November 23, 2010 AgendaPAGE # I ORDER
1st Meeting Called to Order
2nd Adoption of Minutes -October 27, 2010
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegation
PRESENTATIONS:
9:00 a.m. Retirement Recognition: Beth Shields, Terrace Lodge
Edna Scott, Terrace Lodge
DELEGATIONS:
1 9:10 a.m. Don Ciparis, Acting Tree Commissioner/Weed Inspector-Annual
Report (attached)
2 9:15 a.m. Dave Phillips, Town Crier Annual Report 2010 (attached)
3 11:45 a.m. Paul Ens, Chair, Land Division Committee - 2010 Land Division
Committee Report (attached)
5th Motion to Move Into "Committee Of The Whole Council"
5-28 6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
29-33 1) Items for Consideration
34-42 2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items -see separate Agenda
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
43 13th Consideration of By-Laws
14th ADJOURNMENT
NOTICE:
November 19, 2010 New County Council Orientation
November 27, 2010 County of Elgin Christmas Party
December 3, 2010 Warden's Banquet -Dutton/Dunwich Community Centre (Official Attire)
December 7, 2010 Warden's Election - 7:00 p.m. (Official ,4ftire) RECEPTION TO FOLLOW
December 9, 2010 County Council - 9:00 a.m. (Business Attire)
~-~' `'.
El,~m~ .~.~~~-~~~~~, REP®R°f °T® C®IJNTY C®UNCIL
Rra~rus5i~_ [~,~ f#amra
FROM: Don Ciparis, Tree CommissionerM/eed Inspector
DATE: November 16, 2010
SUBJECT: Year End Report for 2010
INTR®®IJCTI®N:
The following is a summary of activity related to the Elgin Woodlands Conservation By-
Law for the period of November 1, 2009 and October 31St, 2010 and weed inspection
activity for the 2010 season.
®ISCIJSSI®N:
Logging ~4ctivity/Applications to Harvest: This year 73 Applications to Harvest were
submitted from November 1, 2009 to October 31, 2010. This number is up from 59 last
year. Applications were filed by municipality as follows: West Elgin 6, Dutton/ Dunwich
6, Southwold 16, Central Elgin 13, Malahide 18, and Bayham 14. Despite the increase
in harvest applications, total volume harvested decreased to 1.6 million board feet from
1.7 M feet the previous year. The total area involved in the harvest was 1,980 acres.
Applications for Woodland Clearings: There were 4 applications to clear woodlands
within the County in 2010. One application in Southwold for 1.19 ha (2.93 acres) was
approved on condition of conformity with the Elgin County's "No Net Loss" policy.
Another application from Southwold requested the clearing of .32 ha. (.79 acres),
subject to the same "No Net Loss" policy. Two woodland clearing applications came
forward from Central Elgin, one for .25 ha. (.61 acres) and .37 ha. (.91 acres) and were
approved, subject to compliance with the County's "No Net Loss" policy.
Weed Complaints and ®rders: This year the Weed Inspector received 5 complaints
regarding Giant Hogweed that were positively identified. The media attention
surrounding this weed has brought forward a considerable number of calls from the
public regarding sightings. They have mostly proven to be negative.
C®NCLUSI®IV / REC®I~I~EN®ATI®N:
THAT the report titled "Year End Report for 2010" dated November 16, 2010 be
received and filed.
Respectfully Submitted
Don Ciparis
InterimTree Commissioner/Weed Inspector
Approved for Submission
Mark cDonald
Chief Adminis
REPORT °T® C®IJNTY IJNCIL
FROM: Dave Phillips, Town Crier
DATE: November 23rd, 2010
SUBJECT: TOWN CRIER ANNUAL ACTIVITIES
The following is the list of appearances that I have made as Town Crier for the year
2010:
January 20 -Robbie Burns - St. Josephs St. Thomas
January 22 -Gave County pin to American visitors from Illinois
February 16 - Gave a pin to school teacher for a journal going round the world that
started in Australia
February 18 - Gave a pin for inclusion in a school project traveling round the world
which started from a school in British Columbia
March 7 -Easter Seal Telethon - St. Thomas Seniors Centre 10 AM live TV Opening
Cry Easter Seals
Mayor Cliff Barwick Proclamation City of St. Thomas
April 21 - 2 pins and tourism info package given to 2 members tourism council
State of Indiana
April 21 - 1 pin with tourism package being mailed to student attending school
in Japan as part of a class project
April 24 - St. Josephs Hospital Volunteer Appreciation dinner Marconi Club
London
May 2 - 2 pins and Elgin tourism books went to 2 German youths who arrived
mid April and are working to end of 2010 in a hog operation in Dutton
Dunwich
May 25 - 1 pin 1 info package to retired police inspector Mr. McMillan from
Bracebridge
May 29 - St. Thomas Air Cadets Awards Ceremony -Memorial Arena St.
Thomas
May 29 -IPM Quilt Show Keystone Complex, Shedden
June 12 -Rosy Rhubarb Opening Ceremonies -Shedden
Gave a pin to my apprentice Corla Brown for cry presented
June 12 -Port Stanley Artist Guild opening Port Stanley legion
June 13 -Rosy Rhubarb -Shedden
June 14 -Rosy Rhubarb -Shedden
July 1 -Canada Day -Dutton
July 7 - 2 American graduates from Flagstaff Arizona University cycling
Received a County pin each
July 12 -Spirit of the Rails -Railway Station, St. Thomas
July 14 - 2 pins went to Americans from Indiana
- 1 pin went to exchange student from England just arrived today
- 1 pin went to exchange student from Sweden just arrived today
August 28 -Shedden Fair -rain in the morning
September 4 - RushCreek Winery Wine launch
September 8 -Plains Baptist Church Women's meeting
Village Crier Gallery Dutton
November 10 -Evening Remembrance Day -Dutton -Currie Road
November 2, 2010
The Warden and Members
Elgin County Council
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Attached is a report of the number of severance s dealt with by the Land Division Committee
for the period November 1, 2009 to October 31, 2010.
Trusting this is satisfactory.
Yours truly,, ~,
' ~
Paul Ens, Chairman
Land Division Committee
/sg
Att.
,' r'i ,~,~~~ i i '..
~ou~~~ or ~~g~r~
~irranoi~i ~ervfu:e~
450 Sunset Drive
St. Thomas, On N5R 5V1
Phone: 519-631-1460
www. elgi n-co u nty.o n.ca
___ -
___-_
LAN® ®IVISI®N C®MMITI'EE REP®RT
November 23, 2010
To the Warden and Members of the Elgin County Council
The Land Division Committee reports as follows:
LAN® SEVERANCES
NOVEMBER 1, 2009 T® ®C°f®BER 31, 2010
Granted Not Existing New Surplus Easement/ Deferred
Municipality Conditionally Granted Lot Lot Dwelling Right of Way/ or
Lease Tabled
2009 2010 2009 2010 2009 2010 2009 2010 2009 2010 2009 2010 2009 2010
AYLMER 2 4 1 1 4
BAYHAM 24 12 6 2 17 10 1 7 10
CENTRAL ELGIN 18 17 3 7 10 9 7 2 2 2
DUTTON/DUNWICH 11 8 1 2 1 2 5 6 2 1 3 1
MALAHIDE 15 19 1 4 9 10 5 5 2
SOUTHWOLD 8 8 4 5 4 3 5 4
WEST ELGIN 11 13 1 1 4 5 6 5 2 3 2
TOTAL (2009 - 92) 89 3 22 46 18 3 20
TOTAL (2010 - 82) 81 1 23 44 12 2 21
Number of Hearings -Full Days s 3
-Half Days 6
ALL of which is respectfully submitted.
Paul Ens/
Chairman.
R PORTS OF COUNCIL AN® STAFF
November 23, 2010
Staff Reports ®(ATTACHE)
6 Manager of Archives -Archives' Contribution to Lord Elgin Videos
7 Court Services Supervisor - POA Staffing - 2011
10 Manager of Information Technology - GIS Mapping System Update
13 Manager of Information Technology -Councillor MFPs and FAX Lines
15 Director of Financial Services -Third Bank Signing Officer
16 Director of Community and Cultural Services -Relocation of Maintenance
Workshop and Storage Modifications
18 Director of Engineering Services -Enabling Accessibility Fund
21 General Manager of Economic Development -Sand Plains Application ICE2
24 General Manager of Economic Development -Out of Province Travel: Annual Report
26 General Manager of Economic Development -South West Economic Alliance:
Membership Request
General Manager of Economic Development - 2010 IPM Elgin County Showcase
Conclusion (TO E INCLU®E® ON
FRI®AY FAX)
General Manager of Economic Development -Economic Development Strategic Plan
and Marketing Plan Update
(TO E INCLU®E® ON FRI®AY FAX)
`'~~l~,r~1 REPORT T C UN1°Y C UNCIL
PL'iL'iilc.'L;f ~:~+~~:
FROM: Stephen Francom
Manager of Archives
DATE: October 26, 2010
SUBJECT: Archives' Contribution to Lord Elgin Videos
INTRODUCTION:
This report informs Council of the Elgin County Archives' collaboration in a newly
published web video featuring Lord Elgin.
®ISCUSION:
The web video, or "webisode," currently available for viewing online at
http://www.canadascotland.com/lord-elgin-webisodes, features an interview with
Lord Elgin at his ancestral home in Scotland, in which he discusses his
relationship with and the historic significance of the 31 Combat Engineer
Regiment, The Elgins (The Elgin Regiment). Other institutional contributors to the
video, part of a series produced by the Canadian Friends of Scotland
Foundation, include Library and Archives Canada, the Canadian Museum of
Civilization, and the Department of National Defence. The producer/ director,
Barbara Uteck, is a former Secretary to the Governor General of Canada.
Among the images contributed to this project by the Archives are several
photographs documenting the 2008 event in which the County honoured the 31
CER with the Freedom of the County. The publication of this video is evidence of
the enduring collaborative partnership between the County and the 31 CER and
provides an opportunity to further strengthen that relationship.
CONCLUSION:
The Archives will publicize the availability of the video through its Twitter account
and via a link posted on the Archives website.
RCOIVIIVIEN®~-TION:
THAT this report "Archives' Contribution to Lord Elgin Videos" be received and
filed as information.
All of which is Respectfully Submitted
f,.
~_
`~" tephen' rancour
anager of Archiv
Brian Masschaele
Director of Community and Cultural Services
I;I;-, ~, REP®RT T® C®UNTY C®UNCIL
FROM: Leesa Shanley
Court Services Supervisor
DATE: October 28, 2010
SUBJECT: POA Staffing - 2011
INTRODUCTION:
In March 2010 a review of POA workload presented to County Council showed
an increase of cases of 34% over a four year period ending in 2009. Since that
report cases have continued to climb with the year-to-date cases through
September 2010 being up a further 23% over the same period last year.
DISCUSSION:
In 2004 the POA went through a restructure in staff that took the number of staff
down from three staff and one supervisor to two staff with extensive court
experience and one supervisor with similar court experience, that staffing
arrangement remains the same in 2010.
In March of 2010 a review of workload and staffing within the POA was
completed and presented to County Council. It was determined that the number
of charges filed with the POA had gone from 7,969 charges in 2005 to 10,678 in
2009. Further to the comparison of charges staff completed a comparison of
staffing with other court locations that have had higher, lower and comparable
volumes. It was found that the court with a relatively comparable volume of
9,128 charges to Elgin's 10,678 charges is operating with three staff and one
supervisor, to Elgin's two staff and one supervisor. As a result County Council
approved the hiring of a freelance court monitor and hiring a summer student for
2010 to provide assistance while further evaluation could be done of the
increased workload, both of which proved to be an asset to the POA operations.
Further evaluation shows that of the end of September 2010 charges laid are at
8,803 charges compared to 7,136 charges at the same time in 2009, an increase
of 1,667 charges. Further the Regional Senior Justice of the Peace has added
additional court days each month starting in 2011, this along with
previous additions has increased scheduled court days by 50% since transfer.
There continues to be an increase in occurrences that require one or more staff
to be pulled from the office thereby causing a continuous state of covering
shortages which allows for backlogs to occur putting the reliability of Court
Services in jeopardy.
Although the POA net revenue to the municipalities can be skewed in any one
year by a single large case, in the long run, net revenue will grow as the case
load increases. For example, in 2005 the POA revenue was $745,313 with
$333,455 in expenses, having $378,513 paid out to Municipal Partners. The
annual average for 2006 through September 2010 for POA revenue is $893,000
with $364,000 in expenses, having $529,000 paid out to Municipal Partners.
Although case load has increased by 34% over the last four years and a further
23% this year, POA staff has done an excellent job containing the workload. The
number of cases continues to climb and this trend is expected to continue .The
current staff complement cannot continue to keep pace with the higher influx of
cases. This will result in lost revenue to the municipalities.
The costs of adding additional staff are an estimated $58,500 in annual salary
and benefits, and an estimated $7,500 for student wages; with funding being
sought from the Province to reduce the cost of the student wages. Further in
order to meet with French Language Services requirements a person fluent in
French will be sought as a preference however in the event that those needs
cannot be met, a freelance French Clerk will be hired as needed for the 1 to 2
days yearly that are reserved for French trial days at an estimated $250.00 per
day with those costs being added for reimbursement from our current French
Language funding. The cost of renovations to facilitate the additional staff is an
estimated $17,000. These costs are an investment that will deliver higher net
revenue to the municipalities as the number of cases increases.
CONCLUSION:
The assessment reflects the increase in charges being laid has lead to an
increase in trial requests, court sittings, payment processing, and overall
workload within the POA. It is imperative to the maintenance and integrity of
Court Services to increase staff so that backlogs do not occur and court sittings
do not place a negative impact on the office workload.
FtEC®MMEN®Al'ION:
THAT afull-time Provincial Offences Clerk be hired at the estimated annual cost
of $58,500 plus an estimated one time cost of $17,000 for renovations, and
THAT the student hiring program that was started in the summer of 2010 be
continued into future years, and
THAT a freelance French Clerk be hired when required for French Court sittings
at an estimated cost of $250.00 per day with those costs being applied for
reimbursement through French Language Services funding.
All of which is Respectfully Submitted
~~,
Etin~ REP®Rl° T® C®IJNTY C®IJNCIL
Progressive Gy Na¢are
FROM: AI Reitsma, Manager of Information Technology and
Steve Evans, Manager of Planning
DATE: November 10, 2010
SUBJECT: GIS Mapping System Update
IIVTR®®IJCTI®N:
A report was submitted to Management Team in June 2010 at which time it was
recommended that the County give consideration to becoming a partner with the
Malahide, Bayham and Aylmer GIS partnership and that a costing arrangement be
negotiated that would provide Elgin with the GIS services and products it requires.
The Managers of IT and Planning have continued discussions with staff at Malahide
Township in this regard and have received a draft agreement which offers Elgin County
an equal partnership with the other existing partners at a cost of $15,557.00 as follows:
Equipment costs per partner $11,667.79
System maintenance and replacement costs + labour $ 3,889.21
Total $15,557.00
Annual maintenance/equipment costs will be $400.00 and staff time charged out at
$48.48 per hour if required.
A-CKGR®UN®:
The research that County staff has completed with respect to GIS indicates that it is
logical to utilize systems that are already in place such as the Malahide GIS partnership
and the Central Elgin/St. Thomas GIS system (c-map). The County has and continues to
play an important role in support of GIS by acquiring and circulating Terranet property
mapping and SWOOP aerial photography. The new 2010 SWOOP imagery will be very
helpful in the development of the County's Official Plan and will provide a higher level of
accuracy and resolution which will be an asset for all local municipalities.
Meridian Planning Consultants Ltd., has placed a high priority on providing the County
with quality mapping that is compatible with other mapping platforms and meets standard
protocols.
Other than the County Official Plan a GIS system could provide other benefits to the
County. Potential uses include:
® Engineering
o Asset Mangement
o Road Map
o Capital Planning
o Digitizing and centralized information
® Property data and plans
® Contruction plans
® Municipal drainage files and plans
® Reduced speed zones
® Signage inventory
® Traffic count data
® Proposed capital works
® Asset inspection /condition information
® Vehicle collision reports
® Load restricted roadways
® Road consolodating by-laws
o One off specialized mapping needs (i.e. salt management plans, winter
patrol routes, road maintenance classes, etc.
® Economic Development and Tourism
o Land availability and uses
o On-line interactive tourism website
® Land Division
0 on-line electronic application
® Community and Cultural Servies
o On-line interactive cultural mapping
Council should be aware that the Township of Malahide is already working with the
Department of Community and Cultural Services to post aGIS-based cultural asset map
that will soon be released to the public. This initial project will give staff a better
understanding of how alonger-term partnership with the Township will work. Staff wish to
acknowledge the Township's support in allowing this project to proceed in "good faith" in
anticipation of a more formal partnership.
Experience has shown that those municipalities utilizing a GIS system have reduced the
time to fulfill mapping requests and in many cases ratepayers and other users are able to
obtain mapping information on their own. This can free up staff time and help in changing
the traditional ways of doing business in local government offices.
The most significant hurdle to implementing any GIS system is the human resources and
time required to load data into the system. However, as the system is populated, future
benefits will be realized as time to complete mapping-related tasks are reduced and
information is more readily available to the public.
If the County of Elgin were to implement a system comparable to that being used by the
Malahide GIS partnership, licensing costs alone would be approximately $50,000 (source:
ESRI Canada).
C®NCLl1Sl®N:
As a result of our research it would now be an appropriate time for the County to take
part in a GIS partnership to eliminate any duplication of effort and to move toward a web
based County-wide mapping system available to all local municipalities and to the
public.
REC®MMEN®Al°I®N:
It is recommended that Elgin County enter into a GIS partnership with Malahide, Aylmer
and Bayham at a cost of $15,557.00 funded from the 2010 Information Technology
Licensing budget.
All of which is Respectfully Submitted
Approved
,~ . ,~:~
~. s
„~
~r ~ ~~ ~ ,
.~` Steve Evans
Manager of Planning
M ~. McDonald
Chief A +ativ
~~
~~
AI Reitsma
Manager of Information Technology
~~ s ~
~l~liiC `~~~~~~~~~ REP®RT T® C®UNTY C®UNCIL
F.~g4ics:i.e G,~ Stan,-r
FROM: AI Reitsma
Manager of Information Technology
DATE: November 23, 2010
SUBJECT: Councillor MFPs and FAX Lines
INTRO®UCTION:
At the beginning of a County of Elgin Councillors term they are supplied with
MFPs, multi-function printers (printer, copier, fax and phone). As well the County
installed and paid the monthly fees for a FAX line to the councillor's home. This
report reviews what will be done with the MFPs and FAX lines going forward
®ISCUSSION:
In December of 2006 each councillor was supplied with amulti-function printer
(MFP). As well the County installed and paid the monthly fees for a FAX nine to
the councillor's home. As part of the County of Elgin's green' initiative future
council meetings will be paperless. Therefore, future councillors will no longer be
supplied with MFPs not FAX lines to their residence.
In the past, outgoing councillors had the option of retaining their MFP devices
because the four year old devices had no book value. Current councillor's have
the option of retaining their MFP or returning it to the County for redeployment
within the County.
If a councillor wishes to retain their FAX line arrangements will be made to
transfer billing to the councillor. For those councillors not wishing to retain their
FAX lines, county staff will make arrangements to terminate the line.
CONCLUSION:
Future County of Elgin councillors will no longer require multi-function printers to
conduct county business. Councillors will have the option to retain or return their
MFPs. Those councillors wishing to retain their FAX lines will have billing for the
line transferred to them otherwise the FAX line will be terminated effective
December 1, 2010.
RECONIIVIEN®ATI®N:
THAT councillors inform Administrative Services before December 1, 2010 as to
whether or not they wish to retain county supplied multi-function printers and
THAT councillors inform Administrative Services before December 1, 2010 as to
whether or not they wish to retain county supplied FAX lines to their residences.
All of which is Respectfully Submitted Approved for Submission
AI eitsma~
Manager of Information Technology
~~ a , ~®
Jim Bundschuh
Director of Financial Services
Chief Administrative Officer
REPORT 1°O COUNCIL
FROM: Jim Bundschuh -Director of Financial Services
DATE: November 8th, 2010
SUBJECT: Third Bank Signing Officer
INl°RO®UC?'ION:
Historically the CAO, the deputy clerk and the treasurer were signing officers in
regards to any bank documents such as cheques. In 2009, the deputy clerk
retired and the treasurer took on the dual role of treasurer/deputy clerk.
The County requires two signatures on any bank document, such as a cheque.
Even after the retirement of the deputy clerk, two bank signing officers were
available to meet this requirement.
®ISCUSSION:
The two signature requirement with two bank signing officers has not been an
issue to-date. However, the potential always exists that one of the two signing
officers may not be available for an extended period of time. In such a
circumstance, the County would have to act quickly to designate a third signing
officer and process the change with the bank.
CONCLUSION:
To avoid such a circumstance, a third bank signing officer should be appointed.
RCOMMND~41'ION:
THAT the Director of Human Resources be appointed as a bank signing officer.
Respectfully Submitted Approve
;~
im Bundschuh Mark G. c o al~
Director of Financial Services Chief Administrative
'~ 1~,~'7 REPORT TO COUNTY COUNCIL
{~7 Yn(t53 ~ 4i ~ ~.
1
FROM: Brian Masschaele, Director of Community and Cultural Services
Clayton Watters, Director of Engineering Services
DATE: October 22"d, 2010
SUBJECT: Relocation of Maintenance Workshop and Storage Modifications
__
INTRO®UCTION:
A new location is required for the maintenance shop in the basement of the Elgin
County Administration Building given that the current location houses sensitive
equipment, particularly the fire panel. This report proposes a new location for the
shop which will necessitate modifications to storage cages in the basement.
®ISCUSSION:
The maintenance shop in the Elgin County Administration Building must be
relocated given air quality requirements for the new fire panel. The garage has
been used on a temporary basis for maintenance jobs but this has forced the
temporary dislocation of the library's van. In the long-term, the garage is not a
suitable spot for a workshop unless major modifications are made to properly
heat, cool and electrify. The garage was also built for the purposes of securely
storing the library's van. Amore permanent location for the workshop is
therefore required and it should be within the building.
The records storage cages in the basement across from the Elgin County
Archives could be modified and condensed to incorporate a proper workspace for
the maintenance shop. Staff have priced aloes-cost yet effective mobile shelving
system that will have the capacity to store all of the materials currently in the
cages and provide room for future growth for records storage while at the same
time creating adequate space for the workshop.
Total costs for this project are estimated between $30,000 and $35,000 which
can be drawn from current surpluses for road micro-surfacing projects within
Engineering Services' 2010 capital budget. No additional funds are therefore
required to proceed. If Council approves, a formal Request for Proposals will be
issued to vendors of mobile shelving systems according to County policy.
co~c~u~i®~:
The aforementioned plan is the best way to ensure a proper location for the
maintenance workshop within the Elgin County Administration Building while
returning the library van to its proper location.
R COnliMEN®~-TI®N:
THAT the Elgin County Administration Building maintenance workshop be
relocated to a suitable location within the south end of the basement; and
THAT a Request for Proposals be issued for a mobile shelving system to
accommodate necessary renovations with an upset limit of $35,000 funded from
Engineering Services' 2010 capital surplus.
All of which is Respectfully Submitted Approved
nan asschaele Mark cl
Director of Community and Chief Admin
Cultural Services
+ ~ /
~~~` 5~:.
Clayton Watters
Director of Engineering Services
ive Officer
t~~~`~l).-~ REP®RT T® C®UNTY C®UPdCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: November 5, 2010
SUBJECT: Enabling Accessibility Fund
INTRODUCTION:
The County of Elgin has applied to the federal government for capital funds
relating to improving accessibility, removing barriers, and enabling Canadians
with disabilities to participate and contribute to their communities.
The County was successful in the first set of applications, which saw,
improvements to the entrance to the administration building south ramp at the
back of the building completed. A second application was also approved that
improved the access to the adult day bathrooms at Terrace Lodge.
For the second set of applications, the County requested monies to improve the
ramp at the Administration Building ramp at the back of the building. Staff are
waiting for a response from the Federal Government if it was successful.
And now, staff is proposing an application to install two new elevators at the
administration building.
DISCUSSION:
The County of Elgin manages either directly or indirectly more than 325,000
square feet of mixed use building space. The buildings include: administration
building; three homes for the aged (Bobier Villa, Elgin Manor and Terrace
Lodge); health unit; garage facilities at Whites Station; ambulance bases
(Aylmer, Edward Street and Shawside).
The enabling accessibility fund is a federally funded program to improve the
accessibility to facilities.
Proposals are now being accepted for mid sized projects, $500,000 to
$3,000,000, that will create or enhance accessibility for people with disabilities
through retrofits, renovations, or new construction of facilities that emphasize
integration of people with disabilities.
Staff reviewed each facility and determined that the administration building has
the greatest need to improve accessibility. Staff is recommending the addition of
two new elevators in the front of the building to greatly improve accessibility to
public offices and the private tenants. People with disabilities have access to the
basement, second, third and fourth floors from the two elevators (and ramps) that
are only accessibility from the rear of the building. The first floor north and south
wings are also accessibly from the two elevators. The first floor centre area has
accessibility access from the front ramp only.
Access from two areas creates confusion due to a natural inclination that the
front visible accessibility ramp is the access point for people with disabilities.
As an example, if a person with disabilities enters the budding at the front
entrance to access the POA office, the person would find that it was not
accessible and would need to exit the front of the building, go to the rear of the
building, enter at the south door that has the accessible lift and elevator and then
proceed to the POA office. Once complete the person would need to reverse the
order to get to their vehicle in the front of the facility.
The present elevators are more than 70 years old, have a small cabin, require
improvements to the controls and mechanical systems and the elevators do not
meet any present standards but meet the basic needs for the County of Elgin.
Staff has explored the concept of an elevator at the front south and north
entrances. The elevators would access each floor (even the first floor main area),
the size would enable the museum to access larger artefacts' and therefore
increase the potential for additional patrons and also eliminate the confusion for
the people with disabilities.
The cost is estimated at $1.05 million for each elevator ($2.1 million for both
elevators). Since the program is a competitive based and based on a business
case staff are recommending that the County of Elgin contribute one third of the
cost or $700,000.
Over the next several years staff have planned to complete major replacements
for the two elevators, replace the ramp on the north back entrance and front
entrance. These projects are estimated at $700,000 and the County would still
have elevators that are small, can only be accessed from the rear of the building,
and still require an elevator or ramp system for the front of the building.
COIVCLUSIOIV:
Over the next 5 years staff has included a new ramp at the rear of the building,
major improvements to the two elevators and a new ramp at the front to improve
the accessibility for people with disabilities. These planned improvements cannot
enlarge the elevator or improve the confusion. Two new elevators at the front will
improve the capacity, improve efficiency and be more effective for the people of
society that require assistance.
The monies allocated to either improving the present system or completing two
new elevators would be the same to the County of Elgin tax payers if the
Enabling Accessibility Fund project was successful.
REC®IVIMEIV®A7°I®N
THAT the County of Elgin endorse the application to the EAF fund for two new
elevators for the County of Elgin Administration Building; and,
THAT the County's one-third contribution ($700,000) to the project be referred to
the 2011 capital budget deliberations.
All of which is Respectfully Submitted
F s
Clayton Watters
Director of Engineering
Mark G. Wald
Chief Administrative
~~
=;,~~l,zn ;~' REPORT °CO COUNTY COUNCIL
n,~. ~:~~ o~r~:,.r~
FROM: Alan Smith, General Manager, Economic Development
DATE: October 28th, 2010
SUBJECT: Sand Plains Application ICE2
INTRODUCTION:
On August 25t" the County of Elgin's Sand Plains application to establish a Business
Incubator, ICE2, in Aylmer was denied. This application included a number of revisions
which County staff was confident would overcome the concerns of the Sand Plains Project
Selection Committee. On August 27t", County Council passed a number of resolutions that
would provide the required financial sustainability that was a concern to the Sand Plains
Project Selection Committee. The Sand Plains application was re-considered by the Project
Selection Committee on September 29t" and was denied due to ICE2 "...did not receive
regional support..." This was the same "official" reason given for the rejection on August
25t" (refer to appendix one).
DISCUSSION:
The County's Sand Plains application (June) for $500,000, which was submitted by the
Elgin CFDC, delivery agent for this project, was reviewed by the Project Selection
Committee. The County's Economic Development staff, in consultation with the Elgin
Business Resource Centre and the St. Thomas Economic Development Corporation,
reflected upon the feedback from the Sand Plains Project Selection Committee.
Consequently, a re-vamped proposal which better met the Sand Plains criteria was
developed. This updated proposal included opening a second business incubator, ICE2, in
Aylmer at the Elgin Innovation Centre (former Imperial Tobacco plant). Having a business
incubator at this location would satisfy the Sand Plains concern of using Sand Plains
monies in an urban area that is not officially part of the Sand Plains region. The Sand
Plains Project Selection Committee also questioned how the project would be able to
continue beyond the funding completion date of March 2012. The revised Sand Plains
application included an updated project work plan and project budget which outlined a
detailed sustainable financial plan for ICE2. This plan indicated financial support by the
County of Elgin. The application was re-submitted in August 2010. Surprisingly, after all of
the original concerns were thoroughly addressed, the County's application was still denied
due to "...lack of regional support..." with some individuals questioning the legitimacy of the
County's financial commitment.
The August application was updated stressing the regional nature of this project as having
ICE2 being located at the former Imperial Tobacco plant would be an anchor location to
serve areas of Norfolk, Middlesex County, Oxford, and portions of Brant County.
Furthermore, once the program was proven to be a success, ICE could be expanded, not
only to other parts of Elgin County, but to other communities throughout the SCOR/Sand
Plains region. In order to overcome any concerns that the project Selection and Steering
Committees may have regarding the County's financial commitment, on August 27t", County
Council passed a number of resolutions contributing up to $150,000 towards sustaining
ICE2 operations. Even with these changes to the application, the Project Selection
Committee still rejected the County's application on September 29t". The official reason
"...lack of regional support.."
Staff is disappointed that the application was denied as the Sand Plains Community
Development Fund was formed to assist communities that are experiencing economic
hardship due to the downturn in the tobacco industry. The ICE2 project would bring direct
employment to one of the former tobacco processing sites which lost hundreds of jobs.
Therefore, one would surmise that the Sand Plains Project Selection Committee would
support a regional initiative such as ICE2 that would create businesses and jobs to Elgin
County and to other SCOR communities.
What is also frustrating is the lack of consistency and clarity of the application process and
decision-making abilities of the Sand Plains program. One of the concerns that the Sand
Plains had with the original June application was that the funds would support amixed-use
business incubator in an area outside of the Sand Plains area - St. Thomas. This is
inconsistent with the Sand Plains decision to provide the Elgin County Railway Museum
approximately $270,000 which is located in St. Thomas. There also seems to be some
confusion on what is meant by "regional" within the Sand Plains application process. The
official rationale for the decline on August 25, 2010 was due to "...lack of regional
support...". Staff were informed by Sand Plains that a majority of the SCOR counties
represented on the Project Steering Committee must give their support which is a key piece
of the decision-making process that the Project Selection Committee takes into
consideration.
The same official reason was given for the Project Steering Committee denial of the
County's application on September 29t" - "...did not receive regional support...". However,
County staff were informed that since all 5 SCOR counties did not support the September
application, the Project Selection Committee did not feel comfortable in giving their
approval. So, the initial requirement of a majority that was required for the August
application was insuffientcet for the September application - as a full consensus of all 5
SCOR counties was now required. The Sand Plains development Fund may want to re-visit
their application process so that all applications are judged by the same criteria.
Economic Development staff are pleased that the County is part of the ICE facility which
will be located at an expanded Elgin Business Resource Centre - as the services of
ICE will support entrepreneurism in the City as well as the County. The County will be
represented on the ICE Board of Directors by the General Manager of Economic
Development. There is tremendous excitement regarding the opening of ICE in April
2011 and this enthusiasm was certainly evident at the recent ground-breaking
ceremony.
Once ICE is proven to be a success, County staff plan on revisiting opening ICE2 in
Aylmer and will investigate re-submitting an application to Sand Plains and alternative
funding sources will also be explored.
C®NCLUSI®N:
The County's plans to establish ICE2 at the Elgin Innovation Centre have been postponed
with the County's Sand Plains application being denied. This is disappointing as ICE2 has
the potential to grow the agri-business and alternative energy sectors in Elgin County, and
create employment and new businesses in the SCOR communities that are experiencing
economic hardship due to the downturn in the tobacco industry. Given this decision by the
Project Selection Committee, the Sand Plains Community Development Fund should re-
evaluate their mandate of helping the communities of the tobacco growing region.
RECOfV1M NDAI'ION:
THAT the report titled "Sand Plains Application ICE2" dated October 25t", 2010, be
received and filed.
Respectfully Submitted
Alan Smith
General Manager,
Economic Development
Approved for Submi
Mark G. McDon
Chief Administrative Officer
j:~1-;-"-~ R P®R1' °T® C®UNT'Y C®IJNCIL
~~~ - >5~._ ~~, , _
FROM: Alan Smith, General Manager, Economic Development
DATE: November 10, 2010
SUBJECT: Out-of Province Travel: Annual Report
IN`fR®®UCTI®N:
Recognizing the global nature of business and to assist with the County's
competitiveness in economic development, on September 15th, 2009, County Council
passed resolutions that removed restrictions on travel outside the Province of Ontario
for members of Council and staff. To ensure accountability, one of the requirements of
this update to the policy manual is to submit an annual report in November of each year
summarizing staff and Councils attendance at meetings and conventions. This report
summarizes two out-of-province events that where attended by Economic development
staff.
®ISCIJSSI®N:
One of the key sectors that the Economic Development department focuses on is
Energy and Environment. In order to develop and grow this sector requires
implementing a number of marketing techniques. One of which is the attendance of
conferences and tradeshows to foster interest in Elgin County and lead generation.
Economic Development staff (two individuals) attended two tradeshows in 2010 that
were held out-of-province. First, was the 2010 International Biomass Conference &
Expo held on May 4-6 at the Minneapolis Convention Centre, Minneapolis, Minnesota.
In attendance were energy crop growers, municipal leaders, utility executives,
technology providers, equipment manufacturers, project developers, investors and
policy makers. The County received funding from the Elgin Business Resource Centre
(CAF program) that covered the cost of booth space -$1500.00. Therefore, the costs
incurred included travel (flights, hotel) and shipping totalling approximately $3,030. The
County's standard conference travel of $75.00 per day is also included in the final cost
calculation.
Economic Development staff also attended the 2010 CanWEA Conference and
Exhibition from November 1-3rd in Montreal. The Annual Conference and Exhibition
was an opportunity to network and gain information on the newest trends in wind energy
and manufacturing. Drawing more than 2,300 attendees, 230 exhibitors and more than
100 speakers, CanWEA's Annual Conference and Exhibition is Canada's largest wind
energy event. Attendees include community leaders, project developers, turbine
manufacturers, municipal, provincial, and federal representatives, finance managers,
local and national media, owners and operators, services providers, and utility
companies. Total cost including travel and tradeshow booth space is approximately
$7450.00. However, the County is expecting the travel and accommodation costs
totalling $1794.00 to be covered by CanWEA. This was made possible due to Councillor
Lynn Acre's involvement in CanWEA. Staff is currently following-up on a number of
leads generated from both events.
C®NCLl1Sl®N:
With County Council removing restrictions on travel outside the Province of ®ntario for
members of Council and staff, enabled the Economic Development Department to
explore exciting national and international venues in 2010 to help grow key economic
development sectors within the County of Elgin. Due to grants received, costs for both
tradeshows came in below the approved budgeted amounts.
REC®fVIMN®~,TI®N:
THAT the report titled "Out-of Province Travel: Annual Report" dated November 10t"
2010, be received and filed.
Respectfully Sub mitted
1~
~~ ~~.
t- ~~(.
Alari Smith
General Manager,
Economic Development
Approved for Sub
Mark G. McE
Chief Admin
,s~,_bri;.,,: R1-®!l l T® ~s®UNT 1 C®UNCI~
FROM: Alan Smith, General Manager, Economic Development
DATE: November 10th, 2010
SUBJECT: South West Economic Alliance: Membership Request
INTR®®UCTI®N:
The South West Economic Alliance (SWEA) is snot-for-profit organization whose role is
to link governments, business and industry, as well as the academic sector to create a
common vision for the region and encourage cooperative action in order to generate
growth and prosperity. The SWEA region is comprised of 15 counties, and some 100
individual municipalities, stretching west from Wellington County -essentially the entire
"519" area code. Of the 15 counties or regions within the SWEA region, nine have
become members, along with separated cities such as London, Stratford and St. Marys.
The County of Elgin has been approached by the President of SWEA to consider joining
the organization for 2011 at an annual cost of $4000.00.
®ISCUSSI®N:
The Southwest Economic Alliance is a regional economic development organization
actively studying and promoting what it calls "The New Southwestern Ontario". Bringing
together municipalities, senior levels of government, the private sector and the
educational community, it serves to build awareness of the fast-changing economy of
the region. In other words, SWEA's role is to link governments, business and industry,
as well as the academic sector to create a common vision for the region and encourage
cooperative action in order to generate growth and prosperity. The Alliance is governed
by a 10-member board of directors.
SWEA has been in operation for just over four years. In the first phase of its
development, SWEA has concentrated on building internal knowledge and tools that
would lead to common understanding of what the organization is now calling "The New
Southwestern Ontario". According to the President of SWEA, these tools generate
debate, bring partners to the table and to advocate on behalf of the region with other
levels of government.
SWEA's role has evolved. Each year SWEA holds an annual assembly to address
issues affecting the region. Last June the conference focussed on branding for
Southwestern Ontario. At the 2011 assembly in Guelph, bridging the urban/rural divide
and creating urban/rural synergies will be the focus. The University of Guelph is the co-
host with partners including the Rural Ontario Institute, OMAFRA and AgCanada. As
stated by the President of SWEA this is the kind of work that reflects SWEA's evolving
role, to some, as a "think tank" and "brand agent" for Southwestern Ontario.
Applying the new SWEA branding to regional promotion at the national and international
level is also another potential role for the organization. Beginning now and in 2011
SWEA will bring Economic Development partners together to create a structure for joint
promotion. The vision is of an umbrella brand similar to the Greater Toronto Marketing
Alliance (GTMA) or Eastern Ontario where individual jurisdictions leverage the brand
building ability of the larger region. This may provide access to funding opportunities
and programs for southwestern Ontario. Many believe that southwestern Ontario has
been neglected regarding large funding allocations from the Federal Government
compared to other areas of the Province like Ontario East. SWEA also plans
(potentially) on promoting the region at tradeshows and international trade missions in
2011.
SWEA has approached Elgin County to become avoting-member of the regional
organization. When discussing direct benefits to communities, SWEA compares itself to
"...having a strong business association/ organization within a community..[where the
benefits] is well recognized. The Southwest Economic Alliance will promote similar
benefit on a larger scale. Specifically, it provides:
® A forum to promote economic cooperation throughout the region and across
key sectors of the economy;
® A means to identify where regional investment will pay dividends;
® Abetter understanding of challenges that impact productivity;
® Access to in-depth economic information about the region; and,
® Improved policy development and better cooperation between jurisdictions of
government...."
Is membership required to obtain all of these benefits -probably not as SWEA will be
promoting the entire southwestern Ontario which Elgin is a part of. However, there are
some direct benefits that membership can achieve: potential involvement in trade
missions and tradeshows; lead generation; conferences; and advocacy for Elgin at the
provincial and federal levels of government (SWEA arranges Queens Park Day and
Parliament Hill Day which gives member counties the opportunity to speak directly with
Ministries on issues that directly affect their communities).
Furthermore, with the County becoming avoting-member, will receive three votes which
it can appoint to any combination of individuals -Warden, Councillors, staff etc. Every
elected official and staff person from the County and from all lower tiered municipalities
is eligible to be included in mailing lists and receives access to all newsletters, research
and member pricing on conference registration. By becoming voting-members the
County would provide its municipal partners greater exposure to the region's economic
development activities. It should also be noted that as avoting-member the County
would also receive a seat on the Advisory Council which is made up of one
representative from each county/separated city; one representative from each university
and community college, 10 reps from the private sector (Libro Financial has one) and
five reps from the not-for-profit sector.
Given the potential benefits that membership may provide and also giving support to
strengthen an organization that has the objective to generate growth and prosperity for
the communities of southwestern Ontario, staff is recommending that Elgin County
become a voting member of SWEA at a cost of $4000.00 per year subject to the 2011
budget deliberations and approval. However, given that some of the direct benefits will
be dependant upon potential new SWEA initiatives, it is recommended that renewing of
membership be revisited at the end of 2011 for the 2012 calendar year.
C®iVCLIlSI®N:
When SWEA first began its operations Elgin County was approach to join. However,
initially, the organization did not have a clear understanding of its objectives and role(s).
Consequently, perusing membership was not a serious consideration. Approximately
four years later, SWEA has a more defined role which Elgin County could potentially
benefit.
SWEA maintains that "...the region's businesses, communities, municipalities, and
public sector institutions can achieve more by working together than they could ever
achieve individually. By developing a highly motivated, highly organized economic area,
our region will be in a better position to seize opportunities, attract private and public
investment, improve public policy and strengthen the conditions that generate economic
growth and prosperity...".By supporting this organization, Elgin County can play a role in
the future development of the "The New Southwestern Ontario".
RECOMII~EN®P-TION:
THAT Elgin County join the South West Economic Alliance at a membership cost of
$4000.00 per year subject to 2011 budget approval; AND
THAT renewal of membership for 2012 be evaluated at the end of the 2011 calendar
year.
Respectfully Submitted
~.
~~
Ala~r~~nith .
General Manager,
Economic Development
Approved for
Mark G®NIcD~ Id
Chief Administrative icer
C®RR SPN®ENCE ®Novernber 3 2010
Items for Consideration - (AT°I°ACHE®)
1. M. Casavecchia, Chief Administrative Officer/Clerk, Township of Malahide, with a
resolution requesting the Government of Ontario provide municipalities with a portion
of HST generated through the sale of gasoline and diesel fuel.
2. Jim McDonell, Chair, Farm Tax Rebate Working Group, United Counties of Stormont,
Dundas and Glengarry, with a resolution requesting the Province of Ontario reimburse
all municipalities for their lost property tax revenue on farmland and managed forest
properties through the Ontario Municipal Partnership Fund.
:.--
_ ~ f ...
1 ` ~ -, the
1
~. ~AJL._I~az~L~Ll~_.1~ 7-C.~ ~ ~ ~_i' ~ ~1 V~~ ~~` its i - ••,
A proud tradition, a brightfuture. ~, ,
July 23, 2010.
Minister Kathleen Wynne,
Ministry of Transportation,
77 Wellesley Street, West,
Ferguson Block, 3~d Floor,
Toronto, Ontario.
M7A 1Z8
i2E: HST ®Gasoline and ®iesel Fuel
87 John Street, South,
Aylmer, Ontario
N5H 2C3
Phone: 519-773-5344
Fax: 519-773-5334
www.malahide.ca
mcasavecchia@malahide.ca
At its regular meeting held on July, 22, 2010, the Council of The Corporation of the
Township of Malahide enacted the following resolution:
l4/FIEREAS the Governrrrent of Ontario has entered into an agreement with the
Government of Canada to implement the Flarmonized Goods and Services Tax
(FIST);
Anl® VVFIEREAS the MST will add ~% to many goods and services where
currently only the 5% GST is charged, including gasoline and diesel fuel,
resulting in increased tax revenues for the Government of ®ntario;
AIV® l/VhIERAS the majority of public infrastructure in Ontario is municipal
infrastructure, and includes roads and highways, bridges, and transit
systems;
Anl® VVh1RAS there exists an infrastructure deficit in Ontario estimated at
more than $100 billion;
AIV® ~/FIEREAS Ontario municipalities struggle to pay for needed repairs and
maintenance to such infrastructure;
Anl® WFIEREAS the Government of Canada, through its Federal Gas Tax Fund,
provides municipalities with a portion of federal gas tax revenue for
investments in environmentally sustainable infrastructure;
Anl® Vl/I~EREAS the Federal Gas Tax Funding is up®front and predictable,
increasing the capacity of municipalities to address local infrastructure
investment priorities and plan for the long®term;
.4N® VI/P°IEREAS investing in infrastructure is a crucial component of a strong
economy and part of the Government of ®ntario's strategy for jobs and growth
in ®ntario;
IV®V!/ TF,IERF®RE RE IT RES®LVE® TFIAT Council of the Township of
Malahide requests the Government of ®ntario to provide municipalities with a
portion of KIST generated through the sale of gasoline and diesel fuel in order
to enable municipalities to address current infrastructure deficits and continue
to invest in environmentally sustainable infrastructure;
AM® TF1,4T this resolution be circulated to all municipalities in ®ntario
requesting their support.
We look forward to hearing from you with respect to this proposal.
Sincerely,
TOWNSHIP OF MALAHIDE
M. CASAVECCHIA, D.P.A., C.M.O., CMM III
Chief Administrative Officer/Clerk
Copy to: Premier Dalton McGuinty
Steve Peters, MPP
Joe Preston, MP
Association of Municipalities of Ontario (for distribution)
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not
necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary
companies, officers, directors or agents.
Ontario Municipalities
Through the AMO Broadcast Service
Re: Farmland and Managed Forest Component of the
Ontario Municipal Partnership Fund (OMPF)
Ontario farming activities have a major impact on our everyday lives with urban as well as rural
residents wanting to maintain low-cost foods and protect forests. There are over 221,000 farmland and
managed forest properties in Ontario with a current value assessment of over $39.8 billion.
The Farmland Tax Program and the Managed Forest Tax Incentive Program were previously funded
by the provincial government but are now mainly funded through the property taxes of the
municipalities where these properties are located. This has resulted in the properties who are supposed
to be benefiting from the programs, as well as other properties around them, are actually paying for
their own assistance.
This download cost municipalities over $257 million in 2008 with the Ontario government reimbursing
only $50 million, resulting in a net loss to property taxpayers of $207 million in one year alone.
Approximately 335 of Ontario's 444 municipalities have farmland and managed forest properties while
only 72 municipalities receive partial reimbursement from the Ontario government.
This financial impact on municipalities is increasing: from 2007 to 2010 this provincial funding has
fallen by 6% while the farmland and managed forest phased-in assessments have increased by 3.5%.
This lost tax revenue has increased property tax rates, with many municipalities as much as 20%
higher than they would be with fair funding.
The Ontario government is in the process of uploading some social programs costs that will benefit all
municipalities; astep in the right direction. Unfortunately the 1998 farm tax rebate download was
aimed specifically at rural municipalities and resolving this problem has yet to become a provincial
priority.
All municipalities are urged to pass the attached resolution and insist that your local MPP actively
support full provincial reimbursement for the downloaded farm tax rebate and managed forest tax
incentive programs. We would also appreciate being copied on your resolution and if you have any
questions, please do not hesitate to call 1-800-267-7158 ext 200.
Yours truly,
Jim McDonell, Chair
Farm Tax Rebate Working Group
United Counties of Stormont, Dundas and Glengarry
Page 1 of 2
~~ , .
~ ~ i ~'
,~
;,
United Counties of
tr ® as arty
26 Pitt Street, Cornwall, Ontario K6J 3P2
Tel: 613-932-1515 Fax:613-936-2913
Resolution
infoC~sdgcounties.ca wwwsdg.on.ca
WHEREAS the `Farmland Tax Program' and the `Managed Forest Tax Incentive Program' are
designed by the Ontario Government to support lower food costs and protect forests for recreational
and environmental purposes;
AND WHEREAS the Farm Tax Rebate Program and the Managed Forest Tax Incentive Program were
previously funded in full by the Ontario Government yet are now funded mainly by municipalities
through the municipal property tax base;
AND WHEREAS rural municipalities are being forced to absorb the loss of 75% of the property tax
revenue from their farmland and managed forest properties while all residents of Ontario have a vested
interest in maintaining lower-cost foods and protecting forests;
AND WHEREAS the farm tax rebate program provides lower-cost foods across the province, as well
as the economic benefit of provincial exporting and is truly an income-redistributive program with
province wide significance and should not be financed from local property taxes which results in those
who are supposed to be benefiting from the program, actually paying for the program;
THERFORE BE IT RESOLVED that the Province of Ontario calculate the Farmland and Managed
Forest component of the Ontario Municipal Partnership Fund (OMPF) so that all municipalities
receive full provincial reimbursement of their lost property tax revenue on farmland and managed
forest properties, while land-owners maintain the streamlined process and the 25% ratio currently in
place;
AND FURTHER that this resolution be forwarded to the Premier of Ontario, Minister of Finance,
Minister of Agriculture Food and Rural Affairs, Minister of Municipal Affairs & Housing, local MPPs,
all Ontario municipalities and any other individual or association as deemed appropriate.
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the
Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
Page 2 of 2
C®RRESP®N® NCE ®N®vember 23, 2010
Items f®r Inf®rmati®n (C®nsent Agenda) ®(Al°°fACHE®)
Michael Garrett, Chair, Board of Directors, Ontario Clean Water Agency, announcing
Jane Pagel as the Agency's new President and CEO.
2. Injasuti Developments and MHBC Planning are hosting, on January 6t", 2011, adrop-in
public information session for Proposed Solar Farms on Fruit Ridge Line and Centennial
Road.
3. Dan Mathieson, Chair, MPAC Board of Directors, with information regarding the
Toronto Bank Towers Court of Appeal Decision.
4. Sabrina Stanlake, RPP, Dillon Consulting Limited, with project information on the
Rehabilitation of Two Bridges on Highway 401 in Elgin County.
5. Newspaper Advertisement requesting applications from County of Elgin citizens to
serve on the County of Elgin/Central Elgin Joint Accessibility Advisory Committee.
~ ,' ~. t ~ ~ '_ ~ t ii.. L ~~ i ~_ , ~ ~ I
November 1, 2010
Mr. Mark McDonald
One Yonge Street, Suite 170o TEL: 416 314 5600
Toronto Ontario anx: 416 314 8300
Canada NtSE IES www.ocwa.com
Administrator/Clerk ~ ~~ , u ~ ;~
County of Elgin ,
~` ~~~~,~
450 Sunset Dr.
St. Thomas, ON NSR SV1
Re: Ontario Clean Water Agency (OCWA) Appoints new President ~& CEO
Dear Mr. McDonald,
It is my pleasure to be writing to you today on behalf of the Board of Directors of OCWA to
introduce Jane Pagel as the Agency's new President and CEO.
Jane is a highly experienced and effective leader with an extensive background in both
Government and the private sector. Most recently a Senior Vice President with one of
Canada's largest private consulting engineering, environmental and earth sciences companies,
Jane serves on the board of Sustainable Development Technology Canada, chairing the
board's Project Review Committee. As well she served on the Prime Minister's Advisory
Council on Science and Technology for ten years and is a former President of Zenon
Environmental Laboratories.
As OCWA's President and CEO, one of Jane's top priorities will be to meet and talk with as
many of the Agency's clients as possible. She is committed, as we all are at OCWA, to
providing not just the safe and efficient water and wastewater services that you have come to
expect from us, but also the highest possible quality of service: expert, honest and transparent.
Jane comes to us with a well earned reputation for keeping those kinds of commitments and
we feel confident that once you have had an opportunity to meet and deal with her that you
will share our enthusiasm for having her join us.
Over the next few months, Jane is planning to visit a number of facilities and be actively
involved in industry conferences and events. This will provide her with an opportunity to meet
with many of you to discuss the work that OCWA is doing. Should you have any immediate
concerns however - or if you just wish to say a friendly hello -please feel free to call or write
Jane.
Yours sincerely,
`~-~
~ L w ®®
Michael Gai7ett
Chair, Board of Directors
1. ~-l. E
iii ~,~ , ~ ;~ ! ir~l ;: iii f~, ~
~' iu~,~,~ ;~~ ~~ ~~~i~INC,~I~I
1>>wltl°l~i' ,71~;,V_ ~!It~lfil!Y,E-7
--- - _ _ ;
November 2, 2010
t_,
I<ITCHENER
WCODBRIDGE
LONDON
KIIJGSTON
6ARRIE
RE: PUBLIC MEETING NOTICE FOR PROPOSED SOLAR FARMS
RENEWABLE ENERGY APPROVAL (REA) PROCESS
500kW (Class 3) Solar Facilities Proposed by Injasuti Developments
Fruit Ridge Line and Centennial Road, Central Elgin (MHBC FILE 08220B)
On behalf of Injasuti Developments, please find enclosed the Public Meeting notices for two
separate solar farms proposed in Central Elgin (Part of Lot 10, Concession 4 and Part of Lot 9,
Concession 4). These notices are required as part of the Province of Ontario Renewable Energy
Approvals process (Environmental Protection Act and Ontario Regulation 359/09) for Class 3 Solar
Facilities.
General information on the proposed Beaver Creek and Flowerburn Solar Farms are included in the
attached notices. More information on the solar farms will be provided in the draft Project
Description Reports (PDR). The PDRs will be made available for public inspection by November 6,
2010 at the St. Thomas Planning Department/Central Elgin Planning Department and online at
www.injasutidevelopments.com.
We are circulating the attached notices to advise surrounding landowners, stakeholders, local and county
authorities and interested agencies of the proposed solar farms and the date and time of the Public
Meeting. The PUBLIC MEETING is scheduled for Thursday, January 6, 2011 from 4:30pm to 7:OOpm
at the Elgin County Administrative Building (450 Sunset Drive, St.Thomas).
Notice of the Public Meeting will also appear in the Weekly News on Wednesday, November 3 2010,
and in the St.Thomas Times-Journal on Saturday, November6, 2010.
If you would like to learn more about the proposed solar farms please attend the public
meeting or communicate comments to the Renewable Energy Approval Project Manager
(MHBC Planning, Suite 200 - 540 Bingemans Centre Drive, Kitchener, ON, N2B 3X9).
Yours truly,
MHBC PLANNING ®Renewable Energy Approval Project Manager
Dave Aston, M. Sc, MCIP, RPP
daston@mhbcplan.com
{
I
Lana Phillips, MA, MCIP, RPP
IphillipsC~mhbcplan.com
Z00-540 BINGEMANS CENTRE DRIVE / KITCHENER /ONTARIO / N2B 3X9 / T 519 576 3650 / F 519 576 0121 / W WW.MHBCPLAPI.COM
'' Ld ~I Renewable Energy Approval
Notice of Meetings
To be held by Injasuti ®evelopments s.15 (1)(b) ®ntario Regulation 359109
regarding a Proppsal to Engage in a
Renewable Energy Project (Solar Farrel
Project blame: Flowerburn Farm
Project Location: 43777 Fruit Ridge Line (Part of Lot 9, Concession 4, Central Elgin)
Dated at the Municipality of Central Elgin this the 3`d day of November 2010
Injasuti Development is planning to engage in a renewable energy project in respect of which the issuance of a
renewable energy approval is required. The proposal to engage in the project and the project itself is subject to the
provisions of the Environmental Protection Act (ACT) Part V.0.1 and Ontario Regulation 359/09 (Regulation). This
notice must be distributed in accordance with section 15 of the Regulation prior to an application being submitted and
assessed for completeness by the Ministry of the Environment.
Meeting Information: Injasuti Developments and MHBC
Planning are hosting adrop-in public information session
to share more details on the proposed solar farm and
gather public comments.
DATE: Thursday January 6, 2011
TIME: 4:30pm to 7:00 pm
PLACE: Elgin County Administration Building,
Training Room, 450 Sunset Drive,
St.Thomas, Ontario
Project Description:
Pursuant to the Act and Regulation, the facility, in respect of which this project is to be engaged in, is a Class 3 solar
facility. If approved, this facility would have a total maximum nameplate capacity of 0.5 MW (500kW). The project
location is described in the map below.
Documents for Public Inspection:
The Draft Project Description Report titled `Flowerburn Farm -Solar -Project Description Report' describes the
project in more detail. The solar farm is proposed to include 62 ground mounted tracking solar arrays. Each solar
array is approximately 12 x 6 metres. A written copy of the Draft Project Description Report and draft
supporting reports (prepared to comply with the requirements of the Act and Regulation) will be made available
for public inspection by November 5, 2010 at the St. Thomas Planning Department/ Central Elgin Planning Office,
9 Mondamin Street, St. Thomas, Ontario during regular weekday business hours (8:30am - 4:30pm) or online
(www.injasutidevelopments,com).
Project Contacts and Information: To learn more about
the project proposal, public meetings, or to communicate
concerns please contact:
Renewable Energy Approval (REA) Project Manager
Dave Aston or Lana Phillips, MFI~C Planning Ltd
Suite 200 - 540 Bingeman's Centre Drive
Kitchener, ON N2B 3X9
P: (519) 576-3650 (ext. 709 or 726)
F: (519) 576-0121
E-mail: daston@mhbcplan.com or Iphillips@mhbcplan.com
Solar Farm Proponent
Paul Marot, Injasuti Developments
2650 Spruce Needle Drive
Mississauga, ON L5L 1 M9
P: (905) 569-9667
F: (905) 569-6364
E-mail: paulmarot@rogers.com
Renewable Energy Approval
Notice of Meetings
s.15 (1)(b) Ontario Regulation 359/09
Project Name: Beaver Creek Solar Farm -Phase 1
Project Location: 43921 Fruit Ridge Line (Part of Lot 10, Concession 4, Central Elgin)
®ated at the Municipality of Central Elgin this the 3~d day of November 2010
Injasuti Development is planning to engage in a renewable energy project in respect of which the issuance of a
renewable energy approval is required. The proposal to engage in the project and the project itself is subject to the
provisions of the Environmenfal Protection Act (ACT) Part V.0.1 and Ontario Regulation 359/09 (Regulation). This
notice must be distributed in accordance with section 15 of the Regulation prior to an application being submitted and
assessed for completeness by the Ministry of the Environment.
Meeting Information: Injasuti Developments and MHBC
Planning are hosting adrop-in public information session
to share more details on the proposed solar farm and
gather public comments.
®AT'E: Thursday January 6, 2011
1"IME: 4:30pm to 7:00 pm
PLACE: Elgin County Administration Building,
Training Room, 450 Sunset Drive,
St.Thomas, Ontario
Project ®escription:
Pursuant to the Act and Regulation, the facility, in respect of which this project is to be engaged in, is a Class 3 solar
facility. If approved, this facility would have a total maximum nameplate capacity of 0.5 MW (500kW). The project
location is described in the map below.
bocuments for Public Inspection:
The Draft Project Description Report titled `Beaver Creek Solar Farm -Phase 1 -Project Description Report'
describes the project in more detail. The solar farm is proposed to include 62 ground mounted tracking solar arrays.
Each solar array is approximately 12 x 6 metres. A written copy of the ®raft Project ®escription Report and draft
supporting reports (prepared to comply with the requirements of the Act and Regulation) will be made available
for public inspection by Friday November 5, 2010 at the St. Thomas Planning Deparkment/ Central Elgin Planning
Office, 9 Mondamin Street, St. Thomas, Ontario during regular weekday business hours (8;30am-4:30pm) or online
(www.injasutidevelopments.com).
Project Contacts and Information: To learn more about
the project proposal, public meetings, or to communicate
concerns please contact:
Renewable Energy Approval (REA) Project Manager
®ave Aston or Lana Phillips, MWEC Planning Ltd
Suite 200 - 540 Bingeman's Centre Drive
Kitchener, ON N2B 3X9
P: (519) 576-3650 (ext. 709 or 726)
F: (519) 576-0121
E-mail: daston@mhbcplan.com or
Iphillips@mhbcplan.com
Solar Farm Proponent
Paul Marot, Injasuti ®evelopments
2650 Spruce Needle Drive
Mississauga, ON L5L 1 M9
P: (905) 569-9667
F: (905) 569-6364
E-mail: paulmarot@rogers.com
~I~ ~' ~~J L~ I ~
1°o be held by Injasuti ®evelopments
regarding a Proposal to Engage in a
Renewable Energy Project (Solar Farm)
FEE t! ~ ~` 3 €=' f~, 1,.~ E"' ~ ~ g,~ ~' N ?"' Y 4` ';;~ k~- ~ ~;: ~ f ~ P`~ ""Y ~ ~ P 9? A l'" G
November 4, 2010
To: All Heads of Council
Ontario Municipalities
From: Dan Mathieson
Chair, MPAC Board of Directors
i
- s,
c
~;~~
s~Fp~~~~ v ara~a ~~ ~~~ h~~~(,~
Subject: Court of Appeal Decision -Toronto Bank Towers
I am writing as a follow up to a memo sent to you on September 30, 2009 from my predecessor,
Debbie Zimmerman, regarding the Toronto Bank Towers' Appeal.
On October 15, 2010, the Court of Appeal released its long-anticipated decision with respect to the Toronto
Bank Towers. The City of Toronto and the Municipal Property Assessment Corporation (MPAC) were the
successful respondents. Interveners in the case included: The Townships of Atikokan and Ear Falls;
Municipality of Red Lake; Towns of Goderich, Lincoln and South Bruce Peninsula; Counties of Brant and
Lambton; and Cities of Ottawa, Quinte West, Sarnia and Windsor.
In a unanimous decision, the Court of Appeal agreed with the Divisional Court on all aspects of the Divisional
Court's findings with respect to the law. The Court of Appeal also confirmed that the office towers are to be
assessed in accordance. with the. income approach using market rents and allowing for only a normal vacancy
rate, which has been MPAC's long-standing practice.
The Court of Appeal returned the matter to the same panel of the Assessment Review Board and instructed the
Board to determine the assessed values of the bank towers by following the guidance received from the
Divisional Court and the Court of Appeal.
An appeal from a decision of the Court of Appeal lies to the Supreme Court of Canada with leave. The
deadline for seeking leave to appeal is 60 days from the date of the decision. We will inform you if an appeal
is launched.
Background information about the decision has been posted on our website for your reference on the
Municipal News page of our website at www.mpaaca. If you have any questions, please feel free to contact
Arthur Anderson, Director, Municipal Relations, 905 837-6993.
Yours truly,
Dan Mathieson
Chair, MPAC Board of Directors
Copy: MPAC Board of Directors
Carl Isenburg, President and Chief Administrative Officer, MPAC
Executive Management Group, MPAC
Arthur Anderson
~flt;f= F?s Y ir= t~/r ~ P ~~ _ tlG 1~,C7P'~Ci!^ahl(~fl
`J~1tfUV1
Form iVo LH40C~9P,
~. i,
yy qq ~~i{~ ,Jy~°~'C~
.AL ~fi. tl 4S~r din' ~A u~ie V ~~L. ~$iq~~~~~V. '.
Lam" -
November 5, 2010
County of Elgin
Administrative Services
450 Sunset Drive
St. Thomas, Ontario
NSR SV1
Attention: Mr. Mark McDonald
CAO
1Vlinistry of Transportation, Ontario
Detailed Design and Class Environmental Assessment
Rehabilitation of Two Bridges on Highway 401 in Elgin County
GWP 3060-08-00
Dear Mr. McDonald:
The Ministry of Transportation has retained Dillon Consulting Limited to complete the
Detailed Design and Class Environmental Assessment (EA) for the rehabilitation (steel
coatings and minor repairs) of the following bridges on Highway 401 in Elgin County:
o Graham Road Bridge (Elgin Road 76)
• Mill Road Bridge (Elgin Road 119).
As part of the Southern Highways Program and subject to funding and approvals, these
bridges are scheduled for rehabilitation in 2011, with a target completion date of 2013.
During construction, lane closures will be required on Highway 401, however at least one
lane of traffic will be maintained in each direction. Short term nightly closures of the
Graham Road on-ramps are required for two to three weeks. Information signs will be
provided to advise motorists of the closures,
co~rsu~-r~r~c
..continued ~s®ra ~~r~~rdt~ffi~
Coiif~ty of Elgin
Page 2
November 5, 2010
This study is subject to Ontario's Environmental Assessment Act and will be carried out
as a Group C project in accordance with the requirements of the Class Environmental
Assessment (EA) for Provincial Transportation Facilities (2000) (MTO's Class EA).
Group C projects include minor repairs to existing infrastructure and have minimal
impacts that can be mitigated. As part of the project, an Environmental Screening
Document will be completed for MTO's internal use.
A project website has been set up to provide project information and updates. It can be
viewed at www.mega2,ca.
If you require further information please contact Sabrina Stanlake at 519-438-1288 ext.
1235.
Yours sincerely,
DILLON CONSULTING LIMITED
(: t
~^~.
Sabrina Stanlake, RPP
for John Gawley, P.Eng.
Project Manager
SNS : amb
Encl.
cc: Brian Goudeseune, MTO
Adele Mochrie, MTO
G
Our File: 10-3623
S~ r
~ .....
CCIJNi°Y ®F EI~~iIVEC~Ni°R,QL ~imGIN J®ItVT
ACCES~ii3il~l°iY A~~'iSC~Y C®MM171°EE
County of Elgin/Central Elgin Joint Accessibility Advisory
Committee invites applications from citizens of
The County of Elgin interested in serving on the:
County of Elgin/Central Eigin
Joint Accessibility Aduisory Committee
Additional information about the Committee is available by
contacting Cole Aicken, Building Sciences Technologist,
County of Elgin 519-631-1460 ext 143 or email:
caicken@elgin-county.on.ca or Dianne Wilson, Deputy
Clerk, Municipality of Central Elgin 519-631-4860 ext 286 or
email: dwilson@centralelgin.org or by viewing the respective
websites www.elgin-county.on.ca or www.centralelgin.org.
Terms of Reference and Application Forms are available
on the website. Committee members will be paid $150.00
remuneration for attendance at each meeting.
Persons wishing to serve on the Committee should submit an
application by 12:00 noon on Friday, November 19th, 2010 to:~
Dianne Nilson, Co-Secretary
Joint Elgin/Central Elgin Accessibility Advisory Committee t ,~
450 Sunset Drive, St. Thomas, Ontario i~ti^~\}t''
N5R 5V1 (519) 631-4860, ext. 286 11 ~~°°''
COUNTY OF ELGIN
By-Law No. 10-32
"BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE
AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN
AND
THE ONTARIO NURSES' ASSOCIATION WITH RESPECT TO ALL NURSES AT
ELGIN MANOR TERRACE LODGE AND BOBIER VILLA"
WHEREAS the Ontario Nurses' Association, by certificate dated December 9th,
1988, is the certified bargaining agent for all Nurses at Elgin Manor; save and except the
Director of Nursing and persons above the rank of Director of Nursing; and
WHEREAS the Ontario Nurses' Association, by certificate dated January 12th,
1989, is the certified bargaining agent for all Nurses at Terrace Lodge, save and except
the Director of Nursing and persons above the rank of Director of Nursing; and
WHEREAS the Ontario Nurses' Association, by certificate dated June 1st, 1981, is
the certified bargaining agent for all Nurses at Bobier Villa, save and except the Director of
Nursing and persons above the rank of Director of Nursing; and
WHEREAS negotiations have taken place over a period of time between the County
and the Association to establish terms and conditions of a collective agreement.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. That the Warden and appropriate signing officers are hereby authorized to sign a
Collective Agreement between-the County of Elgin and the Ontario Nurses' Association,
setting forth collective bargaining relations, disposition of grievances and to define working
conditions and terms of employment for all Nurses employed at Elgin Manor, Terrace
Lodge, and Bobier Villa, covering the period April 1, 2010 to March 31, 2012.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 23RD DAY OF
NOVEMBER 2010.
Mark G. McDonald, Bonnie Vowel,
Chief Administrative Officer Warden
CLSE®M TIN a4EN~-
November 23, 2010
Correspondence: (ATTACHED)
1) Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board. -Elgin ats.
H.I.R.A.
Reports: (T® E INCLI!® ®®N FRI®~-Y F~4X)
1) Director of Engineering Services -Municipal Act, Section 240.2 (a) the security of the
property of the municipality or local board - GSE -Lease
2) Director of Engineering Services -Municipal Act, Section 240.2 (a) the security of the
property of the municipality or local board - ClaimsPro -Lease
Chief Administrative Officer's Annual Performance Evaluation (See separate attachment)
f,_y i
!.' _ _
DATE: 11 /19/2010
Send to: Warden Vowel and County Councillors
Attention:
Office Location:
Fax Number: Call Group #s
From: Mark G. McDonald, Chief Administrative Officer
mmcdonald@elgin-county.on.ca
Office Location: Administrative Services
Phone Number: Ext. 161
Number of Pages, Including Cover: 39
®URGENT ®REPLY ASAP ®PLEASE COMMENT ®PLEASE REVIEW ®FOR YOUR INFORMATION
COMMENTS:
Additional Items f®r Council Agenda ®f November 3, 2010
Reports of Staff and Council (attached)
1. General Manager of Economic Development - 2010 IPM Elgin County Showcase Conclusion.
2. General Manger of Economic Development -Economic Development Strategy and Marketing
Plan Update.
3. Director of Financial Services - 2009 Audited Statements.
Closed Meeting Item: (attached)
1. Director of Engineering Services -Municipal Act, Section 240.2 (a) the security of the property
of the municipality or local board. -Leases.
THE INFORMATION IN THIS FACSIMILE IS FOR THE NAMED RECIPIENT ONLY. IT MAY CONTAIN IlVFORMATION THAT IS
PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS
NOT THE INTENDED RECIPIENT, OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT,
ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU
HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE ARE ANY PROBLEMS IN TRANSMISSION, PLEASE NOTIFY US BY
TELEPHONE
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
v,~ww.elgin-cou nty.on.ca
1~ ~,~i5,ll~)
~:.., ,,.5;,: ~,,; ;., REPORT TO COUNTI( COUNCIL
_. _-.. __......__.__ ® _. _.__._.... _. A
FROM: Lindsey Morritt, Tourism Development Coordinator
DATE: November 19th, 2010
SUBJECT: 2010 IPM Elgin County Showcase Conclusion
INTRO®UCTION:
In June of 2007 County Council passed several resolutions that supported the
Elgin County Plowmens Association's bid submission to host the 2010
International Plowing Match and Rural Exposition (IPM). This included a
$100,000 loan; the allocating of funds to fulfil the County's requirement of
undertaking a County Exhibit/Showcase; and, the hiring of an IPM Exhibit and
Events Coordinator (May 2009). In order to assist with the planning and
implementation, an Elgin County Exhibit Committee was formed in July of 2009
consisting of Council members, private sector representation, and staff. The
Committee's goal was to create a showcase that was reflective of the County's
`progressive by nature' brand. This was accomplished by displaying the
communities, attractions, and businesses within Elgin County to visitors so that
they may return as a tourist, new resident, or locate a business; and to expose
current residents of Elgin to business opportunities, community organizations,
and unique aspects of their home county. In order to engage the many people
that visited the County showcase, 20 to 30 county and municipal staff and
community volunteers were utilized on a daily basis to ensure that those
attending the showcase experienced why Elgin County is "progressive by
nature".
®ISCUSSION:
The IPM County Exhibit Committee developed a showcase that highlighted the
County as a great place to not only visit but live, expand a business or re-locate a
business to Elgin. The Committee used the Talbot Trail as a theme to replicate
the sights and sounds found in Elgin. The signage within the showcase reflected
the County's new directional signage program, with many of the new signs being
found along the Talbot Trail. A large map was created of Elgin highlighting the
Trail to welcome visitors. Using the Talbot Trail as a theme created a unified look
and feel to the exhibit. This also complemented the use of the Elgin County
passport which encouraged visitors to experience each area of the showcase. As
indicated in Appendix A, the 2010 IPM Elgin County Exhibit Final Report, which
is being submitted to the OPA, there were many notable highlights of the County
Exhibit that included but not limited to:
a) Entertainment. A full line-up of local entertainment that included an
"Elgin's Got Talent" competition held on the last day of the event. The
competition drew a large audience and supported youth in the area.
b) Effective Exhibit Site Plan. The tents were located close to each other and
positioned to create a centre courtyard that was full of activity. There was
plenty of bench seating available around the centre water feature for those
that wanted to relax and enjoy the showcase.
c) Grand Entrance Way. The Committee decided to recreate the entrance
way from the 1940 Elgin County IPM Showcase, adding a wow factor that
included amulti-media, high-tech approach on the original concept. This
concept evolved into atime-tunnel like structure which lead people from
the past into present day Elgin County. The impact was huge -offering an
impressive welcome to all who visited the Elgin showcase. Creating a
magnificent media display of pictures and memories, the entrance way
was a wonderful introduction to the entire Elgin County showcase. People
left the "tunnel-way" with an understanding of Elgin's rich past and insight
into Elgin's progressive future.
d) Passport. The passport resulted in giving away 2,500 rechargeable
flashlights, 2,500 ponchos, and 1,200 Elgin County cowboy hats for the
week. This was a fun and popular draw to the showcase with each visitor
taking home a completed passport/postcard and a memento to remind
them of visiting Elgin.
In order to have a successful event the County was required to work with local
businesses, in-kind supporters, organizations and volunteers. In other words,
many partnerships were created including the 18 local non-profit organizations
involved in the community tent, the 8 alternative energy and agricultural
exhibitors in the progressive tent, as well as each of the 7 partner municipalities.
This event also required cross -department collaboration and strengthened
relationships within County staff and local municipalities. Everyone involved were
in high spirits and proud to be from Elgin County while welcoming visitors from all
over the province, Canada, and even the U.S.
C®iVCLUSI®N:
The IPM is a celebration of rural life with the event being part of agricultural living
for just over a century. This was the fourth time that Elgin County hosted the IPM
and also marked the 50t" anniversary of the Queen of the Furrow and the 50t"
anniversary of the RV Park, both of which were started in Elgin County. With
Council's support the Elgin County Plowmens Association's bid submission
enabled the 2010 IPM to be held in Elgin County. The County made a substantial
investment with funds and other resources that resulted in a successful Elgin
County showcase. The sub-committees were diligent in their 18 months of
budget planning, resulting in expenditures being under the budgeted amount of
$187,000. An important legacy and cherished memories have been left with the
residents of the area.
The legacy fund and economic impact to the area are currently being assessed
by the Ontario Plowmens Association with results anticipated for early 2011 with
the fund expected to support local non-profit organizations in a significant way,
and the economic impact to the Elgin-St. Thomas area is expected to be in the
millions of dollars.
The collaborative efforts between the County and its municipal partners resulted
in the County Showcase being one of the most memorable and popular exhibits
at the IPM. Council's goals for this unique event of creating a professional exhibit
that reflected the County's `progressive by nature' spirit were reached.
REC®fVIMEN®ATION:
THAT, the report titled "2010 IPM Elgin County Showcase Conclusion", dated
November 19, 2010, be received and filed as information.
All of which is Respectfully Submitted
Lindsey Morritt
Tourism Development Coordinator
J m.
i%f ......,.
,,~,-
~
Jf j .
-'
Approved for Submission
Alan'`~mith Marl~G~ McDonald
General Manager Chief Adm istr-ati Officer
Economic Development
Appendix A
IPM 2010 Erin County Exhibit- Final Report
IPM 2010 Elgin County Exhibit- Final Report
Chair and Coordinator:
Grace McGartland, Volunteer Chair Lindsey Morritt- Coordinator
grace@theartsandcookerybank.com lmorritt@elgin-county.on.ca
519-871-5204 519-631-1460 ext 164
Other committee members:
Bonnie Vowel- Elgin County Warden
Tom Marks- Central Elgin Mayor
Dave Mennill- Deputy Mayor Malahide
Mark McDonald- County CAO
Alan Smith- Economic Development
Kate Burns- Economic Development
Brian Masschaele- Community and Cultural Services
Clayton Wafters- Engineering
Cole Aiken- Engineering
Jim Carter- Engineering
Jim Bundschuh- Finance
Rob Bryce- Human Resources
Bill Walters- IPM Executive
®bjectives:
The IPM Exhibit Committee wanted to create a showcase that was reflective of the
County's `progressive by nature' branding that would engage the visitor so that they
return to Elgin County as a tourist, a new resident, or to open a business. This objective
was accomplished through interactive displays that were fun for the visitor to create
memorable experiences. The theme of the Talbot Trail was used to replicate the sights
and sounds found in Elgin. All of the signage within the County exhibit reflected that of
the ones found along the Talbot Trail. A large map was created of Elgin highlighting the
Trail to welcome visitors.
Resources:
Elgin County Council agreed to a budget of $187,000 for the County exhibit plus the cost
of hiring an IPM Events Coordinator on an 18 month contract. When approaching outside
businesses and suppliers for in-kind or sponsorship monies, staff had to be cautious of not
interfering with the actions of the IPM corporate sponsorship committee.
When purchasing and/or creating products the Committee was mindful of the potential
re-use at a future date. When the water feature was to be the main focal point of the
exhibit, the Committee decided that it would be re-built at one of the County's long-term
care facilities for future enjoyment. Part of the costs came from the IPM budget with the
remaining monies from Bobier Home budget.
Staff resources were used to create Ssub-committees within the main committee to
implement all aspects of each area. The roads crew from each municipality pulled
together to build and construct the exhibit, while one Construction Coordinator was
utilized to oversee the process. During the week of the match 20 to 30 municipal and
County staff was needed each day for various activities. Each volunteer received an Elgin
County vest and a pass into the event. Shifts were divided up into morning and afternoon.
A designer was hired to create our Talbot Trail themed signs and individual signs for
each exhibitor. The consistency helped to create a professional and unified showcase.
Key Dates:
July 2009
The IPM Exhibit committee held its first meeting. The purpose was to determine the role
of individuals on the Committee, discuss the budget and some basic ideas for the
showcase. The Committee met monthly from this date forward.
September 2009
A select few of the committee members attended the 2009 Temiskaming Match, where
committee members set up a display in the `Future IPM' tent, and also took pictures and
made observation notes.
December 2009
A letter was written to each of the municipalities asking them for a representative to be
on the `Elgin Offerings' (tourism tent) committee. Initial meeting was held with each
representative. This committee met on a monthly basis.
1Vlarch 2010
Advertisements were placed in the local papers asking for non-profit and community
groups to apply for space within the Community tent. Letters were also sent out to
selected organizations to apply. The Community tent sub-committee met and decided on
criteria that each applicant must meet in order to receive a `complimentary' space in the
tent.
June 2010
The first meeting was held with the non-profit and community groups. Participants were
presented with forms from the IPM Exhibitors Manual and expectations were outlined.
The Committee began to meet every 3 weeks from the initial meeting.
August 2010
August 25 -Started staking the site. For the next 3 weeks staff was onsite constructing
the showcase.
September 2010
Sept 1 and 3 -Tents were installed.
September 7 -Coordinator and Construction crew were onsite daily until the end of the
match.
September 13 -Municipal exhibits started to move-in.
September 17- Community and Progressive exhibitors moved-in
September 29 -Tear down concluded.
Community Tent Sub Committee:
The Community tent sub-committee held its first meeting in December 2009 to discuss
the overall theme of the tent, exhibitor recruitment and expectations, and also to establish
criteria for exhibitors. In January ads were placed in the paper as well as letters sent to
non-profit groups in the County. Three criteria were established that had to be met in
order for groups to obtain a spot in the tent. 1)Must be anon-profit organization 2)
Mandate that serves the entire County 3) That the displays be interactive and
professional. Space was provided to qualifying groups at no cost. However, these groups
were responsible for paying their own electrical needs and passes for staff and volunteers.
The final result was 18 groups promoting their services within the Community Tent.
There was also an Internet corner presented by the Elgin County Library which was busy
and mainly utilized by people staying in the RV Park. All exhibitors were asked to have
an interactive display that engaged visitors into their organization. The first meeting with
groups was held in March to introduce them to the IPM, followed by a meeting in June to
present the groups with the required forms. Groups submitted their proof of insurance to
the Coordinator to be sent to the Ontario Plowmens Association as one big package. All
other services were booked directly through the OPA.
All the planning and coordination resulted in the Community tent being a professional
and well-organized tent. Exhibitors exceeded expectations and presented topics, activities
and games to suit all age levels. The wide range of interactive activities in the tent
included a large connect four game board, a chance to try out Scouts Canada's kub kar
race track, an air hockey table, and mechanical horse rides.
Entrance Way Sub Committee:
The Elgin County IPM Committee, as an entire committee, met several times in the early
development of the Elgin County Showcase. The underpinning concept and theme in
each meeting was to position the County as a driving force, offering a WOW factor
appeal in everything that was presented.
With this in mind, the entrance sub-committee set about creating a dynamic venue that
would celebrate the past while embracing the future. The goal was to create an entrance
way that captured the visitor's attention in an unique and powerful way.
The brainstorming started at the first meeting in November 2009. The goal was to
develop a memorable and progressive entrance way to the County showcase. After a
great deal of input and design, it was decided to recreate the entrance way from the 1940
Elgin County IPM Showcase , adding a WOW factor that included amulti-media, high-
tech approach with ahigh-touch spin on the concept.
This concept evolved into atime-tunnel like structure to lead people from the past into
present-day Elgin County. The impact was huge -offering an impressive welcome to all
visitors who came into the Elgin showcase, as well as to those who walked by the
entrance way.
The main entrance gate and adjacent fencing were constructed from event scaffolding.
Elgin County and Municipal banners became the front drop panels along the entire 260
feet of scaffolding. Attached to the entrance way was a 30x30 clear span structure. This
tent housed three multi-media displays towers, also made out of scaffolding. The towers
held flat screen TVs that ran continuous slideshows of Elgin -past and present. Two
overhead projectors showed both the tourism and economic development video on corner
pull down screens. Likewise, the tent side walls were covered with banners of photos
highlighting various events in Elgin County.
Creating a magnificent media display of pictures and memories, the entrance way was a
wonderful introduction to the entire Elgin County showcase. People left the "tunnel-way"
with an understanding of Elgin's rich past and good insight into Elgin's `Progressive by
Nature' future.
Tourism Tent Sub Committee:
The Elgin Offerings Tourism Tent was a collaborative initiative between the County of
Elgin and one representative from each of Elgin's partner municipalities. The group
started meeting monthly in late 2009 to establish a plan for this area of the exhibit. It was
decided that a thematic approach would be followed with each municipality responsible
for highlighting one tourism theme/activity found across the County. This approach was
chosen to allow visitors to move seamlessly from one display to another and to prevent
municipal segregation.
The 7 displays included in this tent were Ports of Elgin, History/Heritage, Outdoor
Adventure, Agri-tourism, Trails, Sports and Recreation, and Culture. The exhibits were to
be interactive and interesting. The planning process included brainstorming of ideas,
submitting of detailed site plans and budgets, and the coordination of volunteers. Each
municipal group was required to arrange for a certain number of volunteers to run their
exhibit each day. Visitors to the 2010 International Plowing Match felt they were
"following the Talbot Trail" through a representation of Elgin County tourism attractions
that included; a miniature beach with replica sand dunes, interactive historical videos, a
fish pond, a replica trail system, an Amish Buggy, works of art from accomplished local
artists, and much more!
Progressive Tent Sub Committee:
The vision of the Progressive tent was to seek and highlight innovative businesses that
had a background in the agri-business or energy and environment sectors, and to
highlight the progressive business attitudes of Elgin. These exhibitors had to be
environmentally conscious, showcasing new techniques or developing new ways to
create more business in these sectors. The Progressive tent consisted of 8 exhibitors as
well as the County of Elgin Economic Development department displaying their on-line
virtual tradeshow and the benefits of doing business in the County. The exhibitors
created interactive and visually appealing displays which were well received by the
patrons of the IPM. The Progressive tent was also a stop on the Education passport
which brought a large number of children into the tent to ask exhibitors about their
product and get answers to alternative energy questions. This tent was highly successful
in showing that Elgin is a great place to start or relocate your business and that there are
many support services waiting to assist you with the process.
Entertainment Sub Committee:
The sub-committee consisted of staff from the Economic Development and Tourism
department. Advertisements started in May in local papers for local acts to apply to
perform. In the end there was a great mixture of acts including square dancers, martial
arts demonstration, swing band, and country music. Another huge component of the line-
up was Elgin's Got Talent.
Elgin's Got Talent was aCounty-wide talent competition that was held on the final
afternoon of the International Plowing Match on the Elgin County Community Stage.
The competition was developed as a way to simultaneously generate publicity for the
County Exhibit and to generate excitement and involvement from local talent.
The competition was broken down into 3 separate phases. The first phase required
interested participants to submit talent videos of themselves or their group performing a
talent (singing, dancing playing an instrument etc). Participants could submit videos in
the months of April and May, and these videos were posted to the Elgin's Got Talent
YouTube page for public viewing. Videos were required to follow a set of rules relating
to appropriate content and needed to be accompanied by a signed release form (signed by
a parent or guardian if the participant was under 18). The second phase of the contest was
the voting phase which ran from June until the end of July. Voting was done online
through a survey website. Voters were encouraged to vote as often as they liked for their
favorite group/act. At the end of the voting process the three group/acts with the most
votes would then go on to compete in a live performance at the International Plowing
Match. There were approximately 30 entries into this contest. Team Above Self (a local
rock trio), Meghan Russell, and Marina Silic were the three finalists who received the
most votes. These three acts competed in front of a panel of judges that included Elgin
County Warden Bonnie Vowel, a local talent booking agent, and the final judge's vote
was done by audience applause.
The competition drew a large crowd of spectators and all of the participants sounded
great. Team Above Self was declared the 1 st place winners and received a cheque for
$1000. Second and third place acts each received $300.
successes:
Passport. Cowboy hats, ponchos and flashlights were ordered as prizes to be won if the
visitor completed the Elgin County passport. These were a huge hit and resulted in long
line-ups until the prizes were gone for the day. The Committee decided to give away 250
hats and 500 flashlights and ponchos each day. These ran out by about 2 pm. However,
these promotions were a great way to get people into each tent and experience all
exhibits. There was a great deal of feedback that the passport was fun, and easy to
complete. All the passport stops were located in a close vicinity to each other.
Lay out of exhibit. The tents were located close to each other and positioned to create a
centre courtyard that was full of activity. The Committee wanted to create a space that
was condensed, busy and not too much walking for people, so there was plenty of bench
and rock seating for visitors to relax and enjoy the music.
Entertainment. Aline-up of entertainers was created to please all age groups. Many
people commented how they enjoyed sitting near the water feature and listening to the
entertainment. It was a great showcase of our local talent found here in Elgin!
Challenges:
Environmental conditions -the wind! During the Friday of the match the winds reached
801cm/h blowing landscaping, pamphlets and signs and tents around. The tent company
was on hand all day to assist with securing the tents.
The OPA did not communicate effectively what the County's role in the IPM was, or
sponsorship status. Therefore limited guidance was given in the development of the
County Exhibit. Traditionally, the County is consulted on where they would like the
showcase to be located in tented city. However, the communication was lost in this
process. Our location was suitable, however, the entrance to the display was not on the
main street in which pedestrians walked down. The layout of the exhibit would have been
different in knowing this location. Furthermore, there was confusion created by the OPA
if the County was a sponsor or had vendor status.
Recommendations:
Make it clear from the beginning what the County's role is with the OPA. The benefits
vary depending on the different levels of sponsorship or contribution.
If you think you have enough volunteers, recruit a few more. The exhibit was busier than
we had anticipated (which is great!) but more volunteers could have been utilized.
An office trailer was donated in-kind to the County for the week. This was very helpful to
store extra boxes and have a break area for our volunteers. The Coordinator worked from
the trailer for a week leading up to the event.
Make it clear with the IPM volunteer committee if the County volunteers are considered
IPM volunteers and if you will be utilizing their volunteer base.
A great deal of feedback was received from attendees that the IPM should be open on
Sunday so more people could attend. People also felt that the show should run until ? pm
to enable shift workers to attend and increase visitation to the match.
A gator was provided to the County, in-kind, for the week leading up to and including the
event. This was helpful for transporting entertainers and also assisting some of our
exhibitors with transporting boxes etc.
>'' ~.''"~ REP®RT T® C®UNTY C®UNCIL
_.i ~155iiJ ~~, ~..~.. n:
--~_ _ - - __ - o
FROM: Alan Smith, General Manager, Economic Development
DATE: November 19t", 2010
SUBJECT: Economic Development Strategy and Marketing Plans Update
IN1'R®®UC°fl®N:
During the December 14t", 2006, County Council meeting, the Manager of Economic
Development presented County Council members with an overview of current and
future initiatives that will form the foundation of the County's economic development
program. Two of those initiatives, the County of Elgin Economic Development Plan
2007-2011, and the County of Elgin Marketing and Branding Strategy 2008-2011, which
have successful guided the establishment of an economic development department,
programs, and projects, require updating. Due to department efficiencies, there are
funds available in the 2010 budget to begin updating of these key documents into one
overall economic development and marketing plan which will guide the department's
program development through to 2013.
®ISCUSSI®N:
In November 2007, County Council endorsed the County of Elgin Economic
Development Plan 2007-2011 - a document that is both strategic and practical that
positions the County of Elgin to best respond to economic opportunities and ensure the
marketability of the County in the future. The plan addressed the need for a
departmental mandate and mission statement and clearly articulated the role of the
County in the delivery of economic development services. Over the past 4 ~/2 years, staff
have worked diligently to successfully implement the actions required to meet four high
level goals identified in the Plan: (1) Investment readiness (2) Pursue partnerships and
outreach in the community (3) Effective marketing and promotion of Elgin County and
(4) Growth in key industries. Most of the actions identified in the Plan have been
completed or due to changing economic conditions and new developments, both locally
and globally, are not required.
One of the primary roles of the County's Economic Development department as
identified in the Plan is the development and implementation of marketing initiatives and
creating an identity for the County. Consequently, in July 2008, County Council
endorsed the County of Elgin Marketing and Branding Strategy 2008-2011. This Plan
included the development of a marketing strategy and implementation plan for the
attraction and retention of business investment in conjunction with a County re-branding
effort to heighten the profile of the County, provide direction to the County's marketing
activities and develop consistency and continuity among local marketing activities. This
effort also included an Internet strategy, a logo, and slogan-motto development
"Progressive by Nature". By following this Plan, the County's marketing efforts have
excelled. The County's award winning brand is becoming known in the target sectors.
Both documents have provided the needed guidance for Council to start an economic
development department and program, and to achieve its initial economic development
objectives. During this time period the department's role has become more defined
which requires an updating of the soon-to-be expired documents to reflect the direction
of the department. Staff are recommending that one document be created that contains
an update of strategic economic development actions and marketing tactics through to
2013. More specifically the updated economic development strategy and marketing
plan would include but not limited to:
Strategy update
® revisiting assumptions of 2007 Strategy and updating of data
® inventory of current programs and reflection on completed deliverables/initiatives
(including cultural mapping)
® focus on growth in the creative rural economy and creative industries
® sector based strategically approach to agribusiness, energy ~ environment, and
business development to support efforts of new and existing businesses
® consultation with key stakeholders including; federal and provincial
representatives, local community groups such as, EFA, CFDC etc.
® outcomes include identified strategies and tactical actions & performance
measurements
Marketing Plan Update
® marketing plan based on recommendations from the strategic plan
® identify target audiences (for example under 30's, 2nd career, early retiree,
greenhouse, etc)
® increased focus on lead generation and growth (foreign direct investment to be
considered)
® outcomes include the development of strategic tactics, action plan, budget to
implement and achieve marketing objectives
® business retention, business support, and business growth initiatives will also be
considered within the marketing objectives
The economic development program is ready to enter the next phase -amore
focussed approach on sector initiatives and local business development. If the
documents/plans are not updated as described the current economic development
program may become stagnant as it is imperative that the County continue to develop
and implement strategies and creative marketing tactics to compete in an environment
that is highly competitive both regionally and globally. The budget to complete the Plan
would have an upset limit of $60,000.
Efficiencies within the economic development program have resulted in available funds
within the 2010 budget that could be allocated to the development of an updated plan
now with the remaining amount being drawn from the 2011 economic development
budget. Using these 2010 funds now, approximately $40,000.00, would reduce the
impact on next years budget and would also meet the goal of completing the Plan early
next year - as implementation of the 2011 strategies and new marketing tactics should
begin as soon as possible. The two consulting firms, Millier Dickinson Blais inc., and
Yfactor, which completed the original economic development strategy and the
marketing plan, and other major projects like the sector profiles, tourism plan, and
tourism web site, will be retained to complete the work. Single sourcing this particular
project to these firms meets the requirements under the County's procurement policy.
C®(VCLUSI®N:
In order for County Council to meets its economic development objectives for Elgin,
they endorsed the development and implementation of two documents: in November
2007, County Council endorsed the County of Elgin Economic Development Plan 2007-
2011; and, in 2008 they endorsed the County of Elgin Marketing and Branding Strategy
2008-2011.With Council implementing the strategies and actions contained within these
Plans, resulted in the establishment of a progressive economic development
department. Now, the County is effectively promoting the assets, talents and
opportunities that can be found in Elgin and enhancing the profile of the community to a
targeted audience of visitor and business interests. Tourism is now flourishing with new
programs like Savour Elgin, Ports of Elgin, and astate-of-the-art website to attract
visitors. Initiatives like the Ambassador program, Virtual Tradeshow, and the Elgin
County Conference Series for example, assist local businesses with their marketing and
expansion efforts. New regional partnerships have been developed through the
establishment of SCOR and participation on Tourism Region1 -while other
partnerships have been strengthened such as the Ontario Southcoast Alliance, the St.
Thomas Economic Development Corporation and the Elgin Business Resource Centre
- the latter two were instrumental with the County to establish the Elgin St. Thomas
Small Business Enterprise Centre which since opening in April 2010 has facilitated the
creation of 30 businesses in Elgin.
The strategies and programs contained within these documents that directed staff to
undertake some of the exciting projects mentioned above, require updating as the
department has outgrown both documents and requires new strategies and marketing
tactics to keep the County competitive both regionally and globally.
REC®MiV1EN,4TI®N:
THAT the County of Elgin Economic Development Plan 2007-2011, and the County of
Elgin Marketing and Branding Strategy 2008-2011 both be updated as described in the
November 19t", 2010, report at an upset limit of $60,000 (including taxes); AND
THAT $40,000 is utilized from the 2010 Economic Development budget with .the
remaining funds being drawn from the 2011 economic development budget.
Respectfully Submitted
~ -
Alan math
General Manager,
Economic Development
~~.
~1_;~ r-~
~.,
EPRT T® C®UNCIL
FROM: Jim Bundschuh -Director of Financial Services
DATE: November 16th, 2010
SUBJECT: 2009 Audited Statements
d- __- -_ _ _ __- ---
INTR®®UCTI®N:
Raven & Shaw LLP Chartered Accountants prepares an audited financial
statement each year for the prior year. 2009 is the transition year to Tangible
Capital Asset (TCA) Reporting. The Budget Comparison - 2009 Full Year report
to Council dated March 12t", 2010 was based on pre-TCA reporting, and the
attached audited statement found in Attachment I is based on post-TCA
reporting.
®ISCUSSI®N:
The pre-TCA surplus for 2009 was $1,773,000 and the restated surplus based on
TCA is $3,793,000 or a difference of $2,020,000. The difference is explained in
Attachment II Table A.
TCA reporting also necessitates a change to the Municipal Position as explained
in Table B. The deferred revenue correction has 2010 flow-through impact to Net
Income of $2.3 million which should be reflected in a higher year-end budgeted
surplus resulting in a corresponding increase in the 2010 year-end Mill Rate
Stabilization Reserve budget. Similarly, a correction to the amortization also
adjusts budgets favourable by $0.2 million.
The unfunded future employee benefit liabilities of $1.9 million are based on
historical unfunded liabilities. This total liability is comprised of a vacation accrual
of $552,000 and WSIB of $1,351,000. The established reserve for WSIB of
$567,000 partially covers the cost of this liability. As the remaining balance of
these liabilities would have reduced the annual surpluses, had they been
recorded as an accrued cost, the contributions to the Mill Rate Stabilization
reserve would have historically been reduced accordingly. The impact of these
changes to the Mill Rate Stabilization Reserve year-end budget is shown in
Attachment I Table C.
While very technical in nature, this new method of accounting more accurately
reflects the municipality's financial position and accounts for amortization and
other factors that were previously unaccounted for. To put these numbers into
perspective, the revised 2010 budgeted Mill Rate Reserve balance of $3.2 million
remains below the County's target of approximately $5 million dollars. Also this
revised 2010 budget for total reserves equates to $440 per household, which is
below the 2008 provincial average of over $620. Based on this level of reserves,
the County's reserve level remains a moderate risk as per the Ministry of
Municipal Affairs and Housing rating system.
RECMMEN®A`TIIV:
THAT the report titled "2009 Audited Statement" dated November 16t", 2010 be
received and filed, and
THAT the WSIB reserve be closed into the Mill Rate Stabilization Reserve, and
THAT the Unfunded Employee Benefits be closed out to the Mill Rate
Stabilization Reserve, and
THAT Capital Funding and amortization adjustments discussed in the report titled
"2009 Audited Statement" dated November 16t", 2010 be reflected in the 2010
budgets.
Respectfully Submitted
1
J~ Bundschuh
irector of Financial Services
COI1;I'® TI~I~ ®I+' TIT C®IJ1~iT1' ®I+ 1CI.GII~I
Consolidated Financial Statements
fear landed December 31, 2009
and Auditors' Report to tl~e Members of Council,
Inhabitants and Ratepayers
COIt1P0 'TI®N OF THE C®UN'TY ®F ELGIN
INDEX ®F' THE C®NS®L,IDA1'I•/® I+INANCIAI. S1'A'I'IEMEN'I'S
DECEI3EIt 31, 2009
Paee
Auditors' Report
Consolidated Statement of Financial Position 2
Consolidated Statement of Operations 3
Consolidated Statement of Change in Net Financial Assets 4
Consolidated Statement of Cash Flows 5
Notes to the Consolidated Financial Statements G-11
Consolidated Schedule of Tangible Capital Assets 12
Consolidated Schedule of Segment Disclosure 13
~ ~ ~~ ,~~ ~ ~ °~ ~ ~ ~~ ~ 204-460 Wellington street
Chartered Accountants St. Thomas, ON NSR 6H9
Telephone: (519) 631-8250
Telephone: (519) 637-3500
Facsimile: (Sl9) 631-8919
ALJIDiT®IZ~' ~ P®IZ'I'
To the Members of Council, Inhabitants and Ratepayers of the
Corporation of the County of Elgin:
~'Ve have audited the consolidated statement of financial position of the Corporation of the County
of Elgin as at December 31, 2009 and the consolidated statements of operations, change in net
financial assets and cash flows for the year then ended. These financial statements are the
responsibility of the County's management. Qur responsibility is to express an opinion on these
financial statements based on our audit.
VVe conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation.
In our opinion, these consolidated financial statements present fairly, in all material respects, the
financial position of the County of Elgin as at December 31, 2009 and the results of its operations
and changes in financial position for the year then ended in accordance with Canadian generally
accepted accounting principles.
,~ ,-' .~
Chartered Accountants
Licensed Public Accountants
August 27, 2010
C®ItP® TI®N (3F TI-IE C®UNTY 4F ELGIN
C®NS®LIDATE STATEI~IENT F FINANCI I'®SITI®N
I)ECElVII3EIt 31, 2009
2009 2008
FINANCIAL ASSETS
Cash $ 3,844,313 $ 10,893,265
Investments 5,354,756 -
Accounts receivable 1,754,233 1,992,759
Other assets 92.000 67,000
11.045.3 02 12, 95 3.024
LIAI~ILITIES
Accounts payable and accrued liabilities 6,418,810 5,029,766
Post employment benefits (Note 3) 1,903,189 1.860,072
8.321,999 6.889,838
NET FINANCIAL ASSETS 2,723,303 6.063.186
N®NmFINANCIAL ASSETS
Prepaid expenses 434,177 360,317
Tangible capital assets (Note 4) 185.335,224 1781275.856
185,769,401 178,636,173
ACCUMULATED $UIIPLUS (Note 5) $188,492,704 $184,b99,359
The accompanying notes are an integral part of these financial statements.
-2- d:
C®RP® T'I®N ®I: TI~IE CO 'CY ®F ELGIN
C®NS®LII)AZ'EI) STA'TEMEN'T ®I+ ®PE 'TIONS
YEAR ENDED DECEMBER 31 2009
REVENUES
Requisition of local municipalities
User charges
Transfer payments
Investment income
Other contributions
Budget Actual Actual
2009 2009 2008
$ 22,877,279 $ 23,327,199 $ 22,027,850
6,362,533 6,783,293 5,8]0,603
22,040,900 26,568,60) 30,662,507
100,000 69,401 187,316
1,396,875 I ,899.507 1,777.492
Total revenues
EXPENSES
General government
Property assessment and support
Emergency measures
Provincial offences
Transportation services
Public health services
Ambulance services
Social and family services
Assistance to aged persons
Social housing
Libraries
Cultural services
Planning and development
Economic development
Agriculture and reforestation
Total expenses
ANNUAL SUI+;I'LUS BEFORE AIVIORTIZATION
AMORTIZATI®N
ANNUAL SURPLUS
52.777,58? 58,648,OOt 60,465,768
3,486,887 3,948,538 3,461,421
678,012 678,012 663,899
18,727 13,596 15,380
1,340,679 1,347,832 I,121,391
3,073,716 3,166, 155 3,168,967
3,785,256 3,519,857 3,245,863
7,435,087 7,455,415 6,993,407
2,623,698 2,790,868 2,614,671
17,786,303 18,647,334 17,942,397
1,826,266 1,467,021 1,525,809
2,194,763 2,061,846 1,930,843
407,360 426,950 416,070
105,000 81,718 81,470
718,343 703,419 514,540
63,275 57,748 60,197
45,543,372 46,366,309 43,756,325
7,234,215 12,281,692 16,709,443
8.488,347 8,210.124
7,234,215 3,793,345 8,499,319
ACCUMULATED SURPLUS, BEGINNING OF YEAR 184,699,359 184,699,359 176.200,040
ACCUMULATED SURPLUS, END OlF YEAR $,191,933,574 $188.492,704 $184,699,359
The accompanying notes are an integral part of these financial statements.
3 `C
C® ® TI®N ®F'TI3E C®[1NTY ®I' ELGIN
C®NS®I.dIDATEi) S'TATEMEN'T ®I' CIIANGE IN NET FINANCIAL. ASSEfi S
PEAR ENDED DECEMBER 31a 2009
2009 2008
Annual surplus $ 3,793,345 $ 8,499,319
Adjustments for:
Acquisition of tangible capital assets (15,547,715) (10,217,840)
Amortization of tangible capital assets 8,488,347 8,210,124
Change in prepaid expenses f?3,860) 29,920
CIIANGE IN NET FINANCIAL, ASSETS (3,339,883) 6,521,523
NET FINANCIAL ASSETS, BEGINNING ®F YEAR 6.063,186 458 337)
NET FINANCIAL ASSETS, END ®F YEAR $ 2.723,303 $ 6.063.186
The accompanying notes are an integral part of these financial statements.
_4_
CO1ZP® TI®~I OF TIIE COiJNTY ®F ELGIN
C®NSOLIIDATEI) STATEMENT OF CASH FL®~'S
YEAR ENIlED I)ECEIYII3ER 31®2009
2009 2008
OPE TING ACTIVITIES
Annual surplus $ 3,793,345 $ 8,499,319
Items not involving cash:
Amortization 8,488,347 8,210,124
Change in non-cash assets and liabilities 1,645,687 (1,268,269)
Change in prepaid expenses (73,860) 29,920
Cash provided by operating activities 13.853,519 15.471,094
FINANCING ACTIVITIES
Long-term debt repaid - (2,000,000)
Cash (used in) financing activities 2,000,000}
CAPITAL ACTIVITIES
Acquisition of tangible capital assets (,15,547,71 S) (10,217,840)
Cash (used in) capital activities 1( 5,547.715} (10,217,840)
INVESTING ACTIVITIES
Net increase in investments !5,354,756)
Cash (used in) investing activities ,5,354.756) -
NET CASH (®iJTFLOW) INFLOI~ (7,048,952) 3,253,254
CASH POSITION, BEGINNING F YEAR 10.893,265 7,640,011
CASI-I POSITION, Elvl® OF YEAR $ 3.844.313 $ 10,893,265
The accompanying notes are an integral part of these Fnancial statements.
5-
CO ORATION OFT COUN'T'Y OF ELGIN
NOTES T® TIDE CONS®LI®ATED FINANCIAL STATEMENTS
I)ECEMI3EIZ 31.2009
The County of Elgin is an upper-tier municipality, comprised of seven local municipalities, in the
Province ofOntario. It conducts its operations guided by the provisions of provincial statutes such
as the Municipal Act, Municipal Affairs Act, and related legislation.
1. SIGNIFICANT ACCOUNTING POLICIES
The consolidated financial statements of the Corporation of the County of Elgin are the
representation of management, prepared in accordance with Canadian generally accepted
accounting principles for local governments, as recommended by the Public Sector Accounting
Board of the Canadian Institute of Chartered Accountants. Significant aspects of the accounting
policies adopted by the County are as follows:
a) Reporting entity
The consolidated statements reflect the assets, liabilities, revenues, expenditures and accumulated
surplus of the reporting entity. Tl~e reporting entity is comprised of all organizations, committees,
and local boards accountable for the administration of their financial affairs and resources to the
County. These financial statements include the proportional share of operations of the Elgin St.
Thomas Public Health.
All interfund assets and liabilities and revenues and expenditures have been eliminated.
b) Trust funds
Trust funds administered by the County, for the homes for senior citizen residents amounting to
$28,988 (2008 - $35,145) Dave not been included in the Consolidated Statement of Financial
Position nor Dave their operations been included in the Consolidated Statement of Opeeations.
c) Accrual accounting
The consolidated financial statements arc reported on the accrual basis of accounting. The accrual
basis of accounting recognizes revenues as they become available and measurable; expenditures are
recognized as they are incurred and measurable as a result of receipt of goads or services and the
creation of a legal obligation to pay.
d) Investments
Investments consist of guaranteed investment certificates and money market funds and are stated at
the lower of cost and market value. Gains and losses on investments are recorded when incurred.
_6_
COIt1'O TION OF TkIE COLlN'T1' OF ELGIN
NOTES TO 'T)EIE CONSOLIDATED FINANCIAL, ~TATEIVIEN'TS
DECEIi~II3Elt 31.2009
1.
SIGNIFICAN'T' ACCOUNTING I'OLIC[E3 (Cont'd)
e) Tangible capital assets
Tangible capital assets are recorded at cost which includes all amounts that are directly attributable
to acquisition, construction, development or betterment of an asset. Tl~e cost, less residual value, of
the tangible capital asset is amortized on a straight-line basis over the estimated useful life as
follows:
Land improvements
Buildings
Furniture, fixtures and equipment
Computer hardware and software
Vehicles
Transportation infrastructure
Bridges
Library books
Useful Life -Years
20
20-40
>i- I b
2-4
4
40-g0
20-60
8
Amortization begins the first month of the year following the year the asset is placed in service and
to the year of disposal. Assets under construction are not amortized until the asset is available for
productive use.
Works of art, artifacts, cultural or historic assets are not recorded as assets in the financial
statements.
n Deferred revenue
Deferred revenue represents grants, user charges and fees which have been collected, but for which
the related services have yet to be performed. These amounts will be recognized as revenues in the
fiscal year in which the services are performed.
g) Revenue recognition
Government grants and transfers are recognized in the financial statements as revenues in il~e
period in which events giving rise to the transfer occur, providing the transfers are authorized and
eligibility criteria have been -net, and reasonable estimates of the amounts can be made.
h}Use of estimates
The preparation of financial statements in conformity with generally accepted accounting principles
requires management to make estimates and assumptions that affect the reported amounts of assets
and liabilities and disclosure of contingent assets and liabilities at the date of the financial
statements and the reported amounts of revenue and expendotures during the period. Actual results
could differ from those estimates.
®7_
c~
C® ® TI®N 01+ 'T)l•IE COIJ _ Y O1F ELGIN
Nt7'TES'T® 7'IIIE CONS®L,IIDATEI3 F'IN CIAI,_S1'A'I'ENIEN'TS
I~ECE)VII3ER 31.2009
1. SIGIVII; ICAN"I' ACCfJ[JN'TING P®1t,ICIES {Cont'd)
i) Change in accounting policies
The County of Elgin has implemented PSAB sections i 200 Financial Statement Presentation and
3150 Tangible Capital Assets. PSAB 1200 establishes general reporting principles and standards
for the disclosure of information in government financial statements and PSAB 3150 requires
governments to record and amortize their tangible capital assets in their financial statements. The
costs of tangible capital assets were based on historical records, or when historical retards were not
available, other methods determined to provide a best estimate of historical Costs and accumulated
amortization of tl~e assets. In certain cases, the municipality used replacement costs and
appropriate indices to deflate tl~e replacement cost to an estimated historical cost at the year of
acquisition.
The adoption of these accounting and reporting standards leave been applied retroactively and prior
periods have been restated as follows:
2008
Accumulated surplus:
Municipal position, as previously reported $ 6,218,457
Adjustment for net book value of tangible capital assets 178,275,856
Adjustment for share of surplus of Elgin St. Thomas Public Health 205,046
Accumulated surplus, as restated $184,699,359
2008
Annual surplus:
Net expenditures, as previously reported $ 6,507,200
Tangible capital assets capitalized but previously expensed 10,217,840
Amortization expense not previously reported (8,210,124)
Share of net expenses of Elgin St. Thomas Public Health, not previous reported (15,597)
Annual surplus, as restated
2. PENSION AGREEIVIEN'I'
$ 8,499,319
The County of Elgin makes contributions to the Ontario Municipal Employees Retirement System
COMERS), which is amulti-employer plan, on behalf of members of its staff. The plan is a defined
benefit plan, which specifies the amount of the retirement benefit to be received by the employees
based on the length of service and rates of pay.
Contributions were made in 2009 calendar year at rates ranging from b.5% to 9.5% depending on
the member's designated retirement age and level of earnings. The amount contributed to OMERS
in 2009 on behalf of current services was $829,363 (2008 - $799,53b) and is included as an
expenditure on the Consolidated Statement of Operations.
The County had no obligation, as at Decernbee 31, 2009 under past service provisions.
_g_
C®ItP® TI®N ®I' TIIE C®(1N'I'Y ®P ELGIN
N®TES T® E C®NSOLIDATED F'I:NANCIAL STATEMENTS
I)IECEMBEId 31, 2009
3. EMPLOYEE BENEFITS PAYABLE
Employee future benefits are liabilities of the County to its employees for benefits earned but not
taken as at December 3 I, 2009. Details are as follows:
2009 2008
Vacation credits $ 552,100 $ 493,300
Workplace Safety and Insurance pre-niums
- Schedule 2 Employer 1,351,089 1 366,772
$1,903,189 $1.860.072
The provision of certain employee vacation plans allow for the accumulation of vacation credits for
use in future periods. The approximate value of these credits at December 3 I, 2009 is $552,100
(2008 - $493,300}.
As a Schedule 2 Employer, the County provides certain benefits to employees qualifying for
Workplace Safety and Insurance payments. The Workplace Safety and Insurance Board has
evaluated the liability estimates for future benefit costs at December 31, 2009 as $1,351,089
(2008 - $1,366,772). A reserve has been established to partially provide for this liability. The
balance at ttte end of the year is $566,567 (2008 - $678,850}.
4. TANGIBLE CAPITAL ASSETS
The net book value of the tangible capital assets is comprised of the following:
2009 2008
Land $ 17,918,310 $ 17,879,587
Land improvements 1,425,589 1,458,316
Buildings 21,307,510 20,834,953
Furniture, fixtures and equipment 1,910,107 1,940,929
Computer hardware and software 256,212 208,638
Vehicles 75,812 125,985
Books 1,845,726 2,099,303
Bridges 19,411, l b8 20, 120,027
Road system 112,815,584 104,472,508
176,966,018 169,140,246
Assets under construction 8,369,206 9.135.610
$185,335,224 $178,275,856
For additional information, see the Consolidated Schedule of Tangible Capital Assets.
-9-
C®ItI'® 'TIN ®F'CI-IE C®iJN'TY ®F ELGIN
MOTES `I'®'TI-IlE C®PIS®I.IDA'I['EI)1FII~ANCIAI. ~'TATENIICN'TS
®1JCENIIIEit 31, 2009
S. ACCUMULATED SURPLUS
Accumulated surplus consists of individual fund surplus {deficit) and reserves as follows:
2009 2008
Surplus:
Net investment in tangible capital assets $ 185,335,224 $178,275,856
Share of surplus Elgin St. Thomas Public Health 189,932 205,046
Other (2,877,731) 1,646,177
Unfunded employee benefits f 1,903,1$9) (1,860,072)
Total surplus 180,744,236 178,267,007
Reserves set aside by Council:
Working capital 500,000 500,000
Contingencies 3,522,571 3,423,891
Insurance purposes 623,221 745,834
Roadway purposes 582,43b 254,260
Homes for senior citizens 1,379,835 994,833
Libraries and cultural services 301,387 242,224
Agricultural purposes 233,021 140,136
Ambulance services 294,287 -
Othermunicipal services 3l 1.710 131,174
Total reserves 7,748,468 6,432,352
Total accumulated surplus $188.492,704 $184,b99,359
6. BUDGET FIGURES
Budget figures presented in these consolidated financial statements are based upon t)te 2009
operating and capital budgets approved by Council. The capital budget is based on a project
oriented basis, the cost of which may be carried out over one or more years.
7. CONTINGEPICY
From time to time, the County of Elgin is subject to claims and other lawsuits that arise in the
ordinary course of business. These claims may be covered by the County's insurance up to a
maximum amount per occurrence. In the opinion of management, any litigation, if successful,
would not have a material impact on the financial position of the County of Elgin.
8. PUIILIC SECTOR SALARY DISCLOSURE
The Public Sector Salary Disclosure Ace, 1996 (tire "Act") requires the disclosure of the salaries
and benefits of employees in tits public sector wlto are paid a salary of $100,000 or more in a year.
The County of Elgin complies with the Act by providing tits information to tits Ontario Ministry of
Municipal Affairs and Housing for disclosure on tits public ~vebsite at ww~v,fin,gov.on.ca.
- 10 - ~`
C®I2P® 'TI®N ®F'TI-IiE C®iJN'I'Y ®F ~I.,~IN
N®TCS T® TIII; C®~iS®L,II)A'I'EI~ F'INANCIAI. STA'I'I;IVIEIVTS
lJLC~ivIIICR 31a ZU09
9. SEGIVI)I;NTED IIV1F®It1VIATI®N
The County of Elgin provides a diverse range of services to its citizens. The Consolidated
Schedule of Segment Disclosure has grouped various services into segments to provide a further
breakdown of the revenues and expenses attributed to each segment. For each reported segment,
revenues and expenses represent both amounts that are directly attributable to the segment and
amounts that are allocated on a reasonable basis.
The services included in each segment are as follows:
General government
General government is comprised of County council, corporate management and program support.
Transportation services
Transportation services are comprised of roadways, bridges, and winter control.
Health Services
Health services are comprised of the County's proportional share of the operation of the Elgin St.
Thomas Public Health and other public health transfers.
Social and family services
Social and family services consist of the County share of services that sustains and supports
individuals, families and community.
Library and cultural services
Library and cultural services are comprised of library, archives, Pioneer Museum and other cultural
services.
Planning and development
Planning and development is comprised of planning and zoning, economic development, tourism,
and agricultural and reforestation.
10. COIVIPARATI~ AlVIOiJNTS
Comparative amounts I~ave been reclassified from statements previously presented to conform to
the presentation of the 2009 consolidated Cnancial statements.
P1
.~
t~
~ O N N ~
~ ~
~ ~ r ~ ~ ~
~ N t~ O ~ O ~ v1
O C N
O Q N ! t~ N ~
E°' N N O N vi ~ ~ 00
~ ~ ~ ~ ~
N .~ a-. ~
~
~ M N N
~ t'~- ~
c~ Q~ ~ t~ ~ ~ ~ M ~
`r
~ p N v
i I'~ O ~ ~ d' M
N ~1 t~ M ~ N ~n
O~ w O N ®O
N M °-' ^"
~ ~
O
~ O
~ '
ms ®
~ d
d; O
N ~ ~ ~ N
e
~
~ M ~O ~O ~O
~ ~ [~ M M
~
~ ~
~ V1 M ® O ~ N
~ N O M M d' [~ ~n
~ O
~ '~Y N ~D M d' o0 00
~ t!1 M M ~
~ N oO O [~- oo N
l~ V'1 M M V ~'"~ V1
~ ~ M M N 1/1 (~
R7 U ^ O N Q~ ~O Vl ~D
O ~ ~ ~ ~ ~ N
~ N ~O
~ ~ v~ ~D ~G c~ N
~ O r~
.~ 6R N ~
DO M ^ t~ M O
~ ® :-~
ro ~ ~ ~ to N
~ ~ am M ~ ~
V•^ ~
V'~ d
'
M O ~
N M C~
ti0 N
W ~ ~ N N N
ff3
d' M t~ O I~ C~ Q
~ M
e~ ~O O ~--~ Y1 U1
N
"O ~ M M v1 ~A O
• (~ M Q~ ®O 00 M
~
~ O N ~ O
M~ M ~
y
~
y Oa Q~ O~ ~D ~D M V1
a O ~ O+ N ~' vl
~ p oho r ~ ° ~ v
,~ ~^ ~ N .~
~
~
~
ti ~~ o c
0o N °'
to ['~ M ~ ~ ~ K;
~ ~ ~ ~ _~
_
~ ~
ra ~
C~ ~ r'
.-~ ~
y
w
~
~ b. N
~
W
~ 4d
~
~
~
Q ~ ` O
® tQ 4. '
~ ~ ~ _
.d Gp ~ ~ v
'
c ~ ~, ~ .5 -. ~. ~
c ~ o a c ~° o E
•Cp ,o -d Cq ~ '~ ~
N ~ ~ ~ ~ ~ U
Cd -C9 ~ ~ ~ O Rf O
. RO
. ~ 0.~ ~ fla ~ G4 .rD
.
N U ~
U Q Z
N
Oti
O
N
M
W
(J
W
~M~.®r.. Mv»r ~ v°,
~~®~® ~ ra~a.~ v, v
N ~ ~ 'n ~ ~ o~ N M
~ .® M
c~ n M ~ ~ O
D 00
' ~
@~ Vl
~
° ~
~ ~
V1 M
~
as
o p ~ ~ ~
N
M n ~n oo `fi
.® fh
1
r. ® ~n ~ ~ r
~' ri~~c ~ o-"®~~ ~ M
N N v1 N N V°~
~9 ~
C
~
~
~~
~ ~
N a n
~
O W N ~ N
.
~ ~ ~ ® M O ~ ~!1 N ~ N
I
M
Q. ® tfi ef3
~D t~ '~t M O ch M O ~° O O
~ eh ~n eh VD Q~ ~ O h h N
cd
L ~ O ~ ' M M Q~ ~/"^ ~ ~ C'~
61
•~
v ~ ~
~
N
~ ~ ~
..~ O, ~ ~O eh O+
~ ~ ~ i ~ ~ i ~ ' ~ N ~ ~ ~
.
.
~ ~
~ ~ N
~ N N e
h ~
~ ~ ~ f•1 ~'
69
t, ~ M 00 t~ N N O~ O [~
p Op O N M M O O V ~ '/'~
'+~ ~ 00 V°~ ' V1 O ~ O 4 ^ O M ~O
v
~~ 0
~
N M ~ O N M ~
E y 0
o
~
f1
~ 00
N M
[-r
O~ 00
~!1 ~p
~ ~
,~ Vl er tI'1 O~ N ~ M ~
ff9 fA
•o~a - oo~
n ~n ~o
~ N
O
N _
~
~ ~ ~
«.. ~ o
O
N
' [^~ O
O
• N
N ~ ~ O N M
~
~
~ N V
1
t ~C
t~ M ~G ~
~ O ~D ~'
~ p O
M M N ^' M
~ H4
U 'd' '~ ~ ~ ~ N lW N
y a p ~
~ N 0 N
C h ~ ~ ~ ~
f i 0
tj ~ vi oo r 1'-
~
C
Cr O~ ~!1 O~
~ _
Vl ~ M
~ ,-.
Q~
O ~O
d' ® M ~ ~C fh V1 d' O~ M
~
N V ' O~ t'~ er v'n N M ~D
~ ~ O oo ~ ~ h oo ~ O~ N d'
O p~vMi M ~ ri~r~
vi O~ N ~ ~
~
ea
~
.
f--'
00 00 t~ G vi N vG
~ ~ N
~ M ~
i ~ ~ i ~ ~ O 'V' f
°1~ O
O
C G O O ~ N~ t~ N
• a' ~
~ ~ ~ _
~ ~ M ~
'
°' N
®
t1+ ~ i!9
~ O
®~ ~ ®~O
~
O ~ ~
~ N
N
~ N
~ ~ ~ N
~
~ M ~ ~ ~
l
~ ~
' O^
~ y
C la., ~
~
'O
~
~ C ~' U
te=.
® ~ ~ ~ ~ ~
U ~ N .D 0. H 67 'b
® ~ ¢
C ~ ~ ~ GO ~' ® ~ ~
,
~ QQ
U
y .~. CH 4~r ~ 'u ~ ' ® ~ L~
~
y
• y ~
G° d ^
~
~
~ ~ ~ ~ ® ~
~ ~ ~ is ~ O ~ ctl ~ k' ~ ® Cd
®
~: ~ F~ E-' e~ to ®L~l ~ E-" ~
'--.
a~
~ ~ ~
~
pG Gz1
M
..~
i
Attachment II
Table A: Explanation of Income Statement estatement
Prior Year Surplus no longer used as funding
Capital Budget transfer no longer a cost of operations
Library Books capitalized rather than expensed
Amortization expensed in lieu of Capital Budget transfer
Capital Project Grants no longer part of Capital Budget
Reserve spending no longer flows directly through reserve
Consolidation of County's share of Health Unit
Accrual for vacation and WSIB
Total
Table :Municipal Position
Operating Reserves
Capital Reserves
Capital Funds
2009 Surplus
Capital Asset Carry-Forward Reserve
Municipal Position
TCA changes required:
Add net book value of Tangible Capital Assets
Deferred Rev. Correction to Cap. Asset Carry-Forward
Consolidation of Health Unit share of surplus
Unfunded Future Employee Benefit Liabilities
Revised Municipal Position
Table C: Mill Rate Stabilization Reserve
Original Year-End Budget
Capital Funding not previously budgeted for 2010
Amortization
Unfunded Employee Benefits ($1,903,000)
Close out WSIB Reserve 567,000
Net Unfunded Employee Benefits
($906,000)
8,169,000
240,000
(8,488,000)
3,665,000
(602,000)
(15,000)
(43,000)
$2,020,000
$6,038,000
1,711,000
(7,813,000)
1,773,000
7,031,000
$8,740,000
$185,335,000
(3,869,000)
190,000
(1,903,000)
$188,493,000
$2,005,000
2,339,000
191,000
(1,336,000)
Revised Mill Rate Stabilization Reserve Year-End Budget $3,200,000