June 28, 2011 MinutesCOUNTY COUNCIL
Tuesday, June 28, 2011
The Elgin County Council met this day at Terrace Lodge, Township of Malahide, at 9:03
a.m. with all members present except Councillor Couckuyt (regrets, family matter).
Warden Mennill in the Chair.
ADOPTION OF MINUTES
Moved by Councillor McIntyre
Seconded by Councillor Marr
THAT the minutes of the meeting held May 31, 2011 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
PRESENTATION
Warden Mennill presented Wendy Flintoft of Rush Creek Wines with a plaque of appreciation
for being selected as a regional winner in the Premier's Award for Agri-Food Innovation
Excellence.
REPORT
St. Thomas Elgin Local Immigration Partnership — Business Development Coordinator
The coordinator of business development for Elgin County presented a report on the St.
Thomas Elgin Local Immigration Partnership, as a way of introducing the first delegation.
Moved by Councillor Marr
Seconded by Councillor Walters
THAT the report titled "St. Thomas Elgin Local Immigration Partnership" dated June 16,
2011 be received and filed.
- Carried.
DELEGATION
Alfredo Marroquin, Project Coordinator, St. Thomas Elgin Local Immigration Partnership,
gave a Power Point presentation on the partnership. Shelley Harris, the representative on
the Immigration Partnership Council for the YWCA was also present. Mr. Marroquin
encouraged council to participate in the partnership.
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT the Power Point presentation titled "St. Thomas Elgin Local Immigration Partnership"
be received and filed.
- Carried.
Moved by Councillor Wiehle
Seconded by Councillor Ens
THAT we do now move into Committee Of The Whole Council.
- Carried.
County Council
REPORTS (continued)
Update on Elgin County Official Plan Proiect — Manager of Planning
The Chief Administrative Officer presented an update of the Elgin County Official Plan.
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June 28, 2011
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT the report titled "Update on Elgin County Official Plan Project" dated June 15, 2011
be received and filed.
- Carried.
Status of Docket Web Servers — Manager of Information Technology
The manager presented a report on the status of web servers.
Moved by Councillor Jenkins
Seconded by Councillor Walters
THAT the report titled "Status of Docket Web Servers" dated June 20, 2011 be received and
filed.
- Carried.
Quarterly Information Report, Contract Awards, January 1, 2011 - March 31, 2011 —
Purchasing Coordinator
The Director of Financial Services presented the quarterly report.
Moved by Councillor McIntyre
Seconded by Councillor Mc William
THAT the report titled "Quarterly Information Report, Contract Awards, January 1, 2011 -
March 31, 2011" dated May 30, 2011 be received and filed.
- Carried.
Budget Comparison - May 2011 — Director of Financial Services
The director presented the report, outlining highlights.
Moved by Councillor Marr
Seconded by Councillor Wiehle
THAT the report titled "Budget Comparison May 2011" dated June 14, 2011 be received and
filed.
- Carried.
Final Budget Comparison - 2010 Full Year — Director of Financial Services
The director presented the budget comparison and noted changes to preliminary numbers.
Moved by Councillor Ens
Seconded by Councillor McWilliam
THAT the report titled "Final Budget Comparison - 2010 Full Year" dated June 20, 2011
be received and filed.
- Carried.
Culture Days 2011 - Author Visit — Library Coordinator
The Director of Community and Cultural Services presented the report, noting the visit was
part of the County's 75th Anniversary for library services. He invited councillors to attend
the event.
County Council
Moved by Councillor Ens
Seconded by Councillor Walters
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June 28, 2011
THAT staff be authorized to enter into an insurance agreement with the Town of Aylmer
for an author reading at the Old Town Hall Theatre on September 30, 2011 as outlined in
the Town of Aylmer's Municipal Alcohol Policy; and,
THAT the report titled "Culture Days 2011 - Author Visit" dated May 26, 2011 be received
and filed.
- Carried.
Rodney Library Renovations — Director of Community and Cultural Services
The director presented the report, outlining accessibility upgrades for the Rodney Library.
Moved by Councillor Wiehle
Seconded by Councillor McIntyre
THAT the report titled "Rodney Library Renovations" dated June 9, 2011 be received and
filed.
- Carried.
Springfield Library 2010 Summer Reading Club Award — Director of Community and
Cultural Services
The director presented the report on the award. Library staff members Maria Smit and
Colleen DeVos gave a video presentation of the program.
Moved by Councillor McIntyre
Seconded by Councillor Wiehle
THAT the $2,000 prize for the Springfield branch of the Elgin County Library from Library and
Archives Canada for the 2010 TD Summer Reading Club be used to support activities at the
branch; and,
THAT the Warden issue a letter of congratulations to the appropriate library staff.
- Carried.
Revised Hiring Policies — Director of Human Resources
The director outlined revised hiring policies.
Moved by Councillor McWillliam
Seconded by Councillor Marr
THAT County Council approve the report titled "Revised Hiring Policies" dated June 1,
2011; and,
THAT the amendments made to Policies 3.10, 3.20, 3.30, 3.40, 3.50, 3.60 be approved for
implementation.
- Carried.
CORRESPONDENCE
Item for Consideration
Wayne Orr, Chief Administrative Officer, Township of South Frontenac with a
resolution requesting support that the Province introduce legislation limiting
manufacturing and packaging to products that can be recycled.
The following recommendation was adopted in regard to Correspondence Item #1:
County Council
Moved by Councillor McIntyre
Seconded by Councillor Walters
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June 28, 2011
THAT the County of Elgin supports the resolution from the Town of South Frontenac
requesting the provincial government to introduce legislation limiting manufacturing and
packaging to products that can be recycled.
- Carried.
CORRESPONDENCE
Items for Information (Consent Agenda)
1. OMERS update — Impacts of Key 2011 OMERS Specified Plan Change Proposals and
Status Update.
2. Canada Post with a letter regarding the review of Rural Mailboxes to ensure that they
meet established safety criteria.
3. Ministry of Municipal Affairs and Housing notifying AMO 2011 Conference Delegates of
Ontario Ministers' conference meeting dates.
4. Karl Grueneis, Senior Environmental Planner, AECOM with a letter regarding the Elgin
Water Treatment Plant Residuals Management Facility Municipal Class Environmental
Assessment: Notice of Study Completion.
5. J.W. Tierney, Executive Director, Ontario Good Roads Association with a status report
regarding the Minimum Maintenance Standards Litigation.
6. Heather Adams, Administrator & Economic Development Officer, Town of Aylmer, with
a letter thanking the County of Elgin for the opportunity to participate on the SCOR
Administrative Committee.
7. Dennis Travale, Chair, Board of Directors, SCOR, with a report on activities from
SCOR Economic Development Corporation.
Moved by Councillor Ens
Seconded by Councillor Mc William
THAT Correspondence Items #1 - 7 be received and filed.
- Carried.
OTHER BUSINESS
The Director of Engineering Services presented a verbal report about repairs being done
to the Phillmore Bridge in the Municipality of Bayham.
Statements/Inquiries by Members
Councillor McIntyre congratulated the county's General Manager of Economic Development
on the tourism presentation made at the joint county-city meeting held on June 27, 2011.
Councillor McIntyre reported on the recent tribute to retiring Elgin-Middlesex-London MPP
Steve Peters. Direction was provided to staff to look into a recognition opportunity by
elected officials and staff for the MPP.
The Warden reported he was pleased with the 3rd annual United Way Warden's Golf
Tournament on June 15, 2011 which raised $30,000 for United Way. He thanked the
county staff for their hard work.
Notice of Motion — None.
Matters of Urgency — None.
Council recessed at 10:32 a.m. to tour Terrace Lodge and reconvened at 11:05 a.m.
County Council 5 June 28, 2011
PRESENTATION
The Director of Human Resources gave a PowerPoint presentation on the department.
Moved by Councillor McIntyre
Seconded by Councillor Jenkins
THAT the PowerPoint presentation on the overview of the Human Resources Department
be received and filed.
- Carried.
DELEGATIONS
Tom Marks, County representative, St. Thomas Elgin General Hospital (STEGH) Board of
Governors, provided a quarterly report on activities of the board, and responded to questions
on the capital campaign and future plans. Cathy Fox, Communications and Public Relations
Specialist, STEGH, was in attendance.
Moved by Councillor Marr
Seconded by Councillor Jenkins
THAT the information presented in regards to St. Thomas Elgin General Hospital be
received and filed.
- Carried.
Jim Malik, Operations Manager, Ron Liersch, General Manager, and Mac Gilpin, Vice-
President, Thames Emergency Medical Services (EMS) gave a PowerPoint presentation
updating council on EMS activities.
Moved by Councillor McIntyre
Seconded by Councillor Walters
THAT the Thames EMS PowerPoint presentation be received and filed.
- Carried.
Closed Meeting Item
Moved by Councillor Marr
Seconded by Councillor Ens
THAT we do now proceed into closed meeting session in accordance with the Municipal
Act to discuss a matter under Section 240.2 (d) labour relations or employee negotiations
— Collective Bargaining, Ontario Nurses' Association.
- Carried.
The Director of Human Resources presented a report on the Ontario Nurses' Association.
Motion to Rise and Report
Moved by Councillor Wiehle
Seconded by Councillor Marr
THAT we do now rise and report.
- Carried.
Moved by Councillor Ens
Seconded by Councillor McWilliam
THAT the confidential report titled the "Collective Bargaining Ontario Nurses' Association"
dated June 16, 2011 be received and filed.
- Carried.
County Council
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Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jenkins
Seconded by Councillor Walters
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor McIntyre
Seconded by Councillor Ens
June 28, 2011
THAT By-Law No. 11-15 "Being a By-Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the June 28, 2011 Meeting" be read a first,
second and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor Walters -
Seconded by Councillor McIntyre
THAT we do now adjourn at 12:24 p.m. and meet again on July 26, 2011 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
a-r1K-G._haat
Chief Administrative Officer.
Dave Mennill,
Warden,