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July 13, 2010 MinutesMoved by Councillor McIntyre Seconded by Councillor Warwick REPORTS Moved by Councillor Marks Seconded by Councillor Acre COUNTY COUNCIL Tuesday, July 13, 2010 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas, at 9:03 a.m., with all members present. Warden Vowel in the Chair. ADOPTION OF MINUTES Moved by Councillor Acre Seconded by Councillor Marks THAT the minutes of the meeting held on June 22, 2010 be adopted. Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Warden Vowel and Councillors Marks and Wilson declared, at the appropriate time, a conflict of interest with regard to the Closed Door meeting reports concerning 99 Edward Street, St. Thomas, as it might prejudice their position as Council appointees on the Elgin St. Thomas Public Health Board. At the appropriate time, the Warden and Councillors vacated the Council Chambers and refrained from discussing and voting on the items. THAT we do now move into Committee Of The Whole Council. Carried. Water Feature Display, Elgin County Showcase, 2010 International Plowing Match IPM Events Coordinator Three companies responded to a Request for Proposal by the County for a water feature- landscape display for the International Plowing Match and then permanent installation at Bobier Villa. THAT Second Nature be selected to provide labour, materials and equipment to construct and install the water feature display at the International Plowing Match at a total cost of $21,974.75 (exclusive of taxes); and, THAT following the closing ceremonies, Second Nature will provide labour, materials and equipment to dismantle the display and relocate it at Bobier Villa at no additional cost; and, THAT $10,000 will be allocated from the International Plowing Match budget with the remaining amount to be allocated from the Bobier Villa donation account. Carried. Alma College History Project Manager of Archives The Alma College International Alumnae Association is funding a project to update the existing history of the college called 'Alma College Centennial Book, 1877-1977'. County Council 2 July 13, 2010 Moved by Councillor McIntyre Seconded by Councillor Marr THAT the Elgin County Archives be authorized to expend existing funds in its Alma reserve to a limit of $8,000. Bobier Villa Wellness Fair Manager of Support Services, Bobier Villa Bobier Villa's Health and Safety Committee would like to hold a Wellness Fair on October 20, 2010, to benefit the lives of people in the West Elgin community. Moved by Councillor Mennill Seconded by Councillor Warwick Carried. THAT the Bobier Health and Safety Committee hold a Wellness Fair in October; and, THAT the committee report back to Council on the effectiveness of the Wellness Fair. Carried. Ministry of Health and Long-Term Care Follow-up Compliance Visit, Bobier Villa Administrator/Manager of Resident Care, Bobier Villa The Ministry of Health and Long-Term Care conducted a visit on May 27, 2010, to Bobier Villa and two standards were put back into compliance. This visit was a follow-up from the 2009 annual review. Moved by Councillor Habkirk Seconded by Councillor Wilson THAT the report titled "Ministry of Health and Long-Term Care Follow-up Compliance Visit, Bobier Villa" dated June 24, 2010 be received and filed. Ministry of Labour Safe At Work Ontario Inspection, Bobier Villa Administrator/ Manager, Resident Care, Bobier Villa The Ministry of Labour on June 14, 2010, conducted a field visit at Bobier Villa and two recommendations were addressed and resolved by June 16, 2010. Moved by Councillor Wilson Seconded by Councillor Marr Carried. THAT the report titled "Ministry of Labour Safe At Work Ontario Inspection, Bobier Villa" dated June 17, 2010 be received and filed. Carried. Pharmaceutical Services, Elgin County Homes Directors of Seniors Services The report outlines that the current pharmaceutical contract between the County and pharmacies expires August 31, 2010. A Request for Proposals for Pharmaceutical Services for Elgin County was issued and proposals were received until April 29, 2010. Additional time is required to properly access the various submissions and to interview the respondents; therefore, a contract extension is warranted County Council 3 July 13, 2010 Moved by Councillor Marks Seconded by Councillor Mennill THAT staff be authorized to extend the Pharmaceutical contract with the current providers, Hills Pharmacy, Shoppers Drug Mart and Highland Pharmacy, until March 31, 2011; and, THAT a report to Council will follow outlining the results of the Pharmaceutical contract. Carried. Revised Tourism Signage Removal and Installation Contract Engineering Technician/ Emergency Management Coordinator As part of the 2010 Capital Budget, a quotation was advertised for tourism signage removal and installation and proposals were received until June 21, 2010. Moved by Councillor Acre Seconded by Councillor Marr THAT Sparta Tree 1640313 Ont. Inc. be selected for the signage removal and installation quotation, Contract No. 2685-10-08A at a total price of $40,884 (exclusive of taxes and exclusive of individual orders); and, THAT Cedar Signs Inc. be selected for the tourism signage, Contract No. 2685-10-08B at a total price of $30,869.50 (exclusive of all taxes); and, THAT if the cost increases above the quotation amount approved by Council by more than 10 per cent, the Director will prepare a further report to Council outlining the expenditures. Carried. Exterior Lighting, County Administration Building Building Sciences Technologist A parking lot inspection completed in May 2009 concluded the exterior lamp posts posed a potential hazard to the public. As part of the approved 2010 Capital Budget, quotations were advertised and proposals were received until June 10, 2010. Moved by Councillor Marks Seconded by Councillor Mennill THAT PTN Electrical Solutions Limited be selected for the exterior parking lot lighting quotation, Contract No. 2660-10-01A at a total price of $41,094.06 (exclusive of all taxes and inclusive of a $3,000 contingency allowance); and, THAT if the cost increases above the quotation amount approved by Council by more than 10 per cent, the Director will prepare a further report to Council outlining the expenditures. Carried. Emergency Medical Services for the International Plowing Match Chief, Emergency Medical Services The International Plowing Match officials have requested that Thames Emergency Medical Services provide service during the International Plowing Match. Moved by Councillor McIntyre Seconded by Councillor Marks THAT the matter be referred to the Elgin-St. Thomas Emergency Medical Services staff. Carried. County Council 4 July 13, 2010 Elgin County Official Plan Proposal Manager of Planning The County issued a Request for Proposal for the preparation of its first comprehensive Official Plan and proposals were received until April 27, 2010. Moved by Councillor Wilson Seconded by Councillor McIntyre THAT Meridian Planning Consultants Inc. be selected to provide all services to prepare a County Official Plan at the cost of $249,432.50 (exclusive of taxes); and, THAT the Warden and Chief Administrative Officer be authorized and directed to sign the necessary agreement. Impact Assessment of the Pending Closure of the Ford Talbotville Plant Chief Administrative Officer The Township of Southwold has requested Elgin County Council play a lead role in development of an impact study and action plan as it relates to the pending closure of the Ford plant. Councillor McIntyre informed council he and the provincial and federal representatives hope to meet with Ford officials in the next two weeks. Moved by Councillor Marr Seconded by Councillor McIntyre THAT the Council of the County of Elgin hereby supports the resolution from the Township of Southwold of the creation of an Impact Study and Action Plan relative to the pending closure of Ford's Talbotville Assembly Plant; and, THAT the County's Chief Administrative Officer and General Manager of Economic Development be hereby authorized and directed to participate in said study and report back to council. CORRESPONDENCE Items for Consideration Items for Information (Consent Agenda) Carried Unanimously. Carried Unanimously. 1. Township of Southwold: resolution to request the County of Elgin support the Ontario Good Roads Association's request for a contribution to the Minimum Maintenance Standards Litigation Fund, dated June 30, 2010. 2. Frank Cowan Company, News Views newsletter regarding the Minimum Maintenance Standards Litigation Fund. The following recommendation was adopted regarding Correspondence Items #1 and 2: Moved by Councillor Habkirk Seconded by Councillor McIntyre THAT the County of Elgin support the Ontario Good Roads Association's request for a contribution to the Minimum Maintenance Standards Litigation Fund on behalf of the municipalities in Elgin. Carried Unanimously 1. Shelley McCorkell, Executive Director, Alzhemier Society of Elgin-St. Thomas, thanking Council for supporting weekly barbecues at the Elgin County Administration Building's parking lot. County Council 5 July 13, 2010 2. Carol Mitchell, Minister of Agriculture, Food and Rural Affairs, thanking Council for their support for the business risk management proposal by the Ontario Agriculture Sustainability Coalition and commending the Economic Development Department in their support of local producers by initiating agricultural projects. Moved by Councillor Habkirk Seconded by Councillor Acre THAT Correspondence Items #1 2 be received and filed. OTHER BUSINESS Statementsllnquiries by Members Councillor Habkirk informed Council that the inaugural general meeting of South Central Ontario Region Economic Development Corporation (SCOR) will be held August 25, 2010 at Long Point Conservation Authority. Notice of Motion None. Matters of Urgency None. Council recessed at 9:45 a.m. and reconvened at 10:15 a.m. PRESENTATION Warden Vowel made a presentation to Dick and Renee Saar loos, Berry Hill Fruit Farm; Ray Coddington and Sandy Lyle, Farmgate Market Inc.; and Judi and Carl Lindsay, Nature's Perfection Shiitake Mushrooms; recognizing them as recipients of the Premier Agri-Food Innovation Excellence awards. Closed Meeting Items Moved by Councillor Habkirk Seconded by Councillor Marks Carried. THAT we now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Tree By-Law Prosecution Update; Section 240.2 (d) labour relations or employee negotiations Minimizing Working Alone in Libraries: A Cost-Effective Solution; Section 240.2 (b) personal matters about identifiable individuals Investment Attraction and Retention Update; Section 240.2 (a) the security of the property of the municipality or local board 99 Edward Street; Section 240.2 (a) the security of the property of the municipality or local board Business Development Proposal. Carried. The Director of Community and Cultural Services presented a report on Minimizing Working Alone in Libraries: A Cost-Effective Solution. The Economic Development Coordinator presented a verbal report on Investment Attraction and Retention Update. The County Tree Commissioner/Weed Inspector presented an update on Tree By-Law Prosecutions and vacated the Chambers following his presentation at 11:30 a.m. Warden Vowel and Councillors Marks and Wilson left Council Chambers at 11:33 a.m. Councillor Habkirk took the Chair as Deputy Warden. County Council 6 July 13, 2010 The General Manager of Economic Development introduced John Regan, General Manager, and consultants Rob Herald and Mark Barnes, all of Elgin Business Resource Centre. Mr. Regan made a presentation to council on a business development proposal. The Director of Financial Services presented a report on 99 Edward Street. Warden Vowel and Councillors Marks and Wilson returned to Council Chambers at 12:14 p.m. Motion to Rise and Report Moved by Councillor Habkirk Seconded by Councillor Mennill THAT we do now rise and report. Moved by Councillor Marks Seconded by Councillor Acre THAT the Elgin County Library increase student page hours effective September 1, 2010, for branches where staff currently work alone during the evening with funds drawn from the library's 2010 operating budget and subsequent operating budgets; and, THAT Human Resources engage in the necessary recruiting. Moved by Councillor Habkirk Seconded by Councillor McIntyre THAT the verbal presentation titled "Investment Attraction and Retention Update" dated July 13, 2010 be received and filed. Moved by Councillor Marks Seconded by Councillor Mennill THAT the confidential report titled "Elgin County Tree By-law Prosecution Update" dated June 28, 2010 be received and filed. Carried. Moved by Councillor Warwick Seconded by Councillor Mennill THAT the Business Development Proposal dated July 9, 2010, from John Regan, General Business Manager, Elgin Business Resource Centre, be received and filed. Moved by Councillor Habkirk Seconded by Councillor Marr Carried. Carried. Carried. Carried. THAT a final counter-offer be made to the Board of Health consistent with the conditions outlined in the report titled "Edward Street Lease Extension" dated July 8, 2010, but rejecting the Board of Health's request to backdate the rate reduction for the entire building to May 1, 2010; and, THAT upon acceptance of the lease extension by the Board of Health for 99 Edward Street, that the County solicitor prepares the necessary contract for signature by the Warden and Chief Administrative Officer. Carried. County Council 7 July 13, 2010 Motion to Adopt Recommendations from the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor McIntyre THAT we do now adopt recommendations of the Committee Of The Whole Council. Carried. BY-LAWS Moved by Councillor Acre Seconded by Councillor Marr THAT By-Law No. 10-21 "Being a By-Law to Authorize the Execution of a Collective Agreement Between the Corporation of the County of Elgin and Service Employees International Union Local 1 Canada With Respect to the Corporation's Full and Part-time Employees at Elgin Manor, Terrace Lodge and Bobier Villa", be read a first, second and third time and finally passed. Moved by Councillor Mennill Seconded by Councillor Warwick THAT By-Law No. 10-22 "Being a By-Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi-Residential Property Classes," be read a first, second and third time and finally passed. Moved by Councillor Wilson Seconded by Councillor Acre THAT By-Law No. 10-23 "Being a By-Law to Amend By-Law No. 10-14 Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first, second and third time and finally passed. Moved by Councillor Marks Seconded by Councillor Marr Carried. THAT By-Law No. 10-24 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 13, 2010 Meeting" be read a first, second and third time and finally passed. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Warwick Carried. Carried. Carried. THAT we do now adjourn at 12:20 p.m. to meet again on July 27, 2010 at 9:00 a.m. Mark G. McDonald, Chief Administrative Officer. Carried. Bonnie Vowel, Warden.