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April 26, 2011 Agenda Package
El/ ginCounty ORDER 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 15th 16th NOTICE: ORDERS OF THE DA Y FOR TUESDAY, April 26, 2011- 9:00 A.M. AT ELGIN MANOR Meeting Called to Order Adoption of Minutes — April 12, 2011 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 a.m. Elizabeth Sebestyen, Housing Administrator and Barbara Arbuckle, Director of Ontario Works and Social Housing — St. Thomas -Elgin Ontario Works Update PRESENTATION: 9:15 a.m. Retirement Recognition — Pat Vandevenne Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Items Recess Motion to Rise and Report Overview of Homes — PowerPoint Presentation (see separate addendum) Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT TOUR of ELGIN MANOR April 27, 2011 May 10, 2011 May 31,2011 June 14, 2011 June 15, 2011 August 21 -24, 2011 Elgin County Library 75th Anniversary - Open House 1:00 - 4:00 p.m. at Port Stanley Library - Ceremony 3:00 p.m. County Council - CANCELLED County Council at BOBIER VILLA County Council 3rd Annual Warden's Charity Golf Tournament — Kettle Creek Golf & Country Club Association of Municipalities of Ontario Conference 1 COUNTY COUNCIL Tuesday, April 12, 2011 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas, at 9:00 a.m. with all members present except Warden Mennill (vacation) and Councillor Couckuyt (regrets). Deputy Warden McIntyre in the Chair. ADOPTION OF MINUTES Moved by Councillor Walters Seconded by Councillor McWilliam THAT the minutes of the meeting held March 22, 2011 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Michael Barrett, CEO, and Linda Stevenson, Vice -Chair of South West Local Health Integration Network (LHIN) gave a PowerPoint presentation outlining the work done by the LHIN. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the PowerPoint presentation on the South West Local Health Integration Network be received and filed. - Carried. Cynthia St. John, CEO, Elgin St. Thomas Health, gave a PowerPoint presentation on the Health Unit's 2011 budget and responded to questions from council. Also in attendance were staff members Laura McLachlan, Mary Ens and Carolyn Kuntz. Moved by Councillor Walters Seconded by Councillor Marr THAT the PowerPoint presentation on the Health Unit's 2011 budget be received and filed. - Carried. PRESENTATION Retirement of Wanda Teeple: The Deputy Warden paid recognition to the Terrace Lodge staff member upon her retirement and presented her with a gift. Committee of the Whole Moved by Councillor Marr Seconded by Councillor Wiehle THAT we do now move into Committee Of The Whole Council. - Carried. 2 County Council 2 REPORTS Dexter Line Lakeshore Erosion Update — Director of Engineering Services April 12, 2011 The director presented a report updating council on the erosion situation. The County is currently in the process of an Environmental Assessment of the site. The director was asked to contact the Port Burwell Secondary Water Board regarding a contingency plan for the pipeline water supply. The Chief Administrative Officer confirmed that the Water Board was responsible for operation of the pipeline and has been apprised of issue through the Environmental Assessment process and meetings with County staff. Moved by Councillor McWilliam Seconded by Councillor Marr THAT the report titled "Dexter Line Lakeshore Erosion Update" dated March 25, 2011 be circulated to the Municipality of Central Elgin, Malahide Township and the Port Burwell Secondary Water Board for their information. - Carried. Group Benefits: Employee Information Sessions — Director of Human Resources The director presented the report outlining plans for staff education on group benefits. Moved by Councillor Ens Seconded by Councillor Jenkins THAT County Council support the proposed staff training as outlined in the report titled "Group Benefits: Employee Information Sessions" dated March 31, 2011; and, THAT the report be received and filed. - Carried. Council and Outside Boards Remuneration and Expenses — Financial Analyst The Financial Analyst presented the report, outlining remuneration, mileage and expenses for council and outside boards. Moved by Councillor Walters Seconded by Councillor Marr THAT the Treasurer's Statement of Remuneration and Expenses for County Council be received and filed; and, THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards be received and filed; and, THAT the Treasurer's Statement on Convention Expenses, be received and filed. - Carried. Council recessed at 9:55 a.m. and reconvened at 10:10 a.m. CORRESPONDENCE Items for Consideration 1. John Ennis, Government Relations Specialist, CAA South Central Ontario, with a letter asking for support of a proposal to the Government of Ontario to have H.S.T. gas revenue dedicated to transportation infrastructure and maintenance. 2. A letter from Kathy Kielt, Acting Deputy Clerk and Supervisor of Council & Committee Services, Regional Municipality of Halton, regarding Harmonized Sales Tax Revenue and a New Funding Mechanism for Transportation Infrastructure. 3 County Council 3 April 12, 2011 Moved by Councillor Walters Seconded by Councillor Jenkins THAT Correspondence Items #1 - 2 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Rob Bryce, Elgin County Director of Human Resources, with a letter of support to Fanshawe College for the Bridge to Employment in Human Resources. 2. Heather Jackson - Chapman, Mayor, City of St. Thomas with a letter to County staff challenging the County of Elgin Council and County staff to a friendly game of hockey to raise money for the Japan Disaster Relief Fund. 3. Fanshawe College 2011 Adult Summer School of the Arts Culinary Adventure — Savour Elgin a Taste Experience. (copy of brochure). 4. Hon. Bob Chiarelli, Minister of Infrastructure, with an update on the progress of the Government of Ontario's 10 -year infrastructure plan. 5. Barbara Matthews, Executive Director, Big Brothers /Big Sisters of St. Thomas -Elgin with an invitation to be part of the 3rd annual "golf fore kids" day. 6. Hon. Deb Matthews, Minister of Health and Long -Term Care, with a letter of thanks for support for the St. Thomas Elgin General Hospital capital redevelopment proposal. 7. Frank Cowan Company with information regarding social media. 8. A letter inviting the Warden and members of Council to attend a consultation meeting with the Thames Valley District School Board on Wednesday, April 20, 2011 to discuss some of the plans and challenges being addressed by the Board concerning enrolment and other matters. 9. Invitation from the Gideons to their Celebration Banquet to be held on Friday, April 29, 2011 at Eastwood Baptist Church. 10. Hon. Michael Chan, Minister of Tourism and Culture, with a letter regarding support for Project Ojibwa. 11. A letter from Jeff Gray, Branch #2 President, Ontario Provincial Police Association regarding a Bridge Dedication be approved for Provincial Constable A. HACK — Currie Rd., Dutton /Dunwich. Moved by Councillor Marr Seconded by Councillor McWilliam THAT Correspondence Items #1 - 11 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members The Director of Community and Cultural Services reminded council of the 75th anniversary of the Elgin County Library, to be celebrated on April 27, 2011 at Port Stanley Library with a ceremony at 3:00 p.m. The Deputy Warden requested councillors confirm the attendance of their representatives to the county's administrative services department for the Thames Valley District School Board joint meeting on April 20, 2011. The Deputy Warden requested councillors confirm their attendance at the St. Thomas Chamber of Commerce Business Enterprise dinner on April 20, 2011 to himself or the county's administrative services department. 4 County Council 4 April 12, 2011 Notice of Motion — None. Matters of Urgency — None. Deputy Warden McIntyre recommended a donation of $1,000 for the Japan Red Cross relief fund in conjunction with a fund - raising event. Moved by Jenkins Seconded by McWilliam THAT Elgin County Council donate $1,000 from the county's Unspecified Grants program as a donation to the Japan Red Cross Relief Fund, to be presented to St. Thomas Mayor Heather Jackson - Chapman on April 17, 2011 at the county -city hockey fund - raising event. - Carried. Closed Meeting Item Moved by Councillor Walters Seconded by Councillor McWilliam THAT we now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees - Land Division Committee — Future Considerations. - Carried. The Chief Administrative Officer presented the confidential planning report. Moved by Councillor Marr Seconded by Councillor Wiehle THAT we do now rise and report. - Carried. Moved by Councillor Walters Seconded by Councillor McWilliam THAT the confidential report be referred to local municipal councils for their discussion. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Walters Seconded by Councillor Marr THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY -LAWS Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT By -Law No. 11 -11 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 12, 2011 Meeting" be read a first, second and third time and finally passed. - Carried. 5 County Council 5 April 12, 2011 ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Wiehle THAT we do now adjourn at 11:00 a.m. to meet again on April 26, 2011 at 9:00 a.m. at Elgin Manor. Mark G. McDonald, Chief Administrative Officer. 6 - Carried. Dave Mennill, Warden. Corporation of the City of St 8 Report No. Directed to: County Council Date Authored: March 28,2011 Meeting Date: April 26, 2011 Department: St. Thomas-Elgin Ontario Works Prepared By: Bizahath8ebestyon. Housing Administrator Subject: St. Thomas — Elgin Ontario Works update Attachments Social Services 2011 City Budget & 2010 operating results Recommendation THAT the St. Thomas — Elgin Ontario Works Department update be received for information. GENERAL: Ontario Works staff is pleased to welcome Barbara Arbuckle as the new Director of Oritario Works and Social Housing. Barbara started her new job with the City of St. Thomas on March 21 2011, bringing with her a wealth of experience from her previous role as Manager of Income and Emp!oyment Supports for the City of Greater Sudbury. 1. 2011 BUDGET OVERVIEW St. Thomas — Elgin Ontario Works Department is the designated Consolidated Municipal Service Manager (CMSM) for the St. Thomas and Elgin County area. As such, the Department administers and funds social services on behalf of the City and the County. Services are provided in three basic areas — Ontario Works income/employment assistance, child care, and social housing. The provincial government pays a share of program costs as foliows: • In the OW program, the Province pays 81.2% of direc benefit costs and 50% of administration costs. • In the Child Care program, the Province pays, on average, 80% of all costs, In Sociat Housing, housing provider subsidy costs are 100% paid by Iocal taxpayers, offse by $966,191 in federal funding. Through cost-sharing agreements, the City invoices the County of Elgin for the cost of services located in or provided for residents of the County, plus a 10% administration fee. a. Overall 2010 Budqet Performance — County Cost: Program Area County Cost from 2010 Approved Budget 2,089,879 Final County Cost from 2010 Actual Results OW - Employment/Income 1,976,621 Child Care 235,043 217,862 Social Housing 1,474,103 1,549,584 TOTALS $3,799,025 $3,744,067 10% Administration Costs TOTALS 2010 Budget $379,902 2010 Final Actual $374,407 Final 2010 County costs for social services were $60.453 lower than budgeted. The overall decrease was due to lower-than-projected Ontario Works caseloads which resulted in a decrease in OW program costs. The decrease in Ontario Works oonte, however, was offset by an increase in social housing expenditures to cover a $105.429 operating deficit incurred by Elgin and St. Thomas Housing Average monthly Ontario Works caseloads had been projected at 1,771 cases for 2010. Actua monthly caseload averages were 1,621. The 2010 average caseload was 9.3% higher than the 2009 average monthly caseload of 1.483. but considerably lower than the caseload increases of 32% in 2008 and 28% in 2007 at the start of the economic downturn. Caseload numbers continue to rise each year and are expected to rise again in 2011 with the closing of the Ford Plant in the fall, 7 b. 2011 Budget — County Cost Program Area County Cost Share 10% Administration Total County Cost OW - Employment and Income Support $1.244,250 | $124,426 I $1,368,684 Child Care $209 ) $20,950 $230,453 $1'566.399 Social Housing $1�23,998 ! $142,400 TOTAL $2.877.760 | $287'776 ( $3.165.536 Ontario Works Employment and Income Support Program — 2011 budget overview Department-wide, the budgeted 2011 County cos nhare, including administration fees, is about 23% lower than 201O actual costs for all three programs. The major cause of this signifisantdecrease isthe uploading of ODSP benefit costs (Ontario Disability Support Program) to the Province which was completed in 2010. As well, the Province is phasing in a gradual upload of Ontario Works Benefits costs between 2010 and 2018, further reducing the overall cost of the Ontario Works program. The figures in Chart B above reflect the Courity Cost Share in the City Budget as approved by City Council on March 28, 2011. The monthly Ontario Works caseload was projected at the same level as 2010. at 1,771 cases per month on average. With the Ford Plant closing later this yoar, the impact on Ontario Works caseloads might be felt as early as this faU, not immediately from Ford Plant employees, but rather, from employees at other businesses in the community that depend on the plant (i.e. stnron, restaurants, suppliers, services). Given the unpredictable nature of income assistance domand, combined with the unknown impact of the Ford Plant closure, the 2011 Ontario Works projected caseload average of 1.771 represents an increase of about 11% over the actual 2010 averages but a 0% increase over the 2010 budgeted amount, Province-wide, Ontario Works caseloads are expected to increase by 6% in 2011. On April 1, 2011, the province implemented a new funding approach for Ontario Works which combines administration and employment assistance funding into one funding allocation. Some costs that were previously shared at 50/50 with the Province are now shared at 80% Province/20% City. As well, the changes will offer local Service Managers more fiexibility to allocate program funding based on local needs. It is expected the revised funding approach will have a positive impact on the 2011 budget. Total County cost for Income and Employment Supports is about 40% lower than the 2010 budget. Child Car Program —3O11 budget overview: This is a transition year for the Child Care Program. Funding and administration was transferred from the Ministry of Community and Social Services/Ministry of Children and Youth Services to the Ministry of Education on January 1, 2011 as full-day Kindergarten and before-and-after school child care programs are introduced. The Child Care budget was prepared on the basis of preliminary funding estimates provided by the Province in early 2011. For now, status quo has been maintained, although Service Managers have been allowed more flexibility to move funds from line to line within broad budget categories to make the best use of provincial funds available. Total County cos for Child Care services is about 1 1% lower than the 2010 budget. Social Housinq — 2011 budget overview: Funding for a permanent full-time Housing Programs Coordinator (HPC) was approved by City Council and the cost is included in the budget. The HPC administers the range of homelessness prevention programs available to the community including the Rent Bonk, Energy 8enk, and various rent supplement programs. Subsidies paid to housing providers toward operating costs and geared-to- income rent assistance are largely formula-driven based on legislated funding requirements. A 7% increase in the subsidy to the Elgin and St. Thomas Housing Corporation was approved. Total County cost for Social Housing services is about 3% lower than the previous year's budget. 3. ONTARIO WORKS DEPARTMENT PROGRAM HGHUGHTS: Ontario Works Income and Employment Supports: Over the next few years, a new web-based Ontario Works caseload management application is being developed by the Province, with full implementation scheduled for the spring of 2013. The first stage of the new software program - an on-line application system for Ontario Works applicants will "go live" on May 16, 2011. Staff training and preparations for community access sites have been ongoing since last fall. This new on-line option will be offered in addition to the telephone application system currently in In addition to the major technological changes for Ontario Works delivery, the Province is engaged in an 18-month review of the social assistance program. The review began in January 2011 and will finish in June 2012. It will help Ontario develop an action plan that will make social assistance: • more effective at getting people nto jobs • easier to understand • work better with other federal, provincial and municipal income security programs, such as Employment lnsurance, and • more accountable and flscally responsible. Child Care Services: Of the 14 child care centres funded and administered by St. Thomas ' Elgin Ontario Works, four are located in the County in Port Burwell, Dutton, Rodney, and Belmont. Three area schools now offer full- day Kindepgartmn—Port8ton|eyPub|ic8ohoo|.JohnVVinePub|in8ohoo|.andMonnignorMnrriuon.with extended-day child care services available at two of the schools. No new area schools will be added in the fall of 2011, however ariother six schoots will begin offering full-day Kindergarten in September 2012 — Edward Street Public School, Elgin Court Public School. Forest Park Public School, Lockes Public School, Summers' Corners Public School, and Assumption Separate School in Aylmer. Because the introduction of full-time Kindergarten and the availability of extended-day child care services at the schools will impact the current delivery of child care services for four-and-five-year-old children, staff has engaged a consultant to analyze the effects on local child care centres and provide recommendations for the future, A second study, currently undenwoy, is examining challenges and opportunities for rural child care providers. Social Housing Services: With the release of the provincial Long-Term Affordable Housing Strategy last November, the Province introduced new legislation for a transformed affordable housing system that supports a community- centred approach. Bill 140 — the Strong Communities through Affordable Housing Act — is expected to reach third reading in the Legislature in June 2011. When p000ed, the new hill will come into force on January 1, 2012. and includes a new Housing Services Act to replace the current Social Housing Reform Ac 2000. This new legislation will have a major impact on the way social housing business is coriducted. Among the planned changes, Service Managers will be required to develop and implement 10-year Housing and Homelessness Plans within the broader provincial framework, In exchange, the Province will continue to provide funding for homelessness prevention initiatives by consolidating the current patchwork of programs such as the Rent Bank, the Energy Emergency Uank, emergency and domiciliary hostels funding. Service Managers will be given the flexibility to use this block funding as required to better meet local needs in accordance with the 1 0-year Plans. Staff awaits an announcement from the Province on Years 3, 4, and 5 funding under the Canada- Ontario Affordable Housing Program. Since 2008, 122 units of new affordable housing have been built under the Program in St. Thomas and Elgin County. Developments in Elgin County include Caledonia Two in Dutton (30 units of seniors housing), Heritage House in West Lorne (16 units of seniors housing), and 23 units on Brown Street in Aylmer which will be ready for occupancy in May 2011. Respectfully submitted by Elizabet � ebestyan ministratar -� 9 61- 1 -01 -0- 0000 -3010 61- 1 -01 -0- 0000 -3029 61- 1 -01 -0- 0000 -3120 61- 1 -01 -0- 0000 -3130 61- 1 -01 -0- 0000 -3135 61- 1 -01 -1- 0000 -4173 61- 1 -01 -1- 0000 -4175 61- 1 -01 -1- 0000 -4249 61- 1 -01 -1- 0000 -4257 61- 1 -01 -1- 0000 -4275 61- 1 -01 -1- 0000 -7046 61- 1 -01 -1- 0001 -3211 61- 1 -01 -1- 0001 -4023 61- 1 -01 -1- 0001 -4051 61- 1 -01 -1- 0001 -4160 61- 1 -01 -1- 0001 -5010 61- 1 -01 -1- 0001 -5011 61- 1 -01 -1- 0001 -5510 61- 1 -01 -1- 0002 -6000 61- 1 -01 -1- 0003 -4035 61- 1 -01 -1- 0004 -4169 61- 1 -01 -1- 0005 -4280 61- 1 -01 -1- 0005 -4281 61- 1 -01 -1- 0006 -4025 61- 1 -01 -1- 0006 -4040 61- 1 -01 -1- 0006 -4050 61- 1 -01 -8- 0000 -4120 61- 1 -01 -8- 0000 -4171 61- 1 -01 -8- 0000 -4177 61- 1 -01 -8- 0000 -5012 61- 1 -01 -8- 0000 -5013 61- 2 -01 -0- 0000 -7490 61- 2 -01 -0- 0003 -9040 61- 2 -01 -1- 0047 -9040 61- 2 -01 -2- 0000 -9040 61- 2 -01 -3- 0000 -9040 61- 2 -01 -3- 0001 -9040 61- 2 -01 -3- 0002 -9040 61- 2 -01 -4- 0000 -9040 61- 2 -01 -4- 0002 -9040 61- 2 -01 -4- 0003 -9040 61- 2 -01 -5- 0000 -9513 61- 2 -01 -5- 0000 -9520 DESCRIPTION SOCIAL SERVICES - ONTARIO WORKS ADMINISTRATION REVENUE EXPENSES Reg Full -time Wages Salary Distributions All Statutory Benefits All Employer Benefits OMERS Office Equipment - Rental /Lease Office Equipment - Purchases Telephone Services Regular Postage /Courier Photocopying Expense Administrative and Accommodation Allocation Clothing Allowance Association Membership Fees Advertising and Marketing Office Equipment Maint /Repair General Supplies Office Supplies Books & Subscriptions EISR Project Emergency Planning Information Systems /Technology Travel Training & Development Medical /Physical Fitness Legal Fees - Administration Professional Fees Janitorial Cleaning Building Rent /Lease Building Operating Costs Building Maint /Repair Supply Janitorial Supplies Bank Service Charges EMPLOYMENT AND INCOME SUPPORT REVENUE MCSS - Administration /COA MCSS Recovery - payable EES Funding MOH - Homemakers Funding MCSS - CHPP Homelessness Funding MCSS - Domiciliary Hostels MCSS Recovery from Dom Hostel - payable MCSS - Energy Emergency Funding MCSS - Assistance Subsidy (Form 3028) Receivable from MCSS Form 3028 MCSS - Discretionary Expenses Subsidy MCSS - Mandatory Expenses Subsidy County of Elgin - Cost Share Subsidy County of Elgin - Admin Subsidy 10 City of St. Thomas For the Twelve Months Ending December 31, 2010 2010 ) ACTUAL) YTD ) 320,331.59 ( 391, 926.49 ) 21,686.90 26, 843.35 23, 064.65 2,106.08 15,409.75 27, 070.62 5,437.94 ( 319, 732.18 ) 8,361.00 704.24 138.00 28, 645.94 124.00 155.51 6,000.00 34, 212.55 1,473.41 990.00 9,446.64 12, 964.92 94,134.56 70, 256.52 604.45 1,496.05 2010 BUDGET YTD $349,042.00 (426,366.00) 22, 248.00 29, 024.00 26, 052.00 4,500.00 800.00 19,000.00 25, 000.00 6,000.00 (359,506.00) 300.00 8,500.00 500.00 1,000.00 28, 000.00 700.00 10,000.00 12,500.00 40, 000.00 3,500.00 8,500.00 125.00 2,500.00 13, 025.00 92,680.00 77, 376.00 3,000.00 1,000.00 1,000.00 2011 Draft Budget 356,530.56 ( 435,188.12 ) 22,949.73 25,657.06 30,050.77 4,500.00 800.00 16,000.00 30,000.00 6,000.00 ( 345,675.00 ) 300.00 8,700.00 500.00 1,000.00 30,000.00 250.00 12, 500.00 34,000.00 3,500.00 8,500.00 125.00 2,500.00 14,000.00 95,000.00 72,000.00 3,000.00 1,000.00 1,500.00 1,045,908.00 ( 140,435.00 ) 217, 344.00 16,605.00 84, 432.00 276, 739.00 ( 13,618.00 ) 26,490.00 9,579,652.35 16,082.60 193, 598.41 120, 407.15 1,976,621.07 197, 662.11 1,060,355.00 228, 515.00 13,500.00 70,182.00 300, 000.00 13,990.00 10, 966, 230.00 97, 875.00 110, 000.00 2,089,879.00 208, 988.00 2011 Draft Budget 1,112,887.50 29,836.00 13,200.00 70,182.00 286,000.00 20,764.00 11,239,017.10 200,000.00 130,000.00 1,244,258.21 124,425.82 61- 2 -01 -6- 0000 -9040 61- 3 -01 -1- 0000 -9515 61- 3 -01 -1- 0003 -9040 61- 3 -01 -1- 0009 -9040 61- 3 -01 -3- 0004 -9040 MCSS - SAIL Funding 17,000.00 Sail recovery - payable to MCSS Sail funding moved to 2011 ( 5,000.00 ) ( 5,000.00 ) Misc. Recoveries Outcome Based Funding MCSS - LEAP Incentives Subsidy 9285 - OW Admin - Time Limited Projects 15, 535.60 750, 006.00 806.00 112,431.00 7,000.00 5,000.00 779,711.00 800.00 15,000.00 755, 595.00 812.00 TOTAL REVENUE 14,483,267.29 15,947,025.00 15,246,977.63 11 331,830.94 61- 4 -01 -1- 0000 -9040 61- 4 -01 -1- 0001 -9040 61- 4 -01 -2- 0000 -9041 61- 4 -01 -2- 0000 -9042 61- 4 -01 -2- 0001 -9040 61- 4 -01 -2- 0002 -9040 61- 4 -01 -2- 0003 -9041 61- 4 -01 -2- 0003 -9042 61- 4 -01 -2- 0004 -9040 61- 4 -01 -2- 0006 -9040 61- 4 -01 -2- 0007 -9041 61- 4 -01 -2- 0007 -9042 61- 4 -01 -2- 0008 -9040 61- 4 -01 -2- 0009 -9040 61- 4 -01 -2- 0010 -9040 61- 4 -01 -3- 0005 -9040 61- 4 -01 -3- 0005 -9041 61- 4 -01 -3- 0005 -9042 61- 4 -01 -3- 0010 -9040 61- 4 -01 -3- 0011 -9040 61- 4 -01 -3- 0012 -9040 61- 4 -01 -4- 0000 -9040 61- 4 -01 -5- 0000 -9513 61- 4 -01 -5- 0000 -9520 61- 4 -01 -0- 0000 -4051 61- 4 -01 -0- 0001 -4051 61- 4 -01 -0- 0001 -4075 61- 4 -01 -0- 0001 -7015 61- 4 -01 -1- 0000 -3010 61- 4 -01 -1- 0000 -3011 61- 4 -01 -1- 0000 -3029 61- 4 -01 -1- 0000 -3120 61- 4 -01 -1- 0000 -3130 61- 4 -01 -1- 0000 -3135 61- 4 -01 -1- 0000 -4025 61- 4 -01 -1- 0000 -4280 61- 4 -01 -1- 0000 -4281 61- 4 -01 -1- 0001 -3211 61- 4 -01 -1- 0001 -4040 61- 4 -01 -1- 0001 -4350 61- 4 -01 -1- 0002 -3029 61- 4 -01 -2- 0001 -4340 61- 4 -01 -2- 0001 -4341 61- 4 -01 -2- 0001 -4342 61- 4 -01 -2- 0002 -4340 61- 4 -01 -2- 0002 -4390 61- 4 -01 -2- 0003 -4344 61- 4 -01 -2- 0003 -4345 TOTAL EXPENSES TOTAL EMPLOYMENT AND INCOME SUPPORT CHILD CARE REVENUE MCYS - Childcare Administration MCYS Recovery - payable Child Care Stabilization Capital MCYS - Childcare Deliv. Agent Wage Subsidy Non Pri MCYS - Childcare Deliv. Agent Wage Subsidy Comm€ MCYS - Childcare Deliv. Agent Special Needs MCYS - Childcare Deliv. Agent Fee Subsidy MCYS - Ontario Works Child Care Formal MCYS - Ontario Works Child Care Informal Childcare Health & Safety MCYS - Pay Equity Liability Grant MCYS - ELCC Wage Subsidy - Non Profit MCYS - ELCC Wage Subsidy - Commercial MCYS - ELCC Special Needs Subsidy MCYS - ELCC Fee Subsidy MCYS - ELCC Administration MCYS - Best Start - Operating MCYS - Best Start - Wage Improvement Non Profit MCYS - Best Start - Wage Improvement Commercial MCYS - Best Start - Planning Funding A664 - Extended Day Fee Subsidy Revenue A665 - MEDU Stablization 100% Prov Revenue MCYS - ELCD - 100% Childcare Fee Subsidy County of Elgin - Cost Share Subsidy County of Elgin - Admin Subsidy TOTAL REVENUE EXPENSES Advertising, Marketing & Prom. Administrative and Accommodation Allocation Best Sart Capital Expenditures Best Start Unconditional Funding Trfr from Reserve Reg Full -time Wages Reg Part -time Wages Salary Distributions All Statutory Benefits All Employer Benefits Omers Medical /Physical Fitness Staff Mileage Staff Training & Development Clothing Allowance Childcare Legal Fees Childcare Stablization expense Salary Distributions - Administration Childcare Deliv. Agent Special Needs Childcare Deliv. Agent Wage Subsidy Non Profit Childcare Deliv. Agent Wage Subsidy Commercial Child Care Fee Subsidy Health & Safety Proposal Ontario Works Childcare Formal Ontario Works Childcare Informal 12 18, 515, 209.25 20,197,922 00 17,899,641.64 4,031,941.96 4,250,897.00 2,652,664.00 2011 Draft Budget 110, 501.00 110, 501.00 110, 501.00 ( 5,230.00 ) 4,400.00 633, 747.00 635, 802.00 633,747.00 48,653.00 46,598.00 48,653.00 224, 831.00 224, 831.00 224,831.00 664,800.00 685,620.00 868,357.00 156, 400.00 164, 900.00 169,200.00 22,400.00 30,000.00 25,700.00 111,576.00 55, 346.00 55, 346.00 55,346.00 73,432.98 77,625.00 77,653.00 36, 848.00 36, 848.00 36,848.00 80, 000.00 80, 000.00 80,000.00 56, 708.40 132, 000.00 132,000.00 20, 900.00 20, 900.00 20,900.00 355,444.81 318,515.00 370,677.00 248,242.00 248,240.00 248,240.00 29, 042.00 29, 044.00 29,044.00 28,239.00 28,239.00 28,239.00 5,000.00 93,400.00 55, 500.00 74,000.00 155, 275.00 150, 600.00 150,600.00 217, 861.65 235, 043.00 209,503.20 21, 786.17 23, 504.00 20,950.32 3,411,704.01 3,334,156.00 3,708,389.52 25.00 31, 363.33 34, 667.00 15, 813.00 150, 000.00 ( 15,813.00) (150,000.00) 168, 730.22 178, 405.00 3,568.96 ( 72,373.42) (50,800.00) 12, 629.44 12, 744.00 19, 615.00 19, 832.00 12,003.68 12,623.00 125.00 1,679.36 1,000.00 242.04 2,000.00 150.00 1,000.00 4,400.00 46, 560.87 89, 537.00 281, 007.00 281, 039.00 792,756.74 794,753.00 60,816.00 58,248.00 819, 357.16 857, 025.00 111, 622.29 189,273.48 206,125.00 25, 717.25 37, 500.00 25.00 26,928.08 180,618.70 ( 73,652.00 ) 13,120.49 19,423.65 14,487.76 125.00 1,800.00 2,000.00 150.00 1,000.00 74,000.00 32,987.26 281,039.00 792,184.00 60,816.00 1,085,446.00 211,500.00 32,125.00 61- 4 -01 -2- 0004 -4346 61- 4 -01 -2- 0006 -4390 61- 4 -01 -2- 0007 -4341 61- 4 -01 -2- 0007 -4342 61- 4 -01 -2- 0008 -4390 61- 4 -01 -2- 0009 -4390 61- 4 -01 -2- 0010 -3029 61- 4 -01 -3- 0005 -4340 61- 4 -01 -3- 0005 -4341 61- 4 -01 -3- 0005 -4342 61- 4 -01 -3- 0008 -3029 61- 4 -01 -3- 0010 -4340 61- 4 -01 -3- 0011 -4340 61- 4 -01 -4- 0000 -4390 61- 4 -01 -8- 0000 -7045 61- 5 -01 -0- 0000 -9075 61- 5 -01 -0- 0015 -9040 61- 5 -01 -0- 0020 -9040 Resource Centre Funding - EACL Pay Equity Childcare Centres ELCC Wage Subsidy - Non Profit ELCC Wage Subsidy - Commercial ELCC Special Needs Subsidy ELCC Fee Subsidy ELCC Administration Best Start - Operating Best Start - Wage Improvement Non Profit Best Start - Wage Improvement Commercial Best Start - Salaries Best Start - Planning Implementation Expenses A664 - Extended Day Fee Subsidy ELCD - 100% Childcare Fee Subsidy City O/H Allocation TOTAL EXPENSES TOTAL CHILD CARE SOCIAL HOUSING REVENUE Other Municipality Specific - Deferred Revenue AHP Rental Unit Construction Funding Provincial Affordability Payment funding 13 31,440.00 31,440.00 31,440.00 55, 346.28 55, 346.00 55,346.00 97, 064.96 97, 065.00 97,065.00 46, 060.04 46, 060.00 46,060.00 99, 999.98 100, 000.00 100,000.00 165, 000.00 165, 000.00 165,000.00 41,800.00 41,800.00 41,800.00 370,677.00 318,515.00 338,825.00 233,372.00 248,240.00 248,240.00 43, 913.00 29, 044.00 29,044.00 9,000.00 31,852.00 28,239.00 28,239.00 28,239.00 3,801.38 93,400.00 210, 775.00 150, 600.00 150,600.00 21, 999.96 22, 000.00 22,219.96 3,958,483.00 3,878,322.00 4,235,254.90 546, 778.99 240, 000.00 241, 656.00 544,166.00 526,865.38 40,240.00 2011 Draft Budget 2,730.25 241,656.00 1,423,998.94 61- 5 -01 -0- 0020 -7015 61- 5 -01 -1- 0000 -4301 61- 5 -01 -1- 0001 -4301 61- 5 -01 -1- 0001 -4302 61- 5 -01 -1- 0002 -4301 61- 5 -01 -1- 0003 -4301 61- 5 -01 -1- 0003 -4303 61- 5 -01 -1- 0004 -4303 61- 5 -01 -1- 0005 -4303 61- 5 -01 -1- 0005 -7015 61- 5 -01 -1- 0007 -4303 61- 5 -01 -1- 0007 -7015 61- 5 -01 -1- 0008 -4340 61- 5 -01 -8- 0000 -7045 61- 6 -01 -0- 0000 -9010 61- 6 -01 -0- 0000 -9340 61- 6 -01 -0- 0000 -9514 61- 6 -01 -0- 0000 -9515 61- 6 -01 -0- 0000 -9516 61- 6 -01 -0- 0000 -7411 61- 6 -01 -0- 0000 -4065 61- 6 -01 -0- 0001 -4039 61- 6 -01 -0- 0001 -4042 61- 6 -01 -0- 0001 -4043 61- 6 -01 -0- 0001 -4051 61- 6 -01 -0- 0001 -4160 61- 6 -01 -0- 0001 -4171 61- 6 -01 -0- 0001 -4174 61- 6 -01 -0- 0001 -4247 61- 6 -01 -0- 0001 -4249 61- 6 -01 -0- 0001 -5011 61- 6 -01 -0- 0001 -5510 61- 6 -01 -0- 0001 -6810 61- 6 -01 -0- 0001 -7490 61- 6 -01 -0- 0001 -7910 61- 6 -01 -0- 0010 -7310 61- 6 -01 -1- 0000 -3010 61- 6 -01 -1- 0000 -3120 61- 6 -01 -1- 0000 -3310 61- 6 -01 -1- 0000 -4022 61- 6 -01 -1- 0000 -4023 61- 6 -01 -1- 0000 -4280 61- 6 -01 -1- 0000 -4281 61- 6 -01 -2- 0010 -4141 61- 6 -01 -2- 0010 -4190 61- 6 -01 -2- 0010 -4212 61- 6 -01 -2- 0010 -5410 61- 6 -01 -2- 0010 -5415 Provincial Affordability - transfer from reserve Service Manager Subsidy - Non Profit Providers Service Manager Subsidy - Federal Providers Service Manager Subsidy - Municipal NP ESHC Subsidy ESHC deficit - payable OCHAP CHSP Rent Supplement Provincial Rent Supplement Rent Bank Initiative Housing Allowance Program Expenses Housing Allowance - transfer from reserve SHRRP - Program Expenses SHRRP transfer from reserve Housing November event - expenses City O/H Allocation TOTAL EXPENSES TOTAL SOCIAL HOUSING PUBLIC HOUSING REVENUE ESHC Non - Specific Grant CMSM ESHC Rental Revenue Tenant Recoveries Recoveries from Write Offs Sundry Revenue Investment Income TOTAL REVENUE EXPENSES Sundry Services Collection Costs Auditing & Accounting Consultants - Legal Advertising Equipment Rental - Non Owned Building Rental Computer Lease Postage /Courier Telephone Office Supplies Publications & Subscriptions Office Furniture Purchases Bank Charges Administration Expense Debenture Expense Reg Full -time Wages All Statutory Benefits From Workers Compensation Conference Fees Association Membership Fees Staff Mileage Staff Training & Development Building Maintenance /Repair City Own Property Taxes Liability Insc. Premiums Electricity (Hydro) Water 14 3,196,500.50 98, 521.20 43,107.46 1,130, 809.76 105,429.00 59, 644.50 243, 686.00 16,108.33 91,425.77 ( 8,483.00 ) 988, 378.38 ( 975,287.76 ) 2,069.60 14, 499.96 (241,656.00) 3,139,717.00 98,521.00 45,460.00 1, 655,143.00 57, 000.00 260,166.00 29,310.00 75, 000.00 14,500.00 3,115,462.00 97,472.00 7,937.00 1,771,038.00 60,000.00 26,379.00 82,889.50 14,644.96 5,735,656.96 5,635,618.00 2,245,908.99 2,177,457.00 -) -) -) -) -) 1,655,143.00 1,590,343.00 21,000.00 (15,400.00) 50, 550.00 1,330.00 3, 302, 966.00 5,735,797.24 2,065,210.66 1,771,038.00 1,669,112.00 26,750.00 ( 47,600.00 ) 44,720.00 1,795.00 3,465,815.00 1,500.00 1,500.00 8,000 00 7,000.00 7,000.00 11, 500.00 11,000.00 4,000.00 250.00 8,625.00 7,525.00 45, 968.00 54,780.00 30,360.00 32,345.00 3,840.00 5,000.00 18,670.00 17,865.00 6,450.00 6,050.00 300.00 2,000.00 2,000.00 4,020.00 5,500.00 2,000.00 9,000.00 518,524.00 518,524.00 435,762.00 468,012.00 142,964 00 156,053.00 13, 000.00 14,928.00 3,000.00 3,500.00 5,000.00 6,500.00 4,500.00 7,500.00 489,600.00 541,300.00 702,491.00 746,273.00 51, 383.00 59,610.00 339,879.00 302,300.00 72,051.00 73,000.00 61- 6 -01 -2- 0010 -5421 61- 6 -01 -2- 0010 -6025 Natural gas - heating Capital Asset Repairs 67, 079.00 300,000 00 62,000.00 350,000.00 TOTAL EXPENSES 3,302,966.00 3,465,815.00 TOTAL S.S. - ONTARIO WORKS 15 6,824,629.94 6,972,520.00 5,244,740.05 ( 147, 890.06 ) REPORTS OF COUNCIL AND STAFF April 26, 2011 Staff Reports — (ATTACHED) Chief Administrative Officer — Impact Assessment of Pending Ford Talbotville Plant Closure Elgin County United Way Social Event Committee Chair / Co -Chair — Upcoming Special Events in 2011 Deputy Director of Engineering Services — Tender Awards - Engineering General Manager, Economic Development — South West Economic Alliance: Appointments Director of Community and Cultural Services — Completion of Cultural Asset Map & Demonstration Director of Community and Cultural Services — Bayham / Port Burwell Libraries Increased Hours of Operation 16 REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer DATE: April 19, 2011 SUBJECT: Impact Assessment of Pending Ford Talbotville Plant Closure INTRODUCTION: The Township of Southwold (the lead) will soon be requesting that the County participate in funding an impact study with staff expertise and assistance from the Ministry of Municipal Affairs & Housing and the Ministry of Economic Development & Trade. The estimated cost of the study is $60,000 with the County's share being 50% or up to $30,000 with the remaining funding coming from the Township of Southwold. This report recommends the County's participation in this important initiative. DISCUSSION: Staff from the Ministry of Municipal Affairs & Housing and Economic Development & Trade have agreed to advise the Township of Southwold and the County of Elgin in the development of an RFP to examine the following impacts from the pending closure of Ford's Talbotville plant: 1) - research and analyze similar situations in other jurisdictions where large manufacturing operations have closed to determine how those communities adapted to the loss (case studies) 2) - get a fix on the training and development needs of the local labour force due to the closure 3) - determine the resilience of local and regional suppliers to adjust to the change 4) - assess the economic impact of the closure on the wider community The main goal of this impact study is to prepare an action plan which would assist the communities in adapting to the change. For example, knowing the training and development needs and gaps would enable community leaders to approach various funding agencies (federal and provincial) to provide training dollars in appropriate programs. In addition, a comprehensive understanding of the economic impact may assist in obtaining grant or project funding for a variety of projects aimed at improving the local economy. Furthermore, case studies from other jurisdictions could be instructive by providing ideas on how best to adapt in the short and long term. There is the possibility of third party funding, either partially or in full, but timing is of the essence and the process must move forward. If funding is obtained from other sources, then it will be applied to lessen the municipal contribution from Southwold and Elgin in proportion. 17 The Township of Southwold will take the lead on the study and be responsible for awarding and administering the RFP, including the issuing of payments. CONCLUSION: A unique partnership with relevant provincial Ministries, the County of Elgin and the Township of Southwold is being proposed to help communities adapt to and prepare for the pending closure of Ford's Talbotville Assembly plant. RECOMMENDATION: THAT the County of Elgin participate in the Impact Study of the Pending Closure of Ford's Talbotville operation and staff be authorized to match the Township of Southwold's contribution at 50% of the study costs up to a maximum county share of $30,000; and, THAT $30,000 be added to 5770 -120 Legal and Professional services funded out of the Mill Rate Stabilization Reserve. All of which is Respectfully Submitted Mark G. McDonald Chief Administrative Officer 18 El n County PJ sirrrbi A4mgo REPORT TO COUNTY COUNCIL FROM: Sonia Beavers, ECUWSEC Chair Jennifer Ford, ECUWSEC Co -Chair DATE: April 8, 2011 SUBJECT: Upcoming Special Events in 2011 INTRODUCTION: In 2002, Council approved the creation of a Social Committee to plan recreational events for County employees. The mandate of the committee was then and continues to be, "to bring employees, Council, and other municipal partners together socially so that they may get to know one another and have some fun in the process." The committee's evolution included a name change to Special Events Committee and the creation of an annual County of Elgin Christmas Party which took place for its ninth year on November 27, 2010. The United Way Committee has also undergone an evolutionary process from its inception as simply a possible deduction on the payroll to its current existence as a working task force to provide incentives and fundraising opportunities for staff, Council and municipal partners to contribute back to the communities in which they live. In 2008, Council approved the amalgamation of the two entities into the current committee, known as the Elgin County United Way Special Events Committee (ECUWSEC). The seven members of the committee are: Sonia Beavers, Jennifer Ford, Joanna DeBackere, Grace Hertner, Becky Higgs, Georgia Sifton, and Carol Smetheram. Throughout the year, staff volunteers assist during special events. This year the Economic Development and Tourism department kick started the County's fundraising efforts by selling dinner plates at the Food and Wine Show and raised $3,950 for 2011. DISCUSSION: There are two important dates that require your support. Our main fundraising event in 2011 is the 3rd Annual County of Elgin Warden's Golf Tournament. Our main social event is the 10th Annual Elgin County Christmas Party. Save the dates: Wednesday, June 15, 2011 and Saturday, Nov. 26, 2011. 19 The 3rd Annual County of Elgin Warden's Charity Golf Tournament The golf tournament will be held at Kettle Creek Golf Course in Port Stanley on Wednesday, June 15, 2011. The invitation is open to the public with a special invite to the Wardens' of other Municipalities, all County Staff as well as Staff from the Lower Tier Municipalities and the City of St. Thomas. There are limited spaces available. The registration fee will include 18 holes of golf, a cart lunch, and steak supper. Registration is from 9:00 a.m. to 10:30 a.m. with a shot gun start at 10:30 a.m. Dinner to follow. All proceeds to the United Way. The committee is pleased to announce that $10,200 was raised at the 1st Warden's Charity Golf Tournament held in 2009 and $19,000 was raised at the 2nd Annual Warden's Charity Golf Tournament held in 2010. Now in order to raise the bar Council, Management and staff support is required. Please assist by attending the events and by promoting these events with your staff and customers. This year the committee is proposing a Golf Tee Off Challenge between the Warden of the County of Elgin and the Mayor of the City of St. Thomas. The defeated will make a contribution of $500 towards the 3rd Annual Warden's Charity Golf Tournament. In turn the proceeds will be donated to Elgin - St.Thomas United Way. Additionally, the CAO's of your Municipalities have been asked to share sponsorship opportunities with the municipalities' respective major vendors. A co- operative effort will ensure this year's goal will be achieved. Elgin County Staff Christmas Party This is our 10th Anniversary and a Gala event is planned. The Gala will take place on November 26, 2011 at St. Anne's Centre. The price is $30 per person. Cocktail hour, complete with appetizers, begins at 6:00 p.m., followed by dinner at 7:00 p.m. This year's entertainment will include live pop dinner music by Michael Gabriel and a lively presentation from Dance Pointe Studios to get everyone in the mood for an evening of dancing with our Disc Jockey Chris Triska. This evening is the main holiday social event planned for County staff. As in the past, the committee will extend an invitation to the lower tier Municipalities, their staff, and the City of St. Thomas. Please consider using this venue as your main holiday function. Other scheduled events will include a theatre and dinner event to be held on July 6, 2011 and a motorcycle bike ride to be held September 10, 2011. ECUWSEC is putting the final touches on these and other events scheduled for 2011. The committee will keep you informed as events are planned. 20 CONCLUSION ECUWSEC's mandate is to bring County staff and our partners from other Municipalities together. The committee is asking Council and Management to promote events within their Municipality and respective departments to encourage participation and reflect a positive image in the community. Ticket sales for JLC events and Knights games have been well received by our partner Municipalities. Please pass along our thanks to the staff for their support. RECOMMENDATION: THAT the Warden will issue a letter to the City of St. Thomas proposing a Golf Tee Off Challenge between the Warden of Elgin County and the Mayor of the City of St. Thomas in which the defeated will make a $500 contribution towards the 3rd Annual Warden's Charity Golf Tournament and; THAT the report Upcoming Special Events 2011 be received and filed. All of which is Respectfully Submitted Approved for Submission Sonia Beavers Mark G. McDonald ECUWSEC - Chair Chief Administrative Officer Jennifer Ford ECUWSEC — Co -Chair 21 ECUWSEC 2011 ntroduction and Past Events ? •■ E 0� r — Co -chair - Jennifer Ford — Committee Members: — Joanna Debackere — Grace Hertner — Becky Higgs — Georgia Sifton Smetheram O L U 1 a 0 M N CD fto Q) Cb 0 U • 4 N ■ 0 wa cu The 1st Annua Tournament successfu Q) Q) ftEn 1 CD 0 1 • Q) fto Q) Cb 0 harit Gol Tournamen cc 4 '11,1 1 • CD 4-• Cti fto Q) Cb 0 1st Annual harit ournament a) E co 0 1 4- O 0 ■ cn a) co 0 0 0) T-1 ■ 0 w'a a) The 2nd Annua cu ■ Tournament successfu Ateri 0 N- CO CD 4-' IMQ CD 1 ftEn Cb 0 Q) 4 ma Q) Cb 0 `n Ann y., `n no Ann grden's rhhant G MI iii - i; 1 ■ O 0 ■ s V cn mc a) `n no Ann irden's r'harity Go CL) 0 w < 0 1 r | ^ ONNIP 0 0 0 E 0 ■ 0 0 0. E4-1 (,) •_I REPORT TO COUNTY COUNCIL FROM: Peter Dutchak - Deputy Director of Engineering Services Sonia Beavers - Purchasing Coordinator DATE: April 14, 2011 SUBJECT: Tender Awards - Engineering INTRODUCTION Staff has issued tenders per the County's purchasing policy that form part of projects currently underway. This report is requesting permission for staff to award these tenders before the next County Council meeting so long as the lowest bids are accepted and within budget allocations. DISCUSSION / CONCLUSION Four tenders have been issued as follows: a) Granular A Shouldering, b) Fibreglass Reinforced Chip Seal, c) Hot Mix Asphalt and d) Microsurfacing Type 3. The tenders are scheduled to close on April 27, 2011. The following Council meeting is scheduled May 31, 2011. The work should be started by mid May. Therefore, staff is requesting permission to award these tenders if the lowest tender is selected and within budget allocations. Results will be reported to County Council at the May 31, 2011 meeting. RECOMMENDATION: THAT staff may award the following tenders, a) Granular A Shouldering, b) Fibreglass Reinforced Chip Seal, c) Hot Mix Asphalt and d) Microsurfacing Type 3 as long as the County's Purchasing Policy is followed, lowest tenders are selected and within budget allocations and; THAT staff will report the results of the award at the May 31, 2011 Council meeting. All of which is Respectfully Submitted, Peter Dutchak Deputy Director of Engineering Services Sonia Beavers Purchasing Coordinator Clayton Watters Director of Engineering Services 52 Approved for Submission, Mark G. McDonald Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Alan Smith, General Manager, Economic Development April 12th, 2011 South West Economic Alliance: Appointments INTRODUCTION: The South West Economic Alliance (SWEA) is a not - for - profit organization whose role is to link governments, business and industry, as well as the academic sector to create a common vision for the region and encourage cooperative action in order to generate growth and prosperity. The County of Elgin was approached in October 2010 by the President of SWEA to consider joining the organization for 2011. Consequently, at its November 23rd meeting, County Council passed the following resolution: "...THAT Elgin County join the South West Economic Alliance at a membership cost of $4000.00 per year subject to 2011 budget approval..." Therefore, given Council's approval of Economic Development's 2011 budget, Elgin County is now a member of SWEA which requires Elgin County Council to appoint three voting representatives and one Advisory Council representative to SWEA. DISCUSSION: The Southwest Economic Alliance is a regional economic development organization actively studying and promoting what it calls "The New Southwestern Ontario ". Bringing together municipalities, senior levels of government, the private sector and the educational community, it serves to build awareness of the fast - changing economy of the region. In other words, SWEA's role is to link governments, business and industry, as well as the academic sector to create a common vision for the region and encourage cooperative action in order to generate growth and prosperity. The Alliance is governed by a 10- member board of directors. Being a member in SWEA, Elgin County now holds voting membership status. Based on population size (and dues level), Elgin County is entitled to name three voting representatives (see appendix 1 for detailed membership information). These are the people who will represent Elgin County at all votes at Annual and Special General Meetings. These Voting Representatives may be any combination of elected officials, senior staff or community representatives. In order to provide a balanced approach between elected representation and the community, staff is recommending that at least one voting member, to be determined by the General Manager of Economic Development, be from the County of Elgin Economic Development and Tourism Advisory Committee (CEEDTAC), with the remaining representation being from Elgin County Council. The only other SWEA member with non - political representation is the City of London. SWEA is encouraging a more diversified approach to voting representation. 53 In addition to its elected Board of Directors, SWEA recently created an Advisory Council to guide it on matters of strategy. Each Voting Member municipality is entitled to appoint one representative to this council. The Advisory Council also includes one representative from each university and community college in the region along with select representatives from private sector firms. The council is scheduled to meet twice each year, in June (in conjunction with the Assembly) and in November. Given that this committee involves strategies that may have an impact on the County's economic development program, staff is recommending that the General Manager of Economic Development be appointed to the Advisory Committee. CONCLUSION: SWEA maintains that "...the region's businesses, communities, municipalities, and public sector institutions can achieve more by working together than they could ever achieve individually. By developing a highly motivated, highly organized economic area, our region will be in a better position to seize opportunities, attract private and public investment, improve public policy and strengthen the conditions that generate economic growth and prosperity... ".Being a member, Elgin County now has voting membership in the direction of SWEA thus playing a role in the future development of the "The New Southwestern Ontario ". RECOMMENDATION: THAT at least one member of CEEDTAC be appointed as an Elgin County voting representative for SWEA with the remaining members being from Elgin County Council; AND THAT the General Manager of Economic Development be appointed to SWEA's Advisory Council. Respectfully Submitted Approved for Submission Alan Smith General Manager, Economic Development Mark G. McDonald Chief Administrative Officer 54 April 8, 2011 •l south west 1 economic alliance 1. www.swea.ca 000 2011 Voting Membership Application Your 2011 SWEA Voting Membership invoice is enclosed. The amount is based on the population of your municipality. Along with payment, SWEA needs additional information to help you get maximum value for your membership investment. 1. VOTING REPRESENTATIVES Your municipality holds Voting Membership status in SWEA. Each Voting Member is entitled to name one or more Voting Representatives. The exact number is determined by your dues level and is indicated on the invoice. These are the people who represent your municipality at all votes at Annual and Special General Meetings. These Voting Representatives may be any combination of elected official, senior staff or community representative. Please supply names and contact information for each Voting Representative your municipality appoints on the attached form Voting Membership Information. 2. ADVISORY COUNCIL REPRESENTATIVE In addition to its elected Board of Directors, SWEA recently created an Advisory Council to guide it on matters of strategy. Each Voting Member municipality is entitled to appoint one representative to this council. The Advisory Council also includes one representative from each university and community college in the region along with select representatives from private sector firms. The council is scheduled to meet twice each year, in June (in conjunction with the Assembly) and in November. Your representative may be chosen from among your elected officials, senior staff or from stakeholders in your community. Please supply the name and contact details on the attached Voting Membership Information form. 3. ELECTED OFFICIALS AND STAFF SWEA wants to ensure that all members of your team, both elected and staff, are kept informed of issues relating to economic development in our region. On a separate page or spreadsheet, please supply names, titles and emails for all councilors /aldermen and staff for inclusion in our database. Note: this database is NEVER shared, rented or otherwise made available publicly. One strong voice for Southwestern Ontario 73 Albert Street, Stratford ON N5A 3K2 519 - 859 -7763 www.swea.ca 55 •iceo 070 it f/ south west o�� economic alliance 00 www.swea.ca a°)ov SWEA Voting Membership 2011 The Voting Member Rate Card is based on the following: • Membership is open to Counties, Regional Municipalities, Separated Cities and Lower Tier Municipalities within the specified 15 county SWEA zone (as currently described in by -laws) • When a County or Regional Municipality joins, membership is automatically extended to all Lower Tier Municipalities (excluding Separated Cities). • Separated Cities and Lower Tier Municipalities may become members regardless if their counties are or are not members. • Separated Cities and Lower Tier Municipalities may combine their memberships with their home counties and share the allotted voting reps. • The rate card is based on population as reported in the most recent census. • For the purposes of assessing dues, the population of any County will include the population of all of its municipalities, even if some or all of its lower tier municipalities are members (separated cities excluded). Voting Member Rate Card Population Annual Dues Voting Reps Under 10,000 $1,000 1 10,000 to 25,000 $2,000 2 25,000 to 50,000 $4,000 3 50,000 to 100,000 $5,000 5 Over 100,000 $10,000 5 Voting Members are eligible to appoint one or more Voting Representatives as set out in the rate card above. These may be any combination of elected official, staff member, or community representative (such as university or college personnel, individuals from the private sector or from any not for profit organization. Voting Representatives make all key decisions at the Annual General Meeting, including the appointment of the board and officer positions. In addition, counties and separated cities holding membership are guaranteed a seat on the SWEA Advisory Council. Member counties or municipalities may appoint an elected official, staff member or any representative from the community at large to represent them. This Council meets at least twice each year and gives direction and guidance to the board on strategic matters. For further information about Voting Membership, contact SWEA President Serge Lavoie (slavoie @swea.ca or 519 - 859 -7763) SWEA Voting Membership Rates and Information 2011 56 •* °� south west • 1 economic alliance www.swea.ca L,' u u Voting Membership Information 2011 Voting Members are Counties, Separated Cities and Lower Tier Municipalities. Each member should supply at least two Key Contacts for inclusion in our database. These are typically senior staff such as CAO, clerk, etc. Key Contacts do not have a vote, unless their names are specifically included in the Voting Members Contact list as well (see below). Name of County /Municipality: Primary Contact Name: Address: Telephone: Fax: Email: Secondary Contact Name: Address: Telephone: Fax: Email: In addition to Key Contacts, member counties and municipalities are entitled to up to five Voting Members depending on membership level (see accompanying Rate Card). You are encouraged to include elected officials such as the warden or mayor, as well as economic development officers or other community stakeholders. Voting Members are entitled to attend the Annual General Meeting of SWEA and cast vote on all issues raised there. SWEA Voting Members Contact Information Contact Name: Address: Telephone: Email: Contact Name: Address: Telephone: Email: Contact Name: Contact Name: Address: Address: Telephone: Email: Contact Name: Address: Telephone: Email: Telephone: Email: PLEASE RETURN THIS FORM TO: 73 Albert St., Stratford ON N5A 3K2 or E -mail: slavoie @swea.ca SWEA Advisory Council Representative Name Title /Organization Phone Email SWEA Voting Membership Rates and Information 2011 57 0r'!;, �• +, south west � economic alliance oc www.swea.ca Southwest Economic Alliance, 73 Albert Street, Stratford, Ontario N5A 3K2 TO: Alan Smith Director, Economic Development Elgin County April 8, 2011 Invoice: 412 DESCRIPTION AMOUNT SWEA Voting Membership Dues for calendar 2011 County /municipal population 25- 50,000 Your municipality is entitled to three (3) voting representatives $4,000 GST TOTAL $520.00 $4,520.00 SWEA Voting Membership dues are based on population counts from the 2006 census. See accompanying rate card for dues levels and definitions. If you believe the above noted dues amount is not accurate, contact Serge Lavoie (slavoie©swea.ca) or phone 519 - 859.7763. GST #856609151RT0001 Make all cheques payable to SWEA Inc. Thank you for your investment in SWEA! 58 El n County PJ ssr.rbi A4mgo REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: April 10th, 2011 SUBJECT: Completion of Cultural Asset Map INTRODUCTION: This report informs Council that the Elgin County Cultural Asset Map is now completed and is available to the public on -line. DISCUSSION: Staff are pleased to inform Council that the Elgin County Cultural Asset Map is now available to the public under the Community and Cultural Services link on the County homepage at www.elgincounty.ca. The project was started in October 2009 utilizing funding provided through the Government of Canada's Community Adjustment Fund and continued in 2010/11 through the Government of Ontario's Creative Communities Prosperity Fund. Over 700 cultural assets under 15 broad categories are listed on the map, with hyperlinks to relevant websites and /or high quality photographs. These categories include heritage trees, environmental sites, heritage properties, museums and galleries. The map was plotted utilizing Geographic Information System (GIS) software through the County's GIS partnership with the Township of Malahide. This resource has resulted in substantial benefits to the County and has revealed items for further action, including in the following areas: • The lack of a comprehensive approach towards protection of built heritage across the County. Only two municipalities (Aylmer and Central Elgin) have a heritage committee in place to formally designate buildings under the Ontario Heritage Act. This finding has resulted in a recommendation that the County play a more active role in this regard in the County's emerging Official Plan. • The strategic importance of "Savour Elgin" (www.SavourElgin.ca) given the number of farm gates and markets revealed through the project and the potential to develop a similar initiative for the creation of an arts trail given the number of public galleries and murals. Economic Development staff are currently working on this initiative. • The full extent of the County's environmental and ecological assets is now quantified. Protecting these assets will be an important consideration in the Official Plan and will also serve as useful information in future tourism marketing campaigns. 59 The project's completion is timely for two reasons. First, it represents the first time in Ontario that a cultural mapping project has been completed before the development of an inaugural Official Plan for an upper -tier municipality. This means that the information collected in this project can be used to influence the plan's contents in the areas of cultural development and heritage protection. Secondly, the launch comes as the County's economic development strategy is being updated by Millier Dickenson Blais under a new five year plan. The firm is actively reviewing data compiled from this project and initial indications are that it will signficantly influence the content of this new plan, particularly as it pertains to development of the creative economy in the County. CONCLUSION: Numerous partnerships helped to make this project successful. In particular, the support of The Arts & Cookery Bank in West Lorne deserves recognition. The Bank provided feedback based on previous experience with a similar project and also access to data for West Elgin and Dutton - Dunwich. The significance of the County's GIS partnership with the Township of Malahide cannot be understated. Township staff provided critical expertise and continue to provide on -going support to ensure that the map stays current. Staff within the County's Information Technology and Economic Development services also provided excellent support. Finally, provincial funding under the Creative Communities Prosperity Fund requires formal acknowledgement so staff recommend that a letter of appreciation be issued to the Minister of Tourism and Culture. RECOMMENDATION: THAT the Warden on behalf of County Council issue a letter of appreciation to the Minister of Tourism and Culture to acknowledge provincial funding for the Elgin County Cultural Asset Map; and, THAT the report "Completion of Cultural Asset Map" dated April 10th, 2011 be received and filed as information. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 60 Approved for Submission Mark G. McDonald Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Eileen de Jager, Library Supervisor Brian Masschaele, Director of Community and Cultural Services DATE: April 14th, 2011 SUBJECT: Bayham / Port Burwell Libraries Increased Hours of Operation INTRODUCTION: County Council approved an increase to the hours of operation at Bayham / Port Burwell libraries at the February 15th, 2011 meeting. This report requests Council's endorsement on new open hours for these two locations based on the previously approved increase of 15 hours per week. DISCUSSION: Staff are recommending the following schedule of open hours for Bayham and Port Burwell Libraries based on Council's previously approved recommendation to increase hours of operation by 15 at those locations: 12 Additional open hours for Bavham (Straffordville) 61 PREVIOUS HOURS PROPOSED HOURS ADDITIONAL HOURS Mondays 10 -8pm 10 -8pm 0 Tuesdays 2 -8pm 10 -8pm 4 Wednesdays Closed Closed 0 Thursdays 2 -8pm 10 -8pm 4 Fridays 2 -5pm 10 -5pm 4 Saturdays 11 -2pm 1 -4pm 0 TOTAL 28 40 12 61 3 Additional open hours for Port Burwell CONCLUSION: The 15 additional open hours for Bayham and Port Burwell branches of the Elgin County Library will ensure an appropriate level of service to the community. Staff will nevertheless continue to monitor public feedback on these adjustments and adjust if necessary. If approved, Council can be assured that these revised hours will be widely publicized. RECOMMENDATION: THAT the hours of operation for Bayham / Port Burwell branches of the Elgin County Library as outlined in the report entitled " Bayham / Port Burwell Libraries Increased Hours of Operation" dated April 14th, 2011 be hereby approved effective May 1st, 2011. Respectfully Submitted Approved for Submission Brian Masschaele Director of Community and Cultural Services Eileen de Jager Library Supervisor 62 Mark G. McDonald Chief Administrative Officer PREVIOUS HOURS PROPOSED HOURS ADDITIONAL HOURS Mondays Closed 2 -5pm +3 Tuesdays 3:30 -8pm 2 -7pm +0.5 Wednesdays Closed Closed 0 Thursdays 2:30 -8pm 2 -7pm -0.5 Fridays Closed Closed 0 Saturdays 10 -12pm 10 -12pm 0 TOTAL 12 15 3 CONCLUSION: The 15 additional open hours for Bayham and Port Burwell branches of the Elgin County Library will ensure an appropriate level of service to the community. Staff will nevertheless continue to monitor public feedback on these adjustments and adjust if necessary. If approved, Council can be assured that these revised hours will be widely publicized. RECOMMENDATION: THAT the hours of operation for Bayham / Port Burwell branches of the Elgin County Library as outlined in the report entitled " Bayham / Port Burwell Libraries Increased Hours of Operation" dated April 14th, 2011 be hereby approved effective May 1st, 2011. Respectfully Submitted Approved for Submission Brian Masschaele Director of Community and Cultural Services Eileen de Jager Library Supervisor 62 Mark G. McDonald Chief Administrative Officer CORRESPONDENCE — April 26, 2011 Items for Consideration - (Attached) 1. Hazel McCallion, Mayor, City of Mississauga, with a resolution requesting provincial government to consider directing a portion of the revenue derived from H.S.T. charged on gasoline and diesel sales to a new funding mechanism for transportation infrastructure, 2. Heather Morrison, Deputy ClerkiRecords Manager, County of Grey, with a resolution requesting support for Ontario Association of Police Services Boards to seek alternative ways to collect defaulted provincial offences' court ordered. fines. 3. Barbara Wilson, County Clerk, County of Huron, with a resolution noting how expensive it is for municipalities to test stop and regulatory signs every seven years to comply with the Minimum Maintenance Standard, 4. Sandra franc, City Clerk, City of Oshawa, with a resolution requesting Minister of Education to amend Education At to declare municipal election voting day in Ontario a Professional Activity Day. 63 o •W") { ❑ij Aisca OFFICE OF THE MAYOR March 31, 2011 The Honourable Dalton McGuinty Premier of Ontario Legislative Building. Queen's Park Toronto, Ontario M7A 1A1 Dear Mr. Premier: RECEIVED APR 1 1 2011 COUNTY oFELGIN ADMINISTRATIVE' SERVICES Re: Revenue from H.S.T. Charged on Gasoline and Diesel Sales Transportation Infrastructure Funding The Council of the Corporation of the City of Mississauga at its meeting on March 30, 2011, adopted the enclosed Resolution 0081-2011 requesting that the Government of Ontario consider directing a portion of the revenue derived from 11.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism that will allow the City of Mississauga and other Ontario municipalities to make the critical investments needed to be effective stewards of transportation infrastructure. On behalf of Mississauga Council, I believe that this initiative will close the significant funding gap between the Government of Ontario and the City of Mississauga and put the money in the appropriate place. This will assist the City in constructing and maintaining transportation infrastructure to sustain the demands of our local economy and the safety of our residents. a=1 r,MISSIS AU A Leading kday for tomorrow THE CORPORATION OF THE C!TY OF MlSSISSAUGA MCI CITY CENTRE [DRIVE. MISS1SSA1 -K A, ON L53 3C1 TEL; 955 -895-5555 FAX: 305 - 898 =5e79 mayor @mis $ a -ca -2- I urge you to take the appropriate steps to ensure municipalities benefit from this added revenue. I look forward to your favourable reply. Sincer y, ZEE McCALLION, C.I., LL.D. MAYOR cc: The Honourable Dwight Duncan, Minister of Finance The Honourable 'Cathleen Wynne, Minister of Transportation The Honourable Bob Chiarelli, Minister of Infrastructure Members of Council Association of Municipalities of Ontario Municipal Services Office, Ministry of Municipal Affairs and Housing, Central Region Martin Powell, Commissioner, Transportation and Works Scott R. Butler, Manager, Policy and Research, Ontario God Roads Association Sohn Ennis, Government Relations Specialist, CAA South Central Ontario 'Ontario Municipalities Enc. 65 MISSISSAUGA RESOLUTION 0081-2011 adopted by the Council of The Corporation of the City of Mississauga at its meeting on March 30, 2011 Moved by: Katie Mahoney Seconded by: Lando latmicca WHER.EAS the introduction of the harmonized Sales Tax (RS .T.) on July 1, 2010, and its application to gasoline and diesel sales will result in new revenue for the Oovernment of Ontario. AND WHEREAS a lack of sufficient funding for essential transportation infrastructure construction, maintenance and rehabilitation has created a situation where the City of Mississauga, as well as many other municipalities in Ontario, do not have the financial capacity to construct new transportation infrastructure and conduct the maintenance and rehabilitation needed to sustain existing transportation infrastructure. THEREFORE 13E IT RESOLVED THAT the Council of the Corporation of the City of Mississauga requests that the Government of Ontario consider directing a portion of the revenue derived from H.S.T. charged on gasoline and diesel sales to a new predictable funding mer i anism that will allow the City of Mississauga and other Ontario municipalities to make the critical investments needed to be effective stewards of transportation infrastructure. 66 Page 1of1 •44 Q /2011 FRI At47 FAX April 8, 2011 �j41foo1 CORPORATION OF THE COUNTY OF GREY ° JJICE OF THE COUNTY CLERIC/DIRECTOR (IF COUNCIL SERVICES Heather Morrison Deputy CrerktRacards Manager 595 DM Avenue East Owen Sound. Ontario r1r4K 3E3 Fred. Kaustinen Executive Director Ontario Association of Police Services Boards 10 Peel Centre Drive Suite A, 141 Floor Brampton, ON L6T 4B9 Dear Fred Kaustinen: (619) 376.2205 1-600-5e7-GREY Fax: (0519) 376 -N9 + healher,rnarriiSar1 gray.ca C;FIV E APR 2611 TioyaELGIN iI iBIsit�li'1 t1$I �� \ILLS At the April 5, 2011 session of Grey County Council, the following resolution was endorsed: THAT the County of Grey continue to monitor and support the Ontario Association of Police Services Boards in its efforts to seek alternative ways to collect defaulted provincial offences' court ordered tines; AND THAT the municipalities that deliver provincial offences' services be advised of this resolution and request their support. By way of copy to the below, the County of Grey respectfully requests support of this resolution. Yours very truly, Mrs. Heather Morrison Deputy Clerk/Records Ma nag e r Cry Jim R ceiued — Bruce County by fax (519) 661 -1619 AMC — by fax (416) 971-6191 AMCTO — by fax (905) 602 -4295 MFOA — by fax 362-9226 P CA Courts — by fax Apr, $, D11 3: 51 PM ND. 7182 67 Corporation of the COUNTY OF HURON COUNTY CLERK, Barbara L. Wilson, CMG 1 Court House Square, Goderich, Ontario N7A 1M2 b ilson@huronc unky.c President John Curley, Ontario Good Roads Association, 6355 Kennedy Road, Unit 2, Mississauga, ON L5T 2L5 Dear President Curley: April 11th, 2011. 519- 524 -8394 (ext. 257) Fax 519- 524 -2044 APR 201l COUNTY OF ELGIN MNI S T RA s IVE SE tRV :CES The Council of the Corporation of the County of Huron at their Fourth Session of County Council passed the following Motion: THAT: The County of Huron forward a letter to the Ontario Good Roads Association (OGRA) stating that it is very onerous and very expensive for municipalities to test all stop signs and regulatory signs every seven years; to be in compliance with the Minimum Maintenance Standard; AND FURTHER THAT: The request for support to this issue was brought forward by a Tower tier municipality in Huron County; AND FURTHER THAT: All lower tiers in Huron County; be advised of this Motion as well as the neighbouring Counties of Huron County. I would respectfully request that this issue be considered by the OGRA at an upcoming Board of Directors meeting. If you have any questions regarding this issue, please contact me at your convenience. Sincerely, Barbara L. Wilson, CMO, County Clerk, County of Huron c.c. All lower tier municipalities in the County of Huron i,The Counties of Bruce, Elgin, Grey, Lambton, Middlesex, Oxford and Wellington Huron - Bruce MPP, The Honourable Carol Mitchell 68 File: A -2140 April 15, 2011 Oshawa' Corporate Services Department Prepare Tii Be Amazed City Clerk Services 2 Honourable Leona Dornbrowsky Minister of Education Mowat Black, 22nd Floor 0 O Bay Street Toronto, ON M7A 1L2 Re: School Boards' Declaration of Voting Day as a Professional Activity Lay City Council considered the above matter at a meeting held on April 11, 2011 and adopted the following recommendation of the Finance and Administration Committee: "Whereas Ontario municipalities historically use schools as votingg places during municipal elections; and, Whereas the Municipal Elections Act states that school boards must provide space to be used as voting places free of any charge when requested for use by a municipality; and, Whereas school boards are requesting municipalities provide security at schools being used on Voting Day to ensure the safety of students throughout the entire school when only a small portion of the school is being used as a voting place; and, Whereas concerns regarding student safety at the school during voting hours can be eliminated if the students are not in the school on Voting Day; Therefore Oshawa City Counci: requests that the Minister of Education amend the Education Act to declare Voting Day for municipal elections in the Province of Ontario as a Professional Activity Day: and, That this resolution be forwarded to all Ontario municipalities, local MPP's, the Association of Municipalities of Ontario, the Association of Municipal Managers, Clerks and Treasurers of Ontario and all school boards in the City of Oshawa in accordance with Report FA- )1 -P1 dated March 24, 2011," Your consideration of this important matter is appreciated. The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario Li H 3Z7 Phone W5.436-3311 1'30O 6514292 Fax 905.436'5697 69 By copy of this letter, I arm advising aii Ontario municipalities, (coal MPP's, the Association of Municipalities of Ontar o, the Association of Municipal Managers, Clerks end Treasurers of Ontario and all school boards in the City of Oshawa of Courici!'s decision. if you need further assistance, please contact me at the address below or by telephone at 905 - 430 -5636 extension 2230. Sandra franc City Clerk SKlmp c: Ail Ontario Municipalities (sent via AMC) broadcast) �I Christine Elliott, MPP Whitby -- Oshawa Jerry Ouellette, MPP Oshawa Association of Municipalities of Ontario Association of Municipal Managers, Clerks and Treasurers of Ontario Durham District School Board Durham Catholic District School Board Conseil scolaire de district du Centre-Sud-Ouest Conseil scolaire de district catholiglue Centre -Sud 70 CORRESPONDENCE April 26, 2011 Items for Information (Consent Agenda), - (Attached) Melanie Paradis, Director, Lands, Resources and Consultations Branch, Metis Nation of Ontario with information on the "Consultation with Metis Communities on Official Plans ". 2 John Brotman, Executive Director, . Ontario Arts Council with "The Arts And The Quality Of Life: The Attitudes Of Ontarians" survey results. 3. Rob Browning, CAO, Municipality of Chatham -Kent & Chair, Emergency Services Steering Committee, with information on Escalating Emergency Services Labour Costs and the Ontario Taxpayers' Ability to Pay. 4. Hon, Madeleine Meilleur, Minister of Community and Social Services, acknowledging Council's support of Violence Against Women Services Elgin County but announcing no decisions have been made with respect to government funding for new emergency shelter project in St. Thomas. 71 Nationof Ontario The Metis Nation of Ontario 500 Old Saint Patrick Street Unit D Ottawa, ON KIN 9G4 March 3rt, 2011 County of Elgin 450 Sunset Drive St. Thomas ON N5R 5 1 F 111 A9H , 1 1 2011 CU1YF:L ADtilidSf HAIRE S E RV10E Enclosed you will find an introduction letter from the Mtis Nation of Ontario. The letter outlines who we are as a Nation as well as how the Duty to Consult applies to us as Aboriginal people. We look forward to building a positive relationship with your municipality. To get in touch with the M &tis community council in your arca, contact us using the information provided. M4tia Nation of Ontario 504 Old St. Patrick S1, Ur'it 0, Ottawa. ON KIN G4 Tel: 613-x9e -1488 Toll fry: 1 -940- 263 -4869 Fax: 613 - 722 -4226 www.rnotion®tlon.arg 72 M &i Nationof Ontario Consultation with Wtis Communities on Official Plans Who are the Metis? The Metis are a distinct Aboriginal people with a unique history, culture, language and territory that includes the waterways of Ontario, surrounds the Great Lakes and spans throughout what was knovm as the Historic Northwest. The Metis people have been instrumental in shaping Canada and are recognized as one of three Aboriginal peoples in Canada's Constitution, What is MNO? Established in 1993 by the will of Ontario Metis, the Metis Nation of Ontario (MNO) represents the collective aspirations, rights and interests of Metis communities throughout Ontario. The MNO has a democratic, province -wide governance structure. The MNO has established bilateral and tripartite processes with the federal and provincial governments and in November 2008, signed an Ontario -Metis Nation Framework Agreement with the Government of Ontario. The NINO has also negotiated an accommodation agreement with the provincial government on Metis harvesting rights. How does the Duty to Consult apply? As you know, the Crown's duty to consult and accommodate, in keeping with the honour of the Crown and the promise of s. 35 of the Constitution Act, 1982, applies to the three Aboriginal peoples of Canada. one of those being the M &tis. The duty requires the Crown, or a proponent acting an behalf of the Crown, to meaningfully consult Aboriginal peoples and accommodate their interests if a policy, project or development might adversely affect Aboriginal rights, interests or way of life. When a municipality makes decisions related to the traditional lands and waterways of historic, rights - bearing Metis communities, they are acting as the Crown. When land use planning occurs in your municipal area, the local Metis community would like to determine to what extent lvittis rights may be impacted; how any potential impacts will be avoided; and, in the event of projected impacts, how Metis rights will be mitigated andior accommodated. The MNO has created a Lands, Resources and Consultations (LRC) branch which is responsible for coordinating consultation - related activities and providing Melds communities- with the necessary scientific and technical expertise required. for effective engagement. As a first step, the LRC Branch would ask to be provided with a copy of your municipality's land use plan and notified of any amendments. please ensure that the MNO is identified as an interested parry during the initial planning process, M 11Is Nai�an of OntEerlo 540 Old 5t Patriu% St. Unit Q, Ottawa QN K1 h1 904 Tel: 613m799.14134 Toll free: 1•saU =262.4889 Fax= 613 - 722 -4225 wrommellonetiorLorg 73 M Lis Nation . Ontario For additional information on engaging the Metis on the Duty to Consult and Accommodate, Metis harvesting rights, Metis species of interest and Metis governance structure please visit our website at tw w.raetisnationorg For any other inquiries please contact: Metis Nation of Ontario 500 Cold St. Patrick St. Unit D Ottawa, ON KIN 9G4 consultations @mctisnation.org Overall, the Duty is designed to promote the transformation of the existing relationship between local, regional and provincial governments and the Metis people to a new relationship based on consultation, accommodation, and just settlements. Metis communities across Ontario are very interested in building relationships with all levels of approval authorities in their area. As voting tax payers with a rich culture and unique Canadian history, ietis citizens add an important voice to that of the greater community. Involving M &cis citizens in your municipal land use planning processes will be of great benefit to your municipality as well as our communities! Thank you in advance, 1 flelanie Paradis, M.Sc. (Planning) Director Lands, Resources and Consultations Branch Metis Nation of Ontario Ivic[anicI' 3metisnarion.arg .1 iIs NollOn of Ontario 500 Old St_ Pntrlok S1, Unit D, Mown, ON KIN 9G4 Tel: 618-708-1485 Toll free; 1 -840- 263 -4588 Fax: 513 - 722 -4225 www,mationation , org 74 ibtONTARIO ARTS COUNCIL CONSEIL DES ARTS DE Lro1'1TARID an Onlai o go.r,mmonl spray 4r wpanl5m r dJ 99114L+1.1IRIn1 do IT April 8, 2011 Warden David M a nrri l l County of Elgin 450 Sunset Drive St, Thomas ON N5R 5V1 Dear Warden Mennill, RECEWED APR 1 2511 COATI Of MAO AD U S #A I IVE SERVICES While more and more people are aware of the economic contributions of the arts, we tend to underestimate the less quantifiable benefits that the arts bring to our lives. The survey The Arts And The Quality O, f Life: The Attitudes Of Ontarians, conducted by Environics Research Group and commissioned by the Ontario Arts Council (OAC), shows that a large majority of Ontarians believe that the arts are important to the quality of life in their community and to their own personal lives, For example: • 95 percent of Ontarians agree that the arts enrich the quality of our lives; • 89 percent believe that if their community lost its arts activities, people living there would lose something of value; • 81 percent of Ontarians think that the arts are important to their own quality of life; • 95 percent of Ontarians believe that the success of Canadian artists like singers, writers, actors and painters, gives people a sense of pride in Canadian achievement; • 81 percent of Ontarians agree that the government should spend public dollars to support the arts. Ontarians living in each region of the province, and across all sizes of communities share these positive attitudes toward the arts. We have attached a short backgrounder based on the full survey that you can find on OAC's website at www.arts.on.ca. Please contact our Director of Research, Policy and Evaluation, Kathryn Townshcnd, at ktownshend[ arte.on.ca or at 416 -969 -7456 / 1- S00 -387 -0058 ext. 7456, if you have any questions. I hope that this information will encourage you and your colleagues to invest in the arts in your communities_ Sincerely, 7,15 T5mro John Brotman Executive Directoi 151 B! ldrSi reel 'Nest, 5th float Toro111G,OrIrario Pi.55 1T5 trf.41& E1..'56a tre 4i6.g41,7796tafkhr 1. 8001.3B..0659r- mrrrInloCarts.oua rWW.711541.[a `51, eve Blcor Oueyt, Se &1age, Tororda {Ont3•in} M55 116 xM 4'6,96t.1550 rlik. 415 4cS1.7795.zr:J jis,ir i.130 0.3Fs7.s7Ld56 can !ns r' Infeaarts.an.ra Arts are Important to Quality of Life Say Most Ontarians The Arts and the Quality of Life: The Attitudes of C rrtarione is a survey commissioned by the Ontario Arts Council and conducted by Environics Research Group, The findings show that a large majority of Ontarians, believe that the arts are important to the quality of life in their community and to their own personal lives. The research also demonstrated how strongly these positive altitudes are held by Ontarians. Key findings: • 95 percent of Ontarians said that the arts enrich the quality of our lives; ▪ 89 percent believe that if their community lost its arts activities, people living there would lose something of value; • 81 percent of Ontarians think that the arts are important to their own quality of life; • 95 percent of Ontarians believe that the success of Canadian artists like singers. writers, actors and painters, gives people a sense of pride in Canadian achievement; • 81 percent of Ontarians agree that the government should spend public dollars to support the arts. This is the first provincial surrey of its kind since 1994, when a similar survey was commissioned by DAC, A comparison of responses across questions asked in both surveys found that the proportion of Ontarians with positive views on the arts and the quality of Iife has generally increased since 1994, For example, the proportion of Ontarians who would miss the arts very much if they were not available in their community has increased by 6 percent since 1994. The arts as a public good The survey findings show that Ontarians believe that the benefits of the arts extend to the community as a whole. A large majority of Ontarians (54 percent) believe that the presence of arts in a community are more beneficial to the community as whole, rather than just those who attend arts activities. Further, the findings indicate that, even if the arts are riot personally important to an individual, there is agreement that the arts are important to their community. For example, of Ontarians who say that the arts are only somewhat or not at all important to their own quality of life, a majority agrees that arts activities help enrich the quality of our lives. The arts as an indicator of civic- mindedness Ontarians were also asked about the importance of other aspects of community life - including parks and green spaces, sports and recreational facilities, and public transit - to the quality of life in their community, In terms of overall importance to community quality of life, arts facilities are seen as on par with public transit (rated as important by 91 percent of Ontarians) but are seen as somewhat less important overall than parks and green spaces. and sports and recreational facilities )rated as important by 99 percent and 97 percent of Ontarians respectively). It interesting :o note, however, that the Ontarians who value and participate in the arts are more likely than other Ontarians to value highly these other aspects of community life. This finding appears to support other research on the social impact of the arts which has found a correlation between arts participation and other indicators of social engagement/civic- mindedness (for example, volunteering, voting, 'neighbourliness ", sense of belonging, sports participation, etc.)_ 9titi ONTARIO ARTS COUNCIL CONSEIL DES ARTS DE LaNTARID an ornalIo poa,I -imeni 49 9,9 rhino ra gouvr, nrvl d9 IV]v19rio Positive attitudes toward the arts across all regions and demographic groups The survey also shows that a majority of Ontarians across all regions and demographic groups hold positive attitudes about the arts and the quality of personal and community lives, For example, large majorities of Ontarians living in each region of the province, and across all levels of education, agree that the arts are important to the quality of their own lives, The responses were analyzed based on demographic and geographic variables including education, gender, age family income, employment status, children in household, language (mother tongue), region and community size. About the survey The report was had on the results of an omnibus survey conducted by Environics Research Group on behalf of the Ontarian Arts Council. The survey was conducted by October, 20 1O telephone between February 22 and 26, and March 4 and 10, 2010, It examines the opinions of a probability sample of 1,000 adult residents of Ontario (aged 16 or older), The sample, which was stratified by gender, region and cornirunity size, is estimated to be accurate wthin approximately 3.1 percentage points, 19 times out of 20. Where to find the report Got° a ww.arts.on.ca and click on (Research to read the Executive Summary and the full Environics report. If you have questions, please contact: Kathryn Townshend, Director of Research, Policy and Evaluation Ontario Ars Council ktownshend "arts,on.ca or at 418 - 969 -7458 I 1 -800- 387 -0058 ext. 745t (toll -free in Ontario). The anterio Arts Counoll -s the province or Ontario's prlrrreay runeir>g pt+dy for professional arts asli,rlty Since i963, the OAC has played n it I role in promoting and assisting the development of the ens and artists For the enjoyment arrd Lar&i it of Onler1arrs. Arts activities help enrich the quality of our lives By Size of Community (2010) 100° 90 80% 7CI% 50% 41 1D% Less than 10,000 10,00D to 100,00D POPULATION Strongly /Somewhat Agree Over 100,000 Strongly /Somewhat Disagree ONTARIO ARTS COUNCIL CONSEIL DES ARTS DE L'ONTARIO an Oman o yownrrnt ajrnsi an organ eira du gouwetnem Mt 3^. rani& iv IEmnrganayfaarrlcas a'tooring,., »m�;�cx• LLJ MCO/ MARCO /OAPSB cjo Municipality of Chatham -Kent 315 King Street West Chatham, ON N7M 5K8 Email: infoes -sc,ca April 11, 2011 Dear Ontario Mayers!Chairs /Wardens and CAO 's As you know, one of the biggest issues currently facing municipalities is the escalating emergency- services labour costs and the Ontario taxpayer's ability to pay. Across the province there are arbitrated awards that clearly do not take into account the municipality's ability to pay. These awards appear to corne with an understanding that the municipality need only raise taxes in order to corer the costs. As people who represent the taxpayers and work every day in municipalities across Ontario - you know that is not the case. You know the capacity to tax is limited and the ability of the property tax to hare these casts is strained. These unaffordable awards are eroding the ability of municipal governments to maintain other programs and vital infrastructure. Without question, cost increases cannot continue rising at their present rate. In recent weeks, there has been media attention across the province paid to this important issue. I have attached an editorial from the Toronto Sun highlighting the issue. In the coming months, the Emergency Services Steering Committee a1org with our partner associations, hope to bring more light and attention to this issue. We will be calling on all of our members to keep the topic current with your MPP's, the media and your municipal colleagues. To launch our arbitration advocacy program, we joined AMO in a meeting with the Minister of Labour, Charles Sousa to discuss the issue. At the meeting, we discussed the key issues identified in our Position Paper Escalating Emergency Services Labour Costs and the bnterin, Taxpayers' Abllilylo Pay. J have attached a copy of this document for your reference. Ultimately, it is our hope that the Provinoe will start the process of fixing this broken arbitration system so that arbitration awards are balanced and fair for both parties. For your information, I have attached some taking points and a Question and Answer document on the issue Please contact me directly should you have any questions. look forward to continuing to touch base with you on this important issue in the canning months. Regards, Rob Browning, CAO Chatham -Kent Chair, ESSC 78 r LLE 0 tc '17 Q E LW Liaising with Associations: ESSC Resources: c5 ? to o ,U Si ° z ' 4} .0- Q (,) C a.$ 12 cia U 4- IA ICt 0 U J' 4 'N Tr G En a _ 'c SO .2 LL �+ (p 'E 1 Q o = IX C D C C C an 0 W ck >. p M 0 1) t 7 2, n LL' 0 UC Z .= D co d) CC fi E r C al _ d) 2 o .m o . sa co ,o .a [L 07 �, .0 0 C D E `a5 rr o s o o -W ' o n4z .> w= • • • • • • • • The ESSG uses a number of tools to co- ordinate information ESSC Intranet Site: LRIS Database: Benefits of Participation: es -sc.ca M = r C {L7 0 - E +�- en co E co 0 Wr! 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ESSC Objectives This committee co- ordinates c F 3. 0 C 3 3 2) 4) 3 0 E c ID a. 0 TD } q] 0 L 4) 0 0 C 03 r5 cu u 9} 0 E Lla o ?` �} Q3 SlY 0 0 . -0 a a 0 .0 11) 3 Q p c Cox L6 U ID E c 'L EL 7 I- a 0 .c municipal budgets_ Q. 3c E 3 0 0 co V] C 0 0 D. 3 G ■ F N 0 ra This includes: 80 0) c LP tl} Q 0 a) `CS cc c (I i o 9 o o 0 C N 0 ' m 0) g 1E c Rl N N . ru • 0 a ID to 0 0 E 1) E) cc) r E E 1s 0 ID 0E ..?,5 G (i vi e W e4 a) 3) a a. Q E rte+ L ch 0 E ti O 0 C] .E RS +s E 0 w ar 0 -. ■ 2 0 3 07 93 3 as a C 3.-- 3 0 E • human resources and communications I 2) 0 0 3 c 0 4, 3 2 c 0 .a s 0. 3 C cr, d 0 eL as . O CB O C_ 0) 7.. [15 .0 o t7r) E m 0 c iU (D 0 0 0) 2 c c a E C73 3 Q CIO 0 {44 .i 0 0 0 CD 0 ag c .— 5 uJ as 2 has c ra .3 1— 0 3 0 0. 0 3 3 E rD E 3 0 0 3 0 3 0. 3 0 {p 1 E 0 0 0 s 3 ID 0 v ID 4- these increases_ Finn rgppnyganhcns StaorIng Ca rwn mar LUMCO /MAKcO f OAPSB c/o Municipality of Chatham -Kent 315 King Street bVest Chatham, ON N7M 51(8 Email: info es -sc,ca April 11. 2011 Talking Points: • Ontario's arbitration system is broken. The system for arbitration in the nc- strike sectors needs to be repaired to ensure arbitrators actually take into account a municipality and its taxpayers' ability to pay. • Municipalities value the contribution of its emergency services workers. No one is challenging their contribution to our communities. However, the status quo respecting arbitrated collective agreements is not sustainable and something has to be done now to deal with that fact. • Arbitrated salary and benefit awards in the emergency services sector have exceeded the rate of inflation, the cost of living and the salary adjustments negotiated or provided to other unionized and non - unionized staff in our communities. This disparity is not sustainable and is not healthy for our communities. • The Arbitration system in Ontario no longer reflects what tree collective bargaining might otherwise have produced as an outcome of contract negotiations. As a result, this process does not place municipal employers on a level playing field in collective bargaining. • Cost increases cannot continue at their current rate without jeopardizing other essential services and infrastructure needs. • The Emergency Services Steering Committee was established to develop processes and tools to address these issues and assist municipalities. The members of the ESSC want to use their extensive hands -on experience in municipal emergency services to help the Government repair the arbitration system so that awards are balanced and fairfor both parties. Emergency Services Steering Cernm'ttee(ESC) 20x1 81 Toronto Sun Labour arbitrators need a dose of reality: Editorial Friday, Aprl l a, 2041 i EW L NV; Marco 20, 2011 214arn Too marry labour arbitrators, like too many judges, live in a dream world, insulated from the hardship their decisions impose on the public. As Ontario Progressive Conservative Leader Tim Hudak recently noted, they're ''thumbing their noses," nct only at governments trying to bring public sector payrolls under control in tough economic times, but at taxpayers who must toot the bills. Hudak says a PC government would pass legislation forcing arbitrators to take the public's ability to pay into account in making their awards. Problem is, arbitrators are already supposed to do that. Thus, you would think the fact the Ontario government is running an annual deficit of almost $20 billion would have a moderating effect on their decisions. Ditto previous calls by Premier Dalton McCui My and Finance Minister Dal ght Duncan — hardly anti - Tabour types — for a million public sector workers in Ontario to accept a voluntary, two -year wage free. given tough times. Instead, the attitude of labour arbitrators has been that the government always has the ability to pay because it can impose higher taxes on the public, or raise deficits This madness has to stop. The unrealistic and arrogant attitudes of a relative handful of arbitrators are increasingly crushing all taxpayers — particularly the vast majority who don't belong to public sector unions. Even Duncan has complained about some "outrageous° arbitration decisions, although he cortends that overall, the province has been able to keep average annual public sector pay hikes at 1,6°%. Rut even if hat true, it a far cry from a pay freeze and when you're talking about a mill on workers, it's a huge whack out of taxpayers' pockets. Year ago, the Mike Harris Conservative government, in which Hudak was a cabinet minister, tried to bring arbitrators' awards under control and ended up .,nrith virtually nothing to show for it. Arbitrators were instructed to make the public's ability to pay a priority and basically ignored it. When the government tried to appoint its own arbitrators — instead of rubber - stamping one agreed to by both sides in labour disputes — the system was rejected by the Supreme Court of Canada. Clearly, the status quo is not an option. Ontario is no longer in an economic boom, in which annual public sector pay hikes in the 3% range were common, In fact, these days were officially a "have nor province. Continuing to force all taxpayers to subsidize pay and benefit packages for public sector workers well beyond what they are receiving themselves, assuming they're lucky enough to have jobs, is not only untenable, but immoral. The bottom line is if public sector unions won't agree to wage freezes and if labour arbitrators won't take into account the public's ability to pay, then the only solution will be drastic cuts to the public sector. teecause taxpayers can't afford the alte - natives any more. 82 Ministry of Community and Social Services Min sier's Office Hepburn Bleck Queen's Parc Toronto ON M7A T E9 TeL :{4 6) 325-5225 Fax; (41e) 3254347 APR 1 '1 1x11 Mr. Dave Mennill Warden Elgin County 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Mr. Mennill: Minist6re des Services sociauor et communautaires Bureau de a ministre Edifice I- epburn Queen's Park Toronto {Ontario) M7A 1E9 TeI.: 416 325 -5225 Tetec.: 416 325.3347 Ontario RECEIVED APR 1 2011 COUNTY 1. LIGIN ADMINISTRATIVE SERVICE Thank you for your letter and copy of the resolution passed by Elgin County Council in support of Violence Against Women Services Elgin County and their application to build a new emergency shelter in St. Thomas. l appreciate your support for this project. Our government is committed to increasing the safety of abused women and their children by providing safe shelter, crisis counselling, assistance to find and maintain affordable housing and other important supports, so they can live free of domestic violence. We believe that one of the most fundamental rights is the right to safety and security in our communities. At this time however, no decisions have been made with respect to funding for this project, As you may be aware, requests for capital plans are considered as part of a provincial process for capital planning which consolidates all provincial infrastructure spending. Now that the 2011 Provincial Budget has been announced, this request will be considered within the context of other ministry and government priorities. After decisions have been made, these will be communicated. Should you have any further questions or concerns, please feel free to contact Nathal -ie Vandelaar, MSS Program Supervisor, South West Region, at 519- 438 -5111, extension 3504. Once again, thank you for writing Sincerely, Madeleine Meilleur Minister 83