call a General
Meeting of the Members within 60 days to discuss the resignation and the future of
the Corporation.
There is no provision to add new Members to the Corporation.
There are specific decisions which must be approved by the Member Municipalities
voting by proxy at a General Meeting and they are identified in section 7.14 of the By-
law.
Page 2
The Corporation may borrow money but the amount is not to exceed its expected
revenue and in the event that the Corporation is expected to have a deficit or needs
to exceed its borrowing ability, a General Meeting must be called. Since the budget
of the Corporation must be approved by the Member Municipalities and spending is
controlled by Directors appointed by Member Municipalities deficits should be rare.
The Municipal Conflict of Interest Act (Ontario) provisions will apply to the Directors.
FIRST BY LAW
A by -law relating generally to the transaction of the business and affairs of South Central
Ontario Region (the "Corporation
CONTENTS OF ARTICLES
One Interpretation
Two Business of the Corporation
Three Directors
Four Officers
Five Protection of Directors and Officers
Six Members
Seven Meetings of Members
Eight Notices
Nine Financing
Ten Effective Date
BE IT ENACTED as a by -law of the Corporation as follows:
1.1 Definitions
ARTICLE ONE
Interpretation
In this by -law and all other by -laws and special resolutions of the Corporation, unless the
context otherwise requires:
"Act" means the Corporations Act of Ontario, and any Act that may be substituted therefor, as from
time to time amended;
"Board" means the Board of Directors of the Corporation;
"by -laws" means this by -law and all other by -laws of the Corporation from time to time in force and
effect;
"Corporation" means the corporation incorporated as a corporation without share capital under the
Act by letters patent dated the 0 day of and named South Central Ontario Region (SC OR);
"letters patent" means the letters patent incorporating the Corporation, as from time to time
amended and supplemented by supplementary letters patent;
"meeting of Members" includes an annual meeting of Members and a special meeting of
Members:
words importing the singular number include the plural and vice versa; words importing the
masculine gender include the feminine and neuter genders; and words importing persons include
individuals, corporations, partnerships, trusts and unincorporated organizations.
2.1 Head Office
Until changed in accordance with the Act, the head office of the Corporation shall be in the Town of
Tillsonburg, in the County of Oxford.
2.2 Corporate seal
Until changed
in accordance with the Act, the
corporate seal of the Corporation shall
be in the form impressed hereon.
2.3 Financial year
Until otherwise ordered by the board, the financial year of the Corporation shall end on the last day
of December in each year.
2.4 Execution of instruments
Deeds, transfers, assignments, contracts, agreements, engagements, obligations, certificates and
other instruments may be signed on behalf of the Corporation by the Chair and the Secretary-
Treasurer or Vice -Chair or in such manner by such officers or agents of the Corporation as the
Board of Directors may from time to time determine by resolution. The Secretary- Treasurer, or
such other officer or agent as the Board of Directors may from time to time determine by resolution,
may endorse notes and cheques for deposit with the Corporation's bank or banks, or the same may
be endorsed for deposit with the banks of the Corporation by using the Corporation's stamp for that
purpose. The Secretary- Treasurer, or such other officer or agent so appointed, may arrange, settle,
balance and certify all books and accounts between the Corporation and the Corporation's bank or
banks and may receive all paid cheques and vouchers and sign all the bank's forms or settlement
of balance and release or verification slips. Any person authorized to sign an instrument on behalf
of the Corporation may affix the corporate seal thereto. Notwithstanding any provisions to the
contrary contain in the by -laws of the Corporation the Board of Directors may at any time by
resolution direct the manner in which, and the person or person by whom, any particular instrument,
contract or obligations of the Corporation may or shall be executed
2.5 Banking arrangements
2
ARTICLE TWO
Business of the Corporation
The banking business of the Corporation shall be transacted with such banks or trust companies
as may from time to time be designated by or under the authority of the board. Such banking
business or any part thereof shall be transacted under such agreements, instructions and
delegations of powers as the board m ay from time to time prescribe or authoriz e.
2.6 Books of Account
2.8 Financial Statements
3
Proper books of account shall be kept by the Corporation and entries shall be made therein of all
such matters, terms, transactions and things as are usually written, recorded or entered in books of
account kept by corporations engaged in an enterprise of a similar nature. The books of account for
the Corporation shall be kept at the principal place of business of the Corporation. Each Member
shall have free access at all times during normal business hours to inspect, examine or copy the
books of account of the Corporation.
2.7 Annual Budgets
For each and every financial year of the Corporation, the Corporation shall prepare an annual
budget showing, among other things, in a reasonable degree of detail the anticipated revenues,
expenditures and cash flow of the Corporation. The draft annual budget for any particular financial
year of the Corporation shall be prepared by the Board of Directors and shall then be delivered to
the Members at least ninety (90) days prior to the beginning of such financial year for approval by
the Members. The Members shall meet to review and discuss the draft annual budget for a financial
year with a view to agreeing upon a final annual budget for such financial year.
In the management and operation of the business, each Member shall, and shall cause its nominee
Director(s), to endeavour to the extent it is reasonable to do so to adhere to the final budget (as
agreed upon by the Directors) for a financial year and not exceed expenditures provided for therein
without prior notice to each other M ember.
For each quarter the Corporation shall prepare a financial statement which shall include statements
of revenues and expenditures compared to the annual budget adopted for the quarter. The
financial statement prepared for such quarter shall be delivered to each Director within one month
following the end of such quarter.
Annually the Corporation will prepare financial statements which set out the revenues and
expenditures of the Corporation, will have such statements audited by Corporations' Auditor and
provided to each Director and M ember prior to the Annual General M eeting.
3.1 Number of Directors and quorum
ARTICLE THREE
Directors
The affairs of the Corporation shall be managed by its Board of Directors. Until changed in
accordance with the Act, the number of Directors shall be ten (10) of whom six (6) shall constitute a
quorum for the transaction of business. Notwithstanding vacancies the remaining Directors may act
if constituting a quorum.
3.2 Qualification
No person shall be qualified as a Director unless he /she shall be eighteen or more years of age and
4
shall at the time of his /her election and throughout his /her term of office represent a
Member of the Corporation and be a Member of the municipal council that they are entitled to
represent.
3.3 Election and term
Each Member shall appoint its representative(s) to the Board of Directors and such Director shall be
appointed for a term as determined by each municipality that is a Member of the Corporation. The
appointment of the Director shall be adopted or affirmed at the Annual General Meeting of the
Corporation. Each Director shall have all rights and responsibilities of a Director pending
affirmation of its appointment at the Annual General M eeting of the Corporation.
3.4 Removal of Directors
Any Member may remove any Director that represents that Member before the expiration of his /her
term of office and may appoint any person in his /her stead for the remainder of his /her term.
3.5 Vacation of office
The office of a Director shall be vacated upon the occurrence of any of the following events:
(a) if a receiving order is made against him or if he makes an assignment under the Bankruptcy
and Insolvency Act;
(b) if an order is made declaring him to be a mentally incompetent person or incapable of
managing his affairs;
(c) if he ceases to be qualified as provided under the heading "qualif 'cation" in this Article 3;
(d) if he shall be removed from office by the Member the Director represents as provided in this
Article 3; or
(e) if by notice in writing to the Corporation he resigns his office and such resignation, if not
effective immediately, becomes effective in accordance with its terms.
3.6 Vacancies
Vacancies on the Board may be filled for the remainder of its term of office by the Member that was
represented by the Director or by the board after consulting with the Member that the Director
represented.
3.7 Calling of meetings
Meetings of the Board shall be held from time to time at the call of the Board or the Chair or any two
Directors. Notice of the time and place of every meeting so called shall be given to each Director
not less than 48 hours (excluding Saturdays, Sundays and bank holidays) before the time when the
meeting is to be held, save that no notice of a meeting shall be necessary if all the Directors are
present or if those absent waive notice of or otherwise signify their consent to such meeting being
held.
3.8 Regular meetings
The board may appoint a day or days in any month or months for regular meetings at a place and
hour to be named. A copy of any resolution of the board fixing the place and time of regular
meetings of the board shall be sent to each Director forthwith after being passed, but no other
5
notice shall be required for any such regular meeting.
3.9 Place of meeting
Meetings of the board shall be held at the head office of the Corporation or elsewhere in Ontario or,
if the board so determines or any absent Directors consent, at some place outside Ontario. Nothing
in this provision shall limit the ability of the Corporation to hold meetings electronically via
videoconference or by telephone conference call.
3.10 Telephonic or Electronic Meetings
Meetings of the Board of Directors may also be held by telephone conference call,
videoconferencing or remotely via computer. The attendance of Directors in this manner shall be
acceptable to the Board of Directors.
3.11 Telephonic or Electronic Voting Procedures
Matters that require approval of the Board of Directors may be voted on by telephonic, facsimile or
electronic means if called for by the Chair. Where a vote is taken by telephonic or electronic
means, the motion shall be circulated by private telephonic or electronic means by the Chair to all
Directors, together with any recommendations and any background reports or discussion papers
that the Chair deems appropriate. Where a vote is taken by written means circulated by electronic
mail or facsimile, directors shall have three (3) business days to vote on any motion in accordance
with instructions contained in the message. If the matter is of an urgent nature, the voting period
may be reduced at the discretion of the Chair. Any Director who fails to vote by any method
provided for by the Chair will be deemed to have forfeited his or her right to vote on the issue. If
one (1) of the Directors indicates that they wish a meeting to be called to discuss the motion and /or
vote on the motion before the close of voting, the Chair shall call a special meeting of the Directors
and the electronic vote shall not be counted. The Chair will advise the Directors of the results of any
telephonic, facsimile or electronic vote but will keep all information as to how individual Directors
voted confidential.
3.12 Chair
The Chair or, in his /her absence, a Vice -Chair who is a Director shall be chair of any meeting of
Directors. If no such officer be present, the Directors present shall choose one of their number to
be chair.
3.13 Votes to govern
At all meetings of the board every question shall be decided by a majority of the votes cast on the
question. In case of an equality of votes the chair of the meeting shall be entitled to a second or
casting vote.
3.14 Interest of Directors in contracts
Subject to the provisions of the Act, no Director shall be disqualified by his office from contracting
with the Corporation nor shall any contract or arrangement entered into by or on behalf of the
Corporation with any Director or in which any Director is in any way interested be liable to be
6
avoided nor shall any Director so contracting or being so interested be liable to account to the
Corporation or any of its Members or creditors for any profit realized from any such contract or
arrangement by reason of such Director holding that office or the fiduciary relationship thereby
established.
3.15 Municipal Conflict of Interest Act
In addition to the duties set out in these by -laws, Directors shall also be subject to the provisions of
the Municipal Conflict of Interest Act (Ontario), as amended, and must comply with the provisions of
the said Act.
3.16 Declaration of interest
It shall be the duty of every Director of the Corporation who is in any way, whether directly or
indirectly interested in a contract or arrangement or proposed contract or proposed arrange ment
with the Corporation to declare such interest to the extent, in the manner and at the time required
by the Act. The Directors shall serve as such without remuneration but shall be entitled to be paid
their travelling and other expenses properly incurred by them in attending meetings of the board or
of the Members. Nothing herein contained shall preclude any Director from serving the Corporation
in any other capacity and receiving compensation therefor.
4.1 Executive committee
ARTICLE FOUR
Officers
The board may elect from its number an executive committee consisting of a Chair, Vice -Chair and
a Secretary- Treasurer. The executive committee shall be the officers of the Corporation.
4.2 Terms of office and remuneration
The terms of employment of officers appointed by the board shall be settled by it from time to time.
The board may remove at its pleasure any officer of the Corporation, without prejudice to such
officer's rights under any employment contract. Otherwise each officer elected or appointed by the
board shall hold office until his successor is elected or appointed, except that the term of office of
the Chair shall expire if and when he shall cease to be a Director.
4.3 Chair
The Chair shall provide general management and direction to the Corporation, subject to the
authority of the board, and shall also undertake the following functions:
(a) Coordinate the affairs of the Corporation;
(b) Represent the Corporation on official matters;
(c) Ensure the safe keeping and good state of repair of all physical property of the
Corporation;
(d) Chair all Board of Directors meetings, set meeting agendas for meetings of the Board of
Directors and prepare no tices of meetings for the Board of Directors;
(e) Chair all Annual General Meetings, set meeting agendas for Annual General Meeting's
and prepare notices for the Annual General M eetings;
(0
(9)
(h)
(I)
0)
(m)
(n)
(o)
(p)
(q)
7
Run meetings by Robert's Rules and keep the meetings on time;
Adhere to the .agenda by accepting only issues that are on the meeting's agenda;
Know the rules of meeting procedure including parliam entary procedure;
Be aware of priority business items and schedule them appropriately;
Delegate responsibility and authority to the other Members of the executive;
Notify the Vice Chair when assistance is needed to fulfill the role of the Chair;
Do such other acts and things as may be assigned to him or her by the Board of
Directors from time to time;
Serve as the media liaison for the Corporation;
Work closely with the executive committee to ensure accuracy of information;
Prepare and deliver press releases for distribution to media, local, Provincial and
Federal Government representatives;
Liaise with media and third parties on the Corporation's i ssues; and
Prepare periodic information briefs to keep the Corporation's Members informed.
4.4 Vice -Chair
The Vice -Chair shall fulfill the following roles:
(a) Take on the role and responsi bilities of the Chair, when necessary.
(b) Do such other acts and things as may be assigned to him or her from time to time
4.5 Secretary- Treasurer
The Secretary- Treasurer shall attend and be the secretary of all meetings of Members and
Directors and shall enter or cause to be entered in books kept for that purpose minutes of all
proceedings thereat. He /she shall cause to be given, as and when instructed, all notices to
Members and Directors. The Secretary shall fulfill the following roles:
(a) Keep records of each meeting of the Board of Directors, distribute them to Board of
Directors in a timely fashion and have them approved at the next meeting;
(b) Keep records of each Annual General Meeting;
(c) Assist the Chair in providing notice of meetings of the Board of Directors or membership
to the Directors and /or the M embers;
(d) Be responsible for all correspondence of the Corporation as a whole and present a
summary of correspondence at m eetings;
(e) Be prepared to make recommendations as to actions through familiarity with papers,
correspondence, etc.;
(f) Deposit all moneys or other valuable effects in the name and to the credit of the
Corporation at such bank or banks as designated by the Board of Directors from time to
time;
(g) Receive all moneys due to the Corporation and issue receipts when required;
(h) Disburse moneys of the Corporation under the direction of the Board of Directors;
(i) Inform the Board of Directors of bills paid, expenses and receipts;
0) Prepare financial statements as required;
(k) Prepare annual budget for the Corporation show ing expected revenues and
expenditures; and
(I) Do such other acts and things as may be assigned to him or her from time to time.
Without limiting the above, the Secretary- Treasurer shall keep full and accurate books of account in
which shall be recorded all receipts and disbursements of the Corporation and, under the direction
8
of the board, shall control the deposit of money, the safekeeping of securities and the
disbursement of the funds of the Corporation. He shall render to the board whenever required an
account of all his transactions as Secretary- Treasurer and of the financial position of the
Corporation.
4.6 Other officers
The duties of all other officers of the Corporation shall be such as the terms of their engagement
call for or as the board or the Chair may prescribe. Any of the powers and duties of an officer to
whom an assistant has been appointed may be exercised and performed by such assistant, unless
the board or the Chair otherwise directs. The Corporation shall have the right to appoint a senior
staff person as an Officer of the Corporation even though such senior staff person shal I not be a
Director of the Corporation.
4.7 Variation of duties
From time to time, the Chair may add to the duties of any other officer and may vary or limit such
additional duties. From time to time, the board may vary, add to or limit the powers and duties of
any officer.
4.8 Agents and attorneys
The board shall have the power from time to time to appoint agents or attorneys for the Corporation
with such powers of management or otherwise (including the power to subdelegate) as may be
thought fit.
5.1 Limitation of liability
5.2 Indemnity
ARTICLE FIVE
Protection of Directors and Officers
No Director or officer of the Corporation shall be liable for the acts, receipts, neglects or defaults of
any other Director or officer or employee, or for joining in any receipt or other act for conformity, or
for any loss, damage or expense happening to the Corporation through the insufficiency or
deficiency of title to any property acquired by order of the board for or on behalf of the Corporation,
or for the insufficiency or deficiency of any security in or upon which any of the moneys of the
Corporation shall be invested, or for any loss or damage arising from the bankruptcy, insolvency or
tortious act of any person with whom any of the moneys, securities or effects of the Corporation
shall be deposited, or for any loss occasioned by any error of judgment or oversight on his part, or
for any other loss damage or misfortune whatever which shall happen in the execution of the duties
of his office or in relation thereto unless the same are occasioned by his own wilful neglect or
default.
Every Director and officer of the Corporation and his heirs, executors and administrators and estate
and effects, respectively, shall from time to time and at all times be indemnified and saved harmless
out of the funds of the Corporation from and against:
(a) all costs, charges and expenses whatsoever that such Director or officer sustains or incurs
9
in or about any action, suit or proceeding that is brought, commenced or prosecuted
against him for or in respect of any act, deed, matter or thing whatsoever made, done or
permitted by him in or about the execution of the duties of his office; and
(b) all other costs, charges and expenses that he sustains or incurs in or about or in relation to
the affairs of the Corporation except such costs, charges or expenses as are occasioned by
his own wilful neglect or default.
5.3 Insurance
The Corporation shall m aintain such Directors and Officers liability insurance for the benefit of its
Directors and Officers as determined by the Board.
5.4 Validity of actions
No act or proceeding of any Director or Board of Directors shall be deemed invalid or ineffective by
reason of the subsequent ascertainment of any irregularity in regard to such act or proceeding or
the qualification of such Director or Board of Directors.
5.5 Directors reliance
Directors may rely upon the accuracy of any statement or report prepared by the Corporation's
auditors and shall not be responsible or held liable for any loss or damage resulting from acting
upon such statement or report.
6.1 Members
ARTICLE SIX
Members
The Members shall consist of The Corporation of the County of Brant, The Corporation of the
County of Elgin, The Corporation of the County of Middlesex, The Corporation of the County of
Norfolk and The Corporation of the County of Oxford Each Member shall appoint a representative
as its proxy and the proxy shall confirm the terms under which the Members' representatives shall
represent the Members.
6.2 Term of membership
The term of each Member in the Corporation shall be indefinite.
6.3 Resignation
Each Member shall provide the other Members with twelve (12) months notice of its intention to
resign from the Corporation (the "Resignation Notice Within sixty (60) days of the Resignation
Notice being delivered by a Member to all other Members of the Corporation, a meeting of the
Corporation shall be held to determine the implications of the resignation on the Corporation. In the
case of resignation, a Member shall, at a minimum, remain liable for payment of any assessment or
other sum levied or which became payable by him to the Corporation prior to acceptance of his
resignation.
7.1 Annual General Meetings
7.2 Special meetings
7.3 Notice of meetings
7.4 Meetings without notice
7.5 Chairman, Secretary and scrutineers
10
ARTICLE SEVEN
Meetings of Members
The Board of Directors shall call an Annual General Meeting "AGM not later than fourteen months
after its incorporation or the holding of the last preceding AGM. The AGM shall be held within the
geographic boundaries of one of the Members of the Corporation or such other place as determined
by the Board of Directors, on such day and time as the Board of Directors may by resolution
determine. The Board of Directors shall present a report of the affairs of the Corporation for the
previous year, an audited financial statement and such other information or reports relating to the
Corporation's affairs as the Directors may determine. All Members shall be given a minimum of six
(6)' weeks advance notice of the date, time and meeting place together with all prospective
resolutions that will be considered at the Annual General M eeting.
The Chair or any two (2) Directors or any three (3) Members may requisition a meeting of the
Members.
Notice of the time and place of each meeting of Members shall be given in the manner hereinafter
provided not less than six (6) weeks before the day on which the meeting is to be held to each
Member. Notice of a special meeting of Members shall state the general nature of the business to
be transacted at it. The auditors of the Corporation are entitled to receive all notices and other
communications relating to any meetings of Members that any Member is entitled to receive. For
the Annual General Meeting, a proposed budget for the next fiscal year shall be distributed. Such
budget shall provide for an annual donation of Five Thousand ($5,000.00) Dollars from each
Member. In the event that a larger amount is being proposed, that amount shall require the specific
approval of the majority of the Members.
A meeting of Members may be held at any time and place without notice if all the Members entitled
to vote thereat are present in person or represented by proxy, or if those not present or represented
by proxy waive notice or otherwise consent to such meeting being held, and at such meeting any
business may be transacted which the Corporation at a meeting of Members may transact.
The Chair or, in his absence, a Vice -Chair who is a Director of the Corporation shall be chairman of
any meeting of Members. If no such officer be present within fifteen minutes from the time fixed for
holding the meeting, the persons present and entitled to vote shall choose one of their number to be
Chairman. If the Secretary of the Corporation be absent, the Chairman shall appoint some person,
who need not be a Member, to act as secretary of the meeting. If desired, one or more scrutineers,
who need not be Members may be appointed by a resolution or by the chairman with the consent of
the meeting.
7.6 Persons entitled to be present
The only persons entitled to attend a meeting of Members shall be those entitled to vote thereat,
the Board of Directors, the auditors of the Corporation, members of municipal council from each
Member, the Chief Administrative Officer, or their designate, of each Member, the Corporation's
staff and others who, although not entitled to vote, are entitled or required under any provision of
the Act or the letters patent or by -laws to be present at the meeting. Any other person may be
admitted only on the invitation of the chairman of the meeting or with the consent of the meeting.
7.7 Quorum
A quorum for the transaction at any meeting of Members shall consist of a voting representative of
at least 3 of the five (5) Members represented.
7.8 Right to vote
At any meeting of Members, every person shall be entitled to vote who is at the meeting entered in
the books of the Corporation as a Member. The Members must advise the Secretary- Treasurer of
the person who will vote on that Member's behalf at the Annual General Meeting.
7.9 Votes to govern
At any meeting, every question shall, unless otherwise required by the letters patent or by -laws of
the Corporation or by law, be determined by the majority of the votes duly cast on the question.
7.10 Show of hands
7.11 Polls
11
Any question at a meeting of Members shall be decided by a show of hands of those persons
appointed by the Member to vote on their behalf unless, after a show of hands, a poll thereon is
required or demanded as hereinafter provided. Whenever a vote by show of hands shall have been
taken upon a question, unless a poll thereon is so required or demanded, a declaration by the
chairman of the meeting that the vote upon the question has been carried or carried by a particular
majority or not carried and an entry to that effect in the minutes of the meeting shall be prima facie
evidence of the fact without proof of the number or proportion of the votes recorded in favour of or
against any resolution or other proceeding in respect of the said question, and the result of the vote
so taken shall be the decision of the Members upon the said question.
After a show of hands has been taken on any question, the chairman may require or any person
entitled to vote on the question may demand a poll thereon. A poll so required or demanded shall
be taken in such manner as the chairman shall direct. A demand for a poll may be withdrawn at
any time prior to the taking of the poll. Upon a poll each Member present in person or represented
by proxy and entitled to vote shall have one vote and the result of the poll shall be the decision of
the Members upon the said question.
7.12 Casting vote
In case of an equality of votes at any meeting of Members either upon a show of hands or upon a
poll that vote is lost.
7.13 Adjournment
12
The chairman at a meeting of Members may, with the consent of the meeting and subject to such
conditions as the meeting may decide, adjourn the meeting from time to time and from place to
place.
7.14 Approval
The following decisions shall require approval of the Members by simple majority:
(a) any change in the number of Directors;
(b) The Corporation entering into an undertak ing inconsistent with the objects of the
Corporation contem plated in the Letters Patent;
(c) any amendment of the By -Laws; the Letters Patent or other constating documents of the
Corporation;
(d) the annual budget w here the monies expected from the Members is proposed to exceed
the amount of Five Thousand ($5,000.00) Dollars from each Member;
(e) the taking of any proceedings with a view to the dissolution, winding -up, or termination of
the corporate existence of the Corporation;
(f)
(g) any change in the financial years of the Corporation;
(h) any change in the auditors of the Corporation;
(i) any commitment to make any capital expenditure of more than twenty -five per cent
(25 in excess of the capital expenditure amount provided for in the Annual Budget for
the applicable fiscal year; and
u)
the making of agreements with any of the Members or Directors not in the ordinar y
course of business;
any advance or loan by the Corporation to any person who is an officer, Director or
employee of the Corporation.
7.15 Auditors
The auditors of the Corporation shall be appointed and /or reappointed by the Members at the
Annual General Meeting.
7.16 Annual Contributions of Members
Unless otherwise decided by the majority of the Members of the Corporation, each Member shall be
obliged to contribute an amount not exceeding Five Thousand ($5,000.00) Doll ars.
ARTICLE EIGHT
Notices Method of giving notices
8.1 Notice
8.3 Omissions and Errors
8.4 Waiver of notice
13
Any notice (which term in this Article 8 includes any communication or document) to be given
(which term in this Article 8 includes sent, delivered or served) pursuant to the Act, the letters
patent, the by -laws or otherwise to a Member, Director, officer or auditor shall be sufficiently given if
delivered personally to the person to whom it is to be given or if delivered to his last address as
recorded in the books of the Corporation or if mailed by prepaid ordinary or air mail addressed to
him at his said address or if sent to him at his said address by any means of wire or wireless or any
other form of transmitted or recorded communication. The Secretary- Treasurer may change the
address on the Corporation's books of any Member, Director, officer or auditor in accordance with
any information believed by him to be reliable. A notice so delivered shall be deemed to have been
given when it is delivered personally or at the address aforesaid; a notice so mailed shall be
deemed to have been given when deposited in a post office or public letter box; and a notice sent
by any means of wire or wireless or any other form of transmitted or recorded communication shall
be deemed to have been given when delivered to the appropriate communication company or
agency or its representative for dispatch.
8.2 Computation of time
In computing the date when notice must be given under any provision requiring a specified number
of days' notice of any meeting or other event, the date of giving the notice shall be excluded and the
date of the meeting or other event shall be Inc luded.
The accidental omission to give any notice to any Member, Director, officer or auditor or the
non receipt of any notice by any Member, Director, officer or auditor or any error in any notice not
affecting the substance thereof shall not invalidate any action taken at any meeting held pursuant to
such notice or otherwise founded thereon.
Any Member (or his duly appointed proxy), Director, officer, or auditor may waive any notice
required to be given to him under any provision of the Act, the letters patent, the by -laws or
otherwise and such waiver, whether given before or after the meeting or other event of which notice
is required to be given, shall cure any default in giving such notice.
ARTICLE NINE
Financing
9.1 The Corporation shall have the authority to borrow funds from time to time to facilitate
the continuation of the business of the Corporation in an am ount not to exceed expected
revenues based on its duly adopted current Annual Budget. Subject to any restrictions on
Members imposed by any applicable laws, if the Board determines at any time that:
(a) the Corporation requires an amount of money to enable the Corporation in the following
six (6) months,
(b) to carry on its business as contemplated in the then current annual budget approved by
(c)
(d)
2159025.1
14
the Board of Directors, or
to pay its liabilities as they become due, and
the amount required by the Corporation exceeds the funds and credit available to the
Corporation from its usual sources of financing (the amount of the excess being
hereinafter referred to as the "Required Amount
the Corporation may request that the Members provide the Required Amount by giving all Members
a minimum of six (6) weeks written notice of a meeting of Members to determine the appropriate
actions.
ARTICLE TEN
Effective Date
10.1 Effective date
This by -law shall come into force when confirmed by the Members in accordance with the Act.
PASSED by the Directors and sealed with the corporate seal the 0 day of 0
Dennis Travale Stephen Brent Molnar
Robert Clark Habkirk John R. Wilson
James Lewis Oliver James Henry Maudsley
J. Wesley Hodgson Donald Doan
Kevin Hodge Ronald Earl Foster Eddy
BY -LAW NO.
OF THE CORPORATION OF THE COUNTY OF ELGIN
A By -Law to authorize the incorporation of "South Central Ontario Region (SCOR) a non profit
corporation established under the Corporations Act (Ontario), as amended, whose members are
The Corporation of the County of Elgin, The Corporation of the County of Brant, The
Corporation of the County of Middlesex, The Corporation of the County of Norfolk and The
Corporation of the County of Oxford (the "Corporation
WHEREAS Section 203 of the Municipal Act (Ontario), as amended, enables a municipality to
establish corporations and authorizes Regulations establishing the terms under which such
corporations shall be established;
AND WHEREAS Ontario Regulation 599/06 confirms the power of the municipality to establish
corporations and sets out the terms under which the municipality shall exercise such powers
either by itself or with other municipalities or public sector entities;
AND WHEREAS the initial members of the Corporation shall be The Corporation of the County
of Elgin, The Corporation of the County of Brant, The Corporation of the County of Middlesex,
The Corporation of the County of Norfolk and The Corporation of the County of Oxford;
AND WHEREAS The Corporation of the County of Elgin has agreed to incorporate a
corporation pursuant to Section 203 of the Municipal Act (Ontario), as amended, for the
following objects:
The establishment of an economic development organization for the purposes of:
a. Promoting and pursuing a regional approach to economic development;
b. Promoting development that will ensure the vitality and sustainability of member
communities;
c. Harnessing the region's potential and becoming a rural economic powerhouse in Ontario and
Canada;
d. Establishing the Corporation as a means to help create a strategic, integrated and globally
competitive economic region;
e. Securing public sector support for the said objects;
and such other complementary purposes not inconsistent with these objects.
(hereinafter called the "Corporation's Objects
AND WHEREAS The Corporation of the County of Elgin has, along with the Corporation's other
Members, completed a business plan and consulted with the public about the proposal to
establish the Corporation as required in accordance with Sections 6 and 8 of Ontario Regulation
599/06;
AND WHEREAS the Corporation has not adopted an asset transfer policy as neither The
Corporation of the County of Elgin or the Corporation's other Members intend to transfer assets
to the Corporation, thereby alleviating the requirement for an asset transfer policy that would
otherwise be required under Ontario Regulation 599/06;
2
NOW THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF
THE COUNTY OF ELGIN HEREBY AUTHORIZES AND ENACTS AS FOLLOWS:
1. The incorporation of the Corporation having the corporate name "South Central Ontario
Region (SCOR)" is hereby authorized;
2. is hereby appointed as The Corporation of the County of Elgin's
representative to exercise its rights as a Member of the Corporation. By resolution, Council for
The Corporation of the County of Elgin shall have the right to appoint any other Member
representative(s) for the Corporation from time to time;
3. The Warden and the Clerk are hereby authorized to sign the Proxy document annexed
hereto as Schedule "A Without limiting the Member representative's authority under the said
Proxy, the Member representative of The Corporation of the County of Elgin shall, where
applicable, have the authority to sign all necessary Letters Patent, Applications for
Incorporation, By -Laws and other constating documents that may be required for the purpose of
incorporating the Corporation;
4. The Warden and the Clerk shall have the authority to appoint The Corporation of the
County of Elgin's representatives to the Board of Directors of the Corporation;
5. John R. Wilson and Robert Habkirk are hereby appointed as The Corporation of the
County of Elgin's nominees to the Board of Directors of the Corporation. By Resolution, Council
for The Corporation of the County of Elgin shall have the right to appoint any other Directors for
the Corporation from time to time;
6. Without limiting the authority of the said Directors at law, the Directors appointed in
Section 5 herein are hereby authorized to sign all necessary Letters Patent, Applications for
Incorporation, By -Laws and other constating documents that may be required for the purpose of
incorporating the Corporation;
7. The Warden and the Clerk shall have such other authority as may be required for the
due carrying out of the foregoing;
8. The Member representative for The Corporation of the County of Elgin appointed under
the said Proxy shall have such authority as may be required for the due carrying out of the
foregoing; and
9. The Directors of the Corporation appointed by The Corporation of the County of Elgin
shall have such other authority as may be required for the due carrying out of the foregoing.
READ A First and Second time this day of 2009.
WARDEN
CLERK
READ A Third time and finally passed this day of 2009.
3
SCHEDULE "A"
PROXY AND ACKNOWLEDGEMENT
TO: South Central Ontario Region (SCOR) (the "Corporation
THE UNDERSIGNED, being a Member of the Corporation, hereby appoints
as proxy holder, to attend meetings of the Membership of the
Corporation and to vote on behalf of the undersigned at the Annual General Meetings of the
Corporation and any Special Meetings of the Corporation until such time as this proxy is
revoked by the undersigned. The undersigned confirms that this proxy shall be revocable
without notice to the proxy holder at the undersigned's sole and absolute discretion.
DATED this day of 20
the proxy holder appointed above, hereby confirms that they
accept the said proxy from The Corporation of the County of Elgin and the proxy holder
acknowledges that they are appointed at the pleasure of The Corporation of the County of
Elgin and that the said proxy is revocable at the sole and absolute discretion of The Corporation
of the County of Elgin without notice. Further, the undersigned hereby agrees to exercise any
rights under the said proxy in accordance with any written instructions provided by The
Corporation of the County of Elgin to the undersigned. The undersigned also confirms The
Corporation of the County of Elgin's status as the registered and beneficial Member of the
Corporation.
DATED this day of 20
Name:
THE CORPORATION OF THE COUNTY OF ELGIN
Warden
Clerk
We have authority to bind the Corporation.
ACKNOWLEDGEMENT OF PROXY
LERNERS
November 4, 2009
FILE NUMBER 260 -00219 VIA E -MAIL
Ms. Heather Adams
Town of Aylmer
46 Talbot Street West
Aylmer ON N5H 1J7
Dear Heather:
Lerners LLP
Barristers l9 Solicitors
88 Duferin Avenue
P.O, BOX 2336
London, Ontario NBA 404
Telephone: 519,672.4610
Facsimile: 819,675,9949
twAv.lerners.ca
David M. Woodward
Direct Line: 519,640.6341
Direct Fax: 519,932.3341
doodward@Ierners,ca
Re: South Central Ontario Region (SCOR)
Further to your e -mail of October 27, 2009, we have reviewed a substantial portion of the Strategic
Management Plan. We have also reviewed the results of the SCOR Open Houses and Stakeholder
Meeting Summary that was provided to us. For ease of reference, we enclose a copy of the SCOR
Open Houses and Stakeholder Meeting Summary.
As discussed, there is a public consultation and a Business Case Study prerequisite for the
establishment of an Incorporation under Regulation 599/06. For ease of reference, those provisions
provide as follows:
Business Case Study
6. A municipality shall adopt a business case study before It uses the powers referred to in
section 3, 4 or 5 to,
(a) establish a corporation either alone or with one or more public sector entities.,,..
Public Participation
B. Before establishing a corporation under section 3, a municipality shall consult with the
public about the proposal to establish the corporation.
These Sections have not been judicially considered so we cannot provide you with any case law
confirming that the actions taken by SCOR meet these requirements for the purpose of Ontario
Regulation 599/06. However, the public consultation piece undertaken by SCOR is, in our view, fairly
extensive. As well, the Business Case Study that is set out on the website does represent a substantial
amount of work and, In our view, would normally constitute a Business Case Study. In our vlew, the
intent of these provisions has been fulfilled by the actions undertaken to date by South Central Ontario
Region (SCOR).
LERNERS
Trusting the enclosed is satisfactory.
Yours very truly,
avid M. Woodward
DMW /st
2150329,1
Page 2
SCOR Open Houses Stakeholder Meetings may 2009)
Summary
1. Workshop Participation
Open houses and stakeholder meetings were held In Coldstream, Burford, Delhi,
Shedden and Norwich between November 11 and 20
Total attendance was 63 persons plus 16 representatives of the SCOR Executive. and
Administrative Committees. Many of those present also attended our stakeholder
workshops in November 2008, Many have been visiting the SCOR web site and have
been following our efforts to create a regional strategy. Additionally, responses to our
questionnaire were received using the online survey.
Attendees came from a wide range of economic) sectors including agriculture (farmers,
commodity representatives, agrltourism operators, processors), retail, professional
services, logistics and transportation, tourism and hospitality, manufacturing and
telecommunications, Business and tourism organizations sent representatives.
Municipal, provincial and federal representatives were present. Also attending were
representatives of CFDCs, educational and other community organizations.
There was media present at three of the five events.
2. Highlights of the Comments Received an the 15 Priorities for Action
There were general expressions of support for regional cooperation and, specifically, the
efforts of SCOR.
There was a high level of support for the 15 priorities for action recommended by the
volunteer working groups,
Comments included:
This is a big undertaking and will take time and dollars to achieve,
Need to get key smaller projects underway immediately.
Must ensure that ?burins are doable with resources available for Implementation.
Pleased with continuing support for agricultural sector and for innovation and
diversification of the sector,
Agree with emphasis on using agricultural crops to create energy, chemical,
pharmaceutical, fibre and architectural products.
Want a looally- driven energy sector where development Is compatible with rural
life and agricultural activity and is environmentally sustainable. Do not support
solar parks.
Does not support nuclear as a renewable energy option.
Need to be more aggressive on the environment and establish SCOR as a
carbon sink.
1
a,
All building projects should meet LEED standards; can be applied to•business
practices similarly to ALUS for farms.
Ensure that projects do not have a negative Impact on our watersheds,
More staff resources are needed to quickly connect workers to
training /educational opportunities, It Is too stressful to wait long periods of time
without Income; many are 'falling through the cracks' in the system.
Focus on tourism.
The region needs a major tourism attraction such as a planetarium,
Need more accommodation for tourists.
Offer free high speed to ail residents and businesses In the region or as part of
property taxes.
Create green, walkable communities with safe cycling routes,
Need a regional trails master plan.
Agree with focus on the quality of community life volunteers and facilities are
Important to our communities,
West Elgin has a Rural Development Officer, through the Foundation for Rural
Living, that may be a model for achieving the quality of life goals.
Establish youth advisory committees to advice on community design and
development.
Attract university campus to region,
Need to focus on small, rural -based manufacturing.
Atlantic Provinces Revitalization Program was a private /public partnership that
supported entrepreneurs with access to business capital and business
incubators.
Rural areas can support dry industries; municipalities can provide partial
services.'
Use Innovative public /private partnerships to create pools of venture capital.
Don't put too much protect money Into studies and consultants.
3. Highlights of the Comments Received on the SCOR Organizational
Options
Most recognized a need for SCOR, as an organization, to evolve in order to fulfill Its
mandate. The benefits, of becoming an incorporated agency, were recognized.
Option C was considered too radical a change by most respondents, at least In the short
to mid term. Loss of a local focus of economic development Is a concern.
Most agree that Option 13 should be considered. Comments Included:
Concern with creating another government entity and how it will work with
agencies that already exist,
Concern with availability of regional tax base to support SCOR; will this 'sap'
municipal funds which would normally go to local efforts? WIII It undermine local
initiative?
Must ensure that SCOR adds value to economic efforts In the region; set
performance measures and monitor results.
2
Not clear of the details of the options; should prepare a business case for SCOR
as an Incorporated agency.
SCOR must have a multi -year commitment from the 5 counties real political
commitment to action.
Is SCOR too diverse for this long -term commitment to be sustained?
There must be clear accountability of the Incorporated entity to the SCOR
partners.
SCOR should develop the expertise to maintain information of
federal/ provincial /private /philanthropic sources of grant funding and business
capital; assist both public and private applicants to make successful applications,
The relationship between SCOR and other agencies such as SOMA, SWEA and
the proposed SODA must be clear,
SCOR must be a voice for the rural economy and rural communities.
Ensure that the incorporated SCOR is still community -based and not business
driven.
An Incorporated SCOR should have a business -led board of directors at arms
length from government; staff can be seconded from existing economic agencies
in the region,
Need to set a five year mandate for SCOR with a commitment of multi -year
resources,
Explore ways that the incorporated SCOR can generate revenue to offset Its
operating costs.
Prepared May 27, 2009
3
News Release
LOOMING GRANT CUTS COULD
HARM 172 MUNICIPALITIES
ELORA, ON December 7, 2009 County Wardens and Mayors from the 15- member Western
Ontario Wardens' Caucus met recently with Provincial Cabinet Ministers in Toronto to stress the vital
importance of the Province continuing to provide necessary grant support to municipalities so that
their financial and economic health will not be further jeopardized.
The meeting was prompted by the Provincial proposal to discontinue a grant given to eligible
municipalities under the Ontario Municipal Partnership Fund [OMPF].
The potential elimination of the special assistance funding component of the OMPF would adversely
affect 172 municipalities across the Province who would suffer an overall loss of more than $70
million in grant funding.
The OMPF funding is at risk due to a Provincial review of all of its expenditures as it moves ahead to
address its budget deficit.
For many years, municipalities have relied on consistent Provincial grant funding which has been
used to support the cost of providing important local services.
The Western Wardens' Caucus believes that the Provincial municipal partnership that has been
forged with the McGuinty Government has been positive and creative so far.
-MORE-
The OMPF grant is viewed by the Wardens' Caucus as a strong reflection of the partnership which
the Province has with municipalities who bear the cost of implementing many Provincially legislated
programs and regulations.
As well, the Wardens' Caucus members are firmly convinced that municipalities and the Province
have come too far together to allow a sum of approximately $70 million to sour the partnership.
In 2008, the Province announced that it would be gradually taking back the cost of specific social
programs from municipalities without requiring municipalities to take on any new responsibilities in the
process. Municipalities who were receiving special assistance grants under the OMPF took that
announcement to mean that they would not lose their funding.
If the Province chooses to ignore its partnership with municipalities over the OMPF issue, many
municipalities will have to consider various options including tax hikes, job cuts, and service
reductions in order to meet their financial shortfall.
The Western Ontario Wardens' Caucus has encouraged the Ontario Government to continue its
dialogue with its municipal partners to find a mutually agreeable solution so that 172 municipalities
will not be significantly disadvantaged.
30
ISSUE CONTACT
Joanne Ross -Zuj
Warden of the County of Wellington
Phone: (519) 837 -2600 ext. 2550
Email: joannerwellinqton.ca
And
Mayor of the Township of Centre Wellington
Phone: (519) 846 -9691 ext. 294
Email: jrosszui(cilcentrewellington.ca
SEE ATTACHED LIST OF MEMBERS OF THE WESTERN ONTARIO WARDENS' CAUCUS
The Western Ontario Wardens' Caucus membership comprises Wardens and /or Mayors of the
following Counties and Single -tier municipalities:
County of Brant
County of Bruce
County of Dufferin
County of Elgin
County of Essex
County of Grey
Haldiman County
County of Huron
County of Lambton
County of Middlesex
Norfolk County
County of Oxford
County of Perth
County of Simcoe
County of Wellington
Municipality of Chatham -Kent
Municipality of
West Perth
Chief Administrative
Officer
Will Jaques
B.A., M.P.A.
Clerk
Susan Cronin
Treasurer
Karen McLagan
AMC1, CGA
Operations Manager
Mike Kraemer
Chief Building Official
and Zoning Administrator
Robert B. McLean,
C.B.C.O,
Box 609
169 St. David St.
Mitchell, ON
NOK 1NO
(519) 348-8429
(519) 348 -8935 Fax
Website:
www.westperth.com
Mayor
John Van Bakel
Deputy Mayor
Gerry Kehl
Councillors
Don Jones
Barb MacLean
Ross McIntosh
Jeff Marshall
Walter McKenzie
Mike Tam
Bert J. Vorstenbosch
Larry Wight
Gordon Young
Wednesday November 25, 2009
Renato Pullia
Director of Corporate Services /Treasurer
Corporation of the County of Perth
1 Huron Street Stratford, ON
N5A 5S4
RECF 'D
NOV W 0 2009
COUNTY OF ELM
ADMINISTRATIVE SERVICES
Re: Residential Farmland Property Tax Concerns
Please be advised that the Municipality of West Perth passed the following
resolution at the November 9 2009 council meeting;
THAT:
The Council of the Municipality of West Perth approves a request for
support from Corporation of the County of Perth as follows:
WHEREAS the 2009 Provincial assessment data included incorrect
values in the Residential class that should have been included in the
Farmland class; and
WHEREAS such incorrect values will be adjusted by MPAC for the
affected tax- payers by the Post Roll Amended Notices, but for which
such adjustments may create a budget shortfall for municipalities by
having to write -off the differences; and WHEREAS outstanding
building permits not processed in a timely manner affect
municipalities' revenue and could offset such write -offs; and
WHEREAS incorrect values in the RT and FT class have an impact
on the OMPF calculations for both 2009 and 2010;
NOW THEREFORE BE IT RESOLVED THAT MPAC be requested
to provide additional, proactive reporting to municipalities to disclose
such pending assessment changes in the future; and
THAT MPAC be requested to process the outstanding building
permits to ensure that no Assessment revenue is lost, and that new
permits be processed in a timely manner; and
THAT the Ministry of Finance be requested to reconcile the 2009
OMPF, and to adjust the 2010 OMPF calculations to their proper
values; and
THAT a copy of this resolution be forwarded to the Hon. John
Wilkinson, MPP, Eastern Wardens Caucus, the Western Warden
Caucus, the Association of Municipalities of Ontario (AMO) for
circulation, the Ontario Federation of Agriculture (OFA), the
Christian Farmers Federation of Ontario (CFFO), and the National
Farmers Union of Ontario (NFU) for support.
2
Should you have questions with regard to the foregoing, please do not
hesitate to contact me.
Sincerely,
Susan Cronin
Municipal Clerk
cc Honourable John Wilkinson, MPP
Eastern Wardens Caucus
Western Wardens Caucus
Association of Municipalities of Ontario
Ontario Federation of Agriculture
Christian Farmers Federation of Ontario
National Farmers Union of Ontario
CORRESPONDENCE December 10, 2009
Items for Information (Consent Agenda) (ATTACHED)
1. Collective Bargaining Highlights for the months of August and September 2009.
2. Corporation of the County of Elgin Responses to Recommendations of the Coroner's
Jury Inquest into the Death of Michael Hipson. (Second Report October 2009)
3. Hon. Peter Wallace, Deputy Minister, Ministry of Finance, announcing the new
Ministry of Finance population projections for Ontario and its 49 Census Divisions,
2008 -2036.
4. Janis Lankester, Clerk, Haldimand County with resolution concerning implication of
the Tourism Competitiveness Study by the Province on Halidmand County.
5. Karl Grueneis, Senior EA Planner, AECOM Canada Ltd. with Notice of Municipal Class
Environmental Assessment Study for the;
Elgin Water Treatment Plant Residuals Management Facility
Township of Malahide, Village of Springfield Water Supply.
6. AECOM Canada Inc. with Notice of Project Commencement for East Side Sanitary
Servicing Master Plan.
7. James McIntyre, Mayor, Township of Southwold, with a resolution accepting the
International Plowing Match Beautification Challenge.
8. Mayor Cliff Barwick, City of St. Thomas thanking County Council for their understanding
on the Tourism Grant issue.
9. Certificate of Recognition by Joe Preston, M.P., Elgin- Middlesex- London for Economic
Developers Association of Canada Gold Award.
Collective Bargaining Highlights t' Ontario
August 2009
AtA Glance
AverageAnnual Wage Increase
Private Sector
Public Sector
All Settlements
In This Issue
July August
0.5 2.0
2.1 2.1
1.7 2.0
page
At A Glance 1
Agreements Settled in August 1
Wage Settlements 2
August Settlements 3
Selected Settlement Summaries 4
Major Negotiations Underway 4
Consumer Price Index 5
For further information, contact:
Collective Bargaining Information Services
400 University Avenue, 8th Floor
Toronto ON M7A1T7
Telephone: 416- 326 -1260
Facsimile: 416- 326 -1277
E -mail: ocbi @ontario.ca
Ministry of Labour
Dispute Resolution Services
Agreements Settled in August
In August, 11 collective agreements were ratified, each covering 200 or
more employees. These agreements covered 11,980 employees, 59% of
whom were in the public sector (7,064). By industry, the majority of
employees were in trade and finance (5,500), and other services (2,970).
The overall average annual wage increase in base wage rates in August
was 2 an increase from 1.7% reported in the previous month. In the
public sector, five agreements were settled for an average annual wage
increase of 2.1 unchanged from July. In the private sector, six
agreements were settled for an average annual wage increase of 2 an
increase from 0.5% in the previous month.
Major settlements in August included an agreement between the Liquor
Control Board of Ontario (LCBO) and the Ontario Public Service
Employees Union (OPSEU). The four -year agreement covers 5,500
employees and provides an average annual wage increase of 1.9 Bruce
Power LP and The Society of Energy Professionals, representing 850
employees, reached a 12 -month agreement that includes a general wage
increase of 3 Cara Operations (Swiss Chalet Restaurants) reached a
settlement with the United Food and Commercial Workers Union covering
2,660 employees. The agreement includes wage restructuring and an
average annual wage increase of 1.9% over 60 months. An interim
Arbitration Award issued for Windsor Regional Hospital and OPSEU,
covering 386 employees, included a wage increase of 3.25% for the first
year of the renewed collective agreement. Wage increases for the following
year will be determined either by an agreement between the parties, or
by an arbitration award.
Wage Settlements
Average Annual Increase, Current Month
Private Sector
Public Sector
All Settlements
Agmts
6
5
11
Empls
4,916
7,064
11,980
Increase
2.0
2.1
2.0
Average Annual Increase, Current Three Years
Private Sector
Public Sector
All Settlements
year -to -date
2009 2008
1.3
2.4
2.2
2.0
3.1
2.7
2007
2.9
3.1
3.0
Average Annual Increase by Industry, Current Month
Manufacturing
Trade Finance
Transportation, Communications Utilities
Public Administration
Education Related Services
Health Social Services
Other Services
All Settlements
Agmts Empls Increase
3
1
1
1
1
2
2
11
1,096 1.1
5,500 1.9
850 3.0
578 1.6
250 2.7
736 3.2
2,970 2.0
11,980
2.0
Average Annual Increase by Industry, Current Three Years
year -to -date
2009 2008 2007
Primary 3.4 4.1 2.7
Manufacturing 0.8 1.2 2.4
Construction 2.5 3.4 3.2
Trade Finance 1.9 2.1 1.9
Transportation, Communications Utilities 1.6 2.9 3.2
Public Administration 2.0 3.1 2.9
Education Related Services 3.0 3.1 3.4
Health Social Services 2.7 3.0 3.0
Other Services 2.2 2.6 3.0
All Settlements 2.2
2.7 3.0
Page 2
Collective Bargaining Highlights August 2009
August Settlements
Average 1st Approx. Duration Agmt
Annual 12 Number of Wage Expiry
Employer Union Wage Incr. months of Empls. Schedule Date
Manufacturing
Lear Canada (Whitby plant) Cdn Auto Workers 0.3* 0.0 450 36 2012 -08 -31
Ridgewood Industries Food Commercial Workers 6.8 6.8 303 36 2012 -03 -31
TRWCanada Thompson Products EmplsAssn -2.9 -9.7 343 36 2012 -04 -30
Trade Finance
Liquor Control Board of Ontario (LCBO) Ont Public Service Empls
Transportation, Communications Utilities
Bruce Power LP Energy Prof Society 3.0 3.0 850 12 2010 -12 -31
(professional /supervisory)
Public Administration
Government of Ontario Govt Prof Engineers(PEGO) 1.6 2.0 578 42 2012 -12 -31
(Professional Engineers /Land Surveyors)
Education Related Services
Laurentian University
(office/maintenance /operations)
Health Social Services
Bddgepoint Hospital
(nurses /professional)
Windsor Regional Hospital
(paramedical/support/professional)
1.9 1.8 5,500 48 2013 -03 -31
Laurentian University Staff Assn 2.7 2.8 250 36 2012 -06 -30
Cdn Public Empls
Ont Public Service Empls
3.1 3.2 350 36 2011 -03 -31
3.2 3.2 386 12 2010 -03 -31
Other Services
Cara Operations Food& Commercial Workers 1.9' 7.9 2,660 60 2014 -05 -31
(Swiss Chalet Restaurants)
Hurley Corp (Pearson Intl Airport) Labourers 3.0 3.0 310 36 2012 -06 -30
Including COLA clauses and /or COLA estimates
'COLA re- activated in the 3rd year of the agreement/two -tier wage schedule
2 Interim Arbitration Award -first year wages awarded
3 Wage restructuring
Page 3
Collective Bargaining Highlights August 2009
Selected Settlement Summaries
(Based on available information)
Liquor Control Board of Ontario (LCBO) and
Ontario Public Service Employees Union (5,500
employees)
a four -year renewal agreement, effective April 1,
2009, expiring March 31, 2013
wage increases of 1.75% in the first year and 2% in
each of the second, third and fourth years, in addition to
a signing bonus for eligible employees
improvements to health care benefits and various leaves
increases in safety footwear allowance
introduction of a benefit plan for eligible casual and
seasonal employees
elimination of the two -tier "percentage in lieu" for pre
and post 2002 casual employees
increases in rates of acting pay
Bruce Power LP and The Society of Energy
Professionals (850 employees)
a twelve -month agreement, effective January 1,
2010, expiring December 31, 2010
general wage increase of 3 no COLA differential for
the term of the 2010 agreement
Major Negotiations Underway
Employer
Federal Government
Various School Boards
Various Municipalities
(excluding Police Services Boards)
Police Services Boards
Hospitals
Nursing Homes /Homes for the Aged
Universities
City of Ottawa (transit)
Bell Canada (clerical and associated)
Vale Inca
A &PCanada
Union
Various unions
Various unions
Various unions
College Compensation and Appointments
Council (academic staff)
Pulp and Paper Various unions
Police Associations
Various unions
Various unions
Various unions
Amalgamated Transit (ATU -Intl)
CEP
USW
Various unions
OPSEU
Approx.
Number
Location Empls. Expiry Date
Canada -wide 13,500 Various dates
Various locations 5,800 Various dates
Various locations 8,700 Various dates
Various locations 4,800 Various dates
Various locations 67,000 Various dates
Various locations 30,000 Various dates
Various locations 8,700 Various dates
Ottawa 2,200 2008 -03 -31
Canada -wide 6,700 2009 -05 -31
Sudbury 3,000 2009 -05 -31
Various locations 12,700 Various dates
Province -wide 8,750 2009 -08 -31
Various locations 6,200 Various dates
As of August 31, 2009, there were 157 agreements, each covering 200 or more employees, that have expired and not been renewed.
Page 4
Collective Bargaining Highlights August 2009
Consumer Price Index (2002 =100)*
2009 Jun Jul Aug
2006 2007 2008 year -to -date 2009 2009 2009
Canada 2.0 2.1 2.4 0.3 -0.3 -0.9 -0.8
Ontario 1.8 1.8 2.3 0.4 0.0 -1.2 -1.0
Toronto 1.6 1.9 2.4 0.6 0.2 -1.1 -1.0
Ottawa Gatineau (Ont. part) 1.7 1.9 2.2 0.6 0.2 -1.0 -0.9
Thunder Bay 1.5 1.0 2.2 0.4 0.0 -1.6 -1.5
"Percentage change from previous year
Source: Statistics Canada
Data for the months of March, June, September and December include quarterly information.
Information in this report is based on collective agreements covering 200 or more employees, a sample that represents 76% of unionized employees In
Ontario. Wage data in this report are derived exclusively from information reported to the Collective Bargaining Information Services. Data for the current
month are preliminary. All percentage wage data are calculated on the base rate, weighted by the number of employees, and include cost -of- living
adjustments (COLA) where applicable, calculated at projected rates of inflation. The increases do not necessarily reflect the average increase for each
member of the bargaining unit.
The Collective Bargaining Highlights may be reproduced and circulated freely. However, the Collective Bargaining Information Services should be
acknowledged as the source.
This document is available on the Ministry of Labour Web site at http: /www. labour. gov. on .ca /english/Ir /pubs_type.html. For further information
on this report or other services, please contact us at ocbi @ontario.ca or call 416- 326 -1260.
ISSN 1209 -6296
Page 5
Cette publication est €galement disponible en frangals.
Collective Bargaining Highlights August 2009
r•
Collective Bargaining Highlights tX bntario
September 2009
AtA Glance
AverageAnnual Wage Increase
Private Sector
Public Sector
All Settlements
In This Issue
At A Glance
Ministry of Labour
Dispute Resolution Services
Aug Sept
2.0 0.4
2.1 2.4
2.0 2.1
Agreements Settled in September
Wage Settlements
September Settlements
Selected Settlement Summaries
page
1
1
2
3
4
Major Negotiations Underway 14
Consumer Price Index 14
For further information, contact:
Collective Bargaining Information Services
400 UniversityAvenue, 8th Floor
Toronto ON M7A1T7
Telephone: 416- 326 -1260
Facsimile: 416- 326 -1277
E -mail: cbis @ontario.ca
Agreements Settled in September
In September, 13 collective agreements were ratified, each covering 200
or more employees. These agreements covered 18,203 employees, 85%
of whom were in the public sector (15,452), with the majority in education
and related services (10,196), followed by public administration (4,367).
The overall average annual wage increase in base wage rates in
September was 2.1%, a slight increase from 2% reported in the previous
month. In the public sector, 10 agreements were settled for an average
annual wage increase of 2.4 an increase from 2.1 last month. In the
private sector, three agreements were settled, providing an average
annual wage increase of 0.4 a decrease from 2% in August.
Major settlements in September included an agreement between Cami
Automotive and the Canadian Auto Workers (CAW- Canada). The
agreement, covering 2,143 employees, freezes hourly wages increases,
and initiates COLA adjustments in June 2012. The Toronto District School
Board and the Ontario Secondary School Teachers' Federation (OSSTF),
representing 5,900 teachers, settled a four -year agreement for an average
annual wage increase of 3 McMaster University and CAW- Canada
reached an agreement providing 2,200 employees with an average annual
wage increase of 1.8 York University and its Faculty Association settled
a three -year agreement covering 1,400 faculty and librarians for an
average annual wage increase of 2.8 An arbitration award was issued
for the Treasury Board of Canada and the Public Service Alliance of
Canada (PSAC). The award provided 3,436 Ontario -based technical
services employees with an average annual wage increase of 1.7% over
four years.
Wage Settlements September
Average Annual Increase, Current Month
Private Sector
Public Sector
All Settlements
Agmts Empls Increase
3 2,751 0.4
10 15,452 2.4
13
18,203
2.1
Average Annual Increase, Current Three Years
Private Sector
Public Sector
All Settlements
year -to -date
2009 2008
1.3
2.4
2.2
2.0
3.1
2.7
2007
2.9
3.1
3.0
Average Annual Increase by Industry, Current Month
Manufacturing
Transport, Communications, Utilities
Public Administration
Education Related Services
Health Welfare Services
All Settlements
Agmts Empls Increase
1 2,143 0.0
2 608 2.0
3 4,367 1.8
4 10,196 2.7
3 889 2.5
13 18,203 2.1
Average Annual Increase by Industry, Current Three Years
year -to -date
2009
2008
Primary 3.4 4.1
Manufacturing 0.7 1.2
Construction 2.5 3.4
Trade and Finance 1.8 2.1
Transport, Communications, Utilities 1.8 2.9
Public Administration 2.0 3.1
Education Related Services 3.0 3.1
Health Welfare Services 2.7 3.0
Other Services 2.2 2 .6
2007
2.7
2.4
3.2
1.9
3.2
2.9
3.4
3.0
3.0
All Settlements 2.2 2.7 3.0
Page 2
Collective Bargaining Highlights September 2009
September Settlements
Average 1st Approx. Duration Agmt
Annual 12 Number of Wage Expiry
Employer Union Wage Incr. months ofEmpls. Schedule Date
Manufacturing
CamiAutomotive CdnAuto Workers 0.0' 0.0 2,143 36 2013 -09 -16
Transportation, Communications Utilities
Canadian Pacific Railway United Steelworkers 2.0 3.0 270 36 2012 -12 -31
Jazz AirLP(AirCanadaJazz) CdnAutoWorkers 2.0 2.0 338 36 2012 -06 -30
(technical Services)
PublicAdministration
Town of Markham (firefighters) OntFirefighters 3.8 3.8 241 12 2009 -12 -31
City of Thunder Bay Cdn Public Empls 1.8 2.0 690 24 2010 -12 -31
(inside /outside /Humane Society)
Treasury Board of Canada PublicServiceAlfance 1.7 2.3 3,436 48 2011 -06 -21
(technical services)
Education Related Services
McMaster University (unit 1 CdnAutoWorkers 1.8 1.0 2,200 38 2012 -08 -31
Ottawa Public Library Board CdnPublicEmpls 2.6 2.5 696 36 2011 -12 -31
Toronto District School Board (secondary) Ont Secondary School Teachers 3.0 3.0 5,900 48 2012 -08 -31
York University (faculty/librarians) York University FacultyAssn 2.8 3.0 1,400 36 2012 -04 -30
Health Social Services
Community LivingAlgoma CdnPublicEmpls 1.9 2.7 300 24 2011 -03 -31
County of Essex Cdn Public Empls 3.0 3.0 289 24 2009 -03 -31
(Sun Parlor Home/Victoria Street Manor)
St Josephs Health Care Ont PublicService Empls 2.5 2.9 300 36 2012 -03 -31
(Regional Mental Health Care) (service/office)
COLA adjustments initiated June 2012
Also Settled In August
Bruce Power LP and CUPE, Local 1000 (2,356 employees)
Average Annual Wage Increase: 3% over one year
Swissport Canada Handling Inc. and United Steelworkers (USW), Local 7536 (379 employees)
Average Annual Wage Increase: 2.5% over three years
Page 3
Collective Bargaining Highlights September 2009
Selected Settlement Summaries
(Based on available information)
Cami Automotive Inc. and National Automobile,
Aerospace, Transportation and General
Workers Union of Canada (CAW- Canada),
Local 88 (2,143 employees)
a three -year agreement, effective September 20, 2010,
expiring September 16, 2013
base wage rates frozen for the duration of the agreement;
COLA adjustments reactivated in June 2012, as per future
General Motors COLApayments
modifications to health care and survivor income benefits, life
insurance and pension plans
enhancements to retiree benefits
decrease in dependent scholarship refund program benefit,
and elimination of tuition refund on January 1, 2011
City of Thunder Bay and Canadian Union of
Public Employees, Local 87 (690 employees)
a two -year renewal agreement, effective January 1, 2009,
expiring December 31, 2010
general wage increases of 2% In the first year, and 1.5% in
the second year
amendment to seniority clause
changes to extended health care benefits, dental and group
life insurance plans, including generic drug substitution
requirement, and dental recall every nine months
McMaster University and National Automobile,
Aerospace, Transportation and General
Workers Union of Canada (CAW- Canada),
Local 555, Unit 1 (2,200 employees)
a 38 -month renewal agreement, effective June 16, 2009,
expiring August 31, 2012
general wage increases of 1% on December 1, 2009, 2% on
August 8, 2010, and 2.75% on August 7, 2011, in addition to
lump sum payments for eligible employees
step 3 restored to pay grid
Improvements to health care and pension benefits
new employees hired on or after October 1, 2009 to be
covered under the new Optional Post Retirement Benefit Co-
Pay Program
enhancements to provisions regarding hours of work,
vacation, and various leaves
York University and York University Faculty
Association (1,400 faculty and librarians)
a three -year renewal agreement, effective May 1, 2009,
expiring April 30, 2012
general wage Increases of 3% in the first and second years,
and 2.5% in the final year; special adjustments for specific
classifications
increases to vision care coverage, retiree benefits, and
various funds
new coverage of immunization for out -of- country travel to a
maximum of $200 per year
improvement to primary care giver leave
new language regarding equity Issues
establishment of a joint committee to review faculty workload
Third Quarter 2009 Summary
During the third quarter of 2009, 57 collective agreements were ratified, each covering 200 or more Ontario
based employees. These agreements covered 86,328 employees, 72% of whom were in the public sector.
By industry, the majority of employees affected were in local government (35,177), followed by education
and related services (11,246), transportation (10,512), and health and social services (5,425).
Page 4
Collective Bargaining Highlights September 2009
Wage Trends Last Three Years
Average Annual Increase in Base Wage Rates and Consumer Price Index
2006 2007 2008 2009
Sector and CPI Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
Private Sector 1.3 2.6 3.0 3.3 1.9 2.0 1.7 2.5 2.6 2.0 1.2 1.2
Public Sector 3.3 3.0 3.2 3.4 2.9 3.1 3.0 3.0 3.1 2.4 2.6 2.2
All Settlements 1.8 2.9 3.0 3.4 2.7 2.9 2.0 2.9 3.0 2.4 2.2 1.9
Consumer Price Index 0.9 1.3 1.8 2.0 2.3 1.5 1.9 3.6 2.0 1.6 0.3 -1.1
Wage Adjustments
Third quarter settlements provided an overall average annual wage increase of 1.9 a decrease from 2.2% in the
previous quarter. In the public sector, the average annual wage increase was 2.2% compared to 2.6% in the
second quarter, while the private sector reported an average annual wage increase of 1.2 unchanged from the
same period last year. During the third quarter of 2009, average annual wage increases were affected by settlements
in local government (2.2 education and related services (2.5 transportation (0.5 and health and social
services (2.4
In the third quarter of 2009, approximately 41% of all employees received average annual wage increases ranging
from 2% to 2.9 while 25% of employees received wage increases ranging from 1% to 1.9 In the public sector,
54% of employees were covered by agreements with average annual wage increases ranging from 2% to 2.9
compared to 5% of the private sector employees. Also in the private sector, 48% of employees received no wage
increases, compared to 1% of employees in the public sector.
Of the total number of employees, 52% of employees were covered by three -year agreements. Approximately 64%
of public sector employees and 22% of private sector employees were covered by three -year agreements, while
3% of public sector employees and 39% of private sector employees were covered by two -year agreements.
Three -year agreements continue to be the most common. In the manufacturing sector, 71 of employees were
covered by three -year agreements, compared to 51% of employees in the non manufacturing sector.
Page 5 Collective Bargaining Highlights September 2009
Table 1: Average Annual Increases in Base Wage Rates by Sector
(public and private), Third Quarter 2008 to Third Quarter 2009
All Agreements
Agreements with
COLA
Agreements without
COLA
Agmts Empls Agmts Empls Agmts Empls
Third Quarter 2008
Private Sector 22 8,881 2.5 2 1,059 1.8 20 7,822 2.6
Public Sector 27 27,191 3.0 27 27,191 3.0
All agreements 49 36,072 2.9 2 1,059 1.8 47 35,013 2.9
Fourth Quarter 2008
Private Sector 21 27,545 2.6 8 3,088 1.8 13 24,457 2.8
Public Sector 191 160,413 3.1 1 918 2.6 190 159,495 3.1
All agreements 212 187,958 3.0 9 4,006 2.0 203 183,952 3.0
First Quarter 2009
Private Sector 22 8,584 2.0 1 275 2.0 21 8,309 2.0
Public Sector 83 154,641 2.4 2 1,265 3.0 81 153,376 2.4
All agreements 105 163,225 2.4 3 1,540 2.8 102 161,685 2.4
Second Quarter 2009
Private Sector 43 55,780 1.2 8 22,735 0.4 35 33,045 1.9
Public Sector 92 133,559 2.6 2 7,705 3.0 90 125,854 2.6
All agreements 135 189,339 2.2 10 30,440 1.0 125 158,899 2.4
Third Quarter 2009
Private Sector 23 24,304 1.2 7 6,442 1.0 16 17,862 1.2
Public Sector 34 62,024 2.2 34 62,024 2.2
All agreements 57 86,328 1.9 7 6,442 1.0 50 79,886 2.0
Page 6
Collective Bargaining Highlights September 2009
Table 2: Average Annual Increases in Base Wage Rates by Sector
(manufacturing and non manufacturing), Third Quarter 2008 to Third Quarter 2009
Agreements with Agreements without
All Agreements COLA COLA
Agmts Empls Agmts Empls Agmts Empls
Third Quarter 2008
Manufacturing 10 3,621 2.0 2 1,059 1.8 8 2,562 2.1
Non Manufacturing 38 32,201 3.0 38 32,201 3.0
Construction 1 250 3.1 1 250 3.1
All agreements 49 36,072 2.9 2 1,059 1.8 47 35,013 2.9
Fourth Quarter 2008
Manufacturing 12 3,985 1.1 6 2,031 1.2 6 1,954 1.0
Non Manufacturing 199 173,973 3.0 3 1,975 2.8 196 171,998 3.1
Construction 1 10,000 3.4 1 10,000 3.4
All agreements 212 187,958 3.0 9 4,006 2.0 203 183,952 3.0
First Quarter 2009
Manufacturing 14 4,374 1.7 1 275 2.0 13 4,099 1.7
Non Manufacturing 91 158,851 2.4 2 1,265 3.0 89 157,586 2.4
All agreements 105 163,225 2.4 3 1,540 2.8 102 161,685 2.4
Second Quarter 2009
Manufacturing 24 30,626 0.6 7 22,535 0.3 17 8,091 1.4
Non Manufacturing 110 158,071 2.5 3 7,905 3.0 107 150,166 2.5
Construction 1 642 2.5 1 642 2.5
All agreements 135 189,339 2.2 10 30,440 1.0 125 158,899 2.4
Third Quarter 2009
Manufacturing 10 5,359 0.5 6 4,086 -0.2 4 1,273 2.8
Non Manufacturing 47 80,969 2.0 1 2,356 3.0 46 78,613 2.0
All agreements 57 86,328 1.9 7 6,442 1.0 50 79,886 2.0
Page 7
Collective Bargaining Highlights September 2009
Table 3: Average Annual Increases in Base Wage Rates, Manufacturing,
Third Quarter 2009
Rubber, Plastics
Furniture, Fixtures
Printing, Publishing
Transportation Equipment
Other Manufacturing
Total Manufacturing
Agreements with Agreements without
All agreements COLA COLA
Agmts Empls Agmts Empls Agmts Empls
2 700 0.3 2 700 0.3
1 303 6.8 1 303 6.8
1 313 1.4 1 313 1.4
5 3,831 -0.1 4 3,386 -0.3 1 445 1.2
1 212 2.3 1 212 2.3
10 5,359 0.5 6 4,086 -0.2 4 1,273 2.8
Table 4: Average Annual Increases in Base Wage Rates, Non Manufacturing,
Third Quarter 2009
Agreements with Agreements without
COLA COLA
All agreements
Agmts Empfs Agmts Empls Agmts Empls
Transportation 7 10,512 0.5 7 10,512 0.5
Communications 1 2,000 1.5 1 2,000 1.5
Electric, Gas, Water 2 3,206 3.0 1 2,356 3.0 1 850 3.0
Wholesale Trade 1 250 2.0 1 250 2.0
Retail Trade 1 5,500 1.9 1 5,500 1.9
Education, Related Services 7 11,246 2.5 7 11,246 2.5
Health, Social Services 8 5,425 2.4 8 5,425 2.4
Accommodation, Food Services 2 2,879 2.4 2 2,879 2.4
Other Services 1 310 3.0 1 310 3.0
Federal Government 2 3,886 1.7 2 3,886 1.7
Provincial Government 1 578 1.6 1 578 1.6
Local Government 14 35,177 2.2 14 35,177 2.2
Total Non Manufacturing 47 80,969 2.0 1 2,356 3.0 46 78,613 2.0
Table 5: Average Annual Increases in Base Wage Rates, All Industries, Third Quarter 2009
All agreements
Agreements with Agreements without
COLA COLA
Manufacturing 10 5,359 0.5 6 4,086 -0.2 4 1,273 2.8
Non manufacturing 47 80,969 2.0 1 2,356 3.0 46 78,613 2.0
All Industries 57 86,328 1.9 7 6,442 1.0 50 79,886 2.0
Table 6: Average Annual Increases in Base Wage Rates by Duration and Sector,
Third Quarter 2009
All Agreements Private Sector Public Sector
Agents Empfs Agents Empls Agmts Empfs
One -year agreements 9 7,138 2.7 3 3,556 2.7 6 3,582 2.8
Two -year agreements 9 11,185 0.4 5 9,520 0.1 4 1,665 2.3
Three -year agreements 29 44,848 2.0 11 5,355 1.3 18 39,493 2.1
Four -year agreements 7 18,184 2.2 1 900 3.0 6 17,284 2.2
Five -year agreements 3 4,973 1.7 3 4,973 1.7
All Agreements 57 86,328 1.9 23 24,304 1.2 34 62,024 2.2
Table 7: Average Annual Increases in Base Wage Rates by Duration (Manufacturing and
Non Manufacturing), Third Quarter 2009
Manufacturing
Non manufacturing Construction
Agents Empls Agents Empls Agmts Empls
One -year agreements 1 350 0.0 8 6,788 2.9
Two -year agreements 2 895 0.6 7 10,290 0.4
Three -year agreements 6 3,801 0.5 23 41,047 2.2
Four -year agreements 7 18,184 2.2
Five -year agreements 1 313 1.4 2 4,660 1.7
All Agreements 10 5,359 0.5 47 80,969 2.0
Page 9
Collective Bargaining Highlights September 2009
Negotiations
On average, private sector agreements were settled in four months from the start of negotiations, compared to seven
months in the public sector.
Of all settlements reached during the third quarter, 23 agreements, covering 23% of employees, were settled directly by the
parties, compared to 24 agreements, covering 39% of employees, reached through conciliation or mediation. Three agreements
were settled by arbitration and seven agreements were reached following work stoppages.
In the public sector, approximately 17% of employees reached settlements in direct bargaining, while 30% of employees
settled in conciliation or mediation. In the private sector, 39% of employees reached agreements by direct bargaining and
60% of employees settled through conciliation or mediation.
Upcoming Bargaining
Major negotiations continuing into the third quarter of 2009 include the federal government, municipalities, universities,
hospitals, nursing homes and homes for the aged, Police Services Boards, Bell Canada, Vale Inco,A& P Canada, and the
College Compensation and Appointments Council.
Major agreements scheduled to expire during the fourth quarter of 2009 include hospitals, City of Toronto (firefighters), York
Regional Police Services Board, and Canada Post.
Table 8: Duration of Negotiations, Third Quarter 2009
Total
Private Sector Public Sector
Agmts Empls Agmts Empls Agmts Empls
1 —3 months 18 21,716 10 17,242 8 4,474
4 —6 months 22 41,060 9 4,643 13 36,417
7 -9 months 8 11,434 1 850 7 10,584
10 12 months 5 7,831 3 1,569 2 6,262
13 months and over 4 4,287 4 4,287
Total 57 86,328 23 24,304 34 62,024
Page 10
Collective Bargaining Highlights September 2009
Table 9: Average Duration of Negotiations by Sector, Third Quarter 2009
Average Duration of Negotiations
months
Private sector
Public sector
Total
4.2
7.0
5.9
Table 10: Stage of Settlement by Sector, Third Quarter 2009
Total
Private Sector Public Sector
Agmts Empls Agmts Empls Agmts Empls
Direct bargaining 23 19,691 8 9,429 15 10,262
Conciliation 9 10,867 4 2,936 5 7,931
Post conciliation bargaining 1 1,100 1 1,100
Mediation 12 20,886 8 11,036 4 9,850
Post mediation bargaining 2 593 2 593
Arbitration 3 4,111 3 4,111
Work stoppage 7 29,080 1 310 6 28,770
Total 57 86,328 23 24,304 34 62,024
Work Stoppages
During the first nine months of 2009, 54 work stoppages under Ontario jurisdiction were reported, compared to 55
reported for the same period in 2008. Work stoppages during the first nine months involved 41,236 employees and
resulted in 1,194,890 person -days lost, compared to 14,976 employees and 166,050 person -days lost reported for
the same period last year.
From January to September 2009, 21 work stoppages were reported in the manufacturing sector, a decrease from
22 during the same period in 2008. The non manufacturing sector reported 33 work stoppages during the first nine
months of 2009, compared to 32 from January to September 2008. During the first nine months of 2009, 0.11 of
estimated working time in Ontario was lost due to work stoppages.
Page 11 Collective Bargaining Highlights September 2009
Table 11: Work Stoppages, January September 2008 and 2009
Manufacturing
Non manufacturing
Construction
All Industries
January September 2009 January September 2008
21
33
54
22
32
1
55
Table 12: Person -Days Lost, January to September 2008 and 2009
Manufacturing
Non manufacturing
Construction
All Industries
January September 2009 January September 2008
205,050
989,840
1,194,890
87,180
78,840
30
166,050
As of September 30, 2009, 18 work stoppages, covering a total of 5,989 employees, were carried over to October 2009.
Data are collected for all work stoppages involving two or more employees under Ontario jurisdiction.)
Page 12 Collective Bargaining Highlights September 2009
Table 13: Work Stoppages under Ontario Jurisdiction, 1988 to September 2009
Person -Days
Number of Lost
Number of Person -Days Average as of
Number of Number of Employees Number of Lost Per Duration of Estimated
Work Employees Per Person -Days Employee Work Stoppages Working
Year Stoppages Involved Work Stoppage Lost Involved (Days Out) Time
1988 180 62,082 345 1,362,150 21.9 35 0.12
1989 190 45,679 240 868,630 19.0 35 0.08
1990 218 81,022 372 2,957,640 36.5 43 0.26
1991 153 25,448 166 453,520 17.8 43 0.04
1992 121 38,160 315 577,710 15.1 39 0.05
1993 81 15,620 193 371,150 23.8 42 0.03
1994 130 25,456 196 488,320 19.2 34 0.05
1995 136 57,318 421 476,960 8.3 39 0.04
1996 135 216,917 1,607 1,914,900 8.8 39 0.16
1997 113 176,029 1,558 1,904,210 10.8 50 0.16
1998 156 69,411 445 1,060,990 15.3 38 0.09
1999 143 44,980 315 651,100 14.5 39 0.05
2000 146 55,267 379 649,730 11.8 39 0.05
2001 144 34,652 241 671,990 19.4 35 0.05
2002 117 66,572 569 1,510,580 22.7 40 0.11
2003 94 23,807 253 494,880 20.8 38 0.04
2004 99 20,952 212 486,840 23.2 37 0.03
2005 76 12,239 161 403,210 32.9 45 0.03
2006 70 30,240 432 394,600 13.0 48 0.03
2007 75 25,257 337 389,130 15.4 39 0.03
2008 64 19,118 299 281,770 14.7 48 0.02
2009*
(Jan -Sep) 54 41,236 764 1,194,890 29.0 61 0.11
preliminary
Page 13
Collective Bargaining Highlights September 2009
Major Negotiations Underway
Employer
Federal Govemment
Various Municipalities
(excluding Police Services Boards)
Police Services Boards
Hospitals
Nursing Homes /Homes for theAged
Universities
City of Ottawa (transit)
Bell Canada (clerical and associated)
Vale Irmo
A& P Canada
College Compensation and Appointments
Council (academic staff)
Pulp and Paper
Union
Various unions
Various unions
Police Associations
Various unions
Various unions
Various unions
Amalgamated Transit (ATU -Intl)
CEP
USW
Various unions
OPSEU
Various unions
Location
Canada -wide
Various locations
Various locations
Various locations
Various locations
Various locations
Ottawa
Canada -wide
Sudbury
Various locations
Province -wide
Approx.
Number
Empls. Expiry Date
9,150 Various dates
15,200 Various dates
10,250 Various dates
65,800 Various dates
34,200 Various dates
5,250 Various dates
2,200 2008 -03 -31
6,700 2009 -05 -31
3,000 2009 -05 -31
12,700 Various dates
8,750 2009 -08 -31
Various locations 6,200 Various dates
As of September 30, 2009, there were 197 agreements, each covering 200 or more employees, that have expired and not been renewed.
Consumer Price Index (2002 =100)*
Canada
Ontario
Toronto
Ottawa Gatineau (Ont. part)
Thunder Bay
2009 Jul Aug Sep
2006 2007 2008 year -to -date 2009 2009 2009
2.0 2.1 2.4 0.1 -0.9 -0.8 -0.9
1.8 1.8 2.3 0.2 -1.2 -1.0 -1.1
1.6 1.9 2.4 0.4 -1.1 -1.0 -1.0
1.7 1.9 2.2 0.5 -1.0 -0.9 -1.0
1.5 1.0 2.2 0.1 -1.6 -1.5 -1.6
Percentage change from previous year
Source: Statistics Canada
Data for the months of March, June, September and December include quarterly information.
Information in this report is based on collective agreements covering 200 or more employees, a sample that represents 76% of unionized employees in
Ontario. Wage data in this report are derived exclusively from information reported to Collective Bargaining Information Services. Data for the current
month are preliminary. All percentage wage data are calculated on the base rate, weighted by the number of employees, and include cost -of- living
adjustments (COLA) where applicable, calculated at projected rates of inflation. The increases do not necessarily reflect the average increase for each
member of the bargaining unit.
The Collective Bargaining Highlights may be reproduced and circulated freely. However, Collective Bargaining Information Services should be
acknowledged as the source.
This document is available on the Ministry of Labour Web site at http: /www. labour. gov. on .ca /english /Ir /pubs_type.html. For further
information on this report or other services, please contact us at cbis @ontario.ca or call 416- 326 -1260.
ISSN 1209 -6296
Page 14
Cette publication est €galement disponible en franca's.
Collective Bargaining Highlights September 2009
Corporation of the County of Elgin
Responses to Recommendations of the Coroner's Jury
Inquest into the Death of Michael Hipson
(Second Report October, 2009)
GENERAL The comprehensive study of road maintenance policies and practices as
commissioned by the Corporation of the County of Elgin was received by
County Council on February 17, 2009.
A photocopy of such report is enclosed.
It is noteworthy that all Jury Recommendations relevant to the County of
Elgin were accounted for in the study recommendations.
In addition to receipt of the Consultant's Report containing
recommendations for improvement of road maintenance policies and
practices, County Council, at the request of the County Solicitor, endorsed
two further recommendations:
1. That the County of Elgin undertake and maintain an inventory of
subsurface conditions /structural integrity for highways and roads
under its jurisdiction and in particular for those highways and
roads currently under its jurisdiction and for which no construction
or maintenance specifications or details are currently held.
2. That the County of Elgin develop and implement a protocol for
pre transfer engineering review and assessment, including but not
limited to the subsurface conditions and structural integrity, of
highways and roads to be acquired by the County of Elgin.
The implementation of the study recommendations, save and except for
those required by the Coroners Jury Verdict, were then considered within
the parameters of a Capital Needs Study conducted by the same
consultant. The Capital Needs Study was received and filed by County
Council on May 26, 2009.
County Council has committed to a phased in implementation scheme for
study recommendations, allowing for accrual of required resources and
budget realities, save and except for those recommendations required by
the Coroner's Jury or as otherwise recommended by the County Solicitor
and the consultant for immediate action.
The County of Elgin therefore reports as follows, firstly in respect of Jury
Recommendations and secondly in respect of recommendations for
immediate implementation as identified by the County Solicitor and the
consultants:
RECOMMENDATION 8
The County of Elgin create and utilize a standardized maintenance
report to be completed on a regular basis.
Response: Recommendation has been implemented (see previous Report).
Comment: The Road Maintenance Contract with lower tier municipalities is to be
revised to include standardized maintenance reports as a mandatory
obligation.
RECOMMENDATION 9
RECOMMENDATION 10
RECOMMENDATION 6
Quarterly County of Elgin inspections be conducted with the
municipal road official.
Response: Implemented (see previous Report).
Comment: Road Maintenance Contract with lower tier municipalities is to be revised
to include quarterly inspections by County Road Superintendent and
Municipal Road Official as a mandatory obligation.
All Elgin Municipalities provide quarterly "activity reports" back to
the County of Elgin.
Response: Implemented in part.
Comment: Road Inspection Survey Report attached to previous responses provides
quarterly follow up through inclusion of "action taken" detail.
It is anticipated that revision to Road Maintenance Agreements with the
lower tier municipalities will include provision requiring quarterly activity
report as a mandatory obligation, particularly prior to service payment.
That the Province consider amending the minimum road standards to
give consideration to periodic inspections for the structural integrity
of roads and to include a requirement to maintain construction details
and maintenance records. This should also include records of visual
inspections.
Response: Not applicable to the Corporation of the County of Elgin.
Comment: Notwithstanding the position that this recommendation is not applicable to
the Corporation of the County of Elgin, the County of Elgin has
commenced an inventory of roads for which no construction or
maintenance details are held and completion of sampling of such roads to
establish current construction/maintenance details. The inventory report
and sampling details are expected to be completed by the end of the
current calendar year.
RECOMMENDATION 7
Note: Recommendation referred to the Corporation of the County of
Elgin at the instance of the Ontario Ministry of Transportation.
Visual inspection records have been developed and are being maintained
through the improved inspection regime, including but not limited to road
inspection summary form.
That permits obtained for the use of the road during the course of a
project will include a requirement for periodic engineering assessment
of the structural integrity of the road, if deemed necessary and
appropriate by the official granting the permit.
Note: Recommendation referred to the Corporation of the County of
Elgin at instance of the Ontario Ministry of Transportation.
Response: Recommendation is in the process of implementation.
Comment: Revised Oversize /Overweight Permit By -Law, including revised Permit,
has been drafted, and will be considered by County Council before the end
of the current year.
Attached is a copy of draft By -Law.
Note that Permit condition 2 requires structural assessment or assessments
of County Road, at direction of the Director of Engineering Services, for
which oversize /overweight permit is sought.
ADDITIONAL RECOMMENDATION 1
That the County of Elgin undertake and maintain an inventory of
subsurface conditions /structural integrity for highways and roads
under its jurisdiction and in particular for those highways and roads
currently under its jurisdiction and for which no construction or
maintenance specifications or details are currently held.
Response: Recommendation is in the process of implementation.
Comment: Inventory report and sampling detail to be completed and received by end
of calendar year 2009.
ADDITIONAL RECOMMENDATION 2
That the County of Elgin develop and implement a protocol for pre
transfer engineering review and assessment, including but not limited
to the subsurface conditions and structural integrity, of highways and
roads to be acquired by the County of Elgin
Response: Recommendation to be implemented.
Comment: County Council has directed County Solicitor to develop proposed pre
transfer structural integrity assessment protocol.
Ministry of Finance Ministers des Finances
Office of the Bureau du
Deputy Minister sous- nthnistre
Frost Building South Edifice Frost sud
7 Queen's Park Cr 7 Queen's Park Cr
Toronto ON M7A 1Y7 Toronto ON M7A 1Y7
Tel (416) 325 -1590 Tel (416) 325 -1590
Fax (416) 325 -1595 Telec (416) 325 -1595
November 10, 2009
Mr. Mark G. McDonald
Chief Administrative Officer
The County of Elgin
450 Sunset Dr.
St. Thomas, Ontario N5R 5V1
Dear Mr. McDonald:
rte.
frr" Ontario
RECFNED
NOV 9 6 2009
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
I am pleased to let you know that the new Ministry of Finance population
projections for Ontario and its 49 Census Divisions, 2008 -2036, have been
released. They can be found on the ministry's website at
http: /www.fin.gov.on.ca/en /economy /demographics A CD -Rom of the projections
report and tables is enclosed.
Ministry of Finance officials analyzed the feedback from the municipal consultation
held in August and the preliminary projections were fine tuned. The final
projections are based on the 2006 Census and replace projections based on the
2001 Census, last updated in Spring 2008.
These projections are developed to assist municipalities, government ministries
and other agencies with their long -term planning. The projections provide detail
by age and sex for every census division and for every year from 2008 to 2036.
They represent the only publicly available set of population projections for the
whole of Ontario where census division projections aggregate to the provincial
total.
The projections use assumptions about births, deaths and migration determined
through analysis of past and current trends. The projections do not represent
government population targets and they do not incorporate explicit policy and
planning considerations. They will be updated annually to provide users with
projections in line with the latest population estimates from Statistics Canada.
Page 2
I hope you will find these projections to be useful and informative.
Yours sincerely,
Peter Wallace
Deputy Minister
c. Patrick Deutscher
Assistant Deputy Minister
CD -Rom attached
November 13, 2009
Ralph Beaumont
Manager, Environmental Education Marketing
Grand River Conservation Authority
400 Clyde Road, P.O. Box 729
Cambridge, ON Ni R 5W6
wo V 1J w''
UN'YO F ELGIN
,AWINIITRATIV o;EAVICE§
Dear Mr. Beaumont:
RE: Implications of the Tourism Competitiveness Study by the Province on Haldimand
County
Please be advised that on November 2, 2009, Haldimand County Council adopted the
following resolution:
1. THAT Report PED- EDT -29 -2009 Re: Implications of the Tourism
Competitiveness Study by the Province on Haldimand County dated October 08,
2009 be received;
2. AND THAT Haldimand County Council support the concept of establishing Grand
River Country as an official Tourism Region within the Province of Ontario;
3. AND THAT Haldimand County Council circulate its" decision on this concept to
both the Ontario' s South Coast Marketing Alliance and Grand River Country
Marketing Alliance;
4. AND THAT Haldimand County Council authorize the Mayor to write the Minister
of Tourism expressing the Municipality' s desire;
5. AND THAT this recommendation be forwarded to all relevant Municipalities and
Ministries.
Cayuga Administration Office, 45 Munsee Street North, P.O. Box 400, Cayuga, Ontario NOA 1 E0
Phone: (905) 318 -5932 Fax: (905) 772 -3542
www.haldimandcounty.on.ca
Should you require further information, please contact James Goodram, Manager,
Economic Development Tourism at 905 318 -5932 x 242.
Yours truly,
Janis Lankester, A.M.C.T.
Clerk
JUtic
pc City of Brantford
County of Brant
City of Cambridge
City of Guelph
City of Kitchener
City of Stratford
City of Waterloo
Region of Waterloo
Mississaugas of the New Credit First Nation
Six Nations of the Grand River
Town of Elora
Town of Fergus
Town of St. Jacobs
Township of Wellington North
Town of Woolwich
Norfolk County
Elgin County
James Goodram
ACOM
RE "Et)
I•Li q
zuu
cogav Of. ELGIN
ATNINISIIIM !P SEMI
November 17, 2009 Project No. 113924
Mark McDonald
CAO
County of Elgin
Engineering Services
450 Sunset Drive
St. Thomas, ON N5R 5V1
Sincerely,
AECOM Canada Ltd.
Karl Grueneis
Senior EA Planner
cc: Brian Lima, City of London
John Armistead, AECOM
AECOM
3 -30 Hannover Drive
St. Catharines, ON, Canada L2W OAi
vAwv.aecom.com
905 682 0212 tel
905 682 4495 fax
Subject: Elgin Water Treatment Plant Residuals Management Facility
Municipal Class Environmental Assessment: Notice of Study Commencement
Dear Mr. McDonald:
A Municipal Class Environmental Assessment (Class EA) study has been initiated for the Elgin
Water Treatment Plant (WTP) Residuals Management Facility (RMF). At present, process
wastewater from the filter backwash process at the Elgin WTP is discharged back into Lake Erie as
part of the WTP's normal operation. The purpose of the proposed Residuals Management Facility
is to treat the process wastewater from the treatment of drinking water to meet the requirements of
the Ministry of the Environment (MOE) criteria prior to being discharged into Lake Erie. Disposal of
the WTP's solids removed will also be examined as part of this project.
For further information, please find attached a Notice of Study Commencement. We will continue
to keep you informed of study progress including an opportunity to review a project information
package (in place of holding a public information centre) as well as, the Notice of Study Completion
and opportunity to review the Project File report. If you have any questions or comments at this
time or would like additional information on the project, please do not hesitate to call me at (905)
346 -3732 or via email at karl.urueneis @aecom.com
Elgin Area
MD-ay Wes
The Process
Comments
NOTICE OF STUDY COMMENCEMENT
ELGIN WATER TREATMENT PLANT RESIDUALS MANAGEMENT FACILITY
MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT
The Project
A Municipal Class Environmental Assessment (Class EA) study has
been initiated for the Elgin Water Treatment Plant (WTP) Residuals
Management Facility. The Elgin WTP is located in the Municipality of
Central Elgin and provides municipal drinking water to the Cities of
London and St. Thomas as well as several communities in the County
of Elgin. The Elgin Area Primary Water Supply System is owned by a
Joint Board of Management with the Corporation of the City of London
acting in its' capacity as the administering municipality on their behalf.
At present, process wastewater from the filter backwash process at
the Elgin WTP is discharged back into Lake Erie as part of the WTP's
normal operation. The purpose of the proposed Residuals
Management Facility is to treat the process wastewater from the
treatment of drinking water to meet the requirements of the Ministry of
the Environment (MOE) criteria prior to being discharged into Lake
Erie. Disposal of the WTP's solids removed will also be examined as
part of this project.
The study is being conducted in accordance with the requirements for a Schedule B project as described in the
Municipal Engineers Association, Municipal Class Environmental Assessment document (October 2000 as amended
in 2007). The Municipal Class EA applies to public sector agencies that are undertaking common water, wastewater
and road infrastructure projects. The Class EA process includes public and review agency consultation, an evaluation
of alternatives, an assessment of the impacts of the proposed improvements, and identification of measures to
mitigate any adverse impacts.
Public consultation is vital and key to the success of this study. We want to ensure that anyone interested in this study
has the opportunity to get involved and provide input.
In the near future a project information package will be made available to review agencies and the public for review
and comments. Notice of the project information package's availability will be by similar newspaper notice and to
those on the project mailing list.
Should you have any questions or comments or wish to be added to the project mailing list please contact any one of
the individuals listed below.
Mr. Brian Lima, P.Eng
Environmental Service Engineer
Elgin Area Primary Water Supply System
c/o City of London
29 Kilworth Park Drive, RR5
Komoka, ON NOL 1R0
Tel: 519-661-2500 ext. 7006
Fax: 519-474-0451
Email: blima @london.ca
Comments and information regarding this project are being collected in accordance with the Municipal Freedom of Information and Protection
of Privacy Act for the purpose of meeting environmental assessment requirements.
This notice was first published in print on November 20, 2009.
COMER ME
Mr. John D. Armistead
Senior Project Manager
AECOM
300 285 King Street
London, ON N6D 3M6
Tel: 519- 963 -5860
Fax: 519- 317 -0072
Email: john.armistead @aecom.com
KABI ��n+avr
STUDY AREA
NOT TO ecAE
AZCOM
November 20, 2009
Mark McDonald
CAO
Elgin County
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Mr. McDonald:
Project No: 114957
Regarding: Township of Malahide, Village of Springfield Water Supply
Municipal Class Environmental Assessment: Notice of Study Commencement
The Township of Malahide (the Township), through their consultant AECOM, has initiated a Schedule B,
Municipal Class Environmental Assessment (Class EA) for additional water supply to the community of
Springfield. The purpose of this project is to service a future Agricultural Industrial Park to be located just east of
the developed area of Springfield. The project scope includes the routing of a new transmission main and siting
a new water tower. For additional information please see the attached Notice of Study Commencement.
A key component of the study will be consultation with interested stakeholders (public and agencies). A Public
Information Centre (PIC) is tentatively scheduled for late winter 2009 or early 2010 and will present the project
including comparative analysis of the alternatives, construction mitigation measures, project schedule and next
steps. Details regarding the forthcoming PIC will be mailed to those on our contact list and advertised as the
study progresses.
We will continue to keep you informed of study progress including Notice of upcoming PIC and Study Completion
including the opportunity to review the Class EA Project File. If you have any questions or comments at this time
or would like additional information on the project, please do not hesitate to call me at (905) 346 -3732 or via
email at karl.grueneis@aecom.com
Sincerely,
AECOM Canada Ltd.
Karl Grueneis
Senior Environmental Planner
cc: Rob Johnson, Township of Malahide
John Armistead, AECOM
LIWo,k11I 40001114957- MaWMeSpSgfieM Water Srp E4109b-PimletteMNOa.e (Co A
AECOM
3 30 Hannover Drive
St. Catharines, ON, Canada L2W 0A1
wvm.aecom.com
RECEIVED
NOV 2 5 2009
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
905 682 0212 lel
905 682 4495 fax
NOTICE OF STUDY COMMENCEMENT
Village of Springfield Water Supply
Municipal Class Environmental Assessment
The Study
The Township of Malahide (the Township), through their consultant
AECOM, has initiated a Municipal Class Environmental Assessment
(Class EA) for the provision of a municipal water supply to the
Community of Springfield (see map).
The purpose of the project is to service a future Agricultural Industrial
Park to be located just east of the developed area of Springfield
allowing the farming community to attract and retain value -added
agricultural enterprises.
Properties adjacent to the proposed water transmission main will
have the opportunity to connect if they wish.
Project components being addressed by this study include the siting
of a water transmission main from the Aylmer Area Secondary Water
Supply System to Springfield as well as a new water tower.
Potable water in Springfield is currently supplied by private wells.
This study is not an undertaking to provide Springfield with a
comprehensive water distribution system.
The Process
The study is being conducted in accordance with the requirements for Schedule B projects as described in the
Municipal Engineers Association, Municipal Class Environmental Assessment document (October 2000 as amended in
2007). The Class EA process includes public and review agency consultation, an evaluation of alternatives, an
assessment of the impacts of the proposed improvements, and identification of measures to mitigate any adverse
impacts.
Future Public Information Centre
As part of the study, a Public Information Centre (PIC) will be held later this year to present the project to the public
and stakeholders for review and comment. The PIC will present the design alternatives considered including a
comparative analysis of those alternatives, proposed construction /mitigation measures, implementation schedule and
next steps.
The Importance of Public Input
Public consultation is vital and key to the success of this study. We want to ensure that anyone interested in this study
has the opportunity to get involved and provide input before any decisions are made on the recommended
transmission main route and location for the water tower. There are several ways to provide input and /or be kept
informed:
Visit the Township's website for study updates: www.malahide.caw
Attend the Public Information Centre, tentatively scheduled for late fall /early winter; and
Contact us if you have any questions or comments or wish to be added to the mailing list.
Rob Johnson
Director of Physical Services
Township of Malahide
87 John Street South
Aylmer, Ontario N5H 2C3
Tel: 519.773.5344
Fax: 519.773.5334
Email: rjohnson@malahide.ca
Mr. John Armistead, P.Eng
Project Manager
AECOM
585 King Street, Suite 300
London, Ontario N6B 3M6
Tel: 519. 673.0510
Fax: 519.673.5975
Email: john.armistead@aecom.com
RI TOW ®O N SHIP E
Apr ni Holm+. a Wit h *ne
Information will be collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act. With the exception of personal
information, all comments will become part of the public record.
The Study
Municipality of Central Elgin City of St. Thomas
East Side Sanitary Servicing Master Plan
Class Environmental Assessment (Schedule C)
Notice of Project Initiation
AECOM
285 King Street, Suite 300
London, Ontario N6B 3M6
www.aecom.com
Notice of Project Commencement
519 673 0510 tel
519 673 5975 fax
RECEIVED
f NQV 2 3 2009.
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
The Municipality of Central Elgin in association with the City of St. Thomas, through its consultants
AECOM Canada Ltd., has initiated a Class Environmental Assessment (Class EA) study to address Class
EA requirements as a result of the recommendations from the East Side Sanitary Servicing Master Plan.
Background
Over the past eight years Central Elgin and the City of St. Thomas have been developing servicing plans
for the East Side area to service residential and commercial properties; facilitate greenfield servicing and
future development for primarily industrial purposes east of St. Thomas; and to facilitate nodal
development around the St. Thomas Airport. In 1999 the City of St Thomas and the Municipality of
Central Elgin undertook the East Side Development Area Opportunities Study to collectively address their
common growth management concerns and assess the technical feasibility of extending municipal
services to the East Side Development Area (ESDA). As a result of the Opportunities Study action plan,
the City and the Municipality jointly initiated the Eastside Development Area Servicing Master Plan and
Class EA to thoroughly review the servicing requirements for the ESDA. With respect to sanitary servicing
this study identified a number of servicing options for the area. The preferred alternative identified the
need for three sanitary pumping stations to convey sewage from the ESDA to the City of St. Thomas
sanitary sewage collection system.
This current study will confirm the site location of the three pumping stations, determine forcemain /trunk
sewer routing, prepare alternative design concepts and select the preferred functional design concept to
support future detailed design activities. This work will address Phase 3 and 4 of the Class EA process
for water and wastewater projects.
Approval of the 1999 Master Servicing Study which addressed Phase 1 and 2 Class EA requirements
expired in March 2008. As such, this current study will reconfirm and /or update the 1999 Master
Servicing Study as necessary prior to proceeding with Phases 3 and 4 of the Class EA process.
The Process
The study is being conducted in accordance with the requirements for Schedule "C" projects as described
in the Municipal Engineers Association's "Municipal Class Environmental Assessment (EA)" document
(October 2000 as amended in 2007). The Class EA process includes public and review agency
consultation, an evaluation of alternatives and design concepts, an assessment of the impacts of the
proposed improvements, and identification of measures to mitigate any adverse impacts. Upon
completion of the study, an Environmental Study Report documenting the planning process followed will
be submitted to the MOE and will be available for public review for a period of 30 calendar days. The
public will be notified of the date, time and location of the filing of the Screening Report at the appropriate
time through newspaper notices and letters mailed to those in the project's contact database.
Public Information Centres
Over the course of the study, one (1) Public Information Centre is planned. This Public Information
Centre will be scheduled upon completion of the alternative design concepts tentatively planned for early
2010. This Public Information Centre will provide background information on the study, present the
various design alternatives considered and highlight the preferred alternative.
Municipality of Central Elgin City of St. Thomas
East Side Sanitary Servicing Master Plan
Class Environmental Assessment (Schedule C)
Notice of Project Initiation
Comments
Comments and information regarding this project are being collected to assist the project team in meeting
the requirements of the Environmental Assessment Act. With the exception of personal information, all
comments received will become part of the public record. Please contact either one of the following
project team members if you would like to be included on the mailing list or have any questions or wish to
obtain more information on the project no later than December 12 2009:
Mr. Lloyd Perrin
Director, Physical Services
Municipality of Central Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Phone: (519) 631 -4860
Fax: (519) 631 -4036
Email: Iperrin @centralelg in.org
Ms. Corri Marr, H.B.Sc..
EA Approvals Planner
AECOM Canada Ltd.
300 -285 King Street
London, ON N6B 3M6
Tel: 519- 963 -5872
Fax: 519 673 -5975
Email: corri.marr @aecom.com
This notice issued on November 21 and November 28 2009
AECOM 619 673 0510 tel
285 Ring Street, Suite 300 519 673 5975 fax
London, Ontario N6B 3M6
www.aecom.com
John Dewancker, P.Eng.
Director, Environmental Services
City of St. Thomas
PO Box 520
545 Talbot Street, City Hall Annex
St. Thomas, ON N5P 3V7
Phone: (519) 631 -1680
Fax: (519) 631 -2130
Email:jewancker city.st- thomas.on. ca
P:\PROJECTS \111443 Centraleigin- Eastsideea \Class EA\Notices\Notice Of Project Initiation Final.Doc
k numb
U numb
t�C none
nn
�i��3
I _MIL
I
t
1
S i ITalboi Lind_
r
I II t r r h i
r; IIII
i
Vicinity of New
Pumping Station
I Vicinity of New
Pumping Station
Ern lino
Legend
Stream/River
Railway
Lot Lines
v 4: City of St Thomas Limits
Kettle Creek/Catfish Creek CA Boundary
Woodlots_region
f Edgaware c East Side Development Area
7 r Phase 1
LE Phase 2
Vicinity of New
Pumping Station
,h .4
If
eAL t'
The Municipality of Central Elgin The City of St Thomas
East Side Sanitary Servicing Master Plan
Notice of Project Initiation
Date: November 2009
Scale: NTS
PN: 111443
AECOM
11/27/2009 14:12 FAX
November 24, 2009
TO ALL ELGIN COUNTY MUNICIPALITIES
Re: International Plowing Match 2010 Beautification Challenge
Please be advised that Council at its regular meeting on November 23, 2009 passed the
following resolution:
2009 -331 "The Council of the Township of Southwold has demonstrated pride in the!!
community by accepting the International Plowing Match Beautification
Challenge.
WHEREAS the objective is to beautify all of Elgin County, the Council of the
Township of Southwold hereby issues a friendly challenge to all municipal
governments within Elgin County to join the Township of Southwold in
participating in the IPM 2010 Beautification Challenge.
Furthermore the Council of the Township of Southwold challenges all Elgin
County municipalities to find creative ways within their boundaries to welcome
visitors to the IPM 2010 and all beautification efforts will be judged by the IPM
Beautification Committee." (Carried)
Further to the above, I respectfully request you notify me if you accept the challenge and will be
participating.
The Township of Southwold looks forward to everyone participating in this fun challenge I
Yours truly,
James McIntyre
Mayor
Received Time Nov, 27. 2009 2:21PM No. 4390
TOWNSHIP OF SOUTHWOLD
35663 Fingal Line
Fingal, ON NOL 1K0
Phone: (519) 769 -2010
Fax: (519) 769 -2837
Email: dmcleod @twp.southwold.on.ca
R1002/002
OFFICE OF THE MAYOR
November 26, 2009
Warden Graham Warwick
County of Elgin
45o Sunset Drive
St. Thomas, Ontario
N5R 5V1
With kindest regards,
ST. THOMAS
545 Talbot Street P.O. Box 520 City Hall St. Thomas, Ontario N5P 3V7
Tel: (519) 631 -1680 or Fax: (519) 633 -9019
RECD
NOV 0 cud
COUNTY OF LLIN
ADMINISTRATIVE SERVICES
Dear Graham:
Re: Tourism Grant
In regards to your letter of November 24, 2009. Please thank the County Council for
their understanding and we look forward to a continued relationship on this issue.
Cliff Barwick, Mayor
The Corporation of the City of St. Thomas
Staff Reports:
CLOSED MEETING AGENDA
December 10, 2009
1) Director of Financial Services Municipal Act, Section 240.2 (a) the security of the
property of the municipality or local board 99 Edward Street
2) Director of Human Resources Municipal Act, Section 240.2 (d) labour relations or
employee negotiations Ratification of Collective Agreement CUPE
3) Director of Senior Services, Bobier Villa and Terrace Lodge Municipal Act, Section
240.2 (d) labour relations or employee negotiations Staff Direction