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September 8, 2011
DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al A30) MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING SEPTEMBER 8, 2011 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING *July 21, 2011 Council *July 21, 2011 Public Meeting Rezoning (22102 Gibb Line) *July 21, 2011 Public Meeting Rezoning (21455 Marsh Line) *July 21, 2011 Court of Revision Kalita- Pfeifer Drain *July 21, 2011 Court of Revision Talbot Line Drain *August 11, 2011 Council *August 25, 2011 Special Council BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. 2:00 p.m. 2:15 p.m. 2:30 p.m. Active Elgin Coalition (B1) Second Court of Revision Kalita /Pfeifer Drain Second Court of Revision Talbot Line Drain Christene Scrimgeour 2010 Audit Report (B2) REPORTS (C1 -C8) 1. ROADS a) *Monthly Report b) *Elgin County Gateway Signs September 8, 2011 Page 2 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report b) Elgin County Fire Communication Committee confirmation of member c) Closed Session Rodney Fire Department potential litigation 3. BUILDING a) *Monthly Report for July 4. WATER a) *Monthly Report b) *Site Meeting Port Glasgow Trailer Park Sewage System c) *Draft Rate Study d) *Draft Financial Plan 5. BY -LAW ENFORCEMENT a) *Monthly Report b) *Draft Anti idling by-law 6. DRAINS a) Tender for Kalita- Pfeifer Drain b) Tender for Talbot Line Drain 7. WEST ELGIN PRIMARY SYSTEM a) *Discussion on resolution of Tri County re refunds 8. ADMINISTRATION a) *Report re: Integrated Accessibility Standards b) *WESA Re- calculation of reserve fund for landfill closure September 8, 2011 Page 3 ACCOUNTS CORRESPONDENCE (DI D27) COUNCIL CONSIDERATION RECOMMENDED: 1.* Ontario Federation of Independent Towers request for support of a resolution to terminate a Request for Proposal; 2.* Elgin Group Police Services Board request for support of a resolution regarding Ontario Municipalities Operating with Contract Police Services; 3.* DigNorth Private Members Bill 180; Ontario Once Call Act, 2011; 4.* Town of Ingersoll request for support of a resolution opposing a request for proposal that would transfer vehicle impoundments; 5.* Intech Clean Energy proposal for community project for a PV plant; 6.* Ontario Municipal Board Decision of the Board re; Lou Nirta; 7.* Christine Heffer request to endorse Lyme disease petition; 8.* Elgin County Land Division Committee Application for Consent Application [92/11 James Frank Hay; 9.* Elgin County Land Division Committee Application for Consent Application E92/11 William Dan Kersten; 10.* Elgin County Land Division Committee Application for Consent Application E85/11 571419 Ontario Limited; 11.* Municipality of Dutton /Dunwich re: Four Counties Transit; 12.* Town of Petrolia request for support for funding for the Town of Goderich; 13.* Municipality of Central Elgin fire dispatch services contract renewal 14.* Western Ontario Waterworks Conference, October 4 -5 London 15.* OMWA Education Day notice October 26 Woodstock; 16.* City of St. Thomas copy of correspondence to Minister of National Defence re HMCS Ojibwa; .RECOMMENDED TO ACCEPT FILE: 17. AMO Watch File August 11, 2011; The Canada European Union Comprehensive Economic and Trade Agreement (CETA) and Municipal Governments; Watch File August 18, 2011; Coalition secures commitment to discuss impact of OPP costs on municipalities; AMO'S 2011 Municipal Insurance Survey Results; Watch File August 25, 2011; September 8, 2011 Page 4 Ontario Party Leaders Address AMO's Top 12 Asks; Watch File September 1, 2011; Local Government Week 18. Ministry of Tourism and Culture publication of A Guide to Conserving Heritage Places of Worship in Ontario Communities 19. Elgin County Land Division Committee Decision Application E75111- 509692 Ontario Ltd.; 20. Elgin County Land Division Committee Decision Application E74/11 509692 Ontario Ltd.; 21. Elgin County Land Division Committee Decision Application E65/11 Walter Bianco; 22. Elgin County Land Division Committee Decision Application E62//11 Hollanada Farms Limited; 23. LAS Natural Gas Program 2010 Reserve Fund Rebate; 24. Lupus Foundation of Ontario request to support awareness of Lupus Month; 25. MPAC Announcement of New President and Chief Administrative Officer; 26. The Premier of Ontario Ontario Provincial Police costs; 27. CUPE Ontario Child Care Worker Early Childhood Educator Appreciation Day. BY -LAWS: By -law No. 2011 -58 Fees Charges Arena By -law No. 2011 -59 Fees Charges Recreation MINUTES (E1 -E6) *West Elgin Recreation Committee March 16, 2011 *West Elgin Recreation Committee April 20, 2011 *West Elgin Recreation Committee May 18, 2011 Tri County Management Committee Special Meeting May 30, 2011 Tri County Management Committee May 30, 2011 *West Elgin Arena Board July 12, 2011 September 8, 2011 Page 5 OTHER BUSINESS (F1 -F4) 1. Signs for Crime Stoppers 2. Insurance quotes 3. Council announcements 4. Closed session personal matter, legal advice Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: September 21, 2011 September 22, 2011 September 27, 2011 September 29, 2011 Open House Waste Recycling Strategy Municipal Office, 7:00 9:00 p.m. Council Public Meeting Sunday Gun Hunting Recreation Centre (Rodney),7:00 p.m. Public Meeting Seaside Development proposed rezoning of commercial block Rodney Legion, 7:00 p.m. MEMBERS PRESENT: STAFF PRESENT: ALSO PRESENT: SUBJECT: MINUTES June 30, 2011 July 7, 2011 DISPOSITION: Carried MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JULY 21, 2011 DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham Joanne Groch Norma Bryant Jeff Slater Mike Kalita Special Council Meeting Special Council Meeting Administrator/Treasurer Clerk Recreation Superintendent Water Superintendent Ted Halwa Planning Consultant RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for July 21, 2011 as printed and circulated. DISPOSITION: Carried RES. NO. 2 Moved by Bodnar Seconded by Aldred RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: June 9, 2011 Council June 23, 2011 Council June 23, 2011 Public Meeting Zoning Amendment Kintyre Presbyterian Church June 23, 2011 Public Meeting Zoning Amendment M. Kearns June 23, 2011 Public Meeting Zoning Amendment 509692 Ontario Limited Council recessed to hold public meetings for zoning amendments for 21455 Marsh Line (Boothe) and 22102 Gibb Line (Beauregard) and resumed their meeting thereafter. A -Z July 21/11...Pg 2 of 12 SUBJECT: BY -LAW ENFORCEMENT REPORT RES. NO. 3 Moved by Aldred Seconded by Bodnar RESOLVED that the By -law Enforcement Report dated July 21, 2011 be received. DISPOSITION: Carried DELEGATION: HOWARD CULLIGAN, SEASIDE DEVELOPMENTS Mr. Culligan reported that the subdivision plans have been submitted to the Ministry of Municipal Affairs and Housing. He has spoken with Dan Carr and the Yacht Club is meeting with a planner to review the proposal prepared by Seaside. In the meantime Seaside would like to move forward with the application to rezone the commercial block; this application could be withdrawn if an agreement is reached with the Yacht Club. SUBJECT: LANDFILL SITE ADMINISTRATION RES. NO. 4 Moved by Aldred Seconded by Bodnar RESOLVED that the report from the Administrator/Treasurer re: Landfill Site Administration be received, and THAT the operations and monitoring of the Landfill Site, Garbage and Recycling Collections come under the responsibility /supervision of the Roads Department; and THAT monthly reports be presented to Council. DISPOSITION: Carried DELEGATION: MARY LOU KOMINEK, NICHOLAS MUSZYNSKI of RES CANADA Mr. Musynski presented a PowerPoint presentation on the structure of their company and their proposal for wind turbines in West Elgin. He noted that his company offers a community benefit fund as well as a shared community payment program. They have to take into consideration existing buildings and buildable lots in their constraint analysis. With regards to migratory birds, he reported that they use MNR databases as well as on site surveys in spring /summer /fall. They haven't seen any significant problems in the Talbot project area (Chatham Kent). There are setback requirements for residential dwellings, woodlots, nesting sites. It is proposed that the 30 wind turbines would be scattered Throughout the area from Gray Line to Thomson to Kerr Road. The next step is to sign up enough landowners then can submit an application to FIT. The Planner left the meeting. SUBJECT: MOE COMMENTS ON 2006 HYDROGEOLOGICAL INVESTIGATIVE DESIGN OPERATIONS REPORT RES. NO. 5 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin authorizes WESA to forward the response, draft dated July 12, 2011 to the Ministry of Environment. DISPOSITION: Carried July 21/11...Pg 3 of 12 SUBJECT: ALDBOROUGH PUBLIC SCHOOL EVACUATION SITE RES. NO. 6 Moved by Miller Seconded by Leatham RESOLVED that Council approve the use of West Elgin Community Centre as an evacuation site for the Aldborough Public School for school related declared emergencies. DISPOSTION: Carried SUBJECT: WASTE RECYCLING STRATEGY RES. NO. 7 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin authorize the scheduling of a Public Open House on September 21, 2011 from 7:00 to 9:00 p.m. to provide public input to the Waste Recycling Strategy. DISPOSITION: Carried SUBJECT: QUOTATIONS FOR RODNEY PARK IMPROVEMENTS Also in attendance: Recreation Superintendent Council received the following quotations for the removal of buildings at the Rodney Park. Dave Lilley Darryl Dick Trikor Construction Chad Yokom Council reviewed a report presented by the Recreation Superintendent regarding the removal of these buildings. RES. NO. 8 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Trikor Construction in the amount of $2,600.00 plus taxes for removal of stage and pavilion at Rodney Fair Grounds. DISPOSITION: Carried SUBJECT: VANDALISM IN MILLER PARK RES. NO. 9 Moved by Aldred Seconded by Miller RESOLVED that the Recreation Report dated July 14, 2011 re: vandalism in Miller Park be received. DISPOSITION: Carried The Recreation Superintendent left the meeting. OPTION 1 OPTION 2 TOTAL (STAGE) (PAVILION) (plus taxes) $2,170.00 $1,050.00 $3,221.00 $2,890.00 $1,200.00 $4,090.00 $2,500.00 100.00 $2,600.00 $4,000.00 $2,500.00 $6,500.00(taxes incl) July 21111...Pg4of12 SUBJECT: PORT GLASGOW TRAILER PARK SEWAGE SYSTEM Also in attendance: Water Superintendent, Art Bos P.Eng Mr. Bos presented a report, dated July 8 2011 outlining the problems with Phase I of the new sewage system and recommendations. Mr. Bos presented a quotation from All Season Excavating to complete modifications to the Phase I system. He also reported that an alternate site for Phase III may be necessary and MOE approval required. RES. NO. 10 Moved by Bodnar Seconded by Aldred RESOLVED that Council accept the quotation from Alt Season Excavating for modifications to Phase I sewage system at Port Glasgow Trailer Park in the amount of $39,939.00 plus taxes. DISPOSITION: Carried SUBJECT: QUOTATION FOR DISC MOWER REPLACEMENT Also in attendance: Roads Superintendent Council received the following quotations for disc mower: Kent Farm Supply Great Lakes New Holland RES. NO. 11 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Kent Farm Supply in the amount of $7,000 plus taxes (including trade -in) per disc mower for two (2) disc mowers. DISPOSITION: Carried SUBJECT: SEWAGE TREATMENT PLANTS Also in attendance: Dale LeBritton, OCWA QUOTE TRADE -IN TOTAL (plus taxes) $9,500.00 $2,500.00 $7,000.00 $9,900.00 $2,700.00 $7,200.00 Mr. LeBritton reviewed the second quarter Operations Report for the Rodney and West Lorne Sewage Treatment Plants. He noted that the sewer systems in Rodney and West Lorne should be tested to see if there is water from roof drain, sump pumps. etc going into the system. Council requested quotations for camera and smoke testing of the systems be obtained. RES. NO. 12 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Corporation of the Municipality of West Elgin accepts the 2011 Second Quarter Operations Report for the Rodney Wastewater Treatment Plant as prepared by the Ontario Clean Water Agency. DISPOSITION: Carried RES. NO. 13 Moved by Miller Seconded by Leatham RESOLVED that Council of the Corporation of the Municipality of West Elgin accepts the 2011 Second Quarter Operations Report for the West Lorne Wastewater Treatment Plant as prepared by the Ontario Clean Water Agency. DISPOSITION: Carried July 21/11...Pg 5 of 12 SUBJECT: COURT OF REVISION KALITA- PFEIFER DRAIN RES. NO. 14 Moved by Aldred Seconded by Leatham RESOLVED that the members of the Court of Revision on the Kalita- Pfeifer Drain be as follows: Chairman: Mary Bodnar Members: Dug Aldred, Richard Leatham, Norm Miller, Bernie Wiehle DISPOSITION: Carried SUBJECT: COURT OF REVISION: TALBOT LINE DRAIN RES. NO. 15 Moved by Leatham Seconded by Miller RESOLVED that the members of the Court of Revision on the Talbot Line Drain be as follows: Chairman: Bernie Wiehle Members: Mary Bodnar, Dug Aldred, Richard Leatham, Norm Miller DISPOSITION: Carried Council recessed to hold Court of Revisions for Kalita- Pfeifer Drain and Talbot Line Drain and resumed their meeting thereafter. SUBJECT: ACCOUNTS RES. NO. 16 Moved by Bodnar Seconded by Aldred RESOLVED that the Mayor and Administratorrrreasurer are hereby authorized to sign Payment Voucher #6 amounting to $1,110,277.15 in settlement of General, Road, Water and Arena Accounts (including cheques: #8752 9110). DISPOSITION: Carried CORRESPONDENCE: 1. Skip Betty Patterson request to waive fees for use of West Elgin Recreation Centre for Vacation Bible School Instruction: RES. NO. 17 Moved by Miller Seconded by Leathern RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on August 15 to August 19, 2011 for the Vacation Bible School. DISPOSITION: Carried 2. Township of South Frontenac request for support of a resolution regarding recycling Instruction: RES. NO. 18 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of South Frontenac requesting the Province to introduce legislation that limits the sale of goods sold in Ontario to those which are completely recyclable or compostable and packaged in materials that are completed recyclable or compostable. DISPOSITION: Carried A-5 A July 21/11...Pg 6 of 12 3. Township of Carling request for support of a resolution regarding donation for Slave Lake, Alberta Instruction: File 4. Municipality of Central Elgin copy of correspondence re: county road funding Instruction: File 5. St, Ilijah Serbian Orthodox Church request for support for picnic Instruction: RES. NO. 19 Moved by Bodnar Seconded by Aldred RESOLVED that Council has no objections to the St. Ilijah Serbian Orthodox Church holding a celebration picnic including the serving of alcohol on July 31, 2011 at their church in Eagle. DISPOSITION: Carried 6. Elgin County Land Division Committee application for consent to sever Pt Lot 19, Concession 13 (Hollanada Farms) Instruction: RES. NO. 20 Moved by Miller Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 62/11 applied for by Hollanada Farms. In accordance with Section 6.2.9 (surplus farm dwellings) of the Municipality of West Elgin Official Plan, Council supports application E62/11 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to no further residential development on the retained agricultural portion. 6. Subject to water and/or sewer connection fees, if applicable 7. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and /or necessary replacement. 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full DISPOSITION: Carried 7. Elgin County Land Division Committee application for consent to sever Pt Lot 11, Concession 14 (Bianco) Instruction: July 21/11...Pg 7 of 12 RES. NO. 21 Moved by Bodnar Seconded by Leathern RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Applications E65111 applied for by Walter Bianco. In accordance with Section 7.9 of the Municipality of West Elgin Official Plan, Council supports applications E65/11 subject to the following conditions; 1. Subject to the provision of an adequate and potable water supply to the satisfaction of Municipality; 2. Subject to the submission of a soils report to determine suitability for on -site sanitary waste disposal and conditions thereto; 3. Subject to location and design of any new driveway entrances to the satisfaction of the Municipal Road Superintendent; 4. Subject to apportionment of municipal drainage assessments (if required); 5. Subject to lands dedicated for park purposes or cash -in -lieu thereof in accordance with the Planning Act; 6. Subject to rezoning for the proposed building lots; 7. Subject to the entering into a agreement with the Municipality with respect to technical, administrative and financial matters; if deemed necessary; 8. Two copies of the deposited reference plan are submitted to the satisfaction of the Municipality, one of which identifies the top of bank. 9. Taxes to be paid in full. DISPOSITION: Carried 8. Elgin County Land Division Committee application for consent to sever Lot 5 Pt Lot 6, Plan 67, Rodney (Slaats) Instruction; RES. NO. 22 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E74/11 applied for by 509692 Ontario Ltd. (Slaats). In accordance with Sections 10.1.3 and 5.2.4 of the Municipality of West Elgin Official Plan, Council supports application E74/11 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments, if deemed necessary 3. Subject to drainage outlet drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to water and/or sewer connection fees, if applicable 6. Subject to lands dedicated for park purposes or cash -in -lieu thereof in accordance with the Planning Act; 7. Subject to the entering into a agreement with the Municipality with respect to technical, administrative and financial matters; if deemed necessary; 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full DISPOSITION: Carried k7 July 21111... Pg 8 of 12 9. Elgin County Land Division Committee application for consent to sever Lot 5 Pt Lot 6, Plan 67, Rodney (Slaats) Instruction: RES. NO. 23 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E75/11 applied for by 509692 Ontario Ltd. (Slaats). In accordance with Sections 10.1.3 and 5.2.4 of the Municipality of West Elgin Official Plan, Council supports application E75111 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments, if deemed necessary 3. Subject to drainage outlet drainage agreement, if required 4. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 5. Subject to water and/or sewer connection fees, if applicable 6. Subject to lands dedicated for park purposes or cash -in -lieu thereof in accordance with the Planning Act 7. Subject to the entering into a agreement with the Municipality with respect to technical, administrative and financial matters; if deemed necessary; 8. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 9. Taxes to be paid in full. DISPOSITION: Carried 10, Spectacular Fireworks request to use Miller Park for fireworks display on August 27, 2011 Instruction: RES. NO. 24 Moved by Aldred Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin authorizes Myles Rawluk to put on a fireworks display for the West Elgin Minor Soccer League on Saturday August 27, 2011 in Miller Park provided that the Parks Recreation Superintendent and Fire Department give approval and liability insurance is provided. DISPOSITION: Carried 11. Municipality of Bayham OPP police service costs Instruction: File 12.* Municipality of Central Huron request for support of a resolution on wind energy facilities Instruction: RES. NO. 25 Moved by Bodnar Seconded by Miller RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Municipality of Central Huron requesting the Province to declare a moratorium on all current and future projects for on- shore and off -shore development of wind energy facilities. DISPOSITION: Carried July 21/11...Pg 9 of 12 13. AMO 2011 Federal Budget June 9, 2011 Watch File June 16, 2011 Watch File June 23, 2011 Watch File Extended Producer Responsibility (EPR) NDP Platform Bulletin No. 1 June 30, 2011 Watch File Release of 2010 Drowning Death Review Waste Diversion needs support from all political parties July 7, 2011 Watch File Key topics for provincial election July 14, 2011 Watch File Instruction: File 14, City of London digital transmission Instruction: File 15. Bob Bailey, MPP The Ontario One Call Act Instruction: File 16. OMERS Update Instruction: File 17. College of Physicians and Surgeons of Ontario Council award Instruction: File 18. Elgin Group Police Services Board minutes of the meeting held on May 18, 2011 Instruction: File 19. Elgin County Land Division Committee notice of decision for consent application (Buurma) Instruction: File RES. NO. 26 Moved by Aldred Seconded by Bodnar RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -50 ZONING AMENDMENT BOOTHE RES. NO. 27 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of fends in Part of Lot 3, Concession 10, from the Agricultural (A1) Zone to the "site- specific" Special Agricultural (A2 -25) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Aldred Seconded by Miller RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 3, Concession 10, from the Agricultural (A1) Zone to the "site- specific" AA July 21111...Pg 10 of 12 RES. NO. 28 cont'd Special Agricultural (A2 -25) Zone and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2011-50 Zone Amendment Boothe DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -51 ZONING AMENDMENT BEAUREGARD RES. NO. 29 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 9, Concession 1WD, from the Agricultural (A1) Zone to the "site- specific" Special Agricultural (A2 -24) Zone and to the "site- specific" Agricultural (A1 -76) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 30 Moved by Aldred Seconded by Bodnar RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 9, Concession 1WD, from the Agricultural (A1) Zone to the "site- specific" Special Agricultural (A2 -24) Zone and to the "site- specific" Agricultural (Al- 76) Zone and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -51— Zone Amendment Beauregard DISPOSITION: Carried SUBJECT: MINUTES RES. NO. 31 Moved by Aldred Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: West Elgin Recreation Committee February 16, 2011 West Elgin Arena Board March 8, 2011 Tri County Management Committee March 28, 2011 West Elgin Arena Board April 12, 2011 West Elgin Arena Board May 10, 2011 West Elgin Recreation Committee May 18, 2011 West Elgin Chamber of Commerce June 7, 2011 DISPOSITION: Carried SUBJECT: COUNCIL ANNOUNCEMENTS Councillor Leathern reported that the Rodney Fire Department had 5 call -outs in June. There are a number of firefighters that need to upgrade their licenses. The Deputy Mayor thanked everyone for their help with Cactus Cattle Cowboys event. The Mayor reported that the County has received the petition for the bike lane on Furnival Road and have suggested that an extended pavement width of 1 to 1.5 metres may be possible. The County asked why we don't have a sidewalk to the schools. July 21111... Pg 11 of 12 SUBJECT: CLOSED SESSION RES. NO. 32 Moved by Miller Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: A proposed or pending acquisition or disposition of land; Litigation or potential litigation. DISPOSITION: Carried RES. NO. 33 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported, in addition to the matters relating to the resolution and by -law listed below, that a verbal report was given on a drainage matter. SUBJECT: PURCHASE OF LAND RES. NO. 34 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the conditions for purchase of land as outlined in letter from Doyle Prendergast and that our solicitor be directed to prepare the necessary documents. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011-52 AGREEMENT WITH ERIE FLOORING WOOD PRODUCTS RES. NO. 35 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of agreements between the Municipality of West Elgin and Erie Flooring and Wood Products and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 36 Moved by Bodnar Seconded by Aldred RESOLVED that a By -law to authorize the execution of agreements between the Municipality of West Elgin and Erie Flooring and Wood Products and be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -52 Agreement Erie Flooring and Wood Products DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW RES. NO. 37 Moved by Miller Seconded by Leathern RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on July 21 2011 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried July21111...Pg 12 of 12 RES. NO. 38 Moved by Aldred Seconded by Miller RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on July 21 2011 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011-46 Confirming By -law July 21 2011 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 39 Moved by Aldred Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 5:20 p.m. to meet again on August 11, 2011. DISPOSITION: Carried These minutes were adopted on 81h day of September, 2011. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL_ CHAMBERS JULY 21, 2011 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leathern STAFF PRESENT: Joanne Groch Administrator/Treasurer Norma Bryant Clerk ALSO IN ATTENDANCE: Ted Halwa Planning Consultant SUBJECT: REZONING 22102 GIBB LINE (BEAUREGARD) Also in attendance: Georges Beauregard, Cheryl Matos The Mayor called the meeting to order at 9:40 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections. The proposed amendment would change the zoning of lands lying on the north side of Gibb Line west of Furnival Road, comprising part of Lot 9, Concession I, from the Agricultural (A1) Zone to a 'site- specific' Agricultural (A1 Zone and a 'site- specific' Special Agricultural (A2 Zone. The rezoning is necessary to maintain compliance with the Zoning By -law and fulfill a condition of consent imposed by the County of Elgin Land Division Committee in granting permission to create a lot for the purpose of disposing of a surplus farm dwelling (Application for Consent E28/11). The lands proposed to be rezoned 'site- specific' Spec.:4l Agricultural (A2 comprise an area of 1.9 hectares (4.8 acres), a frontage of 70 metres (230 ft) and a depth of 275 metres (902 ft). The parcel is occupied by a single unit dwelling and three storage buildings. No change in use is proposed. The parcel satisfies the minimum lot area and minimum lot frontage requirements (4,000 sq m and 50 m respectively) of the A2 zone but would exceed the maximum lot area requirement of 1.0 ha and would exceed the maximum lot depth to lot frontage ratio of 3:1. The proposed 'site- specific' (i.e. A2 zoning would permit these deficiencies. The lands proposed to be rezoned 'site- specific' Agricultural (A1 comprise an area of 18.1 hectares (44.7 acres) and a frontage of 229 metres (750 ft). The parcel is devoid of buildings and structures and has been cleared for agricultural purposes with the July 21/11 ...Pg 2 of 2 exception of woodlands and scrublands. No change in use is proposed. The 'site specific' (i.e. A1-#) zoning would permit a lot having less than the minimum lot area requirement (19 ha) of the Al zone and would prohibit a dwelling being erected on the lands as stipulated by the Provincial Policy Statement and the West Elgin Official Plan. The subject lands are designated `Agricultural' in the West Elgin Official Plan. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leathern Seconded by Miller RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for land located at Lot 9, Concession 1 WD (Beauregard) be ereby adjourned. DISPOSITION: Carried These minutes were adopted on this Bch day of September, 2011. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS JULY 21, 2011 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Joanne Groch Norma Bryant SUBJECT: REZONING 21455 MARSH LINE (BOOTHE) Also in attendance: Robert Boothe Administrator/Treasurer Clerk ALSO IN ATTENDANCE: Ted Halwa Planning Consultant The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections. The proposed amendment would change the zoning of lands lying on the south side of Marsh Line west of Furnival Road, comprising part of Lot 3, Concession X, from the Special Agricultural (A2) Zone to a `site specific' Special Agricultural (A2-#) Zone. The owner is seeking the re- zoning to permit the construction of a 14.6 m x 19.5 m (48 ft x 64 ft) pole barn in which used cooking oil would be stored and sold as an additive for animal feed. Another building on the property is currently being used for these purposes. The subject lands comprise an area of 1.0 hectares (2.4 acres), a frontage of 61 metres (200 ft) and a depth of 160 metres (525 ft). The parcel is occupied by a single unit dwelling, detached garage and storage barn. The proposed pole barn would be situated at the rear of the dwelling and would be used to accommodate a truck, utility trailer, flat bed trailer, 45 gallon drums and holding tanks for the used cooking oil. The permitted uses of the Special Agricultural (A2) zone include an agricultural use, a single unit detached dwelling, a bed and breakfast establishment, a home occupation and an accessory use. A 'site specific' (A2 zoning will be considered to include an "agricultural sales establishment" as a permitted use, being defined as follows: AGRICULTURAL SALES ESTABLISHMENT, shall mean the use of land, buildings, or structures or portions thereof for the purpose of sales of goods, materials or services that are necessary to support agricultural uses as defined by this By -law and without limiting the generality of the foregoing may July 21/11 ...Pg 2 of 2 include the processing, sale and storage of feed, fertilizer and chemical products, and farm fuel suppliers or depots. (Section 2.3) The subject lands are designated 'Agricultural' in the West Elgin Official Plan. The Planner noted that this proposal is larger than what would be considered under a home occupation use but it is not of the scale for farm industrial. There is no noise or odour associated with the operation. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for land located at Lot 3, Concession 10 (Boothe) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 8 th day of September, 2011. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS JULY 21, 2011 MEMBERS PRESENT: Chairman: Mary Bodnar Members: Dug Aldred, Richard Leathern, Norm Miller, Bernie Wiehle STAFF PRESENT: Joanne Groch Administrator/Treasurer Norma Bryant Clerk John Ungar Drainage Superintendent SUBJECT: COURT OF REVISION KALITA- PFEIFER DRAIN Also in attendance: J.M. Spriet P. Eng., Philip Pfeifer, Carmen Pfeifer RES. NO. 1 Moved by Aldred Seconded by Leatham RESOLVED that the Court of Revision for the Kalita- Pfeefer Drain be convened. DISPOSITION: Carried The Clerk informed those present that one appeal had been received. The Clerk read a letters from Philip Pfeifer. The Engineer reported that Mr. Pfeifer has three properties on the drain. The first property is a bush lot (050 05608) and because of reduced run -off the outlet has been reduced to $460. The second property (050 -061) has 10 ha. using the drain. This property is at the top of the drain and therefore using the entire drain. This report gives him a legal right to the drain. The third property (050 -062) is assessed for outlet only based on the amount of land tiled into the drain. The Court can change the assessment and add to County but then the County could appeal the assessment. Mr. Pfeifer can also appeal to the Tribunal. With regard to the draining of the wetland, the Engineer reported that the "drain" only affects 40 to 50 feet on either side. He would have to document the wetland first before providing a letter. These costs would be added to the drain. Member Aldred asked the amount of workable -rea? Mr. Spriet reported 17 -18 acres with the cost of $531.00 per acre. Member Wiehle felt that the assessment can be done fairly and if transferred to the County, we would all pay. Is it fair that the County pays 61 of the drain? Discussion took place regarding reducing the outlet charge for 050 -061. July 21, 2011 P. 2 of 2 RES. NO. 2 Moved by Aldred Seconded by Leatham RESOLVED that the Court of Revision reduce the outlet assessment on 050 -061 to $4,000.00 ($2,203.00 reduction) and that $2,203.00 be added to the County outlet assessment and that a new assessment schedule be prepared by the Engineer DISPOSTION: Carried RES. NO. 3 Moved by Wiehle Seconded by Aldred RESOLVED that there being no further business, the Court of Revision on the Kalita- Pfeifer Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 8`h day of September 2011. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS JULY 21, 2011 MEMBERS PRESENT: Chairman: Bernie Wiehle Members: Mary Bodnar, Dug Aldred, Richard Leatham, Norm Miller STAFF PRESENT: Joanne Groch Administrator /Treasurer Norma Bryant Clerk John Ungar Drainage Superintendent SUBJECT: COURT OF REVISION TALBOT LINE DRAIN Also in attendance: J.M. Spriet P. Eng., Peter Parezanovic, Tony DaSilva, Gina Norton, George Christine Rybiak RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that the Court of Revision for the Talbot Line Drain be convened. DISPOSITION: Carried The Clerk informed those present that two appeals have been received. The Clerk read letters from Peter Parezanovic and Gina Norton /Tony DaSilva. 1. Parezonic Letter The Engineer noted that the lands are tiled to the Mumford Drain and the outlet could have been reduced by 50% if we had this information before the report was completed. The Mumford Drain is outside of this watershed and to include it in this report would involve those affected owners as well. This land needs to be assessed into the Mumford Drain. 2. Norton /Davila letter The Engineer reported that when the process was started a portion of this land (6 acres) was owned by a farmer and a grant would have applied. Member Aldred noted that the drain is serving the farming community and couldn't we reduce by 1/3? RES. NO. 2 Moved by Leatham Seconded by Miller RESOLVED that the Court of Revision reduce the assessment on the following properties: 050 -142 to $1,363 outlet assessment ($1,363 reduction): 050 -13810 to $1,420 benefit assessment ($3,000 reduction) AND that $1,363 be added to the County outlet assessment and $3,000 be added to County benefit assessment; AND that the Engineer prepare a revised assessment schedule. DISPOSTION: Carried July 21, 2011 P. 2 of 2 RES. NO. 3 Moved by Aldred Seconded by Bodnar RESOLVED that there being no further business, the Court of Revision on the Talbot Line Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 8 day of September 2011. MAYOR CLERK MEMBERS PRESENT: STAFF PRESENT: DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS AUGUST 11, 2011 Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leathern Joanne Groch Norma Bryant Paul VanVaerenbergh Jeff Slater Mike Kalita Lorne McLeod SUBJECT: BUSINESS ARISING FROM THE MINUTES None SUBJECT: ROAD DEPARTMENT REPORT Administrator/Treasurer Clerk Roads Superintendent Recreation Superintendent Water Superintendent Chief Building Official RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for August 11, 2011 as printed and circulated with the following additions: Correspondence from Jim Price Quotes for Zoller Drain maintenance Quotes for Ashton Drain maintenance Payment schedule for purchase of Kearns Pit Expansion OSWAP -3 Graham Road Watermain RFP DISPOSITION: Carried RES. NO. 2 Moved by Aldred Seconded by Miller RESOLVED that the July 2011 Roads Report be received. DISPOSITION: Carried August 11/11...Pg 2 of 8 SUBJECT: PROPOSED BIKE PATH FROM PIONEER LINE TO ALDBOROUGH SCHOOL RES. NO. 3 Moved by Miller Seconded by Leatham RESOLVED that Council directs the Road Superintendent to get an estimate from Pioneer Line to Aldborough School for 1.5 metre asphalt shoulder and to extend the sidewalk from Pioneer Line to existing sidewalk. AND further that discussions be held with the County Engineer to facilitate this additional shoulder width. DISPOSITION: Carried SUBJECT: COUNTY GATEWAY SIGNS RES. NO, 4 Moved by Leatham Seconded by Miller RESOLVED that Council of the Municipality of West Elgin requests the County Engineer provide clarification what is meant by "maintenance" of gateway signs prior to West Elgin accepting this responsibility. DISPOSITION: Carried SUBJECT: FUNDING FOR COUNTY ROAD MAINTENANCE RES. NO. 5 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin supports the resolutions passed by the County of Elgin Council on July 26, 2011 regarding funding for county road maintenance. DISPOSITION: Carried SUBJECT: RECREATION DEPARTMENT REPORT RES. NO. 6 Moved by Aldred Seconded by Bodnar RESOLVED that the Recreation Report dated August 11, 2011 be received. DISPOSITION: Carried SUBJECT: WATER DEPARTMENT REPORT RES. NO. 7 Moved by Miller Seconded by Leatham RESOLVED that the August 2011 Water Department Report be received. DISPOSITION: Carried SUBJECT: DYMOCK LINE DEADEND RES. NO. 8 Moved by Miller Seconded by Leatham THAT Premier Quality Genetics be charged a base rate of 75 cu.m. at $1.35 plus $18.50 per month in exchange for providing flushing services twice monthly: AND that any cu.m. used above the 110 cu.m. be paid for by Premier Quality Genetics. DISPOSITION: Carried August 11111... Pg 3 of 8 SUBJECT: QUOTATIONS FOR GOLF CART The Water Superintendent reported that he had contacted three companies for quotations for a used ez -go workhorse golf cart with a rear dump box for the Port Glasgow Trailer Park. Only one quotation was received. RES. NO. 9 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of 1078245 Ontario Limited in the amount of $3,995.00 plus taxes for 2007 EZ -Go workhorse. DISPOSITION: Carried SUBJECT: KEARNS PIT EXPANSION RES. NO. 10 Moved by Bodnar Seconded by Aldred WHEREAS the Municipality of West Elgin and Michael Kearns have entered into a Purchase and Sale Agreement; AND WHEREAS Mr. Kearns has agreed to a 4.99% interest rate for the years 2012 -2014; BE IT RESOLVED that the Council of the Municipality of West Elgin accepts the payment schedule as presented. DISPOSITION: Carried SUBJECT: BUILDING DEPARTMENT REPORT RES. NO. 11 Moved by Leatham Seconded by Miller RESOLVED that the Building Report for May and June 2011 be received. DISPOSITION: Carried SUBJECT: BY -LAW ENFORCEMENT REPORT RES. NO.12 Moved by Aldred Seconded by Bodnar RESOLVED that the By -law Enforcement Report dated August 11, 2011 be received. DISPOSITION: Carried SUBJECT: QUOTATION FOR ZOLLER DRAIN MAINTENANCE Council received the following quotations for the Zoller Drain maintenance: Darrell Dick Excavating Timmermans Drainage QUOTE (plus taxes) $4,064.00 $4,140.00 RES. NO. 13 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darrell Dick Excavating in the amount of $4,064.00 plus taxes for Zoller Drain maintenance. DISPOSITION: Carried August 11111... Pg 4 of 8 SUBJECT: QUOTATION FOR ASHTON DRAIN MAINTENANCE Council received the following quotations for the Ashton Drain maintenance: Darrell Dick Excavating Timmermans Drainage RES. NO. 14 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darrell Dick Excavating in the amount of $5,749.00 plus taxes for Ashton Drain maintenance. DISPOSITION: Carried SUBJECT: WEST ELGIN PRIMARY SYSTEM NEW MANAGEMENT AGREEMENT The Mayor reported that the ad hoc committee had met but Dutton /Dunwich and Southwest Middlesex mayors would not agree to any long term commitment for water usage. After discussion it was agreed that the Mayor and Administrator would review the proposed agreement in detail and report back to Council. SUBJECT: LIVESTOCK KILL SUBJECT: ACCOUNTS Also in attendance: Chief Building Official QUOTE (plus taxes) $5,749.00 $8,250.00 RES. NO. 15 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the payment of the livestock claim of Frank Sura for a calf killed by a coyote valued at $530.00. DISPOSITION: Carried RES. NO. 16 Moved by Bodnar Seconded by Aldred RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher #8 amounting to $603,711.82 in settlement of General, Road, Water and Arena Accounts (including cheques: #9111 9262). DISPOSITION: Carried SUBJECT: TIM BONNIE GREXTON RE: DRAINAGE ISSUE A letter from Spriet Associates was presented to Council, which stated that the grading should be completed in accordance with the approved plan. Mr. Grexton noted that the problem is with the location and height of the proposed berm. The Chief Building Official noted that his issue is with the height of the berm, not its distance from the property line. He has no problem with its location being the same as the adjacent lots. Upon comments made by Mrs, Grexton, the Chief Building Official noted that grading plans that have been received have been certified by professional engineers to be in conformity with the approved grading plan. August 11/11...Pg 5 of 8 The Mayor reported that the municipality requires an engineer's certificate that the grading plan on this lot is compliance with the approved grading plan. The Grextons will have to work completed and have an engineer submit a grading certificate. SUBJECT: WEST ELGIN OFFICIAL PLAN RES. NO, 17 Moved by Bodnar Seconded by Aldred WHEREAS Seaside Developments have appealed certain sections of the West Elgin Official Plan to the Ontario Municipal Board; AND WHEREAS the Province is of the opinion that the statutory requirements for filing of an appeal have not been met; BE IT RESOLVED that the Council of the Municipality of West Elgin is taking a neutral position regarding the procedural position of the Province and that the Municipal Solicitor be so advised. DISPOSITION: Carried SUBJECT: REZONING APPLICATION SEASIDE WATERFRONT INC. RES. NO. 18 Moved by Miller Seconded by Leatham RESOLVED that a public meeting for the rezoning application submitted by Seaside Waterfront Inc. for a proposed commercial block on Havens Lake Road be held on Thursday September 29 at 7:00 p.m. DISPOSITION: Carried SUBJECT: OSWAP- 3 RES. NO. 19 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin authorize OCWA ENG to prepare an RFP for engineering services on the OSWAP -3 Graham Road Watermain Project and advertise for such. DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1. Elgin Federation of Agriculture letter of support for Sunday Gun Hunting Instruction: File 2. Melanie McLeod request for road closure Instruction: RES. NO. 20 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin supports the request to close Graham Road from Main Street to Chestnut Street on Sunday September 4, 2011 from 3:00 p.m. to 5:00 p.m. for the International Suicide Awareness Walk. DISPOSITION: Carried 3. Elgin Group Police Services Board letter of support regarding the rising cost of OPP services Instruction: August 11111...Pg 6 of 8 RES. NO. 21 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin endorses the letter to be sent to the provincial party leaders regarding the rising cost of OPP services. DISPOSITION: Carried 4. Elgin County request to renew Rodney West Lorne library lease Instruction: RES. NO. 22 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin authorizes the renewal of the lease for the Rodney and West Lorne Libraries with the County of Elgin for the five -year period from January 1, 2012 to December 31, 2016. DISPOSITION: Carried 5. West Lorne Minor Soccer request to waive fees Rodney Pool Instruction: RES. NO. 23 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on August 14 2011 from 10:00 a.m. to 2:00 p.m. for West Lorne Minor Soccer Banquet and for the use of the Rodney Pool from 2:00 to 3:00 p.m. subject to qualified life guards being on duty. DISPOSITION: Carried 6. Township of Tay support of a resolution regarding health care professionals Instruction: File 7. Elgin County request to maintain gateway signs Instruction: see discussion above 8. Elgin County funding for County Road Maintenance Instruction: see discussion above 9. Elgin County support of constructing a pedestrian facility Instruction: see discussion above 10. AMO Watch File July 28, 2011; Watch File August 4, 2011: Instruction: File 11. Elgin Group Police Services Board June 21, 2011 Minutes Instruction: File 12. Thames Talbot Land Trust July 2011 newsletter Instruction: File 13. Jim Price solar farms Instruction: File August 11111...Pg7of8 RES. NO. 24 Moved by Leatham Seconded by Miller RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -54 NEW CONSTRUCTION CLASSES RES. NO. 25 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By -Law to levy taxes for the year 2009, 2010 and 2011 for new construction classes and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 26 Moved by Aldred Seconded by Bodnar RESOLVED that a By -law to adopt By -Law to levy taxes for the year 2009 2010 and 2011 for new construction classes be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -54 Final Tax Rate 2009, 2010 and 2011 New Construction Classes DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -55 AGREEMENT RE: OSWAP 3 RES. NO. 27Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture and Food for OSWAP III and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Bodnar Seconded by Miller RESOLVED that a By -law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture and Food for OSWAP III be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -55— Agreement OSWAP III DISPOSITION: Carried SUBJECT: ZONING ISSUE RES. NO. 29 Moved by Miller Seconded by Leatham RESOLVED that Council direct the Planner to send a letter to owner of 12678 Furnival Road to advise that the use on site is not permitted and that the use be removed or a planning application be submitted within a month of the date of the letter. DISPOSITION: Carried SUBJECT: COUNCIL ANNOUNCEMENTS The Mayor reported that he has met with the owner of Intech Energy regarding the alternate site. He was informed that Intech has too much invested in the Second Street August 11 /11... Pg 8 of 8 site but if the municipality would pay for these costs they may consider changing locations. Councillor Aldred reported that the West Lorne Firefighters made $500 $600 at the Cattle Cactus and Cowboy breakfast fundraiser. Councillor Leatham reported that the Rodney Fire Department had four call -outs in July. SUBJECT: CLOSED SESSION RES. NO. 30 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss labour relations or employee negotiations. DISPOSITION: Carried RES. NO. 31 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that during closed session information was provided regarding rising costs of OPP services and the August 25 special meeting. SUBJECT: CONFIRMATION BY -LAW RES. NO. 32 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on August 11 2011 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Miler Seconded by Leatham RESOLVED that a By -law to confirm the proceedings of the meeting held on August 11 2011 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011- 56 Confirming By -law August 11 2011 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 34 Moved by Bodnar Seconded by Aldred RESOLIED that this Regular Meeting of Council shall adjourn at 3:50 p.m. to meet again for a Special Council meeting on August 25, 2011 at 9:30 a.m. DISPOSITION: Carried These minutes were adopted on the 8 day of September, 2011. Mayor Clerk MEMBERS PRESENT: STAFF PRESENT: SUBJECT: CLOSED SESSION Joanne Groch Norma Bryant SUBJECT: CONFIRMATION BY -LAW MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING AUGUST 25, 2011 Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Richard Leatham, Dug Aldred Administrator/Treasurer Clerk RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss receiving of advice that is subject to solicitor client privilege. DISPOSTION: Carried RES. NO. 2 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that instructions had been given to legal counsel. RES NO. 3 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the special meeting held on August 25 2011 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 4 Moved by Miller Seconded by Leatham RESOLVED that a By -law to confirm the proceedings of the special meeting held on August 25 2011 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -57 Confirming By -law August 25 2011 August 25111...Pg 2 of 2 SUBJECT: ADJOURNMENT RES. NO. 5 Moved by Aldred Seconded by Bodnar RESOLVED that this Special Meeting of Council shall adjourn at 10:50 a.m. to meet again on September 8 2011. DISPOSITION: Carried These minutes were adopted on the 8 th day of September, 2011. MAYOR CLERK x Active_Elgin What is Active Elgin? A dynamic coalition dedicated to increasing the number of people participating in sports, recreation, and leisure opportunities in the County of Elgin and City of St. Thomas. An interactive website (www.activeelgin.ca) that promotes the various sports, recreation, and leisure opportunities available in Elgin -St. Thomas. Users can search for activities based on their interest, age, and geographic location. An annual print guide mailed to 35,000 households across Elgin -St. Thomas. This guide promotes the various sports, recreation, and leisure opportunities to residents at their doorstep, making the information accessible to all. A bi- annual event called "Active Elgin Day". This event encourages sport, recreation, and leisure organizations to offer free or low -cost activities for people to try. Who is involved in Active Elgin? The Active Elgin Coalition includes representation from various organizations dedicated to promoting healthy, active lifestyles: Central Community Health Centre, City of St. Thomas, East Elgin Community Complex, Elgin St. Thomas Public Health, Elgin -St. Thomas Tourism Services, Ontario Early Years Elgin- Middlesex London, West Elgin Community Health Centre, and the YWCA St. Thomas Elgin. Why is Active Elgin important to our community? Active Elgin is the only Elgin -St. Thomas partnership committed to increasing the activity levels of people of all ages and abilities, as well as promoting and supporting local sports, recreation, and leisure organizations and opportunities. Active Elgin is a unique strategy that combines the interests and needs of both the public and the business community. How active are Elgin -St. Thomas residents? 7 percent of children and youth meet the recommended Canadian Physical Activity Guidelines (minimum of 60 minutes everyday) 15 percent of adults meet the recommended Canadian Physical Activity Guidelines (minimum of 150 minutes a week) 54 percent of residents are active or moderately active to some extent At least 50 percent of people with a disability do not engage in any physical activity in their leisure time How can Active Elgin help residents of Elgin -St. Thomas become the most active in Ontario? Active Elgin provides the foundation, resources, and leadership to help make Elgin -St. Thomas residents more active. Active Elgin can spark change in an individual, family, and community through innovative strategies and local support. How can you learn more about Active Elgin? For more information on Active Elgin please contact Darrell Jutzi, Public Health Nurse, at 519 631 -3159 ext. 249 or at diutzi al�elginhealth.on.ca 11•I1+NIC[I',11 J]'V ()F \V1':S•1 1 ?1.(;IN ('ONSOLIDA'I EI) FIN:INC[:Il. 1ZI:1'URZT I)FCI \I13ER 31. 2010 S (,R.1 i11(.1',O1 1'i:.. C0111':1NY If It 1 1 It f 'I) O t I 1 1 1\1)EP1:: \1)I:N"1' Al 1)1 i'OR'S REPORT It, the \Icnlhers of tumuli, lllllaIit:IlitS anti Rate11av ers lathe Municipality of est Elgin Ila\e alltbled die ;ICeon1p1111\ IIt! consolidated Illlallelal statements of c oitat\ of ).\fort, 1 rust kinds. \\111clt comprise the consolidated statement of 1ill:llleial position as at I)ccenlhcr 1. 't) 10 and the consolidated statenienls of operations and accumulated surplus :111(1 cash Ilo\\s far the \ear then ended. and a suliiinar\ or SiUItifiCtklll ICeo1111Iifl pollLlcs and 0t11.i e. \1)l:inator■ information. \l;tnagctncut's Rcspnnsihility for the Financial titalcilieuts N1anageniciit is responsible for the preparation arid lair presentation of these consolidlueel Iill:uleial statements in accordance Ill' Canadian uellerall■ accepted accolllltiI1g principles. and for sLICI] internal control as I1iarla,,crne[iI determines Is neCess:lr■ to enable the preparation of Iinaltcial stalClllelltS that are Iree from material Misstatement. hethcr clue to Iralld tir e Auditor's Responsibility \1\ respolisllllhl■ Is Ill e \press ;111 opinion on these Consolidated Iinancial statements based on iii\ audit. I conducted m\ audit in accordance id) Canadian ,!enerall\ accepted audit standard.;. Those standard; require that 1 cnnll)IV ith ethical requirements and plait and perform the audit to obtain reasonable assurance about \+holier the financial statements are free 1ro111 material nli;61alcnient. audit iIl\ olves performing procedures Io obtain audit e\ idenee about the amounts and disclosures in the financial statements. 1 he procedures selected depend oil thc:llldltors i[]CILIdinng the aaties>lilerlt ofthc risks of material misstatement of the financial statements. clue to fraud or error. In rnahiui (hose rill: ZISSVSs[nents, the auditor considers Internal control rele\:Illt 10 the melt \'s preparation alld lair presentation of the financial statement, in order to design audit prt that are appropriate in the circuul;tances. but not for the purpose of expressing an opinion on (he cliect1 \cites of the elltli\'s internal control. An audit also includes L\alilatini_' the appropriateness of accounting policies used ;mil the reasonableness of accounting esllltlales Made 1)\ management. as \1/4 ell as c\ ;dilating o \erall presentation of the financial statements. 1 belie\e that the audit e\ idenee 1 ILI\e obtained iti ,111ticienl and appr0priale to pro\ isle a basis for nl\ audit opinion_ Opinion In nt■ opinion. the consolidated livaneial statements present fairly. in all material respects, the financial position of the Ct of I rust I Lind as at 1)eee]nber 3 1 '1) I t) and its I inanei;nl performance and its clia ices in cash t1o\\s for the \cal' licit elided 111 aeeordanee 30, 11h a[lacllall 1!ellel'a1I■ aceeplcd accounting principles for municipalities ;Is prescribed b\ the Public '.;ector Accounting Iit):Ltd of the (ti t di an l n;t i tMMIL !}I \eeoullt:lnl London. Canada September S. 2n1 1 1_I(1'. \51:1) 1 'Jill(' \CCOI 1; \1 I i -r {■H 1 i .1%: MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF FINANCIAL POSITION DECEMBER 31, 2010 (with comparative balances as at December 31, 2009) FINANCIAL ASSETS Cash and short -term investments Taxes receivable Accounts receivable LIABILITIES Bank loan Accounts payable and accrued liabilities Deferred revenue (note 6) Net long -term liabilities (note 7) NET FINANCIAL ASSETS NON FINANCIAL ASSETS Tangible capital assets Schedule 1 (note 1) Capital work in progress Inventories ACCUMULATED SURPLUS Statement 2 2010 2,192,842 3,498,274 1,093,666 997,962 3.775.812 2062,660 7.062.320 6,558.896 80,000 1,126,804 129,465 571.894 1. 908.163 1.866.503 5,154,157 4,692,393 46,785,186 659,003 51.904 47,496,093 46,265.154 52,650,250 50.957,547 The accompanying notes are an integral part of these financial statements. Statement 1 2009 500,000 578,544 118,591 669.368 46,146,532 59,248 59.374 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31, 2010 (with comparative balances for the year ended December 31, 2009) REVENUE Property taxation User charges Government grants Investment income Penalty and interest on taxes Other revenue EXPENDITURES General government Protection to persons and property Transportation services Environmental services Health services Recreation and cultural development Planning and development Excess operating revenues over expenditures (expenditures over revenues) OTHER REVENUES (EXPENDITURES) Government transfers related to capital Donations and other revenues related to capital Net gain (loss) on disposal of tangible capital assets Budget 2010 3,271,285 3,645,658 2,541,504 53,000 95,000 16.959 9.623.406 1,332,220 1,267,923 2,649,908 3,334,982 3,000 1,323,863 137.500 10 049 396 (425,990) 1,163,040 164,650 Actual 2010 3,266,340 3,583,209 2,688,223 60,138 114,234 38.754 9.750.898 1,019,939 1,270,015 2,654,862 3,225,023 1,280 1,047,107 173.086 9.391.312 359.586 1,247,728 164,650 (79.261) 1.333,117 1.327.690 Excess revenues over expenditures for the year 901,700 Accumulated surplus, beginning of year (note 13) 50.957.547 ACCUMULATED SURPLUS, END OF YEAR (note 8) 51,859,247 52.650,250 The accompanying notes are an integral part of these financial statements. 1,692,703 50.957.547 Statement 2 Actual 2009 2,986,945 4,362,453 2,517,056 117,879 104,704 112.639 10.201.676 81 8,477 1,254,056 2,516,875 4,253,748 2,526 1,098,450 339905 10.284.037 (82.361) 2,795,195 158,134 (319.283) 2,634,046 2,551,685 48.405.862 50.957,547 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2010 (with comparative balances for the year ended December 31, 2009) NET INFLOW (OUTFLOW) OF CASH RELATED TO THE FOLLOWING ACTIVITIES: OPERATING Excess revenues over expenditures Statement 2 Non -cash changes to operations Amortization Net change in non -cash operating balances (A) Net change in cash from operating activities CAPITAL Acquisition of tangible capital assets Net loss on disposal of capital assets Decrease (increase) in work in progress Net change in inventories Net change in cash from capital activities FINANCING Net change in long term debt Net change in cash and cash equivalents during the year Cash and cash equivalents, beginning of year CASH AND CASH EQUIVALENTS, END OF YEAR COMPRISED OF: Cash Temporary loans 2010 1.692,703 1,, (1.249 2.012.366 (2,287,300) 79,261 (599,755) 7.470 (2,800,324) (97.474) (885,432) 2.998.274 S 2,112.842 The accompanying notes are an integral part of these financial statements. x009 Statement 3 2.551.685 1,270,477 3.736.253 7,558,415 17,586,746) 319,283 12,832,198 (32,621) (4.467,886) 443141 3,533,670 (535.396) 2.998.274 2,192,842 3,498,274 (80.000) (500.000) S 2.112.842 2.998.274 (A) Non -cash operating balances includes taxes and accounts receivable, accounts payable and accrued liabilities and deferred revenue. MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL FOR THE YEAR ENDED DECEMBER 3L 2010 (with comparative figures for the year ended December 31, 2009) Excess revenues over expenditures (expenditures over revenues) Statement 2 Amortization of tangible capital assets Acquisition of tangible capital assets (Gain) loss on sale of tangible capital assets Decrease (increase) in work in progress Acquisition of (disposal of) inventories Increase (decrease) in net financial assets Net financial assets, beginning of year NET FINANCIAL ASSETS, END OF YEAR 2010 1.692,703 1,569,385 (2,287,300) 79,261 (599,755) 7,470 461 ,764 4.692.393 5.154.157 The accompanying notes are an integral part of these financial statements. Statement 4 ASSETS 2009 2,551,685 1,270,477 (17,586,746) 319,283 12,832,198 (32.621) (645,724) 5.338. 4.692,393 MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 The Municipality of West Elgin is a municipality in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1. Significant Accounting Policies The consolidated financial statements of the Municipality of West Elgin are prepared by management in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The focus of PSAB financial statements is on the consolidated financial position of the Municipality and changes thereto. The Consolidated Statement of Financial Position reports financial assets and liabilities. Financial assets are available to provide resources to discharge existing liabilities or finance future operations. Net financial assets represent the financial position of the Municipality and is the difference between financial assets and liabilities. This information presents the Municipality's overall future revenue requirements and its ability to finance activities and meet its obligations. Effective January 1, 2009, the Municipality changed its accounting and financial reporting to conform to the revised guidelines in the PSAB Handbook on financial reporting presentation and tangible capital asset accounting. Current year data is presented on this new basis. Prior year data has been restated on the same basis to be comparable with the current year data. The most significant changes are the reporting on tangible capital assets and the inclusion of the Consolidated Statement of Changes in Net Assets. The following outlines the significant accounting policies: (a) Reporting Entity These consolidated statements reflect the assets, liabilities, revenues, expenditures and accumulated surpluses and changes in investment in non financial assets of the Municipality of West Elgin. The reporting entity includes the activities of all committees of Council and the following boards, municipal enterprises and utilities which are under the control of Council: Four Counties Community Transportation Services Pori Glasgow Yacht Club West Elgin Arena West Elgin Primary Water Supply System There are no non consolidated entities. 1. Significant Accounting Policies continued MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 (b) Accounting for County and School Board Transactions The taxation, other revenues, expenditures, assets and liabilities with respect to the operations of the school boards, and the County of Elgin are not reflected in the operations in these financial statements. (c) Trust Funds Trust funds and their related operations administered by the Municipality are not consolidated, but are reported separately on the Trust Funds Statements of Financial Position and Statement of Operations. (d) Accrual Accounting The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (e) Non Financial Assets Non financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non financial assets during the year, together with the excess of revenues over expense, provides the Change in Net Financial Assets for the year. Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The costs, less residual value, of the tangible capital assets are amortized on a straight -line basis over their estimated useful lives as follows: Land improvements 25 -50 years Buildings and structures 30 -70 years Leasehold improvements term of lease Vehicles 3 -20 years Information technology 3 -10 years Equipment 5 -40 years Roads 20 -50 years Bridges and other structures 40 -50 years 1. Significant Accounting Policies continued (e) Non Financial Assets continued MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 The Municipality has a capitalization threshold of 10,000, so that individual assets of lesser value are expensed unless they are pooled because collectively they have a significant value. Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expense as incurred. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt. The fair value is also recorded as contributed revenue. (f) Inventories Inventories held for consumption are recorded at the lower of cost or replacement cost. (g) Revenue Recognition Government grants and transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. (h) Deferred Revenue Grants, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work, or for the purchase of tangible capital assets. In addition, certain user charges and fees are collected for which the related services have yet to be performed. Revenue is recognized in the period when the related expenditures are incurred, services performed, or the tangible capital assets are acquired. (i) Financial Instruments Financial instruments of the Municipality consist mainly of cash, investments, accounts and taxes receivable. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. 1. Significant Accounting Policies continued (j) Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues an expenditures during the period. Actual results could differ from these estimates. (k) Budgets The Municipality's Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2010 is reflected on the Consolidated Statement of Operations. For capital spending, budgets are set for individual projects and funding for these activities is determined annually and made by transfers from the accumulated surplus and by the application of applicable grants or other funds available to apply to capital projects. 2. Tax Revenues MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 Property tax billings are prepared by the Municipality based on an assessment roll prepared by the Municipal Property Assessment Corporation. All assessed property values in the Municipality were reviewed and new values established based on a common valuation date which was used by the the Municipality in computing the 2010 property tax bills. Property tax revenue and tax receivables are subject to appeals which may not have been heard yet. Any supplementary billing adjustments made necessary by the determination of such appeals will be recognized in the fiscal year they are determined and the effect shared with the County of Elgin and the appropriate school boards. 3. Trust Funds Trust funds administered by the municipality amounting to 2,556 (2009 $3,021) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 4. Operations of School Boards and the County of Elgin Further to note 2, the taxation revenues of the school boards and County of Elgin are comprised of the following: Taxation and user charges Requisitions 5. Pension Agreements School Boards County 1.317.750 2.347.897 1.317,750, 2.347.897 The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi employer plan, on behalf of members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of services and rates of pay. The amount contributed to OMERS for 2010 was 77,313 (2009 72,410) for current service and is included as an expenditure on the Consolidated Statement of Operations. 6. Deferred Revenue A requirement of the public sector accounting principles of the Canadian institute of Chartered Accountants, is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Municipality are summarized as follows: 2010 2009 Federal gas tax 129.465 118 591 7. Net Long -Term Liabilities MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 (a) The balance of tong -term liabilities reported on the Consolidated Statement of Financial Position is made up of the following: Total long -term liabilities incurred by the municipality including those incurred on behalf of school boards, other municipalities and municipal enterprises and outstanding at the end the year amount to 2010 2009 739,285 857,575 Of the long -term liabilities shown above, the responsibility for payment of principal and interest charges for tile drain loans has been assumed by individuals. At the end of the year, the outstanding principal amount of this liability is (167,391) (188.207) Net long -term liabilities at the end of the year 571.894 669.368 (b) Of the long -term liabilities reported in (a) of this note, 410,344 in principal payments are payable from 201 1 to 2015, and 161,550 from 2016 to 2020 and are recoverable from user rates. (c) Approval of the Ontario Municipal Board has been obtained for those pending issues of long -term liabilities and commitments to be financed by revenues beyond the term of Council and approved on or before December 31, 1992. Those approved after January 1, 1993 have been approved by by -law. The principal and interest payments required to service these pending issue and commitments are within the debt repayment limit prescribed by the Ministry of Municipal Affairs. (d) The Municipality is contingently liable for long -term liabilities with respect to tile drainage loans, and for those for which the principal and interest had been assumed by other municipalities, school board and unconsolidated local boards, municipal enterprises, and utilities. The total amount outstanding as at December 31, 2010 is 167,391 (2009 188,207) and is not recorded on the Consolidated Statement of Financial Position. (e) The Municipality paid interest on long -term liabilities of 31,816 (2009 13,697). 8. Accumulated Surplus 9. Commitment Operating surpluses 10. Public Sector salary disclosure 11. Post Closure Landfill Costs MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 The accumulated surplus on the Consolidated Statement of Financial Position at the end of the year are comprised of the following: -for general reduction of taxation -for reduction of user fees 2010 2009 984,777 325,347 148,446 191,093 Invested in tangible capital assets 46,852,344 45,535,637 Reserves set aside for specific purpose 2,337,888 2,571,170 Reserves funds set aside for specific purpose 2326.795 2,334.300 Accumulated surplus 8 52.650,250 8 50,957,547 The Municipality has contracted with OCWA to operate and maintain their water and wastewater systems. The contract is effective to December 31, 2011. The contracted amount for 2011 is 382,484 for water and 292,158 for wastewater. There were no employees paid a salary, as defined in the Public Sector Disclosure Act, 1996 of $100,000 or more. During 2007, the Municipality engaged a consultant to estimate the post closure costs for the West Elgin Landfill site. It is estimated that it will cost 296,180 in 2007 dollars which will approximate $568,200 in the year 2022 which is the estimated year of closure. As of December 31, 2010, the Municipality has set aside 374,095 (2009 278,678) in the waste management reserve to fund these costs. 12. Segmented Information MUNICIPALITY OF WEST ELGIN NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2010 Segmented information is presented on Schedule 2. The Municipality of West Elgin is a diversified municipality and provides a wide range of services to its citizens including police through contracted services, fire, transportation. environmental services, including water, wastewater and waste disposal and community services, including recreation and planning. The general government segment includes such functions as finance and information services, council and administrative offices. CC 1A 00 a. 0.1 M b4 0 g M M 00 0 r u 6 c O ri .c r9 h 6 R r R r1 r[ M f1 00 00 01 C O 0 M w er i, SI c c c 00 3 C N 0 00 a 3 a 0 e ri v, r 00 M C ed a a v is 0 od 0 M V e.1 CO 7 01 kn. 00 0 'O 0 N r1 r 0 0� 0 p 0 60 et 0o P ec P r P ri M M f0 C 0c i- 00 OC 01 0 K 00 rl V c Y E C 4 V e L w IA w w -ONE M V' a r t rt el r; a Y r, EO p 7�C 00 OS VI �iM w N 00 -2 h Y '7 rl 7G 'T r+ n V V• Z. A el a 1 0 V) +a et n 6 r '7 C a g rri T Y a n r O` n el r et M O. 60 60 0 h ri O' O' 6C Lr M N 0: 4O P onc ennn0 re; rt n n +A 00 CA P N b op- P a a c vr Y 6g 7 r n x A 0 c n E La i x C 0 2 E ii u n u LA 6c co i n A2 a v 1 a 'S :.7 c z c i E z c r G E. c' c Li c L c mE0 g nal A. '14 ¢,8 O. c La Z z a 5Sr E z 5 r �s Y K AUGUST 2011 ROADS REPORT 1. Kerr Road sub excavation was completed and at the same time the berm along the wet lands to the east was extended as per council request 2. McColl road was ditched and prepared for surface treatment, which is scheduled for later this month. 3. Culvert replacements, in various locations, were begun and will continue for some time. 4. Cold patching was resumed after having mechanical problems with the truck used for this purpose and will be ongoing. 5. Due to County of Elgin Engineering department taking a more hands on approach to road maintenance an extensive list of "deficiencies (sign replacements, tree trims and removals etc.) were electronically noted during their patrol and sent to us. Some were acted upon; other less critical items are scheduled for a later date. Paul Van Vaerenbergh C.R.S.I. Roads Superintendent Norma Bryant From: "Peter Dutchak" <pdutchak @elgin county.on.ca> To: <nbryant @westelgin.net> Sent: Wednesday, August 24, 2011 2:01 PM Attach: Elgin County Gateway Signs Maintenance.doc Subject: Elgin County Gateway Signs Norma, I received your letter requesting clarification of Gateway Sign maintenance. I believe we spoke about this subject by telephone prior to your meeting. The intention of the request was also explained in the report forwarded to you. This report was also presented to your representative on County Council and discussed with yc;Jr Road Supervisor prior to your meeting. Regardless, I have re- attached the report for your information. The intention of the request was to simply perform grass cutting and weed cutting around the base of the sign so that it continues to portray a positive message. In West Elgin's case, this maintenance appears to be currently completed by the adjacent resident as a courtesy. However, if the adjacent land owner stops his activities, County Council has requested that your municipality cut weeds around the sign as required, maybe a couple of times each year. We are not requesting that the municipality be responsible for repairing any damage to the sign. If you have any questions, please call me. Peter Peter Dutchak, CET, CRS Deputy Director of Engineering Services County of Elgin phone (519) 631 -1460 ext. #4 fax (519) 631 -4297 pdutchak(aeloin- countv.on.ca x This email may contain confidential information. If you are not one of the intended recipients, if you receive this email or if it is forwarded to you without the express authorization of The County of Elgin, please destroy this email and contact us immediately. Please consider the environment before printing this e-mail Page 1 of 1 a 1b 8/25/2011 ri Elgin Introduction REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Brian Masschaele, Director of Community and Cultural Services DATE: July 4, 2011 SUBJECT: Elgin County Gateway Signs Maintenance The County of Elgin installed six (6) Elgin County gateway signs along various County roads entering the County in 2010. Now that they are installed, they require some annual maintenance to ensure they continue to deliver a positive message. Discussion Conclusion The County received funding to install gateway signage on Highway 401 and six other County road locations. A large gateway sign was installed on the west side of Furnival Road on Highway 401 in the Municipality of West Elgin. Smaller versions of this sign were also installed on the following Elgin County Roads: West limits of Talbot Line in the Municipality of West Elgin North limits of Wellington Road in the Township of Southwold North limits of Highbury Avenue in the Municipality of Central Elgin North limits of Belmont Road in the Municipality of Central Elgin North limits of Imperial Road in the Township of Malahide North limits of Plank Road in the Municipality of Bayham Since they have been installed, many motorists have positively commented on the sign's uniqueness portraying Elgin's new logo. In order to maintain the image of the County's corporate brand, these signs require some maintenance and housekeeping, mainly cutting of weeds and tall grass around the sign at least twice annually. Currently, each local municipality has their own gateway or entrance sign in the vicinity of the County's gateway signs. Therefore, staff requests that local roads staff remove vegetation around the County sign when maintenance is being completed around their own municipality's signs. Recommendation THAT local municipalities maintain the County of Elgin gateway signs when they complete maintenance of their own gateway signs. All of which is Respectfully Submitted, Peter Dutchak Deputy Director of Engineering Services Clayton Wafters Director of Engineering Services Approved for Submission, Mark G. McDonald Chief Administrative Officer West Elgin Recreation Report September 8 2011 1) The Arena opened up on Tuesday September 6 2011. The installation of the ice went well with few operational problems. Our biggest challenge came from poorly prepared ice paint from the factory, as well as the incredible humidity of the last few days. WLMH as well as the WESC are using close to the same amount of ice time that they used last year as well as we have the high school using more ice time with the addition of the Hockey Course. 2) Rodney Park has undergone significant changes in the past few weeks. The light towers are gone, the stage and pavillion are gone and the power supply has been rewired to the south end of the cattle shelter. The land area where the stage was has been tilled and grass has been planted, there should be a presence of green for the fair. The portable lights as well as the port a potties have been ordered The Fair board has been contacted to insure that they will have enough power for the fair at this location. There is one light on the track in front of the grand stand that needs to be replaced, it has been ordered and will be replaced prior to the fair. We have started cleaning the Recreation Center in preparation for the fair. The kitchen had to be reorganized as a result of an ESA inspection and the fact that we could not leave the refrigerator in front of the electrical panel. 3) The pool is scheduled to have maintenance work done on the liner of the pool this fall, however no firm dates have been scheduled as of yet. 4) Most of the youth soccer has ended there are still some of the adult teams playing but should be wrapped up shortly. 5) The adult baseball teams will be wrapping up their season shortly. 6 The Arena Recreation Department has hired seasonal staff for the 2011 2012 ice season. The Public Skating season including the public, adult, and tots skating program will begin in the first week of October. 7) The flower watering program has been transferred to the Road Department until after the fair, at which time the flowers will be removed. 8) The winterizing of the washrooms as well as the splash pad will begin shortly. 9 Park maintenance will continue as long as the weather permits and is required. This time of year is important to establish grass seedings as well as set up the parks for next spring as well. Respectfully Submitted Parks Recreation Superintendent Jeff Slater No. of Permits Issued for Month of July 2011 2010 SFD Units New /Additions 3 1 Demolitions Storage Buildings New /Additions Storage Buildings New /Additions Demolitions 2 Demolitions Garages/ Car Ports New Garages/ Car Ports New 1 1 Demolitions Farm Buildings New /Additions Farm Buildings New /Additions 1 1 Demolitions Other New Other New 2 1 Demolitions 1 4 Septic Permits 1 Estimated Value for Year Permit Revenue for Year $1,921,765.00 Estimated Value for Month of July Permit Revenue for Month of July $163,765.00 $90,000.00 1,494.87 1,663.24 No. of Permits Issued for year to date SFD Units New /Additions 15 15 Demolitions Storage Buildings New /Additions 3 Demolitions Garages/ Car Ports New 4 2 Demolitions Farm Buildings New /Additions 10 7 Demolitions 1 Other New 6 9 Demolitions 6 Septic Permits 4 8 Estimated Value for Year Permit Revenue for Year $1,921,765.00 $5,397,162.00 $15,483.48 $39,449.62 MUNICIPALITY OF WEST ELGIN MONTHLY REPORT TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: LORNE McLEOD, CHIEF BUILDING OFFICIAL DATE: September 8, 2011 RE: BUILDING REPORT FOR MONTH OF July, 2011 C -3a AUGUST 2011 WATER DEPARTMENT REPORT 1.A11 water samples and chlorine checks were completed with no water quality issues to report. 2. While doing fire hydrant maintenance we had a valve bonnet break off. When we dug it up we discovered all the bolts had rotted off. 1 recommend we replace the valve and hydrant to remove the possibility of it breaking in the near future in another spot. 3.The Waterloo Biofilter System at the Port Glasgow Trailer Park is still up and down.lt ran trouble free for two weeks with two rains, and then we had a heavy rain that caused blow -outs all over the bed but the tanks were not full.This matter needs to be discussed. 4.A11 work orders, locates, and duties were completed on time in an orderly fashion. Mike Kalita Water Superintendent. BOS Engineering Environmental Services Inc. 46 Donnybrook Road London ON N5X 3C8 Ph: (519) 850 -9987 Fax: (519)663 -8057 e-mail: a.bos @sympatico.ca August 18, 2011 SITE MEETING AUGUST 16, 2011 BY EMAIL ONLY TO: Mr. Bernie Wiehle, Mayor, Municipality of West Elgin Mr. Mike Kalita Water Supervisor, Municipality of West Elgin Dr. Craig Jowett, P. Eng. Waterloo Biofilter Mr. Glenn Pembleton, Waterloo Biofilter Art Bos, P. Eng. BOS Engineering RE: PORT GLASGOW TRAILER PARK PHASE 1 SEWAGE TREATMENT SYSTEM A meeting was held on site between the above parties to examine the system and to confirm reasons for partial failure of the bed and the proposed course of action to remediate the problem. A rainfall event preceding the meeting served to confirm the problem of infiltration to the system. The system pumps had been shut down and sewage was being pumped and hauled off -site. It was confirmed by staff that approximately 9000 gallons (41,000 L) was being hauled away weekly until this rain event. Subsequent to this rain event, the pump chamber filled immediately and an additional 9000 gallons (41,000 L) was hauled away. Due to the emergency circumstances, the system pumps were also re- engaged to pump effluent (and infiltration waters) into the bed for several hours until a blowout occurred in a familiar location near the northwest corner of the bed. In two hours, it is estimated that perhaps 48,000 L or more were pumped into the bed in addition to the 41,000 L over and above the regular weekly pumping volume that were pumped and hauled away. In the context of the system capacity, it has been documented during dry periods that the average weekly domestic sewage load during weekdays is in the order of 4000 L /day and the peak daily load during long weekends is in the order of 8000 Lfday for an average daily load of less than 6,000 L. The 1500% increase in sewage volume can only be explained by a significant stormwater or groundwater connection to the sewer system. This event was an absolute confirmation of the infiltration problems that obviously were also occurring during wet conditions in April and May that also overloaded and saturated the bed. Clearly the bed has been taxed beyond its design capacity due to this infiltration problem. The entry of significant volumes of runoff at the dumping station (that was addressed in early July) was obviously not the only source of infiltration. The sides of the treatment units were uncovered and examined by Waterloo Biofilter and there was general agreement that there were not any installation or operational concerns that would have caused the breakouts being experienced. Nlenthrr Proress,onal Engineers Oncarfn Page 1 of 3 C- Lb BOS Engineering Environmental Services Inc. It was again confirmed that during construction of the bed, some less permeable areas (than the permeability documented at the test pits) were encountered that could have reduced the capacity of the system somewhat. However, this was certainly not an explanation for the documented problems as described above. It was commented that the volume of effluent pumped into the bed before the occurrence of a breakout was impressive. A soil grain size analysis by BOS Engineering and a field test by Waterloo Biofilter both confirmed that the sand was satisfactory although it exhibited slightly higher fines content relative to the installation test results. A manhole constructed to intercept the sanitary sewers at Lot 55 was repaired by All Seasons Excavating just prior to the meeting. There was some speculation but no confirmation that this could have contributed to infiltration. Discussion ensued regarding possible courses of action to address the problems. Recommendations 1. The recommendations as previously presented to council on July 21 remain with the following additional details. 2. The primary infiltration problem must be addressed prior to any further repairs or improvements to the treatment system. The phase 1 service area must be examined for infiltration. It was recommended and agreed that park staff will obtain fluorescent dye to be placed in all catchbasins in the park and will monitor the discharge colour in the new septic tanks and pump station to verify whether or not any catchbasins are directly connected to the sanitary sewer system. In order for the dye to travel for monitoring purposes, it would be necessary to add water to flush the system or to conduct this work during a rainfall event. It is assumed that many of these catchbasins are interconnected. Therefore some knowledge of the subsurface drainage network would be useful in conducting this work. 3. Park staff has also undertaken to engage a company such as Benko to carry out a video sewer survey of the Phase 1 sanitary sewer system for possible infiltration sources below ground. It is known that the sewers are constructed of thin walled pipe that is subject to distortion and breakage. Hence the best ultimate solution is to replace the sewers with proper PVC pipes with gasket connections. However, the sewer survey may identify significant problems for temporary repair. It may be helpful to carry out the sewer survey during the period of catchbasin dye testing. 4. Upon discovery of any anomalies, repairs should obviously be made. Page 2 of 3 BOS Engineering Environmental Services Inc. 5. When staff and their sewer survey contractor are satisfied that all infiltration sources have been discovered and repaired, the system should be monitored during a rainfall event to confirm isolation of sanitary sewage. 6. A plan to replace sections of problem sewers over time as they are discovered should be expedited subject to confirmation by the sewer survey. 7. Only after confirmation of system isolation should the Phase 1 bed rebuild be initiated, as approved by Council with a construction budget of $39,939 by All Seasons on July 21 Although there is general consensus to initiate this work as soon as possible, even before full closing of the park, the sewer system isolation must be confirmed. It is noted that the proposed construction includes added assurances such as drainage of the area upstream of the bed. 8. Both Waterloo Biofilter and BOS have agreed to provide representation at the site during the bed reconstruction. 9. Construction of the proposed Phase 2 and 3 treatment systems should be deferred until the sanitary sewers in those areas are also examined and verified to be satisfactorily isolated from the drainage system and groundwater in the same manner as that proposed for the Phase 1 sewers. 10. In order to satisfy expressed staff concerns regarding displacement of unserviced sites, it is reaffirmed that consideration should be given to locating the phase 3 bed in the sports field area in a similar area as the phase 2 bed and amending the current Certificate of Approval. BOS has conducted preliminary shallow soil testing in this area and confirm that the ball diamond soils are suitable for a partly raised bed. I trust that I have captured the main discussion points of our site meeting. Please contact me if there are any omissions or additions required. Sincerely, BOS Engineering Environmental Services Inc. P/1/ 1J Art W. Bos P. Eng. Municipality of West Elgin Drinking Water System Draft Rate Report IMUNICIPALtrYUrwtSi hLGIN RECEIVED AUG 0 2 2019 Sharratt Water Management Ltd. am Sustainable Water Management Specialists June 17, 2011 Table of Contents 1 Executive Summary 2 1.0 Project Purpose 4 2.0 Background 4 2.1 Legislative Context to Financial Planning 4 2.2 West Elgin Water System 7 3.0 Water Service Financing Options 7 4.0 Water Rates 4.1 Water Rate Types 8 4.2 West Elgin 2010 Rates 9 5.0 Proposed Water Rates for 2011 to 2020 5.1 Assumptions 9 5.2 Water System Capital Expenditures 9 5.3 Water Operating Revenue and Expenditure Plan 11 5.3.1 User Fee Requirements 13 5.3.2 Operating Expenses 13 5.3 Source Water Protection 14 5.3.4 Lead Abatement 14 5.3.5 Debt 14 5.3.6 Reserve Funds 14 5.4 Water Sales/Nunsber of Users 5.4.1 Water Purchased /Sales 14 5.4.2 Projected Number of Connections 15 5.5 Water Rate Options 5.5.1 Option 1 Current Rate Structure 15 5.5.2 Option 2 Conservation Rate Structure 16 5.6 Water Bills for Various User Groups 17 Appendices App 1 Major Maintenance and Capital Renewal page 1 18 App 1 Major Maintenance and Capital Renewal page 2 19 App 2 Revenue Projections for Option 1 and 2 20 App 3 Infrastructure Renewal Reserve 21 West Elgin Water System Draft Rate Report Table of Contents age June 17, 2011 1 of 21 pages Executive Summary The Municipality retained the services of Sharratt Water Management Ltd and the Ontario Clean Water Agency to provide a Financial Plan under Ontario Regulation 453/07 for the West Elgin Secondary Water System. The financial plan has been prepared as a three step process. 1. The Ontario Clean Water Agency has identified the future capital needs necessary to maintain the water system as well as their timing and costs. 2. Sharratt Water Management Ltd. has taken the above data and developed full cost rates for the system. 3. Financial Plan This is based on components 1 and 2 and is set out in a separate report. Two rate options are proposed for consideration: Option 1 Continuation of the Current Rate Structure The current rate structure has a very high fixed component that everyone pays, including tenants who do not have a water meter. Those with meters also pay for the amount of water that passes through the meter based on a volumetric rate per cubic metre. The proposed rates for this option are shown in Table 1. Table 1 West Elgin Water Rate Calculation Option 1 Current Rate Structure in Inflated West Elgin Water System Draft Rate Report 2011 2012 2013 2014 2016 2016 2017 2018 2019 2020 Fixed Rate per Year Meter Size (inches) Fiat Rate 222 222 222 222 222 222 225 229 234 238 0.62 222 222 222 222 222 222 225 229 234 238 0.75 222 222 222 222 222 222 225 229 234 238 1 310 310 311 311 311 311 315 321 328 333 1.5 399 399 399 400 400 400 404 413 421 429 2 643 643 643 644 644 645 652 665 679 691 2.5 1,551 1,552 1,553 1,554 1,555 1,556 1,573 1,606 1,639 1,667 3 2,438 2,439 2,441 2,442 2,444 2,445 2,472 2,523 2,575 2,619 4 3,103 3,105 3,106 3,108 3,110 3,112 3,146 3,212 3.277 3,334 6 4,654 4,657 4,660 4,663 4,665 4,668 4,719 4,817 4,916 5,000 Variable cost per MYl3 1.34 1.35 1.35 1.36 1.37 1.38 1.40 1.44 1.47 1.51 The fixed part to be paid by those with normal and most common .62 inch meters, as well as tenants in buildings, will be $222 in 2011 rising slightly to $238 in 2020. The volumetric component of the rate paid by those with meters (excluding tenants) will be $1.34 in 2011, rising to $1.51 in 2020. This charge will apply to all water that passes through the meter. All costs are in inflated dollars. Surcharges will apply to those users on particular water lines. June 17, 2011 2 of 21 pages Option 2 Water Conservation Rates In this rate structure, more of the cost of providing water is placed on the variable component of the water bill, and Tess is recovered in the fixed portion. This allows users, particularly low volume users, to better control their water bill. If they use less, their water bill will be less by an almost equivalent amount. It also provides a lower charge for tenants. The fixed charge is lowered by 3% per year over the next ten years in this option, in order to bring it down the level of many Ontario municipalities. The proposed rates are shown in Table 2. Table 2 Township of West Elgin Water Rate Calculation Option 2 Conservation Rate in Inflated Fixed Rate per Year Meter Size (inches) Flat Rate 210 194 179 164 149 134 121 108 95 82 0.62 210 194 179 164 149 134 121 108 95 82 0.75 210 194 179 164 149 134 121 108 95 82 1 294 272 250 229 208 188 169 151 133 115 1.5 378 350 322 295 268 241 217 195 171 147 2 609 563 519 475 431 389 350 314 276 237 2.5 1,489 1,360 1,252 1,146 1,041 938 844 757 667 573 3 2,308 2,137 1,968 1,801 1,636 1,474 1,326 1,189 1,048 900 4 2,938 2,720 2,505 2,293 2,083 1,876 1,688 1,514 1,334 1,145 6 4,407 4,080 3,757 3,439 3,124 2,813 2,532 2,271 2,001 1,718 Variable Cost per M3 1.39 1.47 1.56 1.64 1.73 1.82 1.93 2.07 2.21 2.35 The fixed component paid by normal residential users and those who are tenants would decline from $210 in 2011 to $82 in 2020. The variable charge paid for all water used would increase from $1.39 in 2011 to $2.35 in 2020. Additional charges will apply to users on particular water service lines. Water bills with this option are lower than option 1 for low volume users and higher for those who use large volumes of water. Water sales are expected to increase in 2011, over projected 2010 levels, as a service centre resumes operation, and then the water use is projected to decline very slowly to 2020 due to normal residential and commercial water conservation that results from the replacement of current fixtures and appliances with more water efficient ones. West Elgin Water System Draft Rate Report 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 June 17, 2011 3 of 21 pages 1.0 Project Purpose Municipality of West Elgin Water System Rates The Municipality retained the services of Sharratt Water Management Ltd and the Ontario Clean Water Agency to provide a Financial Plan under Ontario Regulation 453107 for the West Elgin Water System. The financial plan has been prepared in a three step process. 1. Component No. 1 has been carried out by the Ontario Clean Water Agency. It has identified the future capital needs necessary to maintain the Water System. It has also indicated the time during the next 30 years when various capital and major maintenance expenditures will be necessary and has quantified the associated costs. 2. Component No. 2 has been prepared by Sharratt Water Management Ltd. Sharratt has taken the above capital data developed in Component No. 1 and has developed full cost rates for the system. These rates are set out below. 3. Component No. 3 has been carried out by OCWA and SWML. It involves the preparation of a Financial Plan to meet the requirements of Regulation 453107 and is set out in a separate report. This rate report summarized the results of the work carried out as components 1 and 2. 2.0 Background Financial Plan Component No. 1 provides an updated engineering assessment and development of a long term inventory and infrastructure management plan. Five years ago, OCWA utilized a 20 year planning horizon for assessing capital needs. There is now only a 15 year horizon remaining on this assessment. The horizon chosen in this study is 30 years to be more consistent with the MOE (Aug. 07) financial planning guidelines. Engineering Services (ES) Group conducted an inspection of all the facilities, analyzed the data from OCWA operations and reviewed available information from the Municipality. This updated management plan has integrated future capital expansions or upgrades that are either currently planned or that may be needed during the term of the plan. SWML utilized the data developed by OCWA in Financial Plan Component No. 1 (above) and updated the estimation of the annual contributions needed in order to have sufficient funds available when infrastructure renewal is required until and including 2039. Water demand forecasts and the number of units paying the fixed portion of the water rates were updated in view of developments over the past five years. Financial requirements were totaled and incorporated into the updated rates. 2.1 Legislative Context to Financial Planning There have been a number of legislative initiatives affecting water system management and operations over the past decade. These commenced with the water borne illness tragedy in Walkerton in 2000. Following this event, the government established a public inquiry to look into the tragedy, chaired by the Honorable Dennis O'Connor. The Inquiry Report recommended a comprehensive approach to the delivery of safe drinking water in Ontario. West Elgin Water System Draft Rate Report June 17, 2011 4 of 21 pages A Permit to Take Water. The Ministry of Environment (MOE) has responded to the Inquiry recommendations by making legislative changes. One having relevance to the development of rates and financial plans was the passage of the Safe Drinking Water Act, 2002 (SDWA). It requires owners of municipal drinking water systems to apply for and obtain a Municipal Drinking Water License. There are five elements that must be in place in order for the owner of a drinking water system to obtain a license: A Drinking Water Works Permit to establish or alter a drinking -water system; An accepted Operational Plan. The Drinking Water Quality Management Standard (DWQMS) is the standard upon which operational plans are based. The plan documents an operating authority's quality management system (QMS). An Accredited Operating Authority. A third party audit of an operating authority's QMS will be the basis for accreditation. A Financial Plan that must be prepared, based on up -to -date rates, and approved in accordance with the prescribed requirements in the Financial Plans Regulation. This is one of the main purposes of this project. Under section 30 of the SDWA, the Financial Plans element of the license program must either be prepared in accordance with the Sustainable Water and Sewage System Act, 2002 (SWSSA) or in accordance with the requirements set by the Minister of the Environment. SWSSA regulations have not been published. Accordingly, the requirements set by the Minister of Environment apply and these are the 2007 MOE guidelines. Regulation 453/07 of the Safe Drinking Water Act 2002 was passed in 2007 and contains two key provisions that apply to existing water systems: "A person who makes an application under the Act for a municipal drinking water license shall, before making the application, prepare and approve Financial Plans for the system that satisfy the requirements of Reg. 453/07." "As a condition in a municipal drinking water license that is issued in response to an application made under section 33 of the Act for a municipal drinking water license, the Director shall include a requirement that the owner of the drinking water system, by the later of July 1, 2010 and the date that is six months after the date the first license for the system is issued, prepare and approve Financial Plans for the system that satisfy the requirements prescribed Reg. 453/07." The financial plans are supported by the review of capital and replacement needs and the preparation of fully sustainable rates. In August, 2007, the MOE published "Toward Financially Sustainable Drinking -Water and Wastewater Systems This document provides an outline of the Province's approach and principles for developing the above mentioned Financial Plans including the rates. Achieving financial sustainability in the province's municipal and water and wastewater sector is the long term goal. The above MOE publication set out nine principles to guide the preparation of Financial Plans and by implication, water rates: West Elgin Water System Draft Rate Report June 17, 2011 5 of 21 pages 1. Ongoing public engagement and transparency can build support for. and confidence in, financial plans and the system(s) to which they relate. The owner of the drinking water system must make the Financial Plan available, on request, to members of the public who are served by the drinking water system without charge, publish them on the internet, if one is available, and provide notice to the public of the availability of the document. 2. An integrated approach to planning among water, wastewater and storm water systems is desirable given the inherent relationship among these services. If one entity plans for both water and wastewater, then this arrangement allows owners and operators to make more rational decisions about operations, capital investment and environmental protection choices that recognize the inter relationship between water and wastewater services. Many municipalities pay for the costs of wastewater services by levying a surcharge on water rates. This is a valuable linkage as those who use water will generate equivalent amounts of water. However, the guideline encourages municipalities to structure their accounts to reflect the three separate activity areas: water, wastewater and storm water. Costs are to be computed on a service basis for water and separately for wastewater. Separating fire protection costs from other system costs is desirable. Recovering costs for storm water through a surcharge on water bills does not satisfy the user pay principle. 3. Revenues collected for the provision of water and wastewater services should ultimately be used to meet the needs of those services. This can be done by establishing dedicated reserve funds, in which excess utility revenues above current cash costs and capital expenditures are saved for future utility needs. 4. Financial planning with mid course corrections is preferable to planning over the short term, or not planning at all. It is recommended that utilities, when they undertake capital investment planning, adopt a planning horizon that encompasses the entire Iife cycle of the asset base This may not be immediately possible, but in the interim a planning horizon of at minimum 35 years is desirable. 5. An asset management planning approach is a key input to the development of a financial plan. A very useful starting assumption, in preparing capital investment plans is that each asset will need to be replaced at the end of the estimated Iife that is assigned to it for accounting purposes. The intent of an asset management plan, the rates and accompanying financial plan is to ensure that when assets need to be maintained, rehabilitated or replaced; municipalities are in a financial position to do so. 6. A sustainable level of revenue allows for reliable service that meets or exceeds environmental standards, while providing sufficient resources for future rehabilitation and replacement needs. A sustainable utility is one that can adequately cover current operating costs, maintain and repair its existing asset base, replace assets when appropriate, fund future growth and service enhancements, and account for inflation and changes in technology. Capital expenditures can be funded through user fees, new debt issuance and cash reserves. The use of debt is limited by the municipality's debt ceiling. Many municipalities wish to avoid the use of debt and, accordingly, need to raise additional revenues from ratepayers today to pay for future investment needs. According to the guidelines, it is a good practice for the funding plan to clearly identify the contribution of various funding sources towards satisfying capital investment plan requirements over the projection periods. A related best practice is for the funding plan to include projected balances for debt and cash reserves in each period of the projection horizon. Additional best practices include: Avoiding large fluctuations in rates from year to year Keeping debt within a sustainable level West Elgin Water System Draft Rate Report June 17, 2011 6 of 21 pages 3. Water Service Financing Avoiding depleting cash reserves or, conversely, building up large cash balances that do not reflect future cash needs 7. Ensuring users pay for the services they are provided leads to equitable outcomes and can improve conservation. In general, metering and the use of rates can help ensure users pay for services rendered. Rate structures should promote financial sustainability and water conservation. Metering and the use of rates are preferable to cross subsidization using property taxes. 8. Financial Plans are living documents that require continuous improvement. Comparing the accuracv of financial projections with actual results can Lead to improved planning in the future. From time to time, it is good practice to review the accuracy of projections in both capital investment and funding plans. The appropriate frequency is likely to be once in 3 to 5 years. 9. Financial Plans benefit from the close collaboration of various groups. including engineers, accountants, auditors, utility staff, and municipal council. This rate report has been prepared in line with the various pieces of MOE legislation and regulations and in particular, with the above mentioned MOE guideline document. OCWA in cooperation with municipal staff have prepared the water capital projections setting out the future capital replacement needs, their timing and cost. The financing plan, which includes the development of water rates, was carried out by Sharratt Water Management Ltd. 2.2 West Elgin Water System The West Elgin Water System purchases its water from the West Elgin Primary Water System. It is directly under the control of the Municipality and is essentially the distribution system within the municipality, which includes the two urban centers of Rodney, and West Lorne and an extensive rural servicing system. The system is served by an elevated water tank in Rodney. Municipalities have a number of alternatives available to fund water services: Development Charges Such charges are applied to developers and others connecting new non serviced areas to the existing water and wastewater systems. The growth related costs of building additions to the system can be passed on to these developers or new customers. Existing users are thus spared the capital cost of expanding infrastructure to accommodate new users to the system. The Municipality does not apply a development charges by law. Connection Charges Fees are charged to landowners who wish to connect to the system. The fee covers the cost to the water utility associated with installing a water main and a service line or drain from the existing water main or large sewer to the edge of the property line. Some costs may be assessed to cover past infrastructure investments by current users that are not reflected in the water rates. The municipality charges new users 75% of the cost of services to connect new users to the system with 25% provided from the municipal tax base. Government Grants The Ontario and Federal governments provide funding on a shared basis with municipalities. The formula is one third Federal government, one third Provincial government and one third municipal funding. Grants have been received in the immediate past West Elgin Water System Draft Rate Report June 17, 2011 7 of 21 pages however no grants have been assumed as a funding source from 2011 forward. Should such grants be obtained, they would be used to supplement the reserve or to defray the cost of providing new services. Reserves Reserves are set up to deal with unexpected equipment repairs and to renew ageing water and wastewater systems at various points in the future. Increasingly, municipalities are carrying out studies to look out many years to identify capital renewal or replacement projects that need to be funded by a reserve. The Municipality currently has substantial reserves that will be augmented during the study period and will be used to fund future water capital renewal projects. Debentures Money has traditionally been borrowed in the form of debentures to provide upgrades to service existing users. Utilizing debentures and loans allows principal and interest to be recovered over a period of time from a large cohort of water users, rather than having the full cost burden fall on one group of water users at one time. The Municipality currently has no loans outstanding and none are forecast. User Fees Smaller, recurring capital maintenance and renewal projects are often financed out of the annual operating funds of the water system. User fees cover all the costs not covered by other financing approaches. Most water systems use some or all of the above means. In this project, revenue generation will rely upon user rates, connection fees, reserves and grants, should grants become available. 4.0 Water Rates 4.1 Water Rate Types There are a number of rate types that are in use in Ontario. These are as follows: Flat Rate All users are assessed an annual fee that does not depend on the amount of water used. The vast majority of the Municipality's users are metered and do not pay a flat rate however tenants in multi -unit premises are charged the fixed portion of the water bill that is a form of fat rate Decreasing Block Users pay less per cubic metre as water use increases. This rate provides an economic advantage to large industrial or institutional water users. The Municipality does not user a declining block. Increasing Block Users pay more per cubic metre as water use increases. This is sometimes called the conservation rate, as it was designed to encourage large users to be more careful with their water use. This is not utilized by the Municipality. Two Part Constant Unit In this rate type, there is a fixed portion paid by all users and a variable part that is based on the water use. For the variable part, the user pays the same for each and every cubic metre of water used. This is the rate currently used by the Municipality for both residential and commercial users. Seasonal Rate Higher rates in the summer when the system is closest to capacity. This rate is not used in the Municipality. West Elgin Water System Draft Rate Report June 17, 2011 8 of 21 pages Table 3 West Elgin Water System Rates 2010 User Type Rate Service Charge applied to all Water Users $18.501mo Water Use Charge per Cubic Metre $1.35 Surcharge for Users on the Glencoe Line per M3 $0.62 Surcharge for Users on the Beattie Line per M3 $0.62 Water Charge for the Primary System per M3 $0.73 4.2 Current West Elgin 2010 Water Rates The current water rate for 2010 is set out below: Flat rates are commonly utilized in about a tenth of Ontario municipalities that are not metered, and in communities that are only partially metered. Decreasing block rates were formerly very popular as they provided some relief for large users. However the popularity of this rate type is declining. Increasing block rates are often employed by the management of a system that is reaching capacity and will face expensive expansion. It is utilized by an increasing number of municipalities in Ontario. The constant unit rate is now the most commonly used rate type. It is proposed that this rate be continued for the West Elgin secondary water system. A two part rate is utilized by the Municipality for all metered users. This includes a fixed charge that is applied to all water users, including tenants in multi -unit buildings. This is paid regardless of the amount of water used. The charge in 2010 is $18.50 per month. The cost of all water that passes through the user's meter is $1.35 per cubic metre. There is a surcharge of $.62 per cubic metre for users on the Glencoe and Beattie lines. Tenants that do not have a water meter in their premises pay only the service charge of $18.50 per month. 5.0 Proposed Water System Rates for 2011 -2020 The water rate setting approach begins by establishing an estimate of capital renewal needs to 2039, the projection of operating costs needs, the determination of water purchases and the number of connections and lastly, computation of rates for 2011 -2020. 5.1 Assumptions Rate Type Two part rate a fixed and a volume based component Inflation (operating and capital) 3% per annum with 5% for energy Interest on Investments 4.5% per annum 5.2 Water System Capital Expenditures Projected capital renewal and replacement expenditures for 2011 to 2020 are summarized in Table 4. The entire listing of projected major maintenance and capital renewal projects for 2011 to 2039 is set out in Appendix 1. West Elgin Water System Draft Rate Report June 17, 2011 9 of 21 pages 3 9'! O a O C•1 O 0 R 2 .O to co L a) m N a9 N N N N 0 H 0 N m 0 m N N b N g o 0 O O 0 0 66 66 69 N L*3 C O 0 00 0� O 0 43 O 39 m Co ca N V 69 69 o 0 0 0 N 0 6) ti 0 0 r 0 03 0 0 o 0 ta 0} 6 ti 43 0 0 0 0 0 69 0 O 8 0 0 4) 69 0 0 0 0 O p 0 0 0 O 0.1 CO 8 r 64 f9 43 0 0 0 O O 0 0 0 0c9t g S en an i9 f co co 4 0 O 003 0 0 0 0 o 69 I 0 0 0� g O O 0 10 69 N u9 c 69 0 25 "r o 0 0 0 O N O 0 1 O 63 CV ea 43 43 69 0 69 i1U 89 N CO 0. 03 0) 0 N m 7 V) CO 8 0 8 0 69 co l I m.° o m u U m E c a a) V m m J s, a d 0 co m m c E co j In m t L8 �y o 0 N O m C 9 V� E L 0 U d o a m g !)n s c g 0 .s E E ti 15 ,,c, C p 2 c U 0 S r m m 2�o m t o w O m a Q y o I m n rt o m 'm m m s o CE LL F D co G 0 t LL a F 4' t 11 N U 5 w H 0 0 0 0 0 0 cg a O 0 O 0 V 03 O zi; O N N Q g rz m N 7 N 69 43 43 O p 0 p N O O O a CD O O N N 0 m dr 43 49 2 a 49 43 00 0 0 0� O O 8 V3 K m �N N cri iH7 43 63 0 O O O 8 T 8 0 0 n co 0 64 49 49 69 CO N 43 69 H 69 f9 Q 43 8 N 0 69 e O 0 Xs 011 m c E g m 7 C O E a cc m 0 0. c °o c g 1z z g a r z 0 0 co 40 0 m c 6) c T� J J a mm m C J m w fO .00. U cu 0 0 T 0 0) O r 04 m O 3) N 04 N 01 04 04 o o o O 8 0 0 e 0 CO DJ 03 Di 04 0 p O 0 89 V! N r 49 69 0_ o o v 8 c o a 0 o m 6, m 69 !9 43 0 CO. (f1. 0 0 0 0- 0 0 O 0 O N 1V o d 0 g O P 7 43 49 8 8 0 0 o n o O 8 0° °0 m 0 O O O N N N m 8p 63 ca DI O 43 .7 di 43 43 0 0 0 0 m 0 0 N N 00 N 89 e9 O O O O O N 0 0 0 0 O c O g 499 04 a a 6; V D 43 69 N 69 63 N. 0) c- m 0 r... 0. m O CO ai c in M 0 43 69 43 89 43 m 04 r 03 m CO 03v 0 co N o N 69 69 63 69 43 0 la m C m c m LL LL F-- co 0 0 04 04 m 10 ro 03 N m m r a r 0 80 1+ m N O 6, 43 89 43 110 S 7 n d N 69 49 69 69 69 99 N 0 M R m m cf O N 49 69 43 69 eD 4 N m N M 69 43 49 69 Y3 m 0 N 0 03 e 49 43 43 43 63 M 40 N 813 69 m a CO v 04 69 43 co CO m 82 N N 0 0 N V 43 69 43 43 43 8 8 N N 0 0 0 8 0 g N [9 19 43 44 0 89 28)283 m 0 10 O 1L) 89 M ar (0 v 43 43 89 0 a4 43 Sharratt Water Management Ltd. Sustainable Water Management Specialists The total capital projects, including line extensions, average $382,000 per year in inflated from 2010 to 2039. Line extensions, while an important component of the water system, do not affect rates as they are paid for from special user connection charges and contributions from the municipal tax base on a 75/25% basis. These are set out in lines 25 and 26 of table 4. Without line extensions, the costs average $269,000 per year in inflated All other projects are funded From rates. This is set out in line 27 of table 4. The major capital projects and major maintenance projects from 2011 to 2039 are summarized in Figure 1. $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 Fig. 1 West Elgin Secondary Water System Capital and Major Maintenance Inflated $200,000 ti ti ti ti ry ti ti ti (1 ti The major capital projects affecting rates projected in the near term are water main replacements from 201110 2015, a water tank interior painting scheduled for 2029 and a water tank exterior painting projected for 2039. 5.3 Water Operating Revenue and Expenditure Plan The summary operating revenue and expenditure plan for the water system for 2007 to 2020 is set out in Table 5 West Elgin Water System Draft Rate Report June 17, 2011 11 of 21 pages CI All Costs Non New Line Costs r rt MINIM IrwharammmtwA Milmm Sharratt Water Management Ltd. Sustainable Water Management Specialists The total capital projects, including line extensions, average $382,000 per year in inflated from 2010 to 2039. Line extensions, while an important component of the water system, do not affect rates as they are paid for from special user connection charges and contributions from the municipal tax base on a 75/25% basis. These are set out in lines 25 and 26 of table 4. Without line extensions, the costs average $269,000 per year in inflated All other projects are funded From rates. This is set out in line 27 of table 4. The major capital projects and major maintenance projects from 2011 to 2039 are summarized in Figure 1. $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 Fig. 1 West Elgin Secondary Water System Capital and Major Maintenance Inflated $200,000 ti ti ti ti ry ti ti ti (1 ti The major capital projects affecting rates projected in the near term are water main replacements from 201110 2015, a water tank interior painting scheduled for 2029 and a water tank exterior painting projected for 2039. 5.3 Water Operating Revenue and Expenditure Plan The summary operating revenue and expenditure plan for the water system for 2007 to 2020 is set out in Table 5 West Elgin Water System Draft Rate Report June 17, 2011 11 of 21 pages 4* 1 O 0 N N O1 O N CO 1- (O 1O N q CO N O N CO N O O 0 0 0 0 0 0 co 0) 0 0 v1 ti W N 0 P u1 13 n u1 W 4- 4-0 t (0 u) (0 (6(V NN CO 00 O 0)) (0 R 0 0 0) W 0 0 "co co S. 0 h C0 M1 0)11-10o f N r r N N r 0 10 1- 1- 4 W N N 0 0 0) 0 0 0 CO C) r' 0 W O0 W M1 u)N N 46 N. 1v(v01r0 Y N N 0 r 00 CCD O 0 1. 0 p 0 CO 4 G n2 ER IA N h h n +T N T N 0 O 0 0 O 0 0 N 0 0 0 d O 81 O(0 or 144 n r O r 0 W ()f 0 OD N e- r N o CO 0 C O r m co CCf co pN Y +OrT O er O W O W O N C W [7 W N C 0 10 0 02 6 05 co �ci 0Y a N r Y W T (V M 0 (0 W 1- 03 W O 00 CI er co O� 1 (i ti 0 11 4 I 0 Y Y N N O 10 CO 0)n W W N W 0)ID OO 010 t7 C0 (W Y R (0 e- e- N N 00 1 W ON u)h co QOMNN 0)) r r N N 0 0 O a n r M +.0 COM 0 0 II [7 V 0O0 1 h W 4- P N N 0 CO O CD 00 61474- 0 ((0 LC; P- 01 CO 0 C't. N. N N O OD 01 40 C4 o$ raMOa'31W.a 1') N 0 0 C O N C 0- Ca 0 N0 h r (0 CO 01 0 OY u10N MN r 10 r 0 1 0 (0 7er W 0) r C7 'D Ci A (D (0 V r Of H O ei of m 0 40 r C7 01 Y Y Y Q Q e} 0) (7 m h h D er 01 W (7 h N 1- c0 01 (7 N U3 ((0 (0 CO CO (C) r u) 10 W (0010 01 r. r N r- (0 u) NM cu 1-u1 (4) d'r 0) V)T N 0)M ot 4^ M M r r r M N M M (0 co O) Y n T 0) 0 0) n 0'4 ao n p n0) 01 0 N ON 0 0 0 001 0 0 O N CO ati OOO 0 O W (0 v ui 6 (0 a N cr O 0 u) W 0 6) 1- Y r CO CO r r r CO •tr N r co CO O1 W W 1-C7h CO 100 CO 0)0 01 s H N Q O N C o 1, C O 0 0 R1 Q 10 C) n f- M m Mr OM0 0 V0W '416 a611h a 17 M 10 r CO CO 0 (0 01 N Co Y N h M1 01 01 0 0 0 0,r N u) ON to Wu) 0) IN 0) r'1u)1. N W 000 CO r• CO W ID CO 100 MU) 01 C. W Or Of 41' N`" (0 v0(1iv M0 O0 M CO W W r N W N W Ca r 0 h 0^ n W 0 r M1 W0- a0 n W0 W MP. W 0) O' w CO W 0 0) (0 n CO m 0 CO Y r v 't N r co- "'N cif r N o V 0ai co t 0 GM1 M l 1 M CO 07 M0 W ER O1 P. U• W N O 01 0 ER M W h N O W h M N M M 01 r 01 u1 W h M Co co N p 0.1r NC1N W 4-i oi N C�NW M co 4') M 00 W W 0 CO M 0 CO 07 N 03 0 0 c 4- C 0 s e 1 F 0 N CO O I 4- O N O N 00 n C n O 0a W C 9 Cf 1+ (0 0 i 0 O n d N 10 0 0 47 (0 r N N 4- r CO 0 02 0 (0 N 0 4 t CD O 0)(0 N el c0 O N C 0) 0 0 N 7 O CO GO 1- W u) W0n or CI NW CO C N M N u1 4- r 0 0 1- 0 CO h co CO N CO O 0 O 000 (0 00 u) W (0 000 00 CO 0 CO 10 0 u? W p 10 p 1 u N ER 0 p)y O O N 0 (0 n0M1 010 M (LI CO g= Z.71 1 N W 0 0) C O N 0 0 4 (60N Cl co A ?0) 0 (0C+ 0 M Cf r r N 10 O 0 0 0 00 0 0 u s0 S O 00 pp (1pp N 1 0 7 r N M O M W N W N t. 0) N 0 co W 1') r r Nn 4 O 4 4 1 W 0 0 V u7 o0 t0+ O a 'f 'H 16 M1 W N N (O t( r W u) W N co- v u) W N 01 O 0) r N r N 0 N 0 10 1- OD co M0 A 07 �+1)tC Ccy7M N MOON 1-mM ER 2:1 0v(�i c')1D W C1 00 CO N COO N W O (O NNM1 C7 N 4t 4 O N NN 0)05 of W W of CO mY 4 m N O ot (0 0) 0 0 W a0 N CA 1+ 0 10 01 M 0 Co R 0M MM1(D eq co 000) MN 47 n 4- 0 1. W 0 .N1-r00 W COC 0(01-tl' O W A N N 0 n'- N 0 of co r M r r es. er e u. N N 7 0 O 4T 44. T r n O N. 10 u1 W (O W W 0 0 O N 0 0) Of P. 1-- 10 CO g r CO 0 CO C}1 CV co 10 O CO 0 O 0 0 N trq vv N N W W N N N N N N N N Cf 0i N O) 0 O C 0 10 0 co c E c cc O h W a) N `m a1 'e 0 1- T9 a Ee Q S C N u) N 3 m 0 N -0 C cs '5 5 o) p w m 2 0 0 O +0 N C)= C v y 0 01= a 0 C CO C4 q oo2ic000m M Q 41 CO n W O1 N N 4. N N OD N N h N N Co CO CI M CO 07 1$ N. 0 a (0 03 It 0) or O O O a User fees are shown in line 1 and revenues from all sources, including user fees, are summarized in line 10. Operating expenditures are summarized in line 34. Transfers to capital are shown in line 35 until 2010 and then, for simplicity, all surpluses are transferred to the reserve. This contribution is shown in line 36. The total revenues Tess operating expenses and transfers are set out in line 38. 5.3.1 User Fee Requirements User fees, set out in line 1 of table 4, are shown in figure 2 below: Figure 2 West Elgin Water System User Fees 2002 -2020 Inflated 3 3; i'' n X 1 1 11 1 111 111 11 1 11 1 111 1 111111 _1 �r u iiIuu i lI l1 1 i ii r User fees and revenues have been relatively unchanged since 2006 and are projected to remain relatively unchanged to 2020. 5.3.2 Q Expenses Future operating expenditures are summarized in line 34 in Table 4, and illustrated in figure 3. $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $o Sharratt Water Management Ltd. Sustainable Water Management Specialists Figure 3 West Elgin Water System Operating Costs Inflated o d o o d o o o°� o g o (1 19 o o 5 o o o o o o o ff r t `l. `l. �L 1. -1. rL ti ti ti ti ti ti ti ti ti 1 West Elgin Water System Draft Rate Report June 17, 2011 13 of 21 pages II tk User fees are shown in line 1 and revenues from all sources, including user fees, are summarized in line 10. Operating expenditures are summarized in line 34. Transfers to capital are shown in line 35 until 2010 and then, for simplicity, all surpluses are transferred to the reserve. This contribution is shown in line 36. The total revenues Tess operating expenses and transfers are set out in line 38. 5.3.1 User Fee Requirements User fees, set out in line 1 of table 4, are shown in figure 2 below: Figure 2 West Elgin Water System User Fees 2002 -2020 Inflated 3 3; i'' n X 1 1 11 1 111 111 11 1 11 1 111 1 111111 _1 �r u iiIuu i lI l1 1 i ii r User fees and revenues have been relatively unchanged since 2006 and are projected to remain relatively unchanged to 2020. 5.3.2 Q Expenses Future operating expenditures are summarized in line 34 in Table 4, and illustrated in figure 3. $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $o Sharratt Water Management Ltd. Sustainable Water Management Specialists Figure 3 West Elgin Water System Operating Costs Inflated o d o o d o o o°� o g o (1 19 o o 5 o o o o o o o ff r t `l. `l. �L 1. -1. rL ti ti ti ti ti ti ti ti ti 1 West Elgin Water System Draft Rate Report June 17, 2011 13 of 21 pages Operating costs rose until 2006 and then declined as the cost of water from the primary system decreased. This was the result of lower than projected plant capital costs. Operating costs have increased with inflation and this will continue. 5.3.3 Source Water Protection A source protection study is underway, but no future costs have been identified. 5.3.4 Lead Abatement The system has no lead so that no abatement expenditures are necessary. 5.3.5 Debt As of December 31, 2009, there was no debt on the system. No new debt is anticipated in the 2011 to 2039 period. The projected capital costs are proposed to be financed exclusively by contributions from the Municipality's current and future reserve fund. This reliance on reserves is in keeping with the Municipality's pay -as- you -go philosophy governing water infrastructure funding. 5.3.6 Reserve Funds The water reserve fund is shown in table 6: 2 3 4 5 8 7 8 9 10 11 Table 6 West Elgin Water System Capital Renewal and Major Maintenance Reserve 2010.2020 in Inflated 2010 2011 2012 2013 2014 2015 2010 2017 2018 2018 2020 Major Total Capit8l Inflated$ 51,453,784 $383,160 54 05,284 5417, 422 5 407, 434 1479,939 5348,663 $223,837 5205,217 5237,489 5206,983 Ratepayer and Tax Based Revers 5521,591 5103.000 5106,090 5109,273 5112,551 5115,927 5119,405 5122,987 5128,677 5130,477 887,196 Government Grants 5315,693 Other (Sewer} 515,000 Revenue Fund $263,200 Capital Funded from Reserve 5338,300 5 280,160 5299,174 5308,149 $294,883 5354.012 $229,258 5100,850 578.540 5106,991 5139,767 Opening Reserves 51,304,114 51,029,475 51,019,857 5981,420 5922, 478 5 883, 911 5 722,889 5699,119 5801,055 5937,763 51,059,541 Reserves from Operations 89 5224,218 5214,843 $205,044 5194,805 5184,114 5172,958 5171.325 5179.200 $186,570 5190,420 Capital Fund from Reserves 5338,300 1280, 160 5 299, 174 5308,149 5294,883 5384,012 5229,258 5100,850 578,540 5108,991 5139,787 Interest 553,661 548,328 545, 894 544, 164 541, 512 538, 876 532. 530 531,460 536.047 $42,199 $47,679 Reserve Value at Year End 51,028,476 51,019,887 5981,420 5922,478 5883,811 5722.889 5699,119 5801,055 5937,763 31,089,541 51,157,873 The reserve, with annual contributions, will be sufficient; to cover all currently projected major maintenance and capital renewal and replacement costs until 2039, the time horizon of this study. The reserve balances to 2039 are set out in Appendix 3. 5.4 West Elgin Water Sales/Number of Users 5.4.1 Water Purchases /Sales Water purchases for 2002 -2009 and projected for 2010 -2020 are set out in Figure 4: 600,000 500.000 300,000 200,000 100,000 w Figure 4 West Elgin Water Purchases/Projected Purchase Sharratt Water Management Ltd. Sustainable Water Management Specialists 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 West Elgin Water System Draft Rate Report June 17, 2011 14 of 21 pages Overall, water purchases in 2008 and 2009 were lower than in all the years since 2002 and have declined significantly since 2005. The decline no doubt may be partly to do with the closure, for renovation, of the 401 service centre, the economic slowdown and cooler, wetter summers. However, this decline is also consistent with a general pattern of lower water use across the Province. Looking forward, as shown in table 7, water use should increase somewhat in 2011, as the service centre reopens, however, water purchases are unlikely to increase due to the installation of water efficient equipment and fixtures. Water sold by the municipality to its own customers is just over 50,000 cubic metres less than what it buys from the Tri- County system due to line losses within West Elgin. Table 7 West Elgin Water Projected PurchaseslSales in Cubic Metres 5.4.2 Projected Number of Connections The number distribution of current and projected connections is set out in Table 8. 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 West Elgin Purchase 449,369 464,767 460,119 455,518 450, 963 446,453 441,989 437,569 433,193 428,861 424,573 line Loss 51,403 51,403 51,403 51,403 51,403 51,403 51,403 51,403 51,403 51,403 51,403 West Elgin Sales 397,966 413,364 908,716 404,115 399,560 395,050 390,586 386,188 381,790 377,458 373,170 Table 8 West Elgin Water System Number of Water Connections Current and Projected 2009 -2020 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total Metered Users 1,728 1,740 1,752 1,764 1,775 1.788 1,800 1,812 1,824 1,836 1.848 1,860 Units Without Meters 177 177 177 177 177 177 177 177 177 177 177 177 Total Users Paying Fixed 1,905 1,917 1,929 1,941 1,953 1,965 1,977 1,989 2,001 2,013 2,025 2,037 The municipality had 1,905 connections in 2009. This includes 1,728 users with meters and 177 users who are tenants in buildings with meters. It is estimated that future population and growth in connections in the Municipality will average 12 connections (users) per year. 5.5 Water Rate Options Rates are calculated by considering the user fee revenue requirements, the future water use and the future number of connections. Two options are presented for consideration: 5.5.1 Option 1 Current Rate Structure In this option, the current rate structure with the relatively high fixed component and a variable component is utilized, with tenants paying the fixed charge. The proposed rates are shown in Table 9. Table 9 West Elgin Water Rate Calculation Option 1 Current Rate Structure in Inflated 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fixed Rate per Year Meter Size (inches) Flat Rate 222 222 222 222 222 222 225 229 234 238 0.62 222 222 222 222 222 222 225 229 234 238 0.75 222 222 222 222 222 222 225 229 234 238 1 310 310 311 311 311 311. 315 321 328 333 1.5 399 399 399 400 400 400 404 413 421 429 2 643 643 643 644 644 645 652 665 679 691 2.5 1,551 1,552 1,553 1,554 1,555 1,556 1,573 1,606 1,639 1,687 3 2,438 2,439 2,441 2,442 2,444 2,445 2,472 2,523 2,575 2,619 4 3,103 3,105 3,106 3,108 3,110 3,112 3,146 3,212 3,277 3,334 6 4,654 4,657 4,660 4,663 4,665 4,668 4,719 4,817 4,916 5,000 Variable Cost per M3 1.34 1.35 1.35 1.36 1.37 1.38 1.40 1.44 1.47 1.51 West Elgin Water System Draft Rate Report June 17, 2011 15 of 21 pages Sharratt Water Management Ltd. Sustainable Water Management Specialists In this option, 43% of all capital and operating costs are recovered in the fixed rate through the 2011 -2020 periods. This is a continuation of current practice in the Municipality. The fixed charges would be $222 in 2011 and stay at this level until 2016 and then rise very slowly to $238 in 2020. The variable rate would be $1.34 in 2011 and this would increase by approximately one cent per year until 2016, and then it would increase to $1.51 in 2020. 5.5.2 Option 2 Conservation Water Rate In this rate option, the fixed charge is reduced from the 2010 level of 43% of total cost recovery, used in option 1, by 3% per year over the next ten years, bringing the fixed portion cost recovery to 16% by 2020. This is revenue neutral and raises the same amount of money each year as option 1. It does this by reducing the fixed charge and increasing the variable charge gradually over the next ten years. The proposed rates are set out in table 10. Table 10 Township of West Elgin Water Rate Calculation Option 2 Conservation Rate in Inflated 2011 2012 2013 2014 2015 2018 2017 2018 2019 2020 Fixed Rate per Year Meter Size (inches) Flat Rate 210 194 179 164 149 134 121 108 95 82 0.62 210 194 179 164 149 134 121 108 95 82 0.75 210 194 179 164 149 134 121 108 95 82 1 294 272 250 229 208 188 169 151 133 115 1.5 378 350 322 295 268 241 217 195 171 147 2 609 563 519 475 431 389 350 314 276 237 2.5 1,469 1,360 1,252 1,146 1,041 938 844 757 667 573 3 2,308 2,137 1,968 1,801 1,636 1,474 1,326 1,189 1,048 900 4 2,938 2,720 2,505 2,293 2,083 1,876 1,688 1,514 1,334 1,145 6 4,407 4,080 3,757 3,439 3,124 2,813 2,532 2,271 2,001 1,718 Variable Cost per M3 1.39 1.47 1.56 1.64 1.73 1.82 1.93 2.07 2.21 2.35 This rate is more consistent with conservation. It is also more in line with current practice in many other Ontario municipalities. The fixed charge proposed for a residential user with a standard .62 inch meter would be $210 in 2011, declining by $15 per year until 2016, and then diminishing more slowly to $82 by 2020. This would be paid by all users with meters as well as tenants. The variable charge will increase to provide the revenues that are no longer collected through the fixed charge. The variable charge is proposed to be $1.39 in 2011 with this increasing by nine cents per year until 2016, and then increasing more rapidly to $2.35 in 2020. In both options, it is recommended that people, who do not use any water at all, such as snowbirds or owners of vacant premises served by the water system, pay the monthly fixed fee. This is justifiable, as the fixed costs such as insurance, billing and labour are incurred by the utility whether or not the customer uses any water. The revenues generated by this proposed rate structure for 2010 -2020 are set out in Appendix 2. West Elgin Water System Draft Rate Report June 17, 2011 16 of 21 pages 5 6 Sample Water Bells for Various User Groups Sharratt Water Management Ltd. Sustainable Water Management Specialists 5.6.1 Option 1 Current Rate Structure In this option, the current rate structure with the relatively high fixed component and a variable component is utilized from 2011 to 2020, with tenants paying the fixed charge. A projected monthly water bill for various types of water users is set out in Table 10. Table 11 West Elgin Water Bills Option 1 Current Rate Structure Annual Bills (inflated) for Water Only UserCategory 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fixed Charge Renters 222 222 222 222 222 222 225 229 234 238 Metered Using 100 M3IYr 355 356 357 358 359 360 365 373 382 389 Metered Using 360 M3/Yr 703 706 709 712 715 718 729 747 765 781 Metered Using 1200MIYr 1,826 1,836 1,846 1,856 1,866 1,876 1,905 1,954 2,004 2,048 Metered Using 2400M3IYr 3,431 3,451 3,470 3,490 3,510 3,529 3,586 3,679 3,773 3,857 Metered Using 3600M31Yr 14,933 15,022 15,111 15,200 15,290 15,380 15,628 16,039 16,454 16,824 A number of hypothetical user groups were selected to determine the impacts of the proposed rate in this option. For tenants with no meter, they would pay $222 in 2011, and this would rise to $238 in 2020. For a metered residential customer such as a single person or a frugal senior using a 100 cubic metres per year, the 2011 bill will be $355, rising to $389 in 2020. For a family using 360 cubic metres per year, the 2010 water bill would be $703 per year, rising to $781 in 2020. For a large user using 3600 cubic metres, such as a school, the water bill would rise from $14,933 in 2010 to 16,824 in 2020. Option 2 Conservation Water Rate In this option, the fixed portion of the rate is reduced and the variable component increased over the next ten years. The water bills are set out below: Table 12 West Elgin Water Bilis Option 2 Conservation Rate Annual Bids (inflated) for Water Only User Category 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fixed Charge Renters 210 194 179 184 149 134 121 108 95 82 Metered Using 100 M3 per 349 342 335 328 322 316 314 315 316 317 Metered Using 360 M31Yr 711 725 740 756 772 790 817 853 891 928 Metered Using 1200MIYr 1,880 1,963 2,049 2,137 2,228 2,321 2,441 2,591 2,748 2,903 Metered Using 2400M3IYr 3,550 3,732 3,920 4,111 4,307 4,507 4,761 5,074 5,400 5,724 Metered Using 3600M3IYr 15,518 16,411 17,323 18,255 19,207 20,179 21,388 22,867 24,410 25,944 Tenants with no meter would pay $210 in 2011, and this would decrease to $82 in 2020. For a metered residential customer such as a single person or a frugal senior using a 100 cubic metres per year, the 2011 bill will be $349, decreasing to $317 in 2020. This is less than option 1. For a family using 360 cubic metres per year, the 2010 water bill would be $711 per year, rising to $928 in 2020. Those using this amount of water under this option would pay more than in option 1. For large users, such as a school, the water bill would rise from $15,518 in 2010 to $25,944 in 2020. This is higher than what would be paid for under option 1. West Elgin Water System Draft Rate Report June 17, 2011 17 of 21 pages H 0 o 00 69 69 5 S 49 S S 8 69 O 08 0 0 0 8 22 0 0 8 8 8 2 Q5� 0. 0 a ryry p o p 5. 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IY 0 a) d C61 The Municipality of West Elgin Drinking Water System Draft Financial Plan June 17, 2011 i Ontario Clean Water Agency Offtarl-sime Deg Eaux. MUNICIPAL! i Y 01.; RECeIVED AU t3 2 2011 Sharratt Water Management Ltd. Sustainable Water Management Specialists Municipality of West Elgin Water System Page i Draft Financial Plan Table of Contents 1. INTRODUCTION 1 1.1 LEGISLATIVE CONTEXT TO FINANCIAL PLANNING 1 1.2 RECENT ACCOUNTING AND POLICY CHANGES 3 1.3 MUNICIPALITY OF WEST ELGIN WATER SYSTEM 4 2. OPERATING PLAN 5 2.1 OPERATIONS EXPENSES 5 2.2 CAPITAL RENEWAL AND MAJOR MAINTENANCE EXPENSES 5 2.3 -FINANCING v.... m -.m .w. 5 2.4 LEAD REPLACEMENT COSTS 5 2.5 SOURCE WATER PROTECTION COSTS 6 3. FUNDING PLAN 6 3.1 GOVERNMENT GRANT 6 3.2 DEBT 6 3.3 REQUIRED USER FEES 6 4. CONTINUOUS IMPROVEMENT 7 5. FINANCIAL PLAN SUMMARY 7 5.1 STATEMENT OF FINANCIAL POS MON (TABLE 6.1) 7 5.2 STATEMENT OF OPERATIONS (TABLE 6.2) 9 5.1 STATEMENT OF CASH FLOW (TABLE 6.3) 10 5.4 CONCLUSION 10 6. FINANCIAL STATEMENTS 11 6.1 STATEMENT OF FINANCIAL POSITION 12 6.2 STATEMENT OF OPERATIONS 13 6.3 STATEMENT OF CASH FLOW 14 6.4 NOTES ON THE WEST ELGIN WATER SYSTEM FINANCIAL PLAN 15 Attachment 1 O.REGULATION 453/07 16 Ontario Clean Water Agency Ageeace Ontarlence Des EMIN Sharratt Water Management Ltd. Sustainable Water Management Specialists Municipality of West Elgin Water System Page 1 of 16 Draft Financial Plan 1. Introduction The Municipality of West Elgin has authorized the Ontario Clean Water Agency (OCWA) and Sharratt Water Management Ltd. (SWML) to develop water rates and the Financial Plan for the Municipality's drinking water system. This Financial Plan has been prepared in accordance with the Financial Plan regulation (0. Reg. 453/07) made under the Safe Drinking Water Act, as;`well as the provisions of the financial planning guidelines published by the Ministry,?,_ the Environment (MOE) in August, 2007 entitled "Toward Financially Sustainable,Drinking -Water and Wastewater Systems The water rates are set out in the WEST EL. IN DRINKING WATER, SYSTEM FINAL RATE REPORT (FINAL RATE REPORT), dated June 17, 2011, and the +IIEST ELGIN PRIMARY (TRI- COUNTY) WATER SYSTEM` :FFNAL TE REPORT dated April 25, 2011 (FINAL RATE REPORTS). The Municipalit of ,West Elgin owns the primary water system that serves West Elgin and a number of municipalities in the area and the West Elgin water system that serves users within the municipality of West Elgin. Both systems have the same water licence so that the results from both rate studies are pooled in this Financial Report. The FINAL RATE REPORTS estimate the capital and major maintenance costs from the year 2011 to the year 2039 in an operating plan. The revenue needed to support the operating plan= is laid out in a funding plan which relies on user fees from rates, and connection charges. User fees from rates are set so that adequate reserves are developed in order to fund future capital, major maintenance and operating expenses. The Financial Plan was developed for the Municipality's drinking water system, based on the two FINAL RATE REPORTS, as well as tangible capital asset information that the Municipality generated in accordance with the Public Sector Accounting Board (PSAB) standard PS 3150 requirements. The Financial Plan includes a future tangible capital asset projection, over six years, from 2011 to the year 2017. 1.1 Legislative Context to Financial Planning There have been a number of legislative initiatives affecting water system management and operations over the past decade. These initiatives were a result of the water borne illness tragedy in Walkerton in 2000. Following this event, the Government of Ontario established a public inquiry chaired by the Honourable Dennis O'Connor to look into the Ontario Clean Water Agency Agence O Iterienne Des Eeua s Sharratt Water Management Ltd. me Sustainable Waecr Management Specialises Municipality of West Elgin Water System Page 2 of 16 Draft Financial Plan tragedy. The Inquiry Report recommended a comprehensive approach to the delivery of safe drinking water in Ontario. The MOE has responded to the Inquiry recommendations by making legislative changes. One change directly related to the development of this Financial Plan was the passage of the Safe Drinking Water Act, 2002 (SDWA). It requires owners of a municipal drinking water system to apply for and obtain a Municipal Drinking Water Licence. There are five elements that must be in place in order for the owner of a dnnking water system to obtain a licence: 1) A Drinking Water Works Permit to establish or alter a drinking water system. 2) An accepted Operational Plan. The Drinking Water Quality Management Standard (DWQMS) is the standard upon which Operational plans are based. The plan documents an operating authority's quality management system (QMS). 3) An Accredited Operating Authority. A third party audit of an operating authority's QMS will be the basis for accreditation. 4) A Permit to Take Water. 5) A Financial Plan that must be prepared and approved in accordance with the prescribed requirements in the Financial Plans Regulation. Under section 30 of the SOWA, the Financial• Plan element of the licence program must either be prepared in accordance with the Sustainable Water and Sewage System Act, 2002 SWSSA) or in accordance with the requirements set by the Minister of the Environment. SWSSA regulations have not been published. Accordingly, the requirements set by the Minister of Environment apply as per the 2007 MOE guidelines. Regulation 453/07 of the Safe Drinking Water Act was passed in 2007 and contains two key provisions that apply to an existing water system: 1. A person who makes an application under the Act for a municipal drinking water licence shall, before making the application, prepare and approve financial plans for the system that satisfy the requirements of Reg. 453/07. O. Reg. 453/07, S. 1(1). 2. As a condition in a municipal drinking water licence that is issued in response to an application made under section 33 of the Act for a municipal drinking water licence, the i Ontario Clean Water Agency Apnoea ©aoaa¢ieasrae Dee l; laax Nftwor Sharratt Water Managemen[ Ltd. Suscainable Water Management Specialists Municipality of West Elgin Water System Page 3 of 16 Draft Financial Plan Director shall include a requirement that the owner of the drinking water system, by the July 1, 2010 or the date that is six months after the date the first licence for the system is issued, whichever is later, prepare and approve financial plans for the system that satisfy the requirements prescribed Reg. 453/07. O. Reg. 453, S. 1(3). Several other provisions are also set out in the regulation that must be met by a municipality operating a water system: The Financial Plan must be approved by a resolution that is passed by the Council of the municipality. The Financial Plan must apply to a period of at least six years. The first year to which the Financial Pion must apply must be July 'l, 2010 or six months after the first licence for the system is issued, whichever is later. r (Wade Tan Water Agency Agana OntadeieHe Des Fate Once a system is licensed, the municipality's Financial Plan is required to be updated every 5 years, in conjunction with every application for license renewal. 1.2 Recent Accounting and Policy Changes In June 2006, the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered accountants approved new municipal financial accounting and reporting standards requiring that tangible capital assets (TCA), including components of the water system, be included in municipal financial statements. The new accounting standard PS 3150 carne into effect on January 1, 2009. This provides for a sharper focus on the depreciation of the capital asset base of the water system and the need to plan for renewal and replacement on a timely basis. This data is an integral component of the financial statements included in this Financial Plan. The Clean Water Act, 200&, targets the protection of drinking water supplies through the development of collaborative, locally driven, science- and watershed based source protection plans. According to the MOE financial planning guidelines, Financial Plans should include source water protection costs related to the provision of water services. Utilities are encouraged to have, at minimum, estimates of any current source protection costs as a separate cost item by the time that their Financial Plans are required in order to effectively align with the anticipated approval timelines for source protection plans (2010- 2012). Sharratt Water Management Ltd. Susrainable Darer Management Specialists Municipality of West Elgin Water System Page 4 of 16 Draft Financial Plan In June 2007, the government of Ontario proposed a lead action plan. The Financial Plans regulation contains requirements for municipalities to include in their Financial Plans the costs associated with replacing lead service pipes that are part of the drinking water system. 1.3 Municipality of West Elgin Water System The Municipality of West Elgin Water System is comprised of two components. The West Elgin (Tri- County) water system, referred to as the primary system, consists of a new water treatment plant located south of Eagle, a trunk wat main extending from the WTP to West Lorne, a water tower in West Lorne and an interconnection valve chamber in Iona. While this system is owned by the Municipality of West Elgin, it provides water service to five municipalities (Chatham-Ken I)otton- Dunwich, Newb4y, South West YiP Middlesex, and West Elgin) which have representation on the Tri County Water Management Committee (Committee). The C.omnrnittee is responsible for the management and operation of the WTP, a connection t Ofthe Elgin Water Supply System, and the primary system trunk water mains. Each of the municipalities on the Committee is responsible for their respective local water distribution systems. Water rates are set on a volumetric basis, with each municipality paying according to the water taken from the West Elgin primary system. The West Elgin Water System, known as the secondary system, purchases its water from the primary system and is essentially the distribution system within the municipality, which includes the two urban centers of Rodney, and West Lorne and an extensive rural servicing system. The system is served by an elevated water tank in Rodney. The Municipality uses a two part rate structure with a fixed or basic charge per month, and a volumetric charge that applies to all water used. Connection fees are applied to new users on rural lines with the user paying 75% of the cost and the municipality paying 25% from the tax base. The proposed water rates for 2011 for both systems are as set out in Table 1.1. Table 1.1 West Elgin Water System Proposed Rates 2011 in User Type Rate Primary Water Charge for All Primary System Users per M3 0.73 Secondary Fixed Service Charge applied to all Water Users Annual 222 Water Use Charge per Cubic Metre 1.34 Surcharge for Users on the Glencoe Line per M3 0.62 Surcharge for Users on the Beattie Line per M3 0.62 ieTh Ontario Clean Water Agency .rgea ce 0ntadenne Das l:aux Sharma Water Management Led. Sustainable Water Management Specialists Municipality of West Elgin Water System Page 5 of 16 Draft Financial Plan 2. Operating Plan The operating plan for both the primary and secondary system component details the recurring operating costs as well as the capital renewal and major maintenance investments costs required to sustain the drinking water system. These costs have been developed using assumptions that are detailed in the FINAL RATE REPORTS. Some key assumptions are set out below. 2.1 Operations expenses Operating costs such as labour, chemicals, insurance and other Costs are assumed to increase at 2% per annum in the primary system, 'and 3% per annum in the secondary system, and energy is projected to increase at 5% per annum for the 201142017 periods. These are estimates only and annual inflation should be monitored. 2.2 Capital renewal and major maintenance expenses Capital renewal and major maintenance costs have been projected to 2039 by OCWA and funding needs for these projected costs have been included in the rates for 2011- 2017. The intent is to ensure that funding wilt_ be available when needed for the projected water capital and major maintenance costs between 2011 and 2039. Capital and major maintenance costs are projected to increase at 2% per year in the primary system, and 3% per year in the secondary system. The capital renewal and major maintenance needs are set out in the FINAL RATE REPORTS. Capital and major maintenance needs beyond 2039 should be considered in the next Financial Plan report currently projected for 2016 -17. The 2016 -17 report will roll the time horizon forward at least five years to the year 2044. 2.3 Financing There is no debt on the water system and none is forecast for the 2011 to 2039 period, provided the assumptions made in this projection come to fruition. All expenditures will be funded from user fees and grants, should they be awarded. 2.4 Lead replacement costs The primary and secondary systems contain no lead. Ontario Clean Water Agency Memos °Madaame Des Faux Sharratc Water Management Ltd. Susrainab[e Waxer Management Specialise Municipality of West Elgin Water System Page 6 of 16 Draft Financial Plan 2.5 Source water protection costs About $175,000 has been sent by the Municipality of West Elgin on source water protection studies to date. Further cost projections will be available when implementation plans are prepared. 3. Funding Plan The funding plan lays out a plan an how the Municipality will generate the required funds to meet the operating and capital expenditure requirements This is-detailed in the FINAL RATE REPORTS. The funding plan proposed will' i primarily upon _user fees. Some key assumptions and results are presented below. 3.1 Government Grant No provision has been made for government grants in this Plan. Should such financing be obtained, then it is anticipated that these funds would be added to the reserve fund. 3.2 Debt No debt is foreseen to be needed in the 2011 to 2039 period based on projections in the rate studies. 3.3 Required User Fees Based on the current funding plan, West Elgin primary system user fees are projected to remain at current levels in inflated dollars until 2020. User fees in the secondary system are projected to remain constant until 2017, and then increase about 1% per annum from 2017 to 2020 in inflated The rate development process is set out in the FINAL RATE REPORTS. Table 3.1 sets out the proposed rates for 2011 to 2017, with the rates for the secondary system based on option 1 in the FINAL RATE REPORT. Table 3.1 West Elgin Water System Water Rates In Primary Rate /M3 inflated$ Orator lo Clean Water Agency Age °Marianne Des Eanx 2011 2012 2013 2014 2016 2016 2017 0.73 0.73 0.73 0.73 0.73 0.73 0.73 Secondary Fixed per Year 222 222 222 222 222 222 225 Volumetric Rate /M3 1.34 1.35 1.35 1.36 1.37 1.38 1.40 Sharratt Water Management Ltd. Sustainable Water Management Speciatisss max. Municipality of West Elgin Water System Page 7 of 16 Draft Financial Plan 4. Continuous Improvement The Financial Plan regulation requires that the Plans be updated every 5 years, along with the request for the renewal of the Drinking Water Licence. This on -going update will assist in revisiting the assumptions made to develop the operating and funding plans as well as re- assessing the need for capital renewal and major maintenance expenditures. 5. Financial Plan Summary This section provides a summary of principal features concerning the current and future state of the water system contained in the projected Financial Statements over 7 years (2011 -2017) in compliance with 0. Reg. 453. The detailed financial statements are set out in tabular form in Section 6. The notes regarding the financial statements Plan are presented at the end of the financial statement section of this report. 5.1 Statement of Financial Position (Table 6.1) An important feature of a water system is its net financial assets. A positive number indicates that the system has the resources to deal with future capital and other needs. A negative number indicates that past capital and other investments must be financed from future revenues. The West Elgin water system's net financial assets are shown in Figure 5.1. 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Figure 5.1 West Elgin WaterSystem Net Financial Assets Cash less Debt 2010 2011 2014 2015 2016 2017 Figure 5.1 shows that the system has substantial financial assets in the year 2010 and these increases substantially by 2016. ieTh °ramie 0186111 Water Agway e Ot €iSTITTC 1263 re- a e eii' 2012 2013 Sharran \r'a:ei Management lent :.id. weer mz zmer c Speo:irvcs Municipality of West Elgin Water System Page 8 of 16 Draft Financial Plan A second feature is the total value of the water system tangible capital assets, such as wells, reservoirs and water lines. Consideration of the value of tangible capital assets is part of PSAB compliance. The current value of the capital assets is termed net book value (NBV). It is the difference between the original cost of an asset less the accumulated amortization. Water systems have a great deal of resources tied up in tangible capital assets and managing these assets is critical to maintaining current and future levels of service. Tangible capital assets, once installed, are being used, and are decreasing in value. This is termed amortization. An increase in net book value of tangible capital assets is an indication that assets have been renewed faster than they were used. A decrease in net book value indicates that assets are being used, or amortized, faster than they are renewed. The net book value of the assets is set out in Figure 5.2_ $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 2008 2009 2010 E Owe Mean Water agent' &g2 pis tiTititafirte Des S Figure 5.2 West Elgin Water System Tangible Capital Assets Original Cost less Amortization Net Book Value) 2011 2012 2013 2014 Net book value increased dramatically in 2009 and 2010 with the construction of the new water treatment plant combined with a number of water main construction projects. From 2010 to 2017, the net book value decreases as the new plant is used up but it has not reached the point where plant components must be renewed. A third feature is the accumulated surplus set out in Figure 5.3. It represents cash on hand plus the net book value of tangible capital assets less debt. The water system, as illustrated in Figure 5.3, is projected to show a decline. This is primarily due to amortization of the large new water treatment plant. In the time frame selected for this 2015 2016 2017 S a cart Water Management i.rd. Sus. blazer ;rT=. 5peuai5o Municipality of West Elgin Water System Page 9 of 16 Draft Financial Plan study, 2011-2039, sigi ant plant renewals have not been identified and therefore no funds are being et aside For plant replacement. This may be picked up in the next study to be done in 5 years. At that time it may be prudent to extend the projected capital need horizon beyond the expected lifetime of the new water plant. $28,000,000 $27,500,000 $27,000,000 $26,500,000 $26,000,000 $25,500,000 $25,000,000 Figure 5.3 West Elgin Water System Accumulated Surplus Cash plus Asset Value less Debt 2010 2011 2012 2013 2014 2015 2016 2017 5.2 Statement of Operations (Table 6.2) This statement summarizes the revenues and expenditures. The expenditures include ongoing operating costs plus asset amortization. Figure 5.4 projects that the system's excess of revenues over expenses, including amortization, is positive in 2010 but becomes negative in 2011 and this continues until 2017. This is due to the large amount of amortization associated with the new water plant that is included as an expense. Only a small amount of funding has been set aside for plant renewal within the 201 1 -2039 time frames. Extending the time horizon in the next study can be viewed as a way of bringing excess of revenues over expenses, including amortization, into a better balance. Figure 5.4 West Elgin Water System Excess Revenues over Expenses Revenues less Expenses including Amortization 1,000,000 800,000 600,000 400,000 200,000 (200,000) (400,000) (600, 000) 1 4 0 1 0 r Ontario Mew Wate Agewicy Ages *M is s s F 4 2011 2012 .e0ia 2014 7015 2016 2017 Sharratt Water Manaoetnera 1' d. S=.inabea Water bLs rugeruear j o; Eisu 7y I I. f r ƒ\ g b r.Pg 4 ƒ yy a 1 Municipality of West Elgin Water System Page 9 of 16 Draft Financial Plan study, 2011-2039, sigi ant plant renewals have not been identified and therefore no funds are being et aside For plant replacement. This may be picked up in the next study to be done in 5 years. At that time it may be prudent to extend the projected capital need horizon beyond the expected lifetime of the new water plant. $28,000,000 $27,500,000 $27,000,000 $26,500,000 $26,000,000 $25,500,000 $25,000,000 Figure 5.3 West Elgin Water System Accumulated Surplus Cash plus Asset Value less Debt 2010 2011 2012 2013 2014 2015 2016 2017 5.2 Statement of Operations (Table 6.2) This statement summarizes the revenues and expenditures. The expenditures include ongoing operating costs plus asset amortization. Figure 5.4 projects that the system's excess of revenues over expenses, including amortization, is positive in 2010 but becomes negative in 2011 and this continues until 2017. This is due to the large amount of amortization associated with the new water plant that is included as an expense. Only a small amount of funding has been set aside for plant renewal within the 201 1 -2039 time frames. Extending the time horizon in the next study can be viewed as a way of bringing excess of revenues over expenses, including amortization, into a better balance. Figure 5.4 West Elgin Water System Excess Revenues over Expenses Revenues less Expenses including Amortization 1,000,000 800,000 600,000 400,000 200,000 (200,000) (400,000) (600, 000) 1 4 0 1 0 r Ontario Mew Wate Agewicy Ages *M is s s F 4 2011 2012 .e0ia 2014 7015 2016 2017 Sharratt Water Manaoetnera 1' d. S=.inabea Water bLs rugeruear j o; Eisu Municipality of West Elgin Water System Draft Financial Plan 5.3 Statement of Cash Flow (Table 6.3) The cash flow statement summarizes how the water system is expected to generate and utilize cash resources. This is illustrated in Figure 5.5. 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 The transactions that generate and use cash include the projection of cash to be received from user fees and other revenues, cash to be used for operating expenditures and financing charges, cash projected to be used to acquire capital assets, cash that will be used for investing transactions involving the acquisition or disposal of investments, and projected financial transactions that are the proceeds from debt or debt principal repayment. These transactions are summarized as the level of cash and cash equivalents at the year end. Reference to table 6.3 indicates that substantial cash from operations is projected to be utilized in the acquisition of tangible capital assets. 5.4 Conclusion Figure 5.5 West Elgin Water System Cash and Cash Equivalents at Year End Excess Revenue over Expenditures plus Loans Tess Capital and Loan Principal Costs 01 2010 2011 The financial statements reveal that the West Elgin water system has good cash reserves until 2039, provided that the Municipality implements the projected rates and the long range capital renewal and major maintenance plan set out in the FINAL RATE REPORTS. The system is wearing out faster than it is being renewed at this stage, Ontario MUM Water icy Itysarcs Ofitattame Da.s Sm :b Page 10 of 16 2012 2013 2014 2015 2016 2017 .tha ra% Water Management Ltd. Scscain.tEe Tater NLiagemear Speoaiisrs Municipality of West Elgin Water System Draft Financial Plan however this is due the construction of the new plant in 2008-2010. The plant will be amortized very quickly yet the actual needed repairs viewed by OCWA show that the plant will not need major repairs for some time. It may be appropriate to review the amortization schedule for the plant and disaggregate the current stated acquisition costs into components each having their own lifetimes. This would facilitate planning. In reviewing these statements, it is important to keep in mind that a number of assumptions have been made concerning inflation, interest rates and water use Actual numbers may significantly deviate from these over time_ There is a need to monitor the progress of this plan and make adjustments, if warranted Th e detailed financial statements set out in tabular form that were the basis for the ab summary follow in Section 6. 6. Financial Statements The detailed financial statements are set out in the`following tables followed by the notes that correspond to the numbers on the right side of the tables. 1 Ontario Clean Water Agency Agence :tiuetarienne Des Eel= Page 11 of 16 Sharratt Wacer Management Ltd. mik Sustainable eater Management Specialists w co U H u_ 0 N M V C7 64 699 F O) 69 69 69 0 0 r[ 0 m ti In VI 01 O W CO ai h U) M1 O N C e0 m ea r 69 op 69 69 01 69 69 0 O 0 0 0 0 0 `7 eR V 69 69 fA UT f9 E9 r LO O) en N CO e 00 a•-• C7 09 0 0 A NT N CO 69 0 69 01 00 69 CO yr CO 64 CO 69 ce CO N n en m 0)i 0 CD C 8 0) LO 0 0 0 0) 0 0 0 64 E9 0 0 e 1 r 0 0 r 0 0 0 0 N) 0 69 th 69 0) 0) 69 0 0 r M 01 N di V9 01 0 0 N l o 0 0 0 0 as as o r Ca 6r 4- E9 69 69. 0 Q 0 0) V n c ea CO CD m ere al m N e9 el 6 o u► v� a rn rri us u Q c 0 CO W 01 0 W q m as as 0 m st 69 4 X Pzi te a) C R Ea gp g 00 O M U) O o m 8 0 9 OS CO f0 U N- (O d0 N U ryN O N b O n Q 8 8) f0 GI T W �O O 0 a O W m a r P r g m n au ni A CO N m M M 1-4 El N o8 �9 64 cn z CO a) a 00)10 8)(00vo P �0) is L r C) 64 64 0 m CO 69 v 83 P 64 u) m E C m a O r W co r O a m (0 o 4 S m O id O1 r ii r O y g 3 Et OZt 09 54 CO ci Ed 6 6 s 10 09 69 01 (11 50 0 CV 0 01 09 01 59 ID el 0 0 4 co co. Nr a W 0 m E 8 CO (0 0 0 10 (n 0 0 0 m a a m r r 69 69 m m Yi N EF} P 9 '3 CIO N N C�{ P W CV P N. N O (O L^ C r r 69 F69f (a 42 3 C? 2 O N 0 0 (0 0 m 0 O O CO H m CO ii N N fp co U 59 69 Z C 0 o G a g) r 3 CD 3 cc RI NI. d o La C C (O 3 Y 8 g E:': m t7 E i o ai a) 3 I Vii f N N D1 C o� Q C 42 t R CO O c w S w O w O w 4¢ z 0 ti 0 L 1l] (0 a0 M 0) 10 o O 10 p 0 0 0 (D N. O n 0 0 0 O o 0 LO to In CO H} 63 (A 63 N CO Efl Ld fA !n ca (y ID O G O C'4 n Q GO as co m OID (I) N O N n j 53 b3 69 �Q. Vi Y3 fA 0 63 49 W in o 07 m p p 0 0 a 7 0 V ,Ll p �O Q o p G. a 69 A Q Q° R fH ID m m 69 m N fA N H FA O W i0 m 1 6 K N CV IL) N O O N n 0I O Q Y N 0 P2 n N N N 0 O iV m ca O U! e ff3 U? H r di 4f CV �R or m m m n o n v 10 64i g 6R E Q �'m o 0 D 0 CZ Of M CD ICI. 0 0 OK 432 OP 69 69 69 O m w c1 N O c� a O m 0 O W m m a u� c� o a 0 09 Cs- N! es as ea C"l es- O 105 O m fli m g f9 ID v ae 0 n n r P c s rr rs a o di n a h CI n 110 C o o O o m n y ce us co m I ID cD m 69 ori. 64 CD Of C 3 m m pQ Qp cy Q p p QO p r .7, V 1n 6t �i tl! m m N 0 R 0 4-• 03 VV 0 7 C O C p 7 Q r� m n 0) O Q cd 0 0 r 0 N ID ID W 0 W m CO CS P er :a E 2 CD 10 g 2 O 0 0 0 0 0 0 0 m p m O m a° lif m �D I E9 09 63 69. Ot O 0 C r 63 7i Q M r� 00 N N Q N N N N DES Fn O Of V N 01 N N M c7 M Q O Q O Ili a n n CD CO 0) I 0) 0) N CO n G C�i N 3) 6] r M 6 N 3) ID ID 6} N M 3 69 v 40 p p p aa 3 O W O h n 43 H d! 63 fl! 6T- w O 40 E... 6? N CD ID ID N N: [fl N O ID O vi V Ni 4 Q A N Q 03 a n 0) M n o n n n v �c a p 0 CD CO o n n n W N VJ to 09 69 69 69 69 69 43 m m 0 0 0 8 2- 5' m ctz B. u, o m ,,,T 1 E D m m u C m F m C W M le Q a m W E c y c p g c 3 M e a} O m p1 v c a os 4 j C 9 O 0 O O V 01 3 m Q G Z 'C m F m O v Q m t a•- m m U' g o n 0 Q 4 a --c- a c 'm a 1! c m 3 3= 3 m t O g Y° r U a c o W F rn a U m R c I `o R c m m Z Q F w a Q c a Q r v e o n N Q D v W m m m a 0 o x S° 0 O U' F F F u! Q Q F Q U U U Q a U 5 d 0 U u Q Er 0 U_ U U U❑ Z 03 Municipality of West Elgin Water System Page 15 of 19 Draft Financial Plan 6.4 Notes on the West Eloin Water System Financial Plan 1. Cash and cash equivalent is assumed to be invested in a reserve for future capital renewal and major maintenance to 2039, as set out in the FINAL RATE REPORTS. It includes the interest earned on the previous years reserve balance. 2. Tangible capital assets acquired in the past were valued by the Municipality to the end of 2009. Capital works are assumed to have no residual value when they have reached the end of their projected life and replacerf.rt date set out in the FINAL RATE REPORTS. Future capital works costs ar= In 2010 costs, as this was when this study was initiated, inflated to future .i stallation year cost at an inflation rate of 2% per annum in the primary and 3% per annum in the secondary as of July 1 each year. Thus, an asset insta ed iin 2011 is as °sumed to have inflated by 3% on July 1, 2012. Amortization teas determined sjng the straight line method. All works are assumed to e been put into service` or disposed of on July 1 of the year in question. <F 3. Additions to tangible capital assets are capital prole cts, according to °the PSAB definition of capital, projected to be underta .in t ie 2011 to 2017 periods. Capital projects are set out iR yellow highlight 4 of the secondary rate report and appendix 2 of the prirhary rate report 4. Amortization was determined using the.;straight line method with the asset assumed to have been put into service on July 1 and one half year of amortization was provided for in the year of installation. 5. Charges to users for water. 6. This revenue i tem is comprised of late payment protection charges, shut off /on fees, hydrant use fees, material sold revenues and connection charges. These are shown ih table 5 of the Secondary ry €ate report. The primary system revenues consist only of user fees. 7. This revenue is interest at 4.5% per annum earned on the previous end of year reserve balance. 8. Operating costsare projected to increase at 2% per annum for the primary system, 3% for the secondary system and 5% per annum for energy in both the primary and secondary systems. 9. Major maintenance represents equipment renewal projects projected by OCWA that did not meet the PSAB definition of capital and are treated like operating costs. 10. Annual amortization calculated as per notes 3 and 5 above. 11. Amortization is a non cash entry and is deducted from the expense component of the cash flow analysis. Ontario Clean Water Agency Ageace Onterienne Des &lax Sharratt Water Management Ltd. Sustainable Water Management Specialists Municipality of West Elgin Water System Page 16 of 19 Draft Financial Plan C Ontario Clears Water Agency Agenes Ontardenne Das Faux Attachment 1 Ontario Regulation 453107 Sharratt Water Management Ltd. Sustainable Water Management Specialists Municipality of West Elgin Water System Page 17 of 19 Draft Financial Plan Safe Drinking Water Act, 2002 ONTARIO REGULATION 453/07 FINANCIAL PLANS Consoiidatio:? Period: From ;1pr 2008 to the e Laws currency date. Last amendment: 0. Reg. 69/08. This is the English version of a bilingual regulation. Requirement to prepare financial plans 1. (1) A person who wakes an application under clause 32 (1) (b) of e. Act for a municipal drinking water licence shall, before making the application, prepare and approve'inancial plans for the system that satisfy the requirements prescribed under section 2. O. Reg. 453/07, s Ii (1z) (2) A person who makes an application under subsection 32 (e) of the Act for the renewal of a municipal drinking water licence shall, before making the applicationprepare and approve .financial plans for the system that satisfy the requirements prescribed under section. 3, >O. Reg. 453/07, s L (_2.). As a condition in a municipal drinking water licence fiat is issued in response to an application made under section 33 of the Act for a municipal drinking weer licence, the: Director shall inclwee requirement that the owner of the drinking water system, by the later oWyly 1, 2010 and the date that is six months after the date the first licence for the system is issued, prepare and approve financial plans for the system that satisfy the requirements prescribed under section 3. 0. Reg. 4511.47;; 1 (3). (4) The Director shall include, as a condition in a municipal drinking water licence, the requirement set out in subsection (3) in any amendments to a license made after the application, if the condition is not satisfied at the time when the amendment is made. 0. Reg. 453/07, s. 1 (4). Financial plan requirements; new systems 2. For the purposes of clause (b) of the definition of "financial plans" in subsection 30 (1) of the Act, the following requirements are prescribed for financial plans that are required by subsection 1 (1) to satisfy the requirements of this section: 1. The financial plans must be approved by a resolution that indicates that the drinking water system is financially viable and that is passed by, i. the council of the municipality, if the owner of the drinking water system is a municipality, or ii. the governing body of the owner, if the owner of the drinking water system has a governing body and is not a municipality. 2. The financial plans, i. must include a statement that the financial impacts of the drinking water system have been considered, and ii. must apply for a period of at least six years. 3. The first year to which the financial plan must apply is the year in which the drinking water system is expected to first serve the public. 4. For each year in which the financial plans apply, the financial plans must include details of the proposed or projected financial operations of the drinking water system itemized by, i. total revenues, further itemized by water rates, user charges and other revenues, ii. total expenses, further itemized by amortization expenses, interest expenses and other expenses, iii. annual surplus or deficit, and iv. accumulated surplus or deficit. r\ Ontario Clean Water Agency Agonce Oattariernne Den Eaia;t Sharratt Water Management Ltd. Sustainable Water Management Specialists Municipality of West Elgin Water System Page 18 of 19 Draft Financial Plan 5. The owner of the drinking water system must, i. make the financial plans available, on request, to members of the public who are served by the drinking water system without charge, ii. make the financial plans available to members of the public without charge through publication on the Internet, if the owner maintains a website on the Internet, and iii. provide notice advising the public of the availability of the financial plans under subparagraphs i and ii, if applicable, in a manner that, in the opinion of the owner, will bring the notice to the attention of members of the public who are served by the drinking water system. b. The owner of the drinking water system must give a copy of the fna metal plans to the Ministry of Municipal Affairs and Housing. 0. Reg. 453/07, s. 2. Financial plan requirements; licence renewal 3. (1) For the purposes of clause (b) of the definition of "financial plans" it subsection 30 (1) of the Act, the following requirements are prescribed for financial plans Iliat are required subsection 1 (2) or a condition that is included in a municipal drinking water licence under subsection 1 (3) to satisfy the requirements of this section: 1. The financial plans must be approved by a resolution that is passed by, i. the council of the municipality, if the owner of the dnnkm Water system is a municipality, or ii. the governing body of the owner, if the owner of the drinking water system has a governing body and is not a municipality. 2. The financial plans must apply to a period of at least six years. 3. The first year to which the financial plans must apply must be the year determined in accordance with the following rules: i. If the financial plans are.required by subsection 1 (2), the first year to which the financial plans must apply must be the year in which the i g water system's existing municipal drinking water licence would otherwise expire. ii. If the financial plans are required by a condition that was included in a municipal drinking water licence under subsection 1 (3), the first year to which the financial plans must apply must be the later of 2010 andthe year in which the first licence for the system was issued. 4. Subject to subsection (2), for each year to which the financial plans apply, the financial plans must include the following: i. Details of the proposed or projected financial position of the drinking water system itemized by, A. total financial assets, B. total liabilities, C. net debt, D. non-financial assets that are tangible capital assets, tangible capital assets under construction, inventories of supplies and prepaid expenses, and E. changes in tangible capital assets that are additions, donations, write downs and disposals. ii. Details of the proposed or projected financial operations of the drinking water system itemized by, A. total revenues, further itemized by water rates, user charges and other revenues, B. total expenses, further itemized by amortization expenses, interest expenses and other expenses, C. annual surplus or deficit, and EeTh Ontario Clean Water Agency r4 Z3 5 r 0 Agence eatarlenne as E:,: A Sha.rratt Water Management Ltd. Sustainable Water Management Specialists Municipality of West Elgin Water System Page 19 of 19 Draft Financial Plan D. accumulated surplus or deficit. iii. Details of the drinking water system's proposed or projected gross cash receipts and gross cash payments itemized by, A. operating transactions that are cash received from revenues, cash paid for operating expenses and finance charges, B. capital transactions that are proceeds on the sale of tangible capital assets and cash used to acquire capital assets, C. investing transactions that are acquisitions and disposal of investments, D. financing transactions that are proceeds from the issuanceo €debt and debt repayment, E. changes in cash and cash equivalents during the yearn and: F. cash and cash equivalents at the beginning and envtdofthe year. iv. Details of the extent to which the information described in subparagraphs i, ii and iii relates directly to the replacement of lead service pipes as;defned in section 15.1 3 of Schedule 15.1 to Ontario Regulation 170/03 (Drinking Water Systems), made under the Apt. 5. The owner of the drinking water system must, i. make the financial plans available, on request; to members of the public who are served by the drinking water system without charge, ii. make the financial plans available. to members of the public without charge through publication on the Internet, if the owner maintains a website on the Internet, and iii. provide notice advising the public of the availability of the financial plans under subparagraphs i and ii, if applicable, in a manner that, in the opinion of the owner, will bring the notice to the attention of members, public who are served by the drinking water system. 6. The owner of the drinking water system must give a copy of the financial plans to the Ministry of Municipal Affairs and Housing. 0. Reg. 453/07, s. 3 (1). al Each of the following sub subparagraphs applies only if the information referred to in the sub subparagraph is known to the owner at the time the financial plans are prepared: 1. Sub subparagraphs 4 i A, B and C of subsection (1). 2. Sub subparagraphs 4 iii A, C, E and F of subsection (1). O. Reg. 453/07, s. 3 (2). Alternative requirements for two or more drinking water systems 4. If section 3 applies to the financial plans of two or more drinking water systems that are solely owned by the same owner, the requirements prescribed by the section may, as an alternative, be satisfied by financial plans that comply with the section but treat those systems as if they were one drinking water system. O. Reg. 453/07, s. 4. Amendment of financial. plans 5. Sections 2 and 3 do not prevent financial plans from being amended. O. Reg. 453/07, s. 5. Additional information 6. The requirements of this Regulation do not prevent a person from providing additional information in financial plans prepared for the purpose of meeting the requirements of the Act. O. Reg. 453/07, s. 6. r Ontario Clean Water Agency AgetaCe t rot awls E me Des Eaux Sharratt Water Management Ltd. Sustainable Water Management Specialists G 5a Status COMPLIANT COMPLIANT 1 N3dO. N2d0 Action Taken order issued order issued under investigation order issued order issued 1 order issued order issued order issued under investigation under investigation I 1 1BY-LAW ENFORCEMENT REPORT �tPVIZ I SEPTEMBER 8, 2011 Nature of Complaint untidy yard untidy yard building untidy property untidy property grass grass 01- °H 1 96ZI 01• Z 90Z 1.6 M N N sal LZZ 9ZZ i G 5a THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY -LAW NO. 2011- BEING A BY -LAW TO CONTROL THE IDLING OF VEHICLES AND BOATS WHEREAS Section 8(1) of the Municipal Act, S.O. 2001, c.25, as amended, provides that the powers of a municipality shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues; AND WHEREAS Section 11(3)(1) of the Municipal Act prow des that a municipality may pass by -laws respecting matters the sphere of jurisdiction of highways, including parking and traffic on high Ways; AND WHEREAS Section 11(3)(8)�of thr j\ pal Oct irovides that a municipality may pass by -laws resfaect1r�c,�` ;natters within, the sphere of jurisdiction of parking, except on highways; AND WHEREAS Section, 425Athe iunicipaLAct establishes that a municipality may pass by -laws 'providing thatsa \pOrison who contravenes a by -law of the municipality is of anloffiance 1. DEFINITIONS In this by -law: AND WHEREAS election 428 of the Municipal Act states that a by -law may provide that, wherc: a=vehicle has been left parked, stopped or standing in contravention of a by -law, the owner of the vehicle is guilty of an offence, even though the owner was not the driver of the vehicle at the time of the contravention of the by -law, and is liable to the applicable fine unless, at the time of the offence, the vehicle was in possession of another person without the owner's consent. NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: a) "Boat" means a ship or any other description of a vessel not propelled by oars and includes a boat used exclusively for towing purposes, a water taxi and a boat used on water for living purposes; b) "Council" means the Council of the Municipality of West Elgin; By -law No. 2011 Idling Control By -law Page 2 d) "mobile workshop" means g) c) "Idle" means the operation of a vehicle while the vehicle is not in motion and not being used to operate auxiliary equipment that is essential to the basic function of the vehicle and "idling" has a corresponding meaning; i) a vehicle containing equipment that must be operated in association with the vehicle, or ii) a vehicle serving as a facility for taking measurements or making observation which is operated by or on behalf of a public utility or a police fire or amubulance service vehicle; e) "Municipality" means the Municipalit` ffVV1esf Elgin; f) "normal farm practice means. a practice that: i i) is conducted in sa m,Anner consistent with proper and acceptale- custom 'aiici standards asi established an followed !by sirn altui al operations under similar circurn:5tOn.ce ;'or, ii) rnakesiuse ofinno native technology in a manner consistent with property advanced farm management practices; "Official" means a police officer, police cadet, municipal law enforcement officer or any person authorized to enforce this by -law; h) "transit vehicle" means public transit vehicles, tour buses and motor coaches; i) "vehicle" means a motor vehicle, trailer, traction engine, farm tractor or road building machine as defined in the Highway Traffic Act, R.S.O. 1990, c.H.8, as amended, and any vehicle drawn, propelled or driven by any kind of non muscular power but does not include cars of electric or diesel electric railways running on rails. 2. GENERAL PROVISIONS a) No person shall cause or permit a vehicle or boat to idle for more than (3 or 5) consecutive minutes. By -law No. 2011 Idling Control By -law Page 3 b) Section 2(a) shall not apply to: i) Police, fire or ambulance vehicles, while engaged in operation activities, including training activities; Vehicles and boats assisting in an emergency activity; Boats not at anchor or tied to a dock; Mobile workshops, while using tlhe equipment that must be operated in association with .ewehi1�les; Armoured vehicles, O'iere;a erson r mains inside the vehicle while g ardi,n `the' contents c fflthe vehicle, or while the vehicle -is b or unload.bd; i VehicIeslIar-boats requiiedlt9 remain motionless because of in errnergency,, traftic, weather conditions or mechanical difficulties over which the driver has no control; 1'/ehiC!'es[or boats engaged in a parade or race or any other Event authorized by Council; Transit and passenger vehicles, while passengers are embarking or disembarking en route or a terminals; Vehicles transporting a person where a medical doctor certifies in writing that for medical reasons a person in the vehicle requires that temperature or humidity be maintained within a certain range; Occupied vehicles or boats when the temperature outside the vehicle or boat is greater than twenty -seven degrees Celsius (27 °C) or Tess than five degrees Celsius (5 °C); Vehicles engaged in a normal farm practice; or, Vehicles, including hybrid vehicles that eliminate the emission of green house gases and criteria air contaminants during the idling phase of operation. By -law No. 2011 Idling Control By -law Page 4 3. ENFORCEMENT a) Every person who contravenes any provision of this by -law is guilty of an offence and, upon conviction, is liable to any penalty as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as amended. 4. VALIDITY a) If a Court of competent jurisdiction declares any, provision or provisions, or part thereof, of this By -Law as'i valid, it is the intention of Council that the remainder By -Law shall continue to be in force. 5. EFFECTIVE DATE a) This By -Law shaHi core into 1;ull f®r a and e, fiect on the day of its final passing thereof.: 6. SHORT TITLE: a) This By -Law shall be referred to as the" Idling Control By- Law READ A FIRST AND SECOND TIME this day of 2011. READ A THIRD TIME and FINALLY PASSED this day of 2011. MAYOR CLERK MOVED BY: SECONDED BY: THAT 4 y t_s 7)? t62-6ige yes r1'I,a.&c VE- TRI COUNTY MANAGEMENT COMMITTEE MEETING YES YE-5 r yes Since the $40,611.22 marked as Dutton/Dunwich withdrawal in the 2010 Financial Report costs were not approved by the Committee AND THAT since section 3.13 of the Purchase of Capacity Agreement reads as follows: "that the West Lorne Primary System shall be operated on a non -profit basis with water rates reflecting the cost of production and such additional charges as deemed necessary by the Management Committee only" NOW THEREFORE it be moved that the $40,661.22 be refunded to the member municipalities based on the percentage share of the purchase in 2010. C -7 Motion Date: August 29 2010 INTRODUCTION: BACKGROUND: Tffe of TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA BRYANT, CLERK DATE: SEPTEMBER 8, 2011 RE: INTEGRATED ACCESSIBILITY STANDARDS The Accessibility for Ontarians with Disabilities Act, 2005 authorized accessibility standards. The Customer Service Standards has been in place since January 1, 2010. Ontario Regulation 191/11 came into force on June 3, 2011 enacting the Integrated Accessibility Standards (IAS). 1AS assists in removing barriers for people with disabilities in transportation, employment and information communications. The Built Environment Standard has not been finalized to date. The following highlights the requirements of the Integrated Accessibility Standards: GENERAL Develop policies to support each accessibility standard Train employees on the requirements of the regulation and the Ontario Human Rights Code Establish and maintain a multi -year accessibility plan Incorporate accessibility criteria in procurement of goods, services and facilities for public sector organization INFORMATION COMMUNICATIONS STANDARD Provision of accessible formats and communications supports in a timely manner at no extra cost Requirements for educational institution to provide information and communications in an accessible format Requirements for producers of educational or training materials in accessible formats of textbooks for educational institutions Requirements for public libraries to provide access to a collection of books and other materials in accessible formats 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644 Integrated Accessibility Standard September 8, 2011 Page 2 EMPLOYMENT STANDARD Establish processes for accessible recruitment Accessible formats and communication supports for employees Workplace emergency response information Documented individual accommodation plan Processes for return to work, performance management, career development and advancement TRANSPORTATION STANDARD Applies to conventional and specialized public passenger transportation Public consultation in the development of accessible design criteria in the construction, renovation or replacement of bus stops /shelters Public consultation to determine proportion of accessible taxicabs in the community Taxi charges for fare Appropriate information displayed in the rear bumpers in accessible formats for taxis. DISCUSSION: There are timelines for implementation set out in the regulation. Attached is a summary of timelines that would apply to West Elgin. 2011 Section 68 of the regulation relates to specialized transportation service providers and requires origin to destination services that takes into account the abilities of its passengers and accommodates their abilities. 2012 Section 13 relates to emergency plans under Information Communication Standard. If emergency procedures, plans or public safety information is available to the public, then this information should be available in an accessible format or with appropriate communiciation supports, as soon as practicable, upon request. Section 27 relates to workplace emergency response under the Employment Standard. This requires an employer to provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary and the employer is aware of the need for accommodation due to the employee's disability. Section 74 relates to specialized transportation providers. This allows companions and dependant to travel with persons with disabilities if space is available. Integrated Accessibility Standard September 8, 2011 Page 3 WHAT'S NEXT The Accessibility Directorate of Ontario (ADO) is in the process of developing policy guidelines to support the regulation and will also be providing resource materials, tools and templates to help understand and comply with the requirements. This will include support for the requirement for training on the Ontario Human Rights Code. The AMCTO will also be developing training resource materials that would be relevant to municipalities. Staff will concentrate on the sections that require compliance by January 1, 2012 (as referenced above). Compliance schedule on these sections is the same for provincial, large and small public sector, large and small organizations. RECOMMENDATION: For information only. k,,,o,- 0Af /3_ Norma I. Bryant PART I GENERAL Policies Procedures 2014 Statement of Org. Commitment 2014 Written Document 2014 In consultation with pwd, AAC and public 2014 Accessibility Plan Multi Year 2014 Accessibility Plans in Consultation with pwd and AAC 2014 INTEGRATED ACCESSIBILITY STANDARD TIMELINES ccessibility Plans Post to web Accessibility Plans Review every 5 years Provide in alternative format Prepare an Annual Status Report and post Procuring or Acquiring Goods or Services If not practicable provide an explanation Accessibility Self Service Kiosk incorporate Training all employees volunteers, policy developers, those providing goods or services on behalf of org re IRS and Human Rights Code PART II INFORMATION COMMUNICATION Emergency Preparedness Website New Internet Intranet Wagg 2.0 Level AA (other then closed caption Live precorded audio) Educational Institutes Train Educators Educational or Training Institutes (notification of need) provide educational or training resources or materials in accessible format Feedback accessible upon request Libraries of Educational Institutes Print upon request Producers of Conversion ready Text Books Provide student records and information on program requirements in accessible format Accessible formats and communication supports upon request (timely manner,no cost charged to other persons) Libraries of Educational Institutes Digital Upon request Producers Conversion ready Printed Materials All internet websites and web content WCAG 2.0 Level! AA PART III EMPLOYMENT Workplace Emergency Response Recruitment notify employees and public re availability of accommodations Notify applicant availability of accommodation upon request for assessments or selection process Arrange for suitable accommodation if required Notice to Successful Applicant notify ofyolicies for accommodation Informing employees of policies re job accommodations Accessible Formats Communication Supports Document Individual Acc. Plan Return to Work Process Performance Management Career Development and Advancement Redeployment 2014 2014 2014 2014 2014 2014 2014 2012 2014 2015 2015 2015 2015 2015 2015 2016 2020 2020 2021 2012 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2014 'PART IV TRANSPORATATION SPECIALIZED TRANSIT Origin to Destination Services 2011 Companions if space avail and children 2012 Accessibility Plans 2013 Co -ord Services Urban Connections 2013 Hours of Service (same for specialized as conventional) if offer both conventional and specialized services 2013 Service Delays 2013 Visitors 2013 Booking same day and up to 3 hours 2014 2014 Categories of Eligibiiity for specialized transit Emergency Spec. Transit 2014 No Trip Restrictions 2014 Application Process for Spec. Transit 2017 Fare Priority 2017 Hours of Service 2017 WESA ;1 Better Environment For Business Ms. Norma Bryant The Corporation of the Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 Re: Re- Calculation of Reserve Fund for Landfill Closure West Elgin Landfill Site Dear Ms. Bryant: WESA Inc. 171 Victoria Street North Kitchener, Ontario, Canada N2H 5C5 Tel; 519-742-6685 Fax: 519 742.9810 Email: wesakw @wesa.ca www.wesa.ca August 18rh, 2011 Project No. W- B4718 -10 It is our understanding that the Municipality would like to have a re- evaluation of the amount required to be put into reserve for the closure of the landfill based on recent survey data and estimation of the landfill life. In 2010 a survey was completed to update capacity and life span. Based on the final contours plan included in this report as up -dated based on the 2010 survey data, the total site capacity is 106,110 m Using this site capacity and the May 2010 contours at the site, the estimated quantity of in -place waste is 79,403 m Given an estimated annual waste input rate of 206 tonnes, a compaction density of 0.5 tonne /m and a waste to cover ratio of 4:1, the annual air space utilization rate for the site is calculated to be 515 m /annum. Using the estimated quantity of in -place waste, calculated utilization rates and a projected annual population (ie. waste) growth rate of 0.5% over the next 25 years, the estimated life of the landfill is 25 years from December 2010 (that is until December 2035). Beyond 25 years additional landfill capacity up to a further 24 years or to 2055 maybe available but is dependent on current landfill operations and growth rate. The estimated remaining site capacity as of December 2010 is 26,191.70 m Calgary Gatineau Kingston Kitchener Montreal Ottawa San Salvador Sudbury Toronto Yellowknife Closure Cost Frequency Current Projected Timeline Estimated Amount (2007$) Estimated Amount (2022$) Landfill Closure Activity Costs Lump Sum 2022 $296,180 $568,200 Post Closure Maintenance and Long -Term Monitoring Annually Beginning in 2022 and continuing for a minimum 25 years (potentially 50 -75 years) $14,650 $29,444 Contingency Measure Held in Reserve Beginning in 2007 and continuing past landfill closure for a minimum 25 years (potentially 50 -75 years) $42,817 $51,368 (should re- calculate every 3 years) In 2007 WESA provided the Municipality with an approximate cost to close and to perform post closure maintenance at the West Elgin Landfill for budget planning purposes. As stated in the Hydrogeological Investigation and Design and Operations Report (WESA, 2006), detailed plans and specifications will need to be prepared once the landfill has reached 90% capacity or 2 years before closing date. That assessment, as well as the current assessment, did /does not include the detailed plans or specifications; however, we have developed cost estimates for assumed closure and post closure activities based on site knowledge, the final contours as per the phased landfill development approach, and past experience with similar landfills. 2007 EVALUATION SUMMARY The total cost for landfill closure included a lump sum cost at the time of landfill closure, assumed at that point to be in 2022 as detailed in the 2006 Annual Site Monitoring and Operations Report (WESA 2007). It also included an ongoing annual cost for a minimum 25 years and potentially upwards of 50 to 75 years following site closure. Finally it included a contingency reserve fund suggested to have for any contingencies that may arise. The total for reserve changes each year depending on the tonnage of waste disposed of in the landfill and the most recent Construction Price Index for Toronto as published by Statistics Canada. It is WESA's understanding that the Municipality is currently putting 552,600 into a reserve fund for landfill closure, as well as $42,817 for contingency measures. Table 1 provides a summary of the 2007 costs, their frequency and the projected timeline. Table 1 Summary of 2007 Closure Costs 2 Closure Component Quantity Unit Cost Total 1. Preparation of Closure Plan and amendment to Certificate of Approval to allow closure 1 $5000 $5000 2. Final Grading of Waste Surface 14.200 m $6 /m $85,200 3. Supply Place Final Cover 8,520 m $30.80 /m $262,416 4. Supply Place Topsoil 2,130 m $52.80/m $112,464 5. Hydroseeding/Mulch Application 14,200 m $1.38/m $19,525 6. New Signage 1 $500 $500 7. Removal of Trailer Recycle Bins 1 $1000 $1000 Total Cost $486,105 WESA understands that as a result of the 2007 evaluation, the Municipality has set aside 5470,000 in reserve for landfill closure. 2011 RE EVALUATION The following details site capacity and current site usage. Total Licensed Site Area 3.2 hectares Total Landfill Footprint 1.42 hectares Total Capacity 134,823 cubic meters Total Volume of Waste Disposed at Site 110,884 cubic meters Annual Fill Rate 303.5 tonnes /year The preparation of a landfill closure report, following the procedures outlined in the guidance manual for O. Reg. 232/98, specifying the activities for the closure of the site, the activities for the post- closure care of the site, and the proposed end use of the site, must be completed once the landfill has reached 90% capacity or 2 years before dosing date. A list of closure activities and a summary of the closure costs for the West Elgin Landfill is provided in Table 2. Note that the estimated unit costs are based on recent figures obtained by WESA from other similar projects in Ontario. Actual unit costs for the Municipality of West Elgin may vary. An increase is noted from the 2007 estimated as a result of increased costs for supply and placement of material. Table 2 Summary of Closure Costs (in 2011 dollars) 3 Activity Annual Payment Final Cover Maintenance and Erosion Control 52.109 Access Road Maintenance $740 General Site Maintenance (signs, fencing, grading) $1,830 Monitoring Well Replacement (assume 1/ 10 years) $200 Environmental Monitoring Program (Sampling, Reporting, Routine Site inspections) $24,229 Total Annual Cost $28,908 Using the recommended inflation rates in the MOE's Financial Assurance Guideline. the future value of the closure costs at the time of landfill closure in 2055 is currently calculated to be $3,516,610. The Municipality has established a reserve fund into which annual payments are made to set aside the necessary funds for landfill closure. The MOE recommends that the total future costs for landfill closure be accumulated 5 years before the closure date. Using these parameters and the recommended discount rate from the Financial Assurance Guideline. an annual payment of $35,280 would be required into a landfill closure reserve fund. However, because the Municipality has $470,000 in reserve, this number is re- evaluated at $1,170. It is recommended that the costs for landfill closure and the holdings in the reserve fund be re- evaluated every three years to ensure that sufficient monies are being accumulated. POST CLOSURE ACTIVITIES Table 3 provides a summary of post closure activities and costs: Table 3 Summary of Post Closure Costs (in 2011 dollars) The costs associated with final cover maintenance and erosion control assumes an average repair area of 50 m per year. and includes the cost to supply. grade, and compact final cover, supply and grade topsoil, and apply seed and fertilizer to the area. Access road maintenance assumes re- grading of the road once per year and re- gravelling the road once every 5 years. General site maintenance includes repair/ replacement of the sign, repairs to the fencing, and general site grading. It is assumed that the sign will need to be replaced once every five years, a 10 m section of the fence will need to be repaired once every five years, and general site clean up will require a labourer and a loader for half a day, twice annually, 4 The costs associated with the environmental monitoring program include the cost to sample the current monitoring well network twice annually and to provide an annual report. Generally after the first two years of the post closure period, the frequency and scope of monitoring can be reduced upon approval from the MOE. The monitoring program cost also incorporates the cost to do a routine site inspection twice annually, used to identify the potential need for further maintenance throughout the contaminating lifespan. Costs for interim reporting and meeting attendance have not been included in the total for the environmental monitoring program. An increase over the 2007 estimate is noted due to the increased monitoring program as well as material supply and placement costs. The estimated annual cost for post closure maintenance is $28,908 (in 2011 dollars). The future value of the annual post closure costs, projected to the time of landfill closure in 2055, is $209,124. Following site closure, the post closure maintenance program would continue for the duration of the contaminating lifespan; hence, an amount will be required each year during the post closure period. The minimum post closure period allowed by the MOE is 25 years; however, most small municipal landfills must continue monitoring for longer periods (expected to be on the order of 50 to 75 years). The actual length of time required for post closure monitoring is determined through a hydrogeologic interpretation of the annual monitoring results. CONTINGENCY PLAN COSTS It is recommended that the Municipality reserve funds for potential contingency measures that may be required at the landfill site during the post closure care period. These contingency costs may include unexpected construction, operation, maintenance and replacement of works. Using the MOE's Financial Assurance Guideline, the recommended current amount to cover contingency measures for the West Elgin landfill is S29,421. This total will increase each year until closure, when the number of tonnes of waste that have been deposited in the landfill reaches its maximum. At closure (in 2055), the recommended amount to cover contingency measures is currently estimated at $38,947. The amount will also change depending on the most recent Annual Average Non Residential Building Construction Price Index as published by Statistics Canada. The MOE recommends this total be re- evaluated every 3 years. 5 Closure Cost Frequency Current Projected Timeline Estimated Amount (2011$) Estimated Amount (2055$) Landfill Closure Activity Costs Lump Sum 2055 $486,105 $3,516,610 Post Closure Maintenance and Long -Term Monitoring Annually Beginning in 2055 and continuing for a minimum 25 year (potentially 50 -75 years) $28,908 $209,124 Contingency Measure Held in Reserve Beginning in 2011 and continuing past landfill closure for a minimum 25 years (potentially 50 -75 years) $29,421 $38,947 (should re- calculate every 3 years) This number is lower than the 2007 estimate because it is dependent on the waste in place and the recent survey data indicates that that number is Tess (see introduction above) than previously thought in 2007. As well the update to the construction price indexes from 2007 to 2011 reduces the value. SUMMARY The same assumptions presented in 2007 evaluation letter are made here. Table 4 provides a summary of the costs, their frequency and the projected timeline. Table 4 Summary of Closure Costs it is noted that the MOE does not dictate how a Municipality is to ensure that funds are available for future clean -up and remediation of landfills. However, they do require private landfills to comply with specific guidelines when calculating closure costs and for demonstrating they have the required funds available. Standard forms of financial assurance include cash, irrevocable letters of credit, surety bonds, and negotiable securities issued by or guaranteed by provincial or federal government. 6 We hope that you find this evaluation of closure costs for the West Elgin Landfill acceptable. If you require any further information or have any questions regarding this information, please contact the undersigned. Sincerely, WESA Inc. S'rana Scholes, B.A.Sc., P.Eng. Environmental Engineer Ref: 94718 -10 repfd Landfill Closure Costs Aug 2011.doc Karen Greer, M.Sc., P.Geo. Project Manager 7 Ann INN s hoc Subject: FW: We at OFIT are adamant in having this RFP terminated and with your help we can achieve this province wide. Please contact me via E -mail and I will reply as soon as possible. Thanks Glen M. From: car [mailto:cae @storm.ca] Sent: Monday, July 25, 2011 2:03 PM To: email @huronshores.ca; info @huronk€nloss.com; ecdev @tbaytel.net; jtimlin @ingersoll.ca; elklake @ntl.sympatico.ca; johnsontwp @belinet.ca; townkap @ntl.sympatico.ca; info @city.kawarthalakes.on.ca; portaladmin @kenora.ca; info @lanarkcounty.ca; rtrimble @lanarkhighlands.ca; jroman @ntl.sympatico.ca; jallen @latchford.ca; mayor @laurentianhills.ca; Laurentian @laurvall.on.ca; €nfo @leamington.ca; Ikeech @Lennox- addington.on.ca; webmaster @london.ca; bpaulmachar @vianet.ca; bpaulmachar @vianet.ca; clerktreasurer @visitmachin.com; info @madawaskavalley.ca; clerk @madoc.ca; township @ntl.sympatico.ca; township @ntl.sympatico.ca; Clerk @Mattawan.info; admin @mcgarry.ca; mcmurric @gmail.com; frichardson @meaford.ca; frichardson @meaford.ca; clerks @midland.ca; georgeabridge @gmail.com; info @townofmono.com; mhackett @township.montague.on.ca; moonbeam @moonbeam.ca; morley @nwonet.net; nmich €e @morristurnberry.ca; pmills @mulmurtownship.ca; info @muskoka.on.ca; amurphy @muskokalakes.ca; laurierfalldien @nairncentre.ca; info @newmarket.ca; mayor @town.newtecumseth.on.ca; info @niagarafallstourism.com; mayor @mississauga.ca; pinej @hastingscounty.com; office @hastingshighlands.ca; havbelmet @hbmtwp.ca; mchenier @hawkesbury.ca; twpshcm @xplornet.com; townofhearst @hearst.ca; info @khrtownship.ca; townkill @vianet.on.ca; ssmith @kincardine.net; online @king.ca; mgerretsen @cityofkingston.ca; edd @tkl.ca; lavalley @nwonet.net; lairdtwp @soonet.ca; contact @lakeofbays.on.ca; administration @lambtonshores,ca; webmaster @lakeshore.ca; dburton @highlandseast.ca; hiltontownship @xplornet.com; info @hiltonbeach.com; smith.hpayne @xplornet.com; mjmhorton @xplornet.com; mjmhorton @xplornet.com; nmellema @mcnabbraeside.com; reception @merrickville- wolford.ca; ckerster @manitouwadge.ca; mayor @marathon.ca; customerservice @markham.ca; info @markstay- warren.ca; t.clemens @marmoraandlake.ca; info@loyalist.ca; twpmacd @onlink.net Subject: We at OFIT are adamant in having this RFP terminated and with your help we can achieve this province wide. Please contact me via E -mail and I will reply as soon as possible. Thanks Glen M. OVT 1 R f0 FED.ErR :17'10;V OF' !VDEI E ADEN T .10 If AIV TO f r C; 'i71 1'1 .i(_ gill if,'.'iiL (ithI Couh il, Once again, provincial government policies and directives threaten services in your municipality. The Ministry of Community Safety and Correctional Services has tendered a Request for Proposal (RFP) that would effectively transfer the authority of vehicle impoundments from the Ministry of Transportation to the OPP in the form of RFP OPP -0460. This will have a negative affect on the overall capacity of your local towing industry to serve our community. This RFP has been tendered without consultation with you, our municipal representatives, and without us, your local tow service providers. It is designed for the administrative convenience of the OPP, not for the delivery of effective service on our roads. It re=moves the quality control of competition from the industry equation by creating =monopolistic control over the delivery of i=mpound services in 56 zones across the province. Towers are an essential 4 component in keeping the roads safe in every community, but unlike the other 3 components; EMS, Fire and Police, we are strictly within the private domain and so must maintain and keep our equipment available for 24/7 emergency response at our own expense. Tows generated within the community by your contracted police service are an important source of revenue that supports your local towers and allows them to be there 24/7 for the community in times of need. 1 Simply put, if the OPP are allowed to impose their desire for exclusive, large scale impound lots on our communities, many local towers will eventually be forced out of business, people will have to travel greater distances at greater expense to reclaim their vehicles, and the number of local towers available to serve in times of emergency will be diminished. Not to mention the environmental impact of towing these vehicles the greater distances this plan will impose. It is also important to note that the impound facility for a zone listed in the RFP does not even have to be within that zone, thus creating further hardship and expense for those needing to reclaim an impounded vehicle. We would urge you to pass a resolution opposing this RFP and the changes it proposes until such time that there has been adequate consultation with the industry, and you, our elected municipal representatives. We further ask that you send this resolution to other municipalities requesting their support, and that all resolution be sent to the Minister of Community Safety and Correctional Services, so that this dangerous proposition can be halted. Please do not hesitate to contact me if you have any questions or concerns regarding my firm position on this matter, and I look forward to your timely response. Sincerely, Glen Morrow, President +i l! >7if i'e i '(..ft Ting iS eel)1 cm! kilt' r al) 2 Aug, 18. 2011 3:11PM County of Elgin 450 Sunset Drive St, Thomas, ON N5R 5V1 Municipality of Bayham Municipality of Central Elgin Municipality of Dutton /Dunwlch Municipality of West Elgin Township of Malahide Township of Southwold ELGIN GROUP POLICE SERVICES BOARD Chair Douglas G. Gunn Q.C. August 15, 2011 No. 7876 P. 1/3'2_ .'S �s: 'P I•..rrr. AUG 8 MI Tel. 519 631 -1460 Ext. 161 Fax 519 633.7661 Res. 519 633.1292 To: Ontario Municipalities Operating with Contract Police Services from the Ontario Provincial Police At the July 20, 2011 meeting, the Elgin Group Police Services Board supported the attached resolution, with the exception of the following paragraph: !'And whereas the Provincial government continues to appoint their own specially selected "political" members to our local Police Services Boards yet has even failed to communicate with this Provincially legislated body on the aforementioned salary/wage increases or the contract details which contain other cost implications." The Elgin Group Police Services respectfully disagrees with this clause of the resolution and supports the role of Provincial Appointees on Police Services Boards. Please accept this modified resolution of support as the Elgin Group's official position on this matter. Yours Truly, Susan McConnell Secretary *Enclosed: Resolution from Norfolk County Police Services Board cc: Norfolk County Police Services Board Association of Municipalities in Ontario Rural Ontario Municipalities Association Ontario Small Urban Municipalities Ms. Andrea Horvath, Leader of the New Democratic Party Association of Ontario Police Services Boards Chris Bentley, Attorney General Mr. Tim Hudac, Leader of the Opposition Aug. 18. 2011 3:11PM County of Elgin 11. OTHER BUSINESS A) Contra d geiv cat aatE 1n ase Mayor Trayate requested support of the following moron regarding O.P.P ConVecled Safvlces and rate increases, Res, No, 26 Mover; Mayor Travels WHEREAS Noffotk County has since Its Inception In 2000 contracted services from the Ontario Prgvindlel Police (OPP) to serve and protect the community; AND WHEREAS Norfolk County Council takes every opportunity arid makes every eIfoil to ensure that its tax levy Is at it's the lowest possible level; AND WHERkA9 the budgetary Impact on the Norfolk County prppet1y Wes has been and will be dramatic as a result of the Onlarle government unitaterally granting wagelsalary Increases to the QpP, particularly and most recently a 5 Increase for 3 years (front-end loaded In 2011) and a proposed 8+% Increase targeted for 2014; No. 7876 P. 2/3 Pags18of17 Aug. 18. 2011 3:11PM County of Elgin Council- In•Con1mittee Minutes Tuesday, June 7, 2011 AND WHEREAS, the Ontario goVernrnent has not consulted nor communicated In advance with the rural end small urban' munlglpallpes that cannot afford their own polite force and have In good'faith contrected the province for OPP- seriicds; AND VVHBREAS tine Provinclat govsrnstent continues to appoint their own specially selioted "po[lt al" niemberi to our IocaI Police Services Boards yet has even felled 16 comhi inroad with this Provincially leglslal d body on the aforementioned salary/Wage Increases orate ecntracrdetails wlilch•contain other cost Implications; NQW THEREFORE BE 1T RESOLVED THAT the Mayor be directed to contact Our neighbouring comrnunity,.partnere who udtlze the OPP services and communicate with all other munIclpalltles In Ontario (approxlmateiy 141 Municipalities) that presently contract tlta OPIi for municipal police services, to seek thelr commitment to for?n a Joint effort to Warty and With force, communicate our dl'spieasure With the uirllatQraI• aotldne of the Provincial government. Such communication may inform the government of how theft acttone have drramatibelly Impacted and will Impact our local budgeting rocess end ha; forced and will force higher, property taxes arlcUor reduced service levels, as a resull.of OPP rate Increases, BE IT FURTHER RESOLVED THAT a copy of this Resolution be also sent to the Association of Mun[olpalittss In Ontario (AMO), the Rural Ontario IV funlclpalities Assovlatlan (ROMA), Ontario Small Urban Municipalities (O §UM) ae well as the Prbvinclai Opposition parties and the Association of Ontario Police Services Boards; BE IT PURTHI'.R RESOLVED THAT Norfolk Council resolve 10 Inform the Provincial government that the appointments to the Norfolk Police S'ervIces Board. by the Province, cease and be solely of a local nature by the loaat municipal government; AND FURTHER BE IT RE$O1 VED that Norfolk Courtly Council does direct the Norfolk County appointed members of the PolIce Services t3oard to Imh od1afely bring forward and support, at the nerd Irnmediefe meeting of the' PSB, a Motion to. cornmenoe discussions with the Police Services Boards of our neighbouring municipalities which contract for OPP services. Such discussions are 10 focus on Issues which would Identify all synemiee and efflclenolee that will resell in policing effectiveness and economies. Thu outcomes ofsUch discussions are td be regularly brought to the attention of Norfolk County Council for budget erriehdinent approval and enactment, where possible. Carrled. No, 7876 P. 3/3 Page 10 of 17 Dig call before you dig! AUG 3 2011 would like to bring to your attention a Private Members bill that was introduced to the house on April 13 2011 outlining the Ontario One Call Act 2011 (bill 180), and consequently a second reading on April 21 2011. This act will make it mandatory for every municipality to join Ontario One Call (OOC) to have them manage all underground utility mapping and facilitate phone calls from its residents. The impression is that such a system does not exist in Ontario. (FALSE) The bill however died on the floor when parliament was prorogued back in June. As most of you are aware the DigNORTH call before you dig program was launched in April of 2010. The service was introduced exclusively for utility notification for homeowners and contractors of Northern Ontario as an original pilot. This program was to answer a need and fill a void in the industry and address the lack of service and northern support of OOC. There is a misconception that if you make one call to Ontario One Call you can receive all your utility locates. In actual fact you can only obtain locates from the utilities that choose to be members of OOC. This is a very dangerous statement to make as it misleads the industry adding confusion and a safety element of thinking that if I call OOC all my utility locates will be acquired. DigNORTH's unique program makes it attainable for contractors and homeowners, to make one call and one call only, to obtain all their utility locates via a single point of contact. For the first year we offered our service free of charge to establish the system and to prove its worth. The program was well received by contractors and the municipal public works for its ease of use and efficiency model. The municipalities of Northwest Ontario were instrumental in the growth of the program. The integration of the City of Thunder Bay added a larger populous showing the system is scalable, as we move across Northern Ontario and the Province. The simple fact is that the DigNORTH system works and is effective. (TRUE) It has rejuvenated an industry in Northern Ontario, to have the confidence in embracing a damage prevention platform that has been designed for the digging community. The program is branded the Ontario Call Before You Dig program, enhanced with the unique phone number of 1- 888- ONT -CBYD Having a phone number that mirrors an initiative has more of an impact with advertising and marketing statements, combined with an education and awareness platform to service the digging community that is second to none. Bill 180 will force municipalities and all facility operators to supply accurate and up to date records of their buried infrastructure for lookup purposes. Since not all infrastructure owners have the GIS system to map their plant, this will put an inordinate burden on municipal budgets. This will also cause confusion and concern as records are brought up to date and made available for an electronic platform, leaving the industry vulnerable and public safety a major risk. Under the DigNORTH system municipalities can build their records as their budgets allow, without the pressure of having to conform to a provincially legislated system that does not have the municipality's best interest at heart. For further information regarding this matter please feel free to contact me keithA■hi[e @dixnorth.ca or at 905 592 2151. or on my cell at 807 216 7601. Regards Keith White Business Development Manager DigNORTH call before you dig inc. -3 August 12, 2011 The Honourable Jim Bradley Minister of Community Safety and Correctional Services 18 Floor 25 Grosvenor Street Toronto ON M7A 1Y6 Dear Honourable Jim Bradley: After receiving correspondence and a request from Glen Morrow, President of the Ontario Federation of Independent Towers the Council for the Town of Ingersoll passed the following resolution: Moved by Deputy Mayor Freeman; seconded by Councillor Van Kooten Bossence C11 200 THAT the Council for the Town of Ingersoll approve the request from Ontario Federation of Independent Towers for a resolution in support of opposing a request for proposal that would transfer the authority of vehicle impoundments from the Ministry of Transportation to the OPP and the changes it proposes; AND FURTHER THAT the Council for the Town of Ingersoll forward a copy of the resolution to other municipalities seeking their support; AND FURTHER THAT the Council for the Town of Ingersoll forward a copy of the resolution to the Ministry of Community Safety and Correctional Services. CARRIED The Town of Ingersoll supports the opposition of this request for proposal that would transfer the authority of vehicle impoundments from the Ministry of Transportation to the OPP in the Form of RFP OPP -0460 and the changes it proposes. We ask that you consider our position throughout this process. Sincerely, Ann Wright Deputy Clerk/Executive Assistant c All Ontario Municipalities Glen Morrow, President of Ontario Federation of Independent Towers Enclosure Norma Bryant From: "Bernie Wiehle" <berniewiehle ©gmail.com> To: "Norma Bryant" <nbryant ©westeigin.net> Sent: Tuesday, August 09, 2011 7:32 PM Attach: Rodney Community Project Aug 2011.pdf; Quote Rodney.pdf Subject: Fwd: Forwarded message From: Hansjarg Vollmer Date: Monday, August 8, 2011 Subject: To: bwiehle @sympatico.ca Hello Mr. Wiehle, I tried to contact you during the last week regarding the possibility on a community project of a PV plant. When we visited the site on the sewage plant I pointed out the problems in getting the application through with the heritage study and its approval by the ministry of environment. The second issue is the distance to the 27.6kV grid. It is very unlikely that we do have a chance in getting out a PV project in time in order to replace the PV projects on Second Flora street (although the FIT application is handed in for the property on the sewage plant). There is a chance to get a PV project at the location of the sewage treatment plant but my personal guess is that the time getting the application through will be more than 15 months. In my opinion the possible size of the project would be ideal for a community project with multiple participants. If there is more than one Ontario citizen you can create a community project with the adder on the feed in tarrif of 1 cent per kWh. Our suggestion would be that a first nation group like Walpole Island could be incorporated which would give another adder in dependence of their share. The town of Rodney could do this project as a town or could allow citizen to invest. In the calculation enclosed you will see that the total invest for a 1.2 MW project would be 5.3 million CAD. We do start this scenario with the following suggestion: the town (or the town in combination with private investors) would hold 70 Walpole Island as a First Nation another 15% and Intech Clean Energy would also be interested in participating with 15 As you can see from our calculations the equity of approximately 30% to get a bank loan would be shared between the parties in the same way like the earnings. Considering a bank loan of 10 years with an interest rate of 6 the profit of the 70% Rodney share would be 140 000$ a year from year 1 to 10. After the loan period the income would be Page 1 of 2 8/12/2011 450 000$ a year. This project would give a positive example for an environmental friendly, sustainable community. This is a once in a lifetime possibility for securing a sizeable energy generating project for your community. Intech would be happy to guide you through all the application processes, providing the complete engineering, the materials, training and comissioning of the entire project. If the town has an interest in such a comunity project Intech Clean Energy would need to withdraw its FIT application and hand in a new application under the town's name as a community project. If you need further information please do not hesitate to contact me. Since I am after tomorrow in our UK office you can either contact me on my european cell phone or by mail. Yours, Hansjoerg Hansjoerg Vollmer Intech Clean Energy CEO c.p. +49 173 880 20 10 <tel: %2B49 %20173 %20880 %2020 %2010> c.p. 1 519 532 15 24 <tel: %2B %201 %20519 %20532 %2015 %2024> Page 2 of 2 8/12/2011 Connection with electrical network ERTH (estimation) (CAD) 65,000 Installation of the complete photovoltaic system including electric connection to the grid (CAD) 291,345 Material (CAD) 4,955,497 Total investment (CAD) 5,331,842 Capital refund (CAO) 507,099 Electric meter counter (CAD) 1,300 Insurance (CAD) 30,000 book keeping and Ltd 7,000 Maintenance (CAD) 7,000 Annual total cost (CAD) 45,300 Capital refund (CAD) 507,099 Electdc meter counter (CAD) 1,000 Insurance (CAD) 22,000 Maintenance (CAD) 2,000 book keeping and Ltd 5,000 Annual total cost (CAD) 537,099 Price and annual receipt Rodney Project 20 years contract with OPA price: 0.443 CAD/kWh for ground mounted systems with 10 <P <10MW 0.01 CAD/kWh adder for first nation participation waming :prices without taxes 'Annual financial cost: Years 1 -10 Years 11 -20 Power /module (Wp): Surface (m2): 230 1.67 'Number of modules l roof: Power (Wo): 1,435,200 'Annual production (kWh): 1,636,1281 Price CAD/kWh): 0.4531 'Annual receipt (CAD): 741,1661 Financing of the project 70 bank loan 1. Capital cost 2. Annual financial cost The investment expenses will be financed by a loan at a 6.0 rate Cost (CAD) Years of credit Interest rate Monthly cost Annual cost Credit cost 3,732,289 1 10 6.000% 42,258 507,099 1,338,696 Annual cost (CAD): INTECH Clean Energy 49 Chisholm Drive Ingersoll, Ontario N5C 2C8 507,099 1 profit year 1 204,067 before tax profit year 11 643,984.37 before tax Tihd!cfuiff old f!Qbsof3; 30% profit from profit after Property Invest equity year 1 year 10 Community of Rodney 70% 3,732,289.35 1,119,686.81 142,847.22 450,789.06 Walpole Island 15% 799,776.29 239,932.89 30,610.12 96,597.65 Intech 15% 799,776.29 239,932.89 30,610.12 96,597.65 sum 5,331,842 1,599,552.58 ISSUE DATE: Aug. 09, 2011 APPEARANCES: Background a® Ontario Ontario Municipal Board Commission des affaires municipales de 1'Ontario Lou Nirta has appealed to the Ontario Municipal Board under subsection 34 (11) of the Planning Act, R.S.O. 1990, c. P. 13, as amended, from Council's refusal or neglect to enact an amendment to Zoning By -law S- 109 -09 of the Municipality of West Elgin to rezone lands respecting Lot 4, Concession 14 in the former Township of Aldborough, from Agricultural (Al) Zone to a 'site specific' Lakeshore Residential (LR-#) Zone to permit a 'seasonal dwelling' OMB File Number: PL101432 406 Parties "Parties" Z Counsel 46 Municipality of West Elgin "Municipality Stephen Gibson Lou Nirta Philip Morissey DECISION OF THE BOARD DELIVERED BY STEVEN STEFANKO PL101432 [1] Lou Nirta is the owner of approximately 19 acres of land "Lakefront Parcel along the Lake Erie shoreline in the Municipality. This land has frontage along that shoreline of approximately 2000 feet and a depth of approximately 500 feet. It was acquired by Mr. Nirta in 2007 under power of sale proceedings for $75,000.00. [2] Although the Lakefront Parcel does not have frontage along the nearest public road which is Gray Line, a right -of -way "ROW is registered on title which legally provides access to the subject site from Gray Line. The ROW is 33 feet wide by a length of 758.3 feet but unfortunately, it is somewhat overgrown and a number of recreational vehicles and related structures associated with the Hickory Groves Trailer Park, immediately to the west "Hickory Grove Lands encroach onto it. As a result, the ROW is currently unusable as an access to the Lakefront Parcel. Mr. Nirta, at the moment, accesses his property through the Hickory Grove Lands. we:,. 1r,Gw 1 and 2 PL 101432 [3] The land in question has situated on it a one and half storey wood frame and sided home, described for purposes of this hearing and the relief sought, as a seasonal dwelling. The dwelling "Nirta Dwelling has been placed on a steel "I- Beam" foundation so that it can be easily moved if and when such movement is necessary due to erosion along the top of the bank. Based on an April 2010 survey, the dwelling is 142 feet (43.5 metres) from the top of the bank. According to that same survey, the distance from the top of the bank to the water's edge of Lake Erie to the south is 277 feet (84.42 metres) and the distance from the dwelling to the northerly property line is 137.5 feet (41.91 metres). [4] Although the Nirta Dwelling was constructed without a building permit and it does not comply with the Municipality's Zoning By -law No. 90 -50 "Comprehensive By- law Mr. Nirta did eventually obtain the requisite permit from the Lower Thames Valley Conservation Authority "LTVCA This permit "LTVCA Permit was required because the Lakefront Parcel is referred to as Hazard Lands under the former Township of Aldborough and current West Elgin Official Plans and the Comprehensive Zoning By- law, and by virtue of the Conservation Authorities Act and Ontario Regulation 152/06 "LTVCA Shoreline Regulation the permission of the LTVCA is required. The LTVCA Permit is issued pursuant to s.3 of the LTVCA Shoreline Regulation and is set out at page 58 of Exhibit 3 in this proceeding. So long as its provisions are complied with, the LTVCA Permit is valid in perpetuity. [5] Mr. Nirta wishes to maintain the Nirta Dwelling on the Lakeshore Parcel. In order to do so, he filed with the Municipality a Zoning By -law Amendment "ZBLA application in October 2010. The ZBLA was necessary because the existing by -law stipulated, inter alia, that: (I) No buildings or structures are permitted on Hazard Lands (ii) A building may only be erected if it abuts an improved street; (iii) Existing Tots require minimum frontage on a public street of 15 metres (49.21 feet); (iv) Certain front yard, side yard and rear yard performance standards are required; 3 PL 101432 (v) The minimum floor area of a dwelling is to be 100 square metres. [6] Although no property owners opposed the rezoning application, Council for the Municipality "Municipal Council refused it on November 25, 2010. The resolution reflecting such refusal stated essentially that approving the application would constitute an unwarranted precedent and that the LTVCA Permit would not have been issued had the Nirta Dwelling not already been built. That refusal was appealed by Mr. Nirta to this Board. I am being asked to approve that By -law "Proposed By- law set out on pages 17 -18 of Exhibit 3 in this proceeding. [7] Over the past few years, a number of events have occurred which have a bearing on the relief being sought. A brief chronological summary is therefore useful and it is as follows: (i) July 3, 2007 Lakefront Parcel purchased by Mr. Nirta for $75,000.00. (ii) October 24, 2008 At a time when Mr. Nirta was constructing his dwelling he receives an Order to Comply from the Municipality. It requires him to apply for a building permit with related drawings and "comply with other applicable law." (Hi) November 3, 2008 Mr. Nirta submits building permit application but not related drawings. (iv) April 2009 Some related drawings provided by Mr. Nirta. (v) April 30, 2009 initial permit rejection letter from LTVCA. (vi) May 8, 2009 Municipality issues stop work order with respect to the Nirta Dwelling. It was at least 75% complete at this time. (vii) June 16, 2009 Engineering letter which satisfies LTVCA regarding the Nirta Dwelling. (viii) June 30, 2009 LTVCA Permit issued. (ix) September 2009 Nirta submits Building Plan /Septic Permit Application. (x) September 8, 2009 Municipality letter to Mr. Nirta regarding Ontario Building Code compliance issues. (xi) October 30, 2009 Information sworn for violation of Building Code Act against Mr. Nirta. (xii) September 10, 2010 Mr. Nirta pleads guilty to charge of 'Cause Construction Without Permit' and pays fines. (xiii) October 29, 2010 Zoning By -law Amendment filed by Mr. Nirta's agent, Knutson Development Consultants. (xiv) November 16, 2010 LTVCA letter stating it has no objection to the rezoning application and confirming the already issued LTVCA Permit. Issues [8] The issues to be determined in this case are whether the relief sought is consistent with the 2005 Provincial Policy Statement "PPS and conforms to the Municipality's Official Plan. For purposes of my analysis, the Parties have acknowledged that there are no material differences between the West Elgin Official Plan and the former Township of Aldborough (now Municipality of West Elgin) Official Plan "Township OP previously in place. In my analysis, I will also touch upon a number of general provisions of the existing zoning by -law. Analysis and Discussion (a) PPS 4 PL101432 [9] The most relevant PPS policy is 3.1.6 which deals with, among other things, hazard lands and public safety. Mr. Halwa, the Municipality's expert planner in this matter, stated in his report to Municipal Council dated November 22, 2010 and in cross examination during this hearing, that the issuance of the LTVCA Permit established PPS consistency in relation to 3.1.6(a),(c) and (d). According to Mr. Halwa, 3.1.6(b) does not apply to the circumstances of this case. There is therefore, no dispute that the requested relief is consistent with the PPS. (b) Township OP 5 PL101432 [10] The relevant section of this document is s.2.7.2 which lists criteria to evaluate the type of relief being sought by Mr. Nirta. Mr. Halwa confirmed that he had no problem with the site characteristics, adjacent land uses, depth, size, services and storm drainage factors enumerated in s. 2.7.2(a),(b),(d),(e), and (f). The only concerns he had were with vehicular access, lot frontage and, the catch all, zoning. These are contained in s.2.7.2(c),(d) and (g). [11] In my view, vehicular access is easily resolved by tying it to a holding provision in any proposed by -law amendment. This would ensure that the matter of vehicular access is properly addressed to the satisfaction of the Municipality. [12] In relation to the lot frontage concern, the evidence in this case was clear that there was Municipal precedent to grant the type of relief being sought by Mr. Nirta. There have been at least two instances in the past when the Municipality allowed access over a registered right -of -way as opposed to an abutting road. The relief sought is therefore neither unique nor unprecedented. [13] In relation to zoning, my comments in that regard are more particularly set out below under the Zoning By -law heading. [14] It is also extremely important, at this stage, to underscore the significant and paramount role of the LTVCA under the Township OP in matters of this type. The Lakeshore Parcel falls within the area known as "Hazard Lands" and therefore, the policies of s.3.0 of the Township OP come into play. Those policies, established when this document was approved by Municipal Council in 1989, specifically required the "advice" of the LTVCA on a number of matters before permitting any building or structure. Subsequent to the Township OP being approved, the role of the LTVCA in Hazard Land development was increased significantly as a result of the Conservation Authorities Act and the LTVCA Shoreline Regulation. Instead of providing just advice, the permission of the LTVCA is now required for any development. That permission, in this case, was granted in the LTVCA Permit. The heightened responsibilities of the LTVCA and the level of deference given are best exemplified by referring to Mr. Halwa's testimony in relation to the PPS. Mr. Halwa stated categorically that because the LTVCA Permit was issued, the relief sought was consistent with the PPS. I would also Disposition 6 PL101432 add that, as recent as November 2010, the LTVCA confirmed it had no objection to Mr. Nirta's Zoning By -law Amendment application. I am satisfied therefore that maintaining the Nirta Dwelling on the Lakeshore Parcel conforms with not only s.2.7.2 of the Township OP but also with s.3.0 and the related policies set out in s.3.1.1. (c) Zoning By law [15] My comments in relation to the relevant General Provisions of Section 4 of the Comprehensive By -law echo my comments with respect to the Township OP because, for the most part, the criteria in the by -law and the official plan overlap. [16] Sections 4.14.2 and 4.12 of the by -law deal with Hazard Lands and proximity to the one hundred year erosion limit of Lake Erie. In this case, these provisions have been addressed in two ways; first, the LTVCA has approved development on the Hazard Lands by issuing the LTVCA Permit and second, that very permit requires, at all times, that the Nirta Dwelling be at least 30 metres (98.42 feet) from the top of the bank. Since the dwelling is moveable, it can easily comply with this requirement. [17] Sections 4.7(b) and 4.10 of the by -law make reference to frontage on a public road. As I have mentioned earlier in these reasons, access will not be an issue because it will be properly addressed through the holding provision I will require in any by -law amendment. At the risk of being repetitive, I would again note that the Municipality in the past has allowed access over a right -of -way, as is being requested, as opposed to a public road. Since the Municipality has to be satisfied with respect to site access, I do not believe the absence of technical setbacks of frontage on a public road or a reduced dwelling area should be an impediment to the relief requested. The fundamental aspects of this zoning by -law amendment are, in my estimation, access and development on Hazard Lands. With an appropriate holding provision and the LTVCA Permit, they are met. [18] The rationale for Municipal Council's decision in this matter focussed on the precedent nature of the relief sought and that the LTVCA would not have granted permission had a dwelling not already been constructed on the Lakeshore Parcel. 7 PL101432 [19] In relation to the precedence argument, I am not persuaded that this should prevent the rezoning from being approved. In my view, this case presented a unique set of facts. The land in question was located in a Hazard Land area, had lake frontage of 2000 feet, enjoyed access over 33 x 758 foot right of-way and the requisite LTVCA permission had been obtained. It is therefore difficult, if not impossible, to imagine a set of circumstances and facts which would fall within the four corners of this case and thereby enable someone to use this decision as a precedent for another ezoning request. [20] As I have already noted, the LTVCA acquires its regulatory authority from statute and related regulation. There is nothing in the Conservation Authorities Act, the LTVCA Shoreline Regulation or the LTVCA's operational guidelines, for that matter, which require or obligate the LTVCA to issue a permit if a dwelling is already built. Therefore, in my view, whenever the LTVCA issues a. permit, it does so after satisfying itself that, as stated in s.3(1) of the LTVCA Shoreline Regulation, "the control of flooding, erosion, dynamic beaches, pollution or the conservation of land will not be affected by the development." To interpret the LTVCA Permit and, the reasons for its issuance, in any other way would be to ignore the requirements of the LTVCA Shoreline Regulation and to impugn the discretionary decision making authority of LTVCA as prescribed by statute and regulation. [21] In light of the evidence presented in this case and for the reasons above described, I am not prepared to sustain Municipal Council's decision in this matter. [22] Based on all of the foregoing therefore, I approve the continued existence of the Nirta Dwelling on the Lakefront Parcel. Since I am not satisfied with the content of the Proposed By -law, the Parties shall, as soon as possible, agree on the content of a new by -law "Site Specific By- law to reflect the foregoing approval. The Site Specific By- law shall include, inter alia, a holding provision which shall ensure that the Municipality is satisfied: (a) that legal and physical access to the Lakefront parcel exists from Gray Line over the ROW or the Hickory Grove Lands for persons and vehicles, including emergency vehicles; (b) that the Nirta Dwelling complies with the requirements of the Ontario Building Code; and (c) -8- PL101432 that Mr. Nirta acquires the requisite entrance permit referred to in Section 4 of the Comprehensive By -law. [23] The Site Specific By -law shall also contain, to the extent possible, the standards and requirements "LTVCA Standards of the LTVCA, as set out in the LTVCA Permit. [24] If the Parties encounter any difficulties in relation to the preparation and finalization of the Site Specific By -law, I may be spoken to by teleconference. Subject to the Site Specific By -law and the provisions to be included therein, the appeal is allowed and the Site Specific By -law, once finalized, will thereby amend the Comprehensive By -law. [25] The Board's Order in this matter shall be withheld until the Municipality has confirmed that the Site Specific By -law has been finalized. "Steven Stefanko" STEVEN STEFANKO VICE -CHAIR Norma Bryant From: "cheffer" <cheffer @cogeco.ca> To: <nbryant©westelgin.net> Sent: Monday, August 29, 2011 8:19 AM Attach: Lyme Packet (2).pdf Subject: Lyme disease petition and awareness Attn: Clerk; My name is Christine Heffer. I am a resident of Ontario. I am writing this letter to ask the council to endorse the Lyme disease petition set forth by Bob Bailey of Sarnia Lambton and to help raise awareness about Lyme disease in the Province of Ontario. I am unable to come in person to the council to present a formal delegation but I would like to have this issue brought to the council's attention. Lyme disease is the fastest growing infectious disease in North America with an estimated 400000 people contracting the disease this year alone. Lyme disease is spreading at a rate of 7X that of AIDS. Here in Ontario the Chief Medical Officer sent a letter in 2010 to all the physicians stating that Lyme disease cases and the black legged tick that carries the bacteria were increasing in Ontario especially southern Ontario. A recent study reported that migrating birds are transmitting ticks by the millions into Canada resulting in the ability to contract Lyme disease anywhere in this country. The public is generally unaware of Lyme disease and the affect it can have on the body. Late stage Lyme disease is similar to having AIDS. The Lyme bacteria suppress your immune system just like HIV. I take 54 pills a day to try and fight this infection possibly for the rest of my life. This is a public health threat yet the provincial government is doing little to warn the public about a deadly bacterial infection that can be contracted in their own backyard. In fact the government is down playing the risk. Citizens of Ontario are becoming incapacitated by a tick bite due to the lack of public education. I was misdiagnosed for four years and underwent many tests, procedures and even a major surgery do to the faulty Lyme disease testing and general lack of know about this disease in the medical community and the provincial government's belief that Lyme disease is rare in Ontario. I was tested three times for Lyme disease and was told I didn't have the disease. I finally figured out what was wrong myself and went to my family physician who knew nothing about this disease. I have seen many specialists and the lack of knowledge about this disease has been astounding. I am only one of thousands of Canadians who have contracted Lyme disease in this county and we all have experienced the same ignorance by the medical community about this disease. As I stated before the testing is poor. Here in Ontario we use a 2 tiered testing system. The 1st tier is the ELISA test. This test has been shown in numerous scientific studies to be inaccurate over 50% of the time yet people are being told they do not have Lyme disease based on this test. Lyme disease is supposed to be a clinical diagnosis yet our physicians are not educated in the clinical presentation of this disease or the other tick borne illnesses that one can contract from a tick bite. Very little is taught in medical school about tick borne diseases. Since the medical community lacks education on Lyme disease, treatment options are not available in this province. Presently if a person contracts Lyme disease he will probably be misdiagnosed since the physicians are not familiar with the disease. If you miss the acute form of the disease a person develops late stage Lyme disease which there is no treatment options in Ontario. The only option is to seek treatment in the US and to pay for it yourself. We have people in Ontario many of them children being denied medical care in Ontario for this infectious disease. If left untreated Lyme disease will make a person bedridden and can kill. The petition asks the provincial government to provide better testing which is available, a wide scale Page 1 of 2 8/30/2011 Sincerely; Christine Heffer 486 Alderbury Cres., Corunna, Ontairo NON 1G0 (519) 481 -0972 Page 2 of 2 public education program, education for our physicians and treatment options for those of us fighting for our lives from the bite of a bug. hope that after learning about Lyme disease that the council will endorse the Lyme disease petition on behalf of the citizens in your community but even more important than that my hope is that after learning about Lyme disease the council members will educated families, neighbours and friends about this insidious disease. We are all at risk and this disease can happen to anyone. I have attached an information packet including the petition. 8/30/2011 CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 92111 PART LOT 18, CONCESSION 10, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by JAMES FRANK HAY, 12 Sir Robert Place, ARVA, Ontario, NOM 1CO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands legally described as Part Lot 18, Concession 10, Municipality of West Elgin. The applicant proposes to sever an L- Shaped parcel of and with a frontage of 43.89 metres along Graham Road, a rear width of 64.52 metres by a depth of 49.68 metres(north lot fine) to 19.21 metres (south lot line), Area 2566.97 square metres, to add to the adjoining residential lot to the southeast. The owner is retaining 880,910.03 square metres (88.09 hectares) containing one house, one drive shed and one implement shed, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be he[d on: FRIDAY in Committee Room #2, County Municipal Offices 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30 day of August 2011. KEY MAP: (not to scale) Susan D. Galloway Secretary- Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 County of Elgin Engineertng Services 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519 621-1460 www.afg n.coa nty.o n.ca Progressive by Nature wiz Elgin CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 85111 PART LOT 1, CONCESSION 7, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by WILLIAM DAN KERSTEN, 12284 Blacks Road, R.R.#12, RODNEY, Ontario, NOL 2CO for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands legally described as Part Lot 1, Concession 7, Municipality of West Elgin. The applicant proposes to sever an irregular shaped lot with a frontage of 77.92 metres along Blacks Road, a rear width of 183.127 metres by a depth of 133.2 metres (west lot line) to 88.29 metres (east lot line), Area 2.1 hectares containing one house and three barns, proposed to create one new lot for residential use. The owner is retaining 41 hectares proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: FRIDAY in Committee Room #E County c y Municipal p l Offi es, 450 Sunset Drive, St. Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30 day of August 2011. KEY MAP: (not to scale) Susan D. Galloway Secretary- Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 County or Elgin Engineering Services 450 Sunset Drive St. Thomas. On N5R 5111 Phone: 519-631-1460 www. el g in-co u n ty. o n. ce Progressive' by Nature CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 77/11 PART LOT 8, CONCESSION 11, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by 571419 ONTARIO LIMITED, 22887 Silver Clay Line, R.R. #3, RODNEY, Ontario, NOL 2CO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 22744 Silver Clay Line, legally described as Part Lot 8, Concession 11, Municipality of West Elgin. The applicant proposes to sever a lot with a frontage of 102 metres along Silver Clay Line by a depth of 90 metres (east lot line) to 13 metres (west lot line), Area 5253 square metres containing one house and one garage, proposed to create one new lot surplus to the needs of the applicant. The owner is retaining 18 hectares, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: FRIDAY SEPTEMBER 23, 2011 at 10:00A.I1/1. in Committee Room #2, County Municipal Offices, 450 Sunset Drive, St, Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30 day of August 2011. KEY MAP: (not to scale) Susan D. Galloway Secretary- Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 County of Elgin Engneering Services 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519. 631 -1460 www. elgi n- County.o n.ce Progressive by Nature MAYOR Cameron McWilliam 28740 Celtic Line, R. R. 1 Dutton, N0L iJo DEPUTY MAYOR Bob Purcell 138 Shackleton Street Dutton, NoL iJo July 2l, 2011 Four Counties Transit c/o The Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2C0 Attention: Joanne Groch Dear Joanne, Re: Four Counties Transit Ken Loveland Clerk Administrator KL:ht Municipality of Dutton /Ounurich Box 329, 199 Currie Road, DUTTON, Ontario NoL iJo Telephone: (519) 762 -2204 Fax No. (519) 762 -2278 Clerk Administrator Ken Loveland VAlll�iCj^At -1? fiT V!J ,AIL 2 6 2M For that reason it is Council's decision that they would not participate at this time. COUNCILLORS Ian Fleck 272 Miller Road Box 542 Dutton, NoL iJo Donald H.Page 7949 Coyne Road R. R. 1 Wallacetown, NoL 2Mo Dan McKillop 29094 Silver Clay Line, R.R. 3 Dutton, NoL /JO On behalf of the Council of the Municipality of Dutton/Dunwich I would like to thank your delegations' presentation of Four Counties Transit. After careful consideration it is Council's position that unless the Transit Service can provide subsidized service into St. Thomas it would only serve a small percentage of our residents. Council would of course be willing to reconsider their decision if there is a future change in our requirements. Jie e% o�' PETROL!,I Celebrating our Heritage. Investing in Our ,future August 23' 2011 The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 Dear Sirs: At a regular meeting of the Council of the Town of Petrolia held on Monday, August 22nd, 2011 the following resolution was duly passed: "THAT a donation be made to the Town of Goderich to assist with replacing trees that were lost in the recent Tornado; AND THAT a copy of the Town's letter be circulated to municipalities across Ontario to consider a similar contribution." Please find enclosed a cheque in the amount of $100.00 attached to this Ietter. Yours truly, M. Dianne Caryn, CAO /Clerk MDC /rnm Cc: All Ontario Municipalities 411 Greenfield Street P.O. Box 1270 Petrolia, ON NON 1R0 PHONE (519) 882.2350 FAX (519) 882.3373 THEATRE INFO 1.800.717.7694 www. town. petrolia. on. ca The Corporation of the Municipality of Central Elgin VIA EMAIL Mayors Councils Lower -tier Municipalities in Elgin County Re: Fire Dispatch Services Contract Renewal Town of Tillsonburg 450 Sunset Drive, 1st Fluor, St. Thomas,Ontario N5R 5V1 P:519.631.4860 F:5 39.631.4036 September 2, 2011 The Town of Tillsonburg currently provides fire dispatch services to the seven lower -tier municipalities in Elgin County. This contract has been in place since 2007 and is due to expire in 2012, The Elgin County Fire Communication Committee has been discussing the ongoing provision of this service. Representatives of the Town of Tillsonburg met with the Elgin County Fire Communication Committee on August 30, 2011 to present Tillsonburg's proposal to provide fire dispatch services following the expiry of the existing service agreement. Tillsonburg is proposing an increase in fees of approximately $1.05 per capita as a result of increased dispatch centre costs and future capital needs. The Committee considered current performance, proposed service costs and the availability of alternative dispatch service providers that currently meet existing performance requirements. After this consideration, the Committee passed the following resolution; THAT the Elgin County Fire Communication Committee recommend to the lower -tier municipalities that they confirm by resolution that they are agreeable in principle to renewing the agreement with the Town of Tillsonburg for fire dispatch services effective July 2012 subject to the negotiation of costs, inflationary indexing and population adjustments. The Committee also passed a resolution authorizing a committee of the seven fire chiefs to negotiate costs, inflationary indexing and the application of population adjustments subject to all seven lower -tier municipalities agreeing in principle to renewing with the Town of Tillsonburg. A sample resolution for Council's consideration is attached. ....12 D (3 1 SAMPLE RESOLUTION Donald N. Leitch, Chief Administrative Officer Clerk 2 THAT the Council of the is agreeable in principle to renewing the agreement with the Town of Tillsonburg for fire dispatch services effective July 2012 subject to the satisfactory negotiation of a new service agreement including costs, inflationary indexing and population adjustments. PROGRAM The One Hundred and Seventh Meeting of the WESTERN ONTARIO WATERWORKS CONFERENCE COUNTIES: Elgin Essex Huron Lambton Middlesex Municipality of Chatham /Kent Oxford Perth Tony Francisco Sharon Bottom ley Brad Dunmore C Q',N N C E October 4th and 5th, 2011 FOUR POINTS by SHERATON 1150 Wellington Rd. S. LONDON, ON N6E 1M3 519- 681 -0600 2011 EXECUTIVE Chair Tony Francisco Past Chair Chuck Fiddy Secretary- Sharon Bottomley Treasurer- Jarrod Craven Directors John Shurr Gary Punt Jarrod Craven PAST CONFERENCE CHAIRPERSONS 2010 C. Fiddy 1997 M. Gow 1980 C. Moon 1966 A. Littlejohn 2009 C. Fiddy 1993 J. Satter 1979 J. Middeli 1965 L. Powel 2008 C. Fiddy 1992 R. Haggith 1978 A. Malmberg 1964 J. Lasenby 2007 P. Eybergen 1991 B. Alisop 1977 J. Fairbanks 1963 E. O'Mara 2006 J. Doran 1990 R. Doupe 1976 L. Cundan 1962 C. King 2005 R. Henry 1989 D. Johnston 1975 W. Warwick 1961 R. Hanna 2004 R. Henry 1988 J. Livingston 1974 W. Armstrong 1960 J. Hewson 2003 R. Henry 1987 M. Baggio 1973 A. Lawson 1959 F. Bridle 2002 R. Henry 1986 E. Porter 1972 R. Steward 1958 D. Sillirian 2001 J. McKeough 1985 S. Lindsay 1971 R. Bowland 1957 D. Mackenzie 2000 J. McKeough 1984 M. Palmer 1970 R. Boussey 1956 E. Weaver 1999 T. Cooper 1983 T. Phillips 1969 B. Nunoda 1955 T. Gagen 1998 T. Ferguson 1982 H. Vandervecht 1968 R. Bridle 1954 D. Seath Conference Agenda COUNTIES: Elgin Essex Huron Lambton Middlesex Municipali of Chatham /Kent Oxford Perth 8:00 am 8:15 a.m. 10:30 a.m. 10 :45 a.m. 12:00 noon 12:30 pm 2 :00 p.m. 4:15 p.m. 7:30 am 8:30 a.m. 8:45 -10:00 a.m. 10:00 10:15 a.m. 10:15 -11:30 a.m. 11:30 to 1:00 pm 1:00 to 2:15 p.m. 2:15 to 2:30 p.m. 2:30 3 :30 p.m. 3:30 p.m. Registration Workshops Begin (see notes below) BREAK Workshops LUNCH (on site, 1 hour) Workshops continue BREAK Workshops End 4:15 p.m. 7:30 p.m. Exhibits, Hospitality Cash Bar BBQ Dinner (5:00 p.m. Registration Breakfast Displays Opening Remarks Source Water Protection on the Front Lines Presented by Cathie Brown, Project Manager, Ausable Bayfield Maitland Valley Drinking Water Source Protection BREAK Re- fining of Waterworks Presented by Kim K. Lewis, CEO, Liqui -Force Services Ontario LUNCH DISPLAYS Recent Initiatives at the Walkerton Clean Water Centre Presented by Brian Jobb, Manager, Training Institute, Walkerton Clean Water Centre BREAK Directions of the Environmental Commissioner's Office Gord Miller, Environmental Commissioner of Ontario Closing Remarks Draws NOTES: There are THREE concurrent workshops scheduled this year. Limited seating is available and will be based on a first -come, first served basis. Students will be tested in order to receive CEU's. Students must bring Water Operator Number to the conference. Participants registered for workshops will be notified at time of registration which session They will attend first. .4 CEU credits for Conference Day pending OWWCO approval. 2 hours "On -The -Job Practical Training" is available for conference. WOWW CONFERENCE 2011 MUNICIPAL REGISTRATION FORM Oct. 4 5, 2011 Location: Four Points by Sheraton 1150 Wellington Rd. S., London, ON N6E 1M3 519 -681 -0600 Payment: Mail Cheque (payable to: W.O.W.W. Conference) To: Sharon Bottomley, c/o P.O. Box 3018 Public Works Div., City of Sarnia, Sarnia, ON N7T 7N2 REGISTRATION FORMS MUST BE IN BY Sept 23 2011 OR OR Workshop A Workshop B Workshop C Hydrant and Gate Valve Maintenance Presented by: Glen Howard, Glen Howard Consulting (One 7 hour session, 0.7 CEU credits) Adverse Water Quality Response Presented by: Ontario Water Operator Training Centre (One 7 hour session, 0.7 CEU credits) Chlorination Disinfection Refresher Presented by: Ontario Water Operator Training Centre (One 7 hour session, 0.7 CEU credits) m:a WATERWORKS witicsamminergio WORKSHOPS: Cost for Members: $175.00 ea. Conference Cost: $100.00 ea. Cost for Non Members: $200.00 ea. Municipality Address Contact Person Name Operator (8 Digits) Workshop A, B or C Workshop Cost Conference Cost Total Grand Total Total of persons attending BBQ dinner on the evening of Tuesday, October 4th Registration October 4t" includes: "Continental" breakfast, lunch, hospitality and BBQ dinner Registration October 5 includes "American" breakfast and lunch. Questions? Please contact sharon.bottomley @sarnia.ca WATERWORKS CONFERENCE MEMBERS REGISTRATION COUNTIES: Elgin Essex Huron Lambton Middlesex Municipality of Chatham /Kent Oxford Perth TUESDAY, OCTOBER 4 and WEDNESDAY, OCTOBER 5 2011 Quote booking for the WOWW Conference when reserving rooms FOUR POINTS by SHERATON 1150 Wellington Rd. S. LONDON, ON N6E 1M3 519- 681 -0600 W 5 ern tarto WATERWORKS saimaumammairs Ontario Municipal Water Association Quality Inn and Suites 580 Bruin Boulevard Woodstock, ON N4V 1E5 1- 800 -359 -6279 The cost is $90.00 HST for members. Yours truly, Douglas R. Parker CMA Executive Director Douglas R. Parker CMA, Executive Director Mayor and Members of Council, Water Staff CAO's Attached is a copy of the Education Day and Registration Form for the Ontario Municipal Water Association- Western Section Education Day which is being held in Woodstock on Wednesday October 26, 2011. The program covers important and wide ranging topics presented by knowledgeable speakers that will help your municipality operate its public water system efficiently and cost effectively. The conference is local to minimize travel costs but if you require accommodation you can contact the Quality Inn: 0.4 CEU's have been approved for the Education Day and will be awarded for those individuals requiring them. Register early and take advantage of an excellent educational opportunity at a very affordable cost. We look forward to seeing you in Woodstock on October 26, 2011. 43 Chelsea Crescent Belleville ON. K8N 4Z5 Phone: (613) 966 1100 Fax: (613) 966 3024 Toll Free: 1 -888- 231 -1115 E -mail: dparker @omwa.org Website: omwa.org 0 1 L ea E 0 Q 5) o Q— co c -p 10 N a c as R S 0 1 le 1: 1 i a CV esti tet ■11, M, Aif cat I1 i mg E E E 10 RI 0 O 10 C) 0 r 0o al of 6 o ri V At cu V 6 c.7 N cs X cs Z O CI Wm o CJ co 4 w co o z cci w C5 ,a E E E E O It 1- E w O r r N r r r r r +r tia ce W W o o a 0 W4 "1E0 lz4 r F d o cal Z OMWA Ontario Municipal Water Association Western Section Education Day WEDNESDAY, OCTOBER 26, 2011 Quality Inn Woodstock Ontario Registration Form Delegate Cost: Members $90.00 per person plus HST Non Members $105.00 per person plus HST Please complete the following badge information. NAME ON BADGE UTILITYIMUNICIPALITYIOTHER (Please check here if you require CEU's) WWOCS (Operator) Number Email Address: (i.e. contact for program updates) Phone Please return registration form with cheque payable to: Ontario Municipal Water Association 43 Chelsea Crescent Belleville, ON K8N 4Z5 If possible, please register by: October 17� 2011 If you have any questions, please contact: Doug Parker, Executive Director OMWA 1 -888- 231 -1115 or dparker @omwa.org For Accommodations, rooms are available at the: Quality Inn and Suites 580 Bruin Boulevard Woodstock, ON N4V 1E5 1 -800 -359 -6279 REGISTRATIONS FORMS CAN BE FAXED TO 613 966 -3024 OFFICE OF THE MAYOR August 31, 2011 Honorable Peter MacKay Minister of National Defence Ministry of National Defence 101 Colonel By Drive Ottawa, ON K1A 0K2 Dear Minister MacKay, ST. THOMAS 545 Talbot Street P.O. Box 520 City Hall St. Thomas, Ontario N5P 3V7 Tel: (519) 631 -1680 or Fax: (519) 633 -9019 I am writing to you today to voice my concerns over a recent news article regarding the HMCS Ojibwa and the plans by the Elgin Military Museum. The Elgin Military Museum has been working on a project to locate the HMCS Ojibwa in Port Burwell, Ontario since 2009. I am concerned about the status of this project as I understand that there has been no definitive word from the Department of National Defence on the future of the HMCS Ojibwa. I am particularly concerned with comments in our local press by Jocelyn Sweet, public affairs officer for the Department of National Defense. She is quoted in the paper stating that a final decision on the disposition of the sub has not been made (a copy of the article is attached). She goes on to state that there's no timeline in place for when a decision will be reached on the future of the sub and that DND is still studying the financial, technical, environmental and security -based considerations involved in getting rid of the ship. The project being undertaken by the Elgin Military Museum has seen the museum already invest around $500,000 for preemptive work doing soil testing, cradle and transport designs and designs for the site's foundation. This is quite alarming when a charitable entity has spent a considerable amount of money and the fate of the HMCS Ojibwa has not even been decided by the DND. The plans by the museum will have the HMCS Ojibwa Submarine Museum site located in Port Burwell in the Municipality of Bayham, Elgin County. This will have great economic impacts for the entire region, a region that has been cited as the hardest hit by the economic crisis. It is estimated that 80,000 100,000 visitors will visit the site annually. This will undoubtedly have a positive effect on Elgin County and surrounding municipalities. A report prepared by The IBI Group for the Municipality of Bayham, using the Ontario Ministry of Tourism's TREIM model, indicates an estimate of $14.4 million on Elgin County (direct, indirect and induced) will be generated. The hard work already demonstrated by the Elgin Military Museum clearly shows their dedication to preserving a piece of our naval history for future generations. They are committed to preserving the HMCS Ojibwa from the wrecking ball and ensuring that future generations are able to see first -hand a real piece of Canadian history. 1 am in full support of this proposal and 1 would encourage you and your Ministry to do everything you can to make it become a reality. The Elgin Military Museum would make an excellent owner of the HMCS Ojibwa as they plan to create a museum to honour and preserve a piece of Canadian history. Thank you in advance for your time and consideration. Sincerely, 6/li Heather Jackson- Chapman, Mayor City of St. Thomas cc: Joe Preston, MP Elgin Middlesex- London Ian Raven, Executive Director, Elgin Military Museum Mayor Paul Ens, Municipality of Bayham Mayor Bill Walters, Municipality of Central Elgin Mayor Cameron McWilliam, Municipality of Dutton /Dunwich ylayor Bernie Wiehle, Municipality of West Elgin Mayor Jack Couckuyt, Town of Aylmer Mayor Dave Mennill, Township of Malahide Mayor James McIntyre, Township of Southwold Page I2 canoe See The 2011 Ford Models Explore Fords Online Showroom And See The 2011 Ford Lineup Nowl Foord.ca!Ford- Canada Borrow For Auto Loans Arrange Personal Car Loans With Scotiabank Today www.kaotiabanx,wnt Alzheimers Test Experiencing Memory Loss? Take this Test. It Could be Alzheimer's. y+wwOnMamorv.Ca News Sports Special Sections Business Arts/Life Contact Us Archives Home Archive Submarine In danger of sinking Submarine in danger of sinking Unclear if Ojibwa project is dead By NICK LYPACZEWSKI TIMES JOURNAL Posted 7 days ago Elgin Military Museum's plans to and the Cold War -era HMCS Ojibwa submarine as a permanent attraction in Port Bunnell may be all but sunk. The museum will have to wait another year before the five storey Ojibwa arrives, 11 at all. "The arrival is certainly delayed until 2012.... We won't be dredging now until 2012," fan Raven, Elgin Military Museum executive director, told the Times Joumal Tuesday afternoon. It would take at least six weeks to dredge a 4,000 -foot path through Big Otter Creek for the submarine. However, Raven has been postponing the dredging pending an official Department of National Defence approval for the sub's new ownership. That confirmation has yet to be received and Raven was working through the majority of Tuesday gathering and providing information for the department Dredging on the Port Burwell area of Lake Erie can only take place between the first of July and end of September. The Elgin Military Museum has been working on the project since 2009. After the museum received a grant from the Elgin Business Resource Centre to write a business plan last year, the federal government approved the protect for $1.9 million as part of the Community Adjustment Fund. The money was granted with a stipulation in the contract that the project would done by a March 2011 deadline. Careers Classifieds AL 3 CAN EAT 365 DAYS AYEAR! Rick Morgan, a member of the Protect Ojibwa team and a former CM member on the Cold War-ere sub. Treat yourself to a guilty pleasure and steal today's deal while it lasts. That deadline wasn't met and it was pushed back to Oct. 31, 2011. However, with the possibility of dredging this year lost and still no definitive word from the Department of National Defence, the grant is at risk. The money was to be distributed after the museum filed payment invoices which would then be reviewed and reimbursed. Raven says they've already submitted the first batch of receipts totaling around $500,000 for preemptive work doing soil testing, cradle and transport designs and designs for the site's foundation. "The museum's already done a huge amount of work to get it to this point," he adds. Raven says there is a risk that the funding will be forfeited since the museum won't be able tc get the ship for 2011 but says he doesn't think that will end up happening. "(Keeping the money) is certainly our premise and our hope and I really don't have a great deal of reason to believe that wouldn't happen simply because the matter was beyond our control. If national defence wouldn't release the vessel we can't move it," he said. "It will certainly be subject of some negotiations with (the federal government) because the ccntract called for it to be done but I would have to think it's going to be pretty tough for them to say no.... It was essentailly another federal department that was tying things up." Raven adds the process could have been even further behind if not for the efforts of EML Conservative MP Joe Preston and other MPs helping them cut through red tape. Plan B, the avenue the museum is currently exploring, involves moving the ship to Hamilton likely to the city's Heddle Marine Service Inc. shipyard while Port Burwell crews continues to work on the site. The reasoning is that, next year, transporting the vessel from Hamilton will be a lot easier than from its current home in Dartmouth, N.S. However, that plan Is still up in the air as is the whole project. Jocelyn Sweet, public affairs officer for the Department of National Defense, told the Times Joumal from Ottawa that the department is still exploring all their available options. AdChoices t Obituaries Archives E Edition Autonet SERVICESIINEDNESDAY, AUGUST 31.20111 S Newspaper UR St. Thomas Archive Information Search I To SOvo And Steep Happy '�litfk�71�]Rik: EI'I' i iIi Ip� St Thomas Weather Sponsorship Avaliablel SUSMITJOIN 1 SIGN -IND Community Sports One Hot St. Thomas Deal Each And Every Dayl $210 for two nights In Sterling Inn Spa !3420 Value) whw.StsalTheDeal.com/ StealTheDeal.com/ Sign up tor or SC'f=.t [ilitt if'• Our i:ti9Ls3S What are these icons? e Photo Gallery Click hart for the seen legend Today Beyond the Garage Door St Peter's Anglican Church Celebrating 184 Years- An Exhibit at The Backus -Page House Sep. 2, 2011 Open Closet Sep. 3,2011 8th Annual Heritage Farm Show Business Name City "As far as when were going to (make a decision), the govemment will make a decision on that dispositon in due course so we don't have a specific date that we're working to have a decision made by." she said. "OND considers all possible options when we're disposing of an asset and so that Includes sale, that includes disposal dismantelling and that includes donations such as this (Elgin Military Museum) proposal that we're looking at So there are a number of different options and we perform what we call due diligence before we choose a disposal option." She adds there's no timeline in place for when a decision will be reached on the future of the sub and that they're still studying the financial, technical, environmental and security -based considerations involved in getting rid of the ship. The DND can exercise an option included in a contract signed in June with Marine Recycling Company in Port Colborne that would allow them to scrap the Ojibwa completely. However, relocating the almost 300 -foot sub to Port Burwell isn't off the table. 'We receive information from the museum, we look at it, we talk to them about it, we ask them questions. We go back and forth and have those discussions. We just need to make sure that before and after (the Ojibwa) is disposed of, we've done that proper assessment," she sold. As you can Imagine, it's fairly significant if we're talking about an undertaking such as moving and setting up a submarine and so tars what were in the process of doing because it needs to be done property." An independent consultant company commissioned by the Municipality of Bayham undertook a land use planning study earlier this year. The group projects the Ojibwa would generate $14 million annually in economic retum to the Port Burwell area, Article IO# 3271096 Archives Articles: Sisters targets of fraudsters Long overdue work Madison Fumival Road War of words heats up over Glanworth library Fans giddyup to Shedden Police Briefs McQueen Porsche fetches $1.3M Ont. Liberals pledge to bring back doctor house calls Kangaroos to be recognized Sept. 10 at Wilson Avenue Armoury Province and Magna International partner on E -Car Watermelon Festival draws crowds to Straffordville More Local s Advertisement Tools Asi News !Sports 1 Special Section 1 Business !Arts/Life 1 Contact Us ID 2011 Sun Media Corporation 1 Disclaimer 1 Privacy 1 Webslte Advertising 1 Research 1 R5S 1 Sltemap 1 Report a Bug West Elgin Recreation Committee Regular Session March 16 2011 This regular session of the West Elgin Recreation Committee was called to order at 7:00 pm at the Rodney Fire Hall with the following members present: Gerry Scafe, Dug Aldred, Grace Blanchard, Lisa Fletcher, Teri Knott and Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary Interest; None noted. Item 2 Delegations; YWCA: Kelly Coehelo of the YWCA attended at this session. There was discussion regarding upcoming programming as well as the Recreation Guide. Kelly indicated that the dodge ball program was on hold until WESES gets back to her regarding dates. Kelly also indicated that St .Mary's school gym was too busy to accommodate the dodge ball program after school. Item 3 Adoption of the minutes: Moved By Grace Blanchard Seconded By Gerry Scafe The West Elgin Recreation Committee resolve that the minutes of February 16 2011 be approved as presented. CARRIED Item 4 Business Arising from the Minutes: Upcoming Dance: After considerable discussion it was determined that the committee was not going to be able to host the proposed dance on March 25 2011. They proposed that the date be moved to May 13 2011 at the Recreation Center. Item 5 Correspondence: There was no correspondence presented at this session. Item 6 New Business: Pool refund Policy: The committee discussed the refund policy for programs operated by the Recreation Committee, especially the programs operated at the Pool. The Superintendent reported that due to no fault of the Pool patrons, such as pool fouling, there have been instances where lessons and programs have been cancelled or rescheduled. First, the time or program that needs rescheduling should be rescheduled if it is agreeable or can be arranged at mutually agreeable times. Failing that a prorated refund should be made for dates cancelled due to facility malfunction, or medical reasons on the part of the participant that would make it unsafe or impossible for them to participate. -2- Item 7 Adjournment: Moved By: Grace Blanchard Seconded By: Lisa Fletcher The West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:35 pm and shall reconvene at 7 pm on April 20 1011 at the Rodney Fire Hall or at the call of the chair. CARRIED This regular session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present: Dug Aldred, Norm Miller, Teri Knott, Lisa Fletcher, and Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary Interest: None Noted. Item 2 Delegations: YWCA: Jackie Anger and Kellie Cohelo attended from the YWCA. Jackie is replacing Kellie while Kellie is on her maternity leave. The dodge ball program will be moved to the arena and incorporate a multi sport perspective to hopefully attract some lids. Up until now there has been no attendance at the dodge ball sessions. Kellie presented a copy of the Recreation Flyer that was or will be circulated in the Chronicle. Item 3 Adoption of the Minutes: Moved By Lisa Fletcher Seconded By: Dug Aldrred The West Elgin Recreation Committee resolves that the minutes of March 16 2011 be approved as presented CARRIED West Elgin Recreation Committee April 20 2011 Item #4 Business Arising from the Minutes: May 13 Dance: Limited information was available regarding the May 13 2011 dance. Chris Clark was not available to DJ the dance. Refund Policy: Will have to be passed by resolution at the May meeting. Budget: The 2011 Parks and Recreation Budget will be presented to council on Thursday of this week for their consideration. Item 5 Correspondence: Volunteer Screening: Read and filed. Good Bye Graffiti; Read and filed Some discussion took place regarding Soda Blasting. Item 6 New Business: Fireworks: The Recreation Superintendent presented the previous years invoice for the fireworks for July 1 5 and Civic long weekend. The Superintendent explained that if we do not order them soon we may not get them prior to July r 2011. The following resolution was passed: -2- Moved By: Norm Miller Seconded By: Lisa Fletcher The West Elgin Recreation Committee resolve that the Recreation Committee be authorized to purchase 7000.00 worth of fireworks for Canada Day, July 1 2011, and the Civic holiday weekend in August 2011 CARRIED. Furnival Road Widening: There was some discussion regarding the widening of Furnival Road from Pioneer Line to Aldborough School. This discussion resulted in the passing of the following resolution: The West Elgin Recreation Committee resolves that Elgin County consider including A bicycle lane on Furnival Road South of Pioneer Line to Aldborough Public School As part of the reconstruction project. CARRIED. Fair Board: the Recreation Superintendent will report on the Fair Boards recommendation for re- organization of Miller Park at the next regular session, as the information becomes available. Item 7 Adjournment: Moved By Dug Aldred Seconded By: Norm Miller The West Elgin Recreation Committee resolve that this session for the West Elgin Recreation Committee hereby adjourn at this hour of 8 pm and shall reconvene May 18 2011 at 7 pm at the Rodney Fire Hall or at the calk of the chair. CARRIED West Elgin Recreation Committee Regular Session May 18 2011 This regular session of the West Elgin parks and Recreation Committee was called to order at 7:05 pm with the following members present: Dug Aldred, Grace Blanchard, Teri Knott, Lisa Fletcher, Michael Johnston, YWCA Representative Jackie Anger and Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary Interest: None noted. Item 2 Delegations: YWCA: Jackie Anger attended from the YWCA. Jackie reported that the Multi -Sport program was cancelled for grades 7 8 as there was NO attendance. It was suggested that if or when the YWCA surveys students that they include the high school age kids. The Recreation Guide will be produced and distributed in mid to late August to include all of the fall and winter programs. Item 3 Adoption of the Minutes: Moved By: Grace Blanchard Seconded By: Dug Aldred The West Elgin Recreation Committee resolve that the minutes of April 20 2011 be approved as presented. CARRIED Item 4 Business Arising from the Minutes: The hanging Baskets: The Recreation Superintendent reported that the hanging baskets will arrive on Tuesday following the long weekend and the watering program will begin on Wednesday. CIYC: The Recreation Superintendent reported that the CIYC has some assets still being stored in the Optimist Hall Scout Hall and the Recreation Committee needs to decide what to do with these assets. A detailed report will be provided at a future meeting regarding such assets. The Dance: The proposed dances for the spring did not materialize. Therefore the Recreation Committee is looking to host the dances at the Recreation Center in October, November, February, and April for students in grades &,8,and 9. More information to follow. Movie in the Park: The next movie in the park is scheduled for August 13 2011 and the Recreation Superintendent will report back to the committee in July with more information. Fire Works: The Fire Works for the July and August celebrations have been ordered. Item 5 Correspondence: There was no new correspondence presented at this session. -2- Item 6 New Business: Fairboard reorganization: The Recreation Superintendent reported on the ways that he Fair Board is asking to have the interior facilities of Rodney Park reorganized, and that further reports will be going to council for their approval. Teen Swim: member Lisa Fletcher inquired as to the feasibility of host a teen swim at the pool this summer. The Recreation Superintendent will approach Shelly Smith with this suggestion. Item 7 Adjournment: Moved By: Michael Johnston Seconded By: The West Elgin Recreation Committee resolve that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:00 pm and reconvene June 15 2011 or at the call of the chair. CARRIED. West Elgin Arena Board Minutes of July 12 2011 This session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: Mary Bodnar, Alphonse Willie, Teri Knott, and Recreation Superintendent Jeff Slater. Item 1 Disclosure of Pecuniary Interest: None noted. Item 2 Delegations: There were no delegations present at this session. Item 3 Adoption of the Minutes: Moved By: Alphonse Willie Seconded By: Teri Knott The West Elgin Arena Board resolves that the minutes of May 10 2011 be approved as presented. CARRIED Item 4 Accounts and Financial Reports: Moved By: Teri Knott Seconded By: Alphonse Willie The West Elgin Arena Board resolves that the accounts: May 18,037.25, and June 3505.36 be hereby approved for payment. CARRIED Item 5 Business Arising from the Minutes: First Day of Ice Use: The first scheduled day of ice use is Tuesday September 6 2011. Item 6 Correspondence: No correspondence was presented. Item 7 New Business: Seasonal Staffing: The Recreation Superintendent requested permission to hire the seasonal arena staff as we have in the past. After a brief discussion permission was given. Minor Hockey Room: Alphonse Willie and the Recreation Superintendent are to make arrangements for completion of the room. The Recreation Superintendent is to make arrangements for the supply of the door for the room. Concession Fire System: The replacement of the Concession fire system is in the budget and estimates will be acquired. PA System: The Recreation Superintendent is trying to acquire estimates on replacing the existing PA System. The Recreation Superintendent will be inquiring for two separate systems, one for the WESC and a separate system for the WLMH. -2- Ice Schedule: The Recreation Superintendent requested proposed ice schedules from the major facility users, WESC and WLMH to determine their needs and the best way to satisfy those needs as well as satisfy upcoming facility users needs. The respective clubs will submit their ice requests to the Recreation Superintendent as soon as possible. The Recreation Superintendent indicated that the WESC has already submitted their request. The following dates were submitted from the user groups as their required dates: Annual Black and Gold Tournament: Nov 10 16 Done Sat at 10 pm WLMH Girls tournament January 14, done at 6 pm WESC Annual Carnival March 30, set up march 29. Item 8 Adjournment: Moved By: Alphonse Willie Seconded By: Teri Knott The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:45 am and reconvene August 9 2011 at 9:30 am or at the call of the chair. CARRIED