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January25, 2011 MinutesC®IJIVTY C®UNCIL Tuesday, January 25, 2011 The Elgin County Council met this day at the Administration Building, 450 Sunset ®rive, St. Thomas, at 9:00 a.m. with all members present with the exception of Councillor Jenkins who joined the meeting during the first delegation presentation. Warden Mennill in the Chair. ®Pl"I ®F I U1'ES Moved by Councillor McIntyre Seconded by Councillor Marr THAT the minutes of meetings held on ®ecember 7 and 9, 2010 and January 11, 2011 be adopted. - Carried. ISCL®Sl1RE F PECIJ IRY 11'EREST 1'FiE E ERI_ THE T EREF - IVone. EI_EG TI® S Ron Koudys, Seaside Waterfront Project Manager, gave a PowerPoint presentation on a proposed development project in Port Glasgow. Howard Ctalligan, Seaside Waterfront President, was also in attendance. Moved by Councillor Couckuyt Seconded by Councillor Walters TFIAT the PowerPoint presentation by Seaside Waterfront representatives be received and filed. - Carried. Councillor Jenkins joined council at 9:05 a.. Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT we do now move into Committee ®f The Whole Council. - Carried. REP®Rl'S Elgin-St. T®as Small business Enterprise Centre -General anac~er ®f Ec®n®mic ®evel®pment The manager presented a report about the Centre and requested additional funding. Prior to his presentation, John Regan, General Manager, Elgin Business Resource Centre, gave a PowerPoint presentation on the Centre. Rhonda Steward, a counselor from the Centre, was also in attendance. Mr. Regan reported he had made the same presentation to St. Thomas City Council on January 24, 2011. Moved by Councillor McIntyre Seconded by Councillor McWilliam County Council 2 January 25, 2011 eputl~ ar en F®ur-Year Schedule - inistrative Se ices C®®rdinat®r The report recommends a rotation schedule for councillors to serve as ®eputy Warden. Moved by Councillor Marr Seconded by Councillor Couckuyt THAT the report titled "®eputy Warden Four-Near Rotation Schedule" dated ®ecember 22, 2010 be received and filed. - Carried. Regi®nal 1'ransp®rtati®n Stuy -Chief rrainistrative fficer The South Central Ontario Region (SCOR) has requested the county participate in a rural transportation initiative across the Sand Plains region. Moved by Councillor Ens Seconded by Councillor Jenkins THAT the report titled "Regional Transportation Study" dated January 19, 2011 be received and filed. - Carried. 2010 I_ibrary lJsage grad Statistics Rep®rt - I_ibrar~ C®®rdinat®r ®f C®rrarraunity and Cultural Se ices The report outlined library usage statistics from 2010. Moved by Councillor Ens Seconded by Councillor Walters THAT the report titled "2010 Library Usage and Statistics" dated January 10, 2011 be received and filed; and, THAT staff be directed to conduct a detailed examination of 13ayham Library's open hours and the staffing complement required to meet increased community demands, as identified in the report. - Carried. Elgin C®unty useu nnual Rep®r -Elgin C®unt~ useu Curat®r The report outlined highlights of the 2010 museum activities. Moved by Councillor Jenkins Seconded by Councillor Walters THAT the report titled "Elgin County Museum 2010 Annual Report" dated January 5, 2011 be received and filed. - Carried. C®urt ®use Furniture Update - irect®r ®f C®rrarraurait and Cultural Se ices The report updated Council on the status of county-owned items at the Court House. An agreement with the Ontario Realty Corporation on disposal of furniture in the future was also brought forward in a verbal presentation. Moved by Councillor Ens Seconded by Councillor Couckuyt THAT County Council authorize and direct the Warden and Chief Administrative Officer to enter into a purchase agreement regarding chattels at the court house with the Ontario Realty Corporation, subject to review by the county solicitor; and, THAT the report titled "Courthouse Furniture Update" dated January 14, 2011 be received and filed. - Carried. - Carried. F®r r®perty Assessment - irect®r ®f Financial Se ices The report outlined a reduction in assessment at the Ford Assembly Plant by the Municipal Property Assessment Corporation (MPAC). Moved by Councillor 1/Valters Seconded by Councillor Marr THAT the report titled "Ford Property Assessment" dated January 14, 2011 be received and filed; and, THAT the cost for the appeal process be shared equally with the Township of Southwold; and, - Carried. Salary Review Ti ing ( ®n-lJni®n Staffs - irect®r ®f Flu an Res®urces The report recommended a change in review dates for non-union staff. - Carried. County Council 4 January 25, 2011 THAT County Council approve and amend the agreement to include that the contract duration be five years; and, THAT the report titled "Pharmaceutical Services -Elgin County Homes" dated January 11, 2011 be received and filed. - Carried. 2010-2011 ursing Strategy' Late Career Initiative - ®irect®rs ®f Seni®r Se ices The report outlined funding granted to county homes by the province for the Late Career Initiative. Moved by Councillor Walters Seconded by Councillor cWilliam THAT the report titled "2010-2011 Nursing Strategy -Late Career Initiative" dated January 11, 2011, be received and filed; and, THAT the Warden send a letter thanking the Ontario Health Minister for this much-needed funding assistance. - Carried. aalance Base L®cati®n Plan - irect®r ®f En~ineerinc~ Se ices The report recommends a review of the location of an ambulance base in West Elgin and Dutton/Dunwich. Moved by Councillor Walters Seconded by Councillor Marr THAT the report be deferred; and, THAT the councils of Southwold, Dutton/Dunwich and West Elgin be asked to comment on the report. - Carried. CRRESP E CE Items f®r C®nsierati®n 1. Association of Municipalities of Ontario 2011 Membership Invoice. 2. Paul Groeneveld, Director of Fire and Emergency Services, Township of Malahide, with an invitation and registration form to EMO -Senior and Elected Officials Workshop on February 9, 2011 from 8:30 a.m. until 2:00 p.m. 3. Paul Ens, Mayor, Municipality of Bayha, seeking the County's support of the Elgin Military Museum's efforts to have the Ojibwa project proceed. The following recommendation was adopted in regard to Correspondence Item ##1: Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT Council approve the annual membership fee to join the Association of Municipalities of Ontario in the amount of $4,659.97. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: County Council Moved by Councillor Jenkins Seconded by Councillor Walters January 25, 2011 THAT information regarding registration for the Emergency Management Ontario session February 9, 2011 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Ens Seconded by Councillor Couckuyt THAT the Corporation of the County of Elgin supports the Municipality of Bayham's resolution showing their support of the Elgin Military Museum's efforts to proceed with the Ojibwa project and their request for the federal government to extend the deadline for use of the Community Adjustment Fund dollars. - Carried. Items f®r Inf®rmati®n (C®nsent Agenda) Hon. Linda Jeffrey, Minister of Natural Resources thanking the County of Elgin for its resolution requesting improvements in the delivery of conservation services. 2. Michael Bay, Manager, Inspection, Certification and Regulatory Compliance, Ministry of Health and Long-Term Care, acknowledging that the review of the Elgin-St.Thoas EMS meets the certification criteria and legislated requirements. 3. Hon. Rick Bartolucci, Minister of Municipal Affairs and Housing, with a signed copy of the signed Minister's Restructuring Order Filing Notice. 4. Dan Mathieson, Chair, Municipal Property Assessment Corporation (MPAC) Board of Directors with a 2010 Enumeration lJpdate. 5. Rita Casciano, Corporate Coordinator, South West Local Health Integration Network announcing the appointment of Linda Stevenson as the next Acting Board Chair, for the South West LIN Board of Directors, effective January 5, 2011. 6. Hon. Linda Jeffrey, Minister of Natural Resources informing MPP Steve Peters that the Ministry is not able to take further action re: Lake Erie shoreline erosion project until Public Land Act (PLA) application is received. 7. Hon. Chuck Strahl, Minister of Transport, Infrastructure and Communities and Hans Cunningham, President of the Federation of Canadian Municipalities with information on New deadline for completing Infrastructure Stimulus Projects. 8. Susan I. Ross, Assistant to the Prime Minister, acknowledging the receipt of recent correspondence regarding the long-form census. 9. Melanie Knapp, Administrative Clerk, City of St. Thomas, announcing the appointment of Councillor Dave arr, County of Elgin to the Green Lane Community Trust Fund for 2011. 10. Janet Smolders, Dillon Consulting Limited, with information regarding the Ministry of Transportation, Ontario Detailed Design and Class Environmental Assessment (EA) Rehabilitation of Two Bridges on Highway 401, Elgin County. 11. John Cooper, Senior Manager, Ministry of Transportation thanking the County of Elgin for support for the Township of Malahide resolution regarding the Harmonized Sales Tax and infrastructure funding. Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT Correspondence Items #1-11 be received and filed. - Carried. County Council 6 January 25, 2011 ®TFIER USB ESS Staternentsfinguiries y embers ®tice ®f ®ti®n -None. attars ®f Urgency -None. CI®sed eating Ite Moved by Councillor Walters Seconded by Councillor Wiehle THAT we now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (d) labour relations or employee negotiations -County Prosecutor Contract Renewal. The report was presented by the Purchasing Coordinator. - Carried. ®ti®n t® Rise and I~ep®rt Moved by Councillor McV1/illiam Seconded by Councillor Marr THAT we do now rise and report. - Carried. Moved by Councillor Walters Seconded by Councillor Ens THAT staff be directed to renew the contract with the County Prosecutor for a further three-year term commencing March 1, 2011 to February 28, 2014, at a rate of $160 per hour for year one, $160 per hour for year two, and $165 per hour for year three; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. PRESS TTI® The Warden thanked the `Harvest of Memories' book committee, led by Ken Verrell, for their volunteer work on the special publication of photographs from the county's archives. The committee was invited to stay for lunch. ®ti®n t® ®pt Rec®rnrnenati®ns ®f the C®rn iee ®f the ®le Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. County Council 7 January 25,2011 Y-L S Moved by Councillor Marr Seconded by Councillor McWilliam THAT By-Law IVo.11-02 "Being a By-Law to Appoint a Land ®ivision Committee and to repeal By-Law No. 06-26" be read a first, second and third time and finally passed. - Carried. Moved by Councillor McIntyre Seconded by Councillor Ens THAT By-Law No. 11-03 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 25, 2011 meeting" be read a first, second and third time and finally passed. - Carried. JlJR E T Moved by Councillor Walters Seconded by Councillor McIntyre THAT we do now adjourn at 11:35 a.m. to meet again on February 15, 2011 at 9:00 a.m. - Carried. ~~,, ~'J ovaaroc ~:~v~~uonaia,.~.~.-.~ Chief Administrative Officer. ~~ ,., ~- ,,~ ,~ -~.. ®ave Mennill, Warden.