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October 14, 2010MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING OCTOBER 14, 2010 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al A23) September 9, 2010 Council September 23, 2010 Council September 23, 2010 Public Meeting Zoning Amendment (McIntyre Clan) BUSINESS ARISING FROM MINUTES DELEGATIONS 11:30 a.m. 1:30 p.m. 2:00 p.m. 3:00 p.m. 3:15 p.m. REPORTS (C1 -C10) 1. ROADS a) *Monthly Report 2. RECREATION a) *Monthly Report Ted Halwa re: Modifications to Official Plan (C10a) Court of Revision Danby Drain Public Meeting Rezoning (Minnema) (B1) Grace McGartland re: Arts Cookery Bank Vicki Heard re: busing October 14, 2010 Page 2 3. BUILDING a) `Monthly Report for August 2010 b) *Monthly Report for September 2010 4. WATER a) *Monthly Report 5. Rural Development Officer a) *Monthly Report 6. BY -LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) Tender for Patterson Drain b) Drainage Apportionment for Pool Fleming Drain Outlets (McIntyre Clan) 8. WEST ELGIN PRIMARY SYSTEM 9. ADMINISTRATION a) *Report re: Bell Mobility Lease Renewal b) Tenders for Port Glasgow Trailer Park sewage upgrade c) DFO monitoring report 10. PLANNING a) *Report re: New Official Plan Ministry Modifications ACCOUNTS October 14, 2010 Page 3 CORRESPONDENCE (01 D30) COUNCIL CONSIDERATION RECOMMENDED: 1.* Optimist Club of West Lorne request for support for Adult Fun Night; 2.* Royal Canadian Legion, Branch 525 request to use 75% of lottery funds; 3.* Royal Canadian Legion, Branch 525 Remembrance Day; 4.* Tiny Tots Nursery School request to waive fees for use of West Elgin Recreation Centre; 5.* County of Huron request to the Ontario Power Authority for domestic content inspection of microFlT projects; 6.* Kiwanis Club of West Lorne request regarding bench; 7.* Strong, MacDougall, Oudekerk Havens Lake Road Closure; 8.* Gunn Associates OPP Police Services Board; 9.* Canada Post community mailbox service in West Lorne; 10.* Town of Petrolia request for support of a resolution regarding signage; 11.* Diane Van Dyk water service on Silver Clay Line; 12.* Municipality of Dutton /Dunwich additional modeling; 13.* Municipality of Dutton /Dunwich rate study; 14.* Elgin County Elgin County tourism signage; 15.* Elgin County approval of tourism directional signage grant; 16.* Elgin County Warden's Banquet; 17.* Township of Southwold initiation to Remembrance Day Ceremony; RECOMMENDED TO ACCEPT FILE: 18. AMO Watch File September 9, 2010; Watch File September 16, 2010; Watch File September 23, 2010; 19. Lower Thames Valley Conservation Authority Minutes August 19,; 20. Canadian Diabetes November diabetes month; 21.* Ministry of Training, Colleges Universities Rural Development Officer request; 22. Elgin Group Police Services Board Minutes of meeting held on September 15, 2010; 23. Knights of Columbus of West Lorne thank -you letter for tables /chairs IPM; 24. Recycling Council of Ontario— Waste Reduction Week— October 18th 24 25. Beattie Haven Retirement Community thank you for support of golf tournament; 26. Parkinson Society Southwestern Ontario Order a Bed of Hope; October 14, 2010 Page 4 27.* Steve Peters letter regarding West Lorne Post office closure; 28. Ministry of Municipal Affairs Housing 2010 requirements for Municipal Performance Measurement Program; 29. Union Gas application to Ontario Energy Board 30. Violence Against Women invitation to "Women's Breakfast for Everyone BY -LAWS: By -law No. 2010 -80 Zone Amendment (Minnema) MINUTES *West Elgin Chamber of Commerce June 1, 2010 OTHER BUSINESS (F1 -F4) 1. 401 call -outs 2. A- Xcavating fencing request 3. Council announcements 4. Closed session property matters Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: October 28, 2010 Council MEMBERS PRESENT: STAFF PRESENT: DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA SUBJECT: MINUTES August 12, 2010 August 12, 2010 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 9, 2010 Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf (arrived at 10:05 a.m.) Joanne Groch Administrator /Treasurer Norma Bryant Clerk Paul VanVaerenbergh Roads Superintendent Jeff Slater Recreation Superintendent Mike Kalita Acting Water Superintendent Karen Kendrick Diamond Rural Development Officer Lorne McLeod Chief Building Official RES. NO. 1 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for September 9, 2010 as printed and circulated with the following additions: 1:30 p.m. Delegation: Wayne Beeton, Canada Post 3:00 p.m. Delegation re: Business Improvement Association by -law Christmas party DISPOSITION: Carried RES. NO. 2 Moved by Bodnar Seconded by Balint RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. Council Public Meeting Zoning Amendment (Statkevicius) DISPOSITION: Carried SUBJECT: CATHERINE STREET DRAINAGE ISSUE In attendance: Chief Building Official The Chief Building Official reported that the Drainage Superintendent has taken elevations at the rear of the subject property. It has been determined that the berm is September 9 /10...Pg 2 of 13 different than what is shown on the approved pian. It is lower at the north end by 8 inches and at the southern end by 10 inches. The approach to the berm is also lower. Staff do not believe that water is running over the berm into the adjacent property. After discussion, Council agreed that it is the responsibility of the present landowner to ensure that the grading is in accordance with the approved plan. The Chief Building Official left the meeting. SUBJECT: ROAD DEPARTMENT REPORT The Road Superintendent presented his monthly report. He further reported that the Ministry of Natural Resources is requiring an environmental report on the lands proposed for the gravel pit expansion. SUBJECT: RECREATION DEPARTMENT REPORT The Recreation Superintendent presented his monthly report. He provided an update on the arena renovations. The project is being delayed, as the control panel for the compressor had not been received to date. SUBJECT: PORTABLE SIGN Council reviewed a report regarding the portable sign. The Chamber of Commerce and Recreation Committee purchased this sign. He is proposing that the sign should be used for special events only and an agreement be signed. Written agreement from the landowner plus a deposit or rental fee should be required as well. Councillor Wolf arrived. SUBJECT: GRANDSTAND The Recreation Superintendent reported that an estimate for renovations has been prepared by Spriet Associates. The estimate for roof, new steel siding, new seating and steps, demolition, engineering and contingency is approximately $173,000. The food booth will be gone and accessibility is not addressed. He feels that vandalism must be addressed before any money is expended. Access to the grandstand needs to be restricted. The Deputy Mayor reported that with this information, the Fair Board would apply for a Trillium Grant. He noted that there are few covered grandstands in the area and the Fair Board feels with renovations, the grandstand would be used more often. The band shell would not be replaced with a permanent structure. SUBJECT: WATER DEPARTMENT REPORT The Acting Water Superintendent presented his monthly report. Council received the report on the adverse quality incident on July 27, 2010. The Acting Water Superintendent reported that the auto flushers have been installed; one at intersection of Dunborough and Dymock. He will report on the amount of water used at the next meeting. The Deputy Mayor noted that Council should review the size of lines on small lines and deadends. SUBJECT: INTERCONNECTION AGREEMENT WITH SOUTHWEST MIDDLESEX The Administrator reported that principles for an agreement have been agreed upon. Southwest Middlesex is preparing a formal agreement. September 9110...Pg 3 of 13 RES. NO. 3 Moved by Balint Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin ratifies the agreement principles for an interconnection agreement with Southwest Middlesex and that the formal agreement be forwarded to our solicitor for review. DISPOSITION: Carried SUBJECT: QUOTATION FOR LOW VOLUME ANSWERING SERVICES Council received the following quotations for answering service if low volumes occur: Spectrum Communications Infinity Service Confirmations TOTAL per month (plus taxes) $69.95 $15.00 84.95 $89.00 $12.50 $$101.25 RES. NO. 4 Moved by Balint Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin accept the quotation of Spectrum Communications in the amount of $69.95 per month plus taxes for low volume answering service. DISPOSITION: Carried SUBJECT: DWQMS MANAGEMENT REVIEW RES. NO. 5 Moved by Wolf Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the DWQMS Management Review Committee meeting summary, dated April 9, 2010. DISPOSITION: Carried SUBJECT: CHANGES TO HUMAN RESOURCES POLICY The Administrator presented two reports outlining requested changes to the Human Resources Policy originating from staff. Council agreed with the requests. Two matters still to be reviewed are the bereavement policy and Canada Day staffing. SUBJECT: RURAL DEVELOPMENT OFFICER REPORT The Rural Development Officer presented her monthly reports for July and August 2010. She reported that 25 tables have been reserved for the Rural Expo to date. SUBJECT: BUILDING REPORT The Chief Building Official was not in attendance. Council reviewed the monthly reports far June and July 2010. In June eight permits were issued totalling $213,800.00 worth of construction. in July seven permits were issued totalling $90,000.00 worth of construction. SUBJECT: BY -LAW ENFORCEMENT REPORT Council reviewed the By -law Enforcement report. September 9110...Pg 4 of 13 DELEGATION: WAYNE BEETON, ELAINE PULLEN RE: CANADA POST PROPOSAL FOR WEST LORNE Also in attendance: Road Superintendent Mr. Beeton noted that he is in attendance on behalf of Stewart Bacon CEO of Canada Post, as requested by Council. The Deputy Mayor outlined the reasons for opposition to community mailboxes in West Lorne. Council is asking Canada Post to reconsider the closing of the postal outlet. Mr. Beeton reported that Canada Post has programs for snow clearance, vandalism, maintenance, sites are graded. In response to question on freeze /thaw events, Mr. Beeton reported that sanding is completed in conjunction with snow removal only. The Road Superintendent reported that he had toured the proposed sites with Elaine Pullen. There will be 15 locations. The Deputy Mayor reported that MP Joe Preston would be asking for an extension on our behalf to allow for more time to work with our community. This would give an opportunity for public discussion and have Canada Post provide explanations to the public. Mr. Beeton noted that he was aware of the request for an extension, this is being considered. No timeline for an answer was given. SUBJECT: DRAINAGE APPORTIONMENT CRABBE DRAIN RES. NO. 6 Moved by Wolf Seconded by Bodnar RESOLVED that the Council approves the agreement on share of drainage assessment on the Crabbe Drain as requested by J. Statkevicius under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 12 Pt. Lot 22 72.0 AC. 70.31 AC. 1.69AC Benefit $700.00 Benefit $700.00 Benefit -$0 Outlet $466.00 Outlet $456.00 Outlet $10.00 DISPOSITION: Carried SUBJECT: PETITION FOR DRAIN RES. NO. 7 Moved by Balint Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin accept the petition from Tony Santos for drainage works on N Part Lot 64, Plan 199 under Section 4 of the Drainage Act. DISPOSITION: Carried RES. NO. 8 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorizes the Road Superintendent to sign a drainage Petition for drainage work on Plan 199, N. Part Lot 64, under Section 4 of the Drainage Act. DISPOSITION: Carried September 9 /10...Pg 5 of 13 SUBJECT: APPOINTMENT OF ENGINEER RES. NO. 9 Moved by Wolf Seconded by Bodnar RESOLVED that Counci! of the Municipality of West Elgin appoint Spriet Associates for drainage works on N Part Lot 64, Plan 199 under Section 4 of the Drainage Act. DISPOSITION: Carried SUBJECT: SPRING MONITORING REPORT LANDFILL SITE RES. NO. 10 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the Spring 2010 Monitoring Report for the landfill site as prepared by WESA. DISPOSITION: Carried SUBJECT: MOE INSPECTION REPORT RODNEY SEWAGE TREATMENT PLANT RES. NO. 11 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the Ministry of Environment Communal Sewage Inspection Report for the Rodney Sewage Treatment Plant. DISPOSITION: Carried SUBJECT: CONSIDERATION MEETING DANBY DRAIN Also in attendance: John M. Spriet, P Eng, Danuta Kekys, John Wilson, Henk Dieker, Peter Muffels, Terry Lebedz RES. NO. 12 Moved by Balint Seconded by Bodnar RESOLVED that Council consider the Engineer's Report on the Danby Drain. DISPOSITION: Carried The Engineer provided a summary of the construction of the drain. He noted that a portion of the drain would be abandoned. Construction will occur on the open drain. The report also updates the maintenance schedule to reflect severances. Mrs. Kekys stated that she shouldn't pay, using her land to correct a problem. The Engineer noted that the ditch is being cleaned at the bottom, allowances will be given. Assessment issues should be taken to Court of Revision. Mr. Dieker asked why proceeding when Mr. Wilson's problem has been solved. The Engineer reported that a request was made under Section 78 of the Drainage Act. Field inspection showed a lot of water in the ditch 6 to 18 inches. Mr. Wilson noted that when he built his house in 1998 there was a 3 foot fall, now it is 2 feet under water. The ditch is full of water and needs to be cleaned out. The Engineer noted that the engineer report cannot be ignored, maintenance needs to be done. September 9110...Pg 6 of 13 RES. NO. 13 Moved by Wolf Seconded by Bodnar RESOLVED that the Engineer's Report for the Denby Drain, be accepted and the Clerk is instructed to draw up the necessary by -law. DISPOSITION: Carried SUBJECT: DRAFT BY -LAW BUSINESS IMPROVEMENT ASSOCIATION Also in attendance: Keith Fretter, Irene Puddester Mr. Fretter requested Council reconsider the following items in the latest draft by -law: Section 4 collaborate Section 5 does not agree with minimum /maximum board members. Needs 7 members to operate. Why equal members from the two villages? Section 8 what if Board does not have 7 members? Associate membership leave in by -law After discussion, Council agreed on the following: Section 4 no change Section 5 7 members, equal members from Rodney and West Lorne Section 8 If Board appointments are Tess than 7, Council will appoint from general membership to reach 7 total Section 12 clarify that executive members of board (e.g. Chairperson) can vote Associate membership leave out of by -law at this time, revisit in the future. Council directed that a new by -law be drafted for next Council meeting and a public meeting be scheduled. SUBJECT: WEST ELGIN PRIMARY SYSTEM Council received the report from Stantec Consulting, dated August 10, 2010, regarding Dutton Dunwich reduced water taking modelling analysis. This letter was discussed at the recent Tri County meeting at which the Chair asked Stantec to contact the Dutton Dunwich engineers and discuss the issues. Council directed this matter be brought back at the next meeting for updates. Councillor Wolf left the meeting at 4:30 p.m. SUBJECT: QUOTATIONS FOR AIR PACKS RODNEY FIRE DEPARTMENT Council received the following quotations for air packs for the Rodney Fire Department: QUOTE TOTAL QUOTE (3) (per unit) (plus taxes) M L Supply $3,725.00 $11,175.00 Acklands Grainger $3,999.75 $11,999.25 RES. NO. 14 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of M L Supply in the amount of $3,725.00 per unit plus taxes for air packs for the Rodney Fire Department. Total quotation for three units is $11,175.00 plus taxes. DISPOSITION: Carried September 9 /10...Pg 7 of 13 SUBJECT: NEW OFFICIAL PLAN MINISTRY MODIFICATIONS Council received a report from the Planner, which will be discussed in detail at the next meeting. SUBJECT: ACCOUNTS RES. NO. 15 Moved by Bodnar Seconded by Balint RESOLVED that the Mayor and Administrator /Treasurer are hereby authorized to sign Payment Voucher #9 amounting to $1,093.641.74 in settlement of General, Road, Water and Arena Accounts (including cheques: #6563 6812). DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1.* Township of Wellington North request for support of a resolution for "Children's Fitness Tax Credit" Instruction: RES. NO. 16 Moved by Bodnar Seconded by Balint RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of Wellington North regarding HST and registration fees for recreational or cultural activities. DISPOSITION: Carried 2.* Ministry of Environment regarding Integration of Planning Environmental Requirements for Infrastructure Instruction: File 3.* IPM Luncheon Invitation in the VIP tent Instruction: Deputy Mayor, Councillor Balint, Councillor Bodnar will attend. 4.* Lori Parker request to waive fees for meeting room Instruction: RES. NO. 17 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on September 25 and 26, 2010 from 8:00 a.m. to 4:00 p.m. for the fundraising yard sale for the Rodney Firefighters and United Way of Elgin County. DISPOSITION: Carried 5.* Beattie Haven Retirement Community thank you letter Instruction: File 6.* MNR Dealing with Human- Wildlife Conflicts in Your Community Instruction: File 7* Optimist Club of West Lorne thank you letter Instruction: File September 9/10...Pg 8 of 13 8.* Sco -Terra Consulting Surplus Lands Application Haven's Lake Road Instruction: File 9.* Ministry of the Environment Disposition of "Surplus Municipal Land" (Haven's Lake Road) Instruction: File 10.* Petition re: 10 pm curfew for anyone under 16 years of age in West Lorne and Rodney Instruction: RES. NO. 18 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the petitions requesting a 10 p.m. curfew for anyone under 16 years of age in the Villages of West Lorne and Rodney. DISPOSITION: Carried RES. NO. 19 Moved by Bodnar Seconded by Balint RESOLVED that Council of the Municipality of West Elgin request the O.P.P. to enforce the 16 and under requirement of the Child Services Act. DISPOSITION: Carried 11.* Ontario Municipal Water Association Education Day, October 28, 2010, Woodstock Instruction: File 12. AMO Second Phase of Pension Reform Unveiled by Finance Minster Instruction: File 13. Ministry of Agriculture, Food Rural Affairs 2010/11 Agricultural Drainage Infrastructure Program Instruction: File 14. Southwest Middlesex Class Environmental Assessment Study Instruction: File 15. East Elgin Community Complex "Get Active in Elgin Day" Instruction: File 16. Thames Talbot Land Trust re: Tanager Tract Instruction: File 17. Correctional Service Canada ReGtorative Justice Week Instruction: File RES. NO. 20 Moved by Balint Seconded by Bodnar RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried September 9/10...Pg 9 of 13 SUBJECT: BY -LAW NO. 2010 -60 DEEMING BY -LAW (WEST LORNE HERITAGE HOMES) RES. NO. 21 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to designate certain lots on a plan of subdivision situated in the former Village of West Lorne not to be a plan of subdivision for Section 50(3) of the Planning Act and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to designate certain lots on a plan of subdivision situated in the former Village of West Lorne not to be a plan of subdivision for the purposes of Section 50(3) of the Planning Act be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -60 Deeming By -law (West Lorne Heritage Homes) DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -65 DRAIN MAINTENANCE RES. NO. 23 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to provide for maintenance of municipal drains and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to provide for maintenance of municipal drains be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -65 Drain Maintenance DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -66 )3EATTIE HAVEN RES. NO. 25 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to provide for reduced opening hours for voting for residents of a retirement home and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 26 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to provide for reduced opening hours for voting for residents of a retirement home be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -65 Beattie Haven voting DISPOSITION: Carried September 9110...Pg 10 of 13 SUBJECT: BY -LAW NO. 2010 -67 ADVANCE VOTING RES. NO. 27 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to provide for advance voting for casting of a paper ballot and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to provide for advance voting for casting of a paper ballot be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -67 Advance Voting DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -68 DANBY DRAIN RES. NO. 29 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to provide for a drainage works in the Municipality of West Elgin, in the County of Elgin to be called and known as the Danby Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -69 AMEND PARKING BY -LAW RES. NO. 30 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to amend By -law No. 2001 -50, being a by -law to regulate parking and traffic and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 31 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to amend By -law No. 2001 -50, being a by -law to regulate parking and traffic be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -69 Amend parking by -law DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -70 EMERGENCY MANAGEMENT PROGRAM CO- ORDINATOR RES. NO. 32 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to designate an Emergency Management Program Co- ordinator and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried September 9110...Pg 11 of 13 RES. NO. 33 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to designate an Emergency Management Program Co- ordinator be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -70 CEMC DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -71 AMEND HUMAN RESOURCES POLICY RES. NO. 34 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to amend the Human Resources Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 35 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to amend the Human Resources Policy be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -71 Amend Human Resources Policy DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -72 AMEND HUMAN RESOURCES POLICY RES. NO. 36 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to amend the Human Resources Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 37 Moved by Bodnar Seconded by Balint RESOLVED that a By -law to amend the Human Resources Policy be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -72 Amend Human Resources Policy DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -73 AMEND HUMAN RESOURCES POLICY RES. NO. 38 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to amend the Human Resources Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 39 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to amend the Human Resources Policy be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -73 Amend Human Resources Policy DISPOSITION: Carried ��I September 9 /10...Pg 12 of 13 SUBJECT: BY -LAW NO. 2010 -74— AGREEMENT WITH GLENCOE ANIMAL SHELTER RES. NO. 40 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an agreement between the Municipality of West Elgin and the Glencoe Animal Shelter and Control and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 41 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to authorize the execution of an agreement between the Municipality of West Elgin and the Glencoe Animal Shelter and Control be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -74 Agreement Glencoe Animal Shelter DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -75 DELEGATE AUTHORITY FOR HIRING RES. NO. 42 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to delegate authority for hiring and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 43 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to delegate authority for hiring be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -72 Delegate authority for hiring DISPOSITION: Carried SUBJECT: 401 CALL -OUTS Councillor Balint reported that at a session at the recent AMO conference, the Minister of Transporation was asked why after so many years there was no increase for call -outs by the fire departments. The Minister's reply was that she had never seen a request. Council will bring forward a resolution for adoption and circulation. SUBJECT: CHRISTMAS PARTY The Administrator reported that the International Club is planning a Christmas party for December 11 and asked if the municipality is going to participate this year. Council agreed to extend invitations to staff for the event. September 9/10...Pg 13 of 13 SUBJECT: CLOSED SESSION RES. NO. 44 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: Security of the property of the municipality or local board; Personal matters about an identifiable individual; Litigation or potential litigation. DISPOSITION: Carried RES. NO. 45 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW RES. NO. 46 Moved by Bodnar Seconded by Balint RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on September 9 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 47 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to confirm the proceedings of the meeting held on September 9 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -76— Confirming By- law September 9 2010 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO.29 Moved by Balint Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 6:20 p.m. to meet again September 23, 2010. DISPOSITION: Carried These minutes were adopted on the 14 day of October, 2010. Mayor Clerk MEMBERS PRESENT: STAFF PRESENT: ALSO PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS SEPEMBER 23, 2010 Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Jonathan Wolf, Mary Bodnar Joanne Groch Norma Bryant Paul Van Vaerenbergh DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA Ted Halwa Planning Consultant RES. NO. 1 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the agenda for September 23, 2010 as printed and circulated with the following additions: Quotation Automatic door opener municipal office Quotations cement pads Bus route by -law set fines DISPOSITION: Carried Council recessed to hold a public meeting for a rezoning application (McIntyre Clan) and resumed their meeting thereafter. SUBJECT: PRESBYTERIAN CHURCH SEVERANCE APPEAL Administrator /Treasurer Clerk Road Superintendent Council reviewed the appeal documents submitted by the Presbyterian Church to the Elgin County Land Division Committee. The Planner noted that there appears to be a misunderstanding with the Church and perhaps more clarification is necessary. He suggested a discussion with the Church could reduce the grounds of appeal at the OMB. RES. NO. 2 Moved by Wiehle Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin acknowledges the appeal by the Presbyterian Church on application E18110 and will defend our conditions at the OMB. AND FURTHER Council authorizes the Planner to initiate discussion with the appellant to narrow the grounds of appeal. DISPOSITION: Carried September 23/10...Pg 2 of 8 SUBJECT: BUSINESS IMPROVEMENT AREA ASSOCIATION BY -LAW The Planner presented a report outlining the revisions to the draft BIA by -law. Council agreed that the name of the association should be the "Rodney and West Lorne Downtown Improvement Area Association" and that the Deputy Mayor be appointed to the Board of Management. Council directed that the by -law be re- drafted and the new Council schedule a public meeting. DELEGATION: PORT GLASGOW YACHT CLUB Also in attendance: Ken Strong, Bob Carey Mr. Strong is acting as the solicitor for the Port Glasgow Yacht Club and is here today to speak on Havens Lake Road closure proposal. He referred to a staff report, dated September 23` outlining the steps to be taken. He suggests that there will be a negative impact if the road is closed. He feels that it is incorrect to say the lands are surplus and that you would lose natural heritage (views) if closed. If Council declares the land surplus, he requests that the Yacht Club be given the opportunity to purchase the lands and referred to the "first right of refusal" clause that is in the agreement with the municipality. He requests that the Yacht Club be treated fairly and continue the spirit of cooperation. He asks that Council defer any decisions until after the election so that a solution can be worked out. The Clerk reported that the Ontario Realty Corporation staff have verbally advised that the following principle would apply if the municipality sold the lands that were transferred from the province: "municipality does not profit from any future sale of the land No affirmative answer has been received yet. She further advised that the appraisal has been received. The Deputy Mayor suggested that discussions should be held with the Yacht Club and suggested a committee be set up to do this. It was Council's desire to review the appraisal, so Council recessed to a closed session. SUBJECT: CLOSED SESSION RES. NO. 3 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss a proposed or pending acquisition or disposition of land. DISPOSITION: Carried RES. NO. 4 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin do now rise. SUBJECT: HAVENS LAKE ROAD The Mayor reported that we have been working on this proposal for 3 to 4 years, and is not a rush job. He chaired a public meeting on site and there is ample land for the proposed road allowance. Council has spent a lot of time on this matter and have listened to the community and the Yacht Club. Council will honour the agreement with i5 September 23/10...Pg 3 of 8 the Yacht Club. It is our responsibility to make a decision that is in the best interest of the community, RES. NO. 5 Moved by Balint Seconded by Wolf RESOLVED that Council declare the lands surplus as per the application presented by Seaside Developments and modified. Councillor Balint requested a recorded vote. Balint yes Wolf yes Bodnar yes Warwick yes Wiehle yes DISPOSITION: Carried SUBJECT: MODIFICATIONS TO THE OFFICIAL PLAN Council reviewed a report from the Planner on the proposed Ministry modifications to the Official Plan. There are five matters that are in discussion with the Ministry: Modification #22 Modification #25 Modification #39 Lands on north side of Gray Line Boundary for Port Glasgow The Planner further reported that the lands at the south end of Rodney on Pioneer Line are designated as industrial and he feels commercial would be more applicable due to today's uses. Council agreed to request a combined industrial /commercial designation, which gives more flexibility to the property owners. Council does not feel that notice to the property owners is required. The modifications will be presented at the next meeting for endorsement. SUBJECT: 5 -YEAR PROVINCIAL POLICY STATEMENT REVIEW The Planner presented a report outlining topics that should be forwarded to the Ministry in response to this review. He further noted that the case of a surplus dwelling where there are 2 farms dwellings without the farmer owning other lands should be addressed and permitted. Council directed that the Planner submit a report on the municipality's behalf. DELEGATION: STAN CAVENEY, THAMES TALBOT LAND TRUST Mr. Caveney presented a PowerPoint presentation outlining the goals of the Land Trust and the neea to increase our forest coverage. Thirty percent is required to be a sustainable, healthy ecosystem (West Elgin is 15 The Land Trust has undertaken a campaign to purchase the Tanager Tract, a 100 -acre Carolinian forest located at the southwest corner of Queens Line and Kerr Road. He asks for the municipality's assistance in deterring the amount of illegal dumping along Kerr Road by erecting signs and discussing the access point to the property off Queens Line and Kerr Road. The Mayor noted that we have to witness people dumping to get conviction and signs don't work. Volunteer groups need to let us know when a clean -up is required. September 23110...Pg 4 of 8 Mr. Caveney reported that public walks have been scheduled for October 3 fd and 24' at 1:00 p. m. SUBJECT: CLOSURE OF POST OFFICE IN WEST LORNE Council requested the Planner send a letter to Canada Post, etc. to relay the planning considerations in this case. SUBJECT: WEST LORNE HOLDINGS Also in attendance: Road Superintendent The Planner reviewed his report regarding the development agreement with West Lorne Holdings. Council agreed that grass be required on the south side of the road; 6.0 metre driveways; asphalt driveways to property line; two streetlights be required; underground utilities; stop sign at Ridge Street entrance and tighten up the Ridge Street entrance into these lands; $5000 per lot as deposit for grading. The Planner left the meeting. SUBJECT: ELGIN ELECTION JOINT COMPLIANCE AUDIT COMMITTEE Council reviewed the report prepared by the Clerk and agreed with the recommendation. SUBJECT: PAY RATES FOR ELECTION OFFICIALS The rates for election officials for the 2010 municipal election were presented for Council's information. SUBJECT: WASTE RECYCLING STRATEGY Council reviewed the report from the Clerk regarding the requirements for a Waste Recycling Strategy. Further, she presented a quotation from WESA, our waste management consultants, to prepare this report. RES. NO. 6 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin authorizes that an application be made to the Continuous Improvement Fund for funding for a Waste Recycling Plan. DISPOSITION: Carried RES. NO. 7 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of WESA in the amount of $17,100.00 plus taxes to prepare a Waste Recycling Strategy. DISPOSITION: Carried REPORT RE: GRAHAM ROAD WATERMAIN PROJECT Council reviewed correspondence from Spriet Associates requesting approval of additional monies for engineering and inspection on the Graham Road watermain project. September 23/10...Pg 5 of 8 RES. NO. 8 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin authorizes the additional payment of $23,000.00 plus taxes be paid to Spriet Associates for the Graham Road Watermain Project. DISPOSITION: Carried SUBJECT: MUNROE STREET The Administrator reported that it has come to our attention that there are two versions of the spelling of "Munroe" Street. The original plan of subdivision under Plan 75 spells it "Munroe" and our tax rolls spell it "Munro Council agreed that property owners be requested to change the name on their correspondence to "Munroe" in conjunction with the changes being initiated by Canada Post. SUBJECT: QUOTATION FOR AUTOMATIC DOOR OPENER RES. NO. 9 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of ProAble Hardware Specialists in the amount of $2,653.11 plus taxes for the installation of an automatic door system for the municipal office. DISPOSITION: Carried SUBJECT: QUOTATIONS FOR CEMENT PADS Council received the following quotations for the installation of 10 concrete pads: Akko Ltd. Con -Pact Concrete SUBJECT: BUS ROUTE BY -LAW QUOTE (plus taxes) $6,500.00 $5,880.00 RES. NO. 10 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Con -Pact Concrete in the amount of $5,880.00 plus taxes for installation of concrete pads. DISPOSITION: Carried The Clerk presented the proposed set fines for contravening the bus route by -law. Council agreed. Councillor Wolf reported that students are now being picked up on Graham Road and he has been meeting with the parents to find an alternate location that is agreeable to the Student Transportation Services. The Mayor noted that it is not Council's job to designate bus stops; this is up to the parents to fight. SUBJECT: CORRESPONDENCE 1.* West Elgin Rodeo Committee request to waive application fees Instruction: September 23/10...Pg 6 of 8 RES. NO. 11 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of fees for the rezoning application submitted by Ken and Joan Neil for the West Elgin Dodge Rodeo. DISPOSITION: Carried 2.* Tiny Tots Co- operative Nursery School request to waive fees for two fundraising events at the West Elgin Recreation Centre Instruction: RES. NO. 12 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on Saturday October 16 2010 from 8:00 a.m. to 12:00 p.m. for the Tiny Tots Nursery School fundraising events. DISPOSITION: Carried 3.* A- Xcavating fencing at Rodney Mini Storage Instruction: Staff directed to contact insurance company and OPP regarding liability and kind of fence. RES. NO. 13 Moved by Wolf Seconded by Bodnar RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -77 APPOINT MEMBERS TO COMPLIANCE AUDIT COMMITTEE RES. NO. 14 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to appoint members to the Elgin Election Joint Compliance Audit Committee and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 15 Moved by Wolf Seconded by Bodnar RESOLVED that a By -law to appoint members to the Elgin Election Joint Compliance Audit Committee be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -77 Appoint member to Compliance Audit Committee DISPOSITION: Carried SUBJECT: BY -LAW NO. 2010 -58 ZONE AMENDMENT (MCINTYRE CLAN) RES. NO. 16 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot B, Concession 5, from the Agricultural (A1) Zone to the "site- specific" Agricultural (A1 -73) Zone and to the `site September 23/10...Pg 7 of 8 specific" Special Agricultural (A2 -23) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 17 Moved by Wiehle Seconded by Balint RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot B, Concession 5, from the Agricultural (A1) Zone to the "site- specific" Agricultural (A1 -73) Zone and to the `site specific" Special Agricultural (A2- 23) Zone, and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2010— 78 Zone Amendment McIntyre Clan DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO. 18 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin adjourn to a dosed session to discuss personal matters about an identifiable individual and litigation or potential litigation. DISPOSITION: Carried RES. NO. 19 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that staff had reported on two litigation items and a staffing matter SUJBECT: RURAL DEVELOPMENT OFFICER RES. NO. 20 Moved by Wiehle Seconded by Balint RESOLVED that Council authorize the extension of the contract for the Rural Development Office for a 2 -week period commencing on October 18, 2010. DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW RES. NO. 21 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on September 23 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Wolf Seconded by Bodnar RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on September 23 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010-79 Confirming By -law September 23 2010 DISPOSITION: Carried September 23 /10...Pg 8 of 8 SUBJECT: ADJOURNMENT RES. NO. 23 Moved by Balint Seconded by Wiehle RESOLVED that this Regular Meeting of Council shall adjourn at 5:20 p.m. to meet again on October 14, 2010. DISPOSITION: Carried These minutes were adopted on 14 day of October, 2010. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL. CHAMBERS SEPTEMBER 23, 2010 MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors: Trudy Balint, Mary Bodnar, Jonathan Wolf STAFF PRESENT: Joanne Groch Norma Bryant ALSO IN ATTENDANCE: Ted Halwa Planning Consultant SUBJECT: REZONING —LOT B, CONCESSION V MCINTYRE CLAN Also in attendance: Wendi Dupuis. Donald McIntyre, Terry Foulis Administrator/Treasurer Clerk The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections. The proposed amendment would change the zoning of the lands lying on the south side of Kintyre Line east of Clachan Road, comprising part of Lot B and part of Lot 1, Concession V, from the Agricultural (A1) Zone to a `site specific' Agricultural (A1 Zone and a 'site- specific' Special Agricultural (A2 Zone. The rezoning is necessary to maintain compliance with the Zoning By -law and fulfill a condition of consent imposed by the County of Elgin Land Division Committee in granting permission to create a lot for the purpose of disposing of a surplus farm dwelling (Application for Consent E20/10). The lands proposed to be rezoned 'site- specific' Special Agricultural (A2 compriE an area of 0.9 hectares (2.3 acres), a frontage of 10.7 metres (35 ft) and a depth of 245 metres (804 ft). The parcel is occupied by an older single unit dwelling and various outbuildings and structures. No change in use is proposed. The parcel satisfies the minimum lot area and maximum lot area requirements (4,000 sq m and 1.0 ha respectively) of the A2 zone but would have less than the minimum lot frontage requirement of 50 metres and would exceed the maximum lot depth to lot frontage ratio of 3:1. A `site specific' (i.e. A2 zoning would permit these deficiencies. The lands proposed to be rezoned 'site- specific' Agricultural (A1 comprise an area of 69.9 hectares (173 acres) and a frontage of approximately 870 metres (2,854 ft). The September 23/10 ...Pg 2 of 2 parcel is devoid of buildings and structures and has been cleared extensively for agricultural purposes. No change in use is proposed. The 'site- specific' (i.e. A1-#) zoning would prohibit a dwelling being erected on the lands as stipulated by the PPS and the Township of Aldborough Official Plan. The subject lands are designated 'Aggregate Resources' in the Township of Aldborough Official Plan. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Wiehle Seconded by Balint RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for lands located at Lot B, Concession 5 (McIntyre) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 14th day of October, 2010. MAYOR CLERK MUNICIPALITY OF WEST ELGIN PUBLIC MEETING ZONING BY -LAW AMENDMENT Herman Kathyrn Minnema 25700 Downie Line DATE TIME: 2:00 p.m. Thursday, October 14 2010. LOCATION: West Elgin Municipal Building 22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By -law. ,6 The proposed amendment would change the zoning of the lands lying on the north side of Downie Line east of Graham Road (County Road 76), comprising part of Lot 23 and part of Gore, Concession IV, from the Agricultural (A1) Zone to a `site specific' Agricultural (A1-#) Zone and to the Rural Residential Three (RR3) Zone. The rezoning is necessary to maintain compliance with the Zoning By -law and fulfill a condition of consent imposed by the County of Elgin Land Division Committee in granting permission to create a lot for the purpose of disposing a surplus farm dwelling (Application for Consent E28/10). The lands proposed to be rezoned Rural Residential Three (RR3) comprise an area of 3,172 square metres (0.8 acres), a frontage of 52 metres (171 ft) and a depth of 61 metres (200 ft). The parcel is occupied by an older single unit dwelling and a detached garage. No change in use is proposed. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (1,850 sq m, 4,000 sq m and 30 m respectively) of the RR3 zone. The lands proposed to be rezoned 'site specific' Agricultural (A14) constitute the remainder of the farm and comprise an area of 42 hectares (103.7 acres) and a frontage of approximately 664 metres (2,178 ft). The parcel is devoid of buildings and structures and has been cleared for agricultural purposes. An oil well is situated in the northwesterly portion of the parcel. No change in use is proposed. The 'site- specific' (i.e. A1-#) zoning would prohibit a dwelling being erected on the lands as stipulated by the PPS and the Township of Aldborough Official Plan. The subject lands are designated `Agricultural' in the Township of Aldborough Official Plan. The proposed amendment is considered to be in conformity with the Plan. ANY PERSON may attend the public meeting and /or make a written or verbal representation either in support of or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by -law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by -law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at (519) 963 -1028 (London, Ontario). THE information and material required under Sections 34(10.1) and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34 (10.4) of the Act. DATED AT RODNEY this 16 day of September, 2010. Norma Bryant Clerk Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Telephone: (519) 785 -0560 Fax: (519) 785 -0644 Email: nbryant @westelgin.net APPLICATION FOR A ZONING BY -LAW AMENDMENT Herman Kathryn Minemma 25700 Downie Line Part of Lot 23 and part of Gore Concession IV, Eastern Division (Aldborough) Municipality of WEST ELGIN 1 VIII xIII LOT•23� CONCESSION IV Al 42 ha (103.7 ac) DOWNIE LINE LOT 20 CONCESSION VII 52 M 1A B C D IX Al Al ZONING Al AGRICULTURAL RR RURAL RESIDENTIAL 3,172 sq m (0.8 ac) LANDS PROPOSED TO BE RE —ZONED TO RURAL RESIDENTIAL THREE {RR3) aim i LANDS PROPOSED TO BE RE -ZONED TO 1 'SITE SPECIFIC' AGRICULTURAL (A1 PIONEER LINE 1 2 3 4 5 MARSH LINE THOMSON LINE SILVER CLAY LINE TALBOT LINE DNCESSIONd,V Al -43 'LGT21 CONCESSlONkVlI. Rodney New Glasgow Port Glasgow TIE LINE'.' o -n 0 w 1 f 1 z o O l Q O CC CC —J Z LLu O 1 0 QUEENS LINE 7 8 9 10 11 12 I STALKER LINE GORE 17 18 19 20 21 22 23 24 Y Z ARGYLE LINE 111 13 14 15 16 17 18 0 Q Q ce Q ir a w Er x t, 1 LAKE ERIE Municipality of Soulhw st Middlesex DOWNIE LINE Eagle GRAY LINE MCMt' ^CHY LINE ❑0 I a A ❑1 CARROL LINE p 1 cc 'I z? 0 1 of CRINAN LINE O 1 mI z D I f West Lorne 19 B Iv V 20 21 22 23 24 1:100,000 Metres 0 1,250 2,500 3,750 5,000 Paul Van Vaerenbergh C.R.S.I. Roads Superintendent SEPTEMBER 2010 ROADS REPORT 1. Kerr road between Silver and Hwy. #3 was surface t' sated (tarred and chipped) this is part of our commitment to use Federal gas tax money to surface treat roads. 2. Blair Schweitzer attended the AORS Provincial truck rodeo in Fort Erie. Blair faced some tough competition and at the end of the day placed fifth in a very tight scoring competition. 3. With the installation of the new Elgin County gateway signs various old and not so old signs were removed from the highway 3 western entrance of our municipality. 4. Rehabilitation of Kearns pit 2 was started and a large portion has been completed. Grass seed is already sprouting with the wet weather we have been experiencing. 5. Road grading and pothole patching has been ongoing in preparation of the dreaded upcoming winter season. 10/11/2010 14:17 5197680577 Submitted October 112010 Parks and Recreation Superintendent Jeff Slater WEST ELGIN ARENA Wrest Elgin Recreation Rehr rt October 14 2O1® First and foremost the arena is scheduled to be open for October 16 2010. The renovations are 98 complete and the compressor installation is about 80 compete. The soap dishes in the dressing rooms need to be replaced and as of October 11 the natural gas refuelling pump has yet to be connected. We also have warm water from the circulation water line feeding the cooling loop for the cr.. npressor. We have warm water trying to cool the compressor. The computer control system is not yet functioning with the refrigeration system, we are operating on the secondary system, the HVAC system has yet to operate as intended, and yea we are opening on the 16"'. The park benches have arrived and they do look very nice. The 6 benches have been installed at the pool, a little late but they are there. The cement pads for the remaining 14 benches are scheduled to be installed during the week of October 12 the benches and garbage receptacles will be installed shortly thereafter. On Sunday night October 10 2010. I received Information regarding the possibility that some youth had started a fire in the stage area at Rodney Park. Upon investigation at approximately 7 pm we found an area on the stage where they had indeed started a fire in the north east corner. They had taken straw from the horse barns and stuffed it between the wall and the stage and started it on fire. The support post is 98 burned through and minimal damage was sustained to the rest of the structure. As a precaution we took the RFD Tanker over and applied water to the area to insure that the fire was out. We also inspected the area under the grand stand. The Driving Club was contacted as the lights were on in one of the barns. The Police were called and a report was filed. All of the park washrooms have been winterizes and the Water Department has been notified to remove the water meters. I attended an Emergency Management Ontario St. Clair Sector meeting at the end of September and they indicated that we were losing our sector office but we will be absorbed by the other sector officers until they make their own internal changes. There was a very informative session done by the Town of Leamington regarding their experiences with regards to the tornado. On October 5 6 I attended the CEMC training in London and acquired my CEMC designation. With the upcoming election and the degree of training that we need to complete West Elgin will not be in compliance by December 31 2010. However we will make every effort to complete the required training and exercise prior to December 31 it may not be attainable. The automatic door closer has been installed at the front door, and as of Friday October 8 it was operating as intended. PAGE 02/02 No. of Permits Issued for Month of August 2010 2009 SFD Units New /Additions 4 Demolitions Storage Buildings New /Additions Storage Buildings New /Additions Demolitions Demolitions Garages/ Car Ports New Garages/ Car Ports New 1 Demolitions Farm Buildings New /Additions Farm Buildings New /Additions Demolitions 5 Demolitions Other New Other New 3 Demolitions 7 Demolitions 1 Septic Permits 11 Septic Permits 3 Estimated Value for Year August Permit Revenue for Year August $5,742,262.00 Estimated Value for Month of August Permit Revenue for Month of August $345,100.00 $114,000.00 $4,099.75 $1,640.48 No. of Permits Issued for year to date SFD Units New /Additions 19 18 Demolitions 3 Storage Buildings New /Additions 3 3 Demolitions Garages/ Car Ports New 3 1 Demolitions Farm Buildings New /Additions 7 11 Demolitions 1 Other New 12 5 Demolitions 7 Septic Permits 11 8 Estimated Value for Year August Permit Revenue for Year August $5,742,262.00 $1,751,790.00 $43,549.31 $16,791.33 MUNICIPALITY OF WEST ELGIN MONTHLY REPORT TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: LORNE McLEOD, CHIEF BUILDING OFFICIAL DATE: October 14, 2010 RE: BUILDING REPORT FOR MONTH OF August No. of Permits Issued for Month of September 2010 2009 SFD Units New /Additions Demolitions 5 Demolitions Storage Buildings New /Additions Storage Buildings New /Additions 2 1 Demolitions Garages/ Car Ports New Garages/ Car Ports New Demolitions Demolitions Farm Buildings New /Additions Farm Buildings New /Additions 1 1 Demolitions Other New Other New 1 2 7 Demolitions Septic Permits 12 Septic Permits 1 1 Estimated Value for Year Permit Revenue for Year $6,377,762.00 Estimated Value for Month of September Permit Revenue for Month of September $635,500.00 $119,699.00 $3,591.97 $1,920.79 No. of Permits Issued for year to date SFD Units New /Additions 19 23 Demolitions 3 Storage Buildings New /Additions 5 4 Demolitions Garages/ Car Ports New 3 1 Demolitions Farm Buildings New /Additions 8 12 Demolitions i Other New 13 7 Demolitions 7 Septic Permits 12 9 Estimated Value for Year Permit Revenue for Year $6,377,762.00 $1,871,489.00 $47,141.34 $1 8,712.12 TO: FROM: DATE: RE MUNICIPALITY OF WEST ELGIN MONTHLY REPORT COUNCIL OF THE MUNICIPALITY OF WEST ELGIN LORNE McLEOD, CHIEF BUILDING OFFICIAL October 14, 2010 BUILDING REPORT FOR MONTH OF September C -3 SEPTEMBER 2010 WATER DEPARTMENT REPORT 1.Al1 weekly sampling and chlorine checks were done with no water issues to report. 2.The interconnect at Hwy 401 for SWM was put into service and ran 24hrs for a test period. After close monitoring of pressures and chlorine levels it ran as if nothing had been changed. 3.We are still playing with the auto flushers to try and have them run as little as possible, while still maintaining good chlorine levels.The colder weather should help us keep residuals longer in the system with less flushing. 4.The 401 Service Centres opened at the end of the month.With us feeding the Eastbound building water ,this will help chlorine levels down Pioneer Line and generate good revenue. 5.Al1 work orders, locates, and other regular maintenance were completed on time and in an orderly fashion. Mike Kalita Acting Water Superintendant. Work Experience Measurement: (Tell us about the projects and activities which you are involved in as an RDO). Status Update: (In point form and briefly, tell us how you are doing in working toward the details of your work plan) o General to RDO position o Continued RBC Community Mentorship program at the RBC Rodney branch with mentor Katy Tomecek (manager) Spoke to West Lorne Women's Institute West Lorne Kiwanis Club regarding RDO position upcoming Community Expo Cactus, Cattle Cowboys and MPoWER committees e IPM Western Elgin Community Expo Began as MPoWER Secretary, as of September 23rd Attended local IPM committee meeting; assisted with set -up of West Elgin Culture Events display; worked the first day at the IPM (Tuesday, Sept. 21) from before 8:00 a.m. until 5:15 p.m. Finalizing arrangements for the 2010 Western Elgin Community Expo; posted online advertising on various Community Calendars e.g., UR St. Thomas Elgin, UR West Elgin, newspapers, radio stations, A- Channel; media releases sent to published in The Chronicle, The Lake Erie Beacon, The St. Thomas /Elgin Weekly News; news item sent to The London Free Press for publication in a Saturday LFP (highest circulation day); poster advertizing Area Contacts Local organizers of Caring Cupboad; local Women's Institutes; local Kiwanis Club Additional contacts Rural Secretariat (regarding Community Development Program funding) Elgin Business Resource Centre (re: Expo plus inquire about possible available grants) The Chronicle The Lake Erie Beacon (re: Expo advertising) WESS (re: Expo inquiry for a student to do volunteer hours) Opportunities Challenges /Learnings: Assist with 2010 IPM in Elgin County Focus more on Western Elgin Community Expo, to be held October 16, 2010 FRL /RBC Mentorship Program Learning Skill Enhancement Skills Used /Increased /Learned Writing /proofreading skills utilized to a far greater extent Public Relations skills RBC Mentorship participation began Writing /Editing /Internet /Computer skills FRL webinar Research skills Reading retention of information Opportunities /Challenges: (Give examples of how you used what you learned this month or describe any barriers to learning and skill enhancement you encountered.) Job Search Tell us about activities you engaged in to seek full time employment. (job applications, interviews, Submitted by: Karen J. Kendrick Diamond Community Partner: Municipality of West Elgin Rural Development Officer Monthly Report For the month: September 2010 c 5, N I io 0 W Z Z Z Z Z Z U) W W W W W W Q OOOO000 W W N N N .N N Go to o W 0 CU Q o 0 4 I CI Q E 0 U 0 0 z z 0 N CO 0 cn rn CD a O 10 .O C "O N o o P. a m 1 CO 0-- co o Ll� j N co c 0. E O 0 N 0 0) N Cr) p The urtiri nifty est lagin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOANNE GROCH, ADMINISTRATOR/TREASURER DATE: OCTOBER 14, 2010 RE: BELL MOBILITY LEASE RENEWAL INTRODUCTION: By-law 86 -10 was passed by the Village of Rodney on February 4, 1986 authorizing a lease agreement with Bell Cellular Inc. on Pt Lot 75, Plan 202 located on the north side of Back Street. In June 1989, Bell Cellular began construction of a tower. There has been a lease in place for 24 years with the most current lease with Bell Mobility Cellular Inc. being authorized in 1995 ending on February 28, 2011. DISCUSSION: We have been contacted by CHC Realty Corporation on behalf of Bell Mobility Inc. to renegotiate the current lease. The term of this lease will commence on March 1, 2011 and shall expire on February 28,2016. There is provision to extend the lease for 3 successive five -year terms. The termination clause is 90 days written notice. The annual rent for 2010 is $6500.00 and will be increased by $500.00 for the first five -year term. The rent will be increased by $500.00 per annum for each five -year period thereafter. RECOMMENDATION: That Council authorize renewal of the lease and negotiations to proceed. The lease renewal would be brought to Council closer to the renewal time. j/21 Joanne Groch, B.A., AMCT Ad ministrator/Treasurer 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644 8 October 2010 MEMORANDUM TO: Members of Council Municipality of West Elgin FROM: Ted Halwa RE: New Official Plan Ministry Modifications Revised The changes we wish to draw to Council's attention are: #005211608 Attached hereto is the most recent version of the modifications to the new West Elgin Official Plan which with a few exceptions are without substantive change to the modifications provided to you dated 7 September 2010. i) Modification No 17 adds a provision to allow lands to be designated `Commercial' at the south end of Rodney to be used for industrial and related purposes as well, ii) Modification No 23 (formerly #22) further modified to reach a consensus with the Ministry, iii) Modification No. 26 (formerly #25) further modified to reach a consensus with the Ministry, At this point, there remains two outstanding issues which we have not been able to reach an agreement with the Ministry. The first one is the inclusion of the frontage (first 100 m) along the north side of Gray Line as part of the 'Lakeshore Area'. The second one is the defined boundary of Port Glasgow and whether the preparation of a secondary plan ultimately would require the approval of the Province. We have taken the position with the Ministry that the boundary of Port Glasgow shown in the Official Plan should be framed generally by the extensive ravines woodlands in Lots 5 -6 on the west, the north side of Gray Line on the north and Lot 7-8 on the east. The Ministry takes the position that the lands owned by Seaside as they exist at the present time should be included (namely Lot 5, Con XIV). As for the requirement that the secondary plan should take the form of an official plan amendment approved by the Ministry, we have resisted this change as there appears to be little precedence for it elsewhere along the Great Lakes shoreline. While at the end of the day, the Ministry as the approval authority has the ability to make whatever modifications it so wishes in exercising it approval powers, the Ministry does strive to reach a consensus on any modifications being considered. With the aforementioned exceptions, we have reached a consensus on the proposed modifications. For those outstanding issues, we are satisfied that the position being taken by the Municipality is a reasonable and defensible one and in the best interests of the C -yoa New Official Plan Outstanding Matters Municipality of West Elgin 8 October 2010 page 2 (original signed by) Ted L. Halwa, MCIP, RPP #0052/1608 Municipality. We would also point out that the approval of the Plan (along with all the proposed modifications) by the Ministry is appealable to the Ontario Municipal Board by any person including the Municipality. We are providing the latest version of the modifications (with the exceptions of changes to the map schedules and figures which will be presented on 16 October 2010) such that Council will be able to formally deal with them in the remainder of its term in office. I hereby approve the Official Plan for the Municipality of West Elgin, adopted by By -law No. 2008 -13, subject to the following modifications. Modification #1 Section 1.6 is modified by inserting the following after the third sentence and by commencing a new paragraph thereafter: The Municipality of West Elgin is responsible for the preparation and adoption of a comprehensive zoning by -law which shall implement various aspects of the Official Plan and shall be in conformity therewith." Modification #2 Draft DECISION With respect to an Official Plan Subsection 17(34) of the Planning Act Section 1.6 is modified by inserting the following at the end of the section: "Matters of provincial interest are further elaborated upon in the Provincial Policy Statement 2005 on land use planning. They shall be considered by the Municipality in the evaluation of any proposed amendment to the Plan; in the adoption of a new comprehensive zoning by -law and any subsequent amendments or variances thereto; in its comments on a plan of subdivision or condominium and on the granting of a consent or any other approval under the Planning Act." Modification #3 Section 2.2.3 is modified by adding the following at the end of the sentence: "in accordance with Section 6.2.3 and other applicable sections of this Plan." Modification #4 Section 2.2.4 is modified by adding the following at the end of the sentence: "in accordance with Section 6.2.2 and other applicable sections of this Plan." Modification #5 Section 3.3.2 is modified by deleting the second sentence and replacing it with the following: October 8 2010 1 The Municipality shall support the protection, restoration, conservation, enhancement and maintenance of natural heritage features." ifiodification #6 Section 3.3.7 is modified by deleting the first sentence and replacing it with the following: "Development and site alteration shall only be permitted in significant woodlands, significant ANSI's and significant valleylands where it is demonstrated that there will be no negative impact on the natural heritage feature or on its ecological functions." Modification #7 Section 3.3.9 is modified by inserting the following between the words "potentially permitted" and "within a significant natural heritage.." in the first sentence: "in accordance with Section 3.3.5, Section 3.3.6 and Section 3.3.7 of this Plan." Modification #8 Section 3.3.10 is modified by deleting the first sentence and replacing it with the following: The retention of woodlots or portions of woodlots that are not identified as 'Woodlands' on Schedule 'B', Map 2 is also encouraged." Modification #9 Section 3.3.11 is modified by deleting the first sentence and replacing it with the following: "The Municipality recognizes the importance of retaining individual trees, woodlots and woodlands, the latter as identified on Schedule 'B', Map 2." Modification #10 A new section is inserted as Section 4.5.1 and the subsequent subsections are renumbered accordingly. "The Municipality recognizes the importance of cultural heritage resources and shall encourage their identification, conservation, protection, restoration, maintenance and enhancement. All development permitted by the land use policies and designations of this Plan shall have regard for cultural heritage resources and shall, wherever possible, incorporate these resources into the proposed development. In addition, all development shall be planned in a manner which preserves and enhances the context in which cultural heritage October 8` 2010 2 resources are situated. The Municipality shall endeavour: a) to ensure all significant cultural heritage resources including heritage buildings, cultural heritage landscapes and archaeological sites are identified, conserved and enhanced: and b) to ensure all significant cultural heritage resources are managed so as to continue their use and maintain their heritage value, integrity and benefit to the community Modification #11 Section 4.5.1 is modified by inserting the words "cemeteries and burials" between the words "archeological sites" and "patterns of development Modification #12 Section 4.5.4 is modified by deleting the last sentence and replacing it with the following: The Municipality may utilize the Heritage Act to conserve significant cultural heritage resources through the designation of individual properties or cultural heritage landscapes and the designation of a group or groups of properties as heritage conservation districts." Modification #13 Section 4.5.5 is deleted and replaced with the following: "Areas exhibiting an archaeological potential shall be determined through the use screening criteria of the Ministry of Tourism and Culture. Where development (including the creation of a building lot) is proposed in an area of archeological potential, an archaeological assessment shall be required prior to final planning approval or as a condition of final planning approval. Archaeological assessment reports shall be conducted by a licensed archaeologist in compliance with the standards and guidelines of the Ministry of Tourism and Culture. The appropriate First Nations shall be provided notification with regard to the identification of burial sites and significant archaeological resources relating to the activities of their ancestors. If the Municipality initiates the preparation of an archaeological master plan, the appropriate First Nations shall be notified and invited to participate in the process." Modification #14 Section 4.5 is modified by adding a new section, being Section 4.5.6: "4.5.6 Cemeteries. Where an identified marked or unmarked cemetery is affected by a October 8` 2010 3 proposed development, the Ministry of Tourism and Culture and the Ministry of Consumer Services shall be notified in accordance with the provisions of the Heritage Act and the Cemeteries Act." Modification #15 Section 5.2.4 is modified by adding the following phrase after the second sentence: "in accordance with Section 5.2.6, Section 10.3 and Section 10.4 and other applicable sections of this Plan." Modification #16 Section 5.2.5 is deleted and replaced with the following: "Natural heritage features shall be protected. Development and site alteration within a natural heritage feature or on adjacent lands shall not be permitted unless it has been demonstrated that there will be no negative impact on natural heritage features or its ecological functions in accordance with Section 3 of this Plan." Modification #17 Section 5.4.1 is modified by adding the following to the end of the section: Lands designated 'Commercial' on Schedule 'C' may also be used for uses permitted under Section 5.5 'Industrial' in accordance with the requirements thereof. Modification #18 Section 5.5.3 is modified by adding the following to the end of sentence: in accordance with Section 8.3, Section 8.4 and other applicable sections of this Plan" Modification #19 Section 5.6.3 is deleted and replaced with the following: "Natural heritage features shall be protected. Development and site alteration shall not be permitted within a natural heritage feature or on adjacent lands unless it has been demonstrated that there will be no negative impact on the natural heritage feature or its ecological functions in accordance with Section 3 of this Plan October 8 2010 4 Modification #20 Section 6.0 is modified by deleting the second sentence of the second paragraph and replacing it with the following: "Although a potential is believed to exist, there are currently no designated specialty crop areas in West Elgin, being areas where specialty crops such as tender fruits, grapes, vegetables, greenhouse crops and crops from agriculturally developed organic soils are predominantly grown." Modification 21 Section 6.1 p) is modified by deleting the word "extraction" and replacing it with words "long term use Modification 22 Section 6.2.2 is deleted and replaced with the following: "Secondary uses may also be permitted where they are limited in scale as prescribed by the Zoning By -law and are clearly secondary to the principle use of the parcel on which they are conducted. Such uses may include home occupations and uses that produce value added agricultural products for the farm operation. Where these new uses would conflict with farming operations or would reduce the farming options or flexibility on adjacent or surrounding farmland, they shall not be permitted. Compliance with the MDS Formula One (MDS I) shall be required." Modification 23 Section 6.2.3 is deleted and replaced with the following: "Agriculturally related commercial and agriculturally- related industrial uses that are directly related to serving the needs of the farm community and are required to be, or benefit by being, in close proximity to farming operations shall be permitted subject to the following criteria: a) a demonstrated need exists for the use within the planning horizon; b) reasonable alternative sites including sites within designated settlement areas which avoid prime agricultural areas do not exist and where a location in a prime agricultural area is being proposed, lower priority agricultural lands are considered; c) specialty crop areas are not impacted and there are no reasonable alternatives which avoid prime agricultural land. Lower priority agricultural lands are considered; d) suitability of the site for the purposes intended October 8` 2010 5 e) availability of an adequate and potable water supply; f) approved waste disposal means or facilities; g) access, or proximate access, to a hard surfaced road subject to the approval of the authority having jurisdiction; h) measures, if need be, to ensure compatibility with neighbouring land uses; i) compliance with the Minimum Distance Separation Formula (MDS 1); j) an amendment to the Zoning By -law and k) entering into a site plan agreement." Modification 24 Section 6.2.4 is modified by deleting the third sentence and replacing it with the following: "While there are no specialty crop areas designated at this time in West Elgin, should such areas be identified in the future, they shall be protected." Modification 25 Section 6.2.6 is modified by deleting subsection b) and renumbering the subsections accordingly and by deleting the last paragraph which begins with the words "While the establishment... Modification 26 Section 6.2.7 is deleted in its entirety and replaced with the following: "To discourage the severing of prime agricultural land into smaller parcels, the minimum area of both the severed and retained parcels shall generally be 40 hectares. Where parcels smaller than 40 hectares are being proposed, they may be permitted subject to the following factors being taken into account: a) the need to discourage the unwarranted fragmentation of farmland; b) the type of agricultural activity common in the area; c) whether the resulting parcels would constitute viable farm units; d) whether the severed and retained parcel are large enough to maintain flexibility for future changes in the type or size of agricultural operations; e) whether the size of the parcels would have a detrimental impact on agricultural productivity, operating efficiencies or future farming options; October 8 2010 6 f) the boundaries of the parcels being created and their effect on the intended use of the lands for agricultural purposes; g) previous lots created out of the parcels including land dedications or expropriations; h) the inadvertent merging of the parcels as a result of the introduction of subdivision control in 1970. Modification 27 Section 6.2.8 is deleted in its entirety and subsequent sections re- numbered accordingly. Modification 28 Section 6.2.10 is modified by deleting the first sentence and replacing it with the following: "The creation of a lot for the purposes of disposing of a dwelling considered surplus as a result of farm consolidation, being the acquisition of additional farm parcels to be operated as one farm operation, shall be considered in accordance with the following:" Modification 29 Section 6.2.11 is modified by placing a period after the word "basis" in the second sentence and capitalizing the following word "The Modification 30 Section 6.2.12 is modified by deleting the first and second sentences and replacing them with the following: "Dog kennels shall only be permitted as a secondary use on lands designated 'Agricultural' and accessory to a residential use subject to appropriate and effective measures being taken to minimize or eliminate any adverse impacts on neighbouring sensitive land uses, to ensure the peace and safety of neighbouring residents and to properly dispose of animal waste. Sites shall be limited in scale, but shall be sufficiently large enough to provide adequate space for outdoor exercise for the dogs, as well as buffering from neighbouring properties to avoid nuisance complaints." Modification 31 Section 6.2.15, Section 6.2.15.1 and Section 6.2.15.2 are deleted in their entirety and replaced with the following: October 8 2010 7 6.2.15 Alternative and Renewable Energy "The Municipality shall encourage alternative and renewable energy projects such as wind generation. Large scale energy projects which provide electricity into the Province's transmission grid are subject to Federal and Provincial approvals and regulations. The Municipality shall consider the following matters when providing comments during the consultation process on large scale energy projects. a) the potential impact of safety, noise and visual intrusion; b) access to a public road of a standard adequate to accommodate construction equipment, vehicles and maintenance; and c) the ability to contain safety and noise impacts on site." Modification 32 Section 6.4.3 is modified by adding the words "and Section 10.4.4 and other applicable sections of this Plan." after the words "Planning Act" and by deleting the rest of the second sentence in its entirety. Modification 33 Section 6.5.2 is modified by deleting the first sentence and replacing it with: "The creation of new lots for commercial and industrial purposes shall take place by consent or by plan of subdivision in accordance with the provisions of the Planning Act and the relevant policies of this Plan including Section 10.3 and Section 10.4." Modification 34 Section 6.5.5 d) is modified by adding the following sentence to the subsection: "A stormwater management plan /report shall be prepared by the proponent and approved by the Ministry of Transportation for those developments located adjacent to or in the vicinity of Highway No. 401 where storm drainage may impact the highway." Modification 35 Section 6.5.5 e) is modified by adding the following sentence to the subsection: "New entrances, the up- grading of existing residential or agricultural entrances for commercial or industrial uses and/or the creation of new public road entrances shall not be permitted from Furnival Road between McDougall Line and Hoskins Line and from Graham Road between Downie Line and Queens Line. All access for lands so affected shall be provided by alternative roads under October 8' 2010 8 the jurisdiction of the County of Elgin or the Municipality. Modification 36 Section 6.5.5 e) is modified by adding the following sentence to the subsection: "All development within the Ministry of Transportation's permit control area shall be subject to the Ministry's approval." Modification 37 Section 6.5.5 is modified by adding the following subsection: "g) traffic impact study: For major development proposals for large traffic generators within the permit control area of Highway No. 401, the proponent shall prepare a transportation impact assessment in accordance with the Ministry's General Guidelines for the Preparation of Traffic Impact Studies." Modification 38 Section 6.6.2 is modified by deleting the words "Zoning by -law" and replacing them with the words "this Plan" in the second sentence. Modification 39 Section 6.6.3. e) is modified by deleting the third sentence and replacing it with: "Rehabilitation to agriculture and agriculturally- related uses, forestry, conservation and nature reserves shall not require an amendment to this Plan." Modification 40 Section 7.5 is modified by deleting it in its entirety and replacing it with the following: "Port Glasgow on the shores of Lake Erie lies within the 'Lakeshore Area and consists of a small concentration of both year round and seasonal dwellings, campgrounds, a yacht club, marina and beach. It is the one area along the Iakeshore within West Elgin where public access to the lake and views of the lake are greatest. It is presently serviced by a municipal water supply system. Improvements to the harbour and adjoining municipally -owned lands are on- going. It is intended that Port Glasgow continues to develop as the centerpiece of the 'Lakeshore Area' offering a range of housing types, recreational and cultural opportunities and commercial establishments catering to both residents of the Municipality and visitors from outside the area, Future development in this area is anticipated and encouraged subject to the appropriate level of services being in place and that is in keeping with the natural and cultural heritage of the area. Large scale development (greater than 5 lots or units) by plan of subdivision or October 8 2010 9 condominium shall first require the preparation of a secondary plan in consultation with the general public and interested public bodies and ultimately adopted by Council setting out the following: a) the design population and demographic characteristics, b) type and arrangement of uses, c) proposed urban design features, d) servicing requirements including conceptual stormwater management, e) vehicular and pedestrian circulation, f) lands to be dedicated to the Municipality for public use, g) the protection of any potentially impacted natural heritage and cultural heritage features, h) phasing of development. Preparation of the secondary plan shall include consultation with the public and interested public bodies and authorities. Notice requirements shall follow the statutory procedures of the Planning Act and regulations thereunder for official plan amendments." Modification 41 Section 7.9 is modified by deleting the sentence and replacing it with the following: "The creation of new lots in the 'Lakeshore Area' shall take place by consent or by plan of subdivision or plan of condominium in accordance with the provisions of the Planning Act and the relevant policies of this Plan including Section 10.3 and Section 10.4." Modification 42 Section 8.2.1 is modified by adding the following sentence at the end of the section: "Minimum setbacks for buildings and structures from Highway No. 401 are subject to the permit control areas of the Ministry of Transportation." Modification 43 Section 9.1.3 is modified by adding the following at the end of the section: "The location of the `Regulatory Line' of the Lower Thames Valley Conservation Authority as shown on Figure 7 to this Plan is approximate only. Permits, if required, shall be obtained from the Authority prior to any buildings or structures being constructed or prior to any work or alteration being undertaken adjacent to October 8 2010 10 the bank of Lake Erie." Modification 44 Section 9.5 is modified by deleting the first sentence and replacing it with: "Buildings and structures unrelated to the production of oil and gas shall be setback a minimum of 75 metres from oil and gas wells as prescribed by the Oil, Gas and Salt Resources Act." Section 9.5 is further modified by deleting the words "adversely affect" and replacing them with "preclude or hinder" in the third sentence Modification 45 Section 9.6 is modified by deleting the second sentence. Modification 46 Section 10.4 is modified by adding the following new sections and subsequent sections re- numbered accordingly: "10.4.2 Number of Lots The creation of lots by consent may only be granted for up to five (5) parcels exclusive of the retained parcel (five severed and one retained) and where it has been determined that a plan of subdivision is not necessary for the proper and orderly development of the lands. The further creation of lots from the parcel of land as it existed upon the coming into effect of this Plan shall be by plan of subdivision or condominium to assess, among other matters, the feasibility of municipal or communal water and sewer services and the cumulative environmental impact of the development." Modification 47 Schedules 'A', is deleted and replaced with the attached revised Schedule 'A'. (dated October 2010) Schedule 'B', Map 1 is deleted and replaced with the attached revised Schedule 'B', Map 1. (dated October 2010) Schedule 'C' is hereby deleted and replaced with the attached revised Schedule 'C'. (dated October 2010) Schedule 'D' is hereby deleted and replaced with the attached revised Schedule 'D'. (dated October 2010) October 8 2010 11 Schedule `E' is hereby deleted and replaced with the attached revised Schedule 'E. (dated October 2010) Schedule `G' is hereby deleted in its entirety and the text and remaining schedules modified accordingly as need be to be consistent therewith. Schedule 'H' is hereby deleted and replaced with the attached revised Schedule 'H'. (dated October 2010) Figure 1 through Figure 7 inclusive are hereby deleted and replaced with the attached revised Figure 1 through Figure inclusive and all references to such figures in the text modified accordingly as need be to be consistent therewith. (dated October 2010) October 8 2010 12 Optimist Club of West Lorne Inc. P. O. BOX 61, WEST LORNE, NOL2P0 Municipality of West Elgin, 22413 Hoskins Line, PO Box 490, Rodney, Ontario NOL2C0 Dear Sirs: W. .Trask Club Member Optimist Club of West Lome Inc. it Re: Optimist Club of West Lome Inc. Annual Adult Fun Night September 15,2010 PO Box 61 West Lorne, Ontario NOL2P0 On behalf of the Optimist Club of West Lorne Inc., I request approval from the Municipality of West Elgin to hold our annual Adult Fun Night event. A date of February 26 2011 has been booked with the location to be at the Royal Canadian Legion in Rodney Ontario. The Alcohol and Gaming Commission of Ontario require our club to receive such Letter of Approval prior to making application for a Social Gaming Event licence. Nanking you in advance. West El jn Council Hoskin Line West Elgin Councilors: In the pat an a reement was made between t1 Municipality of West Elgin and Elgin Rodney Legion Branch 525 to allow the use of 75% of our "Nevada Fund". The Rodney Legion has, two accounts that we deposit all of our licensed lottery monies into. This is the "lotteries account" and the "Nevada Account I understand that under the new rules the 75% should apply to both accounts. As such we formally ask Council to allow us 75%. of our lotteries account fund, as allowed under the guidelines established by the Alcohol and Gaming Commision. Thank you for your attention to this request. Marg Sharpe President Branch 525 The Royal Canadian Legion 1 ipUr rya o t s d�» �C lett s S r�'LAr, RODNEY (ONT, NO. 525) BRANCH i` k� F, RODNEY. ONTARIO a NOL 2C0` �d �n Municipality of West Elgin 22413 Hoskins Line od i ey, ON NOL 2C0 September 15, 2010 Re: Remembrance Day Ceremonies Dear Council Members On November 11, 2010 the Rodney Legion Branch 525 will be holding their Remembrance Day Ceremonies. We will leave the Rodney Legion at 10:45am and march to the Cenotaph at the Library, where we will be conducting our Remembrance Day Ceremony at 11 :00 AM. This Ceremony should last approx 20 minutes following which; we will then be March back to the Legion. We request that the Council ensure the road is blocked for the duration of our Ceremony, as you have done in previous years. The Municipality has always purchased a wreath to be laid at the Ceremony, therefore we are asking if you will be purchasing a wreath again this year. The cost is $60.00. We are also requesting that Mayor (or a representative) attend our Remembrance Day Ceremony to lay the wreath on behalf of the Municipality. Thank you for your past consideration and continued support for the Rodney Legion Branch 525. With Thanks in advance, Respectfully, President, RCL Br. 525 OV •`^4] 14/ f TP3 A oop fig: (�joe� 'Qas37e @l' September 10 2010 Municipality of West Elgin 22413 Hoskins Line Rodney, Ontario NOL2C0 RE: Tiny Tots Nursery School Fundraising Event Dear Council: Tiny Tots Co- operative Nursery Sch 217 Furnival Road Box 539 Rodney, Ontario NOL 2C0 (519) 785 -2164 Tiny Tots would like to host a "Yuk Yuk's Comedy on Tour" event at the Rodney Recreation Centre on Saturday, November 6 2010 as a fund raiser for Tiny Tots children's programs and a fun evening for the community of West Elgin. We would request to have use of the full building from noon until 1 am. In order to maximize funds raised, we would like to ask council to consider waiving the fee for using the facility on this day. We greatly appreciate the use of the space to put on this community event. Shelley Smith, Tiny Tots Co -op Nursery School Corporation of the COUNTY OF HURON COUNTY CLERK, Barbara L. Wilson, CMO 1 Court House Square, Goderich, Ontario N7A 1M2 bwilson©huroncounty.ca Ontario Power Authority, c/o microFIT Program, Suite 1600, 120 Adelaide Street West, Toronto, ON M5H 1T1 September 14 2010. 519-524-8394 (ext. 257) F Sr g C E P 49®10 ;i The Council of the Corporation of the County of Huron passed a Motion at their Ninth Session on September 1s 2010 directing that this letter be submitted to you. Council is requesting written confirmation of domestic content requirements from equipment suppliers or installers become mandatory at the time a system is ordered and approved to the Ontario Power Authority (OPA); as part of the microFlT application process. Council is requesting that the OPA investigate making domestic content inspections of microFlT projects mandatory; and, also consider prequalifying Ontario suppliers and providing a list of companies and installers to potential applicants. As you are aware delays in the approval process are continuing to have a negative affect on the industry's ability to grow and create new jobs. The Corporation of the County of Huron is appealing to you to consider its requests as these matters have implications for agriculture and economic development in the County of Huron. Barbara L. Wilson, CMO, County Clerk, County of Huron. Sincerely, f� giV46740 a c.c. The Honourable Carol Mitchell, Minister of Agriculture Food and Rural Affairs FII newable Energy Facilitation Office (email REFO@ ontario.ca) municipalities in Ontario 1rs Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, On NOL 2C0 Mayor Graham D. Warwick The West Lorne Kiwanis Club has provided a beautiful Bench in front of the West Lorne Town Complex a good number of Years ago for the Leasure Comfort of our Citizens of West Lorne Area. Unforunately SOME ONE did not agree with us. As of late the Bench has been severely damaged using the available stones as a hammer breaking up the concrete. Would You Your Council be prepaired to repair this Bench or replace it with something stronger than the present structure? Thank You for your attention into this matter. A Picture of the Bench when new is attache€L Awaiting Your reply. WA NIS Winfrid W. Liepntann, Sec. West Lorne Kiwanis Septerfber 15`h 2010 7J It'u^icranct o iF r LYFfi 7 Ft.GrN ['111 i 2010-Sep-29 10:08 Strong MacDougall Oudekerk 519.672.3565 2/5 Strong MacDougall Oudekerk Professional Corporation Barristers and Solicitors September 29, 2009 DELIVERED BY FAX Mayor and Members of Council c/o Ms. Norma Bryant, Clerk The Municipality of West Elgin 22413 Hoskins Line Box 490 Rodney, ON NOL 2C0 Dear Mayor and Members of Council: Re: Havens Lake Road Closure Thank you for providing Port Glasgow Yacht Club "PGYC the opportunity to appear as a delegation at your last Council meeting on the 23 of September 2010 to make submissions on the potential closure and sale of west, north east, and south east portions of Havens Lake Road. We acknowledge Council's recognition of POYC's right of first refusal respecting the west and north east Havens Lake Road lands. We reiterate that PGYC does not agree with the closing of portions of Havens Lake Road. As Council seems to be proceeding notwithstanding this objection, we further reiterate that PGYC requests the opportunity acquire, in advance of the potential exercise of the right of first refusal, all three parcels—being the west, north east, and south east portions of Havens Lake Road. The Municipality has no legitimate basis for negotiating a purchase price with Seaside Developments for these three parcels of land while excluding PGYC from these discussions. The process set out in the Municipality's staff report dated the 23 of September 2010 favours Seaside Developments and is manifestly unfair to PGYC. We respectfully request, once again, that the Municipality involve PGYC in the acquisition negotiations of all three parcels of land and give PGYC the same opportunity to acquire the lands as it is giving S...aside Developments. cc: Joanne Groch, Administrator /Treasurer Yours very truly, Strong MacDougall Oudekerkpc MUNICIPALITY OF'WEST ELGIN 1 111 RECEIVED 1 SEP 2 9 2010 1 Suite 1214, 130 Dufferin Avenue London, Ontario N6A 5R2 T. (519) 6723535, F: (519) 6723565 www.munioipallawyera.ta GUNN ASSOCIATES o/b Douglas George Gunn Professional Corporation BARRISTERS, SOLICITORS NOTARIES PUBLIC 108 CENTRE STREET ST. THOMAS, ONTARIO CANADA N5R 2Z7 September 17, 2010 MUNICIPALITY OF WEST ELGIN 22413 Hoskins Line Box 490 Rodney, Ontario NOL 2C0 ATTENTION: NORMA 1. BRYANT, CLERK TOWNSHIP OF SOUTHWOLD 35663 Fingal Line Fingal, Ontario NOL 1K0 ATTENTION: DONNA ETHIER, CAO /CLERK/DEPUTY TREASURER MUNICIPALITY OF DUTTON /DUNWICH Box 329 199 Currie Road Dutton, Ontario NOL 1.10 OUR FILE NUMBER: ATTENTION: KEN LOVELAND, CLERK TREASURER ADMINISTRATOR Re: OPP Police Services Board Telephone: 519- 631 -0700 Facsimile: 519 -631 -1468 E -Mail: IawyersQgunn.on.ca MUNICIPALITY OF RECEIVED SEP 2 3 2010 As you already know, the new Detachment Commander for the Elgin County Branch of the Ontario Provincial Police is Brad Fishleigh, who has recently served with the Bruce Peninsula detachment of the Ontario Provincial Police. The September 15, 2010 meeting of the Elgin Group Police Services Board was the first meeting of that Board attended by the new Detachment Commander and his report for the months of July and August was received. Unfortunately, there was a marked increase of the incidents of break and enter for July and August on a year over basis and hopefully that will not prove to be a trend. DOUGLAS G. GUNN, LL.B., O.C. (Also a Member of the Alberta Bar) DONALD M. FERGUSON, B.COMM. (HONS.), LLB. LISA N. GUNN, B.A. (HONS.), LLB. AMY C. DALE, B.A., LL.B. SANDRA L. MONGER, B.A. (HONS.), LLB. GUNN ASSOCIATES BARRISTERS, SOLICITORS NOTARIES PUBLIC 2 Other than the foregoing, there was nothing worthy of particular note in the report of the Detachment Commander. Members of the Police Services Board, other than myself, were of the view that they would "feel more comfortable" if there was a policy of insurance in place to protect them from any claims made against them by third parties. It has always been my view that members of the Police Services Board were protected from personal liability by virtue of Section 29. (1) of the Police Services Act which reads as follows: 29. (1) No action or other proceeding for damages shall be instituted against a member of a board for any act done in good faith in the execution or intended execution of his or her duty or for any alleged neglect or default in the execution in good faith of that duty. I thought it unlikely that any member of the Elgin Group Police Services Board would be carrying out his or her duties in any manner other than "in good faith" as contemplated by the above section of the Police Services Act. In 2009, I did provide a detailed analysis of the insurance coverage which the Elgin Group Police Services Board would be receiving in exchange for apremium of approximately $6,600.00 and 1 also enclose a copy of my letter of the 13 of February, 2009 sent to the County of Elgin commenting upon the necessity of having insurance coverage in place. Simply put, I have always been of the view that insurance coverage on the Board members was an unnecessary expenditure and I could not and would not support it. The issue of insurance coverage was put to a vote and the majority of the EIgin Group Police Services Board decided that the insurance coverage should be put in place. Therefore, this expenditure will now appf -.r as a line item of expenditure in the budget of the Elgin Group Police Services Board until it is revisited again at a future date. As matters stand, my appointment as a member of the Elgin Group Police Services Board is in place until the end of this calendar year. Yours very truly, Dougla ;6`` ►unn, Q.C. DGG Enc. 2 UNN "f:. SSOCIATES o/b Douglas George Gunn Professional Corporation BARRISTERS, SOLICITORS NOTARIES PUBLIC 108 CENTRE STREET ST. THOMAS, ONTARIO CANADA N5R 2Z7 February 13, 2009 COUNTY OF ELGIN 450 Sunset Drive St. Thomas, Ontario N5R 5V1 ATTENTION: MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER Re: Elgin Group Police Services Board Telephone: 519 -631 -0700 Facsimile: 519 -631 -1468 E Mail: lawye rsAnunn.on. ca FACSIMILE TRANSMISSION To Fax#: 519- 633 -7661 of Pages: 2 Time i .M. Date: February 13, 2009 Operator THIS MESSAGE IS INTENDED FOR THE USE OF THE ADDRESSEE AND MAY CONTAIN INFORMATION THAT IS CONFIDENTIAL IN NATURE. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE DESTROY IT AND NOTIFY US IMMEDIATELY BY TELEPHONE. ORIGINAL By Mail 0 By Courier 0 Not Sent X 1. I cannot conceive of a factual situation where the individual members of this Board would make a decision that would result in the imposition of personal liability; In the event that.there v Its a decision made which resulted in personal liability upon the part of the Directors, then the obligation to pay would be passed along to the employer of each individual Director; and 3. Section 29 (1) constitutes a statutory prohibition against a third party even commencing a court action against a member of the Board for any act in the execution of his or her duty if such was done in good faith. I have not seen the wording of the proposed policy but .I would rather expect that there might be a number ofexclusions, one of which would exclude liability if a member of the Board were not acting in good faith in the carrying out of his or her responsibilities as a member. DOUGLAS G. GUNN, LLB., Q.C. (also a Member of the Alberta Bar} DONALD M. FERGUSON, B.COMM. {HONS.), LL.B. LISA N. GUNN, B.A. {HONS), LL.B. AMY C. DALE, B.A., LL.B. SANDRA L. MONGER, B.A.(HONS.), LL.B. REBECCA L. CAREY, B.A.(HONS. LL.B. WILLIAM K.A. McKAY, B.A.Sc., L.L.B. {Retired) 1 At our meeting held on the 4 111 of February, last, the Elgin Group Police Services Board was asked to approve an expenditure of approximately $6,600.00 for what I understand was "Directors Liability Insurance" which would provide indemnity with respect to any personal obligations which a Director of the Elgin Group Police Services Board might incur in his or her capacity as a member. Inspector Ryan Cox has since provided you with a copy of extracts from the Police Services Act, along with some comments from Carl Butler, which would appear to be pertinent. It is my view that individual Directors insurance coverage providing indemnity with respect to third party claims is not necessary for the following reasons: GUNN ASSOCIATES BARRISTERS, SOLICITORS NOTARIES PUBLIC There are many statutes in the Province of Ontario which contain provisions which prevent the initiation of an action against a member of a Board in his or her personal capacity, provided the member is acting in good faith. I, for four years, sat as a Chairman of a Provincial Board and the very same issue arose and the conclusion arrived at at that time was that a policy of insurance on the Directors to indemnify them in their personal capacity from third party liability was not necessary. I assume that this issue` will be visited again at the next meeting of the Elgin Group Police Services Board, which I understand is to be held on the 11 °h of March, 2009. Yours very .truly, Douglas G. G.einn, Q DGG0 TgA j 2 CANArl Id SEP282010 MS. NORMA I. BRYANT, CLERK THE MUNICIPALITY OF WEST ELGIN 22413 HOSKINS LINE PO BOX 490 RODNEY ON NOL 2C0 Dear Ms. Bryant: Please excuse the delay in replying to your letter regarding community mailbox service in West Lorne. Your letter to the Honourable John Baird, former Minister responsible for Canada Post, was also forwarded to my attention. I wish to assure you of our commitment to provide a high level of service to all West Lorne residents. I understand our Local Area Manager, John Krayer- Krauss, has contacted your office about our mail delivery plans for West Lorne. After a full review of all aspects of this situation, we have decided to postpone the implementation of community mailbox service until spring 2011. This will allow us the opportunity to better communicate to customers the reasons and processes associated with community mailbox service and the use of civic addressing. Further communication will be issued and an information session will be held within the next month or so at the postal box centre. In addition, before the centre is closed next spring and the new service commences, residents will receive a letter outlining the process, their new address and community mailbox site, and where they can pick up their keys to the mailboxes. As you may know, Canada Post offers each address one basic method of delivery free of charge. We designate the primary method of delivery based on location, available resources and operational considerations. Sometimes special circumstances may lead to a change in the primary method of delivery for a community, Such is the case in West Lorne where a review of our operations and delivery network is resulting in a change to community mailbox service in conjunction with civic addressing. As the Council is aware from the meetings it attended with Canada Post, the community mailboxes to be installed at several locations around the town will provide mail delivery much closer to residents' homes. We will provide 12 months' free mail redirection service as well as Change -of- Address cards so that residents may inform their correspondents of their new mailing addresses. Our community mailbox sites are carefully selected, taking into consideration traffic flow, pedestrian safety, the proximity to the homes they serve, and the overall appearance of the neighbourhood. Community mailboxes are well designed and secure, and offer the convenience of an outgoing mail slot and a parcel compartment. We are responsible for ensuring not only the maintenance of community mailboxes, but also that the mailboxes and the entrance to them from the nearest municipal pathway remain clear of snow and ice. Residents may call Customer Service at 1 -800- 267 -1177 to report any problem. Thank you for writing. We will continue to provide excellent and accessible postai service to our customers in West Lorne. Should you require further information, please do not hesitate to contact John Krayer- Krauss at (519) 457 -5337. Yours sincerely, Stewart Bacon 2701 RIVERSIDE OR SUITE N1200 OTTAWA ON K1A 001 2701 PROM RIVERSIDE BUREAU R1200 OTTAWA ON K1A 001 President and President Chief Executive Officer directeur general Canada Post Corporation Societe canadienne des postes 4 "`9A111�1C ifF1�sTY S7i• WY �Ll,{�f 3 IIf „Tie 57;azic4 F r Er t ry r; 1 CeCehrating our 3feritageo August 25` 2010 Ministry of Tourism and Culture Hearst Block 9 Floor 900 Bay Street TORONTO, On M7A 2E1 Dear Sir: M. Dianne C CAO MDC /kk cc Small Municipalities in Ontario Investing in Our Future 411 Greenfield Street P.O. Box 1270 Petrolia, ON NON 1R0 PHONE (519) 882.2350 FAX (519) 882.3373 THEATRE INFO L800.717.7694 www. rown. petrolia. on. ca At a meeting of the Council of the Town of Petrolia held Monday, August 23 2010 the following resolution was passed: "THAT the contract with Canadian TODS Ltd. to place two signs on Highway 402 be cancelled; AND FURTHER that a letter be sent to the Ministry of Tourism objecting to criteria used to access costs of signage on Provincial Highways to promote small towns throughout Ontario.” Town of Petrolia Report to Council To: From: Date: SUBJECT: Mayor and Members of Council Scott Gawley, Director of Corporate Services /Treasurer August 23, 2010 Advertising on Hwy. 402 BACKGROUND: At the June 7, 2010 Council meeting a report was presented to reduce the size of the signs on Hwy. 402 based on the cost of $753.00 per year. The application was filed based council approval, however the application for the smaller sign was denied by Canadian TODS Ltd as the we met the criteria for the small town population of under 10,000, however we were over the 30,000 tourists attracted to the Town annually. When questioned as of today no municipality has met the criteria to qualify for the reduce fee sign. It is recommended that Council write the Ministry of Tourism about the criteria to advertise on the Provincial Highway's and that the intent of promoting the small towns as a tourists destination is not working. The resolution of June 7, 2010 be withdrawn, based on the cost of $7,800 per year to have signage on the Hwy 402. STRATEGIC PLAN LINK: Financial viability BUDGET IMPACT: Reduction in the annual advertising budget $753.00. RECOMMENDATIONS: It is recommended: That the contract with Canadian TODS Ltd. to place two signs on Hwy 402 be cancelled and further that a letter be sent to the Ministry of Tourism objecting to criteria used to access costs of signage on Provincial Highway to promote small towns throughout 0 Dave Menzies Director of Community ervices it `Scott Gawley Director of Corporate Services /Treasurer M. Dianne Caryn C.A.O. l October 7, 2010 Regarding: Water service at 26584 Silver Clay MlJ !CIPfitijyOFW SYr1.Cl j rECElt1Er Dear West Elgin Council Members, Last year I put forward a request to Council for permission to hook on to Dutton Dunwich's water line. This summer Lloyd Jarvis was to contact individuals on Silver Clay Line to inquire as to whether there was interest in extending the water line on Silver Clay. From what I understand there is little interest. So based on this information, I would like to ask Council to submit a letter to Dutton Dunwich granting permission to allow us to connect to the Dutton Dunwich water line. Please let me know the outcome of this request as soon as possible. Thank you for your consideration in this matter. Sincerely, Diane Van Dyk MAYOR Bonnie Vowel 259 Maly Street Dutton, NoL iJo DEPUTY MAYOR Cameron McWilliam 2874o Celtic Line R. R. i Dutton, NoL iJo September 16, 2010 JVlunicipatity of Dutton /1Junwich Box 329, 199 Currie Road, DUTTON, Ontario NoL iJo Telephone: (519) 762 -2204 Fax No. (519) 762 -2278 Clerk Treasurer Administrator Ken Loveland Joanne Groch The Corporation of the Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2C0 COUNCILLORS Can Fleck 272 Miller Road Box 542 Dutton, NoL 130 John Yokom 3 Pioneer Line, R.R. Dutton, NoL iJo Donald IJ.Page 7949 Coyne Road R. R. z Wallacetown, NoL 2Mo Attention: Joanne Groch Dear Joanne, Re: Stantec Consulting Ltd. And O.C.W.A Reports on Additional System Modeling N1'3 1s5TA A! i I`IdIJiN(icY___ On behalf of the Council of the Municipality of Dutton/Dunwich, I would like to express our concerns regarding some of the expenses that have been charged to the Tri County Water Management Committee. It is our understanding that at the May 31, 2010 meeting of the Committee discussion took place regarding the quotations received from Stantec Consulting and the OCWA ES to undertake engineering and modeling work related to analyzing the potential impact that will occur on the West Elgin Pater Primary System with a significant reduction in the water taking by Dutton/Dunwich. The quote for this work from Stantec was $15,825.00 and from OCWA was $9,00C )0 plus applicable taxes. After discussion s took place the following motion was adopted by the Committee: MOVED by John Kendall and SECONDED by Marigay Wilkins THAT the Committee receives for information, the email from OCWA as dated May 10, 2010 and the letter from Stantec Dated May 7, 2010 CARRIED "ti- It is clear to us that the Committee did not approve to proceed with this work. It is therefore our opinion that this work was not deemed necessary by the Committee so therefore the costs should not be charged to the Tri- County Committee. I would call your attention to Section 3.13 of the Purchase of Capacity Agreement which reads as follows: "3.13 That the West Lorne Primary System shall be operated on a non profit basis with water rates reflecting the cost of production and such additional charges as deemed necessary by the Management Committee only." It is therefore our believe that the cost to undertake this study should be the responsibility of the Municipality of West Elgin, since they requested that the work be undertaken. Ken Loveland Clerk Administrator KL: ht cc Municipality of Southwest Middlesex Village of Newbury Municipality of Chatham Kent MAYOR Bonnie Vowel 259 Mary Street Dutton, N0L iJo DEPUTY MAYOR Cameron McWilliam 28740 Celtic Line R. R. 1 Dutton, NoL iJo September 24, 2010 Attention: Joanne Groch Dear Joanne, Re: Rate Study 9blunicipaCzty of mutton /�Dunwic(t Box 329, 199 Currie Road, DUTTON, Ontario NoL i Jo Telephone: (519) 762 -2204 Fax No. (519) 762 -2278 CIerk Treasurer Administrator Ken Loveland Joanne Groch The Corporation of the Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2C0 COUNCILLORs Ian Fleck 272 Miller Road Box 542 Dutton, NoL IJo John Yokom 32543 Pioneer Line, R.R. 1 Dutton, NoL iJo Donald H.Page 7949 Coyne Road R. R. 2 Wallaeetown, NoL 2Mo MU i 1 14I013 Alftt'dINNf1111 j The Council of the Municipality of Dutton/Dunwich have reviewed the Draft Rate Study plan and have some concerns regarding the information provided in this document. Quite some time ago the Municipality of Dutton/Dunwich placed the Tri- County Committee on notice that we were investigating the possibility bringing the majority of our water from the Elgin System. We have continued to work towards this end and are still planning to proceed. It is our understanding that the Municipality of South West Middlesex has just completed an environmental assessment which is looking at the possibility of bringing all or at least a good portion of their water from the Strathroy connection to the Lake Huron System. It is our concern that although the firm preparing this study was or should have been aware of these plans virtually no mention was r ade of this possibility If either or both municipalities dramatically reduces the supply of water taken from the Tri- County System it would significantly change this report. It is therefore our opinion that the report should be amended to reflect this change. It is also our position that neither the existing purchase of capacity agreement nor the existing management agreement were intended to establish such reserves as recommended in the plan. L We have also reviewed the Purchase of Capacity Agreement and especially section 1.9 and Section 3.6.2. After reading these sections it is clear to us that the designated Reserve Fund mentioned in Section 1.9 is both a capital and maintenance reserve and that it is clearly the intention of Section 3.6.2 to establish a limit of 5% of the total Capital Works Cost as defined in the agreement. It is therefore our opinion that it is imperative to negotiate a new agreement to take into account the recent changes in legislation. Yours truly, KL:ht "1.9 that it will maintain a designated "Reserve Fund" established by by -law of the Village to provide for renewals, replacements, alterations, expansions and contingencies in respect of the Works, and the maintenance of same. All interest earned by the said "Reserve Fund" shall be invested and re- invested and /or deposited into the "Reserve Fund and shall be expanded, used, applied, utilized and appropriated from the Reserve Fund for such purposes and in such amounts as may, in the opinion of the Management Committee be sufficient therefore." "3.6.2 An annual allowance for a maintenance "Reserve Fund" referred to in Clause 1.9, the total of which Reserve Fund from time to time shall not exceed 5% of the Total Works Capital Cost or such amount as deemed necessary by the Management Committee." Ken Loveland Clerk Administrator Joanne Groch Municipality of West Elgin 22413 Hoskins Line, P.O. Box 490 Rodney, ON NOL 2C0 Attn: Joanne Groch Thank y Alan Sm General Manager of Economic Development The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Fax: 519- 631 -4549 nrcpr e% R ?Ole) ei) On September 14 2010 Elgin County Council passed a resolution that in the spirit of cooperation, County Council members would make the recommendation to their respective municipal councils, that their roads departments install individual orders of Elgin County Tourism Signage. As part of an initial bulk order, approximately 190 new Elgin County tourism signs have been erected on County roads. This program is ongoing and additional individual orders for tourism signage are expected to be received. Additional applications for new tourism signs are expected to be small in number, and, therefore are not expected to place great demands on municipal roads staff. Applications for tourism signage will be received and processed by the Economic Development Office. Engineering Services will then review and approve the locations, order the production of the signs, and contact the municipality where the sign is to be located. The municipality will then have two weeks, weather /seasonally permitting, in which to install the sign. Based on consultations with municipal staff, it was determined that the following fees will be paid by the County to each municipality for the installation of tourism signage: Installation of a type one rural sign $600 Installation of a type two urban sign- $300 Installation of a tab on an existing type one rural sign -$200 We request that you take this proposal to your next municipal council meeting and inform us of the outcome. County of Elgin Economic Development 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519 6311460 www.elgincounty.ca Progressive by Nature Joanne Groch Municipality of West Elgin 22413 Hoskins Line, P.O. Box 490 Rodney, ON NOL 2C0 Attn: Joanne Groch On September 14 2010 Elgin County Council passed a resolution to accept the Municipality of West Elgin's application for a tourism directional signage grant. This grant will cover the cost of three tourism signs at $150.00 per sign. The request for a grant is considered to be an on -going commitment by the County to the applicant unless otherwise directed by County Council. The applicant will not be required to reapply each year in order to renew the grant status. Thank you, Z./ Alan Smith General Manager of Economic Development The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Fax: 519 -631 -4549 County of Elgin Economic Development 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519631 -1460 www.elgincounty.ca Progressive by Nature Oct. 8. 2010 3:26PM County of Elgin October 7, 2010 To: All Clerks and Councils of Municipalities in the County of Elgin Elgin County Council is hosting the 2010 Warden's Banquet honouring Warden Bonnie Vowel. If you wish to join us in recognizing Warden Vowel's contributions to the Elgin Community, the cost for dinner is $20.00 per person and tickets are sold in advance. You may order through the Administrative Services Department at 519 -631 -1460 ext. 161, or in person at the above address. The final day to order tickets will be November 3 2010, by 12:00 noon. The Banquet will be held on Friday, December 3' 2010 at: To purchase a ticket(s) for the evf -:ing, pler7e contact Marilyn or Jennifer at the above phone number. Yours truly, a-- Susan McConnell, Secretary Social 8, Entertainment Committee Dutton Dunwich Community Centre 1 Scotland Street, Dutton, Ontario Reception 5:30 6.15 P.M. Dinner 6:30 P,M. No.6164 P. 1/1 T OF WEST ELGIN ,Ecrivre nu 8 2010 1 Corporation of the Township of Southwold You are cordially invited to attend the Remembrance Day Ceremony at Southwold Keystone Complex 35921 Talbot Line Shedden, Ont. On Sunday, November 8, 2009 Refreshments Displays Keynote Speaker: Ted Barris *Start Time of 930 a.m. Norma Bryant From: <communicate @amo.on.ca> To: <nbryant©westelgin.net> Sent: Thursday, September 09, 2010 11:04 AM Subject: AMO Watch File September 9, 2010 ft� aii:l ?111 ?1i Akikl M JnICIpaIiUc j oC Watch File September 9, 2010 AMO Watch File not displaying correctly? View the online version. Add Communicate @amo.on.ca to your safe list In This Issue New municipal representatives appointed to MPAC's Board. AMO encourages municipalities to provide feedback on integrated AODA regulation. Parliamentary Assistants with new portfolios. Executive Appointments. Register now for 2010 -2011 AMO Training Workshops. LAS Connections Conference confirmed for December 3, 2010. Save on your personal home /auto insurance with LAS 8th Annual Ontario Backfiow Prevention Association Conference. Career Opportunities with MCSS, GRCA and Town of Gananoque. Links to full text articles below. Provincial Matters MPAC Board Earlier this month, the Honourable Dwight Duncan, Minister of Finance, appointed three new municipal representatives to the Board of Directors of the Municipal Property Assessment Corporation (MPAC). AODA Regulation Recently Released for Public Review While the proposed regulation promises to streamline, align and phase in accessibility requirements for the Information and Communication, Employment and Transportation standard, analysis is required. Parliamentary Assistants Several Ontario parliamentary assistants are getting new portfolios. Executive Appointments Recent executive appointments notable for municipal governments. Eye on AMO /LAS Events AMO Training Workshops 2010 -2011 workshop offerings include: Heads of Council, Effective Municipal Councillor Training Getting Started, and the Meetings Series. Don't delay register today! LAS Connections Conference Save the date for the second annual Connections energy conference. Registration details and draft program coming soon. LAS Local Authority Services Home /Auto Insurance Leverage the buying power of all Ontario municipal staff and elected officials to achieve sizeable group home and automobile insurance discounts. This partnership with Cowan Insurance Group offers lower cost personal insurance and individual attention, and custom insurance options. The Municipal Wire* Page 1 of 2 9/10/2010 8th Annual Backflow Conference November 10, 2010, Concord, Ontario. A line up of Canadian and American speakers with decades of experience in backflow. Topics will include: Device Maintenance Tips; City of Hamilton's Backflow Prevention By -law; Ontario Building Code CSA B64.10 Co- Relationship and more. Career /Employment Opportunities Debt Recovery Officer, Ministry of Community and Social Services, Toronto Please apply online, only, at www.ontario.ca /careers, quoting Job ID 30453, by September 20, 2010. Chief Administrative Officer As a key support member of the Grand River Conservation Foundation, the CAO takes an active role in policy development, strategic planning and participating in key fundraising requests. Public Works Director The Corporation of the Town of Gananoque is currently seeking candidates for this position. Please email your resume to: splumpton a(�gananoque.ca by September 30th, 2010. About AMO AMO is a non profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. AMO Contacts AMO Watch File Team Conferences /Events Policy and Funding Programs LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries Tel: 416.729.5425 Municipal Wire, Career /Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third -party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. www.AMO.on.ca Please consider the environment before printing this. Page 2 of 2 9/10/2010 Norma Bryant From: <communicate@amo.on.ca> To: <nbryant@westelgin.net> Sent: Thursday, September 16, 2010 10:11 AM Subject: AMO Watch File September 16, 2010 c[ All ,l..J C; p T i c'I 1 c. Watch File September 16, 2010 AMO Watch File not displaying correctly? View the online version. Add Communicate @amo.on.ca to your safe list In This Issue New Private Member Public Bill introduced that impacts municipalities. Stretch your municipal dollar through Investment Basics Seminars. OMERS posts 2011 temporary contribution increase information. Campaign for more women in municipal government. Career Opportunities with the Town of LaSalle, City of London, Wellington County and MCYS. Links to full text articles below. Provincial Matters One Private Member Public bill, Bill 100. An Act to amend the Public Transportation and Public Improvement Act, 2010, (relates the construction of paved shoulders on prescribed highways) was introduced and received First Reading. Eye on AMO /LAS Events New LAS /MFOA Investment Basics Seminars will present a broad range of municipal investment options, an economic update, and strategies related to investment and cash management. Sessions are scheduled in October in London, Brampton, and Belleville. Register soon to avoid disappointment.. MEPCO The Municipal Employers Pension Centre of Ontario The OMERS September 2010 Newsletter, posted on the OMERS and MEPCO websites, outlines 2011 temporary contribution rate increases and examples of bi- weekly pay impacts. The Municipal Wire* The FCM is offering a series of municipal campaign training workshops for women. The workshops are one element of a program "Getting to 30 with funding from Status of Women Canada. For information, please contact Jennifer Mowbray, Project Manager, jmowbray @fcm.ca. Career /Employment Opportunities Superintendent of Water /Drainage Town of LaSalle. Please reply no later than September 22, 2010. Supervisor Facility Operations Town of LaSalle. Please reply no later than September 22, 2010. Manager III, Children's Services City of London. Closing Date: September 22, 2010. Supervisor, Technology Services; Supervisor, Application Services; and Six (6) Month Temporary Support Technician, County of Wellington. Applicants are invited to submit a resume by September 30, 2010. Program Assistant, Ministry of Children and Youth Services, Kingston. Please apply online, by Page 1 of 2 9/16/2010 September 28, 2010, by visiting www.ontario.ca /careers and entering Job ID 29470 in the Job ID search field. About AMO AMO is a non profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. AMO Contacts AMO Watch File Team Conferences /Events Policy and Funding Programs LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries Tel: 416.729.5425 Municipal Wire, Career /Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third -party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. www,AMO.on.ca 61A Please consider the environment before printing this. Page 2 of 2 9/16/2010 Norma Bryant From: communicate @amo.on.ca> To: <nbryant @westelgin.net> Sent: Thursday, September 23, 2010 10:04 AM Subject: AMO Watch File September 23, 2010 Assoclati of Attlfb Tv1.ir of C.:11.ta: o Watch File September 23, 2010 AMO Watch File not displaying correctly? View the online version. Add Communicate @amo.on.ca to your safe list In This Issue Ambulance update Implementation of local response time standards. AMO's Economic Development Task Force update. Stretch your municipal dollar through Investment Basics seminars. Save December 3rd for the second annual LAS Connections energy conference. Career Opportunity with the City of London. Links to full Text articles below. Provincial Matters Ambulance Update Over the summer, AMO raised concerns with the Ministry of Health and Long Term Care regarding the implementation of the new response time standards for land ambulance services. AMO worked with the Association of Managers of Emergency Medical Services of Ontario (AMEMSO) to seek these changes. AMO's Economic Development Task Force Chaired by Doug Reycraft, the Task Force met September 23rd and received a variety of updates on various initiatives including two devoted to the creative economy. Eye on AMO /LAS Events New LAS /MFOA Investment Basics Seminars will present a broad range of municipal investment options, an economic update, and strategies related to investment and cash management. Sessions are scheduled in October in London, Brampton, and Belleville. Register soon to avoid disappointment. LAS Connections Conference Save December 3rd, 2010 for the second annual Connections energy conference. This landmark conference will examine new regulatory obligations mandating municipalities to develop energy and water conservation plans. Registration details and draft program corning soon. Career /Employment Opportunities Manager I, Financial Operations, City of London Please visit the City of London website at london.ca /mycareer to apply online by September 24, 2010. About AMO AMO is a non profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. AMO Contacts AMO Watch File Team Conferences /Events Policy and Funding Programs Page 1 of 2 9/27/2010 LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media hotlines Tel: 416.729.5425 Municipal Wire, Career /Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third -party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. www.AMO.on.ca Please consider the environment before printing this. Page 2 of 2 9/27/2010 Ministry of Training, Colleges and Universities Minister iViowat Block Queen's Park Toronto ON M7A 1 L2 Telephone (416) 326 -1600 Facsimile (416) 326-1656 September 9, 2010 His Worship Graham Warwick Mayor Municipality of West Elgin 22413 Hoskins Line Box 490 Rodney ON NOL 2C0 Dear Mayor Warwick, Ministere de la Formation et des Colleges et Universites Ministre Edifice Mowat Queen's Park Toronto ON M7A 11.2 Telephone (416) 326 -1600 Telecopieur (416) 326 -1656 t Met 4,....* Ontario 11 E'ct=1v ir sr c� ar Mme My colleague Steve Peters, MPP for Elgin- Middlesex- London, has forwarded to me your correspondence in support of the Foundation for Rural Living's Rural Development Officer program. The Rural Development Officer program is funded, in part, through the Ontario Job Creation Partnership (OJCP) program sponsored by my ministry. OJCP is designed to support projects that create jobs and provide insured participants with opportunities to gain meaningful work experience. Project activities must benefit both the participant and the community; however, the primary focus must be on the participant. OJCP agreements are intended to fund finite projects that provide valuable work experience and are incremental to the normal operations of the employer or sponsor. My ministry recognizes the innovative nature of the Rural Development Officer program, and the benefits of investing in people, community -based organizations and rural communities. Project opportunities of this nature that meet the OJCP guidelines will continue to be assessed and approved as appropriate. 1 have received several letters endorsing the Rural Development Officer program from Mr. Peters, including his own sL,.i.ement of support. These letters will be taken into consideration during the assessment of future applications to continue funding through OJCP. In the meantime, 1 encourage you to continue exploring alternate funding from any private and public sources that may be available. Should you have any questions about the status of the program, please contact Mark Harrison, Service Delivery Manager for my ministry in London. Mr. Harrison may be reached by telephone at 519- 439 -4374 and by email at mark.harrison @ontario.ca. .../2 -2- Thank you for your interest and support for the Rural Development Officer program. Sincerely, ohn Milloy Minister c: Steve Peters, MPP Elgin Middlesex London October 1, 2010 Honourable Chuck Strahl Minister of Transport, Infrastructure Communities Tower C 330 Sparks Street Ottawa, ON K 1 A ON5 Dear Minister: Sincerely, Steve Peters, M.P.P. Elgin- Middlesex London STEVE PETERS, iVi PP Elgin Middlesex London Please find enclosed newspaper coverage that documents local community opposition to Canada Post's plan to close the West Lorne post office as well as proposed changes to services along rural routes in East Elgin. While all matters relating to Canada Post rest within federal government jurisdiction, I feel compelled to write to you to express my concerns about these issues. Any reduction to Canada Post services to my riding is simply unacceptable. I am saddened by this continued erosion to federal government services for rural Ontarians. The provincial government has recognized that all Ontarians need government services close to home and that is why Service Ontario has expanded its services in several locations including small urban centres in my riding (the village of Rodney in West Elgin is one of them) that serve rural residents. As the Minister with responsibility for Canada Post, I urge you to reconsider any reductions to postal services in rural Ontario. Please move to keep the West Lorne post office open and to preserve rural postal delivery routes. Thank you in advance for your time and consideration. Cc: Warden Bonnie Vowel, County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5V1 Mayor Graham Warwick, Municipality of West Elgin, 22413 Hoskins Line, P.O. Box 490, Rodney, Ontario, NOL 2C0 Mayor John Wilson, Township of Malahide, 87 John Street South, Aylmer, Ontario, N5H 2C3 Mr. Joe Preston, M.P. Elgin Middlesex- London, 2 -24 First Avenue, St. Thomas, Ontario, N5R 4M5 Constituency Office 542 Talbot Street, St. Thomas, Ontario N5P 1C4 Tel 519 631 -0666 1 Toll Free 1- 800 -265 -7638 Fax 519- 631 -9478 1 TTY 519 631 -9904 1 Email speters.mpp.co ©liberal.ola.org www.stevepeters.com ARah1,Y� Attendees Robert White, Irene Puddester, Keith Iris Fretter, Ed Kebbel, Ed Markham, Linda Perry, Tom Rita Hurley, Bernie Wiehle, Jonathan Wolfe, Andy Kroeker, Welcome from Chair West Elgin Chamber of Commerce Agenda Minutes for 1 June 2010 Rodney Old Town Hall Guest Speaker- Andy Kroeker, Executive Director, WECHC Slide presentation attached. Approval of Minutes April 6 meeting No errors or omissions, Moved by Irene Puddester, Seconded by Robert White, Carried. May 4 meeting, No errors or omissions, moved by Ed Markham, seconded by Irene Puddester, Carried. Business arising from previous meeting Secretary to check on Fordham Motors letter. Ed Markham needs to hear from more folks on the website please log on and create your profile. REPORTS Director's Report: No meeting Correspondence: Business Beat, Chamber Group Insurance Plan, EBRC "Elgin Advantage Health Unit Invitation to "Alcohol, Drugs Gambling" impact seminar, Nomination for Volunteer of the year, Request for "Good Citizenship" nominations. Edwards insurance group liability insurance renewal. Iris moves, and Ed Markham seconds that Frank be nominated posthumously, and Robert White to investigate criteria and process. Committee Reports: Treasurer: We have money. Revenue $7081.67, net income $1217.16, Motion to accept by Bernie Wiehle, seconded by Iris Fretter, Carried. Membership: No report Welcoming Committee: Suspended Tourism Economic Development: Report to the Municipality to be fleshed out. GIP plan struck several task forces, and we have originated a report. The report has been drafted, distributed for review, and the report is now ready to present to Council. Boutique approach is being promoted. BIA task force report is also ready. Market task force has submitted a report. Business After 5: Thanks to Linda Perry and Wendy Dupuis for their recent effort at Lakewood. We are invited to the Business After 5 at Lavender Sense on June 22 International Erosion Controls has volunteered as a site for September. Community Improvement: No further activity with the Horticultural Societies. Looking for directions as to streetscape, but carrying on as planned. West Lorne seems to be less organized, and Tess effective. Website Committee: 1) Google Calendar Batch calendar that can be imported from the Chronicle. Cost of $165 plus HST 2) Admin template $50 plus tax. Motion to approve purchase of software by Robert White, Seconded by Ed Kebbel, Carried. 3) Websites made easy ad His special for Chamber members, etc. Robert White moves that Bruce Morin be allowed to run the ad for a year for free, seconded by Jonathan Wolfe, as a benefit to Chamber members. No objections, Carried. Ed Markham to propose a policy for future website based advertising, and do research for a Directors meeting. Plan to approach Bell, TD, etc for ad revenue. 4) Custom website offer Represents a major benefit to Chamber members, as this cost is approximately $300 less expensive than other developers. 5) HST link FAQ being added at no charge. 6) Conversion of newsletter from .pdf to .jpg. Robert White moved we buy the Adobe program, seconded by Iris Fretter, Carried. Other Business 1) AOB Adoption of summer recess Executive available to meet for any emerging issues. Moved by Irene Puddester, seconded by Ed Markham, Carried. 2) Coalition for Small Schools has dissolved. 3) Streetscape discussion general exchange of ideas. 4) Motion to adjourn. Please Note: See you at the next meeting 7 Sept 2010! Website address www.westelginchamber.ca