Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
March 8, 2011 Agenda Package
El/ ginCounty ORDERS OF THE DA Y FOR TUESDAY, MARCH 8, 2011- 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — February 15, 2011 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Liz Brown, Executive Director and Cam Watts, Board Member, Violence Against Women, Services Elgin County of Elgin 11:15 a.m. Grant Request - St. Thomas Elgin General Hospital Foundation, Paul Collins, Allan Weatherall, Paul Bode 11:30 a.m. Ford Property Assessment - Mike McAulay, Manager and Paul Campbell, Director, Valuation and Customer Relations for Business Properties, MPAC 11:45 a.m. Ford Property Appeal - Carla Nell and Paul Yeoman, Property Assessment Consultants, MTE Paralegal Professional Corporation 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate addendum to be emailed 3/4/11)) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: March 22, 2011 9:00 a.m. — County Council Meeting — 2011 Composite Budget Discussion & By -Law April 12, 2011 9:00 a.m. — County Council Meeting 1 COUNTY COUNCIL Tuesday, February 15, 2011 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas, at 9:00 a.m. with all members present. Warden Mennill in the Chair. ADOPTION OF MINUTES Moved by Councillor Walters Seconded by Councillor McIntyre THAT the minutes of the meeting held January 25, 2011 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. PRESENTATION The Director of Finance and staff gave a PowerPoint presentation overview of the Financial Services Department. Moved by Councillor McIntyre Seconded by Councillor Ens THAT the PowerPoint presentation titled "Overview of Financial Services" dated February 15, 2011 be received and filed. - Carried. Moved by Councillor Marr Seconded by Councillor Jenkins THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS 2011 EDCO Awards — Marketing and Communications Coordinator The coordinator presented a report outlining the recent presentation of awards to the County of Elgin by the Ontario Economic Development agency. Moved by Councillor Couckuyt Seconded by Councillor McIntyre THAT the report titled "2011 EDCO Awards" dated February 4, 2011 be received and filed. - Carried. Letter of Support: Professor Varma — Economic Development Coordinator The General Manager of Economic Development presented the report outlining the economic department's goals of working with academic institutions in the energy and environment field, and requested permission for a letter of support for Professor Varma's STATCOM technology. 2 Moved by Councillor McWilliam Seconded by Councillor Walters THAT Elgin County Council provide a letter of support for Professor Varma's STATCOM technology. - Carried. Health Recruitment Partnership — Chief Administrative Officer The Chief Administrative Officer presented a report outlining the partnership between the County and the City of St. Thomas to recruit health professionals. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT Councillor McWilliam be appointed to serve as Elgin County's representative on the Health Recruitment Partnership: and, THAT $75,000 be set aside in the 2011 operational budget to fund the County's financial obligations for this endeavour. - Carried. Procedural By -Law Update — Chief Administrative Officer The draft by -law was presented to council by the Chief Administrative Officer for review. Moved by Councillor Marr Seconded by Councillor Walters THAT the procedural by -law as amended, be approved and the necessary by -law be prepared. - Carried. Results of Visioning Exercise — Chief Administrative Officer The Chief Administrative Officer presented a report on the consolidation of the goals and objectives set by council and subsequent responses and plans from county staff. Through successive reports and recommendations, staff will present action plans to move the priority items forward. Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT the report titled "Results of Visioning Exercise" dated February 9, 2011 be received and filed. - Carried. Compensation Review of Council and Outside Boards — Director of Human Resources The director presented a report informing Council on the results of a salary and benefit survey for Council and outside boards, conducted by Human Resources. Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT County Council defer consideration of a compensation review of Council and outside boards until 2013: and, THAT any future Council wage increases remain tied to non -union economic adjustments, as they have in the past, such that Council compensation remains competitive and any spikes or gaps in compensation practices are avoided. - Carried. 3 Annual Manulife Benefits Renewal 2011 — Director of Human Resources The report outlined the benefits package renewal for 2011 for the County and member municipalities. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT County Council approve the negotiated renewal rate adjustments with Manulife Financial for the County of Elgin, effective March 1, 2011. - Carried. Council recessed at 10:05 a.m. and reconvened at 10:20 a.m. Bavham Library Hours and Staffing — Director of Community & Cultural Services The director presented a report outlining the increase in circulation activity at the library and staff follow -up on direction by County Council to review the hours of operation and staffing complement at the library. Moved by Councillor McIntyre Seconded by Councillor Ens THAT the hours of operation at the Bayham /Port Burwell branches of the Elgin County Library be increased by 15 hours /week effective May 1, 2011 and subject to approval of the 2011 County budget: and, THAT the staffing complement for Bayham /Port Burwell be adjusted according to the recommendations in this report, subject to the approval of the 2011 County budget: and, THAT staff inform Council of the final revised hours of operation, resulting from this report. - Carried. Library 2010 Food for Fines Campaign — Library Coordinator The Library Coordinator presented a report updating Council on the success of the 2010 Food for Fines Campaign, which benefitted a local charity. Moved by Councillor Wiehle Seconded by Councillor Marr THAT the report titled "Library 2010 Food for Fines Campaign" dated January 31, 2011 be received and filed. - Carried. Provincial Funding for Online Library Resources — Library Coordinator The Library Coordinator presented a report outlining the beneficial funding of online resources for libraries by the Provincial Government. Moved by Councillor McWilliam Seconded by Councillor Couckuyt THAT the Warden, on behalf of Council, issue a letter of appreciation to the Southern Ontario Library Service for funding support of library databases with copies to the Minister of Tourism and Culture and MPP: and, THAT the report titled "Provincial Funding for Online Library Resources" dated January 31, 2011 be received and filed. - Carried. 4 Community Use of Library Meeting Rooms — Director of Community & Cultural Services The director presented a report with recommendations on the use of library meeting rooms by community groups and individuals. Moved by Councillor McIntyre Seconded by Councillor McWilliam THAT the policy titled "Elgin County Library Facilities Use Policy" dated January 21, 2011 be approved and put into effect immediately. - Carried. Computer Purchase Plan Program Review — Manager of Information Technology The Director of Human Resources presented the report with revisions to the purchase plan for County employees. Moved by Councillor McWilliam Seconded by Councillor Ens THAT the report titled "Computer Purchase Plan Program Review" dated February 1, 2011 and policy revisions be approved. - Carried. 2011 -2013 Community Accountability Planning Submission — Financial Analyst The analyst presented a report outlining a budget submission and service plan for 2011- 2013 that is required by the provincial government to support programs at Terrace Lodge and Bobier Villa. Moved by Councillor McIntyre Seconded by Councillor Walters THAT the report titled "2011 -2013 Community Accountability Planning Submission" dated February 1, 2011 be approved. - Carried. Municipal Infrastructure Agreement: EAPWSS — Director of Engineering Services The director presented a report outlining the twinning of the supply water line from the treatment plant on Lake Erie to St. Thomas by the Elgin Area Primary Water Supply System (EAPWSS). Moved by Councillor Marr Seconded by Councillor Couckuyt THAT the Warden and Chief Administrative Officer be authorized and directed to sign the Municipal Infrastructure Agreement between the County of Elgin and the Elgin Area Primary Water Supply System. - Carried. Administrative Building Energy Audit — Director of Engineering Services The director presented the conclusion of an evaluation of energy conservation opportunities for the Administration Building. 5 Moved by Councillor McIntyre Seconded by Councillor Walters THAT the report titled "Administrative Building Energy Audit" dated January 14, 2011 be received and filed. - Carried. County Roads and Library Branches Bus Tour — Deputy Director of Engineering Services The deputy director presented a report with proposed dates for County Council and senior staff to tour the roads system and library branches. Moved by Councillor Couckuyt Seconded by Councillor Marr THAT the 2011 Council and Senior Staff bus tour of county roads and library branches be held on September 29 -30, 2011. - Carried. Ten Year Capital Plan - Roads — Deputy Director of Engineering Services The deputy director presented a report outlining road projects to be considered in the Ten Year Capital budget. Moved by Councillor Wiehle Seconded by Councillor McWilliam THAT the report titled "Ten Year Capital Plan - Roads" dated January 24, 2011 be referred to the "Ten Year Business Plan" report. - Carried. YWCA Pool Usage Fee — Director of Seniors Services The director presented a report outlining a proposal by the St. Thomas -Elgin YWCA for fees for use of the pool at Terrace Lodge. Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT Council direct staff to conduct a review of market rates for pool usage fees in the London and St. Thomas area, reporting recommendations back to Council: and, THAT Council agree to accept the YWCA's offer of $10 /session as a pool usage fee for the 'Encore' program to commence in February 2011: and, THAT the report titled "YWCA Pool Usage Fee" dated January 31, 2011 be received and filed. - Carried. Terrace Lodge Redevelopment — Director of Seniors Services The director presented a background document regarding potential redevelopment of Terrace Lodge. Moved by Councillor McWilliam Seconded by Councillor Ens THAT staff be directed to prepare an options report on the various redevelopment opportunities available at Terrace Lodge including estimated costs, and report back to Council: and, THAT this report be referred to the "Ten Year Business Plan" report; and, 6 THAT the report titled "Terrace Lodge Redevelopment" dated February 3, 2011 be received and filed. - Carried. Ten Year Business Plan The Director of Financial Services gave a PowerPoint presentation on the Ten Year Business Plan. Moved by Councillor McIntyre Seconded by Councillor Marr THAT the Long -Term Business Plan include: A Capital Budget allocation for county roads that is to be increased by $400,000 annually above the rate of inflation until 2020; and also include: up to $25 million for the rebuild of Terrace Lodge; $0.8 million for a new ambulance base in Dutton; and four per cent annual tax increase on residential properties; and, THAT further strategic alternatives, including options regarding the rebuild of Terrace Lodge, be developed as part of the Business Plan; and, THAT the recommendations in the Business Plan be incorporated into the 2011 budget deliberations. - Carried. PRESENTATION Staff Recognition: The Warden congratulated County Librarian Emily Finch for her recent graduation from the Advancing Public Library Leadership Program. CORRESPONDENCE Items for Consideration 1. Federation of Canadian Municipalities 2011 Membership Invoice. 2. Nancie Irving, Clerk, Town of Aylmer, with a resolution requesting County Council to consider the appointment of two Elgin County staff representatives to be members of the Library Facility Review Committee. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Wiehle Seconded by Councillor Ens THAT the Corporation of the County of Elgin approve the renewal of the revised annual membership fee to join the Federation of Canadian Municipalities. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Couckuyt Seconded by Councillor McIntyre THAT two members of the County's staff be appointed to the Library Facility Review Committee in Aylmer, one being the Director of Community and Cultural Services plus a designate staff member as an alternate attendee. - Carried. 7 Items for Information (Consent Agenda) 1. Hon. Tony Clement, Minister of Industry, replying to Council's concern regarding the 2011 Census of Population. 2. Doug Reycraft, Chair, Municipal Employer Pension Centre of Ontario ( MEPCO), with the 2009 MEPCO Annual Report. 3. Julie White, South West Local Health Integration Network (LHIN) announcing the appointment of Jeffrey Low as Chair of the South West LHIN Board of Directors. Moved by Councillor Walters Seconded by Councillor Marr THAT Correspondence Items #1 - 3 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members — None. Notice of Motion — None. Matters of Urgency — None. Council recessed at 12:15 p.m. and reconvened at 12:50 p.m. Closed Meeting Items Moved by Councillor Marr Seconded by Councillor Walters THAT we do now enter into a closed session under the Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Tree By -Law Prosecution: and, Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Retirement of Director of Elgin Manor, A Succession Plan. - Carried. The Chief Administrative Officer presented his report on the succession plan. The County Solicitor presented his report on tree by -law prosecution. Motion to Rise and Report Moved by Councillor Walters Seconded by Councillor Wiehle THAT we do now rise and report. - Carried. Moved by Councillor McWilliam Seconded by Councillor McIntyre THAT the confidential report and the recommendations contained therein titled "Retirement of Director of Elgin Manor, A Succession Plan" dated February 9, 2011 be approved for implementation: and, THAT staff be directed to commence recruiting a Manager of Resident Care /Nurse Educator located at Bobier Villa: and, 8 County Council 8 February 15, 2011 THAT the Administrator of Bobier Villa, Michele Harris, be promoted to the dual responsibility of Administrator at Elgin Manor and at Bobier Villa, effective upon the retirement of the incumbent Director at Elgin Manor: and, THAT the Director of Terrace Lodge and Bobier Villa, Rhonda Roberts, provide administrative oversight at Elgin Manor in addition to her regular duties commencing upon the retirement of the incumbent Director at Elgin Manor. - Carried. Moved by Councillor Walters Seconded by Councillor Couckuyt THAT staff direction be given to the County Solicitor to appeal the Woodlands Conservation By -Law decision, ordered January 26, 2011, regarding R. vs Ken Elku to the Superior Court of Justice. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Ens THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Walters Seconded by Councillor Wiehle THAT By -Law No.11 -04 "Being a By -Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin and to Repeal By -Law No. 10.16" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT By -Law No. 11 -05 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February 15, 2011 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Marr Seconded by Councillor Couckuyt THAT we do now adjourn at 1:40 p.m. to meet again on March 8, 2011 at 9:00 a.m. Mark G. McDonald, Chief Administrative Officer. 9 - Carried. Dave Mennill, Warden. REPORTS OF COUNCIL AND STAFF March 8, 2011 Staff Reports — (ATTACHED) General Manager, Economic Development — Investing in Economic Development and Tourism Library Coordinator — Community and Cultural Services — 10 Year Capital Plan — Library Materials Manager of Archives — Community and Cultural Services — Land Records Transfer of Funds Director of Community and Cultural Services — Library 75th Anniversary Update Deputy Director of Engineering Services — Cold -In Place Recycled Expanded Asphalt Mixes (CIREAM) Director of Engineering Services — Motor Vehicle Collision Review on Elgin County Roads - 2010 Director of Engineering Services — Off Load Delay Purchasing Coordinator — Quarterly Information Report — Contract Awards and Direct Negotiation and Expenditures Director of Financial Services — Preliminary Budget Comparison — 2010 Full Year — Ten Year Capital Plan and 2011 Capital Budget — Ten Year Business Plan Balance Sheet and 2011 Reserves Budget — Request for Grants — Property Assessment Appeals 10 REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager, Economic Development DATE: February 18th, 2011 SUBJECT: Investing in Economic Development and Tourism STRATEGIC VISION PRIORITY #1 INCREASING AND PROMOTING ECONOMIC DEVELOPMENT AND TOURISM INTRODUCTION: Over the past four years, staff have worked diligently to successfully implement the majority of actions contained in the County of Elgin Economic Development Plan 2007- 2011; the County of Elgin Marketing and Branding Strategy 2008 -2011, and various sector profiles and plans. Consequently, a department has been established with programs and partnerships developed and projects undertaken that have assisted County Council to move towards meeting its vision for economic development. Now, is a pivotal point in the County's economic development program. With the department now established, its role more defined, and successful programs developed, the Economic Development department is ready to enter the next phase — a more focussed approach on sector initiatives such as the creative rural economy, foreign direct investment and local business development. In order to meet the new demands, the updating of the economic development and marketing strategies is currently underway. The strategies and actions will assist this Council achieve the top priority for their term: "...increasing and promoting economic development and tourism... ". The updated plan will be completed by late April; however, there are specific actions that County Council can undertake immediately to invest in economic development and tourism that will move Council towards meeting their top priority and addressing the identified threat of not investing in economic development. This report provides County Council with those recommended actions. DISCUSSION: In 2008, the County's Economic Development department assumed responsibility of delivering tourism services for both the County and the City of St. Thomas. All three parties agreed, the County, the City, and the Board of Directors of the former Tourist Association, that tourism had the potential to expand and assist in the diversification of the local economy. However, in order for this to happen it required professional expertise and resources (staff and financial) that was not available under the direction of the Tourist Association. Since this transition, tourism is now flourishing. In 2009 a new tourism plan was developed to provide the strategic direction for the local tourism sector. Consequently, in 2010, new programs like Savour Elgin, Ports of Elgin, 11 Railway Capital of Canada, Community Festivals and Events, and a state -of- the -art website to attract visitors, were developed. Regional partnerships have also been enhanced and new ones created. Local support of the tourism program has expanded as membership has increased since 2008. The Economic Development department also developed and implemented a tourism directional signage program for Elgin County roadways that has enhanced visitation. 2011 Tourism Program In order to maintain the current tourism program and to meet the County's (and City's) future tourism goals requires enhanced investment in the tourism program. As mentioned above, 2010 saw the development and implementation of many exciting and successful tourism programs and initiatives. The budget for this program in 2010 was $223, 271.00, with 40% or $88, 860.00 contributed from the City (see appendix 1). The 2011 tourism program will continue to maintain current programs, enhance some, and develop new initiatives to meet the strategic goals of tourism as identified in the Elgin - St. Thomas Tourism Development Strategy and Marketing Plan. Proposed new initiatives include the development of an Arts Trail that will promote culture and local arts of St. Thomas and Elgin County. Niche marketing campaigns that promote tourism to local residents such as "Summer in Elgin /St. Thomas" will be developed. The award winning website www.elqintourist.com will be enhanced as this is the key marketing tool for the tourism program. Participation in regional tourism initiatives will also be increased. However, in order to maintain the current program and undertake the proposed new initiatives and marketing campaigns, will require an additional staff person — the hiring of a Marketing Assistant. The duties of this position will be evenly split between the tourism function and economic development (the part -time duties within economic development will be explained later in this report). The Elgin /St. Thomas tourism program has grown significantly over the past 16 months as staff are implementing the recommendations in the Council approved tourism plan. One position alone, Tourism Development Coordinator, can not solely implement the requirements of the program. To deliver a high quality program requires the efforts of a department. However, this distorts the true cost of delivering tourism as the efforts of more than one position are required. An additional half -time position dedicated to delivering the tourism program would provide the necessary support that would reduce the time "economic development" staff spent on tourism thus enabling them to focus their attention on the other pressing aspects of the County's economic development program. In other words, for the past few years the economic development staff have been supplementing tourism initiatives and this is no longer sustainable. One of the main "tourism" responsibilities of this position is content creation, maintenance, and updating of the tourism website. The tourism website must be ever changing, frequently reviewed, updated and constantly appended. As new events, new businesses and new ventures are established, or changed, information regarding the changes in tourism assets must be published and promoted in a timely manner. In addition, internal and external links and information on special events need to be monitored to ensure accuracy of data and to provide the best possible information to prospective tourists. Furthermore, it is imperative that existing information is useable and that the structural integrity of the website is well maintained. 12 Other tourism duties that the Marketing Assistant will undertake include but are not limited to: • Tradeshow support and local event participation. • Revenue attraction: Tourism membership (St. Thomas focus) and Savour Elgin membership recruitment. • Social Media: more postings on Facebook and Twitter to accommodate a growing tourism program and the development of strategies to drive more traffic to those sites. • Marketing support: research, surveying, advertising campaigns In order to maintain and enhance current programs and to undertake new initiatives that will grow the Elgin -St. Thomas tourism product, the appropriate staff resources must be in place. This enhanced tourism program is reflected in appendix 1 which highlights the draft 2011 tourism net budget of $268,319.00, with the County's portion being $160,991. This represents an increase of approximately $45, 048 and $28,956.00 respectively over the 2010 budget. As illustrated, the City's portion of the 2010 budget was $88,860.00. In order to participate fully in 2011, the expected tourism program contribution from the City is approximately $107, 328.00. In keeping in line with other partnership agreements between the City and County (i.e. social services) a 10% overhead fee is also required - $10,733.00 — making for a total contribution of $118,060.00. This represents a 32.8% increase or $29,200.00 over last year's contribution. It should be noted that the 10% overhead cost include: • Economic development staff time (administration, marketing, and managerial support) • Labour contribution from other County departments (Human Resources, Finance, and Information Technology) • Equipment maintenance City /County Liaison Meeting: Communications Enhancement At the recent City /County liaison meeting, there was agreement that more frequent communication is required. In order to improve interaction two actions will be undertaken. First, all County Council reports pertaining to tourism will be sent to the City for distribution; and, quarterly updates will be presented to City Council. Second, involves the restructuring of the County of Elgin Economic Development Tourism Advisory Committee (CEEDTAC). As stated in the beginning of this report, the County is in the process of updating the economic development and marketing plans. In order to better represent the activities that will be undertaken, the representation on CEEDTAC must be more reflective of the direction of the County's economic development program. Therefore as outlined in appendix 2 (changes are highlighted), the revised terms of reference, the composition of 13 the Committee now reflects those sectors that comprise the economic development program. As part of this restructuring process, a tourism subcommittee will also be formed comprising of: • One (1) member of Elgin County Council. • One (1) member of St. Thomas City Council • Three (3) industry representatives from the County of Elgin • Two (2) industry representatives form the City of St. Thomas Like the main Committee, the tourism subcommittee, TAC, will meet on a quarterly basis (and as required). For those members that are not appointed to the main Committee, terms of appointments will be one year in duration. The Chair will report directly to the main Committee. Please note the composition of TAC may change depending upon the level of participation by the City of St. Thomas (see below). City of St. Thomas Tourism Program Participation Alternatives As mentioned above, for full participation in the 2011 tourism program, the City of St. Thomas will be expected to contribute $118,060.00 ($107,328 tourism program and $10, 733 for overhead costs). Anything below this amount and full participation in the tourism program will not be recognized. Staff will make this request to City Council sometime in March. Although full participation by the City in the 2011 program is preferred, a second alternative may also be entertained at a reduced monetary contribution. For last year's amount of $88,860.00, plus a 2% inflationary increase, and a 10% overhead cost, for a total of $99, 700.92, the following tourism programs and initiatives would be offered: • Tour Guide • Railway Capital of Canada campaign • Savour Elgin • Web Site • Tourism Kiosk (Caboose) Refer to appendix 3 for cost breakdown. At this reduced contributed amount, the City will not be involved in any other programs, advertising, promotion (print and social media) and new marketing, promotion, and product development initiatives. St. Thomas would not have any representation on regional organizations and resulting projects. However it must be stressed that even at the lower contribution level, the amount provided would also cover the City's portion (40 %) of wages and operations. The City would also be expected to pay the 10% overhead, $9,063.72, for a total contribution of $99, 700.92 for this second alternative. Also, the City's representation on TAC would be reduced from two representatives from industry to one if the second option is undertaken by the City. If the City decides to contribute less than $99, 700.92 for 2011, staff recommends that the City of St. Thomas not be part of the Tourism program. 14 County Council's top priority for their term is "....increasing and promoting economic development and tourism... ". The 2011 tourism program has been described above. This program includes the enhancement of existing strategies and the development of new initiatives, including the revision CEEDTAC. In order to be successful adding a Marketing Assistant to the staffing complement is recommended. Marketing Assistant: Economic Development Function As mentioned previously, the Marketing Assistant would also have duties (50 %) within the economic development function. The economic development strategic plan and marketing plan are currently being updated that will include initiatives and projects that will assist Council meeting its top priority. Although not completed yet, early indications suggest a stronger role for the department in business retention and expansion initiatives, foreign direct investment, and the local food movement. Consequently, an increase in marketing and promotion is expected. Like tourism, there are specific duties that the Marketing Assistant will undertake within the "economic development" function. One of the main tasks is to implement the "New Architecture and Update Plan" for the Progressive by Nature website that was completed late 2010. The economic development site is aimed at attracting and assisting investors, entrepreneurs and potential new residents with their decision to relocate or make investment in Elgin County. The County is not alone in these attempts. Many other municipalities, economic development organizations and entities are actively seeking out investors and trying to attract new residents also operates competitive websites. It is critical for the economic development department to consistently review its website and improve it and to meet evolving website visitor standards and expectations. The website is the first and often only source of information for potential investors. It needs to be current, relevant and attractive and offer a complete set of information required to make an investment decision. Currently, staff struggle to keep the Progressive by Nature website updated as the resources are not available within the current staffing complement. Other duties that the Marketing Assistant will undertake within the economic development function include but are not limited to: • Tradeshow support: this will include preparation, attendance and marketing follow -up. • Assisting with Business Retention and Expansion marketing and promotion initiatives. • Social Media: more postings on Facebook and Twitter and the development of strategies to drive more traffic to those sites. • Assisting with the marketing and promotion of the Virtual Tradeshow. • Ambassador program recruitment. • Business survey development and execution. • Assisting with general marketing and promotion initiatives of the department. It should also be noted that the department's Marketing and Communications Coordinator occasionally assists with corporate marketing. This will be enhanced as staff have recognized a need for the County's main website, in particular the "home 15 page ", to have a more attractive marketing presence in line with the economic development websites. The County's website is one of the most prominent examples of the County's successful branding efforts and has become a critical tool in the delivery of many County services. Content must be kept current and all content should conform to the County's larger marketing efforts. Therefore, staff recommends that the Marketing and Communications Coordinator would also have the responsibility of updating the content on the home page in partnership with the County's Department of Information Technology. However, without an additional staff person to assist with the marketing initiatives of economic development, this Corporate need will not be met. Although not yet verified by the County's Human Resource Department, the full time Marketing Assistant position is expected to be a level 3 with a salary starting at approximately $41,000.00 per year. This position would expect to begin in mid April thus lessening the impact to the economic development and tourism budgets for this year. However, it must be stressed that staff are recommending the addition of this position irrespective of the City of St. Thomas decision to participate in the 2011 tourism program as the work load to produce a revised program would be very similar to the one with St. Thomas participation. In other words, although there are areas or projects that would not be undertaken as a result of the City not participating, that reduction in programming would not outweigh the requirements to produce the remaining initiatives. CONCLUSION: County Council has identified increasing and promoting economic development and tourism as the number one priority for their term in office. The economic development and marketing plans are currently being updated and the resulting actions will enable County Council to move towards accomplishing their economic development vision. Tourism has become a central piece of the County's economic development program. In partnership with the City, an enhanced Elgin -St. Thomas tourism program is recommended for 2011. Investing in this program provides for the necessary resources to maintain and enhance current initiatives and introduce new projects that will increase tourism product enabling Elgin -St. Thomas to remain competitive within a challenging global marketplace. A revised CEEDTAC and additional staffing will assist with the successful delivery of the overall economic development program. Since the establishment of the Economic Development department, the County is now effectively promoting the assets, talents and opportunities that can be found in Elgin and enhancing the profile of the community to a targeted audience of visitor and business interests. Partnerships, programs, and organizations have been put in place as a result of the County's actions that are assisting with creating an environment that is conducive for new business development, expansion, and investment. By investing in the economic development program, County Council are reinforcing what others, locally, regionally, and internationally, are now getting to know, that Elgin County is and will continue to be, Progressive by Nature. 16 RECOMMENDATION: THAT County Council supports the enhanced tourism program as described in the February 18t n, 2011, report; and THAT given the partnership agreement between the City of St. Thomas and the County of Elgin, St. Thomas City Council be approached to contribute the full 40% of the tourism program costs and the 10% overhead costs for a total of approximately $118,060; and THAT an alternative funding arrangement and service level for tourism be extended to the City of St. Thomas at the same amount last year, including a 2% inflationary increase, plus the 10% overhead costs for a total of $99, 700.92 as described as option 2 in the report dated February 18th, 2011; and THAT the economic development and tourism budgets incorporate the hiring of a Marketing Assistant as described in the February 18th, 2011, report, for consideration in the County's budget deliberations; and THAT the revised terms of reference for the County of Elgin Economic Development Tourism Advisory Committee be approved with a member (1) of County Council being appointed to the tourism advisory subcommittee as described in the February 18th, 2011, report. Respectfully Submitted Approved for Submission Alan Smith General Manager, Economic Development Mark G. McDonald Chief Administrative Officer 17 Appendix 1 18 2010 Tourism Budget St. Thomas contribution $88,860.00 2011 Tourism Budget (draft) County City Total Revenue (28,347) 60% (18,740) 40% 47,087) Wages 54,043 60% 35,728 40% 89,771 Costs 108,715 60% 71,872 40% 180,587 Net Budget 134,411 60% 88,860 40% 223,271 St. Thomas contribution $88,860.00 2011 Tourism Budget (draft) 19 County City Total Revenue (29,441) 60% (19,628) 40% (49,069) Wages 66,691 60% 44,461 40% 111,152 Costs 123,742 60% 82,494 40% 206,236 Net Budget 160,991 60% 107,328 40% 268,319 Overhead (10 %) 16,099 60% 10,733 40% 26,832 Total Cost 177,090 60% 118,060 40% 295,151 19 APPENDIX 2 TERMS OF REFERENCE County of Elgin Economic Development & Tourism Advisory Committee (CEEDTAC) 20 1.0 Mandate To champion and support an economic development and tourism program that will strategically position the County of Elgin within the marketplace to attract new investment, retain and expand local investment, and foster an environment of prosperity and opportunity for the County of Elgin, its residents, and businesses. 2.0 Purpose and Scope a) To advise County Council and staff of the Economic Development and Tourism Services department on strategic issues, programs, and policies pertaining to regional economic development and tourism in the County of Elgin. b) To provide access to a network of business expertise in the Region. c) To encourage and foster strategic partnerships and alliances between the public and private sectors in order to advance the County's economic development and tourism program. d) To provide a forum for discussion and coordination of economic development and tourism initiatives and programs with other community groups and agencies. e) To act as ambassadors to promote the quality and advantages of Elgin County as a place to invest, to work, to visit, and to live. 3.0 Authority a) The Committee's role is advisory. Advice, comments or recommendations from the Committee shall be forwarded to the department of Economic Development and Tourism Services. b) Staff of the Economic Development and Tourism Services department is not bound by any advice or recommendations put forward by the Committee. However staff must submit all recommendations of the Committee to County Council for consideration. c) The Committee does not have any budgetary authority. However, in the course of developing the annual Economic Development and Tourism Services department's budget, staff may incorporate advice from the Committee relating to projects or initiatives. 21 4.0 Composition The Committee shall consist of nine (11) voting members, one (1) of whom shall be the Warden of Elgin County. The composition of the Committee, listed below, is to be approved by Council. However, the remaining eight (8) representatives in the identified sectors, excluding the County Council appointment, will be appointed at the discretion of the General Manager of Economic Development and Tourism: • One (1) member of Elgin County Council. • One (1) representative from the Tourism sector. • One (1) representative from the Advanced Manufacturing sector. • One (2) representative from the Agri- business sector. • One (1) representative from labour /workforce development. • One (1) representative from the Energy and Environment sector. • One (2) representative from the Creative Rural Economy sector. • One (1) representative from the Elgin Community Futures Development Corporation - representing regional small business development. 5.0 Meetings a) The Committee shall, from amongst its members, annually choose a Chair and Vice - Chair, neither, of which can be a member of County Council. The Chair (Vice Chair) will have the following duties: • guide the discussion and facilitate meetings • encourage participation by Committee members • work with Economic Development and Tourism staff in preparing meeting agendas and supporting materials • act as a spokesperson for the Committee b) The Committee shall meet as required, and as a minimum on a quarterly basis. At the call of the Chair, an annual general meeting of the Committee including the Chief Administrative Officer, Manager of Economic Development and Tourism Services, and representation as deemed appropriate by the Chair, may be conducted to review the progress and challenges experienced in the development and implementation of the County's economic development and tourism program. c) A quorum shall consist of a majority of the Committee members. 22 d) Members of the Committee shall be required to attend a minimum 50% of the regularly scheduled meetings, failing which, the Committee has the authority to remove the member's right to sit on the Committee. e) The meeting rules and procedures will be in accordance with the County Council Procedural By -law. f) Minutes shall be kept of each meeting with secretarial services provided by the Economic Development and Tourism Department. g) Minutes will be circulated to all members of County Council and the Chief Administrative Officer for information purposes. 6.0 Terms of Office Members, not including elected government officials, will be appointed to varying terms to a maximum of a four -year term. An equal number of appointees will be for a two -year term and three -year term with the balance appointed to a four -year term for the first appointees. Successive appointments will be for a four -year term to ensure knowledge succession and that there be no complete turnover of membership in any given year. The Warden shall be a member by virtue of his or her office. The County Council representative shall be appointed on an annual basis. 7.0 Resources The Economic Development and Tourism Services department will provide primary staff support to the Committee. Staff from other County departments will be made available to the Committee as required. 8.0 Administration a) County Council may, at its discretion, change the Terms of Reference for this Committee at any time. b) Any changes proposed to the Terms of Reference by the Committee shall be recommended to County Council through the General Manager of Economic Development and Tourism. c) At the discretion of County Council or upon the mandate of the Committee being fulfilled, the Committee may be dissolved by resolution of County Council. 23 9.0 Subcommittees The Committee may approve the establishment of subcommittees to act as a resource to the Committee to address specific issues. Subcommittees may include appointees who are not members of the main Committee. However, the Chair of a specific subcommittee must be a member of the main Committee. Recommendations from subcommittees will be presented to the main Committee by the Chair of that specific subcommittee. 9.1 Tourism Advisory Committee (TAC)1 Given the partnership agreement with the City of St. Thomas, a tourism subcommittee of CEEDTAC will be formed consisting of : • One (1) member of Elgin County Council. • One (1) member of St. Thomas City Council • Three (3) industry representatives from the County of Elgin • Two (2) industry representatives form the City of St. Thomas Like the main Committee, the tourism subcommittee, TAC, will meet at a minimum on a quarterly basis. For those members that are not appointed to the main Committee, terms of appointments will be one year in duration. The Chair will report directly to the main Committee. 10.0 Responsibilities a) Advise on the preparation, implementation, and monitoring of strategic economic development and tourism plans for the County. b) Be a sounding board for County Council and Economic Development and Tourism staff to share ideas and provide input on regional economic development and tourism policy and initiatives within the County of Elgin. c) Review the budget of the department of Economic Development and Tourism Services to ensure it coincides with approved economic development and tourism strategies. d) To assess current economic conditions and to identify emerging economic trends that impact the County's overall economic development and tourism strategic planning and to recommend appropriate actions. 1 The composition of TAC may change depending on the level of participation of the City of St. Thomas in the tourism program. 24 TERMS OF REFERENCE - CEEDTAC e) To identify opportunities where the private sector can become more involved in economic development and tourism initiatives in partnership with the public sector. f) Review and provide advice on the economic development and tourism initiatives developed by the department. g) Provide advice to the Economic Development and Tourism department to facilitate the creation of international alliances that may provide economic benefits to the County of Elgin. 25 5 Appendix 3 Option 2: Cost Information 26 Item* Description Cost Tour Guide Printing and Distribution of 40,000 copies (yearly) $29,000 Railway Capital of Canada Campaign Development cost $15,000(on- going costs approx $10,000 per year) Savour Elgin Initial cost included business plan, branding /logo development, micro web site, signage, advertising $90,000 (on -going costs Approx $25,000 per year) Web Site Development of www.elgintourist.com $80,000 (other costs - minimum $18,000 per year) (other costs include linking strategies, search engine optimization strategies, and content updates) Tourism Kiosk Caboose — operations, maintenance and summer student $8,000 Labour 2 Staff positions wages and benefits (includes proposed part - time Marketing Assistant) $87,500 Operations Travel, office supplies, phone, postage, courier etc. $20,000 per year *Please note that the "on- going" project costs are estimates as each year these amounts will fluctuate depending on the requirements, and stage, of that particular program year and project. For example, in 2012 the "Railway" brochure may need to be updated thus the cost of that program may be higher in 2012 than 2011 etc. Furthermore, 40% of the above on -going program costs amounts to $83,800. This is an estimate for as the year progresses programs offered may be enhanced as opportunities present themselves; thus, additional expenses for each program may be incurred. 27 REPORT TO COUNTY COUNCIL FROM: Sandi Loponen Library Coordinator, Community and Cultural Services DATE: March 1, 2011 SUBJECT: 10 Year Capital Plan — Library Materials INTRODUCTION: This report provides background information to support a recommendation for an annual increase to the library's materials budget for inclusion in the 10 year capital plan previously submitted to Council. DISCUSSION: Library collections require support in 3 key areas to remain balanced, current and usable: 1) Acquisition of new materials 2) Collection renewal (replacing worn & heavily used materials) 3) Ability to create collections based on special needs Elgin County Library offers a good selection of materials that are shared amongst the system's 10 branches. However, as a result of the rising costs of books and inflation, purchasing power has been diminished significantly over the past several years. Staff currently focus on adding newly published materials to the collection and are purchasing fewer items each year. The library's existing budget does not enable staff to replace materials such as children's picture books, DVDs or popular fiction titles that have become worn from frequent use, or to create new collections for the benefit of target user groups. Diminished purchasing power has also influenced the library's decisions regarding which formats to purchase with limited funds. In 2010, the average list price of a new adult hardcover fiction book was $32.64. The average cost of a mass market paperback was $9.05, leading staff to order more materials in paperback that will have a shorter shelf -life. In addition, the average cost of a non - fiction hardcover book was $43.84, leading staff to purchase fewer of these titles year after year. This has a negative impact on the currency and accuracy of the library's overall collection. Materials that should be replaced annually in areas such as health, business, travel, consumer buying guides, and standard reference tools such as encyclopedias and dictionaries are outdated at most branches as acquisitions staff concentrate limited funds to keeping these collections up -to -date at the two largest branches. 28 In 1996, the total budget for library materials in Elgin County was $247,500. Fourteen years later in 2010, the capital budget for materials was $223,500 with additional funds for the purchase of non - capital collections. According to Ontario Public Library Statistics, Elgin County Library performed below average in most areas, including: materials as a percentage of total expenditure, materials expenditure per capita and overall materials budget. However, circulation per borrower is higher than the average for comparator libraries. (See chart below). The library's materials budget has not been keeping pace with the usage of the system. This has resulted in fewer materials to support a collection that is more heavily used than those within comparator libraries, resulting in greater wear and tear on the collection. Comparison of Elgin County Library with Similar Sized Rural Libraries Library Materials Materials as Materials Holdings Circulation System Budget % of Total Expenditure Per Capita Per Expenditure Per Capita Borrower Middlesex County Library $448,405 18.58 $6.50 1.92 5.47 Huron County Library $426,930 17.35 $7.47 3.08 5.78 Waterloo Region $231,994 11.08 $4.29 2.34 7.1 Elgin County Library $228,115 10.29 $5.07 3.17 6.16 Comparator Average $333,861 14.325 $5.83 2.6275 6.1275 Elgin Ranking Below Below Below Above Above Average Average Average Average Average The library is also unable to fund special collections within the existing budget. In 2010, with one -time grant funding from the Ontario Ministry of Tourism & Culture, staff launched several new collections to meet the needs of target groups, including convenient backpacks full of children's picture books that have been very popular with families on- the -go. The library also used grant funds to start a collection of literacy kits to benefit the County's low German - speaking population. However, dedicated funds are needed within the library's materials budget to purchase these types of new and special collections without impacting the ability to meet the basic needs of our collection. 29 To meet these needs, and to bring Elgin County Library closer to the average budget of comparator library systems, staff recommends an annual increase of 3.0% plus inflation from 2011 -2020, bringing the total budget by 2020 close to $340,000. The base of this request is a 3.0% cumulative annual increase over 10 years. Approximately 2.0% of these funds would be directed towards new acquisitions and collection renewal needs and 1.0% for the purchase of new and special collections. Inflationary increases would be calculated based on a 5 -year average of the Consumer Price Index for Reading Material (currently 1.22 %). Staff believe that this is a prudent, gradual and fiscally responsible approach to increasing the materials budget that nevertheless recognizes the tremendous pressure on the County budget in the coming years. It is further recommended that the capital materials budget be reassessed on a regular basis in the event that unanticipated savings or cost increases impact the library's ongoing collection needs. CONCLUSION: Staff propose a phased -in approach to increasing the annual capital allocation for library materials by 3% plus inflation for the next 10 years. An increase to the materials budget would assist the library in keeping pace with rising costs of new acquisitions, collection renewal and the development of special collections on an ongoing basis, reconfirming to residents that the library is their best source for quality, up -to -date information and materials. This budget request has been integrated into the 10 year capital plan as presented to Council. RECOMMENDATION: THAT the recommendations in the report "10 Year Capital Plan — Library Materials" dated March 1, 2011 be referred to the 2011 capital budget review and 10 -year capital plan. All of which is Respectfully Submitted Sandi Loponen Library Coordinator Brian Masschaele Director of Community and Cultural Services 30 Approved for Submission Mark G. McDonald Chief Administrative Officer 4ncount} PAINSiiti• DI 61.2-%,,. REPORT TO COUNTY COUNCIL FROM: Stephen Francom Manager of Archives DATE: February 4, 2011 SUBJECT: Land Records Transfer of Funds INTRODUCTION: The Elgin County Archives seeks approval to accept approximately $20,000 from the Elgin St. Thomas Archives Association for the purpose of preserving and providing public access to original Elgin County Land Registry documents. DISCUSSION: In accordance with an agreement signed June 19, 2008 and approved by County Council, the Elgin St. Thomas Archives Association transferred custody of a collection of original Elgin County Land Registry documents to the Elgin County Archives. The Elgin St. Thomas Archives Association now seeks to effect the unconditional and irrevocable conveyance of approximately $20,000 to the Elgin County Archives to support Archives' activities to preserve and provide public access to the documents. Potential projects include acquisition of indexes to the documents, improved shelving or digitization. All costs associated with these projects will be contained within the transferred funds. CONCLUSION: The Elgin St. Thomas Archives Association and the Elgin County Archives wish to conclude an agreement effecting the transfer of approximately $20,000 from the Association to the Archives. RECOMMENDATION: THAT the Elgin County Archives be authorized to accept approximately $20,000 from the Elgin St. Thomas Archives Association for the purposes of preserving and providing access to land registry office documents; and, THAT the funds be deposited into a project budget for this purpose; and, THAT the County Solicitor be directed to prepare the necessary agreement. All of which is Respectfully Submitted Approved for Submission Stephen Francom Mark G. McDonald Manager of Archives Chief Administrative Officer Brian Masschaele Director of Community and Cultural SeAles REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: February 17th, 2011 SUBJECT: Library 75th Anniversary Update INTRODUCTION: 2011 marks the 75th anniversary of the Elgin County Library. This report updates Council on events and celebrations that will be taking place to mark this historic occasion. DISCUSSION: The Elgin County Library system was originally formed in 1936 as the Elgin County Library Association representing existing libraries in Bayham, Rodney, Shedden, Sparta and West Lorne. Since that time, the system has evolved to comprise today's ten branches under the administration of the County. In July 2010, Council authorized the use of $15,000 from the Library's Operating Reserve to mark this occasion, with a further fundraising goal of up to $10,000 established. Staff are pleased to inform Council that the following events will be taking place throughout 2011: "What's your Elgin County Library Story ", a contest for patrons of all ages to tell their story of what the library means to them. Video cameras will be set -up in each branch where these stories will be recorded (akin to a "Speaker's Corner "). Excerpts will then be compiled on DVD for playing at a final reception to take place in October. • Continuing Story, an online story that challenges creative writing students in two local high schools (East Elgin and West Elgin) to be creative in describing the adventures of "Larry the Library Card ", the library's official mascot. • Challenge 75, a challenge for patrons to receive a gift for completing a list of 75 library related activities and enter for a final prize draw. A kickoff celebration will take place on April 26th, 2011 from 1:00 p.m. — 4:00 p.m. at the Port Stanley Library. Members of Council are encouraged to attend with invitations forthcoming. This event will then be followed -up by an open house in each branch on Thursday, April 28, 2011 which is the official date of the library's formation in 1936. In addition, both a virtual display and static display profiling the library's history will be profiled throughout the year. Staff will also be wearing vests with 75th anniversary pins throughout the year. 32 Staff are pleased to report that the library's fundraising efforts have resulted in over $4,000 to date, with the following donors deserving special recognition: Green Lane Community Trust - $2000 Spriet Family Foundation - $1000 Don and Hazel Williams Foundation - $1000 In addition, staff are pleased to report that the library has again been approved to participate in the Rural Development Officer Program in 2011 funded through the Foundation for Rural Living based in Guelph. This individual's duties will be to assist with anniversary events and other marketing duties in the library. Recruiting efforts are currently underway. CONCLUSION: 2011 will be a year of celebration and pride for the Elgin County Library with the overall goal of engaging residents of all ages. Past and current members of Council as well as staff will be encouraged to participate. RECOMMENDATION: That the report "Library 75th Anniversay Update" dated February 17th, 2011 be received and filed as information. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 33 Approved for Submission Mark G. McDonald Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Sonia Beavers, Purchasing Coordinator DATE: February 17, 2011 SUBJECT: Cold -In Place Recycled Expanded Asphalt Mixes (CIREAM) INTRODUCTION: As part of the approved 2011 Capital Budget, a tender was advertised as per the County's Procurement Policy and submission were received until Thursday, February 10, 2011 for Cold In -Place Recycled Expanded Asphalt Material (CIREAM), Contract No. 6200 -11. DISCUSSION: Five companies submitted bids for the CIREAM Tender. The submitted bids are as follows: COMPANY TENDER BID (exclusive of H.S.T.) Roto -Mill Inc. $731,050.00 M.R. Dunn Contractors Limited $746,999.00 Miller Paving Limited $885,525.00 Lavis Contracting Company Limited $917,057.50 Seeley & Arnill Construction $928,332.50 Roto -Mill Inc. submitted the lowest bid for the CIREAM Tender at a total price of $731,050.00, inclusive of a $25,000.00 contingency allowance and exclusive of H.S.T., to complete work on Talbot Line (Elgin County Road # 3) between Shedden to the east towards the hamlet of Talbotville, in Township of Southwold. The lowest submitted bid is within budget estimates. As per the County of Elgin's Purchasing Policy, if change orders are required and the cost increases above the tender amount approved by Council by less than 10 %, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost increases above the tender amount approved by Council by more than 10 %, the Director will prepare a further report to Council outlining the expenditures. 34 RECOMMENDATION THAT Roto -Mill Inc. be selected for the Cold In -Place Recycled Expanded Asphalt Material (CIREAM) Contract No. 6200 -11 at a total price of $731,050.00, inclusive of a $25,000.00 contingency allowance, exclusive of H.S.T. and; THAT if the cost increases above the tender amount approved by Council by more than 10 %, the Director will prepare a further report to Council outlining the expenditures and; THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer Sonia Beavers Purchasing Coordinator Clayton Watters Director of Engineering Services 35 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: February 11, 2011 SUBJECT: Motor Vehicle Collision Review on County of Elgin Roads - 2010 INTRODUCTION: The County has been compiling motor vehicle collision statistics on County of Elgin roads for many years. A report was presented to County Council for the motor vehicle collisions in 2005, 2006, 2007 and 2009. Motor vehicle collision information is used for a variety of reasons: a request from Council to review a location, a staff review before a reconstruction is contemplated or addressing a ratepayer concern. In the Province of Ontario few counties proactively complete a thorough review of motor vehicle collisions on a yearly basis. The exception is the Region of Waterloo who has a full time technician that reviews their road system motor vehicle collisions and reports that information to their Council. The most recent complete year of data the County has is for 2010 and this is used to determine if any preventive measures are required on our road system to reduce the severity or number of motor vehicle collisions. Motor vehicle collision history for 2008 cannot be completed due to factors beyond our control. DISCUSSION: The County has been keeping police collision reports that occur on County roads for more than 20 years. Staff has used collision history information when completing capital project planning (i.e. traffic signal warrants, road reconstruction) but only at specific areas. Over the past few years staff has entered the collision report data into an electronic database. Now that the data can be analysed and sorted, staff is able to review trends and identify areas that may benefit from improvements. In an attempt to understand motorist behaviours and address potential areas of concern, staff will be disseminating motor vehicle collision statistics annually and making recommendations to Council (if any) periodically. 36 The statistics of importance for 2010 are: • Total motor vehicle collisions on County roads: 448, • Motor vehicle collisions per million kilometres driven (County average) 0.88, (Ontario Municipal Roads — 2007 Bench Marking Ontario's municipal road system 1.86 for Ontario), • Day of the week with the most motor vehicle collisions: Thursday 79 (Monday 62, Tuesday 58, Wednesday 49, Friday 75, Saturday 70 and Sunday 55) • Time of day with most motor vehicle collisions: daylight 208, dark 240, • Motor vehicle collisions from November 15 to March 15 (winter control season): 201 • Motor vehicle collisions at intersections: 65, • Motor vehicle collisions at intersections where vehicle failed to stop 4, • Motor vehicle collisions involving deer 205; and, • Fatalities: 2. For many decades the Ministry of Transportation has provided the individual motor vehicle collision reports on County roads. The practice stopped and staff made an arrangement with the local police forces for the motor vehicle collision information. Staff is extremely appreciative of the co- operation provided from the Elgin County OPP detachment and the Aylmer Police Services. The motor vehicle collision information is supplied at regular intervals in the current year, whereas the MTO provided the motor vehicle collision reports mostly a year after the fact. Appendix `A' lists the motor vehicle collisions in 2010 per road. Of importance to the County is the number of motor vehicle collisions per million kilometres driven, which is the last column in the appendix. The motor vehicle collision rate per million kilometre driven is simply the length of the road times the average annual daily traffic (AADT) of that road divided by one million. This number is the benchmark commonly used by the province to determine and compare motor vehicle collision rates. This number is important to use as a comparison, otherwise, lower volume roadways would always appear to be "safer" than higher volume roads which typically have more collisions. Appendix `B' lists the motor vehicle collisions at all intersections on County roads and Appendix `C' lists all intersections with three or more motor vehicle collisions. Appendix `B' and `C' are important as this information is used when analysing multi -year motor vehicle collisions at intersections, which could determine required improvements such as signalized intersections, flashing beacons, etc. Appendix D lists the comparisons of important statistics. Staff has reviewed all County roads with motor vehicle collisions above the County average. The benchmark used is from the OGRA benchmarking initiative for motor vehicle collisions per million kilometres, which is 1.86 (2007) motor vehicle collisions per million kilometres driven, at intersections with 3 or more motor vehicle collisions and finally all the remaining motor vehicle collisions. Through that review no proactive action is required. 37 Additionally, staff has reviewed the motor vehicle collisions for 2010 with the Elgin County OPP detachment. Staff from the OPP gave valuable insight from their perspective due to patrolling the roadways and observing the system during all environmental conditions and days /nights of the year. The meeting concluded that no roadway required additional attention. Of significance to County staff is the occurrence of a fatality on a County road. Motor vehicle collisions where fatalities have occurred, are reviewed to determine if any engineering design or maintenance deficiencies of the roadway exist. To date as a result of these reviews from an engineering perspective no changes have been made. CONCLUSION: The County of Elgin motor vehicle collision rate for the year 2010 is 55% less than the County average as stated in the `Ontario Municipal Roads 2007 Bench Marking Ontario's municipal road system'. The County's rate is 0.88 motor vehicle collisions per one million kilometres driven verses the provincial average of 1.86. The collision rate using the provincial average would produce more than 1,000 motor vehicle collisions but the County had only 458 motor vehicle collisions. Therefore, Elgin County roads are safer than the industry average. The County of Elgin has been accumulating motor vehicle collision statistics for more than 20 years. This information is now entered into a database for review, comparison and sorting. Staff will disseminate this data annually and report to County Council periodically regarding our findings and any recommended improvements to the road system in an attempt to reduce the severity or number of collisions that occur on County roads. RECOMMENDATION: THAT the report titled "Motor Vehicle Collision Review on County of Elgin Roads — 2010" dated February 11, 2011 be forwarded to the Elgin County OPP and Aylmer Police Services Boards for their information; and also, THAT letters from the County of Elgin be forwarded to the Elgin County OPP Police Services Board and the Aylmer Police Services Board thanking them for their support in providing motor vehicle collision information to the County of Elgin. Respectfully Submitted Clayton Watters Director, Engineering Services 38 Approved for Submission Mark G. McDonald Chief Administrative Officer 2010 Appendix `A' Collisions Per Million Kilometers Driven Feb 4 2011 Ranking Road # Road Name Length AADT Total Traffic Per Year On Road Collisions Collisions Per One Million 1 7 Clachan Road 4.74 700 1,211,070 0 0.00 2 11 Clinton Line 2.00 500 365,000 0 0.00 3 15 Miller Road 1.20 1150 503,700 0 0.00 4 17 Southdel Drive 1.37 750 375,038 0 0.00 5 21 Warren 0.40 2750 401,500 0 0.00 6 31 Dalewood Road 1.54 1950 1,096,095 0 0.00 7 32 Glencolin Line/ Hacienda Road 5.80 1550 3,281,350 0 0.00 8 39 Chatam Street 1.32 1600 770,880 0 0.00 9 50 Victoria Street 0.56 850 173,740 0 0.00 10 51 Fruit Ridge Line 1.50 400 219,000 0 0.00 11 53 Beech & Elm Street 1.37 3450 1,725,173 0 0.00 12 55 Elgin County Road 14.62 400 2,134,520 0 0.00 13 142 Wellington Street 0.64 850 198,560 0 0.00 14 57 Southdale Line 1.02 3950 1,470,585 0 0.00 15 56 Elm Line 4.92 2200 3,950,760 1 0.25 16 8 Currie Road 19.73 1700 12,242,465 4 0.33 17 9 Stalker & Duff Line 27.79 300 3,043,005 1 0.33 18 6 Johnston Line 9.58 800 2,797,360 1 0.36 19 25 Wellington Road 5.86 12350 26,415,415 13 0.49 20 36 Quaker Road 12.41 1650 7,473,923 4 0.54 21 52 Ron McNeil Line 29.18 3050 32,484,635 19 0.58 22 28 Cenntenial Road 4.78 3900 6,804,330 4 0.59 23 30 Highbury Avenue 5.75 13400 28,123,250 17 0.60 24 26 St.George Street 1.36 3250 1,613,300 1 0.62 25 34 Willsie Bourne 2.46 1700 1,526,430 1 0.66 26 18 Third Line /Southminister Bourne 18.52 650 4,393,870 3 0.68 27 4 Sunset Drive 13.55 9050 44,759,038 32 0.71 28 37 Avon Drive 15.87 1200 6,951,060 5 0.72 29 54 Pigram Road 2.82 1350 1,389,555 1 0.72 30 20 Union Road 24.09 1400 12,309,990 9 0.73 31 74 Belmont Road 14.09 4400 22,628,540 17 0.75 32 47 Putnam Road 8.35 1650 5,028,788 4 0.80 33 104 Queens Line 6.81 500 1,242,825 1 0.80 34 40 Springfield Road 17.83 1300 8,460,335 7 0.83 35 35 Springwater Road 9.11 1450 4,821,468 4 0.83 36 43 Richmond Road 10.66 600 2,334,540 2 0.86 37 24 Dexter Line 16.48 1100 6,616,720 6 0.91 38 103 Furnival Road 21.70 1650 13,068,825 12 0.92 39 38 Heritage Line 13.77 1750 8,795,588 9 1.02 40 73 Imperial Road & John Street 19.18 4600 32,203,220 33 1.02 41 46 Culloden Road 8.52 1250 3,887,250 4 1.03 42 16 Fingal Line 28.01 1900 19,424,935 20 1.03 43 19 Plank Road 19.90 2750 19,974,625 21 1.05 44 3 Talbot Line 50.55 2700 49,817,025 54 1.08 45 45 John Wise & Calton Line 50.48 1950 35,929,140 39 1.09 46 76 Graham Road 16.03 1850 10,824,258 12 1.11 47 22 Fairview Road 8.31 3250 9,857,738 12 1.22 47 14 Iona Rd 13.71 1250 6,255,188 8 1.28 39 2010 Appendix `A' Collisions Per Million Kilometers Driven Feb 4 2011 Ranking Road # Road Name Length AADT Total Traffic Per Year on Road Collisions Collisions Per One Million 48 44 Eden Line 7.01 600 1,535,190 2 1.30 49 2 Pioneer Line 18.26 1600 10,663,840 14 1.31 50 27 Sparta Line 12.94 1100 5,195,410 7 1.35 51 42 Nova Scotia & Lake Shore Line 22.33 850 6,927,883 11 1.59 52 5 Dunborough Road 11.23 750 3,074,213 5 1.63 53 49 Whittaker Road 2.76 600 604,440 1 1.65 54 23 East Road 2.34 2000 1,708,200 3 1.76 55 119 Mill Road 5.85 800 1,708,200 3 1.76 56 13 Shackleton Line 8.97 800 2,619,240 5 1.91 57 48 Lyons Line 29.59 650 7,020,228 14 1.99 58 142 Wellington Street 0.64 850 198,560 1 5.04 60 41 Fulton Street 0.66 450 108,405 1 9.22 Totals 692.82 512,739,408 448 0.87 40 Appendix `B' Motor vehicle collisions at Intersections 2010 February 11, 2011 Road Intersection # of motor vehicle collisions # of motor vehicle collisions of other intersecting County road 2 Coyne Road 1 3 Mill Road 1 3 Union Road 1 4 Karen Street 1 8 Duff Line 1 16 Union Road 1 19 Chapel Street 1 19 Eden Line 1 19 Heritage Line 1 1 19 Teal! Nevill road 1 20 Bridge Street 1 20 Warren Street 1 22 John Wise Line 4 1 23 Mill Street 1 25 McBain 1 25 Ron McNeil 2 30 Ferguson Line 2 30 Ron McNeil Line 2 35 Edgeware Line 1 38 Plank Road 1 1 40 Pressey Line 1 45 Bush Line 1 45 Fairview Road 1 4 45 Imperial Road 1 1 45 Quaker Road 2 45 Rogers Road 2 45 Springwater Road 1 45 Sunset Road 1 46 Eden Line 1 47 Lyons Line 2 2 48 Putnam Road 2 2 48 Dalewood Road 2 52 Dalewood Road 4 52 Yarmouth Centre Road 2 73 Avon Drive 1 73 College Line 3 73 Crossley Hunter Line 1 73 Glencolin Line 2 73 John Wise Line 1 74 Crossley Hunter Line 2 74 Manning Drive 1 74 Yorke Line 2 74 Lyons Line 1 103 Clark Road 1 103 Hoskins Line 1 Total 65 41 Appendix `C' Intersections with more than three motor vehicle collisions for 2010 February 11, 2011 Road Location Notes Fairview Road John Wise Line Daytime 5, Nightime 0, Rear end 2, approaching 1, turning 1, sideswipe 1, No capital improvements. Lyons Line Putnam Road Daytime 3, Nightime 1, Turning 1, angle 3, No capital improvements. Ron McNeil Line Dalewood Road Daytime 4, Nightime 0 Angle 4, No capital improvements. Imperial Road College Line Daytime 2, Nightime 1, Rear end 2, smv 1, No capital improvements. 42 Appendix `D' Statistical Comparisons 43 2005 2006 2007 2009 2010 Total Motor vehicle collisions 530 497 456 429 448 Motor vehicle collisions per million kilometres (Ontario average) 0.96 (1.81) 1.00 (1.66) 0.94 (1.72) 0.89 (1.97) 0.88 (1.86) Motor vehicle collisions per day Monday 52 68 72 55 62 Tuesday 59 67 47 51 58 Wednesday 94 64 54 84 49 Thursday 85 67 92 63 79 Friday 101 71 63 63 75 Saturday 73 99 64 53 70 Sunday 66 61 65 60 55 Motor vehicle collisions time of day Daylight 248 231 241 234 208 Night time 282 214 216 195 240 Motor vehicle collisions in winter (Nov 15 to Mar 15) 221 171 199 173 201 Motor vehicle collisions at intersections 102 102 49 94 65 Motor vehicle collisions at intersections were vehicle failed to stop 20 19 10 16 4 Motor vehicle collisions with deer 190 214 183 182 205 Motor vehicle collisions with fatalities 8 2 3 2 2 43 7aCSElginCountly Progressive by Nature REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: February 15, 2011 SUBJECT: Off Load Delay — February 14, 2011 INTRODUCTION: On February 14, 2011 Thames EMS service experienced an excessive Off Load Delay. A patient from the Aylmer area was seen by two medics and transferred to the St. Thomas Elgin General Hospital. The emergency room was at its maximum and subsequently the patient had to wait until an emergency bed was available. DISCUSSION: Off Load Delays are experienced in many parts of the province. This occurs when a patient is being delivered by an EMS service provider and the emergency room is unable to accept the patient due to an over crowding of patients in emergency receiving. As the patient has not been received by the hospital, the paramedics must stay with the patient until the patient is accepted. Late on February 14, 2011 a patient from the Aylmer area requested the services of paramedics. The paramedics arrived at the residence in 4 minutes, assessed the patient in 14 minutes and arrived at the St. Thomas Elgin General Hospital 17 minutes later. The paramedics were cleared from the hospital 93 minutes later. Generally the paramedics experience an Off Load Delay of 10 to 20 minutes due to various factors; such as administrative and operational tasks. Due to the Off Load Delay on February 14, 2011, staff and Thames EMS have put in place an administrative process when an Off Load Delay is greater than 30 minutes. This information will be archived for future reference. There is an operational concern with an Off Load Delay, as paramedics cannot be utilized for further calls until cleared. In this instance another call "Code 4" occurred in St. Thomas, which required a Dutton vehicle move to St. Thomas and a Rodney vehicle move to West Lorne. If another call was received, delays would have occurred and a subsequent increase in response times. 44 CONCLUSION: Off Load Delay's has been experienced for relativity short time frames of 10 to 20 minutes in length. The delay of February 14, 2011, was more than 90 minutes and required other vehicles to be relocated but was managed without service interruptions. Staff and Thames EMS have discussed the need for a tracking / reporting mechanism in order that information can be tabulated at a further date, if required. Off Load Delays have been experienced in other parts of the province and processes have changed due the lengths of the delays. Staff, speculate that this event was a rare incident at the St. Thomas Elgin General Hospital. RECOMMENDATION: THAT the report titled "Off Load Delay — February 14, 2011" dated February 15, 2011 be received and filed. Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 45 } tv REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Sonia Beavers Purchasing Coordinator February 1, 2011 Quarterly Information Report - Contract Awards (October 1, 2010 to December 31, 2010) and Direct Negotiation and Expenditures (January 1, 2010 to December 31, 2010) INTRODUCTION: As per the County of Elgin's Procurement Policy 10.1; " an information report containing the details relevant to the exercise of delegated authority for all contracts awarded that exceed $10,000 including amendments and renewals is to be prepared and reported to Council on a quarterly basis ". In addition, the County of Elgin's Procurement Policy 3.14 states; "Any expenditure exceeding $50,000 for a one time purchase or over an annual basis must be reported to Council ". DISCUSSION /CONCLUSION: The Council of the Corporation of the County of Elgin delegated authority to the Directors to award contracts as follows; Value Report Status Greater than $10,000 but less than $50,000 No report to Council required if within 10% of the approved budget allocation Greater than $50,000 but less than $100,000 No report to Council required if within approved budget However, Council also approved that a quarterly information report would be brought forward containing details of the award of contracts including amendments and renewals. The detailed report of the award of contracts is attached as Appendix A. The Council of the Corporation of the County of Elgin delegated authority to the Directors to purchase goods and services using the Direct Negotiation method. The Policy states as long as an attempt to purchase the required goods and services has been made in good faith, the goods or services can be purchased using the Direct Negotiation method. Purchases made using the Direct Negotiation method will be reported to Council on an annual basis. In addition, 46 any expenditure exceeding $50,000 for a one -time purchase or over an annual basis must be reported to Council. The details of the Direct Negotiation, one time purchases and purchases exceeding $50,000 over an annual basis is detailed in Appendix B. RECOMMENDATION: THAT the Quarterly Information Report - Contract Awards, (October 1, 2010 to December 31, 2010) and Direct Negotiation and Expenditures Report dated January 1, 2010 to December 31, 2010 be received and filed. All of which is Respectfully Submitted; Approved for Submission by: Sonia Beavers Mark G. McDonald Purchasing Coordinator Chief Administrative Officer Jim Bundschuh Director of Financial Services 47 APPENDIX A Purchases /Projects greater than $10,000 October 1, 2010 to December 31, 2010 Department Budget Allocation Project Award Bid Price (includes taxes) Engineering Capital Road Surface Treatment Duncor Enterprises Inc $119,044.75 Engineering Capital HVAC Replacement — Terrace Lodge Diningroom Climate Control $ 20,800.00 Engineering Capital Security Camera Upgrade Trinity Communication System $ 50,834.31 Engineering Capital Cylinder Replacement Terrace Lodge Elevator Thyssenkrupp Elevator $ 55,575.00 Engineering Capital Sprinkler Installation Richardson Fire $ 42,270.00 Engineering Capital Fire Alarm Upgrades — Administration Building R.A. Barnes $117,798.16 Museum Operational Printing of History Book Scott Sefton Library Friesens Corp. $ 26,219.65 Economic Development IPM Goods and Services ShowPro Event $ 27,120.00 Economic Development IPM /BV Donation Water Feature Second Nature $ 21,974.75 Economic Development IPM Tents for Plowing Match Ontario Plowmen's Association $ 19,548.93 Community & Cultural Services Capital Furniture — Lunch Room POI Business Interiors $ 10,936.02 Engineering Capital Repairs Control Tower and small tower Lift Bridge Weathertech Restoration $ 11,800.00 Engineering Capital Mini Barnes for Terrace Lodge and Elgin Manor Wagler Mini Barns $ 10,438.26 Economic Development Capital Tourism Signage Cedar Signs $ 30,869.50 48 APPENDIX B Direct Negotiation, one time purchases and purchases exceeding $50,000 over an annual basis. January 1, 2010 to December 31, 2010 Department Budget Allocation Purchase Award Bid Price (includes taxes) Last Tendered Date Contract Renewal Date Homes Operational Raw Food Sysco $ 739,545 Complete Purchasing Ongoing Homes Operational Nursing Supplies Various Suppliers of Complete Purchasing $ 103,757 Complete Purchasing Ongoing Homes Operational Incontinent Products SCA and Med Pro Direct $ 120,738 Complete Purchasing 2011 Engineering Services Capital Consulting Fees Spriet Assoc. $ 284,685 Governed under Consulting Services Governed under Consulting Services Engineering Services Capital Consulting Fees Golder Associates $ 137,038 Governed under Consulting Services Governed under Consulting Services Homes Operational Linen Service Brite Linen $ 298,150 2007 2012 All Departments Operational Legal Services Hennessey, Gibson and Hogan $ 173,401 Governed under Consulting Services Governed under Consulting Services Community and Cultural Services Capital Books Library Bound $ 192,641 Southern Ontario Libraries Consortium Ongoing Community and Cultural Services Capital Books Library Service $ 48,963 Ongoing Ongoing All Departments Operational Phone /Cable Service AMTelecom $ 141,241 Sole Source Sole Source Homes Operational Maintenance and Purchase of equipment Arjo $ 70,942 Sole Source Sole Source 49 APPENDIX B Direct Negotiation, one time purchases, informal and formal quotations awarded within the approved budget and purchases exceeding $50,000 over an annual basis. January 1, 2010 to December 31, 2010 Department Budget Allocation Purchase Award Bid Price (includes taxes) Last Tendered Date Contract Renewal Date All Departments Operational Agent for Natural Gas Contract Comsatec $ 61,725 EMOP Purchasing Group EMOP Purchasing Group I. T. Operational & Capital Service/ - Op Hardware /Cap Software Cap Protek $ 103,203 Single Source/ Informal Quotes Single Source/ Informal Quotes Human Resources Operational Ability Management Acclaim $ 143,822 3rd Party Tender (Mosey & Mosey) 3rd Party Tender (Mosey & Mosey) Human Resources Operational Benefit Carrier Manulife Financial $1,060,680 3rd Party Tender (Mosey & Mosey) 3rd Party Tender (Mosey & Mosey) All Departments Operational Various Dietary/ Housekeeping & building supplies Swish $ 76,966 EMOP Tender 2012 I.T. Operational Touch Screen monitors PCC Careworx $ 84,692 Sole Source Sole Source I.T. Operational Software & Hardware CDW Canada $ 80,557 Ongoing Ongoing Homes Operational Dietitian Services Barker, Blagrave $ 68,073 2010 2012 Engineering Operational Painting Services for various projects H.D. Decorating $ 53,746 2010 2013 Various Departments Operational Various Printing Projects Aylmer Express $ 70,396 Ongoing Ongoing 50 APPENDIX B Direct Negotiation, one time purchases, informal and formal quotations awarded within the approved budget and purchases exceeding $50,000 over an annual basis. January 1, 2010 to December 31, 2010 Department Budget Allocation Purchase Award Bid Price (includes taxes) Last Tendered Date Contract Renewal Date County Administration Building Operational Cleaning Contract J &A Cleaning Services $ 77,433 2008 2011 Economic Development Operational and Capital Various Projects in 2009 Y- Factor $218,914 Single Source Single Source Homes Operational Milk Products Natrel Inc $ 67,098 Complete Purchasing Complete Purchasing Homes Adult Day Program Transportation Voyageur $ 54,434 Sole Source Sole Source Elgin Manor Operational Sewage Treatment Plant Ontario Clean Water Agency $ 68,401 2009 2011 Engineering Operational/ Capital Electrical Services for various projects R.A. Barnes $ 37,934 2007 2010 Engineering Operational/ Capital Electrical Services Various Projects Whalls Electric $ 85,322 2010 2013 Engineering Operational Building Automation Service HVAC System Johnson Controls $ 77,782 2010 2013 Engineering Operational HVAC Mtce and Repair Climate Control $128,240 2010 2012 Administration Operational Official County Plan Meredian $ 95,828 2010 Ongoing Various Departments Operational Lawn Maintenance and Snow Removal Clean Cut. Bearss, Jim Westelaken Yardworks $125,345 Lawn Mtce — 2011 Snow Removal - 2010 Lawn Mtce — 2013 Snow Removal 2012 51 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh - Director of Financial Services DATE: February 22 11d, 2010 SUBJECT: Preliminary Budget Comparison —2010 Full Year INTRODUCTION: Attached is the preliminary budget comparison for full year performance for 2010 for the County showing total Net Income of $2,667,000 resulting in performance to budget of $993,000. Final bookings for Social Service costs and Worker's Compensation are still pending awaiting final invoices. The purpose of this preliminary budget comparison is to provide a preliminary 2010 Balance Sheet with Reserve balances for use in 2011 Budget preparation. DISCUSSION /CONCLUSION: Highlights of the budget performance as shown on Attachment I are as follows: Line 1 — Taxes: $457,000 favourable performance due to tax write -offs being better than budget. Money budgeted for an appeal on the Greenlane site was not required. Line 3 — Social Services: $217,000 favourable performance based on St. Thomas actual billing for first six months. Still awaiting final billing from the City. Line 9 — Project Costs: $237,000 favourable performance due to court case costs better than budget. Line 15 — Admin Building: $110,000 favourable performance predominately resulting from $29,000 performance in utilities with the balance coming from operating costs savings. Line 17 — Engineering Services: $633,000 unfavourable performance resulting predominately from a revenue timing issue. Some of the Infrastructure Grants budgeted in 2010 will be received in 2011. Line 18 — Homes: $209,000 favourable performance resulting from $104,000 received in donations, spending out of donations reserve being $49,000 below budget, with the balance coming from operational savings. Line 25 — Economic Development/Tourism /Planning: $248,000 favourable performance resulting from $155,000 of budgeted costs being transferred to Tangible Capital Assets, with the balance coming from spending on the Official Plan being behind the budgeted schedule. 52 Highlights of Capital Project performance found in Attachment II are: • Projects being closed in 2010 are adding $14,141,000 to Tangible Capital Assets In- Service while providing efficiencies to the project budget of $1,157,000. • In addition there is $2,115,000 of Work -In- Progress on approved projects requiring a further $4,234,000 to complete. Highlights of the impact of the operating and capital budget performance on the Balance Sheet shown in Attachment III are: • Line 38 -- The Net Income resulted in the Municipal Position improving from $188.3 million to $191.0 million • Line 25 -- The Tangible Capital Asset (including reserve for Work -In- Progress) portion of the Municipal Position remained virtually unchanged ending at $188.6 million based on the 2010 Capital Budget plus Infrastructure Grants less 2010 Capital Spending Efficiencies being approximately equal to Amortization. • Lines 29 & 47 -- Capital Funds have improved from $7.8 million to $5/ million with repayments to the Elgin Manor and the Calton Line ISF Funds making up the majority of the improvement. • Line 31 & 61 -- Capital Reserves have improved from $1.7 million to $2.2 million with contributions to the Terrace Lodge and Bridge Replacement Reserves being the most significant contributions. • Line 35 & 89 -- Operating Reserves virtually unchanged ending at $5.8 million. Included in this are: o The WSIB Reserve (line 84) of $0.6 million closing into the Mill Rate Stabilization Reserve (line 70). o Hospital Foundation Reserve (line 80) which received its second year of a $167,000 contribution o IPM Spending (line 79) of $0.2 million o Net Spending from Donations Reserves (lines 64 -67, 72) of $0.1 million RECOMMENDATION: THAT the report titled "Preliminary Budget Comparison —2010 Full Year" dated February 22 "d, 2010 be received and filed. Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 53 LL 0 0 co E O 0 r E 7 0 0 (0 C E 0 0 10 c E O 0 c E 0 0 m c E 0 0 C E O 0 Budget Comparisons For The Year Ending December 31, 2010 J 1- H U FY BUDGET W Z 6 Z w 0 X w N a 0 w U w cc W Z 6 Z w 0 X w RECEIPTS CORPORATE ACTIVITIES ti t 10 0 0 ti � a) CO Q CO N0 Ln M CO O) O M (O " (O ,a" CO- ti •d N N N CO • CO M N 't LNf) c`,9 i0 N O CO CO 0 N M 0 CO O '— LO CO CO M N • N O O co 10 co co N O CO (fl Ln O O O ti O O O M N- N d' Ln•-• CO O O ••71- M 0 CO CO O CO N O LO 0 0 0 CO 0 co ti ti 00 (0 N M N O N M (a (0 (0 ti M N CO O r CO M (NO CO 0 0 CO CO O O O) CO O 10 (0 CO ti O t N CO (0 CO (0 M N CO U W < 00 Z ors ci) cr) W I Chu) � W 2 U > 1— U Z "� 1• 1.1 Q J Z Z I- U Q 0 In PROJECT COSTS M N N (l) O N N (O O) N O O O ti Total Corporate -I NI (01 IL01 (DI r-I COI 0)1 54 --I —NI NINININININI NI CO CO N M O rn \ \Ecaccpac \sageaccpac \insight data \ELGIN FINANCIAL \Summary3 3/1/2011 37,782 5,978 15,758 42,590 109,884 84,030 (633,361) 208,831 14,090 34,929 co N N CO N 0 Lo co CO co ti (.0 (NI N NM '7t N N N 0 305,715 305,715 0 401,286 401,286 0 498,241 498,241 0 402,923 402,923 (366,809) 737,659 370,850 0 469,185 469,185 (4,451,747) 10,797,564 6,345,817 (14,493,362) 18,574,998 4,081,636 (40,759) 390,054 349,295 (296,982) 2,694,119 2,397,138 0 689,925 689,925 (1,605,739) 1,553,246 (52,493) (317,869) 303,970 (13,899) (5,457,338) 7,699,601 2,242,263 (210,447) 1,197,047 986,601 0 (27,241,051) 46,715,535 19,474,484 0 343,497 343,497 0 407,264 407,264 0 513,999 513,999 0 445,513 445,513 (349,497) 830,231 480,734 0 553,215 553,215 (5,592,610) 11,305,066 5,712,456 (14,406,239) 18,696,706 4,290,467 (34,212) 397,597 363,385 (341,838) 2,773,905 2,432,067 0 714,507 714,507 (1,155,000) 1,100,172 (54,828) (259,998) 244,767 (15,231) (5,581,720) 7,750,205 2,168,485 (223,446) 1,457,674 1,234,228 0 (27,944,560) 47,534,318 19,589,758 DEPARTMENTAL ACTIVITIES WARDEN AND COUNCIL ADMINISTRATIVE SERVICES FINANCIAL SERVICES HUMAN RESOURCES ADMINISTRATION BUILDING CORPORATE EXPENDITURES ENGINEERING SERVICES HOMES FOR SENIORS SERVICES MUSEUM /ARCHIVES LIBRARY SERVICES INFORMATION TECHNOLOGIES PROVINCIAL OFFENSES COLLECTIONS - POA AMBULANCE & EMERGENCY SERVICES ECONOMIC DEVELOPMENT & TOURISM Total Departmental --I —NI NINININININI NI CO CO N M O rn \ \Ecaccpac \sageaccpac \insight data \ELGIN FINANCIAL \Summary3 3/1/2011 c Z CO 0) O O .c V N U 0 �ceco Q U ✓ U co U 0 7 N U — o " (O 0 0 O 0 co co -• • 1- 0 a 6 E Actual Costs to c o tn > 0 0 ° v o c N W costs (WIP) o 0) (0 0 CO c CO LO M ✓ O in N N4 N CO N.- A- (0 0) (0 1 u 1( 1 1 14( I 1 N N N- 1C) (0 0 4 0 0) 0 N- O) O O CO 0) N O h h 4 4 O CO CO (f) h O A- O O) co" O O N- CO N- O N- h N O h CO M (0 (f) CO 1- ' ' ' ' ' ' ' N ' coo ' ' O N 0) I' O N- CO CO LC) CO CO CO 0 co co O (0 h N N N 0 0 (0 L) 0) O CO 1 - CO (O N (O O CO CO h O M O N CO CO h O h O O O 00 l() 00 co co co (C) O (.0 00 (C) N- 0 CO CO 0 4 0 00 M O CO O In (.0 N In CO (O 0) O (0 N CO 0 (D h (O O 1- (A h CO (n (O (n (O CO (O N CO (O N O O K h N (O O (O O M N N h 0) h a0 M N M h (O rY O) 1- O N M h NCO M N N (O O N a N CO Closed Costs Project bud Proiect Bud 7 7 CO 0 0 N d 00 (C) •• (O 0 CO (0 (0 CO 0) 0) 0) 0) .- 4 00 (0 00 m 0) CO 0 CO N M tfoj co 0 co CO N' OM) (h0 O (0 CO LO N., h O 1- M 0) 1- 00 N 4 O N N O N (0 (0 h M N CO- 4 O M(0cO O1- II) N - CO 1.--- .1- O(0 NN 0) N (O CO N M 0 0) CO (O 0) l0 0 (0 0 h (0 CO N 1- CO 0) (0 00 0 0) CO 0 CO 0 h h 0 4 0 O CO CO CO O M 0) N 0 L) CO N L) CO L) 0) 4 0 CO N C) 0 CO h (O O CO CO CO 4 ' ' C) co M 1- 0) h CO LO CO O (O (n ,- CO 4 CO 1— (0 N CO (O N O O h (O h 0 1— O) h N _ _ _ _ _ _ _ _ _ _ _ _ _ .. .. _ _ _ _ _ _ _ .. .. _ .. _ (O (O O 0) O O O N N M 0) N 1- CO N h (A h co" co- N a0 � h (O (0 M O O N A- Cn N-- O N (r) h N N M M N N t0 O (O h O h h (NJ h ,- co (O ,- In o (0 o M (0 (0 co 0) 0) 0) 0) v ,- v 00 1- (O 0 h CO CO O (0 0) CO 00 CO 0) CO ,- 0 4 CO N •Y CO 0 (O 0) CO h CO CO h (O (O M CO (O CO ' CO 1- 0) N CO 4 CO ,- 4. (n 1- CO (O A- CO CO h N ' O) (0 NI N ' CO O N- h- ,1-- N ((00 CO ((00 CO O N. ((j 0 co LO N 1- O t j CO N d- O (O0 N 4 00)) M 0 CO N (P h At N 1- (O 4 (0 1- (0 1- N I- A- A- A- N h h N O O O O O O O O N O O O O O O O O O O O O O O O N O 0 0 0 0 0 0 000000004000000000000000100000000 ' 0 0 0 0 0 0 0 0 O) 0 0 0 0 0 0 0 O O O O O O O O 4 0 0 O O O O O O (O O (O ,— 0 0 0 N. (O O O O In (O O O O (O lO O O U O O) O O O O O O O O co h 0 (0 0 0) N In l!') O, h CO 0 (O N CO CO (O 0 M O 0 O 00 CO O (O 4 M h 0 M 1- N ,- •• N 1- N O h m (!') N N c- (Ij N CO 1- O 0 0 U U U U 0 0 U U U U U U U U U U U U U U U U 0 0 0 0 0 U U (0 • 60 (0 O N C O (0 (n O O c O N co C to 'O N 10 N O c I N 0 UO °) r Et ?? LO 1- m o v M m E E 443 c. (0 r- '2 '9 IL I) • 'D — a o ° o o O coo 'n 'n o> 05 .? o m 09 N o �• (75(cco ii: cc cc cc Qm m .c c- m( 0 0 lc .O (YO 2 c0 0 h in h 0) 0) 0) 0) on 0) m 'C @ m 00 m a a E W 0) o o 6- c 'D (a 0) o) c c c c c c c W y W W co 0 c O C N `) cK O C 0) c '0 '0 '0 •0 •0 •0 •0 — m 7 C 7 0, a— L O O 3 •c U (0 (0 (0 (0 (0 (0 co (0 00 C Ea N O N �-- :0 (/) a) CO O C U 0 :� @ (0 (00 (0 't 't 't 't 't 't 't 0 ('- O ' O -o ',-„(1) <o O (n N (0 ' o 't 't 7 7 7 7 7 7 7 E O i .` ._ -c m N c U E m m L In (n .c 7 j 7 co (n co (n (n co (n i-c w m m m j U .2 (0 7 0 0' ' c) F O N C cp O cp 0 0 0 0 0 0 0 O 0 N J 0 (O L1 U c m< m m cK v) co N O) 3 0 0 0 0 0 0 0 0 0 0 rn= E m c m( j O • 2 o coJ c c c� ante. 2E- o 0 0 02222222 -DU c°) (I) ,g tr rn 0 0) O @ J J J CO 7 h (0 O O 11) M 'NI.: m Y — J (n t--:_ O O To-'=r)11-w` c c O) a N N (n (n O) N' � 10 h u) 0 (0 0 C7 'a E L a) c (On —O .O c L m -0 c m (�6 (�6 (�6 N m m m m m m m 0 O> .° > E c m Ud> C7000- 00(000000000 cKcKcKm U�iU�i00lLY (O CO N N C) c- N N M 4 (O (O h CO 0) 0 CO N N CO )0 (0 h- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) 0 (0 h CO 0) 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O h 00 0 0 0 0 0 0 O O 1- 0 0 0 O O O O 0 O O 0 0 0 0 0 0 0 O 0 0 0 0 O 0 0 0 O 0 0 0 0 0 0 0 O 0 O 0 0 (0 0) 0) 0) 0 0 0 0 O N N 10 (O 10 (O (O (O 10 (O (O 10 0) 0) 0) 0) 0) 0) 0) 0) 0) (000 O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N (O (0 (0 (0 (0 (0 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO (0 CO (0 (0 (0 (0 55 co d o= 00 r O 0 M 0 0 (0 0 0 8 0 ro U O0 ro U 'O d N O U d N a N N 0 N O Closed Costs O o O O 00 do O O CD - O O O 10 O O C) O O 10 r 10 4- M 10 N N 011 O r N h N h 0 M • CJD 00 1000 rr 00 10 100) N N r 0) O M O N O 10 O 0) O ct. 0 Ih O ' O 00 M (V ' ' O O 0) 01 Oro 0 10 0) r 00 N- OM) 10 v O 10 0)) 10 10 10 r N 0) ' ' r M ' 0) ' ' O (O r V ' T- N 10 4-ci. O 4. 1() c1 r N- 0) h M M r N M N N 1 1 (rO 00) O N N N••• 0) O h h M h 1?: 0) 0) h 0) 0) r 00 `.0?; (n NrC. r 0 r 1.11 1.11 00) N 0N) N N O N O 6.00-C•.106 00 00 r 15 0 0 O h N h 0 00 r 10 O O O N- 00 M M O r N 00 h CC O O N- M r 0 10 0 ((1 10 0 0 0 r r r O !- 0 O ■ C .O O O O 00 10 0 0 r r r 0 0 0 0 M W . 10 0 0 0 N- 0 r C O 10 O L(1 N N' 10 r 0) N- 0) (O O 0) r 00 10 10(. T- (D T- ,gr r r r r r r r r O .1 U d 0 Ce 'O 1 CE M 0 0 O U O 0 2010 Capital Projects Report Prior Year Actual Costs to (00 N 0) 1.11 10 10-16 co N N r 01 10 ▪ 00 M M 0 M N M N N- N- 0 N N CO O N N- 0 10 10 0 10 10 0 (O (O 10 0) r 0) N r M N N r N 0' r W r 0' ' O (O r 10 ' !- O N O 0 1D O ,-N 16 r o r-o r 10Mr 0)(N0 4410 N.- 0 N M N 00 r N M N 00 M r M N 0'. CD 000 10000 00000000000 O O O (O (O O O O O O O O 0 0 0 0 0 0 O O O O r- O O 0 0 0 0 0 0 0 0 0 0 0 Proiect Bud c O a U N d 0 V 0 0 0000 h N O O h O O O ((1 O (- «) N O (O O O O O (O O (O (O (O O (O (O (n r (- ✓ rr 0 1010 ("1 -0J (OrMMrr 0M(Dr • N N N O 00 0 0 0 0 00000000000 0 0 0 0 000 0 C u O C (a C C E 0. E E Cl. N .0 'O < ..q.-0 (a w ro �¢ E E' N Ea = `°� _0 C a Q 0 'O C N CD ,- C Q E •C ' 0 J m o a a E N o rn o - o N 0 N0 -o a) NQ C Et <_o Q-0 CE cao"J U ro L m, 2 C _0 ' O O a C C O a 'a U~ U >' L p• d ro ro N ro a O) O C '0 ' O co i �' 1 O N N N d O d O d C N N p L.L a , 0) N N > a) p' °> r �v rn ro ‹ ro 3 a ro U U O U> >= C O) C a O C •D U E OQ wL- N cpm ▪ d'n •n. O m m 5- co c c`o o a) m o E CD .' >. p ro mg _ '0 0 0 0 4 .0 0> aai a '� o n n. 3 o J o E E ro E U d 2 >> c ro a) D ' ro (1) L 0o < <0< <aitimmwwmU)❑ 1SZa U)U)m O 0 w 2 C N ro • o 0 Ct d • C 0 C O 0 2 E m` ro U • � J WM 00 COG MM NN WW N M 0 0 10 10 1 0 10 N - 0 0 0 0 0000000000- 0) 0 0 0 (O [O 0 0 00 0 00 0 0 O O O O __ _ _ _ 0000 0 0 0 0 0 0 0 0 0 0 0 0000 (O (O (O (O (O (O (O (O (O (O (O M M M M o o (0 o o (0(0 o (0 0 0 N N N N N N N N N N N N N N N 56 CAF - Signage Project N rN O M (O O 00 r O O 0 0)000 000 0 Orr_ rrr 0 0 0 0 0 0 0 10 rrr r (0 0 OD CJD 10 10 10 (O N 10 10 N CO d O E 0 CO L O U co co - 16 O a co 16 r 0 0 ro O LLy ro U co O co 16 U d 0 U p- c E d Actual Costs to d d a O rJ d 0 a` Closed Costs d Proiect bud Proiect Bud co N Description N N h O) N r i i N O 1- 0 O i O d; 1 • ( 1 i i 1 0 (OO O O 1- O O CV O O (O N M N 1 N h M N W co" N N N h N CO CO d' N N CO 0 CO h CO CO h CO CO d' (0 LC) (0 CO N 1- (0 LC) O LC) N N N (0 N (O (O h d' N (n (O CO 1 • N LIj N (C) N d- m 0 0 N 0 0 d- O d- h h M h co_ M— N N- co <- h 0 N h N Lf) 0 1- CO CO 1- N (O 1- CO N Lf) 1- O N 05 LC) (O (0 c- N h d' N LC) h 0 d- N N CO N CO LC) co co d' co co O) LC) co d' co O) LC) CO LC) h N •- ' ' (O CO O d' ' ' N CO CO., N 0) N ' ' N LO ' ' O) ' 1- M 0) (0 00 N N 0 CO- h O) d-- r (o O— O d' N CO 0 N N N N O) d' .- d' N t- '4. O O Lf) h co CO N O d 0) 0 0 I� CO (O CO 1- LC) .- h " N Lf ) co O co co _N O CO N N N O Lf) N CO d- d- CO O O O CO d' CO d' O N- h N N h (O h O N C) h LC) O O CO (0 03 (O '— O N L) T O N O CV M O L() (O M O co co co — co O) N N N h d- N Lf) h 0 d' N N N O N O N CO h 0) d' O) 0 O) L) O d- 0 O) _ CO Lf) O N h N 0 N 1- CO CO O d' N M O N O) N' O N LC) 0) ' .- M CO d' N (O CO- h N O 0 .- h O) LC) N CN h (O O .- LO d' N CO N N Lfi LO N N O d' .- N co" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 CO d• 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO t- CO 0 N O 00 N co- O O O Lf) O O N co- N O O N ,_co- M IN N N d' N O N M h N LC) O N C�) (O (O N CO d' N T- (O N 000000 0000000000 0000 0 J O H J > n co H m m o W .O- E 1— n -No ti E C C C J� O a) a) C a) C O O W J co O () ~' T O to O• n9 ' @ H E.3 i (nJ i T V c a) Q d C o I- J m a- (r) C m C LL V O O C> f1 co a .` _O W E L6 E E co Y ~ O m 0 L)LS O O O 0 O CV V O .0 Y O N c O G E E f -o O CO a E c E n E a) 2 0 E: -°o N co a) m a o (n N 2 (Oi O OE wuOi m O O >` `� >, O) O .0 T 4) w- T' a 7 T d Q (1) O C C C 7 0 (1 > "O c to U 7> v- La =p 7 f0 41 N N 41 41 O i C d a) O 4) O 00 7 a) C o 0 J Li 2 co u) cc.. () M W� (/) m J (!) 2 c[ o m co D 1- N CO d' LC) (0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LC) LC) N Lf) N Lf) Nd' NM"tL()(Ohd' 0 0 0 0 0 0 0 0 0 1- O) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N O) O) Cn 0 0) O) O) O) O) O) Lf) Lf) Lf) N N N Lf) N LC) LC) 57 O O 0 CO 0) O 0 O 0 _ O O 0 O mmCOCO 0) 0) 0) 0) N N LC) LP) 2010 Year -End Balance Sheet Ending Balance as of December 31st, 2009 Budget Additia Balance Sheet ti 00 r N 00- L6 O CO C6 N- r r 01 CO N '71' CO r 01 r M 01 N- C 0) CO O CO O O Cs co- r (c 1� r O Lf) L~C) Lf) O) CO L) CO CO. r CO- CO- M r 1 Cash & Investments 2 Accounts Receivable 3 Pre -Paids & Loans Total Assets 2 U U 0_ ) c c U 0_ 0 co Q0_0 O O 1` 'd• co C) et co 1` N ti 11) M O LO O :t r co o co co cr) in (.O (A -7r co' Lf) O co co O O co r r r r r N Lf) 1` CO M Lf) O LC) (Y) LC) r (Y) N r N N CV- co r CO' N 1` 1• LO 1• Lf) N r h N N ts N Lf) NZ Lf) O co O) co co () cP 1` 00 LC) 00 O 00 O r r r Total Liabilities Lf) CO 00 O) O r r r Municipal Position 1` 0) 1` Lo 0) N N 1` O CO r r CO N CO Lf) N Lf) to CO V O M CO CO O O CO CO X- ~ � r ~ i 00 t O) O 1` 00 r M r Cr O N-- 0 M CO r r O O M r CO N-, 0) 1` CO M v r Lf) 1` r co N N 7 co To co > < (a O o co CO (0 C N N U o Z Q LB U) F •� CL co ca ca I- li Q 0 Q ID O Z.3 a . F- .E rn c U (ts 2 cu I- 4- .D o •o) 2 w C c o H o tic C U_ al c i a) ` W 5 et 1` 0)) O r (Y) Lf) r GOr r N N N N Reserve for Completion of WIP Anticipated Tangible Capital Assets 27 Reserve for Non - specific Capital Needs Net Capital Portion cn G) C G) o C o G) a. LL C Ti - Q _ _ L. .2 CL Q, G) C CZ CL c 0 0 0 E 0) r CTM) co o0 N co C) co C) 2010 Year -End Balance Sheet Ending Balance as of December 31st, 2009 Budget Additio Perform. O CO c- CO O In CO In 00 d' O M I` CO Cn N O N Mgt. - -Nd LC) M CO CO CO M ` C) N N O I` ti 0) Ll) CD N ti CD CG N r Lc,- N O d0 N d~ O dM O O 00 d' CO CO O In O O M d M d O co- O Ln CO CO d CO O A-- A-- N d N 1 O d O 0) O CO 0) O 0 0 CO O O CD O CO O In O Cfl CO O O O Ln 0 0 LO O In CO 0 O CO 14) O , O O N O O N Ln Cfl co- LC) CO CC. O O O N O in- ti N N r- CO CO CO LO LO O CO A-- A-- 0 O N r- CO - N N Lc) 1- N CD O A-- CO O In CO CO N CO O O CO CO I` N N CO O CO I` Ln • d d d coo l` CO CO d' CO O CO CO N 1- 1- 1- CD co 'd' r O r� M ✓ r co r ti r O N d- O 0■ 0 CO •d- CO CO N CO- d C6 4- Oar co O N co N 1 a) E [n Q a▪ s c 0 • W °C m a• a)i a9 ac) a) a) E a) a) 0) N N U • 6 N N ▪ .a C C] a) J 0U � 1Y Q c - � • ao u) • as • c -a = SD W L a) N 7 E a) c ce JI— Jm0Q-i 2010 Year -End Balance Sheet Ending Balance as of December 31st, 2009 Budget Additic N-- O D) D) N O 'cf' O LO CO N Q7 1— LO LO 'cf' CO C) O CO O 'cf' (D O D) N N- O 'cf' CO 0) N CO N- O 'cf' CO co f` — CO CO LO LO N- co co co o- O (o (o O ' D) cf' co O r- f` co co LC) N ' LC) 0) co f` LC) CO" N 1— CO- CID- CD- 1—rn co- LOrn co00Ch N- LO O N- CD O N O LO N CO — — LO D) 1— 1— 1— LO D) 1— D) CO C) LO LO C) O O CD d (D d' CO 1— 1— N `t co O N co O CD i 1 co i~ 1 1 N 1 1 � Co I in, 1 d Co O .— C7 Lo 0) CO CO O N O CCOO O CO O f` O CO O (D LO LO O (D LO CO 1— N (D LO 1— CO CD CO LC) (D N (fl r LC) N O LO O N O d' 1— CO N CO r a) 1— CO f` CO D) O N LC) O LC) O CS) CS) O ti O ti O N N LO f` O O ti 1— CO CD CO LO (D N O) CO 0) O 1— ti N- d) (D CO O 'cf' CO co L() N Ln N- 6 O (D — O N O LO r (D (0 O) C) co- N O) (D Co (76 D) cf O — LO (D N LO LO N CO N 1— in (D D) N r 10 d' d) (V — N LO E Q a) ZT a) O N .c a a) n3 w mo N u) 0) (n 0) N cc cc ce ( ( Cad ( 0, 0 0 0 0 001212 a) a1) a) ) Z Z Q. (/) Q) Q) O 12 fY 12 fY '71' LO (D N- CO CO CO CO 68 Reserves Social Committee C O al 'O C 7 0 LL E N lfs a a o O 1— L = U (6 0) C L- cO O C C a) a) 7 0) 0 a) E -0 u_ .0 CD N O. -U O O'7 X E c 7o m E °)w LL (n :C N 0 Cl- (6 ) C (() C (3) (u .@ o .0 U c O E° E E ca 1— E °) (o rY o N N E L O 2' To C C C12, 7 N a' O a) ♦— `C 1-2 2 co 0 o 5 1` O S vO O- W u) Q) (n m W Q) u) Q) (n Q) u) Q) Q) a) a) a) a) (1) (u a) a) (1) a) (1) (1) (1) (/) (n (n (/) (n (n (/) (/) U) cn (/) (/) (n (1) (1) m a) (1) (1) a) a) (1) a) (1) (1) (1) D) O 1— N CO '71' LO CO f` CO D) O 1— N Cr) 47f' CO (O ti (D f` f` f` f` f` f` f` f` f` I- 6 CO CO co co co co co Reserves Orthodonitics Reserves Road Maintenance Reserves WSIB Schedule 2 Reserves Archives Reserves Woodlot Reserves Police Services co ti co ti C) Lf) REPORT TO COUNCIL FROM: Jim Bundschuh - Director of Financial Services DATE: February 22th, 2011 SUBJECT: Ten Year Capital Plan and 2011 Capital Budget INTRODUCTION: The Ten Year Capital Plan is an extract of the detail of the Ten Year Business Plan presented at the February 15th Council Meeting. The Capital Plan is requesting on average $13 million per year over the next ten years. The first year of the plan is the draft 2011 capital budget requesting new capital projects of $8,492,313. DISCUSSION: A summary of the Capital Plan is contained in Attachment 1 with highlights as follows: Line 15 -- The Administration Building budget for 2011 contains a place holder of $0.7 million for elevators for accessibility. This amount is equal to the County's share of the project which would only proceed if two - thirds funding is received from the federal and provincial governments. If a grant for this project is approved (which will not be known until post- budget approval), then the operating budget would improve by the amount of the grant, and this revenue would then be used to fund the elevator project up to the full project value of $2A million. Line 17 -- The Road Infrastructure contained within the Plan grows to $11 million annually based on this budget growing at $400,000 annually above a 2% rate of inflation. Line 18b vii -- As a placeholder, pending a detailed strategic review, $25 million is set aside for a Terrace Lodge rebuild with architectural costs beginning in 2012 and construction taking place between 2014 - 2016. Line 19 -- $0.3 million to be spent on Museum Storage between 2012 — 2014. Line 20 -- Book purchases are growing from $223,500 in 2010 to $340,000 by 2020. Line 24 -- Funding of $0.8 million for a new Ambulance Base in Dutton begins in 2019 with architectural fees with construction occurring in the following year. Line 25 -- A van for the Tourism department will be purchased in 2012 for $45,000 The line -item details behind Attachment I are shown in Attachment II by department. 61 CONCLUSION: That the individual line items of the 2011 Capital Budget be considered for approval. RECOMMENDATION: THAT the report titled Ten Year Capital Plan and 2011 Capital Budget be received and filed, and THAT the 2011 Capital Budget be deferred for final approval concurrent with the 2011 Operating Budget. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 62 Attachment I L.L. 0 E ms_ E'a ZC/)O 0 N U c. 2011 -2020 Average 1 O O N W CO I CO., V co O O Co 0 0 0 ' 0 Co Co )1) OD W M Co O O O O O O O 0 0 Co 0 0 0 0 Co Co 4) O N r o0 co NI- 4) N co (D 4) N oO N 00r•M N 47 4) N N O Co 0 CO N O O O M Co co O O o0 O) O O O O (0 O O 4) V O 0 47 'Y 13,081,589 I 2016 -2020 Total O Cr O O O O (D ' o:> CO h O N- O CA ,r O O 0 0 O' O' O O (C) ? .— O O O O O 0 0 0 O ' 000 O O O O O) (C) O (C) O o .— (O 0 O O O O O O O O O O O O (C) c' Cr N co O O 0 O u 0 ' CO CO 4) 1(O CO N. 0 0 (C) N V Cr O O O (C) O CV- ' ' ' 66,824,824 2011-2-0-15-Total ' O O O' (N co N .. 0 0 O OO T1 N N M ' 000 000 '000 1 O O O O W M (0 O 0000 Co 0000 0.0000 O 4) O N I: Cl )7 0) r .— (O 0) r O) N— x— O O O O 0 O ' 0 0 0 ' CO (O O co N— 0) O r O O O N N N ' Co O O' O N (O in 1 Q t r O O in 1 M O Co O ' O (0 CO 45,000 1 N (0 O O) O M CO 887,000 385,000 440,000 550,000 550,000 000`01.0`6 000`SEO`6 000'S9S 000`SOL 000`Z09 000'000'6 000'SZ0`6 000`SSS 000'S09 000`LOS 000'01. 000`01. 000`01. 000'001. 000`017 - - - 000'sS 000'sZZ 000'sSZ 000'0ZZ 000`SEZ 000`S8. 268,013 277,931 288,272 299,053 310,293 45,000 - 8,492,313 8,786,231 9,455,572 18,648,353 18,608,593 15) Administrative Building A lam\ •—•.— A. r_____�i_.._ 18a) Elgin Manor 0-518b iii Terrace Lodge Dietary w18b iv Terrace Lodge Nursing & Personal Care 18b vii Terrace Lodge Building & Property 18b) Terrace Lodge 20) Library Services Irounsm 27) Elgin County c C c: 0 L CL tr) O 0 v 0 0 m 0 0 0 0 0 0 3/1/2011 3:42 PM J: \Common \Finance \Budget Development \Financial Services \SummarySummaryCapital Budget Attachment 11 rn U co O U 0 (D O 0 N O U N O U U 0 F N O N 0 N N O N O N N N O N O N U 0 O U (0 0 U U 0 U O U O U Description O 0 0 0 O O O O O O O O O O O O O O O O O O 0 O O 0 0 0 0 0 0 I) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' o▪ ' 0 10 10 (O r-- (n rn (O 0 0 0 0 (O 0 0 0 0 0 0 0 10 10 10 0 CO- 05. c- O (n N OO -- 1.6 O S-- Lt) N- N N r` (D 0 0 0 co- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' (O ' ' ' ' 0 0 0 0 0 0 (1') 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O (n (n (n r` (1') O) (n O O O O (n O (n (O (n O u7 O . (0 (n O o N m(oN L'N co c- (ON NO- NN-NN-(O 0 0 O O 0 0 o O O O O O (0000 0 in N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Lc! 0 L) L) (n O O (n CO O 0 ,- N r` (n 0) ✓ r-- co N o O O O O O o O 0 n (n O N 0 O 0 0 0 O 0 0 0 O 000 (n 10 10 10 N O) 00 0 0 o o 0 0 (D in N 0 0 0 0 0 O 0 0 0 0 O O 0 0 0 0 O O 0L 0(n o 0 co co N N N c_ E c D •- c c c c E a E E E E a a cn ca co cn a a a �C N a) a) a) a) O I N E •o V •o "O -p N "O -o N C ` c ` c (` c (0 C c �O N a C n .D E (0 O c n "O C n '0 c n c 'p n c i/i 'Ea c 'a EQ �'E CD 7a'E 7a'En'Ea D'Ew p E E a) E p p •c E p E p E p E -o 0 V a o -p m P_ a c_ o a r E E E °) a a) a Si. a a) a o U fn E n .D a1 "O N '� y N '@ N '� fn (nmaEnENoEc'n> 0 a>>n(n c>,n(n>(nn >>v)° T •® v ac) ai o c n Q° EC a y c 0) 9., F°, o c Et ac) •@ 0 Ct ac) 0 0 CO 0 m L lo! 42 oo cp am,gEEa) ooE >.°a)E•2E co `.- 0rn'- m n o •E a) U m o) t u 2 n o o. n a) m 0 n (1 O a) . n° n m o m c p U m> a) m p m o> c o> > o > `� o) �2no- �.- 8•�m�aEO�oWr -E �oa)E oOEOO nEO(n@ o 0, o E O o O o °_ i- >_ o° c o) �o F o. (0 0 0 n 0 c@ n a3) = c n j n ` = n O ° ;®' '= €> L I I aci cam c m E o c .° a° a W .E � o a W .� a W 'm o a ,E c� N c a) o C) C) O o E •0 C) 0)•U E > Y c°) °c) °c) n .c c°) °c) °c) OC) °c) OC) 0) C) N E Ca U > a) "O 2 a) > 0 U N ` 'D 'D N C 3 .- "O .- A-- C N 'D 'D 'D 'D 'D 'D O ca 'D "O 0 N U 2 Ct '7 '7 C a) a) .- 7 7 0 (0 a) D 7 '7 '7 (0 i 7 O 0 7 7 0 a} O 7 •- 2 a aiLxmmWWmcnoamm0mCCZmmmcn mmmmmm�amm 2 co CO cr)N- N CO d• in co r` V V (O 0 r` 0N- 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (O c0 (3) 0 0 0 0 0 0 0 0 O O 0 r .- O O O 0 0 O 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N 00 00 Total Capital Projects 3/1/2011 4:14 PM J: \Common \Finance \Budget Development \Engineering Reports\Administration BuildingAdministration BuildingProject Budget N 2011 -2020 Av 2016 -2020 To 0 H N 0 N O M O 0 N t O 0 0 O U 0 O U to 0 U t O U 0 0 to 0 U 0 O U 0 ® 0 4I 0 0 o O (D I lit 00 00 00 tt (D 0 0 0 0 0 0 0 0 0 0 0 0 000000 0000000000 O t() t() O O O O t() N (D U) N V u') 'c}' N t0 N=.=. O 0 0 (n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0= In O U) O O to N (0 0=N N V N = '-- M o O O O O O O go. O O O O 'c} (0 O O O O • 0.: 0 O' O 0.0 rr N O O O 000 0 0 0 0 0 0 000 0 0 0 0 0 0 000 0 0 0 0 0 0 OU)t() (000U N(O L)1-N N'ctN�-,-00 M 0 7-0- 0) m J W N - (,..11 _ X O 0 (7,_, N 1"-T, O o L O E> M O C to (% B 0',..>., c C� �V > 2 c v F- 3 c n- o 0 gU 0.0 -r --00)-0> om 44 E a U <°MO '�� ° �_� ° o ^ °o �'oMm x c 'm - 4- 0 O N,-.-5-)W N ET2 p U mm� o o ins m01-0 m E E aN) C0 . o o o �co °vim U .` '0 O O P "0 d, c- a O -E=800.00-0-0075,0z 48;:!72-2g-8 0 -:_000 p a� • m'm 01 E c co) '- Nit(mmmmmmm(0 2Oa) Ew y ti N N t)- •O w O O 'o m m m e 0 0 0 0 0 0 C m O X �(J coo '�(' m m m m c o c w'c' w a o c mc'3 —z o— .3.�_'Cw vw r, m w c me c c c Z C 0 an. .0 0 0 (� G 'U m m m m m m m m G (fl 0) tU •p N c .0 •U U 'U. ' EC9 o cUt).. -);a opt mt m m = = = = > mU O ■ o� = -Cm c o. 5 m't'tt'tt c 0 fl� Em-mr --0� c > >.00(Dw000 , -t w m -m, >= �w ct of 88 y0 �. U C m Q m (0 N m 0 0 0 `O O `O 0 0 O O m> (_U0 . m V= J 00 C W N O 0 0 0 O o- .'W 013--. ma m c c c °1 ca E��- (0001)) -(0 � 0 E.—W -1 o in 0 o 0 �• E E E E mQ) O C mnD c—m 7 i` OOOtn M'd' o o c mw m Q) E,tti0N C vaw2 c C(n •- mc,INmmm ,-N'7 V'Lor- yr c gob N O C a O Qm ,-,-N'�t 3 0 a� w m m o m o m 0 0 0 0 0 0 0 0 0 0 0 0 . �`' m= 0 a ) �.5 m 2 0 o cc)c 0 0 0 0 0' a > --(9¢UU- )t - & _JWc4 Waa�cecCW WcCcem2c�mwY�aioQw 9 o a (O,- [ t�- Mc- N .- NMc- .- Nc'-NM�((01`00m0MNN-NM<t N(ON.0000t0O A-NM V t0 0000000000000000000000N--00000000000,-00 000000 0)0 (O N.O OmO )000000000000000Oh000000000000r 0 - 00000.-........ 0 0 0 O O O O O O O O O O O O O 0p�� pp 0 0 .---00 0 0 0 0 0 0 p 0 0 0 0 0 0 000000 (O V 0)0)0)000OO ,-NNtototot1[).p) Lou)u)uo to0)0)0)0)0)0)O)0)0)0)mm0)m Ntototo(0 (D N 0 0 0 0 N 0 0 0 0 0 0 N N N (��CCQQ N N N N N. N N N N N N N N N N N N O 0 N N N N N N N N 0 0 0 (O 0 (D O 0 O O (0 (0 0 (p (D t0 O M O cD (0 (fl 0 (O 0 (0 (0 0 (D (D (0 (D (O (0 0 (0(0(0(0(0(0 3/1/2011 2:50 PM J: \Common \Finance \Budget Development \Engineering Reports \Engineering ServicesEngineering ServicesProject Budget 000000000000000 000000000000000 O O O O O O O O O O O O O O O (OO70007070) O u) OM(V MNrN V N N Mc.-7 V N V N,t O 0000000000000 O 0000000000000 O 0000000000000 (h e0e}N V ( 0000(OMOOD 0N) (0 M CC')N((00NM(O ('4 0)Or 0000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (0 (0 0(000(10 O N 000000 NM NM MV NN MNNh v- 1O() t0()N N > 2 m m y 'O x :p E > m v0i 0 QT N N O o O N m c CD m la O • - m0 ,: 'O >tim P, 'C > .L.+ _W CD O -p U) U U N N 0-' N O O O N U mom 7 m E .o .-,0..°) Ec .Ecr tlC') cEmc (nc 9-o� ('� 2 C I- C YO (/) (AJ '. ���Y 'D �O.' Of- p.L-' �Od'w0 iZ M 3 0 0 0 C[ y c 0 G O O p L O w0 _> 'O N wO .p N h S(p mN 0 W UO «O ONNIL E C M7 (N00 .O 7)M (p0 0 U NCO 0 0 E U (n C Wm M O N, C U) (.) C h d M M O d' m m 7 E 26:1 :(L'),4-1,3, 0=- Q m m J 2' 0 'O 0. •0 C_ m o p _O 3 "O O q p c (0 c).-50 -c oao „„,w7,3 m N 2. Z N' C m m m m C— m m ip - m m -) m m m m o °) m m m m m m m „ ( c 8 p 0 0 0 0� .0 0 0� o mp c N m c m e 0 N w s c ,5.5 5-5.5od'v o� mm .g mm> c t -0065t m ow m m m'� m U o m a my m7c) m m:n” m m CO t 'Ot t O •o = d— U m m U .0 .0 = O ,.====-80==5.„0 _ 2 `t N 7 cm U 't m 't > 7 m m j > O O O O O W L= N o N 'O N m N U p 0 0 0 `O . co O `O R p @ O 0 j (�% O O '-'0=M a't 'mt O O U U U U U C= O- (q y „,, m N N m,u w U U U U o.0 U U 0) 0( ,-,,o5.20,-(2,-(22-m022 w > EEEEEmm 2 , , °L trttt 0(0 LCY� �t0W`) . - mt M ' n c U N 7 u7 N M 0 0”. 0 M 0 N N M 5 00000N._ a GOO N 7 0 7 � �' N .' 00 2 0 2 7 0�� 0 0 77 <t U) M M rr CO CO M 7 O(n to CV - NM �' vu) 0)(A N7h 03 N7 Ov- ,n Ntn NM .= CV W'cFN mmmmmmm?mmmmmEmm == mmmmm�g�mmmmm mmmmmmmmmm mmmm (01■ COm0 N M N c-NM7 00001-000000,-,.000 0000000000000000 N N N N N N N N N N N N N N N N N (0(0(0(0(0(0(0(0 . (0 (0 O (0 (D (O (0 O 2011 -2020 Avera 2011 -2015 To N O 0 0 U 0000000000000000 0) 0000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000000000000 h 0000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M0=000 0000000000 ' 7 0(000000)000 ' (O0 V 0007070O(0MN N M O M 0 O O N M h O h (O «1 Q) O 7 N MV NNNNN N-00N V N MMN(0NM NMI 0000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000 0000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000 0000000000000000" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ul M0 000OU7u7u700c 000 ON7(00000(OMOOD O (6700070 ( )(00C N O NMOM(000NO0 hO h(0(70)0 7h (f)7 000(0' (f)0 M(Oh (0N0)0) Nh u7N V U N- N M7NNNNN N-00N (0 MMN(ONM NN-Mh NN-N7 NMN- 7N7a-N- N N O 0 N O U 0 N 0 O N 0 0 O a 0 0 0 0 U 0 O 0 66 3/1/2011 2:50 PM 2011 -2020 Ave 0 H O CO 0 +m• 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O r ' I 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0' CD (D O O O O O R. lA O O O In O O 00 �-- O O lA r� o O 00 07 0 0 0 O O O lA O - - O O O r) O In (D O (f) O Y- O N Y- Y- Y- ,t 00 0 O U O O O o 0 0 0 0 0 0 o O O o o O o o O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (O (O 0 . 0 0 0 N 0 0 0 0 (0 O O N 7- 0 0 0 c- r O) O N U 0 0 0 .-- O .-- O O l0 O O oNcD (ri 6 O O(o(no C)00- roc- oco- s— rid cri c6 c)- 46 (O. 461. Y- m ,t ,t M N Y- U) , ,t ,t N t` M N 7- N 7- N 7- 7- N t` N y- N N 7- 77 Cr c) 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 l A 0 0 0 0 0 l A O O N r') (D O (D ri ti u5 (D co (D N ,h (D N CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O. 0 0 0 0 0 (D O (O 0 0 0 (D O O n 0) (D O (D M N- (0 (0 V' r') CID Nti'(DttCO N N 0 0 N y O U 0 U N v O 0 N L) 0 N y O U Description c 0 U N N O 0 0 0 O O O O O O o 0 0 0 0 0 0 0 O O O -O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O OOOR(t) 666609 6,001m< O t r j (() OCO (!7 (f)N O W O (DON -0)00 - Cr Cr 00 N+ -0 V NCt'V'Nh•CON�- 000 0o0 000 (o cD o O N (.0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 R O) o o to OOO O OO 0000 N W -N n 0 O N N V co N N (5 c > D a> 2 L -o 0) 00 W b _- > 202) ` _ 0 a17 • j m N lL _�' N N m0 N ID' c > a) ce 2 W 0 c� d 7 U o c Q 1 _ . (Up) C 2 yJ N -Y 7217 O •� 00 p1 > O W E N iii Ci N U C'7U -tI'D _ _ EM Six 0 N. co o N J 17 0) @ in .a. co m m O 'D m W O m 2 (n N.7 N F- d N c a -'O ao "o Q'L '°04 if 42 n �(n O t <O O C O� N (9rx m o 7CL 17 c b a17i N2 0 o O ,o c o O ..o� 0) or m 0 o v o B t -� 17 0 7 0 0. c) CO t 4 0 o E o o O-c rim a) 17m a°$ 0 000 .CI- CO v' =°)��.o O c 7 v c o 00,01«, x co a) o b co - m M N M �-- E U 4- IY o -o 'D 'O m @ C N 'O v O' = 0) S ti o 0 cC S c rt n mo 17 0 �� 2 c CM co _ 0 7 m m� Y E cc- b c aEi cc Ir. @2v��00 c0) cc 0)o)c y CQ20 m % a) c o at) @Q c 000 �'V co 0 •@ 0) C o 0) U o 0 .0 '0 •0 •0 p 'm '0 'V W o 0) 0) 0) rn'c c N c C .0 U m 7) O 'tgym c_2aa,'t't -EI-°•mcmc6o't't 't 't 'tm2oca�cccc,CmNm 2ocmamt. -c 0 0 0 O 0` U O= 'U 't ._ 0 0 0 0 m 0 't w U 'U 'U V m O C '0 _ O 0) 0) 0) o U N m 7 Q - m o_ n - yy((j --pp m m m 0) U m= m 16 2 2 N U O 2 2` E 0N • a) m .m (D O .m0 -c 0 0 O O ,� O O U C L •U 0 (A 0 0 o O O• N (n .OU- N 't 7.0 0 U U O 0 0 C U U >. N .D J 0 N 0. 0 '` U U U 0) ,(�_$ U 0) 0 0) 2 0) 0) 0) O U O O w Cl 2 J > 0 a) W N O U)J (0(D") d' (D 01 (D (D r') 0'' 0 CO m V)u) M00 (D CO N O) CO W Y- O) CO M O) O) U) O O00 O Z.` 0') CO <t V c.. ,I. r' 7'C y- <t n s- r` V N VNN V' 0 v V ,-<-( r)N�NM1- Y- (1)1.-00 00 V'0 V'CrN- 0 0(O r- - M 17 b 0 17 17 717 17 17 17 17 17 010-017 17 317 77 17 10 17 17 17 1717 17 17 17 b b b'o'o 1777 b --I J2 17171717 m m S m m 2 m m m m m m EP (o m m m w m m m m mm (a m m m m (a m m m (a m m com m m m m m 0 0 0 cC cC 0 cC K CC rr CC CC (i CC CC CC CC 03 f ce cc Y cc cc cc cc cc ce ce cc cc cc cc 40' cc ce cc CC C3 S CC CC 0 CC 67 3/1/2011 2:50 PM tv 2011 -2020 Ave 1 2016 -2020 To 2011 -2015 To 10 N 0) N 0) 0 N 0) N 0 O 0 O 0 0 O 0 0 O 0 0 O U O 0 0 O 0 0 0 ID d 0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 O O O 0 0 0 0 0 0 0 O 0 0 0 0 0 O 0 0 0 O 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 v_ 0 10 10 0 0 0 0 M (0 ,- 10 M 0 0 0 M M N v_ O N c0 co 10 1000 ocor 000010o000(o()oNo (1)c co ov 0000(o(r)o oLc 000No0o(0C) c N- N N N N N 0 (r�7 N N v M V W M N 10 1C) (o NN- N- M c- O O N O M (o M c- 10 r (o r' N N c- r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t(j 0 0 0 0 0 0 0 0 0 0 0.0 0 0 0 0 0 ee}t O 115 t() 0 0 0 0 0) M U) a0 0 0 0 M M N V' O N (0 a0 t0 10 O (0 O 00 t` O O O O (0 O O 0 M O M O N O U) 0) a0 CD <t n O O O O (010 O O 1(0 O O 0 N O CO 0 ch mac- m U) N.-O OOO1014:0OO <1'M< -ct1AM N,- 10(0(ONr v- Mv-0ON� 0, COMM e-t0t■ (0 (V N ('1N N 0)�-- of N - N N�-- .- c 0 0 0) a c H m E c O M c 4) 0 W d E c a) E a�i o m c ° E c o _' _ g) _ :3- - _ J LN (0 E O _ 0 J V 'O I- M N m M c E- - M 12 0 M c it L a) a j N N O 3 zs O@ a) 'O m 7 m o I (o a v m(i m N w o ° Uo 0 0 to ,Y rno0(7a�)0Wm v .=000° -03 b: 2a o-° fl° 0 c C C V ,O a m -1 LL_ @ N O y N tO M d N M m N� i M N o p O ti il a) O a) a) M c c 2 O O , m (n d' N N , a a 0 .0 m '.O ° c V N YO :� aEi aEi c d m 0(0 t• o �vvv0-om tCC _ �2�'— �� c�vY= �v g$g CC mm c m m aE= aci -0 m -comma m2 m' ' mmmmmy O- mmm come mm(v O co Q O c E 2 c c 0) c) c) c c C c m c — C c0 c0 c c c e c c c0 .0 c C c Co C C c c cO c0 �' m o a) o ._ u 0 u _ o_ '0 'a `o 0 'ci m ._ 2 '0 '0 0 . 0 0 m'3 '6 m ._ _ d m ° tY o Y m c .0 2 'ccc 2"E'' `t `cot cot t 'c3 at 3 'C 2S a `C 'C 0 5 (5 in `C 'cot 'C 'C 5- 'C 5 ..o�a)a)a)2 (02°02 moo't's > >m5m3 =. 5m= 8— ca >>= > >m >>m I- LL- t -� 'D W O :Q O O N C z 'j.t N N o 0 0 o m 2 j 2( co C 2 2 0 2 0 j N 0 2 2 2 N 0 2= 2 2= 0 (tea Q_m mmLttWcgoN0000000too oLiaL8o0 �(0)1. 00otco2oo1.2s cO.0 m 63 a= O Owl U- LL 2�(p W. O 00 O 0 Mh 10 O W N(010(o CD h tv cO 10(0(0 ti 00 CO N N N d'' 'd 'O4'N O O 1- A-; 0N(ot to m �.- c- v- NNNNNM IMMMMMMM O'd'd",' V V' tt �i 2011 -2015 Total 2016 -2020 To N O U 0 o N M jn 0 N 0 N U Description o o O o o O Ooou) U) (ors N o0 V o o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 O 00 L. 0.0 0!0 0 0 0 0' 0 0 0 OO O 00000 O' 00 ❑) In(O r O'O 000 to Total Capital Projects 69 3/1/2011 2:50 PM J: \Common \Finance \Budget Development \Engineering Reports \Engineering ServicesEngineering ServicesProject Budget co O O U O O U 0) O U S d Lll MM3 0 LL Err O ®•a ctS Z D E A 0 ✓ • ii 0 O O 0 N T O U N O 0 O 0 o N 0 N 0 N O N N N N 0 0 0 O U 0 U 0jU o o o o 0 0 co 0) O O O O U') O O O O O O 'd' O O O 0 O O O 0 o 00_ Oo O M U o 0 O 0 O 0 00 O M O U 0 O U v O 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 70 1 1 1 1 1 O O O 0 O O O O Total Capital Projec 2/22/2011 8:08 PM N 7 CO 0 O 0 0 z 0 m 0) 0) z 1 0 ca LLLI 0 .0) W t 0 Q 0 a! U) 0 E 0 2 0 E Q 0 0 0 0 Q) 160 as 0 E E 0 U co O O 0 r O) O U O) 0 0 co 0 U -' 0 co ® O D c 0 z O r O 0 0 O U N 0 0 O U 0 U O 1- LO 0 N 0 O N 0 O N O U N O U O U y O U N O U 0 U 00 00 00 0 0 0 0 0 . I LO0u)0 N Mu7 r 'N O 0 0 0 0 0 ' 1 , 1 0 0 0 0 O 10 O (0 O N CO LO T N O O O O O O O O 0 N dz' O O O O 0 O L LO- N d 2 w 1 .. O O O co 0 0 O 64 N 0 N W CO T U 00 O 0 O. C 0 E ( c ID 0 o .`O_ w as 0. C 0 W C.O oC 0 0 0 C C �.. U Y 0 0 N O (4 O N as O ('� J LL 1 u) u) 0.. u) 2 1 0 0 T N M ,t 10(0 000000 0 0 0 0 0 0 0 0 0 0 0 0 T C" c- 0) 0) 0) 0) 0) LO LO L.0 LO LO 71 1 1 1 1 1 1 1 1 1 1 Total Capital Projec 2/22/2011 8:10 PM a) 0) 0 O d 0) 0 0 0 m 0) W O 0 as 0) W 0 as .0) W 0 a O 0 O E O 2 m E 0. 0 m a1) 0 0 0) 0 m N 0 as O E E O 0 /_ `✓ z E J -0 -0 W t.. 00 o 2-0 gi O .0 V W 2016 -2020 Total 2011 -2020 Average 2011 -2015 To N N to 0 U to 0 U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 to to to to to o o to to to o (O 'd' ti N N CO- CO- L M N 1 0 0 0 0 o • O O O O O O O O LO t() t() O d' V' N r o: o 0 O! OO c O O O M > M' N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o L6 o co . r - Moo _ o U) o o '0 U N O U N O U N O U N O U 4- O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tnoou)10 CO CO N d' O o 0 0 ;0 0 o O O to o LO' O O tQ L() r V Q_ Oi r � O O O O'O t() p to N: �- to n) O O O 0 O to O O ,> O O t: O O 1O O to o O O f O O cc) vI : C L w W N O c 6 4) E U U a W d cO 4 ❑ f a) o O W Q p N N u . L W a) ▪ N 5 8 O' ( 9 O o Ii % _ p oc • .5 W fl o - S t ° c) 0 0 0) °o� rnE oJ) .® c o oQV OOzo`°U O Y HZ►- 72 O O O 0 3/1/2011 4:03 PM J: \Common \Finance \Budget Development \Homes Reports\EIgin Manor \Elgin Manor AdminElgin Manor AdminProject Budget M 0 0 C) O) O U rn 0 0 co co 0 U O (0 O U N O 0 N O U 0 0 ca s- o N a-4 O N N co N 0 (0 N 1.0 0 cp 0 N N N O N N 0 0 4F+ N O 0 0 O 0 y O 0 O 0 465.0 0 46"0 0 0 O O O O 10 o C7 N LO 0 CO) N o o o o o o LO- CO N 00 c S°° u_ o a) .c U CS o o 4.3 c O .® A N > U N 0 0 0 z a' 73 1 1 1 I 1 I 1 1 1 1 O LO- LO Total Capital Projec 2/22/2011 8:16 PM 0, - N 6 Z LL 0 CCI ��CD to Z 0 Q O 0 ® L� CJ L M O O U ti rn U c0 O O U op N O U N O U CO CO U N O 0 N O U >> 0 0 r x- 0 0 O F- O N 0 CO v- 0 N 0 O F- N 0 N 0 N N 0 O U O U 0 O U 0 U 0 O U 0 0 U 0 U 0 U d 0 .-1 U 0 L. O c O O 0 o 0 0 o 0 0 o o 0 0) o M o o 0 0 )n o o 0 o o 0 0 0 0 1 0 o 0 0) LO CO O 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O o o r- c) vi 0 0 0 m ▪ o. o`) U o 0) c ._U. Z 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 74 0 0 0 RI Total Capital Projects 2/22/2011 8:19 PM U) 0) v U ,0 O o) Z 0 0) 0 0 J 0 (4 F- 0) Z U) 0) 0 O J N 1-- 0 0) 0 0 J U) U N N O Q N N N E O 2 a) E 0. O 0 0) v (0 U (4 0 0 E E 0 U COUNTY OF ELGIN M 0 U O 0 U O 0 U co co O U cn co $ . S ai m a) m 72 o mr J O O CD Q U 0 0 fa L. a a) 1— 0 0 0 U N O U O U O U rrzt O N O N N O N O N N O U N O U N O U N O U N O U N O U N O U N O U O 0 cn 0 a) O O r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U) O O U) O O O O 0 N 0 O N M r- (V M M N cc. T M O N O (V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x 0 0 0 0 0 0 0 0 0 0 0 0 r 10 O O 10 O O O c5 %-• 0 O 0 N M N CO N M (N M 0 0) O 0 0 0 O, 0 N • J c a) ✓ �~ E JH � � --. 8 • ® -: - 5 -, . . - . ! . 5 _D5 - ‘:. Q O cc ▪ tXa °)o gW �acUa`�a0�-ca9a`0p�oc� I • C•0do3a> F0g(aC oo0Qcoo �.`oao ooo> - a)�a)0 �ma)(0 000(1) av�zw cnW.JWIamu a0UJHO J_jHZ 0 0 0 0 0 0 0 0 0 .�- N� N ..:f N N N N N((0 M O) o 0 0 0 O O 0 o 0 'c-° 'r c• t- r• �-` T t- c- r- r- 0oN-r r.r r-r Y:.,-. r^ r r r r c- t-- r r r- r^ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 i0 0 O ':0 0 0 N N N N N N N N N N N N N N N N N N N N N: 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) O �.:�. 0) 0) 0) 0) 0) 0) Cr) 0) '0 10 U) :U0 U) 10 U/ U) '0 U) '0 U) U) D U) 14) u) 10 14) 00 Y 00 00 00 0 00 0 LO 0o 0 M 0o O:o0 00 000 Oo 0:00 0 0 0 o N N_d N'd' t 0 o 0 0) ? 0 0 0 0 0 0 (00 :.U). N w a J 0 ai _ (a I- 0-(0 N 3 n 0 ti) v p > E = = 3 () 1._ •L 7 (� � c0 O `p 0 0 0 o O O O O O O 0 w O O O N CD c0 O O O O 0 0 0 0 L() N 0 C) O O O L() IC) IC) 0 0 0 O CO 0 0 0 O Total Capital Projects 3/1/2011 4 :04 PM \Common \Finance \Budget Development \Homes Reports \Terrace Lodge \Terrace Lodge BuildingTerrace Lodge BuildingProject Budget CO O O U rn O U co co O U J• .E a N 0 w r U `L. � m ® Z 'a Z -Q 0 n ® 0_, N • EL 0 O O O U N O U O U 2016 -2020 Tot N N M N N N N U m O U w 0 U w 0 U m O U 0 0 U 0 o o o o OD 0 LO- 0 o o o o O OD- 0 (0 10 O O O 0 O O O 0 O O O 0 O O O 0 0 0 o O o O co ' r • rn CS -El ® U 0 rn Z 76 O O 0 0 O O 0 0 0 0 0 Total Capital Projec 2/22/2011 8:24 PM a� 0) m O 'E a` 0) -c Z U) 0 O co rn c Z s m_ m j 0) 0 s O m O a a) a 0 E o CO- 0 O E a 0 0 N 0 0) 0 N 0 C O c LE O O E E 0 U COUNTY OF ELGIN m O 0 0) rn O 0 0) O 0 co co O 0 CO CD 0 0 O 0 N O 0 O 0 O N 0 N O N O O 0 0 O 0 O O 0 0 O 0 O O 0 0 O 0 N O 0 O O 0 Description v e O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 u> u> CD 0 0 0 u> u> 0 0 0 Cr) 0 0 co- N O r Cr7 N 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 00 0 0 0 0 0 0 0 0 0 l0 O O N COD N N N O N 0 0 0 0 0 0 o 10 000000 0 0 0 0 0 0 1r) LC) CD000 r r r r CD N 0 0 N 0 .ate (t) a0)aa> !Ts n • O y > v 0.) (/) • ® ° c m '> • c j- omc Emaoi>, ma) 0, a. a)o 0 0 (0 H(OEE N E V i E u� E o O o> o�5 mtj) U V N COp� >,N N Q2 E O av �. ▪ au) <u) �`a =0'a Y�0c0oc oc co m �q� m0 0� c� . � T cti o c° Edi o c 'Sc 3-2 3 c ai c o Ud 8 o� 0 0 D a) o o- a ca w m C => L.- vfY8 m LLC2 §0.0 34.0 cgZO.t r , N co m 0) o r N C> st (0 ( Co 0) O r; 0 0 0 0 0 0 r r r r r r r r r N N 0) 0 0 0 r r 1 r r r r r r r r r r r O r r r r r r r r r r r r r r c- r r 0 0 0 0 0 0 0 0 0 :O O O ;O 0 0 0 0 0! CO CO P) M M M CO C) CO CO M CO CO CO C) CO •> CO Cc) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) O) 0) 0) ua u> u> u> 10 u> u) u) 1r) u) i-o 10 it 10 Li) Li) un u> 3/1/2011 4:05 PM J: \Common \Finance \Budget Development \Homes Reports \Bobier Villa \Bobier BuildingBobier BuiidingProject Budget 3 J W E LL cn 0 ® w U w w cn 0 • O L 2011 -2020 Average 2011 -2015 Total 2016 -2020 Tot v N N N Y 0 0 Y 0 0 4 0 0 Y 0 0 4 0 0 0 U 0 U 4 0 0 Description c 0 U 0 0 o o 0 0 • 0 m 0 0 0 0 0 0 0 0 • 0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 1 1 1 1 E E E 7 7 • En 222 0 0 CO U) 78 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Total Capital Projects 3/1/2011 4:07 PM J: \Common \Finance \Budget Development \Cultural Services \MuseumMuseumProject Budget 2011 -2020 Average 2011 -2015 Total 2016 -2020 Tot O N N 0 0 CO O; (v) rr o (n o +-'I N O U r N O 0 N 0 0 fA l 0 0 o) O 0 w N O 0 N O O CO O 0 10 0 0 (0 co d' (n 0 10 00 (.0 N i' 0 N• 0 N O_ C9 10 N Description co c) 47 ti M ti N co 47 c) Co) M M LO N ti N 00 00 N Co) Gn ti ti Total Capital Proje 79 /1/2011 3:41 PM J: \Common \Finance \Budget Development \Cultural Services \Library ServicesLibrary ServicesProject Budget CO 0 O 0 m O 0 co 0 0 co 0 0 N O 0 (0 (0 O 0 N O 0 N O 0 O 0 a) 2011 -2020 Avera H O N O N co 0 N O I- ra O N O N O N d• O N O N N O N 0 N N O 0 N O 0 N O 0 0 O 0 0 0 0 0 O 0 0 O 0 0 O 0 Description 0 co 0 0 ital Proiects CO O O O O O d' O O ' (f) d' (f) x- M d' CO CO. N ' ' (0 N(1�x-co- d' N co" x— N- U, 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 1 0 0 CO O O M CO 0 (NONx-x-Nx-dd" N N CO CO CD 0 d- CO 0 (C L() CO CO O t17 d• N t4 117 O O 0 0 0 O O LO c' CO (0 N N • C M O 0 0 d'O CO N M CO N - CO d OD (O N d' (V Mr- o O 0 d 0 (O N CO CO N x- M d' M (0 N d • N • M x- O 0 0 v (O N CO CO N - Md M(0 N v • N • Cr; O 0 0 v 0 (O N CO CO N x- Md OD CO (- d • N • M x- o 0 0 v 0 (O N CO CO N x- CO d' M(0 N: d N 0 c 0 I_ ..co C (LE C C N 0 a) a) o 3 0= c ac) co aa)) II 3 0 a c0 E c a U �- 0 a) C C C C y a) O a CO . =- CO E a) a) a) a) a) 0 c 4.' a) co a) o a) a) a) a) 0 2,.., co_ i 3 a) Et (0 ca_ oo coo coo (0v 0 a a)-0 .o 2 2 aana a >_ ,- 3 0-° 2 3 3 3 3 20 =-0 co as a) .c c0 a) a) a) a) a) a. O O 0 L Iza= (nzzzz:J¢2a- N N O O O (P O O 0 x- (� O 0 0 0 0 O (CO (OOD r-- 80 To router replacement Total Capital Projects 3/1/2011 4:08 PM J: \Common \Finance \Budget Development \Information Technology \Information Technologylnformation TechnologyProject Budget CO 0 O 0 N- 17) 0 O 0 U co O U CO CO O U 0 U O U O U O N N O N O N 0 0 U 0 0 U U O U w O U O U O 0 U O U Description o 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 o N r N r CO N 0 00 O O 0 t0 N CO O O O O O o o o o o O 0 0 0 0 O O co •.71- co N N O N (0 O ` o O 0 O NO COO t N O 0 0 0 0 O O O d 0 o c a) E Q (..) ▪ W c ti ▪ m•' n E m N E ® U ▪ 0 i N O cVS(3) 11) q m 8 8 0 8 U U U CCa C m R RS ro (o .n o -CI 0>.0.0.0 tv 0 0 0 8 0 0) 0 0 0 t O O O O 00 CO 00 W CO X000 N N N :CV C' O O O 0) CD M O O O 0 N m U a 0) cc 1 a 0 81 3/1/2011 3:48 PM J: \Common \Finance \Budget Development \Engineering Reports \AmbulanceAmbulanceProject Budget 2011 -2020 Average 2016 -2020 Tot 2011 -2015 Tot O L 0 Y O U Y O U Y O U Y 0 U 0 U N O U O U N 0 U Description v/ W 0 ccs rzs O O o Ln Tourism Van 1 1 1 1 1 1 1 1 1 1 1 1 82 Total Capital Proje 3/1/2011 4:10 PM Y a) CO U 2 0 E N O F- E O F- E j O F- -o C a) 0 U E O O U W a) E a TD a) 0 -o O) m 0 U C C LL C O E E O U REPORT TO COUNCIL FROM: Jim Bundschuh - Director of Financial Services DATE: February 22th, 2011 SUBJECT: Ten Year Business Plan Balance Sheet and 2011 Reserves Budget INTRODUCTION: In light of the loss of OMPF and Ford property tax revenue, Council endorsed a 4% residential tax increase in each of the next ten years (impact on 2011 Levy is 2.4 %) for consideration during the 2011 Budget deliberations. The Balance Sheet found in Attachment I provides the details to that plan, showing that the Municipal Position (Line 38) would decline during the first five years from $191 million in 2010 to $185 million by 2015. The proposed annual tax increases will bring revenue in line with cost by 2016 allowing the Municipal Position to grow to just over $200 million by 2020. Although the Municipal Position would grow in absolute terms, this represents a $20 million loss in value in real terms (inflation adjusted). This plan provides a balance between protecting the value /condition of the assets of the County with manageable tax increases while maintaining current service levels. Council also directed Staff to investigate Strategic Alternatives for consideration for inclusion in the Business Plan. In particular, the potential rebuild of Terrace Lodge provides an opportunity to investigate various delivery models. The analysis of Strategic Alternatives will be presented to Council in September. DISCUSSION: Five years of declining Municipal Position followed by five years of improving Municipal Position will result in the following impact on Reserves: • No contributions to Capital Funds (lines 29 & 49) and Capital Reserves (lines 31 & 61) in the first five years of Business Plan due to the shortfall of revenue to expenses, but Capital Fund contributions will return to historical levels in the last five years of the Plan. • Operating Reserves (line 89) are depleted by 2015, and Bridge Replacement Reserve (line 55) is used temporarily to balance the budget. These reserves will not recover to historical levels until after 2020. The impact of the Capital investments net of Amortization is shown in line 21. For the first two years of the plan, with capital budgets being below the rate of amortization, the value of the County's Tangible Capital Assets will decline slightly. But with the increasing investments being made in Road Infrastructure and Library books, together with a rebuild 83 of Terrace Lodge, the value of the Tangible Capital Assets will increase from $184 million to just over $220 million by 2012. The County, which currently has no debt (linel0), will have to obtain $20 million of financing for the Terrace Lodge rebuild. Note in line 1 that Cash will reach year -end low of $7 million from 2013 — 2015. This level of cash is equal to the quarterly levy payment. During the course of each year this level of cash will be drawn down over a three month period to pay expenses and then replenished with the subsequent levy payment. CONCLUSION: That the individual line items of the 2011 Reserve Budget be considered for approval. RECOMMENDATION: THAT the report titled Ten Year Business Plan Balance Sheet and 2011 Reserves Budget be received and filed, and THAT the 2011 Reserve Budget be deferred for final approval concurrent with the 2011 Operating Budget. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 84 Attachment I 2016 -2020 Total m 0) C C W 00 co co N (O Cos' o a, co N. O CO CO CO n CO 0'0 NS M M V (O h a0 (n 0 M' N O) O) T N V (O O x- M. V CO N- V O O N ai O N 0) M M O CO N N N N N N N o wr co co o 0 C) 0) O M O N O h C V co o 01 co O O N t CO m 00 U M 18,597,394 203,214,526 N 0 00 0 M V N N 0 V O 0) N N N .-O M N -N O .M- m 0) M v M N O 00 N O M h C Co 0) OD I- CO OO co � O �_ � O O N l0 4. V (O N M CO' O (0 C CO N W W N O (O O N 0 0 N (MO CO O ' O O CO n 0 0 0 0 0 CO CO 0 CO 0 O M t () C:6 O O O CO 000 N N N. 0 CO M 0) N. CO N CO CO N l0 0 V N O' co co" O N O M CO 0 .- G O CO o V 0 N 00 N O V N' M 00 M' N N 0 N N N N N O N N N. 0 0 CO CO 0) 0 001 001 (MO 0 N n N O N N O CV- up O (() N N N N n 0 0 o O N CO ' r O0)n 1- N 00 co V (O 0) r to h (O N N. CO N N N N CO 0 CO N... CO .-. N N. V N O m ,- (O h M O N N ((00 00 h co .- n co 001 co t(j r v CO N M h N r 0NN 0 0 00 18,597,394 203,214,526 co O CO CO O CO O N CO O CO CO ' 0 00 M Nzr N- O N O N. ((00 0 CO 0 CO CO O CO CO CO O) 0) 0) O) x- 0 CO CO CO CO N CO (O V 0 0) 40 N. CO CO CO N :=-`48 11OO m 0 O O) M O) (NO OM) ((0 N V CO CO 0 M C N 01 0 V O O (A CO (O NO MMO m C 0 O w — N r- o.- 00 0 N. W O 0 0 0 OI (0 c- O (0 O O C CO N 0 .- 0 0 CO Co N. O .- 0 O t (883,929) 184,312,667 0)C00M N CO V N m CO CO C I- CO M CO. (0 (NO 0 0 0) I- O N co co (O N CV V' a0' t() N V N 0) 0) 0 00 0 00 00 0 O 0 00 O . N O (O N N. O n r 0) O1 O1 V 0) N CO 0) V O 0) V CO 0) (883,929) 184,312,667 0 m 0 W O CO O ON) 000 f0) 00 Y0) CO 00,-00 MO 00r0.m(O (f)0' 000 M aO '0 N r-N V O (O O I- M. MM CO CO 01 r N 0 (f) O O N o b ID CO tO C o co O CO (O N 0 0 v v U (2,046,635) 185,196,596 0) W r N CO h N CO CO 0 CO V N 0 d' (O M CO. N M N (V (V N r- CO CO CO CO 0) 0) 0 N I- CO N N CO CO n I- M 4 0 N M r CO CO 00 00 CV 0 CV N O N N CO 0 CO (NO (O N (O 0 O CO CO o cif a0 0 CO O N (2,046,635) 185,196,596 0 N 00 co O N (0 V O1 N N Co � (O CO CO 0) � 00 (l) M CO N O CO CO CO N' t N m h M M M N CO W{ N M (ey} C v N (O '7 0 N N '0 0) - N M M M CO h C 00 0 v v v 0 w 0) r N. e` 4 0 (O 0) O N' 16 C 00 M 0 N N CO O (v N h .0 ( r ((0 CO t ((0 o N N CO 0 CO CO M CO CO N N 0 i CO 0) N N co- up N (00 M O (NO ON) M 0 CO N. N O CO CO r (O N N (�) 0 (O r CO C+) n CO CO CO — CO CO (NO 0 CCO CCOO 0) O0) at (0 (O co CO 0 ((0 CO O O) N (f) (00 CMO O 0 CO CO N N N N V 0) NN. CO CO �RI,4 CO CO O N CO N m M M M M N N 0{{0 N M _C CO - 1,... ,- V CO N r- N N Ch M (0 0 .- 00 0) w 0 N M 0) O co ' co ar V co O c. C N v O 0 N (2,002,831) 188,968,673 N O rn N lM�O N N O N (n CO CO N t (O CO 0 C6 L6 c6 co ri CV- of NI cr5 001 CO ' CO 0 W M N cV M a0 00 .-- V V CO 00 0 0 co ' W 00 (0 '0 '0 (2,002,831) 188,968,673 O N Balance Sheet (O CO CO N (O n (O V' (CON- OM MN co (0 M M O 47 N W (O 0 `-' O) (O CO V CO N V N 0 V O N N 0 M M r 0 O1 v Total Assets Municipal Position 000)0x- v 17 Explanation of Municipal Position N 3 N .`218 N M co h (O rt O N N M O) N M CO (00 N N 00' CO CO 0 19 In- Service Tangible Capital Assets (Net Book \h. co Work -In- Progress Tangible Capital Assets l Total Tangible Capital Assets 23 Reserve for Completion of W IP 25 Anticipated Tangible Capital Assets 27 Reserve for Non - specific Capital Needs 'd 00) N. N N h V (O (o (n n O N 00 0 (O N (C) N O 0 0) 29 Capital Funds Capital Reserves M Net Capital Portion CO 35 Operating Reserves 38 Municipal Position Attachment 1 (0 CO 10 0 Fc O ill N 0 N O O CI N U o CO O (O O a0 V 0 OD N N ' ' N 0 1� CO e0e} N O O 7 .M... LO (0 t0 0 o V (0 CO CO (h- N 0 N N' O V 0) o 0 l0 N 0 O l0 (`) ' O ' O (0 (h O CO ^ CO h- ,- O O v O 0 O ' O (O N N N '0 00 v o 0 v 1'. 0 0 0 N 0 (0 0 0) N n 0 1'- CO_ (`') (() O) O N r r n r 0 N r <f 10 0 O i O 0 O (0 7 V r O ' M 0) ,,. 0) ' ' C7 N 0 (0 0 C7 0) O N (0 N. V 1� (0 0 V (`') ' n ' CO (0 N (O co" M 6 0 <t N (0 r N 1 (O 0 V CO l0 l0 ' l0 0 CO 00 0 0) ' N 0 03 0 co n 2015 (0 CO 0 Lt.! d III c t 0 U 0) (0 .-. (Co 0 (0 r CO (0 CO 'Cr 0 CO CO n 0 0 N O 1` V (h V N V (n N CO CO (0 () (O (3 ( N O N (O 0}} 0 0 0 N N 0 0 (0 00 ' O ' O (n (h O () CO CO (O t' 0 0 0 0 O O 0 0 0 ' O r (0 N N N 10 10 0 o O (NO a. 1` O 0) 0) N O CO 0 0) N 1` 0 1` CO (h (0 0) 0 N r h 1` r O (0 r <t 0 r t0 0 o O O (0 O (0 M `""0 CO ' (h 1" 0) <t 0 0 00 (0 Co O CO N 0) (0 O CO 0) 0 N CO 1� '0 t' (0 0) V (`') 1` ' CO (0 N (O (O ' (h (0 0 <t N (O r r (0 N 0 O O c5 O CO 0 '0 O (0 (0 ' (0 O) (O 00 o 0) r O 0) 00 10 0 M 6 CO 2014 j0 CO 0 C w W 0 c .oc 0 0, 0 0 0 r CO (0 CO '0 O CO N 1� 0O) N O 1� V (`0 <f N V (0 N (`') (h o0 0 (`') VO �(3 INOn VO 0. 0' 0) 0 0 (0 N 0 0 (0 C O ' O ' O (0 (h O M M CO t0 r av O n o (0 O '7 O 0 O ' O r (O N N N (0 10 Ov V o0 - (" 0 0) 0) N O (0 0 0) N 1� 0 nCO.0)L00) 00 of,- 1` 1` r 0 } r <t O r 10r 0 0 0 N O (0 V CO <t 0 r ' (O O 0) v 00) 0 (0 O ' 0 0) CO N 0) (0 O CO 0) 0 N (h 1� <f O 1' (0 0) '0 M t' ' 000 (0 N ' (O 0 1 (`0 O (n O) V N (0 0 r r (0 O N r (0 (0 (0 (0 CO 0 V O (0 (0 (00 (0 00 (`0 0) r 0) CO '0 O N- N 0 0) o 0 2013 j0 IA 0 0 W co 0 c o O) CO (O O N N CO N CO 'V O CO 10 1� CO 0) N 0 1 - `Cl. (`0 <t N 7 (0 N M 0) CO (0 0) CO `-' M v N 0 1` CO ... ...._..� :n. ) 0 CO 0) 1` 0 0 V N '0 0 0 V (4) CO 0 ' 64 ("5,i O 0) (O 00 } (0 N <t O O ' O 0 0) 0 '— ' 0 0 O ' O r N N (D 0. 0) 00 o O O r 1` 0 0) 0) N O CO 0 0) N 1'- 0 h- CO. (h (0 0 0 N r 1` 1` r 0 M r <t O r (0 o O O O m O (0 V CO <0 00 r 0 <t N ,- tv V O co O (0 O O (0 N `-' v (h N 0) (0 V CO 0) 0 N 0) 1'- V 0) (- (0 0) 'Cr M h• ' (h CO N N' O (D (h C7 (0 0 '0 N (Co 0) r r (0 00 N r— (O (0 O (O (0 0 <1. CO (0 (0 CO 0 (0 CO- C6 0) r CO 0) M 0 'V R 00 00 0 0 a 2012 j0 CO to c v c w 0 c o s U 0) CO CO 0 (0 r co (0 CO } 0 CO (0 1` (O CO. N O 1� '( (h Ni' N V (0 N ( 3 (3 00 (O (h (0 `-' M N N O 1` (0 y ' 1 0 (D CO 1" 0 0 <t N <t 0 0 '0 (`) CO O ' 0 } ('0 <0 0 () (0 CO <f (O f` V 0 ' °o_ ' oo 6 0 0 O ' O r ' N N 00 N 0) Cl.. 0 O o to 1` 0 0) 0) N 0 (0 0 0) N n 0 r 00 (`) N 0 O N r 1` 1` r O N r } 0 r 10 o O ' r0 (0 0 (0 00 CO '0 r CO r ' O N 0 0) t0 r o o V O ' co O N ,- d" (h N CO (0 1� M 0) 0 N CO 1` V (0 N (Co 0 <t 0) ' 1� ' (0 CO N N (0 (D (h f0 0) 0, N (0 (0 r r (0 (0 N r` O ' (O (00 co O C r (0 O <t CO (0 (0 (0 0 (O 00 (h 0) r ' 10 (D N o (4) (o m n o o r 0 N j0 m 0 c a 0 w a) 0 c M t U... 0) CO CO 0 (0 1■ CO CO CO <f O CO (0 1` CO 0 N O 1` V (h <t N <t (0 N (`) (h o0 (O (�) T. `-' (h .N... N O t� (D v) .... .... .... .... .... ' ' 0 CO 0) 1` 0 O <1. N <0 0 0} CO CO O' O <t (h V O co CO 00 'Cr CO N <t r ' 0 (`3 0 <t 00 ' (0 (h (O 0 `-' N 0 0 O' O r O o ' 0 (0 `-' N N (D N 0) CO r (- v CO N N CI 1� O 0) CO N 0 CO 0 CO N 1" 0 1� 00 M N 0 0 N ,- 1' 1' r O r r <f 0 (0 0 0 o 0 0 0 6 (0 (Co 0 `-' 0) 0 (0 M CO <t N CO r' O N 0) 0 N (o 0 0 co O N CO O CO 7 (0 0 CO r '-' `-' CO N 0) (0 0 C7 0) 0 N 0) 1` 0 } 0 N' (0 0 <t CO 0 n ' O CO N N. (0 (O 0 (`') O (0 0 '0 N CO (0 O r 10 t� (0 r N 0 0 (O 1` 0 0O (0 0 0 1` 0 O N 0 (O 0 N (0 N r CO 0 <t CO (0 (0 (0 CO (O 00 (h 0) r O 0 O N `-' 'Q N 0 (O CO 10 4 M 1'. (O C7 N N ..., 0 O N Balance Sheet CO 1(°0 CO V O CO N 0 0 N 0 1 M V r N V (0 N 00 r CO CO CO CO (D 0 UD <t N V O V O O (0D CO } 0) CO. O N 0 0 0 CO O 00) CO r 0 V 000 0)) CO 0) 0) 0 V CO C M r 0) ((00 a (O0 100 ((0 N 1` CO0) (0 0) 000000 ' 0) <t (`')01` 1. 0) O (0 N ' (00(0 N' N r (h 1` r O (0 (O N (O (O 0 r 0 (6 (0 0 <t (h CO- C7 00 <0 (0 O} (0 O r r 1` r (0 0 r (0 0 N (Co (0 N (`') r r (0 0) r 0) N N O 1` (D N } N N r r N 0 r 0) 0) N CO N' r N r r v) O 0 C E (0 O CO n -'(.1 Ea E _ o (0 > L S CO Q Q 'O n mw E a (0 m o 2 Ts c > N °a O 0 c 0 0 0) N O (0 N ° C a) 0) j 0 0 0) m E u E U - m Z` a °c) u 0 3 c_ u u N !� m° y o° d o) t E v :n n▪ ` ° 'o E d. —01 lL c N c c F ° m m >> c— a) o_ E c o 0._ > o y w y 0 a; -° () 0 o 2 8,.F 0 .Q o s a. 0) a) a°) W F 0] Q E° J A) E° m a) c N° U c a' -2. 0) CD U 2° cLE Z y V) o o 0 o U a 0 a a .F1 .E-EA, $ y p E° E '''4'g (tn 2 o 3 „c m E O C70IO) < H P. tcvg iii-i= y c4 c c 2 c tE c c m q On' y c~ s mms ° V N u . c c c c c c � QJF JO]O<! > N T U U U D ( . 0 E88 85 sF d p s ( o C O �° o ' w 7 -° -° -° -° -° -° - N n a) 0 .0 0 E o To LL LL V. LL LL LL LL a 0 0 N 0 0 0 0 a w N N N N N 2 N N N 0 N N N N N 0 N N N N N N N N C To 0 := 2 0 0 0 , ., +9 ,111 Z Z Z Z Z w L Z Z Z Z Z Z Z Z Z Z Z Z Z Z N Q' • •O. �. Q Q O. O. . Q' N N N N N N N N d 0 20 N 0%) 02 0%) N N 02 2 02 0) 02 02 f0/) 02 02 02 02 02 02 02 02 0" 10/) 2 0 UUU0tU0 0 U cc cc cc cc cc hcc cc o c) cc cc wcc cc d'Kcc cc cc cc cc cc ac cc ac ac cc ac ac cc cc ac cc O N (h 'U V �! '0 (N CO ((0 N ((O0 (( 100 N (D 1.)1„,, ((00 ((0 (00 ((00 (00 (00 1' r 1� r r 1� r n r CO 0 CO CO O CO CN CO Ono CO 0 <t <t <t REPORT TO COUNCIL FROM: Jim Bundschuh - Director of Financial Services DATE: February 16th, 2011 SUBJECT: 2011 Request for Grants INTRODUCTION: Attached is the 2011 Request for Grants requesting $55,376 in Grants. DISCUSSION: The total amount requested for Grants for 2011 is a decrease of $7,425 over last year's approved amount of $62,800. A three year commitment of $10,000 annually to the Dutton Medical Centre concluded last year. The request from the Tillsonburg & District Multi- Service Centre is down by almost $500 based on the proportion of clients. There was only one request for a funding increase, that being from Second Stage Housing for $400. In 2010, the original Grant Budget included $5,000 for non - specific grants. This line is used to cover any grant requests that arise during the year that Council deems worthy. During the course of 2010, Council determined that it would provide relief to County - based not - for - profit groups on the County charge for tourism signs. $2,204 was taken from the non - specific line for that purpose. In this 2011 Grant Budget, the non - specific line is beginning once again at $5,000, and $2,654 is being included for tourism sign fee relief. CONCLUSION: That the individual line items be considered for approval. RECOMMENDATION: THAT the report titled 2011 Request for Grants be received and filed, and that Grants be included as recommended by Council into the draft 2011 Operating Budget . All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 87 COUNTY OF ELGIN GRANTS AND LOANS 2011 Budget 2010 2011 Grants 1 Shedden Agricultural Society 4,500 4,500 2 Wallacetown Agricultural Society 4,500 4,500 3 Rodney - Aldborough Agricultural Society 4,500 4,500 4 Aylmer & East Elgin Agricultural Society 7,500 7,500 5 Elgin 4 -H Association 2,000 2,000 6 Tillsonburg & District Multi- Service Centre 4,500 4,022 Based on proportion of clients 7 Quad County Support Services 2,000 2,000 8 Seniors Picnic 2,500 2,500 9 Non - specific 2,797 5,000 Re- establish normal level for Non - Specific 10 Town Crier 2,000 2,000 11 Second Stage Housing 5,000 5,400 ! Increase requested 12 Elgin Community Nutrition Partnership 5,000 5,000 14 Elgin County Plowmen's Association 200 200 15 Med Quest Pilot Project 3,500 3,500 16 Dutton Medical Centre 10,000 10,000 each year for three years 2008- 2010 19 Ontario 911 Advisory Board 100 100 20 Tourism Signage Grants 2,204 2,654 Adding Signs for Pearce Williams Total Regular Grants 62,800 55,376 Current Year (Higher) /Lower Prior 7,425 3/1/2011 J: \Common \Finance \Budget Development \Corporate \Corporate Activities Grants 88 E1ginC puny F;o-„ iassirn LE rl.. f o REPORT TO COUNCIL FROM: Jim Bundschuh - Director of Financial Services DATE: March 2nd, 2011 SUBJECT: Property Assessment Appeals INTRODUCTION: Attached is a letter from the Town of Aylmer requesting financial support for defending property assessment appeals. DISCUSSION: The County has begun work with Southwold to defend against the reassessment of the Ford property. The Town of Aylmer is requesting support for appeals that it is undertaking. Other municipalities may in the future have similar requests. CONCLUSION: The County should share equally with its municipal partners in the costs of defending the value of our tax rolls. Written requests, in advance of an appeal, should be forwarded from the municipalities to the County Treasurer for consideration. If the County Treasurer determines that an appeal has merit, then the County should contribute toward 50% of the cost of an appeal. RECOMMENDATION: THAT the County Treasurer be authorized to approve requests from the municipalities for 50% funding of property assessment appeals . All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 89 AOntario, Canada m eje Proud Heritage. Bright Future. The Corporation of the Town of Aylmer 46 Talbot Street, West, Aylmer, Ontario N5H 1J7 Office: 519-773-3164 Fax: 519-765-1446 www.aylmer.ca February 21, 2011 County Council County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Please accept my sincere endorsement of your decision to support lower tier municipalities in their attempts to protect against the ever increasing assessment appeals being launched on our individual rolls. The Town of Aylmer has engaged Municipal Tax Equity to assist in defending our major assessment appeals particularly those expenses incurred to defend on- going appeals from our large commercial and industrial based properties e.g. Imperial Tobacco and Loblaw's. The Town wishes to ensure that assessment and taxes are equitable and fair. I believe there are effienciencies to be gained and benefits to having a coordinated and centralized County supported model in place to help lower tier municipalities defend assessment bases. We have requested that MTE review the cost to defend the Town's properties vs. the saved assessment and taxation for your information. A chart is attached by year for your information. The Town of Aylmer has taken the approach to defend those appeals where we believe the cost to defend is outweighed by the taxation savings or where an appeal, if successful, may set a precedent for other properties in Town if not defended. Last year we spent a total of $34,386.65 to defend our assessment through the appeal process. When I reviewed the total taxation analysis (County, Town and Education Taxes) we have seen net taxation savings of a little over $200,000 over the past four years and have only spend $70,000 to achieve these results. The Town of Aylmer is requesting a more centralized, county sponsored program in future that will assist in achieving a coordinated approach to assessment appeals and defending assessment bases throughout the County. I am confident 90 we will be much more efficient in this approach and will be able to share the cost and the benefits throughout the County. Yours truly, Jennifer Reynaert, AMCT, CHRP Director of Finance & Human Resources c.c. Mayor Jack Couckuyt Heather Adams, Administrator 91 Revenue Difference V1- O O O r N O ID CO Ln Id N O ✓ '-i O Ln N N N LD n Ln LO O N O V M O LO LO O iir n LD Ln M if} M to n d" M n V' D1 n .-L Ln 4A- ED n O Ln N if} N I M co Ln Ln r-i iff V Ln n n b} Revised Tax Levy 9 U4 N 1." X N O m > re a}- ln iH Ln ccr -4- M rn Lr1 D1 N iii V' O N O1 iii O rn co O1 +R Ln Ln Lr; co O O In n Ln L\ 01 LNn {iT 10 ri N n iR O to A U a W a N to X 1- N O 01 co V iR -4- '1 40 d' n n 411 ti n -EA m O LD CO O Lfl M N ID LA V W -4 N Di 01 L\ 1 O cd n ri N iPr '4Y O 06 n iii Town Taxes n n .-1 O co M n O O .-L iA D1 Ln Ln '-i ifY O n M O• N Ln if3 ID LO O O 0 N ID .-i O n Di '--I iff O n O Q1 n 01 6 10 .-1 Q1 Q1 O '--I iff n Ln O1 fH Z o • X O U a y U O1 lrl rn Q1 N Ln O M O1 T -4 O O O 0 Ln ti M CO ID D1 O O O M n Lrl LD CO M O O O N Ln M CO d' N ifl O O O O1 01 Ln CO 01 M N iA O O O n N ti Ln Ln fn N N if} O O O n N ti O O n N CO iR O O O O1 Ln Ln CD d' V' in O co N 0' 1- z 1- z 1- z H Returned Tax Levy LO M N CO Ln :fY O O O ifi O M n N if? n O rn LMr1 O Ln :R n N Cr; M n N CO D• V 7 LO n N LD co 0 Ln ii} ID D1 M m O 10 M N n ID co iA M ID O O1 O O ifl O LD Q1 O N i!i O N N n N Ln Ot N O O O O M Ln O O1 O CO iii Ln O N .-1 N if) N '--L ID rn Town Taxes Ol M O1 LO O ifY O O O O r1 01 0 r iPr co n to V N M in Ln O OD O Ln O ID ID n n O O O1 CO O Di CO n N O1 Ln 7 -i N O iii Z e a X CO O U CI) C a N a- Ln ID LC. CO 01 0' 1- 0 O 0 -EA 01 CO n Ifl I O O O o` 03 01 CO a. m N iR O O O Ln d' oo 'i O lr) .-1 T O1 ifl O O O N n O 111 Cr; N ti iii O Ln N �t O v m n m N ifi O O Ln M m O o Q1 ♦i} O Ln M 0 Ln D1 O Ln N O In ID L` M z z z 0 U n o co O O N O O N 01 O N 01 0 N O 0 N O N O N N CO N O V • N iff 92 CORRESPONDENCE — March 8, 2011 Items for Consideration - 1ATTACHED) 1. Joe Richards, Executive director, Pearce Williams United Church Christian Centre, submitting Elgin County tourism directional signage grant application, 93 0111 rt Elgin County Tourism Directional Signacje Grant Antlication Nan - profit organizations applying for a $150 tourism signage grant per sign, from Elgin County Council must: 1. Qualify as a tourism operation, as listed in Appendix "A" of the Tourism Signage Policy (Please Contact Katherine Thompson kthompson @elgir county.on.ca or call 519 - 631 -146U ext. 168 for a copy of this policy or look under "Tourism" on vjww.progressivebynature.ccm). 2. Submit proof of being a non - profit tourism operation, and certification showing registration as a non - profit entity, and /or provide satisfactory evidence with the appiication, 3. Be located in Elgin Count-y, 4. Submit this application to The County of Elgin, Economic Development, 450 Sunset Dr. , St. Thomas, ON , N5R 5V1 * Please note that whether or not an applicant is successful in obtaining this grant will be determined by Elgin County Council at a Council Meeting* Legal Name of Organization: Pearce WiILimns Coated Church Christian Centre Contact Person: Joe Richards Contact Person Title: Executive Director Non- profit Registration: Nosy- Profit!Charity: 107829111RT000t Full Business Address: 8009 Iona Rcatl; R.R. #1 Fingal ON Postal Code: NOL TKO Contact Information: Phone: (519)-764 -2317 Fax: (519) 764 -2428 Email: joeApearcewilliarns.org 94 "r Elgin(' Date of Application: Friday, November 26, 2010 Describe your non -profit organization's contribution to tourism in Elgin County. Pearce Williams sees over 8000 people use our facilities each year. Over 6000 of these people are from outside of Elgin County. Ow users come from all across Ontario and include people from other parts of Canada and the United States. When these users come to Pearce Williams they often ask what else they can do and where they can go to see other sights. There are also a number of people who bring /drop -off children /campers at Pearce Williams from out of County that then travel within Elgin County for food and other amenities. Explain your organization's signage requirements, including why your organization requires directional tourism signage, where your organization would like these signs to be erected, and rationale for number of signs requested. Pearce Williams requires directional signage to help people find our facility and to keep cur facility name infront of travelers. This signage would also help promote our hiking trails — which are open to the public year round. We would request 5 signs tor Pearce Williams. • 3 of these signs would be at the intersection of Hwy 3 and Iona Road — the north, west and east directions to help people to turn south or go south to get to Pearce Williams. ▪ 1 sign at Hwy 4 (Colonel Talbot) and Hwy 3 intersection that would be visible coming south on Hwy 4 and directing people onto Hwy 3 westbound (Google maps directs many of our users to travel on the 401 and exit at Colonel Talbot to get to Pearce Williams) • 2 signs at or near 401 and Iona Road — ideally at each off ramp to direct people south to Pearce Williams — if not possible then slightly to the south of 401 on Iona Road for one sign and the same on Co]anel Talbot. 95 CORRESPONDENCE — March 8, 2011 Items for Information (Consent Agenda) - (ATTACHED) 1. Steve Peters, M.P.P. Elgin - Middlesex- London with copy of correspondence to Hon. Dalton McGuinty, Premier of Ontario and Hon. Sandra Pupatello, Minister of Economic Development & Trade, concerning the future of the St. Thomas Ford Assembly Plant. 2. Steve Peters, M.P.P. Elgin - Middlesex- London with a copy of correspondence to various Ministers, requesting funding for the Ojibwa Project. 3. Toby Barrett, M.P.P. Haldinnand- Norfolk expressing support for Project Ojibwa. 4. Norma Bryant, Clerk, The Municipality of West Elgin and Dianne Wilson, Deputy Clerk, The Corporation of the Municipality of Central Elgin, with resolutions of support for the Capital Redevelopment proposal for St. Thomas -Elgin General Hospital, 5. Kevin Bair, Regional Clerk, Niagara Region, with a response and resolution regarding the Town of Fort Erie's Request to Petition the Minister of Natural Resources to lmprove the Delivery of Land Conservation Services in Ontario. 6. Major Gord Mathers with an invitation to attend the 2011 St. George's Day Mess Dinner on Saturday, April 23, 2011, RSVP by April 4, 2011. 7. Mayor Heather -Jackson- Chapman, Mayor of the City of St. Thomas, announcing hiring of Barbara Arbuckle to the position of Director of Ontario Works & Social Housing. 8. Salpie Stepanian, Assistant to the Prirre IVlinister, thanking the County of Elgin for correspondence regarding the Tong -form census. 9.. Cynthia St. John, Executive Director, Elgin St. Thomas Public Health announcing formation of new Healthy Communities Partnership. 10. Brad Sinclair, Executive Director, HealthForceOntario Marketing and Recruitment Agency, offering recruitment program to attract health -care professionals. 96 .-111 STEVE PETERS , NIPP FEE 2 2 nil Elgin - Middlesex - London Cif February l 1,201 ] Honourable Dalton M cG u i n ty Premier of Ontario Legislative Building, Room 281 Queen's Park Toronto, ON M7A 1 A l Dear Premier and Minister: Honourable Sandra Pupatello Minister of Economic Development d . Trade Hearst Block, S'a Floor 900 By Street Toronto, ON M7A 2.EI Please find the enclosed briefing note that documents the efforts of local elected officials, including myself, to have the issue of the impending closure of the Si, Thomas Ford Assembly Plant addressed by the Ford Motor Company and senior levels of government. As you are aware, the St. Thomas Ford plant is scheduled to close in September of this year. The enclosed briefing note shows that efforts to avoid the closure of the plant started in 2005. Since that time there have been numerous meetings, telephone ca]Is and visits between local representatives, many of which also included Ford Motor Company /Ford Motor Company orCanada officials. I have appreciated the efforts of both your offices in the past to address the closure of the Ford pant and 1 am asking For your assistance again. There is another meeting of local elected officials and Ford representatives planned for later this month and would appreciate any status reports er updates regarding any available programs or initiatives you are aware of that would assist in the continuing process of developing a succession plan as Ford winds down its operations at the St. Thomas plant. Premier and Minister, l would appreciate your reviewing these matters and responding at your earliest convenience to my constituency office. As always, thanks you for your time and consideration. Sincerely, Steve Peters, l I.P.P. Elgin - Middlesex- London Cc: Mr. James Rowland, Manager of Government Relations, Ford Motor Company of Canada, The Canadian Road, P.Q. Box 2000, Oakville, Ontario, 1.6,1 5E4 Mayor Jim McIntyre, Township of Southwold, 33,663 Fingal Line. Fingal, Ontario, NOL 1 KO Mr. Jot Preston, M.P. E]g €n- Middlesex- London, 2 -24 First Avenue, St, Thomas, Ontario, N5R 4M5 Mayor Heather Jackson- Chapman, City o'St. Thomas, City Hall, 545 Talbot Street, P.G. Box 520, St. Thomas, Ontario, N5P 3V7 Warden Dave Mennill, County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 511 Mayor Joe Fontana, City of London, P.O. Box 5035, London, Ontario, 3,16A 4L9 Mr. Chris Bentley, M.P.P. London ti4'est, 8 -I 1 Base Line Road East, London, Ontario, N6C 5Z8 Ms. Deb Iviatthew, M.P.P, London North Centre, 242 Piccadilly Street, London, Ontario, N6A 1S4 Mr. Khalil Ramat, M.P.P_ London- Fanshawe, 16 -771 Southdale Road East, London, Ontario, N6E 2CG Constituency Office 750 Talbot Street, Suite 201, St. Thomas, Ontario N5P 1E2 Tel 519. 631.0666 I Toll Free 1- 800.265 -7E38 l Fax 519- 631 -9478 I TTY 519-631-99041 Email speters.mpp.co www.steeters.com liberal.ola.arg January 25, 2011 Briefing note St. Thomas Ford Assembly Plant Chronology of meetings and activity • April 27, 2005; meeting between MP Jae Preston and Ford of Canada officials Carolyn Hughes and Michael Seradon. • AU ug st 6, 2005' MP Preston meets with ,government relations representatives from 'Big Three' auto manufacturers at Canadian Vehicle Manufacturers' Association meeting. • January 2006; first letter from MPP Steve Peters to Ministers of Cabinet about the future of the St. Thomas Fcrd Assembly Plant, • February 10, 2006; breakfast meeting held at Talbotvilie's Wayside Inn to discuss the future of the Ford plant. In attendance were MPP Peters, MP Joe Preston, St, Thomas Mayor Jeff Kohler, County of Elgin Warden Paul Baldwin, Central Elgin Mayor Sylvia Hofhuis, St. Thomas Economic Development Corp_ officials, Southwcld Mayor Jim Mclntyre and several staff members. A working group is established to continue ongoing discussions. • March 10, 2006; first meeting of the working group composed of Mayor McIntyre, Mayor Kohler, Warden Baldwin, St, Thomas EDC &.M, Bob Wheeler and Elgin County CAO Mark McDonald. Meeting planned with Ford plant manager. • March 21, 2008; MP Preston meets with Ford officials at Oakville plant. • April 13, 2006; meeting with then Minister of Economic Development and Trade Joseph Cordiano at Queen's Park. Presentation made to lvlinister Cordiano by Mayor McIntyre entitled `Ensuring the Viability of Ford's Talbotville Assembly Plant', MPP Peters was also in attendance. • April 20, 2006; meeting between MPP Peters, MP Preston and Mayor McIntyre. • May 18, 2008; meeting between MP Preston and Carolyn Hughes in Ottawa. • June 7, 2006; meeting between MP Preston and Hughes and Paul Roy, new Ford Director of Government Relations. • August 10, 2006; meeting between MP Preston and mayor Mclntyre and St. Thomas EDC G.M. Bob Wheeler. • January 10, 2007; meeting between MP Preston and Carolyn Hughes. • April 18, 2007; meeting with Minister of Economic Development and Trade Sandra Pupatello at Queen's Park. Updated presentation made to Minister Pupatello by Mayor McIntyre. MPP Peters also in attendance as uvell as other members of the working group, • January 10, 2005; Lincoln Town Car event at St, Thomas Ford Assembly Plant attended by many local officials and Ford representatives. 98 • Refocused concerted involvement in swing the plant from closure begins for IMP Peters and other local elected officials in 2008 with informal discussions with Ford officials. • First of several letters from FV1PP Peters sent to various ministers of cabinet in August 2008 on behalf of local effort to save the Ford plant. To date, more than a dozen letters have been sent by MPP Peters to various ministers and the Premier or the Ford file. • MPP Peters' first meeting on record with Ford of Canada officials was in Toronto an June 2, 2008. • October 31, 2008; letter from MPP Peters to Mayor McIntyre written to essentially kick start the new attempt to save the Ford plant. In his letter, MPP Peters asks Mayor McIntyre to take the lead on the file. The letter is copied to MP Preston, Mayor Barwick, then Ford plant Manager Mark Boldiri and CAW Local 1 520 President Dennis McGee. • December 16, 2008; local meeting attended by MPP Peters to discuss the future of the Ford plant at the Elgin County administration building. Also in attendance were Mayor McIntyre, MP Preston, Warden Graham Marwick, Mayor Barwick, Mayor Hofhuis, various municipal, county and MPIMPP staff, St. Thomas and Elgin EDC staff and CAW officials. Mayor Mcintyre was the key municipal official at this meeting and from this time period was identified as the lead on this file, London West MPP Chris Bentley met with Mayor McIntyre the next day. • January 2, 2009; letter from MPP Peters sent to Premier Dalton McGuinty, Finance Minister Dwight Duncan, Environment Minister John Gerretsen, Transportation Minister Jim Bradley and Economic Development Minister Michael Bryant generated from Dec. 16, 2008 meeting. • January 30, 2009; second local meeting to support the St. Thomas Ford plant between MPP Peters and Mayor McIntyre and other Elgin officials. New working group formed composed of Mayor McIntyre, Mark McDonald, Bob Wheeler and Elgin County Economic Development's Alan Smith. • February 18, 2009; telephone call between MP Preston and Carolyn Hughes, • May 14, 2039; meeting with Economic Development Minister Bryant, Mayor McIntyre and MPP Peters at the Minister's office to discuss the future of the Ford plant. Presentation made to Minister Bryant by Mayor McIntyre. • July 23, 2009; meeting between MPP Peters and federal Preston to discuss the future of the Ford plant held at Speaker's office in Toronto, • August 20, 2009; phone call between MPP Peters and Economic Development and Trade Minister Sandra Pupatello to discuss the future of the St. Thomas Ford plant. • September 25, 2009; future of Ford plant meeting with CAW officials, MPP Peters and MP Preston at federal member's office. • October 30, 2009; Ford announces eventual closure of St. Thomas Ford Assembly Plant in September 201 i. • November 3, 2009; MPP Peters conducts media calls about the efforts to save the Ford plant. 99 • November 6, 2009; MPP Peters attends meeting at MP Preston's office to discuss the future of the Ford plant. • November 17, 2009; Police Association of Ontario officials visit Queen's Park and have a meeting with MPP Peters. Part of the discussion was about the future of the Ford plant and police officer use of cruisers assembled at the plant. • December 4, 2009; telephone call between MP Preston and Carolyn Hughes. • January 4, 2010; meeting held at MPP Peters' office to discuss a former Ford plant employee's ideas to save the Ford plant. Meeting attended by MP Preston, Mayor Barwick and Mayor McIntyre, • January 6, 2010; meeting with Ford officials at Ford Motor Co. head office in Dearborn, Michigan attended by MPP Peters, MP Preston, Mayor McIntyre and Ministry of Economic Development and Trade officials. • lvlarch 30, 2010; meeting with MPP Chris Bentley to discuss Ford and other issues at Speaker Peters' office in Toronto. • April 6, 2010, Ford logo presentation to Mayor McIntyre at St. Thomas Timken Centre. • July 2010; local municipal officials meet with Ford of Canada representatives, • November 12, 2010; meeting with Ford of Canada officials at Elgin County building attended by MPP Peters, MP Preston and Mayor McIntyre. Mayor McIntyre makes the presentation. • November 1i, 2010; Queens Park Day for Police Association of Ontario; day included meeting with MPP Peters and Ford police vehicles was part of the discussion, • January 2011; meeting with Ford of Canada officials postponed by Ford officials; tentatively rescheduled for Feb. 25, 2011; local officials are to meet to discuss continuing strategy for future of Ford plant late in month. Next meeting will open up discussion to more officials including other London MPPs and MPs and London Mayor Joe Fontana, 100 STEVE PETERS, NiPP Elg'n - Middlesex - London AD tE1 I'i t1VESERWCES January 31, 20I. I Honourable Kathleen Wynne Minister o f Transportation Ferguson Block, 3`d Floor 77 Wellesley Street West Toronto, ON Cv1TA CZ8 Honourable John Wilkinson Iv1 in ister of the En'4ronment 12°1i Floor 135 St. Clair Avenue West Toronto, ON M4V I P5 Honourable Dwight Duncan Minister of Finance Frost Building South, 7th Floor 7 Queen's Park Crescent Toronto, ON M7A 11Y7 Dear Ministers: Honourable Sandra Pupatello Minister of Economic Development & Trade Hearst Block, 8`1' Floor 900 Bay Street Toronto, ON M7A 2E1 1 lanourable Bob ChiarelIi Minister of Irlfrastnrcture Mcwat Block, 511' Floor 900 Bay Street Toronto, ON M7A 1C2 Honourable Michael Chan Minister of Tourism & Culture I -earst Block, 911' FIoot 900 Bay Street Toronto, ON M7A 2El Please find enclosed a letter from Mayor Paul Ens of the Municipality of Bayham who has v,rtrten to several government officials both within my riding and ill adjacent ridings to ask for their support of Project Ojibwa, As you may be aware, Project Ojibwa involves the transport of a decommissioned Canadian Royal Navy submarine from Halifax to Port Burwell and the establishment of a permanent tourism attraction in the lakeside community. The Elgin Mi]itary Museum has taken the lead in this endeavour and the project has received federal government funding through the Community Adjustment Fund (CAP) for the transport and stabilization of the submarine. In addition to asking the federal government to extend the deadline for use of the CAF dollars, Mayor Ens bas also asked neighbouring mint 1cipaIities and the provincial government for any available funding to assist this project become a reality. As we are all aware, Ontario is still recovering from a recession that hit my riding particularly hard. The success of this project in question would provide a welcome and needed boost to the entire East Elgin a3 ca and perhaps for the entire region. can foresee several al'e aS that this project, and in turn the Elgin Ilrlilitary Museum and the Municipality of Bayham, may require some financial assistance with. These ateas include potential road improvements, economic development and tourism studies andtor marketing plans, improved infrastructure at and leading to the submarine site, environmental concerns and so on. Constituency Office 750Talbot Street, Suite 201, St. Thomas, Ontario N5P 1E2 Tel 519- 631 -0666 j TTII Free 1 -800- 265 -7638 1 Fax 519-631-9478 1 TTY 519 -631 -9904 1 Email speters.mpp.toaliberal,ola.org www.ste,o leers ,co m /2... With this in mind, I would appreciate you all reviewing the enclosed letters and investigating any available funding sources within your ministries that may be of assistance to Project Ojibwa, both now and For the future. l would also appreciate you responding directly to Mayor Ens. As always, thank you in advance for .you rtiirne and consideration. Sincerely, Steve Peters, M.P.P. Elgin-Middlesex-London Cc. Mayor Paul Ens, Municipality of Bay'harn, 9344 Plank Road, P.O. Box 1 GO, Straffordville, Ontario, NUJ 1'1'0 Warden David Meiinill, County of Erin, 450 Sunset Drive, St, Thomas, Ontario, N5R 51/1 Mr. Joe Preston, M.P. Elgin-Middlesex-London, 2 -24 First Avenue, St. Thomas, Ontario, N5R 4M5 Constituency Office 750 Talbot Street, Suite 201, St. Thomas, Ontario N5P 1E2 Tel 519- 631 -0666 E Toll Free 1- 800 - 265.76381 Fax 519 -€€31 -9476 TTY 519- 631 -9904! Email speters.rnpp,coOliberal.ola.org www.sttmeters.com Tr"" D FLB j 261 t�N�9a��'fr ►R�fW aEn'S AFP OAC ABLE 1" BOLO • COMM-FE-E. MPP - HALI IMANN- NORFOLK Feb. l0, 2011 Muninipality of Rayharn, P.O. Box l aO, 9341 flank Road, S:ratffordville, Ontario NOJ [YO Attention. Patel L. Ens, Mayor Mr. Ens: I would like to express my support for Project Ojibwa and the concept of bringing the Fi 1CS Ojibwa to Port Burwell Harbour. Although Port Burwell is not in ray riding, it is my hope that an. initiative of this magnitude will bring tourists not only to Elgin County, but also neighbouring areas. The Ojibwa is a perfect complement to Norfolk's growing tourist industry. For example, the submarine fits in well with a visit to Long Point Eco- Adventures or a stay at Long Point Provincial Park_ Travelers would appreciate the heritage value of the sub. Having an anchor attraction expected to attract 107,000 people will be of benefit for the SCOR Region and Ontario's South Coast tourism region. It is also my hope that having an attraction that highlights Canada's naval heritage will raise awareness of this important piece of our history en the heels of the Royal Canadian Navy's 1001h anniversary. At the end of the Second World War, Canada's navy was the third largest in the world, Personally, my father served with the Royal Canadian Navy as have many other local res [dents. Thank y� 4 (31a°47;4." Toby BarPett Haldirnand- NorfoIk 1NtPP TBB , h cc, Steve Peters, Elgin- Middlesex - London MPP Joe Preston, Elgin - Middlesex - London MP Dialie Finley, Ha!dimaltd- Norfolk NIP Dennis Travle, Norfolk County Mayor Elgin County Council 0 ConStituenCy 011ice: 39 Norfolk 81. 1t. • SlmcOe • °Mario * N3Y 3N61 Tell 9) 428 --0446 • (905) 765.6413. 1-600- 900-6629 *Fax (519) 428 -0635 ❑ Queen's Perk Office: Flocrn 206 + Norlh '11Ing • Legislative Building • 7oron10.Ontario • M7.4 1A8 +TeI. (416) 325 -8444 • Fax (416) 325 -940® E Mail: Toby3 Toby3erreitcorn • Webslte: wwu.TolxyBerrett,ccm February 14, 2011 Elgin County 450 Sunset Drive St. Thomas, Ontario 1 5R 5V1 if 1.10 alit lc s 7 •t11 atiaSZWITIVEAMICES Attention: Susan McConnell! Dear Ms. McConnell: RE: Support for capital redevelopment proposal for St. Thomas-Elgin Genera! Hospital Please be advised that the Council of the Municipality of West Elgin, passed the following resolution at their meeting head on February 10, 2011: Properly ?Moved and Seconded: RESOLVED that the Council of the Municipality of West Elgin support the St. Thomas- Elgin General Hospit a1 's rebuilding campaign, and forward a fetter of support to the Honourable Deb Matthews. Please circulate this letter, as you feel necessary. Yours truly, i Norma f. Brya , &PI M .4,1,1CT Clerk 22413 Hoskins Line, Box 490', Rodney, Ontario i OL 9 O Tel: (519) 785-0560 Fax: [519) 785 -0644 February 15, 2011 Ti:1t tri i Honourable Deborah Matthews Ministry of Health and Long -Term Cate 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, Ontario M7A 2C4 r"ey.py 17,E Dear Minister: Re: Capital Redevelopment Project PronosaliSt. Thomas El In General Hospital I am writing to you to lend my support on behalf of my constituents in the Municipality of West Elgin to the capital redevelopment project proposal from the St. Thomas Elgin General Hospital entitled, "Redefining the Future'. Our local hospital is highly valued in our conanunity, primarily as a provider of excellent health care, but also as the third largest employer in Elgin County and the City of St. Thomas. The proposai submitted by St. Thomas Elgin General Hospital, if approved, will ensure that our community maintains access to high quality inpatient and outpatient mental health services, and that these services are provided with little interruption when the St. Joseph Health Care mental health services construction project is completed in London, in 2014. In addition, it is clear to all of our community that our current Emergency Department and operating room suites are severely outdated and do not reflect the updated, modern Facilities we see in hospitals around us, such as Strathray, London, Stratford and the soon -to -be new hospital in Woodstock, In today's healthcare environment, modern facilities are vital to recruiting and retaining physicians, nurses and other important healthcare talent. St. Thomas and Elgin County, as your know have been hit hard in this economic downturn, and I know that our citizens will deeply appreciate government investment that will signal confidence in the longterm of their community hospital. Thank your for your consideration of this worthy project. Sincerely, Mayor Bernie Wiehle cc. Elgin County 105 22413 Hoskins Line, Box 490, Rodney, Ontario IDOL 2C0 Tel: (519) 785 -0560 Fax: 15191 785-0644 The Corporation of the NMunicipaliity of Central Elgin Susan McConnell Administrative Services Coordinator County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Ms. McConnell: 450 Sunset Drive, 1st Floor, 51,?hamas,Ontario 145R 5Y1 P:511,631.4860 F; 519.631/1036 February 15th, 2011 FED 15 2011 COL i% ELGIN ADIAIITSTRA VE SERVICES Re: Capital Redevelopment Proposal: St. Tharinas -Elgin General Hospital Please be advised that Council discussed your correspondence respecting the above noted matter at their meeting dated Monday, February 14th, 2011 and the following resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin supports the redevelopment proposal respecting the St. Thomas Elgin General Hospitals rebuilding campaign; AND FURTHER THAT: The attached letter of support for the redevelopment proposal be forwarded to the Honourable Deborah Matthews, Minister, Ministry of Health and Long -Term Care and the Honourable Steve Peters, MPP, Elgin-Middlesex-London. CARRIED, Please feel free to contact me at the municipal office should you have any questions regarding this matter. Yours truly, Dianne Wilson Deputy Clerk Niagara 1 Region &uirding Community. BuUdPr>g Lives. February 11, 2011 Office of the Regional Clerk 220.1 St_ David's Road, P.O. Box 1042, Thorold ON L2V 4T7 Tel: gD5- 685 -1571 Toll -free: 1 -8DC- 263 -7215 RE,CEW ED 2011 C!i'w ur' CL 2-2011, February 10, }'>t ICP 2-2011, February 2, 20101011"VESERVICES Report CCP 9 -2011 Fax: 905 -687 -4977 kevin.bain a?niagararegion.Ca wwwv.nIagararegion.Ca Response to Town of Fort Erie bequest to Petition Minister of Natural Resources to Im ■rove the Deliver of Land Conservation Services in Ontario [CP 9 -2011 To Whom It May Concern: Regional Council, at its meeting of February 10, 2011, approved the following recommendations of its Integrated Community Planning Committee: That Regional Council continue its efforts to work with the Provincial government ministries (including via Niagara Week deliberations) to assure appropriate balance of Land Conservation Services with other policies as identified in Report ICP 63 -2010 (Provincial Policy Statement Review) and this report; That the request of the Town of Fort Erie not be supported at the time; and That a copy of this report be forwarded to the Local Municipalities, the Niagara Peninsula Conservation Authority, the Regions, Counties, and Single Tier Municipalities in Ontario, and to the Association of Municipalities of Ontario, A copy of Report ICP 9 -2011 is enclosed for your information. Yours truly, Kevin Bai Regional Clerk :Im cc: Mr. P. Robson, Commissioner Integrated Community Planning Ms, M. L. Tanner, Manager of Policy Development Mr. A. Gurnmo, Associate Director, Regional Policy Planning Mr. P. Colosimo, Director of Development Services Mr. M. Roach, Manager, Public Works Financial Services M. Macara, Legal Services 107 ICP 9 -2011 February 2, 2011 Niagara'VM Region REPORT TO; Chair and Members of the Integrated Community Planning Committee SUBJECT: Response to Town of Fort Erie Request to Petition Minister of Natural Resources to Improve the Delivery of Land Conservation Services in Ontario RECOMMENDATIONS That this Committee recommend to Regional Council: 1. That this report be received for information; 2. That Regional Council continue its efforts to work with the Provincial government ministries (including via Niagara Week deliberations) to assure appropriate balance of Land Conservation Services with other policies as identified in Report ICP 63- 2010 (Provincial Policy Statement Review) and this report; and, that the request of the Town of Fort Erie not be supported at this time; and, 3. That a copy of this report be forward to the Local IV lunicipalities; the Niagara Peninsula Conservation Authority; to the Regions, Counties, and Single Tier Municipalities in Ontario; and to the Association of Municiparitfes of Ontario_ EXECUTIVE SUMMARY In September 2010, the Town of Fort Erie passed a resclr tion (see Appendix I) requesting the Region to petition the Province to repeal the Conservation Authorities At and enact new legislation to place these responsibilities on Regional and County Councils. This correspondence was received by Integrated Community Planning Committee 011 January 12, 2011.. This report provides an overview of the system of land use planning, environmental review, and conservation in Ontario., The report also identifies the increasing complexities of the environmental regulation system including responsibilities that am with both the federal and provincial governments. For the information of members of the Integrated Community Planning (ICP) Committee, the Ministry of Natural Resources has initiated updates to wetland mapping across Ontario. These updates impact most municipalities.. In Fort Erie, for example, new designated wetlands are in the urban and rural areas.. This is the case in other Niagara municipalities as well — Wainfleet, for example, saw 2 significant increase in designated wetland area. In urban areas, the wetland designation must be considered within the context of the overall growth management strategy and its emphasis on maximizing the potential of serviced urban lands. This speaks to the 108 ICP 9-2011 February 2, 2011 Page 2of6 perspective of baiance across Provincial Policy, the Memorandum of Understanding (MCC), and achieving both sound environmental management and sound growth management which has previously been adopted by Regional Council and is consistent with other Provincial Directions (e.g , Faces to Grow), In view of ongoing effort in such contexts as the review of the Provincial Policy Statement and with Council's continued lobbying with Provincial Ministries, it is recommended that. the Town's request not be supported at this time, This report supports Council's Business Plan under Strategic Objective A - Responsive Region and more specifically Strategic Action 1 — Improve the efficiency and effectiveness of the Regional Corporation, FINANCIAL iMPLICATIOMS There are no direct financial implications Mowing from the adoption of the real rem endations. PURPOSE This report provides an overview of environmental planning review, the land use planning system, and land conservation. REPORT Responsibility of-Conservation Authorities Conservation Authorities were created starting in the mid 1950's in response to the widespread ffooding from Hurricane Hazel and the associated land based devastation that occurred in many communities. The property damage to buildings, homes, and businesses at that time was extensive. VVhile the excessive water was clearly the issue; the analysis completed utter Hurricane Hazel showed that the protection of valleylands, hazard lands, floodplains, and riparian areas required new stewardship to ensure that buildings, homes and businesses were built safely on the landscape. The intent was to ensure that such widespread damage from flooding would not recur. Since their creation, Conservation Authorities have been provided with a series of tools through statute and regulation for environmental review and protection consistent with the Issues identified after Hurricane Hazel (e.g. building in floodplain and hazard lands as examples). A key component of this responsibility is achieved through the land use planning process where Conservation Authorities are responsible for the plan review for key natural heritage components of the Provincial Policy Statement issued under the Ontario Planning Act. Conservation Authorities also have perm tting responsibilities for development that is within flordplains, wetlands, and interferes with watercourses. Various regulations of the Province of Ontario delegate authority for management cf planning of watercourses and development in and around watercourses to all Conservation Authorities. This is to 109 JCP 9 -2011 February 2, 2011 Page 3of6 ensure the overall public safety of the environment and the physical safety of the actual construction of the building or work, Conservation Authorities are also responsible for Source Water Protection Planning. This new initiative was created from the Walkerton inquiry and requires the analysis of drinking water sources - groundwater and lake based water sources; the analysis of any potential threats to these drinking water sources - farms; industry; businesses such as dry cleaners and gas station and the mit /cation of threats through the Soerce Protection Plan. Within Niagara, the Niagara Peninsula Conservaton Authority (NPCA) acts as the Region's agent regarding natural land management. The NPCA has significant holdings of lands that are key components of the natural heritage system and manages the long term of these lands for public benefit. In addition, the NPCA operates a number of Conservation Areas that provide various types of recreational activities including hiking, camping, water access etc. Environmental Re elation in Canada and Ontario It is a fact that environmental regulation in Canada and Ontario is more complex than ever.. Both the federal and provincial governments have expanded their legislation in the areas of environmental protection in the land use planning system, proponents must address compliance to all of this legislation - if it is applicable to their property. For example, federal legislation includes: • Fisheries Act - protection of fish habitat • Species at Risk Act - protection of threatened and endangered species Examples of provincial legislation and regulation for which the Province retains control: - Natural Heritage Planning Manual (Ministry of Natural Resources) • Identification and designation of Provincially Significant Wetlands (Ministry of Natural Resources) - Private groundwater wells (Ministry of Environment) In the Niagara Regrcra the Niagara Peninsula Conservation Authority provides environmental information on all of the above legislation to property owners and applicants under the Planning Act. The actual permitting and decision making responsibility still rests with the federal or provincial government (see above). However, early access to information is critical to property owners and applicants so that they may prepare their applications with full information., Conservation Authorities Review- Minister of Natural Resources The Minister of Natural Resources has convened an expert panel, reporting directly to her, regarding the relationship of environmerrtai planning review and the land ues planning system in Ontario. Representation on the expert panel included fey stakeholders in the development industry, the municipal planning system, Conservation Authorities, and provincial staff, The Regional Planning Commissioners of Ontario were 110 iCP 9 -2011 February 2, 2011 Page 4 of 6 also represented on this panel. One of the conclusions of the panel is a document entitled "Draft Policies and Procedures for Conservation Authority Plan Review and Permitting Activity ". The intent of this document is to provide a clear and consistent set of policies and procedures for all Conservation Authorities, It is also intended to be the most up to date and clear 'direction on the extent of responsibility of Conservation Author :ties in plan review and permitting. The Minister had intended to conclude the expert panel work after the above document had been completed. However, the Minister has determined that the panel will stay in place to advise her on the ongoing implementation of the Policies and Procedures documents as well as any new issues which may arise. This is a very important commitment to ongoing continuous improvement at the provincial level. Memorandum of Understanding on Planning Services — Nigara Region The MOU on Planning Services (approved by the Region, local municipalities, and the NPCA) in the Niagara Region was a key shift in the administration cf planning services. The MCU identities which agency is the lead on matters under the Planning Act. The {SOU stipulates that. there will be a "one window" environmental review done by the Niagara Peninsula Conservation Authority as recommended by the local municipalities and implemented by the Region. Screening maps are provided to all local municipalities and the Region for use by planning staff, property owners, and applicants.. More recently, Regional, local municipal, and NPCA staff have been working on some continuous improvement initiatives in the area of environmental policy and its administration. In the next months, reports will be coming forward to Integrated Community Planning Committee regarding these initiatives. This is a brief summary: • Updated Environmental Impact Statement (EIS) Guidelines — these are updated guidelines reflecting both best practices and improved customer service. The intent is to provide applicants with greater clarity on when an EIS is required, what the requirements are, how to mitigate impact, and how to ensure timely review. • Customer Service -- The environmental review process can seem overwhelming to property owners and applicants. Staff are committed to enhanced customer service documents, written in plain language, lo assist owners and applicants to understand the process, the requirements, and that environmental impact statements can be scolded (narrowed in focus to specific issues) and in certain circumstances waived. • Updated Policies — it is clear from the ongoing discussions that there is a need to daffy certain policies relative lo waiving and scoping Environmental impact Statements. This will be an amendment to the Regional Policy Plan and will assist focal municipalities, owners, and applicants with a clearer process. Model policies for use by local municipalities have been prepared and are available. It is expected to be brought forward to Committee in the early spring of 2011. The ongoing continuous impravement work will rot end with the conclusion of the above three matters. Clearly, customer service in the face of increasingly complex environmental regulation must continue. Regional staff will continue to work with our partners in the focal municipalities and the NPCA to be responsive to the issues and 111 ICP 9 -2011 February 2, 2011 Page 5 of 6 needs of property owners and applicants in the environmental review of planning matters, The Province of Ontario is undertaking a review of the Provincial Policy Statement (PPS). As part of the joint responsibility for planning services, Regional staff ]cad the review of the PPS ,with Niagara's local Area Planners. Regional Council adopted the staff recommendations and comments for submission to the province are the PPS. The report (1CP 63 -2010) spoke to the key point that provincial policies must be applied in their totality and on balance to local brcumstances. This paint is very irnportent because the PPS, which contains many of the policy drivers for natural heritage, also contains other policy drivers such as growth management, sustainabiiity, agricultural policies, and economic development. Ensuring that there is balance across policies to achieve good planning is a key point that has been communicated to the Province in the PPS review, it is the position of Niagara's planners, and it was adopted by Council as part of the comments in 1CP 63-20111 Concluding Comments This report provides an overview of environmental planning review, the land use planning system, and lend conservation, In addition, this report highlights a number of ongoing continuous improvement initiatives relative to the administration of the land use planning system and environmental review The environmental regulation system in Canada, Ontario, and Niagara Region is increasingly complex. In Niagara, staff at the Regional, local municipal and NPCA levels are cernmitted to enhanced customer service to take the complex system cf environmental regulation to a point that is understandable and the information is accessible in plain language, The commitment to customer service and continuous improvement is ongoing and will continue. The perspective of balance across policies and their implementation is important to continue through the PPS review, the area planners, and reinforcement through - Regional Council.. This work will also continue. In view of this effort it is suggested that the request of the Town of Fort Erie not be supported at this time. Approved Patrick ' c. son Mike Trojan Commissioner Integrated Community Planning Chief Administrartit7e- fficer This reporf was prepared by Mary LOD Tanner MCI ?, RPP, Manager of Podgy Development and Aran Gumno, MC!P, fOFP, Associate Director, Regional Policy Planning and was reviewed by Peter Coiosir ro, MCIP, RPP, Director cfDeveiopmerrt Services - Appendix l Letter from Town of Fort Erie (October 7, 2010) Page 6 112 t o Legal & Legisla1iv it ,�Ya R 11 Fr :Do-toter 7 r2D113 OIT 22B1 niwuna Kevria Bain, Regic i 1 Merlt The Regional ttuniripatity of Niagara 2201 St Da cid'S Read, P O V3ox 1042 Thornld, 4M L2V 4?7 1CP 9.2011 February 2, 2011 Page 6 of 6 Dear Mr 39 aim Re: Request to Region to Petition MMiiniste: of IllattunlResot:trnes tQ I tip ovc the Delivery of Laad Conservation Services In Ontario At the Council xneetixig of Septariibcc 2 ?, 2010 the fallowing kne was passed regaidirtg the aloovc Matter: THAT:Te Municipal' County of the Tewn 4f Fart Erie hereby reapec'1el[y requests file Oauncil of the Reglon41 Arfuniaipatilyr et Niagara to consider a rrekian to palitton the ra rstet of Natural Rosourceir 1c TTtvestfgate and report an 1l' fees lbilgr of remndflul ng the ton wive on atrproriNeS r11 Qhtaria by 7epae4ng the Conservation Autfori lim Ad, 8,0 T990, e C 27 and enacting new tegl£Iafion to PAW -Iasi regional councils and county cox nails shah Dace again govern, control and testate -11.1 ainserkrtion in Ontario, and a'lenretivety. to explore end -Identify options to intprove the de eery of !mot =leer:ail= se_niets Li Ontario; to -ImproJetramp Imo/ and ncoourltE3blIiYt to retiurate nfAndards icr fruv Cast reCUva yf of services and to rri r ttuely baraniv ezuwervation needs wily iits9 of murtietpalltirs and slakoholdBr8, andfullher THAT']n the ever4 Regional Council takes the Wed and supports this Initl Ike (Qrchanga in tha governance and menagarnsTst of land corn ra$On h Ontarro That they welt the support of ail iegianai and county councils 'n the Prellnca of Ontario. and further THATA copy ot this reselutbn be arcufated to the regions end means I t Marto forinficrrMon Your assistam iv sdva>acing this =Latta to Regional Co d1 would be appreciated. V4re thank yo £or your a! texttiflm to this matter eyr ti may, You. X L'-' $'all, A Twri Clerk ;17- - RECEIVED OCT 0 ; 2D1E1 rr l_fw_iT'es r•Kla aidaLazziarawama Neon efDerbaw 'CArLoaty 01D:ffiii llnnaiEd.ca& _ pp z York Beth ti-ortiumberland Ca-Linty Hcg{an er Vla-_crino Ellice County Ch0 Q rim ❑ ?C$icpof I G0at1 +VEralt5 C _ el Es SSrr. a infrt O nee= Pac ccouty Cfr= d.111hlflBe ih=s YeT n 1.231 Ct CainoyafLeram a, Addthintort Cviazi ape trrlirsotough gtyScr 13 191111 c 13rusr. Cxrancr Oxrdrd 651,1n4r Coodate a frpWCIYffIlh U Midcluex aauuty • Cairaty of Pruitt oac trx Ci rab6s Wa,xs U :Prcmcptt RUSSdi Pct& County rc3s6_ Starmant, CR1 dos & a]esarry Wueq' of Crly Lie _..,,__.- Co-a yogRrabew County [dSisrrx2t Cminey ei•allingtm yivirou Cob a y isoark Coin uoioea Cxzati[a cEitcdsEnd Oren:calk Cuuuty alawirtan Mk Caipxation of5e llrwitvf Fort Erie 1 u matCeoD - a31trcDrirEFort-aree .Old,Coa011at2A256 rift,• P 1n a • w m i•Ma m ri.T•611141 ltlt_TAnn Fsr ieele, t j [WF- Cip...i.. x,ithril • ■ ••■ 113 The Commanding Officer Of 31 CE12,(2Tie ECgins) Rggiiest the. p[easure o your co!nparzy at the 2011 St. george's Day .Mess Dinner On Saturday, the Tiventy-Thirc o X pri6 2011 To be herd at the St.Thomas ftrn o y RSVP by 4 April 2011 (519) 631 -3316 Ext 7500 Gord an.Math ers,.forces , gc. ca 401 (con five ,51.77orrtus Ontario at 1830 Hours for 1900 flours 114 Tariff: $60,40 Dress: Military: Mess Kit iv�Cian; 13 Ink Tie Cocktail Dress V02/17/2011 12:37 FAX 51B B31 9970 aiayor's Office z oaal /aaal 71r S.Stt.. ��r[r'IIr.rrtr.1 545 Talbot Street . P.O Box 520 . City Hall . St. Thomas . Ontario N5P 3V7 PRESS RELEASE FOR IMMEDIATE RELEASE BARBARAARBUCKLE JOINS THE CORPORATION ST. THOMAS, ONTARIO, FEBRUARY 17, 2011-- Mayor Heather Jackson- Chapman announced today that City Council has hired the individual to fill the vacant Director of Ontario Works & Social Housing position. Ms. Barbara Arbuckle will commence her employment with the city on March 21, 2011. fps. Arbuckle presently works for the City of Greater Sudbury in the Ontario works Department and brings to St. Thomas an extensive social services background with a solid working knowledge of Ontario Works (OW), Ontario Disability Support Program (ODSP), child care and social housing legislations and operations. Mayor Jackson - Chapman commented "Having the director in place after a five (5) month vacancy will ensure that the corporation and department will be well prepared to address the many challenges ahead." Mayor Jackson - Chapman also stated "I would like to commend Acting Director Elizabeth Sebestyen, F}ousing Administrator on the outstanding job she has done over the past five (5) months maintaining an efficient and effective operation" Alderman Jeff Kohler, Chairman of the Social Services Committee commented "1 am pleased that the director Is starting prior to the 2011 budget deliberations as this will give Barbara an understanding of the budget and council direction." For further information contact: Mayor Heather Jackson - Chapman 519 -531 -1680 ext. 4131 R e c e : v j T i m e Feb. 1 7 . 2 1 i i 2 36FM H. 6890 -30- 115 Graham Dart Director of Human Resources 519 -631 -1680 ext. 4141 Of ice of the Prime Minister January 28, 2011 Dave Mennill Warden County of Elgin Administrative Services 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. Mennill: Cabinet du Premier rninistre Clam, Canada K1AOA2 Flat 1 ��1 .1+ CCItiId r ELGIN ADMINISTRATIVE SERVICES On behalf of the Prime Minister, thank you for your correspondence regarding the Tong -fang census. Our office has noted the motion passed by the Elgin County Council. We have taken the liberty of forwarding your correspondence to the Honourable Tony Clement, Minister of Industry, under whose purview this matter falls. I am certain the Minister will give your position due consideration. Once: again, thank you for taking the time to write. Sincerely, Salpie Stepanian Assistant to the Prime Minister cc The Hon. Tony Clement, P.C., IMP., Minister of Industry C an acra February 18, 2011 Warden Dave M1 en n iI l County of Elgin 450 Sunset Drive St. Thomas, ON N5R 511 ❑earWarden Menniill and Council. RE: Healthy Communities Partnershi ELGIN ST.Th[OMAS I5UF3IIC HEALTH Elgin $t. Thomas Public Health Is plowed to announce the formation of the new Healthy Communities Partnership. Health units from across the Province have been asked by the Ministry of Health Promotion and Sport to take the lead on the Healthy Communities Ontario Project. This project focuses on creating healthy public policy locally. The goal of this Partnership is to male healthier choices easier in our community. Our local Healthy Communities Partnership has been meeting for approximately 3 months to begin gathering data and planning. The Steering Committee consists of the following members- • Steve Evans — Manager of Planning, County of Elgin • Heather Adams — Administrator, Town of Aylmer • Brigitte Cosens — Community Member • Nicole Jensen — Doug Tarry Ltd • Greg Tarry — Doug Tarry Ltd • Ross Tucker — Director, Parks & Recreation, City of St. Thomas ▪ John Dewaricki=_r — Director of Environmental Services & City Engineer. City of St. Thomas • Patrick Keenan — Director of Planning, City of St. Thomas • Enca Arnett — Health Promoter. Elgin St. Thomas Public Health Members of the Steering Committee will be making deputations at an upcoming council meeling in order to provide an nvervlaw of the project, the work we have been doing and to seek representation on the Political Advisory Committee. If you would like additional information, in advance of upcoming deputations. on the Healthy Communities Partnership or the Political Advisory Committee, please contact Erica Arnett, Health Promoter at 519.631- 3159 ext 247 or via email at eamettaelginhealth.an.ca Sincerely, I Cynthia St. John Executive Director Elgin St.Thorna5 Ntsllc health 99 Edward Street, St. Thomas, ON N5P 1y8 Toll Fri:* 1.80 -922 Qp96 Tel: 519- 631 -990 1 FaN7519. 633 -DM66 Voictmaim:519 -631 -3159 www.elgI n healt hart. Ca 117 Race Hied Time War. 2. N11 10: 4AM No. 6953 I-I althFaneeOrltaria Marketing and Recruitment Agency 1E2 Queen SI. Eau! Toronto, CH LISA f91 Tel,: 419.862 -224a Fax 418- 862 -4819 www. Hearth ForneCnteria.oa February 10, 2411 David Mennill Warden, County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V Dear Civic Leader, Agenoe ce promotion et de reordiement de ProresbIQrieSenleOnterao 1153, rue Queen, Eat Taranto, 4M M5A .1e1 Tel.: 1 Me- 535.7779 Tdec: 419 -t#62 -4919 www.ProtesaionsSentoOnteriv,c.a. Ontario HealthForteOnfarfa Marketing and RecruilmentAgeory Agence de promotion et de recrutement dg ProfesAlons5antAantarie E Cx� 1 2011 COUNTY ' - ti A NISTHATIYE SE VICES Congratulations an your election victcry. As you set goals for the year ahead, no doubt access to health -care is arse of your top priorities. Imagine bringing a new physician or locum to town, as one of your first achievements, Communities tell us time and again that attracting top calibre health -care professionals is their top priority. And this is where we want to be part of your team. He fthForceQntaiio Marketing and Recruitment Agency will work with you and your health human resources group to execute a truly coordinated recruitment program on your behalf. We offer a nationwide and even international outreach approach that encompasses El network of lending job search options. Our intensive marketing ventures drive thousands of career - mobile physicians, nurses and physician assistants to trirealthForceOnrariacxt and the HFOJabs web portal each month. They want to work in your communities and health -care centres. We also provide licensing and immigration supports to interested physicians, adininister three locum programs across the province, and assist internationally educated heaith professionals living in Ontario to become qualified to practise here. Our team of community partnership coordinators is standing by to work with you at the regional level. They are your connection to the Agency's many programs, services and best - practice initiatives. As you tnove forward in your new role, we invite you to learn more about - IealthFOrceOntario Marketing and Recruitment Agency. The enclosed newsletter Connection will introduce you to our newest activities end achievements. Your local community partners lip coordinator will be in touch soon to talk about working together. And once again, congratulations cti your election win. Best Regards Brad Sinc[air Executive Director HealthForceOntatio Marketing and Recruitment Agency 118 cornection PARTNERING WITH ONTARIO'S HEALTH -CARE STAKEHOLDERS NOVEMBER 2010 I ISSUE I Published 1 h ree time s a year by Heal thFo rceOntari d hlar ktiing and Recruitment Agency INFO MRA) 23rd Sinclair Eauecutl ve Director. IFO MFA Transforming the delivery of health- care one community at a time Mkt the 16[1 that pope cavity rt. y riley ear toe 0U: bonne rm rear rflirrrry kid i1 r bawd rin-,pacf, — iiJ Gvks Like most worth in the English tang: age' :mpact'has many meanings and cc nnotal tans, id¢pe ndhg on th r subject matter to which you are referring In heanh rare lhere Is, perhaps, no more meaningful word that Impact. This issue of Calrletrlaa focuses on topics that are transforming and !Lpaorvier g the delivery of heal th -rate across the province: physician locum programs, Inter proksslonaI care and physician assistants. 11 FC M1tAsOniado Physician loom Programs are thethroe4 -gent locum programs fn the province. Together, the Impact of the Rural Family Min he Program, Northern Specialist Locum Programma and Emergency D one rtrn ant Coverage De monsl ration Project on hospitals, mnrmunitfes and physkla ns has be n creme rdou s, These ce ntrali led and ceardinat!d Fop ms Roc hit tempura, relief hre family, specialist and emergency medicine 0014:4 who dtserrg m irc t- needed 1lme off for vacations, educatl anal leave and other rya SO ns, fuss as ttltical In Ontario rs t he advancement of Intempr3fesslonat cam, whkh promotes vulture the nge and system era Warm aeon th roug h collaboration amongregula Led and eon- regulated health -care wori.ers. A nd greater co (labour on w thin arsd acre ss health -care servings on ahies a more Arlen patient -car teed wzy of delivering care that impact everynne. A new report drafted byiise interprofessisnal Ore Strategc Initiative s Comm irtee I IPCSICj do tomcats the range of i nterprofe!signal care activity In the province aver the past two yeas, Ie Row rage you to read the report now aualfa1le on the HeahhForteOnrario wehsite arid share it with your colleagues. A ni major m1lrsGO nes have just been ash 'toed w Ith (mules first lass of physic4an oscine ntsfrom M rill as: CI University graduating and tti en aclreving amp upon: nigh there in the p reelnce The ecatined effort of HID 6111. M.OHLTC and hen Ilh-Cale stakeholders across rho provurre are to be loaded and applauded. tam proud of tee Agency efforts without stakelni dars io ensure rhe quit ley of Imemcare In Dntarfu rem aim high: suApart the weft: of th a IPSCI C; and assist c ur very first homegrown PAs. And lama yo u th e entire Agency remains committed to wadding collaboratively with you to help our health -care professionals find employment au d profile adman t informal ion, pmgra rtes anti aery Ues that are rest' ogtslre ro the needs of our communities. This issue features items that are making an impact: HFO MEA War ioPhysician Locum Pro gtort, the !tiring of Ontario's first class of graduating. physftian assistants, and new report reba sod by the InterprafessionaI Care Strategic Implementation Committee, These phpsfclan assistants area first -dons success storyh the very f rst graduaci IN class oF4rtarfo.ilralned pirypda n a Well nts {Pk] Is nova w'mkmg in the provIn oe! Tire 21 members of Melia see r Universltyi irtaugura1'trrrrician Assistant Education Program were helped find ing u Tashi CO by H Fri PARA. iTre rhlnistrl of Health and tong -Term Care m ode grants available fw ellgibfeemptoyers across the prorin•:e. and more than 166 si Les w ere approved to support the hiring of these grads, The Wag new>roddng throughout Mono In a wI deviate :y of dinitat settings, from primary tare to urti opedit tea una.5lace 2067, H FO MIA ha sect itled 101Pr7s— ranted Curradlan military practidra} PA in the t1S jr i nternational medical graduates— for the ptovi Ihtes various physician assistant demonSlrati o2 protects_ IIFO M R4 Is delighted ro play such a key role In lit a Integration of onrands newest sole in h eallh care. New report sheds light on provincial interprofessional care initiatives As Or [ado m moves (loser to a mat erallaharathie, team -based approach k [layering pat ent•terred renIdi rare. a new report ham to lay the grountsverk re make Interprefessional tare Lim the ideal star' dard for care, it iptemrarat,4tg Im'erprofessiveat G+re kt O hv!0 provides an amend few of interprofessional education models, =remand resource to guide the lmplementatton gfIPCln various settings. Drafted by the Irderprofez1Iona! Care Strategic Impk menu Harr Co mmilteelIPCSIC), the report a the culmination of eaten eve stakeholder consultations (hat tc odt plate over the past two years. The report isavailablc at iawhealthfcaceentatio.raelp rand has he en dm'mluaded steadily by hen dh -sate stakeholders a vase the praviare since it was posted le tate summer n10_ IPCisatenabler alum rhar0 through callabaratianand typically fratdves mualpfe regulated and non•regu1atedberth professionals wnr'rsingtogethee seilhln edam health -care settings to reliseruFlImuel cam.The hen efirsof Incerparessienel rare include increased access locate, Tess tension and cnflici among caregivers, ea star retruitm ant of rarer Ivers, lower rates of staff turtoaer, Improved outcomes fa re* with chronic disease and better use of dlnIral resources, The I PtSIC report ;s a follow-up to the hrkrpreksslortmrinw: d BAirptfrat Acriar +inOvrrarJnpttlltydorumer.t :hat was released In i L y 2E07, Du ring its lerure, ti a IPCSI C pra:lded guidance to the government andestahlsl+ei siren wonting groups to addre s technical structures and p uotessesfor I rnplem eMing in1 erprefes- sional car .T iemmmltteevras assisted by the Interptcfesslcna1 Care Inilleniorrs Group, a hi. sine%unit within HFD PARA. To learn nrur! about I P{ and related proje:ts currently u nderrray across the provitt;e, please u neat: Jetena Jfa rig of HFQ MU at i,aari ohealdifetceentarle,[a, Ontario NealttForcEumarie Ma Wang, and RCSni .!rr; vet Acengr Providing locum support to physicians and communities Keeping emergency across the province ncEttitly, HfO MR14 staff travel led to Kincardine, 5psthampton, Owen .Sdundand Nlarkeiale tomeet with hospital contacts, local physittans end locum physicians to discuss anla Ipated EfJ coverage, physician rot ruiament and slier issues, 4 bnae, from left to tight, lir° Mklt`s htao mi Marla le, Juliana Jackson and erfan Tihbet met with Meng Daly of ali 1k:dale limp Ital and Lela Ryan of the kJart:dale Physician Recruitment Nominee. aritariam have come to- expect {earn their phoklansa level due that !stems d to none. And things shouldrft change for patients Just because their familyclocin , speclallstoremergency room physician Isamayfor a period of rime. Thark why iFOMRY iarioPhyslden locum Programs lOPt .P1 —and others Ile It across the paaeinc —are so critical to communities. Through the °PLR family physld cans pad sped alids fill in for physltians who a re on va cation, leave or attending cow= As well, rheg provide much-needed coverage while <cmmu Sties recruit more physicians The Rural rand ry kiedirine low Program provides reef acemer t coverage fa fu II -11me family physicians In Turd and remote win munitles.Currenily, SO comm unities and 2.15 plrysielans actively pa rtlt 1pa to i111lre program. The Northern Specialist Locum Prayeams operate In 15 '4orthernOnlariahospitals, Comm iouit:ern Ontario provide coverage In one of 26 different Special mainly rad ialogyr g moral stlrgeey, psychiatry an d internal medicine. The Emergency Department Cave rage Demonstration Project helps hospitals That are facing Significant challenges weer ng ED shifts and have been tnsucaessful with o-.lteretiorts to keep the ED open aroun;! the :cock. AI any gdven time, approximately 20 hospitals ri iue program asslstagce All of these locum programs rely nn the commitment and dukes ion ofphyakians —;hale Ii the cornmunlrleswiw art their lest td ode for their patients and Ihosefam outside the community who, an a tern wary basis, leap ru; in addition in helping loco' physkiansfind 0 her plvildansCo pravl de <aae+ra]e, CPEP uses Its ev aeries ce as well as the a :pert ise of key partners to she re leadln g pronto. and affe r guidance and suppml to hospita Is, communities and physlcfaas. While each pogrom has criteria that desermi neigh lth communities. haspitafsand plsytItiant ire eligible tnpuck Ipete, calf three contri binte to ensuring ac<e55 t4 medical snrviretoRavailable to everyone throng horn Ontario. The Impact of OPLP in Ontario 1.ai FenlrreaedkN. rw,redYgr.m •mOnaLri e, • Ira'xr p5r1,6" • JAI :6 rar+9r Yn•Ihnry 5pr,l.7.1 rum FT la'u • Iinneu,in ..liI IHrnprpl9.e •s.iav aneersr,rye rrmgenrr peperenrri (drMir 2Fn rnINICanRNJete as isna- ,re5 .7i_pprhr.n:r..r.or departments open 24/7 Who t might seem like misslon Impossible has been a happy reality in Ontario-for fan-years straight.., that Is, keeping .311133 Emergency Depa 1 tme ors open N Inc Drs a day, 7 days a mg. fhfi5)(055Is shard am :mg manly healh-dareit 1te11oldek5, physicians and can mi nines, in nob blythe Emergency Department Coverage Demonstration Project i ED {QP1 ^4n a of three locum programs manage dbyIfFOJr1B The brainchild of the Ontario, gavernr.em and she Ontario Medical Asst d atlon, EOCOP provides locum mvera ge as an Interim measure 4 f last reSnrt to a pima imately 70 hosplta la at a 11me that are facing slgnilcantcha Menges coffering EDshifs. EDCDPserves as fecal point for disc uuion an ID coverage isms a was al hospita s In the province. The program Ise resource the Mlnlstrraf Heallb and Long-feu [`areas well as to the 14 physidi acre h aced In the local l lealth integration IS etworks, end p pp dhtad as lead do ED issues.The EDCOA tames a col laborales wif HFO MRf Community Pa rtnerslN p cnondinatars an 3hystcl]n recruitment. In II!ustrate the programtf Impact. EDCDPhes [emrihuted to changing thews! hospitals tusk at the patenGall closure of their ED. When there k nn physician available to careran ED shift. no Ian] er are key questions related to how to € of e Cho ED; when toinfarm the puhli[. what media to ate or wlal arrangements to m cake with emargency medical services; i +stead, stra:e<jfes are focused on keeping the ED open and heipioy hospitals avett closure, Since October XI , EDC DF I las provided locum progra m assistance and ad like id mart than 100hospIi IsartdaverE00)0MINI of direct torerage to 45 hoopi tats. The lot um HOP physkl3ns who cater theso ihllts must maintain Iheir Ilamehaspital commltments*s order co book shlii sit Ef(Dp•designated hosRtals. What must hospitals d o to obtain EDCDP [overage? Hos palls are accepted in to the prdgra 11 based 4n fidrfwe hrghrst 4fed,crllerialhat include the number bfEDohysltlen vacancies and the degree orlsolanon, As these hospitals achieve success In tee uitrnentor tither c ser agestlamgles ,dreycamaoffthepropram. In advance of receiving ECM help, hospitals are re goired m 5f21 assistance from caber sources; family physicians in r i Ir cDmmumry, neighbmuring (ommanites mr erganitatioes that provide Nouns cm+erage, 1.s each hospital has the ultimate respans') lily lorensuiingliL ID remains open, sonetlmes a local phys iclan has to rearrange hislher uheduletofill a last- mlrute open Me. However, working Iugeiher with Lad rtiripalinghospitals, ED(WP Is helping to. ensure all ED sbliss a re coveted. for mare inrarmealon about INN visit tow w, hea It iforceontarl4.caledcdp would like to extend my thanks to you and every memo erof your ream who 'lave offered outstanding rammjtmenrand _clipper t >ou in Southampton. I ran? tell you holy much rapprectnteyour tremendous dedicutiun t errstrring our patients oven safe.' Maureen Solecki, President and CEO Grey Rue Ilea Ith Services Ontario Hkalekfagr nta to Markeling and Agerlq COUNTY OF ELGIN By -Law No. 11 -06 "TO REGULATE THE PROCEEDINGS IN THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AND COMMITTEES THEREOF, AND TO REPEAL BY -LAWS NO. 02 -37, 03 -33 AND 07 -36" WHEREAS pursuant to Section 238 of the Municipal Act, 2001, S.O. 2001, Chapter M.45, as amended, every municipality shall pass a procedure by -law for governing the calling, place and proceedings of meetings: and WHEREAS the Council of the Corporation of the County of Elgin did pass By -Laws No. 02 -37, 03 -33 and 07 -36 and amendments thereto, in order to make and establish rules and regulations for governing the proceedings of the Council: and WHEREAS it is necessary to update the procedural by -law and repeal previous by- laws to comply with amendments to the Municipal Act, 2001, S.O. 2001. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1.0 DEFINITIONS In this By -Law: a) Ad Hoc or Special Committee means a committee established by the Council to review a specific matter and report to the Council with respect to its findings and /or recommendations: b) Committee means any advisory or other committee, subcommittee, or similar entity composed of one or more members of Council: c) Committee of The Whole means Members of the Council sitting as a committee to facilitate discussion by using less restrictive rules than those used in the formal meeting of the Council: d) Ex- Officio means by virtue of office or position and carries with it the right to participate fully in the committee meeting and to vote unless prohibited by law: e) Meeting means any regular, special, committee or other meeting of the Council: f) Member means a Member of the Council and includes the Head of the Council. g) Presiding Officer means the Head of Council or other person presiding over a meeting: h) Quorum means a majority (more than 50 %) of the whole number of members required to constitute the Council. i) Special Meeting means a meeting not scheduled or held at a regularly scheduled date and time. 2.0 RULES AND REGULATIONS In all the proceedings had or taken in the Municipal Council of the Corporation of the County of Elgin, the following rules and regulations shall be observed, and shall be the rules and regulations for the order and dispatch of business in the said Council. 2.1 In all unprovided cases in the Proceedings of the Council or in Committee, "Robert's Rules of Order" shall be followed. 121 3.0 MEETINGS AND ADJOURNMENT 3.1 The First or Inaugural Meeting of the Council, after a regular election and the first meeting of each subsequent year of its term, shall be held at 7:00 P.M. on the second Tuesday in December, and for every other day or sifting in the meeting, such hour shall be regulated at the previous adjournment or recess. 3.2 The Regular Meetings of the Council shall be held in the Council Chambers of the Elgin County Administration Building, 450 Sunset Drive, St. Thomas, ON, or other designated location, at 9:00 A.M., on the second and fourth Tuesday of each month. 3.3 Council may, by Resolution, alter the date and /or time of the Regular Meeting provided that adequate notice of the change is provided to local media and posted on the County website. 3.4 Unless there shall be a quorum present within thirty (30) minutes after the time appointed for the meeting of the Council, the Council shall then stand absolutely adjourned until the next regular hour of meeting, and the Chief Administrative Officer or designate, if required by two members, shall take down the names of the members present at the expiration of such thirty (30) minutes. 3.5 The Council shall always recess /adjourn at 12:00 noon, and 6:00 P.M., if in meeting at these hours, unless otherwise determined by a resolution, but shall always adjourn at 10:00 P.M. 3.6 The members of the Council shall not leave their places on adjournment, until the Warden or other Presiding Officer leaves the Chair. 3.7 a) All meetings shall be open to the public. Persons may only be excluded when the Council is in Committee Of The Whole and proceeding in a Closed Meeting in accordance with Section 9.6 of this By -Law and Section 239 of the Municipal Act, 2001. b) Special Meeting: i) The Warden may, at any time, summon a special meeting. ii) The Warden shall summon a special meeting upon receipt of a petition of the majority of the Council members, for the purpose and at a time and date mentioned in the petition. iii) In the absence of the Warden or the neglect or refusal of the Warden to convene such a meeting, the Chief Administrative Officer or designate shall call a special meeting. 4.0 NOTICE 4.1 The Agenda shall be considered as notice of regular meetings and By -Law 07 -29, being a by -law to establish a policy respecting the manner in which notice will be provided shall be utilized. 4.2 The Clerk shall cause to be delivered to each member of the Council by personal delivery, or electronic mail, an Agenda for each regular meeting of the Council to the address provided by the member of the Council. The Agenda of the regular council meeting shall be provided on the Thursday preceding each meeting. 4.3 Notice of a Special Meeting called in accordance with this by -law shall be delivered to the Members of the Council by means of personal delivery, or electronic mail to the address provided by the member of the Council. The Notice of a Special Meeting shall be provided not later than twenty -four (24) hours before the hour appointed for the holding of such meeting. Where time is of the essence, notice may be given by telephone call to the members. 4.4 No business except the business dealing directly with the purpose mentioned in the Agenda shall be transacted at a special Meeting. 122 4.5 Notice of meetings will be sent to the media upon request and posted on the County website but no sooner than four (4) days in advance of the meeting. 4.6 Agendas for the Council will be released to the public and the media upon request and posted on the County website but no sooner than four (4) days in advance of the meeting. 4.7 Reports or actions before the Council that requires enactment of a by -law, with notice, shall be subject to the terms of the "Provision of Notice By- Law ". 5.0 ROLE OF THE WARDEN It is the role of the Warden as Head of Council: a) to act as Chief Executive Officer of the municipality: b) to preside over Council meetings so that its business can be carried out efficiently and effectively: c) to provide leadership to the Council: d) to represent the County at official functions: e) to carry out the duties of the Head of Council under any other Act: f) to provide information or recommendations to council to ensure that administrative policies, practices and procedures are in place to implement the decisions of council. 6.0 ROLE OF THE COUNCIL a) to represent the public and to consider the well -being and interests of the County: b) to develop and evaluate the policies and programs of the County: c) to determine which services the County provides: d) to ensure that administrative policies, practices and procedures and financial policies, practices and procedures are in place to implement the decisions of the Council: e) to ensure the accountability and transparency of the operations of the County, including the activities of the senior management of the County: f) to maintain the financial integrity of the County: g) to carry out the duties of Council under any Act. 7.0 ORDER OF PROCEEDINGS IN COUNCIL 7.1 As soon after the hour of meeting as a quorum is present, the Warden shall take the Chair and members present shall be called to order. 7.2 When the Warden is not in attendance, the Chief Administrative Officer or designate shall call the meeting to order until a Deputy Warden is chosen, and the member so chosen to preside shall take the Chair during the absence of the Warden, but only at the meeting for which the member has been so chosen. 7.3 Immediately after the Warden or other Presiding Officer has taken his seat at the first day of each meeting, the minutes of the preceding meeting as mailed to each member shall be adopted as printed or amended and signed by the Warden and the Chief Administrative Officer or designate. 7.4 When two or more members wish to speak to a question or motion, the Warden shall name the member who is to speak first. 7.5 When the Warden or other Presiding Officer is putting the question, no member shall walk across or out of the room, nor interrupt the speaker, except to a question of order, nor pass between the speaker and the Chair. 123 7.6 Any member called to order shall at once cease speaking, unless permitted to explain, and the ruling of the Warden or other Presiding Officer shall be final, unless otherwise decided by the Council on an appeal from such ruling. 7.7 No member shall speak disrespectfully of any person or use unparliamentary or offensive language in or against the Council or against any member, staff or other person in the Council Chamber. 7.8 No member shall partake of food in the Council Chamber while the Council is meeting. 7.9 No member shall speak beside the question in debate. 7.10 Any member may require the question or motion under discussion to be read at any time during the debate, but so as not to interrupt a member while speaking. 7.11 No member shall speak more than once on the same question. until all other members have had the opportunity to speak to the question. 7.12 After a motion is passed, or a report adopted, no motion to alter or amend the same shall be considered during the same meeting of the Council, unless the motion to alter or amend is moved and seconded by two members from among those who voted with the majority that carried said motion or report 7.13 Upon a division of any question before the Council, except Committee Of The Whole in a Closed Meeting, and if required by any member of the Council, the names of those voting on the matter before the Council shall be recorded YEA or NAY as the members vote on the question. All members present during a division must vote. 7.14 Questions under the proper Orders Of The Day may be put to the Warden or other Presiding Officer, or through him to any member of the Council, relating to any motion, or other matter connected with the business of the Council or the affairs of the County, but no argument or opinion is to be offered, nor any facts stated, except as may be necessary to explain the same; and in answering any such questions a member is not to debate the matter to which the same refers. 7.15 Members of the Council, except the Warden, shall be referred to as County Councillors. 7.16 At any time when a vote, taken by a show of hands, is unclear as to the outcome, the Warden or other Presiding Officer may request the members to stand to indicate their YEA or NAY. 7.17 Upon a tie vote on any question, by a show of hands, a recorded vote shall then be taken. 7.18 Upon a tie recorded vote the question shall be considered a defeated motion. 8.0 AGENDA /ORDERS OF THE DAY 8.1 The Chief Administrative Officer or designate shall have prepared an agenda of the Orders Of The Day, containing: Regular Meeting 1st 2nd 3rd 4th 5th 6th 7th Meeting Called to Order Adoption of Minutes Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations Motion to Move into Committee Of The Whole Council Reports of Councillors, Outside Boards and Staff Council Correspondence 124 8th 9th 10th 11 th 12th 13th 14th 15th i) Items for Consideration ii) Items for Information (Consent Agenda) Other Business: i) Statement /Inquiries by Members ii) Notice of Motion iii) Matters of Urgency Closed Meeting Items Recess Motion to Rise and Report Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws Adjournment Public Notice. Inaugural Meeting 1St Meeting Called to Order 2nd Receipt of Declaration of Acclamation to Office or Declaration of Election from Councillors (the first year only after a municipal election) 3rd Declaration of Office by Councillors (the first year only after a municipal election) 4thElection of Warden 1) Candidates for Warden to Stand 2) Prospective Candidates to Speak (alphabetical order) 3) Proceed with Election (Ballot or Resolution) 5th Administering and Signing of Declaration of Office 6th Gowning 7th Presentation by Past Warden — Chain of Office — Lord Elgin Watch — Gavel of Office 8th Warden's Address 9th Resolution to Destroy the Ballots (if required) 10th Adoption of Minutes 11th Warden to Recommend Committee and Outside Boards Appointments 12th Consideration of By -Laws 13th Other Business: i) Statements /Inquiries by Members ii) Notice of Motion iii) Matters of Urgency 14th Recess. 8.2 Matters of Urgency /Addendum to Agenda When a Councillor wishes to inform the Council of a matter that must be considered immediately, due to extreme time constraints or utmost importance, after the Agenda has been prepared, the Council by majority vote shall determine if the matter is admissible and requires immediate action and such item may be included as an Addendum to the Agenda without prior Notice being given. 8.3 OTHER BUSINESS: a) Statements /Inquiries by Members When a Councillor wishes to inform the Council of a matter that does not require action and consideration by the Council or wishes clarification of a matter, such information may be announced under "Statements /Inquiries by Members ". It is understood that these announcements are made solely for Council's information and that under no circumstances shall the Council undertake an action within this category. 125 b) Notice of Motion Notice of Motion shall be received by the Chief Administrative Officer or designate at any time the Council is meeting and in his office in advance of the production and distribution of the agenda material and shall be printed in the agenda. A Notice of Motion shall be dealt with by the Council, at the meeting at which it appears printed in the agenda. A Notice of Motion that is not printed in the agenda shall be dealt with in the order of business of motions at any subsequent meeting of the Council. 8.4 The business shall, in all cases, be taken up in the way in which it stands upon the Orders Of The Day, unless otherwise determined by a vote of the majority of the members present taken without debate thereon. 8.5 All motions shall be seconded before being debated or put to vote: and all motions shall be read and then conveyed to the Warden, who may again read the same. 8.6 After a motion has been received by the Warden or other Presiding Officer, it shall be deemed to be in possession of the Council, but may be withdrawn at any time by consent of a majority of the members present. 8.7 A motion to refer the main motion to staff or an outside board shall preclude all amendment of the main question until decided. 8.8 A motion to adjourn shall always be in order unless a vote is being taken. 8.9 A motion to table is always in order and will supersede the main motion. 8.10 All amendments shall be put in the reverse order in which they are moved: and every amendment submitted shall be decided upon or withdrawn before the main question is put to vote. 8.11 There shall not be more than two (2) amendments to the main question. 8.12 Not more than one (1) amendment shall be allowed to either amendment. 8.13 After any question is finally put to vote by the Warden or other Presiding Officer, no member shall speak to the question, nor shall any other motion be made until after the result is declared. 8.14 Whenever the Warden or other Presiding Officer is of the opinion that a motion offered to the Council is contrary to law, or the rules and privileges of the Council, he shall apprise the members thereof immediately. 8.15 Members shall always take their places when any division is called. 8.16 When the Warden or other Presiding Officer is called on to decide a point of order or practice, he shall state the rule or authority applicable to the case. 9.0 PROCEEDINGS IN COMMITTEE OF THE WHOLE AND IN CLOSED MEETINGS When the Council wishes to consider a subject(s) with all the freedom granted an ordinary committee, it may refer the matter to Committee Of The Whole. Members may speak more than once to the same question and the limitations on length of speaking, if any, are relaxed. 9.1 Whenever it shall be moved and carried that the Council go into Committee Of The Whole and in a Closed Meeting, the Warden or other Presiding Officer may leave the Chair, and appoint a Chair, who shall maintain order in the Committee. 126 9.2 The rules of the Council shall be observed in Committee Of The Whole, so far as may be applicable. 9.3 The Chair, subject to an appeal to the Council, shall decide questions of order arising in Committee Of The Whole, and if any sudden disorder should arise in the Committee, the Warden or other Presiding Officer will resume the Chair, without any question being put. 9.4 On motion in Committee Of The Whole in a Closed Meeting to rise and report, the question shall be decided without debate. 9.5 The only motions allowed while in a Closed Meeting are: a) motion to rise without reporting b) motion to rise and report 9.6 Exclusion of Persons from Committee and the Council at Closed Meetings: a) Pursuant to Section 239, of the Municipal Act, when a motion to proceed in a Closed Meeting is carried, the Warden or the Chair may, with the approval of the Council, exclude such persons as deemed appropriate from the meeting room. b) When in a Closed Meeting, no one shall leave and re -enter the meeting room without the approval of the Warden or Chair. c) A meeting or part of a meeting may be closed to the public if the subject matter being considered is: i) the security of the property of the municipality or local board: ii) personal matters about an identifiable individual, including municipal or local board employees; iii) a proposed or pending acquisition or disposition of land by the municipality or local board; iv) labour relations or employee negotiations; v) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; vi) advice that is subject to solicitor - client privilege, including communications necessary for that purpose; vii) a matter in respect of which the Council, board, Committee of Council, local board, or other body may hold a closed meeting under another Act. d) A meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council, board, commission or other body is designated as head of the institution for the purposes of that Act. e) A meeting may also be closed to the public if the following conditions are both satisfied: i) The meeting is held for the purpose of educating or training the members: and ii) At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision - making of the Council, local board or committee. f) Clause 6.1 (b) of the Municipal Freedom of Information and Protection of Privacy Act does not apply to a record of a meeting closed under subsection (e), therefore the record of a meeting closed under education and training is a public record g) Before holding a meeting or part of a meeting that is to be closed to the public, a council or local board shall state by resolution the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting. 127 h) Despite this section a meeting shall not be closed to the public during the taking of a vote, unless: i) subsection (c) or (d) permits the meeting to be closed to the public and if the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality, or persons retained by or under a contract with the municipality. i) If a meeting is closed to the public, no resolution or record of the meeting shall disclose any information that the Head of an institution is not permitted to disclose under the Municipal Freedom of Information and Protection of Privacy Act. 10.0 CLOSED MEETING INVESTIGATION The Council has appointed a Closed Meeting Investigator to carry out Closed Meeting Investigations, upon request by any person, to determine whether the Council or a local board has complied with its Closed Meeting Proceedings or the Council's Procedural By -Law in respect of a meeting or part of a meeting that was closed to the public, in accordance with Section 239.2 of the Municipal Act. 11.0 READING OF BY -LAWS AND PROCEEDINGS 11.1 Every by -law shall be in printed or electronic form and introduced by the Chief Administrative Officer or designate and shall be adopted by the Council. 11.2 All By -Laws collectively shall be given first, second and third readings in a single motion, unless a Member wishes to discuss the contents of a by -law or a matter requires that the by -law receive first and second reading only and third reading at a future meeting, at which time the subject by -law shall be removed from the motion and dealt with separately. The headnote only of the by -law shall be read and a by- law shall not be enacted until it has received three readings. 11.3 After by -laws have passed, the Chief Administrative Officer or designate shall be responsible for their corrections should they be amended. 11.4 The Proceedings of every regular and special meeting shall be confirmed by by -law so that every decision of the Council and every resolution passed at that meeting shall have the same force and effect as if each one of them had been the subject matter of a separate by -law duly enacted. 11.5 All by -laws adopted shall be printed in the annual Proceedings of the Council. 12.0 PETITIONS, DELEGATIONS AND CORRESPONDENCE 12.1 Every petition, protest, or other written application intended to be presented to the Council, must be legibly written or printed on paper, and signed by at least one person, complete with their mailing address and telephone number. The Warden, in consultation with the Chief Administrative Office, shall determine whether the delegation(s) request is suitable and appropriate for consideration by County Council. In determining the suitability, the Warden shall ensure that the request is within the County's purview and jurisdiction. 12.2 Every member presenting any petition, protest, or other written application to the Council, shall examine the same, and shall be answerable that they contain only relevant or proper matter, and that the same is respectful and temperate in its language; he shall also endorse thereon the name of the applicant and the substance of such application, and sign his name thereto, which endorsement only shall be read by the Chief Administrative Officer, unless a member shall require the reading of the paper, in which case the whole shall be read. 128 12.3 All petitions or other written communications received prior to the Council on any subject within the cognizance of any outside board shall, on presentation, be referred to the relevant outside board by resolution. Any matters arising subsequently shall be referred by the Warden without motion: and no member shall speak upon, nor shall any debate be allowed on the presentation of any petitions or other communications to the Council. 12.4 Any person or group of persons, wishing to address the Council, is required to make the necessary arrangements through the Chief Administrative Officer, at least eight (8) days prior to the date of the Council meeting. Written briefs shall be provided so that sufficient time will permit distribution to the members of the Council, prior to the said meeting. 12.5 Once a delegation has addressed the Council, no further request on the same issue will be entertained until written information is produced to the Council and it agrees that another visit is warranted. 12.6 A delegation shall be limited to a maximum of fifteen (15) minutes. 12.7 No more than four (4) delegations shall be scheduled to address Council at any regular meeting. 12.8 The Chief Administrative Officer or designate shall provide all individuals or groups, indicating that they wish to address the Council, with a copy of the appropriate section of the Procedural By -Law dealing with delegations. 12.9 The deadline for receiving correspondence is eight (8) days prior to a regular Council meeting. Correspondence received after the deadline may be forwarded to the Council by no later than the Friday preceding a regular Council meeting. Notwithstanding the deadline limitation, if an item must be dealt with due to an emergency situation or extreme time constraints, the item may be forwarded to the Council or be dealt with as an Addendum to the Agenda in accordance with Section 8.2 of this by -law. 13.0 ORGANIZATION OF COMMITTEES 13.1 The Warden shall recommend and the Council shall appoint representatives from within their membership to various committees /boards /agencies at the first meeting in December of each year. 13.2 a) All members of the Council shall be appointed to at least one position on any committee /board /agency. b) All members of the Council are equally eligible to serve on any committee /board/ agency. c) Additional per diem pay shall not be permitted as Council's monthly stipend is intended to cover these costs. 13.3 Ad Hoc or Special Committees The Council may appoint Ad Hoc or Special Committees if an issue must be addressed and it does not fall within the scope of management staff. 13.4 Vacancies /Appointments Committee /board /agency vacancies, which occur during the year, shall be filled at the Council. 129 14.0 OTHER COMMITTEES /BOARDS /AGENCIES COMMITTEE NAME APPOINTEES Dispute Resolution Warden + 2 Economic Development and Tourism Advisory Warden + 1 Elgin County Museum Advisory 1 Elgin -St. Thomas Public Health 3 Rural Initiatives 3 Social /Entertainment 2 St. Thomas -Elgin General Hospital 1 St. Thomas -Elgin Public Art Centre 1 Tillsonburg District Memorial Hospital 1 Waste Management /Liaison All members of Council Land Division - The Council shall appoint a five (5) member Land Division Committee who shall hold office during the term of the Council that appointed them. Persons serving on local boards or committees shall be eligible for re- appointment, but shall not be eligible for re- appointment to the same position for a period of more than eight (8) consecutive years. After an absence of not less than one (1) year, such person shall be eligible for re- appointment. 15.0 DUTIES OF COMMITTEES 15.1 The general duties of the Committees of the Council shall be to report to the Council at least annually, and as often as the interests of the County may require, on all matters connected with the duties imposed on them respectively, and to recommend such action by the Council in relation thereto as may be deemed necessary. 15.2 Reporting Appointees to committees /boards /agencies shall present a report on the activities at least once a year to County Council, in accordance with the following schedule: JULY St. Thomas -Elgin General Hospital Tillsonburg District Memorial Hospital SEPTEMBER Elgin St. Thomas Public Health OCTOBER St. Thomas -Elgin Public Art Centre Elgin County Museum NOVEMBER Land Division Committee Note: The Dispute Resolution Committee: Rural Initiatives Committee; Social/ Entertainment Committee; and Waste Management /Liaison Committee; meet on an infrequent basis, therefore scheduled reporting for these committees may not be required. Members may report to the Council at any time and more frequently if they wish. 130 16.0 SOCIAL /ENTERTAINMENT COMMITTEE (SEC) 16.1 The SEC shall be an Ad Hoc Committee of the Council consisting of two (2) Members of the Council, with the understanding that the workload will be divided, thereby not placing undue hardship on one Member. 16.2 The SEC shall oversee and implement all social arrangements concerning County functions, including, but not limited to the following: a) organizing and conducting the Warden's Banquet b) organizing hospitality rooms. 16.3 The SEC shall report to the Council from time to time as required. 16.4 The Administrative Service Department shall provide the Secretary /Coordinator for the SEC. 17.0 MONEY APPROPRIATIONS, ACCOUNTS, EXPENDITURES, CONTRACTS AND IMPROVEMENTS 17.1 No member of the Council shall have power to direct or interfere with the performance of any work for the County Corporation. 18.0 ELECTION OF WARDEN 18.1 The Chief Administrative Officer or designate shall take the Chair at seven o'clock in the evening of the second Tuesday of the month of December in each year, or at such hour and on such day thereafter as the majority of the Members of the Council are present in the Council Chamber. 18.2 The Chief Administrative Officer or designate shall prepare ballots for each member with the names of the members written or printed thereon. 18.3 a) The Chief Administrative Officer or designate shall announce that any person aspiring to the position of Warden shall be granted an opportunity, not exceeding five (5) minutes, to address the Council. Candidates will address the Council in alphabetical order. 18.4 The Chief Administrative Officer or designate shall inform the members that he is ready to proceed with the election of one of their number to be Warden, unless only one member indicates his intention to run for the Office, in which case the election procedure is dispensed with in favour of a resolution appointing the Warden. 18.5 a) Voting shall be by secret ballot and balloting will continue until a candidate obtains a majority of votes. The Chief Administrative Officer or designate shall count the votes, in the presence of a representative of the County's auditing firm if in attendance. b) In the event there are more than two (2) candidates, the candidate receiving the lowest number of votes shall retire after each ballot. At no time shall the actual number of votes received by any candidate be announced, only the successful candidate's name. c) If two (2) candidates with the least number of votes are tied, then a tie - breaker ballot between the two lowest (tied) votes shall take place. d) By motion, the Chief Administrative Officer or designate shall be directed to destroy the ballots after the election has been completed. 18.6 For the purposes of electing the Warden, each member of County Council shall have one vote. 131 - 12 - 18.7 In the case of an equality of votes for Warden, the successful candidate shall be determined by the Chief Administrative Officer or designate placing the names of the candidates on equal sized pieces of paper in a box and one name being drawn by a person chosen by the Chief Administrative Officer or designate. 18.8 The Warden -Elect shall forthwith sign and declare and read aloud the Declaration of Office and, on completion thereof, he shall take the Chair. 19.0 DEPUTY WARDEN 19.1 A position of "Deputy Warden" shall be established on a rotating monthly schedule amongst all Councillors, and the Warden may request said Deputy Warden or any other member of the Council to represent him at social or other functions where the Warden is unable to attend. 19.2 Councillors attending a function as "Deputy Warden" shall be paid mileage at the same rate established for the use of personal vehicles for County business and any other eligible out of pocket" expense that may occur. 20.0 CONVENTION ATTENDANCE AND HOSPITALITY ROOMS 20.1 County Councillors shall be permitted to attend any convention or conference in accordance with the established convention policy, provided the said convention /conference is relevant to the business of the County, subject to a maximum allowance as established by by -law for convention attendance. 21.0 GENERAL CLAUSES 21.1 No person shall be allowed to address the Council during the sittings of the Council without the permission of the Warden or other Presiding Officer. 21.2 He /she, his /her means that where the masculine pronoun is used, it includes the feminine pronoun where the context so requires or vice - versa. 21.3 This By -Law shall apply to the Council's local boards and committees where applicable. 21.4 THAT this By -Law comes into force and take effect upon passing. 21.5 THAT By -Laws No. 02 -37, 03 -33 and 07 -36 and any previous by -law inconsistent with this by -law be and are hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8TH DAY OF MARCH 2011. Mark G. McDonald, Chief Administrative Officer. 132 Dave Mennill, Warden. CLOSED MEETING AGENDA March 8, 2011 Staff Reports: (NOT ATTACHED) 1) Directors of Seniors Services — Municipal Act, Section 240.2 (f) advice that is subject to solicitor- client privilege, including communications necessary for that purpose - Pharmaceutical Tender Award Negotiations Delegation: Mr. Gibson will appear at 1:00 p.m. 2) Chief Administrative Officer — Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Elgin ats HIRA— Settlement Reached 3) Director of Human Resources — Municipal Act, Section 240.2 (d) labour relations or employee negotiations — 2011 Non -Union Compensation 133 County of Elgin Municipal Participation in Assessment Appeals Presentation to: County of Elgin Council March 8, 2011 Presentation by: Carla Y. Nell * CEO, 617E Consultants Inc. * Licensed Paralegal, IITE Paralegal Professional Corporation t»mv.mte.ca Municipal Involvement in Assessment Appeals General Provisions and Implications © 2011 Municipal Tax Equity (MTE) Consultants Inc. March 8, 2011 Agenda • Statutory Authority • The Role and Objectives of the Parties to an Appeal • The Nature of Municipal Involvement • Reactive vs. Proactive Appeal Participation • Strategic Involvement • Key Considerations • Discussion of the Ford Motor Company Appeals • The Appeal Process Statutory Authority to Appeal • Section 40 of the Assessment Act provides property owners and municipalities with the annual right to appeal an assessment to the Assessment Review Board (ARB) where the value or classification of a property is believed to be incorrect • The deadline to file a request for reconsideration or appeal to the Board is March 31't of the tax year in question • When an appeal is filed with the ARB, the taxpayer, MPAC and the local municipality are all automatic parties • Regardless of who initiates an appeal, each has a specific and distinct role in the process; each will have unique goals and objectives, which will influence their approach 9 Municipal Involvement in Reactive Appeals • Appeals against the assessment base currently pose a very large and real threat to municipal revenue streams • For this reason, each year municipalities become involved in proceedings before the Assessment Review Board (ARB) that are designed to specifically respond to this pressure • Municipal involvement in an appeal launched by another party is generally motivated by an interest in protecting the tax base and preserving revenue • Such participation is not intended to deny the taxpayer's right to seek relief, but rather to ensure that any reductions gained through the appeal process are no more than fair Roles and Objectives in the Appeal Process Party Role Objective Taxpayer Challenge the assessment as returned or revised against their property Property specific best outcome to secure tax savings MPAC As the assessment authority, defend values on the roll as returned or revised Protection and perfection of the assessment and uniformity in the method and outcome of global assessment practices Municipality Mitigate assessment changes that are more than fair in the interest of the broader taxpaying community; and correct assessments to avoid inequitable tax treatment Equity and Fairness; Reasonable outcomes and taxpayer equity balanced against economic, political and administrative considerations s © 2011 Municipal Tax Equity (MTE) Consultants Inc. March 8, 2011 Agenda • Statutory Authority • The Role and Objectives of the Parties to an Appeal • The Nature of Municipal Involvement • Reactive vs. Proactive Appeal Participation • Strategic Involvement • Key Considerations • Discussion of the Ford Motor Company Appeals • The Appeal Process Statutory Authority to Appeal • Section 40 of the Assessment Act provides property owners and municipalities with the annual right to appeal an assessment to the Assessment Review Board (ARB) where the value or classification of a property is believed to be incorrect • The deadline to file a request for reconsideration or appeal to the Board is March 31't of the tax year in question • When an appeal is filed with the ARB, the taxpayer, MPAC and the local municipality are all automatic parties • Regardless of who initiates an appeal, each has a specific and distinct role in the process; each will have unique goals and objectives, which will influence their approach 9 Municipal Involvement in Reactive Appeals • Appeals against the assessment base currently pose a very large and real threat to municipal revenue streams • For this reason, each year municipalities become involved in proceedings before the Assessment Review Board (ARB) that are designed to specifically respond to this pressure • Municipal involvement in an appeal launched by another party is generally motivated by an interest in protecting the tax base and preserving revenue • Such participation is not intended to deny the taxpayer's right to seek relief, but rather to ensure that any reductions gained through the appeal process are no more than fair County of Elgin Identification of Reactive Appeals • When considering involvement in specific taxpayer initiated assessment appeals, it is important for municipalities to strategically target limited resources to those matters that pose the greatest threat, such as those involving: • Properties with high CVA's and /or subject to higher tax ratios /rates, • Multiple taxation years are under appeal, or • The potential for damaging precedent and further losses Passive Involvement in Reactive Appeals • A passive approach may be taken where the municipality's primary concern and goal is to remain apprised of all issues and the direction that the appeal is taking • Under this model the municipality may be successful in influencing the outcome simply by keeping its interests and preferences in the fore • Where a passive approach is taken at the onset of a matter, the municipality may later choose to become more actively involved recognizing that they may be prevented from moving do so if this happens too late in the process • A less active approach is less resource intensive, not as directly confrontational or aggressive and may be more politically palatable, but it is also less effective Proactive Assessment Appeals • The municipality must be prepared to satisfy their responsibilities as an appellant, and be fully resourced to effectively participate and satisfy all procedural requirements • Of major significance is that where increases in value are being sought, the onus of proof rests with the municipality • To be successful, municipalities must prove the current value assessment (CVA) they are seeking • Substantive evidence must be developed in support and the Board must be further convinced that a higher value does not create equity concerns with the treatment of other similar property 11 © 2011 Municipal Tax Equity (MTE) Consultants Inc. March 8, 2011 Active Involvement in Reactive Appeals • The nature and level of any involvement is also a critical decision for the municipal participant • The municipality may choose to play an active role and contribute to the arguments and issues at hand in order to bolster /complement MPAC's defense of the assessment base • Requires a commitment to fully satisfy all of the procedural and substantive requirements of the appeal process • Municipalities that choose to be actively involved in a matter, may have to commit significant time and resources to meet these requirements, depending on the complexity of the issues and arguments at hand Proactive Assessment Appeals • Proactive appeals may be launched by municipalities to address property specific assessment concerns and /or they may be motivated by global equity concerns • Municipalities must be deliberate, strategic and transparent in the identification of individual properties against which municipally initiated appeals will be launched • Once a municipality has chosen to file an appeal, their role is necessarily one of an active participant • They must be prepared to satisfy the burden of proof Municipal Involvement in Assessment Appeals Ford Motor Company Township of Southwold 12 County of Elgin The Appeal Process • Matters before the ARB, where the CVA is significant, are placed into the Case Management Stream, which involves: • Pre - hearing to develop a Case Management Plan (CMP) • Appellant's Statement of Issues (S01) • Responses to S01 by the other parties • Property Inspections • Productions and Discoveries • Exchange of Expert Reports • Negotiations /Alternative Dispute Resolution processes • Hearing before the Board 15 Municipal Involvement • 2011 taxation: • MPAC has been proactive and returned a substantially lower CVA • This action may prevent CVA that can not be defended from "vaporizing"; tax shifts will occur, but retroactive write -offs will not result because the tax rate will be set in response • The March 3151 appeal deadline is approaching • Dramatic reductions in CVA may justify the need for proactive appeals to be filed by the municipality as a protective measure to seek increases if warranted • The taxpayer may similarly file if they feel that they are entitled to further reductions and /or they may also choose to pursue relief under the provisions of the Municipal Act, 2001 17 © 2011 Municipal Tax Equity (MTE) Consultants Inc. March 8, 2011 Municipal Involvement • 2006 through 2008 taxation: • The municipality played a reactive role and worked with MPAC to effectively prevent a loss in CVA from occurring • Reductions in CVA were also undermined by capping /claw- back rules, which may have helped to mitigate further erosion from occurring • 2009 and 2010 taxation: • The municipality will again assume a reactive role • The appeal is in its early stages, and issues /positions have not yet been formally articulated Scheduled Events • A first pre - hearing was held on March 710 in respect of the 2009/2010 appeals • The appellants' S01 are due May 6, 2011 • Inspections are to be completed by July 6, 2011 • The respondents' S01 are due August 6, 2011 • A follow -up TCC will be held by the Board on September 12, 2011 Thank You for Attending www.mte.ca 18 Assessment and Roll No. 34 -24 -000- 006 - 222 -00 Ford Motor Company, Township of Southwold Appeal History Tax Year Original Full CVA Value Sought by Appellant Revised CVA 2006, 2007 and 2008 (January 1, 2005 base value) 55,206,000 53,869,00 55,206,000 2009 and 2010 (January 1, 2008 base value) 47,125,000 17,000,000 (informal) 2011 (January 1, 2008 base value) 23,023,000 The Appeal Process • Matters before the ARB, where the CVA is significant, are placed into the Case Management Stream, which involves: • Pre - hearing to develop a Case Management Plan (CMP) • Appellant's Statement of Issues (S01) • Responses to S01 by the other parties • Property Inspections • Productions and Discoveries • Exchange of Expert Reports • Negotiations /Alternative Dispute Resolution processes • Hearing before the Board 15 Municipal Involvement • 2011 taxation: • MPAC has been proactive and returned a substantially lower CVA • This action may prevent CVA that can not be defended from "vaporizing"; tax shifts will occur, but retroactive write -offs will not result because the tax rate will be set in response • The March 3151 appeal deadline is approaching • Dramatic reductions in CVA may justify the need for proactive appeals to be filed by the municipality as a protective measure to seek increases if warranted • The taxpayer may similarly file if they feel that they are entitled to further reductions and /or they may also choose to pursue relief under the provisions of the Municipal Act, 2001 17 © 2011 Municipal Tax Equity (MTE) Consultants Inc. March 8, 2011 Municipal Involvement • 2006 through 2008 taxation: • The municipality played a reactive role and worked with MPAC to effectively prevent a loss in CVA from occurring • Reductions in CVA were also undermined by capping /claw- back rules, which may have helped to mitigate further erosion from occurring • 2009 and 2010 taxation: • The municipality will again assume a reactive role • The appeal is in its early stages, and issues /positions have not yet been formally articulated Scheduled Events • A first pre - hearing was held on March 710 in respect of the 2009/2010 appeals • The appellants' S01 are due May 6, 2011 • Inspections are to be completed by July 6, 2011 • The respondents' S01 are due August 6, 2011 • A follow -up TCC will be held by the Board on September 12, 2011 Thank You for Attending www.mte.ca 18