May 24, 2012 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
MAY 24, 2012
Council Chambers, West Elgin Municipal Building
---------------------------------------------------------------------------------------------------------------------
DISCLOSURE OF PECUNIARY INTEREST
APPROVAL OF AGENDA
DELEGATIONS:
9:30 a.m. Public Meeting — Zoning By-law Amendment — Roodzant Farms (Al & 131)
Proposed Severance — Lot B, Concession Gore (Boekhorst) (132)
Proposed Severance — Lot 14, Concession 10 (Dielman) (133)
1:30 p.m. Glenn DeGraw — Beattie Haven Retirement Community
PLANNING: (131-133)
1.* Report re: Zoning Bylaw Amendment— Lots 4 & 5 ' Concession 9 (Roodzant Farms)
2.* Report re: Proposed Severance — Lot B, Concession Gore (Boekhorst)
3.* Report re: Proposed Severance — Lot 14, Concession 10 (Dielman)
REPORTS: (C1-C7)
1. ROADS
2. RECREATION
3. BUILDING
4. WATER
a) *Water Disconnect Procedures
May 24/12..........Page 2
b) Quote for electronic readers
5. DRAINS
6. WEST ELGIN PRIMARY SYSTEM
7. ADMINISTRATION
a) *Human Resources Policy -- Use of Municipal Vehicles- HR-4.7
b) *Human Resources Policy --Amend Roads Part Time Employees HR-4.6 (new
section 2.07)
c) *Report re: Health & Safety Committee Representatives
CORRESPONDENCE: (131-132)
1.* Mickey's Diner— request for support to close part of Furnival Road on June 15th from 4:00
p.m. to 8:00 p.m.
2.* Sco-Terra Consulting Group — Integration of Class EA with Port Glasgow Secondary Plan
BY-LAWS:
By-law No. 2012-35 Authorize participation in County of Elgin Mutual Aid Plan and
Program
By-law No. 2012-36 Fees & Charges —Water Department
By-law No. 2012-37 Amend Human Resources Policy— HR-4.6, HR-4.7
By-law No. 2012-38 Amend Animal Control agreement
By-law No. 2012-39 Zone Amendment (Roodzant Farms)
OTHER BUSINESS: (E1-E2)
1. *Draft Letter to Minister of Natural Resources re: hunting and fishing licenses
2. Closed session, if deemed necessary
*Information enclosed
May 24/12..........Page 3
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS
May 30, 2012 Public Forum re: Port Glasgow Secondary Plan
Rodney Legion, 7:00 p.m.
June 14, 2012 Council
June 28, 2012 Council
MUNICIPALITY OF WEST ELGIN
NOTICE OF PUBLIC MEETING
ZONING BY-LAW AMENDMENT
Roodzant Farms Limited
21837 Pioneer Line
DATE &TIME: 9:30 a.m. Thursday, May 20, 2012.
LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney.
PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a
surplus farm dwelling.
The proposed amendment would change the zoning of the lands lying on the south side of Pioneer Line (County
Road No. 2) west of Furnival Road (County Road No. 103), being part of Lot 4 and part of Lot 5, Concession iX,
from the Agricultural (Al) Zone to a Special Agricultural (A2) Zone and a `site-specific' Agricultural (A1-#)
Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in
granting Application for Consent El 10111 to create the lot on which the surplus farm dwelling would be situated.
The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 8,413 square metres (2.1 ac),
a frontage of 90 metres (295 ft) and a depth of 93.5 metres (307 ft). The parcel is occupied by a single unit
dwelling (circa 1984), barn and shed. A greenhouse was recently removed. No change in use is proposed. The lot
would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq. m, 1.0
ha and 50 m respectively) of the A2 zone. Permitted uses of the A2 zone include a single unit detached dwelling,
home occupation and an accessory use.
The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise an area of 79.3 hectares (196 ac)
and a frontage of 1,010 metres (3,314 ft) on Pioneer Line (County Road No. 2). The parcel is devoid of buildings
and structures and has been cleared for agricultural purposes with the exception of pockets of woodlands and
scrublands associated with several watercourses. No change in use is proposed. The lot would satisfy the
minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. A `site-specific'
(i.e. A1-#) zoning would prohibit any further dwellings on the lands as stipulated by the PPS and the Municipality
of West Elgin Official Plan.
The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan.
ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in
opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of
the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at
a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the
proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL
INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or
from the Municipal Planner, Mr. Ted Halwa, at(519)963-1028(London, Ontario). THE information and material required under
Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under
Section 34(10.4)of the Act.
Municipality of West Elgin
22413 Hoskins Line
Norma Bryant P.O. Box 490
Cleric Rodney, Ontario
NOL 2CO
Telephone: (519) 785-0560
Fax: (519) 785-0644
DATED AT RODNEY this � — day of April, 2012 Email: nbryant @westelgin.net
APPLICATION FOR A ZONING BY-LAW AMENDMENT- P212012
Roodzant Farms Limited
21837 Pioneer Line
Part of Lot 4 & part of Lot 5, Concession IX
Municipality of West Elgin Municipality of WEST ELGIN
Municipality of ZONING 11
uthwest Middlesex Al AGRICULTURAL
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Clactlan
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HOSKINS LINE
N I&VII 2 DOWNIE LINE ® LANDS PROPOSED TO BE RE-ZONED 1:15,a00
SPECIAL AGRICULTURAL(A2)
LANDS PROPOSED TO BE RE-ZONED
W VII Rodney 'SITE-SPECIFIC' AGRICULTURAL(A1-#)
MCMILLAN LINE QUEENS LINE
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461
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I
R nneys Inc
3 May 2012
MEMORANDUM #000812164
TO: Members of Council
Municipality of West Elgin
FROM: Ted L. Halwa
SUBJ. Public Meeting - May 241h, 2012 - Amendment to the Zoning By-law (P2/2012) -
Roodzant Farms Limited—21837 Pioneer Line
The above-referenced public meeting is to consider a proposed amendment to the Township of
Aldborough Zoning By-law with respect to the abovenoted lands. An Application for Re-zoning has been
filed by the owner of the lands, Roodzant Farms Limited, in partial fulfillment of conditions imposed by the
Elgin County Land Division Committee in granting a related Application for Consent (E110/11) on
February 18t, 2012 for the purposes of creating a lot to dispose a surplus farm dwelling.
The subject lands are situated on the south side of Pioneer Line west of Furnival Road. The proposed
change in zoning is from the Agricultural (A1) Zone to the `site-specific Agricultural (A1-83) Zone and to
the Special Agricultural (A2) Zone.
The lands proposed to be rezoned A2 comprise the lot on which is situated the surplus farm dwelling. The
parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000
sq m, 1.0 ha &50 m respectively) of the A2 zone. The lands proposed to be rezoned Ai-83 comprise the
balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19
ha & 150 m) of the Al zone. The Ai-83 zoning prohibits a dwelling being erected on the lands as
stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan.
Roodzant Farms Limited-Proposed Zoning By-law Amendment #000612164
Municipality of West Elgin
3 May 2012
page 2
The lands are designated `Agricultural' in the West Elgin Official Plan. The draft By-law is considered to
be consistent with the PPS and in conformity with the Official Plan. A reference plan has been prepared
and deposited with the Land Registrar. The appropriate legal description has, accordingly, been inserted
into Section 3 of the By-law.
(original signed by)
Dan Smith, MA
enclosure
CORPORATION OF THE MUNICIPALITY OF WEST ELGIN
BY-LAW NO.
BEING A BY-LAW TO AMEND THE
TOWNSHIP OF ALDBOROUGH ZONING BY-LAW
NO. 90-50, AS AMENDED
Roodzant Farms Limited
21837 Pioneer Line
WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot
(Application for Consent E110111) to dispose a surplus farm dwelling consistent with the Provincial Policy
Statement and in conformity with the West Elgin Official Plan;
WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions
pertaining to the zoning of the lot being created and the lands being retained including a restriction that no further
residential development be permitted on the retained lands;
WHEREAS the lands are not zoned for the purposes what they are intended to be used for;
NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows:
1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the
Exceptions of the Agricultural (Al) Zone, is hereby amended by the addition of the following:
115.3.83 a) DEFINED AREA
Al-83 as shown on Schedule "A", Map No.45 to this By-law.
b) PERMITTED USES
accessory use
agricultural use
dog kennel
forestry use
hunting preserve
landing strip as an accessory use
riding school
wayside pit
wildlife sanctuary"
2. THAT Schedule "A", Map No. 45 to By-law No. 90-50, as amended, is hereby amended by changing from
the Agricultural (A1) Zone to the 'site-specific' Agricultural (A1-83) Zone those lands outlined in heavy
solid lines and described as Al-83 on Schedule "A" attached hereto and forming part of this By-law, being
part of Lot 4 and part of Lot 5, Concession IX formerly in the Township of Aldborough, now in the
Municipality of West Elgin, in the County of Elgin.
3. THAT Schedule 'W', Map No. 45 to By-law No. 90-50, as amended, is hereby amended by changing from
the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid
lines and described as A2 on Schedule "A" attached hereto and forming part of this By-faw, being more
particularly described as being Part 1, Part 2 and Part 3, Plan 11 R-9477, being part of Lot 4 and part of
Lot 5, Concession IX, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in
the County of Elgin.
4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the
Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is
filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law
shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the
By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board)
shall be deemed to have come into force on the day it was passed.
READ a FIRST time this day of , 2012.
READ a THIRD time and FINALLY PASSED this day of 2012.
MAYOR CLERK
CONCESSION VIII
i
eI¢JJEE.Q!LIN, 2
A2
Al-83
LOT 3 LOTS 4 LOT 5 LOT 6
CONCESSION IX CONCESSION IX
MARSHITNE Lj
I
CONCESSION X
This is Schedule"A"to By-law No. Municipality of WEST ELGIN
Passed this_day of .2012.
SCHEDULE 'A'
Mayor y
1:8,000
Metres Clerk SF
D 100 200 30D 400 500
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`
Corn-munity
Planners Inc
18 May 2012
MEMORANDUM #0190/2173
TO: Members of Council
Municipality of West Elgin
FROM: Ted L. Halwa
SUBJ: Proposed Severance—Henk Boekhorst—20437 Hoskins Line—south side of Hoskins
Line,east of McPherson Road
1. Purpose
_ rpose
• to create a lot out of an 40.5 hectare (100 ac) parcel for the purpose of disposing a surplus
farm dwelling (refer Figure 1);
• the lands proposed to be conveyed have a frontage of 300 metres (984.3 ft), a depth of 105
metres (344.5 ft) and an area of 3.2 hectares (7.8 ac). The parcel is occupied by a single unit
dwelling erected circa 1960, a detached garage, barn corn crib and implement shed. No change
in use is proposed;
• the lands being retained have a frontage of 320 metres (1,050 ft) and an area of 37.3 hectares
(92.2 ac). The parcel is devoid of buildings and structures and has been cleared for agricultural
purposes with the exception of a small woodlot situated in the northwest portion of the farm, and
is crossed by the Fleming Creek Drain. No change in use is proposed;
• the subject lands were recently purchased and transferred in title to the current owners, being
Henricus(Henk)A. and Petronella M. Boekhorst, in May 2012;
• neighbouring lands comprise a mix of agricultural (primarily cash crop) and extractive industrial
uses. Rural residential development is limited in the area. A Provincially Significant Wetland
known as the Taylor Pond Complex abuts the eastern lot line of the lands being retained on the
south side of Hoskins Line. No large livestock operations have been identified in the vicinity of the
proposed lot.
jCommunity
Planners linc,
Henk Boekhorst-Proposed Severance #019012473
Municipality of West Elgin
18 May 2012
page 2
2. Provincial Poliev Statement PPS and Official Plan
• in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus
to a farming operation is permitted by the PPS.A surplus residence is defined as an existing fan"
residence that is rendered surplus a result of farm consolidation. Farm consolidation is defined by
the PPS as: the acquisition of additional farm parcels to be operated as one farm operation;
• in this instance, the dwelling on the lands being conveyed is considered surplus to the needs of
the owners. The Boekhorsts intends to farm the lands being retained in conjunction with their
farm located at 15349 Skelton Line, Municipality of Chatham-Kent (livestock — hogs and feed
crop), which is also their principal residence. Neither the Official Plan nor the PPS stipulate that
the principle residence of the owner be located in the Municipality of West Elgin;
• the PPS requires that known deposits of mineral aggregate resources be protected from
development(including the creation of new lots) which would preclude or hinder the expansion of
or the establishment of extraction operations (or access to the resource); development may be
permitted where resource use would not be feasible, the development serves a greater long-term
interest, and public health, public safety and environmental impact are addressed,
• in this instance, it is questionable whether the severance of a surplus farm dwelling at this
location serves a greater long-term public interest than extracting potential aggregate resources.
Although the dwelling is in existence, its severance from the farm may well place limitations on
extracting aggregate from the lands in the future in terms of conflicts between the peace and
enjoyment expectations of residential property and aggregate extraction;
• under the PPS, the loss of prime agricultural land is a key consideration. The size of the
proposed lot, at 3.2 hectares (7.8 ac), is unnecessarily large for residential purposes and appears
to include agricultural land under cultivation. While an effort has been made to maintain a straight
lot line around existing features and take into account the location of the driveway to the dwelling
from Hoskins Line and the location of the various outbuildings surrounding the dwelling, a
considerable downsizing of the parcel would seem feasible and more in keeping with PPS;
• under the West Elgin Official Plan, the subject lands are designated, for the most part, as
'Aggregate Resources' (refer Figure 1). A smaller portion west of the proposed residential lot and
comprising the aforementioned woodlot and Fleming Creek Crain are designated as 'Agricultural';
Uommuniiy
Planners Inc
F
Henk Soekhorst-Proposed Severance #019012173
Municipality of West Elgin
18 May 2012
page 3
• the subject lands are bound by policies regarding new lots under the 'Aggregate Resources'
designation, which prohibits the creation of lots for the disposal of surplus farm dwellings:
The creation of new lots, including the creation of lots to dispose of surplus farm
dwellings... or the alteration of existing lots which would have the effect of
compromising an existing or potential extractive operation shall not be permitted.
(Section 6.6.4)
• while the Official Plan designation of 'Aggregate Resources' currently on the subject lands
prohibits the creation of lots to dispose of a surplus farm dwelling, Official Plan policies detailed in
Section 6.6.1 state that"...lands shall be used for the extraction of aggregate unless the available
aggregate has been extracted or it is otherwise determined that the available resource is not
commercially viable to extract."In the past Council has supported similar applications where the
applicants had requested the severance of a surplus farm dwelling on lands designated
'Aggregate Resources'. In the case of Bob and Esther Wright (File Ell 1/05 - 21161 Clachan
Road, Part of Lot A, Concession IV), whose application for a severance of a surplus farm dwelling
was granted 14 December 2005, the applicants were able to sufficiently demonstrate that the
aggregate resources on the subject lands were not suitable for extraction;
• if sufficient information was to be provided in this instance to demonstrate that the aggregate
resource found on the subject lands was of a low quality and/or extraction was not commercially
viable, it could support the creation of a new lot to dispose of a surplus farm dwelling. Additional
information would be required to demonstrate that this is, in fact, the case.
3. Zonin B -law
• the subject lands are zoned Agricultural (Ai). The proposed residential lot would require a re-
zoning to a 'site-specific' Special Agricultural (A2-#) zone, given its main use and size. The lot
would satisfy the minimum lot area and minimum lot frontage requirements (4,000 sq m and 50 m
respectively) of the A2 zone. A 'site-specific' zone would permit an increase of the maximum lot
area from 1.0 hectares (2.5 ac) to the proposed 3.2 hectares (7.8 ac). Based on the sketch
provided, all other setback requirements are capable of being satisfied;
• the lands being retained would readily satisfy the minimum lot area and lot frontage requirements
(19 ha and 150 m respectively) of the Al zone. A re-zoning to 'site-specific' Agricultural (A14)
COM'(71UnIty
Rannem Inc
Henk Boekhorst-Proposed Severance #019012173
Municipality of West Elgin
18 May 2012
page 4
would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by
the PPS and the Official Plan.
4. Conclusions
The proposed severance appears to constitute a legitimate surplus farm dwelling as
contemplated by the Provincial Policy Statement and the West Elgin Official Plan. Nevertheless,
the designation of the majority of the lands, including those proposed to be conveyed, as
'Aggregate Resources' in the Official Plan prevails to the extent that creation of the lot would
potentially hinder the future extraction of the resource and, on this basis, cannot be supported
based on the available information.
(original signed by)
Ted L. Halwa, MCIP, RPP
APPLICATION FOR A CONSENT
Henk Boekhorst
20437 Hoskins Line
Lot B, Gore Concession Municipality of WEST ELGIN
Municipality of West Elgin FIGURE 9
ZONING F
Al AGRICULTURAL '• 1 $ �Asir�4
A2 SPECIAL AGRICULTURAL �1` -
M2 GENERAL INDUSTRIAL
M3 EXTRACTIVE INDUSTRIAL
RR3 RURAL RESIDENT IALTHREE CON�CE SIOVI _ r
RR+3
k 2
Dt311VNIE LINE 7
e• a , }
pp �
-100NCE
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J 02.2. rB
� 300 m
k �}�: �` � lmplementshe r'^ ` dwellrrt
P-AIR PFIpT :20Q8
��1 s CONCES$I N 1Y111 cpmcnb garage {.
SUBJECT LANDS LAND USE DESIGNATIONS-Municipality of West Elgin Official Plan
LANDS TO BE CONVEYED AGGREGATE RESOURCES
■ ® LANDS TO BE RETAINED ° ° PROVINCIALLY SIGNIFICANT WETLANDS
.S
1:12.500
F€8rrxlS irrC Metres
0 200 400 800 800
7
�o4 3 i 05,k 1 z
MUNICIPALITY OF WEST ELGIN
APPLICATION FOR PROPOSED SEVERANCES
PLEASE COMPLETE THE FOLLOWING:
1. PROPERTY OWNER:
NAME: 1 e- to K p e-
ADDRESS: fZ P 3 Go A w e L
PHONE: Jr t� " 'a c'
2. LOT CONCESSION ACREACE OF TOTAL PARCEL: c�
3. PARCEL TO BE SEVERED:
GLC 105,
ACREAGE c. FRONTAGE_It-oo P11 , DEPTH h--.
4. ACREAGE TO BE RETAINED:
5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL--SURPLUS DWELLING ONLY
IS THE DWELLING SURPLUS TO THE NEEDS OF T9 HE FARM?YES � NO
WHEN WAS DWELLING CONSTRUCTED? ± (YEAR)
IS THE DWELLING STRUCTURALLY SOUND & SUITABLE OR POTENTIALLY SUITABLE, FOR
HUMAN OCCUPANCY? YES f/ NO
WHERE IS YOUR PRINCIPLE RESIDENCE? i-5-3Lf.c3 5e LLk Like
MUNICIPALITY CAcJ4CA 141 - y, f
6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS?
7. OTHER COMMENTS:
DATE A SIGNATURE
NOTE: There is no charge for the first time Council reviews a proposed severance application. The fee for
additional reviews and re-submissions by Council is $100.00 per instance. If you wish to attend the
council meeting, please contact the Clerk. Proposed severance applications are reviewed by Council
at their meeting held on the 4th Thursday of each month. Please submit this application to the Clerk by
the 2"d Wednesday of the month for inclusion in the agenda.
41
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Community
Planners Inc
17 May 2012
MEMORANDUM #019012175
TO: Members of Council
Municipality of West Elgin
FROM: Ted L. Halwa
SUBJ: Proposed Severance — Alexander Perovich (Peter Dieleman, Agent — Larch Lane
Farms Ltd.) — 24249 Marsh Line — south side of Marsh Line, west of Graham Road
(County Road No.76)
I. Purpose
• to create a lot out of an 40.5 hectare (100 ac) parcel for the purpose of disposing a surplus farm
dwelling(refer Figure 1);
• the lands proposed to be convey have a frontage of 89.3 metres (292.9 ft), a depth of 89.1
metres (292.6 ft) and an area of 7,284 square metres (1.8 ac). The parcel is occupied by a single
unit dwelling erected circa 1940, barn and shed. No change in use is proposed;
• the lands being retained have a frontage of 595 metres (1,659 ft) and an area of 39.7 hectares
(98.2 ac). The parcel is devoid of buildings and structures and has been cleared for agricultural
purposes with the exception of a woodlot situated in the southerly portion of the farm, and is
crossed by the Shiner Drain. No change in use is proposed;
• the current owner of the subject lands, Alexander Perovich, resides in the existing dwelling. Mr.
Perovich intends to convey the lands (in total) to Larch Lane Farms Limited, who are prepared to
purchase the lands on the assurance that they would be able to sever the surplus farm residence;
• upon the granting of the proposed severance, it is the intention of Larch Lane Farms Limited that
the lands proposed to be conveyed would be sold and transferred in title to Alexander Perovich for
continued use as his residence;
Community
Planners Inc
4
PerovichlDieleman-Proposed Severance #019012175
Municipality of West Elgin
17 May 2012
page 2
• neighbouring lands comprise a mix of agricultural uses, primarily cash crop. Rural residential
development is limited in the area. A Provincially Significant Wetland known as Buttinger Swamp is
situated east of the proposed residential lot on the north side of Marsh Line, and it would not be
adversely impacted by the proposed creation of the lot to dispose of an existing dwelling from the
remainder of the farm. No large livestock operations have been identified in the vicinity of the
proposed lot.
2. Provincial Policy Statement PPS and Official Plan
• in prime agricultural areas, the creation of a lot for the purpose of disposing a residence surplus to
a farming operation is permitted by the PPS. A surplus residence is defined as an existing farm
residence that is rendered surplus a result of farm consolidation. Farm consolidation is defined by
the PPS as: the acquisition of additional farm parcels to be operated as one farm operation;
• Larch Lane Farms Limited currently awns lands used for agricultural purposes (cash crop) as a
single farm operation, and has been in operation since approximately 1988. The amount of land
owned and farmed by Larch Lane Farms Limited within the Municipality of West Elgin comprises
132.2 hectares(326.7 ac). Larch Lane Farms Limited simultaneously maintains ownership of lands
used for cash crop agriculture in the Municipality of Dutton Dunwich. The total combined land area
located over both municipalities used for agricultural purposes as a farm operation by Larch Lane
Farms Limited is approximately 432.2 hectares (1,068 ac);
• in this instance, the dwelling on the lands being conveyed is considered surplus to the needs of the
proposed purchasers, Larch Lane Farms Limited. Mr. Dieleman, as a partner and applicant on
behalf of Larch Lane Farms Limited, proposes to farm the lands in conjunction with other farms
owned by the corporation,as noted above;
• while not explicitly stated by PPS, it is nevertheless implied that a farm operation consists of a
'home' farm — a location where the applicants would maintain a principal residence. In this case,
Mr. Dieleman has applied on behalf of the owner, being Larch Lane Farms Limited. The `house'
farm and primary residence of the corporation is located at 27757 Talbot Line, in the Municipality of
Dutton Dunwich. As applicant, Mr. Dieleman's principal residence is located at 28934 Talbot Line,
in the Hamlet of Wallacetown, in the Municipality of Dutton Dunwich and would not be considered a
Community
Planners Inca
Perovlch/Dleleman-Proposed Severance #019012175
Municipality of West Elgin
17 May 2012
page 3
'home' farm. Nevertheless, Council has in the past supported similar applications where the
applicants did not reside at a 'home' farm. In the case of Thamesville Auto Supply Limited, a
surplus dwelling was severed at 23348 Pioneer Line even though the owner and president Joe
Fischer resided in the Village of West Lorne. Similarly, neither the Official Plan nor the PPS
stipulate that the principle residence of the owner(or proposed owners in this instance) be located
in the 'host'municipality(i.e. the Municipality of West Elgin);
• the PPS requires that residential dwellings are prohibited on any vacant remnant parcel of farmland
created by the severance.Such a restriction is appropriately addressed as a condition of consent, if
granted, through the application of 'site-specific' zoning consistent with past practice in the
Municipality. The application would be consistent with the PPS;
• the subject lands are designated 'Agricultural' in the West Elgin Official Plan. The creation of lots to
dispose surplus farm dwellings in areas designated 'Agricultural'is permitted provided:
a) the dwelling considered surplus has been in existence for at least 10 years,
b) the dwelling is structurally sound and suitable, or potentially made suitable, for
human occupancy,
c) no new or additional dwelling is permitted in the future on the remnant parcel which
shall be ensured through an amendment to the Zoning Sy-law;
d) compliance with MDS ! with respect to any livestock building, structure or manure
storage facility on the remnant parcel,-
e) minimizing the loss of productive farmland;and
fl deteriorated, derelict, abandoned farm buildings (including farm buildings and
structures with limited future use potential) are demolished and the lands
rehabilitated. (Section 6.2.10)
• based on information provided by Mr. Dieleman, the abovenoted criteria are satisfied or are
capable of being satisfied. The dwelling is structurally sound and has been occupied by the
Perovich family since the 1940s (refer Fig 2), and is proposed to continue to be occupied by Mr.
Alexander Perovich as noted above;
• the dwelling is serviced by piped municipal water and private septic sanitary waste disposal
system. Confirmation will be required to ensure that the existing septic sanitary waste disposal
Community
Planners Inc
PerovlcWDleleman-Proposed Severance 11019012175
Municipality of West Elgin
17 May 2012
page 4
system is wholly contained on the proposed lot which, based on the sketch map provided, would
appear to be the case. This matter is appropriately addressed as a condition of consent, if granted;
• the proposed lot has an existing entrance to Marsh Line -- a public road with year round
maintenance. The lands being retained are accessed by a separate field entrance on Marsh Line
and no new or additional entrances are required or proposed;
• based on the foregoing information, conformity with the West Elgin Official Plan is capable of being
maintained.
3. Zoning Sydaw
• the subject lands are zoned Agricultural (Al). The proposed residential lot would require a re-
zoning to Special Agricultural (A2) given its main use and size. The lot would satisfy the minimum
lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m
respectively) of the A2 zone. Based on the sketch provided, all other setback requirements are
capable of being satisfied;
• the lands being retained would readily satisfy the minimum lot area and lot frontage requirements
(19 ha and 150 m respectively) of the Al zone. A re-zoning to `site-specific' Agricultural (A14)
would be required to prohibit a dwelling being erected on the parcel in the future as stipulated by
the PPS and the Official Plan. Mr. Dieleman is aware of this restriction.
4. Conclusions
• the proposed severance would represent a type of lot creation which is both contemplated and
permitted by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The Official
Plan provides for the creation of lots occupied by dwellings considered surplus to the farm
operation and suitable for habitation. There is no particular stipulation regarding ownership of the
farm or residency of the prospective owners, only that the acquisition of additional farm parcels to
be operated as one farm operation be taking place, which is the case in this instance.
Community
Planners Inc
Perovich/Dieleman-Proposed Severance #019012175
Municipality of West Elgin
17 May 2012
page 5
5. RECOMMENDATION '
That the proposed application for consent be supported (based on the lands being transferred in
title to Larch Lane Farms Limited), subject to the following conditions and, upon receipt of an
Application for Consent in the name of Peter Dieleman as agent for Larch Lane Farms Limited, the
Elgin Land Division Committee advised accordingly:
i) That the requirements of the Municipality, if any, are satisfied with respect to the on-site
septic sanitary waste disposal system serving the dwelling on the lands being conveyed,
ii) That the lands being conveyed be re-zoned to Special Agricultural(A2) to permit their size
and use for residential purposes;
iii) That the lands being retained be re-zoned 'site-specific'Agricultural (A I-#) to prohibit the
erection of a dwelling thereon in the future.
REASONS
i) Consistency with the Provincial Policy Statement would be maintained;
ii) Conformity with the West Elgin Official Plan would be maintained;
iii) The requirements of the Zoning By-law are capable of being satisfied;
iv) The matters set out in the Planning Act would be satisfied.
(original signed by)
Ted L. Halwa, MCIP, RPP
APPLICATION FOR A CONSENT
Alexander Perovich (Peter Dieleman,Agent- Larch Lane Farms Ltd.) 4,,-24249 Marsh Line 9-F
Part of Lot 14, Concession X Municipality of WEST ELGIN
Municipality of West Elgin FIGURE 1
l
f zoNlNc
r �'0 SI NIX Al AGRICULTURAL
A2 SPECIAL AGRICULTURAL
C CEMETERY
RR3 RURAL RESIDENTIAL THREE i
2 R H LINE � 505.7 ft1
}
RRg3 oe�`�
7,284 sq m
(98.2 ac}
ff
•Fa
-s:
W 3 c r 4
A1"
LQT�13
�: C•NCESSI•
z
rid � cfi 3''-v
r a' kllil�i
'`�� dwellin
.� co CESSION
AIR PHOTO 2046r4 ',
T<�,..-�� rnr�as,-.�`�.,"-rte,• { ,,, '�c�..=
LANDS TO BE CONVEYED
� �!1►..
LANDS TO BE RETAINED s e
C0,11'rrUOV 1:10,000
Flarr fsinc WOODLANDS(Municipality of West Elgin Official Plan) Metres
0 125 250 375 500
ITL'
APPLICATION FOR A CONSENT
Alexander Perovich (Peter Dieleman, Agent - Larch Lane Farms Ltd.)24249 Marsh Line cer,
Part of Lot 14, Concession X Municipality of WEST ELGIN
Municipality of West Elgin FIGURE 2
Dwelling Dwelling
24249 Marsh Line 24249 Marsh Line
west side of lot east side of lot
TIM
T
«,
shed barn
�''"� '
Site Photos:2012
PA� i
MUNICIPALITY OF WEST ELGIN
APPLICATION FOR PROPOSED SEVERANCES
PLEASE COMPLETE THE FOLLOWING:
1. PROPERTY OWNER:
NAME: � � �. . 1�Lf-!CLOT �V tdr �lr °►S �7`�,
ADDRESS: 6177S*7 1 j 41"C - Wl} N
PHONE: Z5--176' , :3 a•M3
2. LOT CONCESSION !0 ACREACE OF TOTAL PARCEL. l00
3. PARCEL TO BE SEVERED:
ACREAGE FRONTAGE ��a ! DEPTH
4. ACREAGE TO BE RETAINED: 90, a
5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL—SURPLUS DWELLING ONLY
IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES V NO
WHEN WAS DWELLING CONSTRUCTED? I gGIL? 'S (YEAR)
IS THE DWELLING STRUCTURAi�Y SOUND & SUITABLE OR POTENTIALLY SUITABLE, FOR
HUMAN OCCUPANCY? YES V _ NO
WHERE IS YOUR PRINCIPLE RESIDENCE? � �� T1 �1-�N� a77S7 77-),49d7-41,V6
MUNICIPALITY bUT7CN OU"WICGH
6. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS?
7. OTHER COMMENTS: WF-- CP'L x N& Pi2VP<.,P-7-1r,. 1 N VOF, i 94Z�v.- 1
DATE 01 SIGNATURE
NOTE: There is no charge for the first time Council reviews a proposed severance application. The fee for
additional reviews and re-submissions by Council is $100.00 per instance. If you wish to attend the
council meeting, please contact the Clerk. Proposed severance applications are reviewed by Council
at their meeting held on the 4'h Thursday of each month. Please submit this application to the Clerk by
the 2"d Wednesday of the month for inclusion in the agenda.
We, Krin and Jacoba Dieleman, on behalf of Larch Lane Farms Ltd,
give Pieter L. Dieleman authority to sign on behalf of larch Lane Farms Ltd.
all documents regarding the purchase of the farm of Alex Perovich.
We have authority to bind the corporation.
6
v_
Wallacetown, April 30 2012.
MUNICIPALITY OF WEST ELGIN
RESOLUTION #
Date: May 24, 2012
Moved by
Seconded by
That Council adopt the following water disconnection policy
• water disconnections and reconnections will only be done during regular
business hours (8:30 a.m. to 4:30 p.m., Monday to Friday)
• water services will be disconnected for non-payment starting at 11 a.m. on
disconnect day
• if payment of arrears has been made by mail, ATM, internet banking, tele-
banking or at a local bank branch it is the responsibility of the customer to
notify the office immediately due to external processing time delays
• once water department staff has been dispatched and are in attendance at a
customer property -- services will be disconnected with no exceptions
• Water Department Staff are not authorized to accept payments from
customers.
• Arrangements for water arrears payments must be made at the office prior to
reconnection.
AND that this policy shall be incorporated into the Water Works By-law.
DISPOSITION:
(f 7�'4)
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
-Chapter: Human Resources Index No. HR-4.7
Section: Terms of Employment Effective Date:
Subject: Use of Municipal Vehicles Revision Date:
Page: 1 of 1
1 PURPOSE:
1.01 To provide a policy for the use of municipally owned vehicles.
2 POLICY:
2.01 The Municipality may make a vehicle or vehicles available to Roads Superintendent, Recreation
Superintendent, Water Superintendent and Roads Foreman to perform municipal business.
2.02 The Superintendents shall submit a request in writing to the Administrator.
2.03 The Superintendents of each department are responsible for the use, regular maintenance and
repairs of the vehicles.
2,04 All incidents of malfunction or major damage must be reported to the Administrator as soon as
possible.
2.05 The vehicles will be utilized for Municipal business only which includes work related events such
as meetings, educational seminars, professional conventions and other approved events.
2.06 Personal use of municipal vehicles is prohibited. Non-work related passengers, including family
members, shall not be transported in municipal vehicles.
2.07 An exception to Section 2.06 is granted to allow employees to drive the vehicle to and from their
residences within a 75 km. radius of 22413 Hoskins Line.
2.08 If Section 2.06 applies, employees will be charged in accordance with the regulations made under
the Income Tax Act for personal use of municipal vehicles. Information on the kilometers traveled
and other applicable information shall be provided to the Payroll Department.
2.09 Fuel consumption shall be monitored for all vehicles.
210 Employees using municipal vehicles must:
(a) Hold a valid Ontario driver's license that is not under suspension.
(b) Not drive the municipal vehicle while under the influence of alcohol, illicit drugs, or
prescription drugs, if the prescription drugs might impair driving ability.
(c) Obey all traffic laws by driving in a safe and courteous manner. Any traffic infractions will
be the responsibility of the driver.
3 ADMINISTRATION:
3.01 The Administrator and Department Superintendents will follow this policy.
4 ATTACHMENTS:
4.01 None
Council authorization:
C -7
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter: Human Resources Index No. HR-4.6
Section: Terms of Employment Effective Date: Sept 9110
Subject: Roads Part-Time Employees Revision Date:
Page: 1 of 3
1 PURPOSE:
1.01 To establish a policy for part-time roads employees.
2 POLICY:
2.01 Overtime Pay
(a) An hourly rated part-time employee who has worked more than forty (40) hours in
one week shall be paid for the hours of work in excess of the regular working hours
atone and one-half(1& 1 '/z) times the regular rate. Are hourly rated part-time roads
employee shall be paid at double time and one one-half(2 & 1/) times the regular
rate for hours work on Statutory Holidays.
2.02 Call Out
(a) Part-time roads employees are entitle to a minimum call out time and are paid as
follows:
(i) An hourly rate part-time roads employee who is on the day shift and is
called in between 12:00 a.m. (midnight) and 6:00 a.m. shall be paid at
double time. The regular rate of pay will commence at 6:00 a.m.. From
12:00 a.m. (midnight) until 5:30 a.m., a minimum call out time of two hours
will be paid at the appropriate rate.
(ii) An hourly rated part-time roads employee who is on the night shift and is
tailed in between 2:30 p.m. and 8:30 p.m. shall be paid at double time.
The regular rate of pay will commence at 8:30 p.m. From 2:30 p.m. until
8:00 p.m., a minimum call out time of two hours will be paid at the
appropriate rate.
2.03 Overtime Meal Allowance
(a) A meal or meal allowance of$10.00 may be provided to part-time roads employees
if working overtime and will be at the discretion of the Department Head.
2.04 Seasonal Control --Standby
(a) Section 2.04 shall include part-time employees at the discretion of the Road
Superintendent.
(b) During the period mid-March to mid-November:
W Two road employees will be on call on a weekly basis from Friday at 2:00
p.m. until the following Thursday at 7:30 a.m. and will receive 4 hours pay
per weekend (2 hours for Saturday and 2 hours for Sunday) at the regular
rate of pay for being on call
(ii) Two road employees will also receive 2 hours of pay each paid at the
regular rate of pay for being on call for each Statutory Holiday as per Paid
Holidays Policy No. HR-1.7.
(c) During the period mid-November to mid-March:
0) Two road employees will be on call on a weekly basis from Friday at 2:00
p.m. until the following Thursday at 7:30 a.m. and will receive 6 hours pay
per weekend (3 hours for Saturday and 3 hours for Sunday) at the regular
rate of pay for being on call.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter. Human Resources Index No. HR-4.6
Section: Terms of Employment Effective Date: Sept 9110
Subject: Roads Part-Time Employees Revision Date:
Page: 2 of 3
(ii) Two road employees will also receive 3 hours of pay each paid at the
regular rate of pay for being on call for each Statutory Holiday as per Paid
Holidays Policy No,HR-1.7.
2.05 Part-time to full-time employment
(a) If a part-time roads employee is successful in becoming a full-time roads employee
then the number of continuous part-time hours worked will be considered towards
the time required for benefits/vacations entitlement. If there is a break in
employment then only the hours from the current period of continual part-time
employment are considered.
2.06 OMERS
(a) Part-time roads employee contributions towards the OMERS pension plan will be in
accordance with legislation.
2.07 Winter Road Patrol Part-Time
(a) The Municipality may make a vehicle or vehicles available to the Winter Road
Patrol Part-time employee to perform municipal business.
(b) The Winter Road Patrol Part-time employee shall submit a request in writing
to the Administrator.
(c) The Road Superintendent is responsible for the use, regular maintenance and
repairs of the vehicles.
(d) All incidents of malfunction or major damage must be reported to the Road
Superintendent as soon as possible.
(e) The vehicles will be utilized for Municipal business only.
(f) Personal use of municipal vehicles is prohibited. Non-work related
passengers, including family members, shall not be transported in municipal
vehicles.
(g) An exception to subsection (f) is granted to allow the employee to drive the
vehicle to and from his/her residence within a 75 km. radius of 22413 Hoskins
Line.
I (h) If subsection (f) applies,the employee will be charged in accordance with the
regulations made under the Income Tax Act for personal use of municipal
vehicles. Information on the kilometers traveled and other applicable
information shall be provided to the Payroll Department.
(i) Fuel consumption shall be monitored for all vehicles.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter: Human Resources Index No. HR-4.6
Section: Terms of Employment Effective Date: _Sept 9110
Subject: Roads Part-Time Employees Revision Date:
Page: 3 of 3
(j) Employees using municipal vehicles must:
(i) Hold a valid Ontario driver's license that is not under suspension.
(ii) Not drive the municipal vehicle while under the influence of alcohol,
illicit drugs, or prescription drugs, if the prescription drugs might
impair driving ability.
(iii) Obey all traffic laws by driving in a safe and courteous manner. Any
traffic infractions will be the responsibility of the driver.
3 ADMINISTRATION:
3.01 The Road Superintendent and Winter Road Patrol Part-time employee shall follow this
policy.
4 ATTACHMENTS:
4.01 None
Council authorization: By-law
G 7Cc)
y v.E F
eyFn
a -
U /J^fi
The Municipality of Vest Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: JOANNE GROCH, ADMINISTRATOR/TREASURER
DATE: MAY 24, 2012
SUBJECT: HEALTH & SAFETY COMMITTEE REPRESENTATIVES
RECOMMENDATION:
THAT Council approves an employee from each Department be trained and certified
under the Health and Safety legislation.
INTRODUCTION:
The Recreation Superintendent in his April 12, 2012 report to Council advised
that he does not have the time to adequately complete his duties as the
Managerial Representative on the Health and Safety Committee.
BACKGROUND/DISCUSSION:
The Management Committee met on May 1, 2012 and discussion of the Health
and the Safety Committee was one of the topics on the agenda. By-law 2008-72
stipulates that there shall be two members on the Committee, an employer
representative and a worker representative. Presently the two members are
trained and are from the Recreation Department. Having the two members from
the same Department has created operational difficulties. The suggestion was
put forward that a representative be appointed from each Department and be
trained and can alternate being on the Committee with the other representatives.
The Recreation Superintendent has agreed that he will continue as the
Managerial Representative on an Interim basis providing he has the additional
assistance from each of the Departments.
Respectfully SMu�bmitted, xf/nom
Joanne Groch, B.A., AMCT
Administrator/Treasurer
MAY 10112 °}
TO WHOM IT MAY CONCERN:
ONCE AGAIN WE AT MICKEY'S DINER ARE GETTING
READY FOR ANNUAL CRUISE IN NIGHT.
THE RESTAURANT IS NOT DONE BUT WE FEEL THAT IT
IS NOT GOING TO STOP US FROM GOING AHEAD WITH
THE CRUISE IN.
THIS WILL BE OUR 8TH AND ALL PROCEEDS OF THIS
EVENT GOES TO CHILDRENS CHARITY.
WE WOULD LIKE TO HAVE THE ROAD CLOSED FROM
HARPER TO VICTORIA ON .DUNE 15TH FROM 4 P.M. TO
8 P.M.
THANK YOU
we�/,
GAIL HACK
P
Municipal Engineering Environmental Assessment 321 Dufferin Avenue
Lend Development Alternative Energy London,Ontario
Water and Wastewater Infrastructure "� Water Resources Engineering Canada N6B 1Z3
SOO= ! E R RA Tel.:(519)434-0278
Fax:(519)434-6820
CONSULTING GROUP LIMITED E-mail: info Ps cote rra.com
22 MAY 2012 e-distribution on
Mayor Wiehle and Full Council
c/o Norma Bryant, AMCT, Clerk
The Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney, ON NOL 2CO
e-mail; nbryant@westeigin.net
RE: Integration of Municipal Class EA for Wastewater Servicing with Secondary Plan
Port Glasgow Secondary Plan -- Lot 6 and 7, Concession 14, Aldborough Ward
Seaside Draft Plan of Subdivision and Draft Plan of Condominium Applications
Municipality of West Elgin, County of Elgin
Sco-Terra Consulting Group Limited Ref. E-09457
Sco-Terra Consulting Group Limited is retained by Seaside Waterfronts Inc. to assist with the implementation of the
Seaside Project at Port Glasgow, on Part Lot 6, Concession 14, Aldborough Ward in the Municipality of West Elgin. In
connection with prior submission of Draft Plan of Subdivision and Draft Plan of Condominium applications to the Ministry
of Municipal Affairs and Housing(MMAH) and the Municipality of West Elgin on April 29, 2011, Seaside Informed the
affected Provincial Ministries and the Municipality of its intent to Integrate the Municipal Class EA for Wastewater
Servicing with the Planning Act approvals (Draft Plans) in accordance with section A.2.9. of the Municipal Class EA.
The Municipality of West Elgin is now initiating a Secondary Plan process for Port Glasgow pursuant to Official Plan
Modification # 40, which requires completion of a Secondary Plan for any development greater than 5 lots. Although
OP Mod. # 40 is under appeal by Seaside Waterfronts Inc. to the Ontario Municipal Board, the parties are moving
forward with the Secondary Plan process in a spirit of cooperation, with a view to settlement of Issues under appeal. The
Secondary Plan for Port Glasgow will review and establish policies for a range of planning Issues Identified by the MMAH
and the Municipality, Including consideration of the Draft Plan of Subdivision and Condominium applications submitted
by Seaside, which represent the initiating development activity. Three (3) public contact points are planned by the
Municipality of West Elgin in connection with the Secondary Plan process, the initial two (2) meetings being
"discretionary" and the third meeting being the "statutory" meeting under the Planning Act, for adoption of the
Secondary Plan as part of the Official Plan. The first public meeting for the Secondary Plan is scheduled for Wednesday
— May 30, 2012. It is understood the ultimate approval of the Secondary Plan can be accomplished either by order of
the Ontario Municipal Board as part of the settlement of the outstanding OMB appeal; or as an official plan amendment.
Following discussion and e-mail communications of May 8, 2012 with Norma Bryant, it is understood that the initial
public meeting scheduled for May 30, 2012 is to be exclusive to the Secondary Plan process, for purposes of explaining
the terms of reference and identifying the planning issues the public and all stakeholders wish to see considered. The
Municipality has identified a preference that the Environmental Assessment for Wastewater Servicing be considered at the
second and third public meetings proposed in connection with the Secondary Plan process, which public consultations
would also consider Seaside's Draft Plans of Subdivision and Condominium.
As discussed with Ms. Bryant on May 8, 2012, there are three (3) mandatory points of public contact associated with a
Schedule"C"Municipal Class Environmental Assessment (EA), which are identified as follows:
Phase 2 of EA: Alternative Solutions Consult Review Agencies and Public regarding Problem or Opportunity and
Alternative Solutions to Problem or Opportunity.
Mayor Wiehle and Full Council, Municipality of West Elgin Page 2
C/o Norma Bryant,Clerk Administrator
Integration Of Municipal Class EA for Wastewater Servicing with Secondary Plan
Seaside Draft Plan of Subdivision and Draft Plan of Condominium Applications
Municipality of West Elgin,County of Elgin
Sco-Terra Consulting Group Limited Project No.E-09457/22 May 2012
Phase 3 of EA: Alternative Design Concepts Consult Review Agencies, Previously Interested and Directly
Affected Parties— Preliminary Selection of Preferred Design Concept
Phase 4 of EA: Notice of Completion and Notice of Completion to Review Agencies and Public
Filing of ESR on Public Record
It is understood that a Phase I and 2 environmental assessment planning process for wastewater servicing was undertaken
by the Municipality and reviewed with the public under the prior 2008 EA process. However, under a new Municipal
Class EA process, the proponent is required to revisit the previously considered alternatives under current environmental
conditions. As previously reviewed with the MOE, the information assembled under the previous EA may still be
considered to the extent that it remains valid under current environmental conditions.
It Is our intent to present a draftwork plan to MOE for undertaking the EA on an integrated basis. Understanding the
Municipality's preference that the first public meeting for the secondary plan is to get people talking about issues other
than wastewater servicing and to gather information, and a concern that including the EA at the first meeting would
complicate matters, West Elgin and Seaside need to closely consult the Provincial Ministries moving forward with both
land use planning and related environmental assessment planning processes, to ensure the requirements of both the
Planning Act and Environmental Assessment Act are fulfilled. Subject to ongoing consultation with the Ministry of the
Environment Environmental Assessment Coordinator for Southwest Region, the following approach has agreed upon:
I. Public Meeting No. I SP only
2. Public Meeting No. 2 SP + EA Phase 2
3. Public Meeting No. 3 SP statutory meeting + EA Phase 3
4. Finalize SP for presentation to Council/Finalize EA Documentation (ESR or equivalent)
5. Public Contact No. 4 EA Phase 4- File Notice of Completion and Place ESR on Public Record
At this stage our Client wishes to proceed with the Municipal Class EA process following the Integration with Planning
Act approach as set out above, allowing for the advancement of the land use planning approvals process, leading to
processing of Draft Plan of Subdivision and Draft Plan of Condominium applications slightly sequential to the Secondary
Plan process,subject to the approval of the Municipality and affected Provincial Ministries.
Selection of the preferred wastewater servicing alternative (Phase 2 of the EA process) and evaluation of design concepts
(Phase 3 of EA process), as well as pre-design of other infrastructure such as stormwater management facilities will need
to be sufficiently advanced in order to Finalize the Secondary Plan and redlined Draft Plans. It is therefore expected that
the integrated Planning Act and Municipal Class EA public contact points will be dictated by the environmental
assessment planning process, which will Inform the Secondary Plan and sequential processing of Draft Plans. Formal
submission of redline Draft Plans is not expected to occur until the Municipal Class EA process has substantially
progressed through Phase 3 of the EA— Design Concept Evaluation stage.
As the advancement of a wastewater servicing solution and associated environmental assessment planning process for the
study area is considered pivotal to Informing the Secondary Plan and Draft Plans, leading to Secondary Plan approval and
processing of Planning Act applications pertaining to Seaside's lands, the schedule for the second and third public contact
points will be governed by the environmental assessment process; wherein the statutory public meeting for the Secondary
Plan and Draft Plan applications is expected to occur coincident with the mandatory public contact point in Phase 3 of
the Municipal Class EA process. Notwithstanding, it is expected that the EA process would be completed within the
timelines set out for the secondary plan, as previously approved by Council.
Mayor Wlehle and Full Council, Municipality of West Elgin Page 3
C/o Norma Bryant, Clerk Administrator
Integration of Municipal Class EA for Wastewater Servicing with Secondary Plan
Seaside Draft Plan of Subdivision and Draft Plan of Condominium Applications
Municipality of West Elgin,County of Elgin
Sco-Terra Consulting Group Limited Project No.E-09457 122 May 2012
In conclusion, Seaside Waterfronts Inc. is seeking the support of the Administration and Council of the Municipality of
West Elgin to move forward with the Municipal Class EA for Wastewater Servicing within the Port Glasgow Study Area,
through integration with the Secondary Plan process in accordance with A.2.9, of the Municipal Class EA. Confirmation
of the Municipality's support is requested in the form of a Resolution of Council endorsing the wastewater servicing and
integrated environmental assessment and land use planning approach outlined.
Following confirmation of the Municipality's acceptance of the integration approach outlined, a work plan will be
developed for undertaking the environmental assessment for wastewater servicing through integration with the Secondary
Plan Process, for submission to and the acceptance of the Mints"of the Environment.
Please contact the undersigned with any questions, additional requirements or to arrange attendance before Council.
Yours truly,
Sco-Terra Consulting Group Limited
Richard J. Pellerin, P.Eng.
Principal
CC. Ted Halwa, Community Planners Inc. (for the Municipality of West Elgin)
Laverne Kirkness, Kirkness Consulting Inc. (for Seaside Waterfronts Inc.)
Howard Culligan, Seaside Waterfronts Inc.
Serverl...XCorrespondenceW9457 Seaside Waterfronts Inc.1120522 Municipality of West Elgin SP and EA Integration Norma Bryanudoc
May 24, 2012
Hon. Michael Gravelle
Minister of Natural Resources
Suite 6630, 6 t Floor, Whitney Block
99 Wellesley Street West
Toronto, ON
M7A 1W3
Dear Hon. Michael Gravelle:
RE: ISSUANCE OF HUNTING AND FISHING LICENSES
Our small municipality is at a disadvantage due to the lack of high speed internet
availability throughout the Municipality of West Elgin.
Our local outdoors sports store in Rodney was forced to relinquish their hunting
and fishing licensing business when the Ontario Government changed the issuing
system at the end of 2011. The store could not get high speed internet.
Furthermore, the store owner had reports that this new system is very time
consuming and creates longer wait times. We have been told that this system is a
U.S. licensing system that is co-ordinated out of Tennessee. It should have gone
to a Canadian business!
We have tried to have our Service Ontario office in Rodney take over the issuing
of hunting and fishing licenses but have been told by the Ministry of Natural
Resources staff that a municipality cannot provide this service. The reason being
it requires an individual's name to guarantee this business. This requirement
does not make sense.
Furthermore, in order to apply for an antlerless archery tag you must purchase the
license in advance before you are allowed in the draw. This change further places
financial burdens on local sportsmen. Currently the closest place to go to
purchase a license results in at least a 50 km. drive in any direction. This is not
acceptable.
......page 2
i t
Page 2
In the spring turkey season if a person initially purchased one tag by the
telephone it takes 1 to 2 week to get the second tag in the mail. Therefore, the
individual loses up to 2 weeks of hunting opportunities. This forces the individual
to buy 2 tags at the start because they can no longer get a second tag locally.
This may also promote the illegal harvest of turkey because a person may not put
their tag on the first turkey.
These problems all relate to the licensing system changes and a policy by the
Ministry of Natural Resources requiring an individual guarantee for an issuing
office.
Council is asking the review of this system for issuing offices. If the Municipality of
West Elgin can operate a Service Ontario office for vehicle permits, driver's
licenses, health cards, etc. It should be able to issue hunting and fishing licenses
without any additional red tape!
We look forward to your prompt response on our request for permission to issue
hunting and fishing licenses at our Service Ontario Office.
Yours truly,
Bernie Wiehle
Mayor
cc. Premier Dalton McGuinty
M.P.P. Jeff Yurek