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November 22, 2011 MinutesCOUNTY COUNCIL Tuesday, November 22, 2011 The Elgin County Council met this day at the Administration Building at 10:02 a.m. with all members present. Warden Mennill in the Chair. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Walters THAT the minutes of the meeting held on November 8, 2011 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — Councillors Couckuyt, Walters and Wiehle declared, at the appropriate time, a conflict of interest with regard to the Closed Meeting report concerning 99 Edward Street, St. Thomas, as it might prejudice their position as Council appointees on the Elgin St. Thomas Public Health Board. At the appropriate time, Councillors vacated the Council Chambers and refrained from discussing and voting on the item. PRESENTATION Retirement of Pam Page: The Warden thanked the retiree for her service at Bobier Villa and presented her with a gift. Moved by Councillor Marr Seconded by Councillor Jenkins THAT we do now move into the Committee Of The Whole Council. - Carried. REPORTS Schedule of Council Meetings for 2012 — Administrative Services Coordinator The schedule was presented to council. It was noted during the discussion that councillors preferred meetings to start at 9:00 a.m. whenever possible. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT the report titled "Schedule of Council Meetings for 2012" dated November 8, 2011 be adopted. - Carried. Computer Purchase Program — Director of Human Resources The director presented the report, outlining the proposed recommendation to discontinue the computer purchase program for county staff. Moved by Councillor Marr Seconded by Councillor McWilliam THAT the current Computer Purchase Plan program be cancelled, effective immediately; and, THAT the Human Resources Policy 10.150 pertaining to said program be deleted; and, County Council 2 November 22, 2011 THAT approved applicants currently reimbursing the County be allowed to continue to do so; and, THAT the County pay the Employer Health Tax associated with this taxable benefit for the balance of the repayment period (which is a maximum of 12 months) for each of the affected employees. - Carried. Salary Review Timing (Non-Union Staff Only) — Director of Human Resources The director presented the report on the proposal to move salary review dates to a calendar year. Moved by Councillor Walters Seconded by Councillor Ens THAT County Council approve the report entitled "Salary Review Timing (Non-Union Staff Only)" dated November 9, 2011 and the corresponding policy change be adopted (Policy 4.80). - Carried. Aylmer Library Facility Review Committee Recommendations — Director of Community and Cultural Services The director presented the report, outlining recommendations by the facility review committee. Moved by Councillor Couckuyt Seconded by Councillor Mc William THAT the report titled "Aylmer Library Facility Review Committee Recommendations" dated November 8, 2011 be received and filed. - Carried. Budget Comparison: October 2011 — Director of Financial Services The director presented the October 2011 budget comparison, noting the performance was favourable. Moved by Councillor McIntyre Seconded by Councillor Marr THAT the report titled "Budget Comparison: October 2011" dated November 15, 2011 be received and filed. - Carried. CORRESPONDENCE Items for Consideration 1. Emil Kolb, Regional Chair and Chief Executive Officer, the Regional Municipality of Peel, requesting that the Provincial Government adopt the measures proposed by "Physicians and Paramedics Urging Lifesaving Education" to increase bystander CPR. 2. Paul Mills, Mayor, Township of Mulmur, urging the Provincial Government adopt a standardized compliance checklist of requirements to ensure that alternate energy projects are being installed in an appropriate manner and in accordance with required approvals. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Marr Seconded by Councillor Ens THAT Correspondence Item #1 be received and filed. - Carried. County Council 3 November 22, 2011 The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Walters Seconded by Councillor McIntyre THAT Correspondence Item #2 be received and filed. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Dan Mathieson, Chair, MPAC Board of Directors, Municipal Property Assessment Corporation informing Council if the 2012 province-wide Property Assessment Notice mailing. 2. Premier Dalton McGuinty replying to Council's concerns regarding the establishment of a multi-year rural and small urban economic development fund. 3. Cathy Fox, Communications and Public Relations Specialist, St. Thomas Elgin General Hospital, with a media release titled "STEGH Hosts Community Information Sessions, Learn About the Approved Redevelopment Project." 4. Invitation for the "Home for the Holidays Luncheon" at St. Thomas Golf and Country Club on December 20, 2011, hosted by the Health Recruitment Partnership. The following recommendation was adopted in regard to Correspondence Items #1 - 4. Moved by Councillor Jenkins Seconded by Councillor Marr THAT Correspondence Items #1 - 4 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor McIntyre thanked staff for conducting County Council's Student Day on November 8, 2011. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Item Moved by Councillor Jenkins Seconded by Councillor Ens THAT we do now proceed into closed meeting session in accordance with the Municipal Act Section 240.2 (b), two items: personal matters about an identifiable individual, including municipal or local board employees — Confidential POA Law Enforcement Matter & Labour Relations Matters; Section 240.2 (a) the security of the property of the municipality or local board — 99 Edward Street. - Carried. The Director of Financial Services introduced the POA Supervisor who presented the confidential POA Law Enforcement Matter report. The Director of Human Resources presented the report on Labour Relations Matters. Councillors Couckuyt, Walters and Wiehle vacated the Council Chambers at 10:43 a.m., during the discussion of the Health Unit lease. County Council 4 November 22, 2011 The Director of Financial Services presented the report on 99 Edward Street. Motion to Rise and Report Moved by Councillor McIntyre Seconded by Councillor Mc William THAT we do now rise and report. - Carried. Moved by Councillor McIntyre Seconded by Councillor Marr THAT in response to the Board of Health's urgent need for decision, County Council agree to a further one year lease extension (December 31, 2013) under the present terms and conditions of the current arrangements; and, THAT County Council provide the Board of Health until midnight of November 23, 2011 to accept the offer; and, THAT the County Solicitor be authorized and directed to prepare the necessary document(s) for execution in the form agreeable to the County Solicitor. - Carried. Councillors Couckuyt, Walters and Wiehle took their seats at 11:20 a.m. Moved by Councillor Wiehle Seconded by Councillor Walters THAT the confidential report on Law Enforcement Matters be received and filed. - Carried. Moved by Councillor Ens Seconded by Councillor Jenkins THAT the mandate for bargaining with CUPE be approved as recommended in the confidential report dated November 9, 2011 giving direction to staff. - Carried. DELEGATIONS Tom Marks, Hospital Board of Governors' Representative presented the year end report. St. Thomas-Elgin General Hospital brochures were circulated to council. He thanked council for the opportunity to represent the County on the board. Moved by Councillor McIntyre Seconded by Councillor Marr THAT the "Year End Presentation" dated November 16, 2011 be received and filed. - Carried. Jeff Lawrence, Tree Commissioner/Weed Inspector presented the annual year end report and made recommendations regarding an educational campaign and a training conference. Moved by Councillor McIntyre Seconded by Councillor Mc William THAT County Council approve the initiation of an Elgin County Woodlands Conservation By- Law Promotional Campaign in the estimated amount of $1,500 for 2011-2012; and, County Council 5 November 22, 2011 THAT County Council approve the attendance of the County's Tree Commissioner/Weed Inspector at the Municipal Law Enforcement Officers' Association training October 22-26, 2012, in the amount of $1,356; and, THAT the report titled "Elgin Woodlands Conservation By-Law Year End Report for 2011" dated November 10, 2011, be referred to budget for consideration. - Carried. County Council recessed at 11:25 a.m. and resumed at 11:46 a.m. The Warden thanked council for the past year and presented them with a token of appreciation. The Warden announced that Malahide Township Councillor Mark Wales was elected the new president of the Ontario Federation of Agriculture. Staff was directed to send a letter of congratulations to him. DELEGATION Graham Warwick, Chair, Elgin County Land Division Committee, presented the annual report. He talked about continuing to make improvements to deliver decisions quickly and effectively; and the increase in issuance of building permits in east Elgin. Moved by Councillor Walters Seconded by Councillor Ens THAT the report titled "Land Division Committee Report" dated November 2, 2011, be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Wiehle Seconded by Councillor Ens THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Jenkins Seconded by Councillor Mc William THAT By-Law No. 11-27 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 22, 2011 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor McIntyre THAT we do now adjourn at 11:53 a.m. and meet again on December 15, 2011 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Chief Administrative Officer. Bill Walters 2012 Warden