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March 08, 2012MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MARCH 8, 2012 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A22) *February 2, 2012 Special Council `February 9, 2012 Council *February 23, 2012 Council *February 23, 2012 Public Meeting — Zoning Amendment (Parezanovic Farms) BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. 1:45 p.m. 2:30 p.m. 2:45 p.m. 3:00 p.m. Steve Evans, Manager of Planning, Elgin County Re: Draft County of Elgin Official Plan Discussion on Havens Lake Road (Planner will be attendance) Eagle Community Centre re: parking lot Jason Web, MNR re: 16 Mile Creek Buffer Strip Project Dale LeBritton, OCWA re: Sewage Treatment Plant reports (C8a , C8b, C8c) REPORTS (C1 -C8) 1. ROADS a) *Monthly Report March 8, 2012 Page 2 b) Gravel Tender 2. RECREATION /EMERGENCY MANAGEMENT a) *Monthly Report 3. BUILDING a) *Monthly Report for January 2012 4. WATER a) *Monthly Report 5. BY -LAW ENFORCEMENT a) `Monthly Report 6. DRAINS 7. WEST ELGIN PRIMARY SYSTEM a) *West Elgin Water Treatment Plant — 2011 Annual Report 8. ADMINISTRATION a) *OCWA — Rodney Wastewater Treatment Plant 2011 Fourth Quarter Operations Report (Performance Assessment Report is attached) b) *OCWA — West Lorne Wastewater Treatment Plant 2011 Fourth Quarter Operations Report (Performance Assessment Report is attached) c) *OCWA — Wastewater Treatment — 5 year Capital List d) *2011 Council Remuneration and Expenses ACCOUNTS March 8, 2012 Page 3 CORRESPONDENCE (D1 — D14) COUNCIL CONSIDERATION RECOMMENDED: 1.* Ontario 911 Advisory Board — request for donation 2.* The Ontario Urban Forest Council — support awareness of the Emerald Ash Borer 3.* Cactus, Cattle & Cowboys — request for road closure for July 21, 2012 4.* West Elgin Skating Club — request for donation for Skating Carnival 5.* West Elgin Secondary School — 60th Anniversary announcement RECOMMENDED TO ACCEPT & FILE: 6. AMO • Watch File — February 9, 2012; • MOE's Direction to Waste Diversion Ontario; • Drummond Recommendations; • Watch File — February 16, 2012; • Watch File — February 23, 2012; • Premier Re- Commits to Honour Upload Agreement; • Watch File — February 29, 2012 7. Town of Halton Hills — notification of resolution passed regarding paving highway shoulders 8. Media Release — SCOR Members Meet with Regional MPs 9. Town of Halton Hills — notification of resolution passed regarding Commercial Fill Operations 10. Township of Southwold — 2012 Water Rate Increase 11. Town of Aylmer — notification of interest for hiring an Accessibility Coordinator 12. Service Ontario — West Elgin audit for 2011 13. LTVCA — Annual Meeting Report; 14. Environment and Land Tribunals Ontario — Notice of Preliminary Hearing regarding renewal energy projects BY -LAWS: By -law No. 2012 -20 Authorize development agreement (Lots 9 & 10, Conc. 14 — Quintyn) March 8, 2012 Page 4 MINUTES (E1 -E2) *West Elgin Arena Board — January 10, 2012 `West Elgin Recreation Committee — Information Session — February 16, 2012 OTHER BUSINESS (F1 -F3) 1. Havens Lake Road 2. Council announcements 3. Closed session, if deemed necessary * Information enclosed CONFIRMING BY -LAW ADJOURNMENT NEXT MEETINGS: March 22, 2012 Council MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL SESSION FEBRUARY 2, 2012 MEMBERS PRESENT: STAFF PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norma Miller, Dug Aldred, Richard Leatham Joanne Groch Norma Bryant SUBJECT: DIRECTIONS FOR 2012 Administrator/Treasurer Clerk The Mayor announced that this special meeting will allow councillors to provide input into what they want to accomplish, achieve, what direction they want to go this year. The Deputy Mayor noted the following: • Continue on the Community Improvement Plan • Promote community, should work together to get projects going • New policy for waterline hook -ups • Finalize streetscape plan Councillor Aldred noted the following: • Seaside, Tri County management agreement, sewage problems at Port Glasgow Trailer Park • Water rates • Tree policy • Garbage rates, policies • Administrator/Treasurer's retirement - replacement Councillor Miller noted the following: • Begin the process of preparing a strategic plan • Landfill and recycling • Condition of properties — who should take the initiative • Tri County management agreement • Port Glasgow Trailer Park sewers • Havens Lake Road surplus / Seaside — open dialogue between Seaside / Yacht Club / municipality including their planners (3) Councillor Leatham noted the following: • Garbage costs • Attendance of police constable on Community Policing Committee meetings • Bicycle lane between public school and Rodney • Expand services at licensing office • Equal water rates, same capital costs — encourage hook -up to waterlines • Tar & chip McKillop • Clean -up of properties February 2, 2012...Pg 2 of 2 Mayor Wiehle noted the following: • Accessible washrooms for Senior meeting room at Rodney Town hall • Renovations to administration building • Website Administrator/Treasurer noted the following: • Rodney library — roof and facia, sign out front • Rodney Town Hall — roof, washrooms • Administration building SUBJECT: REPLACEMENT OF ADMINISTRATOR/TREASURER With the retirement of the Administrator/Treasurer in mid -year, there was discussion on the hiring of a replacement. The following points were discussed: • hire consultant to assist and lead the process • now is the time to look at the whole structure • change of position to Administrator /Clerk • find out consultant costs and bring back to next meeting • after further discussion it was decided to leave the position as is SUBJECT: CONFIRMATION BY -LAW RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the special meeting held on February 06, 2012 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 2 Moved by Leatham Seconded by Miller RESOLVED that a By -law to confirm the proceedings of the special meeting held on February 2nd, 2012 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -09 — Confirming By -law February 2 2012 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 3 Moved by Aldred Seconded by Bodnar RESOLVED that this Special Meeting of Council adjourn at 12:10 p.m. to meet again on February 9"', 2012. DISPOSITION: Carried These minutes were adopted on the 8th day of March, 2012. Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 9, 2012 MEMBERS PRESENT: STAFF PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leathern Joanne Groch Norma Bryant Paul Van Vaerenbergh Jeff Slater Mike Kalita DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA Administrator/Treasurer Clerk Road Superintendent Recreation Superintendent Water Superintendent RES. NO. 1 Moved by Miller Seconded by Leathern RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 9, 2012 as printed and circulated with the following addition: • By -law No. 2012 -12 — Agreement with Township of Malahide re: GIS mapping • Application to become a MNR Licence issuer DISPOSITION: Carried SUBJECT: MINUTES RES. NO. 2 Moved by Bodnar Seconded by Aldred RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: January 5, 2012 January 12, 2012 January 19, 2012 January 26, 2012 January 26, 2012 January 26, 2012 DISPOSITION: Carried Special Council Council Special Council Council Public Meeting — Zoning Amendment (Newport) Public Meeting — Zoning Amendment (lu) A ~3 February 9/12...Pg 2 of 10 SUBJECT: BUSINESS ARISING FROM THE MINUTES 1. St. Thomas More Catholic School property RES. NO. 3 Moved by Miller Seconded by Leatham RESOLVED that Council advise the London District Catholic School Board that West Elgin is not interested in the property located at 307 Furnival Road at this time. However, if no bids were received through public and private sectors that West Elgin would reconsider. DISPOSITION: Carried SUBJECT: ROAD DEPARTMENT REPORT RES. NO. 4 Moved by Bodnar Seconded by Aldred RESOLVED that the January 2012 Roads Report be received. DISPOSITION: Carried SUBJECT: TENDERING RES. NO. 5 Moved by Miller Seconded by Leatham RESOLVED that the Road Superintendent is hereby authorized to tender for dust control, gravel and asphalt. DISPOSITION: Carried SUBJECT: PARKS AND RECREATION COMMITTEE RES. NO. 6 Moved by Leatham Seconded by Miller RESOLVED that the Recreation Report re: Parks and Recreation Committee, dated February 2, 2012 be received. DISPOSITION: Carried SUBJECT: REPAIRS TO RECREATION CENTRE RES. NO. 7 Moved by Leatham Seconded by Bodnar RESOLVED that Council authorize the Recreation Superintendent to tender for repairs for the Recreation Centre as outlined in the February 9, 2012 report. DISPOSITION: Carried SUBJECT: RECREATION DEPARTMENT REPORT RES. NO. 8 Moved by Aldred Seconded by Leatham RESOLVED that the Recreation Report dated February 9, 2012 be received. DISPOSITION: Carried February 9112...Pg 3 of 10 SUBJECT: EMERGENCY MANAGEMENT RES. NO. 9 Moved by Miller Seconded by Aldred RESOLVED that the CEMC Report dated February 9, 2012 be received. DISPOSITION: Carried SUBJECT: RODNEY FIRE DEPARTMENT RES. NO. 10 Moved by Leatham Seconded by Miller RESOLVED that the report from the Rodney Fire Chief be received. DISPOSITION: Carried SUBJECT: PORT GLASGOW TRAILER PARK — SEWERS RES. NO. 11 Moved by Leatham Seconded by Miller RESOLVED that Council authorize the Water Superintendent to tender for a new sewer line for Port Glasgow Trailer Park as presented on February 9, 2012. DISPOSITION: Carried SUBJECT: PORT GLASGOW TRAILER PARK — WATERLINES RES. NO. 12 Moved by Miller Seconded by Leatham RESOLVED that Council authorize the Water Superintendent to get quotes for directional drilling for a new waterline at Port Glasgow Trailer Park behind lots 17 to 26. DISPOSITION: Carried SUBJECT: WATER DEPARTMENT REPORT RES. NO. 13 Moved by Aldred Seconded by Bodnar RESOLVED that the January 2012 Water Department Report be received. DISPOSITION: Carried SUBJECT: BUILDING REPORTS RES. NO. 14 Moved by Miller Seconded by Leatham RESOLVED that the Building Report for December 2011 be received. DISPOSITION: Carried RES. NO. 15 Moved by Aldred Seconded by Bodnar RESOLVED that the Year End Building Report for 2011 be received. SUBJECT: BY -LAW ENFORCEMENT REPORT RES. NO. 16 Moved by Bodnar Seconded by Aldred RESOLVED that the By -law Enforcement Report dated February 9, 2012 be received. DISPOSITION: Carried Aqp February 9/12.. , Pg 4 of 10 SUBJECT: QUOTATIONS FOR HOOKAWAY DRAIN MAINTENANCE Council received the following quotations for Hookaway Drain maintenance: QUOTE (plus taxes) Darrell Dick Excavating $15,613.00 Timmermans Drainage & Excavating $15,797.00 RES. NO. 17 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darrell Dick in the amount of $15,613.00 plus taxes for Hookaway Drain maintenance. DISPOSITION: Carried SUBJECT: DRAINAGE SUPERINTENDENT GRANT RES. NO. 18 Moved by Miller Seconded by Bodnar RESOLVED that Council of the Corporation of the Municipality of West Elgin approves the application for 2012 OMAFRA Drainage Superintendent Grant Allocation. DISPOSITION: Carried SUBJECT: GIS MAPPING The Administrator/Treasurer reported that West Elgin could enter into an agreement with Malahide Township to access their GIS mapping system. There is an initial fee of $1000 plus a yearly fee of $600. SUBJECT: AMENDMENT TO ZONING BY -LAW - WALTER BIANCO RES. NO. 19 Moved by Bodnar Seconded by Leatham RESOLVED that the report from Community Planners re: Amendment to Zoning By -law — Walter Bianco be received, DISPOSITION: Carried SUBJECT: 2010 AUDIT RES. NO. 20 Moved by Miller Seconded by Leatham RESOLVED that the terms of engagement with Scrimgeour & Company dated December 31, 2011 be accepted and the Treasurer /Administrator and Mayor be authorized to sign the document. DISPOSITION: Carried RES. NO, 21 Moved by Bodnar Seconded by Aldred RESOLVED that the Treasurer /Administrator and Mayor be authorized to sign the representation letter to Scrimgeour & Company regarding the 2010 audit. DISPOSITION: Carried Al February 9/12...Pg 5 of 10 SUBJECT: ADMINISTRATOR/TREASURER RECRUITMENT RES. NO. 22 Moved by Leatham Seconded by Bodnar RESOLVED that Council authorize the hiring of Carol Ellis to assist in the hiring of an Administrator/Treasurer at the upset limit of $4,000 plus taxes. DISPOSITION: Carried SUBJECT: MNR LICENCE ISSUER RES. NO. 23 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin authorizes that an application to become an MNR licence issuer be submitted. DISPOSITION: Carried SUBJECT: ACCOUNTS RES. NO. 24 Moved by Miller Seconded by Aldred RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher #2 amounting to $713,548.27 in settlement of General, Road, Water and Arena Accounts (including cheques: #10479 - 10616). DISPOSITION: Carried SUBJECT: CORRESPONDENCE 1. County of Elgin - Accessibility Co- ordinator Instruction: RES. NO. 25 Moved by Bodnar Seconded by Aldred RESOLVED that the County of Elgin initiative, as set out in their Resolution passed on December 15, 2011, regarding the hiring of an Accessibility Coordinator be supported; AND THAT the County be advised that the Municipality of West Elgin would be interested in receiving from the County, through such an Accessibility Coordinator, advisory and coordinating assistance in all matters related to accessibility; it being noted that such assistance would be at no additional cost to the Municipality. DISPOSITION: Carried 2. Foundation for Rural Living — announcing wind -down of its operations Instruction: File 3. County of Huron — request support for Low Frequency Noise Committee findings Instruction: RES. NO. 26 Moved by Miller Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the County of Huron supporting the recommendations of their Low Frequency Noise Committee. DISPOSITION: Carried February 9/12...Pg 6 of 10 4. The Corporation of the Town of Gravenhurst — support of a resolution for paved shoulders on certain provincially owned highways Instruction: RES. NO. 27 Moved by Miller Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Gravenhurst supporting the Private Member's Bill to have a one metre paved shoulder on certain provincially owned highways. DISPOSITION: Carried 5. Township of Malahide — copy of letter to County of Elgin supporting Accessibility Co- ordinator Instruction: File 6. AMO — Ontario Municipal Partnership Fund (OMPF) Allocations Announced Instruction: File 7. Heart & Stoke Foundation — Ontario Defibrillator Access Initiative application Instruction: File S. Municipality East Ferris — request for support of a resolution regarding changes to the Ontario Building Code Instruction: File 9. Cipu Family — request to waive fees for a benefit dance, Rodney Recreation Centre Instruction: RES. NO. 28 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on Saturday March 3rd, 2012 for the benefit dance for the Dunn family. DISPOSITION: Carried 10. Elgin Group Police Services Board — 2011 Year -End Report Instruction: RES. NO. 29 Moved by Leatham Seconded by Miller RESOLVED that staff is hereby directed to write to the Elgin Group Police Services Board to request a police officer attend the Community Policing Committee and if one cannot attend to advise the Secretary of our committee. DISPOSITION: Carried RES. NO. 30 Moved by Aldred Seconded by Bodnar RESOLVED that the Elgin Group Police Services Board 2011 Year -End Report be received. DISPOSITION: Carried 11. Thames Valley District School Board — appoint a Council representative to serve on Accommodation Review Committee Instruction: A9 February 9 /12...Pg 7 of 10 RES. NO. 31 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin hereby appoints Dug Aldred to serve on the Accommodation Review Committee for the Thames Valley District School Board. DISPOSITION; Carried 12. Elgin County -- Invitation to County of Elgin Wardens' Charity Golf Tournament Instruction: RES. NO. 32 Moved by Leatham Seconded by Bodnar RESOLVED that Council authorize the expense for a 4- person team for the Elgin Warden's Charity Golf Tournament on June 13, 2012. DISPOSITION: Carried 13. Elgin St. Thomas Public Health — Council representative for Active Transportation Master Plan committee Instruction: RES. NO. 33 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin hereby appoints Norm Miller to serve on the Elgin St. Thomas Active Transportation Master Plan Committee. DISPOSITION: Carried 14. Town of Penetanguishene — notice of meeting at Ontario Good Roads regarding Rising Costs of Policing Instruction: File 15. AMO • Watch File — January 12, 2012; • Watch File — January 19, 2012; • Watch File — January 26, 2012; • Watch File — February 2, 2012; • Report to Members on January 2012 Board Meeting Instruction; File 16. MPAC — Settlement with Ontario Public Service Employees Union (OPSEU) ratified Instruction: File 17, Intech Clean Energy — Notice of Public Meeting Instruction: File 18. Elgin Group Policy Services Board — November 16, 2011 Minutes Instruction: File 19. Town of Huntsville — 2012 OSUM Conference & Trade Show Instruction: File 20. Elgin St. Thomas Public Health — report supporting the fluoridation of community water Instruction: File February 9/12.,.Pg 8 of 10 21. Ontario Communities in Bloom Ontario — 2012 Programs Instruction: File 22, Ministry of Citizenship & Immigration — Lincoln M. Alexander Award, 2012 Instruction: File 23. Operation Clean Sweep — Pitch -In Ontario participation Instruction: File RES. NO. 34 Moved by Aldred Seconded by Leatham RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: BY -LAW NO. 2012 -10 -- AMEND BY -LAW 98 -47 (SWIMMING POOL FENCING) RES. NO. 35 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By -Law to amend By -law 98 -47 being a by -law requiring owners to fence privately owned swimming pools and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 36 Moved by Aldred Seconded by Bodnar RESOLVED that a By -law to amend By -law 98 -47 being a by -law requiring owners to fence privately owned swimming pools be now read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -10 — Amend By -law 98 -47 DISPOSITION: Carried SUBJECT: BY -LAW NO. 2012 -11 — ZONE AMENDMENT (BIANCO) RES. NO. 37 Moved by Leatham Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 11, Concession 14, from the Agricultural (A1) Zone to the Lakeshore Residential (LR) Zone and to the Lakeshore Residential Holding (LR-11) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 38 Moved by Aldred Seconded by Leatham RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 11, Concession 14, from the Agricultural (A1) Zone to the Lakeshore Residential (LR) Zone and to the Lakeshore Residential Holding (LR -H) Zone shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -11 — Zone Amendment — Bianco DISPOSITION: Carried A-iI February 9/12...Pg 9 of 10 SUBJECT: BY -LAW NO. 2012 -12 — AGREEMENT WITH TOWNSHIP OF MALAHIDE RES. NO. 39 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of an agreement between the Municipality of West Elgin and the Municipality of Malahide to use their computer -aided mapping system and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 40 Moved by Leatham Seconded by Miller RESOLVED that a By -law to authorize the execution of an agreement between the Municipality of West Elgin and the Municipality of Malahide to use their computer -aided mapping system be now read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -12 — Agreement - Malahide DISPOSITION: Carried SUBJECT: BY -LAW NO. 2012 -13 — INTERIM TAX LEVY BY -LAW RES. NO. 41 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a by -law to provide for an interim tax levy on the whole of the assessment for real property according to the last revised assessment roil and to provide for the payment of taxes and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 42 Moved by Aldred Seconded by Bodnar RESOLVED that a Bylaw to provide for an interim tax levy on the whole of the assessment for real property be now read a third time and finally passed, signed, sealed and numbered. Number 2012 -13 - Interim Tax Levy By -Law. SUBJECT: MINUTES RES. NO. 43 Moved by Miller Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board — December 13, 2011 West Elgin Economic Development Committee — December 19, 2011 DISPOSITION: ,parried SUBJECT: COUNCIL ANNOUNCEMENTS The Deputy Mayor reported that the next Neighbourhood Watch meeting is scheduled for March 5'h at the Rodney Legion. Councillor Aldred reported he had attended the West Lorne Fire Department meeting. Masks are being re -fitted for some of the volunteers. A number attended the training session at Rodney Fire Hall. February 9/12...Pg 10 of 10 Councillor Leatham reported that Rodney Fire Department had attended five fire calls last month. He also reported that the new tires and rims have been installed on the old rescue vehicle. Councillor Miller reported that the next Chamber of Commerce Business After 5 is February 2151, The LTVCA Annual Meeting is February 23`d The Mayor reported that MPP Jeff Yurek and MP Joe Preston attended the grand opening for Heritage Homes Hub. SUBJECT: CONFIRMATION BY -LAW RES. NO. 44 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting held on February 9th, 2012 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 45 Moved by Bodnar Seconded by Aldred RESOLVED that a By -law to confirm the proceedings of the meeting held on February 9th, 2012 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -14 — Confirming By -law February 9 2012 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 46 Moved by Leatham Seconded by Miller RESOLVED that this Regular Meeting of Council shall adjourn at 2:25 p.m. to meet again on February 23`d, 2012. DISPOSITION: Carried These minutes were adopted on the 8111 day of March, 2012. Mayor Clerk A 13 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 23, 2012 MEMBERS PRESENT: STAFF PRESENT: ALSO PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham Joanne Groch Norma Bryant Janet Johnston Mike Kalita Jim Simpson Jeff Slater Administrator/Treasurer Clerk Deputy Treasurer Water Superintendent Port Glasgow Trailer Park Manager Rodney Fire Chief Ted Halwa Planning Consultant DECLARATION OF PECUNIARY INTEREST: None SUBJECT: ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 23, 2012 as printed and circulated with the following addition: • Rodney Fire Department vehicle DISPOSITION: Carried Council recessed to hold a public meeting for zoning amendment for Lot 10, Concession 8 (Parezanovic Farms) and resumed their meeting thereafter. SUBJECT: ZONING BY -LAW AMENDMENT — LOTS 10, CONCESSION 8 (PAREZANOVIC FARMS) RES. NO. 2 Moved by Leatham Seconded by Miller RESOLVED that the report from Community Planners re: Amendment to Zoning By -law — Part Lot 10, Concession 8 (Parezanovic Farms) be received. DISPOSITION: Carried SUBJECT: PROPOSED SEVERANCE — LOTS 11 & 12, CONCESSION 6 (OKOLISAN) Also in attendance: Ken Okolisan, Steve Okolisan February 23/12...Pg 2 of 8 RES. NO. 3 Moved by Miller Seconded by Bodnar RESOLVED that the report from Community Planners re: Proposed Severance — Part Lots 11 & 12, Concession 6 (Okolisan et al) be received. DISPOSITION: Carried DELEGATION: STEVE SPELLER, ROSS GOLDHAW, JERRY KELLER W.G. THOMPSON LTD. Mr. Speller reported that Thompsons own a portion of a former railway that extends 2000 feet west of Blacks Road and 1800 feet east of Furnival Road. This provided rail service into their terminal on Blacks Road. The track was removed 6 years ago and the land is surplus to their needs. They have approached adjacent owners about purchasing and two of five have agreed. Thompsons would sell to them for $1.00 plus share of expenses. Is the municipality interested in balance? The Planner will address these issues in the report coming forward. RES. NO. 4 Moved by Aldred Seconded by Miller RESOLVED that staff and Planner are hereby directed to investigate the planning, liability, fencing, etc. of assuming the former railway lands owned by Thompson's. DISPOSITION: Carried SUBJECT: APPLICATION TO AMEND ZONING BY -LAW — LOT 6, CONCESSION 14 (SEASIDE WATERFRONTS) Also in attendance: Howard Culligan, Richard Peilerin RES. NO, 5 Moved by Bodnar Seconded by Leatham RESOLVED that the report from Community Planners re: Application for an Amendment to Zoning By -law — Part Lot 6, Concession 14 (Seaside Waterfronts) be received; AND the application be deferred pending the preparation and approval of a secondary plan for the settlement area of Port Glasgow as outlined in the report and that the Planner be directed to report further on the scope, content, cost (including financing), timing and preparation of such plan, A recorded vote was requested by the Deputy Mayor Aldred Yes Miller Yes Bodnar Yes Wiehle Yes Leatham Yes DISPOSITION: Carried SUBJECT: SEASIDE WATERFRONT — DRAFT PLAN OF SUBDIVISION / CONDOMINIUM Also in attendance: Howard Culligan, Richard Pellerin RES. NO. 6 Moved by Leatham Seconded by Bodnar RESOLVED that the report from Community Planners re: Seaside Waterfront Development — Draft Plan of Subdivision / Condominium be received. DISPOSITION: Carried February 23112... Pg 3 of 8 RES. NO. 7 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin will hear the delegation from Howard Culligan and Richard Pellerin DISPOSITION: Carried Mr. Pellerin noted that the application for commercial block is a stand -alone application. He reported that the watermain upgrade is part of the subdivision application. The existing waterline can service the commercial proposal. A private sewage system is being proposed; option A is a holding tank and assumes that the residential development would occur. On -site system is under part 8 of the Building Code Act. Phase 1 of the commercial block is a 40 seat restaurant — why does this warrant a secondary plan? SUBJECT: WELL WATER POLICY RES. NO. 8 Moved by Aldred Seconded by Bodnar RESOLVED that the report from Community Planners re: Well Water Policy be received. DISPOSITION: Carried SUBJECT: PROPOSED SEVERANCES — LOTS 9 & 10, CONCESSION 14 (OUINTYN) The Planner reported that a development agreement is required for the Quintyn consents. Before selling the new lots, the waterline will be required to be in place and the entrances / tree preservation plan completed. The agreement will be presented to Council for authorization on March 8th. SUBJECT: PORT GLASGOW TRAILER PARK 2012 BUDGET Also in attendance: Deputy Treasurer, Water Superintendent, Port Glasgow Trailer Park Manager, 36 tenants The Treasurer presented the 2011 Budget and Actuals and 2012 Budget. Comments: • Phase 2 of the sewage project is not included in the budget, need to resolve the issues with phase 1 plus install new sewer lines • How does MPAC determine assessment? Taxes are levied on stationary units. • Why is naturall gas part of budget, only store uses. The Treasurer reported that the payment of utilities for the store is part of the contract. • Why cutting down trees? The Park Manager reported that the trees were dead and will be planting more of a decent size • Are there MOE grants available? The Water Superintendent reported that MOE have been on site twice so are aware of problems. • Remind tenants that hydro should be turned off when not there • Picnic tables need to be replaced /repaired. The Treasurer noted that this task would be undertaken through maintenance budget • Lake bank is getting dangerous • Piers should be evaluated. The Water Superintendent is looking into this • Are the benches too close to the lake bank? Council had questions on capital items — new work shed. February 23/12... Pg 4 of 8 RES. NO. 9 Moved by Bodnar Seconded by Miller RESOLVED that Council approve the 2012 budget for the Port Glasgow Trailer Park. DISPOSITION: Carried DELEGATION: JOHN REAGAN, GLEN THOROLD, ELGIN BUSINESS RESOURCE CENTRE Mr. Reagan reported that the Elgin Business Resource Centre is unique and includes three components — Community Futures, Small Business Enterprise Centre and Innovation Centre for Entrepreneurs. Mr. Thorold outlined the loans program. As of December 31, 2011 $4.5 million has been loaned to 76 projects in Elgin County. However, only 2% are in West Elgin. The loans can be for start -up of new businesses and can be paid out at any time without penalty. In 2011 $1.8 million was loaned out which created or maintained 107 jobs. Mr. Reagan asked that we spread the word about the EBRC. He reported that a pilot office is starting up in Aylmer which is being funded by the County, if successful may look elsewhere in County. SUBJECT: DRAINAGE APPORTIONMENT — CLAY DRAIN (HOLLANADA FARMS) RES. NO. 10 Moved by Miller Seconded by Leatham RESOLVED that the Council approves the agreement on share of drainage assessment on the Clay Drain as requested by Hollanada Farms under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 13 Pt. Lot 18 29.83 AC. 28.73AC. 1.1 AC Benefit - $124.00 Benefit - $119.00 Benefit -$5.00 Outlet - $0 Outlet - $0 Outlet - $0 DISPOSITION: Carried SUBJECT: DRAINAGE APPORTIONMENT — MUMFORD DRAIN (HOLLANADA FARMS) RES. NO. 11 Moved by Bodnar Seconded by Aldred RESOLVED that the Council approves the agreement on share of drainage assessment on the Mumford Drain as requested by Hollanada Farms under Section 65 (6) of the Drainage Act. Original Assessment New Assessment Concession 13 Pt. Lot 18 25.9HA. 25.44HA. 0.46HA Benefit - $760.00 Benefit - $760.00 Benefit -$0 Outlet - $389.00 Outlet - $382.00 Outlet - $7.00 DISPOSITION: Carried SUBJECT: OUTSTANDING INVOICES RE: PGTP SEWAGE INSTALLATION The Treasurer reported that there are two outstanding invoices for the sewage project at the Port Glasgow Trailer Park. One from the engineering consultant and hold back from the contractor, Council agreed that the engineering consultant should be paid. February 23/12...Pg 5 of 8 SUBJECT: TRI COUNTY WATER SERVICES CORPORATION RES. NO. 12 Moved by Leatham Seconded by Miller RESOLVED that the report from Siskinds re: Tri- County Water Services Corporation be received and a copy be forwarded to Tri County Management Committee members. DISPOSITON: Carried SUBJECT: RECRUITMENT OF ADMINISTRATOR/TREASURER The Administrator provided Council with the job description for the Administrator/Treasurer and the consultant's proposed process and schedule. She reported that Ms. Ellis would meet with councillors individually in Toronto on Tuesday. SUBJECT: CORRESPONDENCE: 1. Ministry of Natural Resources — release of covenant (Havens Lake Road) Instruction: File 2. Elgin County Land Division Committee — Application for Consent (Simon lu) Instruction: RES. NO. 13 Moved by Miller Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E6/12 applied for by Simon lu Professional Corporation. In accordance with Section 10.4 of the Municipality of West Elgin Official Plan, Council supports application E6/12 subject to the following conditions: 1. Subject to rezoning. 2. Subject to drainage outlet & drainage agreement, if required. 3. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 4. Subject to provision of water and sewer services to the retained and severed parcel. 5. Subject to water and /or sewer connection fees, if applicable. 6. Two copies of the registered reference plan, together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 7. Taxes to be paid in full DISPOSITION: Carried 3. Elgin County Land Division Committee — Notice of Decision - Application for Consent (Roodzant Farms) Instruction: File 4. Elgin County Land Division Committee — Notice of Decision — Application for Consent (Orford Sand & Gravel) Instruction: File 5. Elgin County Land Division Committee — Notice of Decision - Application for Consent (Bodnar) Instruction: File February 23/12...Pg 6 of 8 6. AMO — Announcement of Town Hall sessions Instruction: File 7. Elgin Business Resource Centre opening Instruction: Mayor and Councillor Leatham will attend 8. Elgin County Treasurer — Estimated 2012 Policing Costs and 2012 Police Services Board Budget Instruction: RES. NO. 14 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the 2012 police budget in the amount of $5,965,510.00, $919,583.00 for West Elgin. DISPOSITION: Carried RES. NO. 15 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the 2012 Police Service Board Budget in the amount of $33,840.00, $5,216.00 for West Elgin. DISPOSITION: Carried 9. OCWA — Drummond Report Instruction: File RES. NO. 16 Moved by Miller Seconded by Leatham RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: RODNEY FIRE DEPARTMENT VEHICLE Also in attendance: Rodney Fire Chief Council reviewed a report from the Rodney Fire Chief regarding a fire vehicle. The Fire Chief noted that after the last council meeting he felt that there was no support for the replacement of the vehicle. It is considered "fire apparatus" as it tows the command centre to incidents, etc. He re- evaluated his budget and thought that training was more important as new tires would work. Also, their computer needs to be replaced. Councillors noted that they thought the fire vehicle was going to evaluated through the budget and then hear that the tires were replaced. The Fire Chief noted that he thought he was saving the municipality $37,000. SUBJECT: BY -LAW NO. 2012 -15 -- AUTHORIZE EASEMENT (NEWPORT) RES. NO. 17 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By -Law to authorize the execution of a transfer of an easement on Lot 10 Concession BF and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried February 23 /12...Pg 7 of 8 RES. NO. 18 Moved by Bodnar Seconded by Aldred RESOLVED that a By -law to authorize the execution of a transfer of an easement on Lot 10 Concession BF be now read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -15 — Easement (Newman) DISPOSITION: Carried SUBJECT: BY -LAW NO. 2012 -16 — ZONE AMENDMENT (HOLLANADA FARMS) RES. NO. 19 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 18, Concession 13, from the Agricultural (Al) Zone to the "site- specific" Agricultural (A1 -78) Zone and to the "site - specific" Rural Residential (RR3 -19) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 20 Moved by Miller Seconded by Leatham RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 18, Concession 13, from the Agricultural (Al) Zone to the "site- specific" Agricultural (A1 -78) Zone and to the "site- specific" Rural Residential (RR3- 19) Zone shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -16 — Zone Amendment — Hollanada Farms DISPOSITION: Carried SUBJECT: BY -LAW NO. 2012 -17 — ZONE AMENDMENT (PAREZANOVIC FARMS) RES. NO. 21 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -law to amend Township of Aldborough Zoning By -law No. 90 -50, to change the zoning of lands in Part of Lot 10, Concession 8, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to the "site- specific" Agricultural (A1 -82) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Leatham Seconded by Miller RESOLVED that a by -law to amend The Township of Aldborough Zoning By -law No. 90 -50 to change the zoning of lands in Part of Lot 10, Concession 8, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to the "site- specific" Agricultural (A1 -82) Zone shall now be read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -17 — Zone Amendment — Parezanovic Farms DISPOSITION: Carried February 23/12...Pg 8 of 8 SUBJECT: BY -LAW NO. 2012 -18 — AMEND AGREEMENT WITH STEWARDSHIP ONTARIO RES. NO. 23 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By -Law to authorize the amendment of an agreement between the Municipality of West Elgin and Stewardship Ontario regarding Municipal Hazardous or Special Waste Services and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Aldred Seconded by Bodnar RESOLVED that a By -law to authorize the execution of an agreement between the Municipality of West Elgin and Stewardship Ontario regarding Municipal Hazardous or Special Waste Services be now read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -18 — Amend Agreement - Stewardship Ontario DISPOSITION: Carried SUBJECT: CONFIRMATION BY -LAW RES. NO. 25 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By -Law to confirm the proceedings of the meeting of Council held on February 23`d 2012 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 26 Moved by Leatham Seconded by Miller RESOLVED that a By -law to confirm the proceedings of the meeting of Council held on February 23`d, 2012 be now read a third time and finally passed, signed, sealed and numbered By -law Number 2012 -19 — Confirming By -law February 23 2012 DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 27 Moved by Bodnar Seconded by Aldred RESOLVED that this Regular Meeting of Council shall adjourn at 4:40 p.m. to meet again on March 8`h, 2012. DISPOSITION: Carried These minutes were adopted on the 8th day of March, 2012. MAYOR CLERK A4( MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS FEBRUARY 23, 2012 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Joanne Groch Norma Bryant ALSO IN ATTENDANCE: Ted Halwa Administrator/Treasurer Clerk Planning Consultant SUBJECT: REZONING — PART LOT 10, CONCESSION 8 PAREZANOVIC FARMS Also in attendance: Louis Kovacs, Mike Parezanovic The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection. The proposed amendment would change the zoning of the lands lying on the south side of Queens Line (County Road No. 104) east of the Village of Rodney from the Agricultural (A1) Zone to a Special Agricultural (A2) Zone and to a 'site - specific' Agricultural (A1 - #) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E113/11 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 9,713 square metres (2.4 ac), a frontage of 88.7 metres (291 ft) and a depth of 101.6 metres (333 ft). The parcel is occupied by a single unit dwelling (erected 1980), barn and greenhouse. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, home occupation and an accessory use. The lands proposed to be rezoned `site - specific' Agricultural (A1 - #) comprise an area of 34.7 hectares (85.8 ac) and a frontage of 393 metres (1,289 ft) on Queens Line (County Road No. 104). The parcel is occupied by a small shed and a silo. The lands have been cleared for agricultural purposes, with the exception of a woodlot located in the southeasterly portion of the farm adjacent to a Hydro One transmission corridor. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage February 23112 ...Pg 2 of 2 requirements (19 ha and 150 m respectively) of the Al zone. The `site - specific' (i.e. Al- #) zoning would prohibit any further dwellings on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Aldred Seconded by Miller RESOLVED that the public meeting for Lot 10, Concession 8 be adjourned. DISPOSITION: Carried These minutes were adopted on this 8"' day of March, 2012. MAYOR CLERK FEBRUARY 2012 ROADS REPORT 1. A stretch of good weather gave us a chance to scrape some of the gravel roads and also cold patch some of the paved ones. 2. Tree trimming and removals were carried out on Kintyre Line in preparation of reconstruction this summer. The road is to be built up with gravel and widened as well as repairing of ditches. 3. The rubber tired packer purchased last year by the Rodney Fair board was gone over in our shop. Bearings and shafts were repaired or replaced as needed. The packer will be available for our use when needed, in exchange for the bit of work we put into it. 4. Tree trimming within the villages continued. The benefits of this work were well proven after this past weekends strong winds! Downed branches were very minimal. Tree stumps were also ground off in various locations. Paul Van Vaerenbergh C.R.S.I. Roads Superintendent West Elgin Recreation Report March 8 2012 1 MUNICIPALITY OF WEST ELGIN RECEIVED FEB 2 9 2012 1. The annual West Elgin Skating Club Carnival is scheduled for March 31 2012. 2. The West Elgin Recreation Committee information session was held on February 16 2012. The majority of the people in attendance decided upon the third Tuesday of every month for the regular session. 3. The Road Superintendent, and the Recreation Superintendent met with representatives from the Fair board to discuss the track installation. The Road Superintendent has a map of the draining system at the park and has done some investigation as to the function of the drain and we are currently waiting on the proposal from the Fair Board to council. 4. The advertisement will be in the paper soon regarding the Summer Employment Opportunities within the municipality. 5. The arena is operating well with very few mechanical problems and if all goes as planned the ice will be coming out April 1 2012. 6. The pool is slated to open on June 17 2012, and close on August 31 2012, may stay open depending on the availability of qualified lifeguards. 7_ The Day Camp is slated to open July 2 20] 2 and close on August 24 2012. TO: FROM: DATE: RE: MUNICIPALITY OF WEST ELGIN MONTHLY REPORT COUNCIL OF THE MUNICIPALITY OF WEST ELGIN LORNE McLEOD, CHIEF BUILDING OFFICIAL March 8, 2012 BUILDING REPORT FOR MONTH OF January No. of Permits Issued for Month of January 2012 2011 SFD Units New /Additions Demolitions Demolitions Storage Buildings New /Additions Storage Buildings New /Additions Demolitions Demolitions Garages/ Car Ports New Garages/ Car Ports New Demolitions Demolitions Farm Buildings New /Additions Farm Buildings New /Additions Demolitions 1 Demolitions 1 1 Other New Other New 1 Demolitions Demolitions Septic Permits Septic Permits Estimated Value for Year Permit Revenue for Year $90,000.00 Estimated Value for Month of January Permit Revenue for Month of January $90,000.00 $175,000.00 $370.00 $1,387.50 No. of Permits Issued for year to date SFD Units New /Additions 1 Demolitions Storage Buildings New /Additions Demolitions Garages/ Car Ports New Demolitions Farm Buildings New /Additions Demolitions 1 1 Other New 1 Demolitions Septic Permits Estimated Value for Year Permit Revenue for Year $90,000.00 $175,000.00 $370.00 $1,387.50 0:\ reports120121B1ank .building.report.doc February 2012 Water Department Report 1.AII water samples and required chlorine checks were done throughout the system with no issues to report. 2.1 will discuss costs for Port Glasgow Trailer Park as I am meeting with Spriets on Wednesday. 3.AI1 dead ends in the system were flushed and checked for chlorine and are in good shape. 4.AII locates, work orders, and routine maintenance were completed on time with no issues. Mike Kalita Water Superintendent Action Taken under investigation order issued BY -LAW ENFORCEMENT REPORT (DATE OF REPORT: March 8, 2012 Nature of Complaint _ J rn c 16 junk, derelict cars, tires 4t it �--4 7- N N '..11 1230 fir Ontario Drinking -Water Systems Regulation O. Reg. 170/03 ANNUAL REPORT Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 260091117 West Elgin Drinking Water System —Report for West Elgin Water Treatment Plant Only Corporation of the Municipality of West Elgin Large Municipal Residential January 1, 2011 to December 31, 2011 Complete if your Cate2ory is Large Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. West Elgin Water Treatment Plant 9210 Graham Road West Lorne, ON NOL 2P0 Complete for all other Categories. Number of Designated Facilities served: Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes[ ] No[ ] List all Drinking -Water Systems (if any), which receive all of their drinking water from our system: Drinking Water System Name Drinking Water System Number Southwest Middlesex Distribution System 260005502 Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [X] No [ ] Drinking Water Systems Regulations Page 1 of 7 (PIBS 4435e01) December 2011 P"-> L Ontario Drinking -Water Systems Regulation O. Reg. 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access /notice via the web [X] Public access /notice via Government Office [ ] Public access /notice via a newspaper [X] Public access /notice via Public Request [ ] Public access /notice via a Public Library [ ] Public access /notice via other method Describe your Drinking -Water System The West Elgin Water Treatment Plant is a membrane filtration surface water treatment facility with a total design capacity of 12,160m3/day, located at 9210 Graham Road in the Municipality of West Elgin. The low lift pumping station is located south of the Water Treatment Plant at 8662 Graham Road, on the shores of Lake Erie. The water treatment facility consists of an intake system, a low lift pumping station, a treatment system and distribution pumping system that supplies water to the following secondary distribution systems: West Elgin, Dutton - Dunwich, Southwest Middlesex, Newbury, and Bothwell. Intake The intake consists of one 700mm diameter polyethylene pipe extending approximately 610m into Lake Erie at a depth of 5.7m. A zebra mussel chemical control system is used seasonally. The raw water is screened by two coarse screens. Low Lift Pumping Station Raw water is pumped from the low lift wet wells by four low lift pumps to the Water Treatment Plant. Treatment Plant Filtration At the water treatment plant the water is pre - filtered by four automatic strainers to protect the filter membranes from coarser particles and algae in the raw water. After the water has been strained it enters the membrane filtration system which removes fine particles, sediment, algae, protozoa and bacteria. Filtered water can be directed through the UV advanced oxidation process (AOP) unit to the treated water storage tanks. Disinfection Disinfection is achieved by the use of sodium hypochlorite for primary disinfection. Note that UV is intended for use with hydrogen peroxide (AOP) for taste and odour control. The treated water is stored in treated water storage tanks where it is pumped into the distribution network by the High Lift pumps. Post chlorination of the treated water is done at two points. The first dosing point is upstream of the Treated Water Storage Tanks and the second dosing point is downstream of the four High Lift Pumps before the distribution header. Drinking Water Systems Regulations (PIBS 4435e01) December 2011 Page 2 of 7 r� } � �r Ontario Drinking -Water Systems Regulation 0. Reg. 170103 Process Drain Water Waste water from the floor drains and online analyzers are directed to the process water handling facilities that include a settling basin and constructed wetlands. Flush water that cleans the pre - strainers and the membranes is also sent to the process water handling facilities. Monitor and Control The water treatment process and distribution components are controlled by a dedicated Supervisory Control and Data Acquisition (SCADA) computer system and monitored by certified operations. Standby Power Two diesel generators are available to permit the treatment plant to remain in operation should a power failure occur. Distribution The West Elgin WTP serves several communities. The primary transmission line from the WTP ends at the West Lorne Standpipe. Included in the distribution system is the Iona Re- Chlorination Station. The West Lorne Standpipe and Iona Re- chlorination Station are controlled and monitored from the WTP via SCADA. List all water treatment chemicals used over this reporting period Chlorine Gas Sodium Hypochlorite 12% Hydrogen Peroxide 50% Citric Acid 50 %* Caustic Soda 50 %* Sodium Bisulphite 38 %* *used in the cleaning process of the membranes Were any significant expenses incurred to? j ] Install required equipment [X] Repair required equipment [X] Replace required equipment Drinking Water Systems Regulations Page 3 of 7 (PISS 4435e01) December 2011 rte. tir->Ontario Drinking -Water Systems Regulation O. Reg. 170/03 Pleaseprovide a brief description and a breakdown of monetary expenses incurred Chlorine panel at Iona Re- chlorination Facility ($2000) Vibration Analysis on High Lift Pumps ($800) Generator Maintenance ($1000) Sodium Hypochlorite Storage Tank Repair ($1000) Flow Sensor ($800) pH Probe for Neutralization Tank ($1600) Sump Pump ($400) Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16 -4 of Schedule 16 of O.Reg.170 /03 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date n/a n/a n/a n/a n/a n/a Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the eriod covered by this Annual Report. Number of Sam les p Range of E.Coli Or Fecal Results (min #) -(max #) Range of Total Coliform Results (min #) -(max #) Number of HPC Samples Range of HPC Results (min #) -(max #) Raw 52 0 -61 0- >20,000 n/a n/a Treated 52 0 -0 0 -0 52 <10 -30 Distribution 208 0 -0 0 -0 52 <10 -170 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the eriod covered by this Annual Report. Drinking Water Systems Regulations (FIBS 4435e01) December 2011 Page4of7 Number of Grab Samples Range of Results (min #) -(max #) Unit of Measure Turbidity (Rack 1) 35,040 0.001 -0.4 NTU Turbidity (Rack 2) 35,040 0.001 -0.58 NTU Turbidity (Rack 3) 35,040 0.01 -0.37 NTU Turbidity (Rack 4) 35,040 0.01 -0.19 NTU Free Chlorine (Primary Disinfection) 105,120 0.95 -2.80 mg /L Free Chlorine (Distribution —Grab) 364 0.60 -2.18 mg /L Drinking Water Systems Regulations (FIBS 4435e01) December 2011 Page4of7 �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure 2010 -06 -04 Suspended Solids 2011 -01 -10 2011 -04 -04 2011 -07 -11 2011 -10 -03 12 5 6 2 Avg.: 6.25 mg /L Summary of Inorganic parameters tested during this reporting period or the most recent samule results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony 2011 -01 -10 0.19 .tg/L No Arsenic 2011 -01 -10 1.1 pg /L No Barium 2011 -01 -10 22 p g/L No Boron 2011 -01 -10 22 pg/L No Cadmium 2011 -01 -10 0.007 pg/L No Chromium 2011 -01 -10 <0.5 pg /L No Mercury 2011 -01 -10 <0.02 p.g/L No Selenium 2011 -01 -10 <1 p.g/L No Sodium 2009 -05 -19 12.1 mg /L No Uranium 2011 -01 -10 0.373 pg /L No Fluoride 2009 -05 -19 0A2 mg /L No Nitrite 2011 -01 -10 2011 -04 -03 2011 -10 -03 <0.005 <0.005 <0.005 <0.005 mg/L mg/L mg/L mg /L No Nitrate 2011 -01 -10 2011 -04 -03 2011 -07 -11 2011 -10 -03 0.168 0.258 0.19 0.188 mg/L mg/L mg /L mg/L No Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non - municipal year -round residential systems� Location Type Number of Samples Range of Lead Results (min #) — (max #) Unit of Measure Number of Exceedances Plumbing n/a n/a n/a n/a Distribution n/a n/a n/a n/a Drinking Water Systems Regulations (P1B S 4435e0I) December 2011 Page 5 of 7 r� `r Ontario Drinking -Water Systems Regulation O. Reg. 170/03 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachior 2011 -01 -10 <0.02 .tg/L No Aldicarb 2011 -01 -10 <0.01 !AWL No Aldriu + Dieldrin 2011 -01 -10 <0.01 µg/l, No Atrazine + N- dealkylated metobolites 201 1 -01 -10 0.11 µg/L No Azinphos- methyl 2011 -01 -10 <0.02 pg/L No Bendiocarb 2011 -01 -10 <0.01 µg /L No Benzene 2011 -01 -10 <0.32 Benzo(a)pyrene Bromoxynil 2011 -01 -10 <0.004 2011 -01 -10 <0.33 Carbaryl 2011 -01 -10 <0.01 Carbofuran 2011 -01 -10 <0.01 µ L No µga- µg/L µg/L j.tg/L No No No No Carbon Tetrachloride 201I -01 -10 <0.16 Chlordane (Total) 2011 -01 -10 <0.01 µg/L µg/L No No Chlorpyrifos 2011 -01 -10 <0.02 Cyanaziue 20I1 -01 -10 <0.03 µg/L 1.1g/L No No Diazinon 2011 -01 -10 <0.02 Dicamba 2011 -01 -10 <0.2 1,2- Dichlorobenzene 2011 -01 -10 <0.41 1,4- Dichlorobenzene 2011 -01 -10 <0.36 µg /L µg/L µg/L µg /L No No No No Dichlorodiphenyltrichloroethane (DDT) + metabolites 2011 -01 -10 <0.01 pg/L No 1,2- Dichloroethane 2011 -01 -10 <0.35 1,1- Dichloroethylene (vinylidene chloride) 2011 -01 -10 <0.33 µg/L ttg/L No No Dichloromethane 2011 -01 -10 <0.35 2 -4 Dichlorophenol 2011 -01 -10 <0.15 2,4- Dichlorophenoxy acetic acid (2,4 -D) 2011 -01 -10 <0.19 Diclofop- methyl 2011 -01 -10 <0.4 Dimethoate 2011 -01 -10 <0.03 Dinoseb 2011 -01 -10 <0.36 Diquat 2011 -01 -10 <1 Diuron 2011 -01 -10 <0.03 Glyphosate 2011 -01 -10 <6 Heptachlor + Heptachlor Epoxide 2011 -01 -10 <0.01 Lindane (Total) 2011 -01 -10 <0.01 Malathion 2011 -01 -10 <0.02 Methoxychlor 2011 -01 -10 <0.01 Metolachlor 2011 -01 -10 0.02 Metribuzin 2011 -01 -10 <0.02 p.g /L 'AWL tg/L pg/L pg/L ug/L µg /L µg/L µg /L µg /L µg/L 4g/L H/L µg/L µg /L No No No No No No No No No No No No No No No Drinking Water Systems Regulations Page 6 of 7 (PIBS 4435e01) December 2011 tX Ontario Drinking -Water Systems Regulation O. Reg. 170/03 Mouochlorobenzene 2011 -01 -10 <0,3 µg/L No Paraquat 2011 -01 -10 <1 µ/I, No Parathion 2011 -01 -10 <0.02 µg /L No Pentachlorophenol 2011 -01 -10 <0.15 }tg/L No Phorate 2011 -01 -10 <0.01 AWL No Picloram 2011 -01 -10 <0.25 µg /L No Polychlorinated Biphenyls(PCB) 2011 -01 -10 <0.04 µg/L No Prometryne 2011 -01 -10 <0.03 µg/L No Simazine 2011 -01 -10 <0,01 µg/L No THM (NOTE: show latest annual average) Annual Average 34 µg/L No Temephos 2011 -01 -10 <0.01 µg/L No Terbufos 2011 -01 -10 <0.01 µg/L No Tetrachloroethylene 2011 -01 -10 <0,35 µg /L No 2,3,4,6 - Tetrachlorophenol 2011 -01 -10 <0.14 µg/L No Triallate 2011 -01 -10 <0.01 µg/L No Trichloroethylene 2011 -01 -10 <0.43 µg /L No 2,4,6- Trichlorophenol 2011 -01 -10 <0.25 µg/L No 2,4,5 - Trichlorophenoxy acetic acid (2,4,5 -T) 2011 -01 -I0 <0.22 p,g/L No Trifluralin 2011 -01 -10 <0.02 µg /L No Vinyl Chloride 2011 -01 -10 <0.17 µg /L No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure n/a n/a n/a Date of Sample n/a Drinking Water Systems Regulations Page 7 of 7 (PIBS 4435e01) December 2011 t 0 0. w te as x � a c c 1 i a) e Li! _ L O f- os u C 0 I i i y E al OP 4i C U ..a 0 F1 0 a ac '1E Et° 1 a N_ « L N 2. 0 N 7 7R m N y O C 0i a aEl7 CD 4 O C .c as Ealt w C v g -U 0. 2 2`��°- hi 3 �Lw N ~ N N CO O ) C . r C O E N O. fil a . c c 0 ar'E cZ.2 o •Qaaig a C g c=aaYs N d c v ca M 05 co m 6 F1 C u ' . .'.-.1 fM 01 M co r- y, 0 € of ,a yy t 47 C e 2 E. '-•o f 3 N C m C O 0 O y� . ;;'7 y -- .w. Y a7 ¢ m m 's g .0 A� 0 :; E-2 O O C ccd a y }} O 7 C 'C a 'c 7 N 6/ G v +�N Ei t8-3e <:,,..t +5_.. c C m •E 0 7_ 3 0 al Lo 0 as O 0 v U 1a �; y C 3 C w2U2OA tnu>> .-v- '25-'15 p y d O =° ti 4!1LI °' -8 o 1 al II N O yV L y N g 0 �J i E U ci - - QOOQ vQ a.V pd..oL�rn�fno z. =NxSiO �_8 _81 is _ a=oca .a)a, a.�fl mabwma2a.E Em `m o5v u .m•o-0 5 O— zj d dN' c4 of a! N C. WC-0 N 7 a MU-01-00<000 N O <<, 2a ¢nw ruin r. 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E c z o ' a g 8 0 E 0 2 CO o a x E 'o 2 c a x Z o t O C 2 y a Z E _ E 3 0. a O O0 § g o z o a o o a a a a z a z c. 1az z U. Lo w a F Z w w 2 2 2 w w w w w w ....co w n 0 a r 2 7 9 _.4 E E 2 2 2 Z W C C K a m o m 3 rc n a UCC R !!'c!' $ `�w 3 3 0 w E °gc i t O c T zc w •- O gm U c � S 2 3 m 2 an ❑ z Co et, � T W X a D g c J t .g mS R F E .5 a a T,„ m 5 g F t Z a O m 7 R R F 2 LO V0 O N m t w g o g a c 3 22 u 0 a 2 afc m a g o ° N 10 m m . a c E e LL r (V ∎ ■R a rn 2 a J s3 <1� t O 0. 4D 0 N 0 O L L co a o 0 i s � 2 : � 3 r' Q1 o c N O J r•' N d ection System fp N 0 4 1 51 LW e��d t N m E v 2 8 o o m 1tz a rf$ o.w a1 G g C N aac.g'dE 8a26vu � E c c o d m•- F- §"to ' E 2' 2 cil N t O Q c a C M C C - N N N (10 N cad°',' O 30-0-m- 0 co ig o O1 _ c SIR IR *D g c.S co O co co V Q D Q ` N. FwF ct V'g ¢1 c = • °' cl, Y 5 C 0 0 C 3$ C ayey �_N - o1 t tU O '0 N W t 8� 5 m a i0 > (0 m 0 - TO �Y3 m 0 .c aFs w a'�i� 2 '= Ny 'V ¢ J C . N U �i ZS C c. ...2 • 4- C . 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E a z 0 0 E m E o E ,2 E in 41'3 Z n E _m m 0 m t O 0 a n A a y z m= r N' w z a ,. i o E s x z z y.. zSa z 5 a z M§ 3 a a a w w a H Z w w Z de it w w w W w w w w 2 9 2 L a 2 a o. O cc m 3 E E Ca 1 z z j E a 6 a c w E E m o 5 ▪ n E r 2 ° a • d m o Am 2 w 2 I J E O > x _ ` 13 e m E o 2 • co 7 c ra p F'z 2 E I. o ▪ O.. t W m 2 a .`o m_ E c O E 4 m Y w E x ? Q c 2 8 o 2 c O 0 • ~ 12 2 m m t; F I- E E▪ 3,, m � Oct.31, 2009 Joanne Groch Municipality of West Elgin P.O. Box 490, R.R. #1 Rodney, ON NOL 2C0 Re: 5 Year Capital List Dear Mrs. Groch: The Ontario Clean Water Agency is presenting with a capital plan for review and discussion. Approximate dollar amounts have been entered where possible and quotes will be obtained once authorization to proceed has been given. West Lorne Wastewater Treatment Plant 20I0 1) Replacement of East Clarifier chains, flights and ware bars - $4000.00 2) Lagoon Berm Rehabilitation- Tree Removal - $4000.00 3) Effluent filter repairs — currently out of service 4) Lab Equipment — Portable DO Meter $3000.00 5) Generator hookup for pump station - $1500.00 6) Replacement of rag room roll up door - $1500.00 7) Automatic generator transfer switch - $3000.00 8) SCADA upgrades 9) Roof Repairs — main building and filter building — Quotes provided 2011 1) Torque limit assembly - $3000 2) Lagoon Berm Rehabilitation- Tree Removal - $4000.00 3) Replace Battery Pack Valve - $4000.00 4) Retro fit of UV System 5) Rebuild of 2 effluent pumps 6) Replacement of Grit pump 2012 1) Torque limit assembly - $3000.00 2) Replacement of RAS /WAS pumps x 2 2013 1) Replacement of RAS /WAS pumps x 2 2014 1) Blower Evaluation $1500.00 2) Chamber Evaluations $2000.00 3) Pump Station Evaluation $1000.00 Rodney Wastewater Treatment Plant 2010 1) Alum building Roof repair — leaks on North wall — quote provided 2) Lab Equipment — Scale, vacuum pump, PH meter - $5000.00 3) Reject pump for filter building - $2800.00 4) Lagoon Tree Removal 5) SCADA upgrades 6) Lab Building roof repaired — quote provide 7) Pump station pumps , bottom ends are worn out, $3000 to machine new parts, $16,000 per pump to replace or $4000 per pump to rebuild 2011 1) Bar screen hut replacement 2) Re- gravel parking area 3) Lagoon Tree Removal 2012 1) Replace /repair Aeration drive - $2000.00 2013 2) Replace /repair Aeration drive - $2000.00 Rodney Pump Station 2010 1) New guiderails for pump removal and installation 2) Replace /repair pumps, volutes worn out $1500 per pump to machine new parts, $16,000 per pump to replace or $4000 per pump to rebuild 3) 4) New generator — old one didn't pass the load bank test when two pumps running 5) Overall assessment of structure within pump station 6) New fuel tank and containment - $4000.00 2011 1) North West Corner of building needs brick repair as it is deteriorating. Dale Le Britton, Operation Manager OCWA CC: Bev Mollard, OCWA File 2011 COUNCIL REMUNERATION AND EXPENSES As per Section 284(1) of the Municipal Act & Municipality of West Elgin By-law 2007 -18 NAME REGULAR MEETINGS SPECIAL MEETINGS MILEAGE CONVENTION TOTAL WIEHLE,Bernhard $4,089.96 $8,230.00 $1,125.04 $13,445.00 BODNAR, Mary $2,340.00 $11,724.00 $2,072.87 $846.58 $16,983.45 LEATHAM,Richard $2,024.00 $11,059.00 $775.17 $838.73 $14,696.90 MILLER,Norm $2,024.00 $6,695.00 $620.23 $838.70 $10,177.93 ALDRED,Dug $2,024.00 $8,846.00 $1,377.07 $196.84 $12,443.91 TOTALS $12,501.96 $46,554.00 $5,970.38 $2,720.85 $67,747.19 o 9-1-1 Advisory Board February 7, 2012 TO: FROM: ALL MUNICIPAL COUNCILS 9 -1 -1 ONTARIO ADVISORY BOARD ISSUE: 9 -1 -1 ADVISORY BOARD SEEKS YOUR ASSISTANCE a) What is Needed and Why: The 9 -1 -1 Ontario Advisory Board (OAB) is seeking financial assistance from each municipal government in order to continue as the technical and information authority respecting the implementation and operation of 9 -1 -1 Emergency Number systems in Ontario. In August 2007, an appeal for financial assistance was made to Ontario municipalities resulting in receipts of $26,000.00 and we are very grateful for that support. Those dollars have assisted the 9 -1 -1 Ontario Advisory Board greatly in continuing its efforts at maintaining and improving 9 -1 -1 capabilities across the Province We need operating support and therefore are making this request for assistance in the form of a small donation from each municipality. If each of Ontario's 445 municipalities provided $100, this would create the funds for the Board to continue its work and represent the interests of municipal governments and their citizens on 9 -1 -1 issues. Technology advancements and the expansion of the telecommunications market have increased the work of the 9- 1-1 Advisory Board. We make submissions to hearings of the Canadian Radio- Television and Telecommunications Commission (CRTC) and provide input on implementation issues related to wireless 9 -1 -1 service and Voice over Internet Protocol (VoIP) 9 -1 -1 service. The costs to attend these cross Canada meetings alone are significant. We also maintain the OAB 9 -1 -1 website, http: / /oab911.ca, develop public awareness, liaise with all levels of government (municipal, provincial and federal) and with the Canadian Wireless Telecommunications Association. Much work remains to be done and we require funds to support these ongoing activities. b) Activities of the OAB during 200912011: • Wireless 9 -1 -1 - Telecom Decision 2009 -40 ' Members of the OAB were actively involved in the discussions and proceedings that led to the Industry mandates in this Decision. As a result of our participation, the CRTC directed all Canadian Wireless Carriers to deploy location technologies that will deliver xly coordinates on all 9- 1-1 calls from cellular phones to your local 9 -1 -1 Public Safety Answering Point (PSAP). Further, we successfully argued that this work should be completed by the Industry at their own cost, not placing the financial burden on local taxpayers. In 2010 we have continued to actively participate in discussions to ensure Industry compliance, effective deployment practices across Ontario as well as working on ways to further improve the service. • Voice over Internet Protocol (VoIP) 9 -1 -1 - Telecom Decision 2010 -387 2 Disappointingly, on June 17. 2010, the CRTC issued this Decision that has allowed for the continuation of basic 9 -1 -1 service for consumers using nomadic internet phone service. Industry won their argument that any technical solutions to make these services safer at this point in time would be too costly. The OAB will continue to monitor the situation as well as search for technical solutions to improve 9 -1 -1 VoIP Service. • Text Messaging for Hearing Impaired - Telecom Decision 2010 -224 3 - Improving access to emergency services for people with hearing and speech disabilities. As a member of the CRTC Emergency Services Working Group, we are assisting Industry towards establishing a technical trial in Ontario that will allow members of the Deaf, Hard of Hearing and Speech impaired (DHHSI) communities to access their local emergency services via Text Messaging. The 9 -1 -1 Advisory Board is made up of volunteers from a number of non - profit organizations and agencies whose parent organizations allow the volunteers time and cover some expenses. Board members include representatives from: • National Emergency Number Association (NENA) • Association of Public Safety Communications Officials, Canada (APCO) • Ontario Association of Chiefs of Police (OACP) • Ontario Association of Fire Chiefs (OAFC) • Ontario Ministry of Health and Long -Term Care (MOHLTC) • Members of various Municipal Caucuses • City of Toronto • Bell Canada (non - voting) • OPP (non - voting) • Municipal Affairs and Housing (MMAH) (non - voting) • Ministry of natural Resources (MNR), (non - voting) and • Ministry of Community Safety and Correctional Services (MCSCS) (non - voting). http://www.crtc.gc.ca/eng/archive/2009/2009-40.htm 2 http: / /www.crtc.gc.ca/eng /archive /2010/2010- 387.htm 3 http : / /www.crtc.gc.ca/eng/archive /2010/2010- 224,htm c) Why are funds being requested now? The optimal operating budget for the OAB is about $40,000 per year and we do not have those funds. The one- time funding received from the province in 1998 ended. If we are to continue and to undertake the work to make 9- 1-1 an effective emergency communication system, your help is required. d) How is 9 -1 -1 operated? • Other provinces operate 9 -1 -1 systems themselves. In Ontario, local municipal authorities operate the 9 -1 -1 systems. • 9 -1 -1 systems are provided only within municipalities electing to provide the service (now greater than 95 %) with subscriber billing for network services and maintenance. • The cost associated with staffing and equipment is provided by municipalities. • 9 -1 -1 systems are designed around a central answering point (Primary Public Safety Answering Point [PPSAP]) which has dedicated lines. Incoming calls for 9 -1 -1 are conferenced with the associated police, fire and ambulance dispatch centre for a given municipality. Networks are designed, installed and maintained by Bell Canada. e) A Sample Resolution: Whereas The Ontario 9-1-7 Advisory Board was formed at the request of Ontario Municipalities; and Whereas lack of ongoing Provincial funding for the Ontario 9 -7 -1 Advisory Board has resulted in the need of financial assistance from other sources in order to continue to represent our ratepayers in the face of ever - increasing technological advancement and Whereas technological advancement and deregulation of the local telephone market makes it necessary to represent municipalities and ratepayers at the Canadian Radio Telecommunication Commission (CRTC) and the CRTC Interconnection Steering Committee (CISC) on a regular basis; Therefore be it resolved that the municipality of contributes $ to the Ontario 9 -1 -1 Advisory Board in order to allow it to continue to advance a safe delivery of 9 -1 -1 system for police, fire and ambulance emergency services in our municipalities and throughout the Province. f) Thank you: Thank you for your consideration of this issue and for more information please visit our website at htta: / /oab911.ca Please make cheques payable to "Ontario 9 -1 -1 Advisory Board" and send to Tom Voisey, c/o the Peel Regional Police Telecommunications, 7750 Hurontario Street, Brampton, ON L6V 3W6. On iA Liu Urban ForeN Council Dear Ms. Bryant, Municipality of West Elgin February 12, 2012 You may be aware that Ontario, along with many other jurisdictions, is being hit hard by the imported pest Emerald Ash Borer, Agrilus plannipennis. It has already killed tens of thousands of ash trees. The Municipal Arborists and Urban Foresters, a Committee of the International Society of Arboriculture and the Ontario Urban Forest Council are working to raise awareness about EAB and the environmental and economic fallout. Public property owners, homeowners, businesses, institutions, and utilities will have to deal with thousands of ash trees before they become a liability and bear the cost of implementing programs to deal with this terrible Toss to our urban forest. Effective EAB programs involve the following: • Identifying ash trees, size and locations (an inventory) • Monitoring the distribution of the pest within local areas • Identifying and treating trees worthy of preservation • Tree removal on public and private lands, and disposal of wood waste • Replanting replacement trees. Currently, neither the Federal nor Provincial Governments are providing sufficient financial /management support to municipalities for implementation of any part of an EAB program. Therefore, we have prepared the attached proclamation calling for A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY. Attached is a proclamation we are sending to Clerks across Ontario. We are seeking your Council's endorsement of this proclamation, if they have not done so already, and would ask that you present this to your respective Council for consideration. Thank you for your assistance in bringing this to your Council's attention. If you have any questions, please contact me at 519- 362 -9469 Toni Ellis, President, Ontario Urban Forest Council Ontario Urban Forest Council 1523 Warden Avenue — Units 23 + 25 Toronto, ON M 1 R 4Z8 www.oufc.org A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY WHEREAS over 80% of Canadians now live in urban areas and have come to rely on the environmental, ecological and economic benefits of urban forests; AND WHEREAS the health of Canadians is sustained by their urban forests which provide services through improving air quality, cooling city streets and buildings, acting as a windbreak, shading from harmful UV rays, and filtering storm water, as well as beautifying our communities; AND WHEREAS neither the federal nor provincial governments currently include urban forestry in their mandates except in a limited role with respect to exotic, invasive pests; AND WHEREAS the Canadian Food Inspection Agency has not been able to stop the spread of the Emerald Ash Borer throughout Ontario and Quebec AND WHEREAS the Emerald Ash Borer is expected to cost Canadians over $2 Billion dollars in treatment and replanting; AND WHEREAS Canadian forestry programs and research are solely focused on industrial forests and do not at present include urban tree planting, appropriate species research, and insect control and management; and AND WHEREAS other jurisdictions such as the United States Forest Service and the European Urban Forestry Research and Information Centre include urban forestry as a program and research area; AND WHEREAS Canada engages municipalities in a number of substantial infrastructure programs; THEREFORE BE IT RESOLVED that the Municipality of calls on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban forestry mandates and programs which includes funding assistance to municipalities for the control and management of the Emerald Ash Borer- and any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on -going sustainable management of urban forests. BE IT FURTHER RESOLVED That all municipalities across Ontario be encouraged to endorse this proclamation and that this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Agri -Food; The Honourable Joe Oliver, Minister of Natural Resources; The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; The Honorable Jim Flaherty, Minister of Finance; Local Federal Member of Parliament Honourable Michael Gravelle, Minister of Natural Resources; Honourable Kathleen Wynne, Minister of Municipal Affairs and Housing; Honourable Dwight Duncan, Minister of Finance; Local Provincial Member of the Ontario Legislature , Tim Hudak, MPP, Leader of Progressive Conservative Party of Ontario and the Opposition Party; Andrea Horvath, MPP, Leader of the New Democratic Party of Ontario; Association of Municipalities of Ontario; Federation of Canadian Municipalities; Municipality of West Elgin 22413 Hoskins Line Rodney, On NOL 2C0 March 8, 2012 Attention: Mayor and Council Members MUNICIPALITY Or WEST E GIN FEB 2012 On behalf of MPoWER, for Cactus, Cattle and Cowboys Event on Saturday, July 21, 2012, for the Horse Parade that will be held in West Lome, we are asking for the road closure. The Parade will start at 12:00 and should last until 1:30pm. The NEW ROUTE is: Starting at Miller Park at Wood St. North on Wood St. to Main St. Turn left on Main St. to Graham Rd. Turn left on Graham Rd. to West Lome Arena North side of Arena, turn left and around Soccer field and back to Wood St. (Map enclosed) I have also sent a letter to Clayton Wafters, at the County Building. I am also contacting the Road Dept; Rodney Fire Dept.; Dutton/Dunwich Fire Dept.; Parks and Recreation and the OPP. West Lorne Fire Dept. will be serving the public for breakfast fromi:OOam to 11: I0am at the Fire Hall in West Lorne. Your assistance is greatly appreciated. Thank you. Respectfully, /6-et;76V2— Mary Bodnar On behalf of MPoWER 519- 785 -0937 eattu5, Cnttte anb !Cothbop0 Parade Route STARTS AT NODN SATURDAY JULY 21, 2b12 iaztwe- FoLx-c€- 4--yas-c7tA-) c_pructerc7c--7-6i4vx -71111111- Hcg5E PIR-RMEDG7 "evaTs, mD4,624TC:e ei-Trec 1 F161.),T MUNICIPALITY CO VVlINT ELGIN FEB 2 8 2012 West Elgin Skating Club P.O. Box # 88 242 Furnival Rd., Unit C Rodney, Ontario NOL 2C0 Dear Municipality of West Elgin: February 2012 We, the West Elgin Skating Club, are preparing for our 2012 Carnival. This season we celebrate our 58th Annual Carnival, on Saturday, March 31, 2012, at 1 PM and 7 PM. Our theme this year is `Colours of Dance'. We have about 70 skaters enrolled in our Club this year. They come from Dutton, West Lorne, Rodney, Newbury, Wardsville, Wallacetown and Iona Station. The Carnival gives our skaters the chance to show the community how hard they have been working over the past season. Although we try to cover our costs, we feel that we must keep our door admissions at a reasonable rate to encourage people to come. We are also limited to the revenue from two shows only. Our expenses consist mainly of the arena rental for dress rehearsal (Friday), show day (Saturday), the decorations and the costumes for each Carnival number. We are writing this letter to request your assistance in covering our costs. Any amount would be greatly appreciated and would be put to good use. I would like to thank you on behalf of our Club for your consideration. If you have any questions or concerns, please feel free to contact Melissa Wardell at 519 -785 -2222 (business hours only please) or melsbookkeeping @bellnet.ca and /or Cindy Buck at 519 - 762 -5612 or cglass @hotmail.ca Teri Knott President, West Elgin Skating Club West Elgin Secondary School turns 60! 2012 marks the 60th Anniversary of West Elgin Secondary School. WESS has and remains the heart of the West Elgin Community. Students, Teachers, Coaches and staff have developed memories in the classrooms and hallway, experienced glory on the playing fields and made friendships and relationships that will last a lifetime. WESS has experienced many positive changes over the years and now stands as a beacon of modern learning to our current and future students. Classrooms with SMARTBOARDS, Date projectors, a Virtual Classroom, "Clickers" all contribute to WESS being on the cutting edge of providing technology to our student to aid in positive learning. WESS continues to have many championship sports teams, band and individual student successes. International field trips to Europe to see History and Culture first hand are some of the great opportunities that students get to experience here at WESS. WESS spends over $50,000 in annual travel cost for our extra curricular activities. The Thames Valley District School Board is reluctant to release money for the expenses as a majority of the schools in the Board are located in urban areas. WESS needs help in continuing to offer the extensive sports teams and extra curricular clubs to our current and future students. On the weekend of May 18- 19th, 2012 WESS will be celebrating its 60th Anniversary. This 2 day event will consist of a Reception/Coffee Bar and Open House, along with a silent auction from 7 -10pm on the Friday at WESS. The silent auction will continue at the school on Saturday from 9 -3pm and from 5 — 7pm at the West Elgin Arena. There will be a Dinner/Dance on Saturday from 5 -lam at the West Elgin Arena. We are asking for your help with our event. A monetary sponsorship (cheques payable to: West Elgin 60th Anniversary) or a donation to our silent auction would go a long way with helping these programs to continue for our students of today and for the future. Thank you for considering our request Sincerely, West Elgin Secondary School 60th Anniversary Committee Silent Auctions items can be mailed to: West Elgin Secondary School 60`h Anniversary Committee c/o Ruleen Lilley 28322 Chalmers Line Dutton, ON NOL 1.10 To arrange pickup of Silent Auction Items please call or email Laurie Sura, WESS 60`h Chair 519 -785 -0091 lauriesura @yahoo.ca Sponsorships or Donations can be mailed to: West Elgin Secondary School 60th Anniversary Committee c/o Joan Miller 126 Furnival Road, Rodney, ON NOL 2C0 West Elgin Arena Board Regular Session January 10 2012 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: Mary Bodnar, Bob Purcell, Dug Aldred, Teri Knott, Alphonse Willie, and Recreation Superintendent Jeff Slater. Item # 1 Disclosure of Pecuniary Interest: None noted. Item # 2 Delegations: None present. Item # 3 Adoption of the Minutes: Moved By; Teri Knott Seconded By: Alphonse Willie The West Elgin Arena Board resolves that the minutes from December 13 2011 be approved as presented. CARRIED. Item # 4 Accounts and Financial Reports: Moved By: Dug Aldred Seconded By: Bob Purcell The West Elgin Arena Board resolves that the accounts in the amount of $ 2218.89 be hereby approved for payment. CARRIED Members of the Arena Board would like to express their gratitude to the Administration Staff of West Elgin for having the accounts and financial information up to date. Understandably there may be some necessary " tweaking " left to be done. Item # 5 Business Arising from the Minutes: 1. PA System: The Recreation Superintendent reported that he has been in contact with Ernie King Music and we are still waiting for the amplifier to arrive. Dave Wallace from Ernie King Music has assured the Recreation Superintendent that if the amplifier does not arrive this week, January 10 2012, they will bring a used amplifier to get our system going and replace the amplifier when the new one arrives. Item # 6 Correspondence: No correspondence was presented. Item # 7 New Business: 1. Ice Rates: General discussion ensued regarding the ice rates. The minor hockey and skating club representatives will report back at the February meeting regarding their input. 2. 2012 Budget: The Recreation Superintendent reported that preliminary 2012 budget numbers for the arena would be available at the February meeting. Budget considerations for 2012 include replacing the front doors, left over from 2011, possibly V2 of the ice resurfacer. The other budget consideration will be the repair of the plastic components of the boards. For some time now the screws in the boards, that holds on the plastic to the steel uprights, have been breaking off. We have consulted board companies and the direction that we received from these companies was to drill the holes out larger in the plastic to allow for expansion and contraction of the plastic. We have done this and we still have screws breaking off. We have contacted the company that installed the door in the boards and they are coming down to investigate. Item # 8 Adjournment: Moved By Alphonse Willie Seconded By: Teri Knott The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at his hour of 10 :00 am and reconvene on February 14 2012 at 9:30 am or at the call of the chair. CARRIED West Elgin Recreation Committee Information Session February 16 2012 The meeting was called to order at 7:30 pm with the following in attendance, or their representative: Joe Seman, Grace Blanchard, Jackie Anger, Ken Neil, Doug Staddon, Paul Cassel, James Husband, Jonathan Wolf, Jason Higgins, Bruce Ellison, Shannon Serie, Valarie Parker, Councillor Norm Miller, Councillor Dug Aldred, and Recreation Superintendent Jeff Slater. The Recreation Superintendent welcomed all to the Information Session. The usual Recreation Committee Agenda was presented to the people in attendance. The Municipal By -Law that establishes the committee, and gives the Committee the authority to act, was also discussed at length. A lengthy discussion occurred regarding the Criminal Records Check and the Municipalities Policy Regarding the checks was discussed. The Recreation Superintendent will look into the issue and report back to the committee. The issue of the meeting dates were discussed, and the majority of the people present indicated that the Third Tuesday of the month would work out well, and that a start time of 7 pm would be best for the majority of people in attendance. Everyone in attendance was asked to sign the telephone e-mail directory, either for themselves or for the person that they were representing. The Recreation Superintendent indicated that the By Law changes would be addressed by council at the next regular session of Council, and that the Recreation Committee would be moving forward. Prospective Committee members were encouraged to bring their ideas for either programs or special events to the next session. The Councillors in attendance addressed the prospective members, and the meeting adjourned at 8:30 pm, to reconvene March 20 2012 at 7 pm at the Recreation Center in Rodney. Jeff Slater Recreation superintendent 519 -768 -1380 arena @westelgin.net