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12-05COUNTY OF ELGIN By-Law No. 12-05 "A BY-LAW TO PROVIDE A SCHEDULE OF SERVICES AND ACTIVITIES SUBJECT TO FEES AND CHARGES BY THE COUNTY OF ELGIN AND TO REPEAL BY-LAW NO. 11-04" WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, states that a municipality and a local board may pass by-laws imposing fees or charges on persons for services or activities provided or done for persons; and, WHEREAS the Corporation of the County of Elgin did pass By-Law No.11-04 imposing fees or charges on services or activities provided to persons; and, WHEREAS the Corporation of the County of Elgin has deemed it advisable to amend the fees and charges applicable to some of its services or activities, and to make provision for the addition of taxes where appropriate. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule "A" attached hereto and forming part of this by-law setting out services and activities which are subject to fees and charges, and taxes where applicable, and the amount of such fees or charges be and is hereby adopted. 2. THAT By-Law No. 11-04 and any by-law that is contrary to this one be and is hereby repealed. 3. THAT this by-law shall come into force and take effect on April 1, 2012. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF MARCH 2012. Chief Administrative Officer Dave Mennill, Deputy Warden SCHEDULE "A" By-Law No. 12-05 The Corporation of the County of Elgin has deemed it advisable to provide activities and services that are subject to fees and charges. The following list details such activities and services and the fees and charges that will apply: Please note that the fees and charges below include taxes, where applicable. GENERAL (authority under the Municipal Act) SERVICE Photocopies for the public throughout all County of Elgin Departments FEE Copy charge per printed page - per printed side $0.25 ADMINISTRATIVE SERVICES (authority under the Municipal Act) Submission of a Closed Meeting Complaint for Investigation $25.00 FINANCIAL SERVICES (authority under the Municipal Act) Late payment of County Levy 15% / year (i.e. installment due on the 15th and not received until the 16th, one day of interest would be charged) COMMUNITY & CULTURAL SERVICES — Archives (authority under the Municipal Act) Long-Distance Research $40.00 per hour Microfilm Reader-Printer Letter/Legal - per page 11 x 17 - per page Photograph Prints 4 x 5 4 x 5 - additional print 5 x 7 5 x 7 - additional print 8 x 10 8 x 10 - additional print 11 x 14 11 x 14 - additional print Larger Sizes Digital reprints (up to 8 x 10) 35 mm slide Scanning Document scanning Recordable CD $0.50 $0.75 $12.00 $6.00 $15.00 $8.00 $20.00 $10.00 $10.00 $20.00 On a case by case basis $10.00 $15.00 $5.00 $2.50 2 SERVICE COMMUNITY & CULTURAL SERVICES — Archives (continued) Supplies Archival sheet protectors Acid-free storage box Newspaper storage box Acid-free file folders Film marking pens FEE $1.00 $12.00 $25.00 $1.00 $4.00 COMMUNITY & CULTURAL SERVICES — Libraries authorit under the Public Libraries Act Library Fines: Adult & Juvenile Hardcover Books Daily Overdue Maximum Overdue Music CD's Daily Overdue Maximum Overdue Paperbacks Daily Overdue Maximum Overdue Videos/DVD's Daily Overdue Maximum Overdue Audio books/Language Kits Daily Overdue Maximum Overdue Magazines Daily Overdue Maximum Overdue Interlibrary Loan Lending Daily Overdue Maximum Overdue Bag of Books Fax Machine: Sending Local - Each Additional Page Long Distance - Each Additional Page Receiving Per Page Interlibrary Loan - Borrowing Canadian Library or University - plus shipping (if they charge) U.S. Library or University - plus shipping (if they charge) Microfilm - plus shipping (where applicable) $0.10 $7.00 $0.50 $7.00 $0.10 $5.00 $1.00 $10.00 $0.50 $7.00 $0.10 $3.00 $0.10 $7.00 $10.00 $1.50 $0.50 $2.50 $1.00 $1.00 $10.00 $15.00 $4.00 3 SERVICE COMMUNITY & CULTURAL SERVICES — Libraries (continued) Internet Printing Black & White Colour Diskette Purchase Recordable CD Scanning Per Page Lost or Damaged Materials All Material Types Bag of Books FEE $0.25 $0.60 $1.25 $2.50 $1.00 Actual Cost plus $5.00 Processing $160.00 If actual cost is unknown, the following rates are charged: Other Materials - Lost or Damaged Videos/DVDs $20.00 Cassettes $12.00 Microfilms $30.00 Music CDs $20.00 Books - Lost or Damaged Hardcover $30.00 Magazines $5.00 Paperbacks $10.00 Audio Books $50.00 Room Rentals (no charge for non-profit group) $25.00 COMMUNITY & CULTURAL SERVICES — Museum (authority under the Municipal Act) Admission Donation basis Membership Annual $5.00 Lifetime $100.00 Programs Delivered Adult off-site programs $33.90 plus travel paid at the rate established by the County for use of personal vehicles School tours and children's group tours (designed for children under the age of 14) $1.75 - Chaperones are no charge School programs offered in-school (designed for children under the age of 14) - including rented teacher's kit $3.00 Note: Fees for programs delivered by the Museum may vary according to the program 4 SERVICE ENGINEERING SERVICES (authority under the Municipal Act) County Road Maps Meeting Room Rental Rates (authority under the Municipal Act) FEE $3.00 For use of meeting rooms in the County Administration Building by outside groups: Lunchroom $56.50 Committee Rooms/Lounge $45.20 Oversize/Overweight Moving Permit (authority under the Highway Traffic Act) Permit for moving heavy vehicles, loads, objects or structures in excess of dimensional and weight limits set out in the Highway Traffic Act: Single Move Fee $200.00 (if action is requested with greater than 5 business days' notice) Single Move Fee $400.00 (if action is requested with less than 5 business days' notice) Annual Fee $500.00 Private Infrastructure Encroachment Agreements - (authority under the Municipal Act) Including Restoration Expenses Cost Recovery Basis - taxes not applicable may be added to the property tax roll for collection, on behalf of the County, by a local municipality Road Occupancy Permit (authority under Public Highway & Transportation Improvement Act) To regulate the construction or alteration of any entranceway, private road or other facility that permits access to County Roads: Request greater than 5 days notice Request less than 5 days notice $200.00 $400.00 Tender Documents (authority under the Municipal Act) $50.00 LONG-TERM CARE HOMES (authority under the Homes for the Aged Act) Adult Day Programs Activity & Meal per day Activity, Meal & Transportation per day Activity, Meal, Transportation & Bath per day Activity, Meal & Hand Waxing for Arthritic Pain per day $13.00 $16.00 $18.00 $20.00 Note: If an Adult Day Program is cancelled with less than 72 hours advance notice, the applicable fee will be charged for cost recovery. Fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. SERVICE LONG -TERM CARE HOMES - continued Barber /Hairdresser Shampoo and Set Shampoo, Cut & Set Ladies' Haircut only Men's Haircut only Shampoo, Perm & Set Shampoo, Perm, Cut & Set Shampoo, Colour & Set Shampoo, Colour, Cut & Set Men's Cut & Dry Ladies' Cut & Dry Bang Trim Shampoo Only Comb Out & Curling Iron Cable TV /Internet Foot Care Through VON - established by the VON 5 FEE see "Schedule B" attached (April 1, 2012 - March 31, 2015) Guest Room Accommodation - per night including breakfast at Elgin Manor & Bobier Villa Meals on Wheels for Community Clients Elgin Manor (VON) per meal Terrace Lodge (VON) per meal Bobier Villa (WECHC) per meal ($6.00 per meal is retained by the Home for cost recovery) Medication not Covered by Health Card 65 and Non - prescription Drugs Newspaper Preferred Accommodation Rate Upon Admission Purchased Services Resident requested sundry products, therapy services, supplies, etc. Resident Fees Note: Residents may apply for a rate reduction based on annual income Room Rental Determined by Homes' Director Market Rate Market Rate $45.00 $6.50 $6.50 $6.00 Cost of drug plus $2.00 - ODB co- payment Market Rate Minimum 2 years' agreement applies, based upon basic rate availability Market Rate Resident Fees are charged in accordance with the rates set by the Province of Ontario, which may change from time to time $25.00 - minimum fee may apply 6 SERVICE FEE LONG-TERM CARE HOMES - continued Transportation/Accompaniment of Staff Market transportation rate, plus, if accompanied by staff the employee's hourly rate of pay times the length of absence from the workplace, plus benefits if applicable. Valet (mending of clothing) Visitor Meals Full Course Meals (per meal) Under the age of 5 years Special Event Meals Under the age of 5 years Diners' Club for Community Seniors HUMAN RESOURCES (authority under the Municipal Act) $6.45 $9.00 $4.50 $15.00 $6.00 $7.00 County Sponsored Training Programs Participation by Public Partners Cost Recovery Basis Identification Badge Photo Family and Children's Services Loss of Employee Identification Badge LAND DIVISION (authority under the Planning Act) Application for Consent Application for Validation Certificate Stamping of Deed $10.00 $5.00 $750.00 $750.00 $250.00 If an Application for ConsentNalidation is: (i) withdrawn at least fourteen (14) days prior to the hearing date $50.00 will be retained. If amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will be charged. (ii) withdrawn after the time limit set in (i), the entire fee will be retained. If amended after the time limit set in (i), an additional $50.00 will be charged. (iii) requested to be reconsidered once consent has been granted, in order to alter the original decision in a minor way, it will be treated as if it were a new application, and a fee of $50.00 must accompany the letter explaining the reason for the change. (iv) requested to be deferred from having action taken on it, by the applicant, in writing, whether after or before a hearing date has been set, a fee of $100.00 must accompany the request for deferral. 7 SERVICE FEE PROVINCIAL OFFENCES (authority under the Provincial Offences Act) *Photocopies $1.00 Certified Copies - per certification $3.50 Transcripts - per page for first copy $3.20 - per page for additional copies $0.55 Note: The above items are not applicable to Judiciary and County Prosecutor. NSF Cheques $40.00 Cost of Collection Cost of Collecting Delinquent Fines to charged back to the Defendant as a percentage of the Fine A range of 10% to 45% for Collection Agents. All other costs of enforcement as incurred. 25% of the fine amount Note: Fees for copies and transcripts are set by the Ministry.