December 7 & 9, 2010 MinutesCOUNTY COUNCIL
Tuesday, December 7, 2010
The Elgin County Council met this day at the Administration Building, 450 Sunset Drive,
St. Thomas at 7:00 p.m., with all members present.
The Chief Administrative Officer called the meeting to order and welcomed all in
attendance to the Annual Warden's Election and Inaugural Council Meeting.
The following members having previously filed Certificates as to Election took their seats at
the Council Table:
Jack Couckuyt Mayor Town of Aylmer
Paul Ens Mayor Municipality of Bayham
Jim Jenkins Deputy Mayor Township of Malahide
Dave Marr Deputy Mayor Municipality of Central Elgin
James Mclntrye Mayor Township of Southwold
Cameron Mc William Mayor Municipality of Dutton/Dunwich
Dave Mennill Mayor Township of Malahide
Bill Walters Mayor Municipality of Central Elgin
Bernie Wiehle Mayor Municipality of West Elgin
In accordance with the Municipal Act, 2001, the Chief Administrative Officer administered
the Declaration of Office to the County Councillors. The Declarations were then signed by
the Councillors, and returned to the Chief Administrative Officer.
ELECTION OF WARDEN
The Chief Administrative Officer asked that members of Council wishing to run for the
Office of Warden to please stand. Councillor Mennill offered his candidacy for the position
of Elgin County Warden for 2011.
BALLOTING PROCEDURES
The Chief Administrative Officer explained that since the position for Warden remains
uncontested, the normal election procedures would be dispensed with, as prescribed by
by-law, and that a resolution appointing Councillor Mennill to the position of Warden would
be in order.
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT Dave Mennill be appointed as Warden for Elgin County Council for the Year 2011.
- Carried Unanimously.
RESULTS
The Chief Administrative Officer announced that the Warden of Elgin County for 2011 is
Dave Mennill, Mayor of the Township of Malahide.
Warden Mennill took the Declaration of Office, administered by the Chief Administrative
Officer. The Warden left the room, was gowned and re-entered the Council Chambers,
where he was officially presented with the Chain of Office, the Lord Elgin Watch and the
Gavel of Office, by Past Warden Jim McIntyre. Warden Mennill delivered his Inaugural
Address to Council, thanked his family and friends for their support, and outlined the items
of interest and importance for consideration in 2011.
Moved by Councillor Walters
Seconded by Councillor McIntyre
THAT the Warden's Inaugural Address be received and filed.
- Carried.
County Council
REPORTS
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December 7 & 9, 2010
Council Appointment to St. Thomas Elgin General Hospital - Chief Administrative
Officer
The report recommended a citizen appointment to this board, due to the large time
commitment.
Moved by Councillor Mc William
Seconded by Councillor Jenkins
THAT, commencing with the 2011 appointment to the St. Thomas Elgin General Hospital
Board of Governors, County Council appoint a member of the community as its
representative; and,
THAT the appointment be for a one-year term; and,
THAT the appointee be granted a yearly honorarium of $2,000 plus mileage according to
County policy for attendance at meetings; and,
THAT the appointee be required to report to County Council quarterly or more often as
required to update council on the work of the Board of Governors; and,
THAT Council review this new appointee format at the end of the year (2011) to determine
if it shall continue.
- Carried.
COMMITTEE APPOINTMENTS
Warden Mennill presented his recommendations for appointment to Boards, Committees
and Associations for 2011.
Moved by Councillor McIntyre
Seconded by Councillor Couckuyt
THAT the appointments to Outside Boards and Committees for 2011 be confirmed as
follows:
County of Elgin Economic Development & Tourism Councillor Mc William
Advisory Committee (CEEDTAC) —2 appointees Councillor Walters
Dispute Resolution — Warden and 2 appointees
Warden Mennill
Councillor Jenkins
Councillor Wiehle
Elgin County Museum — 1 appointee Councillor Jenkins
Elgin St. Thomas Public Health — 3 appointees
Councillor Couckuyt
Councillor Walters
Councillor Wiehle
Greenlane Community Trust Fund - 1 appointee Councillor Marr
Official Plan Committee — 3 appointees
Rural Initiatives — 3 appointees
Warden Mennill
Councillor Marr
Councillor Wiehle
Warden Mennill
Councillor Jenkins
Councillor McIntyre
South Central Ontario Region (SCOR) — 2 appointees Councillor Couckuyt
Councillor Ens
County Council 3 December 7 & 9, 2010
Social/Entertainment —2 appointees Councillor McIntyre
Councillor Mc William
St. Thomas-Elgin General Hospital — 1 appointee Tom Marks
(Citizen Appointee)
St. Thomas-Elgin Public Art Centre — 1 appointee Councillor Marr
Tillsonburg District Memorial Hospital — 1 appointee Councillor Ens
Waste Management/Liaison Committee of the Whole Council
- Carried Unanimously.
OTHER BUSINESS
Warden Mennill invited all those in attendance to the Warden's Reception, following
recess, to be held in the County Administration Building lower level.
Moved by Councillor Walters
Seconded by Councillor Wiehle
THAT we do now recess at 7:25 p.m. to meet again on December 9, 2010 at 9:00 a.m.
- Carried.
COUNTY COUNCIL
Thursday, December 9, 2010
The Elgin County Council met this day at the Administration Building, at 9:00 a.m., in
accordance with the recess from the December 7th meeting, with all members.
Warden Mennill in the Chair.
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT the minutes from the meeting held on November 23, 2010 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
DELEGATIONS
South Central Ontario (SCOR) representative Dennis Travale, also Mayor of Norfolk
County, presented the background of SCOR and its priorities. He also provided a list of
projects funded in Elgin County by the Sand Plains Community Development Fund.
Moved by Councillor Walters
Seconded by Councillor Ens
THAT the presentation on SCOR be received and filed.
- Carried.
County Council
PRESENTATIONS
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December 7 & 9, 2010
The County's Economic Development and Tourism Services department presented a
Power Point overview of the department and played a video of the Terry Bradshaw Fox
Business News TV show focusing on Elgin County's 'Progressive by Nature' marketing.
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT the presentation on economic development and tourism be received and filed.
- Carried.
Council recessed at 10:15 a.m. and reconvened at 10:30 a.m.
Moved by Councillor Walters
Seconded by Councillor Mc William
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Vacation Carry-Over — Director of Senior Services, Elgin Manor
The Director of Senior Services presented the annual report on vacation carry-overs by
staff, as required by Human Resources Policy #7.10a.
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT the report titled "Vacation Carry-Over" dated December 9, 2010 be received and filed.
- Carried.
Council Remuneration: One-Third Tax-Free Allowance — Director of Financial Services
The Director of Financial Services presented a report regarding the tax-free allowance for
councillors under the Municipal Act.
Moved by Councillor Jenkins
Seconded by Councillor Walters
THAT the Council of the Corporation of the County of Elgin, in accordance with Section
283(5) and (7) of the Municipal Act, shall continue to apply a one-third tax free allowance
on remuneration paid to its Warden and Councillors deemed to be for expenses incidental
to the discharge of duties as a member of the Council or its local boards.
- Carried.
Quarterly Information Report: July 1, 2010-September 30, 2010 — Purchasing
Coordinator
The quarterly report on contracts awarded that exceed $10,000, was presented.
Moved by Councillor Marr
Seconded by Councillor Couckuyt
THAT the report titled "Quarterly Information Report" dated November 10, 2010 be received
and filed.
- Carried.
County Council 5 December 7 & 9, 2010
Budget Comparison: October 2010 — Director of Financial Services
The Director of Financial Services presented the monthly year-to-date report.
Moved by Councillor Ens
Seconded by Councillor Marr
THAT the report titled "Budget Comparison: October 2010" dated November 30, 2010 be
received and filed.
- Carried.
Speed Zone Amendment: Culloden Road — Deputy Director of Engineering Services
The Municipality of Bayham has requested a consistent speed in the reduced speed zone
on Culloden Road.
Moved by Councillor McIntyre
Seconded by Councillor Walters
THAT the existing speed zone by-law be amended to change the existing 50knn/hr reduced
speed zone on Culloden Road (County Road #46) through North Hall to 60 km/hr.
- Carried.
Municipal Bridge Data Collection Funding — Deputy Director of Engineering Services
Municipalities are eligible to apply for funding from the Province to collect data. The Warden
requested a memo be sent to municipalities informing them.
Moved by Councillor Mc William
Seconded by Councillor Couckuyt
THAT the Corporation of the County of Elgin apply for funding for the purpose of collecting,
collating, compiling and formatting bridge asset and condition data, and agree to submit
bridge asset and condition data for inclusion in the Municipal Data Works by March 31, 2011.
- Carried.
Elgin County Library Volunteer Duties — Director of Community & Cultural Services
The report outlines the policy for library volunteers. The director thanked Human
Resources for bringing the Union bargaining unit together on this policy. Staff was asked
to bring forward a report in 2011 on having libraries open during the Christmas holiday
season.
Moved by Councillor Mc William
Seconded by Councillor Couckuyt
THAT the report titled "Elgin County Library Volunteer Duties" dated November 23, 2010,
be received and filed.
- Carried.
Ontario Municipal Partnership Funding (OMPF): Unconditional Grants, 2011 —
Director of Financial Services
The report includes information from the Association of Municipalities of Ontario (AMO) on
the lack of transitional funding from the province to municipalities. Councillor Marr
suggested the county consider meeting with its Member of Provincial Parliament in the
future on this matter.
County Council
Moved by Councillor Marr
Seconded by Councillor McIntyre
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December 7 & 9, 2010
THAT the Corporation of the County of Elgin strongly encourage the Minister of Finance
for Ontario to provide OMPF mitigation funding for 2011 to lessen the financial impact on
the County of Elgin; and,
THAT Steve Peters, Member of Provincial Parliament for Elgin-Middlesex-London be
requested to lobby the Finance Minister for this financial relief; and,
THAT AMO and local municipalities in Elgin County be so advised.
- Carried Unanimously.
2011 Municipal Directory — Administrative Services Coordinator
The annual format of the municipal directory was reviewed.
Moved by Councillor Ens
Seconded by Councillor Wiehle
THAT the Corporation of the County of Elgin approve the publication of the annual
directory in both brochure form and on the county's official website.
- Carried.
Schedule of Council Meetings for 2011 - Administrative Services Coordinator
The annual meeting schedule was presented.
Moved by Councillor McIntyre
Seconded by Councillor Walters
THAT the report titled "Schedule of Council Meetings for 2011" dated December 2, 2010
be adopted.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Carolyn Downs, City Clerk, City of Kingston, with a resolution opposing the Federal
Government's decision to eliminate the mandatory Census Long Form questionnaire.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT the Corporation of the County of Elgin supports the letter from the City of Kingston,
opposing the Federal Government's decision to eliminate the mandatory Census Long-
Form questionnaire.
- Carried.
Items for Information (Consent Agenda)
1. Hon. Tony Clement, Minister of Industry, acknowledging Council's concerns regarding
the Community Access Program (CAP).
2. AMO Breaking News E-mail regarding Social Assistance Reform.
3. Dan Mathieson, Chair, MPAC Board of Directors, with Update — MPAC Activities.
County Council
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December 7 & 9, 2010
4. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to:
1) Hon. Sophia Aggelonitis, Minister of Revenue, with a letter from the Township of
Malahide requesting the Government of Ontario provide municipalities with a portion
of HST generated through the sale of gasoline and diesel fuel.
2) Hon. Deb Matthews, Minister of Health & Long-Term Care, with a letter from City of
London requesting immediate implementation of dedicated mental health and
addictions funding.
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT Correspondence Items #1 - 4 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor McIntyre invited council to the official opening of the new Southwold Municipal
Office on January 6, 2011 at 1:30 p.m.
Notice of Motion — None.
Matters of Urgency — None.
Motion to Adopt Recommendations from the Committee of the Whole
Moved by Councillor McIntyre
Seconded by Councillor Walters
THAT we do adopt the recommendations of the Committee of The Whole Council.
- Carried.
BY-LAWS
Moved by Councillor Wiehle
Seconded by Councillor Marr
THAT By-Law No. 10-35 "Being a By-Law to Authorize Speed Limits" be read a first,
second and third time and finally passed.
- Carried.
Moved by Councillor Walters
Seconded by Councillor Mc William
THAT By-Law No. 10-36 "Being a By-Law to Authorize the Warden and Treasurer to
Borrow up to the Sum of $15 Million Dollars" be read a first, second and third time and
finally passed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Marr
THAT By-Law No. 10-37 "Being A By-Law to Confirm Proceedings of the Municipal
Council of the Corporation of the County of Elgin at the December 7 and 9, 2010 Meeting"
be read a first, second and third time and finally passed.
- Carried.
County Council
ADJOURNMENT
Moved by Councillor McIntyre
Seconded by Councillor Walters
THAT we do now adjourn at 11:45 a.m. to meet again on January 11, 2011 at 9:00 a.m.
- Carried.
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December 7 & 9, 2010
LONG SERVICE AWARDS
Following adjournment, Council recognized the following recipients with Long Service
Awards, as presented by Warden Mennill:
BOBIER VILLA
Janice Krebs
Diane Kuranyi
Kelly Carr
Laura Nesbitt
Gloria Cowell
Margaret Axford
15 years
15 years
20 years
20 years
30 years
30 years
COMMUNITY Georgia Sifton 10 years Museum
AND CULTURAL Sandra Fischer 10 years Rodney & West Lorne Library
SERVICES Merrill Taylor 10 years Aylmer Library
Colleen Devos 20 years Springfield Library
Carol Smetheram 30 years Port Stanley Library
ELGIN MANOR
Melissa Barrett
Harvey Granger
Laura McKenzie
Chris Fielding
Sandra Powers
Garry Hepburn
Wendy Liebregts
Amber Siple
Linda Taylor
Patty Wilson
Claire Labonte
John Smith
Venna West
Jewel McKenzie
Christine Symms
10 years
10 years
10 years
15 years
15 years
20 years
20 years
20 years
20 years
20 years
25 years
25 years
25 years
30 years
30 years
ENGINEERING Jim Carter 10 years
SERVICES Susan Galloway 25 years
TERRACE LODGE
Cathy Brown
Debra Demary
Donna McEwen
Diane Witlox
Jodi Wright
Debbie Adams
Corrie Shivak
Lise Jones
Mark
Chief Administrative Officer.
10 years
10 years
10 years
10 years
10 years
15 years
15 years
30 years
Dave Mennill
Warden.