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May 12, 2011DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al A24) *April 14, 2011 Council April 14, 2011 Closed Session under separate cover *April 21, 2011 Special Meeting April 28, 2011 Council *April 28, 2011 Committee of Adjustment (Dedecker) April 28, 2011 Closed Session under separate cover April 28, 2011 Closed Session under separate cover April 28, 2011 Closed Session under separate cover BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. 2:00 p.m. 3:00 p.m. MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MAY 12, 2011 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING Shelley Vergeer Jean Leitch, West Elgin Community Health Centre re: Community Support Programs for Seniors (under separate cover) John Reagan, Elgin Business Resource Centre re: Business Improvement Economic Development Symposium Bill Denning Nicole Hibbs re: BIA conference May 12, 2011 Page 2 REPORTS (C1 -C8) 1. ROADS a) *Monthly Report b) *West Lorne Community Mailbox locations c) Closed Session land purchase 2. RECREATION /EMERGENCY MANAGEMENT a) *Monthly Report b) Rodney Fire Department air packs 3. BUILDING 4. WATER a) *Monthly Report b) *MOE Drinking Water Inspection Report 5. BY -LAW ENFORCEMENT a) *Monthly Report 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION a) Quotations for improvements for Rodney Library ACCOUNTS May 12, 2011 Page 3 CORRESPONDENCE (D1 D22) COUNCIL CONSIDERATION RECOMMENDED: 1.* City of Mississauga request for support of a resolution regarding revenue from HST on Gasoline and Diesel sales; 2.* Royal Canadian Legion, Branch 221 request for support for a beer garden at Cactus, Cattle Cowboys festival; 3.* Rodney Aldborough Agriculture Society request for support for a beer garden; 4.* Rodney Aldborough Agriculture Society request for road closure for parade; 5.* City of Oshawa request for support of a resolution to amend the Education Act; 6.* Town of Ingersoll request for support of a resolution regarding revenue from HST on Gasoline Diesel sales; 7.* Town of Ingersoll request for support of a resolution requesting health care recruitment; 8.* West Elgin Community Band requesting donation for commissioned music; 9.* Arts Cookery Bank request for municipality's support for liquor Licence to the Alcohol Gaming Commission of Ontario; 10.* Chatham -Kent Public Utilities Commission Water and Wastewater Master Plan Notice of Study Commencement; 11.* Thompson, Rosemount Group Glencoe Area Water Supply System Class Environmental Assessment Notice of Completion; 12.* Dianna Sherman request for endorsement regarding Bill 22 Children's Law Reform Act; 13.* Darryl Keskeny request for by -law RECOMMENDED TO ACCEPT FILE: 14. AMO Watch File April 14, 2011; Watch File April 21, 2011; Watch File April 28, 2011; Watch File May 5, 2011; AMO Supports Accessible Communities; AMO Firefighters Mandatory Retirement Legislation Introduced; 15. Ministry of Infrastructure update on 10 year infrastructure plan; 16. Middlesex Hospital Alliance Media Release full accreditation; 17. MPAC Update on MPAC's Delivery of Assessment Products and Services; 18. Canada's Citizenship Award 2011 nomination papers; May 12, 2011 Page 4 19. Elgin County Land Division Committee 20. Elgin County Land Division Committee 21. Elgin County Land Division Committee Ontario Limited) 22. Elgin County Land Division Committee BY -LAWS: By-law No. 2011 -34 MINUTES (El) *West Elgin Chamber of Commerce April 5, 2011 OTHER BUSINESS (F1 -F2) 1. Council announcements 3. Closed session, if deemed necessary Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: May 26, 2011 May 28, 2011 Notice of Decision (Quintyn) Notice of Decision (Newport) Notice of Decision (571419 Notice of Decision (Beauregard) Authorize offer and purchase of land Council Tri County Management Committee 3:00 p.m. Special Meeting to discuss management agreement 7:00 p.m. Regular Meeting STAFF PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COMMITTEE OF ADJUSTMENT WEST ELGIN COUNCIL CHAMBERS APRIL 28, 2011 MEMBERS PRESENT: Chairman; Bernie Wiehle Members: Mary Bodnar, Norm Miller, Dug Aldred, Richard Leatham ALSO PRESENT Norma Bryant Joanne Groch Ted Halwa Secretary Treasurer Administrator/Treasurer Planner Chairman Bernie Wiehle called the meeting to order at 9:30 a.m. SUBJECT: MINOR VARIANCE APPLICATION A1/2011 SHARON ANN DEDECKER Also in attendance: Sharon Dedecker, Pat Coburn, Roger Buurma The Chairman announced a Minor Variance Application of Sharon Dedecker, 10519 Graham Road, Part of Lot 8, Concession IX will be considered. The Secretary/Treasurer advised that proper notice had been given under Section 44(5) of the Planning Act. Comments were received from Lower Thames Valley Conservation Authority, which indicated no objections. The Planner presented his report. It is noted that the subject lands are situated on the west side of Graham Road (County Road No. 76) south of West Lorne (refer attached key map) and comprise an area of 5,574 square metres (1.4 acres). A single unit dwelling and a small barn with a paddock are situated on the lands. The lands are zoned Rural Residential Two (RR2) in the Township of Aldborough Zoning By -law. Permitted uses are limited to a single unit dwelling, a home occupation and an accessory use. The keeping of livestock, which constitutes an 'agricultural use' in the Zoning By -law, is not permitted. The owner, Sharon Ann Dedecker, is seeking permission to accommodate up to two horses on the lands for a period not exceeding 10 years. The variance, if granted, would be subject to such conditions as the Committee of Adjustment deems necessary or reasonable in the circumstances. The subject lands are designated 'Agricultural' in the West Elgin Official Plan. Mr. Coburn spoke in support of the application. Ms. Dedecker reported that she has made arrangements with a neighbouring farmer for the spreading of the manure. April 28, 2011 Page 2 of 2 RES. NO. 1 Moved by Leatham Seconded by Miller RESOLVED that the Committee of Adjustment grants the minor variance application from Sharon Ann Dedecker, located on part of Lot 18, Concession 11, known as 10519 Graham Road, to provide relief under Township of Aldborough Zoning By -law 90 -50, specifically Section 10.1.1, to permit the keeping of livestock on the subject lands subject to following conditions. Conditions: 1. That the keeping of livestock be limited to a maximum of two horses. 2. That the manure generated be stockpiled at the rear of the barn and removed from the property no less than twice annually. 3. To a maximum of ten years. Reasons: i The variance is considered to be consistent with the Provincial Policy Statement. ii The intent of the West Elgin Official Plan is maintained iii The intent of the Township of Aldborough Zoning By -law is maintained. iv The variance is considered "minor" given the circumstances v The variance is desirable for the appropriate use and development of the lands. Concur in the Decision: Mary Bodnar Norm Miller Dug Aldred Richard Leatham Bernie Wiehle SUBJECT: ADJOURNMENT Committee Member Committee Member Committee Member Committee Member Committee Member RES. NO. 2 Moved by Aldred Seconded by Bodnar RESOLVED that this Committee of Adjustment Meeting, held under Section 44(5) of the Planning Act be hereby adjourned. DISPOSITION: Carried These minutes were adopted the 12 day of March, 2011. Chairman Secretary- Treasurer MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS APRIL 14, 2011 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Joanne Groch Administrator/Treasurer Norma Bryant Clerk Paul VanVaerenbergh Roads Superintendent Jeff Slater Recreation Superintendent Mike Kalita Water Superintendent Janet Johnston Deputy Treasurer Jeff Slater Rodney Fire Chief Allan Beer West Lorne Fire Chief DECLARATION OF PECUNIARY INTEREST: Councillor Miller declared a Pecuniary Interest with Item C2(b) Truck tenders. SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for April 14, 2011 as printed and circulated with the additions: Consultation with Thames Valley District School Board, April 20 Chamber of Commerce Biz Enterprise Dinner, April 20 Delegation OPP Elgin Police Services Board DISPOSITION: Carried SUBJECT: MINUTES RES. NO. 2 Moved by Miller Seconded by Leatham RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. March 10, 2011 Council March 21, 2011 Special Session March 24, 2011 Council DISPOSITION: Carried SUBJECT: BUSINESS ARISING FROM THE MINUTES Councillor Miller requested clarification on what was presented to the Minister of Infrastructure (page 8, March 10 minutes). The Mayor reported that a copy of the grant application for the pier project was given to Ministry staff and that he had reported that we are still working on this project. April 14111... Pg 2 of 8 DELEGATION: OPP INSPECTOR BRAD FISHLEIGH DOUGLAS GUNN RE: POLICE SERVICES Mr. Gunn referred to correspondence item #16. Our contract with the OPP expires on August 31 2011. Discussion was held at the Elgin Police Services Board regarding the allocation of costs to member municipalities. The Board is recommending Option 4B (phased in over four years) of the report. He noted that the cost of policing for Elgin County is $115.00 per capita, which is at the bottom end for the province. Inspector Fishleigh presented a Criminal Statistic Report for West Elgin. SUBJECT: MINUTES RES. NO. 3 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meeting held on the following date be adopted as printed and circulated: February 24, 2011 Council DISPOSITION: Carried SUBJECT: ROAD DEPARTMENT REPORT RES. NO. 4 Moved by Aldred Seconded by Bodnar RESOLVED that the March 2011 Roads Report be received. DISPOSITION: Carried SUBJECT: TEMPORARY SUMMER OPERATOR ROAD DEPARTMENT RES. NO. 5 Moved by Bodnar Seconded by Aldred RESOLVED that Council approve the extension of employment for temporary road employee for the summer construction season ending October 31, 2011. DISPOSITION: Carried SUBJECT: TENDER FOR BRINE Council received the following tenders for brine: Dust Unit Price Quote Suppressant (per cubic metre) (plus taxes) Den -Mar Brines 19.04 48.06 $120,150 Da -Lee calcium 35% $236.25 $236,250 Pollard Highway Products 20.04 55.00 $137,500 Cliff Holland 17.17 50.85 $127,125 RES. NO. 6 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Den -Mar Brines in the total amount of $120,150 ($48.06 per cubic metre) plus taxes for 2500 cubic metres of brine. DISPOSITION: Carried April 14/11... Pg 3 of 8 SUBJECT: TENDER FOR GRAVEL Tender (plus taxes) Ro -Buck Contracting $510,300 Johnston Bros. (Bothwell) $401,450 RES. NO. 7 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Johnston Bros. in the amount of $401,450.00 plus taxes for 35,000 tons of gravel. DISPOSITION: Carried SUBJECT: RECREATION DEPARTMENT REPORT RES. NO. 8 Moved by Aldred Seconded by Bodnar RESOLVED that the Recreation Report dated April 14, 2011 be received. DISPOSITION: Carried Councillor Miller declared a conflict of interest with the following item and left the Council chambers. SUBJECT: TENDER FOR TRUCK The Recreation Superintendent reported that tender was amended to include two trucks. Staff are recommending 2500 —4 wheel drive truck be purchased. He outlined for Council the discrepancies between the two tenders. The following tenders were presented to Council: Cotrac Ford McNaughton Dodge RES. NO. 9 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Cotrac Ford in the amount of $27,690.00 plus taxes and license per truck for 2500 4 -wheel drive truck for two trucks (Recreation Water Departments). DISPOSITION: Carried Councillor Miller returned to the meeting. 1500 4 wheel drive plus taxes license $25,150 $24,406 SUBJECT: SUMMER STAFF WATER DEPARTMENT 2500 4 wheel drive plus taxes license $27,690 $27,568 RES. NO. 10 Moved by Miller Seconded by Leatham RESOLVED that Council authorizes the hiring of a summer student for the Water Department for 2011. DISPOSITION: Carried April 14/11... Pg 4 of 8 SUBJECT: WATER DEPARTMENT REPORT RES. NO. 11 Moved by Bodnar Seconded by Aldred RESOLVED that the March 2011 Water Department Report be received. DISPOSITION: Carried SUBJECT: 2010 ANNUAL REPORT FOR WATER DISTRIBUTION SYSTEM RS. NO. 12 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Corporation of the Municipality of West Elgin accepts the 2010 Annual Summary Report for the West Elgin Distribution System. DISPOSITION: Carried SUBJECT: QUOTATIONS FOR IMPROVEMENTS AT PORT GLASGOW TRAILER PARK Council received the following quotations for windows installation at Bingo Hall and dance hall skirting: Jay Koster Lorne Van Breda Construction A M Lumber QUOTE (plus taxes) $6,420.00 $6,662.83 $9,850.00 RES. NO. 13 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Jay Koster in the amount of $6,420.00 plus taxes for window install and dance hall skirting for the Port Glasgow Trailer Park. DISPOSITION: Carried SUBJECT: BUILDING DEPARTMENT REPORTS RES. NO. 14 Moved by Aldred Seconded by Bodnar RESOLVED that the Building Reports for March 2011 be received. DISPOSITION: Carried SUBJECT: BY -LAW ENFORCEMENT REPORT RES. NO.15 Moved by Leatham Seconded by Miller RESOLVED that the By -law Enforcement Report dated April 14, 2011 be received. DISPOSITION: Carried SUBJECT: AGREEMENT RE: WATER SERVICES FOR 401 SERVICE CENTRES The Administrator reviewed the draft agreement with Dutton /Dunwich for provision of water for the 401 service centres. Council agreed with the agreement as presented and that the by -law be brought forward later in the meeting. April 14/11...Pg 5 of 8 SUBJECT: CATHERINE ROAD The Clerk reported that Mr. Grexton is not able to attend the meeting. RES. NO. 16 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the quotation from Dave Lilley Son Excavating in the amount of $1,663.20 for construction of a berm at 11633 Catherine Road; AND THAT the owner of the property be invoiced for the cost of the works once completed to the satisfaction of the municipality; AND THAT the municipality authorize Spriet Associates to complete a lot grading certificate for this lot. The cost for this certificate shall be drawn from the lot grading deposit for the subject lot. DISPOSITION: Carried SUBJECT: 2010 MUNICIPAL ELECTION RES. NO. 17 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Clerk re: Municipal Election 2010 be received. DISPOSITION: Carried SUBJECT: MANAGEMENT AGREEMENT PRIMARY WATER SYSTEM Discussion was held regarding a new management agreement for the primary water system. Concern was raised regarding ownership, what happens when one party leaves the system, COMRIF grant agreement. The Mayor requested a recorded vote on the following two resolutions: RES. NO. 18 Moved by Bodnar Seconded by Leatham RESOLVED that Council authorize our solicitor to draft an agreement based on West Elgin retaining ownership of the water treatment plant. Aldred No Miller No Bodnar Yes Wiehle Yes Leatham Yes DISPOSITION: Carried RES. NO. 19 Moved by Miller Seconded by Leatham RESOLVED that Council request an interpretation from the provincial and federal governments regarding COMRIF grant regarding ownership being shared by the other municipalities in the Tri County Management Committee; AND FURTHER if the ownership structure changes to include these other municipalities would any monies have to be returned. Aldred Yes Miller Yes Bodnar No Wiehle No Leatham Yes DISPOSITION: Carried April 14111... Pg 6 of 8 DELEGATION: GLEN DEGRAW, ROB STINSON, JACK MORRISON RE: BEATTIE HAVEN RETIREMENT COMMUNITY Mr. DeGraw presented a document requesting funding to purchase needed equipment for Beattie Haven. Council directed that this request be forwarded to budget deliberations. DELEGATION: KAREN KENDRICK DIAMOND RE: WESTERN ELGIN COMMUNITY EXPO EVENT Ms. Kendrick- Diamond referred to her presentation document and the proposal contained therein. A Community Expo heightens visibility for service clubs and businesses to the community. She is suggesting an Expo be held after Thanksgiving in October and that staffing requirements extend from June to completion of the event. As this matter has budgetary implications no decision was made. SUBJECT: 2011 BUDGET Also in attendance: Deputy Treasurer, West Lorne Fire Chief, Rodney Fire Chief The Treasurer reviewed the 2010 Budget, 2010 Actuals, 2011 Budget for the following: Members of Council Public receptions Office staff Office supplies Miscellaneous projects Grants donations Buildings Fire Rodney West Lorne SUBJECT: ACCOUNTS RES. NO. 20 Moved by Aldred Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher #4 amounting to $1,717,204.32 in settlement of General, Road, Water and Arena Accounts (including cheques: #8223- 8421). DISPOSITION: Carried SUBJECT: AGENDA RES. NO. 21 Moved by Bodnar Seconded by Aldred RESOLVED that the following items from the April 14, 2011 agenda be considered at the Special Meeting on April 21 2011: Correspondence By -laws Minutes Other Business DISPOSITION: Carried April 14/11... Pg 7 of 8 SUBJECT: CLOSED SESSION Also in attendance: Steve Gibson RES. NO. 22 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss Litigation or potential litigation; Receiving of advice that is subject to solicitor client privilege. DISPOSITION: Carried RES. NO. 23 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried SUBJECT: CLOSURE OF HAVENS LAKE ROAD Councillor Miller requested a recorded vote. RES. NO. 24 Moved by Bodnar Seconded by Leatham RESOLVED that Council authorizes Seaside Waterfronts Inc. and its counsel to commence an application naming the Municipality of West Elgin as co- applicant pursuant to Terms Conditions for closure of Havens Lake Road on the understanding that the municipal solicitor will not appear as co- counsel Aldred No Miller No Bodnar Yes Wiehle Yes Leatham No DISPOSITION: Defeated SUBJECT: CONFIRMATION BY -LAW RES. NO. 25 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on April 14 2011 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 26 Moved by Leatham Seconded by Miller RESOLVED that a By -law to confirm the proceedings of the meeting held on April 14 2011 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011- 29 Confirming By -law April 14 2011 DISPOSITION: Carried April 14111... Pg 8 of 8 SUBJECT: ADJOURNMENT RES. NO. 27 Moved by Aldred Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 7:45 p.m. to meet again for a Special Budget Meeting on April 21, 2011. DISPOSITION: Carried These minutes were adopted on the 12 day of May, 2011. Mayor Clerk MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Joanne Groch Administrator /Treasurer Norma Bryant Clerk Jeff Slater Recreation Superintendent Paul Van Vaerenbergh Roads Superintendent The Mayor opened the special meeting for presentation of 2011 budgets and completion of the April 14 agenda. SUBJECT: RECREATION /ARENA BUDGETS Also in attendance: Recreation Superintendent The Recreation Superintendent reported that a security camera for Miller Park is considered too expensive and will not be pursued. The Treasurer presented the 2010 Budget, 2010 Actuals and 2011 Budget for Parks and Recreation. The Treasurer presented the 2010 Budget, 2010 Actuals and 2011 Budget for the West Elgin Arena. The Arena Board has approved this budget. The Recreation Superintendent reported that the Arena Board has requested that the parking lot be paved, however this is estimated at $100,000. SUBJECT: ROADS BUDGET Also in attendance: Road Superintendent The Treasurer presented the 2010 Budget, 2010 Actuals and 2011 Budget for the Roads Department. The proposed budget presents a 0% increase from 2010. The County of Elgin Road Report as at December 312, 2010 was also presented. SUBJECT: CORRESPONDENCE MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING APRIL 21, 2011 1. Elgin County Invitation to Elgin County Warden's Charity Golf Tournament Instruction: RES. NO. 1 Moved by Aldred Seconded by Bodnar RESOLVED that Council pay for a four -some for the Elgin County Wardens Charity Golf Tournament. DISPOSITION: Carried Pot Apri121111...Pg2of7 2. Municipality of Dutton /Dunwich Arena Improvements Letter of Understanding Instruction: File 3. SWEA Assembly 2011 conference in Guelph instruction: File 4. Elgin County Library 75 Anniversary invitation Instruction: File 5. R. Lewinsky G. Colman request for Sunday Gun Hunting Instruction: The Deputy Mayor requested a recorded vote RES. NO. 2 Moved by Leatham Seconded by Aldred RESOLVED that Council schedule a public meeting re: Sunday Gun Hunting. Aldred Yes Miller Yes Bodnar No Wiehle Yes Leatham Yes DISPOSITION: Carried 6. Elgin County letter regarding renovations to Rodney Library Instruction: File 7. Township of Malahide amendment to contract for fuel price increase Instruction: RES. NO. 3 Moved by Miller Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of Malahide requesting the County of Elgin amend the terms of the contract with the lower tier municipalities to allow for a fuel surcharge for 2011. DISPOSITION: Carried 8. Elgin Group Police Services Board support for resolution from Municipality of Brighton Instruction: RES. NO. 4 Moved by Aldred Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Municipality of Brighton regarding the cost of policing for contract OPP. DISPOSITION: Carried 9. Tiny Tots Co- operative Nursery School request for road closure for Trike- a -thon May 28` 2011 Instruction: RES. NO. 5 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin supports the request of the Tiny Tots Co- operative Nursery School to close Furnival April21111...Pg 3 of 7 RES. NO. 5 cont'd Road from Harper Street to Moriah Street on Saturday May 28`', 2011 from 7:00 a.m. to 1:00 p.m. for the annual Trike -a -thon Further, Council agrees to the use of the municipal parking lot beside the old Rodney Town Hall for the event. DISPOSITION: Carried 10. Halton Region request for support of a resolution regarding HST Instruction: RES. NO. 6 Moved by Leatham Seconded by Miller RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Halton Region requesting the Province of Ontario to consider directing a portion of the revenue derived from HST charges on gasoline and diesel sales to a new predictable funding mechanism. DISPOSITION: Carried 11. MPoWER request for road closure Instruction: RES. NO. 7 Moved by Miller Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin supports the request of MPoWER to close Graham Road from Queens Line to Chestnut Street and Main Street from Ridge Street to Graham Road on Saturday from 12:00 p.m. (noon) to 1:30 p.m. for the Cactus, Cattle and Cowboys horse parade. DISPOSITION: Carried 12. Ingersoll support of a resolution regarding Bill 22 Instruction: File 13. Municipality of Tweed request for support of a resolution regarding grow op houses Instruction: File 14. 2884 West Elgin Army Cadet Corps request to waive fees Instruction: RES. NO. 8 Moved by Bodnar Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin authorize the payment of rental fees for the use of the West Elgin Arena on 2884 West Elgin Army Cadet Corps on May 28, 2011 for the Annual Inspectinn. DISPOSITION: Carried 15. 2884 West Elgin Army Cadet Corps invitation to Annual Ceremonial Review, May 28, 2011 Instruction: RES. NO. 9 Moved by Bodnar Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin hereby authorizes and approves of the four -year occurrence method of cost apportionment phased -in over a four -year period (Option #4B) for Ontario ApriI21111...Pg 4 of 7 RES. NO. 9 cont'd Provincial Police contract costs and Elgin Group Police Services Board budget. DISPOSITION: Carried 16. Elgin Group Police Services Board 2011 Policing Costs Instruction: RES. NO. 10 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin hereby approves the 2011 budget of the Elgin Group Police Services Board as presented. DISPOSITION: Carried 17. Elgin County funding of property assessment appeals Instruction: File 18. AMO Watch File March 10, 2011 Watch File March 17, 2011 Watch File Emerging Fire Services Issues Watch File 2011 Federal Budget Tabled Watch File —March 24, 2011 Watch File 2011 Provincial Budget Preserves Upload Schedule Watch File March 31, 2011 AMO Reporting to Members on March 2011 Board Meeting Watch File April 7, 2011 Instruction: File 19. Ministry of Citizenship and Immigration nominations for the Newcomer Champion Awards Instruction: File 20. Thames Valley District School Board 2009 -2010 Annual Report Instruction: File 21. CAA proposal for HST tax revenue Instruction: File 22. Lower Thames Valley Conservation Authority Annual Meeting Minutes, February 24, 2011 Instruction: File 23. Ministry of Health Long -Term Care Thank -you letter regarding support for St. Thomas Elgin General Hospital Instruction: File 24. Natural Resources Canada Winter Edition booklet; Idle -Free Zone Instruction: File 25. Longwoods Heritage Weekend Re- enactment of Battle of Longwoods held April 30 and May 1, 2011 Instruction: File 26. Elgin Group Police Services Board Minutes of February 15, 2011 Instruction: File ApriI21111...Pg 5 of 7 27. Ontario Heritage Trust Volunteer Recognition Programs Instruction: File 28. Elgin County approval of 2011 budget Instruction: File 29. Ministry of Citizenship and Immigration Lincoln M. Alexander Award, 2011 Instruction: File 30. Lower Thames Valley Conservation Authority Minutes of March 11, 2011 Instruction: File 31. Aylmer supporting Township of Malahide regarding amendment to contract for fuel surcharge Instruction: File 32. Stewardship Ontario notice of termination of agreement. Instruction: File RES. NO. 11 Moved by Leatham Seconded by Bodnar RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -28 AGREEMENT WITH DUTTON /DUNIWCH RES. NO. 12 Moved by Miller Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an agreement between the Municipality of West Elgin and the Municipality of Dutton /Dunwich to provide water to the 401 service centres and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 13 Moved by Aldred Seconded by Leatham RESOLVED that a By -law to authorize the execution of an agreement between the Municipality of West Elgin and the Municipality of Dutton /Dunwich to provide water to the 401 service centres shall be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -28 Agreement Dutton /Dunwich DISPOSITION: Carried SUBJECT: MINUTES RES. NO. 14 Moved by Bodnar Seconded by Miller RESOLVED that the minutes of the following committee meetings be received: Tri County Management Committee November 25, 2010 West Elgin Chamber of Commerce March 1, 2011 DISPOSITION: Carried ApriI21111... Pg 6 of 7 SUBJECT: VISIONING SESSION The Mayor suggested that a goal setting session be set up for Council. Jeff Kinsella from OMAFRA has suggested an agenda, which he will facilitate. Council agreed that this was a good idea but will decide after the Elgin Business Resource Centre presentation. SUBJECT: COUNCIL ANNOUNCEMENTS The Deputy Mayor reported that she and Councillor Leatham had attended a community economic development session. She reported that she had attended one day of the BIA conference in London. Councillor Miller reported that at the recent Parks Recreation Committee meeting the issue of sidewalk along Furnival from Pioneer to Aldborough School was brought forward. It is hoped that this sidewalk would be part of the reconstruction of Furnival Road. The Mayor reported that he and the Road Superintendent had participated in the St.. Thomas vs. Elgin County hockey game. They were part of the county team, $4400 was raised. SUBJECT: BUDGET The Treasurer reviewed the 2010 Budget, 2010 Actuals, and 2011 Budget for the following: Building Plumbing By -law Enforcement Animal Control Livestock claims Fenceviewing Rodney collections West Lorne collections Waste Management Port Glasgow Trailer Park amended Drainage Economic Development suggest that Chamber of Commerce host this event, municipality pay up to $1500 for expenses, Chamber keep all revenue (including grants) Four Counties Transit approved by committee Debenture Loans Tile Loans Trust Funds County of Elgin levy Comparison of 2010 to 2011 assessment SUBJECT: CONFIRMATION BY -LAW RES NO. 15 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the special meeting held on April 21 2011 this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried Apri121 /11... Pg 7 of 7 RES. NO. 16 Moved by Leathern Seconded by Miller RESOLVED that a By -law to confirm the proceedings of the special meeting held on April 21 2011 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -30 Confirming By -law April 21 2011 SUBJECT: CONFIRMATION BY -LAW RES. NO. 17 Moved by Bodnar Seconded by Aldred RESOLVED that this Special Meeting of Council shall adjourn at 4:40 p.m. to meet again on April 28 2011. DISPOSITION: Carried These minutes were adopted on the 12 day of May, 2011. MAYOR CLERK MEMBERS PRESENT: STAFF PRESENT: ALSO PRESENT: MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS APRIL 28, 2011 Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham Joanne Groch Norma Bryant Paul VanVaerenbergh Mike Kalita Administrator /Treasurer Clerk Road Superintendent Water Superintendent Ted Halwa Planning Consultant DECLARATION OF PECUNIARY INTEREST: Councillor Miller declared a conflict of interest with the delegation of Mr. Robert Miller. SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for April 24, 2011 as printed and circulated with the following addition: Noise complaint DISPOSITION: Carried Council recessed to hold a Committee of Adjustment meeting and resumed their meeting thereafter. DELEGATION: JOHN SLAATS PROPOSED DEVELOPMENT Mr. Slaats presented a revised proposal for their lands located south of Queen Street and west of Furnival Road. The previous proposal was to build semis, now singles. Access will be provided off Queen and Harper Streets. The Planner noted that the proposed density is lower that they would like to see in this area, something like Heritage House would be ideal. Mr. Slaats replied that he didn't feel there was enough demand to support a multi -unit project. RES. NO. 2 Moved by Bodnar Seconded by Miller RESOLVED that the application by John Slaats be revised and that notice for a public meeting be given. DISPOSITION: Carried April 28111... Pg 2 of 7 SUBJECT: PROPOSED SEVERANCE LOT 10, CONCESSION II (BUURMA) Also in attendance: Roger Buurma The Planner presented his report. He questioned the location of the well for the severed lot either an easement would be required or a new well on the property. Mr. Buurma expressed a concern about the lack of water on the property but will investigate. It was noted that the issue of the well should be resolved prior to application to the Land Division Committee. RES. NO. 3 Moved by Aldred Seconded by Leatham RESOLVED that the report from Community Planners dated April 21, 2011 re: Proposed Severance Roger Buurma be received. DISPOSITION: Carried SUBJECT: PROPOSED SEVERANCE LOT 18, CONCESSION XIIII (HOLLANADA FARMS) Also in attendance: Harry Vergeer RES. NO. 4 Moved by Bodnar Seconded by Aldred RESOLVED that the report from Community Planners dated April 21, 2011 re: Proposed Severance Hollanada Farms be received. DISPOSITION: Carried SUBJECT: APPEAL TO OMB OFFICIAL PLAN Discussion was held regarding the appointment of a solicitor for the subject appeal. The Planner was given direction to proceed. SUBJECT: NOISE COMPLAINT The matter of continuous noise from a tractor trailer reefers) was brought forward. These trailer provide cooling for bulbs. Councillor Aldred reported that the bulbs are sold through catalogues, this location provides processing and shipping. The Planner reported that the property is zoned agricultural. The Deputy Mayor enquired if moving the trailers to the other side of the building would help. The issue is that the use does not conform to the zoning for this property. Direction was given for the Planner to write to the owners advising that they are not in compliance with the zoning by -law. SUBJECT: CLOSED SESSION RES. NO. 5 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual. DISPOSITION: Carried RES. NO. 6 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried April 28111...Pg 3 of 7 SUBJECT: COUNTY LAND DIVISION COMMITTEE RES. NO. 7 Moved by Aldred Seconded by Miller RESOLVED that Council of the Municipality of West Elgin supports a County of Elgin Land Division Committee. DISPOSITION: Carried The Planner left the meeting SUBJECT: GRANT FOR BEACH IMPROVEMENTS The Administrator reported that she and the Recreation Superintendent are working on the application for garbage containers, benches and tree planting. SUBJECT: SET FINES FOR CLEANING CLEARING OF LAND BY -LAW RES. NO. 8 Moved by Miller Seconded by Leatham RESOLVED that the Council accepts the set fines for the Cleaning Clearing of Land By -law as proposed by our solicitor. DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1. Wm. Bradshaw Johnston Bros. gravel pit application Instruction: File 2. R. Miller water line installation Instruction: refer to delegation below 3. Thames Talbot Land Trust drainage problem along Kerr Road Instruction: refer to delegation below 4. Canada Day Committee request for support Instruction: RES. NO. 9 Moved by Aldred Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin supports the request by the Canada Day Committee to: (a) Hold Canada Day Celebrations at Miller Park/ Rodney Park on July 1 5t 2011; (b) Provide a grant for the use of the arena for July 1 st 2011; (c) To authorize the request for funding for the Celebrate Canada program through Heritage Canada; (d) Provide a grant to cover the fireworks expenses. DISPOSITION: Carried 5. Muscular Dystrophy Canada West Lorne Fire Department boot drive Instruction: File 6. Invitation to Great Lakes and St. Lawrence Cities Initiative Conference June 15- 17, 2011 Instruction: File April 28111...Pg 4 of 7 RES. NO. 10 Moved by Leatham Seconded by Miller RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO 2011 -31 AGREEMENT RE: COMRIF FUNDING RES. NO. 11 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty, the Queen in right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs for the COMRIF program and this shall be the first and second reading and provisional adoption thereof. RES. NO. 12 Moved by Miller Seconded by Leatham RESOLVED that a By -law to authorize the execution of an agreement between the Municipality of West Elgin Her Majesty, the Queen in right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs for the COMRIF program and be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -31 Agreement COMRIF. DISPOSITION: Carried SUBJECT: AMO CONFERENCE RES. NO. 13 Moved by Aldred Seconded by Miller RESOLVED that the following members of Council be registered to attend the AMO Annual Conference to be held in London on August 21 to 24 2011: Richard Leatham Mary Bodnar DISPOSITION: Carried SUBJECT: STANDARD OF CARE TRAINING SESSION RES. NO. 14 Moved by Bodnar Seconded by Aldred RESOLVED that the following be registered to attend the "Standard of Care" training session to be held at the Dutton /Dunwich Offices on November 9, 2011: Dug Aldred Richard Leatham Mary Bodnar Bernie Wiehle Joanne Groch Mike Kalita DISPOSITION: Carried April 28111...Pg 5 of 7 SUBJECT: CLOSED SESSION RES. NO. 15 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual and the receiving of advice that is subject to solicitor- client privilege. DISPOSITION: Carried RES. NO. 16 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried DELEGATION: TONY WHYTE, STEVENSON HUNT RE: BENEFIT PACKAGE Mr. Whyte presented the employee benefit package for 2011 with a 9.1 decrease. RES. NO, 17 Moved by Bodnar Seconded by Aldred RESOLVED that the employee benefit plan be renewed with Manulife Financial as of May 1, 2011 DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO. 18 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss the receiving of advice that is subject to solicitor client privilege. DISPOSITION: Carried RES. NO. 19 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried Councillor Miller declared a conflict of interest with the next item and left the meeting. DELEGATION: ROBERT MILLER RE: WATERLINE INVOICE Also in attendance: Water Superintendent Mr. Miller has asked for credit on his water bill. Councillor Leatham suggested that the municipality should take some responsibility as wrong information was given. The Administrator reported that when the Furnival Road waterline was installed Mr. Miller signed off for hook up and did not pay the $4,000 capital cost charge. The capital cost charge is now $6,000, which Mr. Miller agreed to pay at the time of connection. She also reported that the property has changed hands, now two parcels. The Ministry of Environment requires separate connections; one property cannot service another property. The Deputy Mayor requested a recorded vote. April 28/11...Pg 6 of 7 RES. NO. 20 Moved by Leatham Seconded by Aldred RESOLVED that Council agrees to a $2000 credit on future water bills for 8577 Purnival Road. Aldred Yes Leatham Yes Bodnar No Wiehle No DISPOSITION: Defeated The Water Superintendent left the meeting. Councillor Miller returned to the meeting. DELEGATION: BILL PRIEKSAITIS THAMES TALBOT LAND TRUST PROPERTY Also in attendance: Road Superintendent Mr. Prieksaitis referred to the correspondence from the Thames Talbot Land Trust (TTLT) regarding the property at Kerr and Queens. South of the walkway the water is draining into the ditch through a breach at the edge of the ditch. This is affecting the level of water at the incubator pond for frogs. They are requesting that this breach be fixed so that water does not drain out of their property. The Road Superintendent reported that the MNR and LTVCA had provided input for the berm. There is more water being held now than in the past. The breach is a natural hollow and the water is running out because there is more water. We could increase the length of the dam but the water will probably find another way out. RES. NO. 21 Moved by Leatham Seconded by Miller RESOLVED that Council direct the Road Superintendent to extend the berm along Kerr Road (adjacent to TTLT land) from the existing berm north, subject to the approval of MNR LTVCA at the time that Kerr Road is reconstructed. DISPOSITION: Carried SUBJECT: WEST LORNE COMMUNITY MAILBOXES Council reviewed the proposed locations for the West Lorne community mailboxes with the Road Superintendent. RES. NO. 22 Moved by Bodnar Seconded by Aldred RESOLVED that the Council agrees with the community mailboxes locations in West Lorne submitted by Canada Post except for locations #2 and ##11. DISPOSITION: Carried The Road Superintendent left the meeting. SUBJECT: AGENDA RES. NO. 23 Moved by Aldred Seconded by Bodnar RESOLVED that Council defer the Closed Session Legal Advice to the Special Budge meeting on May 5, 2011. April 28111...Pg 7 of 7 SUBJECT: CONFIRMATION BY -LAW RES. NO. 24 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on April 28 2011 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 25 Moved by Bodnar Seconded by Aldred RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on April 28 2011 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011-32- Confirming By -law April 28 2011 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 26 Moved by Miller Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 4:20 p.m. to meet again for a Special Budget Meeting on May 5, 2011. DISPOSITION: Carried These minutes were adopted on 12 day of May, 2011. MAYOR CLERK APRIL 2011 ROADS REPORT Tree trimming, removals, and stump grinding was completed. The cleanup of the stump grindings has not been carried out due to the soft ground conditions, this work will be completed when conditions improve Scraping of gravel roads has been ongoing and as the frost came out the roads stayed in good shape, (a testament to the success of our ongoing gravel program). Cold patching of many potholes, especially on Dunborough and Furnival Road was carried out (a testament to the poor conditions of these roads). Rains causing soft conditions held up operations such as the hauling of "B "gravel from Kearns pit as well as the replacement and installation of various culverts and tiles. Drier days ahead! Paul Van Vaerenbergh C.R.S.I. Roads Superintendent Norma Bryant r From: "ZADORSKY, Tom" tom. zadorsky @canadapost.pastescanada.ca> To: "Paul Van Vaerenbergh" <roads @westelgin.net> Cc: "Norma Bryant" <nbryant @westelgin.net> Sent: Thursday, May 05, 2011 10:40 AM Subject: Proposed New Community Mailbox Locations Good day Paul, First of all, thank you for taking the time to meet with me yesterday. As we discussed, here are the new proposed community mailbox locations to accommodate the two previous locations that council objected to. 1 would appreciate it if you would present these proposals to council at their next meeting. Also, please keep in mind, that if any of the approved locations become a maintenance issue for the county, Cai da Post will work with you to resolve the issues. The new proposed locations that you and I agreed to yesterday are: 1 on the concrete pad in front of the lawn bowling fence, facing Graham Road. This new location would replace the original requested site on the walkway across from 166 Graham Road. At this location, Canada Post would also incorporate the customers that were going to have a site across from 143 Jessie Street. 2 in the vacant lot adjacent to 153 John Street. This site replaces the original requested location at the corner of John Street and Graham Road. 3 in the vacant lot across from 1154 Jane Street. This site also replaces the original requested location at the corner of John Street and Graham Road. By having these two new locations, Canada Post will be able to decrease the number of mailboxes at each location, and be able to spread the customers out a bit better. If you require anything further please do not hesitate to contact me. Sincerely Tom Zadorsky Delivery Planning Officer Canada Post Corporation 955 Highbury Ave London ON N5Y 1A3 519- 808 -9632 (phone) 519 -457 -5412 (fax) tom.zadorsky@canadapost.ca Page 1 of 1 5/5/2011 06 May 11 03 26p p.2 C Municipality of West Elgin Recreation Report May 12 2011 Despite the inclement weather the soccer fields are ready to be played on. Both parks are extremely wet and soggy. The parks are wetter than I have ever seen them, this will effect the over all use of our parks, however the fields are playable. The bush are in in Miller -''ark is for the most part under water, and the worse end of Rodney Park is by the north end. All of the washroom facilities will be or have been opened on schedule. The warranty work on the pool has been rescheduled for the fall, after the pool season. The sides and liner on the bottom of the pool has delaminated somewhat, and is covered by warranty. Myrtha Pools were at the pool last year, 2010 and determined that the work was in deed necessary. The work was scheduled to be done in mid April of 2011. However weather conditions were not favourable. The hydro static relief vales had to removed from the deep end of the pool shortly after the pool was completed as the ground water pressure kept tripping the valves. That means that the water pressure will build up under the pool. The weight of the water in the pool keeps everything in its place. However to complete the repairs we need to drain the pool of all of the water. If we tried this now we would most definitely force the bottom of the pool to rise. Therefore we will be rescheduling the repairs for the fall. All of the grass areas that we could get to safely have been cut, however we are getting behind and will try to get caught up as soon as the weather breaks. The summer staff have been hired, the parks staff started on May 2 2011. The first round of Safety Training took place on Monday May 9 2011, WHMIS and Safety essentials. Additional training will be taking place for all staff in a variety of subjects. The annual table top exercise for the Emergency Control Group is scheduled for June 8 2011. The nature of the municipal emergency has yet to be determined. 1 have been unable to confirm what the fair board intentions are with regards to the stage and the grandstand. The future of the lights in Rodney Ball Park is also undetermined as of now Respectfully Submitted Recreation Superintendent Jeff Slater May 6 2011 APRIL 2011 WATER DEPARTMENT REPORT 1. All required water samples and chlorine samples were taken, and there are no water quality issues to report. 2.Thomson line watermain was pressure tested, chlorinated and sampled OK safe to drink. All services were switched over to the new 6inch main and is now in service. 3.The new sewage system at Port Glasgow Trailer Park was turned on and tested, and is now in operation. The park opened the last weekend in April, and all is running well so far. 4. Staff has started the spring flushing of dead ends in our system. There are no issues to report, and should be completed shortly. 5.All routine maintenance and work orders were completed on time in an orderly fashion. Mike Kalita Water Superintendent. t Ontario Ministry of the Environment WEST ELGIN DRINKING WATER SYSTEM Drinking Water System Inspection Report DWS Number: 260091117 Inspection Number: 1 -8FEMA Date of Inspection: Feb 18, 2011 Inspected By: Barry Moncrieff ray, "".,rf,7+7e w A•ris F I j 3 W m c_ •ntar Tabile of Contents Owner information Inspection Details Ministry of the Environment Drinkang Water System Inspection Report Table of Contents Inspection Summary Introduction LMR Source LMR Permit to Take Water LMR Capacity Assessment LMR Treatment Processes LMR Process Wastewater LMR Distribution System LMR Operations Manuals LMR Logbooks LMR Contingency /Emergency Planning LMR Security LMR Consumer Relations LMR Certification and Training LMR Water Quality Monitoring LMR Water Quality Assessment LMR Reporting and Corrective Actions LMR Other Inspection Findings 6 7 7 8 10 11 14 14 15 16 16 16 17 20 21 22 Non Compliance with Regulatory Requirements and Actions Required 24 Summary of Best Practice issues and Recommendations 26 Signatures 27 Appendix A: Drinking Water System Components Description Appendix B: Municipal Drinking Water Licence and Drinking Water Work Permit Appendix C: Permit(s) to Take Water Appendix D: System Diagram Appendix E: MOE Audit Sample Results Appendix F: inspection Rating Record 2 6 6 Province: nta ro OWNER 1NFOR A110 Company Name: Street Number: Street Name: City: Type: Administrator Name: Joanne Groch Phone: (519) 785 -0560 Fax: (519) 785 -0644 Email: jgroch@westelgin.net Title: AdministratorlTreasurer Type: Operating Authority Name: Dale LeBritton Phone: (519) 768 -9925 Fax: (519) 768 -9929 Email: dlebritton @ocwa.com Title: Operations Manager Type: Supervisor Name: Mike Kalita Phone: (519) 871 -0081 Fax: (519) 785 -0644 Email: watersupt @westelgin.net Title: Overall Responsible Operator Type: Main Contact Name: Cindy Sigurdson Phone: (519) 768 -9925 Fax: (519) 768 -9929 Email: csigurdson @ocwa.com Title: Process and Compliance Technician INSPECTION DETAILS: DWS Name: WEST ELGIN DRINKING WATER SYSTEM DWS Address: 9210 GRAHAM RD County /District: West Elgin District/Area Office: London District DWS Category: Large Municipal Residential DWS Number: 260091117 Inspection Type: Unannounced Inspection Number: 1 -8FEMA Date of Inspection: Feb 18, 2011 Date of Previous inspection: Feb 09, 2010 Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Ministry of the Environment rinking Water System Inspection Report WEST ELGIN, THE CORPORATION OF THE MUNICIPALITY OF 22413 Unit Identifier: HOSKINS Line RODNEY ON Postal Code: NOL 2C0 Page 2 of 27 O ar o Site (Name): Water Treatment Plant Type: Other Sub Type: Treatment Facility Report Generated For moncrieffba on 25/03/2011 (dd /mm /yyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmm /yyyy) Ministry of the Environment Drinking Water System inspection Report Site (Name): Raw Water Intake Type: Source Sub Type: Surface Water Comments: Raw water is drawn through a 700 mm diameter, polyethylene, primary intake pipe located 610 m into Lake Erie at a depth of 5.7 m. An additional 600 mm diameter stand -by intake is located along the shoreline adjacent to the low lift pumping station. The primary intake pipe is equipped with one (1) 2- inch chlorine solution line for zebra mussel control. A raw water sampling line extends through the primary intake pipe into the intake crib, prior to pre chlorination. There is no chlorine or raw water sampling line installed for the stand -by intake pipe. The low lift pumps and wet wells are housed in the low lift pumping station. The chlorination equipment is located inside the chemical building, adjacent to the low lift pumping station. Raw water is conveyed from the low lift pumping station via an inlet valve chamber by four (4) fixed speed vertical turbine pumps each rated at 85LIs at a dynamic head of 77.4m. The low lift station is equipped with two (2) 10 mm coarse wire mesh stainless steel screens which filter larger debris before the source water is transported to four (4) wet wells. Each wet well is equipped with a sonic level sensor to monitor water levels. Two (2) 1500m long and 400mm diameter raw water transmission lines provide raw water from the low lift pumping station to the new water treatment plant. Backup power is supplied by a 200kW generator located at the low lift electrical building. Site (Name): Water Treatment Plant Type: Treated Water POE Sub Type: Treatment Facility Comments: The new water treatment plant building is located approximately one kilometer north of the original facility which has since been decommissioned. Water is pumped from the low lift pumping station and directed to four (4) self cleaning motorized microstrainers. Downstream of the microstrainers is an on -line continuous turbidity meter and chlorine residual analyzer which is used in conjunction with the addition of chlorine for zebra mussel control. Water which has passed through the microstrainers is pumped to one of four (4) membrane filtration racks each rated at 75 L/s net capacity. The filtration racks also consist of individual flow and turbidity meters. There is a backwash and secondary recovery system in place which consists of one (1) 17m reverse filtrate recovery tank, two (2) reverse filtrate (backwash) pumps, two (2) reverse filtrate recovery (backwash recovery) pumps and two (2) reverse filtrate recovery strainer (strainer backwash recovery) together with appropriate valving and piping. Sodium hypochlorite solution addition for primary and secondary disinfection occurs upstream of the treated water reservoir for primary disinfection and downstream of the high -lift pumps for secondary disinfection residual maintenance. Sodium hypochlorite for primary disinfection is applied by one of two (2) chemical metering pumps, each rated at 150L/hr prior to entering one of two (2) 2,276m above grade glass fused steel storage tanks. Trim sodium hypochlorite addition is applied by one of two (2) chemical metering pumps, each rated at 60L/hr. Backup power is supplied by a 750kW generator, complete with fuel tank and exhaust system, at the membrane filtration plant. Page 3 of 27 Cf Ontario Ministry of the Environment Drinking Water System Inspection Report Comments: Water directed from the membrane filtration process can also undergo Advanced Oxidation Process (AOP) or backup disinfection. The AOP system consists of two (2) 300mm diameter Ultra Violet (UV) reactors each rated at 83Lfs in AOP mode or 166L/s when used in back up disinfection mode. The setup consists of high intensity medium pressure lamps providing a dose of 40mJ /cm UV intensity sensor and an automatic on -line sleeve cleaning system. The AOP system utilizes UV light, Hydrogen Peroxide and Sodium Hypochlorite for taste and odour control. Hydrogen peroxide is added prior to the UV reactors via two (2) chemical metering pumps, rated at approximately 11 Llhr. Site (Name): Process Wastewater Type: Other Sub Type: Other Comments: Residual Management consists of one (1) outdoor concrete settling tank with a gravity overflow to a two basin constructed wetland prior to overflow to the municipal drain. Process waste water is generated through back filtration, Enhanced Flux Maintenance (EFM) and Clean -ln -Place (CIP) processes. These processes are used for cleaning membrane modules which produce spent chemical wash solution which is then pumped to a neutralization tank. Prior to pumping the wastewater to the settling tank the solution is treated to a neutral pH and zero free chlorine residual, Citric Acid and Caustic Soda for the CIP membrane cleaning process is supplied by two (2) (1- citric and 1- caustic chemical pump), two (2) 9.5m CIP chemical tanks and two (2) 454L day tanks. Sodium bisulphate solution for the neutralization process is supplied by one (1) chemical pump which pumps from one (1) 454L day tank. Site (Name): West Lorne Tower Type: Other Sub Type: Reservoir Comments: Water storage consists of a 38.6 metre steel standpipe constructed in 1984. It has a capacity of 2889 cubic metres and includes a valve chamber with interconnected piping, associated valves and appurtenances. Site (Name): Rodney Tower Type: Other Sub Type: Reservoir Comments: An elevated water storage tank that consists of a 40 metre metal tower constructed in 1993. It has a capacity of 1200 cubic metres and contains an overflow pipe and drain pipe which discharge into a storm sewer. The tower houses an altitude valve and associated piping and valves as well as electrical and control panels. Site (Name): Distribution System Type: Other Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Sub Type: Other Page 4 of 27 Ontari Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Ministry of the Environment rinking Water System inspection Report Comments: The West Elgin Water Treatment Plant supplies water to the following communities: Eagle, New Glasgow, Rodney, West Lorne, Dutton Dunwich, Southwest Middlesex, Bothwell and Newbury as well as a Highway #401 Service Station. The primary transmission line from the Water Treatment Plant consists of 6 km of 16" AC line installed in 1980 and ends at the West Lorne Standpipe. The West Elgin Supply System serves a population of approximately 2700 individuals in the municipality of West Elgin. The West Elgin Distribution System consists of the Rodney Tower, approximately 183 fire hydrants, five metering chambers and one air release chamber. The meter pits on Marsh Line and Pioneer serve the Rodney area. Site (Name): Iona Re- Chlorination Facility Type: Other Sub Type: Treatment Facility Comments: The lona Re- Chlorination Facility is composed of one (1) re- chlorination station with an above ground building located near the hamlet of lona on the Talbot Line at lona Road (NAD 27, UTM Zone 17, 0467141 m East, 4730881 m North). The facility includes one (1) constant speed sodium hypochiorite solution feed pump, together with associated chemical solution feed lines, control panel, ventilation system,valves and piping. The chlorination system includes: secondary/standby equipment for the existing sodium hypochiorite feed system including one (1) sodium hypochorite metering pump rated at 1.29 L/h and paced to flow; one (1) 200 L sodium hypochiorite solution tank; secondary spill containment and two (2) on -line free chlorine residual analyzers, one (1) analyzer measuring the residual of the incoming supply and one (1) analyzer measuring the residual of the outgoing supply. Page 5 of 27 Ontar DNSPECTDS SUMS, RY Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091/17 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Ministry of the Environment Drinking Water System inspection Report INTRODUCTION The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and control documents, as well as conformance with Ministry drinking water related policies for the inspection period. The Ministry is implementing a rigorous and comprehensive approach in the inspection of water systems that focuses on the source, treatment, and distribution components as well as water system management practices. Documents and records reviewed in association with this report include, but are not limited to: Ministry of the Environment Drinking Water Information System (DWIS) for the West Elgin Water Supply System The West Elgin Water Supply System Operation and Maintenance Manual for the Distribution System The Ontario Clean Water Agency (OCWA) Operation and Maintenance Manual for the Water Treatment Plant The Ministry of the Environment Drinking Water Inspection Report #1 -7GLF2 conducted on February 19, 2010 The Ministry of then Environment Municipal Drinking Water Licence (Licence No. 043 -101, Issue No. 2) The Ministry of the Environment Drinking Water Works Permit (Permit No. 043 -201, Issue No. 2) Review of THM Reduction Alternative for the Tri- County Water System (DRAFT) by Stantec Consulting Ltd. (2010) Underwater Inspection of Raw Water Intake Structures for West Elgin prepared by Watech Services Inc. (October 2010) Pall Advanced Separation System Operating and Maintenance Manual by PALL Corporation Municipality of West Elgin New Water Treatment Plant Design Brief by Stantec Consulting Inc. (June 27, 2007) SOURCE There were no obvious potential sources of pollution or activities in or around the source that could impair source water quality. Measures were in place to protect the water source in accordance with a Permit, Licence or Approval issued under Part V of the SDWA. As part of the residual management system for the membrane filtration water treatment process at the plant, the owner has installed a concrete settling basin which has a gravity overflow from the settling tank to a two (2) bay settling lagoon. The overflow from the settling lagoon discharges into a municipal drain which leads to Lake Erie. A discharge limit of 25 mg /L has been established to protect the water quality of Lake Erie and the area in the vicinity of the intake crib for the water plant. Trends in source water quality parameters were monitored and trended to assist in the operation of the drinking water system. Trends in water quantity /takings, or other measures for ensuring the reliability of volume supplied, were being monitored. Page 6 of 27 1° Ontari Report Generated for moncrietfba on 25103/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Ministry of the Environment Drinking Water System Inspection Report SOURCE The zebra mussel control system had been installed and operated in accordance with the Permit, Licence or Approval issued under Part V of the SDWA. A pre chlorination zebra mussel control feed system is installed at the low lift works facility. This disinfection system consists of two (2) electronic dual- platform cylinder weigh scales, a pre chlorinator with capacity of 45.0 Kg /d, solution feed lines, sample taps, valving and piping. Chlorine gas solution is added at the intake crib when required. According to records maintained by the operating authority, pre chlorination for zebra control commenced an June 15, 2010 and was terminated on December 6, 2010. The start -up /shut -down of the pre chlorination system is dependent on the temperature of the source water. PERMIT TO TAKE WATER A Permit to Take Water (PTTW) was required. The West Elgin Water Supply System operates under the Ministry of the Environment Permit To Take Water #0815- 6QQH9A which was issued June 20, 2006. The Permit expires on July 15, 2011. The owner had a valid PTTW for all of the production sources. The maximum water takings were in accordance with those allowed under the PTTW. No complaints of interference due to the water taking were received by the owner /operating authority. CAPACITY ASSESSMENT There was sufficient monitoring of flow as required by the Permit, Licence or Approval issued under Part V of the SDWA Flow measuring devices were calibrated or verified in accordance with the requirements of a Permit, Licence or Approval issued under Part V of the SDWA. The owner was in compliance with the conditions associated with maximum flow rate or the rated capacity conditions in the Permit, Licence or Approval issued under Part V of the SDWA. The Municipal Drinking Water Licence (Licence No. 043 -101, Issue No. 2) Schedule C Condition 1.0 specifies that the rated capacity for the for the West Elgin Water Supply System and the lona Interconnect are 12, 160 and 1, 600 cubic meters per day, respectively. There were no exceedances for the inspection period. Records of flows and any capacity exceedances were made in accordance with the Permit, Licence or Approval issued under Part V of the SDWA. Page 7 of 27 Mari CAPACITY ASSESSMENT Report Generated for moncriefiba on 25/03/2011 (ddlmmlyyyy) DWS 260091/17 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Ministry/ of the Environment rrinking Water System Inspection Report The owner was monitoring demand and population trends in order to monitor the need to upgrade or expand the system. The Municipality of West Elgin constructed a new drinking water plant in 2009 in response to an increase in demand from the residences in the Tri- County Area (West Elgin, Southwest Middlesex and Dutton Dunwich). The capacity doubled with the commissioning of the new plant. The new plant has a rated capacity of 12, 160 cubic meters per day. According to records provided by the owner /operating authority, the plant is operating at approximately 20 -30% capacity depending on the time of year. TREATMENT PROCESSES A valid Permit, Licence or Approval issued under Part V of the SDWA existed for tire: facility. The Corporation of the Municipality of West Elgin received its first Municipal Drinking Water Licence (Licence No. 043 -101, Issue No. 1) and Drinking Water Works Permit (Permit No. 043 -201, Issue No. 1) on July 27, 2009. Due to some discrepancies observed in DWWP Schedule A during the 2009 inspection, the Licence and DWWP was amended to Issue No. 2 on June 4, 2010. The current Licence expires on July 26, 2014. The owner had not ensured that all equipment was installed in accordance with the Permit, Licence or Approval issued under Part V of the SDWA. Condition 4.0 (Minor Modifications to the Drinking Water System) of the Drinking Water Works Permit provides the owner with criteria and permission to complete pre authorized minor modifications to the drinking water system. However, the owner /operating authority must maintain records of any changes to the system as per Condition 4.0 through completion of Form 2 (Record of Minor Modification and Replacements to the Drinking Water System). During the inspection, it was observed that the owner /operating authority completed works under Schedule B Condition 4.0 which included replacing microstrainers after the recycle tank at the Water Treatment Plant and a sodium hypochlorite storage tank at the Iona Rechiorination Station. The owner /operating authority did not fulfill the requirements for documenting the the work under Form 2 as per the Permit. The owner complied with the requirement to seek changes to the Permit, Licence or Approval issued under Part V of the SDWA where required, when changes were made. Records indicated that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170/03 or a Permit, Licence or Approval issued under Part V of the SDWA at all times that water was being supplied to consumers. Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and all locations in the distribution system the chlorine residual was never less than 0.05 mg /I free or 0.25 mg /I combined. Operators were aware of the operational criteria necessary to achieve primary disinfection within the drinking water system. Page 8 of 27 marl kit Ministry of the Environment rinking Water System inspection Report TREATMENT PR: CESSES The primary disinfection equipment was equipped with alarms or shut -off mechanisms that satisfied the standards described in Section (1) of Schedule 1 of Ontario Regulation 170103. The owner and operating authority ensured that the primary disinfection equipment had a recording device that continuously recorded the performance of the disinfection equipment. The owner had evidence indicating that all chemicals and materials used in the treatment process met the AWWA and ANSI standards in accordance with the Permit, Licence or Approval issued under Part V of the SDWA. During the inspection, the chemical storage room at the water treatment plant was inspected. The following chemicals were observed in the chemical storage room: citric acid and caustic soda: introduced during a reverse filtrate (backwash) process to maintain the integrity of the filtration system. hydrogen peroxide; used in the advanced oxidation process sodium bisulphite: injected into the neutralization tank sodium hypochlorite solution: used for primary and secondary disinfection processes as well as cleaning membranes Records indicate that all these chemicals are certified to NSF /ANSI standards 60 and 61. Up -to -date plans for the drinking -water system were available in accordance with the Permit, Licence or Approval issued under Part V of the SDWA. It was noted in the 2010 Inspection Report #1 -7GLF2 that as built" drawings for the water treatment plant were not available. Subsequently the owner/operating authority met the requirement as per Licence 043 -101 Issue No. 2 Condition 15.0 (Drawings) and provided "as built" Process Flow Diagram (PFD) for the West Elgin Water treatment Plant during the inspection. For future reference, the PFD was completed by Stantec Consulting Ltd. and submitted to the owner/operating authority on June 25, 2010. It should be noted that the PFD does not show two (2) microstrainers used before the Recycle Tank. The owner/operating authority should ensure that the two (2) microstrainers are shown on future editions of the drawing. The facility and equipment did not appear to be maintained or in a fit state of repair. It is recognized that the water treatment plant and distribution system have undergone significant upgrades in recent years. For the most part, records indicate that the components of the system are operated and maintained to meet regulatory requirements in Ontario. However, during the inspection, the evidence collected indicates that two (2) components of the system did not appear to be in a fit state of repair. These components are described below. 1. The West Elgin Water Treatment plant has two (2) intake pipes: a main intake and an emergency intake. An underwater intake pipeline inspection was carried out by WATECH SERVICES Inc. (London) on October 6 and 7, 2010. Although the inspection revealed that the main intake structure appears to be in good condition, the emergency intake structure, just off-shore from the low lift station, is in very poor condition. The intake structure is partially collapsed and armour stone has shifted and is blocking the inlet. The report recognizes that repairs to the existing emergency intake may not be practical due to its proximity to the shore line and water depth. As an alternative, the report recommends the following: Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Page 9 of 27 Ontar TI`: EATMEST P OCESSES Ministry of the Environment rinking Water System inspection Report construct an emergency intake that extends the intake beyond the surf and potential ice damage zone construct a larger and heavier grate that could be completely covered in larger stone to protect the structure within the surf and ice damage zone. 2. The Ontario Clean Water Agency (OCWA) operates the lona Re- Chlorination Facility, an above grade building housing re- chlorination equipment. During the physical inspection, an assessment was conducted to determine whether the facility and equipment appear to be generally well maintained and in a fit state of repair. The facility was found to have sodium hypochiorite leaks and poor building ventilation which has fed to excessive corrosion of treatment equipment, support fixtures and building components. Water samples are collected and tested regularly from the facility. Water samples are collected from a chlorine analyzer plastic discharge tube. There is no sampling tap installed in the facility. A 200 litre (L) capacity sodium hypochiorite solution tank with spills containment is located in the facility. However, due to the amount of sodium hypochiorite solution consumed, a smaller tank was installed by the operating authority. The tank was not pre authorized as per the Drinking Water Works Permit #043 -201 Issue #2. The Operator -in- Charge had ensured that all equipment used in the processes was monitored, inspected, and evaluated. The filters were monitored and/or inspected. The West Elgin Water Treatment Plant used a Microza Microfiltration Membrane System manufactured by PALL Corporation. The microfiltration system is comprised of four (4) modular racks with eighty -nine (89) modules on each rack. The modules are rated at 0.1 micrometers. Each module contains over 6,200 hollow fibers made from polyvinylidene flouride (PVDF) with an outside diameter of 1.4 mm. The module outshell is nominally 6.5 inches in diameter and 93 inches in length. The membrane system is monitored by a SCADA system and is programmed to run automatically based on the Programmable Logic Controller setpoints and functions for each rack through different cycles. The SCADA system also monitors and records water flows and turbidity from each modular rack to comply with the requirements specified in 0. Reg. 170/03 and the Procedures for Disinfection of Drinking Water in Ontario. In addition, operators periodically visually inspect the membrane racks for signs of malfunctioning (e.g. air bubbles from the modules due to damaged fibers). Records of the unusual observations are maintained in the logbook. Where a potential bypass of primary or secondary treatment equipment existed, measures were taken to ensure that raw or partially treated water was not directed to the distribution system. Based on information provided by the owner /operator, it was not likely that contaminants entering the floor drains would have come in contact with the source water or treated water. Measures were taken to ensure that pesticides were not applied, stored, or mixed in the immediate vicinity of source(s), treatment, and storage facilities. PROCESS WASTEWATER Report Generated for moncrieffba on 25/03/2011 (dd/mm/yyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Page 10 of 27 Ontari PROCESS WASTEWATE The facility generated process wastewater. Report Generated for moncrieffba on 25103/2011 (ddlmmlyyyy) OWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (dd/mm/yyyy) Ministry of the Environment oinking Water System Inspection Report Process wastewater arises from the pre filter microstrainers and the reverse filtrate (backwash) recovery system. The process wastewater and residual solids /sludges were being treated, handled and disposed of in accordance with the design requirements approved under the Permit, Licence or Approval issued under Part V of the SDWA. The process wastewater and residual solids /sludge's are managed using the the following equipment and processes. wastewater from the microstrainers and reverse filtrate (backwash) recovery system are discharged directly into an outside concrete settling tank wastewater from the concrete settling tank flows over a weir into a two basin settling lagoon Schedule C (System- Specific Conditions) in Licence 043 -101 Issue #2 has established the following wastewater discharge conditions. Residual management criteria: Total Suspended Solids (TSS) with annual average concentration of 25 mg /L Environmental discharge parameter: TSS composite grab samples with 3 samples, each taken 2 hours apart, on a quarterly basis at the point of discharge from the settling lagoons There is no formal monitoring program to assist the owner /operating authority in the long -term management of the sediment accumulation in the concrete settling basin and two basin settling lagoon. This issue is addressed in another section of this report. Process wastewater monitoring was being performed as required by the Permit, Licence or Approval issued under Part V of the SDWA. As per the Municipal Drinking Water Licence (Licence No. 043 -101, Issue No. 2) Schedule C Condition 1.05, the annual average concentration of suspended solids discharged into the natural environment from the treatment subsystem shall not exceed 25 mg /L. To meet this requirement, the owner/operating authority must comply with the requirements specified under Schedule C, Condition 4.4 Table 7 (Environmental Discharge Parameters). The sample location is at the point of discharge from the settling lagoons. Records provided by the owner /operating authority show that the discharge concentration of suspended solids complies with the licence requirements. The process wastewater discharge quality complied with requirements established in the Permit, Licence or Approval issued under Part V of the SDWA. There was no evidence or indication of an environmental impact as a result of discharged wastewater. The owner /operating authority does not have a formalized procedure /process in place to monitor the performance of the settling lagoon. DISTRIBUTION SYSTEM The owner had up -to -date plans for the distribution system. During the inspection, it was observed that the information required in the Drinking Water Works Permit (Permit #043 -201, Issue No. 2) Schedule A Condition 1.2 (Watermains) is incomplete. A document for a portion of the distribution system from the West Elgin Water Treatment Plant to the West Lorne Tower was not listed in Table 1. Page 11 of 27 Omar Ministry of the Environment Drinking Water System Inspection Report DISTRIBUTION SYSTEM The owner/operating authority had engineering drawings on hand for the portion of the distribution system from the West Elgin Water Treatment Plant to the West Lorne Water Tower. However, they were not submitted during the application process for the drinking water works permit. The owner/operating authority is required to produce and submit to the Ministry of the Environment Licence and Approvals Branch the portion of the distribution system from the West Elgin Water Treatment Plant to the West Lorne Water Tower in the format specified in the "Application Guide First DWWP Licence and Operational Plan Acceptance" (PiBS 6809e01). This file will be included in future issues of the Drinking Water Works Permit. There was a cross connection controllbackflow prevention program, policy andlor by -law in place. The Corporation of the Municipality of West Elgin instituted a backflow prevention by -law initially in 2002 (By -Law 2002 -62). The by -law was amended on two occasions since its initial creation. The current by -law is designated as By -law 2007 -107 and includes an implementation schedule based on the degree of hazard according to a selected guide. Backflow preventers were installed at each service connection to Industrial /Commercial /institutional and agricultural process that were considered high hazard facilities. According to the owner, backflow preventers are installed at each service connection to Industrial /Commercial /Institutional and agricultural process that were considered high hazard facilities. There were no known cross connections between the distribution system and other water sources. According to the owner/operating authority, there are no known cross connections between the distribution system and other water sources. The owner had a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. Existing parts of the distribution system that were taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that came in contact with drinking water, were disinfected in accordance with the Procedure for Disinfection of Drinking Water in Ontario. There was a program for rehabilitation or replacement of watermains. The owner has applied for an Ontario Small Waterworks Assistance Program (OSWAP) to replace 1250 meters (m) of 200 millimeter (mm) cast iron watermain on Graham Road with a 250 polyvinyl (PVC) watermain. This replacement will include 10 new fire hydrants. Also, 180 m of cast iron watermain will be upgraded to PVC from Graham Road west to Maple Ridge Road. The owner had implemented a program for the flushing of watermains as per industry standards. Records indicate that the ownerloperating authority conducted a comprehensive flushing program for the entire distribution system during June 2010. it is noted that the operating authority has installed #9800 Eclipse Automatic Flushing Devices at remote locations in the distribution system where regular flushing is required. At present, these devices are located at Dymock and Dunborough Roads, Colley and Crinan Roads and Queen's Line between Graham and Dunborough Roads, the west end of McMurchy Line and Marsh Line west of Furnival Road. The operating authority is planning to purchase 5 -7 additional auto flushers and will install them at key dead ends throughout the system. Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Page 12 of 27 :ft- Mari DISTRIBUTION SYSTEM A program was in place for inspecting and exercising valves. Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/0212011 (ddlmmlyyyy) iiiiinistry of the Environment Drinking Water System inspection Report The owner/operating authority conducts a formal program for exercising valves annually. Records indicate that the valve inspection program ran from November 16 -18, 2010. A Valve Inspection Report is completed by operational staff for each valve inspected. Each report includes the following information: date inspected, location of the valve, valve size, number of turns, comments /deficiencies and operator(s) conducting the inspection. The author of this report recommends that the Corporation of the Municipality of West Elgin use the AWWA Standard G200 -04 (Distribution System Operation and Management, Section 4.2.5 for Valve exercising and replacement pg 9 -10) to assist staff in enhancing the program. As per the AWWA Standard G200 -04, a valve exercising program should include, but not be limited a goal for the number of transmission valves to be exercised annually based on the percentage of the total valves in the system, a goal for the number of distribution valves to be exercised annually, Measures to verify that the goals are met and written procedures for action if the goals are not attained, and Critical valves in the distribution system shall be identified for exercising on a regular basis. Potential quality and isolation concerns shall be recognized. The program shall track the annual results and set goals to reduce the percentage of inoperable valves. There was a program in place for inspecting and operating hydrants. The owner/operating authority inspects its approximately 188 hydrants within the distribution system annually. Records show that the Hydrant Maintenance Program for 2010 was conducted between May 31 to June 7. A maintenance report was completed for each hydrant which identifies the condition of the hydrant and whether repairs were necessary. There was a by -law or policy in place limiting access to hydrants. Consumer water usage, including industrial and commercial water users, was fully metered. The owner had conducted an assessment of production volumes versus authorized consumption to determine the percentage of water Toss in the distribution system. According to the operator, water loss within the West Elgin Distribution System is currently less than 10 The majority of the distribution system is relatively new and all water is metered. The owner had undertaken efforts to identify, quantify and reduce sources of apparent water loss and/or established a leak detection /minimization program. The distribution system pressure was monitored to alert the operator of conditions which may have lead to loss of pressure below the value under which the system is designed to operate. Distribution system pressures are monitored by the Supervisory Control and Data Acquisition System (SCADA) located at the West Elgin Water Treatment Plant. Some pressure monitoring locations are alarmed to facilitate an operator response to the a low pressure event. Daily and monthly pressure monitoring results from SCADA summaries and daily logbooks were reviewed for the inspection period. Page 13 of 27 x •ntaro Ministry of the Environment Drinking Water System inspection Report ®iSTRIBUTION SYSTEi� Based on the records available the owner was able to maintain proper pressures in the distribution system. The donor had an agreement with a receiver system, and the agreement satisfied the requirements prescribed by subsection 5(4) under 0. Reg. 170/03. The Southwest Middlesex and Dutton Dunwich Distribution Systems receive water from the West Elgin Water Supply System. The donor had provided an Annual Report to the receiver drinking water system. The donor had provided an Annual Report to the receiver stand alone distribution system(s) connected to this system. OPERATIONS MANUALS Operators and maintenance personnel had ready access to operations and maintenance manuals. There are two (2) sets of Operation and Maintenance Manuals (O &MM) for the West Elgin Water Supply System. The O &MM for the water treatment plant was developed by Ontario Clean Water Agency (OCWA) and is readily available for staff use at the plant. The O &MM for the distribution system was developed by the owner /operatiing authority and is located at the Rodney Tower. The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. It is noted that OCWA continues to develop and refine the O &MM as needed. Since the plant is less than two years old, procedures effecting the operation of the Advanced Oxidation Process (AOP) and related equipment are undergoing continual improvement as testing is conducted. The operations and maintenance manuals did meet the requirements of the Permit, Licence or Approval issued under Part V of the SDWA. The operation and maintenance manuals and the emergency /contingency plans were reviewed on a periodic basis. LOGBOOKS Logs for the treatment subsystem(s) of the drinking water system contained the required information. Logbooks for the operation of the water treatment plant operated by the Ontario Clean Water Agency were reviewed and comply with the requirement in O. Reg 128/04 section 27(5). Logs for the distribution subsystem(s) of the drinking water system contained the required information. Logbooks for the operation of the water distribution system operated by the municipality were reviewed and comply with the requirement in O. Reg 128/04 section 27(5). Logs for the distribution and supply subsystem(s) of the drinking water system contained the required information. Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Page 14 of 27 P fr LOG i OOKS Mari Logbook entries were made hi chronological order. Ministry of the Environment Drinking Water System Inspection Report The record system allowed the reader to unambiguously identify the person who made the logbook entry. Entries in the logbook were made only by appropriate and authorized personnel. Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of 0. Reg. 170/03 7 -5. For every required operational test and every required sample, a record was made of the date, time, location, name of the person conducting the test and result of the test. The operator -in- charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. Logs or other record keeping mechanisms were available for at (east five (5) years. CONTINGENCY /EMERGENCY PLANNING The owner had developed a written contingency/emergency plan as required by the Permit, Licence or Approval issued under Part V of the SDWA. The contingency/emergency plan was available for reference by all staff as required by the Permit, Licence or Approval issued under Part V of the SDWA. Spill containment was provided for process chemicals. Spill containment was provided for standby power generator fuel. Clean -up equipment and materials were in place for the clean up of spills. Standby equipment was available for critical treatment processes as required by a Permit, Licence or Approval issued under Part V of the SDWA. A 200 kW generator is located at the low lift electrical building to provide power for critical equipment at the low lift station (e.g. pumps) during an emergency. A 750 kW generator is also located at the membrane filtration plant for the overall operation of that facility during emergency situations. Report Generated for moncrieffba on 25/03/2011 (dd /mm /yyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (dd /mm /yyyy) Page 15 of 27 frOntar C NTINGENCY /EME GENCV PLANNING Standby power generators were tested under normal load conditions. SECURITY All storage facilities were completely covered and secure. CONSUMER RELATIONS Water conservation was being practiced by the owner or operating authority. CERTIFICATION AND TRAINING The overall responsible operator had been designated for each subsystem. Report Generated for moncriefiba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Ministry of the Environment Drinking Water System inspection Report Back-up power was available as required by Permit, Licence or Apprcvai issued under dart V of the SDWA. A documented system that records consumer complaints, steps taken to determine the cause of the issue, and corrective measures taken to alleviate the cause and prevent its reoccurrence did exist. Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens. The owner had provided security measures to protect components of the drinking -water system. Customer compliant records indicate that the owner /operating authority received and recorded a variety of compliants related to drinking water throughout the inspection period. Responses /corrective action for each compliant was recorded on the customer compliant form. Required documents were available free -of- charge during normal business hours at a location accessible to the public. The owner did take effective steps to advise users of the water system of the availability of Annual Reports. The Overall Responsible Operator (ORO) for the West Elgin Water Treatment Plant is Dale LeBritton. Beverly Mallard or Carl Grimstead act as ORO in the absence of Mr. LeBritton. Michael Kalita act as ORO for the distribution system component of the West Elgin Water Supply System. In the absence of Mr. Kalita, Chad Yokom assumes the role of ORO. All operators above possess the required level of certification to act as ORO. Operators in charge had been designated for all subsystems which comprised the drinking water system. Page 16 of 27 P"-> Ontar All operators possessed the required certification. Only certified operators made adjustments to the treatment equipment. Ministry of the Environment Drinking Water System inspection Report CE TIFICATION AND Ti AININO All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications. Operator certificates or water quality analyst certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed. Operator certificates for the Ontario Clean Water Agency (OCWA) are displayed at the West Elgin Water Treatment Plant. Operator certificates for the muncipality are displayed at the Rodney Water Tower. The subsystem had been replaced or altered, since the issuance of the existing subsystem certificate of classification and the owner applied for the re- determination of the type and class of the subsystem or had determined that the alteration(s) was not sufficient to trigger an application. The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed. An adequately Iicenced operator was designated to act in place of the overall responsible operator when the overall responsible operator was unable to act. The ownerloperating authority was aware of the operator training and record keeping requirements, and they were taking reasonable steps to ensure that all operators receive the required training. Operators were regularly trained with respect to the contents of the operations and maintenance manual and Contingency /Emergency Plan. WATER QUALITY MONITORING Relief from water quality monitoring requirements had been granted. Raw water samples were being collected and analyzed at the appropriate frequency. All microbiological water quality monitoring requirements for distribution samples were being met. As a regulatory requirement, ten (10) microbiological samples must be collected and tested for E. coli and total conform each month. As least three (3) of the samples must be tested for heterotrophic plate count. The owner/operating authority exceeded the minimum requirement by collecting and testing five (5) microbiological samples each week with two (2) of the samples being analyzed for heterotrophic plate count. Report Generated for moncrieffba on 25/03/2011 (ddfmm /yyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 1810212011 (dd /mm /yyyy) Page 17 of 27 X P Ontari WATER fipCifiJALIITY iNG Report Generated for moncrieffba on 25/03/2011 (ddfmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmfyyyy) it Ministry of the Environment oinking Water System inspection Report All microbiological water quality monitoring requirements for treated samples were being met. AR inorganic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. All organic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. All trihalomethanes water quality monitoring requirements prescribed by Legislation were conducted within the required frequency. The operating authority for the distribution system samples and tests for trihalomethanes (THM) at locations within the distribution system where the potential for trihalomethanes formation is elevated. These locations include Dymock Line #26360), the 401 Service Centre Station, Port Glasgow and Marsh Line (West of Furnival). These stations are sampled and tested on a rotational basis. It should be noted that since the introduction of the membranes filtration technology at the new water treatment plant, the THM test results for those systems receiving water from the West Elgin Water Supply System as well as the West Elgin Distribution System have increased. Those systems receiving water from the West Elgin Water Supply System include Dutton Dunwich, Southwest Middlesex, Bothwell and the Newbury Distribution Systems. The owner retained Stantec Consulting during the fall for 2010 to conduct a study to determine the source of elevated THMs as well as equipment and procedures needed to reduce the levels. Although a final decision on how to reduce the level is pending, the preferred option at this time is carbon dioxide injection at the low lift station before water enters the microstrainers. Pilot tests indicate that the addition of carbon dioxide will reduce the pH in the finished water and, hence, lower the potential for THM formation. The Minsitry wilt continue to moniitor developments in this area and provide updates in future inspection reports. Trihalomethane samples were being collected from a point in the distribution system or connected plumbing system that was likely to have an elevated potential for the formation of trihalomethanes. All nitrate /nitrite water quality monitoring requirements prescribed by legislation were conducted within the required frequency for the DWS. All sodium water quality monitoring requirements prescribed by legislation were conducted within the required frequency. A sample was last collected and tested for sodium an May 2009. As per 0. Reg. 170/03, water must be sampleed and tested for sodium every 60 months. All fluoride water quality monitoring requirements prescribed by legislation were conducted within the required frequency. A sample was last collected and tested for flouride on May 2009. As per 0. Reg. 170/03, water must be sampled and tested for flouride every 60 months. The owner ensured that water samples were taken at the prescribed location. Page 18 of 27 -P Ontar WATER QUALITY_Mc� NIITORONG Ministry of the Environment rinking Water System Inspection Report All water quality monitoring requirements imposed by the Permit, Licence or Approval issued under Part V of the SDWA were being met. The owner had not established water quality goals over and above regulatory requirements. All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170/03 were being met. All sampling requirements for alkalinity and pH prescribed by schedule 15.1 of O. Reg. 170/03 were being met. The owner was conducting sampling beyond the minimum legislative requirements. As specified earlier in this report, the owner /operating authority exceeds the minimum microbiological sampling and testing requirements established in O. Reg. 170/03. Samples for chlorine residual analysis were tested using an acceptable portable device. Operational staff use HACH Pocket Colorimeters (Model 11- 59530 -00) in the field for chlorine residual analysis. Records indicate they were calibrated on April 13, 2010 by HACH Inc. Calibration are conducted annually and due to be calibrated on April 13, 2011. All continuous monitoring equipment utilized for sampling and testing required by O.Reg.170103, or approval or order, were equipped with alarms or shut -off mechanisms that satisfied the standards described in Schedule 6. All continuous analysers were calibrated, maintained, and operated, in accordance with the manufacturer's instructions or the regulation. Operators were examining continuous monitoring test results and they were examining the results within 72 hours of the test. Primary disinfection chlorine monitoring was being conducted at a location approved by Permit, Licence or Approval issued under Part V of the SDWA, or at/near a location where the intended CT had just been achieved. The secondary disinfectant residual was measured as required for the distribution system. Records confirmed that the maximum free chlorine residual in the distribution system was less than 4.0 mg /L or that the combined chlorine residual was less than 3.0 mg /L. Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) OWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Page 18 of 27 x Ontari Ministry of the Environment Drinking Water System Inspection Report WATER QUALITY MONITORING Continuous monitoring equipment that was being utilized to fuifllh O. Reg. 170/03 requirements was performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of 0. Reg. 170/03. Ali continuous monitoring equipment that was being utilized to fulfill 0. Reg. 170/03 requirements was recording data with the prescribed format. Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends" of the distribution system. Continuous monitoring of each filter effluent line was being performed for turbidity. Testing for parameters required by legislation, Order, or a Permit, Licence or Approval issued under Part V of the SDWA was conducted by laboratories in Ontario licenced to test for that parameter, or by eligible laboratories outside Ontario. The drinking water system owner had submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order Certificate of Approval (OWRA) or a Permit, Licence or Approval issued under Part V of the SDWA. The facility is equipped with an Advanced Oxidation Process (AOP) to be used when a taste and odour problem is detected in the source water. According to the operating authority the AOP was tested and is ready to function if a taste and odour problem arises. A major source of taste and odour problems in drinking water comes from blue -green algae, or cyanobacteria, blooms in raw water which predominiately arise from the period of June to October. A chemical indicator for detecting this problem is microsystin. In the event that the plant must respond to a taste and odour problem, the operating authority is encouraged to include ELISA test protocol, a Ministry of the Environment approved testing procedure for microsystin -LR, in the Laboratory Services Notification for the drinking water system. Based on information provided by the owner /operator, samples were being taken and handled in accordance with instructions provided by the drinking -water system's laboratories. The owner indicated that the required records are kept and will be kept for the required time period. WATER QUALITY ASSESSMENT The inspector collected audit samples during the inspection. The Minsitry of Environment audit samples were collected on March 8, 2011. Results of Ministry audit sampling met the standards included in the Ontario Drinking Water Quality Standards (0. Reg. 169103) and O.Reg. 170103. Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS ff: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Page 20 of 27 1:ft Ontar Annual Reports included the required information. Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) Ministry of the Environment rinkingl Water System Inspection Report WATER QUALITY ASSESSMENT Records show that all water sample results taken during the review period met the Drinking Water Quality Standards O.Reg. 169/03). All required notifications of adverse water quality incidents were provided as per O.Reg. 170/03 16 -7. Where required continuous monitoring equipment used for the monitoring of chlorine residual and/or turbidity triggered an alarm or an automatic shut -off, a qualified person responded in a timely manner and took appropriate actions. When the primary disinfection equipment, other than that used for chlorination or chloramination, has failed causing an alarm to sound or an automatic shut -off to occur, a certified operator responded in a timely manner and took appropriate actions. ntario REPORTING CORRECTIVE ACTIONS Corrective actions (as per Schedule 17) were taken to address adverse conditions, including any other steps that were directed by the Medical Officer of Health. With reference to the Adverse Water Quality incident (AWQI) #96597, a low free chlorine residual at the Rodney Water Tower was reported to the Ministry of the Environment Spills Action Centre on July 27, 20 at 19:06. The incident was reported as a result of an alarm and direct notification from a staff member at the West Elgin Water Treatment Plant where the SCADA is located for the system. The response to the alarm were delayed due to a malfunction of the alarm dialer and lack of personal contact between operational staff at the plant and distribution system field staff. As part of the response to the incident, the operator notified Elgin St. Thomas Public Health ESTPH) as per the O. Reg. 170/03. ESTPH directed the operator to flush and collect water samples for microbiological testing. Corrective actions as directed by the Medical Officer of Health had been taken by the owner and operating authority to address exceedances of the lead standard. All required notifications of adverse water quality incidents were immediately provided as per O.Reg. 170/0316.6. In instances where written notice of issue resolution was required by regulation, the notice was provided as per O.Reg. 170/03 16 -9. In addition to owner /operating authority complying with O. Reg. 170/03 Schedule 17 requirements for corrective action, the owner and operating authorities (Ontario Clean Water Agency and the Municipality) worked collaboratively to develop and implement an improved communication protocol to facilitate a effective response to similar incidents in the future. All reporting requirements for lead sampling were complied with as per schedule 15.1-9 of O.Reg. 170/03. Page 21 of 27 ntar REPORTING C RRECTIVE CTI Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of inspection: 18/02/2011 (ddlmmlyyyy) NS The Annual Report was prepared by February 28th of the following year. Ministry of the IEnvironrrment Drinking Water System Inspection eport Summary Reports tor municipal council were completed on time, included the required content, and were distributed in accordance with the regulatory requirements. All written notices, warning notices and reports were issued by the owner in a form provided by or approved by the Director. The system was registered with the Ministry and provided the required notice containing information about the system. All changes to the system registration information were not provided within ten (10) days of the change. During the review of the Drinking Water Information System profile, it was observed that some information was inaccurate. More specifically, the Owner's Contact Person Details for Owner Alternative Contact and 7x24 Contact Person Details were outdated. OTHER INSPECTION FINDINGS The following issues were also noted during the inspection: 1. As described within this inspection report, THM levels in drinking water systems that receive water from the West Elgin Water Supply System have recorded higher levels of THM since the commissioning of the new water treatment plant in May 2009. Stantec Consulting Ltd. has recommended that the owner/operating authority use a carbon dioxide injection system before the primary treatment process to lower the pH, thus inhibiting THM formation. Since THM formation is also positively correlated with dissolved organic carbon (DOC) concentration, chlorine concentration and time, the owner/operating authority should review the need for large quantities of treated water storage during low demand periods of the year. 2. During the inspection, criteria for testing of the backflow prevention devices as per By -law 2007- 107 was reviewed. Section 9 stipulates that the devices must be tested annually by a licensed tester and a test report must be submitted to the Municipality within 14 days of the test being conducted. The Municipality was unable to confirm that that the terms in By -law 2007 -107 Section 4 are being enforced. As described previously, annual testing and record keeping of backflow preventor performance is a requirement in By -law 2007 -107. The Municipality should consider developing in -house expertise for the total administration of the program including the use of staff to conduct backflow testing. Staff development and economic criteria should be used in assessing whether the Municipality should conduct the testing using internal operational staff. 3. A great majority of the municipality's documents and records requested by the inspector during the inspection were provided in paper format. Although there is a willingness by operational staff to manage document and records in an electronic format, they have limited resources as well as personal skill sets to undertake this transition. Updated computer hardware, software and training would provide operational staff with the resources necessary to manage documents and records more efficiently and effectively. 4. Municipal operational staff do not have access to system wide SCADA real time monitoring data (e.g. water tower levels, meter readings, status of points or sensors such as pressures, flows and disinfection levels within the system). Such access would allow the municipal operational staff to Page 22 of 27 Report Generated for moncrieffba on 25/03/2011 (dd /mm /yyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (dd /mm /yyyy) OTHER INSPECTION FINDINGS monitor the performance of the distribution system and enhance their ability to communicate and response to incidences more effectively. 5. Wastewater from the microstrainers and reverse filtrate (backwash) recovery system at the plant is discharged into a concrete settling tank. A weir allows the wastewater to overflow into a two basin settling lagoon (a constructed wetland). According to the operating authority the sediment layer is not monitored on a regular schedule. It was observed during the inspection that mature macrophytons (e.g. cattails) had established themselves in the sediment of the concrete settle tank. Periodic sediment depth determinations would assist the owner /operating authority in managing the settling basin as well as minimizing the sediment loading in the two basin settling lagoon. !inisttlry of the Environment Drinking Water System Inspection Report Page 23 of 27 tad() NOM-COMPLIANCE WITH RI GLJLATORY Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmm /yyyy) EQ110 Ministry of the Environment Drinking Water System Inspection Report EV ND CTIONS EQUJI .E This section provides a summary of all non compliance with regulat;• ry requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. 1. The owner had not ensured that all equipment was installed in accordance with the Permit, Licence or Approval issued under Part V of the S ®WA. Condition 4.0 (Minor Modifications to the Drinking Water System) of the Drinking Water Works Permit provides the owner with criteria and permission to complete pre authorized minor modifications to the drinking water system. However, the owner /operating authority must maintain records of any changes to the system as per Condition 4.0 through completion of Form 2 (Record of Minor Modification and Replacements to the Drinking Water System). During the inspection, it was observed that the owner /operating authority completed works under Schedule B Condition 4.0 which included replacing microstrainers after the recycle tank at the Water Treatment Plant and a sodium hypochlorite storage tank at the Iona Rechlorination Station. The owner /operating authority did not fulfill the requirements for documenting the the work under Form 2 as per the Permit. Action(s) Required: For all minor modifications completed under the Drinking Water Works Permit Schedule B 4.0, the owner shall complete Form 2 and submit the completed forms to the author of this report by April 30, 2011. The owner shall develop a procedure for the pre authorization for minor modifications to the system to ensure that the requirements specified in the DWWP Schedule B Condition 4.0 are met. The procedure shall be submitted to the author of this report by April 30, 2011. 2. The facility and equipment did not appear to be maintained or in a fit state of repair. It is recognized that the water treatment plant and distribution system have undergone significant upgrades in recent years. For the most part, records indicate that the components of the system are operated and maintained to meet regulatory requirements in Ontario. However, during the inspection, the evidence collected indicates that two (2) components of the system did not appear to be in a fit state of repair. These components are described below. 1. The West Elgin Water Treatment plant has two (2) intake pipes: a main intake and an emergency intake. An underwater intake pipeline inspection was carried out by WATECH SERVICES Inc. (London) on October 6 and 7, 2010, Although the inspection revealed that the main intake structure appears to be in good condition, the emergency intake structure, just off-shore from the low lift station, is in very poor condition. The intake structure is partially collapsed and armour stone has shifted and is blocking the inlet. The report recognizes that repairs to the existing emergency intake may not be practical due to its proximity to the shore line and water depth. As an alternative, the report recommends the following: construct an emergency intake that extends the intake beyond the surf and potential ice damage zone construct a larger and heavier grate that could be completely covered in larger stone to protect the structure within the surf and ice damage zone. 2. The Ontario Clean Water Agency (OCWA) operates the Iona Re- Chlorination Facility, an above grade building housing re- chlorination equipment. During the physical inspection, an assessment was conducted to determine whether the facility and equipment appear to be generally well maintained and in a fit state of repair. The facility was found to have sodium hypochlorite leaks and poor building ventilation which has led to excessive corrosion of treatment equipment, support fixtures and building components. Action(s) Required: The owner/operating authority shall: Page 24 of 27 Mari 1. Develop a strategy and plan for the effective management of the emergency intake pipe. The strategy and plan shall include justification and timelines for its decommissioning or upgrade, renovation, etc. The owner /operating authority shall submit the plan to the author of this report by October 31, 2011. 2. Assess the building and its components at the Iona Re- Chlorination Facility to address ongoing issues related to excessive corrosion and equipment within the facility. Additionally, the owner /operating authority shall ensure that all aspects of the facility such as: spare critical instrumentation equipment, chemical pumps, analyzers, controllers, electrical system components, ventilation system, roof, doors, drainage systems, sampling ports, etc. are managed, maintained and operated to comply with all applicable regulations. As of March 2011, the owner /operating authority proceeded with upgrading portions of the facility. A new header panel was installed for sodium hyprochlorite solution injection fines and pumps. Other components within the facility are being reviewed at the time of the release of this report. The owner /operating authority shall provide a summary report by May 31, 2011 which identifies deficiencies at the facility along with the corrective actions (e.g. upgrade, repair or replace) and an implementation schedule. The owner /operating authority shall ensure that all deficiencies are corrected by October 31, 2011. 3. All changes to the system registration information were not provided within ten (10) days of the change. During the review of the Drinking Water Information System profile, it was observed that some information was inaccurate. More specifically, the Owner's Contact Person Details for Owner Alternative Contact and 7x24 Contact Person Details were outdated. Action(s) Required: The owner /operating authority updated the DIMS profile as per O. Reg. 170/03 S. 10.1. and submitted the correct information to the Ministry of the Environment an March 8, 2011. No further action is required. Report Generated for moncrieffba on 25/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (ddlmmlyyyy) 6Ilinistry of the Emir nlment Drinking Water System inspection Report Page 25 of 27 SUM Mario V OF LEST P i Ffa CTiCE ISSUES This section provides a summary of all best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. Best Management Practices are recommendations and not mandatory requirements, but may lead to safe drinking water for the consumer. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following practices and consider measures to implement them so that all drinking water systems continuously improve their processes. 1. The following issues were also noted during the inspection: 1. As described within this inspection report, higher level':, of THM have been recorded subsequent to the commissioning of the new water treatment plant in May 2009. Since there is a positive correlation between THM formation and dissolved organic carbon (DOC) concentration, chlorine concentration and time, the owner /operating authority should review the need to storage large quantities of drinking water during low demand periods of the year. 2. During the inspection, criteria for testing of the backflow prevention devices as per By -law 2007 -107 was reviewed. The Municipality was unable to confirm that the terms in By -law 2007 -107 Section 4 were enforced. Staff development and economic criteria should be used in assessing whether the Municipality should administer all aspects of By -law 2007 -107 including the use of internal operational staff to test the backflow devices. 3. A great majority of the municipality's documents and records requested during the inspection were provided in paper format. Limited technological resources, both equipment and human, are available to operational staff to manage documents and records electronically. Updated computer hardware, software and training would provide operational staff with the resources necessary to manage documents and records more efficiently and effectively. 4. Municipal operational staff do not have access to system wide SCADA real time monitoring data (e.g. water tower levels, meter readings, status of points or sensors such as pressures, flows and disinfection levels within the system). Such access would allow the municipal operational staff to monitor the performance of the distribution system and enhance their ability to communicate and response to incidences expeditious. 5. There is no evaluation criteria and/or formal monitoring program that would provide data to allow the owner /operating authority to effectively manage the wastewater system to preserve the constructed wetland. Recommendation: The author of this report recommends that the owner /operating authority: Review the use of the two (2) above grade glass fused steel storage tanks during the yearly cycle with the objective of minimizing THM formation before treated water enters the distribution system. Implement a program /process /procedure that allows the municipality to administer the terms and conditions of By -law 2007 -107 efficiently and effectively. Consideration should be given to training operational staff in the area of backflow prevention testing. Review the current method for managing documents and records to determine if it is economically viable, efficient and effective to create a new electronic document and record management system to improve the overall management of the drinking water system. Provide computer equipment and training for drinking water operational staff to manage documents and records in a contemporary manner. Provide the necessary computer hardware, software and staff training to allow for a human machine interface and access of system -wide drinking water data by municipal staff. Establish evaluation criteria and initiate a monitoring program for the wastewater settling tank and two basin settling lagoon that would provide data to effectively manage the wastewater system at the plant as well as mitigate any negative impact on the wetland. Report Generated for moncrieffba on 25/03/2011 (dd/mm/yyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 18/02/2011 (dd /mm /yyyy) ND RECO MEM Ministry of the Environment Drinking Water System Inspection Report AT9O S Page 26 of 27 Onta'r o MNATURES Inspected By: Barry Moncrieff Reviewed Approved By: Shawna Bourne Review Approval Date: Report Generated for moncrieffba on 24/03/2011 (ddlmmlyyyy) DWS 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 1810212011 (ddlmmlyyyy) Signature: (Sfupervisor): Ministry of the Environment Drinking Water System inspection Report Signature: (Provincial Officer): Note: This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, the responsibility of the owner and /or operating authority to ensure compliance with all applicable legislative and regulatory requirements. Page 27 of 27 O CL N N Z Q W U CC CC w 0 0. Z W W O O W 71 I— C4 w °I z w a O 0 C 0; I mo I L L p 0 C 1 I 0 I I C 713 C!. EI o U co co 10 7:3 Z 7' z w 0 O I 0) N z w w O ca 0) c 1 (17) -o Q r NON w w C) a 0 OU 0) N 0 0) 0 0. a 0 ca (0 0 C cO N 0) z W O z w a O to 0 0 0) 41) E O t 4) 0. 0 CL a 0. a W o 0 0 v n D.a C 0 o 8 2 O r L a..• y-.+ L 7 C o C 7 C o D L C L 0 C X Q `i- 0 C7) w C C 0 C tl) E 0 CL 0 a c N N N The Honourable Dalton McGuinty Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1 A 1 Dear Mr. Premier: O MISS/ C� c R "OAAt OFFICE OF THE MAYOR March 31, 2011 Re: Revenue from H.S.T. Charged on Gasoline and Diesel Sales Transportation Infrastructure Funding The Council of the Corporation of the City of Mississauga at its meeting on March 30, 2011, adopted the enclosed Resolution 0081 -2011 requesting that the Government of Ontario consider directing a portion of the revenue derived from H.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism that will allow the City of Mississauga and other Ontario municipalities to make the critical investments needed to be effective stewards of transportation infrastructure. On behalf of Mississauga Council, I believe that this initiative will close the significant funding gap between the Government of Ontario and the City of Mississauga and put the money in the appropriate place. This will assist the City in constructing and maintaining transportation infrastructure to sustain the demands of our local economy and the safety of our residents. MISSISSAUGA Leading mo simr THE CORPORATION OF THE CITY OF MISSISSAUGA 300 CITY CENTRE DRIVE, MISSISSAUGA, ON L5B 3C1 TEL: 905 -696 -5555 FAX: 905 -896 -5879 mayor @mississauga.ca Enc. -2- I urge you to take the appropriate steps to ensure municipalities benefit from this added revenue. I look forward to your favourable reply. Sin, y I EL McCALLION, C.M., LL.D. MAYOR cc: The Honourable Dwight Duncan, Minister of Finance The Honourable Kathleen Wynne, Minister of Transportation The Honourable Bob Chiarelli, Minister of Infrastructure Members of Council Association of Municipalities of Ontario Municipal Services Office, Ministry of Municipal Affairs and Housing, Central Region Martin Powell, Commissioner, Transportation and Works Scott R. Butler, Manager, Policy and Research, Ontario Good Roads Association John Ennis, Government Relations Specialist, CAA South Central Ontario V Ontario Municipalities MISSISSAUGA RESOLUTION 0081 -2011 adopted by the Council of The Corporation of the City of Mississauga at its meeting on March 30, 2011 Moved by: Katie Mahoney Seconded by: Nando Iannicca WHEREAS the introduction of the harmonized Sales Tax (H.S.T.) on July 1, 2010, and its application to gasoline and diesel sales will result in new revenue for the Government of Ontario. AND WHEREAS a lack of sufficient funding for essential transportation infrastructure construction, maintenance and rehabilitation has created a situation where the City of Mississauga, as well as many other municipalities in Ontario, do not have the financial capacity to construct new transportation infrastructure and conduct the maintenance and rehabilitation needed to sustain existing transportation infrastructure. THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Mississauga requests that the Government of Ontario consider directing a portion of the revenue derived from H.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism that will allow the City of Mississauga and other Ontario municipalities to make the critical investments needed to be effective stewards of transportation infrastructure. Page 1 of 1 Councillors; The Royal Canadian Legion Branch 221 142 John Street West Lome Ontario NOL -2P0 Yours in Comradeship, obert White, President Branch 221 The Legion Branch 221 has been asked to host a beer garden at the Cactus, Cattle and Cowboys festival on July 16 The event takes place in Miller Park this year and the beer garden will be there. Our hours of operation will be from 11 am till 7 pm. The beer garden will be located behind the Scout Hall. We will provide a site map to you, the Police, the Fire Department and the health unit if needed. Mister Slater is aware of the location. We are asking council to pass a resolution to allow the Legion to host this event. Thank you for your consideration in this matter. Ap•iI 11, 2011 Municipality of West Elgin Council Representatives P.O. Box 490 Rodney, ON NOL 2C0 Dear Council Members The Board of Directors of the Rodney Aldborough Agricultural Society is in the process of planning and organizing the annual fair to be held on September 16, 17,and 18 2011. We are having a tractor pull on the Friday night and subsequently plan to have a `Beer Garden' on that evening, from 7 to 12 p.m. As in 2010, the fenced off garden will be located at the north end of the grandstand during the tractor pull. The fair board members with Smart Serve Training will be providing the bar service. The Ontario Provincial Police will be contracted for security. We trust you will give this request due consideration and will send us written approval and a Municipal Liquor application form at your earliest convenience. Please contact me at 519 -768 -1858 if you have any questions and/or concerns. Thank you. KO burs truly, June McLarty Secretary Rodney Aldborough Agricultural Society P.O. Box 130 Rodney, ON NOL 2C0 www. rodneyfair.ca April 11, 2011 Municipality of West Elgin P.O. Box 490 Rodney, ON NOL 2C0 Dear Council Members RODNEY ALDBOROUGH AGRICULTURAL SOCIETY P.O. Box 130 Rodney, Ontario, NOL 2C0 www.rodneyfair.ca The Board of Directors of the Rodney Aldborough Agricultural Society is in the process of planning and organizing the annual fair to be held on September 16, 17 and 18 2011. As in the past there will be a "Fair Parade" held on the Saturday of the fair. This letter is a request for the parade to proceed on Furnivaf Road from Victoria St. (parade forms up at the Rodney Legion) to Queen St. and east on Queen St. to the fairgrounds from 12 noon to 1 p.m. on Saturday, September 19. If you have any questions and/or concerns please discuss with Bernie Wiehle, parade superintendent. Thank you. Yours truly, 7 .1).me e McLarty g'ecretary File;_ -1 April 15, 2011 Honourable Leona Dombrowsky Minister of Education Moiwat Block, 22nd Floor 900 Bay Street Toronto, ON M7A 1L2 Po: School Boards' Declaration of Votin Da as a Professional Activit! Da\ City Council considered the above matter at a meeting held on April 11, 2011 and adopted the following recommendation of the Finance and Administration Committee: "Whereas Ontario municipalities historically use schools as voting places during municipal elections; and, Whereas the Municipal Elections Act states that school boards must provide space to be used as voting places free of any charge when requested for use by a municipality; and, Whereas school boards are requesting municipalities provide security at schools being used on Voting Day to ensure the safety of students throughout the entire school when only a small portion of the school is being used as a voting place; and, Whereas concerns regarding student safety at the school during voting hours can be eliminated if the students are not in the school on Voting Day; Therefore Oshawa City Council requests that the Minister of Education amend the Education Act to declare Voting Day for municipal elections in the Province of Ontario as a Professional Activity Day; ancl, That this resolution be forwarded to all Ontario municipalities, local MPP's, the Association of Municipalities of Ontario, the Association of Municipal Managers, Clerks and Treasurers of Ontario and all school boards in the City of Oshawa in accordance with peri ,'1- 111 -81 dated iilarch 24, 2011 censicleration of this important matter is appreciated. Iha Corporation of tn.?. Ci i of Oshawa, 50 Centre Stre t Sour, Oshawa, Ontario L.11--137.7 905 11.800'567.4292 Fax 905.436-5697 12i1 I C ori orate Services Dei srtrnei S "CrtY Clere7l16-e; -2_ By copy of this letter, I am advising all Ontario mun {cipali ties, loci IM P's, the Association or 14iunicipalities of Ontario, the Association of i1ilunicioal Managers, Clerks Treasurers or O Ttario and all school boards in the City of Oshawa of Council's decision. it you need further assistance, please contact me at the address below or 'oy telephone a 005 -436 -5036 extension 2230. Sandra Kranc City Cierl< Kim ;p c: Ail Ontario Municipalities (sent via AiMO broadcast) Christine Elliott, MPP Whitby- Oshawa Jerry Ouellette, MPP Oshawa Association of Municipalities of Ontario Association of Municipal Managers, Clerics and Treasurers of Ontario Durham District School Board Durham Catholic District School Board Conseil scolaire de district clu Centre- Sud -Ouest Conseil scolaire de district catholiclue Centre -Sud April 19, 2011 To All Ontario Municipalities Attention: Mayor and Council /IF N A, a 4185 -0 2L ;w !nciers011 In response to correspondence received at the "Town of Ingersoll on March 18, 2011 from Mr. John Ennis, Government Relation Specialist for CAA South Central Ontario, Council for the Town of Ingersoll took action and did pass the following resolution: Moved by Councillor McLeod; seconded by Councillor Mott C11 -04 -087 THAT the Council of the Town of Ingersoll advise the CAA that Ingersoll does support the call for the Government of Ontario to consider dedicating a portion of the new revenue collected from the provincial portion of H.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism directed to Ontario's municipalities for transportation infrastructure investment, and further endorses the following resolution: WHEREAS the introduction of the Harmonized Sales Tax (H.S.T) on July 1, 2010, and its application to gasoline and diesel sales will result in new revenue for the Government of Ontario; and WHEREAS based on 2010 average price levels of gasoline and diesel, and 2009 average consumption levels in Ontario, the Government of Ontario's projected new revenue will be approximate $1.53 billion; and WHEREAS the Provincial Municipal Fiscal and Service Delivery Review identified a transportation infrastructure investment gap between the Government of Ontario and Ontario's municipalities of approximately $3.8 billion; and WHEREAS a lack of sufficient funding for essential transportation infrastructure construction, maintenance and rehabilitation has created a situation where many of Ontario's municipalities do not have the financial capacity to construct new transportation infrastructure and conduct the maintenance and rehabilitation needed to sustain existing transportation infrastructure; and OF 7 1 1Dor 5 19) 4a5 ra; 519i 485-35'-7 vww inciersolF. CD THEREFORE BE IT RESOLVED THAT the Council of the Town of Ingersoll requests that the Government of Ontario consider directing a portion of the revenue derived from HST charged on gasoline and diesel sales to a new predictable funding mechanism that will allow Ontario's municipalities to make the critical investments needed to be effective stewards of transportation infrastructure; and FURTHER TFIAT a copy of this resolution be forwarded to Premier Dalton McGuinty, Hon. Dwight Duncan, Minister of Finance, Hon. Kathleen Wynne, Minister of Transportation, Hon. Bob Chiarelli, Minister of Infrastructure, the Ontario Good Roads Association and to CAA South Central Ontario, and FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting their support. CARRIED The Council for the Town of Ingersoll is requesting that the Government of Ontario consider directing a portion of the revenue derived from HST charged on gasoline and diesel sales to a new predictable funding mechanism that will allow Ontario's municipalities to make the critical investments needed to be effective stewards of transportation infrastructure. We are asking for your support by passing a similar resolution. Sincerely, Ann Wright Deputy Cleric /Executive Assistant c Dalton McGuinty, Premier Hon. Dwight Duncan, Minister of Finance Hon. Kathleen Wynne, Minister of Transportation Hon. Bob Chiarelli, Minister of Infrastructure Ontario Good Roads Association CAA South Central Ontario Attachment (1) Auto insurance Travel ;ire March 15, 2011 Head and Members of Council Town of Ingersoll 130 Oxford Street Ingersoll, ON N5C 2V5 To the Head and Members of Council: Subject: CAA South Central Ontario and OGRA proposal to have H.S.T. gas tax revenue dedicated to transportation infrastructure and maintenance The need for greater investment and funding support from the Government of Ontario for Ontario's municipalities was clearly highlighted in the Report of the "Provincial Municipal Fiscal and Service Delivery Review Facing the Future Together This report highlighted how Ontario's municipalities continue to struggle to keep up with transportation infrastructure demands needed to support their local economies and to ensure the highest possible standard of living and safety for their residents. With a transportation infrastructure investment gap (roads, bridges and transit) between the Government of Ontario and Ontario's municipalities of approximately $3.8 billion, it is clear that greater funding support is needed for Ontario's municipalities to build the transportation infrastructure needed to support local economies and to sustain the quality of life that Ontarians have come to expect. CAA South Central Ontario and the Ontario Good Roads Association are asking municipalities throughout Ontario to support our call for the Government of Ontario to consider dedicating a portion of the new revenue collected from the provincial portion of H.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism directed to Ontario's municipalities for transportation infrastructure investment. Application of the H.S.T. on gas and diesel sales came into effect on July 1, 2010, effectively applying the former Provincial Sales Tax of 8 percent to gasoline and diesel sales. CAA SCO estimates that the Government of Ontario will collect approximately $1 .53 billion annually in new revenue through the application of the H.S.T. on gasoline and diesel sales. Since the implementation of the H.S.T., over 6000 CAA members and non- members have shown their support of this initiative by signing CAA's petition and e- petition (at https: /www.caasco.com /community /worst- roads/) calling for a CAA South Central Ontario, 60 Commerce Valley Dr. E Thornhill, Ontario L3T 7P9 T 905- 771-3457 F. 905- 771 -3292 jean f7. GO C011? Ontario Good Roads Association, 6355 !Kennedy Road, Unit 2 Mississauga, ON L5T 2L5 T. 905- 795 -2555. Ext. 24 F. 905 -795 -2660 ScotRi)ogrn o it vrrou_aora.orq ffTE CE 1 41V00 MAR 8 208g TOWN OE INGERSOLL 01.. RK TREASURER portion of the new revenue collected from H.S.T. on the sale of gasoline and diesel to be dedicated to transportation infrastructure and maintenance Attaining the support of municipal councils from across the province is the next step in this initiative. Attached you will find draft resolution text to assist your Council. Should you have any questions or require further clarification, please do not hesitate to contact us directly, Kind Regards, John Ennis Government Relations Specialist CAA South Central Ontario Attachments (1) CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill, Ontario L3T 7P9 T. 905- 771-3457 F. 005-771 -3292 i, =:n tsca_c,i Ontario Good Roads Association, 6355 Kennedy Road, Unit 2 Mississauga, ON L5T 2L5 T. 905 -795 -2555. Ext. 24 F. 905-795 -2660 ::c,,t;o;oria or; ,_:_vr a.n(q Scott R. Butler Manager, Policy and Research Ontario Good Roads Association April 21, 2011 To All Ontario Municipalities: Phony, {519} 485 -3120 Fax.: (5 19) 485 -3543 wip.v ingersoll.ca ivIUNICiPALICV L•wcbl 1 RECEIVED 272011 RE: Resolution on Elimination of Municipal Health Care Professionals Recruitment Incentives Council for the Town of Ingersoll, at their meeting on April 11, 2011, after a recorded vote was requested, passed the following resolution unanimously in support: WHEREAS the number of health care professionals including physicians are declining in relation to the population of the Province of Ontario; and, WHEREAS it is evident to the Town of Ingersoll that municipalities are feeling pressure to provide incentives to attract and obtain health care professionals to meet their residents' health care needs; and, WHEREAS the Town realizes there are inconsistencies in the types and amounts of incentives being offered by municipalities across the Province; and, WHEREAS the affordability by municipalities to offer incentives is inequitable potentially jeopardizing the health care of residents geographically; and, THEREFORE BE IT RESOLVED that the Council for the Town of Ingersoll sees it fit to eliminate incentives given by municipalities as part of health care recruitment as it is seen as a Provincial responsibility; AND FURTHER THAT municipalities request the Province to develop and implement a plan to attract health care professionals including physicians in a fair and equitable manner without cost to municipalities; AND FURTHER THAT the Council for the Town of Ingersoll respectfully requests that all municipalities in the Province of Ontario consider supporting the resolution from the Town of Ingersoll; AND FURTHER THAT a copy of this resolution be forwarded to the Honourable Leona Aglukkaq, Federal Minister of Health; Premier Dalton 30 Gxtorci Straet !-Tqer,oli lv5C 2V5 The Town of Ingersoll is requesting support from all municipalities in Ontario to have cash incentives for the recruitment of health care professionals including doctors eliminated at the municipal level, and to shift the responsibility back to the province to create a plan to attract such professionals to all communities in a fair and equitable manner. Please have your Council consider supporting a similar resolution and forward your support. Sincerely, T I W N OF I N L L Phor3e ((519) 485 -0120 Fci>:. ;.519}485-3543 woww.inaersoil.ca McGuinty; Ontario Minster of Health Deb Matthews; Christine Elliott; Ontario PC Health Critic; and, France Gelinus, Ontario NDP Health Critic; AND FURTHER THAT this resolution be circulated to all municipalities in Ontario. .G/ Ann Wright Deputy Clerk/ Executive Assistant c Premier Dalton McGuinty Leona Aglukkaq, Federal Minister of Health Deb Matthews; Ontario Minster of Health Christine Elliott; Ontario PC Health Critic France Gelinus, Ontario NDP Health Critic To the Municipality of West Elgin, The West Elgin Community Band celebrates its 20 anniversary this season! Since October 1991, adults have had a place to learn and play. We're pretty excited! Plans are underway for our June 6 Anniversary Gala. The Band is most excited about the World Premiere of a beautiful piece of music we commissioned for the occasion from Toronto composer, David Marlatt, called "West Elgin Celebration." We believe this is the first time a group from the area has commissioned a piece of music. (see second page for more info) We are asking the Municipality of West Elgin for a $200 donation towards this project. It is the first time in our history that we have asked for any funding of any kind: we have supported ourselves through member fees and concerts. Celebrating our 20 anniversary and commissioning a new piece of music —these are significant for any community organization. Even more significant is the fact that a small community has been able to sustain a band for this length of time and has the vision to undertake a commissioned work. We hope you agree that this milestone in our community and this project merit your support. As you may know, former Mayors Duncan McPhail and Graham Warwick, along with their wives, have been members of the WECB. We began fundraising for this commission at our June 2010 concert, asking for "Toonies for Twenty." At that concert alone, we raised more than 10% of the $2000 fee for the commission. We have continued the "20" theme in our fundraising---thus the $200 request. We will happily add The Municipality of West Elgin to our program as a major funder, as well as to our website (www.westelgincommunitvband.ca) and our Facebook Page. The music David has written has been published by Eighth Note Publications, and will be available for other bands to purchase and perform. Our celebration and this commission have helped put another piece of Canadian band music into circulation. We thank you in advance for any support you can give to this West Elgin `first' a commissioned piece of music in celebration of a community arts organization which gives area musicians of all ages and many abilities a positive, creative outlet, and the community as a whole, access to local community music. With gratitude S eLikk4ry) I ur ?r..a� r•'a'11 �f ;IGAMIV� 4 Sharon Little ('96), Director, West Elgin Community Band Martha Foster, Carrie Kelly (members since '92 and '91) Melanie Thibert, Michele Barnes (members since mid 2000's) Gala Committee Members April 2011 About the West Elgin Community Band What began as a way for parents to learn along with their Grade 7 and 8 students, has turned into a good quality community band, with members from the Western Elgin region, of course, as well as from Strathroy and London. Over the years we have had mother /daughter, father /son, grandfather /grandson and whole families as members. The WECB is the only community band for musicians in the immediate area. Players would need to drive to Chatham, London and Aylmer otherwise. To have a community band in such a small community is unusual. Since 1997 Sharon Little has started two Beginner Bands. Members of a home schooled youth band she taught are now part of the band. We offer two concerts a year and, when possible, play at Santa Claus parades, local seniors' homes and other community events. It is now a true Community Band, with competent players from 12 years up. Our eldest member is 80 Musician friends from London sometimes join us for concerts: they love playing with us. One of our regular guest conductors was the Music Teacher at WESS in the 80's- Dave Cunningham. (He taught Carrie Kelly, a charter member of the band when she was at WESS.) Sharon has been a member of what was at the time, the West Elgin Adult Community Band since September 1996, and its Director since January 1997. The Commission Bands, orchestras and choirs commission works of music for various celebrations. Essentially, a 'commissioned work' is a piece of music composed specifically for the group that commissions the work. Sharon approached David about 2 years ago about this commission. They communicated back and forth for several months. Earlier this season, he attended one of our rehearsals, driving from Toronto to listen to the group and to speak with some members. He went back to the composing board, as it were, working from the communications, Sharon's guidelines and his visit, and created "West Elgin Celebration." David Marlatt, the composer David is a composer, arranger, conductor and clinician. He has composed pieces for concert band, string orchestra and various smaller ensembles and arranged over 800 pieces in a variety of musical styles. He writes music for every playing level, from young concert bands to professional soloists and chamber ensembles. Groups such as The Canadian Brass, Foothills Brass Quintet, the New York Philharmonic Brass Quintet and London's Brassroots perform his works. (http: /ww The Gala- Monday, June 6, 2011, 7:30 pm WESS Cafetorium Ann Wrobel, from WESS, a former member, is catering. Carrie Kelly is working on a slideshow retrospective of the 20 years. There will also be a silent auction with support from the local business community. We're inviting as many of the former members, guest conductors and earlier directors as we can find. Monies raised from the concert will establish operating funds so we can buy a few scores (they typically run $85 -200) and have a financial foundation to build upon. Sharon has been able to borrow music from London high schools and she rummages through sales bins at music stores and conferences. Having some funds to purchase contemporary scores for the band to keep is exciting! Thank you for your support. Any questions? Please call Martha Foster (519) 762 -3609 Cheques can be made payable to: West Elgin Community Band and mailed to: Sherry Ford PO Box 358, Dutton, ON NOL 1J0 IT'S TIME FOR A CELEBRATION! AND WE'D LIKE YOU TO PARTY WITH IIS! !LT m CommUMTJ ?J O 20" A!NIVtk5AUat' GA LA CO COR f €lO' WAV JUNE, 6, 2011 7:30 Pftil WEST ELGIN SECONDARY SCHOOL, CAFETORIUM GRAHAM ROAD, WEST LORNE CABARET SEATING TICKETS 420 EACH 4 4 f5 FOR TABLE OF 8 DESSERTS, TEA, COFFEE SILENT AUCTION Two local school music teachers, Mike Letovsky and Patti Kilgore, started the West Elgin Community Band in October '91. We're still here 20 years later. Several members from the beginning years continue to play with us. Every Monday evening. Incredible! This Gala Concert is a little different from our usual concerts! *World Premiere of our commissioned work, "west ei.g%.w cdebratto+n.," by Toronto composer, David Marlatt *Silent Auction with support from local businesses and individuals *Catered desserts (yuml Thanks, Ann Wrobell) Get your tickets now— $20 each or a table of 8 for $145—as they will NOT be available at the door. There are a limited number of tickets. Please call Joanne van't Voort 519 764 -2841 to reserve ahead of time. All monies raised from this concert will establish an operating fund for the band, allowing us to purchase band scores, pay our director and thank our guest artists. We're really looking forward to this concert and hope you'll be able to join us to celebrate this milestone. Thanks for your support. See you at the Gala! And here's to another 20 years of community music- making. Send a memory or a greeting WestElginCommunitvBand @email.com Contact Michele Barnes michelebarnes10234(c gmail.com if you'd like to know more about other sponsorship opportunities. Municipal Renseignements Information municipaux The information requested below is required in support of all applications for a new liquor licence or outdoor areas being added to an existing liquor licence. Section 1 Application Details Establishment name /Nom de I'etablissement The Arts Cookery Bank Contact name /Nom de Ia personne a contactor Grace McGartland Exact location of establishment (not mailing address street number and name, city or lot no., concession and township) Emplacement exact de I'etablissement (non I'adresse postale numero et nom de la rue, ville ou numero de lot, concession et canton) 242 Graham Road, West Lorne ON NOL 2P0 Does the application for a liquor licence include:/La demande de permis d'alcool porte- t -elle entre autres sur indoor areas /des zones interieures Section 2 Municipal Clerk's official notice of application for a liquor licence in your municipality Municipal Clerk please confirm the "wet/damp/dry" status below. Note: Specify concerns regarding zoning, non compliance with bylaws, or general objections to the application by council or elected municipal representatives, must be clearly outlined, in a separate submission or letter within 30 days of this notification. outdoor areas /des zones de plein air Name of village, town, township or city where taxes are paid /Nom du village, de Ia vine ou du canton a qui les impets sont verses (If the area where the establishment is located was annexed or amalgamated, provide the name of the Village, Town, Township or City was known as) (Si la region ou se trouve t'etablissement a ete annexee ou fusionnee, nom sous lequel le village, la vine ou le canton etait connu) Is the area where the establishment is located:/ La vente de boissons alcooliques est -elle autorisee dans la region oil se trouve I'etablissement? C Wet (for spirits, beer, wine) /Oui (spiritueux, biere, vin) n Damp (for beer and wine only) /Oui (biere et vin seulement) ri Dry/Non Signature of municipal official/Signature du (de la) representant(e) municipal(e) Address of municipal office /Adresse du bureau municipal 2085 B (06105) Return completed form to: Alcohol and Gaming Commission of Ontario 90 Sheppard Avenue, Eas Suite 200 Toronto ON M2N OA4 Section 1 Details de la demande 519 768 -9986 Title /Poste Remplir et retoumer cette formule e Commission des alcools et des jeux de ('Ontario t. 90, avenue Sheppard last Bureau 200 Toronto ON M2N 0A4 Date Les renseignements sont recueillis conjointement toute demande de nouveau permis d'alcool ou d'ajout de zones de plein air a un permis d'alcool existent. Establishment tel. no./ N° de tel. de I'etablissement Contact's tel. no./ N° de tel. de la personne a contacter 519 -871 -5204 Section 2 Avis officiel de demande de permis d'alcool dans votre municipalite a !'intention du (de Ia) secretaire municipal(e) Secretaire municipal(e) Confirmer le statut de Ia region ci- dessous. Remarque Toute question particuliere concernant le zonage, la non conformite aux reglements municipaux ou toute objection generale relative a la demande de la part de membres du conseil ou de repreesentants municipaux elus dolt etre decrite clairement dans un document distinct ou une Iettre l'interieur d'une periode de 30 fours apres Ia remise du present avis. The key issues being reviewed as part of the Master Plan update include: For further information or if you would like to be added to the mailing list, please contact: Rob Bernardi, P. Eng., Manager, Facilities Planning John Wilson, Special Projects Coordinator Chatham -Kent Public Utilities Commission 320 Queen Street, P.O. Box 70 Chatham, Ontario, N7M 5K2 Tel: 519 -352 -6300 Fax: 519- 352 -3432 Email: ROBBE( chatham- kent.ca or JOHNWI(cr�chatham- kent.ca s# Chatham -Kent Public Utilities Commission Chatham -Kent Public Utilities Commission 2011 Water and Wastewater Master Plan Notice of Study Commencement aeogivn ft'" FD `i 6 21111 Victor Khoury, Project Manager Jerome Trudell, P. Eng., Technical Advisor Dillon Consulting Limited 202 King Street West, Suite 300 Chatham, Ontario, N7M 1E5 Tel: 519 -354 -1115 Fax: 519- 354 -2050 Email: vkhoury@dillon.ca or JTrudell( dillon.ca IN �N \q u14y\t� DI LEON CONSLLT[NC Dillon Consulting Limited has been retained by the Chatham -Kent Public Utilities Commission to complete the Water and Wastewater Master Plan update for the Municipality of Chatham -Kent. The 2011 Master Plan will outline both a short -term and a long -term strategy for providing water and wastewater servicing in the municipality over the next 30 years. The plan will build on the 2000 Water and Wastewater Master Plan, 2006 Master Plan Update and other long -term planning documents prepared by the Municipality of Chatham -Kent. Provide a strategy to address the long term water and wastewater servicing needs of Chatham -Kent, including consideration for future population growth, agricultural needs and industry; Provide water quality and quantity of supply through interconnection of water mains and water systems; Review need for and costs of continuing the combined sewer separations program in Chatham; Address capacity and condition of existing water and wastewater treatment facilities; Confirm compliance with various operating standards and assess environmental risk; Analyze fire flow and storage requirements within the service area; Identify opportunities to consolidate and improve existing systems; Plan for municipal rate structures that reflect required capital improvements projects, operations and maintenance, and replacement costs required for system sustainability. The study is being completed following the planning and design process for a Master Plan as outlined in the Municipal Engineers Association's Municipal Class Environmental Assessment (EA) (October 2000, as amended in 2007), which is a planning process approved under the Ontario Environmental Assessment Act. As required, the Master Plan will follow Phases 1 and 2 of the EA process. The Class EA process involves the collection and integration of input from various engineering, social science and scientific studies, as well as public and agency consultation. Public and agency consultation is an important component of this study and opportunities will be provided throughout the study for residents to bring forward questions and concerns to the study team. Public Information Centres will be held during the Master Plan process to present the findings and results of the study(s) to date as well as to solicit input from residents and stakeholders. Separate notices will be published with the dates and location of Public Information Centre. Updates on the study will be available (Chatham Kent's Community Portal, www.chatham kent.ca), under Public Utilities Commission, and published in Chatham -Kent Matters section of the local newspapers. The purpose of this notice is to introduce the Master Plan and to request that anyone that who has specific questions or concerns related to the study, to please contact any of the team members listed below. Information collected throughout the Master Plan will be collected in accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information, all comments received will become part of the public record. A Division of GENIVAR Municipality of West Elgin P.O. Box 490 22413 Hoskins Line Rodney, ON NOL 2C0 Attn: Joanne Groch, Administrator/Treasurer Re: Municipality of Southwest Middlesex Glencoe Area Water Supply System Class Environmental Assessment Notice of Completion Dear Ms. Groch: The Thompson Rosemount Group, a Division of GENIVAR was retained by the Municipality of Southwest Middlesex to undertake a Class Environmental Assessment of alternatives to assess opportunities to secure an alternative water supply for the Municipality. Your organization was notified at the Notice of Commencement stage as a mandatory contact for review of the project as part of the public consultation process that forms an integral part of the Class Environmental Act. We have attached the Notice of Completion issued on August 19, 2010 and a copy of the executive summary of the Phase 1 &2 Report. The full EA document is available for viewing on the Southwest Middlesex website at www.southwestmiddlesex.ca under the Notices, News and Events tab. In accordance with the requirements of the Class EA process, a 30 -day period is available for you to provide any further comments. This process will commence today, February 7, 2011 and end on March 7, 2011. If you have any further comments on the process, please contact the undersigned at 519.827.1453 or Jaime Francisco, Southwest Middlesex Public Works Manager at 519.287.2015. The Municipality will proceed to the implementation phase of the project if no further comments are received. We trust this meets with your approval. Sincerely, The Thompson Rosem Group A Divi James Wit rspo. P.Eng. Senior o -ct anager, Director Municipal Infrastructure JW /j s ��r�r�ratGita v�ofw s-r .r�it sEP l` 201i The Thompson Rosemount Group Inc. 1 -367 Woodlawn Rd. W Guelph, ON, Canada N1H 7K9 Telephone: 519 -827 -1453 Fax: 519- 827 -1483 Internet: mail @trg.na Website: www.kg.ca February 7, 2011 Municipality of Southwest Middlesex 153 McKellar St., P.O. Box 218 Glencoe ON NOL 1 MO Mon Fri 8:30 am to 4:30 pm. Tel: 519- 287 -2015, ext 119 Fax: 519 -287 -2359 Web: www.southwestmiddlesex.ca S SOUTHWEST MIDDLESEX Municipality of Southwest Middlesex Class Environmental Assessment Southwest Middlesex Water Supply Study Notice of Completion The upcoming extension of the Lake Huron Primary Water Supply System (LHPWSS) to the Town of Mount Brydges in the Municipality of Strathroy Caradoc, combined with components of the existing Tri- County supply that is reaching the end of its useful life, may present an opportunity to secure an alternative water supply for the Municipality of Southwest Middlesex. The Municipality has considered the feasibility of connecting to the LHPWSS and has undertaken a study to determine the preferred method of providing water supply within the municipality going forward. A 400 millimetre diameter transmission main would connect to the new LHPWSS from a tie -in located at the intersection of Falconbridge Drive and Adelaide Road, in Mt. Brydges, and be aligned along Falconbridge Drive to Dundonald Road, and into Glencoe, to tie -in to the existing Southwest Middlesex distribution system. Local service connections may be provided once the watermain is within the municipality. Upon completion of the new supply connection, the existing Tri County water supply system would be abandoned. These works, with an estimated capital cost of $13.8 million, have not currently been scheduled at this time. The above project is being planned under Schedule B of the Municipal Class Environmental Assessment. Subject to comments received as a result of this Notice, and the receipt of necessary approvals, the Municipality of Southwest Middlesex intends to proceed with the design and construction of this project. The Phase 1 &2 Report and supporting documentation are available at the following location, or online for review: Interested persons should provide written comment to the municipality on the proposal within 30 calendar days from the date of this Notice. Comment should be directed to the Public Works Manager at the Municipal Office. If concerns arise regarding this project, which cannot be resolved in discussion with the municipality, a person or party may request that the Minister of the Environment make an order for the project to comply with Part II of the Environmental Assessment Act (referred to as a Part II Order), which addresses individual environmental assessments. Requests must be received by the Minister at the address below within 30 calendar days of this Notice. A copy of the request must also be sent to the Public Works Manager. If there is no "request" received by September 20, 2010, the associated works will be able to proceed to design and construction as presented in the planning documentation. Minister of the Environment 135 St. Clair Avenue 10` Floor, Toronto, ON M4V 1 P5 This Notice issued August 19, 2010. Jaime Francisco, C.E.T., CRSS Public Works Manager, Municipality of Southwest Middlesex Executive Summary Background The municipal water supply system in the Municipality of Southwest Middlesex is the connection of several small systems from pre amalgamation municipalities. The Municipality of Southwest Middlesex (SWM) is presently supplied by drinking water from the Tri- County Water Supply System. The system currently supplies the communities within Southwest Middlesex, combined with a connection to Bothwell, in the Municipality of Chatham -Kent, and a connection to the Village of Nev- 'bury. Water is delivered to a ground level reservoir, located in West Lorne, which is owned and operated by the Municipality of Southwest Middlesex. It is then pumped into the Southwest Middlesex distribution system based on the water level in the concrete standpipe reservoir in Glencoe. Historically, water pressure was boosted into the hamlets of Appin and Melbourne; however, the booster system is no longer in operation. The condition of the existing water distribution system has been identified as deteriorating and is in need of upgrades and maintenance that are necessary for its continued operation. Study Objective Upgrades are required to the existing water distribution system in the Municipality of Southwest Middlesex. Opportunities exist to secure an alternate water system, instead of maintaining the existing system and making the necessary upgrades, in order to expand the system capacity to provide a source of water to the Municipality for the next forty years. This may provide a more cost effective water supply, in terms of operations and maintenance costs and lifecycle costs. Class Environmental Assessment The Class Environmental Assessment (EA) process is designed to provide a simplified yet comprehensive methodology to address the environmental assessment of similar projects (i.e. water supply projects) across the Province. This project to secure a new municipal water supply is considered a Schedule "B" project under the Class EA process, which requires public consultation and environmental screening to identify the preferred alternative. As part of Phase 1 2 of the Class EA process, a screening of the possible impacts of the project on the natural, social and economic environment is undertaken by the proponent through an inventory of the site and review by the appropriate agencies. There were no significant environmental issues that impacted the selection of site for this project, however, Species -At -Risk have been identified as potentially being present in the area of work along the new transmission watermain alignment. Routing was selected to minimize these impacts and provision can be implemented to mitigate impacts during construction. A list of mandatory contacts was developed and they were circulated project documents at various stages of the project and their comments induded in the final Class EA report. The public consultation component of the project consisted of two public consultations (September 24 -27, and November 24 Notices of the public consultations were advertised on the Municipal website, local newspaper and were hand delivered to residences and businesses in the vicinity of the project. There was limited attendance at the public consultations. August 17, 2010 The Thompson Rosemount Group Page i A Division of GENIVAR Review of Existing Data The latest accurate population information for the Municipality of Southwest Middlesex, Bothwell, and Newbury, dates to 2006, when the total population was 6583. Of these, approximately 3,400 people were connected to the municipal water distribution system. Based on a 0.8 growth allowance, in accordance with SWM's Official Plan, the 2050 population is forecast to be 8,362 people, with 4,831 people connected to the distribution system. The Southwest Middlesex water distribution system generally comprises five main components; the West Lorne Reservoir, the Glencoe and Melboi.:ne standpipes, the Appin booster pumping station, and the watermain network. With the current configuration of the system, with the booster station servicing Melbourne and Appin being off -line, the distribution system in Southwest Middlesex and Newbury is operating as a single pressure zone with the Glencoe standpipe in control of the pressure in the system under normal conditions. Bothwell operates as a separate pressure zone. The demolition and replacement of this standpipe is being addressed under a separate Class EA study and, pending approval, it has been recommended that construction begin in the summer of 2010 with completion by early 2011. The new elevated water storage reservoir will be located in the southeast quadrant of Glencoe and will have a storage capacity of 3,600 cubic metres. Dillon Consulting prepared a report entitled, "Preliminary Assessment of Drinking Water Supply, Distribution, Pumping and Storage System dated March 2, 2009, which details the existing condition of the distribution system, and associated equipment and components, with respect to a 40 -year design period, to provide Southwest Middlesex with an adequate water supply and distribution system. This report identified three alternative water supply options which have been incorporated into the alternatives review presented in this report. In addition, Dillon provided an assessment of upgrades that will be required to maintain the water distribution system, including a prioritization of immediate and future upgrades and association capital costs. Summary of Issues The issues that have been identified in the problem identification section of the environmental assessment are as follows: The condition of the existing distribution system has deteriorated. There is a risk of potential system failure due to deterioration, equipment breakdown, structural failure and outdated design. Its efficient operation and service capacity availability is further exacerbated by outdated design, increasing water demand over the long -term, and potential exfiltration of water. System efficiency is compromised due to outdated system design and equipment reaching the end of its useful life. Significant costs are associated with maintaining and upgrading existing system components. August 17, 2010 The Thompson Rosemount Group Page A Division of GENIVAR The outdated distribution system may have an impact on water quality within the system, which is also a public health concern. Design of new system components must address potential contamination through the distribution system and potential noise concerns during the work. Statement of Problem The condition of the existing Glencoe water distribution system is deteriorating and requires upgrades and maintenance to ensure its continued operation. Opportunities exist to secure an alternate water system, instead of maintaining the existing system and making the necessary upgrades, in order to expand the system capacity to provide a source of water to the Municipality for the -next forty years. This may provide a more cost effective water supply, in terms of operations and maintenance costs and lifecycle costs. Description of Alternatives Four alternatives to address this have been proposed; Alternative A Do Nothing; Alternative 13 Secure a New Local Water Supply; Alternative C Connect to Lake Huron Primary Water Supply System; and, Alternative D Connect to Chatham -Kent Water Supply System. Evaluation of Alternatives Alternative A: Do Nothing This alternative is a feasible alternative due to the lack of impact on the natural and social environments. The estimated 40 -year lifecyle cost of this project, excluding capital costs common to all alternatives, is $17.8 million, including $500,000 in capital upgrades to the West Lorne reservoir and ongoing rehabilitation costs. This option, however, does not allow any opportunity for capacity expansion of the existing facilities to account for long term population and demand growth. Alternative S: Secure a New Water Supply This is not a feasible alternative due to the risk of not securing an adequate water source and the unknown operational and maintenance costs. Alternative C: Connection to Lake Huron Primary Water Supply System This alternative is a feasible alternative due to the limited impact on the natural and social environments along the alignment. The estimated 40 -year lifecyle cost of this project, excluding capital costs common to all options, is $18.7 million, including approximately $13.8 million in capital costs and $100,000 to decommission the West Lorne reservoir. The capital cost of this alternative is slightly greater than the closest ranking alternative; however, in terms of the accuracy of the estimate and the risk, the differential is insignificant. August 17, 2010 The Thompson Rosemount Group Page iii A Division of GENIVAR The price of water supply per cubic metre from the Lake Huron System is 53% less than the cost from the Tri- County System. This is approximately $105 less per household per year than the current system. This alternative will also expand system capacity to provide a source of water to the Municipality for the next forty years. This may provide a more cost effective water supply, in terms of operations and maintenance costs and lifecycle costs. Should the Municipality decide to acquire ownership of the supply main at the Municipal limits, it may be operated as a distribution main from that point so that citizens have the opportunity to have a service line installed from the supply main to their property. This would provide some cost recovery for this alternative. This is the preferred alternative; however, project funding would need to be secured in order to maintain preferred status. Alternative D: Connection to the Chatham Kent Water Supply System This is not a feasible alternative due to the high unit cost for treated water (98 cents /cubic metre). Conclusions The analysis of the identified alternatives based on a preliminary inventory of the natural, social and economic environment with respect to each alternative has resulted in the following conclusions; Four alternatives were evaluated, of which two alternatives were considered as feasible alternatives to address the identified problem. A review of the alternatives indicated that the option of securing a new water supply is not feasible to the risk of not securing a reliable source of water and the unknown operational and maintenance factors associated with this alternative. Similarly, the option of connecting to the Chatham -Kent water supply system is also not feasible due to the high unit cost for treated water from this source. These alternatives are not to be subject to further consideration for this project. Alternative A Do Nothing was determined to be a feasible alternative due to its low impact on the natural, social, and economic environment. However, the price of water provided by the current source is significantly higher than the available alternative water supply. As well, this option does not allow for any capacity expansion to account for long- term population and demand growth, which would have adverse effects on the infrastructure in the future. Therefore, Alternative A was not considered to be the preferred solution. Based on the evaluation of all of the alternatives, Alternative C Connect To Lake Huron Primary Water Supply System is the preferred alternative as it represents the alternative that meets the objectives of the project at a minimum risk and environmental (natural, social, an economic) impact relative to the other alternatives. Recommendations It is recommended that the Municipality of Southwest Middlesex proceed with Alternative C Connect to Lake Huron Primary Water Supply System. This would require the August 17, 2010 The Thompson Rosemount Group Page iv A Division of GENIVAR development of a new 25.7 km supply main from Mt. Brydges to Southwest Middlesex and the decommissioning of the West Lorne Reservoir to meet the MOE design guidelines for water distribution systems. August 1 7, 2010 The Thompson Rosemount Group Page v A Division of GENIVAR Josephine Chausse Arthur Esclailc Audrcv Mciklc Cathy tvtoc7ko Deb Desjardins Brian Jacques Deanna Sherman 12175 Emma Marta 1 16 Trafalgar RR "7RiverRd 2238 Byng 199FortS? RR`7 15 Crest View Tc,]umson M \11 Re: Bill 22 Children's Law Reform Act Honourable Mayor and members of City Council We arc a group of grandparents from southern Ontario who are advocating for grandparents and grandchildren. We have been working diligently in obtaining signatures 00 petitions and speaking to ow city councils to ask them to endorse Bill 22 because in every community there are grandparents and grandchildren whom are adversely affected by a forced separation lt has been reported that there are 1 00 children in Ontario who do not have contact with their grandparents often due to the death of a spouse divorce, or a family rift. A wedge between adult generations and grandparents separates grandchildren from their grandparents' love and support In Ontario there are continuing difficulties in obtaining contact with grandchildren through the court system because the current Children's Law Reform Act does trot recognize a grandparent as an interested extended family member, but rather. a third party much like your nett door neighbour or mailmaii. (Please see attached newspaper article titled Grandparents Rally for Child Access Rights) Bill 22_ a private members Bill by MPP Kim Craitor amends the Children's law Reform Act emphasizing the importance of children's relations with their parents and grandparents. After passing second reacting on Sept_ 23` 2010 it was referred to the Standing Committee on Social Policy where it is today This common sense Bill reunite families in Ontario vet it has died in three previous sessions of parliament even though all three parties voted tmanimousl in favor of Bill 22. Bill 22 contains a list of matters that a court must consider when determining the best interests of the child. The Bill amends the subsection to include a specific reference to the importance of maintaining emotional_ ties between children and grandparents. The bill states that a person .whom has custody of a child shall not unreasonably place obstacles between the child and the child's grandparents; and the court shall give effect to the principle that a child should have as much contact with each parent and grandparent as is consistent with the best interests of the child. Quebec. 13C and Alberta already have access laws that recognizes and enshrine a grandparent as an interested family member that can benefit a child when the courts are petitioned for access. Bill 22 is a necessary amendment to the Children's Law Reform Act so that children in Ontario can enjoy and attain the same privileges to their grandparents as other children enjoy in Quebec. BC. and Alberta_ Also, fifty states have legislated laws that give grandparents and grandchildren access to each other Main' cities, towns and municipalities have already endorsed Bill 22 such as London. Windsor, Kawartha Lakes. Ingersoll_ Leamington, and numerous others. It mould be beneficial if your township can recommend that Bill 22 be legislated in order to see justice served in the name of log c, integrity, and humanity_ ..fin endorsement front your township N.vould be appreciated and can be sent to Dalton Mc Guinh-_ Premier and a copy to josieehausse hotmail.com sincerely Yoi rs L ncl�n <n OF.; 1- ucknot� nn Windsor On .�m'ncrsburs On Chatham On T..eremin, tun On ;C1 NTMif7 NRI(4H7 1 1 9 3 6 ;14'0:L 17 _6" _a- 7E CALI_ k 4 k 4 7',•Tt 1;14)2V F -4 ‘tit- 1 West Elgin Chamber of Commerce Agenda Minutes for 5 Apr 2011 Rodney Old Town Hail Attendees Keith Iris Fretter, Robert White, Ted Uffen, Irene Puddester, Ed Markham, John Slaats, Wendie Dupuis, Bernie Wiehle, Pam Piccinato, Dug Aldred, Jessie Cknockert, Heather Bell, Regrets Terry Eckersley, Welcome from Chair Approval of Minutes No errors or omissions reported Irene moved, and Ed Seconded that the minutes be accepted as written. No objections, Carried. Business arising from previous meeting No actions arising. on with Aidayorr Waeiaie A RA other issues Keith requested information as to the BIA "decision" at the last Council meeting. Feedback from the public meeting indicated that just under 30% of business owners over 30% of the assessed value of commercial property are opposed to the concept. The legislation indicated that this is the threshold for not proceeding, so Council tabled the bylaw. Bernie asked what the business community wanted to be done. 3 representatives are being sent to the BIA convention in London during the month of April. They will report back and this report will be used to provide guidance. Bernie has also had meeting with John Regan at ECFDC to conduct a symposium regarding possible future options. Keith indicated that the naysayers have not participated in the task force activity, etc, Bernie indicated that we could limit the size of the BIA area, in order to get the concept started. Wendie indicated that the opposition is coming from the vocal minority, why is Council not following the wishes of the 70 Bernie indicated that the business community claimed that they were not informed as to the nature of the BIA concept, or the means by which it would be implemented. Bernie's position is that the business community needs to take the lead regarding the next step. Farming is doing well, tourism is the leading growth industry in the Province, manufacturing is holding its' own. The County is spending big bucks on Economic Development. West Elgin Council needs to determine how we are going to proceed with local economic development. Wendie asked what WE business can do to make it easier to work with the municipal office? Bernie asked what it is that the municipality is doing to be difficult? Wendie's example is that it took 3.5 years to add 10 campsites to her campground, and that planning is a major obstacle. Bernie indicated that there may be opportunity to streamline processes. CIP is a big item that all candidates appeared to support during the campaign. Ed asked as to a budget for CIP. Bernie indicated that the money is left over from the last Council, and he intends to consult with the Chamber if there is no BIA. Ed indicated that information regarding task forces must be funneled through the Clerk, and Bernie agreed to check on this allegation. Wendie asked about the Business Development and Retention task force not meeting the intended agenda, and that the task force would need to be re- established. Bernie was not sure, and agreed to get back to her. Heather asked regarding the next Hazardous material pickup, through the landfill committee it is coming up soon. Haven's Lake Road The road was declared Surplus, and an opportunity offered made to Seaside. Seaside needs to meet several conditions before Council can put the bylaw forward. Bernie believes that there is one outstanding condition to be met. There may be something to be negotiated with the yacht club, but this is confidential. In principle, Bernie stated he is still OK with the development of Port Glasgow He is trying to discuss with the yacht club and Seaside trying to achieve resolutions to issues and points of disagreements, to ensure that constructive discussions continue. He does not want it to end up in court. Ed Markham made the point that Port Glasgow is a huge opportunity for the area, and Bernie agreed, but needs to address all sides. Dug explained that he made the motion to involve legal Council regarding Haven's Lake Road in order to ensure clarity of information to new council members. Heather asked if there is anyone who can just get all parties together to achieve a conclusion. As it is now in the hands of the lawyers, mediation becomes more difficult. Bernie indicated that the yacht club has concerns about viability, and needs assurance that their needs will be met. Bernie indicated that some of the issues can probably be sorted out as the process evolves. Robert expressed concern about a wrapped up fire hydrant in West Lorne that is obviously non serviceable. Bernie relied that there is an application to replace the water lines and street. Heather requested an update regarding her complaint about the old restaurant in West Lorne. The Chamber also placed a similar complaint. Two properties mentioned in the Chamber complaint have been cleaned up, and the Restaurant is an estate situation, and being handled accordingly. The old dairy is another issue that is tied up and being monitored. Bernie was afforded the opportunity to review this portion of the minutes, and approved the wording as recorded, with one minor editorial change. He then left the meeting to attend to other business. REPORTS Director's Report: None Correspondence: Canada Business Ontario literature, Small Business Quarterly, Invitation to "An Evening with the Deputy Ministers Benefit plan royalty update. Sending of correspondence by e-mail now using a method which does not reveal addresses, and does not allow the use of the address list. Treasurer: We have money. Precise amounts will wait until tax season is over. Treasurer not here report next month. Membership: Ed working on notifying members who claimed they did not receive notification. Welcoming Committee: Pam contacted the Chronicle, and has received a good response, and possible support regarding advertising the welcoming committee. It was suggested that the monthly Community Calendar ad should be modified. Pam also requested copies of the application forms for Chamber membership Ed agreed. Keith indicated that there was a typo and he will inform Pam as to what it is. Tourism Economic Development: Robert indicated not much happening Council has requested additional information regarding the marketing budget for CCC. Wendie Regional Tourism Organization has been holding meetings, but they may not be getting much publicity. If Wendie is willing to forward meeting notices, they can be distributed. OMAF give a $2 per hour wage grant to student labour for rural based business deadline approaching. Business After 5: John Slaats is going to talk to Charlie Louie to see if they will host. Community Improvement: Streetscape meeting last night went through both towns, and potential changes. It is a fairly detailed plan, and it will be forwarded to Ed Markham, then get it in front of Council to set the process in motion, and apply for a rural economic development grant. Also working on a strategic plan for the longer term, defining goals and objectives, with sequencing. Streetscape needs to be its own activity, separate from and BIA actions. Robert asked if there has been any consideration given to removing the railroad bump in West Lorne. Streetscape may be the solution. Heather has concerns about the uneven and broken sidewalks this is also part of the streetscape plan. Heather also expressed concern about the structures surrounding the sign at the north end of West Lorne, as it appears to have been damaged over the winter. Website Committee: Ed indicated that a hacker tried to get past our security, but has been traced and we are prepared to take action if another attack is staged. Other Business: 1) Screening criteria for correspondence Types of correspondence, donation requests, etc. 2) Presentation table at "Everyone Matters" event no. 3) SCOR Entrepreneurship Business Portal Demonstration Robert moved that we request support from Council for notification of and attendance at presentations and conventions seminars workshops etc, that would be of interest to members of the Chamber of Commerce in relation to our work in the community. Seconded by Wendie, no objections, Carried. No one stepped up to volunteer for this session. 4) Wendie stated the regional tourism board will be meeting the same dates as ourselves, and Wendie will be doing her best to attend our meeting and keep us up to date. Wendie also stated that she is looking for ideas and input to her to take to that level. 5) Ed Markham requested that Dug request that a report be returned to the Chamber regarding the BIA convention. Other resources may be available. 6) Keith asked if Council would support the production and distribution of information regarding the functioning of a BIA. Dug agreed to ask. Please Note: Next Meeting is scheduled for 7:30 pm, 3 May 2011, same place, same time. Please log on to our website and register as a member, and create a profile so that you can adjust any information we have posted on your behalf. Website address www.westelginchamber.ca