January 11, 2011 MinutesCOUNTY COUNCIL
Tuesday, January 11, 2011
The Elgin County Council met this day at the Administration Building, 450 Sunset Drive,
St. Thomas, at 9:02 a.m. with all members present.
Warden Mennill in the Chair.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
Moved by Councillor Walters
Seconded by Councillor McIntyre
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
OMPF Funding Announcement — Director of Financial Services
The report outlines the recent announcement by the provincial government regarding the
Ontario Municipal Partnership Fund (OMPF) and that the county will experience a loss in
funding of $180,000 and that a further $513,000 reduction will occur in 2012.
Moved by Councillor Wiehle
Seconded by Councillor Couckuyt
THAT the report titled "OMPF Funding Announcement" dated December 20, 2010 be
received and filed; and,
THAT a letter of thanks be written to Ministers Duncan and Bartolucci for the OMPF
funding levels being provided.
- Carried.
Land Division Committee Appointments — Administrative Services Coordinator
Nominations of persons to sit on the County's Land Division Committee have been received
for Council's consideration.
Moved by Councillor Walters
Seconded by Councillor McIntyre
THAT the report "Land Division Committee Appointments" be deferred until further discussion
during the review of the County's policies report.
- Carried.
Compensation Review of Council and Outside Boards - Director of Human Resources
Staff was directed to ensure a compensation review was undertaken of Council and outside
boards once every term of council.
Moved by Councillor Wiehle
Seconded by Councillor McWilliam
THAT staff be directed to conduct a salary and benefit survey for Council and outside boards
and report back prior to the 2011 budget deliberations.
- Carried.
County Council
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January 11, 2011
Review of Council Policies — Chief Administrative Officer
The Chief Administrative Officer presented policies to council for its review.
Moved by Councillor Wiehle
Seconded by Councillor Marr
THAT the Corporation of the County of Elgin accept the policy changes as amended.
- Carried.
Council recessed at 10:30 a.m. and reconvened at 10:40 a.m.
Land Division Committee Appointments — Administrative Services Coordinator
Moved by Councillor Walters
Seconded by Councillor Ens
THAT the following be appointed to the Elgin County Land Division Committee for the term
January 1, 2011 to December 31, 2014:
Mr. Graham Warwick (West Elgin - Dutton/Dunwich appointee);
Ms. Bonnie Vowel (Dutton/Dunwich - Southwold appointee);
Mr. Stan Lidster (Southwold - Central Elgin appointee);
Ms. Kathleen Schaper (Malahide — Aylmer - Central Elgin appointee);
Mr. Brent Stewart (Bayham - Malahide appointee); and,
THAT the necessary by-law be prepared.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Roberta Gillard, Secretary-Administrator, Elgin Federation of Agriculture with an
invitation to Council to the Annual Banquet and Awards Presentations.
2. Letter from St. Thomas Elgin General Hospital President and CEO Paul Collins
regarding support for the hospital rebuilding program and including a template for a
letter to Ontario Health and Long Term Care Minister, the Honourable Deb Matthews.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT the Corporation of the County of Elgin be a Gold Table Sponsor for the annual
banquet and purchase eight tickets.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor McIntyre
Seconded by Councillor Ens
THAT the Corporation of the County of Elgin support the St. Thomas Elgin General
Hospital's rebuilding campaign, and forward a letter of support to the Honourable Deb
Matthews; and,
THAT the County request partner municipalities endorse the letter.
- Carried.
County Council
Items for Information
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January 11, 2011
1. Melanie Knapp, Administrative Clerk, City of St. Thomas, with information regarding the
2011 Dispute Resolution Committee appointments.
- Carried.
Moved by Councillor Couckuyt
Seconded by Councillor Walters
THAT Correspondence Item #1 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members — None.
Notice of Motion — None.
Matters of Urgency — None.
VISIONING EXERCISE
Transportation and Facility Assets — Director/Deputy Director of Engineering Services
The staff gave a Power Point presentation on transportation and facility assets. Kevin
Englehart, the county's new Quality Assurance Supervisor/Emergency Management
Coordinator, was introduced to Council.
Moved by Councillor Jenkins
Seconded by Councillor Marr
THAT the presentation titled "Transportation and Facility Assets" be received and filed.
- Carried.
Visioning Session Financials 2011 — Director of Financial Services
The director gave a Power Point presentation for the visioning session, starting out the
annual budget process.
Moved by Councillor Wiehle
Seconded by Councillor Marr
THAT the presentation titled "Visioning Session Financials 2011" be received and filed.
- Carried.
Council recessed at 11:45 a.m. and reconvened at 12:40 p.m.
Results of Council Survey for Visioning Session — Chief Administrative Officer
The Chief Administrative Officer presented the results of the survey completed by county
councillors.
Moved by Councillor Mc William
Seconded by Councillor Walters
THAT Council approve the survey summary, and direct staff to develop a reference
document and, where applicable, an action plan to assist Council in achieving its priorities
throughout its term.
- Carried.
County Council
Motion to Rise and Report
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT we do now rise and report.
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January 11, 2011
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Ens
Seconded by Councillor Jenkins
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Marr
Seconded by Councillor Walters
THAT By-Law No.11-01 "Being a By-Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the January 11, 2011 meeting" be read a first,
second and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT we do now adjourn at 1:35 p.m. to meet again on January 25, 2011 at 9:00 a.m.
Mark G. 1VEDonald,
Chief Administrative Officer.
- Carried.
Dave Mennill,
Warden.