May 10, 2012MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
MAY 10, 2012
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al — A23)
*April 12, 2012 Council
*April 19, 2012 Special Council
*April 26, 2012 Council
BUSINESS ARISING FROM MINUTES
Policy re: Use of Municipal Vehicles
DELEGATIONS
1:30 p.m.
1:45 p.m.
2:30 p.m.
Committee of Adjustment — Application for Minor Variance
24601 Pioneer Line (Chase) (B1 & C9a)
Vicki Kyle re: Glencoe Animal Shelter services
Draft Budget (C8c)
REPORTS (C1 -C9)
1. ROADS
a) *Monthly Report
b) *Report re: Rodney Pulling Track
c) Asphalt Tender
d) Closed Session — property acquisition
May 10112 Page 2
e) *Draft policies: tree removal, tree planting with Appendix A (tree
species)
2. RECREATION /EMERGENCY MANAGEMENT
a) *Monthly Report
b) *Report re: Preparation / Installation of Tractor Pull Track
c) Quotations for Recreation Centre windows, sidewalk, kitchen
exhaust and fire system
d) Fireworks Displays
e) Committee remuneration
3. BUILDING
a) *Monthly Report for March 2012
b) *Monthly Report for April 2012
4. WATER
a) *Monthly Report
b) *Report re: Changes to Current Disconnect Policy
5. BY -LAW ENFORCEMENT
a) *Monthly Report
b) Quotes for grass cutting
6. DRAINS
a) Drainage Apportionment — Wismer Drain
7. WEST ELGIN PRIMARY SYSTEM
8. ADMINISTRATION
a) *Ministry of Environment — amendment to Environmental
Compliance Approval for Landfill
b) *Draft Budget
May10 /12 Page3
c) *Issuance of hunting licenses
d) *Rodney Library sign
9. Planning
a) *Report re: Application for Minor Variance (Chase)
b) Port Glasgow Secondary Plan
ACCOUNTS
CORRESPONDENCE (01 — D21)
COUNCIL CONSIDERATION RECOMMENDED:
1.* Rodney Aldborough Agriculture Society — request for support of a 'Beer
Garden" at the annual fair;
2.* Rodney Aldborough Agriculture Society -- request for road closure for
parade Saturday, September 19, 2012;
3.* Oxford County — request for support of a resolution regarding landfill sites
and recycling;
4.* Township of Wainfleet — request for support of a resolution regarding Wind
Turbine Generators;
5.* The Premier of Ontario — acknowledgement of resolution regarding
proposed solar energy projects;
6.* Fisheries and Oceans Canada — Invitation to Comment on Proposed
Recovery Strategy for Spotted Gar;
7.* Elgin County — Application for Consent — E- 30112- Charles & Michelle
Quintyn;
8.* Town of Penetanguishene — Mayors Coalition for Affordable, Sustainable,
Accountable Policing;
9.* Ontario Human Rights Commission -- Request for Ontario Human Rights
Code Day/Week Proclamation;
10.* Port Glasgow Yacht Club -- approval of two picnic shelters
11.* Minister of Environment — proposed solar farm
12.* City of Sudbury — request for support of a resolution regarding a national
dementia strategy;
13.* Ministry of Environment — Transition of Accreditation Bodies under the
Municipal Drinking Water Licensing Program
14.* Ministry of Natural Resources — Bear Wise program;
May 10112 Page 4
RECOMMENDED TO ACCEPT & FILE:
15. AMO
• Watch File —April 12, 2012;
• Watch File — April 19, 2012;
• Watch File — April 26, 2012;
• Addressing the Rising Cost of Police Services — Update to
Members;
• Watch File — May 23, 2012
16. MPAC — 2011 Annual Report and Financial Statements;
17. Elgin County — Notice of Decision — Application No. E 9/12 —
Roe Iofs /Gaspa ratto);
18. Elgin County — Notice of Decision — Application No. 11/12- Vandenbrink
and Wilson;
19. Elgin County — Notice of Decision — Application No. 15/12 — Quintyn;
20. Elgin County — Notice of Decision — Application No. 16/12 — Quintyn;
21. Elgin County — Notice of Decision — Application No. 17/12 — Quintyn;
BY -LAWS:
By -law No. 2011 -38
By -law No. 2011 -39
By -law No. 2012 -31
By -law No. 2012 -32
MINUTES (E1 -E4)
Kalita- Pfeifer Drain (third reading)
Talbot Line Drain (third reading)
Amend HR Policy HR -1.4
Amend Recreation Committee By -law 2007 -115
*Tri County Management Committee — November 28, 2011
*Tri County Management Committee — Special Meeting — January 24, 2012
*West Elgin Arena Board — March 13, 2012
*West Elgin Recreation Committee — March 20, 2012
OTHER BUSINESS (F1 -F3)
1. Council Priorities
2. Council announcements
3. Closed session — litigation
* Information enclosed
May 10/12 Page 5
CONFIRMING BY -LAW
ADJOURNMENT
NEXT MEETINGS:
May 24, 2012
Council
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
APRIL 12, 2012
MEMBERS PRESENT:
STAFF PRESENT:
Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors Norm Miller, Dug Aldred, Richard Leatham
Joanne Groch
Norma Bryant
Paul Van Vaerenbergh
Mike Kalita
Jeff Slater
Allan Beer
ALSO PRESENT: Ted Halwa
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
Administrator/Treasurer
Clerk
Road Superintendent
Water Superintendent
Recreation Superintendent /
Chief, Rodney Fire Department
Chief, West Lorne Fire Department
Planning Consultant
RES. NO. 1 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin approves
the agenda for April 12, 2012 as printed and circulated.
DISPOSITION: Carried
SUBJECT: MINUTES
RES. NO. 2 Moved by Miller
Seconded by Leatham
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated:
March 8, 2012 Council
March 22, 2012 Council
DISPOSITION: Carried
SUBJECT: ROAD DEPARTMENT REPORT
RES. NO. 3 Moved by Bodnar
Seconded by Leatham
RESOLVED that the March 2012 Roads Report be received.
DISPOSITION: Carried
April 12112... Pg 2 of 10
SUBJECT: DUST SUPPRESSANT TENDER
Council received the following tenders for dust suppressant:
Da -Lee Dust Control
Den -Mar Brines
Pollard Highway Products
TENDER (plus taxes)
$236,250.00
$126,150.00
$111,250.00
RES. NO. 4 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Pollard Highway Products in the amount of $111,250.00 plus
taxes for 2500 cubic metres of dust suppressant.
DISPOSITION: Carried
SUBJECT: TEMPORARY ROADS EMPLOYEE
RES. NO. 5 Moved by Bodnar
Seconded by Aldred
RESOLVED that the Road Superintendent be authorized to advertise for a
Temporary Roads Employee to assist with maintenance and construction
program for the period ending November 1, 2012.
DISPOSITION: Carried
SUBJECT: RECREATION DEPARTMENT REPORT
RES. NO. 6 Moved by Miller
Seconded by Leatham
RESOLVED that the Recreation Report dated April 12, 2012 be received.
DISPOSITION: Carried
SUBJECT: FIRE DISPATCH AGREEMENT
RES. NO. 7 Moved by Bodnar
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin accepts the
report from the Rodney Fire Chief re: renewal of the fire dispatch
agreement and that the necessary by -law be brought forward.
DISPOSITION: Carried
SUBJECT: RECREATION BY -LAW
RES. NO. 8 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin accepts the
report from the Recreation Superintendent re: changes to Recreation By-
law with the amendment to 2(a) by adding "minimum" of 7 members and
add "Any 5 members constitute a quorum ";
AND that the necessary by -law be brought forward.
DISPOSITION: Carried
April 12/12... Pg 3 of 10
SUBJECT: RECREATION COMMITTEE
RES. NO. 9 Moved by Aldred
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin appoints the
following to the Recreation Committee:
Jonathan Wolf Paul Cassel
Joe Semen Taresa Tellier
James Husband Andrea Ellison
Ken Neil Jack Matos
Shannon Serie Grace Blanchard
Valerie Parker Jason Higgins
Doug Staddon Bruce Ellison
Councillor Dug Aldred
Councillor Norm Miller
Jackie Anger, YWCA
AND that the members at large be paid $40.00 per meeting attended.
DISPOSITION: Carried
SUBJECT: WATER DEPARTMENT REPORT
RES. NO. 10 Moved by Aldred
Seconded by Bodnar
RESOLVED that the March 2012 Water Department Report be received.
DISPOSITION: Carried
SUBJECT: TENDERS FOR WEST ELGIN WATER DISTRIBUTION SYSTEM
(WEST LORNE)
Council reviewed a report from Spriet Associates outlining the tender results for the
water distribution project in West Lorne:
Aar -Con Excavating
Birnam Excavating
Omega Contractors
Henry Heyink Construction
Van Bree Drainage and Bulldozing
Tri -Con Excavating
291 Construction
Contract Price (plus HST)
(as corrected, if needed)
$1,234,338.01
$1,236,993.73
$1,238,223.89
$1,349,000.00
$1,370,469.00
$1,406,535,60
$1,634,025.45
RES. NO. 11 Moved by Miller
Seconded by Leathern
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Aar -Con Contracting (2001699 Ontario Inc.) in the amount of
$1,234,338.01 plus HST for the West Elgin Water Distribution System
Project (West Lorne) and the Mayor and Administrator/Treasurer or Clerk
be authorized to sign the necessary documents.
DISPOSITION: Carried
SUBJECT: BUILDING REPORT
RES. NO. 12 Moved by Bodnar
Seconded by Aldred
RESOLVED that the Building Report for February 2012 be received.
DISPOSITION: Carried
April 12/12...Pg 4 of 10
SUBJECT: BY -LAW ENFORCEMENT REPORT
RES. NO. 13 Moved by Miller
Seconded by Leatham
RESOLVED that the By -law Enforcement Report dated April 12, 2012 be
received.
DISPOSITION: Carried
SUBJECT: DRAINAGE APPORTIONMENT — WISMER DRAIN
RES. NO. 14 Moved by Leatham
Seconded by Miller
RESOLVED that the Council approves the agreement on share of
drainage assessment on the Wismer Drain as requested by 509692
Ontario Limited under Section 65 (6) of the Drainage Act.
Original Assessment
Plan 67 Block A
Lot 5 Lot 6
.016AC. 0.14AC
Benefit - $50.00 Benefit — $50.00
Outlet - $46.00 Outlet - $39.00
New Assessment
Plan 11R-9433
Parts2 &3 Part7 Parts4 &5
0.145AC 0.145AC 0.145AC
Benefit - $0 Benefit - $0 Benefit - $100.00
Outlet - $52.75 Outlet - $52.75 Outlet - $52.75
DISPOSITION: Carried
Lot 6, 7
0.28AC
Benefit - $100.00
Outlet - $126.00
Part 6
0.145Ac
Benefit - $100.00
Outlet - $52.75
SUBJECT: WEST ELGIN WATER TREATMENT PLANT — ANNUAL REPORT
RES. NO. 15 Moved by Aldred
Seconded by Leatham
RESOLVED that Council of the Corporation of the Municipality of West
Elgin accepts the 2011 Annual Summary Report for the West Elgin Water
Treatment Plant.
DISPOSITION: Carried
SUBJECT: RODNEY WASTEWATER TREATMENT PLANT — ANNUAL REPORT
RES. NO. 16 Moved by Miller
Seconded by Leatham
RESOLVED that Council of the Corporation of the Municipality of West
Elgin accepts the 2011 Annual Report for the Rodney Wastewater
Treatment Plant.
DISPOSITION: Carried
SUBJECT: WEST LORNE WASTEWATER TREATMENT PLANT — ANNUAL
REPORT
RES. NO. 17 Moved by Aldred
Seconded by Bodnar
RESOLVED that Council of the Corporation of the Municipality of West
Elgin accepts the 2011 Annual Report for the West Lorne Wastewater
Treatment Plant.
DISPOSITION: Carried
5
April 12112... Pg 5 of 10
SUBJECT: CEMETERY MAINTENANCE
RES. NO. 18 Moved by Bodnar
Seconded by Miller
RESOLVED that Council accepts the report from the
Administrator/Treasurer re: Cemetery Maintenance;
AND that the annual care and maintenance of the Fleming, Graham,
McIntyre and Patterson cemeteries are under the responsibilities /
supervision of the Roads Department until such time as the cemetery
maintenance program is re- evaluated.
DISPOSITION: Carried
PUBLIC MEETING: STREET RENAMING — MCPHERSON ROAD
Also in attendance: L. Poole
The Clerk reported that notice of the public meeting was mailed by first class mail to
affected owners and the Municipality of Chatham -Kent; as well as being advertised on
the website and in the Chronicle.
Mrs. Poole advised that Google search does not recognize the spelling of "McPherson
Road ". The road is named after two doctors from Chatham -Kent. She supported the
spelling being consistent.
RES. NO, 19 Moved by Bodnar
Seconded by Aldred
RESOLVED that the public meeting for the change of street name be
adjourned;
AND that the necessary by -law be brought forward.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW SECONDARY PLAN
Also in attendance: Planner
The Planner reviewed his report outlining the Terms of Reference and timelines for the
preparation of a secondary plan. Discussion was held on the importance of staying
within the timelines and budget.
RES. NO. 20 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin will hear the
delegation from Laverne Kirkness, Wayne Reinhart, Pam Piccinato.
DISPOSITION: Carried
1. Laverne Kirkness, on behalf of Seaside
Mr. Kirkness requested Council look at their submission as the Planner's
proposal is too extensive and will take too long. Their proposal would see
completion by end of June. Money could be saved by: using Seaside timeframe;
two public meetings are enough; leave out lot 7; leave out extra consultants such
as urban design and environmental; use public meetings rather than individual
meetings with stakeholders. The draft plans and rezonings should be carried out
through secondary plan process. The draft plans provide details not secondary
plan. He suggests preparing the secondary plan report first then goes to public.
April 12/12...Pg 6 of 10
2. Wayne Reinhart, on behalf of Port Glasgow Yacht Club
Mr. Reinhart noted that the municipality should take charge of the secondary plan
and the PGYC input is part of the plan.
3. Pam Piccinato
Ms. Piccinato asked why she wasn't invited to the meetings. The Planner noted
that everyone is invited to public meetings.
The Planner noted that he did not intend to exclude Seaside's proposal and reports from
this process.
RES. NO. 21 Moved by Miller
Seconded by Leatham
RESOLVED that the report from Community Planners re: Secondary Plan
— Terms of Reference - Port Glasgow, dated April 10, 2012, be received;
AND that the upset budget limit be $47,450.00 plus taxes.
DISPOSITION; Carried
SUBJECT: KIRKNESS CONSULTING - PROPOSAL FOR TERMS OF REFERENCE
FOR SECONDARY PLAN
RES. NO. 22 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Terms and Reference to prepare a secondary plan
submitted by Kirkness Consulting be received.
DISPOSITION: Carried
SUBJECT: COUNTY OF ELGIN OFFICIAL PLAN
The Planner will provide more information and discussion was deferred to April 26th
meeting.
The Planner left the meeting.
DELEGATION: ERICA ARNETT, NICOLE JENSON
ELGIN ST. THOMAS PUBLIC HEALTH
RE: ACTIVE TRANSPORTATION INITIATIVE
Ms. Arnett and Ms. Jenson presented a PowerPoint presentation outlining the Active
Transportation Initiative.
Some of the primary goals of this initiative are:
• To develop a connected network of on and off-road (multi -use trails) facilities in
both urban and rural settings which allows people of all ages and abilities to
utilize facilities for both recreational and utilitarian purposes. This includes biking,
walking, running, skateboarding and rollerblading;
• To increase the rate of active transportation /cycling throughout Elgin St Thomas;
• To create a guidance document that will aide in the expansion of current active
transportation routes.
An on -line survey is available for residents to provide input. They are asking that the
municipality help with getting the survey information to our residents by providing a
notice on our website insert survey into tax bills.
April 12112... Pg 7 of 10
DELEGATION: TONY WHYTE, STEVENSON & HUNT
RE: RENEWAL OF EMPLOYEE BENEFIT PLAN
Mr. Whyte presented a renewal package for employee benefit program. He also
discussed the extension of benefits during long term disability.
RES. NO. 23 Moved by Bodnar
Seconded by Leatham
RESOLVED that Council of the Municipality of West Elgin authorizes the
renewal of the employee benefit program effective May 1s', 2012 as
presented by Tony Whyte.
DISPOSITION: Carried
DELEGATION: OPP DETACHMENT COMMANDER BRAD FISHLEIGH
RE: 2011 YEAR END REPORT
Mr. Fishleigh reviewed the 2011 Year End report for Council. They have the same
priorities for 2012 as in 2011 being: traffic safety; crime prevention and increased
visibility.
Councillor Aldred asked about criminal record checks. Why only one can't be provided
for all organizations. Mr. Fishleigh reported that the RCMP own the database and
establish the rules. Perhaps one letter including the different organizations and signed
by those organizations may work.
SUBJECT: POLICY FOR USE OF MUNICIPAL VEHICLES
After extensive discussion, this item was deferred to May 10th meeting for discussion
with the Superintendents and Roads Foreman.
SUBJECT: HUMAN RESOURCES POLICY / GROUP BENEFITS POLICY
RES. NO. 24 Moved by Bodnar
Seconded by Aldred
RESOLVED that Council accepts the report from the
Administrator/Treasurer re: Human Resources Policy / Group Benefits
Policy;
AND that the group benefits program be extended for a maximum of one
year from the date of disability;
AND that the necessary by -law to amend the Human Resources Policy be
brought forward.
DISPOSITION: Carried
SUBJECT: RENEWAL OF CLEANING CONTRACT
RES. NO. 25 Moved by Bodnar
Seconded by Leatham
RESOLVED that the report from the Administrator/Treasurer re: Cleaning
Contract be received;
AND that Council authorizes the renewal of the cleaning contract for the
West Elgin Community Complex and Fire Hall with Robyne Bum in the
amount of $578.65 per month plus taxes, if applicable, effective July 1,
2012.
DISPOSITION: Carried
April 12/12... Pg 8 of 10
SUBJECT: RENEWAL OF CONTRACT — WASTEWATER TREATMENT PLANTS
RES. NO. 26 Moved by Leatham
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin accepts the
proposal from OCWA for operation of the Rodney and West Lorne sewage
treatment plants as presented for a 5 year period;
AND that the necessary contract and by -law be prepared.
DISPOSITION: Carried
SUBJECT: FIRE DEPARTMENT BUDGETS
Also in attendance: Rodney Fire Chief, West Lorne Fire Chief
The Treasurer presented the 2011 Actuals, 2011 budget and 2012 budget for the
Rodney and West Lorne Fire Departments. The Rodney department is a 2% increase
over 2011 budget. West Lorne Department is slight under 2011 budget. Council •
directed that this budget be forwarded to final budget deliberations.
The Rodney Fire Chief left the meeting.
SUBJECT: CLOSED SESSION
RES. NO. 27 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss receiving of advice that is subject to solicitor -
client privilege (M.A. s.239 (2) (f)
DISPOSITION: Carried
RES. NO. 28 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report,
DISPOSITION: Carried
The West Lorne Fire Chief left the meeting. The Mayor reported that information was
provided to Council regarding a litigation matter at Small Claims Court.
SUBJECT: PROPOSAL FOR SERVICES — BUILDING FEES
RS. NO. 29 Moved by Leatham
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin accepts the
quotation from Tunnock Consulting Ltd. in the amount of $1740.49 plus
HST for building permit fee review.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 30 Moved by Bodnar
Seconded by Miller
RESOLVED that the Mayor and Administrator/Treasurer are hereby
authorized to sign Payment Voucher #4 amounting to $1,549,702.63 in
settlement of General, Road, Water and Arena Accounts (including
cheques: #10819- 11209).
DISPOSITION: Carried
April 12/12...Pg 9 of 10
SUBJECT: BY -LAW NO. 2012 -25 — FIRE DISPATCH SERVICES AGREEMENT
RES. NO. 31 Moved by Miller
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By -Law to
authorize the execution of an agreement between the Municipality of West
Elgin and the Municipality of Bayham, the Town of Aylmer, the Township
of Malahide, the Municipality of Central Elgin, the Township of Southwold,
the Municipality of Dutton /Dunwich and the Town of Tillsonburg and this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 32 Moved by Leatham
Seconded by Miller
RESOLVED that a By -law to authorize the execution of an agreement
between the Municipality of West Elgin and Municipality of Bayham, the
Town of Aylmer, the Township of Malahide, the Municipality of Central
Elgin, the Township of Southwold, the Municipality of DuttonlDunwich and
the Town of Tillsonburg be now read a third time and finally passed,
signed, sealed and numbered By -law Number 2012 -25 — Agreement - Fire
Dispatch Services
DISPOSITION: Carried
SUBJECT: AGENDA
RES. NO. 33 Moved by Aldred
Seconded by Bodnar
RESOLVED that Council defer the following items from April 12th agenda
to Special Meeting on April 19th:
• Correspondence
• Minutes
• Other Business
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY -LAW
RES. NO. 34 Moved by Miller
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By -Law to
confirm the proceedings of the meeting held on April 12th, 2012 and this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 35 Moved by Leatham
Seconded by Miller
RESOLVED that a By -law to confirm the proceedings of the meeting held
on April 12th, 2012 be now read a third time and finally passed, signed,
sealed and numbered By -law Number 2012 -26 — Confirming By -law April
12 2012
DISPOSITION: Carried
April 12112... Pg 10 of 10
SUBJECT: ADJOURNMENT
RES. NO. 36 Moved by Bodnar
Seconded by Aldred
RESOLVED that this Regular Meeting of Council shall adjourn at 4:45 p.m.
to meet again for a Special Meeting on April 19th, 2012.
DISPOSITION: Carried
These minutes were adopted on the 10th day of May, 2012.
Mayor Clerk
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL COUNCIL MEETING
APRIL 19, 2012
MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Norm Miller, Richard Leathern, Dug Aldred
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Jeff Slater Recreation Superintendent
The Mayor reported that this meeting was called to discuss the draft budget and finish
agenda items from the April 12th meeting.
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: RECREATION BUDGET
Also in attendance: Recreation Superintendent
The Treasurer presented the 2011 Budget, 2011 Actuals and 2012 Budget for the
Recreation Department and Arena. it was reported that the Fair Board will be attending
Council at the next meeting to discuss the track which may have budget implications.
Further, should a reserve be set up for renovations to the grandstand. This will be
considered when the full budget is presented.
The Recreation Superintendent left the meeting.
SUBJECT: 2012 DRAFT BUDGET
The Treasurer presented the 2011 Budget, 2011 Actuals and 2012 Budget for the
following:
• Members of Council, Public Receptions
• Office Staff
• Office Supplies
• Grants & Donations
• Buildings
• Building / By -law Enforcement
• Animal Control / Livestock Claims / Fenceviewing
• Rodney and West Lorne sewage treatment plants
• Rodney and West Lorne garbage collection
• Drainage
• Economic Development
• Four Counties Transit
• Debenture & Loans
• Trust Funds
April 19, 2012...Pg 2 of 7
SUBJECT: CORRESPONDENCE
1. Environment and Land Tribunals — Notice of Hearing Chatham -Kent Wind Action
Inc.
Instruction: File
2. Municipality of Clarington — request for support of a resolution requesting a
moratorium on wind turbines
Instruction:
RES. NO. 1 Moved by Miller
Seconded by Leatham
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of Clarington supporting the request
to the Premier to invoke an immediate moratorium on the construction of
Industrial Wind Turbines.
DISPOSITION: Carried
3. Tiny Tots Co- Operative Nursery School — request for road closure
Instruction:
RES. NO. 2 Moved by Leatham
Seconded by Miller
RESOLVED that Council of the Municipality of West Elgin supports the
request of the Tiny Tots Co- operative Nursery School to close Furnival
Road from Victoria Street to Moriah Street an Saturday May 26, 2012 from
7:00 a.m. to 1:00 p.m.
DISPOSITION: Carried
4. 2884 West Elgin Army Cadet Corp — request to waive fees for use of the West
Elgin Arena
Instruction:
RES. NO. 3 Moved by Bodnar
Seconded by Leatham
RESOLVED that Council of the Municipality of West Elgin authorize the
payment of rental fees for the use of the West Elgin Arena on June 2,
2012 for the West Elgin Army Cadet Corps 10th Annual Inspection.
DISPOSITION: Carried
5. Canadian Council of the Blind — request for donation for Health Van
Instruction: File
6. Town of Penetanguishene — request for support of a resolution for an increase to
the payments in lieu of taxes
Instruction: File
7. Town of Halton Hills — request for support of a resolution exempting Royal
Canadian Legion from local taxes
Instruction:
RES. NO. 4 Moved by Miller
Seconded by Leatham
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Town of Halton Hills regarding exemption from
taxation for Royal Canadian Legions and that payment in lieu of taxes be
paid by the Province to affected municipalities..
DISPOSITION: Carried
April 19, 2012... Pg 3 of 7
8. SCOR — Report on Activities
Instruction: File
9. Township of Havelock- Belmont- Methuen - request for support of a resolution
regarding Ontario Wildlife Damage Compensation Program
Instruction: File
10. LTVCA Invitation — Jack Robertson's Retirement Party
Instruction: File
11. West Elgin Community Health Centre — request to waive fees for use of the West
Elgin Arena
Instruction:
RES. NO. 5 Moved by Bodnar
Seconded by Leatham
RESOLVED that Council of the Municipality of West Elgin authorize the
payment of rental fees for the use of the West Elgin Arena on June 11,
2012 from 10:00 a.m. to 2:30 p.m. for the Youth Safety Day.
DISPOSITION: Carried
12. Elgin County — Invitation to Code of Conduct Presentation
Instruction:
RES NO. 6 Moved by Leatham
Seconded by Bodnar
RESOLVED that the following members of Council be authorized to attend
presentation on Code of Conduct at the Elgin County office on April 24,
2012 from 1 pm to 3 pm:
Mayor Wiehle
Deputy Mayor Bodnar
Councillor Leatham
Councillor Miller
Clerk
DISPOSITION: Carried
13. City of Mississauga — request for support of a resolution regarding
Telecommunication tower /antenna facilities
Instruction: File
14. Elgin County Land Division Committee — Application for Consent No .E 9/12
(Roelofs / Gasparatto)
Instruction:
RES. NO. 7 Moved by Leatham
Seconded by Miller
RESOLVED that the Council of the Municipality of West Elgin has no
objections to Severance Application 9/12 applied for by Donna Roelofs
and Mark Gasparatto.
DISPOSITION: Carried
15. Elgin County Land Division Committee — Application for Consent No. E11/12
(VandenbrinkNVilson)
Instruction:
April 19, 2012...Pg 4 of 7
RES. NO. 8 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application 11/12 applied for by
Alan Vandenbrink and Maria Wilson.
In accordance with Section 6.2.9 (surplus farm dwellings) of the
Municipality of West Elgin Official Plan, Council supports application
El 1/12 subject to the following conditions:
1. Subject to rezoning.
2. Subject to apportionment of Municipal Drainage assessments
3. Subject to drainage outlet & drainage agreement, if required
4. Subject to requirements of the Municipal Road Department
regarding access and /or drainage.
5. Subject to no further residential development on the retained
agricultural portion,
6. Subject to water and/or sewer connection fees, if applicable
7. For lot with buildings -- That the owner has the necessary review
and assessment conducted on the existing sewage disposal system
to confirm its adequacy and /or necessary replacement.
8. Two copies of the registered reference plan, together with a copy of
the said plan showing the locations and dimensions of all buildings
and structures, are submitted to the satisfaction of the municipality
9. Taxes to be paid in full
DISPOSITION: Carried
16. Elgin County Land Division Committee — Application for Consent No. E15/12
(Quintyn)
Instruction:
RES. NO. 9 Moved by Leatham
Seconded by Miller
WHEREAS the Municipality of West Elgin has entered into a development
agreement with Chuck and Michelle Quintyn for the lands located on part
of Lots 9 & 10, Concession 14;
THEREFORE BE IT RESOLVED that the Council of the Municipality of
West Elgin has no objections to applications for severance E15/12, E16/12
and E17/12 submitted by Chuck and Michelle Quintyn.
DISPOSITION: Carried
17. Elgin County Land Division Committee — Application for Consent No. E16/12
(Quintyn)
Instruction: See Res. No. 9
18. Elgin County Land Division Committee — Application for Consent No. E17/12
( Quintyn)
Instruction: See Res. No. 9
19. Ministry of Natural Resources — Regulatory Change for Sunday Gun Hunting
Instruction: File
20. St. Thomas — Elgin Ontario Works — Maximum Income Threshold — West Lorne
Heritage Homes
Instruction: File
21. Municipality of Clarington — request for support of a resolution to reinstate Slots at
Racetracks
Instruction:
April 19, 2012... Pg 5 of 7
RES. NO. 10 Moved by Aldred
Seconded by Leatham
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of Clarington regarding horse racing
industry.
DISPOSITION: Carried
22. Elgin Group Police Services Board — Estimated Policing Costs and 2012 Police
Services Budget
Instruction:
RES. NO. 11 Moved by Bodnar
Seconded by Aldred
RESOLVED that the Council of the Municipality of West Elgin accepts the
revised 2012 police budget in the amount of $5,990,905.00, $923,498.01
for West Elgin.
DISPOSTIION: Carried
23. Scrimgeour & Company — acceptance of the engagement letter
Instruction:
RES. NO. 12 Moved by Bodnar
Seconded by Leatham
RESOLVED that the terms of engagement with Scrimgeour & Company
for the year ending December 31, 2011 be accepted and the
Treasurer /Administrator and Mayor be authorized to sign the document.
DISPOSITION: Carried
24. Dutton Co- operative Child Care Centre — Spring Family Fun Night and Open
House, May 3, 2012 from 6 p.m. to 8 p.m.
Instruction: Bring back to next meeting
25. Stephen Hannon — geocaching
Instruction: File
26. Minister of Infrastructure — Ontario's 2012 Budget
Instruction: File
27. AMO
• Watch File — March 8, 2012;
• A Few Early Signs Related to Provincial Budget 2012 -2013;
• Watch File — March 15, 2012;
• Pre - Budget Submission;
• Report on Ornge Air Ambulance;
• Watch File — March 22, 2012
• Provincial Budget;
• Ontario's Provincial and Municipal Budgets Must be Sustainable;
• Watch File — March 29, 2012;
• Federal Budget Details — 2012;
• Highlights of March 2012 Board Meeting;
• Watch File — April 5, 2012
Instruction: File
28. Middlesex Hospital Alliance — Board hears about Chiefs Role as SW LHIN ED
Lead
Instruction: File
April 19, 2012...Pg 6 of 7
29. Minister Responsible for Seniors — Senior of the Year Award
Instruction: File
30. Lower Thames Valley Conservation Authority — Minutes — February- 2012
Instruction: File
31. Canadian General Standards Board — Full Scope — Entire Accreditation West
Elgin Water Treatment Plant
Instruction: File
32. Ontario Building Officials Association — OBOA Strategic Plan 2012
Instruction: File
33. Elgin Business Resource Centre — 2011 Annual Report
Instruction: File
34. Canadian Cancer Society — request for donation
Instruction: File
35. Lower Thames Valley Conservation Authority — 2011 Annual Report
Instruction: File
RES. NO. 13 Moved by Leathern
Seconded by Miller
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: MINUTES
RES. NO. 14 Moved by Aldred
Seconded by Bodnar
RESOLVED that the minutes of the following committees be received:
West Elgin Arena Board — February 14, 2012
West Elgin Chamber of Commerce — February 21, 2012
West Elgin Economic Development Committee — February 23, 2012
West Elgin Economic Development Committee — March 19, 2012
DISPOSITION: Carried
SUBJECT: INTECH CLEAN ENERGY PROJECT — RODNEY SOLAR FARM
RES. NO. 15 Moved by Bodnar
Seconded by Miller
WHEREAS, the Municipality of West Elgin is generally in support of green
energy and green energy projects;
AND WHEREAS, lntech Green Energy Inc. is proposing a solar energy
project within the village limits of Rodney on land that is currently zoned
"Future Residential" and is also Class 1 and 2 agricultural lands. This land
is close to village services such as water and sewer.
AND WHEREAS there is other land within the village limits zoned as
commercial or industrial that is more suitable for a solar project.
AND WHEREAS the Ministry of Municipal Affairs and Housing has refused
to increase the amount of development land within West Elgin;
THEREFORE BE IT RESOLVED that the Municipality of West Elgin does
not support the lntech project and demands the current project be halted
and moved to a more suitable location.
April 19, 2012... Pg 7 of 7
RES. NO. 15 cont'd
AND that a copy of this resolution be sent to Minister of Environment,
Minister of Energy, Minister of Agriculture Food and Rural Affairs, Minister
of Municipal Affairs and Housing, Premier Dalton McGuinty.
DISPOSITION: Carried
SUBJECT: COUNCIL ANNOUNCEMENTS
The Deputy Mayor reported that the Rodney Horticultural Plant Sale in May 5th
Councillor Aldred reported that there was a good turnout at the last Chamber of
Commerce Business After 5 at XAuto. He asked if Elgin Business Resource Centre
paid for inserting their flyer in our water bills. Should banks have free advertising as
well? The Mayor noted he viewed this as supporting small business and economic
development. The loan program comes from the federal government through the Sand
Plains project which is for areas affected by the tobacco industry. The loans are not
competing with banks but are a last resort. It was noted that Council had authorized the
insertion of the flyers in the water bills.
Councillor Leatham reported that an OPP staff member attended the Community
Policing committee meeting. There were 6 call outs last month for the Rodney Fire
Department.
The Mayor reported that the Wardens and CAOs of southwestern Ontario had met last
week, The horse racing issue and slots was discussed. A consequence to loss of
horse racing is the affect on other businesses such as feed stores, etc.
SUBJECT: CONFIRMATION BY -LAW
RES NO. 16 Moved by Miller
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By -Law to
confirm the proceedings of the special meeting held on April 19th, 2012
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 17 Moved by Leatham
Seconded by Miller
RESOLVED that a By -law to confirm the proceedings of the special
meeting held on April 19th, 2012 be now read a third time and finally
passed, signed, sealed and numbered By -law Number 2012 -27 —
Confirming By -law April 19 2012
SUBJECT: ADJOURNMENT
RES. NO. 18 Moved by Aldred
Seconded by Bodnar
RESOLVED that this Special Meeting of Council shall adjourn at 12:40
p.m. to meet again on April 261h, 2012
DISPOSITION: Carried
These minutes were adopted on the 10th day of May, 2012.
MAYOR CLERK
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
APRIL 26, 2012
MEMBERS PRESENT:
STAFF PRESENT:
Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Norm Miller, Dug Aldred, Richard Leatham
Joanne Groch
Norma Bryant
Mike Kalita
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
Administrator/Treasurer
Clerk
Water Superintendent
RES. NO. 1 Moved by Aldred
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin approves
the agenda for April 26, 2012 as printed and circulated with the following
additions:
• Port Glasgow Secondary Plan — verbal report
• FIT program — new rules
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2012 -29 — ZONE AMENDMENT
LIFT HOLDING SYMBOL — LOT 7, CONCESSION 13
Also in attendance: Debra & Lars Schmidt
Notice of intention to pass this by -law was mailed by first class mail to adjacent property
owners and agencies. Mrs. Schmidt expressed a concern of wind tarring asbestos
when the building is being torn down.
RES. NO. 2 Moved by Miller
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By -law to
amend Township of Aldborough Zoning By -law No. 90 -50, to change the
zoning of lands in Part of Lot 7, Concession 13 from the Hamlet
Residential — Holding (HR -H) Zone to the Hamlet Residential (HR) Zone,
and that this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
April 26112... Pg 2 of 6
RES. NO. 3 Moved by Aldred
Seconded by Bodnar
RESOLVED that a by -law to amend The Township of Aldborough Zoning
By -law No. 90 -50 to change the zoning of lands in Part of Lot 7,
Concession 13 from the Hamlet Residential — Holding (HR -H) Zone to the
Hamlet Residential (HR) Zone and shall now be read a third time and
finally passed, signed, sealed and numbered By -law Number 2012 -29 —
Zone Amendment — Larson
DISPOSITION: Carried
SUBJECT: PORT GLASGOW SECONDARY PLAN
The Administrator reported that Dan Smith of Community Planners has been in contact
with the sub - consultants, LMM Engineering and Planning Partnerships and will be
meeting with them shortly. Mr. Smith is putting base information together.
SUBJECT: CORRESPONDENCE:
1. Agriculture, Food and Rural Affairs Appeal Tribunal — Notice of Decision — Talbot
Line Drain
Instruction: File
2. Agriculture, Food and Rural Affairs Appeal Tribunal — Notice of Decision — Kalita-
Pfeifer Drain
Instruction: File
3. Canada Day Committee — request for funding
Instruction:
RES. NO. 4 Moved by Bodnar
Seconded by Aldred
RESOLVED that Council of the Municipality of West Elgin supports the
request by the Canada Day Committee to:
(a) Hold Canada Day Celebrations at Miller Park on July 1st 2012;
(b) Provide a grant for the use of the arena for July 1512012;
(c) To authorize the request for funding for the Celebrate Canada
program through Heritage Canada;
(d) Provide a grant to cover the fireworks expenses.
DISPOSITION: Carried
4. 1st West Lorne Scouting Family — "Trout Unlimited Canada's Yellow Fish Road'
Instruction:
RES. NO. 5 Moved by Miller
Seconded by Leatham
RESOLVED that Council authorize the West Lorne Scouts to paint "yellow
fish symbols" on municipal roads.
DISPOSITION: Carried
5. Ontario Energy Matrix — proposal for constrained Project — OEM
Instruction: File
RES. NO. 6 Moved by Leatham
Seconded by Miller
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
April 26/12...Pg 3 of 6
SUBJECT: ONTARIO POWER AUTHORITY — NEW FIT RULES
RES. NO. 7 Moved by Leatham
Seconded by Miller
WHEREAS the Rules for the FIT program are in the process of being
revised and comments can be made by April 27, 2012;
AND WHEREAS the Municipality of West Elgin has been notified of a
ground solar project in the residential area of the former Village of Rodney;
THERFORE BE IT RESOLVED that the Council of the Municipality of
West Elgin provide the following to the Ontario Power Authority:
1. That the changes to Rules regarding location for ground -
mounted solar projects apply to all ground- mounted solar
projects that have not received "Notice to Proceed"
2. Copy of resolution #15 passed on April 19, 2012.
DISPOSITION: Carried
SUBJECT: WATER DEPARTMENT BUDGET
Also in attendance: Water Superintendent
The Treasurer presented the 2011 Budget, 2011 Actuals and 2012 Budget for the Water
Department,
SUBJECT: FULL TIME WATER OPERATOR
Council reviewed a report submitted by the Water Superintendent. This has not been
included in the draft budget.
RES, NO. 8 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin authorize
hiring of an additional full time operator for the Water Department.
DISPOSITION: Carried
Council agreed with the draft Water Budget as amended. The Water Superintendent left
the meeting.
SUBJECT: WATER BILL PAYMENT
Councillor Miller asked about the timing of payments at financial institutions; why was a
payment made on the due date classed as overdue because bank takes time to inform
us. The Administrator reported that three days grace is given after due date. After an
additional 10 days, arrears notices are mailed and water is shut off 5 days after notice of
arrears is issued. There is a note on the arrears notice if paid at bank to notify the
municipal office.
SUBJECT: BUDGET
The Treasurer presented the 2011 Budget, 2011 Actual and 2012 Budget for the
following:
• Office supplies, amended
• Grants and donations, amended
• Rodney and West Lorne sewage treatment plants, amended
• Recreation, amended
• Waste Management
April 26112... Pg 4 of 6
SUBJECT: CODE OF CONDUCT PRESENTATION
The Clerk advised that the presentation at the County has been re- scheduled for May
8th
SUBJECT: DUTTON CO- OPERATIVE CHILD CARE CENTRE — SPRING FAMILY
FUN NIGHT AND OPEN HOUSE
RES. NO. 9 Moved by Aldred
Seconded by Miller
RESOLVED that Council authorize a grant of $200.00 to Dutton Co-
operative Child Care Centre for Spring Family Fun Night on May 3, 2012.
DISPOSITION: Carried
SUBJECT: BY -LAW NO. 2012 -28 — MACPHERSON ROAD
RES. NO. 10 Moved by Aldred
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By -Law to
change the spelling of "McPherson Road" to "MacPherson Road" and this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 11 Moved by Bodnar
Seconded by Miller
RESOLVED that a By -law to change the spelling of "McPherson Road" to
"MacPherson Road" be now read a third time and finally passed, signed,
sealed and numbered By -law Number 2012 -28 — MacPherson Road
DISPOSITION: Carried
DELEGATION: GRACE MCGARTLAND — ARTS & COOKERY BANK
Ms. McGartland reported that from July 2010 to date, 27 community spirit events (no
fee), 38 programs and 14 public events (venue rental) have occurred at the Bank. They
are requesting a community spirit partnership with the municipality for the long term
stability of the Bank for the next 3 to 5 years. They see the Bank as a driver for tourism,
bringing people into the area and hope Council will consider financial support. They are
requesting $25,000 for the next three years. Council directed that this request be
forwarded to budget deliberations.
DELEGATION: JUDY MACUDA, RODNEY FAIR BOARD
Ms. Macuda presented an outline of the proposed new track and requests the
municipality support for the project.
RES. NO. 12 Moved by Leatham
Seconded by Miller
RESOLVED that the Recreation and Road Superintendents are hereby
directed to prepare a report on the Fair Board proposal on track with
estimated costs and report to Council on May 10, 2012.
DISPOSITION: Carried
April 26/12... Pg 5 of 6
SUBJECT: BUILDING SERVICES
Councillor Aldred noted that for liability reasons we should have a written agreement
with DuttonfDunwich for building services. The Administrator reported that the building
inspectors are employees of Dutton /Dunwich and are under their insurance. We are
paying for reimbursement of services. She suggested that we should be looking at
services provided. Should we have our own inspector? Could this position be
combined with Health and Safety Committee and CEMC? The Mayor noted that this
could be viewed as succession planning. After discussion Council agreed that the new
Administrator should undertake a study.
SUBJECT: LEVEL OF SERVICES IN VILLAGE CORES
The Mayor asked if we should be doing more street sweeping, etc in the village cores.
Should we own a street sweeping machine? This would be expensive. Should we
contract with another municipality and use more often?
Councillor Miller agreed that more sweeping is needed. Why can't summer students
pick up litter on street, sweep up worse spots once a week?
Councillor Aldred did not agree that more sweeping is necessary but picking up garbage
a good idea. What can we afford? What is feasible?
RES. NO. 13 Moved by Miller
Seconded by Leathern
RESOLVED that the Road Superintendent is hereby directed to prepare a
report for:
• unit cost for sweeping;
• feasibility of purchasing a street sweeper and contract out to other
municipalities (at least 5 years); and
• feasibility of summer students doing weekly litter pickup, weed
control, major debris (sand) pickup, etc. for commercial areas in
village cores.
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY -LAW
RES. NO. 14 Moved by Aldred
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By -Law to
confirm the proceedings of the meeting of Council held on April 26th, 2012
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 15 Moved by Bodnar
Seconded by Aldred
RESOLVED that a By -law to confirm the proceedings of the meeting of
Council held on April 26th, 2012 be now read a third time and finally
passed, signed, sealed and numbered By -law Number 2012 -30 -
Confirming By -law April 26 2012
DISPOSITION: Carried
r'-
April 26112... Pg 6 of 6
SUBJECT: ADJOURNMENT
RES. NO. 16 Moved by Miller
Seconded by Leatham
RESOLVED that this Regular Meeting of Council shall adjourn at 2:50 p.m.
to meet again for a Special Meeting on May 3rd, 2012.
DISPOSITION: Carried
These minutes were adopted on the 10th day of May, 2012.
MAYOR CLERK
��3.
MUNICIPALITY OF WEST ELGIN
NOTICE OF PUBLIC HEARING
APPLICATION FOR MINOR VARIANCE
Chase Enterprises Inc. - A- 1/2012
24601 Pioneer Line - former Township of Aidborougti
DATE/TIME: 1 :30 p.m. Thursday, May 10th, 2012
LOCATION: West Elgin Municipal Building - 22413 Hoskins Line - north of the Village of Rodney
PURPOSE: To permit an addition to an existing building used as offices, shop and storage.
The subject lands are situated on the south side of Pioneer Line (County Road No. 2) west of the Village of West
Lorne being part of Lot 16, Concession IX (refer attached key map). The lands have an area of 3,440 square metres
(0.9 acres), a depth of 91.4 metres (300 ft) and a frontage of 38 metres (125 ft) on Pioneer Line. The parcel is
occupied an existing building from which an erosion control business is operated, and has been otherwise extensively
rejuvenated as landscaped open space. The owner, Chase Enterprises Inc., purchased the lands in January 2012.
The lands are zoned 'site - specific' Rural Residential Two (RR -2) in the Township of Aldborough Zoning By -law.
Permitted uses are restricted to a single unit detached dwelling, a home occupation and a light industrial use in an
existing building.
The owner is seeking permission to construct a 4.9 m x 24.4 m (16 ft x 80 ft) addition to the rear of the existing
building. The proposed addition, which would be metal clad to match the existing building, would be used for the
purposes of storage. Relief is required insofar as the building would effectively forfeit its "existing" status upon
construction of the proposed addition. The variance, if granted, would be subject to such conditions as the Committee
of Adjustment deems necessary or reasonable in the circumstances.
The subject lands are designated `Rural Residential' in the West Elgin Official Plan. The granting of minor variances
is permitted in accordance with Section 10.5.7 of the Official Plan.
THIS IS A PUBLIC HEARING and you may appear before the Committee at that time, however, if you, a notified party, do not
attend the hearing, the Committee can proceed in your absence and you are not entitled to any further notice of proceedings.
WRITTEN COMMENTS may be submitted to the Secretary- Treasurer prior to the hearing. Requests for copies of the decision of
the Committee of Adjustment or notice of adjournment of hearing, if any, must be in writing and addressed to the Secretary-
Treasurer. ADDITIONAL INFORMATION relating to this application is available between 9 :00 a.m. and 4 :00 p.m. at the
Municipal Building (519) 785 -0560 or from the Municipal Planner, Mr. Ted Halwa, at (519) 963 -1028 (London, Ontario).
DATED AT RODNEY this 27'h day of April, 2012.
Norma Bryant
Secretary- Treasurer
Committee of Adjustment
Municipality of West Elgin
22413 Hoskins Line
P.O. Box 490
Rodney, Ontario
NOL 2C0
Telephone: (519) 785 -0560
Fax: (519) 785 -0644
Email: nbryant @westelgin.net
APPLICATION FORA MINOR VARIANCE: A- 1/2012
Chase Enterprises Inc.
24601 Pioneer Line, West Lorne
Part of Lot 16, Concession IX
Municipality of West Elgin
Municipality of WEST ELGIN
ZONING
Al AGRICULTURAL
RR2 RURALRESIDENTJALTWO
38 nl•i•tr
o
0
MCMURCHY LINE
CARROL LINE
CRI■AN LINE
1:1,500
SUBJECT LANDS
Municipality of CHATHAM -KENT
Rodney
MCMILLAN LINE
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A
vii B C
19 20 21 22
West Lorne
24 ,1
li
THOMSON LINE
SILVER CLAY LINE
New
Glasgow
Eagle
Port
Glasgow
GRAY LINE
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APRIL 2012 ROADS REPORT
1. Excavation of the remainder of Kerr road was begun. The excavated
material was used to widen shoulder areas behind existing guide
cables on Kintyre Line in preparation for re- gravelling of this road.
2. An outlet tile at the Rodney fair grounds was found to be very rotten
and will be replaced later this month.
3. High winds on the 22nd brought down a few trees and lots of limbs,
one tree falling between two homes on Monroe Street in Rodney
luckily causing very minimal damage. All told though with the force
of the winds our tree program showed its worth.
Paul Van Vaerenbergh C.R.S.I.
Roads Superintendent
TO:
FROM:
DATE:
SUBJECT:
The Municipality of West Elgin
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
Paul Van Vaerenbergh Roads Superintendent
May 10 2012
Rodney Pulling Track
RECOMMENDATION:
That the Road Departments contribution to the track would be the sub - excavation of
the soils and the installation of a tile drain.
INTRODUCTION: Report requested by Council.
BACKGROUND: In the past prior to the tractor pull, the roads department
grader was called in to remove the top layer (upwards of 6 inches) of gravel
screenings from the horse track to get down to a dirt surface suitable for the
highly popular Friday night tractor pull. The screenings were deposited in the
grass along the edge of the track in a large windrow. After the pull that windrow
had to be brought back onto the track to return it to a good condition this took
time and much work to accomplish. The Rodney Fair Board has expressed a
desire to have a proper and permanent track built.
DISCUSSION: As the Rodney Fairboard has expressed a desire for some
donation to this project and Council has expressed a willingness to donate, the
recommendation would be for the Roads Department to carry out the sub -
excavation of the proposed area and install suitable drainage by utilizing the
existing tiles. My calculation is that approximately 56 dump truck loads of a
combination of sand and topsoil will be removed and stockpiled and will benefit
both the Roads and Recreation Departments for future projects. It is estimated
that the excavation requires approx. 48 man -hours 3 dump trucks and 1
excavator, at an approx. cost of $3,200.00. Installation of the tile would be
approx. $1,500.00. This cost to Council would be more then offset by the approx.
value of the topsoil received which is estimated to be half of the 56 loads which
would have the potential value of $11,000.00
The Rodney Fair board and its volunteers would then only be responsible for
supply and installation of the clay materials which would have a trucking cost of
approx. $3,200.00 and I am assuming the supplier of the clay would cover the
costs of the excavation as I understand he wants to dig a pond anyway. Also the
spreading and compaction at the track site would also be by donation of another
party.
Respectflly Srbmitt-d,
Norma Bryant
c (f!,)
From: Bernie Wiehle
Sent: May -07 -12 11:21 AM
To: Norma Bryant
Subject: DRAFT - Tree removal Policy
It is the desire of the municipality to have road side trees that are healthy and attractive in the proper
locations. Any tree that is on Municipal property whether the tree is planted by the municipality, private
citizens, or naturally occurring is owned by the municipality and therefor the responsibility of the
municipality.
The Road superintendent, Roads Foreman and staff, turning the summer growing season will look for
and identify trees that may be in need of trimming or removal. Citizens are encouraged to report any tree
that may be a problem
A professional Arbourist will asses if the trees need trimming, removal or left to continue growing.
If any action is required the Road superintendent will notify the adjacent property owner as soon as
possible in writing. A follow up phone call is encouraged if possible. Communcation with adjecent
landowners is to be documented.
In case of a dispute the adjacent land owner may at their expense hire an arbourist to reassess the tree.
The decision of the road superintendent is final .
Along any county roads Elgin county is considered the "owner ". Elgin county will identify and advise
on any tree that may need trimming or removal. Elgin county decisions are final.
Any action on trees that have been identified as "Heritage trees" are assessed and consulted with the
Heritage Tree Committee.
If any action is required the Road Superintendent will engage a professional arbourist or municipal staff
(if qualified and available) to provide the required service.
Any firewood is offered
- first to the adjacent land owner
- Less fortunate people within the municipality
- municipal employees
Any wood that is "lumber Grade" is sold, monies received will be used to purchase new trees.
If any tree is causing damage to private property but is otherwise health the affected land owner must
contact the Road Superintendent. If the tree must be removed the road superintendent will engage an
arbourist to remove the tree ant the land owners expense. A new tree is planted in a suitable location on
their property to replace the removed tree at the land owners expense.
07/05/2012
Norma Bryant
1
From: Bernie Wiehle
Sent: May -07 -12 1:18 PM
To: Norma Bryant
Subject: Draft- Tree planting policy
It is the desire of the municipality to have road side trees that are healthy and attractive in the proper
locations. This Policy is intended to assist in determining where roadside trees can be planted.
The municipality will endevour to plant 20 trees along municipal roads each year. 5 in each village
( Rodney & West Lorne). and 10 in the former Twp of Aldborough.
Species of trees to be planted should be "native" to the area and Carolinian species. Tree species should
be suitable for the location. See appendix A
Locations for tree planting and species to be planted will be determined in consultation with the Road
superintendent, Nature Club and a member of council.
Criteria for determining locations are
- distance to municipal and public utilities, water, hydro. natural gas etc.
- distance to road and side walks,bridges and culverts
- distance to private and public buildings
- adjacent landowner input
- Habitat- soil type, soil moisture etc.
If a tree has been removed and the location is deemed suitable then a new tree is to be planted. If the
road side area is not suitable then the adjacent land owner is encouraged to plant a replacement tree on
thier property. If not then another suitable location must be found
07/05/2012
Page 1 of 2
Norma Bryant
From: Bernie Wiehle
Sent: May -07 -12 1:18 PM
To: Norma Bryant
Subject: appendix A
Appendix A
Trees Species Suitable for Roads and Parks
Small Deciduous -
Eastern Redbud- Cercis canadensis
Flowering Dogwood - Cornus florida
Sassafras - Sassafras alidum
Large Deciduous
Sugar Maple - Acer saccharum
Red Birch - BetuIa nigra
Kentucky Coffee tree - Gymnocladus dioicus
Tulip Tree- Liriodendron tulipifera
Sycamore - Plantanus occicentalis
Black Cherry - Prunus serotina
White Oak - Quercus alba
Sourgum - Nyssa sylatica
Trees Species Suitable for Roads
Evergreen -
Eastern Red Cedar- Juniperus virginiana
Small Deciduous -
Sevice Berry - Amelanchier arborea
Red Maple - Acer rubrum
Ohio buckeye - Aesculus glabra
07/05/2012
Large Deciduous
Shagbark Hickory - Carya ovata
Northern Catalpa - CataIpa speciosa
Hackberry - Celtis occidentalis
American Beech - Fagus grandifolia
BIack Walnut - Juglans nigra
American Basswood - Tilia americana
Oaks- Quercus
Bur-
Chinquapin -
Pin -
Northern red -
Shumard -
Black -
07/05/2012
macrocarpa
muehlenbergii
Palustris
rubra (Q. borealis)
Shumardii
Velutina
Page 2 of 2
07May120818a
West Elgin Recreation Report
for
West Elgin Council
May 2012
p.2
C- act_
1. The park maintenance is underway with all of the soccer and baseball teams having
started their seasons.
2. We have hire 3 of the park staff for the summer.
3. The Pool Staff is all in place, the Pool is scheduled to open on June Id 2012. We have
discovered problems with the ramp to the pool. It has deteriorated to the paint of
needing repairs, not that it is unsafe but requires some attention. The pump has been
removed and sent away for maintenance. We are considering the installation of a
chlorine tank, storage area on the outside of the pool. The chlorine stored inside the
pool mechanical room is having corrosive effects on the equipment.
4. The park washrooms are open and ready for business, the Marina washrooms will be
open prior to Victoria day weekend.
5. The Road Superintendent and I have met to discuss the Fair Board and their tractor
pull track, a proposal will be presented.
6. The WESS reunion is scheduled for the arena on the long weekend in May.
Respectfully Submitted
West Elgin Parks and Recreation Superintendent
Jeff Slater
TO:
FROM:
DATE:
SUBJECT:
The Municipality of West Elgin
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
Recreation Superintendent Jeff Slater
May 10 2012
Preparation / Installation of Tractor Pull Track
RECOMMENDATION:
THAT Council give the Recreation Superintendent and the Road Superintendent
authorization to install a perimeter drain around the proposed area for the Tractor
Pull Track located in Rodney Park. Further that the proposed track area be sprayed
with an OPA approved herbicide, the track area be roto tilled, and that the top soil be
removed as per the track specifications by municipal staff and stock piled at the
Scott Pit, at the municipalities expense.
INTRODUCTION:
As requested by Council.
BACKGROUND:
The " Fair Board " wants to install a track specifically for the Tractor Pull portion
of the fair, Friday night.
DISCUSSION:
The new track should have a perimeter drain installed around the track to
facilitate drainage. The tracks will be adjacent to each other and drainage will be
an issue. The clay track will have to be installed with a slight grade to the east to
keep the water running away from the horse track. Consequently there will have
to be drainage provided for at the east side of the tractor pull track. There is a
clay tile drain that we can tap into with a perforated drainage tile. The drain work
should start as soon as possible, and funded by the municipality.
From correspondence received from the Fair Board they would like to do it
cheaply as possible, using the approximately 40 loads ( there estimated numbers
not mine ) of top soil as a bargaining tool, to get most if not all of the additional
help and materials as cheaply as possible.
-2-
My proposal would not include the donation of $ 16,000.00 of topsoil to the fair
board (40 loads x 400.00 per load approximate value of $ 16,000.00). Rather
that we spray the turf area where the track is to go, effectively kill the surface
grass, rotto till the area where the track is to go, and store the topsoil at the Scott
pit for the municipality to use. Good top soil is an expensive commodity that is
difficult to find.
Further that the Roads Department utilize their expertise and equipment to
excavate the estimated 18 inches of top soil. After conversations with the Road
Superintendent, it will take less than two days to excavate the top soil and to
truck it too our Scott Pit at Hoskins Line and Blacks Lane. The Road
Superintendent can better address the costs of performing this work than I can.
Further that this would be the extent of the Municipalities involvement at a cost
basis. If as requested by the Fair Board the municipality saw fit to ask staff
volunteer their time, and provide equipment, that would be at council's discretion.
In conclusion the municipality would install the perimeter drain, remove the top
soil, in fact prepare the site for the installation of the clay, supplied and installed
by others, or at council's discretion with municipal assistance.
Respectfully Submitted,
Jeff Slater
Parks and Recreation Superintendent
Municipality of West Elgin.
TO:
FROM:
DATE:
RE;
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
May 10, 2012
BUILDING REPORT FOR MONTH OF MARCH
No. of Permits Issued for Month of March
2012
2011
SFD
Units
New /Additions
1
2
Demolitions
2
Storage
Buildings
New /Additions
Storage
Buildings
New /Additions
Demolitions
Demolitions
Garages/
Car Ports
New
Garages/
Car Ports
New
Demolitions
Demolitions
Farm
Buildings
New /Additions
Farm
Buildings
New /Additions
2
2
Demolitions
Other
New
Other
New
1
Demolitions
Demolitions
Septic Permits
Septic Permits
1
Estimated Value for Year
Permit Revenue for Year
$433,900.00
Estimated Value for Month of March
Permit Revenue for Month of March
$282,000.00
$166,400.00
$1,487.58
$1,958.40
No. of Permits Issued for year to date
SFD
Units
New /Additions
1
4
Demolitions
2
Storage
Buildings
New /Additions
Demolitions
Garages/
Car Ports
New
1
Demolitions
Farm
Buildings
New /Additions
3
2
Demolitions
2
1
Other
New
2
Demolitions
1
Septic Permits
Estimated Value for Year
Permit Revenue for Year
$433,900.00
$427,700.00
$2,231.18
$4,027.10
O: lreports120121Blank .building.report.doc
C 3cc
TO:
FROM:
DATE:
RE:
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
LORNE McLEOD, CHIEF BUILDING OFFICIAL
May 10, 2012
BUILDING REPORT FOR MONTH OF April
No. of Permits Issued for Month of April
2012
2011
SFD
Units
New /Additions
3
1
Demolitions
Storage
Buildings
New /Additions
Storage
Buildings
New /Additions
1
Demolitions
Garages/
Car Ports
New
Garages/
Car Ports
New
Demolitions
2
Demolitions
Farm
Buildings
New /Additions
Farm
Buildings
New /Additions
4
1
Demolitions
Other
New
Other
New
2
1
Demolitions
Septic Permits
1
Septic Permits
1
1
Estimated Value
Permit Revenue for
for Year
Year
Estimated Value for Month of April
Permit Revenue for Month of April
$205,000.00
$413,500.00
$1,827.98
$3,226.23
No. of Permits Issued for year to date
SFD
Units
New /Additions
4
5
Demolitions
2
Storage
Buildings
New /Additions
1
Demolitions
Garages/
Car Ports
New
3
Demolitions
Farm
Buildings
New /Additions
7
3
Demolitions
2
1
Other
New
4
1
Demolitions
Septic Permits
1
2
Estimated Value
Permit Revenue for
for Year
Year
$638,900.00
$841,200.00
$4,059.16
$7,253.33
O: lreports120121April .building.report.doc
APRIL 2012 WATER DEPARTMENT REPORT
1. All required water samples and chlorine samples were taken,
and there are no water quality issues to report.
2.Contractors finished the sewer replacements at Port Glasgow
Trailer Park on time, and did an excellent job with no major issues.
Water infiltration has stopped totally from the North side.
3. Water Department staff replaced the broken water service line in
the park prior to the park opening with no issues.
4.Quotes for the door replacements on the Water Department shop
will be presented at council.
5.Quotes for replacing range hood, and installing fire suppression
system in food booth at the trailer park will be presented at
council.
6.A11 routine maintenance and work orders were completed on
time in an orderly fashion.
Mike Kalita
Water Superintendent.
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: MIKE KALITA, WATER SUPERINTENDENT
DATE: May 10, 2012
RE: CHANGES TO THE CURRENT DISCONNECT POLICY
RECOMMENDATION:
It is my recommendation that a procedure be set so all disconnects due to arrears are
handled the same.
INTRODUCTION:
The Water Department disconnects water service due to arrears monthly, and there is no
set procedure on how the disconnects should be handled.
BACKGROUND:
The water bills are sent out about the middle of every month, and the due date is two
weeks after the bills are sent out. Ten days after the due date arrears notices are sent out
to any customer with an overdue balance over one hundred dollars. Five days after the
arrears notice is mailed out, which is fifteen days after the due date, water department
staff is sent out to disconnect water service. As it sits now there is a $25 charge for
disconnect, and $25 for reconnect charge. If it happens outside working hours there is a
minimum two hour call in for staff on call, and sometimes a staff member could be called
out a few times in a night, so we are actually losing money. There is always two people
sent out for disconnects as some people get upset and confrontational, but there is only
one person going out at night to turn back on. There are also times when people pay in
cash, so a staff member is responsible for amounts of money, that can be substantial until
the office is open.
DISCUSSION:
I feel that the repeat offenders are not learning anything by this because they can just
make a phone call and have the water turned back on within a half hour or so. I believe
we should have a staff member work 8-4:30 on disconnect day, and any bills not paid by
the time the office has closed will be left off until the next day when the office is open
and payment has been made. This way we do not have a staff member going out alone at
night to a possible confrontation, and water department staff does not have to handle cash
money for arrears.
Respectfully Submitted:
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Lam" Ontario
Ministry of the Environment
Ministere de I'Environnement
AMENDMENT TO ENVIRONMENTAL COMPLIANCE APPROVAL
NUMBER A051101
Notice No. 2
Issue Date: April 11, 2012
The Corporation of the Municipality of West Elgin
22413 Hoskins Line
Post Office Box, No. 490
Rodney, Ontario
NOL 2C0
Site Location: Rodney Landfill - West Elgin Landfill
911 address - 20385 on Downie Line
Lot B, Concession Conc. 7 former twp. Aldborough
West Elgin Municipality, County of Elgin
You are hereby notified that 1 have amended Approval No. A051101 issued on July 16, 1980 and amended on
December 21, 2005 for a 3.2 hectare landfilling site, being known as the Rodney landfilling Site , as follows:
This Notice of Amendment updates the Approval for current Site Operations, and recognizes the new CAZ
lands.
The following Definitions are added to the Approval:
1) "Approval" means this Environmental Compliance Approval and any Schedules to it, including the
application and supporting documentation listed in Schedule "A ".
The following Conditions are added to the Approval:
Registration on Title for the Contaminant Attenuation Zone
32. The CAZ lands, as shown on figure 3, Extent of Contaminant Attenuation Zone (CAZ), in item 2
of Schedule "A" are hereby added to the Approval.
33. As ownership to the CAZ will be obtained in fee simple:
i) the Owner shall provide documentation evidencing ownership of the contaminant
Page 1 - NUMBER A051101
Saturday - 9:OOam to 4:00 pm
December to March (inclusive)
Wednesday and Friday - 10:00 am to 5:00 pm
Saturday - 9:00 am to 4:00 pm
Landfill Gas
41. The Owner shall ensure that any buildings or structures at the Site that are founded on or below
grade, contain adequate ventilation systems to relieve any possible landfill gas accumulation.
Routine monitoring for methane gas levels shall be conducted in all buildings or structures at the
site, especially enclosed structures that are at times, occupied by people.
Environmental Monitoring
42. The Owner shall ensure that the Site groundwater monitoring program, as described in Schedule "B" of
this Approval, is implemented. No changes to the groundwater monitoring program shall be done
without receiving prior written concurrence from the District Manager or an Approval from the Director.
43. All monitoring wells which are no longer required as part of the groundwater monitoring program, and
have been approved by the District Manager for abandonment, shall be decommissioned by the Owner,
as required, in accordance with O.Reg. 903, that will prevent contamination through the abandoned well.
A report on the decommissioning of the well shall be included in the Annual Report for the period during
which the well was decommissioned.
44. The Site subsurface gas monitoring program, as described in item 2 of Schedule "A ", shall continue to be
implemented at the Site. Results from the gas monitoring shall be included in the Site Annual Report,
required in Condition 31.
Trigger Mechanism and Contingency Plans
45. Within one (1) year from the date of this Approval, the Owner shall submit to the Director, for approval,
and copied to the District Manager, a groundwater trigger level and contingency plan, that also reflects
the new CAZ limits.
Site Closure
46. At the earlier of two years prior to the anticipated date of Site closure, or when the Site has
reached 90 percent of its final approved capacity, the Owner shall submit a final plan for the
closure, long -term maintenance, long -term monitoring and after use of the Site to the Director for
approval. The plan shall be developed in consultation with the public. The plan shall include,
but not be limited to, the following:
(a) plans for fencing and access control;
(b) details of any additional cover required;
(c) details of any vegetative cover required;
Page 3 - NUMBER A051101
The reasons for this amendment to the Approval are as follows:
The reason for conditions 32 and 33 is to ensure that any persons having an interest in the Site are made aware
that the land has been used as a CAZ.
The reason for condition 34 is to clarify what the service area boundary is for the Site. Only waste generated
within this area may be received at the Site.
The reason for condition 35 is to clarify what waste types are approved to be received at the Site.
The reason for condition 36 is to clarify the approved maximum capacity for the Site.
The reasons for condition 37 are to ensure that the Site is operated and maintained in an environmentally
acceptable manner and does not result in a hazard or nuisance to the natural environment or any person.
The reasons for conditions 38 and 39 is to ensure that the landfill is developed as planned and stated in the
documents considered by the Director, and not in another manner.
The reason for condition 40 is to specify the approved operating hours for the Site.
The reason for condition 41 is to ensure that landfill gas does not cause a hazard to people or structures at the
site.
The reason for conditions 42, and 44 are to require the Owner to demonstrate that the Site is performing as
intended and impacts on the natural environment are acceptable. Regular monitoring allows for analysis of
trends over time and ensures that there is an early warning of potential problems.
The reason for condition 43 is to ensure the integrity of the groundwater monitoring network so that monitoring
can be performed and the natural environment protected.
The reason for condition 45 is to ensure the Owner has a plan with an organized set of procedures for
identifying and responding to potential issues related to groundwater and surfacewater quality at the Site's
compliance point.
The reason for condition 46 is to ensure that final closure of the Site is completed in an aesthetically pleasing
manner, in accordance with Ministry standards, and to ensure the long -term protection of the health and safety
of the public and the environment.
This Notice shall constitute part of the approval issued under Approval No. A051101 dated July 16, 1980
Page 5 - NUMBER A051101
LM/
c: District Manager, MOE London - District
S'rana Scholes, P.Eng., WESA Inc.
Karen Greer, MSc., P.Geo., WESA Inc.
Page 7 - NUMBER A051101
MUNICIPALITY OF WEST ELGIN
2012
BUDGET
May 10, 2012
FOURTH CONSIDERATION
INCLUDES PAGES
INDEX,30,31,31A,32,33,34,34A NEW
INDEX
PAGE #
1,2 REVENUE
3,4 EXPENDITURES
5 MEMBERS OF COUNCIL & PUBLIC RECEPTIONS
6 OFFICE STAFF
7 OFFICE SUPPLIES
7A,B,C MISCELLANEOUS PROJECTS
8 GRANTS & DONATIONS
9 INTEREST INCOME /EXPENSE /REPORT ON INVESTMENTS
10 BUILDINGS
11 FIRE SUMMARY
11A,B RODNEY FIRE
11 C, D WEST LORNE FIRE
12 BUILDING /PLUMBING /BY -LAW ENFORCEMENT
13 ANIMAL CONTROL /LIVESTOCK CLAIMS /FENCEVIEWING
14A -H ROADS
15 RODNEY SEWAGE
16 WEST LORNE SEWAGE
17 GARBAGE COLLECTIONS - RODNEY & WEST LORNE
18 WASTE MANAGEMENT
19 RECREATION SUMMARY
19A,B,C,D PARKS & RECREATION
19E,F,G ARENA
20 PORT GLASGOW TRAILER PARK
21,A,B,C,D WATER
21,E,F WATER - WEST ELGIN PRIMARY SYSTEM
22 DRAINAGE
22A ECONOMIC DEVELOPMENT
23,A,B FOUR COUNTIES TRANSIT
24 MTO LICENCING OFFICE
25 DEBENTURE & LOAN LISTING
26 TILE LOAN DEBENTURES
27,A RESERVES - CURRENT & PREVIOUS YEAR
28 TRUST FUNDS
29 COUNTY OF ELGIN
30 EDUCATION
31 RODNEY GARBAGE RATES
31A WEST LORNE GARBAGE RATES
32 MUNICIPAL RATES
33 SUMMARY OF RATES
34,A,B COMPARISON TO PREVIOUS YEAR
30
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M (D (0 M r_ )1) 0 0 (D 0) M V
LO CO N- w 0) O O CO Or ti h Q)
N(0 O N w r h 0000
0 0 Q 0 0 0 0 O 0 0 0
000000000 0 0 0.
0 0 0 0 0 0 6 0 0 0
(O 0 0
h O
u0 h co
0 0 0)
O 0) 00
M
(0 V CV
h Q)
(0 CD CO N N (D CO O ▪ L( r N
M M N N
(0. (O O N N M • • r
0 0 0 0 0 00 0
N (0 h 0' ' 0, h
h0O Co C¢ N 0 o < 0)
W (D r r n r
0 (D N V
h
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0
O N N
(0
O 0)) 0)
J 0) 0)
J V N.
0
TOTAL CVA
0 0 0 0 0 0 0 0 0
N (Ors N O ' ' ' ' 00 ' „4.., 00)
CO (0 (0 T O O 0 0)
(D N 0) 0)
(O N-
(9
Z
J =
}
O u`
Lu J�
cc 0 05 C .-. G i
°tl C C 0 C N 2
w
._. V V 7 h
m i 1 Cw — U MO O▪ !— co W
• x x x 370—,3.)— ) Z a) arm
Q n 1a m 0)
ozas n3 W
NO /.�.�.6 (n _ :I-JF- mI-LL.2
N h
- a) a) a) a) c . � .c13 (_v (n v y '- w
- E E E E N in in m '� @ Q
w E E E E E > >>- •mNC1-
UU .6_ � UU(i E c E 2c
0
O
(0
O
ti
da
REQUIREMENT FOR 2012:
0.00076473
RES & FARM RATE:
Q CO N Q 0) CO CO O O) LC) L() Li') 0) CO u) 0) CD
O N. CD r co r co co d' O N LL ct O co co r N
O LC) O O C7 N (-6 (0 r- CD r CD O (9 - 4 C) M
A- N CO O •t 0) LO CO O CO LO C) LC) C)
0) CO Q CO LC) N CO h. CO N CO O C'- Q CO
6) r N co n co co C3) r CO
A- N 0 N
J
O D O r, r A d" d' ) O) O N r 1t r
CO co M 0) a) (r) q) LC') LO 0) co
LU 00 r r 00 r 00 .v 00 mac- O Q CO Ci) co r
I— LC) At At1' Li0 CO CO CO CO CO CO M CO r CO At CO
Q O N t~ 0 r d R) C3) 0) CO 00 LC) ti CO r
T. 0 0 r O r O 0 r- O r r — 0 0 0
X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0000 0 0606060 0000
H
WEIGHTED ASST
TAX RATIO
TOTAL CVA
WEST ELGIN GENERAL RATE
45882401.25
co
TY 00 CO 'I' i'' 00)) U CO CC) O CO CV cl
NtiM00
L• 1 N- W 000 N O CrO
M d' r r {v r co M N CO
N- 0 0_ CO N �-- CO h N. Lf)
co c) O N C) CI) N ▪ O u, N 11)
✓ r N r r d
CO co co co Lc) r co co r co 00 00 i- 00 co
N- CO O N Ln CD CO LO CO r r 0 (0 CJ' N
• r r CD N •Ct N .1: CO CO CO. Cr) r
r r N r r N r N N r N r
Ln O O O LC) 000000.0 O O LO O LO
CC0� LO 0_ CD L 0000COL0LOoN0 1 0 000)00)
CO
co- CA co- r 0) co- co- M 0 co- 0 N d' Ci0 L() r
� Or�M L 0)�NCOCO0N �tCOLOC)CO0 CO
I. 0 �t r" t 't [t d 00
r CO N "I-
T. M In
Commercial Taxable - full
C
O
U
D
7)
C
O C
• U C
X y
co • c c
� H � x
co co co
in m C
.` .L .`
E E E
U 0 0
Farmlands taxable - full
c
7.3 O
V
C 0) D
C a) O O
C C N _ O U N 2 O U
to C D
C
0 C ▪ O C )c - C
a) c E co c3 U 03 O v
L]. CA E. N U (83 L
Cll LU CO U • C Q H
7 — U 0 ){ C 03
C0 • 0) N N V— • > Q) F- 2
C N co
F. W CU (U Cg ,(ti C9 co Q X N co
(B x (0 (C ((0 'L C C (0 X c_ LO LL!
-o �HHH- D = ((/)� Eu_to co
C .co 05 CO CO 00 C C C cD O *- Cll Q
co E. :W ▪ :E a CO � �
.-C IL 7 3 7 • 0 7 Q) 0) 0= C) j co H
-o -o o o co ro co co 0a) c 0
LL C C C c cJ�_)MQ..X21—
010
00
00
CD
ti
00
N
64
REQUIREMENT FOR 2012:
0.006464387
RES & FARM RATE:
SCHEDULE "A" TO BY -LAW 2012 -xx
—33-
r O (D CO sf (A d- ,r co h h N h In co
N 0) c0 N M 0 O 0 N O 00 d' M N O
Q U (Ni N M D - n 0 o N D d H N N M
CO 0 07 O CO d' h N O d' O h h t+ N I- w O el. In d' 1- O O O N O CO r _
01 (h
0 • W 00 N CO C O M Cr) h d- N N co C0 N
N N (f) 0 CO h 41 ( N r- w
cO
d'
0 M O N M O 7 00 O N O d' d' Z N 0) co r N d O 0) N N CP d' 4 co r
O d O O r N r h co 00
N N N d' d' CD
Q • >- M CO (0 0 0 CO M CO 1- 0) 00 .0- h O (O (t)
h CO N CO of 0 d' 0) CD N CO h h r M
j W �' N to d' Or 0) r N h (O (R 0) 0 h
O N `- h
W
Go
E
MUNICIPAL
1- CO N
(f) O_ O M
W N CO N 01
CO
Q
O
H
co
W
M
F
Z
Ou
M
li
296602.19 262484.04
CO CO (3) h u') (p O N N h (O CO 0)
M (O O 6 N h CV N Cp (0 C)
r 4 d' to O 0)r tM U]N
M s- N h CO (0 CD CD co r-
0) 0) 0 C O
co r co 10 CO (A
CO
co ▪ 01 0 d' 0) N u) to 0) 00 (0 0)
,E1. O M O
1- 00) (0 (p 1' 0 (OD (0 co ( 4f) M
(1') r (0 h M (V CD 0 N- N-
N 00 O c0 (D CO N
0
N
O CO p d' ICY d' d' (A h h N h IA M
O CO N CO U7 O O N O O d' M CV 0
u) N N c*') (p r e!7 W (f) N (D e} N N M
co 0) 0) O O d' h N 0 d' 00 h h h N
O d• 0 1- 8 0) CO O) 0) 00 d' M M
CO N(0 C 0 0101N-1- N N CO O N
CP N N O N r CO
O CO h to c0
00 h d• CO
(� 00 (f) 0)
(0 CO I- 47 (A
N h N N 0)
M N N M 0
Q N O 0 0
• O O O O
O
0.04301327
r r' h O 01 O N_ 00
d' 1- N d' 0 0 0 N CO
(Of) (OA co co O co O0) 01 0) O
0)0)N- co 7r h co co
h(-0)(n0hovd•0
NN co or 44) M N
0
0 0 0 0 0 0 O Q p o
O p O p 0 0 0 0 0
CO N N CO 0 O ((> O (O 0) 0) co O ((
N 00 00 N_ N (A M 0) N r 0 N_ N 0) N N ce, 0000 (A 000 OQ00000(A
p o 6 p co O r p O 6 0 0 0 0 0
O O O 0 p O 0 0 6 0
6 o o
O
gO CD g N h r h ▪ O 01 CO d' N
h h 0 M O O 01 O CO O 00 O
CO M LLN- 0 co M 0) d' 01 d' 0 0 0) 00 0 CO
d- N h h (V h 0 0 d• N V
0) (0 co 0) r h (0 0,1 N h N N N er u7 h
0 CP 0 0 0 N O 00 N 00 CD CD 0/ 0 0 0 O O O 0 OO O r b O0 0 0
O 667 p OOOOOOQ O
co 0 0 0 0 0 0 O O o 0 d
-I (1) (D O • C7 O co M 0) 0) ( 1 ID
O)
a00000
F Oh O CD CO M a) CO CO (7
O h _o 0 0 O O p 0 C o O
0
O 0 0 0 0 O 0 0 0 0 6 0
TOTAL CVA
SUMMARY OF ALL RATES - 2012
0.0183059
✓ 0)
CO (A (0 (D 0
N n (0 O
O ▪ 0 0 0
Q O O O
(0000 (4) O O O O O O O o o u) o
er 0 O co O (A 0 0 0 0 0 0 0 0 0) 0
CO cr (A O (D C0 (O CD in to N 0 0 0 h 41
6 0i (0 r 0) C) oO co- 0) (O O h ni. er co- to
(f) O 0) 00 N I- co co 0 co 4 0) N O) 0 .�}}
h r CA M N 0) r N CP O N V (D u') 0
h M d' s- 7 V d' d'
r CO N
M
a
c
co
ut
13 -0 2 to
= c i m
-0 O _ L)) N
O • N U co O w N O w
U U y 0. ca U ■
a( M E ° m
- U 3 as
N E .3 U 6 5 7 c _
N> C a w ` x 4 () G 0
z g .O U _ w
@ (6 CO 0 Cn N y N C c i 41 C) H
x x x
N N ru .d C 0 z (�O ,0 O 0 Q) N 9 N v
H H F 'm x x i) °) °1 x 0 x
• ' • ri ,0 2 2
6) N J) • -c° 13 (9 (0 (C c c (0 (6 N C) a
E E E • (° ca _ $ ° : c co rr
N N (0 m m y— U. ro
o a
E3 o co-- E E -O -0 -O 0 a) 'O 'O 7 .0. 0 m
O 00z U...._-5. C z z 0 Z 4. o cC
2545968.49 1276411.95 6699273.70
6699273.70 2876893.26
548,031,895
GRAND TOTALS
TOTALS - RESIDENTIAL
828693.80 5470353.04
5470353.04 2462456.13 2179203.10
447718.15 1228920.66
414437.13 366765.39
TOTALS - COMMERCIAL /INDUSTRIAL
6699273.70 2876893,26 2545968.49 1276411.95 6699273.70
-34-
TAX LEVY COMPARISON TO PREVIOUS YEAR
FOR ALL PURPOSES
COMPARISON BY LEVY:
MUNICIPAL
2012 LEVY $ 2,876,888
2011 LEVY $ 2,762,590
INCREASES $ 114,298
PERCENTAGE
INCREASE(DECREASE)
COMPARISON BY TOTAL RATE:
4.14
COMMERCIAL
COMMERCIAL - VACANT UNIT
COMMERCIAL VACANT LAND
COMM NEW CONST FULL
FARMLANDS
INDUSTRIAL TAXABLE
INDUSTRIAL VACANT UNIT
INDUSTRIAL VACANT LAND
INDUSTRIAL NEW CONST FULL
IND NEW CONST EXCESS LAND
INDUSTRIAL LARGE TAXABLE
MULTI RESIDENTIAL
PIPELINE
RES /FARM
MANAGED FOREST
COUNTY
$ 2,545,969
$ 2,427, 753
$ 118,216
4.87
EDUCATION TOTAL
$ 1,276,412 $ 6,699,269
$ 1,296,851 $ 6,487,194
-$ 20,439 $ 212,075
-1.58 3.27
2012 RATE 2011 RATE
0.0325545 0.0334497
0.02278786 0.02341452
0.02278786 0.02341452
0.0325545 0.0334497
0.0035988 0.00365363
0.04301327 0.04667855
0.02795841 0.03034081
0.02795841 0.03034081
0.03971327 0.04067855
0.02581341 0.02644081
0.05040609 0.0541436
0.03079408 0.03117361
0.02474912 0.02519434
0.01439521 0.01461441
0.0035988 0.00365363
VARIANCE
- 0.0008952
- 0.00062666
- 0.00062666
- 0.0008952
- 0.00005483
- 0.00366528
- 0.0023824
- 0.0023824
- 0.00096528
- 0.0006274
- 0.00373751
- 0.00037953
- 0.00044522
- 0.0002192
- 0.00005483
EG: RES /FARM RATE
ON A 100,000 ASST THERE WILL BE AN OVERALL DECREASE OF $21.92(- 1.50 %)
-2.68%
-2.68%
- 2.68%
- 2.68%
-1.50%
- 7.85%
- 7.85%
-7.85%
-2.37%
- 2.37%
- 6.90%
-1.22%
- 1.77%
- 1.50%
-1.50%
MUNICIPAL COMPARISON BY RATE:
COMMERCIAL
COMMERCIAL - VACANT UNIT
COMMERCIAL VACANT LAND
COMMERCIAL - NEW CONSTRUCTION
= ARMLANDS
NDUSTRIAL TAXABLE
NDUSTRIAL VACANT UNIT
NDUSTRIAL VACANT LAND
NDUSTRIAL NEW CONSTRUCTION
NDUSTRIAL VACANT LAND NEW CONST
NDUSTRIAL LARGE TAXABLE
NDUSTRIAL LGE TAXABLE NEW CONST
1ULTI RESIDENTIAL
5IPELINE
RES /FARM
AANAGED FOREST
:G: RES /FARM MUNICIPAL RATE
F SAME ASSESSMENT FOR 2012 AND 2011:
2012 2012
'T 328450 $ 530.81
78800 $ 509.39
$ 1,040.20
'ARIANCE: -$ 13.64
-34A-
2012 RATE
0.0105861
0.0074101
0.0074101
0.0105861
0.0016161
0.0143839
0.0093494
0.0093494
0.0143839
0.0093494
0.0183059
0.0183059
0.0151642
0.0073991
0.00646440
0.0016161
-1.29%
2011 RATE
0.01 07248
0.0075072
0.0075072
0.0107248
0.0016373
0.0145724
0.0094719
0.0094719
0.0145724
0.0094719
0.0185457
0.0185457
0.0153628
0.0074961
0.00654910
0.0016373
2011
FT 328450
RT 78800
VARIANCE
- 0.0001387
- 9.71 E -05
-9.71 E -05
- 0.0001387
- 2.12E-05
- 0.0001885
- 0.0001225
- 0.0001225
- 0.0001885
- 0.0001225
- 0.0002398
- 0.0002398
- 0.0001986
- 9.7E -05
- 8.47E -05
- 2.12E-05
2011
$ 537.77
$ 516.07
$ 1,053.84
3 2012 IS A REASSESSMENT YEAR FOLLOWING ARE THE ACTUAL ASSESSMENTS:
'T 335000 $ 541.39
81000 $ 523.61
$ 1,065.00
' ARIANCE: $ 11.16 +1.06% DUE TO REASSESSMENT
1N THE MUNICIPAL RATE THERE IS A 1.29% DECREASE IN THE TAX RATE.
- 1.29%
-1.29%
-1.29%
- 1.29%
-1.29%
-1.29%
-1.29%
-1.29%
- 1.29%
-1.29%
-1.29%
- 1.29%
- 1.29%
-1.29%
- 1.29%
- 1.29%
ServiceOntario ServiceOntario
Issuer Services Office Bureau Des Services Au Roseau
De Dellvrance Des Fermis
5775 Yonge Street, 16 Floor
Toronto, ON M7A 2E5
5775 rue Yonge, 16R etage
Toronto, ON M7A 2E5
Telephone: (416) 212 -4603 Telephone: (416) 212 -4603
Facsimile: (416) 326 -3229 Tefecopieur. (416) 326 -3229
May 4, 2012
Joanne Groch
Administrator
Municipality of West Elgin
ServiceOntario Centre # 176
217 Furnival Road
Rodney, Ontario NOL 200
Dear Ms_ Groch:
tx-?*Ontario
This is in response to your request to become an issuer of hunting and fishing licences on
behalf of the Ministry of Natural Resources (MNR), in the context of section 15.04 (Ancillary
Products or Services) of the Issuing Services Agreement that you operate under with
ServiceOntario. Please accept my sincere apologies for the length of time It has taken for us
to respond to your request.
As you know, hunting and fishing licences are provincial government services. Although
some ServiceOntario centres provide these services, they are not part of the standard suite
of services that our private service providers deliver on behalf of ServiceOntario. We will be
working with MNR to develop a joint strategy regarding expansion of service offerings that
can be applied consistently across all private ServiceOntario centres in the future. However,
in the interim, we recognize that the option for your organization to become an MNR issuer is
a revenue - generating opportunity.
I am pleased to advise that ServiceOntario provides approval for you to apply to become an
MNR issuer of hunting and fishing licences. Since you would be delivering these services
directly on behalf of MNR and not ServiceOntario, you will need to follow MNR's application
process and criteria for becoming one of their issuers. The equipment, training and
compensation for providing hunting and fishing licences is determined by MNR and is
outside the scope of the agreement you have with ServiceOntario. Please feel free to work
directly with MNR to facilitate the application process,
I wish you success in your endeavours in taking on these additional products and services.
Best regards,
Jennifer Gayle
Manager, Issuer Services Office
(d)
RODNEY LIBRARY
A Branch of the Elgin County Library System / Elgin County
Progresslye by Nature
Illuminated sign
with Digital Message Board
on 4" square cast aluminum
Victorian style posts
Graphic
Design Inc.
519 775 -2230 Fax 775- 2790
2 May, 2012
Comini!,n: ' ?'.a r? ^rs 1C.
(viiddiese;, =-a..
390 =,lidout Street . or : Lo;:
ie 519 963-102C
2.._ 919 43:R- 777:"
e v{ 'cr1Con@co n mU
MEMORANDUM
TO: Members
Committee of Adjustment
Municipality of West Elgin
FROM: Ted L. Halwa
nflRlhnrlAa,'Ln s �., •fz
91192
#0007/2166
SUBJ: Application for a Minor Variance: Chase Enterprises Inc., A- 1/2012 — 24601 Pioneer
Line (Part of Lot 16, Concession IX) -- south side of Pioneer Line (County Road No. 2)
west of the Village of West Lorne
1. PURPOSE
• to permit an addition to an existing building used as offices, shop and storage. The building was
until recently operated under the business name International Erosion Control Systems;
the owner is seeking permission to construct a 4.9 m x 24.4 m (16 It x 80 ft) addition to the rear of
an existing building. The proposed addition, which would be metal clad to match the existing
building, would be used for storage purposes.
2. SITE CHARACTERISTICS (Figure 1)
the subject lands have an area of 3,440 square metres (0.9 acres), a depth of 91.4 metres (300 ft)
and a frontage of 38 metres (125 ft) on Pioneer Line. The parcel is occupied an existing building
from which an erosion control business (sales) is operated, and has been otherwise extensively
rejuvenated as landscaped open space. The owner, Chase Enterprises Inc., purchased the lands
in January 2012;
neighbouring lands comprise rural residential development in the form of single unit dwellings
fronting on Pioneer Line, beyond which lies agricultural land and extensive wooded areas forming
part of the Buttinger Swamp -- a provincially- significant wetland. A large salvage yard (Michaud) lies
APPLICATION FORA MINOR VARIANCE: A- 1/2012
Chase Enterprises Inc.
24601 Pioneer Line
Part of Lot 16, Concession IX
Municipality of West Elgin
Municipality of WEST ELGIN
FIGURE 1
ZONING
Al AGRICULTURAL
RR2 RURAL RESIDENTIAL TWO
16_77,4
SUBJECT LANDS
PROPOSED ADDITION
EXISTING BUILDING (SHOP /OFFICE)
1:2,000
0
Metres
25 50 75 100
Chase Enterprises Inc., A- 1/2012
Municipality of West Elgin
May 2, 2012
page 2
#0007/2166
south of the subject lands. Commercial and industrial uses are generally restricted to the built -up
areas of West Lorne.
3. ANALYSIS
• under the Provincial Policy Statement (PPS) and the Planning Act, the application does not raise
issues that are of provincial interest;
• the subject lands are designated 'Rural Residential' in the West Elgin Official Plan. Applications
for minor variances under the Official Plan are to be evaluated in accordance with the following:
a) whether the variance is "minor",
b) whether the general intent and purpose of this Plan is maintained,
c) whether with the general intent and purpose of the Zoning By -law are maintained,
d) whether the variance is desirable for the appropriate use and development of the lands
and neighbouring lands,
e) whether compliance with the Zoning By -law would be unreasonable, undesirable or would
impose undue hardship, and
f) whether the variance would result in a substantial detriment, hazard or nuisance that would
detract from enjoyment, character or use of neighbouring lands.
In granting applications for minor variances, conditions may be imposed where the
Committee deems it advisable to ensure the intent of the above -noted criteria are satisfied or
will be satisfied. (Section 10.5.7)
the intent of the Official Plan is to ensure orderly and compatible development and no adverse
impacts on neighbouring properties. The abovenoted criteria are capable of being satisfied and
conformity with the Official Plan would be maintained in this instance;
the subject lands are zoned 'site- specific' Rural Residential Two (RR -2) in the Township of
Aldborough Zoning By -law. Permitted uses are restricted to a single unit detached dwelling, a
home occupation and "a light industrial use in an existing building ". Relief is required insofar as the
building would effectively forfeit its "existing" status upon construction of the proposed addition;
Chase Enterprises Inc., A- 1/2012
Municipality of West Elgin
May 2, 2012
page 3
#0007/2166
based on a site plan filed with the application, the proposed addition would comprise a
rectangularly- shaped building with a floor area of 119 square metres (1,280 sq ft) and feature metal
clad material to match the exterior of the existing building facing Pioneer Line. The addition would
be situated along the easterly side of the lot to the rear of the existing building;
• adverse visual impacts arising from the building addition being located in the rear yard, either from
Pioneer Line or from abutting residential properties, are not apparent. On the neighbouring
residential lot to the east, an accessory building having a floor area as large as 595 square metres
(6,400 sq ft) could be erected. On the neighbouring lot to the west, and accessory building having a
floor area as large as approximately 350 square metres (3,767 sq ft) could be erected. In both
instances, accessory buildings having a substantially larger floor area than the proposed addition
could be erected 'as -of- right' under the current RR2 zoning which applies;
the owner has advised that a pressure treated privacy fence has recently been installed around the
perimeter of the parcel, and extensive landscaping and cleanup of the property has been
undertaken. The proposed addition is to be used for the purposes of the storage of a motor home
and trailer;
• the variance being sought is justifiable under the circumstances given the generous size and
physical characteristics of the subject lands, and the size and location of the proposed addition
relative to buildings which could potentially be erected on neighbouring properties. The design of
the addition would complement the existing building.
RECOMMENDATION
That the application of Chase Enterprises Inc., A- 1/2012, be granted for relief from the
Township of Aldborough Zoning By -law, specifically:
i) Section 10.3.2 b), to permit an addition to an existing building in the location shown and of the
size contemplated by the application.
Chase Enterprises inc., A- 1/2012
Municipality of West Elgin
May 2, 2012
page 4
REASONS
i) The intent of the Official Plan is maintained;
ii) The intent of the Zoning By-law is maintained;
iii) The variance is considered "minor" given the circumstances;
iv) The variance is desirable for the appropriate use and development of the lands.
Dan W. Smith, MA
#0007/2166
Rodney Aldborough Agricultural Socie
P.O. Box 130 Rodney, ON NOL 2C0
www. rodneyfa i r. ca
April 4, 2012
Municipality of West Elgin
Council Representatives
P.O. Box 490
Rodney, ON
NOL 2C0
Dear Council Members
The Board of Directors of the Rodney Aldborough Agricultural Society is in the process of planning and
organizing the annual fair to be held on September 14th , 15th , and 16th 2012. We are having a tractor pull on
the Friday night and subsequently plan to have a 'Beer Garden' on that evening, from 7 to 12 p.m.
As in 2011, the fenced off garden will be located at the north end of the grandstand during the tractor pull.
The fair board members with Smart Serve Training will be providing the bar service. The Ontario Provincial
Police will be contracted for security.
We trust you will give this request due consideration and will send us written approval and a Municipal
Liquor application form at your earliest convenience. Please contact me at 519- 768 -1858 if you have any
questions and/or concerns.
Thank you.
Yours truly,
ne McLarty
ecretary
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
P.O. Box 130
Rodney, Ontario, NOL 2C0
www. rodneyfa i r.c a
Cjitivo
April 4, 2012
Municipality of West Elgin
P.O. Box 490
Rodney, ON
NOL 2C0
Dear Council Members
The Board of Directors of the Rodney Aldborough Agricultural Society is in the process of planning and
organizing the annual fair to be held on September 14t ", 15" and 16" 2011. As in the past there will be a
"Fair Parade" held on the Saturday of the fair.
This letter is a request for the parade to proceed on Furnival Road from Victoria St. (parade forms up at the
Rodney Legion) to Queen St. and east on Queen St. to the fairgrounds from 12 noon to 1 p.m. on Saturday,
September 19.
If you have any questions andlor concerns please discuss with Bernie Wiehle, parade superintendent.
Thank you.
Yours truly,
June McLarty
Secretary
k: Fxfor4County
growing stronger... together
OFFICE OF THE C.A.O./ CLERK
P. 0. Box 1614, 21 Reeve Street
Woodstock, Ontario N4S 7Y3
Phone: 519 -539 -9800 • Fax: 519 -421 -4712
Web site: www. oxfordcounty. ca
April 23, 2012
The Honourable Jim Bradley
Minister of the Environment
77 Wellesley Street West
11th Floor, Ferguson Block
Toronto, Ontario
M7A 2T5
Dear Sir:
Please be advised that Oxford County Council, at its meeting held on April 11, 2012, adopted
the following resolution:
WHEREAS Oxford County Council recognizes that many of the resources of this
planet are finite and are necessary to sustain both life and the quality of life for all
future generations,
WHEREAS Oxford County Council recognizes that the global population will
increase from the current 7 billion people to at least 9 and possibly 10 billion by 2050
and that this increased population will put even greater demand for the resources of
the planet,
WHEREAS Oxford County Council recognizes that as populations evolve, their
demand for more resources will increase as is the case currently in several of the
heavily populated Asian Countries,
WHEREAS Oxford County Council recognizes that the reduction in use, reuse and
recycling of all resources is the only viable option for long term societal sustainability,
WHEREAS Oxford County Council recognizes that the disposal of resources in
landfills is unsustainable and further it creates potential environmental concerns
which may take numerous generations to become apparent and could have
significant human and financial costs before the problems are rectified,
WHEREAS Oxford County Council recognizes that all levels of government are
elected to lead their constituents with concern for the well being of this and future
generations,
...2
The Honourable Jim Bradley
Minister of the Environment
Page 2
April 23, 2012
WHEREAS Oxford County Council recognizes that landfill proposals create anxiety
within the community in regards to the physical, mental, emotional and financial
health of the community which can create tension within the community,
WHEREAS Oxford County Council recognizes that the natural environment provides
for the basic sustenance of life and must be protected from any potential damage,
AND WHEREAS Oxford County Council recognizes that the scale of potential health
risks to the community increases in direct relation to the proximity of the community
to any landfill site,
THEREFORE BE IT RESOLVED that Oxford County Council demand a moratorium
on any future landfill construction or approval until such time as a full review of
alternatives can be completed which would examine best practices in other
jurisdictions around the world,
AND FURTHER that this review of alternatives would give special emphasis on (a)
practices which involve the total recycling or composting of all products currently
destined for landfill sites in Ontario and (b) the production of goods which can
efficiently and practically be recycled or reused so as to not require disposal in
landfills,
AND FURTHER that Oxford County Council investigate a potential timeline that
would see the maximum reduction in land filling with the goal being (a) to have this
program in place within a decade and (b) that the current County landfill site would
be sufficient for County needs until at least the year 2100,
AND FURTHER that Oxford County Council advise the provincial government that
we are embarking on this course of action, and that it will be expected that Oxford
County will have the full cooperation of all ministries and that Oxford County may
require special and specific funding for investigation, research and implementation of
the alternatives to our current disposal based system,
AND FURTHER that Oxford County Council send this resolution to all municipalities
in Ontario for support.
Thank you for your attention to this matter.
Yours very truly,
e/4
Brenda J. Tabor
Clerk
Copy - The Honourable Dalton McGuinty, Premier of Ontario
- Municipal Councils, All Municipalities in Ontario
- Ernie Hardeman, M.P.P., Oxford
- Members, Oxford County Council
- Michael Bragg, C.A.O., County of Oxford
TOWNSHIP OF WAINFLEET
RESOLUTION
Moved by Betty Konc
Seconded by
No. C- 177 -2012
David Wyatt Date: April 24, 2012
THAT the Clerk be directed to circulate Bylaw No. 013 -2012, being a bylaw for prescribing the
minimum setback distance for the construction of all Industrial Wind Turbines, also known as
Wind Turbine Generators, to be erected within the borders of the Township of Wainfleet, and to
require that any such construction, in compliance with this bylaw or not, shall also provide
indemnification for any loss of property value or adverse health effect therefrom to the extent of
100 %, to all Ontario municipalities to demonstrate Council's support for the health and safety of
its residents and request that fellow municipalities support Wainfleet's initiative by adopting a
similar bylaw.
Recorded on
Request of:
Carried Eg
Mayor (Chairman)
Lost
Councilor / Staff Member
Yeas
Nays
Alderman Dykstra
Alderman Hesseis
Alderman Konc
Alderman Wyatt
Mayor Jeffs
Carried ❑
Clerk
Lost
THE CORPORATION OF THE
TOWNSHIP OF WAINFLEET
BYLAW NO. 013 -2012
Being a bylaw for prescribing the minimum setback
distance for the construction of all Industrial Wind
Turbines, also known as Wind Turbine Generators,
to be erected within the borders of the Township of
Wainfleet, AND to require that any such
construction, in compliance with this bylaw or not,
shall also provide indemnification far any loss of
property value or adverse health effect therefrom to
the extent of 100 %.
WHEREAS government Ministers, Ministries, Agencies and Municipalities have an
ethical duty and legal obligation to protect the health, safety, quality of life and well being of
citizens and their properties;
AND WHEREAS the Supreme Court of Canada, in 114957 Canada Ltee (Spraytech,
Societe d'arrosage) v. Hudson (Town), 2001 SCC 40. File No.: 26937, held that Municipalities,
in addition to specific powers conferred by statute, also have included in that authority "general
welfare" powers, upon which Municipalities can draw to enact bylaws genuinely aimed at
furthering goals such as public health and safety, protection of Property and the like;
AND WHEREAS a9 of the Municipal Act, 2001, SO 2001, c 25, grants Municipalities
Powers of a natural person;
AND WHEREAS the Canadian Charter of Rights and Freedoms, being Part 1 of the
Constitution Act, 1982, confers specific rights and freedoms on all Canadians, including that of
Due Process, which rights and freedoms are to be protected by all levels of government,
including the Municipal;
AND WHEREAS s. 130 of the Municipal Act, 2001, SO 2001, c 25, in force until July 1,
2012, still states "A municipality may regulate matters not specifically provided for by this Act or
any other Act for purposes related to the health, safety and well -being of the inhabitants of the
municipality';
AND WHEREAS ss.128 — 129 of the Municipal Act, 2001 confer powers to regulate
Public Nuisances, Noise, Odour, Dust, etc.;
AND WHEREAS s,128 (2) also states "The opinion of council under this section, if
arrived at in good faith, is not subject to review by any court";
AND WHEREAS s. 11 of the Municipal Act, 2001 confers broad authority on the
Municipality, including the passing of bylaws, inter alle, for the "Economic, social and
environmental well -being of the municipality" and for the "Health, safety and well -being of
persons';
BYLAW NO. 013 -2012 Page 2
AND WHEREAS s.1 (1) of the Environmental Protection Act, R.S.O. 1990, c. E -19
states that:
"adverse effect" means one or more of;
(a) impairment of the quality of the natural environment for any use that can be
made of it
(b) injury or damage to property or to plant or animal life,
(c) harm or material discomfort to any person,
(d) an adverse effect on the health of any person,
(e) impairment of the safety of any person,
(t) rendering any property or plant or animal life unfit for human use,
(g) loss of enjoyment of normal use of property, and
(h) interference with the normal conduct of business; ( "consequence
prejudiciable "),
and further states,
"contaminant" means any solid, liquid, gas, odour, heat, sound, vibration, radiation or
combination of any of them resulting directly or indirectly from human activities that
causes or may cause an adverse effect ( "contaminant's;
AND WHEREAS s.3 of the Environmental Protection Act, R.S.O. 1990, c. E-19 also
states "The purpose of this Act is to provide for the protection and conservation of the natural
environment';
AND WHEREAS there is mounting documented evidence of the adverse impact of IWT
technology on humans, wildlife and livestock;
AND WHEREAS the World Health Organisation recommends ambient noise levels be
less than 30dB (a) inside a Property dwelling;
AND WHEREAS several jurisdictions worldwide have enacted or recommended laws or
bylaws to regulate Setback distances of 2 to 10km for Industrial Wind Turbines;
AND WHEREAS more than 70 Ontario Municipalities, including Wainfleet, as well as the
Ontario Federation of Agriculture and the Christian Farmers Federation of Ontario, have asked
for a Moratorium on wind power development and for more and better studies on the impact of
wind power;
AND WHEREAS some Ontario reactors have asserted that properties within sight and
sound of IWT's are available at prices 20 to 40% lower than those properties without IWT
interference;
AND WHEREAS restrictions in the laws of Ontario governing Municipalities and the
Environment variously contradict one another and restrictions in the laws governing Alternative
Energy generation do the same;
AND WHEREAS nothing in this bylaw frustrates the purpose of the laws governing
alternative energy generation, it being the Municipality's concern to promote the responsible use
of alternative energy in a manner that does no harm to persons, wildlife and livestock;
BYLAW NO. 013 -2012 Page 3
AND WHEREAS s.92 of the Constitution Act, 1982 provides further that the "Exclusive
Powers of Provincial Legislatures" includes upholding Canadian Charter of Rights and
Freedoms, being Part 1 of said Act;
AND WHEREAS the fundamental rights of Canadian persons cannot be extinguished or
modified except by s.33 ("Notwithstanding'; clause) of the Canadian Charter of Rights and
Freedoms, The Constitution Act, 1982;
AND WHEREAS it is reasonable and prudent for the protection of the Municipality's
citizens;
NOW THEREFORE the Council of the Corporation of the Township of Wainfleet
HEREBY ENACTS AS FOLLOWS:
Definitions:
1. In this By -law, the listed words have the following meanings:
(a) "Setback" means a horizontal radial distance;
(b) "Industrial Wind Turbine" (iWT), means a wind turbine power generator using
blade technology with a hub height exceeding 30 metres;
(c) "Property" means property line, vacant land, dwelling or structure and their
inhabitants of all species used for private or business or public purposes;
(d) "Municipality" means the Corporation of the Township of Wainfleet;
(e) "Construction" includes placement, erection, alteration, repair, dismantling,
demolition, structural maintenance, painting, moving, land clearing and
cleaning, earth moving, grading, excavating, the laying of pipe and conduit
whether above or below ground level, street and highway building,
concreting, equipment installation and alteration and the structural installation
of construction components and materials in any form or for any purpose and
includes any work in connection therewith.
(f) "Noise" means unwanted sound, vibration, or both, emitted by or related to an
Industrial Wind Turbine or Turbines;
(g) "Developer" means any person or business or company involved in the
development, Construction and operation of an industrial Wind Turbine,
including the legal owner of said Turbine; AND, person, business, company,
Turbine and owner can be construed in the singular and in the plural;
Application:
This bylaw applies to all property within the territory of the Municipality.
This bylaw applies to all property owned by the Municipality.
Prohibition:
1. For the Construction, erection or operation of any IWT inside the Municipality,
there shall be a minimum Setback of a distance of 2km from any property
measured from the tip of the rotor blade in horizontal position;
2. In any case, noise emitted by the IWT shall not exceed 32d8 at the nearest
property;
3. The Developer shall provide an indemnification of 100% for any loss of property
value or adverse health effect directly or indirectly caused by an IWT.
BYLAW NO. 013 -2012 Page 4
Severability:
If a portion of this bylaw is held invalid by a court of competent jurisdiction then
the invalid portion must be severed and the remainder of this bylaw is deemed
to have been adopted without the severed section.
Force and Effect:
This bylaw shall come into force and take effect on the day of its Final passing.
BYLAW READ A FIRST TIME THIS 27th DAY OF MARCH, 2012.
BYLAW READ A SECOND TIME THIS 27th DAY OF MARCH, 2012.
BYLAW READ A THIRD TIME AND FINALLY PASSED THIS 10`h DAY OF APRIL, 2012.
A. Jeffs, MAYOR
T. Lamb, CLERK
The Premier
of Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
April 25, 2012
Le Premier ministre
de l'Ontario
Edifice de I'Assemblee legislative
Queen's Park
Toronto (Ontario)
M7A 1A1
Ms. Norma L. Bryant, HonBA, AMCT
Clerk
Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney, Ontario
NOL 2C0
Dear Ms. Bryant:
Thank you for your letter of April 20 informing me of council's resolution regarding a
proposed solar energy project. I appreciate your keeping me updated on council's
activities.
I note that council has also informed several of my Cabinet colleagues of this resolution.
I trust that the ministers will also take council's views into consideration.
Thank you again for the information.
Yours truly,
Dalton McGuinty
Premier
Fisheries and Oceans Peches et Oceans
Canada Canada
Central and Arctic Region
501 University Crescent
Winnipeg, MB R3T 2N6
Tel: (204) 983 -5000
Fax: (204) 983-5192
April 25, 2012
Region du centre at de l`arctique
501, croissant University
Winnipeg, MB R3T 2N6
Tel: (204) 983 -5000
Telec: (204) 983-5192
Municipality of West Elgin
22413 Hoskins Line, P.O. Box 490
Rodney, ON NOL 2C0
Re: Invitation to Comment on Proposed Recovery Strategy for Spotted Gar
Fisheries and Oceans Canada is sending this letter to individuals and groups who may
wish to review and provide feedback to the Government of Canada on the proposed
Recovery Strategy for the Spotted Gar under the Species At Risk Act (SARA). This
recovery strategy includes the identification of critical habitat for the Spotted Gar.
Canada's Species at Risk Act (SARA) is a key federal government commitment to
prevent wildlife species from becoming extinct and to secure the necessary actions for
their recovery. Under SARA, it is illegal to harm individuals or the critical habitats of
species listed as extirpated (a localized extinction), endangered or threatened. Such
listings also require that a recovery strategy be developed to describe what efforts and
actions will be taken to provide for that species' conservation and population recovery.
The Spotted Gar is a freshwater fish found only in North America, within the Mississippi
and Great Lakes drainage basins. In Canada, the Spotted Gar occurs in three coastal
wetlands of Lake Erie: Long Point Bay/Big Creek National Wildlife Area (NWA), Point
Pelee National Park and Rondeau Bay. In addition, new records exist for East Lake, in
Prince Edward County, and Hamilton Harbour (both part of Lake Ontario's drainage
basin); however, it is not known whether reproducing populations exist at these locations.
The recovery strategy outlines the actions required to protect and recover the Spotted
Gar, identifies the species' critical habitat requirements and outlines the extent and
distribution of this critical habitat. Once the recovery strategy has been finalized,
Fisheries and Oceans Canada will put in place an order (or its equivalent under another
Act of Parliament) to prohibit the destruction of critical habitat under the Species at Risk
Act section 58(1).
A brief overview of the proposed recovery strategy is outlined in the attached Plain
Language Summary. The complete proposed recovery strategy can be obtained by
contacting the undersigned or can be viewed online at http: / /www.sararegistry.gc.ca
(click on "public consultations" in the left hand menu) or the direct link is
http:// www. sararegistry .gc.ca/documentldefault e.cfm ?documentlD =1556
Canada
Proposed Recovery Strategy for Spotted Gar
Plain Language Summary
BACKGROUND
The Spotted Gar is a freshwater fish found only in North America, within the Mississippi and
Great Lakes drainage basins. In Canada, the Spotted Gar occurs in three coastal wetlands of
Lake Erie: Long Point Bay /Big Creek National Wildlife Area (NWA), Point Pelee National Park
and Rondeau Bay. In addition, new records exist for East Lake, in Prince Edward County, and
Hamilton Harbour (both part of Lake Ontario's drainage); however, it is not known whether
reproducing populations exist at these locations since only one individual was found at each
location (in 2007 and 2010, respectively). Although this fish is known to occur in heavily
vegetated wetlands in the shallower near -shore area, the size of the Canadian Lake Erie
populations are unknown.
Threats to Spotted Gar populations include overall habitat loss (due to dredging, filling and
harbour improvements), sediment and nutrient loading, exotic species, barriers restricting
movement, climate change and possibly fishing pressure (commercial/recreational incidental
harvest).
The Spotted Gar is considered a Threatened species under the federal Species at Risk Act. As
such, the Act requires that the government develop a recovery strategy to help stop the decline
of the Spotted Gar
Fisheries and Oceans Canada, in cooperation with the government of Ontario, has developed a
recovery strategy to help protect and recover the Spotted Gar.
RECOVERY GOALS
The population and distribution objective is to maintain current distributions and densities of
extant populations of Spotted Gar in the three coastal wetlands of Lake Erie (Point Pelee
National Park, Rondeau Bay and Long Point Bay /Big Creek NWA).
The short- to medium -term recovery objectives for the Spotted Gar, to be addressed over the
next five to ten years, are:
i. Refine population and distribution objectives;
ii. Ensure adequate protection of critical habitat;
iii. Determine long -term population and habitat trends;
iv. Identify threats, evaluate their relative impacts and implement remedial actions to reduce
their effects;
v. Enhance efficiency of recovery efforts;
vi. Enhance quality and extent of available habitat;
vii. Improve overall awareness and appreciation of the Spotted Gar and the coastal wetland
habitats that support it; and,
viii. Engage landowners, communities and organizations in stewardship actions that
minimize /eliminate identified threats to Spotted Gar and its habitat.
recovery teams (Essex -Erie region) to ensure that activities to protect the Spotted Gar are
beneficial to all species at risk, and to eliminate possible duplication of effort.
The success of recovery actions will be evaluated largely by tracking changes in population
distribution and abundance, and changes in habitat. The entire recovery strategy will be
reported on every five years to evaluate progress and incorporate new information.
Se. CFiir -'
Pour
CANADA
ONTARIO
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Cake Erie
8iv ofqumre, -t
eiAtit
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• 2001 -2010
• 1981.2000
■ 1981.1990
• 1913 -1980
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I E 1
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may. 1. 1!42,4M
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MAY n 7 2 I2
CORPORATION OF THE COUNTY OF ELGIN
NOTICE OF APPLICATION FOR CONSENT
APPLICATION NO. E 30112
PART LOTS 9 & 10, CONCESSION 14, MUNICIPALITY OF WEST ELGIN
TAKE NOTICE that an application has been made by CHARLES AND MICHELLE QUINTYN,
800 Waterloo Street, LONDON, Ontario, N6A 3W4, for a consent pursuant to Section 53 of the
Planning Act, 1990, as amended, to sever lands municipally known as 23011 Gray Line, legally
described as Part Lots 9 & 10, Concession 14, Municipality of West Elgin,
The applicants propose to sever a lot with a frontage of 70 metres along Gray Line by a depth of
375.4 metres (west lot line), Area 2.63 hectares, proposed to create one residential building lot.
The owners are retaining 17,6 hectares containing one house (east retained parcel) and 4.65
hectares (west retained parcel), proposed to remain in residential use.
The location of the property is shown on the Key Map below:
ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday
to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive,
St. Thomas or at a Public Hearing to be held on:
WEDNESDAY in Committee Room #2, County Municipal O cest450 Sunset Drive, St. Thomas.
Any person or public body may attend the Public Hearing and/or make written or verbal
representation either in support of, or in opposition to the proposed consent.
If you wish to be notified of the decision of the Land Division Committee in respect of the
proposed consent, you must submit a written request to the Land Division Committee. This will
also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the
successful party, you should request a copy of the decision since the Land Division Committee
decision may be appealed to the Ontario Municipal Board by the Applicant or another member of
the public.
if a person or public body that files an appeal of a decision of the Land Division Committee in
respect of the proposed consent does not make Written submission to the Land Division
Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board
may dismiss the appeal.
Dated at the Municipality of Central Elgin this 7th day of May 2012.
KEY MAP; (not to scale)
Susan D. Galloway
Secretary- Treasurer
Land Division Committee
450 Sunset Drive
St, Thomas, Ontario
N5R 5V1
County of Sijin
Engineering Services
450 Sunset Drive
St Thomas, On NIBS 5V1
Phone: 510.613:1460
www.algl ncovnty. once
Progres,ive byNaet�re
TJe
April 26, 2012
Dear Mayor Wiehle;
ff there are still any Ontarians who think snow ploughing, potholes, infrastructure, transit,
sewage treatment plants are the most critical issues we face as Ontario Municipalities they have
been looking at the wrong budget lines.
The most serious issue we have, particularly in rural and small town Ontario is rising costs for
OPP services.
Last year, policing in Ontario cost municipal tax payers 3.8 billion dollars. in most cases policing
accounted for more than a quarter of Municipal operating budgets, some municipalities at 50 %.
The provincial government, without consultation and having no accountability or transparency
will increase the OPP salary, in 2014, another 8.5% which will add another 50 million dollars to
the salary line. Who must pay? Our citizens! NOT the provincial government!
Binding arbitration is debilitating. The arbitrator is presented with recent police contract
agreements in other Ontario cities/large urban centers as a baseline. This merely results in
never - ending leap frogging of high -cost settlements that drive the cost of municipal policing
upwards and upwards
What makes this cycle so very frustrating is that binding arbitration leaves our needs totally
unconsidered and we, at the rural /small town municipal level, are standing on the sidelines with
no ability to control the direction of police costs.
The OPP policing deployment model is not transparent in terms of service or costs, it is not
understood and we have no input. The contract with the Ministry leaves us with no cost
certainty. Simply put, the price of policing is now unsustainable because the pattern of spending
and service levels dictated to us is out of control at the Provincial level.
We need this situation corrected.... ASAP!
With this in mind a group of Mayors/Wardens and Staff from various municipalities held many
meetings last year to discuss this issue and to craft a "move forward" plan. During the 2011
AMO conference 22 municipalities met with Provincial Ministers and Opposition Party Critics.
During the AMO Bear Pit session our group asked the Minister to commit to three things.
• That there be transparency and accountability with regard to costs being assigned to
municipalities for OPP services.
• That information on applicable deployment models is made available to municipalities in a
timely manner, prior to the 2012 budget year.
• That a review be undertaken of OPP costs, formulas, and deployment models to identify
efficiencies and that this review take place in full consultation with the municipal sector.
The Minister verbally agreed to these items and as we all know the 2012 budget came and went
without any progress.
Following the provincial election our group met with the new Minister and shared our concerns
and the need for review. The Minister has subsequently launched a taskforce that includes
AMO, OAPSB and three of our CAO's as our voice at the table. While the task force is
welcomed, the terms of the taskforce pale in the fact that discussion cannot be had on three
important elements. We cannot speak to changes to:
• The province -wide model for developing municipal police costs;
• The adequacy standards and/or other legislative or regulatory requirements for policing;
• The policy or practice for collective bargaining with the OPPA.
Our group met again at the OGRAIROMA conference and identified the need to form a Mayors
Coalition. We feel the need to speak as one strong and united municipal voice is paramount.
For clarity we all agreed that the Mayor's Coalition is to be the political conduit with the Minister
and that our purpose and intent would to not position ourselves in a debate with the
stakeholder's. We are aware that the issue of high costs of OPP Policing will require time,
commitment, ongoing lobbying, public relations and all the other elements that come in to play
on an issue as large as this.
At OGRAIROMA we assigned a group of 6 Mayors to a steering committee role. The steering
committee includes Cochrane Mayor Peter Politis, Arnprior Mayor David Reid, Penetanguishene
Mayor Gerry Marshall, Parry Sound Mayor Jamie McGarvey, Norfolk Mayor Dennis Travale and
Tillsonburg Mayor John Lessif. The steering committee group has met three times since
OGRAIROMA and identified the need for the following to make our Mayors Coalition efforts
successful:
1) Lobbying funding;
2) The need for bilingual communications;
3) Develop a common letterhead for press releases and correspondence to Minister/Task
Force;
4) Travel expenses for Ministry meetings;
5) Updates to our fellow municipalities;
6) Develop web site for communication to municipalities;
7) Public Relations — hire a PR firm and establish a media campaign that is ready to be
launched;
8) Engage a "Drummond" like third party to assist
9) Administrative costs, such as conference calls, paper and other supplies.
These items of course require financial support and we are asking your municipality for a
contribution of $1000 to get this initiative up and running in a fashion that leads to success. If all
343 OPP serviced communities contributed at the $1000 level we would have a pool of funds
that would allow us to properly get our message out to the Province, Public and Police. The
Town of Tillsonburg's finance department will manage these funds and accurately report on any
and all spending. If all funds are not used at the end of this effort we will return the unused
portion to you.
We do recognize that a $1,000 contribution is significant in these tight financial times. We felt it
was best to ask for your community for assistance once versus having to come back a second
time. That said, if $1,000 is currently out of reach for your community a smaller amount
contributed helps as well.
We thank you very much for your time and we trust you find our common effort approach
satisfactory.
Sincerely
Mayors Coalition Steering Committee
Ontario Human
Rights Commission
Office of the Chief Commissioner
180 Dundas Street West, 9'h Floor
Toronto ON M7A 2R9
Courier postal code: M5G 1ZS
Tel.: (416) 314 -4537
Fax.: (416) 314 -7752
Commission ontarienne
des droits de to personne
Cabinet de la commissaire en chef
180, rue Dundas ouest, 9e stage
Toronto ON M7A 2R9
Code postal pour livraison : M5G 1Z8
Tal. ; (416) 314 -4537
Telel.: (416) 314 -7752
May 2, 2012
Your Worship and Members of Council,
Re: Request for Ontario Human Rights Code Day/Week Proclamation
On June 15, 2012, Ontario will celebrate the 50th anniversary of the Ontario Human Rights
Code. The Code recognizes the dignity and worth of each person and ensures that everyone
is free from discrimination and harassment where they live, work and play. Ultimately, its goal
is to make sure everyone can reach their full potential and contribute in their communities.
We've seen a lot of change in the past 50 years. We've seen the end of segregation,
workplaces opening doors to newcomers and women, public facilities accommodating people
with disabilities, and systemic barriers within our institutions starting to be broken down.
To celebrate these accomplishments, to acknowledge the work that still needs to be done, and
to make a commitment to creating equitable, inclusive environments that protect and advance
human rights, I invite you to join other municipalities across the province in proclaiming June
15th Ontario Human Rights Code Day, or proclaiming the week of June 11 — 15 as Ontario
Human Rights Code Week. Attached is some sample wording.
Proclaiming the day or the week gives municipalities an opportunity to encourage all residents
to think about how far we have come in 50 years. It can also inspire us all to think about what
steps we can collectively take to advance human rights — in our homes, our neighbourhoods
and in local government.
If you do plan on proclaiming a human rights day or week, please let us know by May 30, 2012,
so that we can acknowledge your commitment to human rights as we celebrate this milestone.
Yours truly,
Barbara Hail, B.A, LL.B, Ph.D (hon.)
Chief Commissioner
CCM file # MGT2010. 000379
1
SAMPLE PROCLAMATION FOR ONTARIO HUMAN RIGHTS CODE DAY
WHEREAS Ontario has been a leader in protecting and advancing human rights for
more than 50 years;
WHEREAS the Ontario Human Rights Code was first proclaimed on June 15, 1962;
WHEREAS each person has the right to be free from discrimination and harassment
and to reach their full potential — no matter their race, ethnic origin, place of birth,
religion, ability level, sex, gender identity, sexual orientation, or any other status;
WHEREAS protecting human rights reduces tension and conflict and creates an
atmosphere of mutual respect and belonging;
WHEREAS municipalities play a critical role in nurturing human rights and creating
equitable environments where everyone is included in work and services and able to
enjoy the benefits of their community;
WHEREAS each one of us has a role to play in making sure that human rights are
respected;
NOW THEREFORE BE IT RESOLVED THAT <the municipality of> does hereby
proclaim June 15th Ontario Human Rights Code Day.
Signed this
day of , 2012 by:
(Municipality)
(Mayor's signature)
2
05/04/ 2612 10: 21 5197683311
Pori Gbo ow Yacht Club
P,O. Box 315, Rodney, ON NOL 2C0
Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney, Ontario
NOL 2C0
Fax: (519) 785 -0644
MAY
PAGE 81/02
I-1D
May 4m, 2012
Attention: Chief Building Official
Lome McLeod
Subject Completion of the Last 2 Picnic Shelters
Dear Lore,
We are advising that PGYC will be proceeding with the construction of the 2 remaining, and
last, picnic shelters as outlined in our letter to Council of May 19, 2011, a copy is attached.
All terms, conditions and construction remain the same as the first 2 picnic shelters. Engineered
drawings have been supplied previously.
The Mayor and Deputy Mayor were advised of the construction at our March 6th 2012 Marina
Board of Management meeting, and Ted Hawla at a planning meeting at the Marina on April 2 "d,
2012.
We will be starting the work this month.
Yours truly
Bob Carey
Secretary PGYC
519 768 3311
c.c. LTCA Valerie Towsley
Terry Foul is PGYC
05/04/2012 10:21 5197683311
f
MAY 4 ,, I,2
Port GIs ow Yacht Club
PAGE 02/02
P.O. Box 315, Rodney, ON NOL 2C0
Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney, Ontario
NOL 2C0
Dear Norma,
May 19, 2011
The Yacht Club currently has 4 "portable" picnic shelters erected on the north and
west sides of the Marina basin. These are tubular frames with a canvas roof, anchored in
place by "patio stones ".
Over the years the weather has played havoc with the shelters, ripping the canvas
covers and bending the structures. One was totally destroyed by the weather fast fall.
The current shelters require the canvas roofs be removed every fall and r4placed
every spring by the volunteer PGYC members.
The PGYC is proposing to replace these structures, in the same locations and
dimensions, with engineered picnic shelters that are strong enough to withstand the
weather and be aesthetically superior to the existing structures.
The new picnic shelters will be about 10 foot by 20 foot open wood structure with
an aluminum gable roof,
The shelters are designed to be movable, should relocation ever be necessary.
The structures will be bolted to weldments on the Marina seawall and 8" concrete piers,
as required by engineering standards.
We would start now and replace the 2 picnic shelters along the west end of the
basin, and the 2 on the north side of the basin in the future, as finances permit.
As with all marina improvements PGYC will fund the construction and not request
any financial assistance from the Municipality.
Thank you, and expecting the usual prompt cooperation, we remain.
Yours truly
8, Carey
Bob Carey
Secretary, Port Glasgow Yacht Club
Ministry of
the Environment
Office of the Minister
77 Wellesley Street West
11th Floor, Ferguson Block
Toronto ON M7A 2T5
Tel.: 416 314 -6790
Fax: 416 314 -6748
APR 3 0 2012
Ministere de
I'Environnement
Bureau du ministre
77, rue Wellesley Quest
11° etage, edifice Ferguson
Toronto ON M7A 2T5
Tel.: 416 314 -6790
Teiec.:416 314 -6748
His Worship Bernhard Wiehle
Mayor
Municipality of West Elgin
22413 Hoskins Line, Box 490
Rodney ON NOL 2C0
ry lINICI?A{ iI
MAC` - 4.? 'l
ENV1283MC -2012 -626
Dear Mayor Wiehle:
I want to take this opportunity to thank you and your delegation for meeting with me at
the 2012 Rural Ontario Municipal Association /Ontario Good Roads Association
Combined Conference.
It is always a pleasure to meet with our partners from rural municipalities. I know you
share our government's focus on protecting your community's environment and the
health of your residents. Please be assured, I understand the importance of working
with you to achieve our common goals.
With specific reference to the proposed solar farm development, I commend your
municipality for its willingness to work with the project proponent and offering
alternatives to the selected site. I encourage you to continue working with the
proponent to address these issues. Should you have any questions regarding the
Renewable Energy Approval process as it relates to this solar project, I would
encourage you to contact Ms. Doris Dumais, Director of the Environmental Approvals
Access and Service Integration Branch. Ms. Dumais can be reached at (416)314 -8171
or by e -mail at doris.dumaisgontario.ca.
Once again, thank you for taking the time to meet, and please accept my best wishes.
Yours sincerely,
Jim Bradley
Minister
c: Dr. Helena Jaczek, MPP
Parliamentary Assistant
Ms. Doris Dumais
Director of the Environmental Approvals Access and Service Integration Branch
2042 (2009/09) Printed an 100% recycled paper
reater I Grand
Sudb
www. greatersudburyca
RESOLUTION
CITY COUNCIL
No. 2012 -102 Date 2012-03-27
WHEREAS Alzheimer's disease and other dementias are progressive, degenerative diseases of the
brain that cause thinking and memory to become seriously impaired;
AND WHEREAS Alzheimer's disease and other dementias most often occur in people over the age of
65 but can strike adults at any age;
AND WHEREAS Alzheimer's disease and other dementias affect more than 500,000 Canadians
currently and that this figure is projected to reach 1.1 million within a generation;
AND WHEREAS Alzheimer's disease and other dementias also take their toll on hundreds of
thousands of families and care partners;
AND WHEREAS an estimated further three million Canadians face the burden and challenges of
providing care for those suffering with Alzheimer's disease and other dementias;
AND WHEREAS there is no known cause or cure for this devastating illness;
AND WHEREAS the cost related to the health care system is in the billions and only going to increase,
at a time when our health care system is already facing enormous financial challenges;
AND WHEREAS Canada, unlike many countries, does not have a national dementia strategy;
AND WHEREAS there is an urgent need to plan and raise awareness and understanding about
Alzheimer's disease and other dementias for the sake of improving the quality of life of the people it
touches;
AND WHEREAS Claude Gravelle, MP, Nickel Belt has introduced Bill C -356, An Act respecting a
National Strategy for Dementia, as he works for broad, all party and non partisan support for an issue
that touches us all. His legislation calls for a national plan that includes the development of strategies in
primary health care, in health promotion and prevention of illness, in community development, in
building community capacity and care partner engagement, investments in research and other
(advisory board, objectives, investment in research, and caregivers and more);
NOW THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury call on all levels of
government and the Federation of Municipalities to adopt a national dementia strategy, and urge all
citizens of our communities to become more aware and engaged concerning the far - reaching effects of
this devastating disease.
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or
positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
Ministry of Ministere de
the Environment I'Environne►nent
Drinking Water Management Division de fa gestion de la qualite de
Division I'eau potable
l4'h floor
135 St. Clair Avenue West
TorontoONM4V 1P5
14a etage
135, avenue St. Clair Ouest
Toronto (Ontario) M4V 1P5
itr" Ontario
May 4, 2012
To all operating authorities of municipal drinking water systems:
Re: Transition of Accreditation Bodies under the Municipal Drinking Water Licensing Program.
As we recently informed you, the ministry is in the process of transitioning to new accreditation
bodies under the Municipal Drinking Water Licensing Program. I would like to thank you for
your continued patience as the transition moves forward.
Effective July 1, 2012, the Canadian General Standards Board will no longer be designated as an
accreditation body for operating authorities under the Safe Drinking Water Act, 2002 (SDWA). The
ministry is in the process of designating new accreditation bodies under the SDWA and expects that
they will be on board shortly.
Once new accreditation bodies have been designated, the ministry will provide you with instructions
on how to begin the transition to a new provider. You will also receive information about them so that
you can select the organization that will provide you with accreditation services. Please note that
you will be required to initiate the transfer of your accreditation before June 22 2012 to minimize any
disruption to your current accreditation. After you have entered into a contract with one of the new
accreditation bodies, they will work with you to continue your accreditation from its current stage in the
accreditation process.
Transitioning your accreditation to a new accreditation body will not affect the validity of the
Municipal Drinking Water Licence or Drinking Water Works Permit for your system. Throughout the
transition process, you are expected to maintain and update your Quality Management System and
to proceed with internal audits and other date - driven events.
The ministry will be your point of contact during the transition. If you have any additional questions,
please contact Paul Nieweglowski, Deputy Chief Drinking Water Inspector /Director, Drinking
Water Management Division at 416 -314 -1977 or paul.nieweglowski a( ..ontario.ca.
Regards,
John Stager
Chief Drinking Water Inspector /Assistant Deputy Minister
Drinking Water Management Division
cc: Owners of municipal drinking water systems
Vicki Ghadban, Director General, Services and Specialized Acquisitions Management,
Public Work and Government Services Canada
Begonia Lojk, Acting Director, Canadian General Standards Board
1921 (2008101)
Questions & Answers for Operating Authorities
Transition from Canadian General Standards Boardto New Accreditation Providers
Q
Will my accreditation be impacted by the transition? Will I have to start the accreditation
process over?
A
The ministry is actively working to ensure that the transition of the accreditation program is
completed as quickly and as seamlessly as possible.
Once new accreditation bodies have been designated, the ministry will provide you with
instructions on how to begin the transition to a new provider. You will also receive information
about them so that you can select the organization that. will provide you with accreditation
services. Please note that you will be required to initiate the transfer of your accreditation
before June 22, 2012 to minimize any disruption to your current accreditation. After you have
entered into a contract with one of the new accreditation bodies, they will work with you to
continue your accreditation from its current stage in the accreditation process.
a. indicates that the your current accreditation has been transferred to the selected
accreditation body;
b. Identifies a target date or estimated timeframe for the next stage in the accreditation
cycle to be completed; and
c. Indicates that you:
Q
How will the transition process work? Will I be required to submit a copy of my operational
plan and other documentation to a new accreditation body?
A
The ministry will be working with the Canadian General Standards Board (CGSB) and the
new accreditation bodies to ensure a smooth transfer of ail records relating to your
accreditation. Your selected provider will receive a copy of the information that CGSB
currently has on file, including your operational plan and other records relating to your
accreditation. All files will be transferred from CGSB on or before June 30, 2012.
The accreditation body you have selected will review your records and send you an
acknowledgement letter that:
a. indicates that the your current accreditation has been transferred to the selected
accreditation body;
b. Identifies a target date or estimated timeframe for the next stage in the accreditation
cycle to be completed; and
c. Indicates that you:
(i) Have an accreditation that is valid until the due date for the next stage in the
accreditation cycle; or
(ii) Have an accreditation that is valid until a specified future date, if the due date
for the next stage in the accreditation cycle has passed or would occur before
the selected accreditation body expects to be able to provide you with audit
services; or .
(iii) Have an accreditation that is valid, subject to you completing work related to
any in- process stage in the accreditation cycle that was not previously
completed.
Q
The Safe Drinking Water Act, 2002 (SDWA) requires that an accredited operating authority
A
(OA) is in charge of a drinking water system at all times. Will this transition put my system
out of compliance with the SDWA?
A
Transitioning your accreditation to a new accreditation body will not affect the validity of the
Municipal Drinking Water Licence or Drinking Water Works Permit for your system. Once
new accreditation bodies have been designated, the ministry will send you a letter that
provides specific instructions and timelines to allow you to continue to be accredited by one
of the newly designated bodies.
Q
Who will be monitoring my Quality Management System (QMS) during the transition?
A
During this transition period, you are expected to maintain and update your Quality
Management System (QMS) and should proceed with internal audits and other date - driven
events. The ministry will provide guidance on maintaining your QMS during the transition.
When the transition is complete, your next audit will include a review of any work you have
undertaken in relation to your QMS.
Q
Who do t contact if I have questions about my QMS, my current accreditation or this
transition?
A
The ministry will be your point of contact during the transition. If you have any questions, please
contact mdwlp @ontario.ca or Paul Nieweglowski, Deputy Chief Drinking Water
Inspector /Director, Drinking Water Management Division at 416 -314 -1977 or
paul.nieweglowski(c�ontario.ca.
Ministry of Natural
Resources
Office of the Deputy Minister
Room 6643, Whitney Block
99 Wellesley. Street West
Toronto ON M7A 1W3
Tel: 416 - 314 -2150
Fax: 416-314-2159
May 3, 2012
Ministere des Richesses
naturelies
Bureau du sous- ministre
Edifice Whitney. bureau 6643
99, rue Wellesley Ouest
Toronto (Ontario) M7A 1W3
Tel.: 416 - 314 -2150
-idles.: 416 - 314 -2159
Dear Chief Administrative Officer /Clerk:
e/P'Ontario
I am writing to let you know about some changes the Ministry of Natural Resources is
making to the Bear Wise program.
As part of our Transformation Plan announced in the 2012 Ontario Budget, the ministry
conducted a review of how we deliver programs and services to Ontarians. The Bear
Wise program was part of that review.
Bear Wise has set a solid foundation, helping municipalities and the public to reduce
preventable human -bear encounters. In fact, no other jurisdiction in North America has
provided this level of support to communities.
Today, eight years into the program, awareness of Bear Wise is high and many
municipalities have good, robust bear wise strategies in place. As a result of the
program, the public is better educated about what to do when they encounter a bear. In
this regard, Bear Wise has achieved its main goals, and the time is right to transition
from an active management model to one that places a greater emphasis on personal
responsibility.
Most aspects of the Bear Wise program will continue, including:
• operating the toll -free Bear Reporting Line (1 -886 -514 -2327) 24 hours a day, seven
days a week from April to November, with trained staff handling calls and
determining the appropriate response
• educating the public about black bears and bear behaviour in Ontario
• providing advice to municipalities, the public, and other stakeholders about what
they can do to keep bears away from urban and semi -urban areas, and how to
manage problem bears
• tracking and collecting information about human -bear occurrences
• maintaining our comprehensive website to assist Ontarians with tips to ensure that
their properties are not inviting to bears.
2
MINUTES
TRI- COUNTY MANGAGEMENT COMMITTEE
WEST ELGIN PRIMARY WATER SUPPLY SYSTEM
WEST ELGIN COUNCIL CHAMBERS
NOVEMBER 28, 2011
7 :00 P.M.
MEMBERS PRESENT: Bernie Wiehle
Mary Bodnar
Norm Miller
Dug Aldred
Richard Leatham
Vance Blackmore
John Kendall
Marigay Wilkins
ALSO PRESENT:
Cameron McWilliam
Ian Fleck
Steve Pinsonneault
Joanne Groch
Norma Bryant
Dale LeBritton
Holly Wirth
Municipality of West Elgin
Municipality of West Elgin
Municipality of West Elgin
Municipality of West Elgin
Municipality of West Elgin
Municipality of Southwest - Middlesex
Municipality of Southwest - Middlesex
Municipality of Southwest - Middlesex
(alternate)
Municipality of Dutton - Dunwich
Municipality of Dutton - Dunwich
Municipality of Chatham -Kent
Municipality of West Elgin
Municipality of West Elgin
OCWA
OCWA ENG
DELEGATION: CHRISTENE SCRIMGEOUR -- 2010 AUDITED DRAFT FINANCIAL
STATEMENTS
Ms. Scrimgeour presented the 2010 Draft Financial Statement for the Primary System.
She reported that changes were made to notes 4 and 5,
Moved by Mary Bodnar Seconded by lan Fleck
That the Committee accept the Draft 2010 Financial Statements as prepared by
Scrimgeour & Associates. Carried Motion 2011 -24
SUBJECT: CONFLICT OF INTEREST
There were no declarations of conflict of interest.
Page 2 of 4
SUBJECT: MINUTES
Moved by Steve Pinsonneault Seconded by Vance Blackmore
That the minutes of the Regular Meeting held on August 29, 2011 and the Special Meeting
held on October 25, 2011 be adopted as printed and circulated with the following
amendment:
• Motion 2011 -22: add Pinsonneault to recorded vote as Yes.
Carried Motion 2011 -25
SUBJECT: MONTHLY PLANT PROFILES
Dale LeBritton presented the August to October 2011 monthly plant profiles.
SUBJECT: 2011 THIRD QUARTER OPERATIONS REPORT
Dale LeBritton presented the third quarter operations report for 2011.
SUBJECT: 2011 BUDGET VS THIRD QUARTER ACTUALS
Dale LeBritton presented the report showing the 2011 actuals versus the 2011 Third
Quarter Year to Date Budget.
SUBJECT: RENEWAL OF WATER SERVICE AGREEMENT
Moved by Mary Bodnar Seconded by John Kendall
That the Committee approves the entering into an agreement with OCWA for the operation
and maintenance of the West Elgin Water Treatment Plant from January 1, 2012 to
December 31, 2012 at the total cost of $374,896.00
Carried Motion 2011 -26
SUBJECT: MAINTENANCE QUOTES - HVAC
The following quotes were received for the service contract for HVAC system at the WTP:
Trane Building Services $7,800.00 + HST
Comfort Zone Services $2,750.00 for year one + HST $2,819.00 for year two + HST
Moved by Norm Miller Seconded by Steve Pinsonneault
That the committee accept the quotation from Comfort Zone for HVAC system maintenance
in the following amounts: Year one $2,750.00 + HST
Year two $2,819.00 + HST
Carried Motion 2011 -27
Page 3 of 4
SUBJECT: REVIEW AND PROVISION OF INFRASTRUCTURE
Dale LeBritton presented a report regarding infrastructure. This report is required under the
DWQMS.
SUBJECT: 2012 CAPITAL RECOMMENDATIONS
Dale LeBritton presented recommendations for capital for years 2012, 2013 and 2014. He
noted that phase protection for the plant should be included for 2012. He will get quotes for
phase protection.
SUBJECT: STANDBY INTAKE
Holly Wirth reported that Watech were on site last week but the divers were unable to
locate the standby intake pipe because of sand. It will cost $6500 for a second time, but
should not be over budget.
SUBJECT: FINANCIAL REPORTS
Moved by Ian Fleck Seconded by Marigay Wilkins
That the Statement of Revenue and Expenditures for period ended September 30, 2011
and Statement of Capital Revenue and Expenditures for period ending September 30, 2011
be accepted.
And further the 2011 Operating and Capital Budget dated October 24, 2011 be approved.
Carried Motion 2011 -28
SUBJECT: CORRESPONDENCE
1. Steve Peters re: Tri County Management Committee
Instruction: File
2. Ministry of Environment — Permit to Take Water to July 15, 2021.
Instruction: File
3. Municipality of Dutton /Dunwich — Iona Meter Pit
Cameron McWilliam noted that Dutton/Dunwich is requesting conditional approval in
order to move forward. Chair Wiehle reported that West Elgin Council would discuss
this letter at their next meeting on December 15th. Committee members expressed a
desire to discuss this in January so this was taken into consideration in setting the
2012 meeting schedule.
Page 4 of 4
SUBJECT: 2012 MEETING SCHEDULE
Moved by Richard Leatham Seconded by Marigay Wilkins
That the following schedule be adopted for 2012:
• January 24, 2012
• April 24, 2012
• July 24, 2012
• October 23, 2012, ail at 7:00 p.m. Carried Motion 2011 -29
SUBJECT: ADJOURNMENT
Moved by Mary Bodnar Seconded by Steve Pinsonneault
That this meeting be adjourned at 8:45 p.m. to meet again on Tuesday, January 24th 2012
at 7:00 p.m. Carried Motion 2011 -30
B'ernie Wiehle- Chairperson Norma Bryant -- Redbrding Secretary
MINUTES
TRI-COUNTY MANGAGEMENT COMMITTEE
WEST ELGIN PRIMARY WATER SUPPLY SYSTEM
WEST ELGIN COUNCIL CHAMBERS
JANUARY 24, 2012
7:00 P.M.
MEMBERS PRESENT:
Bernie Wiehle
Mary Bodnar
Norm Miller
Dug Aldred
Richard Leatham
Doug Reycraft
John Kendall
Vance Blackmore
Cameron McWilliam
Ian Fleck
Diane Brewer
Norma Bryant
ALSO PRESENT: Marigay Wilkins
Municipality of West Elgin
Municipality of West Elgin
Municipality of West Elgin
Municipality of West Elgin
Municipality of West Elgin
Municipality of Southwest - Middlesex
Municipality of Southwest - Middlesex
Municipality of Southwest - Middlesex
Municipality of Dutton - Dunwich
Municipality of Dutton - Dunwich
Village of Newbury
Municipality of West Elgin
Municipality of Southwest- Middlesex
(alternate)
The Chairman opened this special meeting called to discuss the draft management
agreement.
SUBJECT: CONFLICT OF INTEREST
There were no declarations of conflict of interest.
SUBJECT: CORRESPONDENCE
1. Municipality of West Elgin re: Iona Meter Pit
Cameron McWilliam agrees in principle that transfer be considered as part of new
agreement. Need to protect their system, therefore lona Interconnect is important. Bernie
Wiehle referred to the issues raised by the engineers relating to flow. Doug Reycraft
suggested this issue be referred to the sub - committee; need to satisfy Dutton- Dunwich and
West Elgin. May need to bring engineers together.
SUBJECT: DRAFT MANAGEMENT AGREEMENT
Bernie reported that West Elgin prefers a separate entity and have sent draft agreement to
our legal counsel for review and comment. Doug noted that the sub - committee had
Page 2 of 3
discussed this and he is not convinced this is necessary. The draft agreement was based
on previous transfer agreements with the province.
Diane Brewer noted that someone else would be running the system that does not have
responsibility for the system. Bernie noted that our lawyer said that West Elgin would still
have liability. The agreement is not set up for joint ownership. Diane doesn't see where
labiality is taken from West Elgin. Doug noted that Southwest Middlesex had the same
point. The sub - committee needs to address ownership. Doug noted that Statutory
Standard of Care applies to individual council members, rather than councils as a whole, it
does not matter whether the system is owned by a single or multiple municipalities. Bernie
noted that a legal opinion is necessary to determine if a "clause" in the agreement outlining
ownership is sufficient.
The following points were raised in discussion:
• Representation — quorum needs more clarification
• What is being used for contribution for capital projects — Schedule B or E; Diane
feels that should be based on consumption.
• #8 — cost of any physical changes required for the system if a party leaves should be
paid for by that party; not just the cost of the study
• Suggest add to 8(b) — party is responsible for anything required under the study
• #8(a) — pay forever? Continue to pay until share of debt is paid off? More clarity
required
• #11 — clarification that is equipment that affects the primary system only
• How do Schedule B and E work together?
• Schedule B refers to tenants -in- common — what does this mean?
• #14 — as West Elgin is suggesting a different type of ownership — no comments, no
comments from committee
• #14(n) — amount is too low, suggest $10,000
• #15 — 2.5% per year?
• #29(b) — reword — "see portion or purchase from"
• #34 — change "may" to "shall"
• #39 — arbitrator should be qualified — add to definitions?
• Schedule "C" #3 — this was worded as West Elgin enjoys the benefit of some of the
primary system for own distribution system, therefore should accept line loss.
• Billing -- Newbury requests to be billed for consumption from primary system, not
through Southwest Middlesex. They have a meter.
Comments from municipalities to be forwarded to Norma by February 10th. Draft minutes
will be forwarded to committee members within a week, they are to review and provide
comments to Norma by February 10th.
Page 3of3
SUBJECT: ADJOURNMENT
Moved by Mary Bodnar Seconded by Richard Leatham
That this special meeting be adjourned at 8:45 p.m. to meet again on April 24, 2012.
Carried Motion 2012 -01
/Bernie Wiehle- Chairperson
Norma Bryant — Recording Secretary
West Elgin Arena Board
Regular Session
March 13 2012
This regular session of the West Elgin Arena Board was called to order at 9:30 am with
the following members present: Mary Bodnar, Bob Purcell, Dug Aldred, Teri Knott,
Alphonse Willie and Recreation Superintendent Jeff Slater.
Item # 1 Disclosure of Pecuniary Interest: None noted.
Item # 2 Delegations: None were present.
Item # 3 Adoption of the Minutes:
Moved By: Bob Purcell
Seconded By: Teri Knott
The West Elgin Arena Board resolve that the minutes of February 14 2012 be approved
as presented.
CARRIED
Item # 4 Accounts and Financial Reports:
Moved By: Alphonse Willie
Seconded By: Dug Aldred
The West Elgin Arena Board resolve that the accounts in the amount of $ 17,357.88 be
approved for payment.
CARRIED
Item # 5 Business Arising from the minutes:
1) 2012 Budget; The Recreation Superintendent presented the 2012 Operating and
Capital Budget. Discussion ensued that resulted in the passing of the following
resolution:
Moved By: Dug Aldred
Seconded 13y: Teri Knott
The West Elgin Arena Board resolve that the 2012 West Elgin Arena Budget be approved
as presented.
CARRIED
Item # 6 Correspondence: No correspondence was presented at this session.
Item # 7 New Business:
1) Ice Booking Procedures: The current ice booking procedures were discussed. The
Recreation Superintendent indicated that people have booked several hours of ice time
during the March Break and Christmas Break and cancel at the last minute, and that the
same scenario has boiled over into Prime Time rentals as well. The Recreation
Superintendent will provide the Arena Board with a better plan or method of payment at
future Arena Board meetings, but requested that board members give it some thought.
-2-
Item # 8 Adjournment:
Moved By: Alphonse Willie
Seconded By: Dug Aldred
The West Elgin Arena Board resolves that this session of the West Elgin Arena Board
hereby adjourn at this hour of 10:16 am and reconvene at 9:30 am on April 10 2012 or at
the call of the chair.
CARRIED.
West Elgin Recreation Committee
Regular session
March 20 2012
This Regular Session of the West Elgin Recreation Committee was called to order at 7:00 pm
with the following members present: Bruce Ellison, Andrea Ellison, Ken Neil, Grace Blanchard,
Jackie Anger, Jack Matos, Valarie Parker, Norm Miller, Dug Aldred, Jonathan Wolf, James
Husband, and Recreation Superintendent Jeff Slater.
The Recreation Superintendent briefly explained the operation of the Recreation Department, the
need for resolutions, and suggested that the Committee elect / select a chairperson for 2012.
Moved By: Jackie Anger
Seconded By: Grace Blanchard
The West Elgin Recreation Committee resolve that Valarie Parker be elected as Chairperson of
the West Elgin Recreation Committee for 2012.
CARRIED
Item # 1 Disclosure of Pecuniary Interest: None noted.
Item # 2 Delegations: Thee were no delegations present at this session.
Item # 3 Adoption of the Minutes:
Moved By: Jack Matos
Seconded By: Johnathan Wolf
The West Elgin Recreation Committee resolve that the minutes of February 16 2012 be approved
as presented.
CARRIED
Item # 4 Business Arising from the Minutes:
1. Direction of the Committee:
There was discussion regarding the direction of the Recreation Committee. The consensus of the
Committee was to put efforts in to the development of Special Events for the Municipality.
Further to concentrate on events that would include the entire family. There was also comment
on the possibility of operating programs that would be centered around involving the family
rather than target age groups.
2. Changes to the Recreation By Law:
There was discussion regarding the possible changes to the Recreation By -Law, resulting in the
following resolutions:
Moved By: Bruce Ellison
Seconded By:
The West Elgin Recreation Committee be composed of a minimum five members, further that
five members shall constitute a quorum.
CARRIED
-2-
Moved By:
Seconded By: Ken Neil
The West Elgin Recreation Committee resolve that the committee meet monthly as determined
by the committee.
CARRIED
The Recreation Superintendent will take these resolutions to Council to get the Recreation By
Law amended.
Item # 5 Correspondence: There was no external correspondence presented.
Item # 6 New Business:
I. Fireworks
The Recreation Committee was informed by the Recreation Superintendent that the
Fireworks for both the Canada Day and Civic weekend celebrations are part of the Recreation
Budget. Member Matos inquired as to whether or not the Fire Department has to do set the
fireworks off. The Recreation Superintendent indicated that there needs to be a Certified
Fireworks Supervisor present. Further discussion ensued and the committee would like to get an
indication from Myles Rawluk, of Spectacular Fireworks, as to what kind of display he could
produce. The Recreation Superintendent will try and arrange for Mr. Rawluk to attend the next
regular session.
Moved By: Jackie Anger
Seconded By: Dug Aldred
The West Elgin Recreation Committee resolve that the Recreation Superintendent contact Myles
Rawluk re: the Fire works for Canada Day and the Civic Holiday.
2. Brain Storm:
The Recreation Committee discussed several new ideas regarding special events. Adding to the
Civic Weekend festivities at the beach, beach volley ball, road race, different programs at the
pool, nature walks, and the general theme was to try and engage the entire family.
Item # 7 Adjournment:
Moved By: Jack Matos
Seconded By:
The West Elgin Recreation Committee hereby resolve that this session of the West Elgin
Recreation Committee hereby adjourn at this hour of 8:50pm and reconvene on April 17 2012 at
7 pm or at the call of the chair.
CARRIED