January 24, 2012 MinutesCOUNTY COUNCIL MINUTES
Tuesday, January 24, 2012
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Walters in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Mennill
Seconded by Councillor McIntyre
THAT the minutes of the meeting held on December 13 and 15, 2011, and January 10, 2012
be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
DELEGATIONS
Steve Knipe, President, St. Thomas Elgin General Hospital Foundation and Dr. Rob Black
presented a PowerPoint on the fund-raising campaign for hospital redevelopment.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT the request for a 4.5 million grant toward the hospital's redevelopment project be referred
to the county's budget deliberations; and,
THAT the report titled "Request for Support" dated January 24, 2012 be received and filed.
- Carried.
Lloyd Perrin, Director of Physical Services, Municipality of Central Elgin, presented a
PowerPoint on the East Side Servicing Area project.
Moved by Councillor McIntyre
Seconded by Councillor Ens
THAT the staff be directed to review the project and report back to council on February 21,
2012; and,
THAT the report titled "East Side Servicing Area, Joint Committee Meeting" dated January 9,
2012 be received and filed.
Moved by Councillor Wiehle
Seconded by Councillor Marr
THAT we do now move into Committee of the Whole.
- Carried.
- Carried.
REPORTS
Elgin County Museum 2011 Annual Report — Councillor Jenkins
The Curator of Elgin County Museum, presented the report, including a list of exhibitions and
other activities undertaken during the year.
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT the report titled "Elgin County Museum 2011 Annual Report" dated January 9, 2012 be
received and filed.
- Carried.
Museum Advisory Committee 2012 Appointees — Curator of Elgin County Museum
The curator presented the report, recommending a new appointee to the committee.
County Council
Moved by Councillor Mc William
Seconded by Councillor McIntyre
2
January 24, 2012
THAT Kim Teuscher be appointed to the Elgin County Museum Advisory Committee in the
capacity as County Museum Liaison; and,
THAT the Warden, on behalf of Council, issue a letter of appreciation to Leta West for her
excellent service on the Committee; and,
THAT the report titled "Museum Advisory Committee 2012 Appointees" dated January 5, 2012
be received and filed.
- Carried.
Library Union Database Testing — Library Coordinator
The coordinator presented the report on the Ontario Library Consortium proposal to
amalgamate information of its 22 member libraries in the consortium's database.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
THAT the report titled "Library Union Database Testing" dated January 5, 2012 be received
and filed.
- Carried.
2011 Out-Of-Province Travel — Director of Community & Cultural Services
The director presented the report on staff and council travel.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT the annual reporting requirement for Out-Of-Province Travel be changed to January to
cover the period of the previous year; and,
THAT the report titled "2011 Out-Of-Province Travel" dated January 3, 2012 be received and
filed.
- Carried.
Establishing an Ad Hoc Committee on Hospital Redevelopment — Chief Administrative
Officer
The Chief Administrative Officer presented the report on the establishment and framework for
a joint City/County Ad Hoc Committee on hospital redevelopment regarding St. Thomas Elgin
General Hospital.
Moved by Councillor Marr
Seconded by Councillor Couckuyt
THAT Elgin County Council agrees with the establishment of a joint City/County Ad Hoc
Committee on hospital development with the committee to be comprised of six elected
members, three from each council; and,
THAT Warden Walters and Councillors McIntyre and Mennill be appointed as the County's
representatives.
- Carried.
Ford Assembly Plant Closure: Economic Impact and Local Action Plan — Administrative
Services Coordinator
The coordinator presented the document regarding the partnership of the County with the
Township of Southwold to undertake a local action plan.
County Council
Moved by Councillor Mennill
Seconded by Councillor Ens
3
January 24, 2012
THAT Elgin County Council approve the document titled "Talbotville Ford Assembly Plant
Closure: Economic Impact and Local Action Plan" dated September 21, 2011.
- Carried.
2012 Municipal Directory — Administrative Services Coordinator
The coordinator presented the report outlining a move from printed directories to electronic
circulation.
Moved by Councillor McWillam
Seconded by Councillor Jenkins
THAT Elgin County Council approve the circulation of the annual directory on the county's
website and through email.
- Carried.
Ministry of Health and Long Term Care: 2011/2012 One—Time Funding Announcement—
Director of Homes & Seniors Services
The director presented the report on funding granted by the provincial government to the three
homes: Bobier Villa - $20,000; and Elgin Manor and Terrace Lodge, $30,000 respectively, to
be spent on promoting quality care and safety.
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT the report titled "Ministry of Health and Long Term Care: 2011/2012 One-Time Funding
Announcement" dated January 22, 2012 be received and filed.
- Carried.
Preventative Maintenance: Mechanical Lifts and Tubs — Director of Homes & Seniors
Services
The director presented the report, outlining the provision of service to items such as mechanical
lifts and medical tubs.
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT ArjoHuntleigh Getinge Group be selected for the Homes' preventative maintenance
program and the Homes' new aged equipment preventative maintenance program for
mechanical lifts and medical tubs at their quoted price of $37,505.75, exclusive of HST for one
year; and,
THAT the report titled "Preventative Maintenance: Mechanical Lifts and Tubs" dated December
15, 2011 be received and filed.
- Carried.
Security Upgrades — Director of Engineering Services
The director presented the report, outlining tenders submitted for the security upgrades.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT RMB Communications Systems Inc., be selected for the Security Upgrades, Contract
#4502-11-28 at a total price of $49,686, exclusive of HST; and,
THAT if the cost increases above the tender amount approved by Council by more than 10 per
cent, the director will prepare a further report to Council outlining the expenditures.
- Carried.
County Council 4 January 24, 2012
County of Elgin Staff Mileage Rate — Director of Human Resources
The director presented the report outlining the mileage rate for staff.
Moved by Councillor McIntyre
Seconded by Councillor Mennill
THAT County Council directs staff to freeze the mileage rate for 2012 at the current level of 49.5
cents per kilometer.
- Carried.
Council recessed at 10:12 a.m. and reconvened at 10:22 a.m.
CORRESPONDENCE
Items for Consideration
1. Heather Jackson-Chapman, Mayor, City of St. Thomas, inviting County Council and Staff to
participate in a hockey game at Timken Centre on Sunday, March 4, 2012 at
2:30 p.m. to raise funds for United Way Campaign.
2. Beth Schreiner, Office Assistant, Township of Carling, with a resolution seeking support for
a private member's bill to pave highway shoulders.
3. Rebecca McLean, Supervisor of Planning, London District Catholic School Board, offering
the following surplus school property to the County of Elgin:
- St. Thomas More Elementary School Site, 307 Furnival Road, Rodney, Ontario.
- St. Anne's Catholic Elementary School, 12,450 square foot parcel of vacant land,
St. Thomas, Ontario.
4. C. Anne Greentree, Deputy Clerk, Municipality of Clarington, with a resolution requesting
special provincial funding to cover municipal deficits.
5. Fons Vandenbroek, President, Elgin Federation of Agriculture, expressing their concerns
regarding the proposed Belmont Solar Project and resolution from Dianne Wilson, Deputy
Clerk, Municipality of Central Elgin responding to Ontario Federation of Agriculture concerns.
6. Barbara Wilson, County Clerk, County of Huron, with a resolution requesting the provincial
government endorse the recommendations made by the County of Huron's Low Frequency
Noise Committee.
7. Roberta Gillard, Secretary-Administrator, Elgin Federation of Agriculture, seeking approval
of gold table sponsorship at the Annual Banquet and Awards Presentation to be held on
February 4, 2012.
8. John Bolognone, City Clerk, City of Kingston, with a resolution seeking support of the
potential impacts of Canadian-European Comprehensive Economic and Trade Agreement
(C ETA).
9. Elizabeth VanHooren, General Manager, Kettle Creek Conservation Authority, seeking a
letter of support for establishment of the Elgin County Clean Water Program.
10. Dan McCormick, Interim CAO, Rainy River District Social Services Administration Board,
with a resolution petitioning provincial government to appropriately fund the actual costs
associated with Social Housing.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Wiehle
Seconded by Councillor Ens
THAT Elgin County Council accept the invitation from St. Thomas Mayor Heather Jackson-
Chapman to participate in a hockey game on March 4, 2012 to raise funds for the United Way
campaign.
- Carried.
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Ms. Stewart presented a Power Point titled "Building Communities — One Idea at a Time."
The General Manager of Economic Development presented a report on the Satellite Office
In attendance were Ronda Stewart and Delia Reiche of the Elgin Business Resource Centre
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Councillor Marr reported the government has sent out notices regarding the OMPF funding.
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SS3NIS198 M31-110
THAT Correspondence Items #1 — 5 be received and filed.
5. News Release: Southwestern Ontario Development Fund announcement.
Shawn McGladdery, with an email thank you regarding County road crews.
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County Council
Motion to Rise and Report
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT we do now rise and report.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
7
- Carried.
January 24, 2012
THAT the County of Elgin enter into a pilot project agreement to operate an Elgin Business
Resource Centre satellite office in the eastern portion of the county for a period of one year;
and,
THAT the 2012 budget of the Economic Development department be increased by $110,000
to provide funds to operate the pilot project; and,
THAT the confidential letters of support from the Town of Aylmer and Township of Malahide be
received and filed.
- Carried.
DELEGATIONS (continued)
Barbara Arbuckle, Director of St. Thomas-Elgin Ontario Works Department and Social Housing
presented a report on the estimated costs of the Ontario Works budget for Elgin County for
2012.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the request for funding be referred to the County budget; and,
The report titled "Estimated St. Thomas-Elgin Ontario Works Department Budget 2012 for Elgin
County" dated January 17, 2012 be received and filed.
- Carried.
Laura Woermke, Executive Director, St. Thomas-Elgin Public Arts Centre presented the annual
report for the Centre and thanked Council and its representatives on the board for their support.
Moved by Councillor Jenkins
Seconded by Councillor Marr
THAT the report titled "Live With Art: It's Good For You — St. Thomas-Elgin Public Art Centre
Annual Report 2011" be received and filed.
- Carried.
REPORTS
2012 Grant Requests — Director of Financial Services
The director presented the list of requests for funding. Councillor Ens asked council to give
future consideration to Tillsonburg Memorial Hospital regarding funding.
Moved by Councillor Wiehle
Seconded by Councillor Mennill
THAT the grants be approved in principle and included as recommended by Council into the
draft 2012 Operating Budget; and,
THAT the report titled "2012 Grant Requests" dated January 13, 2012 be received and filed.
- Carried.
Ten Year Business Plan and Capital Budget — Director of Financial Services
The director presented the report, outlining capital projects.
County Council
8
January 24, 2012
Moved by Councillor Marr
Seconded by Councillor Mc William
THAT the 2012 Capital Budget be approved in principle and finally considered in conjunction
with the 2012 Operating Budget; and,
THAT the report titled "Ten Year Business Plan and Capital Budget" dated January 13, 2012
be received and filed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor McIntyre
Seconded by Councillor Mennill
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT By-Law No. 12-02 "Being a By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the January 24, 2012 Meeting" be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT we do now adjourn at 12:08 p.m. and meet again on February 21, 2012 at the County
Administration Building Council Chambers at 9:00 a.m.
Ma riMcDaaLd,-
Chief Administrative Officer.
- Carried.
Bill Walters,
Warden.