June 8, 2010 MinutesThe Elgin County Council met this day at the Administration Building, 450 Sunset Drive,
St. Thomas, at 9:05 a.m., with all members present except Councilor Marr (regrets) and
Councillor Warwick (delayed).
Warden Vowel in the Chair.
ADOPTION OF MINUTES
Moved by Councillor McIntyre
Seconded by Councillor Habkirk
THAT the minutes of the meeting held on May 25, 2010 be adopted.
Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
Warden Vowel and Councillors Marks and Wilson declared a potential conflict of interest with
regard to the Closed Meeting report concerning a lease at 99 Edward Street, St. Thomas, as
it might prejudice their position as Council appointees on the Elgin St. Thomas Public Health
Board. At the appropriate time, the Warden and Councillors vacated the Council Chambers
and refrained from discussing and voting on the item.
DELEGATION
Northern 911 Vice-President of Operations, Mike Shantz, was in attendance.
Moved by Councillor Acre
Seconded by Councillor Wilson
COUNTY COUNCIL
Tuesday, June 8, 2010
THAT we do now move into Committee Of The Whole Council.
Carried.
REPORTS
Health Recruitment Partnership Update Councillor Acre and Chief Administrative
Officer
At a recent meeting of the Partnership, there was discussion of approving funding for the
East Elgin Family Health Team. It was noted that the Partnership continues to attract
interest and prospects of recruiting new physicians to the Elgin area. Members again
asked that this matter be held over as they are awaiting further information and clarification
from another source.
Moved by Councillor Habkirk
Seconded by Councillor Marks
THAT Elgin County Council defer the "Health Recruitment Partnership Update" from
Councillor Acre and the Chief Administrative Officer, pending acquisition of additional
information.
Carried.
911 Emergency Response Network Primary Public Safety Answering Position
Engineering Technologist/Emergency Management Coordinator
The Engineering Technologist/Emergency Management Coordinator reported that the
Request for Proposal to provide 911 service received two submissions. Mike Shantz of
Northern 911 was introduced to council. He gave a Power Point presentation on the
service provided and responded to questions and comments from Council.
County Council 2 June 8, 2010
Moved by Councillor Marks
Seconded by Councillor Habkirk
THAT Northern 911 be selected to provide 911 Emergency Response Network (PPSAP)
for the County of Elgin and the City of St. Thomas at a cost of $38,411 (excluding taxes and
annual Cost of Living increase) for a three-year term starting December 13, 2010 with the
option to renew for up to an additional six years (two consecutive three-year terms); and,
THAT the Warden and the Chief Administrative Officer be authorized to enter into an
agreement with Northern 911 for the provision of 911 PPSAP for the County of Elgin and
City of St. Thomas (subject to the city's concurrence).
Mutual Assistance Agreement Engineering Technologist/Emergency Management
Coordinator
In the event of emergency, the seven municipalities, the County and the City of St. Thomas
may request each other's assistance to provide aid. A Mutual Assistance Agreement had
been developed to address this issue.
Moved by Councillor McIntyre
Seconded by Councillor Marks
THAT the Mutual Assistance Agreement be endorsed by Elgin County Council to be sent
to the municipalities for their execution; and,
THAT the Warden and the Chief Administrative Officer be authorized and directed to sign
the Mutual Assistance Agreement with the municipalities.
Institutional Memberships to Elgin County Library Library Coordinator
The report outlines a new Institutional Membership policy for Elgin County Library to loan
materials to groups that require material support for core programs, such as long-term care
facilities and schoolteachers.
Moved by Councillor Habkirk
Seconded by Councillor Acre
THAT the policy titled "Institutional Membership" of Elgin County Library be approved
Carried.
Council recessed at 10:00 a.m. and reconvened at 10:10 a.m. Councillor Warwick now in
attendance.
2010 Revised Council Meeting Schedule Administrative Services Coordinator
The report recommends a revised schedule for the month of September to accommodate
scheduling around the International Plowing Match.
Moved by Councillor Marks
Seconded by Councillor Wilson
Carried.
Carried.
THAT Elgin County Council revise the existing 2010 Council Meeting Agenda to include
one meeting only in September, on the 14
Carried.
Ministry of Labour Visit Director of Seniors Services, Bobier Villa Terrace Lodge
The Ministry of Labour visited Elgin Manor on May 14, 2010, with a focus on young worker
safety awareness, and safe ladder use.
County Council 3 June 8, 2010
Moved by Councillor Mennill
Seconded by Councillor McIntyre
THAT the report titled "Ministry of Labour Visit" dated May 26, 2010 from the Director of
Seniors Services, Elgin Manor, be received and filed.
2010-2013 Long-Term Care Home Service Accountability Agreement Director of
Seniors Services, Bobier Villa Terrace Lodge
The current Long-Term Care Accountability Agreement will expire July 1, 2010. Renewal
of the agreement is required for Elgin County Homes.
Moved by Councillor Habkirk
Seconded by Councillor Warwick
THAT the Chief Administrative Officer and the Directors of Seniors Services sign the Long-
Term Care Service Accountability Agreement for the County of Elgin Homes.
CORRESPONDENCE
Item for Consideration
1. Rebecca McLewan, Supervisor of Planning, London District Catholic School Board,
providing written notice of available space for community partnerships at Assumption
Catholic Elementary School, Aylmer.
Moved by Councillor Marks
Seconded by Councillor Habkirk
THAT Correspondence Item #1 be received and filed.
Items for Information (Consent Agenda)
Carried.
Carried.
Carried.
1. Sandra Pupatello, Minister of Economic Development and Trade, thanking Elgin
County for supporting the Elgin-St. Thomas Small Business Enterprise Centre.
2. Valerie Clark, Regional Information Coordinator, Ministry of Agriculture, Food and
Rural Affairs, with a copy of 2010 'Guide to Your Farm and Rural Community'.
3. Communication Update from the South West Local Health Integration Network.
4. Thank you card from the family of Steve Evans.
Moved by Councillor Habkirk
Seconded by Councillor Wilson
THAT Correspondence Items #1 4 be received and filed.
Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Habkirk discussed issues around hiring and retaining crossing guards for
schools, particularly at McGregor School, corner of South and John in Aylmer. He advised
a letter would be coming from town council asking the County to undertake a study of the
corner to determine if a lighted crosswalk is required.
County Council 4 June 8, 2010
Councillor Wilson announced a meeting on June 23, 2010 4:00 p.m., at East Elgin
Community Complex, Aylmer, regarding the Sand Plains federal fund for community
initiatives.
Councillor Marks noted the Belmont Library would be celebrating its 25 anniversary on
June 22, 2010 at 4:00 p.m.
Notice of Motion None.
Matters of Urgency None.
Closed Meeting Items
Moved by Councillor McIntyre
Seconded by Councillor Warwick
THAT we now proceed into closed meeting session in accordance with the Municipal Act
to discuss matters under Section 240.2 (a) the security of the property of the municipality
or local board 99 Edward Street.
Warden Vowel and Councillors Marks and Wilson left the Council Chambers at 10:35 a.m.,
having previously declared a conflict of interest regarding the Elgin St. Thomas Public
Health Board, as they serve as Council appointees on this Board.
Councillor Mennill took the Chair as Deputy Warden.
The Director of Finance presented an update to Council on an extension of the lease at 99
Edward Street, St. Thomas.
Warden Vowel returned to the Council Chambers at 10:43 a.m.
Motion to Rise and Report
Moved by Councillor Acre
Seconded by Councillor Habkirk
THAT we do now rise and report.
Moved by Councillor Habkirk
Seconded by Councillor McIntyre
THAT, the confidential report titled "99 Edward Street Counter Offer Proposal" (dated
May 31, 2010) and the recommendations contained therein be approved.
Carried.
Motion to Adopt Recommendations from the Committee of the Whole
Moved by Councillor Mennill
Seconded by Councillor Warwick
THAT we do now adopt recommendations of the Committee Of The Whole Council.
Carried.
¥-LAWS
Moved by Councillor Habkirk
Seconded by Councillor McIntyre
Carried.
Carried.
THAT By-Law No. 10-18 "Being a By-Law to Amend By-Law No. 05-35 Being a By-Law to
Authorize Speed Limits" be read a first, second and third time and finally passed.
Carried.
County Council 5 June 8, 2010
Moved by Councillor Acre
Seconded by Councillor Mennill
THAT By-Law No. 10-19 "Being a By-Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the June 8, 2010 Meeting" be read a first,
second and third time and finally passed.
ADJOURNMENT
Moved by Councillor Mennill
Seconded by Councillor Habkirk
THAT we do now adjourn at 10:45 a.m. to meet again on June 22, 2010 at 9:00 a.m.
Val= k Id,
Chief Administrative Officer.
Carried.
Carried.
Bonnie Vowel,
Warden.