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April 26, 2011 MinutesCOUNT`l COUNCIL Tuesday, April 26, 2011 The Elgin County Council met this day at Elgin Manor, Township of Southwold, at 9:05 a.m. with all members present except Councillors Couckuyt and Marr (both with regrets). Warden ennill in the Chair. ®PTI® ®F I UTES Moved by Councillor Walters Seconded by Councillor Jenkins THAT the minutes of the meeting held April 12, 2011 be adopted. - Carried. ISCLSE F PEC IARY 11"EESI' A ®T E GE EI~AI_ ATl7RE i'FIE EF - None. EI_EC~ATI S Elisabeth Sebestyen, Housing Administrator, and Barbara Arbuckle, Director, Ontario Works and Social Housing - St. Thomas-Elgin Ontario Works attended to present an update. An annual report was given, and the administrator introduced the new director to council. Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT the presentation and report titled "St. Thomas-Elgin Ontario Works Update" dated March 28, 2011 be received and filed. - Carried. P ESE TATI Retirement of Pat Vandevenne: The Warden gave recognition to the Elgin Manor ®irector of Seniors Services upon her retirement and presented her with a gift. She then thanked Council for the opportunity to serve the residents of its long-term care facilities. Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT we do now move into Committee Of The Whole Council. REP®R1'S - Carried. Impact Assessment ® Pending F®r 1"alb®tville Plant CI®sa~re -Chief inistrative fficer The Chief Administrative Officer presented a report on the pending closure and the recommended undertaking of an impact assessment study. Moved by Councillor McIntyre Seconded by Councillor Walters THAT the Corporation of the County of Elgin participate in the Impact Study of the Pending Closure of Ford's Talbotville operation, and that staff be authorized to match the Township of Southwold's contribution at 50 per cent of the study costs up to a maximum County share of $30,000; and, County Council 2 April 26, 2011 THAT $30,000 be added to the 5770-120 Legal and Professional Services funded out of the Mill Rate Stabilization Reserve. - Carried. pc®rninct Special Events in 2011 -Chair/C®-Chair ®f ECl9 SEC The chairs of the Elgin County United Way Special Events Committee (ECUWSEC) presented their report highlighting special events. Moved by Councillor Wiehle Seconded by Councillor Ens THAT the Warden issue a letter to the City of St. Thomas proposing a Golf Tee Off Challenge between the Warden of Elgin County and the Mayor of St. Thomas in which the defeated will make a $500 contribution toward the 3rd Annual Warden's Charity Golf Tournament; and, THAT the report titled "Upcoming Special Events 2011" dated April 3, 2011 be received and filed. - Carried. fender ars - eputy irect®r ®f Engineering Se ices The director presented the report, outlining tender award recommendations for various projects. Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT staff may award the following tenders: granular A shouldering; fiberglass reinforced chip seal; hot mix asphalt; and microsurfacing type 3, as long as the County's Purchasing Policy is followed, lowest tenders are selected and within budget allocations; and, THAT staff report the results of the awards at the May 31, 2011 Council meeting. -Carried. S®uth est Ec®n®n7ic Iliance App,®int ants -General ana~er ®f Ec®n® is evel®pment Warden Mennill asked that this item be deferred to the next meeting to allow time to review the County's workload for appointees. Moved by Councillor McIntyre Seconded by Councillor Walters THAT the report titled "South West Alliance Appointments" dated April 12, 2011 be deferred until the May 31, 2011 council meeting. -Carried. C® pleti®n ®f Cultural ap - irect®r ®f C® unity and Cultural Se ices The director presented a report and gave a demonstration of the on-line service. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the Warden, on behalf of Elgin County Council, issue a letter of appreciation to the Minister of Tourism and Culture to acknowledge provincial funding for the Elgin County Cultural Asset Map; and, THAT the report titled "Completion of Cultural Map" dated April 10, 2011 be received and filed. - Carried. County Council 3 April 26, 2011 ayham6P®rt i3u ell Libraries Increased ®urs ®f peration - irect®r ®f C®m unity and Cultural Services The director presented the report, recommending new and additional hours of operation as previously directed by Council. Moved by Councillor Ens Seconded by Councillor McIntyre THAT the hours of operation for Bayham/Port Burwell branches of the Elgin County Library as recommended in the report titled "Bayham/Port Burwell Libraries Increased Hours of Operation" dated April 14, 2011 be approved, effective May 1, 2011. -Carried. Council recessed at 10:00 a.m. and reconvened at 10:15 a.m. C®RRESP® E CE Items f®r C®nsierati®n 1. Hazel McCallion, Mayor, City of Mississauga, with a resolution requesting provincial government to consider directing a portion of the revenue derived from H.S.T. charged on gasoline and diesel sales to a new funding mechanism for transportation infrastructure. 2. Heather Morrison, Deputy Clerk/Records Manager, County of Grey, with a resolution requesting support for Ontario Association of Police Services Boards to seek alternative ways to collect defaulted provincial offences' court ordered fines. 3. Barbara Wilson, County Clerk, County of Huron, with a resolution noting how expensive it is for municipalities to test stop and regulatory signs every seven years to comply with the Minimum Maintenance Standard. 4. Sandra Kranc, City Clerk, City of Oshawa, with a resolution requesting Minister of Education to amend Education Act to declare municipal election voting day in Ontario a Professional Activity Day. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT the Corporation of the County of Elgin support the resolution (0081-2011) by the City of Mississauga at its March 30, 2011 meeting, requesting the Government of Ontario consider directing a portion of the revenue derived from H.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism that will allow municipalities to make the critical investments needed to be effective stewards of transportation infrastructure. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Wiehle Seconded by Councillor Walters THAT the Corporation of the County of Elgin supports the resolution put forward by Grey County Council to monitor and support the Ontario Association of Police Services Boards in its efforts to seek alternative ways to collect defaulted provincial offences' court-ordered fines. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: County Council 4 Moved by Councillor McIntyre Seconded by Councillor Ens April 26, 2011 THAT the Corporation of the County of Elgin supports the resolution from the County of Huron that states it is onerous and expensive for municipalities to test all stop signs and regulatory signs every seven years, to be in compliance with the Minimum Maintenance Standard. - Carried. Moved by Councillor Jenkins Seconded by Councillor Walters THAT Correspondence Item 4 be received and filed. - Carried. Items f®r Inf®rmati®n (C®nsent Agenda) Melanie Paradis, Director, Lands, Resources and Consultations Branch, Metis Nation of Ontario with information on the "Consultation with Metis Communities on Official Plans". 2. John Brotman, Executive Director, Ontario Arts Council with "The Arts And The Quality Of Life: The Attitudes Of Ontarians" survey results. 3. Rob Browning, CAO, Municipality of Chatham-Kent & Chair, Emergency Services Steering Committee, with information on Escalating Emergency Services Labour Costs and the Ontario Taxpayers' Ability to Pay. 4. Hon. Madeleine Meilleur, Minister of Community and Social Services, acknowledging Council's support of Violence Against Women Services Elgin County but announcing no decisions have been made with respect to government funding for new emergency shelter project in St. Thomas. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Jenkins Seconded by Councillor Ens THAT Elgin County Council refer the letter from the Metis Nation of Ontario to the County Planner for his review and report back to council with recommendations. - Carried. Moved by Councillor Walters Seconded by Councillor McIntyre THAT Correspondence Items #2 - 4 be received and filed. - Carried. ®T ER BIJSI ESS Statements/Inquiries y embers Councillor McIntyre reported on the recent Red Cross Japan relief fundraising hockey game between the city and the county. He thanked the Director of Community and Cultural Services for his assistance in organizing the game and Councillor Walters for supplying the sweaters. The Warden reported on attending the annual St. George dinner at Elgin Regiment. He invited council to attend the special recognition parade on September 10, 2011 by Elgin Regiment of the "Kangaroo Regiment." Staff was directed to develop a plaque or other form of recognition commemorating the event. Councillor Walters provided an update on the September 2011 International Plowing Match. On April 30, 2011 at 10 a.m. at Aylmer Community Centre there will be a County Council 5 April 26, 2011 recognition event for volunteers and groups that participated. Donations of the proceeds of the Match will also be made. The Chief Administrative Officer provided an update on the recent joint meeting with the Thames Valley District School Board on the challenges facing the board regarding accommodations at various schools. Councillor Mc William said the Board is looking for mayors to review the information with their councils and provide input for future strategies. The Director of Engineering Services provided an update on Dexter Line saying monitoring is being increased. He also reported that options will be coming forward for slides of soil near Plank Road and a portion of Calton Line. A report will be prepared for council for the May 31, 2011 meeting. Notice of Motion None. Matters of Urgency None. PRESENTATION ON LONG-TERM CARE The Directors of Seniors Services gave a Power Point presentation on the services and operations of the county's homes for seniors. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mc William Seconded by Councillor McIntyre THAT we do now adopt recommendations of the Committee Of The Whole. BY-LAWS Moved by Councillor Wiehle Seconded by Councillor Walters THAT By-Law No. 11-12 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 26, 2011 Meeting" be read a first, second and third time and finally passed. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Walters THAT we do now adjourn at 11:35 a.m. to tour Elgin Manor and meet again on May 31, 2011 at Bobier Villa at 9:00 a.m. Mark aThteDonald, Chief Administrative Officer. Carried. Carried. Carried. L,,, w t',,- Dave Mennill, Warden.