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January 12, 2012MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JANUARY 12, 2012 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A21) *December 15, 2011 `December 15, 2011 *December 15, 2011 Council Public Meeting — Zoning Amendment (Kersten) Public Meeting — Zoning Amendment (Bianco) BUSINESS ARISING FROM MINUTES DELEGATIONS 2:00 p.m. Closed Session — Steve Gibson re: property matter REPORTS (C1 -C8) 1. ROADS a) *Monthly Report b) *WESA — Draft Fall Monitoring Report c) Closed Session — personnel January 12, 2012 Page 2 2. RECREATION /EMERGENCY MANAGEMENT a) *Monthly Report b) *Report re: Upcoming capital projects at the West Elgin Arena c) *Report re: West Elgin Recreation Committee d) *Report re: Rodney Fire Department - Replacing 1979 Truck 3. BUILDING a) *Monthly Report for November 2011 4. WATER a) *Monthly Report b) *Minutes of DWQMS Management Review Committee 5. BY -LAW ENFORCEMENT a) *Monthly Report 6. DRAINS a) Appointment of engineer - Pongracz Drain 7. WEST ELGIN PRIMARY SYSTEM 8. ADMINISTRATION a) *Report re: McPherson Road b) *OCWA - 2011 Third Quarter Operations Report - Rodney Wastewater Treatment Plant c) *OCWA - 2011 Third Quarter Operations Report - West Lorne Wastewater Treatment Plant d) *OCWA - 5 Year Capital List ACCOUNTS January 12, 2012 Page 3 CORRESPONDENCE (D1 — D20) COUNCIL CONSIDERATION RECOMMENDED: 1.* Rodney Area Senior Shuffleboarders & Carpet Bowlers — request reduced monthly fee for Rodney Recreation Centre; 2* South Central Ontario Region Economic Development Corporation — Report on Activities; 3.* City of Waterloo — request for support of a resolution regarding the Municipal Property Assessment Corporation; 4.* The Arts & Cookery Bank — Western Elgin Interactive Showcase; 5.* Municipality of Clarington — request for support of a resolution for special Provincial Funding to cover Municipal deficits; 6.* South West LHINS — Community Information Session at St. Thomas Elgin General Hospital; 7.* Township of Stirling - Rawdon — request for support of a resolution regarding Green Energy Projects; 8.* Municipality of North Perth — request for support of a resolution regarding Green Energy Act; 9.* Eagle Community Centre — request for paving parking lot; 10.* Ministry of Agriculture Food and Rural Affairs — Drainage Courses; Drainage Infrastructure Program; Inquiries to OMAFRA: 11.* London District School Board — St. Thomas Moore Elementary School surplus land for sale; 12.* Rodney Building and Metal Products — fee for site plan application; RECOMMENDED TO ACCEPT & FILE: 13. AMO • Court Security & Prisoner Transportation Upload to Start in 2012;; • Watch File — December 15, 2011; • Watch File — December 22, 2011; • Watch File — January 5, 2012' 14. Municipality of Dutton Dunwich — Notice of Public Meeting regarding Official Plan Amendment; 15. MPAC -- Assessment Products and Services Delivery Update; 16. Electrical Safety Authority — 2010 Ontario Electrical Safety Report; 17. AMCO — Municipal Employer Pension Centre of Ontario; 18. Municipal Employer Pension Centre of Ontario Annual Report -2010; 19. Elgin County — Severance Application E110/11- tabled — Roodzant Farms; 20. Elgin County — Notice of Decision — Consent Application No. E 113/11 - Parezanovic Farms Inc.; January 12, 2012 Page 4 BY -LAWS: Bu -law No. 2012 -01 Council Remuneration By -law No. 2012 -02 Employee Remuneration MINUTES (El) * West Elgin Chamber of Commerce — November 29, 2011 OTHER BUSINESS (F1 -F3) 1. OGRA/ROMA conference — delegation requests 2. Council announcements 3. Closed session — property disposition, legal advice * Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: • January 19, 2011 Special Council Meeting to discuss draft agreement for primary water system • January 24, 2011 Special Meeting -Tri County Management Committee, 7:00 p.m. • January 26, 2011 Council A -( MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS DECEMBER 15, 2011 MEMBERS PRESENT: STAFF PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham Joanne Groch Norma Bryant Paul Van Vaerenbergh Jeff Slater Mike Kalita DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA Administrator/Treasurer Clerk Road Superintendent Recreation Superintendent Water Superintendent RES. NO. 1 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for December 15, 2011 as printed and circulated with the following addition: • Report re: Unemployment Insurance Premium Rate Reduction • Discussion on Public Comments made by Mayor towards Councillors DISPOSITION: Carried SUBJECT: MINUTES RES. NO, 2 Moved by Bodnar Seconded by Leatham November 10, 2011 November 24, 2011 November 24, 2011 November 24, 2011 November 24, 2011 DISPOSITION: Carried SUBJECT: BUSINESS ARISING FROM THE MINUTES None Council Council Committee of Adjustment - Ossel Public Meeting — Zoning Amendment (571419 Ontario Ltd.) Court of Revision -- Newtens Drain December 15/11...Pg 2 of 17 SUBJECT: ROAD DEPARTMENT REPORT RES. NO. 3 Moved by Leatham Seconded by Miller RESOLVED that the November 2011 Roads Report be received. DISPOSITION: Carried SUBJECT: PONGRACZ DRAIN RES. NO. 4 Moved by Bodnar Seconded by Aldred RESOLVED that Council authorize the Road Superintendent to sign a petition for Pongracz Drain under Section 78. DISPOSITION: Carried SUBJECT: RECREATION DEPARTMENT REPORT RES. NO. 5 Moved by Leatham Seconded by Aldred RESOLVED that the Recreation Report dated December 15, 2011 be received. DISPOSITION: Carried SUBJECT: BUILDING DEPARTMENT REPORTS RES. NO. 6 Moved by Bodnar Seconded by Miller RESOLVED that the Building Reports for September and October 2011 be received. DISPOSITION: Carried SUBJECT: WATER DEPARTMENT REPORT RES. NO. 7 Moved by Aldred Seconded by Bodnar RESOLVED that the November 2011 Water Department Report be received. DISPOSITION: Carried SUBJECT: QUOTATION FOR INSPECTION SYSTEM Council received the following quotations for a camera inspection system: Quotation (plus taxes) Ratech $10,967.40 Noble $15,090.34 RES. NO. 8 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Ratech in the amount of $10,967.40 plus taxes for "Fast Peek" inspection system. DISPOSITION: Carried December 15111, .. Pg 3 of 17 SUBJECT: PORT GLASGOW TRAILER PARK SEWER LINES RES. NO. 9 Moved by Bodnar Seconded by Aldred RESOLVED that the Water Superintendent is hereby directed to provide Council with a Plan of Action to address replacement of the sewer lines at Port Glasgow Trailer Park. DISPOSITION: Carried DELEGATION: ANDREW WRIGHT, SISKINDS RE: WEST ELGIN PRIMARY SYSTEM Also in attendance: Paula Lombardi, Siskinds; Andy Valickis, OCWA ENG; Dale LeBritton OCWA Operations; Water Superintendent Mr. Wright noted he had been asked to comment on the proposal of Dutton/Dunwich in light of the letter from Stantec and follow -up letter from Andy Valickis which cautioned about things that need to be done. There are risks and consequences to be considered. He referred to his letter dated December 12, 2011. Mr. Valickis noted that in the study prepared for Dutton /Dunwich, it only looked at the Dutton/Dunwich distribution system and deadends that would be created. The study did not look at what could happen on the other side of the valves. There is a potential for stale water. He recommended to Tri County and West Elgin that a report was needed for safety and backflow. The Stantec report confirmed that under certain circumstances if Dutton /Dunwich opened the valves stale water would enter the primary system. This could lead to potential health concern; MOE would get involved and investigate. Discussion then turned to management agreement. Mr. Wright noted that ownership lies with West Elgin, the parties bought capacity in the system only. The intake was upgraded but the upgrades to the plant were required as well. This has now been completed with the new plant. These two projects give the capacities outlined in Schedule B of the agreement, therefore commitment made in 1991 has been fulfilled. Mr. Valickis explained that the management agreement was to ensure that water rates were equal for all parties and that the budgets were reviewed by the Committee. The Mayor referred to the latest draft for a new agreement. This draft gives the Committee control of the system but West Elgin still has liability. Mr. Wright noted that this agreement is based on one where the province transferred ownership in 1990s. His concern is that there needs to be joint ownership and joint liability. Further, who has control if a party leaves the primary system? The Deputy Mayor requested a recorded vote on the following motion. RES. No. 10 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin advises the Municipality of Dutton /Dunwich and the Tri County Committee that the transfer of the Iona Meter Pit will only be considered as part of a new management agreement that is presently under discussion. Aldred Yes Miller Yes Bodnar No Wiehle Yes Leatham Yes DISPOSITION: Carried December 15 /11...Pg 4 of 17 RES. NO. 11 Moved by Aldred Seconded by Leatham RESOLVED that the Administrator is hereby directed to retain legal counsel to assist in negotiations for a new agreement for the primary water system and OCWA ENG for engineering and technical advice. DISPOSTION: Carried SUBJECT: REPORT RE: WATER PURCHASE AGREEMENTS RES. NO. 12 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Siskinds re: Water Purchase Agreements be received. DISPOSITION: Carried SUBJECT: REPORT RE: WEST ELGIN PRIMARY WATER SYSTEM RES. NO. 13 Moved by Leatham Seconded by Miller RESOLVED that the report from the Administrator/Treasurer and Clerk re: West Elgin Primary Water System be received. DISPOSITION: Carried Mr. Valickis, Mr. LeBritton and the Drainage Superintendent left the meeting. SUBJECT: CLOSED SESSION RES. NO. 14 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss litigation or potential litigation. DISPOSITION: Carried RES. NO. 15 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that Siskinds had provided a report on pending litigation. Mr, Wright and Ms. Lombardi left the meeting. SUBJECT: RETIREMENT OF CHIEF AND DEPUTY FIRE CHIEF RODNEY FIRE DEPARTMENT The Mayor presented gifts to retiring Chief Andy Kieraszewicz and Deputy Fire Chief Rick McFadden and thanked each for their service to the community. Council recessed to hold two public meetings on zoning by -law amendments (Kersten and Bianco) and resumed their meeting thereafter. DELEGATION: PAUL GANGLE & SHAWN DOWLING RE: WATER & GARBAGE RATES Mr. Gangle explained that they are here to request an answer to their previous presentation regarding inequities in water and garbage rates. For instance, base rate 5 December 15111... Pg 5 of 17 charges for trailer parks are different than other tenants. He is suggesting base rate be charged per unit rather than per meter. The Administrator requested Council direction on how they wish to proceed so that she can prepare a report. SUBJECT: BY -LAW ENFORCEMENT REPORT RES. NO. 16 Moved by Bodnar Seconded by Aldred RESOLVED that the By -law Enforcement Report dated December 15, 2011 be received. DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENTS RES. NO. 17 Moved by Aldred Seconded by Bodnar RESOLVED that the Council approves the agreement on share of drainage assessment on the Lay Drain as requested by Dan Kersten under Section 65 (6) of the Drainage Act. Original Assessment Concession 7 Pt. Lot 1 14.6HA Benefit - $1300.00 Outlet - $240.00 DISPOSITION: Carried New Assessment 12.67HA 1.93HA Benefit - $1075.00 Benefit - $225.00 Outlet - $208.00 Outlet - $32.00 RES. NO. 18 Moved by Leatham Seconded by Miller RESOLVED that the Council approves the agreement on share of drainage assessment on the Morden Drain as requested by Dan Kersten under Section 65 (6) of the Drainage Act. Original Assessment Concession 7 Pt. Lot 1 47.7HA Benefit - $3000.00 Outlet - $690.00 DISPOSITION: Carried New Assessment 45.6HA 2.1 HA Benefit - $3000.00 Benefit -$0 Outlet - $660.00 Outlet - $30.00 RES. NO. 19 Moved by Miller Seconded by Leatham RESOLVED that the Council approves the agreement on share of drainage assessment on the Morden Municipal Drain as requested by Dan Kersten under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 7 Pt. Lot 1 116AC 111AC 5AC Benefit - $1621.00 Benefit - $1621.00 Benefit -$0 Outlet - $459.00 Outlet - $439.00 Outlet - $20.00 DISPOSITION: Carried December 15/11...Pg 6 of 17 SUBJECT: AMENDMENT TO HUMAN RESOURCES POLICY - PAID HOLIDAYS RES. NO. 20 Moved by Leatham Seconded by Bodnar RESOLVED that the Council approves the proposed changes to Policy HR -1.7 as outlined in the report dated December 15, 2011 and that the necessary by -law be brought forward. DISPOSITION: Carried SUBJECT: LEASE WITH BELL CANADA —121 MUNROE STREET RES. NO. 21 Moved by Aldred Seconded by Miller RESOLVED that the Council approves the renewal of the lease with Bell Canada for 121 Munroe Street and the necessary by -law be brought forward. DISPOSITION: Carried SUBJECT: AMENDMENT TO HUMAN RESOURCES POLICY — PROBATIONARY PERIOD / REMUNERATION RES. NO. 22 Moved by Leatham Seconded by Miller RESOLVED that the Council approves the proposed changes to Policy HR -3.4 as outlined in the report dated December 15, 2011 and that the necessary by -law be brought forward. DISPOSITION: Carried SUBJECT: UNEMPLOYMENT INSURANCE PREMIUM RATE REDUCTION RES. NO. 23 Moved by Bodnar Seconded by Aldred RESOLVED that the report submitted by the Deputy Treasurer regarding Unemployment Insurance Premium Rate Reduction be received. DISPOSITION: Carried SUBJECT: AMENDMENT TO ZONING BY -LAW — KERSTEN RES. NO. 24 Moved by Miller Seconded by Leatham RESOLVED that the report from Community Planners re: Amendment to Zoning By -law — Daniel Kersten be received. DISPOSITION: Carried SUBJECT: AMENDMENT TO ZONING BY -LAW — BIANCO RES. NO. 25 Moved by Aldred Seconded by Bodnar RESOLVED that the report from Community Planners re: Amendment to Zoning By -law — Walter Bianco be received. DISPOSITION: Carried December 15111... Pg 7 of 17 SUBJECT: ACCOUNTS RES. NO. 26 Moved by Miller Seconded by Leatham RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher #12 amounting to $2,178,593.41 in settlement of General, Road, Water and Arena Accounts (including cheques: #9861- 10247). DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1. Lower Thames Valley Conservation Authority — Authority Budget & Municipal Levy — 2012 (letter only) Instruction: Refer to budget deliberations 2. Town of Richmond Hill — request support of a resolution regarding Chronic Lyme Disease Instruction: RES. NO. 27 Moved by Bodnar Seconded by Miller RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Richmond Hill regarding Acute and Chronic Lyme Disease. DISPOSITION: Carried 3. County of Huron — request for support of a resolution requesting assistance under the Ontario Disaster Relief Assistance program Instruction: RES. NO. 28 Moved by Miller Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the County of Huron regarding private woodlots receiving assistance under ODRAP. DISPOSITION: Carried 4. Minister of Community Safety & Correctional Services re: policing costs Instruction: File 5. Township of Chisholm — request for support of a resolution amending the Municipal Act Instruction: File 6. Town of Ingersoll — request for support of a resolution to recognize "Bullying Awareness and Prevention Week" Instruction: RES. NO. 29 Moved by Bodnar Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Ingersoll to recognize `Bullying Awareness and Prevention Week ". DISPOSITION: Carried December 15/11...Pg 8 of 17 7. West Elgin Community Policing — request for funding Instruction: Forward to budget deliberations 8. Four Counties Health Services Foundation — Invitation to Information Session Instruction: Deputy Mayor Bodnar and Councillor Leatham will attend January session and Councillors Miller and Aldred will attend February session. 9. Municipality of Tweed — request for support of a resolution regarding a Provincial livestock valuer Instruction: File 10. Town of East Gwillimbury — request for support of resolution regarding placement of fill by commercial fill operators Instruction: File 11. Town of Penetanguishene — request support of a resolution regarding rising cost of policing Instruction: RES. NO. 30 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Penetanguishene regarding the rising cost of policing. DISPOSITION: Carried 12. AMO • Watch File — November 10, 2011 • Watch File -- November 27, 2011 • Ontario Throne Speech — Promises Continued Uploading of Municipal Social Services Costs • Watch File — November 24, 2011 • Provincial Government delivers 2011 Fall Economic Statement • Waste Diversion should be among the Province's Top Environmental Priorities States Ontario's Environmental Commissioner's Annual Report • Watch File - December 1, 2011 • Watch File - December 8, 2011 Instruction: File 13. Lower Thames Valley Conservation Authority — Minutes of meeting held on October 27, 2011 Instruction: File 14. West Elgin Community Health Centre — thank you letter Instruction: File 15. Town of Aylmer re: Fire Dispatch Service Instruction: File 16. Ministry of Citizenship & Immigration — nominations for the Ontario Medal for Young Volunteers Instruction: File 17. Citizenship and Immigration Canada — nominations for Multiculturalism Award Instruction: File December 15/11...Pg 9 of 17 18. Ministry of Citizenship & Immigration -- 2012 Volunteer Service Awards program Instruction: File 19. Union Gas — Notice of Application issued by the Ontario Energy Board Instruction: File 20. Elgin Group Police Services Board — Minutes of meeting held on 3September 21, 2011 Instruction: File RES. NO. 31 Moved by Bodnar Seconded by Aldred RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011-64 — NEWTENS DRAIN RES. NO. 32 Moved by Miller Seconded by Leatham RESOLVED that a By -law to provide for a drainage works in the Municipality of West Elgin, in the County of Elgin, to be called and known as the Newtens Drain be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -64 — Newtens Drain. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011-76 — ASSUME CATHERINE ROAD RES, NO. 33 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to establish certain lands as a public highway to be known as Catherine Road and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 34 Moved by Bodnar Seconded by Aldred RESOLVED that a By -law to establish certain lands as a public highway to be known as Catherine Road be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -76 -- Assume Catherine Road. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -77 — ASSUME WILLIAM STREET RES. NO. 35 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By -Law to establish certain lands as a public highway to be known as William Street and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried December 15/11...Pg 10 of 17 RES. NO. 36 Moved by Miller Seconded by Aldred RESOLVED that a By -law to establish certain lands as a public highway to be known as William Street be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -77 — Assume William Street. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -78 — AGREEMENT — POLICE SERVICES RES. NO. 37 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an agreement between Her Majesty the Queen in right of Ontario as represented by the Minister of Community Safety and Correctional Services and the Municipality of West Elgin, the Municipality of Bayham, the Township of Southwold, the Municipality of Central Elgin, the Municipality of Dutton /Dunwich and the Township of Malahide for police services and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 38 Moved by Aldred Seconded by Bodnar RESOLVED that a By -law to authorize the execution of an agreement between Her Majesty the Queen in right of Ontario as represented by the Minister of Community Safety and Correctional Services and the Municipality of West Elgin, the Municipality of Bayham, the Township of Southwold, the Municipality of Central Elgin, the Municipality of Dutton/Dunwich and the Township of Malahide for police services and be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -78— Agreement - Police Services Contract. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -79 -- AMEND SCHNEKENBURGER -SIMON DRAIN RES. NO. 39 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -law to amend By -law No. 2009 -75 providing for the construction of the Schnekenburger -Simon Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 40 Moved by Aldred Se3conded by Bodnar RESOLVED that a by -law to amend By -law No. 2009 -75 providing for the construction of the Schnekenburger -Simon Drain be now read a third time and finally passed, signed, sealed and numbered By -Law Number 2011- 79 -Amend Schnekenburger -Simon Drain. DISPOSITION: Carried December 15/11...Pg 11 of 17 SUBJECT: BY -LAW NO. 2011 -80 — AMEND SEGEDIN DRAIN RES. NO. 41 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -law to amend By -law No. 2009 -84 providing for the construction of the Segedin Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 42 Moved by Bodnar Seconded by Aldred RESOLVED that a by -law to amend By -law No. 2009 -84 providing for the construction of the Segedin Drain be now read a third time and finally passed, signed, sealed and numbered By -Law Number 2011 -80 -Amend Segedin Drain. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -81 — AMEND WIEHLE -KING DRAIN RES. NO. 43 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -law to amend By -law No. 2009 -85 providing for the construction of the Wiehle- King Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 44 Moved by Bodnar Seconded by Aldred RESOLVED that a by -law to amend By -law No. 2009 -85 providing for the construction of the Wiehle -King Drain be now read a third time and finally passed, signed, sealed and numbered By -Law Number 2011 -81 -Amend Wiehle -King Drain. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -82 — AMEND WIEHLE DRAIN RES. NO. 45 Moved by Aldred Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -law to amend By -law No. 2009 -74 providing for the construction of the Wiehle Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 46 Moved by Miller Seconded by Bodnar RESOLVED that a by -law to amend By -law No. 2009 -74 providing for the construction of the Wiehle Drain be now read a third time and finally passed, signed, sealed and numbered By -Law Number 2011 -82 -Amend Wiehle Drain. DISPOSITION: Carried December 15/11,..Pg 12 of 17 SUBJECT: BY -LAW NO. 2011 -83 — AMEND LUNN DRAIN RES. NO. 47 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -law to amend By -law No. 2010 -23 providing for the construction of the Lunn Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 48 Moved by Bodnar Seconded by Aldred RESOLVED that a by -law to amend By -law No. 2010 -23 providing for the construction of the Lunn Drain be now read a third time and finally passed, signed, sealed and numbered By -Law Number 2011 -83 -Amend Lunn Drain. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011-84 — AMEND GRAHAM DRAIN BRANCH RES. NO. 49 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -law to amend By -law No. 2009 -34 providing for the construction of the Graham Drain Branch and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 50 Moved by Leatham Seconded by Miller RESOLVED that a by -law to amend By -law No. 2009 -34 providing for the construction of the Graham Drain Branch be now read a third time and finally passed, signed, sealed and numbered By -Law Number 2011 -84 - Amend Graham Drain Branch. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011-85 — AMEND HUMAN RESOURCES POLICY HR -1.7 RES. NO. 51 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to amend Human Resources Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO, 52 Moved by Bodnar Seconded by Aldred RESOLVED that a By -law to amend Human Resources Policy be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -85 — Amend Human Resources Policy HR -1.7. DISPOSITION: Carried December 15 /11...Pg 13 of 17 SUBJECT: BY -LAW NO. 2011 -86 — ZONE AMENDMENT — KERSTEN RES. NO. 53 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 1, Concession 7, from the Agricultural (A1) Zone to the "site- specific" Special Agricultural (A2 -26) Zone and to the "site- specific" Agricultural (A1 -80) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 54 Moved by Miller Seconded by Leatham RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 1, Concession 7, from the Agricultural (A1) Zone to the "site- specific" Special Agricultural (A2 -26) Zone and to the "site- specific" Agricultural (A1 -80) Zone and shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -86 — Zone Amendment — Kersten. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011-87 -- AMEND HUMAN RESOURCES POLICY HR -3.4 RES. NO. 55 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to amend Human Resources Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 56 Moved by Leatham Seconded by Miller RESOLVED that a By -law to amend Human Resources Policy be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -87 — Amend Human Resources Policy HR -3.4. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -88 — AMEND FRIEDRICH DRAIN RES. NO. 57 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By -law to amend By -law No. 2009 -76 providing for the construction of the Friedrich Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 58 Moved by Miller Seconded by Leatham RESOLVED that a by -law to amend By -law No. 2009 -76 providing for the construction of the Friedrich Drain be now read a third time and finally passed, signed, sealed and numbered By -Law Number 2011 -88 - Amend Friedrich Drain. DISPOSITION: Carried December 15 /11,.,Pg 14 of 17 SUBJECT: BY -LAW NO. 2011 -89 — BORROWING RES. NO. 59 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By -Law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2012 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 60 Moved by Leatham Seconded by Miller RESOLVED that a By -law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2012 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -89 — Borrowing. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -90 — AMEND BUDGET BY -LAW RES. NO. 61 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By -Law to amend By -law 2011 -47 to set the 2011 transition ratios and to levy taxes for the year 2011 and to establish special area charges for garbage collection and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 62 Moved by Miller Seconded by Leatham RESOLVED that a By -law to amend By -law 2011 -47 to set the 2011 transition ratios and to levy taxes for the year 2011 and to establish special area charges for garbage collection be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -90 — Amend By -law 2011 -47, Budget. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2011 -92 — LEASE WITH BELL CANADA RES. NO. 91 Moved by Aldred Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an amending agreement between the Municipality of West Elgin and Bell Canada to extend a lease and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 92 Moved by Bodnar Seconded by Miller RESOLVED that a By -law to authorize the execution of an amending agreement between the Municipality of West Elgin and Bell Canada to extend a lease and be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -92 — Amend lease with Bell Canada. DISPOSITION: Carried December 15/11...Pg 15 of 17 SUBJECT: MINUTES RES. NO. 65 Moved by Miller Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: Tri County Management Committee — August 29, 2011 West Elgin Arena Board — October 18, 2011 West Elgin Recreation Committee — October 19, 2011 West Elgin Chamber of Commerce — November 1, 2011 West Elgin Recreation Committee — November 2, 2011 West Elgin Arena Board — November 8, 2011 West Elgin Economic Development Committee — November 21, 2011 DISPOSITION: Carried SUBJECT: COMMITTEE APPOINTMENTS RES. NO. 66 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin approves the following committee appointments to commence January 1, 2012 until December 31, 2012 West Elgin Recreation Aldred / Miller West Lorne /Rodney Fire Department Aldred / Leatham West Elgin Community Centre (Arena) Aldred / Bodnar Water Management All members of Council Police Committee Leatham / Bodnar LTVCA Miller Marina Board Wiehie / Bodnar Parent -Child Resource Centre Leatham Chamber of Commerce Miller / Aldred Four Counties Transit Wiehie Fair Board Wiehle MPoWER Bodnar West Lorne Heritage Homes Wiehie Elder Care Strategy (CHC) Bodnar Business Improvement Association Bodnar Participation for which mileage only is paid for attendance: Friends of Four Counties Health Services Wiehie / Bodnar Small Schools Coalition / Rural Schools Wiehle Economic Development activities Miller : carne SUBJECT: CLOSED SESSION RES. NO. 67 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual; • litigation or potential litigation DISPOSITION: Carried December 15111...Pg 16 of 17 RES. NO. 68 Moved by Miller Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that discussion took place regarding the West Lorne Fire Department and hiring an employee. SUBJECT: BY -LAW NO. 2011-93 — AMEND EMPLOYEE REMUNERATION BY -LAW RES. NO. 69 Moved by Aldred Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to amend By -law No. 2011 -04 — Employee Remuneration By -law and repeal By -law No. 2011 -67 and this shall be the first and second reading and provisional adoption thereof. RES. NO. 70 Moved by Miller Seconded by Bodnar RESOLVED that a By -law to amend By -law No. 2011 -04 — Employee Remuneration By -law and repeal By -law No. 2011 -67 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -93 — Amend Employee Remuneration DISPOSITION: Carried SUBJECT: COUNCIL ANNOUNCEMENTS Councillor Miller reported that one application has been received for the Recreation Committee. He further reported that the Chamber of Commerce is considering a change to their meeting structure which will be discussed at their January meeting. Councillor Aldred reported that West Lorne Fire Department is having a "boot drive" on Saturday. Councillor Leatham reported that lighting on 401 interchange is on MTO books for 2011. SUBJECT: NEWSPAPER ARTICLE The Mayor noted that councillors were not happy with his comments in the newspaper regarding the reimbursement to Tri County members for consultant fees relating to Dutton /Dunwich withdrawal from primary water system. There is a need to defend our agreements and let the public know that we stand for clean and safe water. Councillor Miller noted that not all the information was provided to the press, What about the $13,000 that was returned to West Elgin, Councillor Leatham noted that the issue is about paying a bill not about water safety. SUBJECT: CONFIRMATION BY -LAW RES. NO. 71 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on December 15m, 2011 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried December 15/11...Pg 17 of 17 RES. NO. 72 Moved by Bodnar Seconded by Aldred RESOLVED that a By -law to confirm the proceedings of the meeting held on December 15th, 2011 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2011 -94 — Confirming By- law December 15 2011 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 73 Moved by Miller Seconded by Leathern RESOLVED that this Regular Meeting of Council shall adjourn at 5:15 p.m. to meet again on January 5, 2012. DISPOSITION: Carried These minutes were adopted on the 12th day of January, 2012. Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS DECEMBER 15, 2011 MEMBERS PRESENT: STAFF PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham Joanne Groch Norma Bryant Ad m in istrato rfTreasurer Clerk SUBJECT: REZONING —12284 BLACKS LINE (KERSTEN) Also in attendance: John Johnston, Dan & Karen Kersten The Mayor called the meeting to order at 1:55 p.m.. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections. The proposed amendment would re -zone the lands lying on the east side of Blacks Road north of Queens Line (County Road No. 104) from the Agricultural (A1) Zone to the 'site- specific' Special Agricultural (A2 - #) Zone and to the 'site - specific' Agricultural (A1 - #) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee (Application for Consent E85/11) to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned 'site- specific' Special Agricultural (A2 - #) comprise an area of 2.1 hectares (5.2 ac) and a frontage of 77.9 metres (256 ft). The parcel is occupied by a single unit dwelling (erected circa 1930) and three storage barns. No change in use is proposed. The 'site - specific' zoning would permit the creation of a lot greater than the maximum lot area requirement (1 hectare) of the A2 zone. All other yard iequirernents are capable of being satisfied. Permitted uses include a single unit detached dwelling, home occupation and an accessory use. The lands proposed to be rezoned 'site- specific' Agricultural (A1 - #) comprise an area of 41 hectares (101.3 ac) with frontage on Queens Line (County Road No. 104), Downie Line and Blacks Road. The lands have been extensively cleared for agricultural purposes with the exception of a large woodlot which occupies the northeasterly portion of the parcel. No change in use is proposed. The 'site - specific' zoning would prohibit a dwelling being erected in the future as stipulated by the Provincial Policy Statement and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural' in the West Elgin Official Plan. December 15, 2011 ...Pg 2 of 2 SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for land located at Lot 1, Concession 7 (Kersten) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 12th day of January, 2012. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS DECEMBER 15, 2011 MEMBERS PRESENT: STAFF PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham Joanne Groch Norma Bryant Adm i n istrato r/Treasurer Clerk SUBJECT: REZONING -- 23573 GRAY LINE (BIANCO) The Mayor called the meeting to order at 2:00 p.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by prepaid first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority indicating no objections and the Ministry of Municipal Affairs and Housing advising that the impact of the proposed land use on the natural heritage features on and adjacent to the subject lands be reviewed prior to passing the amendment. The proposed amendment would re -zone lands lying on the south side of Gray Line and east of Furnival Road (County Road No. 103) from the Agricultural (A1) Zone to the Lakeshore Residential (LR) Zone to permit their use for residential purposes. The subject lands have an area of 6.9 hectares (17 ac) with a frontage of 234.8 m (770.3 ft) on Gray Line. The lands have been divided into three smaller parcels, two of which constitute building lots. The remaining lot is occupied by a single unit detached dwelling and various accessory buildings. Each building lot has an area of approximately 1.8 hectares (4.4 ac), a frontage of 60.9 metres (200 ft) and a depth of approximately 300 metres (984 ft). The remaining lots have an area of 3.3 hectares (8.1 ac), a frontage of 119 metres (390 ft) and a depth of approximately 270 metres (886 ft). The lots were created by the County of Elgin Land Division Committee (Application for Consent E65/11) subject to certain conditions being met including re- zoning for the purposes intended. All three lots satisfy the minimum lot area and minimum lot frontage requirements (1,500 sq m and 30 m respectively) of the LR zone. The minimum setback and yard requirements of the LR zone including the minimum setback of 100 m from the 100 year erosion limit of Lake Erie are capable of being satisfied. Permitted uses of the LR zone include a single unit detached dwelling and accessory uses. The subject lands are designated 'Lakeshore Area' in the Municipality of West Elgin Official Plan. December 15, 2011 ...Pg 2 of 2 A report from Community Planners Inc. was reviewed by Council. The Planner has advised that consideration of the amendment be tabled to provide time to review issues raised and to provide the owner with the opportunity to consult with MNR and MMAH. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that the Public Meeting concerning a proposed Zoning By -law Amendment for land located at Lot 11, Concession 14 (Bianco) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 12th day of January, 2012. MAYOR CLERK DECEMBER 2011 ROADS REPORT 1. A green Christmas was not what most people wanted to see but to those of us in the road department it was a welcome sight indeed! As no one had to leave their families to go and plow snow. 2. As was briefly touched on during last months council meeting bridge # 10 on Grey Line west of Furnival and crossing 16 Mile Creek had a small hole appear on the immediate east edge of the abutment. Further investigation revealed a large void which was bridged by the surface gravel. Excavation, lining with geotextile cloth and back filling with large rip -rap stone made a suitable repair which was verified by our engineer who was contacted to attend the site, as well he carries out our bridge and culvert inspections, Although this structure is on a section of no winter maintenance road the road was closed for the weekend to make sure the repair had time to prove itself good. When water levels lower to a point this bridge will be reinspected. This structure was built in 1930 and although small and old is in fair condition. 3. And once again due to mild weather and rains gravel roads were scraped and potholes were repaired throughout the Municipality Paul Van Vaerenbergh C.R.S.I. Roads Superintendent WESA A Better Environment For Business Ms. Norma Bryant The Corporation of Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 Re: West Elgin Landfill Site Fall 2011 Monitoring Report Dear Ms. Bryant: WESA Inc. 171 Victoria Street North Kitchener, Ontario, Canada N2H 5C5 tel: 519- 742.6585 Fax: 519 -742 -9810 Email: wesakw®wesa.ca wwwwesa.ca DRAFT For Discussion Purposes Only December 76, 2011 Project No. W- B4718 -00 -08 The purpose of this letter is to provide a summary of the environmental monitoring activities conducted by WESA Inc. (WESA) at the West Elgin landfill site in the fall of 2011. WORK PLAN The environmental monitoring plan for the fall 2011 event was done in accordance with the recommendations made in the 2010 Annual Report for the site prepared by WESA in April 2011. The monitoring program included: • Water table measurements; • Methane readings; • Groundwater sampling and analysis; and, • Completion of a Landfill Inspection and Checklist. s _ z Gatineau • Kingston • Kitchener • Montreal • Ottawa • San Salvador • Sudbury • Toronto • Yellowknife Wet Elgin Landfill Site Page 2 Fall 2011 Monitoring Report - DRAFT Groundwater elevations were measured at all 14 of the groundwater monitoring wells on- and off -site (it should be noted that there is no MW13). Figure 1 details the location of the monitoring wells. Groundwater elevation monitoring results are provided in Table 1 and methane readings are provided in Table 2. Groundwater samples were collected and analyzed for a series of general inorganic parameters, metals and volatile organic compounds (VOCs). The full list of parameters analyses and the results are provided in Tables 3 and 4. A brief discussion of the results to date is provided below. WATER LEVELS Shallow groundwater flow on -site has been characterized by wells completed within the waste /fill material and the native sand and gravel units (MW1 to MW14). Monitoring well MW2D is completed within the clay layer that underlies the landfill and MW15 is completed within a wetland and therefore is influenced by both the shallow groundwater flow system and surface water (precipitation etc). The groundwater within the shallow flow ranged between 217.34 (MW12) to 219.03 (MW5) metres above sea level (m asl) in the fall of 2011. Groundwater flow on -site is generally towards the east. Historically, there has been a mound (an area where water levels are elevated above the immediate surrounding area) in the groundwater table located along the western property boundary between MW5 and MW1. The mound has caused a component of the groundwater flow in the south western corner of the site to flow towards the south (away from MW5 towards MW10). in more recent monitoring events, the groundwater elevations at MW10 have increased to levels at or above the groundwater elevations at MW1 and MW5 indicating a mound located in the vicinity of MW10 and causes a component of the groundwater flow in the southern corner of the site to flow towards the north (towards MW1 and MW5). However, the results of the fall 2011 monitoring has shown the mounding between MW5 and MW1 has returned, indicating a component of flow to the south in the south western corner of the site, as was seen historically. Wet Elgin Landfill Site Fall 2011 Monitoring Report - DRAFT Page 3 METHANE Methane concentrations were measured using a portable Eagle® combustible gas monitor calibrated for methane with a Multi -gas methane sensor. Methane readings in parts per million methane, % LEL (% of Lower Explosive Limit) and % methane were measured within the riser pipe at each monitoring well location. Methane concentrations were measured at 89% LEL in MW5 with a 0.5% by volume methane concentration. This well is in close proximity to historical and /or current and filling operations (MW5). The concentrations in the remainder of the wells were 65 ppm or lower. GROUNDWATER CHEMISTRY Leachate on -site can be characterized by high concentrations of seven leachate indicator parameters (WESA, 2008): • Ammonia/ Organic Nitrogen, alkalinity, arsenic, chloride, dissolved organic carbon (DOC), iron, and sodium The MOE Reasonable Use Policy B7 (MOEE, 1994) was established to address the quality of groundwater on properties adjacent to potential sources of contaminants such as landfills. Prior to the spring of 2010, the groundwater quality at the site was compared to calculated Reasonable Use Limit (RUL) based on the background conditions on -site, as measured in MW1 historically and the Ontario Drinking Water Standards (ODWS, 2003). With the drilling of MW14 in May 2010, conditions at this location were concluded to be more representative of background groundwater conditions and therefore RULs for the site have been recalculated and the tables modified to reflect the change. The background concentrations used are the values obtained from the 2010 sampling events at MW14 (WESA, 2010). The concentrations of parameters that exceed the RUL are identified in Table 3. VOC concentrations were compared to the ODWS and calculated RULs and exceedances highlighted in Table 4. The following table summarizes all leachate indicator parameters measured in excess of the RUL and the location of the monitoring well for the fall 2011 sampling event: Wet Elgin Landfill Site Fall 2011 Monitoring Report - DRAFT Page 4 Summary of RUL Exceedances Well Location Monitoring Well Groundwater Flow Leachate Indicator Parameters RUL' Exceedances Northwest MW1 Shallow Alkalinity Leachate -i (Landfill Footprint) MW2 Shallow Ammonia, Alkalinity, DOC, and Iron South East MW3 Shallow Ammonia, Alkalinity, DOC, Arsenic, and Iron Southeast MW4 Shallow Ammonia, Chloride, Alkalinity, DOC and Iron Southwest MW5 Shallow Ammonia, Alkalinity, DOC, and Iron Off Site MW6 Shallow Ammonia. Alkalinity, DOC and Iron East MW7 Shallow Ammonia, Chloride. Alkalinity, DOC and Sodium Off Site (Southeast) MW8 Shallow Ammonia, Alkalinity and DOC Off Site (South) MW9 Shallow Ammonia Off Site (West) MWIO Shallow None Off Site (East) MW11 Shallow Chloride, Alkalinity, DOC, and Sodium Off Site (Southeast) MW12 Shallow None Off Site (Southeast) MW15 Surface /Shallow Ammonia, Chloride, Alkalinity and DOC Clay MW2D Deep None Monitoring well MW2D, located within the landfill material, was completed within the day beneath the waste to see the effects of the landfill activities on the clay layer. There were no RULs exceeded in MW2D during the fall monitoring event. The analytical results observed during the monitoring event are, in general, consistent with those historically observed and reported on -site. The sulphate, conductivity, TDS, hardness, iron, and magnesium concentrations in MW10 have exhibited a decrease in the two monitoring events conducted since the fail 2010 monitoring event during which the concentrations of these parameters were elevated over historical levels. These parameters will continue to be monitored to assess their impacts on the site. The results of the VOC analyses are summarized in Table 4. The results of the VOC analyses had concentrations of all parameters measured below the ODWS in the fall of 2011. ' Please note that there is no RUL for the leachate parameter ammonia: therefore ammonia is compared to average value calculated in the background well. Wet Elgin Landfill Site Fall 2011 Monitoring Report - DRAFT Page 5 A few parameters were detected above the laboratory detection limit but below the ODWS and followed historical trends. Benzene and chlorobenzene are noted in MW5 in the fall of 2011. Both parameters have been noted in MW5 historically. M &P- Xylene was noted in MW2 during this sampling event. These parameters will continue to be monitored to assess their impacts on the site. CONCLUSION The results of the groundwater monitoring indicate that general site groundwater flow is towards the east, with a small component towards the south along the southwestern property boundary. In the more recent sampling events, this component of groundwater flow had reversed and the flow was to the north, however as stated above, this event coincides with historical groundwater flow directions with the return of flow to the south in this portion of the site. Leachate impacts off -site are restricted to the east, southeast and south. Towards the east, impacts were noted in the on -site well MW7 and in the off -site well MWI1. To the southeast, leachate impacts have been noted in MW3 and MW8 (approximately 20 m from the property boundary) with impacts dissipating in MW12 (approximately 40 m from the property boundary). In a southerly direction, impacts were noted in MW6, located adjacent to the property boundary and in MW9, approximately 20 m from the property line. To the southwest no impacts were noted in MW10, approximately 10 m from the property boundary. Based on the fall 2011 results from MW15 groundwater and leachate are likely discharging into the wetland. The wetland is an anaerobic reducing system with enhanced de- nitrification potential /conditions and therefore acts to provide natural treatment of the leachate. Monitoring at MW15 will continue and concentrations of leachate indicator parameters will be closely monitored. The Municipality has received a copy of the landfill inspection checklist completed during the fall 2011 event. The noted action items during this event includ fence repair, material piles identification, and an adjustment to the riser in MW2D. The site will be sampled again in the spring of 2012 to satisfy the requirement of the site specific C of A. ��Y�Cuvi Wet Elgin Landfill Site Fall 2011 Monitoring Report - DRAFT Page 6 A final report will be prepared detailing the results of the two 2011 monitoring events and provided to the MOE no later than April 30th, 2012. If you have any questions please do not hesitate to contact the undersigned. Sincerely, WESA Inc. DRAFT -- For Discussion Purposes Only S'rana Scholes, B.A.Sc., P.Eng. Project Engineer Encl. Ref: 84718 -09 repd Letter Fa11 2011.docx Ian Macdonald, M.Sc., P.Geo Principal /Senior Hydrogeologist West Elgin Recreation Report For West Elgin Council January 12 2012 1) The 12 Annual New years Eve Skate provided at the West Elgin Arena by the West Elgin Recreation Department was well attended by 150 skaters. 1 would like to extend our appreciation to member Gerry Scafe foe helping at this event. 2) The installation of the Sound System at the West Elgin Arena is being delayed due to the lack of availability of parts. The amplifier has been back ordered, however installation should be completed by the 18th of January if not before. 3) The removal of the Cedar hedges along Jessee Street has been completed and the light pole has been replaced and the Street light re- installed. 4) If the installation of the tractor pull track is to be done in 2012 thee needs to be preliminary discussions with the Fair Board and council to determine who is paying for what, when the installation is to take place and what additional work is to be completed. This project has budget implications for both the Roads and Recreation Departments 2012 Operating and possibly Capital Budgets. 5) The Arena is operating as intended with few challenges to date. There is a Girls Hockey Tournament Scheduled for the 12th, 13th, 15th and 15th of January. 6) There were some heating problems discovered at the Pool during routine facility inspections, however they have been repaired before any significant damage was done. 7) There are still concerns regarding the future of the Recreation Committee and the direction that council wishes to pursue regarding this matter. 07 Dec 11 01:48p West Elgin Arena 171 Graham Road West Lorne Ontario NOL 2PO Telephone 519 -768 -1380, Fax: 519 -768 -0577 e mail arenai vestelgin.net West Elgin Council c/o Joanne Groch, Administrator Treasurer 22413 Hoskins Line PO 490 Rodney ON NOL 2C0 Joanne and Council: December 7 2011 p.2 C-- a_b Please be advised that for budget year 2012 the West Elgin Arena Board is considering the replacement of the Olympia Resurfacer currently in use at the West Elgin Arena The existing unit is in excess of 30 years old and is at the end of its lifespan. To replace the unit will cost in the neighbourhood of $ 7,000.00 plus applicable taxes. The unit should last in excess of 30 years or so at our facility if maintained well. There are realistically only two major suppliers of ice resurfacers in Canada, Olympia and Zamboni. Each unit has pros and cons for our operation. If you require any further information please contact me by telephone at 519- 768 -1380, or a -mail at arena(i westelgjn.net. Sincerely Jeff Slater Recreation Superintendent West Elgin Recreation Department Report for West Elgin Municipal Council Date: January 12 2012 To: West Elgin Municipal Council From: Recreation Superintendent Jeff Slater Subject: West Elgin Recreation Committee Information: At the November meeting of the West Elgin Recreation Committee several members of the Committee tendered their resignation. The Recreation Superintendent advertised for new members in the local paper and received one response from a local resident indicating their interest to participate on the Recreation Committee. The Committee currently does not have enough members to fulfill obligations set in By Law 2007 -115. Which indicates that the committee is composed of seven members, including two councillors and five members. Currently we have two councillors, three current members, and one possible member. Leaving the committee one member short of fulfilling the By Law. Council has several options to rectify this situation, ranging from re- advertising and trying to rebuild / restructure the committee to disbanding the committee completely. Council Direction : Respectfully Submitted Recreation Superintendent Jeff Slater Rodney Fire Department Proposal for West Elgin Municipal Council Date: January 12 2012 To: West Elgin Municipal Council From: Rodney Fire Chief Jeff Slater Subject: Replacing 1979 Truck. Discussion: As the 2012 Budget deliberations quickly approach the Rodney Fire Department would like to propose to council that the tender process for a new Pick -up truck begin. Currently the department uses a " 1979 Chevy Pick Up truck," ( our old Tanker) with split transmission, two ranges of 5 speeds, to pull our Command Center. I would like to propose that Council declare that unit as surplus and, sell that unit as per current policy, or permit the Fire department to utilize the inter -net to advertise that unit for sale.. Further that that unit be replaced with a new 4 wheel drive, four door 3/ ton pick up truck suitably equipped as a response vehicle. I have provided pictures for council, only for information purposes, not specific to the make or model of the truck. The new unit would be better suited to respond to a variety of incidents such as motor vehicle incidents, investigations, incidents where we need to leave a fire department presence but not necessarily a fire apparatus, as well as fire inspections, rescue incidents that require the fire department to extricate people from over cliffs from ravines, and fire prevention duties. Hopefully the sale of the 1979 unit would provide enough revenue to out fit the new truck with the topper as well as the emergency lighting. The emergency lighting for the new truck will include an directional arrow bar on the rear of the truck to enable this truck to re- direct traffic and act as a command vehicle at scenes requiring a similar unit. Eventually I would like to see at least two of our trucks equipped with a computer mounted in the truck, the Rescue truck as well as this unit to provide fire fighters with current information regarding extrication information, dangerous goods information as well as Emergency Response guide information. The Rodney Fire Fighters Association is willing and will confirm this at the February meeting to commit to raising the funds to purchase and install a Night Scan Chief telescoping mast scene light on this truck to give us greater lighting capabilities at emergency scenes. To operate the command center as it is licensed and equipped right now requires an A licensed driver, currently I have two fire fighters that are qualified to operate this unit. _2- When the new truck arrives the entire unit can be weighed and the new combination unit can be re- licensed to a lower weight to allow more people to operate it legally and more importantly safely. The Rodney Fire Fighters, in time have also agreed to provide the necessary labour to revamp / re- design the interior of the trailer to create a more effective Command Center. A Night Scan light assembly will be available in the Rodney Fire Hall for Council and Fire Fighters to observe and hopefully play with during this week. Respectfully Submitted Rodney Chief Jeff Slater Page 1 of 1 West Elgin Arena From: "West Elgin Arena" <arena©westelgin.net> To: "Jeff J Slater" <arena@westetgin.net> Sent: January-04 -12 8:22 AM Attach: PRESCOTT FIRE PICKUP_001111 ipg Subject: Emailing: PRESCOTT_FIRE_PICKUP_001(1] Your message is ready to be sent with the following file or link attachments: PRESCOTT FIRE PICKUP all [1] Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. ligrripmerfr .5 "alr.+ lnr. Truck and van Equipment 6iCfrn P-G,K I'ItI ii 1111 04/01/2012 MUNICIPALITY OF WEST ELGIN MONTHLY REPORT TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: LORNE McLEOD, CHIEF BUILDING OFFICIAL DATE: January 12, 2012 RE: BUILDING REPORT FOR MONTH OF November No. of Permits Issued for Month of November 2011 2012 SFD Units New /Additions Demolitions 2 Demolitions 1 Storage Buildings New /Additions Storage Buildings New /Additions Demolitions Demolitions Garages/ Car Ports New Garages/ Car Ports New Demolitions 1 Demolitions Farm Buildings New /Additions Farm Buildings New /Additions I 2 Demolitions Other New Other New Demolitions Demolitions Septic Permits 12 Septic Permits 1 Estimated Value Permit Revenue for for Year Estimated Value Permit Revenue for for Month of November $100,000.00 $27,950.00 Month of November $925.00 $720.00 No. of Permits Issued for year to date SFD Units New /Additions 23 21 Demolitions 1 Storage Buildings New /Additions 1 7 Demolitions Garages/ Car Ports New 4 4 Demolitions 1 Farm Buildings New /Additions 18 10 Demolitions 1 Other New 7 13 Demolitions 7 Septic Permits 12 12 Estimated Value Permit Revenue for for Year $2,787,765.00 $6,462,512.00 Year $24,768,36 $48,564.38 December 2011 Water Department Report 1.A11 required water samples and chlorine residual tests were done, and there are no water quality issues to report. 2.I will supply information on costs of possibly replacing a section of sewer line at the Port Glasgow Trailer Park. 3.We had another leak on a plastic service line in the subdivision off Marsh Line.It was repaired promptly with very little disruption in service. 4.A11 work orders, locates, and other regular maintenance duties were carried out on time in an orderly fashion. Mike Kalita Water Superintendent Meeting Summary DWQMS Management Review Committee MEETING SUMMARY Cli )3. Participants: Norma Bryant Clerk/QMS Rep. 1. Date: August 25, 2011 Time: 1 pm Location: Rodney Sewage Treatment Plant Participants: Norma Bryant Clerk/QMS Rep. 1. Mike Kalita Water SuperintendentlQMS Rep. 2. Carl Grimstead OCWA/Internal Auditor 3. Incidents of regulatory non - compliance: Current audit period from April 1, 2010 to June 30, 2011 MOE Inspection Reports -- joint inspections between West Elgin water treatment plant and West Elgin distribution system. Only reporting on matters relating to distribution system. 1. Date of inspection -- February 19, 2010, File #1- 7GLF2. The report was presented to Council on May 13, 2010. Non- compliance relating to adverse results and reporting were noted in Inspection Report. ( #6 - #9) The municipality hired OCWA as ORO for system and to assist in dealing with MOE Inspection Report. All non- compliance regulation N/A Regrets: Distribution: All Participants, Municipality of West Elgin Prepared By: Norma Bryant He m Description Action 1. Acceptance of Agenda Agenda set as per Management review procedure Accepted 2. Acceptance of Minutes of Previous Meeting Minutes of the meeting of April 9, 2010 reviewed Accepted 3. Incidents of regulatory non - compliance: Current audit period from April 1, 2010 to June 30, 2011 MOE Inspection Reports -- joint inspections between West Elgin water treatment plant and West Elgin distribution system. Only reporting on matters relating to distribution system. 1. Date of inspection -- February 19, 2010, File #1- 7GLF2. The report was presented to Council on May 13, 2010. Non- compliance relating to adverse results and reporting were noted in Inspection Report. ( #6 - #9) The municipality hired OCWA as ORO for system and to assist in dealing with MOE Inspection Report. All non- compliance regulation N/A Page 2 Meeting Summary - August 25, 2011 requirements have been addressed in a report submitted to MOE on July 8, 2010. Item #10 — Charges have been laid and are currently in the courts. 2. Date of inspection — February 18, 2011, File #1- 8FEMA. The Inspection Report was presented to Council on May 12, 2011. Non - compliance in the DWIS profile relating to contact information. The DWS was updated on March 2, 2011. Best Practices #2 - testing of backflow prevention devices. Council directed that staff investigate training for staff to be able to test backflow devices. Best Practices #3 — record keeping. Suggestion was to have electronic records and documents. In 2011 budget, Council authorized the updating of the water department computer system. Best Practises #4 — access to SCADA monitoring data. To allow real time access to this data, computer upgrades are necessary. In 2011 budget, Council authorized the updating of the water department computer system. N/A N/A N/A N/A 4. Incidents of adverse drinking water tests: Audit period is from April 1, 201 to June 30, 2011. July 27, 2010 — less than 0.5 mg /I at Rodney Water Tower (but not in distribution system). Notification given to MOE (SAC), Medical Officer of Health (MOH) — file #96597. Instructions were received from MOH and corrective actions taken. Issue of resolution on July 30, 2011 N/A 5. Deviations from critical control limits and response actions: Table B -2 identifies critical control points (CCPs). The trigger /target is used as a tool used to monitor and maintain secondary disinfection. Secondary disinfection is managed by following the detailed flushing program. N/A 6. The efficacy of the risk assessment process: A review of the risk assessment was completed as part of the internal audit on July 20, 2011. Risk assessment is scheduled for 2012 7. Internal and third party audit results: Page 3 Meeting Summary — August 25, 2011 Audit period from April 1, 2010 to June 30, 2011. Internal audit report issued July 20, 2011. Seven Opportunities for Improvement (OF!) were identified. QMS Policy 2.6 — availability to public. Statement has been added to the municipal website regarding DWQMS. QMS Element 6.5 — Water System Description has been amended to include statement regarding upstream /downstream processes. QMS Element 9.1 — Table of Responsibilities has been updated. QMS Element 11.2 -- WED -03 section 5.3 has been revised to state that ORO is tracked in Daily Log Book. QMS Element 16 -- WED -07 section 5.5 has been revised to include statement that sample results are recorded on the flushing report - section 5.6 — need for written communication protocol with OCWA in event of water quality changes - section 5.7 revised to reflect current practices QMS Element 17 — WED -08 section 5.2 revised in reference to Table H -1 and Table H -1 updated to include militronics QMS Element 18 — WED -09 section 5.2 revised to include that Emergency SOPs include instructions for response and recovery for emergency. Section 5.6 Outstanding — due Dec 31/11 8. Results of emergency response testing: Staff trained on Emergency SOPs on April 28, 2010 Additional training should be provided by Dec 31/11 9. Operational performance: See item #4 — one adverse result reported No exceedance reported in Summary and Annual Reports as presented to Council. N/A 10. Raw water supply and drinking water quality trends: Monthly plant profile is provided by OCWA. Annual and Summary Reports are presented to Council. N/A 11. Follow -up on action items from precious Management Reviews: Minutes of April 9, 2010 were audited as part of Internal Audit. No outstanding items Page 4 Meeting Summary - August 25, 2011 Operational Plan updates completed on June 30, 2010. No outstanding items. 12. The status of management action items identified between reviews: N/A 13. Changes that could affect the QEMS: N/A 14. Consumer feedback: N/A 15. The resources needed to maintain the QEMS: Contracted OCWA services to maintain QMS N/A 16. The results of the infrastructure review: Capital works were reviewed as part of the 2011 budget preparation. 2011 proposed capital projects include: Graham Road watermain from Main Street to Marsh Line and 217 Furnival Road. 17. Operational Plan currency, content and updates: As a result of Internal Audit, Operational Plan updated as Revision 2, dated August 22, 2011 N/A 18. Staff suggestions: N/A Status 1 OPEN - CLOSED I Action Taken [under investigation COMPLIANT BY -LAW ENFORCEMENT REPORT REPORT: JANUARY 12 12, 2012 Nature of Complaint 0) c 3 untidy property DATE OF File # r r 0 04 [229 TO: FROM: DATE: SUBJECT: Mir unicipatiiv of COUNCIL OF THE MUNICIPALITY OF WEST ELGIN NORMA BRYANT, CLERK JANUARY 12, 2012 MCPHERSON ROAD RECOMMENDATION: of Pgin 1. That Council agree in principle to change the spelling to "MacPherson Road "; 2. That notice be given in accordance with the municipality's notice by- law; 3. That the property owners affected by this change be advised by mail. INTRODUCTION: It has come to our attention that McPherson Road (from Highway 401 south to Talbot Line) is spelled differently in the Chatham -Kent by -laws and signage. BACKGROUND: As a result of the new 9 -1 -1 municipal addressing systems being implemented by Bell Canada, the former Township of Aldborough changed the name of a number of roads in the township. By -law No. 96 -11 changed the name from Aldborough /Kent Towline to McPherson Line. DISCUSSION: The spelling of this road is not identical in West Elgin by -laws or mapping to those in Chatham -Kent. West Elgin uses "McPherson Line" and Chatham -Kent uses "MacPherson Line ". When using the goggle search tool on the internet, it uses "MacPherson Line ". Four properties in West Elgin would be affected by a change in the spelling. Under our Notice By -law 2007 -113, notice of intention to pass a by -law to change the name of a highway requires a notice to be published in the Chronicle at least two (2) weeks prior to the meeting where the by -law is to be considered and placed on the municipal website. 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644 -gam In order to be consistent with our neighbours and search tools commonly used, it is being suggested that West Elgin change the spelling in our by -law and signage. There would be costs involved with changing our road signs. Respectfully submitted Norma I. Bryant Clerk t 0 O. 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E E E E g O L ° o g 8 8 6 LL • m O R Q F a 12 01 W W W Q � E N O u 0 2 m 0 0 k E 01 Raw: Number of Samples BOD5 0 0 m 22y n t E n a E Y E 3 v m E $ te- e z O O W 01 m CO Raw: Number of Samples Pries C� N .4 u- 3 -ee 0 1 1 9 0 43 2 0 0 G 0 0 0 0 O mi CI 0=0 a 0 0 w r1 0 0 N 8 a 0 O N 0 IV r 0 O 0 0 L 13 w O N -0- 0001 IMI=© 00 0 a 0 P i w a N 0 N — '0 M 0 0 0 O 00od w 1 O 0000 0. 0 O raj "31 0 0 �s- M ®od ®© o ®o N O a -0- fV m N a 0 O -0- fLi 0b ®00 010 00©I1C7 a 0 ci N N 3 3 =CIO ®0[S C:1=0 I==I 00 r07 N 3 fp4 3 (V a 0 fV s a to LV a 04 00 ors ®o DO= o E3L1 o0— 0 CE10 OD= 0 ti 0 2 T' a rn -Cr eu 0 0 a E=1000 =012121.=101300=101=10 Zr1-0 a ri 0 2 c n W N 0 0 i7r 0 a 0000 LY]012100 0000E10 00 • -Cr fs' oo�© ®o ®Mi0000q0o ®o a n P n a N 0 0 a 0 O 2 0 a T O a v N a 0O ®gCAO0 CSC Oq0 ®O 00 3 0 a 0 O 0000 ®o®o000.00 ®o 00 N 0 O 0 9 0( M ri 0 a "Cr 0000 ®D®1=110:50©o0 ®C] 00 a 7. a O g E w p g g a o QZ a o w J 0. ui W a Eff: Avg. Nitrite (mgfL) Eff: Number o! Samples Nitrite a _rye 0 r W O O • 2 • 8 E m a e 2 O g E 6 9 A - 5 9 2 ' 0 E E m m m c U 2 � N 'c 3 c 8 • w a° • m a W 0 U H W F▪ W 1^ ▪ 2 m m O Z 0. Total Phosphorus - Phosphorus. Unfiltered Total C 0 0 0 OQ 000= n lV 0 L L. O s fV 1 0 a 0 =OQ=== IV J O 3 C- O aC -as sr 0 1 O 000001= 1 A O a Of 00100 =0 N N 0 A 0 0=001 =0 0 1 C 0 0 =0=0 �S 1' N 1 O 1 =1=oa1=0 0 0 G74 d 1 0 10=00 =c1 0 -� 0 �v- 0 =0=00© ====== odo oQO == [7_ .0: 0 1 ry �- 0' �i =1=000 LUCE a N 0' O 0 co ==®=M0 a N om =1 ===== a a O 01=1=0 0060 a 0 00®0100 a 0 a a al ro: 0102Docon GA W Ni 45 m oQC2:0a ® -er a AC H N D0 ®=0® N 08 N r0 n a 00ano ®rte a a 1 1 1710 ©000 w -� v r L J a V a J bra 001=1=0= S fV O a 4) N r0)- o 1 L -s- 00 rAr =0010 ®® 0= a a m la nl a A 3 oci 8 =10=0= =1 =_ W O T m =OLEO ®® 00 AC a a 8 N J 0 1 8 M a- 0000== QQ a N ry a N v 000000 =d 8 A =0® =®ice O= a a 04 rns- NI 00000= =1= EH: Avg. BOSS (mg(L( EH: Number of Samples 6005 C 0 0 2 ti v i 0 T. d 000 J 1 a 0 a r- 01 0 1 0 a w 0 8 h J a a 01 0 v 0 000r0010000 1 O 04 O a �r =010d MOM 00 fV d '^S m O w r 0 zs 0 01000 r011217100=1=0 =1=0 ®O -rr 0 O tV 0 O 8 0 O N a N N 000r 000 1= 01= 010 - -- N 0 O 0 a- N a 0 O rsi zs M nl Off= MO ®010 ®10100 ®0 ®d 0 a 1 01000 1010 ®OO ®0010 ®O ®D -rr 0 0 zs- O 0 rezr G A m0 0000 a 0 0 01 Dorn 0 a ri 1 O 0 0 a 0 0 Ni '13 N fS 0 a ®i0 6710110 ===10— ® a [V 9 a ===11==1M001=1=0 AI a lV 0 0 =O 00 !M0 ®10 01»0— — — — a w 0 O 0 a a 0 0 I 0 [V 0 J ZS 0 N a 17000 100 ®D01®0 001010 00 N M N c c 0 00=10 ®0 ®0000 0 0 DO 00 S z m m 0. m 2 b Z 0. z r z z il m m s Z H y n d' - Y Z .. a -, 3. E N a' z a 9 a i m m E N jA o ° 2,g y 2 z 1 Y E 2 °- a `m 'o i a` : ,1 m Z a r ° m - m S s ° d Z 2 o. T F E. p� E • 4' ° c ¢' Z ui o ,< z ▪ 3 3 ¢ u° a' z' ¢ z t C 2 a w w 0. r Z 1 ¢ w , 01 0 01 w w 01 w a 8 3 3 m ui g O 6 2 2 § c 2 m E O m N a 5 it o 3 .Y _2 C = .cn @ 8 R g 5 5 S m rn W 2 2 F- r N 2 OCWA PDC MEW Parameters List: Total Phosphorus - Phosphorus, Unfiltered Total C 7 • 2 1C O E E E • Z Z M z a o LE. R pR z 2 a w N '3. Itl o � z i s m m 8 om m O W � Z 2 , 88 m o 7- mn �T Y m aM 1 m 4 h N 8Eqry3 m y V r w o 6, LL st w °c m r E d co 4. a ca t c 0 0. o CD 0 AC w 0 c C U is 0 c li 0 0. 0 L 03 c 0 • ?+ o E 0 Q i o it V 2 ,w c R U N IR co o c N �- 0 J N 3e Facility Description j O Z mE 2 ' a m ra �i 5 tzcz V N G. c z u O a en C o) E l0 c, r C N ) N G 4 O E E L 0. Ol g y 2 � O L aG rg�$ll 65 EggEs-Ey3 rOwt Q .E g e c5 Ear d r!1 ~ C- t 3 N V 5 I63alCzc N (p '0 'O C •Q y C 11 - 07 L° . f� _ N a o �7 C r O (D p N = g g [7 0264 0617 EE0102mt a 0 0 U a e n 4r 3 a 0) v t a U 4 2 15 c c tQo W z C a t R d N F E RN .. o N O 6 N U L o L .Cp 2' a) a? 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Flow (m31d) Final Eff, Flow (m31d) Total Treated Flow {m3/d) 4 Treated Quality a 0 0 0 k k k i 7 / / f / f f ca « ) 0 / z o ) 0 ca co co ( g E m k f k co i % £ o. / ■ i. / / 0 o f f 0 c k 2 / / k ■ Ta § § § .0 .c 2 VI r k o u E E E f f / ° I d 1 f ) ) - co 01 0 t t 2 0 c - 2 wk i k / k ca E R§ R` wo �u w§ �) _] w■ LK \s re§ Lo \o �t \01 0 \@ \2 0` ac e 0 kk 0$ oa) o$ 0o ~ L} /\ }/ �k W. k} =e �e ee BOD5ICBOD5 (mg7L) Compliance Summary OCCUI a 6 6 c c r co co co in CO H L t L_ O7 CO 0) C C C .0 _ ,C 0 7 7 a a a al c co c U O U 0 N N 8 aO 8 N U a °S N N H C_ C C_ J J J O O O O p Li0 Ii w� 1 • C n C Q C aw in �2 3 z3 0 1-4, 02 cc w v � g r =. ill- col- 1-1- Operational Highlights Maintenance General Maintenance 0) N N ?? Y la c co 'O ili P 3 I- o Z E 3 co 0 c Lu .c c 1 O F p pN N N } 0 N Q. ra o y ` E E o O n U °' cg ° r 2 0 N cn N w l4 N C C 0 ° E o o -8 9 g 0 c Ei '° 3 aci 2; 0 0) E a l n .. d c aO cU 8i n7� E C o Nc b g 0 E .0 . 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K° a E Y 0 y Z r� - E 8 F E n m `� n ° n 4q VI • V] JAI ° L a y o`m '� FmF m Q rn g 3 n, g o> 2 d tl+ a d, E 0E gal 8 Q 2 O - at + 4 2 M 3 3 Q 0, Q 2 Q 2 E U' 2 CL w w w z w w Z 'a oc w w w It w 1-11 Total Phosphorus - Phosphorus, Unfiltered Total E E a Z 2 2 S 2 m m g. a a q , m 0 • z • o m mU U w .Q ▪ e O m rc o lOr1 Ontario Clean Water Agency Agence Caet;arlemma Dee Eaux Nov 31, 2011 Joanne Groch Municipality of West Elgin P.O. Box 490, R.R. #1 Rodney, ON NOL 2C0 Re: 5 Year Capital List Dear Mrs. Groch: Elgin- hliddlaex Hub TEL SI9- 766 -9925 9210 Graham Road FAX: 519 -768 -9929 Wes[ Lorne, ON NOL ZPO www.oewa.com OCWA has reviewed the infrastructure of the West Lorne and Rodney Waste Water Treatment Plants and is making capital recommendations based on the review and working experience at these facilities. A work plan, including quotes, will be obtained once authorization to proceed has been given. West Lorne Wastewater Treatment Plant Currently at 71.1 % annual flow capacity 2012 1) Effluent filter repairs — OCWA has had filter suppliers in to review and will be providing a recommendation for repair /replacement 2) SCADA upgrades — getting by with current system, many on -going issues but should be considered in the near future 3) Blower monitor meter, doesn't function and supplier can no longer repair, $4500.00 4) Clearing of shrubs around berms annually, cleared last year but new growth should be cut and sprayed again - $1000.00 5) Cleaning of tanks, sludge truck and labour would need to hire - $5000.00 6) Collection System should be on a rotation for power flushing 7) Phase Protection should be considered for protection of equipment against power surges like thunder /lighting storms 8) Sanitary Pump System, cover and piping replacement, $3000.00 2013 1) UV System upgrade — Current model parts are not available and support service will soon end, quote has been provided 2) Torque Limit Switches of clarifiers, currently not operating properly - $8000.00 3) Replacement of East Clarifier chains, flights and ware bars, West Clarifier was already completed in 2009- $5000.00 Ontario Clean Water Agency Agency Ontarionne lien Eau, - 2 - 4) Replace Battery Pack on RAS /WAS Valve - $4000.00 5) Rebuild of 2 process water pumps - $3000.00 6) Lab Equipment - $2500.00 2014 1) Replace /rebuild Scum pump - $2000.00 2) Lab Equipment Replacement, aging equipment, repair costs are increasing $5,000.00 2015 1) Blower Evaluation $1 500.00 2) Collection Chamber Evaluations $2000.00 2016 1) Cleaning of tanks, sludge truck and labour would need to hire - $5000.00 West Lorne Pumping Station 2012 1) Evaluation of internal structure of the wetwell $2000.00 Rodney Wastewater Treatment Plant Currently at 87.1% of capacity 2012 1) Filter Building Roof repair (flat Roof) — leaks north east corner 2) Lab Building roof repair (shingles) — $2000.00 3) Alum chemical feed system replacement — two new pumps and piping $5000.00 4) Reject pump for filter building - $3500.00 — replaced one in 2009, the other should be replaced in 2011 5) Decant Pump replacement, $4300.00 6) Check Valve rebuild, $3500.00 7) Sludge build up around the discharge pipe and decant system , should consider cleaning on the cell 8) Replace Clarifier motor - $2000.00 9) SCADA upgrades — getting by with current system, many on -going issues but should be considered in the near future 10) Collection System should be on a rotation for power flushing 11) Cleaning of tanks, sludge truck and labour would need to be hired - $5000.00 2013 1) Generator back up power - $35,000 2) Re- gravel parking area, clean up yard 3) Replace /repair Aeration drive #1 and #4 - $10,000.00 fTh Ontario Clean Water Agency wAgency Ontarlenne Des Eaun 3 4) Clear shrubs from Berms $1000.00 5) Phase Protection should be considered for protection of equipment against power surges like thunder /lighting storms 2014 I) Replace /repair Aeration drive #2and #5- $10,000.00 2015 1) Replace /repair Aeration drive 143- $5000.00, #6 already replaced 2016 I) Clear shrubs from Berms $1000.00 Rodney Pump Station 2012 1) North West Corner of building needs brick repair as it is deteriorating. 2) New generator — old one repairs currently being made, no guarantees it will continue to operator Overall the plants are showing their age and repairs /replacement of items is needed. Many of the capital items have been brought forward in previous years and we have been reactive to breakdowns. Again this year we experienced high flows during the spring melt and during rainfall events and a further evaluation of the collection systems are warranted. Regards Dale Le Britton, Operation Manager OCWA CC: Bev Mollard, OCWA File MUhIi WALT f Y Vi' =213: - DEC 0 2 # ite,„6' (67 y J/r ' /1/ex - r /Az 1 ( re, t2 de,/ _ /J1 iid``C: 5 -e--6114-12 /-e-trit+ • �'riyl�iGr�c' .e -reez, cJl� A 4/c- to GL t,L7 1 / r _zact.-/Z/Z 3 --1 9 sout i centra antari region', December 14, 2011 Warden Bill Wafters 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden Walters: RE: Report on Activities from SCOR Economic Development Corporation On behalf of the Board of Directors of the SCOR EDC, i am pleased to provide you with an update on our most recent activities and successes, and ask that you distribute this document to all elected officials and Chief Administrative Officers. SCOR is currently working on a number of projects. 1. Excellence in Manufacturing Consortium (EMC) is helping us with a manufacturing ca- pabilities index project. This project will help manufacturing organizations (large and small) within the region to identify their current capability and what they may be able to do in terms of new products and new markets. The second part of this project is to help match manufactures with a specific set of ca- pabilities with those in need of those services and areas of expertise. We are seeking FedDev funding of approximately $500,000 for this project. 2. We have put forth a project proposal with the five SCOR region Community Futures Development Corporations to FedDev for a $20,000,000 loan and project fund. This will be based on an administration model similar to Sand Plains. 3. We are working with the Erie Innovation and Commercialization Centre, the Value Chain Management Centre (which is affiliated with the George Morris Centre) and a major retailer to bring local product to more supermarkets. This project will begin pri- marily focusing on berry growers in the region (premium quality strawberries and blue- berries) and will expand to a range of other products. 4. A parallel project with the same group will focus on bringing increased quantities of specific, high quality, locally grown Asian vegetables to market. (list includes: garlic, Napa cabbage, long beans, bok choy ) 5. We have submitted an application for funding to the Communities in Transition fund to update our SCOR's strategic plan and integrate our plans with those of our county partners. The updated strategy will help steer SCOR in the direction where we can South Central Ontario Region Economic Development Corporation (SCOR) 4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519 -842 -6333 F: 519- 842 -7123 E: gm @scorregion.com make more efficient impacts on the region's economy. We are awaiting confirmation of these funds. 6. We have applied to the Community Development Program for funding to increase our marketing and communications and further engage our partners on a more consistent and deeper level. Various tourism sector development projects are also underway across the region including equine sector development and culinary tourism. We are working with our partners on each of these. SCOR office staff continues to build relationships and are being sought out by organizations, businesses and individuals within the five counties for assistance and support on a number of activities and projects. We have been asked to support and provide input on a number of other regional projects such as: 1. Arts Country (Studio Tour Marketing Group) 2. OFVGA Broader Public Sector business plan model 3. ICE incubation network throughout the SCOR region 4. Local Workforce Board projects 5. Rural Transportation Initiatives 6. Rural Oxford Economic Development (ROED) 7. EDCO -RRP 8. Biomass and Energy from Waste projects SCOR has updated its main website and continues to maintain and improve the SCOR Busi- ness Portal. www.scorreoion.com and www.scorbusinessportal.com. SCOR has developed a framework for working with Erie Innovation and Commercialization and Community Futures Development Corporations in the region. We continue to develop relationships and seek opportunities to work together with the South- west Ontario Tourism Corporation, Southwest Economic Alliance (SWEA), and Western On- tario Wardens Caucus (WOWC). We are also developing relationships with post - secondary institutions in and around the region to work with us on various youth and training projects. These provide valuable experience for students as well as provide us with low cost resources. We expect to familiarize students with the SCOR region and the opportunities available here. We want young people to complete their education and return to the area to establish themselves in new careers and new busi- nesses. SCOR takes this opportunity to thank your County for its continued support and commitment. Our mutual cooperation and dedication is vital in achieving our goals of economic diversity and growth in the region. South Central Ontario Region Economic Development Corporation (SCOR) 4 Elm Street, Tillsonburg, ON 1\14G 0C4, P: 519 -842 -6333 F: 519 - 842 -7123 E: gm @scorregion.com Please do not hesitate to contact me should you have any questions or if you wish to have a detailed presentation made to your Council. Yours truly, DennsTravale, Chair Board of Directors South Central Ontario Region (SCOR) Economic Development Corporation c. c. Susan McConnel Mark McDonald Mayor Jack Couckuyt Deputy Mayor Gerry Richer Councillor Pete Barbour Councillor David LaPointe Councillor Arthur Oslach Councillor John Vandermeersch Councillor Judi Wright Jenny Reyneart Nancie Irving Mayor Paul Ens Councillor Tom Southwick Councillor Wayne Casier Councillor Ed Katchabaw Kyle Kruger Lynda Millard Deputy Mayor Dave Marr Councillor Dan McNeil Councillor Sally Martyn Councillor Stephen Carr Councillor Russell Matthews Councillor Robert McFarlan Donald Leitch Mayor Cameron McWilliams Deputy Mayor Bob Purcell Councillor John Fleck Councillor Daniel McKillop Councillor Councillor Donald Page Ken Loveland Mayor Dave Mennill Deputy Mayor Jim Jenkins Councillor Mark Wider Councillor Max Moore Councillor Mike Phillimore Councillor Mark Wales Councillor Chester Giinski Michelle Cassavecchia Mayor James McIntyre Deputy Mayor Grant Jones Councillor Gayle Bogart Councillor Ian Chard Councillor Jay Futcher Donna Ethier Mayor Bernie Wiehle Deputy Mayor Mary Bodnar Councillor Norman Miller Councillor Dugald Aldred Councillor Richard Leatham Joanne Groch Norma Bryant South Central Ontario Region Economic Development Corporation (SCOR) 4 Elm Street. Tillsonburg, ON N4G 0C4, P: 519- 842 -6333 F: 519- 842 -7123 E: gm @scorregion.com RESOLUTION OF THE COUNCIL OF THE CORPORATION OF THE CITY OF WATERLOO December 5, 2011 RE: Municipal Property Assessment Corporation WHEREAS the Municipal Property Assessment Corporation (MPAC) operating under the authority of the Municipal Property Assessment Corporation Act (the Act) is responsible for assessing all property in Ontario; AND WHEREAS MPAC's main responsibility is to calculate assessed values and to classify properties according to their use for the over four million properties in Ontario AND WHEREAS these values are provided to municipalities on annual assessment rolls and municipalities and the Province use these values to calculate property taxes and education taxes; AND WHEREAS MPAC supplementary or omitted assessments are issued by MPAC to increase the assessed value of a property or change its classification; AND WHEREAS MPAC supplementary or omitted assessments can only be applied retroactively for the current and two prior calendar years; AND WHEREAS delays in the issuance of supplementary or omitted assessments can result in loss of tax revenue to municipalities and hardship to the taxpayer. THEREFORE BE IT RESOLVED THAT Waterloo City Council request that: 1) the Provincial Government immediately review the practices of the Municipal Property Assessment Corporation to ensure assessments are completed in a timely manner; 2) sufficient resources be committed to ensure that MPAC's stated service standard for supplementary and omitted assessments be issued within six months of a final occupancy permit for a residential property; 3) MPAC commit resources to ensure the same service standard for supplementary and omitted assessments for all commercial, industrial and multi - residential properties and that assessments be issued within six months of a final occupancy permit; 4) that MPAC commit to tracking and reporting on an annual basis to local municipalities all supplementary or omitted assessments that could not be applied retroactively for the current and two prior calendar years; and 5) that as it strives to meet its service standards, MPAC adopt the guiding principle and best practice that local knowledge be retained in its local offices. AND FURTHER BE IT RESOLVED THAT Waterloo City Council direct that this resolution, and a summary of the impact of delayed assessments on the City of Waterloo, be forwarded to: • the Premier of Ontario, Minister of Finance, and Minister of Municipal Affairs and Housing • the Municipal Property Assessment Corporation • the Ontario Ombudsman • all local Members of Provincial Parliament • the Association of Municipalities of Ontario (AMO) • the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) • all local municipalities including the Region of Waterloo • all municipalities in Ontario with a request that those municipalities endorse the City of Waterloo's resolution and forward their endorsement to Premier of Ontario, Minister of Finance, Minister of Municipal Affairs and Housing and the Municipal Property Assessment Corporation. For further information, please contact Susan Greatrix, City Clerk The Corporation of the City of Waterloo 100 Regina Street South, Waterloo, ON N2J 4A8 Telephone: 519-747-8705 Fax: 519- 747 -8510 E -mail: susan.greatrix @waterloo.ca DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. THE CITY OF Waterloo Municipal Property Assessment Corporation (MPAC) Supplementary and Omitted Assessments IMPACT ON THE CITY OF WATERLOO The timing and issuing of supplementary and omitted assessments has become a matter of public concern and discussion within the City of Waterloo. Citizens and businesses are expressing frustration in receiving tax bills for the current and two prior taxation years and cannot comprehend a three year legislative window to receive a property tax bill. It is our understanding that for residential properties, it is MPAC's stated goal to issue a supplementary or omitted assessment within six months of a final occupancy permit and for commercial, multi - residential and industrial properties to issue an assessment within eight months of a final occupancy permit. It is our experience that these goals are not being met. In fact, the City of Waterloo has experienced in instances, a loss in tax revenue because MPAC appeared not to have sufficient resources at the local level to systematically ensure all assessments are retroactively applied for the current and two prior taxation years in a timely manner. In this one instance, the City of Waterloo lost approximately $20,000 in tax revenue. The full impact of lost tax revenue is unknown as the City of Waterloo does not have a tracking system to capture this data. Paul Hettinga BBA CA Acting CFO and Treasurer City of Waterloo 100 Regina Street South Waterloo, Ontario N2J 4A8 519 -747 -8722 TTY 1- 866 -786 -3941 December 12, 2011 Board of Directors Bill Denning, Secretary Jerry Galbraith Anne Kenny Grace McGartland, Chair Duncan Morrison, Treasurer Mary Simpson Vision 716114 as a not - for - profit, organization honours the community's past, celebrates the community's present and envisions the community's future legacy by expressing local heritage and culture through photographs and cuisine to promote, encourage and sustain a rural lifestyle 242 Graham Road West Lome, ON N012P0 519 - 768 -9986 TH- ARTS COOKERY 1 A snapshot of rural culture... stirred. Date: December 15, 2011 To: Bernie Wiehle From: Grace McGartland, C RE: Western Elgin Interactive Arts & Cookery Bank owcase: October 22, 2011 We were delighted to host The Western Elgin Interactive Showcase and are very grateful for the opportunity to do so in our community. The County's support through the Program was a significant factor in making this event a wonderful, successful and a lasting memory for our local communities. As you know we had 438 visitors join us for the Showcase through out the whole event. It was a great way to get to know some of the local businesses and organizations within our community! The enclosed binder offers a complete issue of our marketing materials and tools used to promote the Showcase. Also, enclosed is our financial summary and invoice supporting The Western Elgin Interactive Showcase. Best regards. Clarington Leading the Way December 20, 2011 Honourable Dalton McGuinty, Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Dear Premier: RE: SPECIAL PROVINCIAL FUNDING TO COVER MUNICIPAL_ DEFICITS FILE NO.: F11,GE At a meeting held on December 19, 2011, the Council of the Municipality of Clarington approved the following Resolution #GPA -719 -11: WHEREAS the Municipal Act requires that municipalities operate on a balanced budget; AND WHEREAS all municipal councils face difficult decisions in the budget process in balancing (1) the needs of their communities; and (ii) being fiscally responsible; NOW THEREFORE BE IT RESOLVED THAT: a) The Municipality write to the Premier of Ontario respectfully requesting that if any municipality in Ontario receives special funding from the Province to cover a budget deficit, that all local municipalities receive the same per capita funding from the Province; and b) That a copy of this resolution be forwarded to John O'Toole, MPP for Durham, the Association of Municipalities of Ontario, and all municipalities in Ontario requesting that they endorse this resolution. Yours truly, . Anne•- Greentree, B.A., CMO Deputy Clerk CAG /jeg c. John O'Toole, MPP, Durham Association of Municipalities of Ontario All Municipalities in Ontario N. Taylor, Director of Finance/Treasurer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 t'age 1 or 1 Norma Bryant From: Ghani, Faadia [Faadia.Ghani @LHINS.ON.CA] Sent: January-04 -12 5:11 PM To: Municipal Leaders Subject: You're Invited: Board to Board session with the South West LHIN Wednesday, January 25th, 6:00 pm. Importance: High Attachments: St. Thomas Community Engagement Poster.pdf As you may be aware, the South West LHIN Board has made changes to its meeting schedule and format in order b encourage more participation from health service provider Board members and the public. We are hoping to do this by holding meetings later in the day and hosting meetings in communities around the South West to hear about topics of significant interest across the LHIN. Following our Board meeting in St. Thomas on January 25th, we will be holding a Board -to -Board engagement session that all health service provider boards are welcome to attend from 6:00 -7:00 p.m. at St. Thomas Elgin General Hospital in the Auditorium Conference Room. At this session, we will discuss governance and health care system issues of concern to providers in the Elgin area using the World Cafe technique. Please RSVP in advance to the email address below. We also encourage you to join us for a Community Information Session open to the general public that will run from 7:15 -8:30 p.m. (flyer attached) where we will hear about new health care developments and activities in the Elgin area, including: • An update from Paul Collins on Home First, redevelopment and mental health activities at St. Thomas Elgin General Hospital • Heather DeBruyn from the Canadian Mental Health Association — Elgin will provide an update on community mental health services • Gordon Milak from the South West Community Care Access Centre on how health care providers are working together to enhance access to care • Judith Wiley on how the Central Community Health Centre is advancing access to local primary care • A client experience Please register for the Board -to -Board session in advance, by emailing faadia.ghani lhins.on.ca. For more information, visit http:/ /southwestlhin.on.ca. We ask that you print off the attached flyer and post throughout your organization. 05/01/2012 South West LAIN RLISS du Sud-Ouest Working Together to Improve Your Health Care System in Elgin County Hear more about how health care is changing in Elgin County, including: • An update from Paul Collins on Horne First, redevelopment and mental health activities at St, Thomas Elgin General Hospital • Gordon Milak from the South West Community Care Access Centre on how health care providers are working together to enhance access to care Heather DeBruyn from the Canadian Mental Health Association Elgin will provide an update on community mental health services ▪ Judith Wiley on how the Central Community Health Centre is advancing access to local primary care Wednesday, January 25, 2012 7 :15 - 8:30 p.m. St. Thomas Elgin General Hospital Auditorium 189 Elm St., St. Thomas Questions? call 519 -672 -0445 or 1- 866.294.5446 or southwesta(�Ihins.on.ca or visit 'a., wsoot 9',ilv°stlhi .on.v for more information. ation. Township of Stirling - Rawdon -'� P.O. BOX 40, 14 DEMOREST ROAD STIRLING, ONTARIO KOK 3E0 TEL • (613)395 -3380 FAX • (613)395 -0864 December 14, 2011 - 2012 To All Ontario Municipalities: Re: Green Energy Projects At a meeting of the Council of the Township of Stirling - Rawdon held on December 5, 2011 the following resolution was passed: "Whereas the Township of Tyendinaga, Municipality of Tweed, Town of Deseronto, Township of Madoc and Township of Stirling - Rawdon have a joint agreement to provide Building Inspection Services; And Whereas the Township of Stirling - Rawdon oversees the administration of the Joint Building Inspection Services; And Whereas it is the understanding that municipalities have no jurisdiction over green energy projects such as solar panels and wind turbines; And Whereas such green energy projects are exempt from all local zoning provisions as related to zoning type, setbacks and accessory use; And Whereas safety concerns are apparent pertaining to structural firefighting as it may be unknown where disconnects are located for these sources during a fire; Now Therefore be it resolved that the Township of Stirling - Rawdon, on behalf of the Joint Building Inspection Services, petition the Province of Ontario to allow municipalities jurisdiction over such projects through applicable zoning provisions and that the Province take into consideration any potential safety hazards as may exist with green energy projects in order to ensure the safety of municipal workers and the residents of the Province of Ontario. And Further that the resolution be circulated to the Association of Municipalities of Ontario for circulation to all Ontario Municipalities as well as Daryl Kramp, MP Prince Edward — Hastings and Todd Smith, MPP Prince Edward — Hastings." Carried. Thank you for your consideration of this important matter. Yours truly, Rodney Cooney Mayor DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. MAYOR: RODNEY COONEY CLERK- ADMINISTRATOR: KEVIN HEATH THE MUNICIPALITY OF NORTH PERTH COUNCIL MEETING riuM31..I1 410 j Y (Ji• YYta57�'�L^�,! "if.7CRI r) AGENDA NO.: 3.3.2 DATE: December 19t'', 2011 RESOLUTION NO.: MOVED BY: r (IL b &/.12/» SECONDED BY: Co _ArttL , THAT: WHEREAS the Council of the Municipality of North Perth has concerns over the Green Energy Act in relation to its application to industrial wind turbines; AND WHEREAS the Council of the Municipality of North Perth deems it desirable to support the concerns of their citizens; AND WHEREAS the Council of the Municipality of North Perth is dissatisfied with regulations imposed by the Province of Ontario on the erection and operation of industrial wind turbines with respect to land use planning and the impact on building economically viable and sustainable communities; AND WHEREAS the Council of the Municipality of North Perth is concerned with the conflicting information regarding the health effects of industrial wind turbines on citizens living in close proximity to these structures; AND WHEREAS the potential health effects is proven to be destructive and divisive to the social and cultural fabric of our rural urban communities; NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of North Perth requests the Ontario Provincial Government to implement a moratorium on industrial wind turbines until independent health studies have been completed and a full environmental study be done to determine the possible impact, and all related potential costs that will be incurred by the Municipality and the effect on property values in the affected areas and the introduction of legislation that some powers to deal with these wind turbines be restored to allow municipalities to set appropriate setbacks specific to their jurisdictions and to implement such other measures as they deem necessary; AND FURTHER THAT a copy of this resolution be sent to the Premiere of Ontario, the Honourable Dalton McGuinty, the Minister of the Environment and MPP Perth - Wellington, Randy Pettapiece, leader of the Official Opposition, Tim Hudak, to such other provincial cabinet ministers that may be deemed appropriate; and That a copy be forwarded to the Association of Municipalities of Ontario for their support and for distribution to AMO member Municipalities seeking their support and encouraging them to pass similar resolutions. ACTION ON MOTION: DEC 1 9 2011 OR OR OTHER ELECTED OFFICIAL DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO) , its subsidiary companies, officers, directors or agents. The Mayor and Council of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2C0 Re: Eagle Community Centre Parking Lot Dear Sirs: 19`x' December 2011 The Eagle Community Centre is located on Graham Road just south of Talbot Line. The building was originally built as a school, and was used as such from 1878 to 1954. In 1954 after the construction of a new school on an adjacent property, the building was renovated for use as a Community Hall. The property is still owned by the Municipality, however the Community Association has the right to use it so long as it is maintained and used by the Community Association. The Community Association has used and maintained it faithfully ever since, including routine maintenance, and major maintenance such as refinishing the hardwood floors. The building is used for community events such as parties, craft sales, community meetings and is also available for rent to individuals and groups. The Association is run by an executive, and maintains proper accounts and records in accordance with its status as a non - profit organization. The gravel parking lot has served us well over the years, but with the increased emphasis on handicapped access to public buildings and the aging population that we serve, the executive has expressed the desire to pave the parking lot. Gravel surfaces are not easily negotiated by wheel chairs. A hard surface will also require less maintenance, and make snow clearing easier. While the Association is responsible for maintenance, we consider the paving of the parking lot to be a capital improvement to the property, rather than maintenance. As such, we are asking the West Elgin Municipality, as building owners, to include the paving of the parking lot in the municipal budget for 2012. We would be pleased to appear before Council to answer any questions regarding this matter. Yours truly, David James Chair, Property Committee. Eagle Community Centre 25163 Gray Line West Lorne. 519 768 -3491 cc. Paul VanVaerenbergh Ministry of Agriculture, Food and Rural Affairs 3rd Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: (519) 826-3552 Fax: (519) 826 -3259 Minlstere de ('Agriculture, de ('Alimentation et des Affaires rurales 3° (Stage 1, rue Stone ouest Guelph (Ontario) N1G 4Y2 TeI.: (519) 826 -3552 Telec.: (519)826 -3259 Environmental Management Branch Date: To: From: Subject: December 19, 2011 Municipality of West Elgin Council, Clerk and Drainage Superintendent Sid Vander Veen, Drainage Coordinator D -1D I"- P> 1. UPCOMING DRAINAGE COURSES 2. AGRICULTURAL DRAINAGE INFRASTRUCTURE PROGRAM 3. INQUIRIES TO OMAFRA Please ensure that all those named above are made aware of this letter. 1. UPCOMING DRAINAGE COURSES The Drainage Superintendents Course will be held from March 5 — 9, 2012 in Guelph. If your municipality intends to appoint an individual as their drainage superintendent, that individual must have successfully completed this course in order to be eligible to receive the drain maintenance and superintendent grants under the Drainage Act. .The attached course brochure provides additional details and includes a registration form. The one -day Rural Municipal Drainage Course focuses principally on the Drainage Act. It provides useful information and instruction to clerks, treasurers, council members and others on the procedures and responsibilities of the Act. The one -day Calculating Drainage Act Assessments course should help treasurers and drainage superintendents in determining the share of drain maintenance costs to be levied on individual properties. These concurrent courses will be offered in London, Sudbury and Morrisburg. Additional details and a registration form are contained in the attached course brochure. 2. AGRICULTURAL DRAINAGE INFRASTRUCTURE PROGRAM (ADIP) a) Claiming Grants for 2011/12 activities: Grants for Drainage Act activities are governed by the Drainage Act and by the policies of the Agricultural Drainage Infrastructure Program (ADIP). Both of these documents can be accessed through the OMAFRA website: www.omafra gov. on. ca/english/landuse /drainage.htm Based on the request submitted by your municipality earlier this year, your grant allocation for the cost of employing a drainage superintendent for the 2011/12 fiscal year is $21116. Please note that this is the budget amount, not an entitlement. If this figure is different from the amount you requested, it is because your allocation request had to be adjusted to comply with ADIP policies concerning superintendent benefits and/or expenses. Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1 G 4Y2 Pick Ontario Freshness Bureau principal du min)stere: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 Cueillez la fraTcheur de ('Ontario To claim a grant for the cost of employing a drainage superintendent, please refer to the document entitled "Claiming Grants for the Cost of Employing a Drainage Superintendent ". The "Drainage Superintendent Claim Guide" will also assist in determining time eligibility. To claim grants for drain maintenance, repair and operational costs, please refer to the document entitled "Claiming Grants for Drain Maintenance" for instructions. For instructions on claiming grants for the drain construction or improvement projects, refer to the document entitled "Claiming Grants for Drain Construction or Improvement Projects ". b) Planning for the 2012/2013 Drainage Act Grants Program i) Grants for the Cost of Employing a Drainage Superintendent: If your municipality employs an approved drainage superintendent and intends to make use of the superintendent grants in the upcoming fiscal year, please complete the attached form entitled "Grant Allocation Request Form - Fiscal Year 2012/13 ". Your allocation request must be received by our ministry on or before February 29. 2012. You are advised to read ADIP policy 2.1 prior to completing the form. ii) Construction/Improvement Projects: Please read Section 1.7 of the ADIP policies. Once your municipality has given third reading to a by -law adopting an engineer's report for the construction or improvement of a municipal drain, you are strongly encouraged to complete and submit a "Drain Queue Notification" form. Even if, for any reason, your project is not funded in one fiscal year, it will maintain its position on the queue for the following fiscal year. A copy of the Queue Notification form is attached to this letter. 3. INQUIRIES TO OMAFRA Please direct inquires about specific grant applications to Andy Kester at 519- 826 -3551 or andy.kester@ontario.ca Inquires about grant eligibility, interpretation of the ADIP policies or the Drainage Act should be directed to me at 519- 826 -3552 or sid.vanderveen @ontario.ca. Yours truly, Sid Vander Veen, P. Eng. Drainage Coordinator Attachments: • Claiming Grants for the Cost of Employing a Drainage Superintendent • Claiming Grants for Drain Maintenance • Claiming Grants For Drain Construction Or Improvement Projects • Agricultural Drainage Infrastructure Program (ADIP) Policy Summary • Queue Notification form • 2012/13 Drainage Superintendent Budget Allocation Request form • Drainage Superintendents Course brochure • Rural Municipal Drainage Course & Calculating Drainage Act Assessments Course brochure December 19, 2011 L O N D O N D I S T R I C T Catholic School BOARD Joanne Groch, Administrator/Treasurer Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2C0 Dear Ms. Groch: Re: St. Thomas More Elementary School Site 307 Furnival Road, Rodney, Ontario v EiFikurf JAN -32012 Under Regulation 444/98 of the Education Act, the London District Catholic School Board is required to offer surplus school property to specified public agencies. You are one of those agencies. At its regular meeting on December 12, 2011, the Board determined that the St. Thomas More Elementary School site, located at 307 Furnival Road, Rodney, Ontario, is no Ionger required. Originally there was a 4 classroom elementary school building consisting of 100 pupil places on site. It was demolished in 2003 and the site is now vacant. Accordingly, the Board is offering the 3.99 acre property at fair market value to you and other agencies listed in Regulation 444/98. If more than one agency expresses an interest in the property, the Board is required to convey the property to the highest ranking agency as per the priority ranking specified in the regulation. If your agency wishes to acquire the property at fair market value, please notify the undersigned before Monday, March 19, 2012. Should you have no interest in acquiring this property, I would ask that you advise me in writing at the address below at your earliest convenience. Ms. Rebecca McLean Supervisor of Planning London District Catholic School Board 5200 Wellington Road South London, ON N6E 3X8 CATHOLIC EDUCATION CENTRE Mailing Address: P.O. Box 5474, N6A 4X5 5200 WELLINGTON RD. S., N6E 3X8 London, Ontario Canada All offers will be subject to the approval of the Board of Trustees and the Ministry of Education. Yours truly, Rebecca McLean Supervisor of Planning 1/6/2012 Rodney Building and Metal Products 22349 Hoskins Line Rodney, ON Phone (519)785 -1619 * Fax (519)785 -2409 ••• Ron Wilkins Rodney Building & Metal Products Norma Bryant Municipality of West Elgin Dear Norma, L,F!71i,715' t.:• JAN ^a r. ' on � �1i As per our telephone conversation, I would like to request from council a reduction in the fee for the amendment to our site plan approval. We feel that because there is a site plan approval already in place and that we are only putting an addition onto the existing building that it is not necessary to be charged the same fee as a new development. In an effort to budget accordingly; are there any other fees that would apply to this building addition that we are planning? Sincerely, Ron Wilkins Manager Rodney Building & Metal Products WEST ELGIN CHAMBER OF COMMERCE AGENDA/MINUTES FOR NOVEMBER 29TH RODNEY TOWN HALL ATTENDEES: John Slaats, Irene Puddester, Norm Miller, Robert White, Bill Denning, Ed Kebbel, Heather Bell, Terry Eckersley REGRETS: Keith Fretter, Iris Fretter and Ted Uffen WELCOME FROM CHAIR: Bill Denning opened the meeting by welcoming Terry Eckersley as new Secretary for the Chamber. It was decided that the meeting would be "unofficial" and no formal notes were required as this was more a discussion of how the Chamber would like to move forward in 2012. Notes were taken for the purpose of possible changes to be voted on in our January 10th meeting. PROPOSALS TO BE VOTED ON FOR JANUARY 10TH 2012 MEETING: To generate more participation the Chamber will be moving to a quarterly Business after 5 meeting formula. The idea would be that members would gather at a local business on a quarterly basis to learn more about that business and share best practices. A Chamber of Commerce meeting would take place immediately prior to the Business after 5 meeting where all members of the Chamber of Commerce would be welcome to participate and Iearn what is new and news at the Chamber of Commerce. The Chamber of Commerce executive would still meet monthly and all members of the Chamber would be welcome, however, your attendance would be basis on your personal choice to participate and not expected. Minutes of these meetings would still be available for all to enjoy. Bill Denning and Heather Bell also wish to implement the "Tip of the Hat" format to a business or employee of a business who goes above and beyond to make visitors of that business or visitors in our community feel very welcome. The "Tip of the Hat" would be recognized monthly and would appear in the Chamber Chat, The "Tip of the Hat" would be voted on by the Chamber of Commerce from ballots or emails received. THE CHAMBER OF COMMERCE EXECUTIVE WOULD LIKE TO EXTEND TO EACH OF YOU A HAPPY AND PROSPEROUS 2012. We look forward to seeing you on January 10th 2012 at the Rodney Town Hall for our Chamber of Commerce meeting beginning at 7:30 pm.