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April 12, 2011 MinutesCOUNTY COUNCIL Tuesday, April 12, 2011 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas, at 9:00 a.m. with all members present except Warden Mennill (vacation) and Councillor Couckuyt (regrets). Deputy Warden McIntyre in the Chair. ADOPTION OF MINUTES Moved by Councillor Walters Seconded by Councillor Mc William THAT the minutes of the meeting held March 22, 2011 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Michael Barrett, CEO, and Linda Stevenson, Vice-Chair of South West Local Health Integration Network (LHIN) gave a Power Point presentation outlining the work done by the LHIN. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the Power Point presentation on the South West Local Health Integration Network be received and filed. - Carried. Cynthia St. John, CEO, Elgin St. Thomas Health, gave a Power Point presentation on the Health Unit's 2011 budget and responded to questions from council. Also in attendance were staff members Laura McLachlan, Mary Ens and Carolyn Kuntz. Moved by Councillor Walters Seconded by Councillor Marr THAT the Power Point presentation on the Health Unit's 2011 budget be received and filed. - Carried. PRESENTATION Retirement of Wanda Teeple: The Deputy Warden paid recognition to the Terrace Lodge staff member upon her retirement and presented her with a gift. Moved by Councillor Marr Seconded by Councillor Wiehle THAT we do now move into Committee Of The Whole Council. - Carried. County Council REPORTS Dexter Line Lakeshore Erosion Update — Director of Engineering Services 2 April 12, 2011 The director presented a report updating council on the erosion situation. The County is currently in the process of an Environmental Assessment of the site. The director was asked to contact the Port Burwell Secondary Water Board regarding a contingency plan for the pipeline water supply. The Chief Administrative Officer confirmed that the Water Board was responsible for operation of the pipeline and has been apprised of issue through the Environmental Assessment process and meetings with County staff. Moved by Councillor Mc William Seconded by Councillor Marr THAT the report titled "Dexter Line Lakeshore Erosion Update" dated March 25, 2011 be circulated to the Municipality of Central Elgin, Malahide Township and the Port Burwell Secondary Water Board for their information. - Carried. Group Benefits: Employee Information Sessions — Director of Human Resources The director presented the report outlining plans for staff education on group benefits. Moved by Councillor Ens Seconded by Councillor Jenkins THAT County Council support the proposed staff training as outlined in the report titled "Group Benefits: Employee Information Sessions" dated March 31, 2011; and, THAT the report be received and filed. - Carried. Council and Outside Boards Remuneration and Expenses — Financial Analyst The Financial Analyst presented the report, outlining remuneration, mileage and expenses for council and outside boards. Moved by Councillor Walters Seconded by Councillor Marr THAT the Treasurer's Statement of Remuneration and Expenses for County Council be received and filed; and, THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards be received and filed; and, THAT the Treasurer's Statement on Convention Expenses, be received and filed. - Carried. Council recessed at 9:55 a.m. and reconvened at 10:10 a.m. CORRESPONDENCE Items for Consideration 1. John Ennis, Government Relations Specialist, CAA South Central Ontario, with a letter asking for support of a proposal to the Government of Ontario to have H.S.T. gas revenue dedicated to transportation infrastructure and maintenance. 2. A letter from Kathy Kielt, Acting Deputy Clerk and Supervisor of Council & Committee Services, Regional Municipality of Halton, regarding Harmonized Sales Tax Revenue and a New Funding Mechanism for Transportation Infrastructure. County Council Moved by Councillor Walters Seconded by Councillor Jenkins 3 THAT Correspondence Items #1 - 2 be received and filed. - Carried. Items for Information (Consent Agenda) April 12, 2011 1. Rob Bryce, Elgin County Director of Human Resources, with a letter of support to Fanshawe College for the Bridge to Employment in Human Resources. 2. Heather Jackson-Chapman, Mayor, City of St. Thomas with a letter to County staff challenging the County of Elgin Council and County staff to a friendly game of hockey to raise money for the Japan Disaster Relief Fund. 3. Fanshawe College 2011 Adult Summer School of the Arts Culinary Adventure — Savour Elgin a Taste Experience. (copy of brochure). 4. Hon. Bob Chiarelli, Minister of Infrastructure, with an update on the progress of the Government of Ontario's 10-year infrastructure plan. 5. Barbara Matthews, Executive Director, Big Brothers/Big Sisters of St. Thomas-Elgin with an invitation to be part of the 3rd annual "golf fore kids" day. 6. Hon. Deb Matthews, Minister of Health and Long-Term Care, with a letter of thanks for support for the St. Thomas Elgin General Hospital capital redevelopment proposal. 7. Frank Cowan Company with information regarding social media. 8. A letter inviting the Warden and members of Council to attend a consultation meeting with the Thames Valley District School Board on Wednesday, April 20, 2011 to discuss some of the plans and challenges being addressed by the Board concerning enrolment and other matters. 9. Invitation from the Gideons to their Celebration Banquet to be held on Friday, April 29, 2011 at Eastwood Baptist Church. 10. Hon. Michael Chan, Minister of Tourism and Culture, with a letter regarding support for Project Ojibwa. 11. A letter from Jeff Gray, Branch #2 President, Ontario Provincial Police Association regarding a Bridge Dedication be approved for Provincial Constable A. HACK — Currie Rd., Dutton/Dunwich. Moved by Councillor Marr Seconded by Councillor McWilliam THAT Correspondence Items #1 - 11 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members The Director of Community and Cultural Services reminded council of the 75th anniversary of the Elgin County Library, to be celebrated on April 27, 2011 at Port Stanley Library with a ceremony at 3:00 p.m. The Deputy Warden requested councillors confirm the attendance of their representatives to the county's administrative services department for the Thames Valley District School Board joint meeting on April 20, 2011. The Deputy Warden requested councillors confirm their attendance at the St. Thomas Chamber of Commerce Business Enterprise dinner on April 20, 2011 to himself or the county's administrative services department. County Council Notice of Motion — None. Matters of Urgency Deputy Warden McIntyre recommended a donation of $1,000 for the Japan Red Cross relief fund in conjunction with a fund-raising event. 4 April 12, 2011 Moved by Jenkins Seconded by Mc William THAT Elgin County Council donate $1,000 from the county's Unspecified Grants program as a donation to the Japan Red Cross Relief Fund, to be presented to St. Thomas Mayor Heather Jackson-Chapman on April 17, 2011 at the county-city hockey fund-raising event. - Carried. Closed Meeting Item Moved by Councillor Walters Seconded by Councillor Mc William THAT we now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees - Land Division Committee — Future Considerations. - Carried. The Chief Administrative Officer presented the confidential planning report. Moved by Councillor Marr Seconded by Councillor Wiehle THAT we do now rise and report. - Carried. Moved by Councillor Walters Seconded by Councillor McWilliam THAT the confidential report be referred to local municipal councils for their discussion. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Walters Seconded by Councillor Marr THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT By-Law No. 11-11 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 12, 2011 Meeting" be read a first, second and third time and finally passed. - Carried. County Council 5 April 12, 2011 ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Wiehle THAT we do now adjourn at 11:00 a.m. to meet again on April 26, 2011 at 9:00 a.m. at Elgin Manor. - Carried. Mark G. McDonald, Chief Administrative Officer. Dave Mennill, Warden.