January 27, 2011MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
JANUARY 27, 2011
Council Chambers, West Elgin Municipal Building
DISCLOSURE OF PECUNIARY INTEREST
APPROVAL OF AGENDA
DELEGATIONS:
9:30 a.m. John Miller re: proposed severance (B1)
10:00 a.m. WE Chamber of Commerce (A1)
10:30 a.m. Seaside Developments presentation of development plan
PLANNING: (B1- B5)
1.* Proposed severance: Lot 8, Concession 11 (Miller)
2.* Report re: Update on Planning Projects
3.* Report re: Quintyn (also correspondence item #1)
4.* Report re: Dodge Rodeo temporary use By -law
5. Rodney Storage revised site plan
REPORTS: (C1 -C7)
1. ROADS
2. RECREATION
3. BUILDING
4. WATER
a) Quotations for Sale of 1987 Dump Truck
Jan. 27/11 Page 2
5. DRAINS
6. WEST ELGIN PRIMARY SYSTEM
7. ADMINISTRATION
a) Notification Amendment to Council Procedure By -law to be presented at meeting
being held on February 10, 2011.
b) *Report re: Use of Municipal Facilities
c) Report re: Municipal VoterView
ACCOUNTS
CORRESPONDENCE: (D1 -D2)
1. County of Elgin Land Division Committee Applications for consent (Quintyn) (4)
Part Lots 9 10, Concession 14
2.* Ministry of Environment Update on Clean Water Act, 2006 Completion of assessment
reports
BY -LAWS:
By -law No. 2011 -06
By -law No. 2011 -07
By -law No. 2011 -08
By -law No. 2011 -09
By -law No. 2011 -10
OTHER BUSINESS: (El)
1.
Closed session potential litigation
*Information enclosed
Provide for tax exemption Legions
Remuneration for members of Council
Amend Policy HR -4.2, Hours of Work
Authorize signing of MOU with DataFix
Zoning Amendment Neil temporary use (Dodge
Rodeo)
Jan. 27/11 Page 3
CONFIRMING BY -LAW
ADJOURNMENT
NEXT MEETINGS
January 31, 2011
February 5, 2011
February 10, 2011
February 17, 2011
February 24, 2011
February 28 March 2, 2011
County of Elgin Economic Development presentation
Southwold Municipal Office, 2:00 p.m.
Public Meeting re: closure of West Lorne postal outlet
St. Mary's Parish Hall, 2:00 p.m.
Council
Public Meeting re: Establishment of Business
Improvement Area, 7:00 p.m.
Council
OGRAIROMA conference, Toronto
West Elgin Chamber of Commerce
Nest t1 P.O. Box 276 Rodney, ON. NOL 2C0
gr�
etscomem
Jan 21, 2011
Mayor and Council
Municipality of West Elgin
22413 Hoskins Line
P.O. Box 490
Rodney, ON. NOL 2C0
Re: Issues Affecting Community Advancement
The BIA Task Force
Business Recruitment and Expansion Task Force
Heritage District Task Force
Farmers Market Task Force
The Chamber of Commerce wishes to open a dialogue with Council regarding a perception within our
organization of a lack of progress on issues that affect community advancement in both practical and economic
terms.
In 2010 Council adopted a Community Improvement Plan and created several task forces requiring input and a
commitment of time by a number of volunteers in the community. To date our perception is that the only
component of an ambitious and important plan that holds promise for the advancement of the economic fortunes
of West Elgin that has received any attention is the report of the BIA task force. We are somewhat relieved to
see some progress in this regard but wish to emphasize the importance of all the components of the plan as well
as the urgent need to take action to address the economic climate within the Municipality.
The task forces established under the Community Improvement Plan were:
Later in the process, a fifth task force was struck by Council to consider improvements to streetscapes.
While there is sound logic in the 5 task force proceeding under the auspices of the BIA, if and when formed,
the Chamber is concerned that, with the balance of the task forces, the work of numerous volunteers is being
left to gather dust on a shelf when serious steps need to be taken to reverse the economic fortunes of the area.
At our meeting on January 27, 2011, we would like to have a discussion on the practical steps that need to be
undertaken to move the whole process forward in a much speedier fashion than has been the experience thus far.
We also want to raise with you the report of the Mobile Home Committee that was struck during the term of the
last Council. Volunteers worked for about nine months to produce a report and recommendations that were
ultimately received by Council and shelved with no action taken. Again, we ask this Council to review the
report and its recommendations and consider a course of action.
Fentrcr! t6 CT,vernthiij 05ecwnd tci &one.!
A
The kind of delays and apparent lack of regard for volunteer effort we have observed is, frankly, unacceptable.
We are requesting that this new Council familiarize itself with the issues raised during our discussion and
indicate what steps are to be implemented to address all of the items raised. We would appreciate your response
by February 25, 2011 to facilitate a report to our membership at our meeting on March 1, 2011.
We also wish to raise the issue of property standards by -law enforcement. There are several properties in West
Lorne and Rodney that are of concern to the business community. Some of these are the subject of complaints
already filed by the Chamber. The process that an organization or individual must follow in order have the
Municipality enforce its own bylaw does not work well for community residents and organizations.
We are formally requesting Municipal Council to review the relevant bylaw, including a consideration of how
similar bylaws work in other jurisdictions, with a view to replacing the existing bylaw with a more appropriate
method of dealing with property standards issues. We would also like include your response to this request at
our meeting on March 1St
I trust that the above is clear and look forward to our discussions on January 27, 2011.
Yours truly,
Keith Fretter
President, West Elgin Chamber of Commerce.
24 January, 2011
TO: Members of t.:ouncil
Municipality of West Elgin
FROM: Ted L. Halwa
SUBJ: Proposed Severance John Miller 22744 Silver Clay Line north side of Silver Clay Line east of
Furnival Road (County Road No. 103)
MEMORANDUM #0008/1990
t Purpose
8/
to create a lot out of a 20.2 hectare (50 acre) parcel for the purpose of disposing a surplus farm dwelling;
the lands proposed to be conveyed have an area of 4,452 square metres (1.1 acres), a frontage of 102 metres
(335 ft) and are irregular in depth. The parcel is occupied by an older (circa 1940's) single unit dwelling and a
detached garage. No change in use is proposed;
the lands being retained have an area of 19.8 hectares (48.9 acres), a frontage of 212 metres (696 ft) and a
depth of 609 metres (1,998 ft). The parcel is without buildings or structures and has been cleared for agricultural
purposes with the exception of a woodiot occupying the rear of the farm. The Yauch Drain dissects the
cultivated lands into two more or less equal portions. No change in use is proposed;
the current owner of the subject lands, John Miller, purchased the farm in the early 1970's. Mr. Miller farms the
lands being retained and resides in the dwelling on the lands being conveyed;
neighbouring lands comprise a mix of agricultural uses, primarily cash crop. Rural residential development has
occurred to some extent, albeit limited, on both sides of Silver Clay Line. Neighbouring livestock operations
(chickens) are situated to the east and southeast of the proposed lot, the closest of which is approximately 300
metres distance.
John Miller Proposed Severance
Municipality of West Elgin
January 24, 2011
page 2
2. Provincial Policy Statement (PPS) and Official Plan
#0008/1990
in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus to a farming
operation is permitted by the PPS. A surplus residence is defined as an existing farm residence that is rendered
surplus a result of farm consolidation. Farm consolidation is defined by the PPS as: the acquisition of additional
farm parcels to be operated as one farm operation;
in this instance, the dwelling on the lands being conveyed would be surplus to the needs of the owner who owns
six other fan in the Municipality. Mr. Miller is presently transferring property to the farm corporation (571419
Ontario Ltd.) and, in the process, considers the dwelling on the lands being conveyed to be surplus to the needs
of the farm. He intends to sell the proposed lot and reside on one of his other holdings;
under the PPS: residential dwellings are prohibited on any vacant remnant parcel of farmland created by the
severance. Such a restriction is appropriately addressed as a condition of consent, if granted, through the
application of a `site- specific' zoning consistent with past practice in the Municipality. The application would be
consistent with the PPS;
the subject lands are designated 'Agricultural' in the Township of Aldborough Official Plan, with lands lying
adjacent to the Yauch Drain identified as 'Hazard Lands'. The creation of residential lots to dispose surplus farm
dwellings in areas designated 'Agricultural' is permitted provided:
a) the dwelling was in existence prior to adoption of the Plan;
b) it is not practical or feasible to relocate the dwelling to an existing vacant lot;
c) the dwelling is structurally sound and suitable for human occupancy;
d) the remainder of the farm is zoned to prohibit a dwelling (Section 2.1.15).
based on the information provided, the abovenoted criteria are satisfied or are capable of being satisfied. The
owner has advised that the dwelling is structurally sound. Other criteria to be satisfied include compatibility with
surrounding lands use, availability of water supply, suitability of the lot for on -site sanitary waste disposal,
access and compliance with the Zoning By -law;
the owner has confirmed that the dwelling on the lands being conveyed is connected to the municipal piped
water supply. A new sanitary waste disposal system was approved and installed in the summer of 2010;
John Miller a Proposed Severance
Municipality of West Elgin
January 24, 2011
page 3
the proposed lot has an existing entrance to Silver Clay Line a public road with year round maintenance. No
additional entrances are proposed. The lands being retained have a separate field entrance from the road
immediately to the west of the lands being conveyed. The owner has advised that, in the alternative, a new
entrance would be feasible east of the lands being conveyed. No new or additional entrances are required or
proposed;
a based on the information provided, conformity with the Official Plan appears capable of being maintained.
3. Zoning By -law
the subject lands are zoned Agricultural (Al). The proposed residential lot would require a re- zoning to Special
Agricultural (A2) given its use and size. The lot would satisfy the minimum lot area, maximum lot area and
minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone. Based on the
sketch map provided, all other yard requirements are capable of being satisfied;
the lands being retained would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m
respectively) of the Al zone. A re- zoning to `site- specific' Agricultural (A14) would be required to prohibit a
dwelling being erected on the parcel in the future as stipulated by the PPS and the Official Plan;
e to accommodate the existing entrance to the lands being retained (i.e. the balance of the farm), a 9.0 metre
wide strip of the retained parcel is proposed to the west of the lands being conveyed. Consideration should be
given to eliminating this strip of land if its only purpose is to contain the driveway, given that an entrance to the
east of the conveyed parcel appears feasible, While the rear of the lands being conveyed could be extended to
the drain, Mr. Miller would prefer to keep the boundary as shown (i.e. co- incident with the existing tree -line)
insofar as the lands between the trees and the drain is readily cultivated.
4. Conclusions
#0008/1990
the proposed severance represents a type of lot creation which is both contemplated and permitted by the
Provincial Policy Statement (PPS) and the Township of Aldborough Official Plan. The Official Plan provides for
the creation of lots to dispose a surplus farm dwelling in agricultural areas.
John Miller Proposed Severance
Municipality of West Elgin
January 24, 2011
page 4
5. Recommendation
That the proposed application for consent be supported subject to the following conditions and the Elgin Land
Divisior ommittee advised accordingly:
i) That the boundary of the lands being conveyed be extended to the westerly limits of the subject lands to
eliminate the remnant 9,0 m strip of the lands being retained;
ii) That the lands being conveyed be re -zoned to Special Agricultural (A2) to permit their size and use for
residential purposes;
in) That the lands being retained be re -zoned 'site- specific' Agricultural (A1-#) to prohibit the erection of a
dwelling thereon in the future;
REASONS
i) The severance is 'consistent with the Provincial Policy Statement;
ii) Conformity with the Official Plan of the Township of Aldborough would be maintained;
iii) The requirements of the Township of Aldborough Zoning By -law are capable of being satisfied;
iv) The matters set out in the Planning Act would be satisfied.
(original signed by)
Ted L. Halwa, MCIP, RPP
#0008/1990
APPLICATION FOR A CONSENT
John Miller
22744 Silver Clay Line
south part Lot 8, Concession Xl (Aldborough)
Municipality of West Elgin
Municipality of WEST ELGIN
FIGURE 1
SILVER CLAY LINE
ZONING
Al AGRICULTURAL
A2 SPECIALAGRICULTURAL
SILVER:CLAY LINE:'•.=
4c
ipumIN
LANDS PROPOSED TO BE RETAINED
I LA
HAZARD LANDS (TOWNSHIP OF ALDBOROUGH OFFICIAL PLAN)
LANDS PROPOSED TO BE CONVEYED
WOODLAND
1:5,000
Metres
0 75 150 225 300
24 January 2011
MEMORANDUM
TO: Members of Council
Municipality of West Elgin
FROM: Ted Halwa
RE: Status Report
At the meeting of 27 January 2011, we propose to provide Council with an up -date of work -in- progress
and possible new initiatives in 2011. Also included is a list of matters which are in process or which have
arisen in previous years and have planning implications. An outline follows.
Existing Projects:
#000811985
1) New Official Plan adopted by Council on 1 February 2008. After extensive and protracted
negotiations, the Plan along with a list of modifications we are advised is in the Minister's office
awaiting approval.
ii) New Zoning By -law preliminary draft prepared. Work has ceased pending approval of Official
Plan.
iii) Community Improvement Plan adopted by Council in September 2009. Four task forces
appointed. Formation of BIA, Farmers' Market, Arts and Cultural Centre, Business Recruitment
and Expansion, Streetscape Plan, Heritage District, Facade Improvement Program, Work-in-
prog ress
iv) Port Glasgow Pier Extension Class EA
v) Port Glasgow Harbor Plan revised /up -dated master plan in preparation.
Possible New Initiatives:
i) Eco- Tourism Plan
ii) Economic Development Plan (Section 2.6, New Official Plan)
iii) Rodney -West Lorne Recreation Trail (abandoned rail corridor)
iv) Industrial Land Review
s
Status Report #0008
Municipality of West Elgin
24 January, 2011
page 2
Other:
i) County Official Plan
ii) Development Charges (Port Glasgow)
iii) Manure Storage By-law
iv) Dog Kennel By-law
v) Lot Grading Policy
(original signed by)
Ted L. Halwa, MCIP, RPP
24 January, 2011
3
MEMORANDUM #000811891
TO: Members of Council
Municipality of West Elgin
FROM: Ted L. Halwa
SUBJ: Applications for Consent: E64/10 to E67/10 Charles Michellle Quintyn 23011 Gray Line Part
of Lot 9 and part of Lot 10, Concession XIV south side of Gray Line west of Misteie Sideroad
The proposal to develop the abovenoted lands, as reviewed by the previous Council in 2010, is to sever a 34 hectare
(84 acres) parcel into six smaller parcels, five of which would constitute residential building lots (Figure 1).
The lands proposed to be developed have a frontage of 421 metres (1,381 ft) on Gray Line and an area of
approximately 16.6 hectares (41 acres). The parcel, which is bounded by the Lake Erie shoreline on the south, is
without buildings or structures having been cleared extensively for agricultural purposes with the exception of small
wooded areas along the easterly and westerly boundaries and a narrow intervening wooded corridor running parallel to
Gray Line approximately half way into the site.
The primary asset of this relatively flat site, situated high above the shoreline is its location on Lake Erie and the views
it offers of the lake. Access to the water's edge is not readily available due to the existence of the high bluff which
characterizes the shoreline in this location. Tree cover, albeit limited, enhances the subject lands and in particular Lot
No. 6. Otherwise the site lacks few distinguishing features. It is the expressed intention of the owners to undertake
measures to enhance the site.
The proposed building lots Lot No. 2 to Lot No 6 inclusive) range in depth from 387 metres (1,269 ft) to 400 metres
(1,312 ft) and would extend from Gray Line to the shoreline (refer attached sketch). The three middle building lots
would have frontages of 70 metres (230 ft) and areas of 2.8 hectares (6.8 acres). The easterly lot would have a
frontage of 91.4 metres (300 ft) and an area of 3.6 hectares (8.9 acres). The westerly lot, being the largest of the five,
would have a frontage of 119.2 metres (391 ft) and an area of 4.8 hectares (11.8 acres).
Charles Michelle Quintyn
Applications for Consent E64/10, E65/10, E66110 E67/10
Municipality of West Elgin
January 24, 2011
page 2
#0008/1891
The lands remaining (Lot No. 1) would have a frontage of approximately 489 metres (1,604 ft) and an area of 17.6
hectares (43.4 acres) on wh;.;h is situated a single unit dwelling erected in 2003. The dwelling is occupied by the
owners on a seasonal basis. The lands are extensively wooded by what is described by the owners as a mature
Carolinian Forest. A small cultivated field of approximately 2 ha (5 acres) lies between Gray Line and the dwelling. No
development or change in use is proposed on these lands.
The owners initially proposed to service the building lots by on -site wells. Based on local knowledge and a report by
McColl Ltd on the use of on -site wells submitted by the owners, the previous Council was of the view that individual on-
site wells would be prone to failure and, this being the case, servicing the proposed lots at the time of development
(when dealing with one owner) would be best provided by means of extending the municipal water supply system as
opposed to later to resolve failed conditions (when dealing with several owners). The nearest location of the municipal
water supply system capable of being extended to the subject lands is situated on Mistelle Road m a distance of
approximately 1000 metres to the nearest proposed building lot.
Sanitary waste is proposed to be disposed of by means of Individual on -site systems. No report has been submitted by
the owners, as yet, which addresses soil suitability or the type of on -site systems being proposed. This matter could be
addressed as a condition of consent.
The Provincial Policy Statement (PPS) only allows new development on partial services when the lands lie in a
designated `settlement area'; the development constitutes "infilling or rounding out of existing development; the
development is within the reserve capacity of the Municipality's water and sanitary sewage system capacity and site
conditions are suitable for the long term provision of such services. It is arguable whether development on partial
services could meet all these prerequisites and be 'consistent with' the PPS. This being the case, the provision of a
municipal water supply to service the Tots would not be permitted. If permitted, a Class Environmental Assessment
would have to be prepared prior to any extension of the municipal water supply system from its present location on
Mistelle Road to the subject lands.
Charles Michelle Quintyn
Applications for Consent E64/10, E66/10, E66110 E67/10
Municipality of West Elgin
January 24, 2011
page 3
RECOMMENDED CONDITIONS
110008/1891
While Gray Line west of Mistelle Road is not maintained west of the driveway serving the dwelling on the subject
lands, the Road Superintendent has no issue extending year round maintenance provided there is an ability to turn
snow maintenance equipment arc;,.nd at the westerly most lot. The previous Council conc! erred. Other technical reports
addressing geotechnical aspects, shoreline erosion, grading and drainage, natural heritage and archeological potential
have not been submitted. Such reports would typically accompany an application for approval of a draft plan of
subdivision.
The lands which would be severed into building lots are zoned 'site- specific' Lakeshore Residential Holding (LR -1 -H).
Permitted uses include a single unit detached dwelling (maximum of one per lot), a golf course and a marina. All
parcels readily satisfy the minimum lot area and frontage requirements of the LR zone. Removal of the H symbol
would be required prior to any building permit being issued. The H symbol customarily remains until a development
agreement or conditions of development are satisfied.
The previous Council was in support of the development when it considered it at the pre application stage. The owners
have now submitted formal applications to the Land Division Committee that is scheduled to hear the applications on
February 3 2011. The following conditions have been drafted for Council's consideration to convey to the LDC.
i) provision of an adequate and potable water supply to the satisfaction of Municipality;
ii) submission of a soils report to determine suitability for on -site sanitary waste disposal and conditions thereto;
iii) removal of winter maintenance restriction on Gray Line to provide year round access;
iv) design and construction of driveway entrances to the satisfaction of the Municipal Road Superintendent;
v) submission of a general grading plan;
vi) apportionment of municipal drainage assessments (if required);
vii) cash -in -lieu of lands being dedicated for park purposes in accordance with the Planning Act
viii) rezoning (removal of 'holding' symbol) for the proposed building lots;
ix) meeting all other requirements of the Municipality related to the development of the lands;
x) entering into a agreement with the Municipality with respect to the forgoing matters;
xi) two copies of the deposited reference plan;
xii) payment of outstanding taxes in full.
Charles Michelle Quintyn
Applications for Consent E64/10, E65/10, E66/10 E67/10
Municipality of West Elgin
January 24, 2011
page 4
(original signed by)
Ted L. Halwa, MCIP, RPP
#0008/1899
If Council is in agreement with the recommended conditions (or revised version thereof), the Clerk will forward same to
the Elgin County Land Division Committee in advance of the hearing.
APPLICATION FOR A CONSENT: E64110 to E67110
Charles Michelle Quintyn
23011 Gray Line
Part of Lot 9 Lot 10, Concession 14
Munici.afit of West El in
Municipality of WEST ELGIN
ZONING
Al AGRICULTURAL
LR LAKESHORE RESIDENTIAL
RR3 RURAL RESIDENTIAL THREE
1192m
70:0 Irv;
GRAY LINE
LOT 11
LOT 11
WEI
PROPOSED BUILDING LOTS
LANDS TO BE RETAINED
LIMIT OF EXISTING WATERMAIN
NO WINTER MAINTENANCE
REGULATORY LINE (LTVCA)
EXISTING ZONING
12[21 ISM .11h Gem
1:5,000
0 50 100 150 200
Metres
u:. i
F"k3nnelS 111C
24 January 2011
MEMORANDUM
TO: Members of Council
Municipality of West Elgin
FROM: Ted L Halwa
Dan W. Smith, MA
enclosure
PlannerS
8�
#000811794
SUBJ: West Elgin Dodge Rodeo Kenneth Catherine Neil 24735 Downie Line Temporary Use By -law
Attached hereto is a draft temporary use by -law pertaining to the above -noted lands. In 2010, the West Elgin Dodge
Rodeo was staged from July 23` to July 25 In 2011, the event is proposed to be staged from July 22 to July 24
The by -law had been drafted accordingly to match these dates as it was considered by the previous Council on
November 25 2010.
The location and approximate dimensions of the area proposed to be used for the purposes of staging the rodeo event
has not changed. The area comprises approximately 4.1 hectares (10 acres). There has been, to our knowledge, no
reported complaints received by the Municipality regarding the 2010 event. Similarly, there have been no reported
issues /concerns with respect to negative impacts on abutting roads and/or properties.
As previously presented to Council in November 2010, the draft By -law restricted the staging of the rodeo event to a
specific three -day period in July 2011. Upon further discussion, a consensus was reached that extending the period of
the by -law to the next three years would be appropriate. The By -law, as now drafted, would be in effect until August 1
2013 (the maximum period permitted for a temporary non residential use under the Planning Act) after which
permission to stage the event would expire.
In this case, we are satisfied that given the 'test' of the 2010 event, the absence of any concerns /issue raised by the
public and the co- operation and conduct of the even organizers, there is no need for a second public meeting. Under
the Planning Act where a change is made to a proposed by -law after the holding of a meeting, council shall determine
whether any further notice is to be given (Section 34(17). A resolution of Council to this effect would be appropriate.
TEMPORARY USE BY-LAW
BY -LAW NO.
MUNICIPALITY OF WEST ELGIN
Kenneth Catherine Neil West Elgin Dodge Rodeo
24735 Downie Line
WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to enact
restrictions authorized by Section 39 of the Planning Act, R.S.O., 1990, as amended, with respect to the use of
certain lands for a temporary period of time;
NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows:
1. THAT notwithstanding Section 5.1 of By -law No. 90 -50, as amended, being the Permitted Uses of the
Agricultural (Al) Zone, an 'open air rodeo event' shall be permitted on the lands shown in heavy solid
lines on Schedule 'A' to this By -law, being part of Lot 16, Concession VII and known municipally as 24735
Downie Line, in the Municipality of West Elgin in the County of Elgin.
2. THAT the use permitted by this By -law shall be restricted to a three -day period in July 2011, July 2012
and July 2013.
3. THAT this By -law shall remain in effect until the 1st day of August 2013.
4. THAT upon expiry of the By -law as set out in Section 3, this By -law does not apply so as to permit an
'open air rodeo event' on the lands described on Schedule "A" to this By -law.
5. THIS By -law comes into force upon the day it is passed in the event an appeal has not been filed with the
Clerk within the time prescribed by the Planning Act, R.S.O. 1990. In the event an appeal is filed with the
Clerk within the time prescribed by the Planning Act, R.S.O. 1990 the By -law shall be deemed not to have
come into force until all of such appeals have been finally disposed of, whereupon the By -law (except for
such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to
have come into force on the day it was passed.
READ a FIRST and SECOND time this day of January, 2011.
READ a THIRD time and FINALLY PASSED this day of January, 2011.
MAYOR CLERK
LOT 18
LOT 15
LOT 19
CONCESSION IV
EASTERN DIVISION
f
0
N
LOT 16
CONCESSION VII
This is Schedule "A" to By -law No.
Passed this day of 2011.
Mayor
Clerk
150 M
DOWNIE LINE
HIGHWAY NO. 401
LOT 17
SUBJECT LANDS
Municipality of WEST ELGIN
SCHEDULE 'A'
1:5,000
Metres
0 60 120 180 240
INTRODUCTION:
unicip lit of .e t `T
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: NORMA BRYANT, CLERK
DATE: JANUARY 27, 2011
RE: USE OF MUNICIPAL FACILITIES
Requests for waiving of fees for use of West Elgin Recreation Centre are being
submitted to Council for consideration. The previous Council requested staff
review the present policy and report back.
DISCUSSION:
Section 2.01 of Policy RE -1.1, Use of Meeting Rooms, provides the following:
Permission to use the meeting rooms at the West Elgin Recreation Centre
(Rodney), Rodney Town Hall and the West Elgin Community Complex (West
Lorne), at no cost, shall be based on the following principle:
(a) Non profit organizations based in the municipality
(b) Local service clubs
(c) Committees associated with Council
(d) Local business, being property assessed on a commercial and/or
industrial basis
Council has authorized waiving of fees for the use of the West Elgin Recreation
Facilities for fundraising events in the past. In consultation with the Administrator
and Recreation Superintendent, it is being proposed that an amendment to the
Use of Meeting Rooms policy be adopted. In particular, a section has been
added (new Section 2.03) that refers to the use of the main floor area in the West
Elgin Recreation Centre. The amended policy is attached for your consideration.
New wording is shown in italics.
RECOMMENDATION:
That Council approves the changes to Policy RE1 -1 to be renamed
Exemption from Fees and that the necessary by -law be brought forward.
Norma I. Bryant 0
C 76)
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Recreation
Index No.
RE -1.1
Section:
Facilities
Effective Date:
Revision Date:
Aug 23/07
Subject:
Exemption from Fees
Page:
1 of 2
1 PURPOSE:
1.01 To provide direction for the use of West Elgin facilities at no cost.
2 POLICY:
2.01 Permission to use the meeting rooms and at the West Elgin Recreation Centre (Rodney), Rodney
Town Hall and the West Elgin Community Complex (West Lorne) and main floor area in the West
Elgin Recreation Centre, at no cost, shall be based on the following principle:
(a) Non profit organizations based in the municipality
(b) Local service clubs
(c) Committees associated with Council
(d) Local business, being property assessed on a commercial and/or industrial basis
2.02 For reference the use of meeting moms includes, but is not limited to the following:
(a) Youth recreation organizations, such as hockey, figure skating, gymnastics and soccer
(b) Service clubs, such as Optimists, Kiwanis
(c) Women's Institute, IODE, Seniors
(d) Horticultural Society, Library Boards, Chamber of Commerce
(e) West Elgin Support Services and partners
(f) Environmental Group, West Lorne Octoagons, TOPS
(g) Bereavement Resource Council of Elgin West Elgin Chapter
(h) Citizens for Rural Education
(i) Optimist Centre Ice Teen Centre
(j) St. John Ambulance, Red Cross for training purposes
(k) Local businesses for training purposes
(1) Camera Club
(m) Evergreen Cemetery Board
(n) Gillies Cemetery Board
(o) Master Gardeners
2.03 For reference the use of main floor area in the West Elgin Recreation Centre includes, but is not
limited to the following:
(a) Tiny Tots fundraising events
(b) Rodney Fair Board
(c) Rodney Kiwanis fundraising events
(d) West Elgin Fire Department Fire Muster
(e) West Elgin Community Health Centre programs
(t) Fundraising events for Rodney Fire Fighters and United Way
(g) VON programs
2.04 The Administrator /Treasurer shall make the determination, which organizations comply with
section 2.01. User groups may be added to sections 2.02 and 2.03 by the
AdministratorlTreasurer without amendment to this policy. The booking agent shall be advised in
writing. If there is a dispute, it shall be directed to Council.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Recreation
Index No.
RE -1.1
Section:
Facilities
Effective Date:
Aug 23/07
Subject:
Use of Meeting Rooms
Revision Date:
Page:
2 of 2
2.05 Activity functions, such as physical activities, shall be directed to the West Elgin Recreation
Centre arena or West Elgin Arena.
2.06 No religious gatherings or meetings.
2.07 No showers or like gatherings in the West Lorne Complex, these are encouraged to rent other
facilities in the community.
2.08 No kitchen facilities are available, other than the use of the refrigerator and stove.
2.09 Area used shall be left in a clean state and garbage placed in proper containers.
2.10 Bookings shall be made as follows:
(a) For the West Elgin Recreation Centre West Elgin Municipal Office
(b) For the West Elgin Community Complex West Elgin Support Services office located at the
West Elgin Community Complex
(c) For the Rodney Town Hail West Elgin Community Parent Child Resource Centre office
3 ADMINISTRATION
3.01 The Administrator /Treasurer shall resolve any issues relating to this policy.
4 ATTACHMENTS
4.01 None
Council authorization: By -law 2007 -77
DISCUSSION:
INTRODUCTION:
Ile
uniciftalitv of !tInsEst 4
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: NORMA BRYANT, CLERK
DATE: JANUARY 27, 2011
RE: MUNICIPAL VOTERVIEW
Municipal Voter View is an internet -based application designed to provide
municipal election officials with an electronic view of their electoral information
including the ability to make corrections to the list, to access various voter counts
needed for electoral planning, and the capability to provide an electronic copy of
all changes to the Municipal Property Assessment Corporation. In 2006 the
municipality signed a Memorandum of Understanding with DataFix for the use of
Municipal VoterView (MVV)
The Memorandum of Understanding identifies and confirms the service levels
and support technology requirements for the MVV Application. Further, there is
no extra charge for a by- election.
The ability to review and amend the information during the four -year period prior
to the election is valuable. The alternative is relying on MPAC voter list, which is
produced in July of the election year. This list comes in a printed form and any
changes have to be made manually to the list. Further, there is no mechanism
for mail outs e.g. Voter Notification cards or letters advising of PINs.
MVV helps in producing a more accurate voters list and in reviewing addresses
that are needed for information /letters to voters. We have the ability to compare
the voter information provided by MPAC in July with our database. It is not
perfect but we continue to strive for that goal. More discussion will be held with
MPAC in the future for improvements.
Before using DataFix, all revisions to the voters' list were provided to MPAC by
the Clerk. This required preparation of final list of changes for each poll and ward
by the Clerk.
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644
C l(c)
The fee for the 2006 and 2010 election periods was $700.00 per year. DataFix
has requested an increase to $850.00 per year for a total of $3400.00 plus taxes
for the four -year period. This does not seem unreasonable, as the same rate has
been applied since 2003.
RECOMMENDATION:
That a by -law to authorize the signing of the Memorandum of Understanding with
DataFix be brought forward.
Norma I. Bryant, HonBA, AMCT
Ministry of
the Environment
Source Protection Programs
Branch
14'" Floor
40 St. Clair Ave. West
Toronto ON M4V 1L5
January 7, 2010
Minist de
1'Environnement
Direction des programmes de protection
des sources
14 etage
40, avenue St. Clair Ouest
Toronto (Ontario) M4V 1L5
Designated Participating Municipalities
for the purposes of O.Reg, 284/07 (Source Protection Areas and Regions)
RE: Update on Clean Water Act, 2006
Completion of assessment reports
a
Ontaro
Log: ENV11741T- 2010 -258
I am pleased to provide you with an update on the status of assessment reports
being developed by local source protection committees under the Clean Water
Act, 2006 (the CWA or the Act). As part of the province's multi barrier approach
to protecting drinking water, the CWA mandated that drinking water be protected
at source using a variety of tools, including using existing tools such as municipal
land use planning authorities. To assist municipalities to use these authorities,
the Act established locally driven, watershed based, source protection
committees to review and assess municipal drinking water sources. The Act
mandated each source protection committee to prepare three documents: a
terms of reference (to prepare an assessment report), an assessment report, and
a drinking water source protection plan to address threats to municipal drinking
water. Many municipalities currently have provisions in their land use planning
documents to protect sources of drinking water, however for some municipalities;
this assessment would provide them with the information necessary to do so.
All 38 assessment reports have now been prepared by the local source
protection committees. The assessment report is a document that describes the
local watershed and available water supplies, identifies vulnerable areas where
drinking water sources might face a risk of contamination or depletion, assesses
threats to drinking water within those vulnerable areas, and provides the basis for
the development of a source protection plan. These documents have the ability
to impact municipal planning decisions.
As you know, the Planning Act requires that all decisions affecting land use
planning matters "be consistent with" the Provincial Policy Statement. Among
other policies, s. 2.2.1 of the Provincial Policy Statement (2005) directs that
planning authorities shall protect, improve, or restore the quality and quantity of
water by: implementing necessary restrictions on development and site alteration
to protect all municipal drinking water supplies and designated vulnerable areas.
.j
The vulnerable areas identified in assessment reports are considered
"designated vulnerable areas" under the PPS, 2005, as defined in accordance
with provincial standards under the Clean Water Act, 2006. Decisions on
planning matters should consider information from the relevant local assessment
report, as each municipality has an obligation to protect its drinking water
sources in a manner that balances with other provincial interests.
The approval of assessment reports also means that a municipality may now use
its authorities under section 56 of the CWA; these new authorities were provided
to protect sources of drinking water through the use of interim risk management
plans. Generally speaking, section 56 allows a municipality or conservation
authority to negotiate and enforce risk management plans for specific threats
enabled by regulation 287/07, to ensure that the threat ceases to be significant.
Effectively using these authorities can provide protection to drinking water
sources pending completion of a source protection plan. I strongly encourage
municipalities to review their options and understand the implications of section
56. Doing so will assist municipalities in participating in the source protection
planning process as well as in laying the foundation to implement these tools
once source protection plans are completed.
Assessment reports are subject to two periods of public review and comment
before being submitted to me for review and a decision. Currently, all of the
assessment reports have been submitted to me, and three reports have been
approved. The assessment reports 1 have approved are for the Kettle Creek,
Catfish Creek and Mattagami Region source protection areas, so that the
delineated vulnerable areas are final.
If you or your staff would like to view these assessment reports, they can be
accessed through the Conservation Ontario website at http://www.conservation
ontario.on.cal source rotection /otherswsre•ionsindex.htm. The balance of the
assessment reports are anticipated to be approved over the next 6 -12 months.
Guidance materials to assist with municipal implementation will also be made
available.
If your municipality is within more than one source protection area, it will be
subject to more than one assessment report. This could result in part of a
municipality having an approved assessment report with the assessment
report(s) for the balance of the municipality awaiting approval. Your municipal
representatives on the source protection committee, or the committee's project
manager, can be contacted for the status of the assessment report in your area.
A list of project managers has been attached for your information.
Sincerely,
Under section 17 of the Clean Water Act, 2006 the Director (delegated to Director at Source Protection Programs
Branch, MOE) makes a decision on submitted assessment reports either to return the document for directed
changes and resubmission or approval.
2
Ian Smith, Director
Source Protection Programs Branch
Ministry of the Environment
Encl.
cc. Provincial Planning Directors
MOE Liaison Officers
Source Protection Committee Project Managers
3
r;
1;1
.1
1
1
0 2
z
r•
El
.40
E M
to
O
C
0
C.) 0
O
U
O
0
C
0,
.0
0. U
0,
a)
0i
ro' U!
5
L)
N; U
o @i
U C 41
O
i4 NI x• a)' U.
U;.
PI 3: a7 co.
3. 3 3 3 3
3'. 3' 3! 3'
Q' 4 a; Q'
0,
Q
0
0
8
0
m
0
7
0)
0
O
a)
a)
c
O
0
U
0
0
C
O
E
m
2
R
L L
m
0
u
N w
•0 o
(6
4
0
t
2
0
a)
C
O
O
0
U
O
3
a)
O
N
a)
as
0
4
0:
m
(9
0
0
0
O
0
d
2
0
4)
0
0
0
N
a)
tit
Y
co
L
N
co
a)
E
E
D
0)
C
O
01
C
O
N
0
0_
a)
0
O
0)
0
a a))
D
Q=
'0.
0.
N
'J
L
a
•3
L
c,
a)
(0
0
0
0
O O
a o
U CC
0 c
o
U
co
3 Q
co
c j
m m
r m
Z CJ
U
0
0
0
O
0
0.
(6
.0
U
3
E
.0
0 N
0
U
m 0
E
ct
L C
0 0
z t
a) o
0_
N
T
S
O U' (n
a 0
a) N
of a)
(n 0.
U
0
m
9
C4
x
0
3
m
O
O
3
3
n
0)
0
N;
a
c•
a
3 I
i
2:
U
a)
(1)
0
U
O
a)
5
0
E
Y
U
O
0
O
U
C
O
Y
N
0)
L
V
3 co
0 O V
co
a) co a
o
2 N O co
Q'5 c
Y 0 O
a) C O
T O U
m 0 0_= 0 0
0 O C (C
2a), m
0
Er) cC c (A c
0 Q.,. 0
0 a) U U c
a).oE0 0
0 0 o w
d0 a) d co 1— Cl- H r
0
0
i�
N
0
a)
0
O
0,
3