Loading...
November 10, 2010MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING NOVEMBER 10, 2010 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al A18) *October 14, 2010 Council *October 14, 2010 Court of Revision Danby Drain *October 14, 2010 Public Meeting Zoning Amendment (Minnema) October 14, 2010 Closed Session (under separate cover) *October 28, 2010 Council October 28, 2010 Closed Session (under separate cover) BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. 3:00 p.m. REPORTS (C1 -C8) 1. ROADS a) Monthly Report 2. RECREATION a) Monthly Report Second Court of Revision Danby Drain Christene Scrimgeour 2009 Audit November 10, 2010 Page 2 3. BUILDING 4. WATER a) *Monthly Report 5. BY -LAW ENFORCEMENT a) *Monthly Report 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION ACCOUNTS CORRESPONDENCE (D1 D13) COUNCIL CONSIDERATION RECOMMENDED: 1.* Township of West Lincoln request for support of a resolution regarding industrial wind turbines; 2.* Elgin Group Police Services Board Appointments for board members; 3.* Municipal Taxpayer Advocacy Group request for support of a resolution regarding the removal of the PST portion of hydro bills; 4.* Bob Habkirk, County of Elgin contribution to assist hospital; 5.* Santa Claus Parade Committee- request for support for Dec. 4 2010; 6.* Stormont, Dundas Glengarry request for support of a resolution for reimbursement for farm tax rebate and managed forest tax incentive programs; 7.* Municipality of Lucan /Biddulph request for letter of support for creating a Multi -Use Centre for services and programs; RECOMMENDED TO ACCEPT FILE: 8. AMO Watch File October 14, 2010 Watch File October 28, 2010; 9. Ministry of Citizenship and Immigration nominations for Achievement Award for Voluntarism in Ontario; November 10, 2010 Page 3 10. Middlesex Hospital Alliance Auditor's Report; 11. TD Green Streets grants for forestry projects; 12. Kettlecreek Conservation hosting St. Thomas -Elgin Children's Water Festival; 13. West Lorne Kiwanis Club thank you letter for bench. BY -LAWS: By -law No. 2010 -83 Authorize agreement with All Seasons Excavating (Port Glasgow Trailer Park sewage system upgrade) MINUTES *West Elgin Chamber of Commerce September 7, 2010 OTHER BUSINESS (F1 -F2) 1. Council announcements 2. Closed session legal Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: November 25, 2010 Council MEMBERS PRESENT: STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS OCTOBER 14, 2010 Joanne Groch Norma Bryant Paul VanVaerenbergh Jeff Slater Karen Kendrick Diamond ALSO IN ATTENDANCE: Ted Halwa Planning Consultant DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA SUBJECT: MINUTES DISPOSITION: Carried SUBJECT: RECREATION DEPARTMENT REPORT Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf Administrator /Treasurer Clerk Roads Superintendent Recreation Superintendent Rural Development Officer RES. NO. 1 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin approves the agenda for October 14, 2010 as printed and circulated with the following additions: 401 service centres application for funding OSWAP -3 DISPOSITION: Carried RES. NO. 2 Moved by Bodnar Seconded by Wiehle RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. September 9, 2010 Council September 23, 2010 Council September 23, 2010 Public Meeting Zoning Amendment (McIntyre Clan) The Recreation Superintendent presented his monthly report. The Deputy Mayor reported that the Fair Board have reviewed the Engineer's report on the grandstand. The Fair Board is going to apply for a Trillium grant. October 14/10...Pg 2 of 9 SUBJECT: ROAD DEPARTMENT REPORT The Road Superintendent presented his monthly report. He reported that Main Street in West Lorne construction would begin next week. The County has authorized more money to be spent on asphalt for County Road No. 5 and Blacks Line. SUBJECT: ELGIN COUNTY TOURISM SIGNAGE Council referred to correspondence item #14 from the County of Elgin. The Road Superintendent reported that West Elgin does not have the appropriate equipment to install these signs. He will contact the County for further information and report back to Council at the next meeting. SUBJECT: WATER DEPARTMENT REPORT The Acting Water Superintendent was not in attendance. Council reviewed his monthly report. The Administrator reported that she has received a draft agreement from Southwest Middlesex. SUBJECT: APPLICATION FOR FUNDING OSWAP-3 The Administrator reported that new grants are available under OSWAP for improvements for water conservation and efficiency. She suggests that the old cast iron line on Graham Road and additional automatic flushers be investigated for this grant. RES. NO. 3 Moved by Balint Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin authorizes Spriet Associates and OCWA ENG to proceed with preliminary work and grant application for OSWAP -3 to an upset limit of $15,000.00 plus taxes. DISPOSITION: Carried SUBJECT: SIDEWALK ALONG FURNIVAL RD TO ALDBOROUGH SCHOOL Councillor Bodnar reported that at the recent Aldborough School Council meeting a request was made for a sidewalk from Pioneer Line to the school. Councillor Wolf reported that he has been working with the Road Superintendent on this matter and has spoken with the Principal. The Road Superintendent reported that a bike path on the edge of the shoulder of the road may be built in conjunction with reconstruction of Furnival Road. A sidewalk would be the responsibility of the municipality. Councillor Balint asked if a sidewalk would affect the busing to this school, which presently is 100 SUBJECT: BUILDING DEPARTMENT REPORT The Chief Building Official was not in attendance. Council reviewed the monthly reports for August and September 2010. In August eleven permits were issued totalling $345,100.00 worth of construction. In September five permits were issued totalling $635,500.00 worth of construction. SUBJECT: RURAL DEVELOPMENT OFFICER REPORT The Rural Development Officer presented her monthly reports for September 2010. She reported that 54 tables (28 that are new this year) have been reserved for the Rural Expo. October 14110... Pg 3 of 9 SUBJECT: BY -LAW ENFORCEMENT REPORT Council reviewed the monthly report. She reported that no action has been taken on file #287. SUBJECT: QUOTATION FOR PATTERSON DRAIN MAINTENANCE Council received the following quotations for Patterson Drain maintenance: Darrell Dick Excavating Timmermans Drainage RES. NO. 4 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darrell Dick Excavating in the amount of $14,415.00 plus taxes for Patterson Drain maintenance. DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENT POOL FLEMING DRAIN OUTLETS RES. NO. 5 Moved by Bodnar Seconded by Wolf RESOLVED that the Council approves the agreement on share of drainage assessment on the Pool Fleming Drain Outlets as requested by the McIntyre Clan under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 5 Pt. Lot B C 70.8HA. 69.88HA. 0.92HA Benefit $0 Benefit $0 Benefit -$0 Outlet $407.00 Outlet $392.00 Outlet $15.00 DISPOSITION: Carried SUBJECT: BELL MOBILITY LEASE RENEWAL QUOTATION (plus taxes) $14,415.00 $19,307.00 Council reviewed the report from the Administrator regarding the renewal of a lease with Bell Mobility. Council gave staff direction to proceed. SUBJECT: TENDERS FOR PORT GLASGOW TRAILER PARK SEWAGE IMPROVEMENTS Council received one tender for the replacement of the Port Glasgow Park sewage system improvements: All Season Excavating Option 1 (inc. taxes) Alternate Option (incl taxes) $264,123.94 $243,727.44 RES. NO. 6 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the tender of All Season Excavating in the amount of $243,727.44 including HST for Port Glasgow Trailer Park sanitary sewer improvements. DISPOSITION: Carried 3 October 14110... Pg 4 of 9 SUBJECT: QUOTATION FOR ENGINEERING SERVICES PORT GLASGOW TRAILER PARK SEWAGE IMPROVEMENTS RES. NO. 7 Moved by Balint Seconded by Wiehle RESOVLED that the Council of the Municipality of West Elgin accepts the quotation of Spriet Associates in the amount of $52,000 plus taxes for engineering services for the Port Glasgow Trailer Park sanitary sewer system improvements. DISPOSITION: Carried SUBJECT: MONITORING REPORT DFO The Administrator reported that the final report required by the Department of Oceans Fisheries on Sixteen Mile Creek has been submitted to the Ministry of Natural Resources. Continued monitoring is required. SUBJECT: MODIFICATIONS TO OFFICIAL PLAN Also in attendance: Planner Ted Halwa The Planner presented a report regarding the proposed modifications to the Official Plan. Ho also reviewed each of the revised figures /maps. He reported that there are three items in dispute with the Ministry of Municipal Affairs and Housing: 1. Lakeshore designation on the north side of Gray Line 2. limits of Port Glasgow 3. requirement that a secondary plan for Port Glasgow shall be approved by the Ministry through an Official Plan Amendment. RES. NO. 8 Moved by Wiehle Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the draft modifications to the Official Plan dated October 14"', 2010 and the Clerk be instructed to notify the Ministry of Municipal Affairs and Housing accordingly. DISPOSITION: Carried The Planner left the meeting. SUBJECT: COURT OF REVISION DANBY DRAIN RES. NO. 9 Moved by Bodnar Seconded by Wiehle RESOLVED that the members of the Court of Revision on the Denby Drain be as follows: Chairman: Trudy Balint Members: Mary Bodnar, Graham Warwick, Jonathan Wolf, Bernie Wiehle DISPOSITION: Carried Council recessed to hold a Court of Revision on the Danby Drain and a public meeting on a rezoning application (Minnema) and resumed their meeting thereafter. SUBJECT: CORRESPONDENCE 1. Optimist Club of West Lorne request for support for Adult Fun Night Instruction: October 14/10...Pg 5 of 9 RES. NO. 10 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin supports the holding of the Adult Fun Night at the Royal Canadian Legion in Rodney on February 26th, 2011 by the Optimist Club of West Lorne. DISPOSITION: Carried 2. Royal Canadian Legion, Branch 525 request to use 75% of lottery funds Instruction: RES. NO. 11 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves that the Rodney Legion Branch 525 may use up to 75% of the available funds derived from approved lottery licenses, for the use of the upkeep and maintenance of the building. DISPOSITION: Carried 3. Royal Canadian Legion, Branch 525 Remembrance Day Instruction: File 4. Tiny Tots Nursery School request to waive fees for use of West Elgin Recreation Centre Instruction: RES. NO. 12 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on Saturday, November 6 2010 from 12 :00 (noon) to 1:00 a.m. for the Tiny Tots Co- operative Nursery School fundraising event. DISPOSITION: Carried 5. County of Huron request to the Ontario Power Authority for domestic content inspection of microFlT projects; Instruction: File 6. Kiwanis Club of West Lorne request regarding bench Instruction: Refer to Recreation Superintendent 7. Strong, MacDougall, Oudekerk:- Havens Lake Road Closure Instruction: File 8. Gunn Associates OPP Police Services Board Instruction: File 9. Canada Post community mailbox service in West Lorne instruction: File 10. Town of Petrolia request for support of a resolution regarding signage Instruction: RES. NO. 13 Moved by Bodnar Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Petrolia objecting to the criteria used to access costs of signage on Provincial Highways. DISPOSITION: Carried lD October 14/10...Pg 6 of 9 11. Diane Van Dyk water service on Silver Clay Line Instruction: Refer to Acting Water Superintendent to discuss with applicant and Dutton /Dunwich 12. Municipality of Dutton Dunwich additional modeling Instruction: Refer to Tri County Management Committee 13. Municipality of Dutton Dunwich rate study Instruction: Refer to Tri County Management Committee 14. Elgin County Elgin County tourism signage Instruction: see discussion above 15. Elgin County approval of tourism directional signage grant Instruction: File 16. Elgin County Warden's Banquet Instruction: All members of Council will attend 17. Township of Southwold invitation to Remembrance Day ceremony Instruction: File 18. AMO Watch File September 9, 2010 Watch File September 16, 2010 Watch File September 23, 2010 Instruction: File 19. Lower Thames Valley Conservation Authority Minutes of meeting held on August 19, 2010 Instruction: File 20. Canadian Diabetes November diabetes month Instruction: File 21.* Ministry of Training, Colleges Universities Rural Development Officer request Instruction: File 22. Elgin Group Police Services Board Minutes of meeting held on September 15, 2010 Instruction: File 23. Knights of Columbus of West Lorne thank -you letter for tables /chairs IPM Instruction: File 24. Recycling Council of Ontario- Waste Reduction Week— October 18 24 Instruction: File 25. Beattie Haven Retirement Community thank you for support of golf tournament instruction: File 26. Parkinson Society Southwestern Ontario Order a Bed of Hope Instruction: File 27.* Steve Peters letter regarding West Lorne Post office closure Instruction: File October 14110...Pg 7 of 9 28. Ministry of Municipal Affairs Housing 2010 requirements for Municipal Performance Measurement Program Instruction: File 29. Union Gas application to Ontario Energy Board Instruction: File 30. Violence Against Women invitation to "Women's Breakfast for Everyone" Instruction: File RES. NO. 14 Moved by Wiehle Seconded by Balint RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: ACCOUNTS RES. NO. 15 Moved by Wiehle Seconded by Bodnar RESOLVED that the Mayor and Administrator /Treasurer are hereby authorized to sign Payment Voucher #10 amounting to $2,189,399.02 in settlement of General, Road, Water and Arena Accounts (including cheques: #6813- 7025). DISPOSITION: Carried DELEGATION: GRACE MCGARTLAND, BILL DENNING RE: ARTS COOKERY BANK Ms. McGartland thanked Council for their support of the project. With Council's contribution of $75,000 they were able to raise monies totally $843,000 (11:1 ratio). The final cost of the building was $929,000. The amount of $334,458 was spent locally and 108 jobs were created (25 in West Elgin). In terms of tourism, 6 to 15 visitors attend per day and 30% of their program attendees are from outside the four communities. Community spirit is supported through shutterbug scholarships, hot pot scholarships, and community programming through the high school. Classes in cooking and photography have been scheduled. DELEGATION: VICKI HEARD RE: BUSING IN WEST LORNE Ms. Heard reported to Council that the bus stop on Finney Street has been moved to a dangerous location on Graham Road. There is a need to find a safer location. She presented four letters from concerned parents and a letter from the owner of the NAPA store. The original bus stop was at Finney and Anne Street, in front of the former PUC building. Ms. Heard noted that she is not opposed to an earlier pickup time. After discussion Council directed that a letter be sent to Student Transportation Services to request the students when the bus is going south from the bus barn to Jane Street. SUBJECT: BY -LAW NO. 2010 -80 ZONE AMENDMENT (MINNEMA) RES. NO. 15 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 23 and part of Gore, Concession 4, from the Agricultural (A1) Zone to the Rural Residential Three (RR3) Zone and to A7 October 14/10...Pg 8 of 9 RES NO. 15 cont'd the "site- specific" Agricultural (A1 -74) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 16 Moved by Wolf Seconded by Bodnar RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 23 and part of Gore, Concession 4, from the Agricultural (A1) Zone to the Rural Residential Three (RR3) Zone and to the "site- specific" Agricultural (A1 -74) Zone and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -80 Zone Amendment Minnema DISPOSITION: Carried SUBJECT: MINUTES *West Elgin Chamber of Commerce June 1, 2010 SUBJECT: 401 CALL -OUTS After discussion Council directed that a letter be sent to Minister of Transportation, M.P.P. Steve Peters and the Premier. SUBJECT: A- XCAVATING REQUEST TO SHARE COST FOR FENCING RES. NO. 17 Moved by Wolf Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin authorize the upset limit of $3500.00 plus HST as a 50% contribution to a fence along the municipality's west side subject to: 1. future maintenance by A- Xcavating; 2. that the fence be erected along the entire perimeter of the property or mini storage area; 3. three quotes be provided to the municipality. DISPOSITION: Carried SUBJECT: 401 SERVICE CENTRES The Mayor reported that Dutton /Dunwich has requested the name of the service centre on the north side of Highway 401 be changed. Presently it refers to West Lorne, as that is the next exit in their onroute strategy. Council directed that a letter be sent to the Minister of Transportation. SUBJECT: CLOSED SESSION RES. NO. 18 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: a proposed or pending acquisition or disposition of land; litigation or potential litigation; receiving of advice that is subject to solicitor- client privilege. DISPOSITION: Carried October 14/10...Pg 9 of 9 RES. NO. 19 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried SUBJECT: HAVENS LAKE ROAD CLOSURE APPLICATION The Mayor reported that the municipality has received legal advice regarding the requirements of By -law 2002 -40. This by -law takes precedent over the agreement with the Yacht Club and therefore the municipality is unable to comply with the right of first refusal process as outlined in the staff report. Our solicitor will advise the Yacht Club solicitor in writing. SUBJECT: CONFIRMATION BY -LAW RES. NO. 20 Moved by Balint Seconded by Wiehle RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on October 14 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 21 Moved by Balint Seconded by Bodnar RESOLVED that a By -law to confirm the proceedings of the meeting held on October 14 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010 -81— Confirming By -law October 14 2010 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO.22 Moved by Balint Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 6:10 p.m. to meet again October 28, 2010. DISPOSITION: Carried These minutes were adopted on the 10 day of November, 2010. Mayor Clerk A9 MEMBERS PRESENT: Chairman: Trudy Balint Members: Mary Bodnar, Graham Warwick, Jonathan Wolf, Bernie Wiehle STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS OCTOBER 14, 2010 Joanne Groch Norma Bryant SUBJECT: COURT OF REVISION DANBY DRAIN These minutes were adopted on the 10' day of November, 2010. MAYOR CLERK Administrator/Treasurer Clerk Also in attendance: John M. Spriet, Engineer, Drainage Superintendent, Danuta Kekys. RES. NO. 1 Moved by Wiehle Seconded by Bodnar RESOLVED that the Court of Revision for the Danby Drain be convened. DISPOSITION: Carried The Clerk informed the Court that no written appeals had been received. RES. NO. 2 Moved by Bodnar Seconded by Wolf RESOLVED that the Court of Revision agrees to hear the verbal appeal from Danuta Kekys. DISPOSITION: Carried Mrs. Kekys provided a tile drainage map to Mr. Spriet. This map showed tile drainage previously done on her land. This information was unknown as it wasn't shown on the 1989 report nor brought forward at the meeting with the ratepayers when the watershed area was discussed. Due to this information, the watershed area in the report is incorrect. RES. NO. 3 Moved by Wolf Seconded by Bodnar RESOVLED that the Court of Revision send the Danby Report to the Engineer to re- evaluate the watershed area affected by the works. DISPOSITION: Carried RES. NO. 4 Moved by Wolf Seconded by Bodnar RESOLVED that there being no further business, the Court of Revision on the Danby Drain be adjourned. DISPOSITION: Carried MEMBERS PRESENT: STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS OCTOBER 14, 2010 Joanne Groch Administrator /Treasurer Norma Bryant Clerk SUBJECT: REZONING PART LOT 23, CONC IV MINNEMA Also in attendance: Herman Kathryn Minnema Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors: Mary Bodnar, Trudy Balint, Jonathan Wolf The Mayor called the meeting to order at 2:00 p.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections. The proposed amendment would change the zoning of the lands Tying on the north side of Downie Line east of Graham Road (County Road 76), comprising part of Lot 23 and part of Gore, Concession IV, from the Agricultural (A1) Zone to a 'site- specific' Agricultural (A1 Zone and to the Rural Residential Three (RR3) Zone. The rezoning is necessary to maintain compliance with the Zoning By -law and fulfill a condition of consent imposed by the County of Elgin Land Division Committee in granting permission to create a lot for the purpose of disposing a surplus farm dwelling (Application for Consent E28/10). The lands proposed to be rezoned Rural Residential Three (RR3) comprise an area of 3,172 square metres (0.8 acres), a frontage of 52 metres (171 ft) and a depth of 61 metres (200 ft). The parcel is occupied by an older single unit dwelling and detached garage. No change in use is proposed. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (1,850 sq m, 4,000 sq m and 30 m respectively) of the RR3 zone. The lands proposed to be rezoned 'site- specific' Agricultural (A1 constitute the remainder of the farm and comprise an area of 42 hectares (103.7 acres) and a frontage of approximately 664 metres (2,178 ft). The parcel is devoid of buildings and structures and has been cleared for agricultural purposes. An oil well is situated in the northwesterly portion of the parcel. No change in use is proposed. The `site specific' (i.e. A1-#) zoning would prohibit a dwelling being erected on the lands as stipulated by the PPS and the Township of Aldborough Official Plan. Oct. 14/10 ...Pg 2 of 2 The subject lands are designated 'Agricultural' in the Township of Aldborough Official Plan. The proposed amendment is considered to be in conformity with the Plan. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Balint Seconded by Wiehle RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for lands located at part of Lot 23 and part of Gore, Concession 4 (Minnema) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 10' day of November, 2010. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS OCTOBER 28, 2010 MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Jonathan Wolf, Mary Bodnar STAFF PRESENT: Joanne Groch Administrator /Treasurer Norma Bryant Clerk ALSO PRESENT: Ted Halwa Planning Consultant Jeff Slater Recreation Superintendent Lloyd Jarvis Water Department Norman Miller Councillor Elect Dugald Aldred Councillor Elect Richard Leathern Councillor Elect DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for October 28, 2010 as printed and circulated with the following additions: Delegation Christene Scrimgeour cancelled Presbyterian Church of Canada OMB appeal Extension to contract (Queen Street MIIW) Closed session personnel matter Tree purchase for Miller Park Trail DISPOSITION: Carried DELEGATION: CHUCK MICHELLE QUINTYN RE: PROPOSE DEVELOPMENT LOT S 8 9, CONC. XIV The Planner reported that the Lower Thames Valley Conservation Authority has responded to this proposal. Their main issue is that any dwellings be located back from their regulatory limit. He further reported that the feasibility of piped water has been investigated and it is the most desirable option. However, under PPS partial services is not supported. Further, a class EA would be required to extend the water service and then the Ministry of Environment would be involved. Council agreed that the preferred choice is piped water. The Planner will prepare a letter to be submitted to the Land Division Committee explaining this issue. October 28/10...Pg 2 of 6 SUBJECT: PRESBYTERIAN CHURCH SEVERANCE OMB APPEAL The Planner reported that a conference call was held yesterday with the appellants. The biggest issue is the terms of the agreement. The Church will not agree to the timing for demolition (5 years was proposed by Council) and a deposit. They will challenge at the OMB that demolition being tied to a severance application is not reasonable. SUBJECT: PROVINCIAL POLICY STATEMENT REVIEW The Mayor reported that the County Planner has submitted a response to the PPS review. The Planner !eft the meeting. SUBJECT: OFFICIAL OPENING IMPROVEMENTS TO ARENA MILLER PARK ISF RINC GRANTS The Administrator reported that she has not received any response from the MP or MPP; she is looking at the end of November. SUBJECT: TREE PURCHASE FOR MILLER PARK TRAIL Also in attendance: Recreation Superintendent The Recreation Superintendent reported quotes were requested from 3 suppliers. He reported that 50 trees are required for the Miller Park Trail. Due to the large volume required, these trees cannot be supplied locally and only one quotation was received. RES. NO. 2 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Sloan's Nursery in the amount of $7,940.00 plus taxes for trees for Miller Park trail. DISPOSITION: Carried SUBJECT: REPLACEMENT OF DOORS SEWAGE TREATMENT PLANTS Council received the following quotations for replacement of roll -up doors at the Rodney and West Lorne sewage treatment plants. Dorco Garage Doors RM Products Ltd. QUOTE (plus taxes) $3,428.00 $4,700.00 RES. NO. 3 Moved by Bodnar Seconded by Wiehle RESOLVED that Council of the Municipality of West Elgin accepts the quotation of Dorco Garage Doors in the amount of $3,428.00 plus taxes for 2 doors. DISPOSITION: Carried SUBJECT: QUOTATION FOR WISMER NO. 2 DRAIN MAINTENANCE Council received the following quotation for Wismer No. 2 Drain maintenance: Darrel Dick Excavating Timmermans Drainage Excavating QUOTE (plus taxes) $12,894.00 9,324.00 October 28110... Pg 3 of 6 RES. NO. 4 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Timmermans Drainage Excavating in the amount of $9,324.00 plus taxes for Wismer Drain No. 2 clean out. DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENT GOVERNMENT DRAIN NO. 1 RES. NO. 5 Moved by Bodnar Seconded by Wolf RESOLVED that the Council approves the agreement on share of drainage assessment on the Government Drain No. 1 North as requested by Herman Kathryn Minnema under Section 65 (6) of the Drainage Act. 1972 Report Original Assessment New Assessment Concession 4 Pt. Lot 23 Gore 31.5 AC. 30.72AC. 0.78AC Benefit $0 Benefit $0 Benefit -$0 Outlet $7.00 Outlet $6.00 Outlet $1.00 1980 Report Original Assessment New Assessment Concession 4 Pt. Lot 23 Gore 42.3HA 41.98HA. 032HA. Benefit $0 Benefit $0 Benefit -$0 Outlet $131.00 Outlet $129.00 Outlet $2.00 2007 Report Original Assessment New Assessment Concession 4 Pt. Lot 23 Gore 42.29HA 41.97HA. 032HA. Benefit $0 Benefit $0 Benefit -$0 Outlet $729.00 Outlet $723.00 Outlet $6.00 DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENT MCCOLL DRAIN RES. NO. 6 Moved by Wiehle Seconded by Bodnar RESOLVED that the Council approves the agreement on share of drainage assessment on the McColl Drain as requested by Herman Kathryn Minnema under Section 65 (6) of the Drainage Act. 1914 Report Original Assessment New Assessment Concession 4 Pt. Lot 23 31.5 AC. 30.42AC. 0.78AC Benefit $147.50 Benefit $144.00 Benefit -$3.50 Outlet $0 Outlet $0 Outlet $0 1968 Report Original Assessment New Assessment Concession 4 Pt. Lot 23 32AC. 31.5AC. 0.50AC. Benefit $0 Benefit $0 Benefit -$0 Outlet $32.00 Outlet $31.00 Outlet $1.00 DISPOSITION: Carried October 28110...Pg 4 of 6 SUBJECT: ROAD CLOSURES REMEMBRANCE DAY RES. NO. 7 Moved by Wolf Seconded by Wiehle RESOLVED that Council of the Municipality of West Elgin supports the request of the West Lorne Canadian Legion to close Graham Road from Chestnut Street to Mehring Street on Thursday November 1 1 th 2010 from 11:00 a.m. to 11:45 a.m. DISPOSITION: Carried RES. NO. 8 Moved by Bodnar Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin supports the request of the Rodney Canadian Legion to close Furnival Road from Victoria Street to Clark Street on Thursday November 11 2010 from 10:45 a.m. to 11:30 a.m. DISPOSITION: Carried SUBJECT: RURAL DEVELOPMENT OFFICER The Rural Development Officer presented her final report to Council. SUBJECT: TENDER FOR EXTENSION TO CONTRACT FOR QUEEN STREET Mill Also in attendance: Lloyd Jarvis Birnam Excavating Ltd. was lowest tendered on the Queen Street MITI project and provided a quote replacement of water lines and lead services on Centre, Ridout and Fourth Streets. RES. NO. 9 Moved by Wiehle Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Birnam Excavating Ltd. in the amount of $137,303.15 plus taxes for extension to contract for Queen Street MITI. DISPOSITION: Carried SUBJECT: MUNICIPAL ELECTION The Clerk reported that under Section 53 of the Municipal Elections Act, an emergency extension for voting by telephone and Internet was authorized to 9:00 p.m. The Clerk presented a summary of the participation in the 2010 municipal election; 42.2% of voters participated with 59.5% of those voted by web or telephone. She also read a press release from Intelivote regarding the capacity of their computer system and the slow down of the system after 6:00 p.m. She advised that a detailed report is forthcoming from Intelivote and will report to Council again on this matter. SUBJECT: QUOTATION FOR ROOFS AT WEST LORNE SEWAGE TREATMENT PLANT By way of telephone conference Dale LeBretton, OCWA Council received the following quotations for the replacement of two roofs at the West Lorne Sewage Treatment Plant: October 28/10...Pg 5 of 6 Lorne Van Breda Construction Joe Machado Nat Oliveira Construction RES. NO. 10 Moved by Bodnar Seconded by Wiehle RESOLVED that Council of the Municipality of West Elgin accepts the quotation of Lorne Van Breda Construction in the amount of $9,813.00 including taxes for replacement of roofs at West Lorne Sewage Treatment Plant. DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1. Optimist Club of West Lorne West Lorne Santa Claus parade Instruction: RES. NO. 11 Moved by Wolf Seconded by Wiehle RESOLVED that Council of the Municipality of West Elgin supports the request of the Optimist Club of West Lorne to close Graham Road from Gilbert Street to Maple Street and Main Street from Ridge Street to Wood Street on Saturday November 26, 2010 from 7:00 p.m. to 8:00 p.m. for the West Lorne Santa Claus parade. DISPOSITION: Carried SUBJECT: 401 CALL -OUTS The Clerk reported that the Rodney Fire Chief advised that the rates for call -outs was increased in August 2010 to $400.00 per truck which he feels is acceptable. A letter was not sent to the Minister of Transportation SUBJECT: CLOSED SESSION RES. NO. 12 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual and litigation or potential litigation. DISPOSITION: Carried RES. NO. 13 Moved by Wiehle Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW 3 tab style shingles $8,800.00 30 yr. Biltmore shingles 9,813.00 $12,656.00 $14,297.33 RES. NO. 14 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on October 28 2010 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried October 28/10...Pg 6 of 6 RES. NO. 15 Moved by Wolf Seconded by Bodnar RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on October 28 2010 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2010-82 Confirming By -law October 28 2010 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 16 Moved by Wiehle Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 3:00 p.m. to meet again on November 10, 2010. DISPOSITION: Carried These minutes were adopted on 10 day of November, 2010. MAYOR CLERK OCTOBER 2010 WATER DEPARTMENT REPORT 1.A11 weekly sampling and chlorine checks were done with no water issues to report. 2.The interconnect was used for SWM to repair their line under the 401.It is completed and both systems are back to normal. 3.The auto flushers are being cut back every week.They are running very little while still maintaining good residuals. 4.The Ridge St. watermain was tied in and put into service with no issues. 5.Carroll Line water main was put back into service to feed a new customer. 6.All work orders, locates, and other regular maintenance were completed on time and in an orderly fashion. Mike Kalita Acting Water Superintendent, 0 O N Q! O 0 Q_ W 41 CG -n 1— a) W O 2 c W ct O LL LL m m c O E O 0 O d 0 w zzz w w w Q. 0_ 0000 y a) 0 0 U O N 0 w 4t 1 O 00 U N -o co N N y Va c C N O Date: October 4, 2010 To: Ontario Municipalities Yours truly, Derrick Thomson CAO TOWNSHIP OF WEST LINCOLN 318 Canborough Street, P.O. Box 400 Smithville, Ontario LOR 2A0 Phone: (905) 957 -3346 Fax: (905) 957 -3219 Moved by Alderman Sue -Ellen Merritt and seconded by Mayor Katie Trombetta: Re: West Lincoln Wind Action Group's Concerns Regarding Industrial Wind Turbine Development The following motion was enacted by the Council of the Township of West Lincoln on October 4, 2010 WHEREAS the Ontario Green Energy and Green Energy Act removed from the Municipality any planning authority over renewable energy projects within their jurisdiction; and, WHEREAS significant public concern and opposition to industrial Wind Turbines has been expressed across the Province, together with seventy Municipal Councils now passing resolutions for a wind turbine moratorium on Industrial Wind Turbine development; NOW THEREFORE BE IT RESOLVED THAT the Premier of Ontario be requested to restore local planning approval authority, immediately, to local governments regarding decisions on Industrial Wind Turbines; and, FURTHER THAT, a moratorium be placed on the establishment of any new Industrial Wind Turbine developments in Ontario until a comprehensive, independent, and peer- reviewed scientific study can confirm that industrial wind energy projects do not pose a risk to the community, the health of its citizens, property values and the rural environment; and, THAT this resolution be forwarded with a request for action to: the Premier's Office, the Ontario Ministries of Health, Environment and Energy: Niagara Region's MPPs; and MPs: the Association of Municipalities of Ontario (AMO); Federation of Canadian Municipalities (FCM); Niagara Regional Council; Niagara Regional Medical Officer of Health and all Niagara area municipalities; and, THAT, this resolution be and is hereby approved prior to ratification by Council. Carried 450 Sunset Drive St, Thomas, ON N5R 5V1 Municipality of Central Elgin Municipality of DuttonfDunwich Municipality of West Elgin Township of Malahide Township of Southwold ELGIN GROUP POLICE SERVICES BOARD Chair Tom Marks October 29, 2010 Municipality of Bayham Municipality of Central Elgin Municipality of Municipality of Dutton /Dunwich Bayham Municipality of West Elgin Township of Malahide Township of Southwold c.c. OPP Inspector Brad Fishleigh Tel. 519 631 -1460 Ext. 161 Fax 519 633 -7661 Res. 519 631 -8213 Dear Mayor and Councillors: Re: Appointments to the Elgin Group Police Services Board The terms of the appointment for the members to the Elgin Group Police Services Board (PSB) expire on December 31, 2010. The municipal appointments to the PSB coincide with the term of election to Municipal Councils. The terms are four years. The rotation schedule is: one elected representative appointed by the Municipality of Central Elgin; one elected representative appointed from Eastern Elgin, alternating every term between the Township of Malahide and the Municipality of Bayham; one community representative from Western Elgin, appointed jointly by the Township of Southwold, the Municipality of Dutton Dunwich and the Municipality of West Elgin. Would you please forward the name of your nominee from your municipality, in resolution form, no later than December 15, 2010. Thank you. Youu?� rs truly Susan McConnell Elgin Group Police Services Board (County of Elgin, 519 -631 -1460 x103) Norma Bryant From: <mayor @westelgin.net> To: "Norma" <nbryant @westelgin.net> Sent: Friday, October 29, 2010 3:57 PM Subject: Fw: Motion to Be Debated At Municipalities Across Ontario Correspondence Graham Warwick Sent wirelessly from my BlackBerry device on the Bell network. Envoye sans fil par mon terminal mobile BlackBerry sur le reseau de Bell. From: "Municipal Taxpayer Advocacy Group" <admin @municipaltaxpayer.com> Date: Fri, 29 Oct 2010 13:24:26 -0400 To: Graham D. Warwick <mayor @westelgin.net> Subject: Motion to Be Debated At Municipalities Across Ontario Graham D. Warwick, Could you please help to introduce enclosed motion? Even if Council makes amendments, can you still pass something and let us know? The City of Kingston is debating this as early as Nov 2, and while we appreciate that every City has a different circumstance, please try to debate this as soon as possible. Thank you, Ade Olumide, Municipal Taxpayer Advocacy group, admin@municipaltaxpayer.com PO Box 93, 2808 Dunrobin Road, Ottawa, ON KOA 3M0 Motion to Be Debated At Municipalities Across Ontario Whereas extreme heat or cold can lead to adverse health effects and Hydro is a sine qua non for staying alive, municipalities across Ontario also have a public health responsibility. Whereas the Hydro file is primarily a provincial responsibility, some cities own hydro distribution companies and others have a stake in the waste to energy policy as an alternative to landfills and the location of windmills. Whereas The Federal Government Department Measurement Canada has warned Ontario's Independent Electricity System Operator and the Ministry of Energy and Infrastructure that Ontario residents might be treated unfairly because of the smart meters problem. Whereas the Competition Bureau has the responsibility to; Ensure that small and medium -sized enterprises have an equitable opportunity to participate in the Canadian economy, Provide consumers with competitive prices and product choices, Promote the efficiency and adaptability of the Canadian economy. Whereas Hydro in Ontario is the fastest rising consumer necessity due to the size of renewable Yage 1 of 2 1 1/1/2010 D3 energy contracts, transmission infrastructure investments required to handle the renewable energy, cost and implementation of smart meters, Hydro One acquisitions and the merging of rates. Nage 2 of 2 Whereas current Hydro costs average of 6.5 cents per kWh and the Province is signing contracts to supply renewable energy power for as much as 80.2 cents per kWh. Whereas overhead costs are rising at Ontario Power Authority, Ontario Power Generation, Hydro One, Independent Electricity System Operator, Ontario Energy Board, Ontario Electricity Financial Corp, Ontario Hydro. Be it resolved that this Council send a letter to the Premier of Ontario and the Ontario Minister of Energy asking for the removal of the PST portion on the Hydro HST bill. Be it resolved that this Council send a letter to the Premier of Ontario and the Ontario Minister of Energy asking that any increase in Hydro rates does not exceed the rate of inflation. Be it resolved that this Council send a letter to the Premier of Ontario and the Ontario Minister of Energy, Ontario Minister of the Enviroment asking that municipalities be consulted in drafting waste to energy policies and choosing locations for windmills. Be it further resolved that this Council send a letter to the Minister of Industry asking them to publish the results of the Competition Bureau investigation of the 7 billion Samsung Contract. 11 /1 /2010 NOV, 1, LULU J;LLrM county OT tlg1 October 4, 2010 Dear Members of County Council Bob Habkirk County Councillor This would be separate and apart from any current reserves now being put aside by either the County or City for this purpose. Some of us will not be here to see this through, but will be to raise it at our Municipal Council tables for the new Councils that have been elected to consider in their next budgets. Your support to carry this forward would be appreciated. Today Wednesday October 28, here at Cow- Council I am asking all seven Municipalities and the City of St Thomas to consider this Challenge. Over the next several years this County Council has committed to putting aside a $1,000.000 reserve to assist the Local hospital when their business plan is completed for some major Capital upgrades. During that time I would ask that each of the seven Councils at their respective Council table consider putting aside a $1:00 per capita reserve for the same purpose over the next ten years. This would be approximately $45,000 per year and could be the basis for their Capital fund raising objectives. As a County we will face many problems and situations that will arise in the next years. The continuity of a viable upgraded Hospital to serve both Elgin County and the City of St Thomas can only make things better for all residents in both Municipality's who depend on us to represent them and make Elgin County and the City of St Thomas such great places to live, work and raise a family. I am asking the City of St Thomas to match this challenge with a corresponding per Capita levy as well that matches the County Contribution annually for those ten years. No. 6312 P. 2/2 Gi Corporation of the Municipality of West Elgin. Attention: Council P.O. Box 490 Rodney, Ontario NOL 2C0 Dear Mayor Council: Re: Rodney Santa Claus Parade Saturday, December 4 2010 5:30 pm We are quickly approaching the holiday season with the following events for the day: 3:00 pm. Tiny Tots Snake Lady Show Downtown Wagon Rides Hot Dogs- Rodney Lions Plus more!!! 4:30 pm. Parade registration line up Rodney Community Centre 5:30 pm. Parade We are requesting the support of council for the following: 1. Donation of $1,000.00 to help defer the costs; November 10, 2010 2. Support road closure: a. 4:00 5:30 -Queen Street Fourth Street and Queen Street Ridout when floats are lining up on Queen Street; b. 5:30 6:30 Parade time Furnival Queen and Furnival and Victoria. Proposed route: Queen Street west, south on Furnival Road, west on Victoria or East on Clark Street back to the Community Centre. 3. Road barricades to be set up by road department for the above times until end of parade. 4. Requesting the road department to assist in cleaning up after parade. Thanking you in advance. Yo)rs truly, Ann Smith Santa Claus Parade Committee /as c.c. Paul VanVaerenbergh October 29, 2010 United Counties of Stormont, Dundas Glengarry 26 Pitt Street, Cornwall, Ontario K6J 3P2 Tel: 613 932 -1515 Ontario Municipalities Through the AMO Broadcast Service Fax: 613-936-2913 Re: Farmland and Managed Forest Component of the Ontario Municipal Partnership Fund (OMPF) info@sdgcounties.ca www.sdg.on.ca Ontario farming activities have a major impact on our everyday lives with urban as well as rural residents wanting to maintain low -cost foods and protect forests. There are over 221,000 farmland and managed forest properties in Ontario with a current value assessment of over $39.8 billion. The Farmland Tax Program and the Managed Forest Tax Incentive Program were previously funded by the provincial government but are now mainly funded through the property taxes of the municipalities where these properties are located. This has resulted in the properties who are supposed to be benefiting from the programs, as well as other properties around them, are actually paying for their own assistance. This download cost municipalities over $257 million in 2008 with the Ontario government reimbursing only $50 million, resulting in a net loss to property taxpayers of $207 million in one year alone. Approximately 335 of Ontario's 444 municipalities have farmland and managed forest properties while only 72 municipalities receive partial reimbursement from the Ontario government. This financial impact on municipalities is increasing: from 2007 to 2010 this provincial funding has fallen by 6% while the farmland and managed forest phased -in assessments have increased by 3.5 This lost tax revenue has increased property tax rates, with many municipalities as much as 20% higher than they would be with fair funding. The Ontario government is in the process of uploading some social programs costs that will benefit all municipalities; a step in the right direction. Unfortunately the 1998 farm tax rebate download was aimed specifically at rural municipalities and resolving this problem has yet to become a provincial priority. All municipalities are urged to pass the attached resolution and insist that your local MPP actively support full provincial reimbursement for the downloaded farm tax rebate and managed forest tax incentive programs. We would also appreciate being copied on your resolution and if you have any questions, please do not hesitate to call 1 -800- 267 -7158 ext 200. Yours truly, Jim McDonell, Chair Farm Tax Rebate Working Group United Counties of Stormont, Dundas and Glengarry Page 1 of 2 United Counties of Stormont, Dundas Glengarry 26 Pitt Street, Cornwall, Ontario K6J 3P2 Tel: 613 932 -1515 Fax: 613- 936 -2913 Resolution info@sdgcounties.ca www.sdg.on,ca WHEREAS the `Farmland Tax Program' and the `Managed Forest Tax Incentive Program' are designed by the Ontario Government to support lower food costs and protect forests for recreational and environmental purposes; AND WHEREAS the Farm Tax Rebate Program and the Managed Forest Tax Incentive Program were previously funded in full by the Ontario Government yet are now funded mainly by municipalities through the municipal property tax base; AND WHEREAS rural municipalities are being forced to absorb the loss of 75% of the property tax revenue from their farmland and managed forest properties while all residents of Ontario have a vested interest in maintaining lower --cost foods and protecting forests; AND WHEREAS the farm tax rebate program provides lower -cost foods across the province, as well as the economic benefit of provincial exporting and is truly an income redistributive program with province wide significance and should not be financed from local property taxes which results in those who are supposed to be benefiting from the program, actually paying for the program; THERFORE BE IT RESOLVED that the Province of Ontario calculate the Farmland and Managed Forest component of the Ontario Municipal Partnership Fund (OMPF) so that all municipalities receive full provincial reimbursement of their lost property tax revenue on farmland and managed forest properties, while land- owners maintain the streamlined process and the 25% ratio currently in place; AND FURTHER that this resolution be forwarded to the Premier of Ontario, Minister of Finance, Minister of Agriculture Food and Rural Affairs, Minister of Municipal Affairs Housing, local MPPs, all Ontario municipalities and any other individual or association as deemed appropriate. DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Page 2 of 2 November 2, 2010 Mayor Council Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, ON NOL 2C0 Onlarnns.niyloymwil training network 183 Main Street, Box 820 Lucan, Ontario NOM 2)0 Tel: 519 227 -1453 Fax: 519 -227 -1454 Email: ausabte @ausable.ca Website: www.ausable.ca In our municipality of Lucan /Biddulph, the Ausable Community Centre has taken leadership in addressing how to bring essential services and programs to our rural community. We currently provide such services as employment resources, social services counselling and educational and social programs. As well we offer available meeting space for other community partners in the area. For this full list of services and programs currently offered, please consult the website at www.ausable.ca. Our vision for the Ausable Community Centre is the sharing of services, equipment and technology that will make multi -use centres successful. To this end, the Ausable Community Centre currently has a state -of -the- art computer lab, an excellent large volume capacity photocopier, mobile TV/VCR/DVD, meeting room, counselling rooms and information library. Opportunities for promoting the town's assets and attributes have flourished since the creation of the Ausable Community Centre's community newsletter and a professional website. Through these avenues residents and visitors alike discover and more widely participate in the various events, programs and local services produced by community organizations and local businesses. As in most rural communities, we have found that offering educational and socially engaging programs and activities require central organization and structure, especially in the areas of addressing how to engage rural youth and how to adequately serve our aging population. Our vision is to build on the areas we currently service, with the goal of creating a Multi -Use Centre to serve the immediate area of the town of Lucan, as well as the outlying areas in this rural community. In carrying forth this vision, the Ausable Community Centre is looking at carrying forward, adding to and centralizing the following services: 1. Employment Resource Centre Employment Assistance Services 2. Communications and Research Centre 3. Continuing Education Facilitation 4. Art Gallery and Performing Arts Centre engaging youth and featuring local artists 5. Community Events Coordination 6. Volunteer Services creating an available database and pre screening volunteers for all community groups to access. 7. Family Services (including counselling services) such as: a. Children's Centre b. Youth Centre c. Family Support Social Services This Employment Ontario project, program or service is funded in part by the Government of Canada EMPLOYMENT ONTARIO D- 7 d. Senior Centre S. Meeting Conference Centre 9. Community Economic Development Centre with information for small business and facilitation for small business consulting. Our success, our expertise and model for a Multi -Use Centre will be shared with you if you embrace this vision and understand the need to bring these services and programs to your own rural community. We ask for your written letter of support for our proposal as we approach the Sand Plains Community Developi;.ant Fund for financial assistance to develop this model. If you have any questions about our project do not hesitate to contact Marty Peterson, our Program Director or myself at 519 -227 -1453. We look forward to receiving your support in this endeavour. Sincerely Pat Van Geleuken President Ausable Community Centre This Employment Ontario project, program or service is funded in part by the Government of Canada Norma Bryant From: <communicate @amo.on.ca> To: <nbryant @westelgin.net> Sent: Thursday, October 14, 2010 10:52 AM Subject: AMO Watch Wile October 14, 2010 Revised with corrected links M ip lltic5 oI Watch File October 14, 2010 AMO Watch File not displaying correctly? View the online version. Add Communicate ©amo.on.ca to your safe list In This issue AMO's response to government's proposed integrated accessibility regulation. Economic Development Taskforce update: Ministry of Culture announces funding. November Heads of Council Training. Register now for 2010 Connections symposium. Local Government Week, October 17 -23, 2010, partners with Student Vote. Champions for Change: Harnessing the Power of Your Community. Links to full text articles below. Provincial Matters Proposed Integrated Accessibility Regulation AMO proposes implementation timelines that reflect municipal capacities and planning cycles in an attempt to achieve shared objective of greater accessibility for Ontarians. The Ministry of Culture has announced the Creative Communities Prosperity Fund which assists municipalities and Aboriginal communities to develop culture as part of their economic development strategy. Now accepting applications for 2010 -2011, deadline November 5, 2010. Eye on AMO /LAS Events Explore what leadership requires on a daily basis and in a crisis and prepare for the term ahead with AMO's Heads of Council Training this November. The 2010 LAS Connections Symposium is your one -stop shop to get all the tools you need to get ahead of the new regulatory obligations mandating municipalities to develop energy and water conservation plans. OMKN Ontario Municipal Knowledge Network Local Government Week and Student Vote run first ever province wide election program for youth to celebrate role of municipal governments in shaping communities. The Municipal Wire* Champions for Change The conference on October 27, 2010, will provide an overview of the AODA, an introduction to the Customer Service Standards, and a free compliance guide for step -by -step, fill-in the -blank planning, policy, procedures and training. About AMO AMO is a non- profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Page 1 of 2 10/15/2010 AMO Contacts AMO Watch File Team Conferences /Events Policy and Funding Programs LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries Tel: 416.729.5425 Municipal Wire, Career /Emplovment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third -party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. www.AMO.on.ca Please consider the environment before printing this Page 2 of 2 10 /15 /2010 Norma Bryant From: <communicate @amo.on.ca> To: <nbryant @westelgin.net> Sent: Thursday, October 28, 2010 10:13 AM Subject: AMO Watch File October 28, 2010 t vi ..lr liCIpaIiI cc i ill `rr L. o Watch File October 28, 2010 2010 -2011 workshop offerings include: AMO Contacts AMO Watch File Team Conferences /Events AMO Watch File not displaying correctly? View the online version. Add Communicate @amo.on.ca to your safe list In This Issue Stimulus programs' launch well managed Auditor General of Canada. Watch for AMO's welcome kit to all Council members. Prepare for the term ahead with AMO's Councillor Training Workshops. Connections 2010: What new councils need to know about energy management. Transforming Today for Tomorrow OWMC registration now available. Links to full text articles below. Federal Matters In her 2010 Fall Report, the Auditor General of Canada states that the Federal Government took adequate measures to speed the design and roll -out of the Economic Action Plan. A second audit that focuses on how the stimulus money was spent is currently underway and will be released in Fall 2011. Eye on AMO /LAS Events AMO's welcome kit In time for inaugural Council meetings, elected officials will receive a Tip Card on succeeding in their role and overview of the resources AMO provides. Definitely check out AMO's training program a sure way to help new or returning officials expand their municipal government knowledge quickly and hone the skills of public service. The workshops offer Heads of Council, Effective Municipal Councillor Training, Getting Started, and the Meetings Series. Don't delay register today! Get the tools you need to get ahead of the forthcoming regulatory obligations mandating municipalities to develop energy and water conservation plans. Learn about key renewable energy solutions at the 2010 LAS Connections Symposium. Ontario West Municipal Conference (OWMC) Hear from keynote speaker John Dorlund as he shares first -hand life experiences conveying the value of "inclusion among a host of plenary and concurrent sessions. Register today! Dec 8 9 Four Points Sheraton, London. About AMO AMO is a non- profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Page 1 of 2 10/28/2010 Policy and Funding Programs LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries Tel: 416.729.5425 Municipal Wire, Career /Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third -party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. www.AMO.on.ca Please consider the environment before printing this. "'age 2 of 2 10/28/2010 West Elgin Chamber of Commerce Agenda Minutes for 7 Sept 2010 Rodney Old Town Hall Attendees Keith Iris Fretter, Robert White, Irene Puddester, Jonathan Wolf, John Siaats, Wendie Dupuis, Ed Markham, Tom Hurley, Bernie Wiehle, Regrets Serge Lebedz, Welcome from Chair Guest Speaker- None Approval of Minutes Agenda approved as presented, no errors or omissions noted, Robert moved th7+. the minutes be accepted, seconded by Jonathan Wolf, Carried. Business arising from previous meeting No issues REPORTS Director's Report: No meeting Correspondence: Elgin Advantage, Small Business Quarterly, Chamber Group Insurance Plan, website invoices, and other routine correspondence received over summer has been relayed to appropriate personnel. Most correspondence has been electronic in nature, and has been forwarded to the Executive Membership according to the judgment of the Secretary upon receipt. Committee Reports: Treasurer: June receipts totaled $7169.85, and total expenses are $7726.93 for a deficit of $557.08. July shows $7208 in revenue, and 7730.93 in expenses, for a deficit of $522.90. We have been running a deficit for most of the year. Membership: Only one person using the website to sign up. Ed Markham to follow up with that individual. Welcoming Committee: Suspended Tourism Economic Development: BIA action later in the agenda. MPower trying to convene a "Home for the Holidays" event gift certificates are the central theme in the promotion. They need money to mail out promotional material. CCC was a success, but consumed the $5000 budget, leaving nothing in the kitty to pull this together. May need to be postponed until next year, as part of the BIA function. Business After 5: Request in to Linda Perry regarding progress in organizing the next event. Community Improvement: No input no streetscape meetings, no horticulture meetings, everything waiting on the BIA. Downtown has been very well maintained this year. Website Committee: Picture change on the website we have some pictures of the waterfront, and Irene agreed to ask Heather Bell to share her pictures. The picture on the big banner may cost us a couple of bucks to change. George Ogolson may have some pictures, as may Wendie, amongst her camper population. Some points forwarded from the RDO. Google calendar is in place. Bruce's ad is up, and Ed is approaching Bell others for ad dollars. Need guidance for advertising on websites. Wendie needs a copy of our logo for her website. New Business 1) Potential increase in membership rates. We have been running a deficit for most of this year. Several scenarios have been analyzed at current membership, and current fees, we will consume $2500 of our limited reserves. At $75 per year, we can hold our own, consuming $1100 of reserves, if we maintain current membership levels. This will give us time to expand membership, or reduce new activities. We have not done a great job of promoting ourselves, and demonstrating the value of chamber Ontario Chamber of Commerce, of which we are m- mbers. There are so many organizations to which businesses are expected to belong, that it becomes difficult to attract members. Membership needs to be updated as well. Chamber chat article may need to be updated. Wendie Irene will work together on the Chamber Chat concept. Ted requested to draft a new version of the membership letter. Robert moved that the membership fee for this year be $75. Seconded by Ted Uffen, Carried unanimously. 2) BIA submission to Council Part of the June BIA submission apparently will be discussed by Council may be returning to Council on Thursday. Some discussion of the structure of the Board running the BIA. Bernie will get to Keith regarding time of the Council session. 3) Preparations for AGM in October Nominations Committee. We are down to two members of the nominating committee. Bernie agreed to contact the other members of the Audit committee to contact the other members. Preparation 5:00pm, meet Greet at 6:00, and meeting starts at 7:00 pm. Need to contact Fairless, PJ's, Out to Lunch, et al for purchases contributions. Irene to coordinate. Displays will be available. Advertising and a possible article regarding the 10 anniversary at the AGM. 4) Preparations for Municipal All- Candidates meetings. Keith tried to get a committee together to conduct this activity at the Legions in both communities. Dates are 7& 14Oct. Questions are to be submitted to Keith for review and possible inclusion. 5) AOB IPM has been sent a list of all the businesses in our membership. They have not asked for much, and we have no direct interaction. The municipalities have been requested to make submissions on different topics. Signs are available for $10. A lot of volunteer work has been put into this event, and the Municipality has made significant infrastructure contributions. 6) AOB Robert moves that the Chamber support the conversion of the RDO position to a permanent position /function. A series of incumbents have done good work, and found grant money that has not been available to this area previously. Ed Markham seconded. Carried. 7) Motion to adjourn. Please Note: See you at the AGM 5 Oct 2010! Pease contact Irene Puddester f Jrrforrnation regarding the displays and set -up opportunities. Website address www.westelginchamber.ca Please Log on to the site and register and update your profile to renew your membership.