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March 22, 2011 MinutesCOUNTY COUNCIL Tuesday, March 22, 2011 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas, at 9:00 a.m. with all members present. Warden Mennill in the Chair. A moment of silence was observed in memory of the two Listowel volunteer firefighters who died recently in the line of duty. ADOPTION OF MINUTES Moved by Councillor McIntyre Seconded by Councillor Wiehle THAT the minutes of the meeting held March 8, 2011 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Judith Wiley, Executive Director of the Central Community Health Centre, gave a Power- Point presentation to council on the services offered by the agency. Moved by Councillor Walters Seconded by Councillor Ens THAT the Power Point presentation on the Central Community Health Centre be received and filed. - Carried. John Klunder, Program Coordinator, Sand Plains Community Development Fund, gave a Power Point presentation on the fund. He was introduced by Councillor Couckuyt, the county representative on the Sand Plains Community Development Fund Board. Moved by Councillor Couckuyt Seconded by Councillor Marr THAT the Power Point presentation on the Sand Plains Community Development Fund be received and filed. - Carried. PRESENTATION The Director of Community and Cultural Services and staff gave a Power Point presentation on their department. Moved by Councillor McIntyre Seconded by Councillor Jenkins THAT the Power Point presentation on the Community and Cultural Services department be received and filed. - Carried. Moved by Councillor Walters Seconded by Councillor Mc William THAT we do now move into Committee Of The Whole Council. - Carried. County Council REPORTS Museum Advisory Committee 2011 Appointees — Curator of Elgin County Museum The Director of Community and Cultural Services presented a report outlining recommendations of appointees to the Museum Advisory Committee. 2 March 22, 2011 Moved by Councillor McIntyre Seconded by Councillor Walters THAT 2011 membership in the Elgin County Museum Advisory Committee as outlined in the report titled "Museum Advisory Committee 2011 Appointees" dated February 25, 2011, be adopted; and, THAT By-Law No. 05-44 "Being a By-Law to Provide for the Operation of the Elgin County Museum" be further amended to require Council's approval of membership only when the committee's composition changes. - Carried. Council recessed at 10:30 a.m. and reconvened at 10:45 a.m. in order for councillors and municipal administrators to sign the emergency mutual assistance agreement. County of Elgin/Central Elgin Joint Accessibility Advisory Committee Appointments — Co-Secretaries, Joint Accessibility Advisory Committee The Director of Engineering Services presented the report outlining recommendations of people to serve on the committee. Moved by Councillor Marr Seconded by Councillor McWilliam THAT County Council approve the appointment of the following individuals — Michael Close, Lynn Demont, Joyce Greer and Jenny Phillips - to serve on the County of Elgin/Central Elgin Joint Accessibility Advisory Committee effective immediately for a four-year term. - Carried. SCOR — General Manager of Economic Development The General Manager of Economic Development presented a report requesting funding for South Central Ontario Region (SCOR) economic development group. Moved by Councillor Couckuyt Seconded by Councillor Ens THAT Elgin County Council supports SCOR's funding request for $5,000 for the 2011 fiscal year, with the funds being drawn from Economic Development's 2011 operating budget. - Carried. Ambulance Replacement — Director of Engineering Services & Purchasing Coordinator The director presented a report recommending the purchase of two ambulances. Moved by Councillor McWilliam Seconded by Councillor Marr THAT the Warden and Chief Administrative Officer be authorized and directed to purchase one single cot and one dual cot 2011 GM gasoline powered vehicles from Crestline Coach Limited at their quoted price of $216,014 (inclusive of options, 35 PX, docking station, 6- way power seat and curb switch control and inclusive of trade-in allowance listed below) which has been contained in the draft 2011 Capital Budget; and, THAT the County trade in the 2003 Ford E-350 with 294,000 km and 7,300 hours (as of January 25, 2011) to Crestline Coach Limited at their quoted price of $4,500; and, County Council 3 March 22, 2011 THAT the County trade in the 2004 Ford E-350 with 295,000 km and 6,300 hours to Crest line Coach Limited at their quoted price of $4,000. - Carried. Intravenous (IV) Training for Paramedics - Director of Engineering Services The director presented a report recommending training for paramedics. Moved by Councillor Jenkins Seconded by Councillor McIntyre THAT the report titled "Intravenous (IV) Training for Paramedics" dated March 15, 2011 be received and filed; and, THAT the County of Elgin introduce on a voluntary basis, IV training for paramedics with the cost to be approved and included in the 2011 budget. - Carried. Ministry of Health & Long Term Care: Funding Announcement for Resident Safety — Directors of Seniors Services The director presented a report outlining funding received by the three homes to assist in improving residents' safety. Moved by Councillor Marr Seconded by Councillor Mc William THAT the report titled "Ministry of Health and Long Term Care: Funding Announcement for Resident Safety" dated March 11, 2011 be received and filed. - Carried. Karen Street Pumping Station — Director of Financial Services The director presented a report updating Council on the accounting for the project. Moved by Councillor Wiehle Seconded by Councillor McIntyre THAT the Warden and Chief Administrative Officer be authorized to enter into a revised Karen Street Pumping Station agreement consistent with the report titled "Karen Street Pumping Station" dated March 9, 2011; and, THAT the 2011 Capital and Operating Budgets reflect the accounting treatment outlined in the report. - Carried. 2011 Elgin St. Thomas Public Health Budget — Director of Financial Services The director outlined the budget, as submitted by the Health Board. Moved by Councillor McIntyre Seconded by Councillor Marr THAT a letter be sent from Council to the Public Health Board suggesting the Public Health Board's Executive Director prepare to respond to council inquiries regarding the budget. - Carried. Moved by Councillor Wiehle Seconded by Councillor Walters THAT the 2011 Operating Budgets reflect the Public Health Board approved budget amount outlined in the report titled "2011 Elgin St. Thomas Public Health Budget" dated March 9, 2011; and, County Council 4 March 22, 2011 THAT the Public Health Board's Executive Director present the budget at the April 12, 2011 County Council meeting. - Carried. 2011 Proposed Budget — Director of Financial Services The director presented the proposed budget. Moved by Councillor McIntyre Seconded by Councillor McWilliam THAT the report titled "2011 Proposed Budget" dated March 7, 2011 be received and filed; and, THAT the 2011 Proposed Budget, which includes the Operating Budget, the Capital Budget and Grants, be approved; and, THAT the 2011 Tax Rates and Ratios be approved; and, THAT the necessary by-law be prepared. CORRESPONDENCE Items for Consideration None. - Carried. Items for Information (Consent Agenda) 1. Donna Ethier, Clerk, Township of Southwold with copy of: 1) notice of adoption of the Official Plan for the Township of Southwold; 2) notice of passing of Township of Southwold's New Comprehensive Zoning By-law. 2. Hon. Tom Kontra, Assistant Deputy Minister and Chief, Ministry of Community Safety and Correctional Services congratulating Elgin County Council and staff for completing all of the mandatory emergency management activities required under the Emergency Management and Civil Protection Act (EMCPA) for 2010. 3. St. Thomas-Elgin Public Art Centre Annual Report 2010. 4. St. Thomas City Council announcing the appointment of Mr. Wendell Graves as the Chief Administrative Officer/Clerk for the City of St. Thomas. The following recommendation was adopted in regard to Correspondence Items #1 - 4: Moved by Councillor McIntyre Seconded by Councillor Couckuyt THAT Correspondence Items #1 - 4 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor McWilliam inquired if the county had an interest in purchasing abandoned railway lines. The Director of Community and Cultural Services said the persons interested in the rail line corridor have been encouraged to come as a delegation to county council. The Chief Administrative Officer provided background on the history of the county's interest in the rail lines. Notice of Motion — None. Matters of Urgency — None. County Council DELEGATION 5 March 22, 2011 Elizabeth VanHooren, General Manager/Secretary Treasurer, Kettle Creek Conservation Authority, appeared before council to formally introduce the new Tree Commissioner and Weed Inspector, Jeff Lawrence. The Warden welcomed Mr. Lawrence. Councillor McIntyre also welcomed Ms. VanHooren in her first presentation to council as General Manager of Kettle Creek Conservation Authority. The presentation of the restored hand plow scheduled for today was postponed until April 12, 2011 County Council meeting. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Walters Seconded by Councillor Marr THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Wiehle Seconded by Councillor Marr THAT By-Law No.11-08 "Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first, second and third time and finally passed. - Carried. Moved by Councillor McIntyre Seconded by Councillor Marr THAT By-Law No. 11-09 "Being a By-Law to Provide for the Adoption of the 2011 Budget of the Corporation of the County of Elgin and to Establish the 2011 Tax Ratios, and to Establish the 2011 Tax Rates for the County Constituent Municipalities" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Walters THAT By-Law No. 11-10 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 22, 2011 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McIntyre Seconded by Councillor Walters THAT we do now adjourn at 11:50 a.m. to meet again on April 12, 2011 at 9:00 a.m. Mark G. McDona Chief Administrative Officer. - Carried. Jim McIntyre, Deputy Warden.