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March 27, 2012 MinutesCOUNTY COUNCIL MINUTES Tuesday, March 27, 2012 The Elgin County Council met this day at the Administration Building at 10:34 a.m. with all members present. Warden Walters in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the minutes of the meeting held on March 13, 2012 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — Warden Walters and Councillors Couckuyt and Wiehle declared, at the appropriate time, a conflict of interest with regard to the Closed Meeting report concerning 99 Edward Street, St. Thomas, as it might prejudice their position as Council appointees on the Elgin St. Thomas Public Health Board. At the appropriate time, they vacated the Council Chambers and refrained from discussing and voting on the item. Moved by Councillor McIntyre Seconded by Councillor Marr THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Health Partnership Activities and Budget for 2012 — Councillor Appointee to the Health Recruitment Partnership Councillor McWilliam presented the report, updating council on the activities of the partnership. Moved by Councillor McWilliam Seconded by Councillor Couckuyt THAT the 2012 budget for the Health Recruitment Partnership be approved; and, THAT Barbara Murray be reappointed as the Health Recruitment Specialist. - Carried. Hair Care Services: Bobier Villa — Director of Homes and Seniors Services The director presented the report regarding the contract for hair care at Bobier. Moved by Councillor Marr Seconded by Councillor Jenkins THAT Hair On Wheels be awarded a three-year contract for hair care services at Bobier Villa commencing on June 5, 2012; and, THAT based on satisfactory performance, cost and service, subsequent renewal up to a five- year term may be granted; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. County Council 2 March 27, 2012 International Plowing Match Legacy Fund Scholarship Criteria — Director of Community & Cultural Services The director presented the report on the criteria for awarding two agricultural scholarships each year. Moved by Councillor McIntyre Seconded by Councillor Mennill THAT the attached criteria in the International Plowing Match (IPM) Legacy Agricultural Scholarship dated March 6, 2012, be adopted; and, THAT the Warden, a representative of the 2010 IPM Executive Committee and the Director of Community & Cultural Services serve on the scholarship committee until otherwise notified. - Carried. Updated Expense Report Forms — Financial Analyst The Director of Financial Services presented the new format for expense forms. Moved by Councillor Jenkins Seconded by Councillor Marr THAT the updated expense report forms be approved; and, THAT the County's Procedural By-law and relevant policies be amended to reflect that change. - Carried. Tourism Signage Grant: Non-Profit Organizations — Marketing Assistant The Marketing Assistant presented the report, recommending signage for non-profit organizations. Moved by Councillor Couckuyt Seconded by Councillor Wiehle THAT County Council approve the applications from the East Elgin Community Complex, Lake Erie Salmon and Trout Club and the Catfish Creek Conservation Authority for tourism directional signage grants; and, THAT the report titled "Tourism Signage Grant: Non-Profit Organizations" dated March 15, 2012 be received and filed. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Paul Shaffer, Executive Director, Elgin-St. Thomas United Way, with a letter thanking the County for the hockey game held in support of the local United Way. 2. Frank Lattanzio with a press release regarding Arbor Week's 140th anniversary celebration. 3. Jeff Lawrence, Elgin County Tree Commissioner and Weed Inspector with a press release regarding an education campaign launched by the County to help woodlot owners. 4. Information regarding the Power of Solar — A one-day seminar showcasing solar opportunities for home, business, and farm. 5. Economic Development — 2011 Year in Review County Council 3 March 27, 2012 Moved by Councillor Mennill Seconded by Councillor Marr THAT Correspondence Items #1 — 5 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Warden Walters noted that the provincial and federal budgets were being introduced this week and invited councillors to forward information to the Chief Administrative Officer of any pertinent developments that may be of interest to the county. Notice of Motion — None. Matters of Urgency Warden Walters inquired about the condition of the Lake Road. The Director of Engineering Services reported the road is still safe to drive on and the condition is being monitored. Closed Meeting Item Moved by Councillor Marr Seconded by Councillor Mc William THAT we do now proceed into closed meeting session in accordance with the Municipal Act, Section 240.2 (a) the security of the property of the municipality or local board — 99 Edward Street. - Carried. Warden Walters and Councillors Couckuyt and Wiehle vacated the Council Chambers at 10:55 a.m. Deputy Warden Mennill in the Chair. The Director of Financial Services presented the report on 99 Edward Street. Motion to Rise and Report Moved by Councillor Jenkins Seconded by Councillor Ens THAT we do now rise and report. - Carried. Moved by Councillor Ens Seconded by Councillor Marr THAT the confidential report titled "The Amendment to Sale of 99 Edward Street" dated March 19, 2012 be received and filed. - Carried. Warden Walters and Councillors Couckuyt and Wiehle returned to the Council Chambers at 11:00 a.m., and the Warden took the Chair. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. County Council 4 March 27, 2012 BY-LAWS Moved by Councillor Marr Seconded by Councillor Mc William THAT By-Law No. 12-07 "Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT By-Law No. 12-08 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 13, 2012 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Marr Seconded by Councillor McIntyre THAT we do now adjourn at 11:02 a.m. and meet again on April 10, 2012 at the County Administration Building Council Chambers at 9:00 a.m. Mark G. McDonald, Chief Administrative Officer. - Carried. Bill Walters, Warden.